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Home My WebLink About2020/05/19 - Regular Packet Pursuant to Proclamation by the Governor 20-28, in-person attendance to Commission meetings is temporarily prohibited. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email — Mdrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton,WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. We intend to limit our meetings to discuss and/or take action on only necessary and routine matters or matters necessary to respond to the COVID-19 outbreak and current public health emergency. BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers—9:00 a.m. 411 North Fifth Street, Shelton WA 98584 May 19, 2020 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Proclamation— National Public Works Week 5. Open Forum for Citizen Input In response to the COVID-19 outbreak we are suspending Citizen Input at this time. We will accept public comment via email —Mdrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. We will revisit this suspension on a weekly basis. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes — May 4, 2020 Briefing Minutes; May 11, 2020 Special Meeting Minutes 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to have the Board execute the resolution for County Road Project (CRP) 2028, E Agate Road Resurfacing Project, allowing Public Works to Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 05/14/20 1:12 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA May 19,2020—PAGE 2 advertise, set bid opening date/time, award contract and any change orders; also, approval to authorize the Chair to sign all pertinent documents for this project. 8.2 Approval to have the Board authorize work with Puget Sound and Pacific Railroad on the submittal of the 2020 Railway— Highway Crossing Program (section 13) Application, as well as authorize the County Engineer to sign all pertinent documents for the grant, and if awarded proved the 10% local match from the County Road Fund. 8.3 Approval to authorize the Deputy Director/Utilities and Waste Management to sign Contract Amendment No. 1 with South Sound Steel & Recycling to extend existing scrap metal and refrigerator collection services through July 30, 2022. 8.4 Approval of a resolution adopting the updated Real Property and Right of Way Acquisition Procedure for Public Works Projects, replacing those found in Resolution 37-19. 8.5 Approval of Contract Amendment #2 with Kennedy/Jenks Consultants, Inc. in the amount of$842,916.00 to complete final design, secure permits, prepare bid documents, and provide construction services for the Belfair Sewer extension phase 2 project. 8.6 Approval to publish a Request for Proposals (RFP) for contracted services to conduct outreach and education and provide participant technical assistance for the grant funded "Building Connections-Strengthening Businesses in Mason County" project. 8.7 Approval to renew contract NWRII-2018.1 with Northwest Resources II, and contract CC-2018.1 with Consejo Counseling. Both contracts have a term beginning July 1, 2020 and ending June 30, 2021. 8.8 Approval to create, post and fill the position of Program Coordinator for Community Family Health Division. 8.9 Approval of Consolidated Contract CLH18253 Amendment 14 between Mason County Public Health and Washington Department of Health. 8.10 Approval of Amendment #1 to Contract SWMCLCP-1921-MaCoSO-00029 between the Washington Department of Ecology and the Mason County Sheriff's Office. 8.11 Approval to list five unsold Tax-Title parcels for sale with Richard Beckman. 8.12 Approval to set a public hearing for Tuesday, June 16, 2020 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2020 budget. 8.13 Approval of the Professional Services Contract with Olympic Health and Recovery Services. 8.14 Approval to call for a Request for Proposals (RFP) for weapons screening and campus security patrol for the Mason County Courts and downtown county buildings. 8.15 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant#s 8072293-8072578 $ 1,099,316.97 Direct Deposit Fund Warrant#s 67626-68380 $ 1,515,187.03 Salary Clearing Fund Warrant#s 7005134-7005192 $ 1,584,015.92 Treasurer Electronic Remittances $ 516,885.16 8.16 Approval to have the Chair sign a letter for the Sheriff's Office grant application to the Walmart Foundation that would be used to purchase items for the MCSO Volunteer Program. There is no match requirement. J:\AGENDAS\2020\2020-05-19 REG.doc MASON COUNTY COMMISSIONERS' MEETING AGENDA May 19, 2020—PAGE 3 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time -In response to the COVID-19 outbreak we will accept public comment via email— Mdrewry©aco.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427- 9670 ext. 419 10.1 Public Hearing to consider the surplus of parcel 42212-51-48008 as an intergovernmental exchange to the Port of Hoodsport for use as a septic drain field for community restrooms. (This hearing is continued from March 17, 2020) Staff: Loretta Swanson 10.2 Public Hearing to consider a resolution adopting the amended 2020 Annual Construction Program. Staff: Mike Collins 10.3 Public Hearing to consider the adoption of the amended 2020-2025 Six-Year Transportation Improvement Program. Staff: Mike Collins 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2020\2020-05-19 REG.doc MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Ginger Kenyon Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: May 19, 2020 No. 4.1 ITEM: Correspondence 4.1.1 Clint Didier sent in a letter re: Governor Inslee's Proclamation. 4.1.2 Coleman Road Residents sent in a letter re: a letter they sent to Green Diamond. 4.1.3 U.S. Department of Homeland Security FEMA sent a letter reference to the letter of Map Revision Request. 4.1.4 Washington State Liquor and Cannabis Board sent in a Liquor License Application for Lake Cushman Grocery and Burger Claim and More. 4.1.5 Carol Lindahl sent in a letter re: In support of variance application. 4.1.6 Washington State Department of Health gave a response to Mason County's request to move to Phase II. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Trask Cleek_3 CLINT DIDIER 8770 Glade Road North Pasco WA 99301 April 29, 2020 To: All WA State County Governments: I As a current elected Franklin County Commissioner, I recently reviewed letters written by the County j Commissioners of Cowlitz, Lewis,and Kittitas Counties addressed to Governor Inslee, our two U.S. iSenators,our Representative Jaime Herrera Butler pointing out their concerns with the impact of certain edicts contained in Governor Inslee's Proclamation concerning COVID-19. Unfortunately, I also feel those concerns largely fell on deaf ears. 1. No input was ever sought prior to the Governor's Proclamation that one-size-fits-all 2. The existence of multi-state orders conflicting with RCW 43.06.220 3. Lack of fair and equitable treatment;i.e., use of statutory authority to identify and/or prohibit essential vs. non-essential activity. Labeling a worker non-essential violates the premise of the Fourteenth Amendment of our Constitution which grants equal protection under the law 4. The infringement on our rights under the First Amendment of our Constitution to assemble and worship. 