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Home My WebLink About2020/06/08 - Briefing Packet June 8.1 • Pursuant to Proclamation by the Governor 20-28.4, in-person attendance to Commission meetings is temporarily prohibited. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email — Mdrewry©co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. We intend to limit our meetings to discuss and/or take action on only necessary and routine matters or matters necessary to respond to the COVID-19 outbreak and current public health emergency. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of June 8, 2020 Monday, June 8, 2020 Commission Chambers 9:00 A.M. Support Services — Frank Pinter 9:30 A.M. Community Services — Dave Windom 10:15 A.M. BREAK 10:30 A.M. Public Works — Loretta Swanson Utilities &Waste Management 11:30 A.M. Executive Session - RCW 42.30.110 (1)(i) Potential Litigation Commissioner Discussion —as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 06/05/20 at 4:16 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF June 8, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. 2N �r$ 1854 _ Mason County Support Services Department Budget Management 411 North 5th Street Commissioner Administration Emergency Management " Shelton, WA 98584 Facilities, Parks&Trails �. 360.427.9670 ext. 419 Human Resources Information Services Labor Relations That Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES June 8, 2020 Specific Items for Review o Memorandum of Understanding with Search & Rescue for transfer of 2 vans- Frank o Coronavirus Relief Funds/CARES Act Funds follow-up—Frank • Laptops/temporary staff o Request to purchase courtroom security scanners using CARES Act funding—Kelly o Grant Writer selection—Frank o Emergency Medical Services request for Commission representative- Frank o May Financials-Jenn • Commissioner Discussion J:\DLZ\Briefing Items\2020\2020-06-08.docx MEMORANDUM OF UNDERSTANDING Between Mason County and �( Mason County Search and Rescue 1.1 PARTIES This agreement is entered into on, between Mason County(COUNTY)and Mason County Search and Rescue (SAR),a non-profit organization. 1.2 PURPOSE AND USE The PARTIES agree that the purpose of this agreement is to transfer the following two vehicles from COUNTY to SAR to facilitate a cooperative relationship: 1995 Ford Econoline Van VIN#1FBNIS3IHOSHB46573 and 1992 Ford Van Conversion VIN#iFDKE30G7MHB35875.The COUNTY hereby finds that SAR,through its work,improves the quality of life of County residents and therefore provides valued consideration. 1.3 DESCRIPTION OF PROJECT SAR is an independent 501c3 organization that works cooperatively with the COUNTY to provide search and rescue services in Mason County. Is(here ar!agreement??The PARTIES agree that the listed vehicles will be transferred to SAR at no cost and said vehicles are no longer the responsibility of COUNTY. 1.4 RESPONSIBILITIES OF THE COUNTY COUNTY will provide all necessary paperwork to process the transfer of the equipment. 1.5 RESPONSIBILITIES OF SAR SAR will take possession of all equipment and remove from COUNTY property within 30 days from the approved date of this agreement. SAR shall be responsible for all maintenance, care and disposal of the equipment. 1.6 INDEMNIFICATION SAR agrees to defend, indemnify and hold harmless the COUNTY, its officers, officials, employees and volunteers from and against any and all claims, suits, actions or liabilities for injury or death of any person, or for loss or damage to property, which arises out of the use of the equipment. 1.7 EFFECTIVE DATE This agreement shall be in full force and effect upon approval by the Mason County Board of Commissioners. Dated this day of ,2020 MASON COUNTY Chair, Mason County Commissioners MASON COUNTY SEARCH AND RESCUE President of the Board MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: June 8, 2020 PREVIOUS BRIEFING DATES: N/A ITEM: Grant Writer RFQ review and Contract Proposal EXECUTIVE SUMMARY: The county for forward an RFQ for Grant-Writing services and received six responses. After review of the six, it was decided that the proposal put forward by Deborah Dunithan LLC. was the most advantageous because of the local connection, the review of references, the previous experience and the rates requested. A contract is attached for your consideration in entering into a professional services agreement to perform grant-writing services for grants the BOCC deems appropriate. BUDGET IMPACTS: Depends on the amount of use of the professional services. RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners enter into contract for grant writing services ATTACHMENTS: Proposed Contract SCOPE OF WORK FOR GRANTWRITING SERVICES This scope of work is between the Mason County (Client) and Deborah Dunithan(Contractor) II.Scope of Services: Contractor agrees to provide the following services for Client: 1. Conduct prospect research to identify prospective grant prospects and advise client on which ones to apply for and how. a. Meet with each department to review their needs and develop a strategy to match with available Local, State and Federal grant options. b. Work with staff to interpret guidelines, determine what resources would be needed to prepare an application for the grant and decide whether to apply for the grant. c. Discuss competing grant options with departments and develop a grant writing plan or priority list. 2. Review with Mason County staff and recommend feasible grant prospects. a. Discuss various priority lists with Support Services Department and develop an overall list. b. Develop from the overall list a recommended priority for all of the grant options. 3. Work with staff and others to gather material,request letters of recommendation and all documents or information necessary for a strong proposal. 4. Write and edit grant proposals as requested by Mason County, in time to meet deadlines, and prepare the proposal for submission. 5. Attend meetings in person and/or by telephone necessary to accomplish the required work. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Frazier DEPARTMENT: Facilities / Court house Security EXT: 519 BRIEFING DATE: PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information) INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Investigate the purchase or lease options for 4 complete checkpoint security walk through and package x-ray machines, software and maintenance. Court House, Building 10, (B-3 Juvie Court) and(B-6 modular court) EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The current courthouse security screening x-ray machine (2011 Auto Clear model 5333ME) has been repaired and inspected by U.S. Testing (Vancouver, WA) for the past several years. During that time the machine has had issues with miss aligned diodes, blue bars showing up on the bottom of the viewing screen and a discolored phosphorus strip. All of these issues have been diagnosed by U.S. Testing who was the only west coast maintenance for the Auto Clear X-ray machines.The x-ray machine continues to have issues with diodes going bad due to its age which causes viewing issues for the security personnel. Since 2017 U.S. Testing had informed Mason County that the machine was working but replacement parts are extremely hard to come by because of the age of the machine. Also, U.S. Testing has lost their certified inspector/maintenance staff member and no longer can provide service and inspections for Auto Clear machines. In December of 2016 Mason County had to purchase a walk-through metal detector due to the failure of the older metal detector that could not be fixed. The cost for the walk-through machine was $4,600 back in January 2017. With the x-ray machine being close to failure, I need to start researching the cost for a replacement machine. It was brought to my attention that not only did the courthouse need a machine but the other courtrooms outside of the old courthouse, who have been lacking these types of security devices, would also need walk-through metal detectors and x-ray machines (approximately 4 sets of metal detectors &x-ray machines). I will be comparing the difference between purchasing verses leasing options, the yearly inspections costs and the maintenance cost for the machines for my report. Additionally, I was asked by the Mason County Jail about researching a full body metal detector like what is used in the airports for incoming inmates. I can research these types of'machines at the same time due to the commonality of the product and suppliers. Briefing Summary 6/5/2020 BUDGET IMPACT: Pending research for the cost but, none at this time. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) None, RECOMMENDED OR REQUESTED ACTION: I will be returning to the Board of County Commissioners to report on my findings and gain further direction on this matter. ATTACHMENTS: ADANI Complete Checkpoint System pamphlet. Briefing Summary 6/5/2020 !, COMPLETE CHECKPOINT , ADA SECURITY PACKAGE i, _. .. _ __ _.........._ _ . ... P --- firs,! •,-,- STAilt,.. 4„tia i:',IT, . .-, , . . . . . , . COURT• __._.;.,___....: t..,•sEcuRrry '..,.•, . . ,., ..., - -•, -:,it‘rl',..,.l‘1,',. •. .,'1_ -,._-.'-I....,,,c3„, .,'',:',.•,. - ,__•-•':n',,,, ',PROMOTION 74 9950:..,t. 0 . del.vere and instaredwi h . , .., _ .11,t" ' - • :: -.'.. . i , .^:'.:, ' -year warranty ---fl. ,„ . .. . . , . .. -_ -- J. . ...._ _...... ...... ... - - , ,-,.- -•;— i , .... . 3.... --- - — ------"'71,... oalik- ., ..,., I.,.. , ' 1. ; l'' 711 ' ' . •:' ;'•. if ,;, :: .,..; .'..;... r, . . 4 ..-,,.- 74 fl ..;/ • 'a. _1-....-ram... .r „, 't '' " ,-,.....ii '-,,;,,,r ,,,,,,..:,• ' .;.:,.., ..,,,,,,et,_, ':. .., . . _ . . . _ 1.1.,,,;„.„-:,-- :,-, --1,,,,,,,-,---- ,..,,,, ,•:.-- .. . „, . , .... t l i 1.•.? • ITV,'t f . : .. ---1: , • ' 1.; - . 1, , ,. , ,.... • New At.powered Automatic Weapons Detection softWare • Smallest footprint MulthileW X-ray imaging Systern -.:(ix.-fude 19.7"entry and 394 exit roller tables • 2 independent views impra!k operator defection results • Annual preventive maintenance includes radiation safety inspections as required by State regulations ''' Highly accurate ark'reliable walk-though metal delsotor with zone alarms Imludes PD2 40 rechargeable handheld detector for secOrdary search ADANI SYSTEMS,Inc. 136.31 Poplal Circle , 5731 riw 15/SI ",igi: 936-6•98-2064 www.adantsystem .is Ors I ,mo,e, X 71304 lvVorni Laa, Toll-Iee be:844,989-6789 USA FL 330 14,USA intopadanbrIerits'.eorn BV 66.45DV X,RA't°BAGGAGEINSPECTION SYSTEMS c.A Fikans -04.4c:trot xrlyt...-kst •.c...-t0,t flz!..v....c • i -krcttv.a iricritixaltri otli.rtp.,rtival oltstis •Mcgmcra:-.1,e irttlAry 1311 el •_0.10, a Dv ftti.o:darni.tztr4sr-t at frz tz,•;•ctn r ' : II 1 ',•-••• • CPTr1f5 •fstlry./EA ithrsof vdcai krtiuth •Str4 fa trKiitar....ak:1-tpai.fteki kilrborr.,1 -- , •, - - - ,... , •Tv.;:tr.r..--aft op--45al L- - .',X.,' . •'No trottlo tr401./.1/ •t;t:ittitztlairs p-,..V.fl 14 X 4 .s Sn CRC AIMS •1,000t 9.10PX.2.3 V.V.:.t 1CrtrS/1 zo Vole x 9%.5ack it •0:1„.V.Iff:",TO.errSI.C'tacr 3,,F'to 104Y •F,,..q0f-fvt.p7e.0 ts..4. 1 •V..sk.NSCC, •XIS'.1 41.Z, •TWAS1 aNcm:vs.NA-t 177- -cc 'oa, .47) •rx;:zE tErtakivre.4 r%,,,, •Didtkl.P.WiY MECCA:Yd "WT,*It:f7;64 b: , , • , - CEIA HI-PE Plus ENHANCED WALK:-THROUGH MULTI-ZONE METAL:DETECTOR KEY F.Fau,K-s -Yids lanfic ci trz-v,avecrt talk gxt to 1/2 cc l-ti,741 •gtate"at altitritultn d p.....c.ra!steal etit•Z -.• •60 kr.1,2,1.kii::. 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PliglW IlUVIF.ITY.CI to SI; •DMiNS;A:245-.ME'ss V15'3126' •‘'',sti;•it-4744.111:: CEIA PD240 •HAND-HELD METAL DETECTOR .91,WASES ft taft17:75 •Pngt.vritrilVe 5mi:.ty •Et'Attital Corr-rani pcoden rlft •Astarrak WR r,,,,WIS blxk drip) --..rtrttiv Pi.r..m, ;EIZ::air•414"g lk Pozhatitt0;2ceiS all etr.rtft•taTh trItNy aid WO?6,4.0watial Cart d Akiirc a,Awr i ar,b,,,*..lraa zryl gr-i-iikt ii4try Costs-.tpl,tizarri clt•Lprz;tr.s a caws/ •0::;- .1.041;f I idder=tr.z,c Miittoil*Y...t litkiVahi'ad&Lim.catn..;••4".co Itk il.r.ty Oirgc •tiscz.11at Ts.crahm cal be exklasii a dr.:scan!,-rsi ty fir tr.,n,tr.x.r.ii.PC.till nd it,9- caitrxthri 2 Vt---,renCiTC‘I =KVIE31.9.19PV,Zs AA=.,--c:0,VI tociagal..,41.1.114—; er,'''''.'" 1 -•RA13 C1JS/q.17-43tE 0 -,z4 z•itkek si.:vl.re,v1 dam rtuxkr. 'r •cc.• PAZ:3,L.4.e.T4.1:1'2:-.:=VICIxikA b.4=13,,:ts ic1,46, =MIt<TCIN AN6 tP0At;ONA.qtin,.-7.v.5 arg:q.ripm,Nia)44,„tliep.nsga-ioi •ect.P..clin/sTrap4GrampEPATLIRE.431-1,,1 raT i Q7-k,1761 iifizils,? P4VVV:Z FitY.,,,IWY,0 V)9ift,t!,,',aift•,'Iwt cry0t.utit,y9 , 0: ••Mit.)$'0‘a P131.t...,:-.942'se U^',AL' .4'.". , tkalvdt74:::" -Winrir:P,D14iy1 Nil hve.,,,„4 ass'E. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: June 8, 2020 PREVIOUS BRIEFING DATES: N/A ITEM: Mason County Monthly Financial Report: May 2020 EXECUTIVE SUMMARY: Review of Cash Balances, and Current Expense Revenues and Expenditures through May 2020. BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: Mason County Monthly Financial Report: May 2020 7:\Budget OfficeTriefmg, Agenda,&Public Hearing Items\2020\Briefmg Summary 6.8.2020-May 2020 Financial Report.doc _ MASON COUNTY MONTHLY M*YFINANCIAL REPORT 202POW J:\Financials\2020 Financials\2020 May Financial Report �o9oN °pay, A MASON COUNTY MONTHLY FINANCIAL REPORT M*Y2020 /N. 2019 vs 2020.Current Expense Revenue Comparison Revenue Revenue Collected. Collected o ActuaLdif 2019 Department Name', 2019 Budget. uncollected %2019 2020 Budget.. Through End Uncollected, /°2020 vs.2020 Through End Revenue Revenue of Month of'Month WSU Extension $ 15,440 $ 16,286 $ 846 105% $ 19,000 $ 11,937 $ (7,063) 63% $ (4,349) Assessor 6,000 9,224 3,224 154% .7,000 35 (6,965) 1% ( ,1 89) Auditor 744,371 270,200 $ (474,171) 36% 1,029,190 553,367 $ (475,823) 54% 283,167 Emergency Management 83,207 - (831207) 0% 64,648 3,863. (60,785) 6% 3,863 Facilities&Grounds - 300 $ 300 0% - 200 $ 200 0% (100) Human Resources - '905 . 805 0% - - - 0% (805) Clerk 307,805 142,271 $ (165,534) 46% 328,058 74,318 $ (253,740) 23% (67,953) Commissioners 824 419 (405) 51% - - 0% (419) Support Services 700 1,596 $ 896 228% 700 66 $ (634) 9% (1,530) District Court 893,787 415,552 (478,235) 46% 978,652 316,992 (601,660) 39% (38,561) Community Development 1,667,810 772,124 $ (895,686) 46% 1,790,810 877,150 $ (913,660) 49% 105,025 Parks&Trails 42,200 13,437 (28,763) 32% 44,006 12,150 (31,850) 28% (1,288) Juvenile Court Services 1,026,628 435,437 $ (591,191) 42% 1,161,972 452,375 $ (709,597) 39% 16,937 Prosecutor 182,232 63,992 (118,240) 35% 192,951 68,830 (124,121) 36% 4,838 Child Support Enforcement 206,367 55,212 $ (151,155) 27% 209,515 77,029 $ (132,486) 37% 21,817 Coroner 39,000 17,460 (21,540) 45% 35,000 11,200 (23,800) 32% (6,260) Sheriff 1,147,619 492,149 $ (655,470) 43% 1,126,875 435,498 $ (691,377) 39% (56,650) Indigent Defense- 204,767 104,869 (99,898) , 51% _ 204,767 71,021 (133,746) 35% (33,849). Superior Court 48,550 15,921 $ (32,629) 33% 68,927 9,086 $ (59,841) 13% (6,835) Family Court 2,500 768 (1,732). 31% 2,500 •696 - (1,804) 28% (72) Therapeutic Court 349,648 85,010 $ (264,638) 24% 610,884 156,643 $ (454,241) 26% 71,633 Murder Expenditures - 0% - - - 0% - Treasurer 24,726,117 12,289,846 $ (12,436,271)1 50% 26,348,450 11,711,065 $ (14,637,385) 44% (578,781) Indirect.Payments from Othel 3,922,058 1,338,843 (2,583,215) 34% 1 1 3,829,804 1,141,055 (2,688,749) 30% (197,788) Totals $35,617,630 $.16,541,721 $ (19,075,909) 46%0, . '$ 38,053,703 1 $ 16,044;574: ,$ (22,009,129) 42% $ (497,147) naudited *Benehmark for Month is 9,67°0 2 J:\Financials\2020 Financials\2020 May Financial Report MASON COUNTY ICI O IV T H LY MAY 2020 IN54 FINANCIAL REPORT Treasurer Department Receipts Treasurer#001-260-000 2019 Budget 2019 YTD This Month %2019 2020 Budget 20.20 YTD This Month %.2020 ' REAL&PERSONAL PROPERTY TAXES 10,169,566 5,707,655 1,123,264 56% - 10,383,385 5,558,988 1,198,462 54% SALES TAX TITLE PROPERTY - 0 0/ _ 0 0% LOCAL RETAIL SALES&USE TAX 5,225,000 2,252,892 530,281 43% 6,000,000 2,410,545 487,804 40% LOCAL PUBLIC SAFETY-CITY 37,000 20,022. 4,140 .54% 31,000 191,326 3,368 52% CRIMINALJUSTICE 600,000 291,268 65,714 49% 600,000 301,907 58,448 50% LEASEHOLD EXCISE TAX 35,000 6,407 0 18% 35,000 7,405 D 21%-` FOREST EXCISE TAX - 225,907 196,480 0% 225,000 24,787 24,787 11% FRANCHISE FEES . " 510,000 251,414 88,471 49% 520,000: 242,238: 85,096 47% PAYMENT IN LIEU OF TAX/B OF L 275,000 - 0 0% 289,000 - 0 0% PUD PRIVILEGE TAX` 700,000: 0' 0% 725,000 _ 0 0% DNR OTHER TRUST 2 100 53 0 53% 100 12 0 12% CITY-COUNTY.ASSISTANCE 1,362,676 345,880, 0 25% 1,415,000 '388,157 0 27% DNR PILT NAP/NRCA 4,000 - 0 0% 4,000 - 0 0% CRIMINAL JUSTICE_COUNTIES' 680,000 330,67.0 0. 49%• 680;OOD 370,314. 0, 54% ADULT COURT COST-JUVENILE OFFE 5,000 1,919 384 38% 5,000 2,058 412 41% CRIMINAL JST-MARIJUANA ENFORCE 851000 •20,382 0 24%" 85,000 21,238 0 25% DUI-OTHER CRIMINAL JUSTICE A 15,400 7,340 0 48% 15,400 7,212 0 47% LIQUOR/BEER EXCISE.TAX - 116,920 28,048 - 0 24%, 116,920 35,393. 0 30% LIQUOR CONTROL BOARD PROFITS 205,000 84,873 0 41% 205,000 80,179 0 39% IN LIEU OF-CITY OF TACOMA 175,000 63,901 0 37% 190,000 31,951 . 0 17% TREASURER'S FEES - 0 0% - 15 0% PAYMNT FOR•SRVCS'-MASON LK:DIST 475 - 0.. 0% 475 - 0 0%, PAYMNT FOR SRVCS-ISLAND LK FND 100 0 0% 120 0 0% CHARGES FOR SRVCS-MACECOM 1,400 0 0% 1,300 0 0%.. RETURNED REMITTANCE(NSF)FEES 2,400 1,280 520 53% 2,400 1,200 760 50% REET COLLECTION FEES 100,000' 44;149 ' 11,387 44%- 100,000 34,915 8,117 35% REET COLLECTIONS COSTS 9,000 3,385 795 38% 9,000 3,130 620 35% TREAS.FIRE PROTECTION ASSESSM 15,000 9,613 2,144 64%, 15,000 9,125 2,347 61% 3 Treasurer DeparCment Receipts Treasurer9I001-260-000 2019 Budget 2019 YTD This Month %2019. 2020 Budget 2020 YTD This Month %2020 TREAS OTHER WORD PROCESSING 400 152 42 38% 575 81 4 14% PUBLIC DISCLOSURE CHGS SRVCS 10 -100 0. 1000%' 5 - 0 0% DATA PROCESSING SERVICES 2,000 1,300 0 65% - 106 0 0% GAMBLING TAX PENALTY - 478 100 0% - 160 0 0% REAL&PERSONAL PENALTY - 103,300 18,447 0% 350,000 112,178 22,244 32% PERSONAL PROP FILING PEN: _. - 10,501 : 5,026 0% 5,000 11,755 3,514 235%- PENALTY ON REAL&PERSONAL PRO 350,000 87,433 16,607 25% 44,365 8,872 0% FAILURE TO LIST PERSONAL PROP 5,000 1,372 (184) 27% - 0 0% INTEREST&OTHER EARNINGS 600,000 320,894 79,722 53% 800,000 302,563 38,466 38% INVESTMENT SERVICE FEES(TREAS. 24,000 10,838 2,196 -45% 25,000 8,180 1,317 33% INT.ON CONT.NOTES-ACCTS.HELD,S 8,500 6,763 1,243 80% 8,500 6,724 1,227 79% LEASEHOLD EXCISE TAX INTEREST - 2 0 0%, - 4' 0 0% EXCISE INTEREST 50 16 2 32% 50 30 2 61% INV PURCHASED.INT (4,785) (3,430) 0%, - 0 0% INTEREST ON DELINQUENT PR TAX 650,000 350,990 76,441 54% 650,000 286,283 67,291 44% RENTS/LEASES-DNR TRUST 500,000 3,224: 0 1% 1,000 3;157 0 316% . RENTS/LEASES-DNR TMBR TRUST 1 250,976 213,284 0% 500,000 109,359 14,997 22% UNCLAIMED MONEY/PROCEEDS-SALES - 102,248 - 0 0%- 60,000 60,945 0 102% TREASURER TAX FORECLOSURE TRUST 32,000 - 0 0% 64,000 - 0 0% CASH ADJUSTMENTS/OVER-UNDER .10 (212) (437) -2124% 20 350 (43) 1751% TAX DISTRIBUTION ROUNDING 10 0 0% - 0 0% MISCELLANEOUS-OTHER REVENUE - 68 68 0%. 100 - 0 _ 0% ROAD DIVERSION 2,160,000 1,235,154 250,900 57% 2,160,000 1,191,511 263,711 55% SALE OF TAX TITLE PROPERTY 0 0% ' - (1,514) 0 0% LEASEHOLD EXCISE TAX 5,000 (739) 0 -15% 5,000 (298) 0 -6% TIMBER"EXCISE TAX 53,000 53,836 46,823 102% 53,000-- 5,849 5,849 11% DNR OTHER TRUST 2 50 13 0 25% 50 (955) 0 -1910% OTHER INT-DNR INTEREST 50 26 9 :53% 50 S4% 27, 14 RENTS&LEASES/DNR OTHR TRST 1 2,500 58,840 50,906 2354% 2,500 20,169 3,544 807% SPACE AND FACILITIES'LEASES' 41SO0' - 0 0% 4,500 0 0% Grand Total' $24,726,1'17 $12,289,846 $2,781,343 50°rb $26,348,450 $11,711,065 $2,301,229 44% 'Unaudited *Benchmark.,for.Month is 41.67°0. 4 MASON COUNTY MONTHLY FINANCIAL MAY 2020 x REPORT T, 2019 vs'2020 Expenditure Comparison for,Current Expense Expenditures Expenditures( Unexended' Actual dif, Departmerit Name 2019 Budget. through End of Unexended %2019 2020 Budget through End of. Budget %2020 2019, vs Month Budget Authority Month Authority zozo WSU Extension 253,272 $ 84,801 $ 168,471 33% 291,774 $ 1001069 $ 191,705 34% 15,267 Assessor, ;• 1;333,069. ,519,621 813,448. 39% .1;433;285 565,289, .867,996 39% 45,668' Auditor 1,341,684 511,780 829,904 38% 1,569,039 677,480 891,559 43% 1 165,700 Emergency'Management 210,744 103,291 107,453 49% : 232,.009 111,793, 120,216 48%: 8,502' Facilities&Grounds 1,178,688 458,697 719,991 39% 1,309,792 433,141 876,651 33% 25,556) 'HR/Risk Mngt 733;976 271,610 462,366 37% 592,660 228,575 364,085 39% (43,035) LEOFF 65,600 33,053 32,547 50% 100,044 32,957 67,087 33% (97) Clerk .966,980 398,661- 568,319 . .41%.. 1,037,808 421,595 616,213 .41%� 22,934: Commissioners 356,881 136,972 219,909 38% 348,669 141,188 207,481 40% 4,216 support-Services 521,657 208,724 312,933 40% 716,397 289,957 426,440 40% .81,233 District Court 1,252,871 446,208 806,663 36% 1,291,480 486,224 805,256 38% 40,016 Community Development 2,123,119 782,077 1'341,042 37% 2,258,978 832;827' 1,426,151 -37% 50,750- Parks&Trails 489,475 203,331 286,144 42% 547,442 170,943 376,499 31% (32,388) . Juvenile Court Services-. 1,864,106 682,055. 1,182,051 . 37% 1,943,451 746,096 1,197,355 38% 64,041 Prosecutor 1,607,160 527,286 1,079,874 33% 1,668,998 595,950 1073,048 36% 1 68,664 Child Support Enforcement 208,739 70,988 137,751 34% 210,658 74,526 136,132 35% 3,538 Coroner 309,254 132,214 177,040 43% 321,934 117,135 204,799 36% (15,079) Sheriff 10,648,176 '41155,620 6,492,550 39% 11;233,473. 4,315,381 6,918;092-3 38% 159,762 Traffic Policing 2,159,999 863,379 1,296,620 40% 2,160,000 930,878 1,229,222 43% 67,499 Courthouse Security 170,740 63,389 107,351 37% 170,740 56,360 114,380 33% (7,029) Indigent Defense 1,004,242 391,861 612,381 39% 1,127,136 439,025 688,111 39% 47,165 SuperiorCou[t 880,362 338,777 541,585, .38% 986;175 :. 391,506... 594;669, 40% 52,729 Family Court 2,500 1,350 1,150 54% 2,500 1,070 1,430 43% (280) 37% 617,849 202,281 415,568 . .33%, 72,258 Therapeutic Court '. 349,039 130,022. .- 219;017 ° Murder Expenditures 50,000 9,371 40,629 19% 50,000 - 50,000 0% (9,371) Treasurer 806,712 341,624 465,088 .42% 823,053 - 351,245' 471,808 43% 9,621 Non Departmental 3,958,247 1,176,647 2,781,600 30% 4,202,036 1,079,679 3,122,357 26% (96,968) Motor Pool 37;438: 2,4,39 34,999' ' Transfers Out to Other Funds 819,869 268,529 550,340 33% 913,9113 620,258 293,655 68% 351,728 Totals $ 35,666,155, $ 13,311,938 $ 22,354,217 37% $ 38,198,731 $ 14,415,866 $ 23,782,865 38%: 1,103,928 Unaudited •Benchmarkjor-'Month,s41.67%` 5 JAFinancials\2020 Financials\2020 May Financial Report Y 2®2® Six'Year'Current Expense Specific Revenue Streams.Comparison 5/31/2015 5/31/2016 5/31/2017 5/31/2018 5131/2019 5/31/2020 Community Development Revenues $ 603,409 $ 734,679 $ 634,343 $ 712,380 $ 772,124 877,150 Detention&Correction Services 228,907 63,885 14,683 15,277 8,050 45,815 Current Expense Property Taxes 5,162,235 6,233,415 5,472,096 5,482,515 5,707,655 5,558,988 Road Diversion Property Tax 838,799 683,468 854,704 1,213,635 1,235,154 1,191,511 County Road Property Tax 4,531,762 3,766,309 4,671,437 4,839,226 5,060,153 4,989,998 Current Expense Sales Tax 1,703,800 1,675,850 1,850,299 2,010,239 2,252,892 2,410,545 Criminal Justice Taxes/Entitlements 546,254 563,793 590,130 639,256 651,579 702,728 Rural Sales&Use Tax Fund $ 219,169 $ 221,609 $ 243,126 $ 262,474 $ 308,150 318,981 400,000 300,110 200,000 100,000 Com Srvcs-Homelessess Preven Filings 169,812 171,298 173,528 172,329 254,014 288,402 300,000 200,000 100,000 Lodging (Hotel/Motel)Tax 108,330 122,799 121,104 134,570 162,675 138,436 150,000 10,000 50,000 REET 1 Excise Tax Only 222,847 260,241 392,890 435,750 456,106 421,936 REET 2 Excise Tax Only 222,847 260,241 392,890 435,750 456,106 421,936 s00,000 --.- 400,000 q 30D,000 �"�' 200,D00 100,000 p S J:\Financials\2020 Financials\2020 May Financial Report 6 u�'PAN C06 MASON COUNTY MONTHLY lsj° FINANCIAL REPORT MAY -2020 REVENUE MONTH 12019 REVENUE 2020 REVENUE DIFFERENCE JANUARY $ 417,707.75 $ 455,733.71 $ 38,025.96 FEBRUARY $ 522,335.70 $ 590,257.14 $ 67,921.44 MARCH $ 415,075.81 $ 449,177.66 $ 34,101.85 APRIL $ 367,492.05 $ 427,572.82 $ 60,080.77 MAY $ 530,280.53 $ 487,803.83 $ (42,476.70) JUNE $ 489,373.95 $ (489,373.95) JULY $ 517,176.50 $ (517,176.50) AUGUST $ 614,829.65 $ (614,829.65) SEPTEMBER $ 576,324.52 $ (576,324.52) OCTOBER $ 539,794.06 $ (539,794.06) NOVEMBER $ 573,194.27 $ (573,194.27) DECEMBER $ 499,103.12 $ (499,103.12) TOTAL COLLECTED REVENUE $ 6,062,687.91 $ 2,410,545.16 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 5,225,000.00 $ 6,000,000.00 $ 6,616,003.42 YET TO BE COLLECTED $ (3,589,454.84) ANTICIPATED INCREASE $ 016,003.42 ELM UN T K6 I N G VE 7 G % P R - J:\Financials\2020 Financials\2020 May Financial Report 7 A ,xu 00 MAY 2020 Six Year Financial Recap Current.Expense Recap, 6/31/2016 6/3112016. 5/31/2017 6/31/2018 6/31/2019 1 5/31/2020 'Account Receivable from Belfair Sewer 1,200,000 General Fund Operating Reserves 6,520,791 6,817,603 Contingency Reserve 1,000,000 11000,000 Technology Replacement Reserves 200,000 200,000 Equipment&Vehicle Replacement Reserves 525,000 525,000 Accrued Leave Reserve 520,000 530,805 Current Expense Unreserved'Cash 2,421,805 4,804,148 This Month-Current Expense Cash $ 9,543,879 $ 8,049,183'. $ 5,567,459 $ 6,685,419 $ 11,187,596 ;$ 13,877,555 Adopted Budget on December 31st 36,198,316 40;787,973 38,548,029 36,930,990 41,404,349 49,581,229 Supplemental Appropriations - - 2,866 30,000 - 109,432 Total Budget including Supplementals $ 3.6,198,316 $ 40,787;973 $ 38,548,029 .$ 36,960,990 $ 41,404,349 $ 49,690,661 Budgeted'Beginning Fund Balance 7,234,903 8,019,728 7,309,944 3,061,750 5,786,719 11,636,958 Budgeted'Ending Fund Balance 4;315,462 3,219,132 3,196,819 3,261,456 5,738,194 11;491,930 Revenue Budgets 28,963,413 33,632,301 31,238,085 33,899,240 35,617,630 38,053,703 Revenues thru This Month of each year 13,735,240 14,358,400 15,757,704 15,614,970 16,541,721 16,044,574 Budgeted'Revenues Received'` 47% 43% 50%, 46% 46% 42% Expenditure Budgets 31,882,854 36,666,979 35,270322 33,669,534 35,666,155, 38,198,731 Expenditures thru This Month of each year 11,942,717 13,574,587 13,454,653 13,206,175 13,313,602 14,415,866 ''Budgeted Expenditures Expended .37% 37% • 38% 39%. 37% 380/6 J:\Financials\2020 Financials\2020 May Financial Report 8 Special Fund Cash Balances 5%31/2015 _ 5/31/2016 6131/2017 5/31/2018 6/31/2019, 5/31/2020 Rural County Sales&Use Tax Fund(.09) $ 357,455 $ 268,009 $ 255,102 $ 277,382 $ 846,882 $ 595,405 Auditor's 0&M 328,736 225,759 192,059- 221-351 . 238,824 256,759 County Roads Fund 9,724,973 9,861,182 11,276,457 12,344,249 12,743,895 13,264,248 Paths&Trails 213,328 225,102 237,349 251,085 262,875 21%515 Election Equipment Holding 206,245 240,907 268,13 1199,642 169,485 198,740 Crime Victims 249,559 230;612 222,582 224,422 181,680 203,440 Victim Witness Activities 63,314 86,502 69,904 26,740 27,706 29,683 Historical Preservation Fund . 58,440 47,791 36;612 38,049 36,451 35,653 Community Support Services Fund 260,645 474,950 385,943 567,205 770,393 1,037,327 Abatement/Repair/Demolition Fund 266,490. 264,623 267,164 270,890 275,893 279,478 Reserve for Technology Fund 79,993 94,180 212,254 133,337 48,622 - REET&Property Tax.Admin Asst 51,376 61,488 70,369 64,633 69,894 69,936 National Forest Safety 50,023 92,610 52,381 31,418 55,427 44,339 Trial Court Improvement Fund 92,130 :57,386 69,682. 94,687 109,543 122,759 Sheriff Special Funds 284,796 294,123 274,063 276,201 248,588 - Sheriff's Boating Program 135,935 Narcotics Investigation 82,734 Public Health Fund 433,476' 259,355 318,361 189,763 375,492 - 719,241 Law Library 85,334 83,500 83,846 78,845 75,221 66,522 Lodging(Motel/Hotel)Tax Fund 303,051 311,558 343,541 430,615 585,434 737,269 Mental Health Tax Fund 1,140,161 1,397,787 1,581,997 1,399,522 1,417,036 1,425,722 Treasurer's M&O Fund 127,734 120,233 142,739 1481310 171,322 204,893 Veterans Assistance 135,748 137,618 205,274 200,777 84,634 93,158 Skokomish Flood Zone 126,556 106,136 194,477 211,076 26,678 71,911 Mason Lake Management District 81,852 104,681 115,628 131,436 156,718 132,194 Spencer Lake Management District 9,114 Island Lake Management District 11,736 15,581 21,340 22,840 25,291 34,270 Capital Improvement./Reet 1 Fund 609,636 537,809 909,333 1,488,833 1,803,722 1,957,555 Capital Improvement/Reet 2 Fund 1,570,311 1,972,841 2,317,626 2,792,763 2,504,766 2,824,422 Mason County Landfill 376,645 .853;038 840,514 937,693 504,246 794,220 N.Bay/Case Inlet Utility 478,714 491,782 777,668 844,896 829,591 1,400,057 N.Bay/Case Inlet'Utility Reserve '714 716 719 726 548 Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986 Rustlewood Sewer&Water 50,190 63;756 379,619 . . 287,606 335,859 126,414 Beards Cove Water 231,869 253,627 310,573 395,068 429,547 511,073 Belfair WW 8i Water Reclamation 1,003,448 7.70,765 171,152 169,682 259,425 878,567 Reserve Landfill 507,546 508,770 511,445 496,532 473,696 447,851 Reserve Beards Cove Ulid 308,786 3201407 333,009 348,275 195,110 205,172 Storm Drain System Development 282,903 203,544 54,670 225 187,439 181,156 Information Technology 248,247 (1,167) 179,188 330,837 45,934 379,689 Equipment Rental&Revolving Fund 5,463,357 4,848,476 3,519,358 3,894,403 3,922,585 2,674,404 Unemployment Fund 115,976 158,015 192,060 '185,624, 119,085 119,916 TOTALS ..$25,985,48Q $26,048,040, $27,398078 $30,011,622 $30,619,525 $32,530,727 J:\Financials\2020 Financials\2020 May Financial Report 9 �oo"�A MASON COUNTY MONTHLY FINANCIAL MAY s� REPORT 2020 2020 Current Expense and:Health Fund ER&R and, Motor Pool.Budgef to Actual Expenditures, i FUND,OR'.DEPARTMENT ,ORIGINAL REVISED YTD'ER&R 'YTIDMP AVAILABLE, %USED'. APPROP BUDGET, EXPENDED. EXPENDED 'BUDGET WSU 2,065 2,065 0 0 2,065 0.00% ASSESSOR 23,540 : 23,540 0 817 22,723 147% EMERGENCY MANAGEMENT 0 0 57 0 -57 0.00% FACILITIES&GROUNDS 23,035 23,035 43 1,742 21,250' 7.75% HUMAN RESOURCES 400 400 0 0 400 0.00% SUPPORT SERVICES 0 0 114 0 -114 0.00% COMMUNITY SERVICES 34,880 34,880 0 784 34,096 2.25% PARKS&TRAILS 25,851 25,851 0 1,001 24,850 3,87% JUVENILE COURT SERVICES 10,900 10,900 0 780 10,120 7.16% PROSECUTOR 3,856 3,856 0 19 . 