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2020/06/16 - Regular Packet
June 16.1 Pursuant to Proclamation by the Governor 20-28.4, in-person attendance to Commission meetings is temporarily prohibited. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email — Mdrewry©co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers—9:00 a.m. 411 North Fifth Street, Shelton WA 98584 June 16, 2020 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Contract Award—Salt and Patch Storage Facility Staff: Mike Collins 4.3 News Release: Mason County Board of Equalization Membership 5. Open Forum for Citizen Input In response to the COVID-19 outbreak we are suspending Citizen Input at this time. We will accept public comment via email— Mdrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. We will revisit this suspension on a weekly basis. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes—June 8, 2020 Briefing Minutes; May 19, June 2, and June 9, 2020 Regular Meeting Minutes 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval of the Resolution rescinding Resolution 92-86 disbanding the Emergency Medical Services (EMS) Advisory Council. 8.2 Approval of contract No. CL.COVID19.Sprinkler with Community Lifeline to install a fire suppression sprinkler system that will increase shelter capacity and allow year- round operations as park of the Covid-19 response. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 06/15/20 2:42 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA June 16, 2020—PAGE 2 8.3 Approval to appoint Kevin Frankeberger, member, and Kim Wilson, alternate member, to the Mason County Board of Equalization for a three-month interim until August 31, 2020. 8.4 Approval of a Memorandum of Understanding between Mason County and Mason County Search and Rescue (SAR) to transfer two vehicles to SAR. 8.5 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8072812-8073005 $ 495,596.41 Direct Deposit Fund Warrant# 68772-69157 $ 783,539.83 Salary Clearing Fund Warrant # 7005217-7005251 $ 1,068,418.54 8.6 Approval of a resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of a portion of an unused road in Lakewood Plat A once named Alder Street, currently known as E. Ellinor Peak Place between Block 1, Lots 1-8 and Block 2, Lots 1-4 &5-8. 8.7 Approval of the resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of a portion of an unused portion of E. Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3. 8.8 Approval to authorize Public Works to purchase six portable speed display signs off the State Contract with the Department of Enterprise Services. 8.9 Approval of the following reorganization updates within Public Works: • Approval to eliminate four positions: Engineer III (Range 33), Road Operations/ER&R Manager(Range 38), Assistant Road Operations Manager(Range 34), and Operation &Maintenance/ER&R Administrator (Range 25). • Approval to create one new position: Engineer I (Range 26). • Approval to create, post and fill two new positions: Road Operations Manager (Range 34), and Personnel/Risk Analyst(Range 21). 8.10 Approval of the Mason County Application to move to Safe Start Phase 3. 8.11 Approval to expend up to $15,000 in County CARES Act funding for a scheduling/queueing system with Qless for the offices of the Assessor, Auditor and Treasurer, and approval to have the Chair sign the contract. 8.12 Approval of a letter to Waste Connections/LeMay Enterprises, Inc. regarding the Solid Waste Flow contract. 8.13 Approval to appoint Darrin Holland to the Planning Advisory Commission for a term ending December 31, 2022. 8.14 Approval of the declaration in support of the Pacific Coast Shellfish Grower's Association to the United State Court of Appeals for the Ninth Circuit. 8.15 Approval of a letter to Governor Inslee regarding the initial disbursement of CARES Act funds to local governments. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time -In response to the COVID-19 outbreak we will accept public comment via email — Mdrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427- 9670 ext. 419 10.1 Public Hearing to consider approval of budget supplemental appropriations and amendments to the 2020 budget. Staff: Jennifer Beierle 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2020\2020-06-16 REG.doc MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Ginger Kenyon Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: June 16, 2020 No. 4.1 ITEM: Correspondence 4.1.1 Olympic Region Clean Air Agency (ORCAA) sent in a letter re:-Contribution for calendar year 2021. 4.1.2 Federal Emergency Management Agency sent in a Letter of Map Revision (LOMR). 4.1.3 Department of Natural Resources sent information on the Kennedy Creek Natural Area #20-1422 Project . 4.1.4 Washington State Liquor and Cannabis Board sent in a Change of Location approval for Smooth Sailing Ventures. Attachments: Originals on file with the Clerk of the Board. UC:C:IVIIVIKS Neatneriin, Smutty, i rasi< Cerk- 2940 Limited Lane NW Olympia, WA 98502 Olympic Region Clean Air Agency Representing Clallam, Grays Harbor,Jefferson, (360) 539-7610. 1-800-422-5623 0 R C A A Mason, Pacific, and Thurston Counties June 1, 2020 Mason County Commissioners Shelton, WA 98584 Greetings: The Washington Clean AirAct(RCW 70.94) requires that prior to the fourth Monday of June each year; the Air Pollution Control Authority shall notify each city, town, and county, within their jurisdiction, of their assessment. At its May 13, 2020 meeting, the Olympic Region Clean Air Agency's Board of Directors established the per capita assessment for 2021 at eighty-one and a half cents ($.815). The population figure for the unincorporated Mason County of 54,760 is based upon the publication by the Washington State Office of Financial Management, Forecasting Division; "2019 Population Trends for Washington State." This letter will serve as notification that your Contribution for calendar year 2021 to the Olympic Region Clean Air Agency is $44,629.40. You will receive a statement for this amount in January. Sincerely, Francea L. McNair Executive Director South Bend Field Office: 1216 W Robert Bush Drive, South Bend, WA 98586 • (360) 942-2137 Cc:CMMRS Neatherlin, Shutty, Trask vAR Clerk " Federal Emergency Management Agency o Washington, D.C. 20472 ND 5 May 29, 2020 CERTIFIED MAIL IN REPLY REFER TO: RETURN RECEIPT REQUESTED Case No.: 20-10-0789P Community Name: Mason County,WA The Honorable Sharon Trask Community No.: 530115 Chair,Board of Commissioners Effective Date of Mason County This Revision: October 16, 2020 411 North 5th.Street Shelton,WA 98584 Dear-Ms.Trask: The Flood Insurance Study Report and Flood Insurance Rate Map for your.community have been revised by this Letter of Map Revision(LOMR). Please use the enclosed annotated map panel revised by this LOMR-for floodplain management purposes and for all flood insurance policies and renewals issued in your community- Additional documents are enclosed which provide information regarding this LOMR. Please seethe,List of Enclosures below to determine which documents are included. Other attachments specific to this'request may .. included as referenced in the Determination Document. If you.have any questions regarding floodplain management regulations for your community or the National Flood Insurance Program(NFIP)in general,please contact the. Consultation Coordination Officer for your community. If you have any technical questions regarding this LOMR, please contact the Director,Mitigation Division of the Department of Homeland Security's Federal Emergency Management Agency(FEMA)in Bothell,Washington,at(425)487-4682,or the FEMA Mapping and Insurance eXchange toll free at 1-877-336-2627(1-877-FEMA MAP). Additional information about the NFIP is available on our website at http://www.fema.gov/business/nfip. Sincerely, Patrick"Rick."F.'Sacbibit,P.E.,Branch Chief Engineering Services Branch Federal-Insurance and Mitigation Administration List of Enclosures: Letter of Map Revision Determination Document Annotated Flood Insurance Rate Map Annotated Flood Insurance Study Report cc: Ms.Kell Rowan Planning Manager Mason County Mr.David Radabaugh,CFM State NFIP Coordinator Washington Department of Ecology Page 2.of 4 Issue.Date:May.29;2020 Effective Date:October 16,2020 Case No.; 20-10-0789P CONK-APP . ART,�� .w Federal Emergency Management Agency 4 Washington, D.C. 20472.- �19ND StiG� LETTER OF MAP REVISION DETERMINATION DOCUMENT.(CONTINUED) COMMUNITY INFORMATION APPLICABLE NFIP REGULATIONS/COMMUNITY OBLIGATION We have made this determination pursuant to.Section 206 of the Flood Disaster Protection Act of 1973(P.L.93-234)and in accordance. with the National Flood Insurance Act of 1968,as'amended(Title XIII of the Housing'and Urban Development,Act of.1968,P.L.90-448), 42 U.S.C.4001-4128,and 44:CFR Part"65. Puisuant.to Section 1361 of the National Flood Insurance Act'of 1968;as amended, :. communities participating in the NFIP are required to adopt and enforce floodplain management regulations that meet or exceed NFIP criteria. -These criteria,including adoption of the FIS report and FIRM,and the modifications made.by this LOMR;are.the minimum requirements for continued NFIP participation and do not supersede more stringent State/Commonwealth or local requirements to:which the-regulations apply. COMMUNITY REMINDERS We based this determination on the.l-percent-annual-chance discharges computed in the submitted hydrologic model.--Future- development of projects upstream could cause increased discharges,which could cause increased flood hazards. A comprehensive restudy of your-community's flood hazards would consider the cumulative effects of development on discharges.and could, therefore,indicate that greater flood hazards exist in this area. Your community must regulate.all proposed floodplain development and ensure that permits required by.Federal and/or State/Commonwealth law have been obtained.. State/Commonwealth or community:officials;based.on knowledge.of local conditions and in the interest of safety,may set higher.standards for construction or may limit development in floodplain areas:. If your State/Commonwealth or community has adopted more restrictive or comprehensive floodplain management criteria,those criteria take. precedence over the or NFIP requirements. We will,not print and distribute this LOMR to primary users,such as local insurance agents or mortgage lenders;instead,the community will serve as a repository for the new data. : We encourage you to disseminate the information in this LOMR by:preparing a news release' for publication in your community's newspaper that.describes the revision and explains how your community will provide the data and help interpret the NFIP maps. In that way,interested persons,such as property owners,insurance agents,and mortgage lenders,can benefit from the information. This determination is based on the flood data presently available. The enclosed documents provide additional information regarding.this determination. If you have any questions about this document,please contact the FEMA Mapping and Insurance eXchange toll free at 1-8777336-2627.(1-877-FEMA MAP)or by letter addressed to the LOMC Clearinghouse,3601 EisenhowerAvenue,Suite_ 500,Alexandria,VA 22304-6426. Additional'Information about the NFIP is available on our website at hftp://Www.fema.gov/nfip. Vim! �•,C� Patrick"Rick"F.Sacbibit,P.E.,Branch Chief Engineering.Services Branch Federal Insurance and Mitigation Administration 20-10-0769P. 1027I=A=C -w Page 1 of 4 Issue Date: May 29;2020 Effective Date:October 16,2020 Case No.: 20-101-0789P LOMR-APP Re*Issuance of Case 20-10-0331 P,dated March 20,2020,which was suspended o�YA� because of the.COVID-19 pandemic. Federal Emergency Management Agency 0 J Washington, D.C. 20472 19ND StiG LETTER OF MAP REVISION DETERMINATION DOCUMENT COMMUNITY AND REVISION INFORMATION PROJECT DESCRIPTION BASIS OF REQUEST NO PROJECT HYDROLOGIC ANALYSIS. Mason County,. UPDATED TOPOGRAPHIC DATA Washington COMMUNITY (Unincorporated Areas). COMMUNITY NO.: 530115 IDENTIFIER FEMA Initiated LOMR Mason County,WA APPROXIMATE LATITUDE.&LONGITUDE: 47.401, =123.028 (Re-Issuance of 20-10-0331 P) SOURCE: Google. DATUM: NAD 83 ANNOTATED MAPPING ENCLOSURES ANNOTATED STUDY ENCLOSURES . TYPE: FIRM' NO.: 53045CO295E DATE: .June 20,2019 DATE OF EFFECTIVE FLOOD INSURANCE STUDY:' June 20,2019 STILLWATER ELEVATION TABLE: 11 Enclosures reflect changes,to flooding sources affected by this revision. 'FIRM-Flood Insurance Rate,Map FLOODING SOURCES 8 REVISED REACHES Maggie Lake-Entire lake between Lake-Bhore Drive North and Lakeshore Drive South Dry Pond-Entire pond located south of Lake Shore Drive South SUMMARY OF REVISIONS Flooding Source Effective Flooding Revised Flooding Increases Decreases Maggie,Lake No BFEs' BFEs YES NONE Zone A Zone AE YES YES Dry Pond No BFE BFEs YES NONE Zone A Zone AE YES. YES 'BFEs-Base Flood Elevations DETERMINATION.. This document provides the determination from the Department of Homeland Security's Federal Emergency Management Agency(FEMA) - regarding a request for a Letter of Map Revision(LOMR)for the area described above. Using the information submitted,we have determined that a revision to the flood hazards depicted in the Flood Insurance Study(FIS)report and/or National Flood Insurance Program(NFIP)map is warranted. This document revises the.effective NFIP map,as indicated in the attached documentation. . Please use the enclosed annotated map panels revised by this LOMR for floodplain management purposes and for all flood insurance policies and renewals in your community. This determination is based on the flood data presently available. The enclosed documents provide additional information regarding this determination: If you have any questions about this document,please contact the FEMA Mapping and Insurance eXchange toll free at 1-877-336-2627(1-877-FEMA MAP)or by letter addressed to the LOMC Clearinghouse,3601 Eisenhower Aven de,Suite 500,Alexandria,VA 22304-6426. Additional Information about the NFIP is available on our website at http://www.fema.gov/nfip. Patrick"Rick"F.Sacbibit,P.E.,Branch Chief Engineering Services Branch Federal Insurance and Mitigation Administration 20-10-078913 102-1-A-C Page•3 of 4 Issue.Date: May 29,2020. Effective Date:October16,2020 Case No.;20=10-0789P LOMR-APP Vti4AR��b M Federal Emergency Management Agency °� J¢ Washington, D.C. 20472 11 ND StiG LETTER OF MAP REVISION DETERMINATION DOCUMENT.(CONTINUED) We have designated a Consultation Coordination Officer(CCO)to assist your'community. The CCO will be the primary liaison between your community and FEMA.. For information,regarding your CCO,please contact: Ms:Kristen Meyers Director,Mitigation Division Federal Emergency Management Agency,Region X' ; . . Federal Regional Center 130 228ih Street,Southwest. Bothell,WA 98021-8627. (425)487-4682 STATUS OF THE COMMUNITY NFIP MAPS We will not physically revise and republish the FIRM and_FIS report for.your community to reflect the modifications made by.this LOMR. At this time. When changes to the previously cited FIRM panel and FIS report warrant physical-revision and republication in the future" . we will incorporate the modifications made by this LOMR at that time. - This determination is based on the flood data presently available. The enclosed'documents provide additional.information regarding,this determination. If you have any questions about this document,please contact the FEMA Mapping and Insurance eXchange toll free at 1-877-336-2627(1-877-FEMA MAP)or by letter addressed. to the LOMC Clearinghouse,3601 Eisenhower Avenue,Suite 500,Alexandria,.VA 22304-6426. Additional Information about the NFIP is available on our website at http://www.fema.gov/nfip. Patrick"Rick"R Sacbibit,P.E.,Branch Chief Engineering Services Branch Federal Insurance and Mitigation Administration 20-10-0789P 1024-A-C f: PageA of 4 Issue.Date: May 29,2020 Effective Date:October16,2020 Case No.: 20-10-0789P LOMR-APP o�yARr � M Federal Emergency Management Agency Washington, D:.C: 20472 t'tND StiGJ LETTER OF MAP REVISION DETERMINATION;DOCUMENT.(CONTINUED) PUBLIC NOTIFICATION OF_REVISION'. A notice.of changes will be published in the Federal Register.This information also will be published in'your local newspaper on or about the dates listed below,and through FEMXs Flood Hazard Mapping website at h4s://www.floodmaps.fema.'gov/ihm/-ife status/He main:asp LOCAL NEWSPAPER Name: Shelton-Mason County Journal Dates: June 11,2020 and June 18,2020 Within 90'days.of the second publication in the local newspaper;any.interested party may request that we reconsider this determination: Any.request for reconsideration must be based on scientific or technical data.Therefore,this letter will be effective only after the_90-day appeal period has.elapsed and we have resolved any appeals that,we.receive.during this appeal period. Until this LOMR is effective,the. revised flood hazard determination presented in.this LOMR may be.changed: This determination is based on the flood data presently available. The enclosed documents provide additional information regarding this determination. If you have any questions about this document,please contact the FEMA Mapping and Insurance eXchange toll free at 1-877-336-2627(1-877-FEMA MAP)or by letter addressed to the LOMC Clearinghouse,3601 Eisenhower Avenue,Suite 500,Alexandria,VA 22304-6426. Additional Information about the NFIR is available on ourwebsite at http://www.fema.gov/nfip. � Patrick"Rick"F.Sacbibit,P.E.,Branch Chief Engineering Services Branch Federal Insurance and Mitigation Administration 20-10-0189P 102-I-A-C Table 10: Summary of Discharges Drainage Peak Discharge (cfs) Flooding Area: Source. Location. (Square 10%' 4% - 2% 1% . 0.2% . Miles) Annual. Annual Annual: Annual . Annual Chance-. . :'.,Chance: . , Chance. Chance Chance, . Confluence with Coffee Creek. 5.04 495 * 680 765 950. - Goldsborough Creek Below Goldsborough. confluence 491 1,850 2,520 -- 2,795.. . .3,450 Creek with Coffee Creek . Goldsborough Confluence ; Creek with Puget 50.7 1,965 2,660 2,935 : 3,585 Sound Skokomish Confluence River with,Hood 236.9 26,900 * 33,500 36,000 41,000 Canal 300 Feet. downstream'. Tahuya.River of North 47.5 4,965 * 6;390 61900 8,105 Shore Road. Confluence' Union River with Hood : 255 1,940 * 21605 2,785 -3;415 Canal . Figure 7: Frequency Discharge-Drainage Area_Curves Revised Data [Not Applicable to this FIS Project] Table 11: Summary of Non-Coastal.Stillwater Elevations Stillwater.Elevations '. Drainage (NAND)' :Floodin'.Source. o� o o a o Area (Square . 10 0: 4/0 2/0 1 % 0;2:/0 . 1. Miles) Annual: Annual Annual ' -Annual = Annual ,Chance Chance ,. .:,Chance. Chance ; Chance Maggie Lake 0.27 * * 360.9 Dry Pond 0.07 * 366.5 37 REVISED TO REFLECT LOMR EFFECTIVE:October 16, 2020 / a ,f .tee�•t .-M> -tY'^ '�. q{'iw"+'21>. �t tT-F; •'f 9 i j e .r> $ �;TdP! (.�+.'�.�fi'°�'L�'Y`x'�`' { r �� y,, t _ �' ��'f' +♦ .F. vt? .1 � , ��,y � 1 �,�s�^,�4 `�yk�' r� ��?r��'��„s,F it'r��q. !�'Gq�+..r°•_�^_ff � �. [ ��.ter• `� � - n� c ;a :'''.,, �r �,`'d' - �.-� }� i� d� ia�; t��.� i" ! „'4 `ra: r"+-�_t'.t r .9.• �`. ,t g z' � �s r r����.3 r .4ifi''1�7',`�W". 1 .z .;<x"'���n >�'- ''v "z��t' ;.�r.� ��'�a„�;;,• ,,i,j ,�°' MAF•AREA SH'©WN ON HIS �._� t ;� 3 �; �' ,>� � � � - r � ' ' F"`�t ,v�"^' '�'` _.�.'° ;> .r' ` , � 'fe'n' ° � �`: c' s `S �'•' r ,'� ,t I" 'J'+(5,.,! 4' tjF5� .is;,' � r' PANEL IS LOCATE=DD WI HI _° rc , ' . , , y �.ad;`�y. ,�,�`�,:• �, .�`�c,��ze*�.. ��`''` ti�• TOW�FIIP 22 NO'RTH;RAN�EE��''��' " `"� ,�1'"`,�`� �r,ga�� - �0 12. �` _ x _ � . ;�� ,;�- - >.; �y� •. !` 3 WEBS-T�AN'D-T®WN}'S_�H�A_I_P23 s^ �,�� . � �, •' �,.�: - �>f TK>L.,6 �" ...r t�• � c; ,c�+bT ` o � �." � ryp�f. -.fit.. �}NNN .d' _ F y . �ES,,, r .*a: V11 i� t ? NWithout Base Flood Elevation(BFB, ZoneA.V.A99{" ° r1 -r�'J .at ti .('F`-i=t m.'+ _ -?r•� ..> ✓su- -i'1�k'6't'NP . With BFE or Depth Zone AE,AO,'AH,VE,AR r`'� 1 ffwi" f ..c. �`+/ -� d:: ",s' -..t5�.�!. � ;}tx g'}T".:. t r1F �t:` .�. SPECIAL FLOOD' 1. �• 10. ` RegulatoryFloodway.'' a"����"� HAZARD AREAS 0.2%AnnualChanceFloodHazard,Areas gevj oft%annualchancefloodwlthavera e x o- _w '' f E ` / gam! RlZ` depth less than one foot orwlth"drainage areas of less than onesquaremile zone N—=`� ;t�' .r���L•,� .. ,,�,„ y ftP ..xi, .t d>� •� .�: �� �t fR Future Conditions l%Annual 4 aR Chance Flood Hazard zone x rrC ,; �r n r <Y{rR�' �� w=' { r,�j '_ OTHERARFASOF _.Area with Reduced Flood Risk due to Levee FLOOD,HAZARD1111M• yvF: y, tee. ..: t't `1, y? t, x .,y_ ., �;� X i `c, ' .A y c •� �t st � t� �` .�-q.�' �� ,, � �� .r See Notes. .ZoneX .. 'R �:;9'r. 1Y ��'�,� ,cst•'�a-r��',.,i :ew „� ��1 � ��� t ,�„ ,d ° ~ � cfiia.y a . -. aso un: - � ,�'� ,��'+ 4 ,; SCALE L�G£wi��'tW;� T / f i '' F. �� .f tr`•��~ ,. E � � k �..r.'' .�Z�NE A r� "• x'l .. h �e�'• w 9nHmkOhtte Vt Washington So th n PS 602 Feet: y„ S30115 f inch=.1,000feet 1:12',0004 • 0 500 1.000 �2,000 rv,".' t 1pr� '.. �4 � ��'= 9r"�'�' -�- 1-"t" LAICESHORE r, �• YF „ . Feet �tr3} s�pj iz�rj'„�etQJ 3 pR�SOUTH �TAHUYA W o 0 150 300 600 :+r":' � Y0:,z*11 t 'i BL.VD NATIONAL'FLOOD INSURANCE PROGRAM: trc.', -a b - ., s; e W r Maggie •� a �' FLOOD INSURANCE RATE MAP '" w x k � � e T,•�t - Krra� Lake _ �O� r r MASON COUNTY,WASHINGTON . and lncorPoratetl Areas ��+r � a-�, -�a�f�'. �r�i?� �.�'�t.`. �,.,��,�. '�5�.�;+ '��• y' LAKE4, �: g W (� //�Q r^ 77 ti�F�d�'��;~�� •Y rA�^' •S �• '! �J Y! .. n \ i /��• 4MY SE FEMA r Panel Contains: COMMUNRY NUMBER PANEL SUFFIX Y` < MASON COU 530115 0295 E Mlir(EL 360.9) 14 MADRONA pC �`� .-ZOONE A► ,..� ^�� ��:s� ;s � `� _'�'� � � A` � 4 �Aa r CEDAR{ o REVISED TO REFLECT LOMR ` t REVISED,� EFFECTIVE:'0 , '_ r d � � ��,;*t., ,r� •� ctober 16 2020 .t - ;��'�-i - r e i*� r. f 1+ni -• A �- A r ! f"7�.', '•Yt.'''R�'r'�a ��d i(_ : >,�� a:BALD POINT VISTA RDA• � � '/"►�E�/�'� � �+• •" ,.t�F" ,r _ d ia.''. L,.s„ 1 " iy�r�.icast ` r - . VERSION NUMBER 2.2.2.1 MAPNUMBER EKE"r ✓+ " v. +•r ` s �-Y. T- } � l: .. . 1 /nii �Z ``P� Wig'' Fy.r.•.s .\I 5304500295E ' -f5 w' r a r S� ...