5. The need for direct funding to County governments who stand as the best placed political authority to handle decisions as concerns their over-all population, urban clusters,and most importantly,the coming social dislocations caused'bythe COVID-19 problem. j Time is of the essence. As County governments we need to stand with our local businesses as they re- open against the decrees of State government. We need to plan to put Washington back to work. A plan that allows families to resume a life as close to normal as possible with some safe practices still advised. A plan to protect the most vulnerable. I strongly urge Washington State County governments to stand together and present a unified front to address these and other troubling issues that have been identified. If you have questions or concerns, please contact me by e-mail:farmerDidier@gmaii.com or my cell phone number which is 509 380-7324. NDidier s, Cc:CMMRS Neatherlin, Shutty, Trask CClerk,, Randy Neatherlin Mason County Commissioner Shelton, WA Randy; Enclosed please find a copy of a letter that we sent to Eric Schallon at Green Diamond. We wanted to make you aware of the situation we are facing. We consider this matter very serious and hope Green Diamond will respond to our concerns in a timely and responsible manner. If there is anything you can do on our behalf it would be greatly appreciated. Sincerely, Coleman Rd residents Grapeview, WA Ps; You may not remember Randy, but you and I played volleyball together at Sand Hill years ago. That was fun! Charles Carroll (one Coleman Rd resident) EF�A`-M Mason County Commissioners Cc:CMMRS Neatherlin, Shutty, Trask Clerk . U.S.Department of Homeland Security Washington,DC 20472 o�eXR\Fm T FEM A F J qND SEA' RELCENED MW.0.4 2920 April 21,2020 Mason County Commissioners Ms. Sharon Trask IN REPLY REFER TO:_. Chair;Board of Commissioners Case No.: 2040-0331P Mason.County Community: Mason County,WA 411 North 5th Street Community No.: .530155 Shelton;Washington 98584 Dear Ms. Trask: This letter is in reference to the Letter of Map Revision(I:OMR)request, Case Number 20,10- 0331P,that the Departinent of Homeland Security's Federal Emergency Management Agency (FEMA)issued on March 20;2020,to revise the Flood Insurance Rate Map (FIRM) for Maggie Lake and Dry Pond in Mason County,WA. A 90-day appeal'period for this LOMRBegan on. April 2,2020,upon the second publication in the Shelton-Mason County Journal: As of March 23,2020,FEMA suspended starting all new 90-day appeal periods for ongoing map projects, including Letters of Map Revision, and stopped issuing new Letters of Final Determination. This suspension will last until.April 30;2020. At that,time,FEMA will evaluate the current state of operations and decide if the temporary.suspension can be lifted. Therefore- the referenced LOMR will not become effective as scheduled on July 3.1, 2020. For additional information on the Federal Government's coronavirus(COVID-19)response,please visit. . hitbs://Www.fema.gov/coronavi'rus. ," When the temporary suspension of starting new appeal periods is-lifted,we will reissue the LOMR request under a new case number and provide an electronic courtesy copyof the LOMR Determination. No action_on your part or additional information is.needed_for the LOMR to be reissued under the new case number. For your reference,we will notify you of this new case number:when it is available. Please note,the reissued-LOMR will become.effective only after. the LOW is issued,the two local newspaper publications occur,the 90-day appeal period has ended, and we have resolved any appeals received during the.appeal..period. If you have any questions regarding the floodplain management regulations for your.community, the National Flood Insurance Program(NFIP)in general, or technical aspects of this LOMR www.fema.gov Page 2 request,please contact Brian Koper of my staff in Washington,_DC; at(202) 733-7859, or call the FEMA Mapping and Insurance eXchange(FMIX), toll free, at 1-877-336-2627..Additional, information about the NFIP is available on our website at https://www.fema.gov/national-flood-... insurance-program. Sincerely, Patrick"Rick"F.Sacbibit,:P.E., Branch Chief Engineering Services Branch Federal Insurance and Mitigation Administration cc: Kell Rowen,Planning Manager,Mason County Tams Biasco,Risk Analysis Branch; FEMA Region.X .John Graves;FM&I Branch,FEMA Region X Cc:CMMRS Neatherlin, Shutty, Trask H • seats. Washington State iny Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov TO: MASON COUNTY COMMISSIONERS RETURN TO:localauthority@sp.lcb.wa.gov RE:ASSUMPTION DATE: 5/08/20 From MILLER, MICHAEL ALLEN Dba LAKE CUSHMAN GROCERY APPLICANTS: WILSON, MICHAELENE License: 076084 -2N County:23 WILSON, MICHAELENE U BI: 604-562-895-001-0001 1973-07-12 Tradename: LAKE CUSHMAN GROCERY Loc Addr: 2550 N LAKE CUSHMAN RD HOODSPORT WA 98548 Mail Addr: 160 E AYCLIFFE DR SHELTON WA 98584-8587 Phone No.: 360-877-0545 MICHAELENE WILSON Privileges Applied For: GROCERY STORE-BEER/WINE As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360) 664-1724. YES NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3.If you disapprove and the Board contemplates issuing a license, do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-010 for information about this process) 4.If you disapprove,per RCW 66.24.010(8)you MUST attach a-letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE Cc:CMMRS Neatherlin, Shutty, Trask Clerk;-p-bJJ vld&r14 ,}p(tysere Washington State C�Z M 'J eQ/S Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.icb.wa.gov DATE: 5/12/20 RE:APPLICATION FOR ADDED PRIVILEGE U BI:604-417-425-001-0001 APPLICANTS: License: 084392 -2N County:23 Tradename: BURGER CLAIM AND MORE MORRIS, RENA Loc Addr: 24171 NE STATE ROUTE 3 DONALD DEAN MORRIS JR BELFAIR WA 98557 MORRIS, RENA LIN Mail Addr: PO BOX 1209 1966-02-05 MCCLEARY WA 98557-1209 MORRIS JR, DONALD DEAN 1951-12-06 Phone No.: 541-999-4231 Privileges Upon Approval: RE LEE 6 SPIRITS/BR/WN REST LOUNGE+ KEGS TO GO MAY 13 2020 Mason County Commissioners As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for.a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a . written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360) 664-1724. YES NO 1.Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location? . . . . . . . . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3.If you disapprove and the Board contemplates issuing a license, do you wish to request an adjudicative hearing before final action is taken?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-010 for information about this process) 4.If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE Mail- GKenyon@co.mason.wa.us Cc:CMMRS Neatherlin, Shutty, Trask C_lerk;- FW: In support of variance application Melissa Drewry Mon 5/11/2020 11:05 AM TaGinger Kenyon <G Kenyon @co.masonma.us>; Please add to correspondence. I have already sent copies to the Board. Thanks! Melissa From: Carol Lindahl<carol.lindahl@hotmail.com> Sent: Monday, May 11, 2020 10:26 AM To: Melissa Drewry<MDrewry@ co.mason.wa.us> Subject: In support of variance application I am respectfully writing in support for Mason County's application for variance to move sooner from Phase 1 into Phase 2 of the governor's plan to reopen. As it appears there is a relatively low rate of COVID 19 in our county, I think any unnecessary delays in moving forward could result in further harm to both the health and economic well-being of our county. I am concerned that the longer small business are prevented from opening, the more likely it will be that some will never open their doors again. Mason County already seems to be at a social and economic disadvantage compared to other larger, more affected counties across the state. The community needs to be supported in efforts to try to recover now, especially given that there may be a need to respond to outbreaks again in the foreseeable future. I believe wise leadership which is responsive to the needs of all of its citizens will result not only in greater support for such leadership, but also hopefully a healthier and more united community. Thank you for your leadership and welcoming the input of citizens in this difficult decision-making process. Sincerely, Carol Lindahl https:Howa.co.mason.wa.us/owa/ 5/13/2020 Cc:CMMRS Neatherlin, Shutty, Trask Mail- GKenyon@co.mason.wa.us r-Crefkm FW: Application for variance Diane Zoren Thu 5/14/2020 9:57 AM To:Ginger Kenyon <GKenyon@co.mason.wa.us>; Please print the email and list in Commissioner meeting correspondence as"WA State Department of Health response to Mason County's request to move to Phase II" Please add this to the May 19 correspondence list. Thanks From:Sharon Trask Sent:Thursday, May 14, 2020 9:54 AM To: Frank Pinter<FPinter@co.mason.wa.us>; Diane Zoren <Dlz@co.mason.wa.us> Cc: Ross McDowell <Rmcdowell@co.mason.wa.us>; Ryan Spurling<RSpurling@co.mason.wa.us>; Matt Colbenson<MColbenson@co.mason.wa.us> Subject: Fw:Application for variance FYI S ka-ro-w Tra,s.k. Mason County Commissioner District 3 Office 360-427-9670 X419 Cell 360-688-0055 From:Wiesman,John (DOH) <Imwiesman@doh.wa.gov> Sent:Thursday, May 14, 2020 8:52 AM To: David Windom Cc:Sharon Trask; Kevin Shutty; Randy Neatherlin; mcdem;Wiesman,John (DOH); Postman, David (GOV);Voris, Molly(GOV); Lofy, Kathy H (DOH); Leathers, Kathryn (GOV) Subject: RE:Application for variance Hi David- I received Mason's request for a variance. https://owa.co.mason.wa.us/owa/ 5/14/2020 Mail - GKenyon@co.mason.wa.us Page 2 of 3 I am unable to consider the variance request as Mason county does not meet the variance eligibility requirements at this time. Those requirements are having a population of 75K or less and no residents testing positive for COVID-19 in the last three weeks per proclamation 20-25.3, (https://www.governor.wa.gov/sites/default/files/proclamations/20-25.3%20-%2000VID-19%20Stay% 20Home%20Stay%20Healthy%20-%20Reonening%20%28tmp%29.pdf) As the Governor stated on May 4th,this was our initial move to a safe start and over the next two weeks we would be examining alternative metrics for consideration that may give counties such as Mason an opportunity to move to phase 2 earlier than others. We are actively looking at those measures now. I appreciate knowing of Mason's interest and preparedness for moving forward more quickly.As decisions about those are made,they will be publicly announced. I appreciate your interest in an earlier start. -John Wiesman Secretary of Health From: David Windom (mailto:DWindom@ co.mason.wa.us) Sent:Tuesday, May 12, 2020 8:22 AM To:Wiesman,John (DOH) <jmwiesman@doh.wa.gov> Cc:Sharon Trask <STrask@ico.mason.wa.us>;Shutty, Kevin <kshutty@ico.mason.wa.us>; Randy Neatherlin <RandyNPco.mason.wa.us>;mcdem <mcdem@ico.mason.wa.us> Subject:Application for variance Importance: High • David Windom, MSHS, Director Mason County Community Services Department 615 W Alder St. Building 8 Shelton, WA 98584 https://owa.co.mason.wa.us/owa/ 5/14/2020 BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of May 4,2020 Monday,May 4,2020 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Trask, Shutty and Neatherlin met in Closed Session with Frank Pinter for a labor discussion. 9:25 A.M. Support Services—Frank Pinter(via teleconference) Commissioners Trask,Shutty and Neatherlin were in attendance. • Adoption of Oath of Inventory will be placed on the May 19 meeting agenda. • RFP for Courthouse Weapons Screening will be placed on the May 19 meeting agenda. • Food Lending Library is a community project for Dawn's college program and will be placed in front of the HR Building. • Reopen Mason County Parks and Boat Launches the Board agreed to have the boat launches and parks open although no group events such as baseball are allowed. The toy equipment and restrooms will be closed and signs will be posted requiring social distancing. This will happen tomorrow,May 5. • The Board agreed to issue an RFP for MCRA Irrigation. • Agreed to issue a Request for Proposals(RFP)for contracted services of$20,000 to conduct outreach and education and provide participant technical assistance for the grant funding "Building Connections—Strengthening Businesses in Mason County"project-Frank • Grant Writer RFQ will be placed on the May 5 agenda. • Letter regarding 2020 budget concerns was approved for circulation. • Major Disaster Leave-Sharing Board—the Board agreed to establish the Board as the Chair of the Commission,Budget Manager and Chief Deputy Prosecuting Attorney. • The Board agreed to proposed prices for Tax Title property and this will be placed on the agenda. • Discussion of the Cares Act$3.8M funding for Mason County Opportunities. Cmmr. Shutty suggested staff look at the program that Pierce County has established to see if Mason County could model a similar program. • Jen requested the 211 quarter budget hearing occur as scheduled for a variety of budget adjustments. • Change pandemic policy to state all county employees are considered essential employees. • The Board agreed to schedule an elected official/director Zoom meeting at May 11 briefing to discuss the various operating hours and services being provided. 10:00 A.M. Community Services—Dave Windom Commissioners Trask,Shutty and Neatherlin were in attendance. • Approval of Community Lifeline proposal to extend shelter operations will be placed on the May 5 agenda. • Approval to extend the existing contracts with Consejo and NW Resources Treatment Sale Tax (TST)contracts and will be placed May 19 agenda. • Abe reported that Mason County has received a grant award for LEAP—Law Enforcement Assistance Program and are waiting for the contract. • Local Records Grant has been submitted to the State Department of Archives for file room organization. Awards will be announced on July 1. • Kell shared what the Permit Assistance Center,Building and Planning have accomplished during the COVID-19 closure. They are prepared to schedule in-take appointments starting May 5. Kell will bring forward a resolution allowing the extension of permits. • The Consolidated Contract Amendment 14 will be placed on the May 19 agenda. • Approval to continue to pay Kell Rowan and Alex Paysse out of class due to the absence of the Director. • Request to change the Program Assistant to Program Coordinator was approved to move forward. • Application to the WA State Department of Health to move Mason County from Phase I Recovery to Phase II. Discussion of what determines that the County can safely move to the next phase. Dave Windom believes Mason County meets the criteria to move forward. Resolutions from the Commissioners,Board of Health and hospital districts will be needed. Cmmr. Shutty would like Board of Mason County Commissioners'Briefing Meeting Minutes May 4,2020 clarification on OPMA restrictions. The Board would like to expedite the process and agreed to hold a special meeting,if necessary. Discussion of how to limit out-of-county visitors using Mason County services. • Kell noted there is an Ordinance on the May 5 agenda confirming changes to Title 17 that have been made but weren't codified. Cmmr.Neatherlin brought up lot sizes and Cmmr. Shutty brought up the boundary line adjustment process and asked staff to look into these issues. 10:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask, Shutty and Neatherlin were in attendance. • The Board approved the lead pay for Jessica Koehn and Dawnell Arndt until a Public Works Finance Manager is hired. • Approval of Amendment 2 with Kennedy-Jenks Consultants,Inc.for the Belfair Sewer Extension Phase 2 project. A budget amendment may be necessary. • Purchase of a John Deere excavator for Utilities at$235,000. • Wastewater Operator resigned and at this time they are not requesting to fill the position. • Belfair Lift Station Pump 2 has been fixed and is running and now another pump has failed. • Have been reviewing staff schedule changes to solid waste to accommodate the changes in services. Staff will work with Human Resources and the labor union. • Flow control—staff has met with Mason County Garbage. • Staff is monitoring the Public Works and Utilities budgets. • Approved staff travel to Spokane to pick up a piece of equipment. • Will bring forward a briefing item regarding the hiring of flaggers. Cmmr.Neatherlin reminded Loretta of bringing forward staff reorganization information. 