3,837 0.50% CORONER 13,828 13,828 0 448 13,380 3.24% SHERIFF ADNIIN 493,801 493,801 0 149003 344,798 30.17% Total 001-GENERAL FUND 632,156 632,156 . --2131 154,596 477-347 24.49% SHERIFF'S BOATING PROGRAM 7 0.00% NARCOTICS INVESTIGATION FUND 1,332 0.00% COMMUNITY SERVICES HEALTH 25,847 25,847 580 1,315 23,952 7.33% TOTAL SPECIAL,FUNDS 251A847 25,847 580 2,654 23,952 12.51% Total GENERAL FUND&SPECIAL FUNDS .658,003 658,003 ' 793 157,2491 , 501,299 24.02% Unaudited,*Benchmark for;month"is 41.67% YTD MP %.OF TOTAL MOTOR POOL EXPENDITURES:BY OBJECT,CODE EXPENDED TOTAL MOTOR POOL SUPPLIES 2,787 1.77% MOTOR POOL FUEL 35,083 22.31% MOTOR POOL LEASE 18,1701 11.55% MOTOR POOL MAINT-MONTHLY 2,637 MOTOR POOL REPAIRS 11,861 7.54% MOTOR POOL CAPITAL UPFIT 86,710 55.149/c Total GENERAL.FUND&HEALTH FUND" 157,249 100.00% 10 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Casey Bingham DEPARTMENT: Public Health EXT: 562 BRIEFING DATE: 6/8/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Bilateral Amendment/Modification K2293-202025 Defines 2020 funding and reporting: 1. Cascade Pacific Action Alliance: Will provided up to 93,450 in funding for Mason County's Medicaid Transformation Project. Mason County Health uses these funds for its Substance Abuse Mobile Outreach Program. BUDGET IMPACTS: This funding was budgeted for the 2020 fiscal year. RECOMMENDED OR REQUESTED ACTION: Move Bilateral Amendment/Modification K2293-202025 to the Action Agenda. Briefing Summary 6/3/2020 CASCADE PACI F i09 ,'ACTION ALLIANCE MTP 2020 Contract Amendment ....AUN!Tr K LUI:SAFETY CPAA ACH LLC 1217 41h Ave E., Suite 200 ❑New Contract Olympia,WA 98506 ® Bilateral Amendment/Modification No: K2293-202025 (360) 539-7576 PARTNER INF0,11MATION, Agency Name Address Federal ID# Mason County Community Services 415 N. 6th Street 916001354 Shelton,WA 98584 Contract Signer Title Phone Number Sharon Trask Commission Chair (360) 427 9670 Email Address Fax Number Strask@co.mason.wa.us (360) 427 7787 6 R"M RE• Contract Signer Title Phone Number Jean Clark Chief Executive Officer (360) 539-7576 x116 Email Address Fax Number Clark)@crhn.org (360) 943-1164 This amendment is made between Mason County Community Services, hereinafter called "[PARTNER]" and CASCADE PACIFIC ACTION ALLIANCE, hereinafter called "CPAA". It is mutually understood and agreed by and between the undersigned contracting parties to further amend the previously executed Medicaid Transformation Project (MTP) partner contract: A. To define funds available for 2020 B. To provide the Partner 2020 reporting schedule & performance expectations C. To provide information about the 2020 reporting template D. To define the purpose and methodology for a performance improvement process ATTACHMENTS Attachment A: Payment Information Attachment B: Reporting and Milestone Achievement Schedule Attachment C: Approved Partner Change Plan Attachment D: Performance Improvement Processes Attachment E: Updated CPAA Contacts Cascade Pacific Action Alliance Contract#K2293-202025 MTP Contract Amendment 2020 Page 1 Term of Amendment IN WITNESS THEREOF, CPAA and the PARTNER hereby acknowledge and accept the terms and conditions of this amendment. This amendment shall become effective upon signature of both parties. Signed versions of this contracted transmitted by facsimile copy or electronic mail shall be the'equivalent of original signatures on original versions. Partner Signature CPAA Signature Printed Name Sharon Trask Printed Name Jean Clark Title Commission Chair Title Chief Executive Officer Date Date Cascade Pacific Action Alliance Contract#K2293-202025 IVITP Contract Amendment 2020 Page 2 Attachment A: Payment Information PARTNER has the ability to earn funds in 2020 based upon compliance with the terms of this Amendment; as well as efforts towards fulfilling the Scope of Work stated in the PARTNER'S approved Change Plan for 2020-2021 (see Attachment C of this amendment). Payment will also include evaluation of the Partner's performance on stated interventions and project milestones. CPAA as an Accountable Community of Health (ACH) is responsible for assuring targeted levels of progression towards partner project specific goals (milestones). In 2020 partners are expected to achieve 90% of their goals(milestones) with a minimum of 50% completion required to receive immediate funding. Please note that in response to COVID-19, base payments, multi-project participation bonus if eligible, Q1, and Q2 payments will be disbursed upon receipt of executed amendment and Financial Executor payment release schedule. Upon receipt and approval, Q3 and Q4 reports will trigger quarterly reporting payments. The payment schedule outlined below: Payment Type Up to Amount Payment Date Base Incentive $38,710 Upon Amendment Execution Quarters 1 & 2 $27,370 Upon Amendment Execution *Multi-Project Participation *Example, $14,775 Upon Amendment Execution for two or more projects For 2 (two)total projects *Pertains only to *Example, $ 29,950 for 3 eligible partners. (three) total projects $14,775 funds are for *Example, $44,325 for 4 each CPAA approved (four) total projects project in addition to *Example, $59,100 for 5 the first project (five) total projects *Example, $73,875 for 6 (six)total projects Quarter 3 $13,685 Upon receipt of quarterly reports for Q1, Q2 and Q3 and milestone achievement at a minimum target threshold of 50%. Quarter 4 $13,685 Upon receipt of Q4 report and milestone achievement at a minimum target threshold of 50%. Cascade Pacific Action Alliance Contract#K2293-202025 IVITP Contract Amendment 2020 Page 3 MTP Project areas were developed by Washington State's Health Care Authority. Participation in the various Project Areas was determined by each ACH. CPAA selected to participate in the following project areas: • 2A: Bi-Directional Integration of Care • 213: Community-Based Care Coordination • 2C:Transitional Care • 3A:Addressing the Opioid Use Public Health Crisis • 313: Reproductive and Maternal/Child Health • 3D: Chronic Disease Prevention and Control MTP Interventions support each of the six MTP Project areas. Every project area has its own menu of state-approved, evidence-based interventions as defined in the MTP project toolkit that must be pursued to achieve targeted levels of improvement for project-specific outcomes. • Failure to meet the minimum target milestone threshold in Q3 or Q4 will result in the organization being placed on a Performance Improvement Plan (PIP). o Additional PIP information is included in Attachment D. Performance Improvement Plans (PIP) currently in place with some Partners will remain in effect. Payments for Quarters 3 and 4 may be deferred until the PIP is completed. Cascade Pacific Action Alliance Contract#K2293-202025 MTP Contract Amendment 2020 Page 4 Attachment B: Reporting and Milestone Achievement Schedule Reporting for Quarters 1 and 2 will be collected on July 31, 2020. Program Managers will provide each partner with an updated reporting template based on your approved change plan for 2020-2021. Reporting for Quarter 3 will be collected on October 31, 2020, and on January 31, 2021 for Quarter 4. Quarter Reporting/Achievement Date Quarter 1 (January 1—March 31, 2020) July 31, 2020 Quarter 2 (April 1—June 30, 2020) July 31, 2020 Quarter 3 (July 1—September 30, 2020) October 31, 2020 Quarter 4 (October 1—December.31, 2020) January 31, 2021 Twice per year, CPAA is required to collect information related to pay for reporting (P4R) metrics established by the Health Care Authority (HCA) from partners participating in projects 2A(Bi-Directional Integration of Care) o The McHAF Site-Self Assessment needs to be completed semiannually between April 1 and June 30, 2020 and October 1 and December 31, 2020. • 3A (Opioid Response) o Complete the CPAA Opioid Response P4R Metrics Survey semiannually by June 15, 2020 and December 15, 2020. Program Managers will reach out to partners directly to collect this information. Cascade Pacific Action Alliance Contract#K2293-202025 MTP Contract Amendment 2020 Page 5 Attachment C: Approved Partner Change Plan The modified 2020-2021 Change Plan below has been approved for your organization. The new 2020 reporting template with the milestones detailed is below. • The Partner will complete tasks and deliverables as set forth in the Change Plan and agrees to notify the CPAA Program Manager if timeline or deliverables will not be submitted as required. • The Partner may request technical assistance from CPAA Program Managers as needed. (Detail Change Plan on next page) Cascade Pacific Action Alliance Contract#K2293-202025 MTP Contract Amendment 2020 Page 6 rUII111CU IUI l{UCIIICI, Rc:lllC1111J ill rI VSI CJJ Delayed, Remains in Progress '' hone Numb'er :E mail Not Started Address `` Update Status forthe Quarter -- 50% milestone achievement Mile standard in effect, per quarter 'ReportingQuarter End D. i i i i i ,ch staff will have increased the percent of referrals to the Opioid Treatment Network, MAT services and Behavioral Health for psychosocial care though our mobile outreach pro@ ar SMART goal? Please select a confidence level for the quarter. Assess capacity to provide screening and treatment for HIV/Hep C and other communicable diseases Assess capacity to provide wound care Assess program sustainability and research other funding Develop informational pamphlet around soft tissue infections and educate participants on infection prevention. Assess program sustainability, research other funding, and develop sustainability plan. Maintain provider relationships through bi-monthly provider meetings Evaluate referral process to OTN, MAT, BH psychosocial care for effectiveness through collected data from 0 to 800 naloxone kits through the Substance Use Mobile Outreach by 12/31/2021. jr SMART goal? Please select a confidence level for the quarter. 5 heroin users about overdose prevention and provide them with naloxone kits through mobile outreach by 12/31/2021 jr SMART goal? Please select a confidence level for the quarter. ach staff will have increased the percent of individuals referred to recovery support services from 0%to 10%. jr SMART goal? Please select a confidence level for the quarter. �ntion Continue research on naloxone kit funding for sustainability Evaluate recovery support services referral system and implement �ntion QI as needed antion - Identify and orient new support service providers to recovery - - -system Attachment D: Performance Improvement Processes Performance Improvement Plans (PIP) will be initiated for one of two reasons: I. When milestone target of 50% has not been achieved. II. When the Partner's progress on specific milestones does not meet the expectations as stated in items X (ten) and XI (eleven) of the original MTP Contract under section "Partner's Roles & responsibilities." a. The Partner will complete tasks and deliverables as set forth in the Change Plan b. Partner will show evidence for expansion or deepening of partnership's projects A PIP will be used to address areas of concern and/or gaps in an organization's performance, iterate CPAA's expectations going forward, and allow the organization an opportunity to demonstrate improvement. To facilitate sustained improvement, PIPs will be used in conjunction with an organization's modified Change Plan to monitor progress on Medicaid Transformation Project (MTP) work. If a PIP is initiated, the following process will be implemented: 1. Quarterly payments will be delayed until successful completion of PIP. 2. Once CPAA establishes that a partner's performance in one or more project areas is unsatisfactory, CPAA will complete a PIP form and meet with the partner to review it. 3. The partner will then sign the finalized PIP and CPAA will provide the partner with a finalized copy of the PIP. 4. The partner and CPAA Program Managers will meet at regular intervals during the PIP time period to monitor the progress of each Partner. Program Managers will provide consultation to help the Partner fulfill stated interventions and reach or improve required and selected measures to ensure milestone achievement and alignment with MTP goals. 5. Program Managers will provide the partner and CPAA's CEO with progress update notes after each of the scheduled PIP progress meetings. 6. After 90 days, CPAA will assess whether the partner has met the performance expectations outlined in the PIP. If the PIP was successful, CPAA will meet with the partner to formally close the PIP and delayed payments will be made. If improvement has not sufficiently occurred a determination will be made to potentially extend the PIP or the Partner organization may be dropped from a project area or as a MTP partner. If your organization is currently on a Performance Improvement Plans (PIP), the timeline to demonstrate improvement will be no later than December, 2020. Cascade Pacific Action Alliance Contract#K2293-202025 IVITP Contract Amendment 2020 Page 7 Attachment E: Updated CPAA Contacts If you have questions about MTP contracts,finance, or program-specific questions, please use the single point of contact information below. Phone: (360) 539-7576 ext. 100 Contract or finance questions:finance@crhn.org Reporting questions: reporting@cpaa.org Program-specific questions: info@cpaa.org Cascade Pacific Action Alliance Contract#K2293-202025 MTP Contract Amendment 2020 Page 8 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lydia Buchheit DEPARTMENT: Community Services-Public Health EXT: 404 BRIEFING DATE: 6/8/20 PREVIOUS BRIEFING DATES: multiple in May (If this is a follow-up briefing, please provide only new information) INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Heath Care Authority (HCA) Contract for Law Enforcement Assisted Diversion (LEAD) • EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Public Health, MC Sheriff's Office, MC Prosecutor's Office, MC Public Defender's Office, Shelton City Police Department and Olympic Health and Recovery Services collaborated together to apply for the HCA's LEAD grant and was awarded back in $800,000 back in March 2020. Due to Covid-19 the HCA has been unable to release the contract for the award until last week. HCA has requested execution of contract asap as some of the funding runs out on June 30, 2020 BUDGET IMPACT: Will do a budget amendment in September if necessary. PUBLIC OUTREACH:(Include any legal requirements,direct notice, website,community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Move to action agenda for Tuesday, June 9, 2020 ATTACHMENTS: HCA Professional Services Contract K4511 Briefing Summary 6/5/2020 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Washington State PROFESSIONAL SERVICES Health Care uthority CONTRACT for HCA Contract Number: K4511 LEAD Pilot Site Development THIS CONTRACT is made by and between Washington State Health Care Authority, (HCA) and Mason County Community Services, (Contractor). CONTRACTOR NAME CONTRACTOR DOING BUSINESS AS(DBA) Mason County Community Services CONTRACTOR ADDRESS I Street City State Zip Code 415 North 6th Street Shelton WA 98584 aliThRRA`&Tx0R +Z-T CONTRACTOR TELEPHONE CONTRACTOR E-MAIL ADDRESS Abe Gardner (360)427-9670 x400 Is Contractor a Subrecipient under this Contract? CFDA NUMBER(S): FFATA Form Required ®YES El O ®YES ONO HCA PROGRAM HCA DIVISION/SECTION DBHR DBHR/OFP/BHSup HCA CONTACT NAME AND TITLE HCA CONTACT ADDRESS Health Care Authority 626 8th Avenue SE Michele Gayle, PO Box 42730 Olympia, WA 98504-2730 HCA CONTACT TELEPHONE HCA CONTACT E-MAIL ADDRESS (360) 725-5935 michele.gayle@hca.wa.gov CONTRACT START DATE CONTRACT END.DATE TOTAL MAXIMUM CONTRACT AMOUNT Date of Execution June 30, 2021 $882,484 PURPOSE OF CONTRACT: Provide intensive case management services to recently arrested and/or high risk for arrest individuals through the expansion of the WA State LEAD Program throughout Mason County. The parties signing below warrant that they have read and understand this Contract, and have authority to execute this Contract. This Contract will be binding on HCA only upon signature by HCA. CONTRACTOR SIGNATURE SIN E=D NAME��,AG�IDTI:TLC DATE SIGNED Abe Gardner HCA SIGNATURE Rac PRINTe,De men NAME ANDne TITLE DATE SIGNED ,-oocuSIgnedby: 6/4/2020 contracts Administrator '-71E17FEBBC774E7... Rev 5/6/2019 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 TABLE OF CONTENTS Recitals 4 1. STATEMENT OF WORK (SOW) 4 2. DEFINITIONS 4 3. SPECIAL TERMS AND CONDITIONS 7 3.1 PERFORMANCE EXPECTATIONS 7 3.2 TERM 8 3.3 COMPENSATION 8 3.4 INVOICE AND PAYMENT 9 3.5 CONTRACTOR and HCA CONTRACT MANAGERS 10 3.6 LEGAL NOTICES 10 3.7 INCORPORATION OF DOCUMENTS AND ORDER OF PRECEDENCE 11 3.8 INSURANCE 11 4. GENERAL TERMS AND CONDITIONS 12 4.1 ACCESS TO DATA 12 4.2 ADVANCE PAYMENT PROHIBITED 12 4.3 AMENDMENTS 13 4.4 ASSIGNMENT 13 4.5 ATTORNEYS' FEES 13 4.6 CHANGE IN STATUS 13 4.7 CONFIDENTIAL INFORMATION PROTECTION 13 4.8 CONTRACTOR'S PROPRIETARY INFORMATION. 14 ] 4.9 COVENANT AGAINST CONTINGENT FEES 14 4.10 DEBARMENT 14 4.11 DISPUTES 15 4.12 ENTIRE AGREEMENT 15 4.13 FEDERAL FUNDING ACCOUNTABILITY &TRANSPARENCY ACT (FFATA) 15 4.14 FORCE MAJEURE 16 4.15 FUNDING WITHDRAWN, REDUCED OR LIMITED 16 4.16 GOVERNING LAW 17 4.17 HCA NETWORK SECURITY 17 4.18 INDEMNIFICATION 17 4.19 INDEPENDENT CAPACITY OF THE CONTRACTOR 17 Washington State 2 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.20 INDUSTRIAL INSURANCE COVERAGE 17 4.21 LEGAL AND REGULATORY COMPLIANCE 18 4.22 LIMITATION OF AUTHORITY 18 4.23 NO THIRD-PARTY BENEFICIARIES 18 4.24 NONDISCRIMINATION 18 4.25 OVERPAYMENTS TO CONTRACTOR 18 4.26 PAY Equity 19 4.27 PUBLICITY 19 4.28 RECORDS AND DOCUMENTS REVIEW 19 4.29 REMEDIES NON-EXCLUSIVE 20 4.30 RIGHT OF INSPECTION 20 4.31 RIGHTS IN DATA/OWNERSHIP 20 4.32 RIGHTS OF STATE AND FEDERAL GOVERNMENTS 21 4.33 SEVERABILITY 21 4.34 SITE SECURITY 21 4.35 SUBCONTRACTING 22 4.36 SURVIVAL 22 4.37 TAXES 22 4.38 TERMINATION 23 4.39 TERMINATION PROCEDURES 24 4.40 WAIVER 25 4.41 WARRANTIES 25 Attachments Attachment 1: Federal Compliance, Certifications and Assurances Attachment 2: Federal Funding Accountability and Transparency Act Data Collection Form Attachment 3: Federal Award Identification for Subrecipients Schedules Schedule A: Statement of Work (SOW) Exhibits Exhibit A: LEAD Monthly Progress Report Washington State 3 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Contract #K4511 for LEAD Pilot Program Recitals 71.24.589 RCW directs the Health Care Authority to implement a pilot project for Law Enforcement Assisted Diversion which shall adhere to Law Enforcement Assisted Diversion core principles recognized by the Law Enforcement Assisted Diversion national support bureau. Under the pilot project, HCA must partner with the Law Enforcement Assisted Diversion national support bureau to award a Contract for two or more geographic areas in the state of Washington for Law Enforcement Assisted Diversion. Cities, counties, and tribes may compete for participation in a pilot project. HCA has determined that entering into a Contract with Mason County Community Services will meet HCA's needs and will be in the State's best interest. NOW THEREFORE, HCA awards to Mason County Community Services this Contract, the terms and conditions of which will govern Contractor's providing to HCA the services and Data from Contractor's LEAD Pilot program. IN CONSIDERATION of the mutual promises as set forth in this Contract, the parties agree as follows: 1. STATEMENT OF WORK (SOW) The Contractor will provide the services and staff as described in Schedule A: Statement of Work. 2. DEFINITIONS "Authorized Representative" means a person to whom signature authority has been delegated in writing acting within the limits of his/her authority. "Breach" means the unauthorized acquisition, access, use, or disclosure of Confidential Information that compromises the security, confidentiality, or integrity of the Confidential Information. "Business Associate" means a Business Associate as defined in 45 CFR 160.103, who performs or assists in the performance of an activity for or on behalf of HCA, a Covered Entity, that involves the use or disclosure of Protected Health Information (PHI). Any reference to Business Associate in this DSA includes Business Associate's employees, agents, officers, Subcontractors, third party contractors, volunteers, or directors. "Business Days and Hours" means Monday through Friday, 8:00 a.m. to 5:00 p.m., Pacific Time, except for holidays observed by the state of Washington. "Centers for Medicare and Medicaid Services" or"CMS" means the federal office under the Secretary of the United States Department of Health and Human Services, responsible for the Medicare and Medicaid programs. Washington State 4 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 "CFR" means the Code of Federal Regulations. All references in this Contract to CFR chapters or sections include any successor, amended, or replacement regulation. The CFR may be accessed at http://www.ecfr.qov/cqi-bin/ECFR?paqe=browse. "Community Agency" means an organization that works with and supports people working through behavioral health challenges but does not directly provide treatment. The organization can be a nonprofit or government/public agency as defined in the application "Confidential Information" means information that may be exempt from disclosure to the public or other unauthorized persons under chapter 42.56 RCW or chapter 70.02 RCW or other state or federal statutes or regulations. Confidential Information includes, but is not limited to, any information identifiable to an individual that relates to a natural person's health, (see also Protected Health Information); finances, education, business, use or receipt of governmental services, names, addresses, telephone numbers, social security numbers, driver license numbers, financial profiles, credit card numbers, financial identifiers and any other identifying numbers, law enforcement records, HCA source code or object code, or HCA or State security information. "Contract" means this Contract document and all schedules, exhibits, attachments, incorporated documents and amendments. "Contractor" means Mason County Community Services, its employees and agents. Contractor includes any firm, provider, organization, individual or other entity performing services under this Contract. It also includes any Subcontractor retained by Contractor as permitted under the terms of this Contract. "Covered entity" means a health plan, a health care clearinghouse or a health care provider who transmits any health information in electronic form to carry out financial or administrative activities related to health care, as defined in 45 CFR 160.103. "Data" means information produced, furnished, acquired, or used by Contractor in meeting requirements under this Contract. "Date of Execution" or"Effective Date" means the first date this Contract is in full force and effect, or the date of the last signature of a party to this Contract. "Government/Public Agency" means an educational service district, school district, law enforcement agency, therapeutic court or probation office, public health district, a recognized American Indian organization, an Urban Indian Health Organization, or a Tribe. "HCA Contract Manager" means the individual identified on the cover page of this Contract who will provide oversight of the Contractor's activities conducted under this Contract. "Health Care Authority" or"HCA" means the Washington State Health Care Authority, any division, section, office, unit or other entity of HCA, or any of the officers or other officials lawfully representing HCA. "Law Enforcement Assisted Diversion" or "LEAD" means a registered trademark referring to the LEAD Program developed by the Seattle-King County LEAD Policy Coordinating Group. LEAD is Washington State 5 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 managed by the Public Defender Association, and recognized as an evidence-based practice in the Washington Medicaid Waiver Toolkit and falls under the Office of Justice Programs standards for evidence-based practices. "LEAD Monthly Progress Report Form" means the form detailing the progress of the Law Enforcement Assisted Diversion Program, and is Exhibit A here to. "LEAD Program" means a pre-booking,jail diversion program in the criminal justice system. The LEAD Diversion Program leverages assistance from local law enforcement organizations to identify and refer individuals committing non-violent crimes into an intensive case. "LEAD National Support Bureau" or "NSB" means project of the Public Defender Association. The LEAD National Support Bureau will be providing strategic guidance and Technical Assistance to the Pilot Sites developing LEAD Programs under this Contract. Including providing guidance on implementation with a commitment to the LEAD Core Principles. "Monthly Data Collection Report" means the report provided by the Contractor through the agreed upon case management and Data collection system verifying the Subcontractors are meeting the Data collection requirements established in coordination with the PDA Technical Assistance Team. The Monthly Data Collection Report will not contain Personally Identifiable Information or Protected Health Information. "Overpayment" means any payment or benefit to the Contractor in excess of that to which the Contractor is entitled by law, rule, or this Contract, including amounts in dispute. "PDA Technical Assistance Team" means the individuals from PDA that are responsible for providing Technical Assistance for LEAD site selection, implementation, and evaluation. "Pilot Site" or "Site" means the city, county, or tribe that will be implementing a LEAD program through the execution of this contract and per RCW 71.24.589. "Proprietary Information" means information owned by Contractor to which Contractor claims a protectable interest under law. Proprietary Information includes, but is not limited to, information protected by copyright, patent, trademark, or trade secret laws. "Protected Health Information" or"PHI" means individually identifiable information that relates to the provision of health care to an individual; the past, present, or future physical or mental health or condition of an individual; or past, present, or future payment for provision of health care to an individual, as defined in 45 CFR 160.103. Individually identifiable information is information that identifies the individual or about which there is a reasonable basis to believe it can be used to identify the individual, and includes demographic information. PHI is information transmitted, maintained, or stored in any form or medium. 45 CFR 164.501. PHI does not include education records covered by the Family Educational Rights and Privacy Act, as amended, 20 USC 1232g(a)(4)(b)(iv). "Public Defender Association," or"PDA" means the agency that will provide Technical Assistance for LEAD site selection, implementation and evaluation. Washington State 6 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 "RCW" means the Revised Code of Washington. All references in this Contract to RCW chapters or sections include any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at: http://apps.Ieq.wa.gov/rcw/. "Statement of Work" or"SOW" means a detailed description of the work activities the Contractor is required to perform under the terms and conditions of this Contract, including the deliverables and timeline, and is Schedule A hereto. "Subcontractor" means a person or entity that is not in the employment of the Contractor, who is performing all or part of the business activities under this Contract under a separate contract with Contractor. The term "Subcontractor" means subcontractor(s) of any tier. "Subrecipient" shall have the meaning given in 45 C.F.R. 75.2, or any successor or replacement to such definition, for any federal award from HHS; or 2 C.F.R. 200.93, or any successor or replacement to such definition, for any other federal award. "USC" means the United States Code. All references in this Contract to USC chapters or sections will include any successor, amended, or replacement statute. The USC may be accessed at http://uscode.house.gov/ "WAC" means the Washington Administrative Code. All references to WAC chapters or sections will include any successor, amended, or replacement regulation. Pertinent WACs may be accessed at: http://app.Ieq.wa.gov/wac/. 3. SPECIAL TERMS AND CONDITIONS 3.1 PERFORMANCE EXPECTATIONS Expected performance under this Contract includes, but is not limited to, the following: 3.1.1 Knowledge of applicable state and federal laws and regulations pertaining to subject of Contract; 3.1.2 Use of professional judgment; 3.1.3 Collaboration with HCA staff in Contractor's conduct of the services; 3.1.4 Conformance with HCA directions regarding the delivery of the services; 3.1.5 Timely, accurate and informed communications; 3.1.6 Regular completion and updating of project plans, reports, documentation and communications; 3.1.7 Regular, punctual attendance at all meetings; 3.1.8 Provision of high quality services, and 3.1.9 Receive technical assistance and guidance from the LEAD National Support Bureau for purposes of meeting model fidelity and compliance with core principals of LEAD Program. Washington State 7 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Prior to payment of invoices, HCA will review and evaluate the performance of Contractor in accordance with Contract and these performance expectations and may withhold payment if expectations are not met or Contractor's performance is unsatisfactory. 3.2 TERM 3.2.1 The initial term of the Contract will commence upon Date of Execution and continue through June 30, 2021, unless terminated sooner as provided herein. 3.2.2 This Contract may be extended through June 30, 2023 in whatever time increments HCA deems appropriate. No change in terms and conditions will be permitted during these extensions unless specifically agreed to in writing. 3.2.3 Work performed without a contract or amendment signed by the Authorized Representatives of both parties will be at the sole risk of the Contractor. HCA will not pay any costs incurred before a contract or any subsequent amendment(s) is fully executed. 3.3 COMPENSATION 3.3.1 The Maximum Compensation payable to Contractor for the performance of all things necessary for or incidental to the performance of work as set forth in Schedule A: Statement of Work is $882,484, and includes any allowable expenses. 3.3.2 Contractor's compensation for services rendered will be based in accordance with the deliverables table in Schedule A: Statement of Work. 3.3.3 Day-to-day expenses related to performance under the Contract, including but not limited to travel, lodging, meals, and incidentals, will not be reimbursed to Contractor. If Contractor is required by HCA to travel, any such travel must be authorized in writing by the HCA Contract Manager and reimbursement will be at rates not to exceed the then- current rules, regulations, and guidelines for State employees published by the Washington State Office of Financial Management in the Washington State Administrative and Accounting Manual (http://www.ofm.wa.aov/policv/10.htm); reimbursement will not exceed expenses actually incurred. To receive reimbursement, Contractor must provide a detailed breakdown of authorized expenses and receipts for any expenses of$50 or more. 3.3.4 Federal funds disbursed through this Contract were received by HCA through OMB Catalogue of Federal Domestic Assistance (CFDA) Number: 93.959, Substance Abuse Prevention &Treatment, B08T1010056-19, Substance Abuse Prevention & Treatment Block Grant. Contractor agrees to comply with applicable rules and regulations associated with these federal funds and has signed Attachment 1: Federal Compliance, Certification and Assurances, attached. Washington State 8 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 3.4 INVOICE AND PAYMENT 3.4.1 Contractor must submit accurate invoices to the following address for all amounts to be paid by HCA via e-mail to the HCA Contract Manager listed on the cover page of this agreement. Include the HCA Contract number in the subject line of the email. 