✓ , h fr`" EFFECTIVE DATE JUNE20.2019 Mail- GKenyon&o.mason.wa.us CC:CMNIRS Neatherlin, Shutty, Trask Clerk FW: Question Received from the Mason County Website Melissa Drewry Mon 6/8/2020 2:14 PM TaGinger Kenyon <G Kenyon @co.mason.wa.us>; Ginger, Please add to correspondence. Thank you, Melissa -----Original Message----- From:curtpavola@dnr.wa.gov <curtpavola@dnr.wa.gov> Sent: Friday,June 5, 2020 2:36 PM To: Diane Zoren <Dlz@co.mason.wa.us> Subject: Question Received from the Mason County Website - From: Curt Pavola Dept Sent To: Commissioners Staff Message:June 2020 The Honorable Sharon Trask, Chair and the Mason County Board of Commissioners (via website email form) Dear Commissioners: I'm writing about your recent conferral with region-office staff from the Department of Natural Resources concerning our application for land acquisition at Kennedy Creek Natural Area#20-1422 grant from the Recreation and. Conservation Office.We appreciate your time reviewing our proposal. While no additional follow-up is needed,the grant rules allow for a formal response to the application, if the county so chooses. You'll find the project description posted below, and the map of our priority parcels for this-Washington Wildlife and Recreation Program (WWRP) proposal at this link: https://secure.rco.wa.gov/prism/search/ProjectSnapshot.aspx? ProjectNumber=20-1422. WWRP grants are administered by the Recreation and Conservation Office (RCO) and the grant process includes opportunities for local jurisdictions to comment on proposals in writing. If you choose to comment on this project, contact RCO at PO Box 40917, Olympia, WA 98504-0917. Letters received by RCO will be shared with the governor and the Legislature when the WWRP project list is submitted for funding, per RCW 79A.15.110. If you have any questions, please feel free to contact me at: curt.pavola@dnr.wa.gov. Sincerely, https:Howa.co.mason.wa.us/owa/ 6/8/2020 Mail - GKenyon@co.mason.wa.us Page 2 of 2 Curt Pavola, Natural Areas Program Manager Conservation, Recreation and Transactions Division Washington State Department of Natural Resources Olympia,WA Kennedy Creek Natural Area—RCO#20-1422—The goal of the project is to acquire four acres of creek channel, riparian and upland habitat within the Kennedy Creek Natural Area to: Protect the Kennedy Creek riparian corridor; Enhance protection of the Kennedy Creek Natural Area Preserve,which contains one of Washington's few remaining high-quality salt marsh communities; and Sustain and expand the highest quality salmon education trail in southern Puget Sound.The 1,461-acre Kennedy Creek Natural Area, located between Olympia and Shelton in Mason and Thurston Counties includes Kennedy Creek Natural Area Preserve (NAP) and Natural Resources Conservation Area (NRCA).The boundary encompasses the most ecologically important areas within the watershed from the freshwater riparian corridor to the tide flats of Oyster Bay in Totten Inlet.The natural area provides key habitat for migrating shorebirds and salmon and is vital to the health of the local and regional shellfish eco nomy by protecting water quality. https:Howa.co.mason.wa.us/owa/ 6/8/2020 Cc:CMMRS Neatherlin, Shutty, Trask K- 96kyv- ` t2lt+� Licensing and Regulation E Washington PO Box 43098 E liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360)664-1600 Fax—(360)753-2710 Emailed to: RON.TURNER(aDHOTMAIL.COM June 9, 2020 SMOOTH SAILING VENTURES, LLC 2307 56TH ST SE AUBURN, WA 98092-6597 Re: SMOOTH SAILING VENTURES 160 W WESTFIELD CT UNIT F SHELTON, WA 98584 LICENSE#430394—7B U B 1602-864-862-001-0003 Prior License No.: 416278 - 7V Your application for change of location has been approved with the following privilege(s): MARIJUANA PRODUCER TIER 3 MARIJUANA PROCESSOR This license is valid through September 30, 2020: You must post_this letter in a public service area as your temporary:operating permit.. If you do not receive your Business License with marijuana endorsements in 15 days, contact Business License Service/Specialty Licenses at (360) 705-6744. The conditions of your original marijuana license also apply to the license at your new location. To begin accessing Leaf Data Systems for traceability, you will need to contact Leaf Data System at 888-420-5813. For compliance questions please contact your enforcement officer at 360-664-1626. Aimee Becker/els Marijuana Licensing Specialist 360-664-9826 Cc: Enforcement Office Mason County Commissioners File DECISIONS MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 16, 2020 Agenda Item # BRIEFING DATE: June 8, 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Contract Award- Salt and Patch Storage Facility BACKGROUND: On August 21, 2018, County Commissioners authorized the County Engineer to advertise, set bid opening date/time and award the contract to design and construct a salt and patch storage building. Public Works purchase an engineered drawing for foundation and floor and a truss arch building package from Clearspan in the amount of $98,460.78 + tax. An RFQ was recently advertised to build the foundation and erect the salt and patch storage building. Date and time of opening was Friday, May 15, 2020 at 9:15am. Six (6) Bids were received and opened at the office of the Mason County Commissioners. The contract has been awarded to the apparent low bidder, Wildwood Carpentry, LLC out of Lakebay, WA at their bid price of $365,645.59. BUDGET IMPACTS: This project is included in the 2020 PW budget. RECOMMENDED ACTION: No action required. ATTACHMENT: 1. Bid Tabulation BID TABULATIONS SHEET SALT AND PATCH STORAGE FACILITY Wildwood Carpentry,LLC. JH Kelly,LLC. Talakai Construction Brumfield Construction Inc. Rognlin's,Inc. General Mechanic (SALT CONTAINMENT STRUCTURE) 15918 Delano Rd. 821 3rd Ave 9236 25th Ave SW PO Box 600 321 W.State Street 2316 S.State St. BID OPENING:May 15,2020 9:15 A.M. Lakebay,WA 98349 Longview,WA 98632 Seattle, WA 98106 Aberdeen, WA 98520 Aberdeen, WA 98520 Tacoma,WA 98409 ENGINEERS BIDDERNO: 6 BIDDERNO: 5 BIDDER NO: 4 BIDDERNO: 3 BIDDER NO: 2 BIDDER NO: I ESTIMATE BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y ITEM ITEM PLANNED UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE NO. DESCRIPTION UNIT QLANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Mobilization L.S. 1 $10,000.00 $ 10,000.00 $20,000.00 $ 20,000.00 $13,499.00 $ 13,499.00 $68,000.00 $ 68 000.00 $91,000.00 $ 91,000.00 $41,000.00 $ 41,000.00 $30,000.00 $ 30,000.00 2 Excavation C.Y. 480 $ 7.00 $ 3,360.00 $ 41.67 $ 20,000.16 $ 16.27 $ 7,809.60 $ 70.00 $ 33,600.00 $ 77.00 $ 36,960.00 $ 325.00 $156,000.00 $ 27.96 $ 13,420.80 3 CSTC TON 450 $ 20.00 $ 9,000.00 $ 44.45 $ 20,000.25 $ 34.97 $ 15,736.50 $ 68.00 $ 30,600.00 $ 66.00 $ 29,700.00 $ 53.00 $ 23,850.00 $ 29.14 $ 13,113.00 Construction Metal and Fabric Hybrid L.S. 1 Structure(Agency 4 Supplied) $32,000.00 $ 32,000.00 $66,000.00 $ 65,000.00 $33,024.00 $ 33,024.00 $42,800.00 $ 42,800.00 $62,000.00 $ 52,000.00 $37,000.00 $ 37,000.00 $44,778.00 $ 44,778.00 Class 4000 concrete for Foundation per professionally C.Y. 400 stamped plans and manufacturer 5 specifications $ 250.00 $100,000.00 $ 325.00 $130,000.00 $ 624.67 $249,868.00 $ 795.00 1$318,060.00 $ 698.00 $279,200.00 $ 410.00 $164,000.00 $ 411.95 $164,780.00 Reinforcing steel for Foundation per professionally lb. 60,000 stamped plans and manufacturer 6 1 specifications I I I$ 1.00 1$ 60,000.00 1$ 1.00 1$ 60,000.00 1$ 1.16 1$ 69,600.00 $ 1.25 $ 75,000.00 $ 1.70 $102,000.00 $ 1.15 $ 69,000.00 $ 1.01 $ 60,600.00 Class 4000 Concrete CY 145 7 Pad $ 250.00 $ 36,250.00 $ 137.93 $ 20,000.14 $ 258.96 $ 37,549.20 $ 695.00 $100,775.00 $ 550.00 $ 79,750.00 $ 320.00 $ 46,400.00 $ 262.00 $ 37'990.00 8 Minor Change Dollars 2,000 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2'000.00 Sub Totals $252,610.00 $337,000.55 $429,086.30 $670,775.00 $672,610.00 $539,250.00 $366,681.80 Tax @8.5 $21,471.85 $28,645.04 $36,472.34 $57,015.88 $57,171.85 $45,836.25 $31,167.89 Total amounts $274,081.85 $365,645.59 $465,558.64 $727,790.88 $729,781.85 $585,086.25 $397,849.69 Page 1 of 1 NEWS RELEASE June 16, 2020 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 380 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Board of Equalization Membership The Board of Mason County Commissioners is seeking applicants for two positions on the Mason County Board of Equalization. One regular member and one alternate member. The term of each position will end on May 31, 2023. Applicants must reside in Mason County. The Board of Equalization is a three-member board appointed by the Mason County Commissioners. Two alternate members may also be selected. The Board's responsibility is to ensure that all property valuations are at 100% of market value, so equitable tax assessment can be established. Taxpayers may appeal their assessments, including assessments of real and personal property, forest land, timber, and open space. The Board also considers denial of senior citizen property tax exemptions. Taxpayers can file a petition with the Board of Equalization and a hearing will be scheduled to present their appeal of their assessment for timely filed and completed petitions. Depending on the number of appeals heard each year, the Board may meet up to three days a week, throughout the year. Board members are paid a per diem, currently $100 per day, when in session. As required by RCW 84.48.042, the successful applicant must attend training, provided by the Washington State Department of Revenue, within one year following appointment or reappointment. Interested citizens may obtain an application at the Mason County Commissioners' Office, 411 North 5th Street, Shelton, or by calling Shelton 360-427-9670, ext. 380; Belfair 360-275-4467, ext. 380; Elma 360-482-5269, ext. 380 or visit the Mason County website at www.co.mason.wa.us. These positions are open until filled with first review July 7, 2020. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Vice-Chair Commissioner BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 8,2020 Monday,June 8,2020 9:00 A.M. Support Services—Frank Pinter Commissioners Trask,Shutty and Neatherlin were in attendance. • Memorandum of Understanding with Search and Rescue—Frank spoke about SAR becoming an independent non-profit organization.He said there were two county owned vans from 1992 and 1995.He asked if those vans could be donated to SAR via a memorandum of understanding.The Board approved donation of the vans. • CARES funding—Frank said he would have more information regarding the need and purchase of laptops to work from home next week. • Kelly Frazier stated that the current security scanner in the courthouse was purchased in 2011, and has been repaired several times.He requested the purchase or lease of four new x-ray machines.The jail is also looking to purchase a new body scanner.He said he is still in talks with the companies about leasing options. • Grant Writer RFQ-Frank said there were six applicants with one being local.The RFQ was published nationwide,but the option does exist to just run the RFQ locally. Cmmr.Trask said she would like to go back out for local submissions. Cmmr.Neatherlin disagreed and voiced concern in wasting more time in looking locally.Discussion was had regarding how many departments would use a grant writer and'how that person would be paid.Frank explained there are two options:hourly,or by grant.Cmmr. Shutty stated that he would like this position to align with the CARES Act funding and then review to consider extending the position. • Emergency Medical Services—It was suggested by legal to sever ties with this 501(c)(3)as Mason County does not serve on outside boards. • May Financials-Jennifer Beierle noted that 2020 numbers are comparable to 2019 numbers. She noted that June and July may show a different story,but at this time,the county has stayed close to 2019 numbers across the board,even through COVID. Current expense is at 42%of budgeted revenue through May is at$15,044,000;2019 was at$16,531,000. Treasurers revenue is at 44%meaning$11,711,000 has been collected versus$12,289,000 at this time in 2019.Jennifer reminded the Board it is almost time to begin 2021 budget discussions.July 1 It is when the Auditor plans to send out budget requests. • Cmmr.Neatherlin asked Frank about money for businesses as previously discussed.Frank said he would be briefing that on June 15'. • Kelly Frazier announced the Blood Drive will be held June 231 and 251,and he also announced that a request has been made to hold a luminary ceremony in the Building 10 parking lot in September.The Board approved both items. • Dawn talked about putting in self regulation stations with hand sanitizer,wipes,and infrared thermometer in response to opening the building in phase 3.Discussion was had about wearing masks. 10:05 A.M. Community Services—Dave Windom Commissioners Trask, Shutty and Neatherlin were in attendance. • Dave said there is a request to continue contract K2293-202025.This contract has been ongoing for four years and would continue with approval.The Board was in favor. • Lydia Buchheit quickly briefed a contract with Health Care Authority. She asked to move the contract to the June 9,2020 meeting in order to accept funding before June 30,2020. • Lydia then discussed the need to accept documents electronically,and asked if that can be done for future health contracts.The legal aspect needs to be discussed with Tim Whitehead. • COVID-19 update—Dave Windom said he is working on surge planning in case of an increase of COVID.He stated this planning is part of the requirement for phase 3,so it is worthwhile to begin review.In regards to Phase 3, a Special Board of Health meeting is needed on the 151h and a Special BOCC meeting will be needed on the 161.If approved,the plan is to begin phase 3 on June 22". Cmmr. Shutty asked to move BOH to June 161 so the 151 could be used for any last minute changes discussed in briefings. Cmmr.Neatherlin suggested letting offices know the goal is to open County buildings on Monday,June 221 10:41 A.M. BREAK 10:47 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Shutty and Neatherlin were in attendance. • Engineer Mike Collins brought forward three road.vacation.requests(No's 402,403,404)to set hearings with the Hearing Examiner on July 22,2020. Cmmr.Neatherlin voiced concern with vacation 404 on Roy Boad Road,Belfair.He asked to hold off until some more information could be obtained. • Portable speed display signs—Mike Collins said they are trying to purchase six portable signs at the cost of$23,403.14 from the 2020 Road Fund Budget.The Board approved the purchase. • Bridge report-Harstine Island Bridge and Tahuya Estuary Bridge were discussed in detail as $3 million has been received for work on both.Mike discussed repairs needed on the bridges. • Loretta,Zach and Richard met with Mason County Garbage regarding compliance with resolution 2020-03, Solid Waste Flow Control.MCG had to purchase new equipment in order to comply,and plans to have 100%of residential services compliant as of July 1,2020. Additional follow up will happen at the June 15'briefings. • Salt and Patch Storage Facility contract award-Mike announced Wildwood Carpentry,LLC will be awarded the contract in the amount of$365,645.59. • Organization chart—Loretta said she sent position descriptions and comps to HR for review. A revised position description has been made at a range 21 (previously requested to be at range 38)for the Confidential Administrative Position. Cmmr.Trask said she was hesitant to approve the creation of this new position.The question came forward of how much money would be saved with the reorganization.Loretta had no immediate answer and said she would bring back hard numbers to the next briefing. • Cmmr. Shutty spoke about a recycling education webinar with SC Johnson.He said he would like to look into the program more to see if any monies were available for Mason County. Cmmrs.Neatherlin and Trask encouraged him to reach out. • Cmmr.Neatherlin questioned the current bypass project.Loretta said a meeting was going to be held in the next week with the corridor design team. Cmmr.Neatherlin spoke about the need to insert intersection designs within the bypass. • Clifton Road—Cmmr.Neatherlin thanked Public Works for their work,but he said the new barrier in the road is a bit short and people are turning around it.He suggested extending the curbing to prevent this. • Sand Hill road—Cmmr.Neatherlin questioned why the speed limit signs haven't been changed since approval came from the Board earlier in the year.Loretta and Mike said they would make sure signs were changed. 11:40 A.M. Executive Session-RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask, Shutty and Neatherlin were in attendance along with Dawn Twiddy,Tim Whitehead,and Nichole Wilston. 11:50 A.M. Executive Session-RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask, Shutty and Neatherlin were in attendance along with Dawn Twiddy,Tim Whitehead,Loretta Swanson,Mike Collins and Nichole Wilston. Respectfully submitted, Melissa Drewry, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlini Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS Mason County Commission Chambers,411 North Sth Street, Shelton,WA May 19, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m. 2. Pledge of Allegiance— Richard Dickenson led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3— Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Clint Didier sent in a letter regarding Governor Inslee's Proclamation. 4.1.2 Coleman Road Residents sent in a copy of a letter sent to Green Diamond. 4.1.3 FEMA sent a letter about the Flood Insurance Rate Map for Maggie Lake and Dry Pond. 4.1.4 Washington State Liquor and Cannabis Board sent in a Liquor License Application for Lake Cushman Grocery and Burger Claim. 4.1.5 Carol Lindahl sent in a letter of support for Mason County's Variance application for phase two. 4.2 Proclamation — National Public Works Week 5. Open Forum for Citizen Input 6. Adoption of Agenda - Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye;T-aye. 7. Approval of Minutes—May 4, 2020 Briefing Minutes; May 11, 2020 Special Meeting Minutes. Cmmr. Neatherlin/Shutty moved and seconded to adopt the May 4, 2020 Briefing Minutes; May 11, 2020 Special Meeting Minutes as published. Motion carried unanimously. N-aye; S-aye;T-aye. 8. Approval of Action Agenda: 8.1 Approval to have the Board execute the resolution for County Road Project(CRP) 2028, E Agate Road Resurfacing Project, allowing Public Works to advertise, set bid opening date/time, award contract and any change orders; also, approval to authorize the Chair to sign all pertinent documents for this project. (Ex.A—Res. 2020-39) 8.2 Approval to have the Board authorize work with Puget Sound and Pacific Railroad on the submittal of the 2020 Railway—Highway Crossing Program (section 13)Application, as well as authorize the County Engineer to sign all pertinent documents for the grant, and if awarded proved the 10% local match from the County Road Fund. 8.3 Approval to authorize the Deputy Director/Utilities and Waste Management to sign Contract Amendment No. 1 with South Sound Steel &Recycling to extend existing scrap metal and refrigerator collection services through July 30, 2022. 8.4 Approval of a resolution adopting the updated Real Property and Right of Way Acquisition Procedure for Public Works Projects, replacing those found in Resolution 37-19. (Ex. B—Res. 2020-40) 8.5 Approval of Contract Amendment #2 with Kennedy/Jenks Consultants, Inc. in the amount of $842,916.00 to complete final design, secure permits, prepare bid documents, and provide construction services for the Belfair Sewer extension phase 2 project. 8.6 Approval to publish a Request for Proposals (RFP) for contracted services to conduct outreach and education and provide participant technical assistance for the grant funded"Building Connections-Strengthening Businesses in Mason County"project. BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS May 19, 2020- PAGE 2 8.7 Approval to renew contract NWRII-2018.1 with Northwest Resources II, and contract CC-2018.1 with Consejo Counseling. Both contracts have a term beginning July 1, 2020 and ending June 30, 2021. 8.8 Approval to create, post and fill the position of Program Coordinator for Community Family Health Division. 8.9 Approval of Consolidated Contract CLH18253 Amendment 14 between Mason County Public Health and Washington Department of Health. 8.10 Approval of Amendment #1 to Contract SWMCLCP-1921-MaCoSO-00029 between the Washington Department of Ecology and the Mason County Sheriff's Office. 8.11 Approval to list five unsold Tax-Title parcels for sale with Richard Beckman. 8.12 Approval to set a public hearing for Tuesday, June 16, 2020 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2020 budget. (Ex.C—Res. 2020-41) 8.13 Approval of the Professional Services Contract with Olympic Health and Recovery Services. 8.14 Approval to call for a Request for Proposals (RFP)for weapons screening and campus security patrol for the Mason County Courts and downtown county buildings. 8.15 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant#s 8072293-8072578 $ 1,099,316.97 Direct Deposit Fund Warrant #s 67626-68380 $ 1,515,187.03 Salary Clearing Fund Warrant #s 7005134-7005192 $ 1,584,015.92 Treasurer Electronic Remittances $ 516,885.16 8.16 Approval to have the Chair sign a letter for the Sheriff's Office grant application to the Walmart Foundation that would be used to purchase items for the MCSO Volunteer Program.There is no match requirement. Cmmr. Neatherlin clarified that item 8.5 is not new debt and is an extension of a grant that has been in place. He then clarified that item 8.11 has parcels being sold that were not sold at the auction held in October of 2019. Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.16. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to consider the surplus of parcel 42212-51-48008 as an intergovernmental exchange to the Port of Hoodsport for use as a septic drain field for community restrooms. (This hearing is continued from March 17, 2020) Staff: Loretta Swanson Item died from lack of motion. 10.2 Public Hearing to consider a resolution adopting the amended 2020 Annual Construction Program. Staff: Mike Collins Engineer Mike Collins asked to amend the Annual Construction Program to add the following three grant funded projects: E. Agate Rd. Mile Post(MP) 1.7—3.1, Harstine Bridge deck repair and a clear zone project on several roads. Cmmr. Shutty/Neatherlin moved to approve the amended 2020 Annual Construction Program. Motion carried unanimously. N-aye; S-aye;T-aye. (Ex. D—Res. 2020-42) 10.3 Public Hearing to consider the adoption of the amended 2020-2025 Six-Year Transportation Improvement Program. Staff: Mike Collins BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 19, 2020- PAGE 3 Once again, Engineer Mike Collins spoke noting the three added projects noted in item 10.2 will need to be added to this six-year plan as well. Cmmr. Neatherlin/Shutty moved and seconded to approve adoption of the amended 2020-2025 Six-Year Transportation Improvement Program. Motion carried unanimously. N-aye; S-aye;T-aye. (Ex. E—Res. 2020-43) 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:28 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair Kevin Shutty, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS Mason County Commission Chambers,411 North 5t' Street, Shelton,WA June 2, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:05 a.m. 2. Pledge of Allegiance— Kell Rowen led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask., 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1Sue Klemp &Joe Schmit sent in letters regarding Moving into Phase II. 4.1.2Robert Edwards submitted an application for the Solid Waste Advisory Board. 4.1.3Washington State Liquor and Cannabis Board sent in a change of liability application for Toucan Farms. 4.1.47mothy Opiela submitted an application for the Planning Committee. 4.1.5Washington State Liquor and Cannabis Board sent in a liquor license application for Maddy's Old Town Flowers. 4.1.6William and Dr. Arliene Zeigler sent in a letter regarding Mason County Sportsman's Association shooting range. 4.1.73oe Schmit sent in a letter thanking staff for the work on COVID 19. 4.1.8Washington State Liquor and Cannabis Board sent in a change of Corporate Officers for The Mason County Senior Activities Center. 4.2 News Release- Permit Extensions Staff: Kell Rowen 5. Open Forum for Citizen Input— none. 6. Adoption of Agenda - Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes-May 11, 2020 Briefing Minutes; May 5, 2020 Regular Meeting Minutes; May 22, 2020 Special Meeting Minutes. Cmmr Neatherlin/Shutty moved and seconded to approve the May 11, 2020 Briefing Minutes; May 5, 2020 Regular Meeting Minutes; May 22, 2020 Special Meeting Minutes as presented. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda: 8.1 Approval of the January 2020 - December 2022 Collective Bargaining Agreement (CBA) for Engineer's Guild representing Mason County Public Works and Support Staff. 8.2 Approval of the Release and Hold Harmless Agreement between Mason, County, Mason County Sheriffs Office, Mason County Sheriffs Office Employees Guild Deputy Sheriffs, and MCSO Deputy David Willard. 8.3 Approval of the January 2020 - December 2022 CBA for AFSCME Local 1504 representing various departments within Mason County. 8.4 Approval to appoint Isaiah Johnston (term ending January 31, 2022), Timothy Opiela (term ending January 31, 2022) and Joseph Myers (term ending January 31, 2024) to the Planning Advisory Commission. 8.5 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8072579-8072811 $ 1,414,429.37 Direct Deposit Fund Warrant# 68381-68771 $ 728,084.98 BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS June 2, 2020 - PAGE 2 Salary Clearing Fund Warrant # 7005193-7005216 $ 508,059.74 8.6 Approval to call for a Request for Proposals to install an irrigation system for MCRA Sports Fields. 8.7 Approval to allow Frank Pinter and Jennifer Beierle to sign Public Assistance Grant #D20-201 for Presidential Disaster Declaration 4481-DR-WA relating to COVID-19. 8.8 Approval of amendment #4 to contract CL:2019-2021.4 extending shelter operations with Community Lifeline through September 30, 2020. Cmmr. Shutty asked to remove item 8.2 for discussion. Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.8 with the exception of item 8.2. Motion carried unanimously. N-aye; S-aye;T-aye. 8.2 Undersheriff Travis Adams explained this is a separation of employment due to a performance issue with no underlying:issues. The deputy will be retiring. No monetary settlement will be provided with the exception of time earned being paid. Cmmr. Neatherlin/Shutty moved and seconded to approve the Release and Hold Harmless Agreement between Mason, County, Mason County Sheriffs Office, Mason County Sheriff's Office Employees Guild Deputy Sheriffs, and MCSO Deputy David Willard. 9. Other Business (Department Heads and Elected Officials) - None. 10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:25 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair Kevin Shutty, Commissioner Randy Neatherlin, Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North 5"'Street, Shelton,WA June 9, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance—Abe Gardner led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a Marijuana License Application for PT Enterprises LLC., and Change of Location for CMI LLC. 4.1.2 Washington State Liquor and Cannabis Board sent in a liquor license approval for Lake Cushman Grocery. 4.1.3 John Wiesman from Washington State Department of Health sent in a letter in regards to COVID-19 recovery. 4.1.4 Mark Woytowich sent in a letter pertaining to garbage in our forest lands. 5. Open Forum for Citizen Input— None. 6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye;T-aye. 7. Approval of Minutes—May 18 and May 26, 2020 Briefing Minutes. Cmmr. Shutty/Neatherlin moved and seconded to approve the May 18 and May 26, 2020 Briefing Minutes. 8. Approval of Action Agenda: 8.1 Approval to appoint Robert Edwards to represent District No. 1 on the Mason County Solid Waste Advisory Committee for a period of three years, expiring June 2, 2023. 