HomeMy WebLinkAbout2020/05/18 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 18,2020
Monday,May 18,2020
9:00 A.M. Executive Sessions—RCW 42.30.110(1)(i)Potential Litigation
Commissioners Trask,Neatherlin and Shutty met in Executive Session with Tim Whitehead from
9:00 a.m.to 11:00 a.m.to cover four potential litigation matters. Also in attendance to one or
more of the sessions:Nichole Wilston,Dawn Twiddy,Loretta Swanson,Travis Adams.
10:15 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Trask,Neatherlin and Shutty were in attendance.
• Requested authorization to hire Public Works seasonal flagger positions. Loretta stated if not
hired it could delay necessary maintenance work. Cmmr. Shutty suggested delaying the hiring of
the Finance Manager position until we have a better idea of revenue impacts. Loretta expressed
concern with delaying this position with budget season coming and rate setting that is needed.
Loretta suggested delaying the hiring of the Traffic Engineer position for now instead of the
Finance Manager. It was agreed to hire six seasonal flaggers and the Finance Manager;hold on
the Traffic Engineer position.
• Loretta then presented a reorganization in response to pulling the Current Expense vehicles from
ER&R and reassigning duties. The request included eliminating three existing positions; creating
two new positions and reclassifying several existing positions. The reorganization will be placed
on the agenda for approval.
• Brief review of several Public Works issues.
11:00 A.M. Community Services—Dave Windom
Commissioners Trask,Neatherlin and Shutty were in attendance.
• Kell reported that Mason County has the ability to extend building permits after 180 days of
inactivity. A news release will be issued.
• Planning Advisory Commission—there are three open positions and three applications. The
Board agreed to interview the three applicants.
• Alex requested permission to apply for an Ecology grant for solid waste education.$18K with
25%match that will be covered with tipping fees. Permission was granted to apply for the grant.
• Dave shared return to work recommendations he received from Spokane Regional Health District
and information from Department of Health for key metrics to guide Public Health decision-
making during the COVID-19 pandemic. There was discussion of next steps and a briefing will
be scheduled after Tuesday's Commission meeting.
Noon A.M. Support Services—Frank Pinter,via teleconference
Commissioners Trask,Neatherlin and Shutty were in attendance.
• MOU with North Mason Little League for equipment storage will be placed on the agenda for
approval.
• Jennifer reported that lodging tax and sales tax there is a two-month lag time;REET tax is
reported directly after sale;recording fee revenue is received directly after transaction. A lot of
recordings are done on-line and a lot of refinancing is happening so recordings have not declined
much. Sheriff's revenue decline is due to the office closure. The Clerk is researching her revenue.
• Engineer's Guild has ratified their labor agreement and this will be placed on agenda for approval.
• Letter to governor regarding reopening due to COVID-19—the Board agreed to wait to see what
happens with the guidelines,hopefully changes are coming and a letter won't be necessary. If
necessary,a letter may be placed on next Tuesday's agenda.
Meeting adjourned at 12:07 p.m.
Board of Mason County Commissioners' Briefmg Meeting Minutes
Week of May 18,2020
Tuesday,May 19,2020
10:00 A.M. Community Services—Dave Windom
Commissioners Trask,Neatherlin and Shutty were in attendance.
• Dave Windom provided an update on the COVID-19 County Variance Plan for moving from
Phase 1 to Phase 2. He provided instructions from the WA State Department of Health regarding
the variance request process. Dave will prepare a statement for the public explaining the local
response plan. Dave and staff will prepare the variance request,distribute it to the Board of
Health and the Commission by Thursday for action on Friday at a special meeting of the Board of
Health and County Commission. The request will then be submitted to the WA State Department
of Health(DOH)for approval and it will take a few days for a response from DOH. It was noted
that businesses don't have to open if they are not prepared.
The meeting adjourned at 10:00 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
juu
Sharon TraskRdndy Reath l' Kevin Shutty
Chair Commissioner Commissions