3.4.2 Invoices must describe and document to HCA's satisfaction a description of the work performed, the progress of the project, and fees. If expenses are invoiced, invoices must provide a detailed breakdown of each type. Any single expense in the amount of$50.00 or more must be accompanied by a receipt in order to receive reimbursement. All invoices will be reviewed and must be approved by the Contract Manager or his/her designee prior to payment. 3.4.3 Contractor must submit properly itemized invoices to include the following information, as applicable: 3.4.3.1 HCA Contract number K4511; 3.4.3.2 Contractor name, address, phone number; 3.4.3.3 Description of Services; 3.4.3.4 Date(s) of delivery; 3.4.3.5 Net invoice price for each item; 3.4.3.6 Applicable taxes; 3.4.3.7 Total invoice price; and 3.4.3.8 Payment terms and any available prompt payment discount. 3.4.4 HCA will return incorrect or incomplete invoices to the Contractor for correction and reissue. The Contract Number must appear on all invoices, bills of lading, packages, and correspondence relating to this Contract. 3.4.5 In order to receive payment for services or products provided to a state agency, Contractor must register with the Statewide Payee Desk at https://ofm.wa.gov/it- systems/statewide-vendorpavee-services/receiving-payment-state. Payment will be considered timely if made by HCA within thirty (30) calendar days of receipt of properly completed invoices. Payment will be directly deposited in the bank account or sent to the address Contractor designated in its registration. 3.4.6 Upon expiration of the Contract, any claims for payment for costs due and payable under this Contract that are incurred prior to the expiration date must be submitted by the Contractor to HCA within sixty (60) calendar days after the Contract expiration date. HCA is under no obligation to pay any claims that are submitted sixty-one (61) or more calendar days after the Contract expiration date ("Belated Claims"). HCA will pay Belated Claims at its sole discretion, and any such potential payment is contingent upon the availability of funds. Washington State 9 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 3.5 CONTRACTOR AND HCA CONTRACT MANAGERS 3.5.1 Contractor's Contract Manager will have prime responsibility and final authority for the services provided under this Contract and be the principal point of contact for the HCA Contract Manager for all business matters, performance matters, and administrative activities. 3.5.2 HCA's Contract Manager is responsible for monitoring the Contractor's performance and will be the contact person for all communications regarding contract performance and deliverables. The HCA Contract Manager has the authority to accept or reject the services provided and must approve Contractor's invoices prior to payment. 3.5.3 The contact information provided below may be changed by written notice of the change (email acceptable) to the other party. CONTRACTOR Health Care Authority r ntrac ana er bnforrraatio Contract Manager Information Name: Abe Gardner Name: Michele Gayle 415 North 6th Street 626 8th Avenue SE Address: Address: PO Box 42730 Shelton, WA 98584 Olympia, WA 98504-2730 Phone: (360) 427-9670 x400 Phone: (360) 725-5935 Email: agardner(a�co.mason.wa.us Email: michele.gavle(cr�hca.wa.gov 3.6 LEGAL NOTICES Any notice or demand or other communication required or permitted to be given under this Contract or applicable law is effective only if it is in writing and signed by the applicable party, properly addressed, and delivered in person, via email, or by a recognized courier service, or deposited with the United States Postal Service as first-class mail, postage prepaid certified mail, return receipt requested, to the parties at the addresses provided in this section. 3.6.1 In the case of notice to the Contractor: Attention: Abe Gardner Mason County Community Service 415 North 6th Street Shelton, WA 98584 3.6.2 In the case of notice to HCA: Attention: Contracts Administrator Health Care Authority Division of Legal Services Post Office Box 42702 Olympia, WA 98504-2702 Washington State 10 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 3.6.3 Notices are effective upon receipt or four(4) Business Days after mailing, whichever is earlier. 3.6.4 The notice address and information provided above may be changed by written notice of the change given as provided above. 3.7 INCORPORATION OF DOCUMENTS AND ORDER OF PRECEDENCE Each of the documents listed below is by this reference incorporated into this Contract. In the event of an inconsistency, the inconsistency will be resolved in the following order of precedence: 3.7.1 Applicable Federal and State of Washington statutes and regulations; 3.7.2 Recitals 3.7.3 Special Terms and Conditions; 3.7.4 General Terms and Conditions; 3.7.5 Attachment 1: Federal Compliance, Certifications and Assurances; 3.7.6 Attachment 2: Federal Funding Accountability and Transparency Act Data Collection Form; 3.7.7 Attachment 3: Federal Award Identification for Subrecipients; 3.7.8 Schedule A: Statement of Work- Lead Pilot Program; 3.7.9 Exhibit A: LEAD Monthly Progress Report; and 3.7.10 Any other provision, term or material incorporated herein by reference or otherwise incorporated. 3.8 INSURANCE Contractor must provide insurance coverage as set out in this section. The intent of the required insurance is to protect the State should there be any claims, suits, actions, costs, damages or expenses arising from any negligent or intentional act or omission of Contractor or Subcontractor, or agents of either, while performing under the terms of this Contract. Contractor must provide insurance coverage that is maintained in full force and effect during the term of this Contract, as follows: 3.8.1 Commercial General Liability Insurance Policy- Provide a Commercial General Liability Insurance Policy, including contractual liability, in adequate quantity to protect against legal liability arising out of contract activity but no less than $1 million per occurrence/$2 million general aggregate. Additionally, Contractor is responsible for ensuring that any Subcontractors provide adequate insurance coverage for the activities arising out of subcontracts. Washington State 11 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 3.8.2 Business Automobile Liability. In the event that services delivered pursuant to this Contract involve the use of vehicles, either owned, hired, or non-owned by the Contractor, automobile liability insurance is required covering the risks of bodily injury (including death) and property damage, including coverage for contractual liability. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. 3.8.3 Professional Liability Errors and Omissions— Provide a policy with coverage of not less than $1 million per claim/$2 million general aggregate. 3.8.4 The insurance required must be issued by an insurance company/ies authorized to do business within the state of Washington, and must name HCA and the state of Washington, its agents and employees as additional insured's under any Commercial General and/or Business Automobile Liability policy/ies. All policies must be primary to any other valid and collectable insurance. In the event of cancellation, non-renewal, revocation or other termination of any insurance coverage required by this Contract, Contractor must provide written notice of such to HCA within one (1) Business Day of Contractor's receipt of such notice. Failure to buy and maintain the required insurance may, at HCA's sole option, result in this Contract's termination. Upon request, Contractor must submit to HCA a certificate of insurance that outlines the coverage and limits defined in the Insurance section. If a certificate of insurance is requested, Contractor must submit renewal certificates as appropriate during the term of the contract. 3.8.5 The Receiving Party certifies that it is self-insured, is a member of a risk pool, or maintains the types and amounts of insurance identified above and will provide certificates of insurance to that effect to HCA upon request. Upon request, Contractor must submit to HCA a certificate of insurance that outlines the coverage and limits defined in the Insurance section. If a certificate of insurance is requested, Contractor must submit renewal certificates as appropriate during the term of the contract. 4. GENERAL TERMS AND CONDITIONS 4.1 ACCESS TO DATA In compliance with RCW 39.26.180 (2) and federal rules, the Contractor must provide access to any data generated under this Contract to HCA, the Joint Legislative Audit and Review Committee, the State Auditor, and any other state or federal officials so authorized by law, rule, regulation, or agreement at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the Contractor's reports, including computer models and methodology for those models. 4.2 ADVANCE PAYMENT PROHIBITED No advance payment will be made for services furnished by the Contractor pursuant to this Contract. Washington State 12 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.3 AMENDMENTS This Contract may be amended by mutual agreement of the parties. Such amendments will not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 4.4 ASSIGNMENT 4.4.1 Contractor may not assign or transfer all or any portion of this Contract or any of its rights hereunder, or delegate any of its duties hereunder, except delegations as set forth in Section 4.35, Subcontracting, without the prior written consent of HCA. Any permitted assignment will not operate to relieve Contractor of any of its duties and obligations hereunder, nor will such assignment affect any remedies available to HCA that may arise from any breach of the provisions of this Contract or warranties made herein, including but not limited to, rights of setoff. Any attempted assignment, transfer or delegation in contravention of this Subsection 4.4.1 of the Contract will be null and void. 4.4.2 HCA may assign this Contract to any public agency, commission, board, or the like, within the political boundaries of the State of Washington, with written notice of thirty (30) calendar days to Contractor. 4.4.3 This Contract will inure to the benefit of and be binding on the parties hereto and their permitted successors and assigns. 4.5 ATTORNEYS' FEES In the event of litigation or other action brought to enforce the terms of this Contract, each party agrees to bear its own attorneys' fees and costs. 4.6 CHANGE IN STATUS In the event of any substantive change in its legal status, organizational structure, or fiscal reporting responsibility, Contractor will notify HCA of the change. Contractor must provide notice as soon as practicable, but no later than thirty (30) calendar days after such a change takes effect. 4.7 CONFIDENTIAL INFORMATION PROTECTION 4.7.1 Contractor acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Contract or its performance may consist of Confidential Information. Contractor agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Contract, to release it only to authorized employees or Subcontractors requiring such information for the purposes of carrying out this Contract, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without HCA's express written consent or as provided by law. Contractor agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information. Washington State 13 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.7.2 Contractors that come into contact with Protected Health Information may be required to enter into a Business Associate Agreement with HCA in compliance with the requirements of the Health Insurance Portability and Accountability Act of 1996, Pub. L. 104-191, as modified by the American Recovery and Reinvestment Act of 2009 ("ARRA"), Sec. 13400 — 13424, H.R. 1 (2009) (HITECH Act) (HIPAA). 4.7.3 HCA reserves the right to monitor, audit, or investigate the use of Confidential Information collected, used, or acquired by Contractor through this Contract. Violation of this section by Contractor or its Subcontractors may result in termination of this Contract and demand for return of all Confidential Information, monetary damages, or penalties. 4.7.4 The obligations set forth in this section will survive completion, cancellation, expiration, or termination of this Contract. 4.8 CONTRACTOR'S PROPRIETARY INFORMATION Contractor acknowledges that HCA is subject to chapter 42.56 RCW, the Public Records Act, and that this Contract will be a public record as defined in chapter 42.56 RCW. Any specific information that is claimed by Contractor to be Proprietary Information must be clearly identified as such by Contractor. To the extent consistent with chapter 42.56 RCW, HCA will maintain the confidentiality of Contractor's information in its possession that is marked Proprietary. If a public disclosure request is made to view Contractor's Proprietary Information, HCA will notify Contractor of the request and of the date that such records will be released to the requester unless Contractor obtains a court order from a court of competent jurisdiction enjoining that disclosure. If Contractor fails to obtain the court order enjoining disclosure, HCA will release the requested information on the date specified. 4.9 COVENANT AGAINST CONTINGENT FEES Contractor warrants that no person or selling agent has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agents maintained by the Contractor for the purpose of securing business. HCA will have the right, in the event of breach of this clause by the Contractor, to annul this Contract without liability or, in its discretion, to deduct from the contract price or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fee. 4.10 DEBARMENT By signing this Contract, Contractor certifies that it is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded in any Washington State or Federal department or agency from participating in transactions (debarred). Contractor agrees to include the above requirement in any and all subcontracts into which it enters, and also agrees that it will not employ debarred individuals. Contractor must immediately notify HCA if, during the term of this Contract, Contractor becomes debarred. HCA may immediately terminate this Contract by providing Contractor written notice, if Contractor becomes debarred during the term hereof. Washington State 14 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.11 DISPUTES The parties will use their best, good faith efforts to cooperatively resolve disputes and problems that arise in connection with this Contract. Both parties will continue without delay to carry out their respective responsibilities under this Contract while attempting to resolve any dispute. When a genuine dispute arises between HCA and the Contractor regarding the terms of this Contract or the responsibilities imposed herein and it cannot be resolved between the parties' Contract Managers, either party may initiate the following dispute resolution process. 4.11.1 The initiating party will reduce its description of the dispute to writing and deliver it to the responding party (email acceptable). The responding party will respond in writing within five (5) Business Days (email acceptable). If the initiating party is not satisfied with the response of the responding party, then the initiating party may request that the HCA Director review the dispute. Any such request from the initiating party must be submitted in writing to the HCA Director within five (5) Business Days after receiving the response of the responding party. The HCA Director will have sole discretion in determining the procedural manner in which he or she will review the dispute. The HCA Director will inform the parties in writing within five (5) Business Days of the procedural manner in which he or she will review the dispute, including a timeframe in which he or she will issue a written decision. 4.11.2 A party's request for a dispute resolution must: 4.11.2.1 Be in writing; 4.11.2.2 Include a written description of the dispute; 4.11.2.3 State the relative positions of the parties and the remedy sought; and 4.11.2.4 State the Contract Number and the names and contact information for the parties. 4.11.3 This dispute resolution process constitutes the sole administrative remedy available under this Contract. The parties agree that this resolution process will precede any action in a judicial or quasi-judicial tribunal. 4.12 ENTIRE AGREEMENT HCA and Contractor agree that the Contract is the complete and exclusive statement of the agreement between the parties relating to the subject matter of the Contract and supersedes all letters of intent or prior contracts, oral or written, between the parties relating to the subject matter of the Contract, except as provided in Section 4.41 Warranties. 4.13 FEDERAL FUNDING ACCOUNTABILITY &TRANSPARENCY ACT (FFATA) 4.13.1 This Contract is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how federal funds are spent. Washington State 15 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.13.2 To comply with the act and be eligible to enter into this Contract, Contractor must have a Data Universal Numbering System (DUNS®) number. A DUNS® number provides a method to verify data about your organization. If Contractor does not already have one, a DUNS® number is available free of charge by contacting Dun and Bradstreet at www.dnb.com. 4.13.3 Information about Contractor and this Contract will be made available on www.uscontractorreqistration.com by HCA as required by P.L. 109-282. HCA's Attachment 2: Federal Funding Accountability and Transparency Act Data Collection Form, is considered part of this Contract and must be completed and returned along with the Contract. 4.14 FORCE MAJEURE A party will not be liable for any failure of or delay in the performance of this Contract for the period that such failure or delay is due to causes beyond its reasonable control, including but not limited to acts of God, war, strikes or labor disputes, embargoes, government orders or any other force majeure event. 4.15 FUNDING WITHDRAWN, REDUCED OR LIMITED If HCA determines in its sole discretion that the funds it relied upon to establish this Contract have been withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding after the effective date of this contract but prior to the normal completion of this Contract, then HCA, at its sole discretion, may: 4.15.1 Terminate this Contract pursuant to Section 4.38.3, Termination for Non-Allocation of Funds; 4.15.2 Renegotiate the Contract under the revised funding conditions; or 4.15.3 Suspend Contractor's performance under the Contract upon five (5) Business Days' advance written notice to Contractor. HCA will use this option only when HCA determines that there is reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow Contractor's performance to be resumed prior to the normal completion date of this Contract. 4.15.3.1 During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of performance. 4.15.3.2 When HCA determines in its sole discretion that the funding insufficiency is resolved, it will give Contractor written notice to resume performance. Upon the receipt of this notice, Contractor will provide written notice to HCA informing HCA whether it can resume performance and, if so, the date of resumption. For purposes of this subsection, "written notice" may include email. 4.15.3.3 If the Contractor's proposed resumption date is not acceptable to HCA and an acceptable date cannot be negotiated, HCA may terminate the contract by Washington State 16 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 giving written notice to Contractor. The parties agree that the Contract will be terminated retroactive to the date of the notice of suspension. HCA will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the retroactive date of termination. 4.16 GOVERNING LAW This Contract is governed in all respects by the laws of the state of Washington, without reference to conflict of law principles. The jurisdiction for any action hereunder is exclusively in the Superior Court for the state of Washington, and the venue of any action hereunder is in the Superior Court for Thurston County, Washington. Nothing in this Contract will be construed as a waiver by HCA of the State's immunity under the l lthAmendment to the United States Constitution. 4.17 HCA NETWORK SECURITY Contractor agrees not to attach any Contractor-supplied computers, peripherals or software to the HCA Network without prior written authorization from HCA's Chief Information Officer. Unauthorized access to HCA networks and systems is a violation of HCA Policy and constitutes computer trespass in the first degree pursuant to RCW 9A.52.110. Violation of any of these laws or policies could result in termination of the contract and other penalties. Contractor will have access to the HCA visitor Wi-Fi Internet connection while on site. 4.18 INDEMNIFICATION Contractor must defend, indemnify, and save HCA harmless from and against all claims, including reasonable attorneys' fees resulting from such claims, for any or all injuries to persons or damage to property, or Breach of its confidentiality and notification obligations under Section 4.7 Confidential Information Protection, arising from intentional or negligent acts or omissions of Contractor, its officers, employees, or agents, or Subcontractors, their officers, employees, or agents, in the performance of this Contract. 4.19 INDEPENDENT CAPACITY OF THE CONTRACTOR The parties intend that an independent contractor relationship will be created by this Contract. Contractor and its employees or agents performing under this Contract are not employees or agents of HCA. Contractor will not hold itself out as or claim to be an officer or employee of HCA or of the State of Washington by reason hereof, nor will Contractor make any claim of right, privilege or benefit that would accrue to such employee under law. Conduct and control of the work will be solely with Contractor. 4.20 INDUSTRIAL INSURANCE COVERAGE Prior to performing work under this Contract, Contractor must provide or purchase industrial insurance coverage for the Contractor's employees, as may be required of an "employer" as defined in Title 51 RCW, and must maintain full compliance with Title 51 RCW during the course of this Contract. Washington State 17 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.21 LEGAL AND REGULATORY COMPLIANCE 4.21.1 During the term of this Contract, Contractor must comply with all local, state, and federal licensing, accreditation and registration requirements/standards, necessary for the performance of this Contract and all other applicable federal, state and local laws, rules, and regulations. 4.21.2 While on the HCA premises, Contractor must comply with HCA operations and process standards and policies (e.g., ethics, Internet/email usage, data, network and building security, harassment, as applicable). HCA will make an electronic copy of all such policies available to Contractor. 4.21.3 Failure to comply with any provisions of this section may result in Contract termination. 4.22 LIMITATION OF AUTHORITY Only the HCA Authorized Representative has the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Contract. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this Contract is not effective or binding unless made in writing and signed by the HCA Authorized Representative. 4.23 NO THIRD-PARTY BENEFICIARIES HCA and Contractor are the only parties to this contract. Nothing in this Contract gives or is intended to give any benefit of this Contract to any third parties. 4.24 NONDISCRIMINATION During the performance of this Contract, the Contractor must comply with all federal and state nondiscrimination laws, regulations and policies, including but not limited to: Title VII of the Civil Rights Act, 42 U.S.C. §12101 et seq.; the Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §12101 et seq., 28 CFR Part 35; and Title 49.60 RCW, Washington Law Against Discrimination. In the event of Contractor's noncompliance or refusal to comply with any nondiscrimination law, regulation or policy, this Contract may be rescinded, canceled, or terminated in whole or in part under the Termination for Default sections, and Contractor may be declared ineligible for further contracts with HCA. 4.25 OVERPAYMENTS TO CONTRACTOR In the event that Overpayments or erroneous payments have been made to the Contractor under this Contract, HCA will provide written notice to Contractor and Contractor will refund the full amount to HCA within thirty (30) calendar days of the notice. If Contractor fails to make timely refund, HCA may charge Contractor one percent (1%) per month on the amount due, until paid in full. If the Contractor disagrees with HCA's actions under this section, then it may invoke the dispute resolution provisions of Section 4.11 Disputes. Washington State 18 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.26 PAY EQUITY 4.26.1 Contractor represents and warrants that, as required by Washington state law (Engrossed House Bill 1109, Sec. 211), during the term of this Contract, it agrees to equality among its workers by ensuring similarly employed individuals are compensated as equals. For purposes of this provision, employees are similarly employed if(i) the individuals work for Contractor, (ii) the performance of the job requires comparable skill, effort, and responsibility, and (iii) the jobs are performed under similar working conditions. Job titles alone are not determinative of whether employees are similarly employed. 4.26.2 Contractor may allow differentials in compensation for its workers based in good faith on any of the following: (i) a seniority system; (ii) a merit system; (iii) a system that measures earnings by quantity or quality of production; (iv) bona fide job-related factor(s); or (v) a bona fide regional difference in compensation levels. 4.26.3 Bona fide job-related factor(s)" may include, but not be limited to, education, training, or experience, that is: (i) consistent with business necessity; (ii) not based on or derived from a gender-based differential; and (iii) accounts for the entire differential. 4.26.4 A "bona fide regional difference in compensation level" must be (i) consistent with business necessity; (ii) not based on or derived from a gender-based differential; and (iii) account for the entire differential. 4.26.5 Notwithstanding any provision to the contrary, upon breach of warranty and Contractor's failure to provide satisfactory evidence of compliance within thirty (30) Days of HCA's request for such evidence, HCA may suspend or terminate this Contract. 4.27 PUBLICITY 4.27.1 The award of this Contract to Contractor is not in any way an endorsement of Contractor or Contractor's Services by HCA and must not be so construed by Contractor in any advertising or other publicity materials. 4.27.2 Contractor agrees to submit to HCA, all advertising, sales promotion, and other publicity materials relating to this Contract or any Service furnished by Contractor in which HCA's name is mentioned, language is used, or Internet links are provided from which the connection of HCA's name with Contractor's Services may, in HCA's judgment, be inferred or implied. Contractor further agrees not to publish or use such advertising, marketing, sales promotion materials, publicity or the like through print, voice, the Web, and other communication media in existence or hereinafter developed without the express written consent of HCA prior to such use. 4.28 RECORDS AND DOCUMENTS REVIEW 4.28.1 The Contractor must maintain books, records, documents, magnetic media, receipts, invoices or other evidence relating to this Contract and the performance of the services rendered, along with accounting procedures and practices, all of which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of Washington State 19 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 this Contract. At no additional cost, these records, including materials generated under this Contract, are subject at all reasonable times to inspection, review, or audit by HCA, the Office of the State Auditor, and state and federal officials so authorized by law, rule, regulation, or agreement[See 42 USC 1396a(a)(27)(B); 42 USC 1396a(a)(37)(B); 42 USC 1396a(a)(42(A); 42 CFR 431, Subpart Q; and 42 CFR 447.202]. 4.28.2 The Contractor must retain such records for a period of six (6) years after the date of final payment under this Contract. 4.28.3 If any litigation, claim or audit is started before the expiration of the six (6) year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved. 4.29 REMEDIES NON-EXCLUSIVE The remedies provided in this Contract are not exclusive, but are in addition to all other remedies available under law. 4.30 RIGHT OF INSPECTION The Contractor must provide right of access to its facilities to HCA, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Contract. 4.31 RIGHTS IN DATA/OWNERSHIP 4.31.1 HCA and Contractor agree that all data and work products (collectively "Work Product") produced pursuant to this Contract will be considered a work for hire under the U.S. Copyright Act, 17 U.S.C. §101 et seq, and will be owned by HCA. Contractor is hereby commissioned to create the Work Product. Work Product includes, but is not limited to, discoveries, formulae, ideas, improvements, inventions, methods, models, processes, techniques, findings, conclusions, recommendations, reports, designs, plans, diagrams, drawings, Software, databases, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions, to the extent provided by law. Ownership includes the right to copyright, patent, register and the ability to transfer these rights and all information used to formulate such Work Product. 4.31.2 If for any reason the Work Product would not be considered a work for hire under applicable law, Contractor assigns and transfers to HCA, the entire right, title and interest in and to all rights in the Work Product and any registrations and copyright applications relating thereto and any renewals and extensions thereof. 