11:00 A.M. Auditor—Patty McGuire Commissioners Trask, Shutty and Neatherlin were in attendance. • Grant award from CARES Act for elections$169K,paid in advance and has to be spent by December 31,2020. Auditor McGuire would like to purchase a ballot sorter and remodel the ballot processing area to relocate the elections staff. The Board agreed to place on the May 5 agenda,permission to purchase a$65K ballot sorter by piggy backing on Island County's RFQ. Mason County has an ILA with Island County. • Grant award for general election improvements will be coming forward and Auditor McGuire believes we have three years to spend the funding and it is not connected to COVID. This is for election improvements and cyber security. Commissioner Discussion The Board agreed that the seasonal parks staff hired prior to COVID can be utilized between Parks and Facilities as needed. Staff reported the County is receiving three new vehicles from Enterprise. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS SPECIAL MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 11:15 a.m., Monday, May 11, 2020 1. Call to Order—The Chairperson called the special meeting to order at 11:24 a.m. 2. Roll Call Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 3. Actions to Consider- Consider Adoption of Resolution Approving Application for COVID-19 Phase I to Phase II. Dave Windom provided information on the application process. Mason County has had .24 cases per day over the last 21 day period and Dave will change the application to reflect this. One email in support of the application was received from Carol Lindahl. Cmmr. Neatherlin/Shutty moved and seconded to approve the resolution approving the application for COVID-19 Phase I to Phase II as presented. Motion carried unanimously. N-aye; S-aye; T-aye. (Ex. A—Res. 2020-38) Cmmr. Neatherlin noted that Mason County has the ability to add restrictions if necessary. Cmmr. Shutty spoke in favor of the application and statedit's a way to safely open the County and asked that there be clear communication with the community. Dave noted that the various sectors cannot open until guidelines are received from the State. 4. Adjourn-The meeting adjourned at 11:35 a.m. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Sharon Trask, Chair ATTEST: Kevin Shutty, Commissioner Melissa Drewry, Clerk of the Board Randy Neatherlin, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, Deputy Director/County Engineer Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: May 19, 2020 Agenda Item # U BRIEFING DATE: May 11, 2019 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: County Road Project 2028 —Agate Road Resurfacing Project BACKGROUND: County Road Project (CRP) 2028 is a resurfacing project that is identified as 01 on the 2020 Annual Construction Program, from milepost 1.7 to 3.1 that improves existing roadway surface and shoulders and removes and replaces the existing guardrail. BUDGET IMPACTS: The preliminary estimated cost of the project is $803,200. Surface Transportation Program (STP) funding for this project is estimated at $694,768. RECOMMENDED ACTION: Recommend the Board execute the resolution for CRP 2028, E Agate Road Resurfacing Project and authorize the Chair to sign all pertinent documents and Public Works to advertise, set bid opening date/time, award contract and any change orders. Contract award will be announced during a regular meeting of the Board. ATTACHMENTS: 1. Resolution 2. Map Briefing Summary MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2028 E.AGATE ROAD RESURFACING PROJECT WHEREAS,on Mason County Road No.23910,known locally as the Agate Road and more specifically located in Sec.(s) 1,2, 11, 12, 13,14,T.20 N.R 3W,WM,at approximately mile post 1_7 to mile post 3.1;work defined as"construction"in the BARS Manual,Page H-63,et seq,is determined to be necessary and proper; and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Resurfacing Proiect,improving existing roadway surface and shoulders and removing and replacing existing guardrail. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $ 20,000 Right of Way $ -0- Construction $783,200 The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070. ADOPTED this day of 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask,Chair ATTEST: Randy Neatherlin,Vice Chair Melissa Drewry,Clerk of the Board Kevin Shutty,Commissioner APPROVED AS TO FORM: Tim Whitehead,Ch. Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Publ.1t: E. Agate Road Resurfacing Project CRP 2028 — Agate Road M.P 1 .7 to M.P 3.1 E BAYVIEW OR 1.60 MP 1.7 1.70 1.80 1.90 2.00 �,-��-- i i 2.10 i w 2.30 Q � 0 i Uncle John Cree a � W Z J � 2.50 0 / I w E AGATE LOOP RD 2.70 / / / / i 2•80 Overlay/ Roads MP 3.1 2.90 3.00 Campbell Creek ' a vdernon �\ Field _ ✓' _ .10 ��_ 'Shelton/• _ ti N r Wn3i i ti E GARRETT CT `j s ©O, Sir et ape(and.) i r conttibutors,7CC-BY-SAV; MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: May 19, 2020 Agenda Item # 0 BRIEFING DATE: May 11, 2019 BRIEFING PRESENTED BY: Loretta Swanson, Director [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: 2020 Railway— Highway Crossing Program Application for Funding BACKGROUND: Puget Sound and Pacific (PSAP) Railroad has reached out to the County Public Works Department regarding two potential railroad crossing projects on Cole Road and Lynch Road. PSAP plans to a apply for grant funding through WSDOT Local Programs 2020 Railway— Highway Crossing Program (Section 13) Application. The railroad crossing projects will consist of rebuilding deteriorated surface and subgrade, replacing older warning devices and the installing active advance warning signs to provide motorist additional warning to mitigate limited sight distance from curves in road and times of inclement weather. The grant applications are due May 29, 2020. BUDGET IMPACTS: Each Project requires a 10% local match for preliminary engineering. PSAP estimates each total project cost to be $800,000 and preliminary engineering to be $80,000. The required local match is $8,000 which would come from the Road Fund. If these projects move forward, Public Works may do additional upgrades, such as adding guardrail that would not be part of the grant funding, but still provide additional safety to the traveling public in these locations. RECOMMENDED ACTION: Recommending the Board authorize the County to work with Puget Sound and Pacific (PSAP) Railroad on the submittal of the 2020 Railway— Highway Crossing Program (Section 13) Application, as well as authorize the County Engineer to sign all pertinent documents for the grant and if awarded provide the 10 percent local match out of the County Road Fund. Attachments: 1. Grant Questionnaire 2. Grant Applications/Vicinity Maps Mason County GRANT QUESTIONNAIRE Date: May 19, 2020 Office/Department: Public Works Contact Person: Loretta Swanson 1) Name of Grant/Program: WSDOT Local Programs 2020 Railway— Highway Crossing Program (Section 13) Application. 2) New Grant X Renewing Grant _ Term (# of years) 2 3) Is the grant unchanged, and does not require Current Expense funding? (If Y, please skip to number 24) Y _ N X 4) How will this grant benefit the County's citizens? If awarded these grants will provide funding to upgrade the railroad crossings on Cole Road and Lynch Road by rebuilding deteriorated surface and subgrade, replacing older warning devices and installing active advance warning signs to provide motorist additional warning to mitigate limited sight distance from curves in road and times of inclement weather. 