8.2 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # $ Direct Deposit Fund Warrant# $ Salary Clearing Fund Warrant#s $ Treasurer Electronic Remittance for May 2020 $ 200,190.93 8.3 Approval of a resolution to establish a revolving account for US Elections Security Assistance Grant monies. (Ex.A—Res. 2020-45) 8.4 Approval of a resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00 p.m. to consider public comment on the petition for vacation of the south 10 feet of an unused road, once called Gray Road, that is located north of 111 E. Willchar Blvd. in the Plat of Will-Char Addition to Phillips Lake Tracts 5-6. (Ex. B—Res. 2020-48) 8.5 Approval to execute a Road Closure Resolution for following Mason County Public Works culvert replacement projects: a.CRP 2014, Deegan Road West at milepost 2.35 to be closed from Monday, July 6, 2020 and reopening prior to Friday,July 17, 2020. (Ex.C—Res. 2020-46) b.CRP 2015, Shelton Valley Road work at milepost 2.13 to be closed from Monday, July 20, 2020 and reopening prior to Friday, August 7, 2020. (Ex. D—Res. 2020-47) 8.6 Approval to set a hearing on Tuesday, July 14, 2020 at 9:15 a.m. to consider approving the franchise agreement applications between Mason County and the following: • Aquarius Utilities, LLC • Island Shores Water, LLC • Detroit Water Service Association • Oak Park Water Company, LLC • Mission Creek Tracts Water System • Mason county Public Works U&W • Little Mission Creek Water System BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS June 9, 2020 - PAGE 2 8.7 Approval of contract K4511 with Washington State Health Care Authority for the Law Enforcement Assisted Diversion (LEAD) grant. 8.8 Approval for the Release and Hold Harmless Agreement with Pherris Chapman to release and forever discharge Mason County, its officers, agents, employees, agencies, and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of a clerical error made by the Mason county Clerk's Office and to pay the sum of$2,500 and an apology letter to the mother, as agreed. Cmmr. Neatherlin asked to remove item 8.8 for discussion. Cmmr. moved and seconded to approve action items 8.1 through 8.7. Motion carried unanimously. N-aye; S-aye;T-aye. 8.8 Nichole Wilston,.Risk Manager, said the agreement is due to a clerical error within the Clerk's office that cannot be discussed further due to potential litigation. Cmmr. Shutty/Neatherlin moved and seconded to approve the Release and Hold Harmless Agreement with Pherris Chapman to release and forever discharge Mason County, its officers,agents, employees,agencies,and departments from any and all existing and future claims, damages and causes of action foreseen and unforeseen of any nature whatsoever arising out of a clerical error made by the Mason county Clerk's Office and to pay the sum of$2,500 and an apology letter to the mother.Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business (Department Heads and Elected Officials)- None 10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:14 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair Kevin Shutty, Commissioner Randy Neatherlin,'Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: June 16, 2020 Agenda Item # _6 . ' Commissioner staff to complete) BRIEFING DATE: June 8, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the Resolution rescinding Resolution 92-86 disbanding the Emergency Medical Services (EMS) Advisory Council. Background: The EMS Advisory Council will continue as a 501(c)(3) non-profit organization and voted to separate from the county. Budget Impacts: None RECOMMENDED ACTION: Approval of the Resolution rescinding Resolution 92-86 disbanding the Emergency Medical Services (EMS) Advisory Council. MASON COUNTY BOARD OF COMMISSIONERS RESOLUTION NO. A Resolution Rescinding Resolution 92-86 to Eliminate Mason County Code Chapter 2.18 Emergency Medical Services Advisory Council WHEREAS, RCW 70.168.120 authorizes County to create a local emergency medical services and trauma care council; WHEREAS, Mason County adopted Resolution 92-86 on September 30, 1986 creating the Mason County Emergency Medical Services Advisory Council; WHEREAS,the Emergency Medical Services Advisory Council voted to separate from the county as an advisory board and form a non-profit organization; NOW,THEREFORE BE IT RESOLVED by the Mason County Board of Commissioners to rescind Resolution 92-86 eliminating Mason County Code Chapter 2.18 and disband the Mason County Emergency Medical Services Advisory Council. Adopted this 16th day of June 2020 BOARD OF COUNTY COMMISSIONERS Sharon Trask, Chair Randy Neatherlin, Commissioner Kevin Shutty, Commissioner ATTEST: Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief Civil Deputy Prosecutor J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2020\EMS disbanded.docx MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Todd Parker Action Agenda X_ Public Hearing Other DEPARTMENT: Community Services EXT: _293_ COMMISSION MEETING DATE: June 16, 2020 Agenda Item # g Commissioner staff to complete) BRIEFING DATE: June 1, 2020 BRIEFING PRESENTED BY: Todd Parker [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Washington State Covid-19 Outbreak Emergency Housing Grant Background: Installing the sprinkler system is an allowable expense that we have approval for in the Washington State Covid-19 Outbreak Emergency Housing Grant. This will allow Community Lifeline to increase bed capacity from 35 to 55 and be able to operate year- round. RECOMMENDED ACTION: Approval of contract number CL.Covidl9.Sprinkler with Community Lifeline to install a fire suppression sprinkler system that will increase shelter capacity and allow year- round operations as part of the Covid-19 response. Attachment Us - Contract face page and exhibits. IACommunity Services-Public Health\PH 06.16.20 A.agenda CL Sprinkler Contract.doc MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT#CL.Covid19.Sprinkler THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY" and Community Lifeline hereinafter referred to as"CONTRACTOR." ? C 0-m M Unity Lifeline,M e Con d Entit y,.--- ox- -98 ;Address 218,N 3rd..St.' P'G'B ity, State, Z p Code o e!:. Shelton 1VK-..98594,90-3480_'. 3 604 Pho 6 Primay0 6 M66t'NaWd_'Titld Barb'W&i6"Ex6i Direct or ffi- ii.66 ftq_- Primdr�C6fif66t Ph6`h-_6&_. E-mail- 360- 90*--3430,: u fiij IifeIin-6shdlt6'n a M ,Contract or,;Fiscal a :Contact nv- I Contractor,Fiscal PIf6hd_& Em`611 same, W6§hindtdn 608-364:370 Federal El N ;4674731341 Total A ed/Contract Value., '$200,000. ,,-Conted6t TefJ6 Duration -'June.15,"2020 September 30,2020 Count Contract Contact Lydi6_.Bd6hhe it,' C6-ffim6-hIty.&'F6ffiiIq H6althVaha r '7- y _ 360--*42770670'6 .�Count y"Contract Email & Ph on 6 L dicab@co.mason.w6jus xt Case Bing hat,�,Fis'661 `Fiscal ,Coht66t.,, _Whag Codhty C6Uhty'Fisc'-aI Erhail,& Pho"ne.,..,_,. - C,asevb(a--)66.ma"'S*Oh.Wa'.6s 360427-9670�dkt,,"582 PURPOSE: The purpose of this contract is to increase shelter capacity due to the Covid-1 9 Outbreak. COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including Special Conditions, General Terms and Conditions, Exhibits, Work Bids and the following other documents incorporated by reference: Washington State Covid-1 9 Outbreak Emergency Housing Grant Guidelines and Mason County Grant Plan. IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. Community Llfiqie Mason County Bert Pedersen, Board Chair Sharon Trask, Chair Mason County BOCC Dated: Z,3 t'a Dated: APPROVED AS TO FORM: .,.....TimWhifeh`bad.,.Chie--f�DPA-----"- 13 EXHIBIT A SCOPE OF WORK and Deliverables 1. CONTRACTOR is responsible for all subcontracted work and serves as the project manager to ensure work is according to scope and is completed on-time. 2. Installation of a building sprinkler fire suppression system that meets all requirements of the City of Shelton and the Fire Marshal as outlined in the bid dated March 31, 2020, with the purpose of expanding shelter capacity by 15—20 beds and become eligible for year-round operations. 3. CONTRACTOR agrees to apply for year-round occupancy permits through the City of Shelton. Expenses incurred for this permit process that are prior to September 30, 2020 and do not exceed the contract maximum are allowable. 4. All work in accordance with the bid dated March 31, 2020 and found in Exhibit D: Work Estimate. 5. CONTRACTOR to notify COUNTY in writing of any work that is to be completed that is excluded in the quote and estimated cost except for Washington State Sales Tax. 6. DELIVERABLES: All invoices and documentation must be submitted within thirty(30) days of the contract expiration date of September 30, 2020 to close out this contract. a. Provide a certificate of Insurance within thirty(30) days of when contract is signed that meets the requirements in Exhibit B: Insurance Requirements. b. Invoices of allowable expenses that includes this contract number, date of work, details of materials and labor connected to the sprinkler system installation as noted above that incur during the performance period of this contact; and c. Final inspection demonstrating project completion meeting the requirements of the Fire Marshal and City of Shelton. 14 EXHIBIT B INSURANCE REQUIREMENTS Coverage shall be at least as broad as: 1. Commercial General Liability(CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $5,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: Insurance Services Office Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: On a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses. 4. Builder's Risk (Course of Construction) insurance utilizing an "All Risk" (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions. 5. Contractors' Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards)with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate. a. If the contractor maintains broader coverage and/or higher limits than the minimums shown above, the COUNTY requires and shall be entitled to the broader coverage and/or the higher limits maintained by the contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the COUNTY. 6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf', with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. MINIMUM SCOPE AND LIMIT OF INSURANCE Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions: 1. The COUNTY, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10, CG 11 85 15 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used). 2. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the COUNTY. 3. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 4. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY or must specifically allow the named insured to waive subrogation prior to a loss. 5. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 6. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self- insured retention,•the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions. 7. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 8. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR, indemnifying party and/or any subcontractor, is intended to apply on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. Builder's Risk(Course of Construction) Insurance Contractor may submit evidence of Builder's Risk insurance in the form of Course of Construction coverage. Such coverage shall name the COUNTY as a loss payee as their interest may appear. If the project does not involve new or major reconstruction, at the option of the COUNTY, an Installation Floater may be acceptable. For such projects, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken, or destroyed during the performance of the Work, including during transit, installation, and testing at the COUNTY's site. 16 EXHIBIT C COMPENSATION 1. Community Lifeline will approve subcontractor invoices and submit to Mason County Public Health attention Casey Bingham, Finance Manager(caseyb@co.mason.wa.us) for payment. All payments follow the vendor payment cycle of Mason County Auditor's Office. 2. CONTRACTOR must include/reference the Contract Number on all documents submitted pertaining to this CONTRACT. 3. The maximum contract award of$200,000 includes the $150,000 bid estimate and an additional $50,000 for the items, if required, that were excluded from the bid. 4. Invoicing: a. Copy of accepted bid, work estimate, or signed agreement must be included with the signed MASON COUNTY contract b. Invoices of allowable expenses that includes this contract number, date of work, and details work as referenced in the bid (design, labor, materials, permits, etc.) c. Final fiscal close out report demonstrating project completed d. All invoices must be submitted within thirty(30) days of the contract expiration date of September 30, 2020. 5. Budget Revisions: a. CONTRACTOR must submit a written request to the COUNTY for any budget modifications prior to using program funds for expenses outside of the approved budget. b. Modification request must include a justification and be submitted with a revised budget that reflects the funds use adjustment. c. COUNTY will notify CONTRACTOR of modification decision in writing. d. The revised budget as submitted and approved by COUNTY will be appended to this CONTRACT without the need for a formal CONTRACT amendment. 6. Procurement: CONTRACTOR is required to procure goods and services in alignment with Washington State procurement standards. 17 EXHIBIT D PROPOSED WORK ESTIMATE WXCV2'Wi.�'n'g lire Prorecd&q Contraclars Vner i910 Automalic Sprinkler Ccsmpany Long-Wely: ( 'i)426-7620 3,:.0 Fhr l k vm:e:oustr COP Cafiforma vvay ma?2 tie;�r^t;;;4i;s§bi:;a;r3+{E:iI1;t•3-16'hi releldox'c;t�(I�a}[rZd�ir,.�xG�.'S?r:�t3�}G2:'.•9sE'? 4V.L'hllCiE.19�A�'^.�1uLlCw'i:+,.hi5n�tii:.i hn�;r•tii\,\,c3iSh11 11�:k.�r•�r•ati.urla.a'.C:,r,:r2�✓,fs o:L�,iptr} March 31,2020 Community Lifeline Attn:Gary weza awezatavoLcom Ref_Community Lifeline,218 n 3rd Street,Shelton WA Dear Community Lifeline, Viking Automatic Sprinkler Company is pleased to offer our budgetary proposal of $150,000.00(one hundred fifty thousand dollars),plus tax for the above referenced project as follows.This includes all labor,material and design for a complete dry type system and new water supply meeting NFPA 13 and City of Shelton requirements. Proposal is based can bid drawings dated 12125117.You will only be invoiced for the cost of the work. Proposal is based on the following breakdown; Dry Pipe Fire Sprinkler System Budget$74,500.00(seventy-four thousand five hundred dollars)for one dry pipe sprinkler system throughout the building. Budget$65,000.00(sixty-five thousand dollars)to bring a new 6-inch water line into the building.Based on a connection on Franklin Street,down 3rd Street to the alley on the back side of the building.Distance is approximately 200ft. Budget S7,000.00(seven thousand dollars)for an electronic monitoring system for the fire sprinkler system that will connect to the existing fire alarm system. Budget$3,500.00(three thousand five hundred dollars)for City of Shelton pemlit and plan review fees. The system is to be supplied by City water at a minimum supply of 60 PSI Static,45 PSI Residual when flowing 1,020 GPM.Vikings install the sprinkler riser in the storage room on the first level. This bid Includes. i. The system vAll be designed and installed to NPFA 13 standards for a tight hazard occupancy with 100%sprinkler protection as required for a building with multiple occupancy groups. 2. The system will be dry pipe type and all areas of the building(including unheated attics). 3. Outside covered areas extending more than four feet from the building and overhangs over egress ways will be protected. 4. A fire department connection will be located on an exterior wall of the building facing the fire department access lane. 5. Double check backflow preventor with by-pass meter with field certification will be provided and located inside the Riser Room.No City water meter is included. 6. The sprinkler system will be electronically monitored 24 hours a day seven days a week.Monthly monitoring fees are not included. 18 Community Lifeline Shelton,WA Page 2 This bid includes the following(continued): 7. All materials will be UL fisted for fire sprinkler system use. 8. Shop drawings,calculations and material specifications will be submitted to the City of Shelton for review and acceptance of the design basis_ 9. The sprinkler system piping will be hydrostatically tested at 200 PSI for two hours with the tests witnessed by the City. 10.A final acceptance test of the sprinkler system and alarms will be performed for the City at the completion of the installation,prior to occupancy. 11.System instruction and training for the Owners representative will be provided at the completion of our work. 12.Piping wl11 be installed exposed and w111 be unpainted.Outlets will be installed for future sprinklers drops for a new ceiling in the high area. 13.Sprinklers and canopies Wit be semi-recessed with a chrome finish. 14.Sprinkler piping passing through fire rated wails will be fire caulked. 15.RoRer staging for the high area. 16.Wiring the air compressor. 17.Permit fees. The following items,if required,are excluded from our quote: 1. Overtime or off hours work. 2. Painting of pipe. 3. Washington State Sales Tax. 4. Cutting and patching. 5. Insulation as required. 6_ Soffits to conceal pipe. 7. Working over occupants.We will need to coordinated work areas so that we do not put occupants at risk while we are hanging pipe- 8. Moving personal belongings to allow us access to do our work. 3. Excessive water when dewatering the underground piping ditch. 10.Capturing ditch water and disposal.We propose to let the ditch water rundown the storm drain.We do not have holding tanks and a filtration system included. 11.City water service fee for a new hookup: 12.Civil drawing of the underground water line.We propose to detail the new line on our sprinkler drawing. 13.8ackflow device or meter in a vault outside. Project Time Frame(after we have an executed contraM: Design—Allow three weeks to develop design drawings that will be submitted far Permit. Permit Process—We don't have control over this part,but we usually allow 2-4 weeks. Sprinkler System Installation-Allow four weeks. Underground Fire Main Installation—Allow two weeks(goal is to have the underground and sprinkler system installations happening at the same time). Electronic Monitoring Mork—Allow one week ti'+,te appreciate the opportunity to quote this project.Please call with any questions_ Thank You, Viking Automatic Sprinkler Company Rob Hash xar!le i n�g�acw ibmt and 'MAx1rorC �:�•cir".to • 3'ct::'d ti MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dawn Twiddy Action Agenda X Public Hearing Other DEPARTMENT: Support Services EXT: 422 COMMISSION MEETING DATE: 6/16/2020 Agenda Item # g,3 Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: Dawn Twiddy [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to appoint Kevin Frankeberger, member and Kim Wilson, alternate member to the Mason County Board of Equalization for a three-month interim until August 31, 2020. Background: Commissioner meetings have been limited to discuss and/or take action on matters necessary to respond to the COVID-19 outbreak and current public health emergency. It is necessary to make interim appointments to the Board of Equalization while circulating a news release requesting applications to fill two positions. Budget Impacts: Members receive $100 per diem, per day, when in session and this is budgeted. RECOMMENDED ACTION: Approval to appoint Kevin Frankeberger, member and Kim Wilson, alternate member to the Mason County Board of Equalization for a three- month interim until August 31, 2020. Attachment(s�: None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: June 16, 2020 Agenda Item # Commissioner staff to com lete BRIEFING DATE: June 8, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Memorandum of Understanding between Mason County and Mason County Search and Rescue (SAR) to transfer two vehicles to SAR. Background: SAR is 501(c)3 non-profit organization that provides search and rescue services to the community and Mason County will transfer two vans to SAR at no cost. The vans are a 1995 Ford Econoline and a 1992 Ford Van Conversion. Budget Impacts: None RECOMMENDED ACTION: Approval of Memorandum of Understanding between Mason County and Mason County Search and Rescue (SAR) to transfer two vehicles to SAR. Attachment(s): MOU MEMORANDUM OF UNDERSTANDING Between Mason County and Mason County Search and Rescue 1.1 PARTIES This agreement is entered into on June 16,2020 between Mason County(COUNTY)and Mason County Search and Rescue (SAR),a non-profit organtzation. 1.2 PURPOSE AND USE The PARTIES agree that the purpose of this agreement is to transfer the following two vehides from COUNTY to SAR to fadlitate a cooperative relationship: 1995 Ford Econoline Van VIN#1FBNJS3IHOSHB46573 and 1992 Ford Van Conversion VIN#iFDKE30G7MHB35875.The COUNTY hereby finds that SAR,through its work,improves the quality of life of County residents and therefore provides valued consideration. 1.3 DESCRIPTION OF PROJECT SAR is an independent 501c3 organization that works cooperatively with the COUNTY to provide search and rescue services in Mason County. The PARTIES agree that the listed vehides will be transferred to SAR at no cost and said vehicles are no longer the responsibility of COUNTY. 1.4 RESPONSIBILITIES OF THE COUNTY COUNTY will provide all necessary paperwork to process the transfer of the equipment. 1.5 RESPONSIBILITIES OF SAR SAR will take possession of all equipment and remove from COUNTY property within 30 days from the approved date of this agreement. SAR shall be responsible for all maintenance,care and disposal of the equipment. 1.6 INDEMNIFICATION SAR agrees to defend, indemnify and hold harmless the COUNTY, its officers, officials, employees and volunteers from and against any and all claims, suits, actions or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the use of the equipment. 1.7 EFFECTIVE DATE This agreement shall be in full force and effect upon approval by the Mason County Board of Commissioners. Dated this 16th day of June, 2020 MASON COUNTY MASON COUNTY SEARCH AND RESCUE Chair, Mason County Commissioners President of the Board APPROVED AS TO FORM: Tim Whitehead, Chief Deputy Prosecuting Attorney J:\CONTRACTS\2020\MOU SAR equipment.dou MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ginger Kenyon Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: June 16, 2020 Agenda Item # $ S (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant# 8072812-8073005 $ 495,596.41 Direct Deposit Fund Warrant # 68772-69157 $ 783,539.83 Salary Clearing Fund Warrant #s 7005217-7005251 $ 1,068,418.54 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 10,814,818.41 Direct Deposit YTD Total $ 8,019,197.66 Salary Clearing YTD Total $ 8,673,959.02 Approval of Treasure Electronic Remittances YTD Total $ 3,927,529.02 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant# 8072812-8073005 $ 495,596.41 Direct Deposit Fund Warrant #s 68772-69157 $ 783,539.83 Salary Clearing Fund Warrant #s 7005217-7005251 $ 1,068,418.54 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 16, 2020 Agenda Item # BRIEFING DATE: June 8, 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Road Vacation No. 402— Set Hearing Date with Hearings Examiner BACKGROUND: Public Works has received a petition from John Tracy and Lorinne Lee to vacate a portion of an unused road, once named Alder Street, currently known as E. Ellinor Peak Place in Lakewood Plat A. Mr. Tracy and Ms. Lee own several lots in the area of 17731 E State Route 106 and Ellinor Peak Place within the plat. They would like the County to vacate the portion between Block 1, Lots 1-8 and Block 2, Lots 1-4 and 5-8 (40 x 200 feet) as petitioned. This portion of land is a sloping wet area that runs down from the Lakewood Plat A towards SR 106 and is a major drainage area for the developed properties uphill on Ellinor Peak Place. Mr. Tracy and Ms. Lee want to have it vacated so they keep unwanted guests from driving and parking in the area. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, with an amendment to Paragraph VI to include the current drainage area, that will remain and the course or flow will not be altered (current path runs down to the catch basin near Hwy 106) and existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. (see Exhibit A-7). BUDGET IMPACTS: Petitioners have paid the required administrative fee of$500 for the Petition for Vacation of County Road. RECOMMENDED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00pm to consider public comment on the petition for vacation of a portion of an unused road in Lakewood Plat A once named Alder Street, currently known as E. Ellinor Peak Place between Block ,1 Lots 1-8 and Block 2, Lots 1-4 and 5-8. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice f MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: June 9, 2020 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer Cc: Loretta Swanson, Director for Mason County Public Works SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE NO. 402 Vacation of a portion of a street originally named Alder Street in the original Plat of Lakewood Plat A. Petitioned as the West 200 feet of E. Ellinor Peak Place Background: John Tracy and Lorinne Lee own several lots in the area of 17731 E State Route 106 and Ellinor Peak Place in the area of Lakewood Plat A. There is a sloping wet area that slopes down from the Lakewood Plat A towards SR 106. This area has little use and is a major drainage area for the.developed property uphill on Ellinor Peak Place. The applicants would like to have the area between Block 1, Lots 1—8 and Block 2, Lots 1-4 and 5-8 be vacated. This would allow Mr. Tracy and Ms. Lee to keep people from driving in the wet and sloping area and keep unwanted guests from parking there. According to the Auditor's recorded records, Lakewood Plat A was recorded in 1912. Many of these lots were developed as camping lots (only 25 feet in width) and at first sold as recreational lots for camping along Hood Canal. County records do not show any use or maintenance of the area that has been requested in this road vacation. It does not appear that a road ever passed through this requested road vacation. As mentioned the applicants', Mr. Tracy and Ms. Lee, own all properties adjacent to the area being requested in this vacation. Per Mason County Code,this road is classified as a Class A road and the right-of-way is an easement. No compensation is required for Class A roads with the exception of the administrative costs of the vacation action. The applicants have paid their$500.00 fee for this requested vacation. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: • The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. • The proposed vacation area is deemed not necessary to preserve for the County road system for the future. Page 1 of 2 • The public will benefit by this action, since it will clear title, add the vacated area to the tax rolls and relieve the county of liability. • The petitioners have paid in full the required administrative fee of$500.00. Public Notice: Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation: Public Works recommends the vacation of a portion of an unused road in Lakewood Plat A. This road, when originally platted, was called Alder Street and the requested area is between Block 1, Lots 1—8 and Block,2 Lots 1—4 and 5-8. This area is approximately 40 x 200 feet, as petitioned, subject to the current drainage area,that will remain and the course or flow will not be altered (current path runs down to the catch basin near Hwy 106) and existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. This street appears to have been renamed E. Ellinor Peak Place in recent years. Hearing Examiner Options: 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: Exhibit Al thru A7—Petition, Receipt&Amendment Exhibit B1 thru B6- Maps and Aerials showing area to be vacated Exhibit C 1 thru C 2- Legal Description of area to be vacated & Plat Map Exhibit D1 thru D3-Approval letters from Other County Departments Page 2 of 2 MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD T0: Board of Mason County Commissioners c/o:Mason County Public Works Department 100 W.Public Works Drive Shelton,WA 98584 We,the undersigned,being owners of the majority of the frontage of the below-described county road,hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Naive E Elinore Peak P1. Road Number: Unknown Description of road right of way to be vacated: West End of Road .200 Feet E. Elinore Peak P1. Plat Name: Lakewood Plat A Recording Date: 1912 (I Think) (-6 i4Jz) Section: 12 Township: 22N Range: 2W Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. II That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PROPERTY/PAIZCEL# PHONE, 1 John S. Tracy 222125001001 (360) 17741 E, State Hwy 106 222125002001 275-4826 Belf zar, WA 98528 222125002005 X '11 .e'L . 2 275-4826 Lori i 222125DO1001 (360) 17741 E. State Hwy 106 Belfa' r, 9852 PETmON FOR VACATION OF CO U'r ROAD Page 1 Exhibit#A-1 NAME'/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHOINE, PROPERTY/PARCEL# 3 Y 4 X (Additional petitioners,are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904,and, if the right of way is not now in use as a public road,the following proof is provided that the road was never opened for public travel for five years following recording of the plat: See attached letter. Also no road has been on the property was marshy. We have lived in area since 1976. IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: Subject to utilities already occupying subject area, we would continue to maintain area and reduce fire dander. It is pasture— like now and would stay that way. . .V That this road vacation is requested for the following purpose: Make clear to others in area this property is officially our property — reduce unauthorized use. VI That this petition is accompanied by a deposit in the sum of Five Hundred Dollars ($500.00), payable to Mason County Public Works,pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses-incurred in the examination, report, appraisal and all proceedings pertaining to this petition for the vacation of said road right of way. DATED this ��4"N day of MA R'e_1 ,20)`9' PETITION FOR VACATION OF COUNTY ROAD Page 2 Exhibit#A-2 Mason County WA GIB + IV Search by Pa 1 or Addre? c� 2ZZlZ54U7 C� TRuc.� 22212540.00.27 .222125a00026 I 2 1 88 888fi 2221rifCO29 2 12FOU01 / ia� 2221268 0040 222125001001 21 C. �N 2221 58 0 40 I"d�pi /22125800 222125002001 222125002005 222125002009 37 L•L•ID14P 1EPE�Af6 2221258000. 3 22.12500202 222125002 1222125® 2033 22212"IMEANEFARST 222125002040 41 E CEDAR 8T � 111 E CEDAR ST o ; -122.875 47.411 Degrees Exhibit#A-3 KASON aC SU rn r r 0 N N _ BUILDING 8 415 NORTH SIXIH STREET P.O.BOX 1850 Y SIMLTOK V&SAI TOTOV 98584 7E54 Phime(360)427--9670 x0il Fax(360)4-27--7783 MASON COUNTY MISSION l July 6,2009 The mission of Mason County Governmentis to provide essential& , mandated services which Joanne and Barry Elslip ( ?rkv t m 4 S Q w►1 qk will preserve &benefit the ��BOX 2�1�7 healthy safet:&•welfare of the general public in a Selfalir WA 93528 professional and courteous Partner through the effective ' and equitable management of available public Subject Johnson Detention Pond resources, lvason County recognizes that its employees& Dear Mr.and Mrs Elsiip: volunteers are the foundation uponwMch •+ a�ed O L° dc� these services are provided P to you on the perrnit�ng and enforcement issues regarding Jack Johnson's detention'pon d. Mr.Johnson'now alas apprdval frorri the Colin e to relocate 1-31s pond and he has been informed of this fly.Marc core,who manages the Building Permit Center. Although he now has the nece8sarei pei rriit available to hirii ve do m not kncw what his infertians are orwhan he might do the work: Sri this problem flint aro§e,Public Works tool:the t tie pond was ab8b-ructing a-public right of way that the Dourt'tny rnigtat use in the f AL1re. This was the bash for our not proceeding ivith your petition to.vacate the right of way and for our requiring Mr Johnson to move the pond to another ©cation. Today;our pmsiiion on riahts of way like this has changed-due to legal advtf.a%ve have*rat'pved. ; Aithougfa the nigh;of way was originally dedicated fa the',pubfo in the Lakewood Plat,there is no evidence that a public road was opened in it •vidthin lave years of the?rig of the plat Under the la�v at the time of€fi s plats tiling,the iaPAm- Of 188-SL'1890, if a roach Iva s not opened arail9�flue years in.a plafted right of Way,the right of way Was augoni2atioaliy u+'vented by f operati©ri of lave then vacated, a right oaf way becomes the unencumbered property of the abusing owner In cases like this,we have beard advised that we do not have jurisdictibri because tie public,na.lcngar his a rig6�tt®rlset�l prolxe�f f. 'd'h pyplids right hips been vacated. Since we do not:have ignsdiction,We're not in a Posi$icn to enforce the rerslaval afi the pond. We have to look at it as a situatlori where one privaie reMOprope a Exhibit#A-4 Joapne and 8any Eislip July 6,2009 Page 2 owner has emavated a pond on the property of anofiner pub%rate properi<y awnen As I recall,this is the siga.iation you wanted to be in by going tbrough the foi-mai road vacation process. 0 think you intended to pioc aed irh a legal action against MT'Jotarnson for trespass. We Mink that you are already in tt position to-do that,but%vs sdWise trait you seek legal couns5l on this. One asp eat of vacation.by operation of law is that-it t6kes,pima aatornaticaMy and'Mith no public record. Oveit.the yeas,the County has processed formal road vacations where vacation by operdon of law pr©babfy had already taken place. This has been done to creeds-a public record and clear title to the var at�d area. lff, in pursuing legal action, you u ra .cded..such.a v�pation �� .wo�aId p�Qcess. Srtc�reiy, . Rick Brush Eight of Way Manager 360-427-9670, Fact.61 a Exhibit#A-5 MASON COUNTY PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 Receipt No; 06726 Date: 04/01/2019 Payment Type: Check#11383 Name: John Tracy Description Amount Road Vacation#402 500.00 TOTAL S500.00 Receipted by: Braakman,Amy Exhibit#A-6 i i AMENDMENT TO MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD Submitted March 201.9 by JO]HN S. TRACY and LORINNE M. LEE Paragraph IV is hereby amended to include that in addition to existing utilities the drainage area will also be allowed and its course or flow will not be altered. The drainage area will be allowed to continue in its current path down to the catch basin near HWY 106. Date: vy JOBN Exhibit#A-7 Mason County WA GIS Page 1 of 1 Mason County WA GIS IV�asor, 222,1214 Search by arl2bc�dg� 9 222125400027 222125400026 L 2 g2 001001 10 Property Owner Requesting Vacation North a222125001001 2-22125001015 222125002001 222125002005 222125002009 37 E EL•L•INjFZ)PEAK PL 35 E2EL• Property Owner RE questing Vacation 81 E CEDAR ST 2212500202 p E CEDAP ST 9 I"II E CEDAR ST '131 E CEW 22 125002031 2212900203 2-22125002035 22212�E)02040 22212NO ,per E CEDAR ST i ''"1250-030-01 '7�19�nrc�nn 222125003013 60ft -122.87647.411 Degrees Exhibit#B-1 littps://gis.co.mason.wa.us/inason/ 8/27/2019 Mason County WA GIS Page I of 1 Mason County WA GIS IV)ason �) { I 11) `{Y oe ^e er e , r r R uestin ,V ry 22212500 4 _ Req,u.ested Vacation ;Area i 222125002 '0 w 1r ;�,YU 3°i E ELLRJ-QR�1FEi',K PLC .35 E�E-L•` r rty Owne sung:. ��' , `'-222125002035 S I-t t EDkR SIY 5.3�1(E? ED 222U90620Q0 222IM-6 2-22125003 013 60ft 122.876 47 41 1 Degrees Exhibit#B-2 https:Hc,is.co.mason.wa.us/iiiason/ 8/27/2019 // RSA t' u � - r � �F � w �" ,'`` J _i►�.;1 � ,� j ,,✓ �,. -�''• 1.: !� of s• a:` _ � '/ RR—" � � 3�m ,fir i�� 1 � +•7 Me }a �1 14 t /j ra c ' ' 1 r � 4 ✓ u�,g � �'.,� "a yry ',� f r' 1� �, k�y.�.r"1,� y-e 4. .d''-p l➢gi { '_ k a�.t�,� �.F�t- ♦ � � - {fig- � { � ,; .t :; ,,\'�r 4„t 't.,� '. Looking from West side of vacation are towards East Exhibit B-3 •�� ,`�• 9y �� �,.. �� i' � 9( ���. .y i E., � 51 �l � f yi � 1 1 1.9 Y �{ :'. S�JM_W,. y '�*r ad.�R _�. / H 7.I ;.. 4i y ! � y +lA �:'♦ W o � ,a `� #1 s, :. +'', r•V'f• - {!� ^�'� � •� p�' •Lr u7 � � :�. �*#gye'y,�'` *,♦'+►���,'ki�'- r Y �°t`�t�, �.�+� -f'�tr f{ti y� 4. -i.,.L,`T" � ��g�� �, t� f• ; 'a x.t���,�y _1h� T �'� °, `'g - '�`� a Y' � •� •r t�,`'w t rF'4 a>;. •# �_ e - # t �_".'y .II r q���►.'.y.,,, T• +�i� � �,y�' �� �$ '�L " '�s �:. .f� � r.,a'•�'TR-'� � �s � '.�a (f -"e••t.� -.�',e/ �s �i. 1�'1�°a t�$ - "� %zer rA��.,�.; a- •}.�, .� y >•t;- 4i:,- ,4 'Y�'�;(� �, _ .�,• <� w ,#.'�_ =sue-,}-+.,,�# *�w fC �� .✓ � `� :, 4-1 .,t 'I ` ,� �.t�•'�•'1 ,�+.�•f` A ..� i � ZY '{ ems.C^ i 1 i r l x sk j 4 a. 4' r,� Irk (^ ,�{��'` t .t� yt►-_ rill If � !�wIt �`_�I�tl'"'^`ij�� �'� �*�_S +v`f,e�, �F+ �j.. '_ �^f c !. ?1. �,. ��1 1 yf�l�• t�� ���� tie _ f' ri � \ � y ,1.;�t�' `i"+� / �4t ♦.. �� �-:s L• � - . \ems 1 � �_ 115� 4T` :.'-a e .y.1l^� q � �`� Surface Drainage Running in to Culvert at Hwy. 106 Exhibit#13-4 h �s# �+ v s ,,.,. 0 �, ,' r �a ti. � (.r j r r 1: f - '_ _ x, r n 1 ,' s 1• t J s•r�t '} ! . if / 7x' •;!J a_t},�;..rr � � `Sah'x :� '- S-�3 . r r. s: •3r- �f;�. �.= C� r�f.�- � `;,�� r�^yd i�-•s`��. - r ' C r � J, } s1i�v i C • Y� '11L 6 F> (ta a¢F 1 Y • Looking from West to East of Requested Vacation Exhibit#B-5 ii �V� " � 'Z ti�'Rfe � •Jls' •� �' 1 �,�„ws ^;'C' 1' � r�„ �_ t r ' _ C i" � L1. s •�a �`�"-iti T- .— j l �.Jy N _ `9 1,7 Looking from East end of requested vacation area towards the West i Exhibit#B-6 Exhibit C Legal Description of Area to be Vacated All that portion of Alder Street as shown in the plat of Lakewood Plat A, as recorded on March 4, 1912 in Volume 2 of Plats, at Page 29, in the Mason County Auditor's Office, Mason County, Washington,being a portion of Section 12,Township 22 North, Range 2 West,WM more particularly described as follows. All that area of Alder Street, now unnamed and unopened, laying adjacent to Block 1 Lots 1-8, Block 2 Lots 1-4 and Block 2 Lots 5-8 as shown on the official map of said plat of Lakewood Plat A. Exhibit#C-1 LAKEWOOD PLAT A ve I P9• . t ALL fors 25x J00 SCALE J-= 100' 2 3 N 5 s 7 89 a I/ 12 13 /Y 15!6 /7/H/9 27?! 22 73 1 25 26 2/ H 1 I a ! v s x 7',B • ALDER - STAEET• a _ - -7- 1 F; 2 9 9 5 A !T ID 19 Tl 22 z Zq z U 2-?A 1.2` 9- M 1.s!C S .. I a It.121 0 IV IS 16 17 +e/0 m 21 22 11 ` 1 ' 8 Sa D A Jo 3! sz!!a+}s!6!I-v!!as Ir ,Ir w yr sS Of 7 Vd YD IraJ/ f! fe Ir u v • la to 3 `9t >u sr ar Ir tI r/ a Il rI«s w S II P 0CD ' CEDAR s CD I 2 3 V 5 6 7 H 9 /Diu 12 !71..1 1S 16 17 IBf le v 2! 22 :j 20 isle 97 1(2'3I'/I 5(c�.^.�3•S�:ul//°12�/3 /V�/5/n /7118 18 to 2E Z7 1 1, CD ri r a, u s7!V sr!i ► Jb!s N« ra vi of u K a7 N aa / se A . u Sf 7 20 SB ?+-w St f! Jw ss ff!7 to 3B ro.. K ✓r rr« w °� _ 1 Y - OLYMPIC VIEW SrAcer . . 1 i 3 M 5 6 7 e D f0. Il.f/Lj Ll;lyelf I6•r7 IS 1•20 D 12123 Zr S..S IN.l1" 1I2,9 95 G 7 B 8 .0 I/ ll O !YIR.61716 /b to jr Atp i_ .. _ _. __ _ - -•- - I � t j0 ! : IN w xr!/ r SD Jl ♦o rl al rl Yv Ir K 7!7 rl W So f/ u fi Xf - M Y/sit r!N S C •�' 1' Z. 9 9 S_ 6 1 e!B /0 // /</! y !! K/T I► A9.y.y Z212j Zr'.ZS I?7 1 Y 7 ! S 6 7 a B /0 //'/Z IO /f/6 /6 17 to /6 i ?/ Lp.ttll-wlj, fr!!Jr N r/ 1�N!1�K ra If Q yB Sr Sl S!fr fs Ar sr is •s V. J. al r lr ar x J7 r H M I/ tK r!N N I'H�Lf STREET •. L _ 1 1 3 N 5 6 7 a B ro n /A D n+ IS 16 A I? 19 49 L LR Z?to 1r u Z7 to f 2 3 J, 5 6 7 a 9 a !i It 13 /r/s/6/7/6/B m L fJ-a m I x -- , -- Is ff so spwop +ate. Inc ryM va A-so ea KIP cla a y ll xc gr o So s r urlr ss ><arrwowrvn 4V At wl I r« jIr .-- /*k ( •• ' t/ I ILME t Mm IV ►. � Mail-Pdf@co.mason.wa.us Page 1 of 1 Re: Request for Street Vacation Terry Conley Tue 8/27/2019 2.45 PM I TaPhil Franklin <Pdf@co.mason wa.us>; I 1 I I see no issues with this road vacation. i From: Phil Franklin f Sent:Tuesday,August 27, 2019 8:23:06 AM } To:Terry Conley Cc:Rod Larue Subject: Request for Street Vacation Terry& Rod, John Tracy and Lorinne Lee have requested a street vacation in Lakewood Plat A. This area is in the vicinity of E. Cedar Street off of the South Shore Road. As you can see the closest address on the South Shore Road is around 17681 and 17691 SR 106. Could the two of you please take a look at the area and send me any input on the area that they are requesting to be vacated. The Yellow HI-Lighted area is the area they have requested and then there is an aerial with now HI- ` Lighted area just to give you a look at the general area. I look forward to your input and please do it via email so I have a visible record of any comments or conditions you have. Thanks for helping out. Phil i Phil Franklin Right of Way Agent ! Mason County Public Works 360-427-9670, Ext. 456 i i i Exhibit#D-1 https:Howa.co.mason.wa.us/owa/ 8/27/2019 ice; icequest for zjtreec vacation-rnii rranKiin rage i of i i Re: Request for Street Vacation Rod Larue Tue 9/10/2019 6.47 AM To:Phil Franklin <Pdf@co.mason.wa.us>; Phil, I and terry connley meet and looked at this and I see no reason to put this into county maintenance thanks, Rod From: Phil Franklin Sent:Tuesday,August 27,2019 8:23:06 AM To:Terry Conley Cc: Rod Larue Subject: Request for Street Vacation Terry& Rod, John Tracy and Lorinne Lee have requested a street vacation in Lakewood Plat A.This area is in the vicinity of E. Cedar Street off of the South Shore Road. As you can see the closest address on the South Shore Road is around 17681 and 17691 SR 106, Could the two of you please take a look at the area and send me any input on the area that they are requesting to be vacated. The Yellow HI-Lighted area is the area they have requested and then there is an aerial with now HI- Lighted area just to give you a look at the general area. I look forward to your input and please do it via email so I have a visible record of any comments or conditions you have. Thanks for helping out. Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit#D-2 https://owa.co.m,tson.wa.us/owa/ 9/10/2019 Phil Franklin From: Kell Rowen Sent: Thursday, May 14, 2020 10:46 AM To: Phil Franklin Cc: Michael MacSems Subject: RE: Road Vacation#402 Tracy Meaning,that makes sense and I am good with the vacation. Sincerely, Kell Rowen I Planning Manager Mason County Community Services 360.427.9670 ext. 286 Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public.Staff are continuing to work for you either from home, in the field or in the office.To find out how we are operating TODAY, please visit: http://www.co.mason.wa.us/forms/Community Dev/how-are-we-operating.pdf. From: Kell Rowen - Sent:Thursday, May 14, 202010:22 AM To: Phil Franklin<Pdf@co.mason.wa.us> Subject: RE: Road Vacation#402 Tracy Perfect.Thanks! Sincerely, Kell Rowen I Planning Manager Mason County Community Services 360.427.9670 ext. 286 Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public. Staff are continuing to work for you either from home, in the field or in the office.To find out how we are operating TODAY, please visit: http://www.co.mason.wa.us/forms/Community Dev/how-are-we-operating.pdf. . _. .. .. . _. _,.,,_.........._..,-- From: Phil Franklin<Pdf@co.mason.wa.us> Sent:Thursday, May 14,2020 7:40 AM To: Kell Rowen<KRowen@co.mason.wa.us> Subject: Re: Road Vacation#402 Tracy Kell, The legal action had to do when Jack Johnson built a retention pond in this area for the developed area above on E Ellinor Peak. I am not completely sure of all the detail but I know that he moved the retention pond to somewhere else in the area. The lots uphill from this requested vacation are accessible by E Ellinor Peak Place, z Exhibit#D-3 RESOLUTION NO. VACATION FILE NO. 402 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF A PORTION OF THE STREET ORIGINALLY NAMED ALDER STREET IN THE ORIGINAL PLAT OF LAKEWOOD PLAT A. WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: A portion of Alder Street as shown in the plat of Lakewood Plat A, as recorded on March 4, 1912 in Volume 2 of Plats, at Page 29, in the Mason County Auditor's Office, Mason County, Washington, being a portion of Section 12, Township 22 North, Range 2 West, WM more particularly described as follows: All that area of Alder Street, now unnamed and unopened, laying adjacent to Block 1, Lots 1-8 and Block 2, Lots 1-4 and 5-8 as shown on the official map of said plat of Lakewood Plat A. Subject to retaining the current drainage area, that will remain and the course or flow will not be altered and existing easement for ingress/egress for any other purpose and any utilities present in the proposed vacated right of way. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of a portion of the above said street located in Mason County Washington. DATED this day of 12020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 402 JOURNAL—Publish 2t: (Bill Public Works) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 16, 2020 Agenda Item # BRIEFING DATE: ]une 8, 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Road Vacation No. 403—Set Hearing Date with Hearings Examiner BACKGROUND: Public Works has received a petition from Michael Williams, owner of property at 4000 E Mason Lake Drive West in Grapeview, Washington. Mr. Williams is requesting to vacate an unused portion of E. Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3 (area approximately 26x85 feet). An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. BUDGET IMPACTS: Petitioners have paid the required administrative fee of$500 for the Petition for Vacation of County Road. RECOMMENDED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00pm to consider public comment on the petition for vacation of a portion of an unused portion of E Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE CQ SHELTON, WASHINGTON 98584 MEMORANDUM DATE: June 3, 2020 TO,: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer Cc: Loretta Swanson, Director for Mason County Public Works SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO.403 Vacation of an unused portion of E Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, dedicated on January 22, 1951 In Mason County Washington. Background: Michael Williams owns property at 4000 E Mason Lake Drive West in Grapeview, Washington. Mr. Williams has requested that an unused portion of the original plated road right of way be vacated by Mason County. As shown in the Exhibit A-9,the road was drawn in the original plat plans to pass along the very northerly portion of the parcel that Mr. Williams owns but, the road actually passes to the south of the original dedicated road easement. This unused area is approximately 85 feet in length and averages about 26 feet in width. All of this requested area sits outside of the current 60 foot right of way and has never been maintained or used as part of the public road. Most of the area requested is heavily brushed or forested. This area is level to slightly sloping and appears that someone has done some recent minor brushing on the property. A similar road vacation was approved back in 2005 for the neighboring property owner at 4020 E Mason Lake Drive West, lot to the East of the subject property (Road Vacation No. 339,AF 1865517). County records do not show Mr. Williams requested vacation area ever being part of the road system nor maintained as part of the road system. Per Mason County Code,this road is classified as a Class A road and the right-of-way is an easement. No compensation is required for Class A Roads with the exception of the administrative costs of the vacation action.The applicant has paid their$500.00 fee for this requested vacation. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. 2. The proposed vacation area is deemed not necessary to preserve for the County road system for Page 1 of 2 the future. 3. The public will benefit by this action, since it will add the vacated area to the tax rolls and relieve the county of liability. 4. The petitioners have paid in full the required administrative fee of$500.00. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of a portion of an unused portion of E Mason Lake Drive West as platted in Mading's Sunny Shore Add. #3 as recorded in 1951. This area is approximately, 26 x 85 feet, as petitioned, subject to existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit Al thru A10- Petition & Receipt • Exhibit B1 thru B6—Maps and Aerials showing area to be vacated • Exhibit C 1—Legal Description of area to be vacated • Exhibit 131 thru D3—Approval letters from Other County Departments Page 2 of 2 MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD TO: Board of Mason County Commissioners c/o: Mason County Public Works Department 100 W. Public Works Drive Shelton,WA 98584 We,the undersigned,being owners of the majority of the frontage of the below-described county road,hereby petition the Board of Mason County Commissioners for vacation of the following described county road: y 1 . LAP- Road Name:fir. Road Number: &'013 o Description of road right of way to be vacated: /14d�IJJ, Plat Name: Recording Date: cl CO- Section: 32. Township: Range: Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION,PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. II That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAM E/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE 9 f ,pPROPERTY/PARCEL`# cc I 6 ,1 K. W P Y Y6 t4 s AAA. 'TB . 'I Lq Se tiA 2-IcS:- 51 — a®-0d9 �58� Y ,l ' L _ 2 �3, w. r 4,.� Scl,���eY °ti S .W. k4v�-- AA. c, - ��'' PETmON P VACATION017COUNTY ROAD Page I Exhibit A-#1 NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 �vt�G. Loy ri At h K t.( 00113 2-0 " -ve- NE kar dd A. 4? 1 - im z?.16S - S1 - LJo A, t B61T To. 9 j Vag- eo. 2-118 *coos X JALA iss.84 2.22 3 7.4 4 D®0OD x y� `� j r C�leLt O`er Add on 1petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: V That this road vacation is requested for the j(\following `purpose: W S i=4g) r a,2-f VI That this petition is accompanied by a deposit in the sum of Five Hundred Dollars ($500.00), payable to Mason County Public Works, pursuant to statute,conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination, report, appraisal and all proceedings pertaining to this petition for the vacation of said road right of way. DATED this day of ,20 PETITION FOR VACATION OF COUNTY ROAD IPage 2 Exhibit A-#2 q MASON COUNTY TITLE COMPAN Y Part of the Aegis Land Title Groin Property Information Fosnes Eric I Fosnes Lori 4020 E Mason Lake Dr W Grapeview, WA 98546 Assessors Parcel No: 22105.51-00008 Prepared Especially For: Michael Williams For a quick video about the benefits of customer service please go to:About Customer Service WE ARE PLEASED TO PROVIDE THE ENCLOSED INFORMATION FOR YOUR CONSIDERATION AND LOOK FORWARD TO BEING OF SERVICE IN THE CLOSING OF YOUR TRANSACTION. NO LIABILITY IS ASSUMED FOR THE MATERIAL CONTAINED HEREIN. Shelton Office Belfair Office 130 W Railroad Ave 23552 NE State Route 3, Ste 2-A Shelton, WA 98584 Belfair,WA 98528 Office: 360-426-9713 1 Fax: 360-426-0716 Office: 360-275-9160 1 Fax: 360-275-8588 Escrow: Mason Escrowcr5VasonCountyTitle.com Escrow: Mason Escrow(a)MasonCountyTitle.com Title: MasonTitleaMasonCountyTitle.com Title: MasonTitle(@MasonCountvTitle.com .