4.31.3 Contractor will execute all documents and perform such other proper acts as HCA may deem necessary to secure for HCA the rights pursuant to this section. Washington State 20 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.31.4 Contractor will not use or in any manner disseminate any Work Product to any third party, or represent in any way Contractor ownership of any Work Product, without the prior written permission of HCA. Contractor will take all reasonable steps necessary to ensure that its agents, employees, or Subcontractors will not copy or disclose, transmit or perform any Work Product or any portion thereof, in any form, to any third party. 4.31.5 Material that is delivered under this Contract, but that does not originate therefrom ("Preexisting Material"), must be transferred to HCA with a nonexclusive, royalty-free, irrevocable license to publish, translate, reproduce, deliver, perform, display, and dispose of such Preexisting Material, and to authorize others to do so. Contractor agrees to obtain, at its own expense, express written consent of the copyright holder for the inclusion of Preexisting Material. HCA will have the right to modify or remove any restrictive markings placed upon the Preexisting Material by Contractor. 4.31.6 Contractor must identify all Preexisting Material when it is delivered under this Contract and must advise HCA of any and all known or potential infringements of publicity, privacy or of intellectual property affecting any Preexisting Material at the time of delivery of such Preexisting Material. Contractor must provide HCA with prompt written notice of each notice or claim of copyright infringement or infringement of other intellectual property right worldwide received by Contractor with respect to any Preexisting Material delivered under this Contract. 4.32 RIGHTS OF STATE AND FEDERAL GOVERNMENTS In accordance with 45 C.F.R. 95.617, all appropriate state and federal agencies, including but not limited to the Centers for Medicare and Medicaid Services (CMS), will have a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, translate, or otherwise use, and to authorize others to use for Federal Government purposes: (i) software, modifications, and documentation designed, developed or installed with Federal Financial Participation (FFP) under 45 CFR Part 95, subpart F; (ii) the Custom Software and modifications of the Custom Software, and associated Documentation designed, developed, or installed with FFP under this Contract; (iii) the copyright in any work developed under this Contract; and (iv) any rights of copyright to which Contractor purchases ownership under this Contract. 4.33 SEVERABILITY If any provision of this Contract or the application thereof to any person(s) or circumstances is held invalid, such invalidity will not affect the other provisions or applications of this Contract that can be given effect without the invalid provision, and to this end the provisions or application of this Contract are declared severable. 4.34 SITE SECURITY While on HCA premises, Contractor, its agents, employees, or Subcontractors must conform in all respects with physical, fire or other security policies or regulations. Failure to comply with these regulations may be grounds for revoking or suspending security access to these facilities. HCA reserves the right and authority to immediately revoke security access to Contractor staff Washington State 21 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 for any real or threatened breach of this provision. Upon reassignment or termination of any Contractor staff, Contractor agrees to promptly notify HCA. 4.35 SUBCONTRACTING 4.35.1 Neither Contractor, nor any Subcontractors, may enter into subcontracts for any of the work contemplated under this Contract without prior written approval of HCA. HCA has sole discretion to determine whether or not to approve any such subcontract. In no event will the existence of the subcontract operate to release or reduce the liability of Contractor to HCA for any breach in the performance of Contractor's duties. 4.35.2 Contractor is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this Contract are included in any subcontracts. 4.35.3 If at any time during the progress of the work HCA determines in its sole judgment that any Subcontractor is incompetent or undesirable, HCA will notify Contractor, and Contractor must take immediate steps to terminate the Subcontractor's involvement in the work. 4.35.4 The rejection or approval by the HCA of any Subcontractor or the termination of a Subcontractor will not relieve Contractor of any of its responsibilities under the Contract, nor be the basis for additional charges to HCA. 4.35.5 HCA has no contractual obligations to any Subcontractor or vendor under contract to the Contractor. Contractor is fully responsible for all contractual obligations, financial or otherwise, to its Subcontractors. 4.36 SURVIVAL The terms and conditions contained in this Contract that, by their sense and context, are intended to survive the completion, cancellation, termination, or expiration of the Contract will survive. In addition, the terms of the sections titled Confidential Information Protection, Contractor's Proprietary Information, Disputes, Overpayments to Contractor, Publicity, Records and Documents Review, Rights in Data/Ownership, and Rights of State and Federal Governments will survive the termination of this Contract. The right of HCA to recover any Overpayments will also survive the termination of this Contract. 4.37 TAXES HCA will pay sales or use taxes, if any, imposed on the services acquired hereunder. Contractor must pay all other taxes including, but not limited to, Washington Business and Occupation Tax, other taxes based on Contractor's income or gross receipts, or personal property taxes levied or assessed on Contractor's personal property. HCA, as an agency of Washington State government, is exempt from property tax. Contractor must complete registration with the Washington State Department of Revenue and be responsible for payment of all taxes due on payments made under this Contract. Washington State 22 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 4.38 TERMINATION 4.38.1 TERMINATION FOR DEFAULT In the event HCA determines that Contractor has failed to comply with the terms and conditions of this Contract, HCA has the right to suspend or terminate this Contract. HCA will notify Contractor in writing of the need to take corrective action. If corrective action is not taken within five (5) Business Days, or other time period agreed to in writing by both parties, the Contract may be terminated. HCA reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit Contractor from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by Contractor or a decision by HCA to terminate the Contract. In the event of termination for default, Contractor will be liable for damages as authorized by law including, but not limited to, any cost difference between the original Contract and the replacement or cover Contract and all administrative costs directly related to the replacement Contract, e.g., cost of the competitive bidding, mailing, advertising, and staff time. If it is determined that Contractor: (i) was not in default, or (ii) its failure to perform was outside of its control, fault or negligence, the termination will be deemed a "Termination for Convenience." 4.38.2 TERMINATION FOR CONVENIENCE When, at HCA's sole discretion, it is in the best interest of the State, HCA may terminate this Contract in whole or in part by providing ten (10) calendar days' written notice. If this Contract is so terminated, HCA will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination. No penalty will accrue to HCA in the event the termination option in this section is exercised. 4.38.3 TERMINATION FOR NONALLOCATION OF FUNDS If funds are not allocated to continue this Contract in any future period, HCA may immediately terminate this Contract by providing written notice to the Contractor. The termination will be effective on the date specified in the termination notice. HCA will be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination. HCA agrees to notify Contractor of such nonallocation at the earliest possible time. No penalty will accrue to HCA in the event the termination option in this section is exercised. 4.38.4 TERMINATION FOR WITHDRAWAL OF AUTHORITY In the event that the authority of HCA to perform any of its duties is withdrawn, reduced, or limited in any way after the commencement of this Contract and prior to normal completion, HCA may immediately terminate this Contract by providing written notice to the Contractor. The termination will be effective on the date specified in the termination notice. HCA will be liable only for payment in accordance with the terms of this Contract Washington State 23 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 for services rendered prior to the effective date of termination. HCA agrees to notify Contractor of such withdrawal of authority at the earliest possible time. No penalty will accrue to HCA in the event the termination option in this section is exercised. 4.38.5 TERMINATION FOR CONFLICT OF INTEREST HCA may terminate this Contract by written notice to the Contractor if HCA determines, after due notice and examination, that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW, or any other laws regarding ethics in public acquisitions and procurement and performance of contracts. In the event this Contract is so terminated, HCA will be entitled to pursue the same remedies against the Contractor as it could pursue in the event Contractor breaches the contract. 4.39 TERMINATION PROCEDURES 4.39.1 Upon termination of this Contract, HCA, in addition to any other rights provided in this Contract, may require Contractor to deliver to HCA any property specifically produced or acquired for the performance of such part of this Contract as has been terminated. 4.39.2 HCA will pay Contractor the agreed-upon price, if separately stated, for completed work and services accepted by HCA and the amount agreed upon by the Contractor and HCA for (i) completed work and services for which no separate price is stated; (ii) partially completed work and services; (iii) other property or services that are accepted by HCA; and (iv) the protection and preservation of property, unless the termination is for default, in which case HCA will determine the extent of the liability. Failure to agree with such determination will be a dispute within the meaning of Section 4.11 Disputes. HCA may withhold from any amounts due the Contractor such sum as HCA determines to be necessary to protect HCA against potential loss or liability. 4.39.3 After receipt of notice of termination, and except as otherwise directed by HCA, Contractor must: 4.39.3.1 Stop work under the Contract on the date of, and to the extent specified in, the notice; 4.39.3.2 Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Contract that is not terminated; 4.39.3.3 Assign to HCA, in the manner, at the times, and to the extent directed by HCA, all the rights, title, and interest of the Contractor under the orders and subcontracts so terminated; in which case HCA has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; 4.39.3.4 Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of HCA to the extent Washington State 24 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 HCA may require, which approval or ratification will be final for all the purposes of this clause; 4.39.3.5 Transfer title to and deliver as directed by HCA any property required to be furnished to HCA; 4.39.3.6 Complete performance of any part of the work that was not terminated by HCA; and 4.39.3.7 Take such action as may be necessary, or as HCA may direct, for the protection and preservation of the records related to this Contract that are in the possession of the Contractor and in which HCA has or may acquire an interest. 4.40 WAIVER Waiver of any breach of any term or condition of this Contract will not be deemed a waiver of any prior or subsequent breach or default. No term or condition of this Contract will be held to be waived, modified, or deleted except by a written instrument signed by the parties. Only the HCA Authorized Representative has the authority to waive any term or condition of this Contract on behalf of HCA. 4.41 WARRANTIES 4.41.1 Contractor represents and warrants that it will perform all services pursuant to this Contract in a professional manner and with high quality and will immediately re-perform any services that are not in compliance with this representation and warranty at no cost to HCA. 4.41.2 Contractor represents and warrants that it will comply with all applicable local, State, and federal licensing, accreditation and registration requirements and standards necessary in the performance of the Services. 4.41.3 EXECUTIVE ORDER 18-03—WORKERS' RIGHTS (MANDATORY INDIVIDUAL ARBITRATION). Contractor represents and warrants, as previously certified in Contractor's bid submission, that Contractor does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers. Contractor further represents and warrants that, during the term of this Contract, Contractor shall not, as a condition of employment, require its employees to sign or agree to mandatory individual arbitration clauses or class or collective action waivers. 4.41.4 Any written commitment by Contractor within the scope of this Contract will be binding upon Contractor. Failure of Contractor to fulfill such a commitment may constitute breach and will render Contractor liable for damages under the terms of this Contract. For purposes of this section, a commitment by Contractor includes: (i) Prices, discounts, and options committed to remain in force over a specified period of time; and (ii) any warranty or representation made by Contractor to HCA or contained in any Contractor publications, or descriptions of services in written or other communication medium, used to influence HCA to enter into this Contract. Washington State 25 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Attachment 1 Federal Compliance, Certifications, and Assurances In the event federal funds are included in this agreement,the following sections apply: I. Federal Compliance and II. Standard Federal Assurances and Certifications. In the instance of inclusion of federal funds,the Contractor may be designated as a sub-recipient and the effective date of the amendment shall also be the date at which these requirements go into effect. FEDERAL COMPLIANCE-The use of federal funds requires additional compliance and control mechanisms to be in place. The following represents the majority of compliance elements that may apply to any federal funds provided under this contract. For clarification regarding any of these elements or details specific to the federal funds in this contract, contact: HCA Contract Manager, Michele Gayle a. Source of Funds:This agreement is being funded partially or in full through Cooperative Agreement number B08TI010056-19 the full and complete terms and provisions of which are hereby incorporated into this agreement can be found by reference in Exhibit C. Federal funds to support this agreement are identified by the Catalog of Federal Domestic Assistance (CFDA) number 93.959 amount to $674,500. The sub- awardee is responsible for tracking and reporting the cumulative amount expended under HCA Contract No. K4511. b. Period of Availability of Funds:Pursuant to 45 CFR 92.23, Sub-awardee may charge to the award only costs resulting from obligations of the funding period specified in B08T1010056-19, unless carryover of unobligated balances is permitted, in which case the carryover balances may be charged for costs resulting from obligations of the subsequent funding period. All obligations incurred under the award must be liquidated no later than 90 days after the end of the funding period. c. Single Audit Act: A sub-awardee (including private, for-profit hospitals and non-profit institutions) shall adhere to the federal Office of Management and Budget(OMB) Super Circular 2 CFR 200.501 and 45 CFR 75.501. A sub-awardee who expends$750,000 or more in federal awards during a given fiscal year shall have a single or program-specific audit for that year in accordance with the provisions of OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501. d. Modifications:This agreement may not be modified or amended, nor may any term or provision be waived or discharged, including this particular Paragraph, except in writing, signed upon by both parties. 1. Examples of items requiring Health Care Authority prior written approval include, but are not limited to, the following: i. Deviations from the budget and Project plan. ii. Change in scope or objective of the agreement. iii. Change in a key person specified in the agreement. iv. The absence for more than three months or a 25% reduction in time by the Project Manager/Director. v. Need for additional funding. vi. Inclusion of costs that require prior approvals as outlined in the appropriate cost principles. vii. Any changes in budget line item(s) of greater than twenty percent(20%) of the total budget in this agreement. 2. No changes are to be implemented by the Sub-awardee until a written notice of approval is received from the Health Care Authority. e. Sub-Contracting:The sub-awardee shall not enter into a sub-contract for any of the work performed under this agreement without obtaining the prior written approval of the Health Care Authority. If sub-contractors are approved by the Health Care Authority, the subcontract, shall contain, at a minimum, sections of the agreement pertaining to Debarred and Suspended Vendors, Lobbying certification, Audit requirements, and/or any other project Federal, state, and local requirements. Washington State 26 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 f. Condition for Receipt of Health Care Authority Funds: Funds provided by Health Care Authority to the sub- awardee under this agreement may not be used by the sub-awardee as a match or cost-sharing provision to secure other federal monies without prior written approval by the Health Care Authority. g. Unallowable Costs:The sub-awardees' expenditures shall be subject to reduction for amounts included in any invoice or prior payment made which determined by HCA not to constitute allowable costs on the basis of audits, reviews, or monitoring of this agreement. h. Citizenship/Alien Verification/Determination:The Personal Responsibility and Work Opportunity Reconciliation Act(PRWORA) of 1996 (PL 104-193) states that federal public benefits should be made available only to U.S. citizens and qualified aliens. Entities that offer a service defined as a"federal public benefit" must make a citizenship/qualified alien determination/verification of applicants at the time of application as part of the eligibility criteria. Non-US citizens and unqualified aliens are not eligible to receive the services. PL 104-193 also includes specific reporting requirements. i. Federal Compliance:The sub-awardee shall comply with all applicable State and Federal statutes, laws, rules, and regulations in the performance of this agreement,whether included specifically in this agreement or not. j. Civil Rights and Non-Discrimination Obligations During the performance of this agreement, the Contractor shall comply with all current and future federal statutes relating to nondiscrimination. These include but are not limited to: Title VI of the Civil Rights Act of 1964 (PL 88-352), Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681-1683 and 1685-1686), section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794), the Age Discrimination Act of 1975 (42 U.S.C. §§6101-6107), the Drug Abuse Office and Treatment Act of 1972 (PL 92-255), the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), and the Americans with Disability Act(42 U.S.C., Section 12101 et seq.) http://www.hhs.00v/ocr/civilriahts HCA Federal Compliance Contact Information Federal Grants and Budget Specialist Health Care Policy Washington State Health Care Authority Post Office Box 42710 Olympia,Washington 98504-2710 II. CIRCULARS `COMPLIANCE MATRIX' -The following compliance matrix identifies the OMB Circulars that contain the requirements which govern expenditure of federal funds. These requirements apply to the Washington State Health Care Authority(HCA), as the primary recipient of federal funds and then follow the funds to the sub-awardee, Mason County Community Services. The federal Circulars which provide the applicable administrative requirements, cost principles and audit requirements are identified by sub-awardee organization type. III. OMB CIRCULAR ENTITY TYPE ADMINISTRATIVE COST AUDIT REQUIREMENTS PRINCIPLES REQUIREMENTS State. Local and Indian Tribal Governments and OMB Super Circular 2 CFR 200.501 and 45 CFR 75.501 Governmental Hospitals Non-Profit Organizations and Non-Profit Hospitals Colleges or Universities and Affiliated Hospitals For-Profit Organizations Washington State 27 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Definitions: "Sub-recipient";means the legal entity to which a sub-award is made and which is accountable to the State for the use of the funds provided in carrying out a portion of the State's programmatic effort under a sponsored project.The term may include institutions of higher education, for-profit corporations or non-U.S. Based entities. "Sub-award and Sub-grant"are used interchangeably and mean a lower tier award of financial support from a prime awardee(e.g.,Washington State Health Care Authority)to a Sub-recipient for the performance of a substantive portion of the program.These requirements do not apply to the procurement of goods and services for the benefit of the Washington State Health Care Authority. IV. STANDARD FEDERAL CERTIFICATIONS AND ASSURANCES - Following are the Assurances, Certifications, and Special Conditions that apply to all federally funded (in whole or in part) agreements administered by the Washington State Health Care Authority. CERTIFICATIONS 1. CERTIFICATION REGARDING DEBARMENT transactions (i.e., transactions with sub-grantees AND SUSPENSION and/or contractors) and in all solicitations for lower The undersigned (authorized official signing for the tier covered transactions in accordance with 45 CFR contracting organization)certifies to the best of his or Part 76. her knowledge and belief, that the contractor, defined as the primary participant in accordance with 2. CERTIFICATION REGARDING DRUG-FREE 45 CFR Part 76, and its principals: WORKPLACE REQUIREMENTS a) are not presently debarred, suspended, The undersigned (authorized official signing for the proposed for debarment, declared ineligible, or contracting organization) certifies that the contractor voluntarily excluded from covered transactions will,or will continue to, provide a drug-free workplace by any Federal Department or agency; in accordance with 45 CFR Part 76 by: b) have not within a 3-year period preceding this a) Publishing a statement notifying employees that contract been convicted of or had a civil the unlawful manufacture, distribution, judgment rendered against them for commission dispensing, possession or use of a controlled of fraud or a criminal offense in connection with substance is prohibited in the grantee's obtaining, attempting to obtain, or performing a workplace and specifying the actions that will be public (Federal, State, or local) transaction or taken against employees for violation of such contract under a public transaction; violation of Federal or State antitrust statutes or commission prohibition; of embezzlement, theft, forgery, bribery, b) Establishing an ongoing drug-free awareness falsification or destruction of records, making program to inform employees about false statements, or receiving stolen property; (1)The dangers of drug abuse in the workplace; c) are not presently indicted or otherwise criminally (2)The contractor's policy of maintaining a drug- or civilly charged by a governmental entity free workplace; (Federal, State, or local)with commission of any of the offenses enumerated in paragraph (b) of (3)Any available drug counseling, this certification; and rehabilitation, and employee assistance d) have not within a 3-year period preceding this programs; and contract had one or more public transactions (4) The penalties that may be imposed upon (Federal, State, or local)terminated for cause or employees for drug abuse violations default. occurring in the workplace; Should the contractor not be able to provide this c) Making it a requirement that each employee to certification, an explanation as to why should be be engaged in the performance of the contract placed after the assurances page in the contract. be given a copy of the statement required by The contractor agrees by signing this contract that it paragraph (a) above; will include, without modification, the clause titled d) Notifying the employee in the statement required "Certification Regarding Debarment, Suspension, In by paragraph (a), above, that, as a condition of eligibility, and Voluntary Exclusion--Lower Tier employment under the contract, the employee Covered Transactions" in all lower tier covered will— (1)Abide by the terms of the statement; and Washington State 28 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 (2) Notify the employer in writing of his or her lobbying undertaken with non-Federal conviction for a violation of a criminal drug (nonappropriated) funds. These requirements apply statute occurring in the workplace no later than to grants and cooperative agreements EXCEEDING five calendar days after such conviction; $100,000 in total costs (45 CFR Part 93). e) Notifying the agency in writing within ten The undersigned (authorized official signing for the calendar days after receiving notice under contracting organization) certifies, to the best of his paragraph (d)(2)from an employee or otherwise or her knowledge and belief, that: receiving actual notice of such conviction. (1) No Federal appropriated funds have been paid Employers of convicted employees must provide or will be paid, by or on behalf of the notice, including position title, to every contract undersigned,to any person for influencing or officer or other designee on whose contract attempting to influence an officer or employee activity the convicted employee was working, of any agency, a Member of Congress, an unless the Federal agency has designated a officer or employee of Congress, or an central point for the receipt of such notices. employee of a Member of Congress in Notice shall include the identification number(s) connection with the awarding of any Federal of each affected grant; contract, the making of any Federal grant, the f) Taking one of the following actions, within 30 making of any Federal loan, the entering into of calendar days of receiving notice under any cooperative agreement, and the extension, paragraph (d) (2), with respect to any employee continuation, renewal, amendment, or who is so convicted— modification of any Federal contract, grant, (1) Taking appropriate personnel action loan, or cooperative agreement. against such an employee, up to and (2) If any funds other than Federally appropriated including termination, consistent with funds have been paid or will be paid to any the requirements of the Rehabilitation person for influencing or attempting to influence Act of 1973, as amended; or an officer or employee of any agency, a (2) Requiring such employee to participate Member of Congress, an officer or employee of satisfactorily in a drug abuse assistance Congress, or an employee of a Member of or rehabilitation program approved for Congress in connection with this Federal such purposes by a Federal, State, or contract, grant, loan, or cooperative agreement, local health, law enforcement, or other the undersigned shall complete and submit appropriate agency; Standard Form-LLL, "Disclosure of Lobbying g) Making a good faith effort to continue to maintain Activities," in accordance with its instructions. (If a drug-free workplace through implementation of needed, Standard Form-LLL, "Disclosure of paragraphs (a), (b), (c), (d), (e), and (f). Lobbying Activities," its instructions, and For purposes of paragraph (e) regarding agency continuation sheet are included at the end of notification of criminal drug convictions, Authority this application form.) has designated the following central point for receipt (3) The undersigned shall require that the language of such notices: of this certification be included in the award Legal Services Manager documents for all subcontracts at all tiers WA State Health Care Authority (including subcontracts, subcontracts, and PO Box 42700 contracts under grants, loans and cooperative Olympia, WA 98504 2700 agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representation of fact 3. CERTIFICATION REGARDING LOBBYING upon which reliance was placed when this transaction Title 31, United States Code, Section 1352, entitled was made or entered into. Submission of this "Limitation on use of appropriated funds to influence certification is a prerequisite for making or entering into certain Federal contracting and financial this transaction imposed by Section 1352, U.S. Code. transactions," generally prohibits recipients of Any person who fails to file the required certification Federal grants and cooperative agreements from shall be subject to a civil penalty of not less than using Federal (appropriated) funds for lobbying the $10,000 and not more than $100,000 for each such failure. Executive or Legislative Branches of the Federal Government in connection with a SPECIFIC grant or 4. CERTIFICATION REGARDING PROGRAM cooperative agreement. Section 1352 also requires FRAUD CIVIL REMEDIES ACT (PFCRA) that each person who requests or receives a Federal The undersigned (authorized official signing for the grant or cooperative agreement must disclose contracting organization) certifies that the Washington State 29 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 statements herein are true, complete, and accurate protect and advance the physical and mental to the best of his or her knowledge, and that he or health of the American people. she is aware that any false, fictitious, or fraudulent statements or claims may subject him or her to 6. CERTIFICATION REGARDING DEBARMENT, criminal, civil, or administrative penalties. The SUSPENSION, AND OTHER RESPONSIBILITY MATTERS INSTRUCTIONS undersigned agrees that the contracting organization FOR CERTIFICATION will comply with the Public Health Service terms and 1) By signing and submitting this proposal, the conditions of award if a contract is awarded. prospective contractor is providing the certification set out below. 