5) Is this a program grant or an equipment grant? Program grant 6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last? One-time grant 7) If this is a new grant how will the grant support a current program OR how will the program change? If selected, the projects will be added to the Six Year Transportation Improvement Program and the Annual Construction Program. 8) Does this grant require up front funds? Y X N _ If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received? The Road Fund will cover the costs and be reimbursed. 9) How many employees (new or current) will be paid by the grant? N None C Yes a. If this grant requires new hire(s) and grant ends, how will unemployment costs be funded? New employees will not be hired for this grant. Page 1 10) Will the grant require matching funds; i.e., in-kind, cash, Employment Security, Social Security, FICA, PERS, etc? Y X N _ If so, what? A local match of 10% of the PE is required for these funds for each project. Local match is estimated to be 8 000. 11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? N/A 12) What fund would support a cash match (if required)? Road Fund 13) If required what is the TOTAL cost of the match over the life of the grant? The match requirement of 10% for PE ($8,000) and paid from the road fund. PE/Design $80,000/per project Right of Way $0 Construction $720,000 Total $800,000 Grant Request - $800,000/per railroad crossing project 14) What fund would support the administration of the grant? N/A. Grant is administered by the Railroad. 15) Will the grant allow for the County cost allocation plan to be funded? N/A 16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements? No 17) Would the program require use of a county vehicle or personal vehicle? Y X N — 18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y _ N/A 19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y_ N X If so, what activities? 20) Would acceptance and completion of the grant project in any way OBLIGATE the County to create/enact new ordinance or policies? Y — N X If so, what obligations? 21) Does this grant project include any activities that may fall outside the county's standard policies (personnel policies on travel, hours of work, training required, reimbursement for meeting refreshments, paying for meeting space, etc.?) No Page 2 22) Will outside consultants be solicited to work on the grant and if so, is a process in place for appropriate selection and oversight of consultant activities? Y _ N X If so, what is the funding source for consultant fees? 23) For a program grant, how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) OR justification must be provided that the program has been and will continue to save or benefit taxpayers. Puget Sound and Pacific (PSAP) Railroad has asked the County to partner in this project for the design phase of these projects and to provide the required 10% local match expense being that both projects our on county roads. PSAP will be the lead in these grants/projects. 24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet. Please feel free to submit additional information as needed. Official signature of requesting office/department: z 2,1 2"-,) Elected Official/Department Head Date Approved by: Chair, Board of County Commissioners Date Page 3 COVID-10 ! For the-lo-test CM10-19 i.ealti)fluivance,si✓ srics arci.res urces,visit Ceronavirds.wa.gov. { t Railway-Highway Crossings Program: Call for Projects Open-Applications Due May 29,2020. Available Funding for 2020 i Approximately$11 million Federal Highway Section 130 Program funds. Program Purpose The purpose of this program is to reduce the number of fatalities and injuries at public highway-rail grade crossings through the elimination of hazards and/or the installation/upgrade of protective devices at crossings. The program focus is on adding protection to projects that demonstrate a need for safety and efficiency. *To learn more visit:FHWA Home/Safety/HSIP/Railway-Highway Crossings(Section 130)Program Typical uses for the Section 130 funds are listed below but•are not limited to: • Install train-activated warning bells or horns. • Flashing lights. • Overhead cantilevers. • "Gates and constant warning time circuitry. *Note,Section 130 funds cannot be used at.private highway rail crossings. Eligibility The Section 130 program funds are eligible for projects at all public crossings.Fifty percent of a State's apportionment under 23 USC 130(e)is dedicated for the Installation of protective devices at crossings.The remainder of the funds apportionment can be used for any hazard elimination project,including protective devices.The FAST Act extends eligibility to include projects at grade crossings to eliminate hazards posed by blocked crossings due to idling trains.- Typical projects funded by Section 130 are listed below but are not limited to: • Any public grade crossings that include roadways, bike trails and pedestrian paths. Preliminary engineering/design, right-of-way,and construction phases of projects are eligible for funding. • The closure of any public railroad crossing(s). • Safety improvements for Pedestrians and Bicyclists at crossing(s). • Installation of new crossing protective devices. • Upgrading existing crossing protective devices. Identifying Projects Crossings are selected by Local Programs staff for inclusion Into a funding list based on risk potential,Practical Solutions and cost effectiveness.Utilize available data sources to identify crossings that show a high risk potential for crashes.Projects are listed below,but are not limited to: • Eliminating or consolidating crossings to help mitigate risk. • Crash history and trends recorded at the location. • High Vehicle and train volumes at crossing. • Pedestrian/Bicyclist path crossing inadequate. • Crossing geometry. • Sight.Distance is inadequate. • Other Railroad Items that address safety. Local Programs staff review each identified crossing.The review determines which crossings are considered for Section 130 Program funds.This Is based upon i such factors as the federal program requirements,project eligibility criteria,and if there are improvements which can be made to reduce risks covered by the Section 130 Program funds. Selection Process • All properly submitted applications will be reviewed to ensure they are complete and eligible forfunding. Each project submitted for the Spot Location will be evaluated using a scoring matrix with points provided for,but are not limited to: o Exposure Factures. o Crashes within the last 5 years. o Crossing.Closure or Consolidation of Crossings. o Roadway and Railway Items. o Sight Distance. i i • o Crossing Angle. • All projects will be prioritized based on past and current delivery of federal projects by the applying agencies. • WSDOT may conduct site visits with the applicant,as needed. • WSDOT's Local Programs Director will select the final projects by fall of 2020. Other Requirements • Projects require a ten percent local match per phase(preliminary engineering/design,.right-of-way,and construction) for all eligible federal expenditures. If the construction phase is authorized by April 30, 2022,then the construction phase is eligible for 100%funding (no local match required). Federal funds cannot be used as match for any phase. • Projects must be fully funded between this funding and other funding sources,as applicable. • There is no maximum funding that can be requested in each application. • Projects must comply with all necessary federal and state requirements as detailed in the Local Agency Guidelines Manual and the FHWA Rail-Highway Crossing (Section 130) Program Manual. Once a project has been awarded funds,the agency shall complete the project as selected. • Project recipients must report quarterly on the status and expenditures of each project. Project recipients are required to submit monthly progress billings to ensure timely reimbursement