- Exhibit A-#3 MMON CQUNTY .. TITLE COMPANY Part of the Aegis Land Title Group Property Information Schauer Brad W 1 Schauer Angela R 3990 E Mason Lake Dr W Grapeview, WA 96546 Assessors Parcel No: 22105.51-00010 Prepared Especially For: Michael Williams For a quick video about the benefits of customer service please go to:About Customer Service WE ARE PLEASED TO PROVIDE TIE ENCLOSED INFORMATION FOR YOUR CONSIDERATION AND LOOK FORWARD TO BEING OF SERVICE IN THE CLOSING OF YOUR TRANSACTION. NO LIABILITY IS ASSUMED FOR THE MATERIAL CONTAINED HEREIN. Shelton Office Belfair Office 130 W Railroad Ave 23552 NE State Route 3, Ste 2-A Shelton, WA 98584 Belfair,WA 98528 Office: 360-426-9713 1 Fax: 360-426-0716 Office: 360-275-9160 1 Fax: 360-275-8588 Escrow: MasonEscrow(aDMasonCountyTitle.com Escrow: MasonEscrow(cDMasonCountvTitle.com Title: MasonTitle(cD Mason CountyTitle.com Title: MasonTitle c( Mason CountyTitle.com Exhibit A-#4 Property Detail Report I j 4000 E Mason Lake Dr W, Grapeview,WA 98546-9755 APN:22105-51-00009 Mason County Data as of:06/26/2019 ---- ... .. ..._.._.. ...._. ... _---............. Owner Information Owner Name: Williams Michael K/Michael K�Yillliams Trs Of The Marital Trust Vesting: Single Man/Undivided Interest Mailing Address: 1414 1st Ave W#301,Seattle,WA 98119-3399 Occupancy: Absentee Owner j Location Information Legal Description: Madings Sunny Shore Add#3 Tr 9 County: Mason,WA APN: 22105-51-00009 Alternate APN: Census Tract/Block: 961200/1000 Munic/Twnshp: Twnshp-Rng-Sec: 21-02-05 Legal Lot/Block: 9/ Subdivision: Madings Sunny Shore Add Tract#: 9 Legal Book/Page: Neighborhood: School District: Grapeview School District Elementary School: Grapeview Elementa... Middle School: Grapeview Elementa... High School: Latitude: 47.34824 Longitude: -122.95292 Last Transfer/Conveyance-Current Owner Transfer/Rec Date: 03/16/2015/05/28/2015 Price: Transfer Doc#: 2040873 Buyer Name: Williams Michael K Seller Name: Capretto Shelley M Deed.Type: Executors Deed Last Market Sale ' Sale/Rec Date: Sale Price/Type: Deed Type: Multi/Split Sale: Price/Sq.Ft.: New Construction: 1st Mtg Amt/Type: 1st Mtg Rate/Type: 1st Mtg Doc#: NIA 2nd Mtg Amt/Type: 2nd Mtg Rate/Type: Sale Doc#: N/A Seller Name: Lender: Title Company: Prior Sale Information Sale/Rec Date: Sale Price/Type: Prior Deed Type: ` 1st Mtg Amt/Type: 1st Mtg Rate/Type: Prior Sale Doc#: N/A Prior Lender: Property Characteristics Gross Living Area: 1.677 Sq.Ft. Total Rooms: 0 Year Built/Eff: 1972 Living Area: 1,677 Sq.Ft. Bedrooms: 1 Stories: 1 Total Adj.Area: Baths(F/H): 21 Parking Type: Detached Above Grade: 909 Pool: Garage#: 2 Basement Area: 768 Sq.Ft. Fireplace: 1 Garage Area: 644 Sq.Ft. Style: Unknown Cooling: Central Porch Type: Foundation: Concrete Heating: Forced Air Patio Type: Wood Deck Quality: Average Exterior Wall: Frame/Plywood Roof Type: Condition: Average Construction Type: Frame Roof Material: Composition Shingle _._....... Site Information Land Use: SFR Lot Area: 16,988 Sq.Ft. Zoning: State Use: Lot Width/Depth: 60/ #of Buildings: 1 County Use: 18-Single Family Usable Lot: Res/Comm Units: 11 Residential Site Influence: Wafer Acres: 0.39 Water/Sewer Type: /Septic Flood Zone Code: X Flood Map#: 53045CO500E Flood Map Date: 06/20/2019 Community Name: Mason County Flood Panel#: 0500E Inside SFHA: False Tax Information Assessed Year: 2018 Assessed Value: $360,595 (Market Total Value: $360,595 Tax Year: 2018 Land Value: $206,975 Market Land Value: $206.975 Tax Area: 0085 Improvement Value: $153,620 Market Impry Value: $153,620 Property Tax: $4,204.81 Improved%: 42.60% Market Impry%: 42.60% Exemption: Delinquent Year: MASON COVNTY TITLE COMPANY 2017 DATA TRACE INFORMATION SERVICES LLC AND/OR ITS AFFILIATES.ALL RIGHTS RESERVED. PAGE 1 OF 1 pm V-,,A.-?WM:T'*0- Exhibit A-#5 Property Detail Report 3990 E Mason lake Or W, Grapeview,WA 98546-9555 APN:22105-51-00010 Mason County Data as of:06/26/2019 Owner Information Owner Name: Schauer Brad W/Schauer Angela R Vesting: Mailing Address: 3990 E Mason Lake DrW,Grapeview,WA 98546-9555 Occupancy: Owner Occupied Location Information Legal Description: Madings Sunny Shore Add 03 Tr 10 County: Mason;WA APN: 22105-51-00010 Alternate APN: Census Tract/Block: 961200/1000 Munic/Twnshp: Twnshp-Rng-Sec: 21-02-05 Legal Lot/Block: 10/ Subdivision. Madings Sunny Shore Add Tract#: 10 Legal Book/Page: Neighborhood: School District: Grapeview School District Elementary School: Grapeview Elementa... Middle School: Grapeview Elementa... High School: Latitude: 47.34815 Longitude: -122.95317 Last Transfer/Conveyance-Current Owner � _ • - - � - --�-- -"` -` -- __. . __.___�. __. ._._.__.__ __ _ Transfer/Rec Date: Price: Transfer Doc#: Buyer Name: Seller Name: Deed Type: Last Market Sale Sale/Rec Date: Sale Price/Type: Deed Type: Multi/Split Sale: Price/Sq.Ft.: New Construction: 1st Mtg Amt/Type: 1st Mtg Rate/Type: 1st Mtg Doc#: N/A 2nd Mtg Amt/Type: 2nd Mtg Rate/Type: Sale Doc#: NIA Seller Name: Lender: Title Company: Prior Sale Information Sale/Rec Date: Sale Price/Type: Prior Deed Type: 1st Mtg Amt/Type: 1st Mtg Rate/Type: Prior Sale Doc#: NIA Prior Lender: Property Characteristics Gross Living Area: 2,864 Sq.Ft. Total Rooms: 0 Year Built/Eff: 1997 Living Area: 2,864 Sq.Ft. Bedrooms: 2 Stories: 1 Total Adj.Area: Baths(F/H): 2/ Parking Type: Detached Above Grade: 1724 Pool: Garage#: 2 Basement Area: 1,140 Sq.Ft. Fireplace: 1 Garage Area: 624 Sq.Ft. Style: Unknown Cooling: Heat Pump Porch Type: Open Slab Foundation: Concrete Heating: Heat Pump Patio Type: Wood Deck Quality: Good Exterior Wall: Concrete Roof Type: Condition: Average Construction Type: Frame Roof Material: Concrete Tile Site Information Land Use: SFR Lot Area: 16,988 Sq.Ft. Zoning: State Use: Lot Width/Depth: 60/ #of Buildings: 1 County Use: 18-Single Family Usable Lot: Res/Comm Units: 11 Residential Site Influence: Water Acres: 0.39 Water/Sewer Type: /Septic Flood Zone Code: X Flood Map#: 53045CO500E Flood Map Date: 06/20/2019 Community Name: Mason County Flood Panel#: 0500E Inside SFHA: False Tax Information Assessed Year: 2018 Assessed Value: $515.750 Market Total Value: $515,750 Tax Year: 2018 Land Value: $206,975 Market Land Value: $206,975 Tax Area: 0085 Improvement Value: $308,775 Market ImprvValue: $308,775 Property Tax: $6,005.89 Improved%: 59.87% Market Impry%: 59.87% Exemption: Delinquent Year: MASON COUNTY TITLE COMPANY F)2017 DATA TRACE INFORMATION SERVICES LLC AND/OR ITS AFFILIATES.ALL RIGHTS RESERVED. PAGE 1 OF 1 Exhibit A46 Property Detail Report 4020 E Mason Lake Or W, Grapeview, WA 9 546-9755 APN:22105-51-00008 Mason County Data as of:06/26/2019 Owner Information Owner Name: Fosnes Eric/Fosnes Lori Vesting: Mailing Address: 13013 206th Ave NE,Woodinville,WA 98077-7653 Occupancy: Absentee Owner Location Information Legal Description: _ County: Mason,WA APN: - 0 Alternate Census Tract/Block: 961200/1000 Munic/Twnshp: Twnshp-Rng-Sec: 21-02-05 Legal Lot/Block: Subdivision: Madings Sunny Shore Add Tract#: 8 Legal Book/Page: Neighborhood: School District: Grapeview School District Elementary School: Grapeview Elementa... Middle School: Grapeview Elementa... High School: Latitude: 47.34829 Longitude: -122.95264 Last Transfer/Conveyance-Current Owner Transfer/Rec Date: Price: Transfer Doc#: Buyer Name: Seller Name: Deed Type: Last Market Sale Sale/Rec Date: Sale Price/Type: Deed Type: Multi/Split Sale: Price/Sq.Ft.: New Construction: 1st Mtg Amt/Type: 1st Mtg Rate/Type: 1st Mtg Doc#: N/A 2nd Mtg Amt/Type: 2nd Mtg Rate/Type: Sale Doc#: N/A Seller Name: Lender: Title Company: Prior Sale Information Sale/Rec Date: Sale Price/Type: Prior Deed Type: 1st Mtg Amt/Type: 1st Mtg Rate/Type: Prior Sale Doc#: NIA Prior Lender: Property Characteristics Gross Living Area: 600 Sq.Ft. Total Rooms: 0 Year Built/Eff: 1960/2015 Living Area: 600 Sq.Ft. Bedrooms: 1 Stories: 1 Total Adj.Area: Baths(F/H): 1/ Parking Type: Above Grade: 600 Pool: Garage #: Basement Area: Fireplace: Garage Area: Style: Unknown Cooling: Wall Unit Porch Type: Foundation: Concrete Heating: Wall Furnace Patio Type: Quality: Average Exterior Wall: Frame Hardboard Roof Type: Condition: Good Construction Type: Frame Roof Material: Metal Site Information Land Use: Cabin Lot Area: 14,810 Sq.Ft. Zoning: State Use: Lot Width/Depth: 60/ #of Buildings: 1 County Use: 19-Residential-Vacation Usable Lot: Res/Comm Units: And Cabin Site Influence: Water Acres: 0.34 Water I Sewer Type: I Septic Flood Zone Code: X Flood Map#: 53045CO500E Flood Map Date: 0 612 0/2 0 1 9 Community Name: Mason County Flood Panel#: 0500E Inside SFHA: False Tax information Assessed Year: 2018 Assessed Value: $278,490 Market Total Value: $278,490 Tax Year: 2018 Land Value: $206,975 Market Land Value: $206.975 Tax Area: 0085 Improvement Value: $71.515 Market Impry Value: $71,515 Property Tax: $3,251.71 Improved%: 25.68% Market Impry%: 25.68". Exemption: Delinquent Year: n MASON COUNTY Exhibit A-#7 �f TITLE COMPANY «-2017 DATA TRACE INFORMATION SERVICES LLC AND/OR ITS AFFILIATES.ALL RIGHTS RESERVED. PAGE 1 OF 1 Parcel Number:222324400000 Parcel Number:222324400000 Legal Description: GOV'r LOT 1`SEE SURVEY 5/105 Information may be outdated,please visit Taasifter for up to date information. Owner: 826 FAIRMOUNT AVE SHF,LTON WA 9BS843229 Range:2W Township:22N Section:32 Taxable Val,.w:$1,325 Market Total Value:$83,085 Market Land Value:$83,085 Market Building Value:$0 Assessed Total Value:11,321 Assessed Land Value:51,325 Assessed Building Value:$0 Land Use: 88-Resource-Designated sorest Land 00 7,uom to Exhibit A-#8 RECORD OF SURVEY N A PORTION OF GOVERNMENT LOT 1(SE 114 SE 114) 1 SECTION 32, TOWNSHIP 22 NORTH,RANGE 2 WEST, W.M. MASON COUNTY, WASHINGTON W 0►E z v � py II .I N C LS 40520711CC CAP Oa„�,y�gys�� 5- P1D�t p4� $ o Ls naszD �pGp 4�1L+0 eJ,�1E° I 0 301 BP d .� � - rn 7� 1 ab\L FNDX4'IRON PIPE,' BASIS OF BEARING: a) O W/CAP LS WWI �c - AS SHOWN ON MAP It ��FNU NEBAFt 'Z _. WIPLAS I IC CAP LS 4W2. i S to SSA \ 4 l rND 3ta'moN rIPC 1[j So o� __ ———. 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W�- i MASON COUNTY PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 Receipt, N0: 12193 Date: 07/18/2019 Payment Type: Check#1262 Name: Michael Williams Description Amount Road Vacation#403 500.00 Midi $500.00 Receipted by: Braakman,Amy Exhibit A-#10 A.�.:x.' s. Area of Road Vacation ° ` :' �y Legend Road Vacation#403 a `t.. 40WE:.Mason Lake Or.W Requested area of Vacation r• d4 • ..:•n.iCy� r.�� '�. a.. +. fir. �+ ., r ,l d t�� � r•k� '�` .-;t < r" 4r=r`'�tk •'''�.� �4...'.�"�"�'"31,fi�f'�afr--j,.il�.,� ,y s: .i'4�t . �-�.,` If :' � .y .H'R'tyy._� %� ., r1. 7 .i~ww-: •ls. � <�tti •� '^ w•4 ���::,1"�. * � rr � LVI � t� :+, 'eY: ./(�; tom. � 0 O •_��'..-�. I ,..•i ``. \'• r'` .. .eft 7 "(y J..r..- t ....S.,V"'•.�'f _ ..S �i 1 ��C ��'ti"�.iY'tl1�M �'''.>i•'i. ] � L •+� .t ��i �Sr. %f� - 'fit... t '� .{\. r� sj �' =.� � 1.r�` 1„ti��,i-frn c� '•r a.rA����..��Z f ''' '-�i ,fit _ �� j '.�'�`i i,.'� ;? 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MASON COUNTY, WASHINGTON W-4 E s 6 e'1, . W FND RE BAR �'9 ,,y,..��,,....�� `T J-o, G�q 04� } S V .2 L514W30 - JP�`tON�e $ rEO 0 3(r 60' N � e � TJ�OE�P3 p17• Q > af/' \t )\'?A FNDW4•IRONPIPE BASIS OF BEARING: WICAP LS 03BB, Ix AS SHOWN ON MAP rFNU REBM Z WIPLASi IC CAP LS 405Y0 Q �./� �gVwOtC10F 4IPr �N•. ��I1 i__ _� � , FND 14•IRON PIPE WIPLUGMDNAIL FND REBIIR �• ,��� i po\ ' WIPIASTIC CAP �J l 11 f ^ NOTE: J DEEDED COUNTY ROMA RIGHT OF WAY IF ANY O II'I 7 Z 7 NOT ESTABLISHED rHISSIIRVEY T o�, T+ (� FN B mm 2 GT 0 10 '�L 4 6 ly i FND REBM WMLAsnC CAP FN0314•IRONPIPE LEGAL DESERIP?FON: 40e/ L540578 11 WO'LUD MU TACK LOT NINE(9L MADWG'S SUNNY SHORE ADDITION N 80'SB73•E M)N 8O.3FAT E NO.3.VOLUME 1 OF PLATS.PAGES E9 AND 00, eB7 RECORDS OF MASON COUNTY.WASHINGTON. O i ?��` N �� REFERENCE SURVEYS: 1)PMYOF MADING'S SUNNY SHORE ADDITION N0.3 RECORDED NI VOLUME OF PLATS.PAGES B9.90 S)RECORD OF SURVEY IN VOLUME IS OF SURVEYS. �O1 PAGE 78.AUDITORS FILE NO.531987 3)RECORD OF SURVEY R4 VOLUME 31 OF SURVEYS. PAGE 46.AUDITOR'S FILE NO.IM9553 X �mf OR LAND SURVEYING AUDITORSCrftTIMCATF. SURVEYOR'SCEII7'IF/CATC PA"FIDISIDN4.LAND SUR EVIN: N.¢¢�� p Ip n/� 5111'1.Y14N.WA.9Lfl1 W ®Pva LE&No FILED FIA R1117DNDTIIIS I eDAY nFSM1n.41•)9 AT V� Y0 4non1,6Qk,.1FSAsm T1115 AIAItYILArl.ILY NEEBSSENI9 A 911AVEY A1ADfl BY NE y�I..�� �L1I���� qq DA UN11}:A NY OSIEI'INIY INUINI'IINAIANIT.WTI..I. COY i} - 9_yafi M,INNNDK1y(N'3UNVF.YA AT PACE a3 Y: JOND. YCVUINCMENI'E Or TIIi KUNVkI'NFY.fA10M11 ACT ATTIIB 9 SDI 1162019 Ln Nus— 0 FOUND ASNOTEO 8EQI1fl1TOi NIKE WILLIAM.Y 8 AIAIH AI-TILLNF.IJUESFOFnAVIR TMOND IX UEC'kLWNI,t IL 'a M645 LNELN DRY: SHEET 10F 1 SE T518•REBMANDPIASTICCAP Ej)UIPABENT AND PROCEDURE: /J// T • O.R058 1•-In STAMPED-ROSE 4464S CONVENTIONAL ilElO THAVER.SE USING A NINON DID I3�/ry///�//_� a"4L LLYPI,�,Q .Ro SYCIIIIN iDV.'N5111E RAI41E TOTAL STATION.THL5 SlN1VEY YEEIS OA EKLEEOS TIg9E I'MINIVAI1Uf1'O jl ',I�Utll[IEtl.1.IFY....:.MD.fY615 '^!i UI 4'D M) MEASURED DISTANCE MOBEMWG ACCURACY STANDARDS AS SE r FORT WY/AC]32130dW. <U 11+ WLRTII 1YFFf WM• Exhibit C LEGAL DESCRIPTION FOR ROAD RIGHT-OF-WAY VACATION A portion of Government Lot 1, in the Southeast Quarter of the Southeast Quarter of Section 32, Township 22 North, Range 2 West, W.M. Mason County,Washington, described as follows: COMMENCING at the Northeast corner of Lot 9 of Madings Sunny Shore Addition No. 3, as recorded in Volume 4 of Plats at Page 89 and 90,records of Mason County,Washington; thence N 25033'50"W 27.89 feet to a rebar and cap stamped LS 40520 and the TRUE POINT OF BEGINNING; thence continuing N 25°33'50"W 32.18 feet to the Northerly platted right-of-way of said plat;thence S 64'26'10"W 84.87 feet along said Northerly right-of-way to a rebar and cap stamped ROSE 44654;thence S 25°33'50"E 20.74 to a rebar and cap stamped ROSE 44645 said point being on a line running parallel with and 30' Northerly of the existing centerline of East Mason Lake Drive West as shown on record of survey recorded in Volume 46 of surveys, at Page 39 records of Mason County,Washington; thence N 67°34'06"E 49.19 feet;thence N 78011'15"E 36.81 feet to the true point of beginning. Containing 0.05 acres more or less i i i I I i I i I l Exhibit C-Pg.1 RESOLUTION NO. VACATION FILE NO. 403 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF AN UNUSED PORTION OF E. MASON LAKE DRIVE WEST WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: An unused portion of E. Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, as recorded in Volume 4 of Plats at page 89 and 90, dedicated on January 22, 1951, recorded in Mason County, Washington. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of a portion of the above said street located in Mason County Washington. DATED this day of 12020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 403 JOURNAL—Publish 2t: — (Bill Public Works) 5/18/2020 Ra:Road Vacation#403 `7 Reply I v ® Delete Junk I v ••• X Re: Road Vacation=_ Phil Franklin t Reply v Today,11:50 AM Michael MacSems V eae tet��' From:Michael MacSems Sent:Monday,May 18,202011:50:01 AM To:Phil Franklin Subject:Re:Road Vacation#403 Tru North is going to require more study. I'll get back to you on that later in the week. Michael MacSems Subdivision,Forest Practices, Historic Preservation Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public.Staff are continuing to work for you either from home, in the field or in the office.To find out how we are operating TODAY,please visit: bitp://www.co.mason.wa.us/community-services buildingLindex.php. From:Phil Franklin Sent:Monday, May 18,202011:48 AM To: Michael MacSems Subject:Re:Road Vacation#403 Thank you very much Michael. Phil From: Michael MacSems Sent: Monday, May 18,202011:35:47 AM To:Phil Franklin; Brenen Profitt Cc:Kell Rowen;Scott Ruedy Subject:Re:Road Vacation #403 T is see s)ikea ., ci �alyaie !fc3,-�g e C S oni no xpect 0-antl to611 a' ti�s3 eons hllps:I/owo.co.mason.wa.usIowa/projeCUon.aspx 1/3 Exhibit D-1 Re: Road Vacation#403 --Phil Franklin Page 1 of 1 Re: Road Vacation #403 TOM Franklin <Pdf@co.mason.wa.us>; T ank- ■�! a rs'Ss�3 rl_. is va�an. From:Phil Franklin Sent:Tuesday,September 10,2019,1:41:10 PM To:Terry Conley; Brenen Profitt; Michael Madems Subject:Road Vacation#403 Terry,Brenen and Michael, Can you please take a look at the attached imaged surveys and let me know if you have any concerns of the property owner's request to vacate a portion of the old platted and dedicated road in the Plat of Madings Sunny Shore Add#3 on Mason Lake? The address of the property is:4000 E Mason Lake Drive West and the property owner's name is Mike Williams.The first attached item shows where the road was supposed to be located in the plat and the second survey is of a survey done in 2019 to show wherethe road is actually located at on the property. Michael,could you please pass this around and see if anyone in your department has any questions, concerns or comments on the requested vacation area. Thank you everyone for your input and help. Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670,Ext. 456 https:Howa.co.mason.wa.us/owa/ 9/11/2019 Exhibit D-2 5/19/2020 RE:Road Vacation#403 �7 Reply ® Delete Junk v ••• X RE: Road Vacation #403 8rItt Ej Reply v M erns; a ra+atCi'rr elf Rowen; Scott Ruedy Y Inbox Label:MasonCounty(3 months)Expires:8/17/2020 5:29 AM av asses acati tN g.�r` From:Michael MacSems Sent:Monday, May 18,202011:36 AM To:Phil Franklin<Pdf@co,mason.wa.us>,Brenen Profitt<bprofitt@co.mason.wa.us> Cc:Kell Rowen<KRowen@co.mason.wa.us>,Scott Ruedy<SRuedy@co.mason.wa.us> Subject:Re:Road Vacation#403 II This seems like a reasonable request and it looks like you are following the RCW. So I would not expect anyone from the Planning Dept to have any concerns. RCW 58,17,215 Alteration of subdivision—Procedure. When any person is interested in the alteration of any subdivision or the altering of any portion thereof, except as provided in RCW 58.17.040(6), that person shall submit an application to request the alteration to the legislative authority of the city, town, or county where the subdivision is located.The application shall contain the signatures of the majority of those persons having an ownership interest of lots, tracts, parcels, sites, or divisions in the subject subdivision or portion to be altered. If the subdivision is subject to restrictive covenants which were filed at the time of the approval of the subdivision, and the application for alteration would result in the violation of a covenant, the application shall-contain an agreement signed by all parties subject to the covenants providing that the parties agree to terminate or alter the relevant covenants to accomplish the purpose of the alteration of the subdivision or portion thereof. Upon receipt of an application for alteration, the legislative body shall provide notice of the application to all owners of property within the subdivision, and as provided for in RCW 58.17.080 and 58.17.090. The notice shall either establish a date for a public hearing or provide that a hearing may be requested by a person receiving notice within fourteen days of receipt of the notice. httpsJlowa.co.mason.wa.us/owa/projectioii.aspx Exhibit D-3 1/3 RESOLUTION NO. VACATION FILE NO. 403 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF AN UNUSED PORTION OF E. MASON LAKE DRIVE WEST WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: An unused portion of E. Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, as recorded in Volume 4 of Plats at page 89 and 90, dedicated on January 22, 1951, recorded in Mason County, Washington. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of a portion of the above said street located in Mason County Washington. DATED this day of 12020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 403 JOURNAL—Publish 2t: — (Bill Public Works) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 16, 2020 Agenda Item # 2.2 BRIEFING DATE: June 8, 2020 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Portable Speed Display Signs BACKGROUND: Public Works would like to purchase six (6) portable speed display signs off of the State Contract with Department of Enterprise Services (DES) Contract No. 04616. These signs display the approaching vehicle's speed to the drivers and alerts them of their speed in relation to the posted speed limit. The signs have the capability to collect traffic speed data allowing us to study the effectiveness of the signs and forward speed information to law enforcement. BUDGET IMPACTS: The estimated cost to purchase six speed signs is $23,403.14 and will come out of the 2020 Road Fund budget. RECOMMENDED ACTION: Recommend the Board authorize Public Works to purchase six portable speed display signs package off of the State Contract with the Department of Enterprise Services (DES). ATTACHMENTS: 1. Quote 2. Sign info Traffic Safety Supply SALES QUOTE 2324 SE Umatilla Street Portland, OR 97202 Phone: (503) 235-8531 Fax: (503) 235-5112 Quote Number Date Customer Number SQN00020645 05-28-20 C002317 CSR: Brittnee Hernandez i Quote valid for 30 days. Bill To: Ship To: Mason County Mason County 100 W Public Works Dr 100 W Public Works Dr Del Hours: M-Th 7-3:30 Del Hours: M-Th 7-3:30 Shelton, WA 98584 Shelton, WA, 98584 Contact Name: Brenen Profitt Phone Number: (360) 968-9036 Project: SOLAR EV 12 DRIVER FEEDBACK SIGN Freight Terms: Prepaid Product Desct tion Quantity Price Extended Price DPO5281 SAFEPACE EV 12"RADAR 6.00 EA $3,373.00 $20,238.00 FEEDBACK SIGN,YOUR SPEED,50W SOLAR, WHT HIP,1 YR CLOUD *INCLUDES ONE YEAR OF FREE CLOUD SERVICE.IF CUSTOMER CHOOSES TO RENEW AFTER THE FIRST YEAR,AN ANNUAL FEE WILL APPLY.IF CUSTOMER CHOOSES NOT TO RENEW, DATA COLLECTION WILL REMAIN AND CAN BE COLLECTED ONSITE VIA BLUETOOTH DP04562 SAFEPACE UNIVERSAL MTG 6.00 EA $185.00 $1,110.00 2-PART FULL SET,BRACKET, LOCKING PLATE,KEY,POLE PLATE All materials used in this contract are guaranteed to be as specified,and the entire job is to be done in a neat and workmanlike manner.Any deviation or alteration from the specifications herein agreed upon involving extra cost of labor and/or materials will be accepted only upon a written order of instructions,and will become an extra charge over costs as mentioned in this contract. Will call orders will be invoiced and customer will be notified upon completion. Page 1 of 2 Traffic Safety Supply SALES QUOTE 2324 SE Umatilla Street Portland, OR 97202 Phone: (503) 235-8531 Fax: (503) 235-5112 Quote Number Date Customer Number SQN0002O645 05-28-20 C002317 CSR: Brittnee Hernandez I Quote valid for 30 days. i Total Before Tax $21,348.00 DES Fee $162.24 Tax $1,892.90 Order Total $23,403.14 1. PRICING REFLECTS DISCOUNT ALLOWED ON WA STATE CONTRACT#04616 FOR INTELLIGENT TRANSPORTATION SYSTEM EQUIPMENT 2.THIS IS A DELIVERED PRICE TO SHELTON,WA. 2. FURNISH ONLY, INSTALLATION NOT INCLUDED 3. SOLAR POWERED EQUIPMENT REQUIRES NO SHADING OR OBSTRUCTIONS 4. EQUIPMENT HAS NOT BEEN U.L TESTED. CUSTOMER SHALL ACCEPT RESPONSIBILITY OF CERTIFYING EQUIPMENT SHOULD IT BE REQUIRED 5. INCLUDES ONE YEAR OF FREE CLOUD SERVICE, IF CUSTOMER CHOOSES TO RENEW AFTER THE FIRST YEAR,AN ANNUAL FEE WILL APPLY. IF THE CUSTOMER CHOOSES NOT TO RENEW, DATA COLLECTION WILL REMAIN AND CAN BE COLLECTED ONSITE VIA BLUETOOTH 6. LEAD TIME IS 4-6 WEEKS ARO 7. LEAD TIME MAY BE SUBJECT TO CHANGE ARO All materials used in this contract are guaranteed to be as specified,and the entire job is to be done in a neat and workmanlike manner.Any deviation or alteration from the specifications herein agreed upon involving extra cost of labor and/or materials will be accepted only upon a written order of instructions,and will become an extra charge over costs as mentioned in this contract. Will call orders will be invoiced and customer will be notified upon completion. Page 2 of 2 SAFEPACE@ EVOLUTION Padar SigntJ► TRAFFIC SAFETY SUPPLY COMPANY PRODUCT DESCRIPTION The compact SafePace® Evolution 12 sign offers lightweight entry-level speed display for private communities or local roads.The economical sign offers remarkable power efficiency and quick,easy installation. ■ DIMENSIONS » Digit Size: First digit:12"(h) x 1.125"(w),56 LEDs (3-digit x=, signs only) • Other digits:12"(h) x 6.4"(w),196 LEDs per digit » Sign Face Text: Letters 4"(h) spell "YOUR SPEED" fixed message,2 lines » Unit alone:17.25"(h) x 23"(w) x 5.625"(d) » Unit with "YOUR SPEED"sign mounted: • Full size sign:29.0"(h) x 23.0"(w) x 5.625"(d) » Sign Weight(includes"YOUR SPEED"sign) 23"(w) •AC Powered Model:20 Ibs Battery Powered Model:20 Ibs (not including batteries) Solar Powered Model:20 Ibs(does not include text ' EEV 29"(n) solar panel or bracket) »Accessories (optional) digits 4 Cell Lithium Ion Battery:4 Ibs 12-(n) Lead Acid Battery:12 Ibs Universal Mounting Bracket System —Sign Bracket:2 Ibs digits (w) — Pole Bracket:5 Ibs dig( 25"(d) All Specifications Subject to Change Without Notice Copyright 2018,Traffic Safey Supply Company. 