5. CERTIFICATION REGARDING 2) The inability of a person to provide the ENVIRONMENTAL TOBACCO SMOKE certification required below will not necessarily Public Law 103-227, also known as the Pro-Children result in denial of participation in this covered Act of 1994 (Act), requires that smoking not be transaction. The prospective contractor shall permitted in any portion of any indoor facility owned submit an explanation of why it cannot provide the certification set out below. The certification or leased or contracted for by an entity and used or explanation will be considered in connection routinely or regularly for the provision of health, day with the department or agency's determination care, early childhood development services, whether to enter into this transaction. However, education or library services to children under the failure of the prospective contractor to furnish a age of 18, if the services are funded by Federal certification or an explanation shall disqualify programs either directly or through State or local such person from participation in this transaction. governments, by Federal grant, contract, loan, or The 3) certification in this clause is a material loan guarantee. The law also applies to children's representation of fact upon which reliance was services that are provided in indoor facilities that are placed when the department or agency constructed, operated, or maintained with such determined to enter into this transaction. If it is Federal funds. The law does not apply to children's later determined that the prospective contractor services provided in private residence, portions of knowingly rendered an erroneous certification, in facilities used for inpatient drug or alcohol treatment, addition to other remedies available to the Federal Government, the department or agency service providers whose sole source of applicable may terminate this transaction for cause of Federal funds is Medicare or Medicaid, or facilities default. where WIC coupons are redeemed. 4) The prospective contractor shall provide Failure to comply with the provisions of the law may immediate written notice to the department or result in the imposition of a civil monetary penalty of agency to whom this contract is submitted if at up to$1,000 for each violation and/or the imposition any time the prospective contractor learns that of an administrative compliance order on the its certification was erroneous when submitted or responsible entity. has become erroneous by reason of changed By signing the certification, the undersigned certifies circumstances. that the contracting organization will comply with the 5) The terms covered transaction, debarred, requirements of the Act and will not allow smoking suspended, ineligible, lower tier covered within any portion of any indoor facility used for the transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily provision of services for children as defined by the excluded, as used in this clause, have the Act. meanings set out in the Definitions and The contracting organization agrees that it will Coverage sections of the rules implementing require that the language of this certification be Executive Order 12549. You may contact the included in any subcontracts which contain person to whom this contract is submitted for provisions for children's services and that all sub- assistance in obtaining a copy of those recipients shall certify accordingly. regulations. 6) The prospective contractor agrees by submitting this contract that, should the proposed covered The Public Health Services strongly encourages transaction be entered into, it shall not knowingly all recipients to provide a smoke-free workplace enter into any lower tier covered transaction with and promote the non-use of tobacco products. a person who is debarred, suspended, declared This is consistent with the PHS mission to ineligible, or voluntarily excluded from Washington State 30 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 participation in this covered transaction, unless Federal or State antitrust statutes or commission authorized by Authority. of embezzlement, theft, forgery, bribery, 7) The prospective contractor further agrees by falsification or destruction of records, making submitting this contract that it will include the false statements, or receiving stolen property; clause titled "Certification Regarding c) Are not presently indicted for or otherwise Debarment, Suspension, Ineligibility and criminally or civilly charged by a Voluntary Exclusion -- Lower Tier Covered governmental entity(Federal, State or local) Transaction," provided by HHS, without with commission of any of the offenses modification, in all lower tier covered enumerated in paragraph (1)(b) of this transactions and in all solicitations for lower tier certification; and covered transactions. d) Have not within a three-year period 8) A participant in a covered transaction may rely preceding this contract had one or more upon a certification of a prospective participant public transactions (Federal, State or local) in a lower tier covered transaction that it is not terminated for cause or default. debarred, suspended, ineligible, or voluntarily 2) Where the prospective contractor is unable to excluded from the covered transaction, unless it certify to any of the statements in this knows that the certification is erroneous. A certification, such prospective contractor shall participant may decide the method and attach an explanation to this proposal. frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List (of excluded parties). 9) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10) Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, Authority may terminate this transaction for cause or default. 7. CERTIFICATION REGARDING DEBARMENT, SUSPENSION,AND OTHER RESPONSIBILITY MATTERS --PRIMARY COVERED TRANSACTIONS 1) The prospective contractor certifies to the best of its knowledge and belief,that it and its principals: a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency; b) Have not within a three-year period preceding this contract been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Washington State 31 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 CONTRACTOR SIGNATURE REQUIRED SIGNATURE OF AUTHORIZED CERTIFYING TITLE OFFICIAL Please also print or type name: ORGANIZATION NAME: (if applicable) DATE Washington State 32 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Attachment 2 Federal Funding Accountability and Transparency Act (FFATA) Data Collection Form This Contract is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how federal funds are spent. To comply with the act and be eligible to enter into this contract, your organization must have a Data Universal Numbering System (DUNS®) number. A DUNS®number provides a method to verify data about your organization. If you do not already have one, you may receive a DUNS®number free of charge by contacting Dun and Bradstreet at www.dnb.com. Required Information about your organization and this contract will be made available on USASpending.gov by the Washington State Health Care Authority(HCA) as required by P.L. 109-282. As a tool to provide the information, HCA encourages registration with the Central Contractor Registry(CCR) because less data entry and re-entry is required by both HCA and your organization. You may register with CCR on-line at https://www.uscontractorreqistration.com/. Contractor must complete this form and return it to the Health Care Authority(HCA). CONTRACTOR 1. Legal Name 2. DUNS Number 3. Principle Place of Performance 3a. City 3b. State 3c. Zip+4 3d. Country 4. Are you registered in CCR (https://www.uscontractorreqistration.com/)? OYES (skip to page 2. Sign, date and return) NO 5. In the preceding fiscal year did your organization: a. Receive 80% or more of annual gross revenue from federal contracts, subcontracts, grants, loans, subgrants, and/or cooperative agreements; and b. $25,000,000 or more in annual gross revenues from federal contracts, subcontracts, grants, loans, subgrants, and/or cooperative agreements; and c. The public does not have access to information about the compensation of the executives through periodic reports filed with the IRS or the Security and Exchange Commission per 2 CFR Part 170.330 ❑ NO (skip the remainder of this section-Sign, date and return) ❑ YES (You must report the names and total compensation of the top 5 highly compensated officials of your organization). Name Of Official Total Compensation 1. 2. 3. 4. 5. Note: "Total compensation" means the cash and noncash dollar value earned by the executive during the sub- recipient's past fiscal year of the following (for more information see 17 CFR 229.402 (c)(2)). By signing this document,the Contractor Authorized Representative attests to the information. Washington State 33 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Signature of Contractor Authorized Representative Date HCA will not endorse the Contractor's subaward until this form is completed and returned. KOMISI IATIH[MagralliH;O;RITIMS?E OJNLAY HCA Contract Number: K5411 Sub-award Project Description (see instructions and examples below) Instructions for Sub-award Project Description: In the first line of the description provide a title for the sub-award that captures the main purpose of the subrecipients work. Then, indicate the name of the subrecipient and provide a brief description that captures the overall purpose of the sub-award, how the funds will be used, and what will be accomplished. Example of a Sub-award Project Description: Increase Healthy Behaviors: Educational Services District XYZ will provide training and technical assistance to chemical dependency centers to assist the centers to integrate tobacco use into their existing addiction treatment programs. Funds will also be used to assist centers in creating tobacco free treatment environments. Washington State 34 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Attachment 3 Federal Award Identification for Subrecipients (reference 2 CFR 200.331) (i) Subrecipient name (which must match the name Mason County Community associated with its unique entity identifier); Services (ii) Subrecipient's Data Universal Numbering System 060044641 (DUNS®) unique entity identifier (iii) Federal Award Identification Number(FAIN); B08T1010056-19 (iv) Federal Award Date (see §200.39 Federal award 10/11/2019 date); (v) Subaward Period of Performance Start and End Date of execution -6/30/21 Date; (vi) Amount of Federal Funds Obligated by this action; $674,000. (vii) Total Amount of Federal Funds Obligated to the $674,000. subrecipient; (viii) Total Amount of the Federal Award; $38,119,291 (ix) Federal award project description, as required to be Substance Abuse Prevention responsive to the Federal Funding Accountability and Treatment Block Grant and Transparency Act (FFATA); (x) Name of Federal awarding agency, pass-through SAMHSA entity, and contact information for awarding official, WA State Health Care Authority Keri Waterland, Assistant Director DBHR 626 8th Ave SE; Olympia, WA 98504-5330 Keri.waterlandhca.wa.qov (xi) Catalog of Federal Domestic Assistance (CFDA) 93.959 Number and Name; the pass-through entity must identify the dollar amount made available under Substance Abuse Prevention and each Federal award and the CFDA number at time Treatment Block Grant of disbursement; (xii) Identification of whether the award is Research & ❑ Yes ® No Development; and (xiii) Indirect cost rate for the Federal award, including if De mimimus 10% the de minimis rate is charged per§200.414 Indirect (Facilities &Administrative) costs. Washington State 35 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 Schedule A Statement of Work 1. PURPOSE HCA intends to enter into an agreement with the Contractor for purposes of establishing a LEAD Program that adheres to the Core Principles of LEAD as noted in SSB 5380 and RCW 71.24.589, which indicates that the HCA must partner with the Public Defender's Association-National Support Bureau (NSB) to expand availability of Law Enforcement Assisted Diversion (LEAD) programs statewide. 2. HCA RESPONSIBILITIES 2.1. Provide a Contract Manager to monitor all progress under the program; and 2.2. Provide timely responses to all inquiries from the Contractor. 3. CONTRACTOR RESPONSIBILITIES 3.1. Coordinate with NSB for purposes of receiving technical assistance; 3.2. Coordinate with NSB for training on policies and protocols for LEAD referrals and diversion- eligible offences; 3.3. Coordinate with NSB to develop a LEAD Program Site Evaluation Plan with the intent of yielding the following results: 3.3.1. Reduction in arrests, time spent in custody, and/or recidivism for program participants; 3.3.2. Increase access to and utilization of non-emergency community behavioral health and/or substance use services; 3.3.3. Reduction in the utilization in emergency services; 3.3.4. Increased resilience, stability, and well-being for program participants; and 3.3.5. Reduction in cost for the justice system in comparison to processing cases as usual through the justice system. 3.4. Establish under this Contract a pilot project for LEAD which shall adhere to LEAD core principles recognized by the Law Enforcement Assisted Diversion NSB, the efficacy of which have been demonstrated in peer-reviewed research studies. A major component of this will include the creation of an executive committee that consists of the following members: 3.4.1. Community-based organizations; Washington State 36 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 3.4.2. Local government; 3.4.3. Law enforcement; 3.4.4. Prosecutors; 3.4.5. Public health experts; and 3.4.6. Organizations led by and representing individuals with past justice system involvement. 3.5. As a LEAD Pilot Site Contractor must: 3.5.1. Accept and follow all guidance provided by the PDA Technical Assistance Team to ensure that the Pilot Site maintains fidelity to the LEAD Model as referenced in RCW 71.24.589. 3.5.2. Ensure that the program is managed to achieve expected outcomes that are measurable and will be used in the future to evaluate the performance and to ensure accountability for the use of this funding. As such, the Contractor will work with the HCA to utilize Julota Data collection and case management system. Because this system is not yet in place and HCA understands that every community's reporting needs will be different, the Contractor's reporting requirements can be flexible, as full utilization of the system will allow for most elements of the required Monthly Data Collection Reports to be either automated or manually generated in little time. The Monthly Data Collection Report will contain the following elements: 3.5.2.1. Number of individuals contacted through law enforcement response and/or social contact referrals; 3.5.2.2. Number of individuals admitted into LEAD Program; 3.5.2.3. Aggregated demographics for individuals admitted, including: 3.5.2.3.1. Race; 3.5.2.3.2. Gender; 3.5.2.3.3. Age; and 3.5.2.3.4. Housing/homelessness status. 3.5.2.4. Aggregated intake information: 3.5.2.4.1. Self-reported behavioral health; 3.5.2.4.2. Employment; Washington State 37 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 3.5.2.4.3. Family; and 3.5.2.4.4. Financial information. 3.5.2.4.5. Number of staff contact(s) with participants; 3.5.2.4.6. Number of linkages to services; and 3.5.2.4.7. Criminal justice system involvement. 3.5.3. Coordinate with HCA, and any authorized agent, in evaluation required of the LEAD Program for legislative reporting. 3.5.4. LEAD Program Manager will ensure that all Subcontractors are meeting the Data collection requirements established in coordination with the PDA Technical Assistance Team. And provide a Monthly Data Collection Report through the agreed upon case management and Data collection system. 3.5.5. Hire LEAD Program Manager within 30 days of the execution of this Contract. The LEAD Program Manager will be responsible for directing day to day operations of the LEAD pilot project as outlined in Section 3.6, LEAD Program Manager Responsibilities. 3.5.6. Create and publish position announcements, or coordinate with partnering behavioral health agency, for the hiring of necessary clinical support positions, to include the following: 3.5.6.1. Outreach Coordinator; 3.5.6.2. Clinical Supervisor; and 3.5.6.3. Case Manager. 3.5.7. Hire 3 Full Time Employees (FTE) to cover the functioning of the LEAD Program within 60 days of execution of this agreement. The FTEs hired must include the following positions: 3.5.7.1. Outreach Coordinator; 3.5.7.2. Clinical Supervisor; and 3.5.7.3. Case Manager. 3.5.8. Coordinate, schedule, and conduct operational workgroup meetings as needed. Operational workgroup meetings are for the purposes of coordinating care for LEAD participants and only those participants that have signed and ROI with operational Washington State 38 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 DocuSign Envelope ID:079E2B53-AFF2-476F-9FBF-D7A2D778EC28 workgroups members are to be discussed during the workgroup meetings. LEAD Program Manager will ensure the following participants are in attendance: 3.5.8.1. Law Enforcement Officers referring to the LEAD Program; 3.5.8.2. Prosecutors considering cases involving LEAD participants; 3.5.8.3. Case Mangers assisting LEAD clients; and 3.5.8.4. LEAD project managers. 3.5.9. Provide referrals to local community agencies for intensive case management services, including but not limited to substance use, mental health, and behavioral health assessment and treatment. 3.5.10. Ensure LEAD referral services begin no later than within 30 days of Date of Execution of this Contract. 3.5.11. Monitor to ensure the LEAD Program has referred and admitted at least 50 individuals by June 30, 2021. 3.5.12. Submit a completed Exhibit A, LEAD Monthly Progress Report, to the HCA Contract Manager with each monthly invoice. 3.5.13. Ensure travel per diem, computers, office supplies and all the other supplies and tools necessary to perform defined duties are provided to LEAD staff and/or contracted staff. 3.6. LEAD Program Manager Responsibilities The LEAD Program Manager will be responsible for directing day to day operations of the LEAD pilot project. This will include but is not limited to the following: 3.6.1. Provide a detailed program timeline that identifies any anticipated implementation challenges; and an outline of steps that will be taken and the time frame needed to resolve these challenges. 3.6.2. Create and execute MOUs to facilitate information sharing; 3.6.3. Provide logistical coordination, support, and record-keeping to the local LEAD advisory board and operational workgroup. Meetings will be scheduled as frequently as necessary during the implementation phase.This coordination and support shall include, but is not limited to, the following: 3.6.3.1. Set meeting dates and coordinate presenters and subject matter experts for the LEAD Advisory Board and Steering Board meetings; 3.6.3.2. Work with the PDA Technical Assistance Team to develop and provide an agenda to LEAD Advisory Board members for each meeting; Washington State 39 LEAD Pilot Site Development Health Care Authority HCA Contract#K4511 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING June 8,2020 Briefing Items • Road Vacations No. 402 -Petition from John Tracy and Lorinne Lee to vacate a portion of E. Ellinor Peak Place. • Road Vacation No. 403- Petition from Michael Williams to vacate a portion of E. Mason Lake Drive West. • Road Vacation No. 404—Petition from PCI, Inc. to vacate a portion of Roy Boad Road • Purchase Portable Speed Display signs Discussion Items • 2020 Annual Bridge Report • On-Call Contract w/Materials Testing& Consulting, Inc (MTC) Commissioner Follow-Up Items • Salt Shed Bid Award Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson _Others(list below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 8, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Contract Award- Salt and Patch Storage Facility EXECUTIVE SUMMARY: On August 21, 2018, County Commissioners authorized the County Engineer to advertise, set bid opening date/time and award the contract to design and construct a salt and patch storage building. Public Works purchase an engineered drawing for foundation and floor and a truss arch building package from Clearspan in the amount of $98,460.78 + tax. An RFQ was recently advertised to build the foundation and erect the salt and patch storage building. Date and time of opening was Friday, May 15, 2020 at 9:15am. Six (6) Bids were received and opened at the office of the Mason County Commissioners. The contract has been awarded to the apparent low bidder, Wildwood Carpentry, LLC out of Lakebay, WA at their bid price of $365,645.59. BUDGET IMPACTS: This project is included in the 2020 PW budget. RECOMMENDED ACTION: No action required. Attachment: Bid Tabulation Briefmg Summary BID TABULATIONS SHEET SALT AND PATCH STORAGE FACILITY Wildwood Carpentry,LLC. JH Kelly,LLC. Talakal Construction Brumfield Construction Inc. Rognlln's,Inc. General Mechanic (SALT CONTAINMENT STRUCTURE) 15918 Delano Rd. 821 3rd Ave 9236 25th Ave SW PO Box 600 321 W.State Street 2316 S.State St. BID OPENING:May 15,2020 9:15 A.M. Lakebay,WA 98349 Longview,WA 98632 Seattle, WA 98106 Aberdeen, WA 98520 Aberdeen, WA 98520 Tacoma,WA 98409 ENGINEER'S BIDDER NO: 6 BIDDERNO: 5 BIDDER NO: 4 BIDDERNO: 3 BIDDER NO: 2 BIDDERNO: I 11 ESTIMATE BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y ITEM ITEM PLANNED UNIT ESTIMATE! UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE No. DESCRIPTION UNIT QUANTITY PRICE TOTAL . PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Mobilization L.S. 1 $10 000.00 $ 10 000.00 $20 000.00 $ 20 000.00 $13 499.00 $ 13 499.00 $68 000.00 $ 68,000.00 $91 000.00 $ 91,000.00 $41,000.00 $ 41 000.00 $30.000.00 $ 30 000.00 2 Excavation C.Y. 480 $ 7.00 $ 3,360.00 $ 41.67 $ 20,000.16 $ 16.27 $ 7,809.60 $ 70.00 $ 33.600.00 $ 77.00 $ 36 960.00 $ 325.00 $156 000.00 $ 27.96 $ 13,420.80 3 CSTC TON 450 $ 20.00 $ 9,000.00 $ 44.45 $ 20,000.25 $ 34.97 $ 15 736.50 $ 68.00 $ 30 600.00 $ 66.00 $ 29 700.00 $ 53.00 $ 23 850.00 $ 29.14 $ 13 113.00 Construction Metal and Fabric Hybrid L.S. 1 Structure(Agency 4 Supplied) $32,000.00 $ 32 000.00 $65.000.00 $ 65,000.00 $33,024.00 $ 33,024.00 $42,800.00 $ 42 800.00 $52 000.00 $ 52,000.00 $37,000.00 $ 37 000.00 $44 778.00 $ 44 778.00 Class 4000 concrete for Foundation per professionally C.Y. 400 stamped plans and manufacturer 5 specifications $ ' 250.00 $100000.00 $ 325.00 $130000.00 $ 624.67 $249,868.00 $ 795.00 $318,000.00 $ 698.00 $279200.00 $ 410.00 $164000.00 $ 411.95 $164,780.00 Reinforcing steel for Foundation per professionally lb. 60,000 stamped plans and manufacturer 6 1 specifications I $ 1.00 1$ 60,000.00 1$ 1.00 1$ 60,000.00 $ 1.16 1$ 69 600.00 $ 1.25 $ 75,00.0.00 $ 1.70 $102 000.00 $ 1.15 $ 69,000.00 $ 1.01 $ 60,600.00 Class 4000 Concrete CY 145 7 Pad $ 250.00 $ 36,250.00 $ 137.93 $ 20 000.14 $ 258.96 $ 37 549.20 $ 695.00 $100,775.00 $ 550.00 $ 79 750.00 $ 320.00 $ 46 400.00 $ 262.00 $ 37 990.00 8 Minor Change Dollars 2,000 $ 1.00 $ 2.000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2.00 $ 1.00 $ 2.000.00 $ 1.00 $ 2,000.00 $ 1.00 $ 2.000.00 Sub Totals $252 610.00 $337,000.55 $429 086.30 $670,775.00 $672,610.00 $539,250.00 $366 681.80 Tax @ 8.5 $21,471.85 $28,645.04 $36,472.34 $57,015.88 $57,171.85 $45,836.25 $31,167.89 Total amounts $274,081.86 $365,645.59 $465,558.64 $727,790.88 $729,781.85 $585,086.25 $397,849.69 Page 1 of 1 i y 13 Cloquallum Creek, built in 1994 Located West of Shelton, on W Cloquallum Rd, over Cloquallum Creek Fy 9!, o.4s4 Finch Creek 2, built in 2009 Located North of Shelton,on W Finch Creek Rd,over Finch Creek _ 4• r i.�AiJS.r - _:...&5u..k Y .�K1 �y �r x Plug Mill, built in 1994 Located West of Shelton, on W Plug Mill Rd,over Dry Run Creek 2020 ANNUAL BRIDGE REPORT REPORT OF ROAD BRIDGE CONDITIONS MASON COUNTY, WASHINGTON County Road Administration Board 2404 Chandler Ct SW Olympia, WA 98502 RE: 2020 Annual Bridge Report Dear Ladies and Gentlemen: We are pleased to provide the 2020 Annual Bridge Report. This report is required under(WAC) 136-20-060. The report highlights the components of the county bridge inspection program, which include the following: • Bridge Inventory • Bridge Inspections • Bridge Findings • Deficient Bridges • Posted Bridges • Scour Evaluation The report summarizes the Mason County Bridge Programs efforts to maintain and preserve the county's bridges. The Board of County Commissioners has this report available to them during the preparation of the Six Year Transportation Improvement Program. Please contact us if you have/questio about this report. Approved By: ike -ns,P Cou t Eng' ee / rogr Manager Reviewed By: Dave Smith-, PE ' Prepared By: JAa�J Fred Perryman Team Leader/ Bridge Condition Inspector Mason County Public Works Operations & Maintenance Staff Cyndi Ticknor Road Operations & Maintenance Manager Allan Eaton Road Operations & Maintenance Asst. Manager MASON COUNTY 2 Oj 22� NN UJ UjA L B-- R- - tD G--- E R--)EP0j T This annual bridge report is prepared by Mason County Public Works Engineering Bridge Team each year to fulfill the requirements of the Washington Administrative Code (WAC) 136-20-060. This WAC requires the County Engineer's report of bridge inspections as follows: "Each county engineer shall furnish the county legislative authority with a written report of the findings of the bridge inspection effort. This report shall be made available to said authority and shall be consulted during the preparation of the proposed six year transportation program revision. The report shall include the county engineer's recommendations as to replacement, repair or load restriction for each deficient bridge. The resolution of adoption of the sixyear transportation program shall include assurances to the effect that the county engineer's report with respect to deficient bridges was available to said authority during the preparation of the program. It is highly recommended that deficient short span bridges, drainage structures, and large culverts be included in said report." Mason County Public Works 12020 Annual Bridge Report I Page 1 • 1 1 .1 • • '.• - >asz. Fs7';J}i-. 'r, r ^.�•� v,-; „r,-�'""`Via' � �.....rs ♦ Jry` ♦� . tc s,.,G� �� ,y�c, �,.�.i'`�.r�i+. ..3['rw4�,r+x :1"„ b' t,y ♦ R'�C � ':.� � 'ti�� v.� +a'._#k � ?' K�ky,Ct'i� ,aw �.i r� _ Nary 46 �• 'A F^�F'irF �.it C'* �:L �, 4� a�,� t *Y''y�. ! go Uzi- �.s[�'`* ! '��S ��('u.4%�'S-�fi � � � •sue, � sa��Lj ; i�-�+��`��C vY� 4 \ •C H � }� rF Acre�l The Following is a list of common acronyms widely used in the bridge inspection field: ADT Average Daily Traffic BIRM Bridge Inspectors Reference Manual BRAC Bridge Replacement Advisory Committee FC Fracture Critical FHWA Federal Highway Administration FO Functionally Obsolete HBRRP Highway Bridge Replacement and Rehabilitation Program NBIS National Bridge Inventory.System SD Structurally Deficient SID Structure Identification Number SR Sufficiency Rating UBIT Under Bridge Inspection Truck WAC Washington Administrative Code WSBIM Washington State Bridge Inspection Manual WSBIS Washington State Bridge Inventory System WSDOT Washington State Department-of Transportation g. rILL N. wi'w4, Vance Creek Divide, built 1959 Mason County Public Works 12020 Annual Bridge Report Page 3 CM J NN TJ Yl 8-,)R)I D)G E, i Me A�P I Bingham Creek 26 Mary hi.Knight 51 Malaney Creek i 1 2 Campbell!Creek PipeArch 27 Mill Creek 52 Toonervile (��][� ��1�i es 3 Carlson 28 Mission Creek 1 53 Bear Creak Dewatta �? 4 Chapman Cove 29 Mission Creek 2 54 McLane Cove 5 Hermans Old Schoolhouse 30 Mission Creek 3 55 Schafer Park 6 Herman CkxluaUum Creek 31 No.Fk Goldsborough 58 Skookum Creek 7 Cloquadum Creek 32 Piva Mill Bridge 57 Tahuya River2 8 Cranberry Creek Pipe Ards 33 Purdy Canyon 58 Rabbit Creek Culvert f � 9 Crisman 34 Rendsland 59 Rock Creek Bridge • 10 Dayton Box Culverts 35 Rossmafer 60 Danny Walker . 11 DeckerCreek 35 Satcloq Bridge 61 Bormg Rd - 12 Efdr Bridge 37 Schumocher Creek 62 Elfendahl Pass f f j 13 Little Skookum 1 38 Stretch Island 63 Blanton Corner 14 Little Skockum 2 39 Tahuya Estuary 64 Portman �` r 15 Evees 40 Tahuya Post Office +� 16 Finch Creek N 2 41 Union River 17 Finch Creek N 1 42 Up Goldsbomugh ( �.� • IS Goldsborough 2 43 Vance Creek Div ` 19 Goldsbonwgh 1 44 Hunter Creek 20 Gomel!Creek Bridge 45 Weaver Creek 2 L� • 21 Harstine Island Bridge 48 Weaver Creek 1 • 22 H6boki Bridge 47 Eich Road 1 • 23 Kennedy Creek 48 Lower Vance Creek 24 Lower Dewatto Creek 49 Webber • r; z�S 25 Upper Vance Creek 50 Railroad * v t:�: -(- `..: _� 1 ;_� � �� • and . , N • • ' �-- . "fir_ _ ., .":,; : � _ cif v S!4 -- , - •� • Bridges posted for loads ' t _� �' • Bridges posted for width Scour Critical Bridges es MASON COVITY W wti�.Vfiy 4�WY�1 M. er�ars+a�.