of eligible federal i expenditures. • Project costs incurred prior to federal fund obligation are not eligible for reimbursement. • Agencies that do not actively pursue the awarded project are at risk of the project being cancelled and the funds reprogrammed. Application Form A completed application form(doc 56 kb)is required.Only one application per location.Include all projects the agency is requesting to be funded.Applications must include: • General project information. • A vicinity map showing the locations of all improvements/countermeasures/projects. • A conceptual plan and cross section showing the existing and final configurations for infrastructure improvements and countermeasures. • A detailed cost estimate for each phase(preliminary engineering, right of way, and construction).The cost estimate for construction must be determined assuming that the project is design-bid-build or design-build and not by the agency's forces. Application forms can be completed electronically or by hand but must be submitted electronically by 11:59 p.m.on Friday,May 29,2020 by email to { HLPGrants@wsdot.wa.gov. i *Note:Paper submittals will not be accepted.Applications received after the deadline will not be considered. j Program Contacts: i For additional information about the Section 130 program and process,contact: Paul Snow,HQ Local Programs Technical Services Safety Analyst(Section 130 Rail Crossing) Email:paul.snow@wsdot.wa.gov Phone number:360-705-7380 i For railroad crossing and accident information,please visit the Federal Railroad Administration.Once there,you can search a crossing for both crossing accident I history and inventory information. If you have additional questions,please contact: Lori Halstead Email:lori.haistead@utc.wa.gov j Phone number: 360-664-1262 i *Note:information about train speeds and train counts must be obtained from the railroad directly.Ms.Halstead can provide railroad contact information. Copyright wsooT a 2020 2020 Railway— Highway Crossings Program (Section 130) Application for Funding Departme t of Transportation Local Programs Division Local Agency Name: Mason County Name of Metropolitan or Regional Planning Contact Person(s): Mike Collins Organization: Title: Dep. Director PW/ County Engineer State Legislative District#(s): District 35 Street Address: 411 N. 5th Street City, State, Zip: Shelton, WA 98584 Congressional District#(s):10th District Phone: (360) 427-9670 x452 Email: MColllns@co.mason.Wa.us See: http://app.leg.wa.gov/DistrictFinder/Home/ Crossing Name: Cole Road USDOT Crossing number: 096564A WSDOT Region assigned to the jurisdiction: See http://www.wsdot.wa.gov/LocalPrograms/regional.htm for more information. ❑ Eastern ❑ North Central ❑ Northwest © Olympic ❑ South Central ❑ Southwest If any projects in this application involve roadways owned or managed by another jurisdiction,such as an City, County, Indian Tribe, or WSDOT, list the roadways: Mason County Please include a letter or email from each of the other iurisdictions that indicates concurrence with this application. Projects on state routes shall be coordinated through the appropriate WSDOT regional office. Contact the Region Local Programs Engineer at http://www.wsdot.wa.qov/LocalPrograms/regional.htm to request concurrence. Comments: Attachment: The following item must be included with the application. • Detailed vicinity map, with clearly marked project limits, that shows the project's location. 2020 Railway-Highway Crossings Application Page 1 of 4 General Project Information: Railroad &County would like to upgrade crossing by rebuilding deteriorated surface&subgrade, replacement of older warning devices, and the installation of active advance warning signs to provide motorist additional warning to mitigate limited sight distance from curves in road, and times of inclement weather. Roadway Data Posted Speed Limit 35 ❑ Sidewalks ❑ Principal Arterial Traffic Count and year(AADT) 450 (1986) ❑ Paths ❑ Minor Arterial Buses per day 0 ❑ Bike Lanes ❑ Major Collector Vehicles per day ❑ Urban ❑x Minor Collector Commercial motor vehicles per day ❑ Rural ❑ Local Access %Trucks 16 Railroad Data Railroad Name PSAP Number of tracks 1 Train Speed* 25 Trains per day* 4 *Obtain information from the Railroad.The Washington Utilities and Transportation Commission(UTC)can provide Railroad contact information. UTC Contact: Lori Halstead lori.halstead@utc.wa.gov 360-664-1262 Exposure Factor: Number of trains per day multiplied by number of vehicles per day: 1800 Existing Warning Devices: List existing warning devices,e.g. pavement markings, crossbucks,shoulder mounted signals, cantilever signals, automatic gates, etc. 2 Gate Mechanisms, 2 Cantilevers_with flashing_lights,_concrete-surfacing--Panels 2 stop bars, 2 advanced warninq signs, 2 RXR advanced pavement markings Crashes: Enter the number of train/vehicle crashes for the last five years. The UTC can provide information concerning train/vehicle crashes. UTC Contact:Lori Halstead lori.halstead(c�r�,utc.wa.gov 360-664-1262 Rating Factors: Yes No Crossing Closure x Hazardous Materials Rail/Truck x Bike/Pedestrian Use x Truck Route x Bus Route x Traffic Signal less than 200 feet from x Crossing/Limited vehicle storage Crossing Grade more than 5% x 2020 Railway-Highway Crossings Application Page 2 of 4 Passenger Train Use x Train Speed over 25 mph x Reported Near Misses Stopping Sight Distances: *Choose direction that is closest to direction of traffic flow over crossing. Required to Stop Direction Additional Information in feet N to S,SW to NW,etc. 1. 2. 3. 4. 5. 6. The intersection angle of the grade crossing should be as close to a right angle as is practical for the location so that sight distances for both the road user and the train operator will be optimized. Crossing Angle: 85 Consensus: (Local Agency Only to Complete) Where are you in conversations with the Railroad about this project: Explain: Where are you in conversation with the Public and/or business owner's about this project: Explain: Railroad Only to Complete) Where are you in conversations with the Local Agency about this project: Explain: The railroad has discussed the project with the county, and they support the project. Where are you in conversations with the Public and/or business owner's about this project: Explain:: The railroad has not performed any outreach. Project Schedule (enter dates as Mo.Nr.) Project Milestone Estimated Date Project added to the Statewide Transportation Improvement Program(STIP) September 2020. Project agreement signed with WSDOT Local Programs October 2020. Begin PE PE phase authorized by FHWA through WSDOT Local Programs) November 2020 Comm uni /stakeholder engagement complete December 2020. Environmental documents approved by WSDOT Local Programs(required for every project) December 2020 Begin right-of-way RW phase authorized by FHWA through WSDOT Local Programs) January 2021 Railroad contract February 2021 Contract advertised for roadway work if required) May 2021 Contract awarded must occur within two years of selection June 2021. 2020 Railway-Highway Crossings Application Page 3 of 4 0 en to traffic I December 2021 Construction complete I December 2021 Phase Total Cost' Local Match Program Funds Requestedl,2 Preliminary Engineering $80,000 $8,000 $72,000 PE Right of Way(RW) $0 $0 $0 Construction $720,000 Iso 1 $720,000 Total $800,000 J $8,000 J $792,000 *Are ALL local match funds secured? Yes No Source(s)of match funds2: 1. Round all numbers to the nearest whole dollar(do not include decimals). 2. Projects require a ten percent local match per phase(preliminary engineering/design, right-of-way,and construction)for all eligible federal expenditures. If the construction phase is authorized by April30, 2022 then that phase will be eligible for 100%funding (no local match required). Federal funds cannot be used as match for any phase. 