2324 SE Umatilla Street,Portland,OR 97202/+1 S03.23S.8S31/TSSCO.COM ITS720 01119 ,j • . • Radar $T TRAFFIC SAFETY TECHNICAL SPECIFICATIONS Display SUPPLY COMPANY »3-Digit Speed Display » LEDs:460 Miles Per Hour (mph):3-99 mph Digits (Yellow):224 LEDs Kilometers Per Hour (km/h):5-160 km/h —Color:Yellow (590 nm) —Viewing angle at 50% IV:30° » High-Intensity prismatic reflective sheeting on "YOUR — partial Flux(Brightness):9000-22400 SPEED"signs with black colored text Ev,[lux]/LED » MUTCD approved colors and format Digits (Red):224 LEDs —Color: Red(633 nm) » Operating Temperatures F (C):-400 (-400)to 1850 (850) -Viewing angle at 50% IV:30° Conformal coating on all circuit boards —Partial Flux (Brightness):7100-18000 Ev,[lux]/LED Speed Violator Strobe:12 LEDs Power —Color:White (2700 K-6500 K) —Viewing angle at 50% IV:150° » Power input: — Luminous Flux:typically 331m @ 4000 K • 100-240 V AC @ 150 mA — Luminous Efficacy:typically 176 Im/W @4000 K •12VDC(11-14.5V@lA) »Ambient light sensor and automatic Built in ambient light sensing and automatic brightness adjustment brightness control Wireless battery charge monitoring (via software interface) Enclosu re » Power Options »Vandal resistant, lightweight polymer AC power input:100-240 V AC » Matte black front for reduced glare and DC (battery) power input:12 V DC maximum contrast DC (battery) power options: » Light gray body to minimize heat absorption —12V,18Ah Lead acid batteries »Weatherproof, NEMA 4X-12, IP65 level compliant —4 Cell,12.8V,15Ah Lithium-Ion Phosphate batteries » Non-sealed and ventilated Solar power:50W solar panel All Specifications Subject to Change Without Notice Radar » Internal Radar: Doppler (FCC approved) » Model: DF 600 » Radar RF out:5 mW maximum » Radar f-center:24.125 GHz or 24.200 GHz » Pickup distance: Up to 400 feet Beam angle:241 (vertical) x 12° (horizontal) » Beam polarization: Linear »CE Mark(Radar):Yes Copyright 2018,Traffic Safey Supply Company. 2324 SE Umatilla Street,Portland,OR 97202/+1 S03.23S.8S31/TSSCO.COM l SAFEPACE@ EVOLUTIONRadar Sign, TRAFFIC SAFETY COMMUNICATIONS DATA COLLECTION SUPPLY COMPANY Bluetooth (standard) STATISTICAL ANALYSIS AND »» GSM/GPRS (optional,for use with SafePace Cloud) REPORTING (OPTIONAL FEATURE) »Traffic data collected and stored by location » Stealth Mode (captures baseline traffic data with PROGRAMMING speed display turned off) » SafePace® Pro management software » Download through wireless connection » SafePace®Cloud remote management »Statistical Reporting &Charts »24/7 365 day unlimited programming and scheduling Summary Reports » Display Settings: Weekly Reports Display On/Stealth Modes (In Stealth Mode,speed is Period Comparison Reports not displayed but data is collected) Full custom reports and charts Display Minimum Speed, Display Maximum Speed Reporting Parameters: i Digit Flashing Speed Threshold (digits flash above —Average Vehicle Count specified speed threshold) —Total Vehicle Count __- LEDs Flashing Speed (for digits) —Average Speed —Fast:1.S Hz —Average Number of Speed Violations —Medium:1 Hz —Total Number of Speed Violations —Slow:0.75 Hz Other Features: Speed activated,dual-color digit display(speeds —Minimum and Maximum Speed above a specified value are displayed in red) —85%Speed Speed Violator Strobe (pulsing strobe flashes above —Counters by Speed Bins specified speed) —5 MPH Bin Resolution —Reports print directly or can be exported into CSV format, MS Excel,Adobe Acrobat PDF and HTML —Charts may be printed directly or converted into Adobe Acrobat PDF and image formats "AePace 4q pa • ex �f Two Year Warranty Two year warranty on Farts and labor excluding damage related to vandalism,abuse,andior theft Copyright 2018,Traffic Safey Supply Company. 2324 SE Umatilla Street,Portland,OR 97202/+1 S03.23S.8531/TSSCO.COM MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson. Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 16, 2020 Agenda Item # BRIEFING DATE: June 1, 2020 and June 8, 2020 BRIEFING PRESENTED BY: Loretta Swanson [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Reorganization and Update of Organization Chart BACKGROUND: On June 1 Commissioners approved moving forward with requested organizational changes, with the exception of the proposed Confidential Administrator pending further position review and discussion. During the June 8th briefing Commissioners approved moving forward with a new Personnel/Risk Analyst position. BUDGET IMPACTS: The proposed reorganization and reduction in forces will go towards offsetting anticipated Road and Utility fund expenditure increases and revenue reductions. Road Fund - Suspension of filling vacant Road Fund positions (EIII, proposed EI and interns), reduction in forces of four positions and creation of three positions result in a net expenditure reduction of approximately $313,000. This will go towards offsetting an estimated ER&R cost increase of$236,334 and a projected $500,000 reduction in 2020 MVFT revenue. Reductions in non-labor line items or fund balance are needed to make up the MVFT revenue gap. Utility Funds - Suspension of filling a vacant Utility Operator position will result in an expenditure reduction of approximately $88,462. The proposed reduction in forces will decrease ER&R fund expenditures by $143,883 which once distributed, will go towards offsetting Utility funds'estimated ER&R cost increase of$34,379. Utility funds will still require close scrutiny due to considerable replacement expenditures. RECOMMENDED ACTION: ■ Recommend Board approval to eliminate four positions: Engineer III (Range 33), Road Operations/ER&R Manager (Range 38), Assistant Road Operations Manager (Range 34), and Operation & Maintenance/ER&R Administrator (Range 25). ■ Recommend Board approval to create one new position: Engineer I (Range 26). ■ Recommend Board approval to create, post and fill two new positions: Road Operations Manager (Range 34), and Personnel/Risk Analyst (Range 21). ATTACHMENTS: 1. Proposed Organization Chart and Organization Budget Analysis 2. Resolution and position descriptions Legend Citizens of Mason County Approved by the Board of Commissioners Direct Line of Authority Sharon Trask,Chair Date Statutory Requirements for -••-••-••-••-••-•• Board of County Commissioners Commissioner Randy Neatherlin-District 1 Reporting to County Engineer Commissioner Kevin Shutty-District 2 Randy Neatherlin,Vice Chair Commissioner Sharon Trask-District 3 Public Works/Utilities Kevin Shutty,Commissioner Director Loretta Swanson PW/U&WPersonnel/Risk Analyst •••••• ... •••••• ••••••••••••••••••• ••�•��������•���� Deputy Director/U&WManagement Deputy Director/County Engineer Vacant(New) Finance Manager • Richard Dickinson Mike Collins,P.E. _ _ 1 FTE-Vacant Office Administrator Geographical - - 3FPE Intem-Vacan Kelle Medcalf Information Road/ER&R Accounting Services County Surveyor Dawn Dady Office Support Richard Diaz Mike Mclrvin Engineering/Construction Manager Jessica Koehn Amy Braakman Terri Stamper Solid Waste Operations Program Manager Senior Party Chief Dave Smith,P.E. Lucille Castillo Jim McLean Utilities Accounting Zach Foster Kelsey Byrd Dawnell Arndt Solid Waste Attendants Right of Way Engineering/Construction Assistant Manager Britta Creed Carolynn Earles Kevin Guijosa Phil Franklin Fred Perryman Michele Morris Lisa Montalto Teri Myers Road Utility Specialist Terry Conley Richard Turner Mason Ritchie Engineering&Construction Sherrell Wright Jordan Riley Alan Berbisco Proiect Support Services Manager ExtraHelp- Eauipment Maintenance Jesse San Nicolas .5FTE Kimely Forsman&.5FTE Vacant Jeremy Seymour-Equipment Supervisor Vacant Sheree Jankowski Gary Albaugh-Central Sores Specialist ---._^ Matt Heinrich-Radio Tech +' v Environmental Coordinator nginee I-Vacant(New Erik Schwartz Mechanics ntecn..FT -V Eric Grounds Water/Wastewater Manaeer Delbert Schnitzer Sign Shoo Engineering Tech- Robert Choate Chris Walker Michael Leeberg-Foreman Transportation Water/Wastewater Operators 5FTE-Part-time Central Shop- ac n Andrew Eagle Tim Rhoades Fli•Vacan Jose Trejo Kevin Ward Ethan Stroh Lindsey T jo LopezLop Road Operations Manager Traffic Engineer III Christina Mink Matthew Adair Vacant_ ahm (Newf Jason Knight Kenneth Oberg Road O&M Supervisors 94.3 FTE(13.8 are vacant) Rod La Rue-Areal Brenen Profitt-Area 2 Grant Dishon-Area 3 ;r.-_------- - 1 FTE-Erigmeer III-Eliminate OPERATORS TEAMSTERS-Truck Drivers 93.3 Approved 2020 Budgeted FTE's Kelly Arndt Kelly Asche Brandon Anderson Roy Beierle Vacancies Riley Borden Bryan Chrisman Steve Bennett Chris Freeman Department of Public Works 1 FTE WW Operator .5 FTE Extra Help Solid Waste Drew Johnson Blake Lundgren Kim Griggs Devan Mastellar 1 FTE Finance Manager .3 FTE Finance Intern Joe Nelson Rafael Olivas Pete Medcalf Ben Mirka Organization Chart. 1 FTE PW/U&W Personnel/Risk Analyst 1 FTE Project Support Services Manager Anthony Perez John Ronald Richard Sanzaro Chuck Smith 1 FTE Traffic Engineer III 1 FTE Engineer III Dan Sorley Gary Systma Steven Steiger Eldon Ulrich 1 FTE Engineer 1 .5 FTE Engineer Intern Bill Thompson Jordan Ward 1 FTE Road Operations Manager 4 FTE(8 bodies)Seasonal Flaggers 4FTE-Seasonal Flagger(8)Positions- FTE Vacan EsistingPositions-RequesttoEliminate Fh&H Pnrtu,n ut ."_FR&R P.w I,of Road _..--- PW Portion of Operations& Operations& PW Portion of Road Operations& Maintenance/ER&R Maintenance/ER&R Operations& Maintenance/ER&R Assistant Road Operations& Administrator Administrator Maintenance/ER&R Manager Manager Maintenance Manager Engineer III Current Salary Range Salary Range 25/Step 2 Salary Range 25/Step 2 Salary Range 38 Salary Range 38 Salary Range 34 Salary Range 33 2020 PW Budgeted Wages 31,947.48 - 56,703.02 _ 55;735.44� 79,610 b4 .- 2020 ER&R Budgeted Wages 31,947A8 '.37,802.02 Medical Benefits 9,166.02 9,166.02 10,999.22' 7,332.82 18,332.04 18,332.04 FIG1 2,443.98 2,443.98 4,337.78 2,891.85 6,558.76 6,090.21 State Retirement 4,108AS 4,108AS 7,292.01 4,861.34 11,025.58 10,237.93 L&I 107.54 107.54 928.10 928.10 1,856.19 1,856.19 NIA Paid FMLA 46.87 46.87 83.18 55.46 125.77 Total Wages&Benefits 47,82 116.79 0.33 47,820.33 80,343.32 53,871.58 123,633.78 11116.7 80 IF Proposed New Positions - - PW/Utilities Personnel Risk --- - Analyst Road Operations Manager Engineer) Proposed New Salary Range Salary Range 21/Step 3 Salary Range 34 Step 3 Salary Range Engineer 1 Step 3 2020 Budgeted Wages '59,425.92 8 Range 34 Range 26 - Medical Benefits 18,332.04 - .18,332.94 - 65,508.72 ' FIC Stet 4,546.08 6,242.47 5,011.42 State Retirement 7,642.17 10,493.88 8,424A2 L&1 215.07 1,856.19 1,856.19 ' WA Paid FMIA 87.18 119.71 96.10 Total Wages&Benefits 90,248.47 128,645.26 96,013.97 2020 PW Budgeted Portion of three eliminated positions 368,041.24 2020 ER&R Budgeted Portion of ;threouliminatedpositions 101,691.91 n 469 33,14 New Road Operations Manager 118,645.26 PW/Utilities Personnel&Risk Analyst 90,248.47 Englneerl 96,013.97 1 c o ses 304„907J0 L�Ulqereqce 364,8W4 MASON COUNTY POSITION DESCRIPTION itle: Road Operations andDepartment: Maintenance Manager Public Works Affiliation: Exempt Reports to: Deputy Director/County Engineer ast Revised: 05/05 upervises: Road Supervisors JOB SUMMARY: Serves as the assistant to the Deputy Director/County Engineer in overseeing and directing the safe and cost-effective operation, maintenance and repair of the County road,bridge and drainage infrastructure. Administers the ER&R construction material stocks and identifies equipment necessary to carry out maintenance and repair.. WORK/RESPONSIBILITIES: Develops plans, and assists in the organization and direction of the work activities of road maintenance staff to ensure efficient, effective utilization of personnel and resources in maintaining the county road system. Implements approved policies,procedures and performance standards to assure efficient and effective operations that are in compliance with county guidelines, goals and objectives. Identifies, recommends, and prioritizes maintenance and repair needs and schedules the crews, equipment and materials to accomplish the work as directed by the Deputy Director/County Engineer. Inspects and reviews the progress and completion of road maintenance and repair projects to assure high quality of work and that safety standards are being met. Identifies need for,monitors progress, and ensures all necessary permits, property rights, and utility coordination activities are complete prior to work commencing. Coordinates county road and bridge maintenance and repair projects with railroad,public utilities, and other public agencies to ensure conformity to standards and specifications. Contracts for special road maintenance equipment or services and monitors work for contract compliance. Identifies need for and coordinates for engineering design services to carry out more complex maintenance activities. Is the primary point of contact for all after-hours,weekend and holiday requests for road crew response for such events as water over the roadway,trees blocking the road and missing signs. During major storm events and natural disasters, assists in organizing the road maintenance resources to most effectively respond to prevailing conditions. Develops crew and equipment schedules to include setting up and managing 24 - 7 operations until the emergency is concluded. Recommends assignment and deployment of personnel and equipment, prioritizes of various tasks, obtains additional resources if required, and available and determines the need for road closures. Plans and develops annual road maintenance budget and work matrix and makes recommendations to the Deputy Director/County Engineer to meet the Washington State "Standard of Good Practice for the Management of Maintenance Programs". Prepares required annual County Road Administration Board reports in conjunction with Finance. Monitors work program and budget and recommends adjustments to the budget to reflect changes to the program as the year progresses. Assesses,evaluates, and recommends road operation and maintenance equipment needs, specifications and selections. Administers the ER&R fund stocks of road maintenance and construction materials. Prepares or coordinates the annual procurement of materials in compliance with purchasing requirements and oversees stock inventory. Represents the Maintenance Department at public meetings,utility council meetings and other such gatherings to provide input and receive information regarding maintenance and repair projects and activities. Provides input to employee performance reviews,monitors and resolves grievances and other personnel matters, and provides training to employees to ensure effective delivery of services by the department. May be assigned Road Supervisor duties during disasters and storm events or in the absence of Road Supervisors. Responds to and resolves inquires, complaints, problems or emergencies affecting the availability or quality of services. Represents the road division in contract negotiations by providing background regarding crew and equipment practices. Is the secondary point of contact with the Risk Pool regarding claims against the county relating to accidents occurring on the road system, damages attributed to crew operations, and other road related damage claims. Participates in accident investigations with engineering personnel. Recommends measures to resolve safety issues as required to ensure the county road system is safe and well-maintained. Shows initiative in performing job functions. Performs related work as required. WORKING CONDITIONS: Works outdoors, sometimes during inclement weather; also works indoors in an office workspace. Visits job sites that may involve exposure to heavy construction equipment,loud noises, dust and debris and that require walking on uneven, rocky, or rough ground. Required to sit, talk, and hear;frequently required to use hands to: finger,feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach, climb,balance, stoop,kneel, crouch,bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus. The employee is occasionally required to lift or move up to 35 pounds. Position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department. May be required to deal with irate, disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact,patience and courtesy at all times. QUALIFICATIONS Knowledge, Skills &Abilities: Knowledge of • County, state and federal regulations and codes pertaining to public works maintenance, construction and ER&R. • Materials,methods, techniques, tools and equipment applicable to road, bridge, and storm drainage installation in maintenance. • Infrastructure life cycle cost analysis and best practices for reducing costs • Current principles of supervision and personnel management. • Cost estimating techniques and cost control and reporting systems. • Land titles, easements and rights-of-way. • Hazards and safety precautions of road maintenance. Ability to: • Plan and coordinate field maintenance work. • Analyze and identify problem areas and develop solutions. • Read,understand and communicate plans and specifications applicable to road and bridge construction to others. • Write technical specifications for the procurement of construction materials, equipment, and vehicles. • Evaluate product and equipment alternatives and make recommendations. • Set work priorities and manage the work of staff and contractors. • Communicate effectively,both orally and in writing. • Inspect and evaluate the condition of public works structures. • Negotiate with contractors and others regarding maintenance projects. • Comply with Washington State Motor Vehicle Laws. • Physically perform the essential functions of the job. Education and Experience--Any equivalent combination of education and experience which provides the applicant with the knowledge,skills,and abilities required to perform the job. • High School Diploma or GED. • Ten years of progressively responsible experience in road maintenance or construction including five years performing public works construction. • Two years in a lead or supervisory position. • A Bachelor of Science in Civil Engineering or related field. • Five years experience road design,road maintenance or construction. • Two years in a lead or supervisory position. Licenses, Certificates and Other Requirements: • A valid Washington State Drivers License with a good driving record. • A First-Aid/CPR Card. • A Flagger's Card. • Maintenance of current skills and additional training as needed. 14 0 POSITION DESCRIPTION Title: Personnel and Risk Analyst Department: Public Works/Utilities &Waste Management Affiliation: Non Represented Reports to: Director Exempt: X Non-Exempt: Supervises/Directs: None Job Class: Risk Class: 5306-07 Salary Range: According to current Non- Re resented salary scale Director Approval Date: Manager Approval Date: GENERAL DESCRIPTION: The Personnel and Risk Analyst is a highly skilled professional level classification with expertise in various Human Resources and Risk functions in the Public Works and Utilities work environment. The position routinely provides analysis and recommendations to department leadership on highly complex, sensitive, and confidential assignments and issues. This position works regularly and collaboratively with Human Resources and Risk. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.) Responsible for the confidential management and maintenance of the department's personnel information: ■ Ensures department personnel development reviews are conducted on regular basis ■ Assists with staff development goals ■ Oversees annual testing, follow-up and documentation (drug and alcohol, hearing, other) ■ Tracks and reports staff training ■ Tracks FMLA usage and balances and notifies Human Resource and payroll personnel ■ Maintains department accident/incident reports and reports to Risk Assists with development, review and implementation of Collective Bargaining Agreements. Assists with development of new or revised policies and procedures,job classification descriptions, performance evaluation systems, and other restructuring or reorganizing practices to achieve goals. Assists in the resolution of complaints and grievances; investigates and analyzes situations and evaluates information to make recommendations on the appropriate course of action. Serves as lead coordinator for department claims and lawsuits. Serves as the public records officer for personnel matters. Analyzes risk reports and trends and makes risk/claim reduction recommendations. Assists with the development and implementation of policies and procedures to ensure a safe workplace. Est.7.2017/Rev 1-10.2017(form at)/Rev2-2.2020(format) Coordinates and/or conducts employee training as required by safety policies & procedures. Reviews & investigates employee incident reports to ensure a safe workplace. Coordinates follow-up action if requested and/or needed. Ensures policies and procedures are reviewed, recommendations are brought forward and implemented properly. OTHER JOB FUNCTIONS: Performs other related duties as assigned. WORKING CONDITIONS: Work is performed in an office environment while sitting at a computer or desk operating general office equipment. May lift or move up to 50 pounds. Requires travel three times per year and occasional site visits to county facilities. Some field work may be required to perform safety and/or claim related inspections. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department. May be required to deal with shifting or conflicting priorities, interests and difficult situations requiring the use of conflict management and facilitations skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. QUALIFICATIONS: Knowledge of - Principles and procedures for personnel recruitment, selection,training, compensation and benefits, labor relations and negotiations. - Workers compensation insurance and labor laws and enforcement of state workplace safety and health rules. - Federal and state employment, labor and wage and hour laws. - Knowledge of Civil Service laws. - State,federal, and local laws and regulations relating to risk management programs. - Risk management theories and principles. - Management and supervisory principles and practices. Ability to - Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. - Maintain the confidentiality of sensitive and confidential information. - Coordinate and implement loss control training programs. - Analyze, interpret and apply directives, guidelines and laws to policies. - Plan, organize and oversee assigned work programs. - Analyze and evaluate workplace safety issues, develop and implement corrective actions. - Establish and maintain effective working relationships with employees, County Departments, committees, other agencies and the public. - Coordinate and implement onsite regulatory training programs (i.e., CPR/First Aid). - Physical ability to perform the essential functions of the job. EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way to obtain the knowledge and abilities would be: Est.7.2017/Rev 1-10.2017(format)/Rev2-2.2020(format) Bachelor's degree in human resources, psychology, public administration, risk management or related discipline and at least five years progressively applicable experience. Preferred applicants will be familiar with Public Works/Utilities workplace. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: A valid drivers license is required for this position. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination—Annually Smart Risk Management—Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100 and 700-Once FEMA IS-907-Active Shooter-Annually FMLA- Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Director Signature of Approval: Date: Manager Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est.7.2017/Rev 1-10.2017(format)/Rev2-2.2020(format) RESOLUTION NO. AMENDING RESOLUTION NO. 2020-12 TO REVISE THE NON-REPRESENTED SALARY SCALE RANGE ALIGNMENT BY ADDING A ROAD OPERATIONS MANAGER AT SALARY RANGE 34, PERSONNEL & RISK ANALYST AT SALARY RANGE 21, REMOVE ROAD OPERATIONS & MAINTENANCE/ER& MANAGER, ASSISTANT ROAD OPERATIONS & MAINTENANCE MANAGER AND OPERATIONS & MAINTENANCE/ER&R ADMINISTRATOR FROM THE NON-REPRESENTED SALARY SCALE, AUTHORIZE AN ADDITIONAL ENGINEER I FTE AND ELIMINATE A BUDGETED ENGINEER III FTE WHEREAS, RCW 36.16.070 states that ... The Board shall fix the compensation of all employees..., WHEREAS, The Board has approved a new position, Road Operations Manager at Salary Range 34 on the Non-Represented Salary Scale; and WHEREAS, The Board has approved a new position, Personnel & Risk Analyst at Salary Range 21 on the Non-Represented Salary Scale; and WHEREAS, The Board has approved the removal of the Road Operations & Maintenance/ER&R Manager, Assistant Road Operations & Maintenance Manager and Operations & Maintenance/ER&R Administrator from the Non-Represented Salary Scale; and WHEREAS, The Board has approved one additional Engineer I full time equivalent (FTE) position; and WHEREAS, The Board has removed one budgeted Engineer III full time equivalent (FTE) position; and WHEREAS, The Board has approved the Public Works updated Organization Chart reflecting the newly created positions, removed positions, and a reduction in Public Works FTE status by one; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby revise the Non-Represented Salary Scale Range Alignment approving a Road Operations Manager at Salary Range 34, a Personnel & Risk Analyst at Salary Range 21, adding an Engineer I position and eliminating an Engineer III position effective upon adoption of this Resolution; BE IT FURTHER RESOLVED that effective June 30, 2020 the Road Operations & Maintenance/ER&R Manager, Assistant Road Operations & Maintenance Manager and Operations & Maintenance/ER&R Administrator shall be eliminated from the Non-Represented Salary Scale; BE IT FURTHER RESOLVED that the Board of County Commissioners does hereby revise the Public Works Organization Chart with the approved number of Full Time Equivalent positions to 93.3, effective upon adoption of this Resolution. Resolution No. Non-Union Salary Range Scale DATED this 16TH day of June 2020. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities &Waste Mgmt 4010 County Engineer 4008 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 39 Chief Finance Officer 2000 38 DEM/IT/Parks & Trails Manager 2059 Road Operations & Maintenance/ER&R Manager 4020 Water &Wastewater Manager 4015 Chief Civil Deputy 3001 County Surveyor 4058 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 Juvenile Court Services Deputy Administrator 1052 34 Assistant Road Operations & Maintenance Manager 1021 Road Operations Manager 33 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 Project Support Services Manager 4201 31 Public Works Finance Manager 2011 30 Engineering & Construction Assistant Manager 4029 Page I 1 of 2 Attachment A NON-REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Administrative Manager 2149 Facilities Manager 2058 Chief Deputy Clerk 1108 28 Engineer II 4032 27 Elections Superintendent 1080 26 Engineer I 4031 25 Program Manager I 2200 Operations & Maintenance/ER&R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 Personnel & Risk Analyst 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 11 Senior Deputy Coroner 3071 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 Page I2of2 Attachment A 1 Central Shop Assistant 4099 Page 1 3 of 2 Attachment A RANGE ENTRY ENTRY"Step STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL ANNUAL 0" 46 $ 115,911.60 $ 9,659.30 $ 9,907.02 $ 10,161.04 $ 10,421.52 $ 10,688.78 $ 10,962.80 $ 131,553.60 45 $ 94,407.82 $ 7,867.32 $ 8,259.44 $ 8,673.56 $ 8,890.46 $ 9,113.18 $ 9,339.36 $ 112,072.32 44 $ 92,138.64 $ 7,678.22 $ 8,063.34 $ 8,467.04 $ 8,678.16 $ 8,895.08 $ 9,117.80 $ 109,413.60 43 $ 89,883.60 $ 7,490.30 $ 7,865.02 $ 8,258.24 $ 8,465.90 $ 8,675.84 $ 8,893.92 $ 106,727.04 42 $ 87,781.20 $ 7,315.10 $ 7,680.56 $ 8,063.34 $ 8,266.36 $ 8,472.84 $ 8,683.96 $ 104,207.52 41 $ 85,609.92 $ 7,134.16 $ 7,490.30 $ 7,866.12 $ 8,062.20 $ 8,264.04 $ 8,470.52 $ 101,646.24 40 $ 83,591.52 $ 6,965.96 $ 7,315.10 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ 8,271.00 $ 99,252.00 39 $ 81,545.52 $ 6,795.46 $ 7,136.52 $ 7,492.64 $ 7,679.38 $ 7,871.98 $ 8,069.18 $ 96,830.16 38 $ 79,596.72 $ 6,633.06 $ 6,964.80 $ 7,312.80 $ 7,497.28 $ 7,681.66 $ 7,875.42 $ 94,505.04 37 $ 77,647.68 $ 6,470.64 $ 6,794.28 $ 7,135.34 $ 7,312.80 $ 7,496.12 $ 7,682.84 $ 92,194.08 36 $ 75,796.32 $ 6,316.36 $ 6,633.06 $ 6,964.80 $ 7,139.96 $ 7,318.66 $ 7,501.88 $ 90,022.56 35 $ 73,972.80 $ 6,164.40 $ 6,472.94 $ 6,796.60 $ 6,965.96 $ 7,141.10 $ 7,319.80 $ 87,837.60 34 $ 72,218.64 $ 6,018.22 $ 6,317.54 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ 7,144.62 $ 85,735.44 33 $ 70,450.56 $ 5,870.88 $ 6,164.40 $ 6,472.94 $ 6,634.22 $ 6,800.08 $ 6,970.58 $ 83,646.96 32 $ 68,794.32 $ 5,732.86 $ 6,019.38 $ 6,318.68 $ 6,476.42 $ 6,638.82 $ 6,804.74 $ 81,656.88 31 $ 67,068.48 $ 5,589.04 $ 5,869.74 $ 6,163.24 $ 6,316.36 $ 6,475.24 $ 6,637.66 $ 79,651.92 30 $ 65,508.72 $ 5,459.06 $ 5,731.68 $ 6,018.22 $ 6,169.00 $ 6,320.98 $ 6,479.88 $ 77,758.56 29 $ 63,922.32 $ 5,326.86 $ 5,591.34 $ 5,870.88 $ 6,019.38 $ 6,169.00 $ 6,323.32 $ 75,879.84 28 $ 62,390.64 $ 5,199.22 $ 5,459.06 $ 5,731.68 $ 5,874.36 $ 6,022.86 $ 6,173.66 $ 74,083.92 27 $ 60,873.60 $ 5,072.80 $ 5,325.70 $ 5,590.18 $ 5,731.68 $ 5,874.36 $ 6,020.56 $ 72,246.72 26 $ 59,425.92 $ 4,952.16 $ 5,199.22 $ 5,459.06 $ 5,593.64 $ 5,735.16 $ 5,879.02 $ 70,548.24 25 $ 57,964.32 $ 4,830.36 $ 5,071.60 $ 5,324.58 $ 5,457.92 $ 5,592.50 $ 5,734.00 $ 68,808.00 24 $ 56,600.16 $ 4,716.68 $ 4,952.16 $ 5,199.22 $ 5,329.18 $ 5,461.42 $ 5,599.48 $ 67,193.76 23 $ 55,207.44 $ 4,600.62 $ 4,830.36 $ 5,071.60 $ 5,199.22 $ 5,329.18 $ 5,461.42 $ 65,537.04 22 $ 53,899.68 $ 4,491.64 $ 4,716.68 $ 4,953.34 $ 5,076.26 $ 5,202.70 $ 5,332.64 $ 63,991.68 21 $ 52,577.04 $ 4,381.42 $ 4,600.62 $ 4,831.52 $ 4,952.16 $ 5,075.12 $ 5,201.56 $ 62,418.72 20 $ 51,310.32 $ 4,275.86 $ 4,490.48 $ 4,715.50 $ 4,832.66 $ 4,954.48 $ 5,077.44 $ 60,929.28 19 $ 50,070.96 $ 4,172.58 $ 4,381.42 $ 4,600.62 $ 4,716.68 $ 4,833.82 $ 4,955.64 $ 59,467.68 18 $ 48,888.24 $ 4,074.02 $ 4,277.02 $ 4,491.64 $ 4,602.98 $ 4,719.00 $ 4,836.18 $ 58,034.16 17 $ 47,691.12 $ 3,974.26 $ 4,173.74 $ 4,382.60 $ 4,492.82 $ 4,604.14 $ 4,720.16 $ 56,641.92 16 $ 46,549.44 $ 3,879.12 $ 4,074.02 $ 4,277.02 $ 4,384.92 $ 4,493.98 $ 4,605.28 $ 55,263.36 15 $ 45,421.92 $ 3,785.16 $ 3,975.42 $ 4,172.58 $ 4,275.86 $ 4,381.42 $ 4,491.64 $ 53,899.68 14 $ 44,322.72 $ 3,693.56 $ 3,877.98 $ 4,071.70 $ 4,173.74 $ 4,278.18 $ 4,386.08 $ 52,632.96 13 $ 43,250.40 $ 3,604.20 $ 3,784.02 $ 3,974.26 $ 4,072.86 $ 4,174.92 $ 4,279.36 $ 51,352.32 12 $ 42,206.64 $ 3,517.22 $ 3,693.56 $ 3,877.98 $ 3,975.42 $ 4,075.20 $ 4,176.08 $ 50,112.96 11 $ 41,190.48 $ 3,432.54 $ 3,604.20 $ 3,784.02 $ 3,879.12 $ 3,976.58 $ 4,075.20 $ 48,902.40 10 $ 40,215.84 $ 3,351.32 $ 3,517.22 $ 3,693.56 $ 3,785.16 $ 3,880.30 $ 3,977.74 $ 47,732.88 9 $ 39,227.52 $ 3,268.96 $ 3,432.54 $ 3,604.20 $ 3,693.56 $ 3,786.34 $ 3,880.30 $ 46,563.60 8 $ 38,294.88 $ 3,191.24 $ 3,348.98 $ 3,517.22 $ 3,605.36 $ 3,694.68 $ 3,787.50 $ 45,450.00 7 $ 37,348.08 $ 3,112.34 $ 3,268.96 $ 3,432.54 $ 3,517.22 $ 3,605.36 $ 3,697.04 $ 44,364.48 6 $ 36,471.60 $ 3,039.30 $ 3,192.42 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 3,608.86 $ 43,306.32 5 $ 35,580.48 $ 2,965.04 $ 3,112.34 $ 3,268.96 $ 3,351.32 $ 3,434.84 $ 3,520.68 $ 42,248.16 4 $ 34,745.52 $ 2,895.46 $ 3,039.30 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 3,437.20 $ 41,246.40 3 $ 33,895.92 $ 2,824.66 $ 2,966.20 $ 3,113.50 $ 3,192.42 $ 3,272.50 $ 3,354.80 $ 40,257.60 2 $ 33,074.88 $ 2,756.24 $ 2,894.28 $ 3,039.30 $ 3,114.64 $ 3,193.56 $ 3,272.50 $ 39,270.00 1 $ 32,295.12 $ 2,691.26 $ 2,824.66 $ 2,965.04 $ 3,039.30 $ 3,114.64 $ 3,193.56 $ 38,322.72 Legend Citizens of Mason County ' Approved by the Board of Commissioners Direct Line of Authority Attachment B Sharon Trask,Chair Date Board of County Commissioners Statutory Requirements for —••—•-—••— —••—••Reporting to County Engineer Commissioner Randy Neatherlin—District 1 Randy Neatherlin,Vice Chair Commissioner Kevin Shutty—District 2 Commissioner Sharon Trask—District 3 I Kevin Shutty,Commissioner Public Works/Utilities Director Loretta Swanson I Deputy Director/County Engineer PW/U&W Personnel/Risk Analyst T Deputy Director/U&W Management Vacant Finance Manager Richard Dickinson Mike Collins,P.E. 1 FTE-Vacant Office Administrator Geographical 3FTE Intern-Vacant Kelle Medcalf Information Road/ER&R Accounting Services County Surveyor Dawn Dady Office Support Richard Diaz Mike Mclrvin Engineering/Construction Manager Jessica Koehn Amy Braakman Terri Stamper Solid Waste Operations Program Manager Dave Smith,P.E. Lucille Castillo Zach Foster Senior Party Chief Utilities Accounting Jim McLean Dawnell Arndt Kelsey Byrd Britta Creed • Solid Waste Attendants Engineering/Construction Assistant Manager Carolynn Earles Kevin Guijosa Fred Perryman Right of Way Michele Morris Lisa Montalto Teri Myers Phil Franklin Richard Turner Mason Ritchie Engineering&Construction Sherrell Wright Jordan Riley Alan Berbisco Project Support Services Manager Extra Help— Equipment Maintenance Jesse San Nicolas .SFTE Kimely Foreman&.5FTE Vacant Jeremy Seymour—Equipment Supervisor Vacant Sheree Jankowski Gary Albaugh--Central Sores Specialist Engineer I—Vacant Environmental Coordinator Matt Heinrich--Radio Tech Intern.SFTE-Vacant Mechanics Erik Schwartz Eric Grounds Water/Wastewater Manager Robert Choate Delbert Schnitzer Sign Shop Engineering Tech— Chris Walker Michael Leeberg—Foreman Transportation Water/Wastewater Operators .5FTE-Part-time Central Shop-Vacant Andrew Eagle Tim Rhoades 1FTE Vacant Jose Trejo Lopez Kevin Ward Ethan Stroh Lindsey Beahm Road Operations Manager Traffic Engineer III Christina Mink Matthew Adair Vacant(New) Vacant Jason Knight Kenneth Oberg Road O&M Supervisors 93.3 Approved 2020 Budgeted FTE's Rod LaRue-Area 1 Brenen Profitt—Area 2 Grant Dishon—Area 3 92.3 Modified 2020 Budgeted FTE's OPERATORS TEAMSTERS—Truck Drivers Vacancies-9.8 FTE's Kelly Arndt Kelly Asche Brandon Anderson Roy Beierle 1 FTE WW Operator 5 FTE Extra Help Solid Waste Riley Borden Bryan Chrisman Steve Bennett Chris Freeman Department of Public Works 1 FTE Finance Manager .3 FTE Finance Intern Drew Johnson Blake Lundgren Kim Griggs Devan Mastellar 1 FTE PW/U&W Personnel/Risk Analyst 1 FTE Project Support Services Manager Joe Nelson Rafael Olivas Pete Medcalf Ben Mirka Organization Chart 1 FTE Traffic Engineer III .5 FTE Part-time Central Shop Anthony Perez John Ronald Richard Sanzaro Chuck Smith 1 FTE Engineer I .5 FTE Engineer Intern Dan Sorley Gary Systma Steven Steiger Eldon Ulrich Bill Thompson Jordan Ward 1 FTE Road Operations Manager 1 FTE(2 bodies)Seasonal Flaggers 4FTE-Seasonal Flagger(8)Positions—1 FTE Vacant nos POSITION DESCRIPTION =w MCI Title: Personnel and Risk Analyst Department: Public Works/Utilities & Waste Management Affiliation: Non Represented Reports to: Director Exempt: X Non-Exempt: Supervises/Directs: None Job Class: Risk Class: 5306-07 Salary Range: According to current Non- Represented salary scale Director Approval Date: Elected Official Approval Date: GENERAL DESCRIPTION: The Personnel and Risk Analyst is a highly skilled professional level classification with expertise in various Human Resources and Risk functions in the Public Works and Utilities work environment. The position routinely provides analysis and recommendations to department leadership on highly complex, sensitive, and confidential assignments and issues. This position works regularly and collaboratively with Human Resources and Risk. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class.) Responsible for the confidential management and maintenance of the department's personnel information: • Ensures department personnel development reviews are conducted on regular basis • Assists with staff development goals • Oversees annual testing, follow-up and documentation (drug and alcohol, hearing, other) • Tracks and reports staff training • Tracks FMLA usage and balances and notifies Human Resource and payroll personnel • Maintains department accident/incident reports and reports to Risk Assists with development, review and implementation of Collective Bargaining Agreements. Assists with development of new or revised policies and procedures, job classification descriptions, performance evaluation systems, and other restructuring or reorganizing practices to achieve goals. Assists in the resolution of complaints and grievances; investigates and analyzes situations and evaluates information to make recommendations on the appropriate course of action. Serves as lead coordinator for department claims and lawsuits. Serves as the public records officer for personnel matters. Analyzes risk reports and trends and makes risk/claim reduction recommendations. Est.6.16.2020 Assists with the development and implementation of policies and procedures to ensure a safe workplace. Coordinates and/or conducts employee training as required by safety policies & procedures. Reviews & investigates employee incident reports to ensure a safe workplace. Coordinates follow-up action if requested and/or needed. Ensures policies and procedures are reviewed, recommendations are brought forward and implemented properly. OTHER JOB FUNCTIONS: Performs other related duties as assigned. WORKING CONDITIONS: Work is performed in an office environment while sitting at a computer or desk operating general office equipment. May lift or move up to 50 pounds. Requires travel three times per year and occasional site visits to county facilities. Some field work may be required to perform safety and/or claim related inspections. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department. May be required to deal with shifting or conflicting priorities, interests and difficult situations requiring the use of conflict management and facilitations skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. QUALIFICATIONS: Knowledge of - Principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiations. - Workers compensation insurance and labor laws and enforcement of state workplace safety and health rules. - Federal and state employment, labor and wage and hour laws. - Knowledge of Civil Service laws. - State, federal, and local laws and regulations relating to risk management programs. - Risk management theories and principles. - Management and supervisory principles and practices. Ability to - Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. - Maintain the confidentiality of sensitive and confidential information. - Coordinate and implement loss control training programs. - Analyze, interpret and apply directives, guidelines and laws to policies. - Plan, organize and oversee assigned work programs. - Analyze and evaluate workplace safety issues, develop and implement corrective actions. - Establish and maintain effective working relationships with employees, County Departments, committees, other agencies and the public. - Coordinate and implement onsite regulatory training programs (i.e., CPR/First Aid). - Physical ability to perform the essential functions of the job. Est. 6.16.2020 EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job. A typical way to obtain the knowledge and abilities would be: Bachelor's degree in human resources, psychology, public administration, risk management or related discipline and at least five years progressively applicable experience. Preferred applicants will be familiar with Public Works/Utilities workplace. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: A valid driver's license is required for this position. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination —Annually Smart Risk Management—Once Slip, Trip and Fall —Annually Safe Lifting Practices —Annually FEMA IS 100 and 700-Once FEMA IS-907-Active Shooter-Annually FMLA- Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Director Signature of Approval: Date: Manager Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est.6.16.2020 ��SOP ao1 POSITION DESCRIPTION 185 Title: Road Operations and Maintenance Department: Public Works Manager Affiliation: Non-Represented Reports to: County Engineer Exempt: X Non-Exempt: Supervises/Directs: Road Supervisors Job Class: Risk Class: 1501-00 Salary Range: According to Non-Represented Salary Scale Director Approval Date: Human Resources Approval Date: JOB SUMMARY: Serves as the assistant to the Deputy Director/County Engineer in overseeing and directing the safe and cost-effective operation, maintenance and repair of the County road, bridge and drainage infrastructure. Administers the ER&R construction material stocks and identifies equipment necessary to carry out maintenance and repair.. WORK/RESPONSIBILITIES: Develops plans, and assists in the organization and direction of the work activities of road maintenance staff to ensure efficient, effective utilization of personnel and resources in maintaining the county road system. Implements approved policies, procedures and performance standards to assure efficient and effective operations that are in compliance with county guidelines, goals and objectives. Identifies, recommends, and prioritizes maintenance and repair needs and schedules the crews, equipment and materials to accomplish the work as directed by the Deputy Director/County Engineer. Inspects and reviews the progress and completion of road maintenance and repair projects to assure high quality of work and that safety standards are being met. Identifies need for, monitors progress, and ensures all necessary permits, property rights, and utility coordination activities are complete prior to work commencing. Coordinates county road and bridge maintenance and repair projects with railroad, public utilities, and other public agencies to ensure conformity to standards and specifications. Contracts for special road maintenance equipment or services and monitors work for contract compliance. Identifies need for and coordinates for engineering design services to carry out more complex maintenance activities. Is the primary point of contact for all after-hours, weekend and holiday requests for road crew response for such events as water over the roadway, trees blocking the road and missing signs. During major storm events and natural disasters, assists in organizing the road maintenance resources to most effectively respond to prevailing conditions. Develops crew and equipment schedules to include setting up and managing 24 -7 operations until the emergency is concluded. Recommends assignment and deployment of personnel and equipment, prioritizes of various tasks, obtains additional resources if required, and available and determines the'need for road closures. Plans and develops annual road maintenance budget and work matrix and makes recommendations to the Deputy Director/County Engineer to meet the Washington State "Standard of Good Practice for the Est. 6.10.2020 Management of Maintenance Programs". Prepares required annual County Road Administration Board reports in conjunction with Finance. Monitors work program and budget and recommends adjustments to the budget to reflect changes to the program as the year progresses. Assesses, evaluates, and recommends road operation and maintenance equipment needs, specifications and selections. Administers the ER&R fund stocks of road maintenance and construction materials. Prepares or coordinates the annual procurement of materials in compliance with purchasing requirements and oversees stock inventory. Represents the Maintenance Department at public meetings, utility council meetings and other such gatherings to provide input and receive information regarding maintenance and repair projects and activities. Provides input to employee performance reviews, monitors and resolves grievances and other personnel matters, and provides training to employees to ensure effective delivery of services by the department. • May be assigned Road Supervisor duties during disasters and storm events or in the absence of Road Supervisors. Responds to and resolves inquires, complaints, problems or emergencies affecting the availability or quality of services. Represents the road division in contract negotiations by providing background regarding crew and equipment practices. Is the secondary point of contact with the Risk Pool regarding claims against the county relating to accidents occurring on the road system, damages attributed to crew operations, and other road related damage claims. Participates in accident investigations with engineering personnel. Recommends measures to resolve safety issues as required to ensure the county road system is safe and well-maintained. Shows initiative in performing job functions. Regular and reliable attendance. Performs related work as required. WORKING CONDITIONS: Works outdoors, sometimes during inclement weather; also works indoors in an office workspace. Visits job sites that may involve exposure to heavy construction equipment, loud noises, dust and debris and that require walking on uneven, rocky, or rough ground. Required to sit, talk, and hear; frequently required to use hands to: finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus. The employee is occasionally required to lift or move up to 35 pounds. Position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department. May be required to deal with irate, disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. Est. 6.10.2020 QUALIFICATIONS Knowledge, Skills &Abilities: Knowledge of. • County, state and federal regulations and codes pertaining to public works maintenance, construction and ER&R. • Materials, methods, techniques, tools and equipment applicable to road, bridge, and storm drainage installation in maintenance. • Infrastructure life cycle cost analysis and best practices for reducing costs • Current principles of supervision and personnel management. • Cost estimating techniques and cost control and reporting systems. • Land titles, easements and rights-of-way. • Hazards and safety precautions of road maintenance. Ability to: • Plan and coordinate field maintenance work. • Analyze and identify problem areas and develop solutions. • Read, understand and communicate plans and specifications applicable to road and bridge construction to others. • Write technical specifications for the procurement of construction materials, equipment, and vehicles. • Evaluate product and equipment alternatives and make recommendations. • Set work priorities and manage the work of staff and contractors. • Communicate effectively, both orally and in writing. • Inspect and evaluate the condition of public works structures. • Negotiate with contractors and others regarding maintenance projects. • Comply with Washington State Motor Vehicle Laws. • Physically perform the essential functions of the job. EDUCATION AND EXPERIENCE Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. • High School Diploma or GED. • Ten years of progressively responsible experience in road maintenance or construction including five years performing public works construction. • Two years in a lead or supervisory position. • A Bachelor of Science in Civil Engineering or related field. • Five years experience road design, road maintenance or construction. • Two years in a lead or supervisory position. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS; • A valid Washington State Drivers License with a good driving record. • A First-Aid/CPR Card. • A Flagger's Card. • Maintenance of current skills and additional training as needed. Est. 6.10.2020 REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination —Annually Blood Borne Pathogens—Annually Smart Risk Management—Once Slip, Trip and Fall —Annually Safe Lifting Practices —Annually FEMA IS 100 and 700-Once FEMA IS-907-Active Shooter-Annually FMLA - Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Director Signature of Approval: Date: Human Resources Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est.6.10.2020 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: David Windom Action Agenda x Public Hearing Other DEPARTMENT: MCCS/DEM EXT: DATE: 16 June 2020 Agenda Item # g `O Commissioner staff to complete) BRIEFING DATE: 15 June 2020 BRIEFING PRESENTED BY: David Windom [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Mason County Application to move to Safe Start Phase 3 Background: Mason County requests to move to Phase 3 in the Governor's Safe Start Washington Plan. Our continued primary focus is keeping people safe while re-opening the economy that is vital to improving the social determinant factors of public health. Mason County will officially move into Phase 3 not earlier than 48 hours after official approval notification from DOH. The Mason County Joint Information Center will post the start date and time through standard notification channels. Mason County understands that the state is not producing industry specific guidance for Phase 3 with the exception of pools/spas and sporting events. Guidance from Phase 2 is extended into Phase 3. Mason County seeks a full opening to Phase 3 with the exceptions of pools/spas and sporting facilities/ball fields. These areas will be approved upon commission and health officer review and approval. Mason County offices will utilize the Phase 3 Safe Start Plan Template (https://www.govemor.wa.gov/sites/default/filesBusinessTemplate Phase3 I.pdf?utm medi um=email&utm source=govdelivery) Appendix B for opening the county to the public at large with a tentative start date of 22 June, 2020 Budget Impacts: n/a RECOMMENDED ACTION: Approve request to be sent to DOH Attachment(s): Request to Move to Phase 3 as updated on June 15, 2020 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Paddy McGuire Action Agenda _X_ Public Hearing Other DEPARTMENT: Auditor EXT: _468 DATE: 6/11/2020 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: 6/1/2020 BRIEFING PRESENTED BY: Paddy McGuire, Lisa Frazier and Patti McLean [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to expend up to $15,000 in County CARES Act funding for scheduling/queueing system for Assessor/Auditor/Treasurer and for Chair Trask to sign contract with Qless. Background: When the county reopens, the upstairs offices need a system to limit access to our offices if our customers are going to be socially distant. It is simply impossible to handle the number of customers that we have and keep them apart. We would like to acquire an online scheduling and queueing system to space out our customers. We would use Covid funds for the startup and first year of operation and would submit budget requests for 2021 and beyond should we need to continue. Proposal is for $11,500, but does not include sales tax and less than $2,000 needed for lobby touchscreen and monitor for outer lobby. RECOMMENDED ACTION: Approval to expend up to $15,000 in County CARES Act funding for scheduling/queueing system for Assessor/Auditor/Treasurer and for Chair Trask to sign contract with Qless. Approval to: Attachment(s): Qless proposal QLESSe 41110 so. Company Address 150 S Los Robles Ave. Pasadena,CA 91101 US General Information Quote Name Mason County,WA Created Date 5/27/2020 Quote Number 00002630 Expiration Date 7/31/2020 Email zach.zipay@qless.com Customer Contact Information Contact Name Paddy McGuire AP Contact Name Mr.Paddy McGuire Phone 3604279670 AP Contact Phone 360-427-9670 x468 Email pmcguire@co.mason.wa.us Number AP Contact Email pmcguire@co.mason.wa.us Address Address Information Ship To Name Mason County,WA Bill To Name Mason County,WA Ship To 411 N 5th Street Bill To 411 N 5th Street Shelton,WA 98584 Shelton,WA 98584 United States United States Terms Term of Contract 1 Year Payment Term N 30 Billing Terms Annual Pre-Pay No Set up and Training Prepay upon signing of SO Purchase Order Subscription Fees Subscription starts upon receipt of admin login Required Quote Line Items Product Product Description Sales Quantity Subtotal Total Price Price Initial Kick-Off Call Questionnaire Review Build and QA of environment Account Set Up and Welcome Letter with login information for kiosk,monitor,CEC/QM, Reports $2,500.00 1.00 $2,500.00 $2,500.00 Virtual Training Training-Foundations and Admin Classes Up to one call for questions,answers during set up Includes: 1 Foundation and 1 Admin Training Session Each additional session is$500 2-way SMS Interactive Queuing QLess iOS and Andriod Apps:Customer Facing Interface Home Kiosk:User Web Join On-site Kiosk:Customer Facing Interface On-site Monitor:Customer Facing Display Customer Engagement Center(CEC):Staff User Interface Command Center(Account Configuration Tool):Staff Interface QLess Historical Reports&Analytics Ticket Printing Enabled(Requires Ticket Printer) 2-way SMS Interactive Basic QLess Support Level Queuing Package $750.00 I 12.00 $9,000.00!$9,000.00 Configuration Per Location: QLEss~ . . . Company Address 150 S Los Robles Ave. Pasadena,CA 91101 US Queues per location: 1-10 Transaction Types/Service Results: 1-12 Per Queue Service Results:30 Per Queue Custom Fields:Unlimited Client Branding within Customer Facing Kiosk and Monitor:Basic Client Logo CSS:No special design requirements for Kiosk or Monitor or CSS Style Sheet is provided by the customer. Totals&Payment Subtotal $11,500.00 Discount 0.00% Grand Total $11,500.00 Sales Tax Total $0.00 Grand Total New $11,500.00 Package and Training Details QLess Training Virtual Training Included Details QLess Support Options&Miscellaneous Notes Miscellaneous One physical building-Virtual Queuing only. Notes BASIC SUPPORT-Included at no charge Mason County,WA 41•Access to Knowledge Base Shelton tJ WA 98584 St • Phone and Email Support PREMIUM SUPPORT-20%OF ANNUAL LICENSE FEES ($3,000 Dept#1 Minimum) Mr.Paddy McGuire-Auditor Mason County Auditor's office •20%of Annual Licensing($3,000 Minimum) 360-427-9670 x468 •Access to Knowledge Base • SLA with faster resolution time • Online, Phone with Zendesk Talk and Email Support Dept#2 Ms.Vickie King-Chief Deputy Assessor Mason County Assessor's office. Dept#3 Ms.Lisa Frazier-Treasurer Mason County Treasurer's Office Terms and Conditions TERMS&CONDITIONS: 1. The customer agrees to allow QLess to promote that you are a customer of QLess. 2. The customer is responsible for providing electricity,Internet access,a computer,and a QLess-supported browser at each point of service. 3. Payable upon receipt 4. The launch is defined as the Delivery of the standard QLess solution along with the admin login. 5. In the QLess iOS and Android Apps,customers have to be provided the ability to request priority and trade places with another customer QLESSY Company Address 150 S Los Robles Ave. Pasadena,CA 91101 US 6. To avoid interruption of service,the contract will auto-renew for successive terms(1-time fees excluded)until canceled in writing at least 90 days in advance of the end of the then-current term. 7. Rates above include account setup,initial configuration&training. 8. This Service Order outlines the project and all the deliverables by QLess. It supersedes all prior agreements or discussions with the company. 9. Unless otherwise noted,client subscription will begin upon receipt of the Engineering welcome letter and when admin access is granted or continued.This shall also constitute the renewal date upon completion of the subscription term. In exceptional instances where renewal invoicing is delayed while services are still active,any lapsed invoicing periods will be retroactively applied,and the renewal date will remain as aforementioned. 10. This contract is subject to QLess Terms and Conditions that can be found at https://www.gless.com/terms/ Customer and QLess Signature Account Name Mason County.WA Company Name QLess Name Paddy McGuire Prepared By Zach Zipay Title County Auditor Title Sales Director,Government Sales Signature SignaturelaaillQO.a/ Date Date 5/27/2020 v// 0 LESS 1111110U Government Solutions •e.. Eliminate Citizen Lines and Improve Operations ,.. - -- ,-.:, , , ,. , , The QLess Solution Key Benefits Serving citizens in a timely and efficient With QLess,citizens are able to join Eliminate Long Lines manner is a major challenge for government a line via your website,phone call, QLess technology provides an effortless way agencies.Cloud-based software from QLess text,mobile app,or an on-site kiosk. for citizens to quickly access the services dramatically advances the delivery of citizen Citizens choose the type of service they need without standing in long lines. services by eliminating lines with"virtual they want and our system shares the queues"-empowering government agencies expected wait time.Status notifications ��^ Boost Staff Productivity and to provide an efficient approach and improved help control expectations and reduce ri Operational Efficiencies experience for both citizens and staff frustration,putting your staff in control. Our interactive platform allows your staff to schedule appointments,manage lines,and even steer citizens to less busy times of the day.The result:employees that are better equipped to deliver optimal service. "Qless saves permit applicants hours of wasted time, reduces stress for everyone, and allows our staff o Reduce Citizen Complaints to better monitor performance." Timely updates and notifications alert citizens as they move to the front of the Jocelyn Mathiasen,Director of Permitting&Land Use, queue.Fast and efficient appointment City of Milford,Connecticut scheduling enables citizens to feel empowered and in control of their time. — Gain Valuable Insights with Reports How QLess Works For Your Citizens iT Equip your department with key data to improve services.QLess Reports k provide real-time reporting and JOIN A LINE MOVE FREELY GEIDATES' BE SERVED analytics for critical decision-making, . 1 2 3 4 such as anticipating peak periods to optimize staff productivity. _�1 Enhance Communications and ri O 0 Citizen Engagement 0 o —_,sr, Our, system offers bi-directional communication between your staff and Citizens can Citizens Citizens Citizens are citizens.Likewise,our automated survey join a line from wait wherever receive wait notified when anywhere they want time updates it's their turn feature collects real-time feedback- providing valuable insight to identify procedural enhancements and drive improvement to citizen services. /rpm 1111111' Government Solutions Cloud Technology Dashboard 100%web-based and supported by all » A real-time dashboard displaying each queue IMPROVE CUSTOMER t00% standard browsers and location SATISFACTION • No proprietary hardware or downloads » Improve staff productivity and efficiency with live required,no local servers needed data and relevant metrics to optimize work flow • Seamless software updates occur with zero » At-a-glance views of what is currently REDUCE ® 7 C o/p impact on your staff happening at your locations WALK-AWAYS J Substantial savings of IT costs and time With a suite of over 180 APIs,we offer seamless Calendar integration with any software solution View appointments with day,week,and BOOST STAFF 0 90% monthly based views PRODUCTIVITY Mobile Queues View appointments for multiple Omni-channel queue entry locations simultaneously Citizens join a virtual queue via your » Schedule appointments on behalf of citizens government agency website,their mobile » Filter appointments by location,queue,and REDUCE ON-SITE 97% phone,or at an on-site kiosk scheduled resource WAIT TIMES • Timely updates and notifications alert » Resource availability management citizens as they move to the front of the queue Flex Appointments • Instead of waiting in your lobby,citizens can Flex Appointments seamlessly integrates walk-ins • wait where they want with your scheduled appointments,preventing tong gaps between citizens on busy days Interactive Communication "'"' "° • Collect valuable data such as citizen name, <Message, °Less °eta s hi-directional communication connects your ID#,and service need staff with citizens waiting in line Trackingand ReportingWelcome to the Permit Citizens are updated throughout their wait, Office!You're currently 16th controlling expectations and reducing in line,and your estimated Access real-time data for each department wait is 54 minutes.We'll text frustration and location when you reach the front of Citizens can ask for more time,request status • Download data to Microsoft Excel,Access or CSV the line. updates,or leave the line Reports include no-show rates,return Your estimated wait is now rates, outcome,transaction type,service 15 min.Please head to the Apps duration, and delay times Permit Office.Need more time?Reply with"M". • Multi-platform availability View data by hourly,daily,weekly,monthly,yearly Citizens can download the QLess iOS or Compare locations and track service throughout You have reached the front Android app with real-time information of the Permit line!Please Kiosk software for easy self-serve check-in Surveys proceed to Window 7. y Thanks for waiting! • Collect real-time feedback to know exactly Command Center what's working and what improvements Easily configure your account need to be made Manage your queues per location Gather valuable insights to optimize • Manage employee accounts staffing,identify procedural enhancements, /"--\ and drive improvement to citizen services Customize voice and SMS messages by department and transaction type C� LESS CORPORATE HEADQUARTERS CONTACT US 150 South Los Robles,Suite 900 (800)405-4637 •.w 00 Pasadena,CA 91101 sales@gless.com www.qless.com *', , .ate s T it ° edg coax , . Y , { a June 16, 2020 k t = ,v. .. § , , lie a- Waste Connections/LeMay Enterprises, Inc. ,x s x Mr.Tom Rupert ram+ 1854 1713 N. Pearl St. '. Centralia,WA 98531 RE: Flow Control MASON COUNTY BOARD Dear Tom, OF COMMISSIONERS On January 7,2020 the Mason County Board of County Commissioners passed Ordinance No. 2020-03 enacting solid waste flow control. Effective April 1, 2020 through December 31, 2030, Mason County is requiring all residential,commercial and industrial acceptable waste 1ST District generated within Mason County to pass through our Eells Hill Transfer Station. RANDY NEATHERLIN Mason County Officials appreciate your demonstrated compliance with regards to the roll-off 2nd District containers, but have concerns with the remaining possible refuse streams that remain KEVIN SHUTTY noncompliant with the above referenced ordinance. 3rd District It is our understanding that you have ordered new equipment in order to comply with the SHARON TRASK Ordinance and have been informed by your supplier of delays in receiving it on time. According to the email you provided our Deputy Director of Utilities and Waste Management your company plans to have 100%of your residential services compliant beginning July 1, 2020.This will be accomplished through the rerouting and repurposing of existing equipment Mason County Building I until the new equipment arrives.You also stated this timing coincides with the annual Kitsap rate increase and should lead to less customer confusion and calls to handle. 411 North Fifth Street It is also our understanding commercial "rear load"service will be fully compliant with our Shelton,WA 98584-3400 ordinance no later than September 1,2020.Again,this is due to equipment delays from the manufacturer. It is our understanding that this type of equipment is not widely available and (360)427-9670 ext. 419 that your company does not have the current rolling stock to be able to repurpose or reroute existing equipment. (360)275-4467 ext. 419 While we do understand that you and your company are working towards being fully (360)482-5269 ext. 419 compliant,you must understand Mason County and its contractor, Republic Services,are Fax (360)427-8437 missing out on expected revenues every month.We strongly encourage you and your company to do everything in your power to achieve full compliance with Mason County Code Chapter 6.72.030,Solid Waste Flow Control,as soon as possible.The expected increase in revenue is sorely needed to make necessary improvements and upgrades at all Solid Waste sites in Mason County. Sincerely, BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Vice Chair Commissioner Z, 1 LA No. UNI'1ED STATES COURT OF APPEALS FOR THE NINTH CIRCUIT CENTER FOR FOOD SAFETY, Plaintiff/Appellee V. U.S. ARMY CORPS OF ENGINEERS, et al., Defendants/Appellant and PACIFIC COAST SHELLFISH GROWERS ASSOCIATION, Intervenor-Defendant/Appellant Appeal from the United States District Court for the Western District of Washington, No. 2:17-cv-01209 (Hon. Robert S. Lasnik) DECLARATION OF KEVIN SHUTTY Samuel W. Plauche Jesse G. DeNike Megan K. Terrell Attorneys for Respondent and Respondent- PLAUCHE & CARR LLP 1218 Third Avenue, Suite 2000 Seattle, WA 98101 Telephone: 2 0 6.5 8 8.418 8 Facsimile: 206.588.4255 I, Kevin Shutty, hereby declare as follows: 1. I am over the age of 18 years, competent to be a witness herein, and make this declaration based upon my personal knowledge 2. I am a member of the Board of County Commissioners for Mason County, Washington. The Board of County Commissioners is Mason County's legislative body and consists of three separately elected commissioners. I was elected as commissioner for District No. 2 in 2017 and my term runs through December 31, 2020. 3. Mason County is rural in nature, situated in the foothills of the Olympic Mountains and framed by Puget Sound and Hood Canal which have a long history of growing world-class shellfish. 4. Like many rural communities, Mason County's economy is supported by resource-based industries, including aquaculture, which provide living and family- wage jobs for hundreds of residents and contribute millions of dollars in economic activity in our community. 5. Locally,the shellfish industry has remained stable, even throughout economic downturns and has contributed to strengthening local tourism activity and contributing to educational opportunity and cultural preservation. 6. As one of Mason County's largest employment sectors, growers have generated aquaculture production which has contributed nearly $50 million of direct market value, outpacing all other local agricultural commodities combined, according to data from the United States Department of Agriculture. 7. Disruption of any duration to Mason County's aquaculture industry would have long-lasting consequences to our economy and way of life. Job losses would be counted in the hundreds and would reverse years of progress made in 1 strengthening our local economy, reducing generational poverty and improving outcomes for children and families, if workers are displaced. Mason County would also experience wide-spread economic impacts in sectors supporting the shellfish industry, including potential job losses in those areas. 8. Like many communities across Washington and the United States, Mason County is facing a dual threat to local health and well-being and economy due to the global health emergency caused by COVID-19. Any additional burden to workers and their employers will likely result in the exacerbation of those threats. Mason County's shellfish growers have large domestic and foreign markets which are dealing with their own fallout and any adverse regulatory action will hinder a return to full, safe production as we recover from the current crisis. 9. Finally, members of the shellfish industry have contributed to building community in Mason County by supporting charitable causes, educational opportunities for local students, non-profit development and environmental stewardship. These contributions cannot be measured solely in dollars and cents as they show a deep commitment to our shared, local values. Our community would be worse off without strong,private sector partners like those we have in local growers. Pursuant to 28 U.S.C. § 1746, I declare under the penalty of perjury that the foregoing is true and correct to the best of my knowledge Executed on June 16th, 2020, at Shelton, Washington Kevin Shutty 2 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda Public Hearing X_ Other DEPARTMENT: Support Services EXT: 532 DATE: June 16, 2020 Agenda Item # / Commissioner staff to coin lete BRIEFING DATE: February 10, 2020 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Hold a Public Hearing on June 16, 2020 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2020 budget. Background: Requests for 2020 budget supplemental appropriations and amendments. Total Adjustments to authorized expenditure appropriations in the General Fund: $497,837 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $2,618,530 J:\Budget Office\Briefing, Agenda,&Public Hearing Items\Budget Hearings\2020\6.16.20 Budget Hearing\Public Hearing Cover Sheet 6.16.20.docx ORDER 2020 Budget IN THE MATTER OF: BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS - NOTICE OF HEARING RESOLUTION NO. 2020-41 DATED AND PASSED: May 19, 2020 FOR BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS OF: WHEREAS, a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 2020-41 (see Attachment A which is incorporated as part of this order). THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves the budget supplemental appropriations and amendments to the 2020 budget as follows: Total Adjustments to authorized expenditure appropriations in the General Fund: $497,837 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $2,618,530 BE IT FURTHER RESOLVED that these Budget Amendments and Transfers will be expended and recorded in the 2020 budget as listed in Attachment B which is also incorporated as part of this order. PASSED in open session this 16th day of June, 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney Kevin Shutty, Commissioner C: Auditor Financial Services Treasurer RESOLUTION NO. '.ZO-2-o 2020 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS, by reason of conditions which could'not be reasonably foreseen at the time of making the budget for the year 2020,it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachment A& B to this Resolution,are required in order to incorporate into the budget the revenues and expenditures now identified,which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2020 authorized expenditure appropriations in the General Fund is an increase of$497,837;and WHEREAS, the net total of adjustments to 2020 authorized expenditure appropriations in funds other than the General Fund is an increase of$2,618,530;and THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 16`h day of June, 2020 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2020 Budget as provided in Attachment A•&B to this Resolution. Contact person:Jennifer Beierle, Budget Manager, (360)427-9670 ext.532 A copy of this resolution and the proposed amendments to the 2020 budget is available by contacting Kelly Bergh at(360)427-9670 ext.644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 191h of May,2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Mel ssa ry,Clerk of t 'Sharon Sharon Trask,Chair APPROVED AS TO FORM: �� — Ra y Neatherlin,Co missioner -Tim Whitehead,Chief DPA CC: Auditor—Financial Services Kevin Shutty,Co missioner Publish 2x 5/28&6/4 bill to Commissioners, 411 North 51h Street,Shelton @ rE n ted.4 from o m Mason JI F; }9-�T:s' n y D"�� E'53 Printed from ivfaaon County DMS ATTACHMENT A TO RESOLUTION NO. 1 � ( 2020 BUDGET AMENDMENT#2 DETAIL 2020 2020 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION 1 001 GENERAL FUND WSU 1,500 1,500 NOXIOUS WEED PROF SRVS CONTRACT COVID-19 CARES ACT-US ELECTIONS ASSISTANCE 2 001 GENERAL FUND AUDITOR 169,510 169,510 COMMISSION BELFAIR URBAN GROWTH AREA COMMUNITY ENVIRONMENTAL IMPACT STATEMENT 3 001 GENERAL FUND DEVELOPMENT 199,949 CONTRACT 4 001 GENERAL FUND NON DEPARTMENTAL 126,878 126,878 CDBG PUBLIC SERVICES GRANT 5 104 AUDITOR'S 0&M 3,125 RISK POOL INS COMMUNITY 6 117 SUPPORT SERVICES 485,405 485,405 COVID-19 HOUSING GRANT COMMUNITY UNITED WAY OF MC PROF SRVS CONTRACT- 7 117 SUPPORTSERVICES 50,000 COVID-19 RELIEF COMMUNITY 8 150 SERVICES HEALTH 2O,000 20,000 COVID-19 HOUSING GRANT SKOKOMISH FLOOD NEED AT LEAST$55K TO COVER UNBUDGETED 9 192 ZONE 60,000 60,000 EXPENDITURES BELFAIR WW&W DOC GRANT REVENUE FOR PLANNING&DESIGN 10 413 RECLAMATION 2,000,000 2,000,000 OF SEWER EXT TO PSIC GENERAL FUND TOTAL 297,888 497,837 OTHER FUNDS ITOTAL 2,565,405 2,618,530 ALL FU.NDS.. GRAIND TOTAL. 1,863,293._ ., 3;116,367 Fr.r.— N �A.pa p�av-� p .��_ �i� '`�.moo r + + ` � ! �' r r �q.�� � a �Jk��p.s.��,�� ���Mu�����.�� 1\4 4!t"p Page 1of1 Printed frorn Mason County DMS ATTACHMENT B TO RESOLUTION NO. po 2020 BUDGET AMENDMENT#2 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account Type I/D Revenue Expenditure EFB Change Total Description 001.000000.010.003.345.16.300004.0000.00. 2 1 1,500 WEED SERVICES-HCCC ILF 001.000000.010.003.553.60.510600.0000.00. 2 1 1,200 EXTRA HELP SEASONAL 001.000000.010.003.553.60.520010.0000.00. 2 1 52 INDUSTRIAL INSURANCE 001.000000.010.003.553.60.520020.0000.00. 2 1 92 SOCIAL SECURITY/MEDICARE 001.000000.010.003.553.60.520030.0000.00. 2 1 154 STATE RETIREMENT 001.000000.010.003.553.60.520045.0000.00. 2 1 1 2 WASHINGTON PAID FMLA 001.000000.030,034.331.90.340400.0000.00. 2 I 169,510 COVID-19 CARES ACT 001.000000.030.034.514.40.541010.0000.00. 2 l 169,510 PROFESSIONAL SERVICES 001.000000.125.146.558.60.541021.0000.00. 1 1 199,949 PROF SERVICES-BELFAIR UGA EIS 001.000000.320.000.508.10.500000.0000.00. 1 D 199,949 232,119 END FUND BALANCE UNRESERVED 001.000000.300.000.333.14.322810.0000.00. 2 1 126,878 CDBG PUBLICSERVICES GRANT 001.000000.300.000.557.20.541010.0000.00. 2 1 126,878 PUBLIC SERVICE PROF SERVICES 104.000000.000.000.514,89.546010.0000.00. 1 1 3,125 RISK POOL INS PREMIUMS 104.000000.000.000.508.10.500000.0000.00. 1 D 3,125 269,218 END FUND BALANCE-RESERVED 117.000000.000.200.334.03.310019.0000.00. 2 1 485,405 COVID-19 EMERGENCY HOUSING 117.000000.000.200.565.40.541000.0000.00. 2 1 455,205 EMERGENCY SHELTER RENT 117.000000.000.200.565.40.541076.0000.00. 2 1 30,200 PROFESSIONAL SERVICES 117.000000.000.200.565.40.541076.0000.00. 1 1 50,000 EMERGENCY SHELTER RENT 117.000000.000.200.508.10.500000.0000.00. 1 D 50,000 273,974 END FUND RESERVED 150.000000.100.000.334.03.310019.0000.00. 2 1 20,000 COVID-19 EMERGENCY HOUSING 150.000000.100.000.562.10.541010.0000.00. 2 1 20,000 PROFESSIONAL SERVICES 192.000000.000.000.337.00.300000.0000.00. 2 1 60,000 MASON CONSERVATION DISTRICT 192.000000.000.000.554.90.541000.0000.00. 2 1 30,000 PROFESSIONAL SERVICES 192.000000.000.000.554.90.541091.0000.00. 2 1 30,000 INTERFUND PROFESSIONAL SERVICES 413.000000.000.000.334.04.320011.0000.00. 2 1 2,000,000 SEWER EXT PSIC PLANNING DESIGN 413.000000.000.000.594.35.565000.0000.00. 2 1 2,000,000 BELFAIR SEWER EXTTO PSIC General Fund Total: 297,888 497,837 199,949 Other Funds Total: 2,565,405 2,618,530 53,125 -'d' a 7;•,P1i;:�':5.5;�`•`'_:' 'l4.%iti: S' �i.:��_��-•ti�9.t?rro-^ '.x::';�wt�;y�'.Y. .�,t AII;Funds;C��"aildTofal ,:.�.;i ,,:�,:; .:�,,,,- ,�,,.�2,863295<� 3,116,367.. �253,074�,,,,E:;; .,,�;:r•,� - Page 1 of 1 Printed from Nfiia.son Counr l DMS