•. _ L�.T..OnC�.vrgGl3 &ftp W=-Vtc*n 03M:Fe6=7 2019 Mason County Public Works 12020 Annual Bridge Report Page 4 �d This report summarizes Mason County's 2019 Bridge Program. This program forms an integrated and comprehensive strategy to maintain and preserve the county's bridges and road network continuity. The three main goals of the Bridge Program are: ➢ Keep the bridges open and safe for public use. ➢ Preserve the bridge infrastructure by having a formal bridge report for each bridge which contains: inspection history documentation, condition evaluation, and bridge summary data used to maximize bridge life span via maintenance and rehabilitation. ➢ Replace bridges with reliable new structures when repair and/or rehabilitation are not economical or physically feasible. This Bridge Report contains additional information concerning the county's bridge system. For each bridge listed in Appendix A, a report has been submitted to WSDOT for the Washington State Bridge Inventory Systems. As required by WAC 136-20-060, each county engineer in Washington State must submit a written report of findings to the legislative body concerning the county's bridge inspection effort by June 1 of each year. We have compiled a variety of information in the annual update of the Bridge Report to serve the 2019 report requirements. Before adoption of the annual budget, the Board of County Commissioners is required to adopt a Six-Year Plan for Transportation Improvements. WAC136-20-060 also requires that the resolution adopting the Six-Year Program state that this engineer's summary with respect to deficient bridges was available to the Board during preparation of the plan. + 1 1 1 J \Ua Y1 .c Malaney Creek, built 2005 Mason County Public Works 12020 Annual Bridge Report Page 5 Mason County Public Works inspects and inventories 65 roadway bridges located within Mason County. (Note: 54 require reporting and 11 are short span). These bridges consist of: • 64 bridges owned by Mason County • 1 bridge owned by the City of Shelton Classified by substructures, the bridges inspected by Mason County are categorized as follows: • 45 Concrete Bridges • 9 Timber Bridges 5 Timber Composite Bridges • 5 Culverts (Steel — classified as bridges) 1 Concrete Bridge (City of Shelton) Mason County Bridges by Material f ®Concrete ®Timber 5 as Timber Composite I 45 aaa Culverts(>20') I aaa Concrete(City of Shelton) I 0 k ❑1 i Mason County Public Works 12020 Annual Bridge Report I Page 6 Bridge Inspection is performed in accordance with the National Bridge Inspection Standards (NBIS) to conform to 23 CFR 650.3. The NBIS mandates that public agencies inspect and report on all bridges, except short span bridges, at least once every two years. Under these standards, the county is required to document and report the current condition of each bridge, determine the degree of wear and deterioration, and recommend repairs or required service. Mason County Public Works department has been able to inspect and rate each bridge at a minimum inspection frequency of two years, with certain bridges being inspected more frequently. The more frequent inspection and evaluation schedule is established for bridges that are aging, have a long maintenance history, or with high environmental exposure. This program has served the citizens of Mason County with early identification of maintenance needs, resulting in economical repair costs. The inspectors use the NBIS standards to document the current condition of each bridge element listed. The deficiencies are coded to NBIS standards and show the degree of deterioration in various elements—the three primary elements being: • deck, • superstructure, and • substructure As deterioration occurs, the coding values drop and repair order forms are issued to the maintenance department to conduct the proposed repair. In cases where the coding factors drop significantly, recommendations are made for repair, replacement, or rehabilitation by a qualified structural engineer. Bridges with identified deficiencies may be inspected more often. Updated inspection results are forwarded to the WSDOT's Highway and Local Programs Bridge Division, which in turn verifies compliance with the NBIS and reports to the Federal Highway Administration (FHWA). A copy of the Inspection Report is kept in the bridge file at Mason County Public Works. Mason County Public Works 12020 Annual Bridge Report I Page 7 !n1 r New bridge deficiencies are found during routine inspections each year. Work items are identified and sent to Mason County Operations & Maintenance group. Some work items are urgent and are repaired quickly, while others are prioritized lower as longer-term maintenance items that will help extend the bridge's service life. County Operations & Maintenance crews concentrate on repairs that will help preserve the service life of the inventory, with an emphasis on safety. A total of 32 routine bridge inspections were conducted in 2018-2019, including 2 in depth inspections utilizing WSDOT's UBIT (Under Bridge Inspection Truck). If the underside of the bridge deck cannot be given close or adequate inspection from the ground, then a special inspection using a UBIT is required. During these bridge inspections, inspectors make an in- depth condition evaluation of the bridge structure and document any observable defects. In addition, bridge maintenance crews observe, report, and suggest repairs to bridges. See our list of special inspections (Exhibit A), for details on inspection frequencies and schedules for all UBIT, underwater bridge (UW), and fracture critical inspections (FC). YY i ; 'f l 5 {• Chapman Cove — 2019 a Structure ID Bridge Name 2019 UBIT 2020 UBIT 2021 UBIT 2022 UBIT 2023 UBIT Special Insp See Bridge Map page 4 for locations Mason County Public Works 12020 Annual Bridge Report I Page 8 D-,6j�#00�njt it#dO,eA A measure that helps provide a condition overview of each bridge is a rating factor known as the Sufficiency Rating (SR). The SR for the entire inventory provides a comparative look at the health of the bridge inventory from one year to the next. The SR is a score calculated from a multitude of ratings the inspector assigns to the bridge, which are based on the condition of the various components of the bridge. The geometric layout, safety, and importance of the bridge to the traveling public are also factored into the SR.,The SR ranges from zero (a bridge that is closed and cannot carry traffic loads) to 100 (a new bridge with no deficiencies). The following chart shows an overview of Mason County's bridge Sufficiency Ratings. r 35 30 25 ESR>80 20 f 1380>SR>50 / ■50>SR>25 15 29 -- ElSR<25 10 f I 5 SR>80 80>SR>50 50>SR>25 SR<25 Mason County Public Works 12020 Annual Bridge Report I Page 9 • •. • -• • ••- • • • : - • ••— - •• —• • • '�.- •• — � � � as+ ' *�'�.. .sit 1{{{N� #.i �'� 1 S - - :.....« ...�.. .!� -ti r r e T'-`'� .- ,- I 'I♦� tr��F � tf rJ Y +.L I t `Ky 4 .� •� 1�� ,. rY/ ,)`r'�a1�r .fib r : ! YOB � ' • .!I r0 L, t�� 1��Y � �•�( e MM �tT'/ `0 -!� � .` Vic.'`! ��G ��'• ' �i+�nLJ�l 4 7tfL� •t.7 C'1:y��J�I�c7��?�•I � � }J'1>tlf�.I S i'��'3,5.'�' �� fL l' 6�"i �"7 iF�.":il -^:l' �y lirr lu I � I J. .'X 7?l I f, ],Ira;lLl l 1.'l it :\�_ if:/IlrlJllJL� Zxft��' - LlJr� l, . �� 3 �� ; r_�st) I�irl ;3� mg rja1 � im.3z r,.I}�1 - �}3"13�}30`0 j ;r��f�'r� lJ` >?as_ [ '€bra- l��i �1}� 36 7 3 rJf] 1. P]�`'3J]t� u - t):�r)'lr��'� Ss-,cau r E-91.1 a Au-ja/Vibbal In 1988, federal requirements for bridge inspections were updated to include mandatory scour evaluations for all bridges that cross water. Scour Evaluations examine bridge abutments and piers that may be damaged as a result of debris build up or water surging around the structure and eroding foundation soils. The purpose of a scour evaluation is to determine the susceptability of a bridge's foundation to the erosive action of flowing water, excavating and carrying away material from the bridge foundation. A bridge is considered scour critical if it's foundation is unknown or determined to be unstable for observed or calculated scour. The implementation of the mandated scour evaluation program in Washington requires all agencies responsible for bridges to complete scour evaluations. All bridges designated as scour critical require a scour Plan of Action. Mason County has 12 bridges that are determined to be scour critical (Exhibit D). These bridges are monitored during or immediately after high water events. x,hNIN D Structure ID Bridge Name Year Built Scour Codes p#31 9500 pu'B�,n;,tea _ � "'`'f n4 a ' lJnia'owFoun< leta"os ' ®RION M T`0�0' ChaaCo�e119�a0�_>_ Uw�:n'k1ns7ounaE e Wo� d .: ,80fl r U I in, no r r v.MEMO "'�.` - •CiXY� •, `,.c' k"Y � ;,:� -'1 d�� : f A;�s x 1 ��y `4" y y� s'= i •n^� :a ex^r: '^. U0;8,0��0;��OUR '8 3�, '0 =�c _ '1 • U n o o #'o Eleu tio�n� �,��= ` 5. -t"`�.i.�� _..` . f v `,, d y p *r�..s•.;.wv ;'zr �r-a- �.t3-:s 0812.Oy6�0 O71 n M 011' 0. 691 �fl 9a� o 1 .�. U - Un -w• o ,� ,.t� El oa p 0•80� fl oo '1, �' U- Urn o n o ,n E euat�ron ,'� v '�"` J ,ti r-t r? "'$ k "4c'�" " "?'" 082260 l �o( b rou 5UUnkv� , tt o�u. + f . aon � .: 5 f`%10501*0,0 , ea Ye Creek 2 DUN fi := ,.U�. UmkntonnYin .Fo} rd ?E1�e �on'� 3 None of the scour critical bridges have any known issues with scour at this time. Mason County Public Works 12020 Annual Bridge Report I Page 11 "on Erf nA,e M,ev,nn a v R�ez)n I a--I ler' s-) & Int s-a e c Vi t a D_ No emergency repairs were conducted in 2019. ;nn Maintenance and repairs are sometimes necessary to prevent further deterioration of structures to extend their useful life, and to reduce major repair costs in the future. During bridge inspections, maintenance needs are identified and documented. Minor bridge repair work is completed by county road operations and maintenance crews, with major repairs being completed by contract. Typical annual maintenance includes brush cutting, deck and drain cleaning, sign repairs, and guardrail repairs. This year, general maintenance was performed by the leveling of roadway approaches, cleaning decks and drains, brush removal, and crack sealing. dBUJ(IJ J l ex UJ UJ�11� �41/i There were no completed projects in 2019. J r,r8nl � �� Proild There were no current projects in 2019. P r amed B-tridom, Programmed projects are projects that are included in the Six-Year Transportation Improvement Program. Mason County has no programmed bridge projects at this time. However, the Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) is considering adding the Stretch Island Bridge. Mason County Public Works 12020 Annual Bridge Report I Page 12 �f w Harstine Island - 07996900 This is a 1466 ft long 12 span concrete structure supported by concrete columns, built in 1969. This bridge provides the only roadway access to Harstine Island. The island is home to numerous shellfish operations, residential neighborhoods, 2 state parks, and many acres of timberland; therefore, it is necessary to move overweight equipment across this structure. The structure has deck delamination and spalling in the deck and on the columns with rebar showing. � A,4L q,� +h P•! q.#M� .•+nYe 8=.. 1�, �, i N,^ ','�'hw�;�� re. fro. 3;Y i F y' i :.�, � �'. .. <s �, u.W yp> 71►. ,t � � «try `� _ - �y.; Zr z ,�` F s,. ,;. sl '�n� .i.,�� r�_ r rt �� s^�':e� ++^�arc. �"�' <`��s�w"i�' ✓.R' .._,` ��':"� �c nA 4g "F,' Eri,�.;• ^.„c r;,�, y � �c.. .1, _R ' ��,� I •r.�+1t 7k� `.}}'`-'.as.�+J c �xx.r^ E,��,� ��sd_g�u �„� � cXyy'� _. F r ^.,fir ,°•� .,��,• s .�� r >, � � '.y~, The county obtained a nearly $3 million dollar grant to rehabilitate the bridge deck with a polyester overlay. Work is expected to be completed by 2021. Mason County Public Works 12020 Annual Bridge Report I Page 13 R e- c e.mrf j mr,er in,d d Brr 00, Decker Creek - 08080600 This is a 26 ft long single span concrete structure supported by steel piles, originally built in 1949 and rebuilt in 1962. The bridge is used regularly to carry overweight truck loads as this route is a main east and west thorough fare for the timber industry. It was designed to standards well below current standards. The bridge will be evaluated by a structural engineer to determine if a retrofit would increase the carrying capacity of the bridge, or if a replacement would be more beneficial. I •:r � , •� h -. ,l I IZ L *pfS \ a•• � �'�tip•� �q' k i,c°��"?#��r.�"+ .�"C�', `{ f`.t':"'' T �9��t�lo'� ,•a. � � `'^-� is � 'a i:'�S��AI K_ •!, ,r:,�.t: :: n+,bw_?1 Wr .l.� � l� .5:.Q." .�: ��,,.. __ _ Mason County Public Works 2020 Annual Bridge Report I Page 14 lA Tahuya Estuary - 08033700 This is a 125 ft long 5 span concrete slab bridge supported by concrete piles that was built in 1961. Due to the erosive actions of ebbing and flowing tides, the embankment of the bridge is eroding away behind the end piles. Work by a contractor is scheduled to begin in 2020 for installation of sheet pile to protect the abutment fill. Hood Canal Salmon Enhancement Group obtained a grant for a feasibility study to replace this bridge, which is began in 2019. y 1 a 4 :iIk. 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Ln Fn W lD O lD V O LD (n * U'F F-� W N O w Length C N N W W F-' N N w 00 N O N 01 N M 00 O Ul 00 al 0 CD Ln 00 .A A u1 .A .P- F� W lD 00 .A -41 -0. O CO 4�, -P, V Width CO Q. V 00 W .l 00 al LD LD lD lD W CD M lD W V V 00 lD 00 lD M V lD a) al M FO W V V M Sufficiency O 00 00 .A 0 N w N W W lD V lD O M (n V N F� F-+ LO lD o 00 O al W � M 0 00 A 00 Pi CD Rating 70 0 0 0 0 Deficiency 0 � F-� 1--� I-� N F' F-� F--� N N N N N N F-� N F-� F-� F-' N N I-� N F--� I--' F-' N I-• F--� N N F--� I--' F� lD lD w 0 lD w w O O O w O O LO O ID lD lD O O W 0 W W lD lD lD LD O o w W lD-U V to O Year Built V Ln FA M V1 F� 0 LO 0 O LO O -F a1 a1 0 F� ai F� U-F M 00 In 0 N 0 O M Ln U1 00 F--+ W lD P. CDW M w 00 00 In M 00 V W A Pi (n M lD M V I--' F-' O N O W O (D O (D 00 9: O O m m D D D D O m m D O D Fv nF n n� n� n� rt av "0 Cr o a n' 6 n' n' IT a a a n' rt c- n' a °' o c 1 'a Date of Last 61 IQ awl O oNo oNo NJN N W N N N W W N W N N N a�j W W W N W N W N W W " Inspection N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Inspection .A -P. -Ph A A A -P, A A � � A .A .A -P- .A N .A -P:- A A A .0, .0� .0. N 4�-. Frequency Ln Ln w O 00 W M w 00 W U7 O VL�L--O V (!7 00 F" V NW LD LO V F F' 00 lD W N l0 0o a, N Ln rn A N w� � �D o w� rn ^' �" A A F� o w w Ln o N LD rn ADT ® cafnwiss�w 9 Abutment—a substructure supporting the end of a single span, or the extreme end of a multispan super-structure and, in general, retaining or supporting the approach fill. Backwall—the top-most portion of an abutment functioning primarily as a retaining wall to contain approach roadway fill. Bent—a supporting unit of the beams of a span made up of one or more column or column -like members connected at their top-most ends by a cap, strut, or other horizontal member. Bracing—a system of tension or compression members, or a combination of these, connected to the parts to be supported or strengthened by a truss or frame. It transfers wind, dynamic, impact, and vibratory stresses to the substructure and gives rigidity throughout the complete assemblage. Cap—the horizontally-oriented, top-most piece or member of a bent sewing to distribute the beam loads upon the columns and to hold the beams in their proper relative positions. Chord—in a truss, the upper-most and the lower-most longitudinal members, extending the full length of the truss. Compression—a type of stress involving pressing together; tends to shorten a member; opposite of tension. Culvert—a pipe or small structure used for drainage under a road, railroad or other embankment. A culvert with a span length greater than 20-feet is included in the National Bridge Inventory and receives a rating using the NBI scale. Deck—portion of a bridge that provides direct support for vehicular and pedestrian traffic. Elastomeric pads—rectangular pads made of neoprene, found between the substructures and superstructure, that bears the entire weight of the superstructure. Elastomeric pads can deform to allow for thermal movements of the superstructure. Endwall—the wall located directly under each end of a bridge that holds back approach roadway fill. The endwall is part of the abutment. Fracture critical member—a member in tension or with a tension element whose failure would probably cause a portion of or the entire bridge to collapse. Pier—a structure comprised of stone, concrete, brick, steel, or wood that supports the ends of the spans of a multi-span superstructure at an intermediate location between abutments. A pier is usually a solid structure as opposed to a bent, which is usually made up of columns. Mason County Public Works 12020 Annual Bridge Report I Page 19 Pile—a rod or shaft-like linear member of timber, steel, concrete, or composite materials driven into the earth to carry structure loads into the soil. Pinpile—a series of two-inch-diameter pipes driven in a line into the ground to support the timber planks of a small retaining wall, typically used to prevent erosion under a bridge abutment. Plan of Action—a detailed plan outlining actions needed to be taken by monitoring crews after a high-water event. Post or column—a member resisting compressive stresses, in a vertical or near vertical position. Scour—erosive action of removing streambed material around bridge substructure due to water flow. Scour is of particular concern during high-water events. Short span bridge—these bridges span less than 20 feet. Soffit—the underside of the bridge deck or sidewalk. Spall—a concrete deficiency wherein a portion of the concrete surface is popped off from the main structure due to the expansive forces of corroding steel rebar underneath. This is especially common on older concrete bridges. Stringer—a longitudinal beam (less than 30' long) supporting the bridge deck, and in large bridges, framed into or upon the floor beams. Sufficiency rating—the sufficiency rating is a numeric value from 100 to 0. The sufficiency rating is the summation of four calculated values: Structural Adequacy and Safety, Serviceability and Functional Obsolescence, Essentiality for Public Use, and Special Reductions. Substructure—the abutment, piers, grillage, or other structure built to support the span or spans of a bridge superstructure, and distributes all bridge loads to the ground surface. Includes abutments, piers, bents, and bearings Superstructure—the entire portion of a bridge structure which primarily receives and supports traffic loads and in turn transfers the reactions to the bridge substructure; usually consists of the deck and beams or, in the case of a truss bridge, the entire truss. Tension—type of stress involving an action which pulls apart. Trestle—a bridge structure consisting of beam spans supported upon bents. Trestles are usually made of.timber and have numerous diagonal braces, both within each bent and from bent to bent. Wingwall—walls that slant outward from the corners of the overall bridge that support roadway fill of the approach. Mason County Public Works 12020 Annual Bridge Report I Page 20 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 8, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Portable Speed Display Signs EXECUTIVE SUMMARY: Public Works would like to purchase six portable speed display signs off of the State Contract with Department of Enterprise Services (DES) Contract No. 04616. These signs display the approaching vehicle's speed to the drivers and alerts them of their speed in relation to the posted speed limit. The signs have the capability to collect traffic speed data allowing us to study the effectiveness of the signs and forward speed information to law enforcement. BUDGET IMPACTS: The estimated cost to purchase six speed signs is $23,403.14, and will come out of the 2020 Road Fund budget. RECOMMENDED ACTION: Recommend the Board authorize Public Works to purchase six portable speed display signs package off of the State Contract with the Department of Enterprise Services (DES) Attachments: 1. Quote 2. Sign info Briefmg Summary Traffic Safety Supply SALES QUOTE 2324 SE Umatilla Street Portland, OR 97202 Phone: (503) 235-8531 Fax: (503) 235-5112 Quote Number Date Customer Number SQN00020645 05-28-20 C002317 CSR: Brittnee Hernandez Quote valid for 30 days. Bill To: Ship To: Mason County Mason County 100 W Public Works Dr 100 W Public Works Dr Del Hours: M-Th 7-3:30 Del Hours: M-Th 7-3:30 Shelton, WA 98584 Shelton, WA, 98584 Contact Name: Brenen Profitt Phone Number: (360) 968-9036 Project: SOLAR EV 12 DRIVER FEEDBACK SIGN Freight Terms: Prepaid Product Description Quantity Price Extended Price DP05281 SAFEPACE EV 12"RADAR 6.00 EA $3,373.00 $20,238.00 FEEDBACK SIGN,YOUR SPEED,50W SOLAR, WHT HIP, 1 YR CLOUD *INCLUDES ONE YEAR OF FREE CLOUD SERVICE.IF CUSTOMER CHOOSES TO RENEW AFTER THE FIRST YEAR,AN ANNUAL FEE WILL APPLY.IF CUSTOMER CHOOSES NOT TO RENEW, DATA COLLECTION WILL REMAIN AND CAN BE COLLECTED ONSITE VIA BLUETOOTH DP04562 SAFEPACE UNIVERSAL MTG 6.00 EA $185.00 $1,110.00 2-PART FULL SET BRACKET, LOCKING PLATE,KEY,POLE PLATE All materials used in this contract are guaranteed to be as specified,and the entire job is to be done in a neat and workmanlike manner.Any deviation or alteration from the specifications herein agreed upon involving extra cost of labor and/or materials will be accepted only upon a written order of instructions,and will become an extra charge over costs as mentioned in this contract. VVII call orders will be invoiced and customer will be notified upon completion. Page 1 of 2 Traffic Safety Supply SALES QUOTE 2324 SE Umatilla Street Portland, OR 97202 Phone: (503) 235-8531 Fax: (503) 235-5112 Quote Number Date Customer Number SQN00020645 05-28-20 C002317 CSR: Brittnee Hernandez Quote valid for 30 days. Total Before Tax $21,348.00 DES Fee $162.24 Tax $1,892.90 Order Total $23,403.14 1. PRICING REFLECTS DISCOUNT ALLOWED ON WA STATE CONTRACT#04616 FOR INTELLIGENT TRANSPORTATION SYSTEM EQUIPMENT 2.THIS IS A DELIVERED PRICE TO SHELTON,WA. 2. FURNISH ONLY, INSTALLATION NOT INCLUDED 3. SOLAR POWERED EQUIPMENT REQUIRES NO SHADING OR OBSTRUCTIONS 4. EQUIPMENT HAS NOT BEEN U.L TESTED. CUSTOMER SHALL ACCEPT RESPONSIBILITY OF CERTIFYING EQUIPMENT SHOULD IT BE REQUIRED 5. INCLUDES ONE YEAR OF FREE CLOUD SERVICE, IF CUSTOMER CHOOSES TO RENEW AFTER THE FIRST YEAR,AN ANNUAL FEE WILL APPLY. IF THE CUSTOMER CHOOSES NOT TO RENEW, DATA COLLECTION WILL REMAIN AND CAN BE COLLECTED ONSITE VIA BLUETOOTH 6. LEAD TIME IS 4-6 WEEKS ARO 7. LEAD TIME MAY BE SUBJECT TO CHANGE ARO All materials used in this contract are guaranteed to be as specified,and the entire job is to be done in a neat and workmanlike manner.Any deviation or alteration from the specifications herein agreed upon involving extra cost of labor and/or materials will be accepted only upon a written order of instructions,and will become an extra charge over costs as mentioned in this contract. Will call orders will be invoiced and customer will be notified upon completion. Page 2 of 2 1 1 EVOLUTION ®' /fie •a s • 4q �I TRAFFIC SAFETY SUPPLY COMPANY PRODUCT DESCRIPTION The compact SafePace® Evolution 12 sign offers lightweight entry-level speed display for private communities or local roads.The economical sign offers remarkable power efficiency and quick,easy installation. DIMENSIONS » Digit Size: ' First digit:12"(h) x 1.125"(w),56 LEDs (3-digit signs only) Other digits:12"(h) x 6.4"(w),196 LEDs per digit » Sign Face Text: Letters 4"(h) spell "YOUR SPEED" fixed message, 2 lines » Unit alone:17.25"(h) x 23"(w) x 5.625"(d) » Unit with "YOUR SPEED"sign mounted: • Full size sign:29.0"(h) x 23.0"(w) x 5.625"(d) » Sign Weight (includes"YOUR SPEED"sign) 23"(w) •AC Powered Model:20 Ibs Battery Powered Model:20 Ibs (not including YOf Q batteries) J \ Solar Powered Model:20 Ibs (does not include a" text(n) SPEED 29"(n) solar panel or bracket) »Accessories (optional) digits 4 Cell Lithium Ion Battery:4 Ibs 12"(n) Lead Acid Battery:12 Ibs Universal Mounting Bracket System —Sign Bracket:2 Ibs digit' —Pole Bracket:5 Ibs 6.4"(w) �5"(d) All Specifications Subject to Change Without Notice Copyright 2018,Traffic Safey Supply Company. lTS120 01/19 2324 SE Umatilla Street,Portland,OR 97202/+1 S03.23S.8S31/TSSCO.COM 4SAFEPACE@ EVOLUTION Radar Sign TRAFFIC SAFETY TECHNICAL SPECIFICATIONS Display SUPPLY COMPANY »3-Digit Speed Display » LEDs:460 Miles Per Hour (mph):3-99 mph Digits (Yellow):224 LEDs • Kilometers Per Hour(km/h):5-160 km/h —Color:Yellow (590 n m)—Viewing angle at 50% IV:30° » High-Intensity prismatic reflective sheeting on "YOUR — Partial Flux(Brightness):9000-22400 SPEED"signs with black colored text Ev,[lux]/LED » MUTCD approved colors and format Digits (Red):224 LEDs —Color: Red(633 nm) »Operating Temperatures F (C):-400 (-400) to 185° (850) -Viewing angle at 50% IV:300 »Conformal coating on all circuit boards — Partial Flux (Brightness):7100-18000 Ev,[lux]/LED Speed Violator Strobe:12 LEDs —Color:White (2700 K-6500 K) Power —Viewing angle at 50% IV:150° » Power input: — Luminous Flux:typically 331m @ 4000 K •100-240 V AC @ 150 mA — Luminous Efficacy:typically 176 Im/W @4000 K •12VDC(11-14.5V@lA) »Ambient light sensor and automatic Built in ambient light sensing and automatic brightness adjustment brightness control Wireless battery charge monitoring (via software interface) Enclosure » Power Options »Vandal resistant, lightweight polymer AC power input:100-240 V AC » Matte black front for reduced glare and DC (battery) power input:12 V DC maximum contrast DC (battery) power options: » Light gray body to minimize heat absorption —12V,18Ah Lead acid batteries »Weatherproof, NEMA 4X-12, IP65 level compliant —4 Cell,12.8V,15Ah Lithium-Ion Phosphate batteries » Non-sealed and ventilated Solar power:50W solar panel All Specifications Subject to Change Without Notice Radar » Internal Radar: Doppler (FCC approved) Model: DF 600 » Radar RF out:5 mW maximum » Radar f-center:24.125 GHz or 24.200 GHz » Pickup distance: Up to 400 feet » Beam angle:241 (vertical) x 12° (horizontal) » Beam polarization: Linear »CE Mark (Radar):Yes Copyright 2018,Traffic Safey Supply Company. 2324 SE Umatilla Street,Portland,OR 97202/+1 503.235.6531/TSSCO.COM r SAFEP Radar . TRAFFIC SAFETY COMMUNICATIONS DATA COLLECTION SUPPLY COMPANY » Bluetooth (standard) STATISTICAL ANALYSIS AND » GSM/GPRS (optional,for use with SafePace Cloud) REPORTING (OPTIONAL FEATURE) »Traffic data collected and stored by location »Stealth Mode (captures baseline traffic data with PROGRAMMING speed display turned off) » SafePace® Pro management software » Download through wireless connection » SafePace®Cloud remote management »Statistical Reporting &Charts »24/7 365 day unlimited programming and scheduling Summary Reports » Display Settings: Weekly Reports Display On/Stealth Modes (In Stealth Mode,speed is Period Comparison Reports not displayed but data is collected) Full custom reports and charts Display Minimum Speed, Display Maximum Speed Reporting Parameters: Digit Flashing Speed Threshold (digits flash above —Average Vehicle Count specified speed threshold) —Total Vehicle Count LEDs Flashing Speed (for digits) —Average Speed — Fast:1.5 Hz —Average Number of Speed Violations — Medium:1 Hz —Total Number of Speed Violations —Slow:0.75 Hz Other Features: Speed activated,dual-color digit display(speeds — Minimum and Maximum Speed above a specified value are displayed in red) —85%Speed Speed Violator Strobe (pulsing strobe flashes above —Counters by Speed Bins specified'speed) —5 MPH Bin Resolution — Reports print directly or can be exported into CSV format, MS Excel,Adobe Acrobat PDF and HTML —Charts may be printed directly or converted into Adobe Acrobat PDF and image formats ;•aEePace�"�+ .'�♦*�v°'.scsoft ePIO� b w 3 � / Two Year Warranty Two year war runty on parrs and labor excluding damage related to vandalism abuse.and/or theft Copyright 2018,Traffic Safey Supply Company. 2324 SE Umatilla Street,Portland,OR 97202/+1 503.23S.8531/TSSCO.COM MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 8, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 404— Set Hearing Date with Hearings Examiner EXECUTIVE SUMMARY: Public Works has received a petition from PCI, LLC to vacate an unopened and unused portion of Roy Boad Road that passes through their property located at 470 NE Roy Boad Road (Parcel No. 12328-23-00011). PCI, LLC is currently in the early process of building an apartment complex on their property. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to the property owner dedicating a 40' right of way on the existing Roy Boad Road and retaining existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. BUDGET IMPACTS: Petitioners have paid the required administrative fee of $500 for the Petition for Vacation of County Road. PUBLIC OUTREACH: Public notice will be posted at the site and published in the county official newspaper, as required by RCW 36.87.050. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00pm to consider public comment on the petition for vacation of a portion of an unopened and unused portion of Roy Boad Road that lays within the property lines of Assessor Parcel No. 12328-23-00011. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice Briefing Summary 6/3/2020 MASON COUNTY DEPARTMENT of-PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: June 3, 2020 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer Cc: Loretta Swanson, Director for Mason County Public Works SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE NO. 404 Vacation of an unopened and unused portion of Roy Boad Road where road crosses Assessor Parcel #12328-23-00011 Background: PCI, LLC purchased Assessor Parcel#12328-23-00011, located at 470 NE Roy Boad Road, in May of 2018. Since their purchase,they have started the process of building an apartment complex on this property and in their plans,they would like to vacate the portion of Roy Boad Road that passes through their property. According to information in the Public Works Road file,the road was established in 1888 as Clifton Road and years later re-named Roy Boad Road. Records of the road petition are incomplete (filed on May 7, 1888, before statehood and the Surveyor's report was filed September 22, 1888). There is no date shown for Order of Establishment on this road. The addresses on this road are also noted as Roy Boad Road, but are on the portion that is private. No Recorded Establishment records of Clifton / Roy Boad Road could be found. Per Mason County Code, this road is classified as a Class A road and the right-of-way is an easement. No compensation is required for Class A Roads with the exception of the administrative costs of the vacation action. The applicants have paid their$500.00 fee for this requested vacation. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. 2. The proposed vacation area is deemed not necessary to preserve for the County road system for the future. 3. The public will benefit by this action, since it will add the vacated area to the tax rolls and relieve the county of liability. 4. The petitioners have paid in full the required administrative fee of$500.00. Page 1 of 2 1 Public Notice Public notice has been provided-as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of the portion of Roy Boad Road that lays within the property lines of Assessor's Parcel #12328-23-00011, as petitioned, subject to the property owner dedicating a 40' right of way on the existing Roy Boad Road and retaining existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. This road, when originally established was called Clifton Road and later re-named Roy Boad Road.The recorded road petition was incomplete, with no date shown for order of establishment and no other documents were,found. This old road grade has not been used or maintained in several years and is covered by large trees and brushes. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit Al thru A8- Petition & Receipt • Exhibit B1 thru B5- Maps and Aerials showing area to be vacated • Exhibit C 1- Legal Description of area to be vacated • Exhibit D1 thru D3-Approval letters from Other County Departments Page 2 of 2 i MASON COUNTY PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 Receipt No:ff08/12/2019 Date:Payment Type: Name: PCI, Inc Description Amount Road Vacation#404 Bond 500.00 TOTAL $500.00 Receipted by: Braakman,Amy Exhibit A-Pg.1 tb'IASON COUNTY PETITION FOR VACATION OF COUNTY ROAD TO: Board of Mason County Commissioners C/O: Mason County Public Works Department 100 W. Public Works Drive Shelton, WA 98584 We, the undersigned, being owners of tlic majority of the frontage of the below-described county road, hereby petition the Board of Mason County Commissioners for vacation of the following described county road: `, Q Road Name: N 0111✓"© ryy -oQjRoad Number: (q1 CQ Description of road rialit of way to be vacated: ,4'o lt►1use.6 6A4 ck i C,uYYCn�1�� pL\r�;n111,1 M(Aq V1CNe, \o-P-hq -A-hy l-�Ct.