2020 Railway-Highway Crossings Application Page 4 of 4 Cole Road Vicinity Gr };4 r ie `WaIrna' jpe'rcentee ! Oki"n LA f ! lrar y - E " i "Sq� s and;ThJb, • D • . • • '4``i�'� !+,f ..N <j�vW�♦`�s� '4 �� , s. �y"?1{I�, �q a+' .r �� '�" ��_ -57 00 f •"•.ys t� a J'- � hr.,�:. � a.: �� rt '•Jl�� _ � _-•� 4ti+a �� r t��,, •1.� µr 1`5.ss �4 ffYf'Y _ ♦ F ,' ✓ r , ��,. ,x 'v'' {.. � ,<n,• r'. at�+.t c '�' T�`'�i •e,'k�' r ^,.' _ r•.M' � ate' j � `a ';s 11_s-. �n �'�.•� ,�,� ��rrC ...T•f r ` '�9stf,: �.� ,� v fi;. f ' Y r.N 1'.Yf } ..'L �tiY G �':r `('+ -h;.a Y.t �u.• t � _ �►. w •r M �-v�.r�°��.�' P r. .f "1' �=•4'r '- ` s{•'t..s _ ' 4� �r ;a^/ .. ""l �. R � 4j._1. 1. tiv }={ � *y �I . +yam[� .Z�j• � V L '•.�(N i). y �."Sir�� .N I{ram.` +� � ;+y{ ... '_ � �' .tom"!' - ...t,'b , � `f•" u `. •` f III ��.. 2020 Railway— Highway Crossings Program (Section 130) ,M Application for Funding Washington state pp g Department of Transportation, Local Programs Division Local Agency Name: Mason County Name of Metropolitan or Regional Planning Contact Person(s): Mike Collins Organization: Title: Dep. Director PW/ County Engineer State Legislative District#(s): District 35 Street Address: 411 N. 5th Street City, State, Zip: Shelton, WA 98584 Congressional District#(s): 10th District Phone: (360) 427-9670 Email: MColllns@c0.mason.Wa.uS See: http://app.leq.wa.gov/DistrictFinder/Home/ Crossing Name: Lynch Road USDOT Crossing number: 096563T WSDOT Region assigned to the jurisdiction: See http://www.wsdot.wa.gov/Loca[Programs/regional.htm for more information. ❑ Eastern ❑ North Central ❑ Northwest Z Olympic ❑ South Central ❑ Southwest If any projects in this application involve roadways owned or managed by another jurisdiction,such as an City, County, Indian Tribe, or WSDOT, list the roadways: Mason County Please include a letter or email from each of the other►urisdictions that indicates concurrence with this application. Projects on state routes shall be coordinated through the appropriate WSDOT regional office. Contact the Region Local Programs Engineer at http://www.wsdot.wa.gov/LocalPrograms/regional.htm to request concurrence. Comments: Attachment: The following item must be included with the application. • Detailed vicinity map, with clearly marked project limits, that shows the project's location. 2020 Railway-Highway Crossings Application Page 1 of 4 General Proiect Information: Railroad &County would like to upgrade crossing by rebuilding deteriorated surface&subgrade, replacement of older warning devices, and the installation of active advance warning signs to provide motorist additional warning to mitigate limited sight distance from curves in road,and times of inclement weather. Roadway Data Posted Speed Limit 45 ❑ Sidewalks ❑ Principal Arterial Traffic Count and year(AADT) 245(1986) ❑ Paths ❑ Minor Arterial Buses per day 0 ❑ Bike Lanes ❑ Major Collector Vehicles per day ❑ Urban ❑x Minor Collector Commercial motor vehicles per day ❑ Rural ❑ Local Access %Trucks 16 Railroad Data Railroad Name PSAP Number of tracks 1 Train Speed* 25 Trains per day* 4 *Obtain information from the Railroad.The Washington Utilities and Transportation Commission(UTC)can provide Railroad contact information. UTC Contact: Lori Halstead lori.halsteadna,utc.wa. oo 360-664-1262 Exposure Factor: Number of trains per day multiplied by number of vehicles per day: 980 Existing Warning Devices: List existing warning devices,e.g, pavement markings_, crossbucks,shoulder mounted signals, cantilever signals,automatic gates, etc. 2 Gate Mechanisms 2 Cantilevers with flash in li hts concrete surfacing panels 2 stop-bars,-2-advanced-warning-signs, 2 RXR advanced pavement-markings Crashes: Enter the number of train/vehicle crashes for the last five years.The UTC can provide information concerning train/vehicle crashes. UTC Contact:Lori Halstead lori.halstead@,utc.wa.gov 360-664-1262 Rating Factors: Yes No Crossing Closure X Hazardous Materials Rail/Truck x Bike/Pedestrian Use X Truck Route Bus Route X Traffic Signal less than 200 feet from X Crossing/Limited vehicle storage Crossing Grade more than 5% x 2020 Railway-Highway Crossings Application Page 2 of 4 Passenger Train Use X Train Speed over 25 mph X -Reported Near Misses Stopping Sight Distances: *Choose direction that is closest to direction of traffic flow over crossing. Required to Stop Direction Additional Information in feet (Al to S,SW to AN,etc. 1. 2. 3. 4. 5. 6. The intersection angle of the grade crossing should be as close to a right angle as is practical for the location so that sight distances for both the road user and the train operator will be optimized. Crossing Angle: 60 Consensus: (Local Agency Only to Complete) Where are you in conversations with the Railroad about this project: Explain: Where are you in conversation with the Public and/or business owner's about this project: Explain: Railroad OnIv to Complete) Where are you in conversations with the Local Agency about this project: Explain:_ The railroad_has discussed_the project with the county, and they support the project Where are you in conversations with the Public and/or business owner's about this project: Explain: The railroad has not performed any outreach. Project Schedule (enter dates as Mo.Nr.) Project Milestone Estimated Date Project added to the Statewide Transportation Improvement Program(STIP) Sept mber 2020 Project agreement signed with WSDOT Local Programs October 2020 Begin PE PE phase authorized by FHWA through WSDOT Local Programs) November 2020 Comm uni /stakeholder engagement complete December 2020 Environmental documents approved by WSDOT Local Programs(required for every project) December 2020 Begin right-of-way RW phase authorized by FHWA through WSDOT Local Programs) January 2021 Railroad contract February 2021 Contract advertised for roadway work if required) May 2021 Contract awarded must occur within two years of selection June 2021 2020 Railway-Highway Crossings Application Page 3 of 4 0 en to traffic December 2021. Construction complete December 2021 Phase Total Cost' Local Match Program Funds Requestedl,2 Preliminary Engineering $80,000 $8,000 $72,000 PE Right of Way(RW) $0 $0 $0 Construction J $720,000 Iso $720,000 Total J $800,000 J $8,000 $792,000 *Are ALL local match funds secured? Yes No Source(s)of match funds2: 1. Round all numbers to the nearest whole dollar(do not include decimals). 2. Projects require a ten percent local match per phase(preliminary engineering/design, right-of-way, and construction)for all eligible federal expenditures. If the construction phase is authorized by April 30, 2022 then that phase will be eligible for 100%funding (no local match required). Federal funds cannot be used as match for any phase. 2020 Railway-Highway Crossings Application Page 4 of 4 Lynch Road Vicinity Ur e % IImart;Supercer,ter _ a�hkl�r�d �t , �, .1( a ■ -�---- l6t p ; i Kar;ii l ch : -Air _ `Scjuaxrra;ls� r7cf, I �e E • ii�art Bch" Lynch Road Work Limits Ap'leften ��'!'�[f!�_r �• Mew •i ,�(�i"�`�,,, ./tom ,�`� ► t + :; Jf IL - • 4g x � HMI' :%','` [ov,��°i�- r �4'/+ ■h r �'"x '., •LAY• �+J'�,�r�`�}.'7 � ��.�..a' � 4.,rt.r� ..t�?�'''` ;�;aG� .� �,F• •'r�i' r+^' w', '' �,x.. � 11T `� �f�'��[� apt r 'tea.. r'• i� �w3'y~ •f-: o, r �qSr ♦ � `•,�t�� "� w.�,� . . � ter �� ,�y� , .