HomeMy WebLinkAbout2020/05/11 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of May 11,2020
Monday,May 11,2020
9:00 A.M. Zoom Meeting for County Offices/Departments
Commissioners Trask,Shutty and Neatherlin were in attendance for a Zoom meeting that included
elected officials and directors to share information on their path forward for their offices.
Public Defense—not open to public;staff is working from home
Sheriff—jail is operating with restrictions; office is open with limited public access;litter crew
has started;patrol is operating as normal
Superior Court—holding court hearings via Zoom; guided by State Supreme Court;in need of
masks
District Court—operating with safety restrictions;court hearings via Zoom
Prosecuting Attorney—open and limited use of lobby;use Zoom for court and meetings
Assessor—sent staff home first 2 weeks;all of staff are back in office and have barriers in
between desk stations;limited public access via appointments;appraisers going in the field with
no contact with public
Treasurer—staff is back in office;phones open 8 a.m.to 4:30 p.m. and public by appointment
Auditor—looking at a queue ticket system to manage public access;using more postage
Court Clerk—until today have been closed to the public;open 9 a.m.to 11 a.m.starting today;not
processing passports;have document drop off area by security;public can file electronically
Coroner—operating using normal process
Community Services—building open by appointment; several staff still telework;phones are
being answered;Public Health has worked the entire time
Public Works—most staff back in office;some staff telework;office remains closed to the public
except by appointment;they have two cubicles available if another office needs them; solid waste
transfer station has remained open as normal the entire time
WSU Extension.—County staff has been in office;WSU staff is teleworking;using Zoom; office
is closed to public;summer camps are canceled
Juvenile Services—operating by appointment;using Zoom and telework
Support Services—Frank continues to telework; office has remained open including the
switchboard but closed to public;Facilities has operated as normal;IT staff are back in office;
DEM has worked as normal;Parks&Trails are open with limitations
Discussion of supplying masks to the courtrooms;Tim Whitehead doesn't believe it would be a
gift of public funds;Windom will find a source of masks for the courts.
10:00 A.M. Support Services—Frank Pinter via teleconference
Commissioners Trask, Shutty and Neatherlin were in attendance
• Jenn reviewed the April Financial Statements. Current Expense cash balance is$13AM.There is
about$200K in ER&R due back to Current Expense and Public Health and Frank noted the
Current Expense money can be used for up-fitting the Sheriff's vehicles.
• Jenn reviewed the 2nd Quarter Budget Amendments. The impact to Current Expense ending fund
balance is about$200K.
• Staff is working with engineers and architects for Building 10 seismic retrofit with the intent to
complete the work using COVID funding.
• Frank provided information on the Pierce County lending program using CDBG funding that
Mason County may also do.
• Will resume BOE hearings via telephone.
• Frank provided an inventory update for Enterprise vehicles,mid to late July should see new
vehicles. May not sell current vehicles right away,depending on market. Discussion of the
process for Sheriff vehicle up-fitting.
• Discussion of a contract with North Mason Little League for storage of equipment at Sandhill
Park. Currently there is no contract and staff is suggesting a contract be developed. Cmmr.
Board of Mason County Commissioners'Briefing Meeting Minutes
May 11,2020
Neatherlin pointed out if this is allowed for one group, it should be allowed for others and the
County is not liable for the equipment.
• Public Assistance Grant for Presidential Disaster Declaration(COVID-19)was approved to place
on the agenda.
• Frank provided a Coronavirus Relief Act Fund update. This will be managed by Commerce and
more information will be coming forward.
• Cmmr.Neatherlin provided information on the price on Public Works property at Highway
101/102. Cmmr.Neatherlin's recommendation is to bring down the price to the appraised price.
Frank stated that Beckman's recommendation is to lower below appraised price;Loretta's
recommendation is to leave the price as is or take off market,no rush to sell. Cmmr. Shutty and
Trask agreed with Cmmr.Neatherlin's recommendation to lower the price and will talk to Loretta.
10:30 A.M. Community Services—Dave Windom
Commissioners Trask,Shutty and Neatherlin were in attendance
• Discussion of the Juvenile Detention Mental Health Coverage,Jail peer MAT/Re-entry program.
Olympic Health&Recovery Services(OHARS)will provide this program.
• Staff was directed to talk to Jennifer about including the LEAD funding to the June budget
hearing.
10:45 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Trask,Shutty and Neatherlin were in attendance.
• Right of Way Acquisition Procedures approved to move forward for adoption.
• Agreed to move forward Amendment No. 1 extending the scrap metal and refrigeration collection
services with South Sound Steel&Recycling to July 30,2022.
• Grant application for Highway Crossing Program for railroad crossing upgrades at Cole and
Lynch Road approved to move forward.
• Establish CRP 2028,Agate Road Overlay will be placed on the agenda.
• Solid Waste recycle(Blue Box)contract and Drop Box contract are expected to increase 80%.
Staff is suggesting to move the contracts under the County's management. Staff will bring back
additional information for the cost,will need to purchase equipment and hire one FTE.
• Next week is a public hearing to amend the TIP.
• Cmmr.Neatherlin brought up some work on Clifton Road;Highway 101/102 real estate property
—informed Loretta the Board is dropping the front lots to$275K;back lots to$250K.
• Cmmr.Shutty asked Loretta to check with the Port of Hoodsport regarding their request to
purchase County property.
The meeting adjourned at 11:20 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Z'A
Sharon Trasl R dy NeathMn Kevin Shutty
Chair Commissioner Commissioner