�d�.:, L�c�c . No Y�Cavrl�nt'� o•r �Ic,-1- Ca►� be. �vv,�l • . Plat Name: TLO \VA- Recordin; Date: 1 Wjj N-ev yv v&6 Section: Township: Range: l �� Attached herewith is a map secured from the !Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said tight of way. IN SUPPORT OF SAID PETITION, PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County, Washington. IT That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NANfE/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# I pl�S , LLQ, 12 3 z$ a3 0o0 1 1 3C�U \4\,5 4ci 1 LAC 'A- 010 s e> &(D(p(� 1 7 4VY)iE" L�co 1°0 160x 13--f't `6t\k\'V VJA C1r05'z0 l PETITION FOR VACATION OF COUNTY ROAD Page I Exhibit A-Pg.2 1 NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 X 4 X (Additional petitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: IV That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: �Y1i; Ytny�k o�-vvCry) Y)AS 4'lv \0-?ev1 ov wtpvS 1 N-e tW6 is N1ow ov-�vCvY'N\M Gnd Clo.sz6 -Iti 4hr, �pub� c,• V�CA1 \jvcU16 D,\kovj el-za e��rr� �o�s;s��,� ti,,�� A-Vu, "I �Y2henS'V(� �P1 n� ��nd 1�vv�,n G,vow-�ln Y�vea . V That this road vacation is requested for the following purpose: VI That this petition is accompanied by a deposit in the sum of Five Hundred Dollars (S500.00), payable to Mason County Public Works, pursuant to statute, conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination, report, appraisal and all proceedings pertaining to this petition for the vacation of said road right of way. DATED this 1 2, � day of u J,c S . 20 Gq PETITION FOR VACATION OF COUNTY ROAD page.2 Exhibit A-Pg.3 ATTACHE NIENT TO PETITION FOR VACATION OF COUNTY ROAD i ADDITIONAL PETITIONERS I LEGAL DESCRIPTION OF NAl'LE/ADDRESS/SIGNATURE PROPERTY/PARCEL# PHONE 7 X 8 X 9 X 10 X 11 X 12 i i Y I X PETITION FOR VACATION OF COUNTY ROAD Page 3 Exhibit A-Pg.4 t 123204400030 123204400020 123204400041 123213400010 = 123204400040 . NE PENINSULA PL 123213400030 123214300010 123205000001 123204400010 mo W 123205000002 123213300000 123219999999 rn m 123213300020 r 123204400100 123213400030 O ..... 123213490080 W 123205000004 1 G ." "`" 123213490060 Z 123204490080 g1�� or 123213490070 12;204390090 MDKN` ys 23213300000 123218888888 123219999999 123204490090 ••-� p1 123213300010 123214300120 I �—"�123204460060 �� -- 123219999999 123213490020 123282190040 123291290094 123282200040 123280060000 123213400000 1 12329'1190080 123291190060 123282290053 123282190030 I 123291190070 123282190010/ 123282100000 123291290011 1 123291100030 123291100010 123282100020 123291290081 123282204000 123282290051 I123291160050 123291200000 123282290052 123291190090 123291190110 I 123291190100 123282200030 123280060000 -123282200020 123289999999 123291200030 123282100000 I 123291100000 123282200010 p l} � 123282203010 123291100040 O 123291200040 fY W mQ ZO 123291300010 1 23282203010 1123291400070 123282300011 1232800030 00 123291390090 123291491030 I 123291491010 123/23 123282400000 123291491020 JAKE DR 123291390080 O10. 123291300030 4z 90123291400020 4 8123291300031 O1 900113 123291400010 123291490130 000003I 232823 123282400000 1232-91390042 123291490120 00 1 123291490120 123282390003 123291490110 12291300050 123291400100 12321400032 123282390013 I 123291490112 123291400090 123291300060 123282390022 i 123291400080 123291400031 123285000002 �. 123291400050 v 123291400040 1123294190030 / 123283290040 �/� I ti 123280003000 123294190021 123283290041 U,; 123294100010 �� 123283290090 O 123284200070 123294100070 ti 123283290070 m 123283290050 ;o 123294100090 123283290030 123294190111 123290060010 123263100010 123284200060 C 123294100091 123294100170 123283290080 123283290020 123284200030 m 123294100000 W 0 123294100160 123294100150 123294100180 �123294160140 123283100000 1123294100130 123284200020 123294400010 123294400000 123283360000 123283400000 Exhibit A-Pg.5 7/17/2019 Mason County WA GIS j Search by Parcel or Addres Q k _a r! e: It _ r 3bOfr https://gis.co.mason.wa.us/mason/ 1/1 N•Iason COUIII\' %VA GIS Pale 1 0l' I v .i, 1 t / / ,// f ,.tiff i r � 300R hops://c15.CO.111aSOI1.Wil.l1S/I11aS011/ 7/1 1/20 l 9 Exhibit A-Pg.7 ,a h SW1/4 NW 1/4SEC 28 TWN 23N RNG IW WM KEY NOTES O SITE DATA u ; PROPOSED SURFACE COVERAGE 1°m'1°` Y1°"�O1"'^"'wu ? S'E U SURVEY DATA coin•=cv.°v. w.vwun� mwnranc°°rovnvzn "">�6Mbm01Oi V § PARKING DATA° e.vaR•LL>_ v �� UNIT MIX 4 . wpm VICINITY MAP _-_ _ _ C• - , .OPEN SPACE x I i i SOPq E 0 a fU HM PE qqq � f � E n 3 , r ,PROPOSED ROY ROAD RD SECTION Exhibit A-Pg.8 5/19/2020 Mason County WA GIS i Search by Parcel or Addres ph NE PSY 601,D RD l 1 r^ f r r Applicant's Property / Applicant's Property 470 NE ROY 60AD RD / e LT a r 0 C a 0 :r v; ro a• 0 r i f 390 NE ROY 6 IAD RD �100ft Exhibit B-Pg.1 https://gis.co.mason.wa.us/mason/ 1/1 5/19/2020 Mason County WA GIS -� Search by Parcel or Addres ICI :470 NE ROY BOAD RD U — Area requested for Road Vacation 3?0 NE ROY BRAD RD !" i P t00ft Exhibit B-Pg.2 https://gis.co.mason.wa;us/mason/ 1/1 901 O * .iar71, � r 1!Y rF6 d yY 1�`i•-h a" �i1t 3�^ i r� rj'"y � �� tom:"• ;�� ! � � ' 4� ��' al a;, � *�L .4 wear:• r��. �° zr` j �.� '� tO UAL JAI ti �• .� �'S,y�"*�,,,.�4 '4 �� r � s'''�+yid - R r K�t ' ry„ FF 1 w � PA" Legend End of County Maintained Roy Boad Roady Write a description for your map. -�..: 7r: .'`r K� `w+ /1 .�' r�`. „� -9� < �; ��+'�• � ��M. 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''i^ �''--•f'€-' l 'i'. :'�'•IJ� L EXHIBIT `C' All that portion of Roy.Boad Road that falls within the following described parcel: BEGINNING at the Southwest comer of the Southwest quarter of the Northwest quarter; thence North 0°49'12"East, along-the west line of said Southwest quarter of the Northwest quarter 882.83 feet to the TRUE POINT OF BEGINNING; thence South 89°00'36"East 858.35 feet, more or less,to the Westerly right-of-way line of Secondary State Highway No. 3; thence Northeasterly along said right-of-way line 505 feet,more or less, to the North line of said Southwest quarter of the Northwest quarter; thence North 89°00'36"West, along said North line 1098 feet,more or less,to the Northwest corner of said Southwest quarter of the Northwest quarter; thence South 0°49'12"West, along the West line of said Northwest quarter 445.32 feet to the TRUE POINT OF BEGINNING. i i I i i Exhibit C-Pg.1 i 5/27/2020 Re:Roy Boad Road Vacation Request e? Reply I v ® Delete Junk I v ... X Re: Roy Boad Road Vacation Request Michael MacSems ¢j Reply Wed 5/20, 11:04 AM Phil Franklin; Kell Rowen; Scott Ruedy vv Inbox You replied on 5/20/2020 11:07 AM. Label:MasonCounty(3 months)Expires:8/18/2020 11:04 AM Phil, I spoke with Kell about this today.The Planning Dept has no issue with the vacation provided that it does not legally landlocked anyone's property. Do we know if Furnish has a legal access on the private road or just a prescriptive use? Thanks, Michael MacSems Subdivision, Forest Practices, Historic Preservation Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public, Staff are continuing to work for you either from home, in the field or in the office. To find out how we are operating TODAY, please visit: http://www.co.mason.Wa.us/community-services/building index.php. __—.__._ __..._._.._....................._........_._._.._.-------- .._..__........__-----------_._.,.._.._._... .._._.__._.....,....__.._—__.__.......,._ i From: Phil Franklin Sent:Tuesday, May 19,2020 4:11 PM To: Michael MacSems Subject: Roy Boad Road Vacation Request Michael, The next vacation up is for the unopened and unmaintained portion of Roy Boad Road from approximately the end of the pavement through parcel #12328-23-00011,which is owned by PCI, LLC. I am sure you have heard from them as they want to place an apartment complex on their property in the vicinity of where the old unopened Roy Boad Road goes through. The easement is not maintained and has not been opened for a very long time. I Attached are some of the pics and aerials that I will place in the Hearings packet for the commissioners and the Hearings Examiner to look at. The property ownerto the north, Elia Furnish, has contacted me briefly about this vacation and so has Ken Van Buskirk in the interest of Elia Furnish. Ken has contacted me twice to check where we were with the Vacation request and I told him where and that I would try to contact him when we were ready to to to the Board for a briefing. https://owa.co.mason.wa.uslowa/projection.aspx Exhibit D-Pg.1 112 5/2712020 Re:Roy Boad Road Vacation Request �9 Reply ® Delete Junk v ••• X past the PCI property, already and that the unused Roy Boad Road,that they want to vacate, would cost much more than just using the current gravel road that is NE Roy Boad Road. I hope you get that. Could you please pass this around to the appropriate employees that may have concerns or comments about this requested Road Vacation. Thank you very much Michael. Best Regards! Phil i Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 i i ! i i i Exhibit D-Pg.2 httpsJ/owa.co.mason.wa.uslowa/projection.aspx 2/2 5/27/2020 RE:Roy Boad Road Vacation Request Reply I ® Delete Junk v ••• X RE: Roy Boad Road Vacation Request Terry Conley t Reply v Wed 5/20,1:4.0 PM Phil Franklin Deleted Items q"rhis message has been archived by Retain on May 21 2020 13:49 Label: MasonCounty(3 months)Expires:8/18/2020 1:40 PM I have no issue with this vacation however, I would recommend that from address 470 NE Roy Boad rd. until the end of the Roy Boad rd. be vacated not just a piece of the rd. From: Phil Franklin Sent:Tuesday, May 19,2020 4:23 PM To:Terry Conley<TerryC@co.mason.wa.us> Subject:Roy Boad Road Vacation Request Terry, PCI, LLC has petitioned for a road vacation on the end of Roy Boad Road that runs through their property. This is where they want to build their apartments at. I have attached some pictures and aerials for you to look at and if possible can yo share pass along any questions or concerns you I might have with this requested vacation. Thanks Terry, Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit D-Pg.3 https:lIowa.co.mason.wa.us/owaJprojectlon,aspx 112 RESOLUTION NO. VACATION FILE NO. 404 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF A PORTION OF ROY BOAD ROAD WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: A portion of Roy Boad Road that lays within the property lines of Assessor's Parcel #12328-23-00011, address 470 NE Roy Boad Road, subject to existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North ,Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of the above said portion of road located in Mason County Washington. DATED this day of , 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 404 JOURNAL— Publish 2t: — (Bill Public Works) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins, Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 8, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 403—Set Hearing Date with Hearings Examiner EXECUTIVE SUMMARY: Public Works has received a petition from Michael Williams, owner of property at 4000 E Mason Lake Drive West in Grapeview, Washington. Mr. Williams is requesting to vacate an unused portion of E. Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3 (area approximately 26x85 feet). An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. BUDGET IMPACTS: Petitioners have paid the required administrative fee of$500 for the Petition for Vacation of County Road. PUBLIC OUTREACH: Public notice will be posted at the site and published in the county official newspaper, as required by RCW 36.87.050. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00pm to consider public comment on the petition for vacation of a portion of an unused portion of E Mason Lake Drive West in the plat of Mading's Sunny Shores Addition #3. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice Briefing Summary 6/3/2020 MASON COUNTY DEPARTMENT of PUBLIC WORKS J 100 W PUBLIC WORKS DRIVE N Cfl SHELTON, WASHINGTON 98584 MEMORANDUM DATE: June 3, 2020 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer Cc: Loretta Swanson, Director for Mason County Public Works SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 403 Vacation of an unused portion of E Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, dedicated on January 22, 1951 In Mason County Washington. Background: Michael Williams owns property at 4000 E Mason Lake Drive West in Grapeview, Washington. Mr. Williams has requested that an unused portion of the original plated road right of way be vacated by Mason County. As shown in the Exhibit A-9,the road was drawn in the original plat plans to pass along the very northerly portion of the parcel that Mr. Williams owns but,the road actually passes to the south of the original dedicated road easement. This unused area is approximately 85 feet in length and averages about 26 feet in width. All of this requested area sits outside of the current 60 foot right of way and has never been maintained or used as part of the public road. Most of the area requested is heavily brushed or forested. This area is level to slightly sloping and appears that someone has done some recent minor brushing on the property. A similar road vacation was approved back in 2005 for the neighboring property owner at 4020 E Mason Lake Drive West, lot to the East of the subject property (Road Vacation No. 339, AF 1865517). County records do not show Mr. Williams requested vacation area ever being part of the road system nor maintained as part of the road system. Per Mason County Code,this road is classified as a Class A road and the right-of-way is an easement. No compensation is required for Class A Roads with the exception of the administrative costs of the vacation action. The applicant has paid their$500.00 fee for this requested vacation. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. 2. The proposed vacation area is deemed not necessary to preserve for the County road system for Page 1 of 2 the future. 3. The public will benefit by this action, since it will add the vacated area to the tax rolls and relieve the county of liability. 4. The petitioners have paid in full the required administrative fee of$500.00. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of a portion of an unused portion of E Mason Lake Drive West as platted in Mading's Sunny Shore Add. #3 as recorded in 1951. This area is approximately, 26 x 85 feet, as petitioned, subject to existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the proposed vacated right of way. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Exhibit Al thru A10- Petition & Receipt • Exhibit B1 thru B6—Maps and Aerials showing area to be vacated • Exhibit C 1—Legal Description of area to be vacated • Exhibit D1 thru D3—Approval letters from Other County Departments Page 2 of 2 MASON COUNTY PETITION FOR VACATION OF COUNTY ROAD TO: Board of Mason County Commissioners c/o:Mason County Public Works Department 100 W.Public Works Drive Shelton,WA 98584 We,the undersigned,being owners of the majority of the frontage of the below-described county road,hereby petition the Board of Mason County Commissioners for vacation of the following described county road: Road Name: by. I,J, Road Number: �o 1 o Description of road right of way to be vacated: Plat Name: Recording Date: ` I.2 / Section: 32. Township: 22- Range: Attached herewith is a map secured from the Mason County Engineer or from the Mason County Assessor. We have shaded the right of way herein petitioned to be vacated and have also shown the ownerships along said right of way. IN SUPPORT OF SAID PETITION, PETITIONERS ALLEGE: I That the undersigned are the owners of the majority of the frontage of the county road right of way petitioned to be vacated and said right of way is located in Mason County,Washington. 11. That contact information,signatures and legal descriptions of the property owned by each petitioner on the right of way to be vacated are provided below: NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# s �� K. ti:W MS MAdz - ,Sea& COA 1'q 2 Z-1aS- 51 - e00cC! R588 x 2r - 3990 Ak. Tt. 1c) 10 - �h' X �. PETITION FO VACATION OF COUNTY ROAD Page 1 Exhibit A-#1 NAME/ADDRESS/SIGNATURE LEGAL DESCRIPTION OF PHONE PROPERTY/PARCEL# 3 Erik— Ls iri *6-.Ke-e. h n i{z5 LJ o 1" c It 8 01 T M. 0, Vac- Tit, ea. 2-118 4 o o a g X Gev� ,t -Itcic 1to�2 S 3 a -!� "f►m r G�v6 . Ld4 1 3�a n 5 I aS g" Sloe- i-sh Id Ah35$ 2.22 5 7.4 Li DCr5 OD ' X (Additional etitioners are listed on the attachment hereto.) III That, if the plat was recorded prior to March, 12, 1904, and, if the right of way is not now in use as a public road, the following proof is provided that the road was never opened for public travel for five years following recording of the plat: 1V That such county road right of way is useless as a part of the county road system and that the public would be benefited by its vacation for the following reasons: V That this road vacation is requested for the following purpose: �� to �•�©,des% --� r t_�s5 i�:.�-U ilr L'��,o� VI That this petition is accompanied by a deposit in the sum. of Five Hundred Dollars ($500.00), payable to Mason County Public Works, pursuant to statute,conditioned upon petitioners paying into the Mason County Road Fund the amount of all costs and expenses incurred in the examination, report, appraisal and all proceedings pertaining to this petition for the vacation of said road right of way. DATED this day of ,20 PETITION FOR VACATION OF COUNTY ROAD Page Exhibit A-#2 lam, MA SON CQVNTY - - TITLE C0_MRANY Part of the AeSis Laird Title Group Property Information Fosnes Eric I Fosnes Lori 4020 E Mason Lake Dr W Grapeview, WA 98546 Assessors Parcel No: 22105-51-00008 Prepared Especially For: Michael Williams For a quick video about the benefits of customer service please go to:About Customer Service WE ARE PLEASED TO PROVIDE THE ENCLOSED INFORMATION FOR YOUR CONSIDERATION AND LOOK FORWARD TO BEING OF SERVICE IN THE CLOSING OF YOUR TRANSACTION. NO LIABILITY IS ASSUMED FOR THE MATERIAL CONTAINED HEREIN. Shelton Office Belfait Office 130 W Railroad Ave 23552 NE State Route 3, Ste 2-A Shelton,WA 98584 Belfair,WA 98528 Office:360-426-9713 i Fax: 360-426-0716 Office: 360-275-9160 i Fax: 360-275-8588 Escrow: MasonEscrowccDMasonCountyTitle.com Escrow: MasonEscrowna.MasonCountyTitle.com Title: MasonTitle(bMasonCountvTitle.com Title: MasonTitle(cDMasonCountvTitle.com Customer Service Phone: 360-426-9713 %Market Research Specialist Email: MasonT!tle@MasonCountyTitle.com A-#3 'QVNTY MA--$QN Q TITLE C. OMPANY Part of the Aegis Land Title Group Property Information Schauer Brad W 1 Schauer Angela R 3990 E Mason Lake Dr W Grapeview, WA 98546 Assessors Parcel No: 22105.51.00010 Prepared Especially For: Michael Williams For a quick video about the benefits of customer service please go to:About Customer Service WE ARE PLEASED TO PROVIDE THE ENCLOSED INFORMATION FOR YOUR CONSIDERATION AND LOOK FORWARD TO BEING OF SERVICE IN THE CLOSING OFYOUR TRANSACTION. NO LIABILITY IS ASSUMED FOR THE MATERIAL CONTAINED HEREIN. Shelton Office Belfair Office 130 W Railroad Ave 23552 NE State Route 3, Ste 2-A Shelton, WA 98584 Belfair,WA 98528 Office: 360-426-9713 I Fax: 360-426-0716 Office: 360-275-9160 1 Fax: 360-275-8588 Escrow: MasonEscrow(o)-MasonCountyTitle.com Escrow: MasonEscrow(a)MasonCountvTitle.com Title: MasonTitle@MasonCountvTitle.com Title: MasonTitle@MasonCountyTitle.com .0 Market Reseaich . - Exhibit A-#4 Property Detail Report 1 4000 E Mason Lake Or W, Grapeview,WA 98546-9755 ! APN:22105-51-00009 Mason County Data as of:06/26/2019 Owner Information Owner Name: Williams Michael K/Michael K Willliams Trs Of The Marital Trust Vesting: Single Man/Undivided Interest Mailing Address: 1414 1st Ave W#301,Seattle,WA 98119-3399 Occupancy: Absentee Owner Location Information Legal Description: Madings Sunny Shore Add 93 Tr 9 County: Mason,WA APN: 22105-51-00009 Alternate APN: Census Tract/Block: 961200/1000 Munic/Twnshp: Twnshp-Rng-Sec: 21-02-05 Legal Lot/Block: 9/ j Subdivision: Madings Sunny Shore Add Tract#: 9 Legal Book/Page: Neighborhood: School District: Grapeview School District Elementary School: Grapeview Elementa... Middle School: Grapeview Elementa... High School: Latitude: 47.34824 Longitude: -122.95292 Last Transfer/Conveyance-Current Owner Transfer/Rec Date: 03/16/2015/05/28/2015 Price: Transfer Doc#: 2040873 Buyer Name: Williams Michael K Seller Name: Capretto Shelley M Deed Type: Executors Deed Last Market Sale Sale/Rec Date: Sale Price/Type: Deed Type: Multi/Split Sale: Price/Sq.Ft.: New Construction: 1st Mtg Amt/Type: 1st Mtg Rate/Type: 1st Mtg Doc#: N/A 2nd Mtg Amt/Type: 2nd Mtg Rate/Type: Sale Doc#: N/A Seller Name: Lender: Title Company: Prior Sale Information Sale/Rec Date: Sale Price/Type: Prior Deed Type: 1st Mtg Amt/Type: 1st Mtg Rate/Type: Prior Sale Doc#: N/A Prior Lender: Property Characteristics Gross Living Area: 1,677 Sq.Ft. Total Roams: 0 Year Built/Eff: 1972 Living Area: 1,677 Sq.Ft. Bedrooms: 1 Stories: 1 Total Adj.Area: Baths(F/H): 21 Parking Type: Detached Above Grade: 909 Pool: Garage#: 2 Basement Area: 768 Sq.Ft. Fireplace: 1 Garage Area: 644 Sq.Ft. Style: Unknown Cooling: Central Porch Type: Foundation: Concrete Heating: Forced Air Patio Type: Wood Deck Quality: Average Exterior Wall: Frame/Plywood Roof Type: Condition: Average Construction Type: Frame Roof Material: Composition Shingle Site Information Land Use: SFR Lot Area: 16,988 Sq.Ft. Zoning: State Use: Lot Width/Depth: 60/ #of Buildings: 1 County Use: 18-Single Family Usable Lot: Res/Comm Units: 1/ Residential Site Influence: Water Acres: 0.39 Water/Sewer Type: /Septic Flood Zone Code: X Flood Map#: 53045CO500E Flood Map Date: 06/20/2019 Community Name: Mason County Flood Panel#: 0500E Inside SFHA: False ----- ---------- Tax Information Assessed Year: 2018 Assessed Value: $360,595 Market Total Value: $360,595 Tax Year: 2018 Land Value: $206,975 Market Land Value: $206,975 Tax Area: 0085 Improvement Value: $153,620 Market Impry Value: $153,620 Property Tax: $4,204.81 Improved%: 42.60% Market Impry%: 42.60% Exemption: Delinquent Year: MASON ��l1NTY TITLE COUNY Oc 2017 DATA TRACE INFORMATION SERVICES LLC APID/OR ITS AFFILIATES.ALL RIGHTS RESERVED. PAGE 1 OF 1 Exhibit A-#5 Property Detail Report 3990 E Mason Lake Dr W, Grapeview,WA 98546-9555 APN:22105-51-00010 Mason County Data as of:06/26/2019 Owner Information Owner Name: Schauer Brad W/Schauer Angela R Vesting: Mailing Address: 3990 E Mason Lake Dr W,Grapeview,WA 98546-9555 Occupancy: Owner Occupied Location Information Legal Description: Madings Sunny Shore Add#3 Tr 10 County: Mason,WA APN: 22105-51-00010 Alternate APN: Census Tract/Block: 961200/1000 Munic/Twnshp: Twnshp-Rng-Sec: 21-02-05 Legal Lot I Block: 10I Subdivision: Madings Sunny Shore Add Tract#: 10 Legal Book/Page: Neighborhood: School District: Grapeview School District Elementary School: Grapeview Elementa... Middle School: Grapeview Elementa... High School: Latitude: 47.34815 Longitude: -122.95317 Last Transfer/Conveyance-Current Owner Transfer/Rec Date: Price: Transfer Doc#: Buyer Name: Seller Name: Deed Type: Last Market Sale Sale/Rec Date: Sale Price/Type: Deed Type: Multi/Split Sale: Price/Sq.Ft.: New Construction: 1st Mtg Amt/Type: 1st Mtg Rate/Type: 1st Mtg Doc#: NIA 2nd Mtg Amt/Type: 2nd Mtg Rate/Type: Sale Doc#: NIA Seller Name: Lender: Title Company: Prior Sale Information Sale/Rec Date: Sale Price/Type: Prior Deed Type: 1st Mtg Amt/Type: 1st Mtg Rate/Type: Prior Sale Doc#: N/A Prior Lender: Property Characteristics Gross Living Area: 2,864 Sq.Ft. Total Rooms: 0 Year Built/Eff: 1997 Living Area: 2,864 Sq.Ft. Bedrooms: 2 Stories. 1 Total,Adj.Area: Baths(F/H): 2/ Parking Type: Detached Above Grade: 1724 Pool: Garage#: 2 Basement Area: 1,140 Sq.Ft. Fireplace: 1 Garage Area: 624 Sq.Ft. Style- Unknown Cooling: - Heat Pump Porch Type: Open Slab Foundation: Concrete Heating: Heat Pump Patio Type: Wood Deck Quality: Good Exterior Wall: Concrete Roof Type: Condition: Average Construction Type: Frame Roof Material: Concrete Tile Site Information Land Use: SFR Lot Area: 16,988 Sq.Ft. Zoning: State Use: Lot Width/Depth: 60/ #of Buildings: 1 County Use: 18-Single Family Usable Lot: Res/Con1m Units: 1/ Residential Site Influence: Water Acres: 0.39 Water/Sewer Type: /Septic Flood Zone Code: X Flood Map#: 53045CO500E Flood Map Date: 06/20/2019 Community Name: Mason County Flood Panel#: 0500E Inside SFHA: False Tax Information Assessed Year: 2018 Assessed Value: $515,750 Market Total Value: $515,750 Tax Year: 2018 Land Value: $206,975 Market Land Value: $206,975 Tax Area: 0085 Improvement Value: $308,775 Market Impry Value: $308,775 Property Tax: $6,005.89 Improved%: 59.87% Market Impry%: 59.87% Exemption: Delinquent Year: �'➢MASON COUNTY � TITLE COMPANY ©2017 DATA TRACE INFORMATION SERVICES LLC AND/OR ITS AFFILIATES.ALL RIGHTS RESERVED. PAGE 1 OF 1 Exhibit A-#6 �f Property Detail Report �' 4020 E Mason Lake Or W, Grapeview,WA 9 54G-9755 Mason County Data as of:06/2612019 APN:22105-51-00008 Owner Information Owner Name: Fosnes Eric/Fosnes Lori Vesting: Mailing Address: 13013 206th Ave NE,Woodinville,WA 98077-7653 Occupancy: Absentee Owner Location Information Legal Description: ..: „i ,,^,. '_ F ` r, County: Mason,WA APN: i 5- '- Alterna a API : Census Tract/Block: 961200/1000 Munic/Twnshp: Twnshp-Rng-Sec: 21-02-05 Legal Lot/Block: Subdivision: Madings Sunny Shore Add Tract#: 8 Legal Book/Page: Neighborhood: School District: Grapeview School District Elementary School: Grapeview Elementa... Middle School: Grapeview Elementa... High School: Latitude: 47.34829 Longitude: -122.95264 Last Transfer/Conveyance-Current Owner Transfer/Rec Date: Price: Transfer Doc#: Buyer Name: Seller Name: Deed Type: Last Market Sale Sale/Rec Date: Sale Price/Type: Deed Type: Multi/Split Sale: Price/Sq.Ft.: New Construction: 1st Mtg Amt/Type: 1st Mtg Rate/Type: 1st Mtg Doc#: N/A 2nd Mtg Amt/Type: 2nd Mtg Rate/Type: Sale Doc#: N/A Seller Name: Lender: Title Company: Prior Sale Information Sale/Rec Date: Sale Price/Type: Prior Deed Type: 1st Mtg Amt/Type: 1st Mtg Rate/Type: Prior Sale Doc#: N/A Prior Lender: Property Characteristics Gross Living Area: 600 Sq.Ft. Total Rooms: 0 Year Built/Eff: 1960/2015 Living Area: 600 Sq.Ft. Bedrooms: 1 Stories: 1 Total Adj.Area: Baths(F/H): 1/ Parking Type: Above Grade: 600 Pool: Garage#: Basement Area: Fireplace: Garage Area: Style: Unknown Cooling: Wall Unit Porch Type: Foundation: Concrete Heating: Wall Furnace Patio Type: Quality: Average Exterior Wall: Frame Hardboard Roof Type: Condition: Good Construction Type: Frame Roof Material: Metal Site Information Land Use: Cabin Lot Area: 14,810 Sq.Ft. Zoning: State Use: Lot Width/Depth: 60/ #of Buildings: 1 County Use: 19-Residential-Vacation Usable Lot: Res/Comm Units: And Cabin Site Influence: Water Acres: 0.34 Water/Sewer Type: /Septic Flood Zone Code: X Flood Map#: 53045CO500E Flood Map Date: 06/20/2019 Community Name: Mason County Flood Panel#: 0500E Inside SFHA: False Tax Information Assessed Year: 2018 Assessed Value: $278,490 Market Total Value: $278,490 Tax Year: 2018 Land Value: $206,975 Market Land Value: $206,975 Tax Area: 0085 Improvement Value: $71,515 Market I mpry Value; $71,515 Property Tax: $3,251.71 Improved%: 25.68% Market Impry%: 2 5.6 8% Exemption: Delinquent Year: IlkMASON COUNTY Exhibit A-#7 TITLE COMPANY ©2017 DATA TRACE INFORMATION SERVICES LLC AND/OR ITS AFFILIATES.ALL RIGHTS RESERVED. PAGE 1 OF 1 iy1 c!M6 A's"L."r14 Gr,k,c Parcel Number:222324400000 Parcel Number:222324400000 Leval Description: GOV'r LOT 1*SEE SURVEY'5/105 Information may be outdated,please visit Taxsifter for up to date information. Owner: J � 1 826 FAIRMOUNT AVE SHELTON WA 985843229 Rangc:2 W Township:22N Sectien:.32 Taxable Value:$1,3'25 Market Total Value::683.,085 Market Land Value:$83,085 Market Building Value:$0 Assessed Total Value:$1,325 Assessed Land Value:$1,325 Assessed Building Value:$0 Land Use: 88-Resource-De::ignated Forest Land 00 "Loom to Exhibit A-#8 RECORD OF SURVEY N A PORTION OF GOVERNMENT LOT 1(SE 114 SE 114) , SECTION32, TOWNSHDT 22 NORTH,RANGE 2 WEST, W.M. MASON COUNTY, WASHINGTON W-.1110 0►E z NFND REBAR g5 y `1a, Sp4�P� I I 8 Q C,O WO'LASTIC CAP ��jpp�00 aVrSAT `P5L'W LS 40520 , a Q\A�o 0 3D' EO' TO 7 J ab>2 FNDW4'IRON PIPE.' BASIS OF BEARING: W/CAP LS D308 AS SHOWN ON MAP � FND REtlfJ; Z - W0'LASTICCAP i LS 40M t 07— CID FND 31VMON PIPE L� e:o \ WIPLUGANDNAIL n �y\J — _ rNOWIP REBAR 1j• �p 40520 CC AP f � L9 0520 NOTE 1} DEEDEDCGUHTYROAD 1} APT rD B RIGI IT OF WAY IF ANY 4 7 Z 7 NOT E57ABLIS/IED PQ THIS SURVEY 111` l'J RN }I 9m9p l b Is 1 Z 'gw Q ID NCI �f �. 6� FND RED AR AL DESCRIPTION: u04/ WIPLASTIC CAP FHO W4'IRUN PIPE L�N E Ink MAOING•S SUNNY SHORE ADDITION Avg LS 40520 t2 W/PLUO AND TACK NO.3.VOLUME 1 OF PLATS.PAGES SO AND An. N 60'SB3WE LJI N 66.3O4TE RECORDS OF MASON COUNTY.WASHINGTON. / R87 - Q m %� REFERENCE SURVEYS: V�— ' �\PSC 71flECORDE1D�l11 VOLUME40FHPLATSPAGE9 n0903 21 RCCOfl0 OF SURVEY IN VOLUME 10 OF SURVEYS. Z, m - PAGE 78,AUDITOR'S FILE NO.531994 Q = v 3)RECORD OF SURVEY IN VOLUME NOF SURVEYS. cn^ / PAGE 4G.AUDITORS FILE NO.160563 Q~ �� OR LAND SURVEYING fir` �f AUDITORSCF.RT/FICATF. SURIIE]ORW CERTIFIGITG PxhIR g11NALlANURIN\EYLW c7y F msr.SNwrJ xn Nur1.nlN.nn.o4W w:6- �L DN141).u9i RLED iOS pOCONDT114_�$_.IMY1SS4f+,1419 AT O dnonhL'bUL>�AatuA ®1:N= "LL LEGEND T1115.51nIfI1RSSCR.Y RFI'iCTPM5ASl1AYEY LND69Y ME <� J �my� co •f�/IM,IN @IIM1'�.,Ui F11Y\'FYN AT Pnfi.�39 UA UARFA AIY D@F1'IIUN IN L'IINIV fANCC W111111N �a � 15f1 JDB f10. / O FOUNDAS NOTED ; RNp11RfMLNTK IIfTIIf.\I@VI:Y Rf(TIAIIRMn TAT T1IR AD. IIA]Ix9 Sw�DI Nn3— \lJ REQUEST OF MIKE W'ILLIAMa SL15GT tOGT ATTIIE REgIIFJ.TOF RAVID ONII CP 5 J4W5 ROSE LV Hl.ChAWhA,)14 S , �� SET518•HfJ3MANDPULSTC CAP F�UIPILfENT AND PROCEDURE: f LT O.ROSE r•IY STAMPED'ROSE 4464S' CONVENTIONAL FIELD UTAVERSE USING A NIKON DIM Y2' __ �41 u1m I I qq ,w,lu 51!TIAN TOWNSHIP R.SNCE TOTAL STATION.THIS SURVEY MEETS OR EXCEEDS THG.9E f.011NT'MXLRO �ANDPA sIi NI ffiY-iJ 'N4�R.15 OL)butt U! Ji )1 ) "I MEASURED DISTANCE AND BEARING ACCURACY STANDARDS AS A-FDS.—VAC 3b.L11Llx A. SI'.1'4 .VHH'lll WPST Wm• 1 MASON COUNTY PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE SHELTON,WA 98584 (360)427-9670 Receipt No: 12193 Date: 07/18/2019 Payment Type: Check#1262 Name: Michael Williams Description Amount Road Vacation#403 500.00 TOTAL $500.00 Receipted by: Braakman,Amy Exhibit A-#10 Area of Road Vacation Legend Road Vacation#403 s on 4000'E Mas Lake Dr;1N Y Requested area of Vacation ` "ix a ,. �!' .._ ykr'' t p"i,i^' 7� �s• irk=3 7--�C '�'�" `(p,,�7s -Div' �{ '" .� !S r� • ., ;;�' ir' � �'a.d� �A a L r si��R�l_T��' "it. •.�C� i��'t'^'• >.`. �.,,�� '� '2�r �t t �!ti ,,.�e}r1' !!V �.'. a'9'y4.'`�`�,�e.�.J' t ^r «:£`" �.T• `.'.�* '�7+ i ,�' '`�•Li� i }r .., 'R'.'�.^ •t.� •1` r y�` fsEC' ,.c` ��_ rrc.' t t� S .� '.:,,nFf, n:- r�� t�.,.��rrii'S •�,,vp,e� 4.+1:i s. " 't t.. .�j,°e� •:♦w^r T ,Ly., `ice - �1 -� t;r•TY-►� '''��f G1�� _}'+;ti v b• R� �f'� •.' 1�'�y�, Z'e_f� M1 )AMr• 3.. ��j- � '. 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Y"ti•,4.M }� �" r �r j� •tea r "�✓ _ cry ate, 17 I - ' I _ Area of Requested Vacation#403 Exhibit B-#2 222320000000 r 222333290011 222330060000 222324400000 221055100003 221055100004 221055100005 221055100006 6o s"L� 221055100007 221055100001 P50�5,� 222335000001 ON 222329999999 221055100002 rsCi" i 221051D0009' 221055100007 s'I 221055100004 i 1055100008 221055100006 221055100017 22105510001�0 r 221055100005 221055100003 221055100018 ' � 221055100011 221055100019 221055100016 222338888888 221055100013 221055100012 221055100014 221056100017 221055100015 222328888888 221055100020 221055100018 221055100019 222322222222 222332222222 Exhibit B-#3 t 1 SIT 0 NO � lep CD .-b C, 0 Ri 1 is m� x RECORD OF SURVEY N A PORTION OF GOVERNMENT LOT 1(SE 114 SE 114) , SECTION 32,TOWNSHIP 22 NORTH,RANGE 2 WEST, W.M. MASON COUNTY, WASHINGTON w-.4 E Z FND I N _ �,96 S 9� a"1, tOfwPy Q WI PLASTIC CAP J_�p�OG1�P" Ns '' I 0 3p• 6p' .O-. N 1uNOEF 3 $ 7 9f 16,d LiA�'I' S� FND 3/4•tRON PIPE ' BASIS OF BEARING: O/ WICIIP LS MDR AS SHOWN ON MAP WIPLASTST FNUC y "- d IC CAP ` LS n0520 FND 314•IRON PIPE W/PLUG AND NAIL FND REOAR ` 1• o��FEO a o\, ' wmin2RccAr' WN4AS0 •-I NOTE: 'S DEEDED COUNTY ROM I., 3A 8 RIGHT OF WAY IF ANY '' p yN Z 7 NOT ESTABLISHED P THIS SURVEY NN N $ I � �m_ m 9 0'a I o 4T 10 _ s 0� FND ftEOAR LEGAL DESCRB3T'lOIM O4 WIPIAS7IC CAP FND 314•IRON PIPE WIPLUG AND FACK LOT NINE(D), O SUNNY SHORE ADDITION 4O4 LS i0520 / N 80'S0'33'E• M)N B,,3G4r E 12 NO.],VOLUMEE I OfF PLATS, ATS,PAGES RD AND M. - 97 RECORDS OF MASON COUNTY,WASHINGTON. � 8. —1 •'101e' REFERENCE SURVEYS: (,.d_ %�O" $O` 1)PLAT OF MADING'S SUNNY SHORE MOITION N0.3 �P RECORDED IN VOLUME 4 OF PLATS,PAGES 9&90 2)RECORD OF SURVEY IN VOLUME 19 OF SURVEYS. PAGE 79,AUDITOR'S FILE NO.5319 04 1��I�T 3)RECORD OF SURVEY IN VOLUME 32 OF SURVEYS, I x l (ne�� PAGE 46.AUDITORS FILE NO.IGG9553 X � etL; ' AUDITORS CF,RTIFlCATE SURVEYORS CERTWICATE DR LAND SURVL•Y/NG M rR(IIIXCIDNAL LnNDSURLT.YIN1: �rF c\lqm.-r 2ax 11:NNIDYJ11111 (VA= P O SIIF.I.i11H,W'w.9A94 T LOT: p�}F- N1G101.bv3 Vd FILED FOR RCCORDTIIIG�p_RAY UF6_211"{9 AT •' O tlnvn.Yl.xCkFAmrvm 1 01+'IC LEGEND ptL� �I�" p TIIIGMAPf11RRYl'fLY NEI`RCSRNFSASIIKVEYxNDE RY ME <� .' �q (_-ry_I�M.IN RINIA1yp_DFFUNI'Y.Y\A7PAfiE[3/ OA UNDF:R M1I9'DIRkI"IIUH IN UINFURAIAN[F.WIIII H. �e ` i INY1 A9NU. /e. RRI)UII<fM1tf1R5 OF TNY'.W IRYUY R FFW-I)NO AM AT THa 9 DO] I M.'— .ILIA O FOUND AS NO7ED RERNEWnFMIKRWILNAM9 B+.ATTIW.RF.QUFSI'DF DAVID NOMII W. IN DECFAIDYat,!IB y .W3� DH OS DY' SHEET 10F1 STAMPERROS124645" ccAP �UIPMENT AIVD PROCEDURE: !R o.aos6 r•u STAMPED'ROSE A461S CONVENTIONAL FIHOIMVERSE USING ANIKON DR7322 � �21 a1W q SP.Il4 SFCf10N TDWNSIRP RAtxGE M MEASURED DISTANCE AND MARRING TOTALSTATION.THIS SDRVEY MEETSOR E%CEEDS TIIQSL' CnONT}'AIIDRO DAVIDgA I.fIN USN•I.Icr :HO.94M1 d �! uv r n a I ACCURACY STANDARDS AS SEF FORTH W Y/AC Sl2.MaM SF.HA :VORTII WFST W Exhibit C LEGAL DESCRIPTION FOR ROAD RIGHT-OF-WAY VACATION A portion of Government Lot 1, in the Southeast Quarter of the Southeast Quarter of Section 32, Township 22 North, Range 2 West, W.M. Mason County,Washington, described as follows: COMMENCING at the Northeast corner of Lot 9 of Madings Sunny Shore Addition No. 3, as recorded in Volume 4 of Plats at Page 89 and 90,records of Mason County, Washington; thence N 25033'50"W 27.89 feet to a rebar and cap stamped LS 40520 and the TRUE POINT OF BEGINNING; thence continuing N 25°33'50"W 32.18 feet to the Northerly platted right-of-way of said plat;thence S 64°26'10"W 84.87 feet along said Northerly right-of-way to a rebar and cap stamped ROSE 44654;thence S 25°33'50"E 20.74 to a rebar and cap stamped ROSE 44645 said point being on a line running parallel with and 30' Northerly of the existing centerline of East Mason Lake Drive West as shown on record of survey recorded in Volume 46 of surveys, at Page 39 records of Mason County,Washington; thence N 67°34'06"E 49.19 feet; thence N 78011'15"E 36.81 feet to the true point of beginning. Containing 0.05 acres more or less i i i i i i Exhibit C-Pg.1 Mail-Pdf@co.mason.wa.us Page 1 of 1 Re: Request for Street Vacation Terry Conley Tue 8/27/2019 2:45 PM I TOM Franklin <Pdf@co.mason.wa.us>; a 1 I see no issues with this road vacation. From: Phil Franklin } Sent:Tuesday,August 27, 2019 8:23:06 AM To:Terry Conley i Cc: Rod Larue Subject: Request for Street Vacation I Terry& Rod, John Tracy and Lorinne Lee have requested a street vacation in Lakewood Plat A. This area is in the vicinity of E. Cedar Street off of the South Shore Road. As you can see the closest address on the South Shore Road is around 17681 and 17691 SR 106. Could the two of you please take a look at the area and send me any input on the area that they are requesting to be vacated. The Yellow HI-Lighted area is the area they have requested and then there is an aerial with now HI- Lighted area just to give you a look at the general area. I look forward to your input and please do it via email so I have a visible record of any comments or conditions you have. Thanks for helping out. Phil I Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit#D-1 https://owa.co.mason.wa.us/owa/ 8/27/2019 ice: icegttest Tor btreet v acacion-rnii rranmia rage i of t i I Re: Request for Street Vacation Rod Larue Tue 9/10/2019 6:47 AM To:Phil Franklin <Pdf@co.mascn.wa.us>; Phil, I and terry connley meet and looked at this and I see no reason to put this into county maintenance thanks, Rod From:Phil Franklin Sent:Tuesday,August 27,2019 8:23:06 AM To:Terry Conley Cc: Rod Larue Subject: Request for Street Vacation Terry& Rod, John Tracy and Lorinne Lee have requested a street vacation in Lakewood Plat A.This area is in the vicinity of E. Cedar Street off of the South Shore Road. As you can see the closest address on the South Shore Road is around 17681 and 17691 SR 106. Could the two of you please take a look at the area and send me any input on the area that they are requesting to be vacated. The Yellow HI-Lighted area is the area they have requested and then there is an aerial with now HI- Lighted area just to give you a look at the general area. I look forward to your input and please do it via email so I have a visible record of any comments or conditions you have. Thanks for helping out. Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit#D-2 https://owa.co.mason.wa.us/owa/ 9/10/2019 Phil Franklin From: Kell Rowen Sent: Thursday, May 14, 2020 10:46 AM To: Phil Franklin Cc: Michael MacSems Subject: RE: Road Vacation#402 Tracy Meaning,that makes sense and I am good with the vacation. Sincerely, Kell Rowen I Planning Manager Mason County Community Services 360.427.9670 ext. 286 Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public.Staff are continuing to worl<for you either from home, in the field or in the office.To find out how we are operating TODAY, please visit: http://www.co.mason.wa.us/forms/Community Dev/how-a re-we-ope rating,pdf. From:Kell Rowen Sent:Thursday, May 14, 202010:22 AM To: Phil Franklin<Pdf@co.mason.wa.us> Subject:RE:Road Vacation#402 Tracy Perfect.Thanksl Sincerely, Kell Rowen I Planning Manager Mason County Community Services 360.427.9670 ext. 286 Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public. Staff are continuing to worl<for you either from home, in the field or in the office.To find out how we are operating TODAY, please visit: http://www.co.mason.wa.us/forms/Community Dev/how-are-we-operating ndf. From: Phil Franklin<Pdf@co.mason.wa.us> Sent:Thursday, May 14,2020 7:40 AM To: Kell Rowen<KRowen@co.mason.wa.us> Subject:Re: Road Vacation#402 Tracy Kell, The legal action had to do when Jack Johnson built a retention pond in this area for the developed area above on E Ellinor Peak. I am not completely sure of all the detail but I know that he moved the retention pond to somewhere else in the area. The lots uphill from this requested vacation are accessible by E Ellinor Peak Place, i Exhibit#D-3 RESOLUTION NO. VACATION FILE NO. 403 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF AN UNUSED PORTION OF E. MASON LAKE DRIVE WEST WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: An unused portion of E. Mason Lake Drive West as dedicated in the Plat of Mading's Sunny Shore Addition No. 3, as recorded in Volume 4 of Plats at page 89 and 90, dedicated on January 22, 1951, recorded in Mason County, Washington. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the vacation of a portion of the above said street located in Mason County Washington. DATED this day of 12020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 403 JOURNAL—Publish 2t: — (Bill Public Works) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Mike Collins Deputy Director/County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: June 8 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Vacation No. 402—Set Hearing Date with Hearings Examiner EXECUTIVE SUMMARY: Public Works has received a petition from John Tracy and Lorinne Lee to vacate a portion of an unused road, once named Alder Street, currently known as E. Ellinor Peak Place in Lakewood Plat A. Mr. Tracy and Ms. Lee own several lots in the area of 17731 E State Route 106 and Ellinor Peak Place within the plat. They would like the County to vacate the portion between Block 1, Lots 1-8 and Block 2, Lots 1-4 and 5-8 (40 x 200 feet) as petitioned. This portion of land is a sloping wet area that runs down from the Lakewood Plat A towards SR 106 and is a major drainage area for the developed properties uphill on Ellinor Peak Place. Mr. Tracy and Ms. Lee want to have it vacated so they keep unwanted guests from driving and parking in the area. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, with an amendment to Paragraph VI to include the current drainage area, that will remain and the course or flow will not be altered (current path runs down to the catch basin near Hwy 106) and existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. (see Exhibit A-7). BUDGET IMPACTS: Petitioners have paid the required administrative fee of$500 for the Petition for Vacation of County Road. PUBLIC OUTREACH: Public notice will be posted at the site and published in the county official newspaper, as required by RCW 36.87.050. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution setting a hearing date with the Hearings Examiner for Wednesday, July 22, 2020 at 1:00pm to consider public comment on the petition for vacation of a portion of an unused road in Lakewood Plat A once named Alder Street, currently known as E. Ellinor Peak Place between Block,1 Lots 1-8 and Block 2, Lots 1-4 and 5-8. ATTACHMENTS: 1. Engineer's Report 2. Hearing Notice Briefing Summary 6/4/2020 C MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE N_C0 SHELTON, WASHINGTON 98584 MEMORANDUM DATE: June 3, 2020 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Mike Collins, County Engineer Cc: Loretta Swanson, Director for Mason County Public Works SUBJECT: ENGINEER'S REPORT—ROAD VACATION FILE NO. 402 Vacation of a portion of a street originally named Alder Street in the original Plat of Lakewood Plat A. Petitioned as the West 200 feet of E. Ellinor Peak Place Background: John Tracy and Lorinne Lee own several lots in the area of 17731 E State Route106 and Ellinor Peak Place in the area of Lakewood Plat A.There is a sloping wet area that slopes down from the Lakewood Plat A towards SR 106.This area has little use and is a major drainage area for the developed property uphill on Ellinor Peak Place. The applicants would like to have the area between Block 1, Lots 1—8 and Block 2, Lots 1-4 and 5-8 be vacated. This would allow Mr. Tracy and Ms. Lee to keep people from driving in the wet and sloping area and keep unwanted guests from parking there. According to the Auditor's recorded records, Lakewood Plat A was recorded in 1912. Many of these lots were developed as camping lots (only 25 feet in width) and at first sold as recreational lots for camping along Hood Canal. County records do not show any use or maintenance of the area that has been requested in this road vacation. It does not appear that a road ever passed through this requested road vacation. As mentioned the applicants', Mr. Tracy and Ms. Lee, own all properties adjacent to the area being requested in this vacation. Per Mason County Code, this road is classified as a Class A road and the right-of-way is an easement. No compensation is required for Class A roads with the exception of the administrative costs of the vacation action. The applicants have paid their$500.00 fee for this requested vacation. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: • The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. • The proposed vacation area is deemed not necessary to preserve for the County road system for the future. Page i of 2 • The public will benefit by this action, since it will clear title, add the vacated area to the tax rolls and relieve the county of liability. • The petitioners have paid in full the required administrative fee of$500.00. Public Notice: Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation: Public Works recommends the vacation of a portion of an unused road in Lakewood Plat A. This road, when originally platted, was called Alder Street and the requested area is between Block 1, Lots 1—8 and Block,2 Lots 1—4 and 5-8. This area is approximately 40 x 200 feet, as petitioned, subject to the current drainage area,that will remain and the course or flow will not be altered (current path runs down to the catch basin near Hwy 106) and existing easements for ingress and egress for any other purpose, if any, and in accordance with RCW 36.87.140, retaining an easement in favor of Mason County for any utilities present in the vacated right of way. This street appears to have been renamed E. Ellinor Peak Place in recent years. Hearing Examiner Options: 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned and/or as recommended by the County Engineer. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: Exhibit Al thru A7—Petition, Receipt &Amendment Exhibit B1 thru B6- Maps and Aerials showing area to be vacated Exhibit C 1 thru C 2- Legal Description of area to be vacated & Plat Map Exhibit D1 thru D3-Approval letters from Other County Departments Page 2 of 2 MA.Sb `CC)UN'I Y l']ET) [®N IOR VACATION:OF COUIoTTY ROAD .TO I3QadpfVli"son.GountyCon�nissoiiers dwi Masou:Caunty"Public;Worles Depart�net�t 100 GV T'ulilc Wofks Drive. Shekt�n,WA 98584 We,the undersxgnedy bewg Orc�z�ers Of tha majority of the froxtage o,"f,;tlle below descybed`cotmty road,hereby petl�Ybu the Roa d of IVlason County Co uriissioners far vacation bf:ihe followuig described comity road:> °E Elnora;'Peak P1. Unknown' Ro1d Naane Road 1 UMDcr., `Description:°:of road right o�way to lia vacated;; `Wes't ::End,of :Road 200."F�et "E.."`Eliriore.. k'eak.Pl Plat Name ;Lakewood Plat A. ,l�ecordm Date:: 1512' t T .Think)' SeAbb'; 12 'TownsWup 2-2NI Range 2W Atixched:herewith:is a:map secured.from.the"Mason'County Engtnee} or from the Mason County; .Assessor. We have..shaded,theright of way here'in petYtioned:to:be vacated and I ave:alsO shtSwri"tT e Ownershipsalong-said righl.ofway: TN SCTPPORT Op SAIDo PI:TTTIN,PETTTIONEItS ALLEG)3'; T1iat:the uu leisigned:aretlie Owners'O1 the oi7ty of the frontage 6f the c 11 ounty rold'rig lit of way:petttYanec3 to"be yacflted.and said ught of way is located in Mason County,Wastiingtori.;: 11 ' Tliat contact infoimatlon,"signatures and legzl desciipttaiis of the proterty owned liy:;each petit over n the,right of way to be`vacated are providMI below:' LLGAL D>+.SCZtII'TIUN dr. rIAN1ElADJDRIVSS/SiGNf4 l Ult]; IPHONI E 4Y20PRTIPARCICL�t . Jahn S ...Tree 222125001001 . 17741 Et- State Hwy 105 222125.042001.: 275 &2`6` Belf '.r,,, WA.:9',852, 222;12SOD.200.5 Lori 22212500100? {360) 2 '5-4RU, 1,7741 E S taste 'Hwy. 1 O;E. 21 PET fPION TOIL VACATTON.OF CO r ROAD peg 1' Exhibit#AA' f LEGAL DESCRISMXON OP NAME/A.p1312ESS/SiGNA?U121G t' ®Nl PROPERTY/PARCEL, 4. t. eE f s F j X- {�idtirhonal.petlttoners ate_lisied on.the attachinent lleleto) :III; That,tf the plat was.recorded pnor-to Matcl, 12, 19Q4,aud„rf the:aght of:vray is'not now ul ttse as public toad,tlxe foJlowi"ng proof rs,provded•that the.road was never opened for pub7ichavel for five years foilak+ngieccitlrng oft-the,plati S'ee attached. letter.:. Also :riq;,road: h"as been.on .tYe property was marshy`: We have lived in::area. s-ince. 1976e TV` T-hai�stioh couuty.road-izghi of way:is useless as a part of ilic<courity road sysi.-m and:drat the ,-public would-bo benefited by its.vacatren for the fo viiig reasons . Subject to utilities already accupy�ng su)aj;e`ct area,,{ vre would, contritte to maintain area..and `reduce fire dancer-':. .,A- 0 is 'pastur'e hk noW- 404 would.stay-...that way. That this road vacation ss ie.quested for iha folly 'm piupose Make clear- Jo others in area this property > s officially our property — reduce unauth4riz.ed uses.. VI Thafi tlxis petatiou'zs,accompanied by a deposit in,the suin':of Five:Hundred�oFlars ($500 I payab e.lbf Mason Couniy'Public;Worlts,pursuantlo stahite,cottdi Oneet�upon petlt otters paying rnto the :Mason.Cbwity Road"T und the amount:of:all:cos"ts'and expenses'zneunrcis rn tlac examination, report appraisal';aiid alT proceedings pertaining to;this pet Tien-for the vacation of said road rig lit of way. 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E sA,±��5 a�° IRS ara®r�y € � �sad-b�+.�o��sg throughgtaA° id F r<':yqu sffl— 3 y�r c�sd ass; A A a era,age3 � r;joA�som or teespass 'd,Vo�1�#o� , thai you: .0 ske ari the posi�aar� c a�. afi butt - o e tau yea , Sri :s�EL'i�$1/e'1(r�$IuCi� ©pePaiicn og;l?w 6u$(lat$ $a�C45;Ffu `cl tome dGy 2llt$�Jt1 Y1C3: pdab6io ertnS'Yea�, �a �a�P by pi aow�of.Imll�� a? Ay➢a Ao ead . k s l i A a�a :beau � ?. e�eafetaAic. os�did dlaaotie$o;#hc vaid:a��a A ,<i Auifu�� Qega� s G��gAa a ay A4 On br. 300421 670,taci ea18 { Exhibit#A-A'. f mA8oN COUNT`(PUBLIC WORKS DEPARTMENT OF PUBLIC WORKS. MUNIS VENDOR#1925 100 W PUBLIC WORKS DRIVE'; SHELTON WA 985844 (860);427 96'70 `RQGLI{)t. N0, 05726' Rafe 04101:/201,9 , Payment Type .Check411383 `Names. John°Tracy 7scription:: .. ... R�atl-Vacation#402 . . 500 00- ;TOTAL ..,.•.. .._._.. . 5500,Oq` < Receipted by:. . graakman Arny Exhibit M-6' t { f f S S E AMMD11'CENT To MI -A�O&z COUNT T..MN FOR Y408"ON OF COUNTY:ROAD Subm tted March 2019` by° JOINd T'RA:CYpRINNE M. LEE P,Lragr4P I IU'r hereby arnendedfo iinclude;th'it=in add tton,L ;existing utilities fhe d $inage are�;wt]I also- b allotived aiii its,c;otifse of #lowi11 not be altezecl: The:drainage t�eavvill be allowed.to:.cantin s current path d!Wq to the catch basin near H«Y Date: C) ; JOII`I S: y . Exhibit:#A-7' Mason County WA GIS Page 1 of 1 Mason County WA GIS 1 II as On 2 1254 IV 002 Search by ara20j2AcfP8?9 222125400027 222125400025 2 2 42 001001 F I Property Owner Requesting Vacation North 222125001001 222125001615 222125002.001 222129002005 222125002009 37 E EL•LINt4P,2F A,K PL 35 E2EL• Property Owner RE questing Vacation 81 E CEDAR ST 222125002029 4I ECEDARST m 22 125002031 2212500203 222126002035 22212 02b40 2 E CEDE 22212N 0. 1 J U� E CEDAR 5T 222125003013 60ft 122.876 47.411 Degrees Exhibit#B-1 https://gis.co.mason.wa.iis/inason/ 8/27/2019 Mason County WA GIS Page I of 1 Mason County WA GIS lT , ope r n%,i nesting �/• l , 22212500 r dil - a r Requested Vacation Area � a 222125002� � ��(}Q 0 �'E ELLIfJ-,PR�PE1k<{PL 135 E EL rs` arty W ne' sting`' n fi , x + x ■ a I�. ,.,. _ 7 EUl ;gT, , ®� ,hi,l E EDKP.S7{ 222125002035 J,,,.�iSEE E4 ., 222125eD02040 222 i2T x r a r , .. •. �, 7,1 _ 222125003013 a, 60ft 122.876 47.411 Degrees Exhibit#B-2 https:H(7is.co.mason.wa.us/mason/ 8/27/2019 ` S E . { . i f r e , g t= jr F 1 r- 5C A � fix, i y a jj -.► p C � a +�' �� 5� .�-. ,• r *• ��1�1 .s. '� f ,� � fit P,.. t�:. ,-T�� r + �✓ t ' li� s s �� 1, + �� 4 ` r �- :a� r 1' x j .� .S: x r✓ 'r' a �,ii<.� a' r ,° 7.,-,z g`r a5 3t =4 k -r_L , `�, ��3°d;� �� +� F��$`��t"�`��'`.^$��„«"4� ,t ,tag t t : 77 .yy..i � q > @ � � "'� .�� t ' � •1l � '0� n '"'9�6fL. ' 9,�- �i �` `'p�y -" a �f�f 5 ��`-�'.� �\! a A �0 .yt.� �, 's5 ;g�, �� .`'� Y"5,... `"-. -.�r'.+,.,yJ �r•rx :+1 �fIt �{�,.t.� L . Looking from West side of vacation are towards East Exhibit B-3 I +.t a .c � i: ,+.# � •�`t� • 'S r*r.......¢es . �� Y";� � W�.'�^2�".% #1 !'g" ''� -a �^'^ � ,°s `s �S"� t< �' �' �, �r}�s +` .�. ',c a z t `t' �,,�i l' 'S��•+` tit } l! �, .e �� d74}��•�. a� x:�a..? �y `� tin� 4 � �rt�� dry f � .�"i4 � � � 4 -�� `.Y � ..[( t ltt 4' d 1 �. L f 'a - w r i t a k P .4 f 7 S.• ♦ ,q'•. -aw t f' rpy 'C . { 'rY - S� yt r Y C '.>'•`+-y� ,f ,dj tx zf�� .iy�' a : ' ,� ,' ?�.+.. ., '�`.+r,,��,y__.vtt•�. •; '.rt vI ` FIB'+ 7 r ^- 'y5 use t F `" Y. ;f s'S• - � , u �:, �^-, .�v "` x} 1 ar a t1 ; w"� wp•� � r + "_ t„-;_ ilF.'"`sa el]tj i 2�-��. ,� �� . tC .r -r 't' s+. ^'�'_ Y ,�;;.. 'r x\,y hGS' at,;s ♦•^.; n ref..-r�Y it pia,y' ',r P fr -t k \ �� r•°.-°'sd / {l sr Dtr�iri �F'- A#f' �il "L9 '� + ', 't`a ✓ '` f � 1 4CC r, � n � �i �' �'r �+► , 3' ,y�//�� 'r �.' `7�� ,�`, by � T � .`,s.- �' � it �'� t.f� ft 1t.' �� SJ . � al' z .�. v: -3 1 �.�'� \ i„� t'1'°� 1 ` 'W 1. � � �> i•j4 �`-ly`'''�z"+„11^'�'��,�'4�1 e � � ad �� *' � �y 4��c,� �'v,�i� e`;r ,r.�l,{ ' �.'7.a>-�` �R, �i� 's:� Y•�a�c- � � .-. ♦ rya i+a� 1 >.� ''»zAC° '' <4 .? 0•'4 .r^ �' ." ,•.`Utv;.4� 'H.. � > t eta i� � >X `> �>�.. -o w A , ,...0� -�•'°`�k '`. ��1 � ::� � ..� VL CA It :i.6°�f �, ty*t°s �� t '>{`'►��► � �tE � Y'''�� f� ��,. `fit, 7 s �# ��;� (�il'�`►� VrJ��+� � ?;�1 ' Y ✓ _ 1 w r '_R � a 4 y1 tp f \ Y -* 1 Jp`'� _ r� 1t �+•trR'a'-�w"`'— �.^,. ,� 'l• i f .rjt�� '`r\s.� ��i� XxiCa� }� 5 �,.t- t �! dr A..,, �l ,rn * ;2 ♦,� �.iR q � i;.`� ��#r'•n>LL 71 CY } },�� k .� r q f 4, �•a� .'� ��r:"t"�� i t X�+ °�'.�j �'N=" nr,'=�,.,.,.�.Y .'ji i( J .4 i. #r' z _ 'yam : Ci t. ' fir .�a.Nat rl � f to+il�lOVP lay, ' .•Ar �-•t ^,� • cqt ��.r g� 3 t ,,++te�e++'� 's! i tit �Y.�� i Surface Drainage Running in to Culvert at Hwy. 106 Exhibit#13-4 - I I ; aT+' _"' t s'��E d' t '-, ..1 .A .�_ !td �� r� 'it '` r �' '�`".�+' S s ja x i �$", x+a"i.. . �f, �� Y e c a�'� 4'� ,�t-�'! :� r �m w'•.- � 1� +'�+}�,C;x -s,' �.� a _ .a 'wiR p-7*tK ..�k',;.L`S.� �'�'-��f�4,s�'�.".��.t�d: � ��+J^ };. "€-�f q .i 3, Yh 4 z '�• t,'x« �F. � a'q� � .'mat £l"7'M1PIiY+�s 1 acazr ,�.,x (`i -a✓• r .:, t.t _ ck y. s"""'� `, �'* 7 , VE z «� "It '3 +�.� � « h, - .v"i� �•� �yr. a r. t� s a a r t i t d � t a, �gtz•�.4.pp ry t X r 9 S a t t 1 4 ilk ikw (` Looking from West to East of Requested Vacation Exhibit#B-5 . i i t e 3 R.Aq.•. v . # -_'�� .. .. �� .�.� ,ace � � ,e-=• .. _ w � y-. .•r a"� ,# is � � ', t -*•-t il� ') ' 2 t "" s .T• _ r t'�,. „y. .; J !- y. I've bb OL Looking from East end of requested vacation area towards the West 1 Exhibit#B-6 1 1 It I Exhibit C Legal Description of Area to be Vacated All that portion of Alder Street as shown in the plat of Lakewood Plat A, as recorded on March 4, 1912 in Volume 2 of Plats, at Page 29, in the Mason County Auditor's Office, Mason County, Washington,being a portion of Section 12,Township 22 North, Range 2 West,WM more particularly described as follows. All that area of Alder Street, now unnamed and unopened, laying adjacent to Block 1 Lots 1-8, Block 2 Lots 1-4 and Block 2 Lots 5-8 as shown on the official map of said plat of Lakewood Plat A. Exhibit#C-1 a. LAKEWOOD PLAT A Val �9 AU LOTS 25x 100 5CAL£ 1-=100 1 T 2 3 H a 5 6 7 a 9 A 12 13 ill 15 16 !7 15/9 20 2/ 22 23 2V 25 26 V 28 I r I P 3 It S,e 78 n +2 �5 w rr n n a la s+o m ra t� _ tom_ 7 - - ALDER - STREET- �. E• 'Y;i 1 T I 1 2 9 9 5 617 6 9 /D A 12 /J w 15 r6 /7 16 ISM z 22 25 lr 2S 26 2-Za 1 2` 3. If I'.t;/6 ; C'e 10 It,121 a W /5 16 /7 /8 to m 21 22 I! D 3'31 Si!7 JK 35 3/aB 39 f1 tl1 M as 11 as 4I•i W 49 so S/5-v f!sw ss se I P a!ii fJ B tY la 3�`91 L w as Ia it ar a!•ro•i A Il VIP W CEDAR -..'}-.r - grx[CT - --�- � •- -- --— -. - 3 rS (1(1(1 r r (D I 2 3 4 5 9 9 a 9 /o!11 a 13 19 15 16. 17 IS f r6 V Z1 22 23 2m 25126 t7 1 1 2 1 3 1/ 5 I It(^.j 3 5,lu rL'1Z''13 M p aI45 16 IB 7a 72 27 < I I f 1 �... - — N - •- —. 1. y tr u !V s<!f 1 34!/Fil a 11 re rw Lit K#7 N�e '�. / sr A S'1 u¢ as 7 1e>B.7�Y !!!J•Jr Js JE!f as JB ro r/ K rV r!w ... _ a7CYMPtc v7EN srmcer Y 1 2 3 9 'S 6 7 e D ro. Il;1t1 U iJY;1S X't7 7E�ID 70 I D l22 23 L✓126!;WlS• 1 2•1.7 Y 5 G 7 6 B AD if It ASIrl[s.r n re 16 ro 0 V At � i m ! a• tl JY >r x A >m so T rt ra rr Ia,K If yr W so si ctlst lr,1 sr R zr a ar u o it 3z Jr v is x !r ad •• Y/sit re rr s i- 6' 7 A I B /0 // 1L/! y !!.K tl/I d9,8ol.y.L212J lzr iv 1 2 7 ! S s 7 e B /o /1 1/ll0 H /6 m p/a 1i L »r s a sr ar !1 at Jr!!Jr wr N r/ 5a w w t of a 1B sr sa s!sr rt sl_ I'L1rt1 STREET _ .� _ 1 2 9 N f r. 7 s 6 ro a /A o n IS la n If 19 67 2/ a;s xv ar "I?to 1 2 3 1/ 5 6 7 8 9 a 11 it /a .Y/5/f 17/6/B m u rJ.0 m I . - x 6 — _ s • >Y w01FR Or 1K rwelf SON aspriArm >r >s d J. r as t► 1r !c Jc tv r w N r rr p s11 N V t•,� A ` Mail-Pdf@co.mason.wa.us Page 1 of 1 Re: Request for Street Vacation Terry Conley Tue 8/27/2019 2:45 PM I TOM Franklin<Pdf@co.mason wa.us>; i I see no issues with this road vacation. i From: Phil Franklin Sent:Tuesday,August 27, 2019 8:23:06 AM To:Terry Conley i Cc:Rod Larue Subject: Request for Street Vacation i Terry&Rod, John Tracy and Lorinne Lee have requested a street vacation in Lakewood Plat A. This area is in the vicinity of E. Cedar Street off of the South Shore Road. As you can see the closest address on the South Shore Road is around 17681 and 17691 SR 106. Could the two of you please take a look at the area and send me any input on the area that they are requesting to be vacated. The Yellow HI-Lighted area is the area they have requested and then there is an aerial with now Hl- Lighted area just to give you a look at the general area. I look forward to your input and please do it via email so I have a visible record of any comments or conditions you have. Thanks for helping out. Phil 4 1 Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 I iI f Exhibit#D-1 https:Howa.co.mason.wa.us/owa/ 8/27/2019 tce: i,,equest tar Street vacation-rnii rranxiin rage t of i I Re: Request for Street Vacation Rod Larue Tue 9/1 01201 9 6:47 AM To:Phil Franklin <Pdf@co.mason.wa.us>; Phil, I and terry connley meet and looked at this and I see no reason to put this into county maintenance thanks, Rod From: Phil Franklin Sent:Tuesday,August 27,2019 8:23:06 AM To:Terry Conley Cc: Rod Larue Subject: Request for Street Vacation Terry& Rod, John Tracy and Lorinne Lee have requested a street vacation in Lakewood Plat A.This area is in the vicinity of E. Cedar Street off of the South Shore Road. As you can see the closest address on the South Shore Road is around 17681 and 17691 SR 106. Could the two of you please take a look at the area and send me any input on the area that they are requesting to be vacated. The Yellow HI-Lighted area is the area they have requested and then there is an aerial with now HI- Lighted area just to give you a look at the general area. I look forward to your input and please do it via email so I have a visible record of any comments or conditions you have. Thanks for helping out. Phil Phil Franklin Right of Way Agent Mason County Public Works 360-427-9670, Ext. 456 Exhibit#D-2 https://owa.co.m,-Lson.wa.us/owa/ 9/10/2019 1A Phil Franklin From: Kell Rowen Sent: Thursday, May 14,2020 10:46 AM To: Phil Franklin Cc: Michael MacSems Subject: RE: Road Vacation 0402 Tracy Meaning,that makes sense and I am good with the vacation. @ Sincerely, Kell Rowen I Planning Manager Mason County Community Services 360.427.9670 ext. 286 Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public.Staff are continuing to worl<for you either from home, in the field or in the office.To find out how we are operating TODAY, please visit: http://www.co.mason.wa.us/forms/Community Dev/how-are-we-operatine.pdf. _ ..._............... _.. From: Kell Rowen Sent:Thursday, May 14, 202010:22 AM To: Phil Franklin<Pdf@co.mason.wa.us> Subject: RE: Road Vacation#402 Tracy Perfect.Thanksl Sincerely, Kell Rowen I Planning Manager Mason County Community Services 360.427.9670 ext. 286 Mason County Permit Assistance Center and Building and Planning Departments are currently closed to the public. Staff are continuing to work for you either from home, in the field or in the office.To find out how we are operating TODAY, please visit:http://www.co.mason.wa.us/forms/Community Dev/how-are-we-operating.pdf. _ .. .. . _. From:Phil Franklin<Pdf@co.mason.wa.us> Sent:Thursday, May 14,2020 7:40 AM To: Kell Rowen<KRowen@co.mason.wa.us> Subject: Re: Road Vacation#402 Tracy Kell, The legal action had to do when Jack Johnson built a retention pond in this area for the developed area above on E Ellinor Peak. I am not completely sure of all the detail but I know that he moved the retention pond to somewhere else in the area. The lots uphill from this requested vacation are accessible by E Ellinor Peak Place, t Exhibit#D-3 RESOLUTION NO. VACATION FILE NO. 402 NOTICE OF INTENT TO VACATE SETTING TIME AND PLACE FOR HEARING ON SAID VACATION RCW 36.87 IN THE MATTER OF THE VACATION OF A PORTION OF THE STREET ORIGINALLY NAMED ALDER STREET IN THE ORIGINAL PLAT OF LAKEWOOD PLAT A. WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is requesting for the vacation of the following right of way: A portion of Alder Street as shown in the plat of Lakewood Plat A, as recorded on March 4, 1912 in Volume 2 of Plats, at Page 29, in the Mason County Auditor's Office, Mason County, Washington, being a portion of Section 12, Township 22 North, Range 2 West, WM more particularly described as follows: All that area of Alder Street, now unnamed and unopened, laying adjacent to Block 1, Lots 1-8 and Block 2, Lots 1-4 and 5-8 as shown on the official map of said plat of Lakewood Plat A. Subject to retaining the current drainage area, that will remain and the course or flow will not be altered and existing easement for ingress/egress for any other purpose and any utilities present in the proposed vacated right of way. WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and publication. NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday, July 22, 2020 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear the County Engineer's report, and be heard either for or against the.vacation of a portion of the above said street located in Mason County Washington. DATED this day of 12020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Commissioner Tim Whitehead, Ch. DPA Assessor Auditor Kevin Shutty, Commissioner County Engineer Petitioner Post no later than (20 days prior to hearing at each terminus of the county road or portion thereof proposed to be vacated or abandoned.) Vacation File No. 402 JOURNAL—Publish 2t: — (Bill Public Works)