+,>e + a ' r 1 �fa y a: MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Richard Dickinson, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 652 COMMISSION MEETING DATE: May 19, 2020 Agenda Item # BRIEFING DATE: May 11, 2020 BRIEFING PRESENTED BY: Loretta Swanson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Solid Waste Scrap Metal Agreement—Amendment No. 1 BACKGROUND: Mason County currently has a Solid Waste Scrap Metal Agreement with South Sound Steel & Recycling. South Sound Steel & Recycling provides the County with scrap metal and refrigerator drop boxes that they haul and then pay the county a percentage of the revenue they received for the materials. This revenue fluctuates based on market prices per ton. All hauling and service costs are taken care of by South Sound Steel & Recycling. The contract with South Sound Steel & Recycling expires July 30, 2020. The agreement has a clause that allows the County to extend the term of the agreement, not to exceed five years. Public Works/ U&W Management would like to extend the agreement, for two years, to July 30, 2022. Cost Impact to the County: There is no cost to the County for this service. RECOMMENDED ACTION: Recommend the Board authorize the Deputy Director/Utilities and Waste Management to sign Contract Amendment No. 1 that will extend the existing scrap metal and refrigerator collection services with South Sound Steel & Recycling to July 30, 2022. Attachment 1. Current Agreement 2. Amendment No. 1 AGREEMENT BETWEEN MASON COUNTY AND SOUTH SOUND STEEL & RECYCLING, INC. FOR SCRAP METAL SERVICE AGREEMENT INTRODUCTION This Agreement("Agreement"), regarding servicing MASON COUNTY SCRAP METAL, is entered into this day, February 9 of 2018, between Mason County("County"), apolitical subdivision of the State of Washington, and South Sound Steel & Recycling, Inc. (Contractor). AUTHORITY TO MAKE AGREEMENT This Agreement is in furtherance of the county's authority to provide for public health,safety and welfare, and is consistent with the Washington State Constitution,Article XI, Section 11, RCW 70.95 and provides an agreement for the collection and disposal of scrap metal. DEFINITIONS For the purposes of this Agreement,the following words and terms shall have the meanings set forth below; however, words and terms describing material or work that have a well-known technical or trade meaning, unless otherwise specifically defined in the Agreement, shall be construed in accordance with such well-known meaning, generally recognized by solid waste professionals, engineers and trades. DESIGNATED AGREEMENT ADMINSTRATION Means that any time the contractor is required to have County approval, that approval shall come from the Deputy Director/Utilities & Waste Management. This County employee or their designee will work closely with the Contractor to confirm any approval(s) required by this Agreement. COUNTY Means Mason County, a political subdivision of the State of Washington. SERVICE AGREEMENT Means this Agreement, and 1. The Service Agreement from South Sound Steel & Recycling, Inc.dated January 15, 2008. SCOPE OF WORK The Agreement calls for performance of work for a period beginning on the date this Agreement is signed by both parties and ending on July 30, 2020. The Agreement may be Mason County Department of Public Works Scrap Metal Service Agreement Utilities and Waste Management Division Page 1 of 7 2018 Agreement renegotiated, at the County's discretion, for an additional period of time. Subsequent agreements will not exceed a five year increment. The Contractor must provide sufficient personnel, equipment, supplies and maintenance to properly perform all specified scrap metal and refrigerator collection and disposal services. In brief the work required is as follows: The Contractor will supply the necessary containers, replace full metal containers, and haul and dispose full containers when requested by the County. Once items are placed in the container box they belong to the Contractor and are their responsibility. The Contractor will own all materials and it is their responsibility to market all materials. The Contractor assumes 100% market risk, pays for all processing fees and pays for all hauling costs to the applicable processing center. South Sound Steel & Recycling will provide containers to haul away scrap metal and refrigerators from the Mason County Transfer Station located at 501 W. Eells Hill Rd, Shelton, WA. AGREEMENT TERM The Term of the Agreement shall commence of February 9 , 2018 and shall terminate on July 30, 2020, with one additional five year period extension possible. The Service Agreement may be renegotiated, upon mutual agreement between the County and the Contractor, for an additional period of time. RECORD KEEPING The Contractor shall at all times maintain an accounting system that uses generally accepted accounting principles for all services rendered and materials supplied in connection with this Agreement. The Contractor accounts and records covering all invoices and payments on account of this Agreement shall be open to inspection for any reasonable purpose by the County, their authorized representative and officers or employees at all times during the term of this Agreement and thirty six (36) months thereafter. The County shall have the right to inspect and copy all records and documents, to interview any persons, and to review any evidence in the Contractors possession or control which may assist the County in determining what amounts are owed to the County. COMPLIANCE The contractor shall comply with any and all Federal, State and Local regulations, including, but not limited to the following: The Revised Code of the State of Washington (RCW 70.95). PERMIT COMPLIANCE&INDEMNIFICATION The Contractor will be required to perform all operations in complete compliance with all permits issued to the County by regulatory agencies. Any penalties levied by the regulatory agencies for permit noncompliance due to the actions of the Contractor, will be paid by the Contractor at no cost to the County, or may be withheld from the payment to the Contractor. The Contractor expressly agrees to indemnify and hold harmless the County for any penalties, interest, and/or fees assessed or levied against it or the County related to this agreement due Mason County Department of Public Works Scrap Metal Service Agreement Utilities and Waste Management Division Page 2 of 7 2018 Agreement to non-compliance with permits issued by a regulatory agency of the Federal, State or County government. SEVERABILITY If any term or provision of this Agreement, or the application thereof to any person or circumstances,shall to any extent be invalid or unenforceable,the remainder of this Agreement or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby, and each term and provision of this Agreement shall be valid and enforced to the fullest extent permitted by law. Further, the Parties shall negotiate in good faith regarding amendments to this Agreement that would, to the maximum extent possible, effectuate the intent of any provision determined to be invalid or unenforceable. NO THIRD-PARTY BENEFICIARY The rights and obligations created by this Agreement are for the sole benefit of the parties, and no other person or party shall be a beneficiary, intended or otherwise, of any such rights or be entitled to enforce any of the obligations created by this Agreement. WORK TO BE PERFORMED BY THE COUNTY OR OTHER CONTRACTORS During the period of this agreement,the County (either with its own forces or under a separate contract) will require the cooperation of the Contractor in scheduling and coordination to avoid conflicts. The Contractor shall be responsible for becoming familiar with the various schedules and the degree of disruption that may arise. The Contractor shall cooperate with the County in the coordination of operation in a manner that will provide the least amount of interference with the County's operation. JURISDICTION &VENUE Any action of law or suit in equity or judicial proceeding arising out of this Agreement shall be instituted and maintained only in the courts of competent jurisdiction in Mason County, in the State of Washington. TECHNICAL REQUIREMENTS This section specifies minimum requirements for the operation and maintenance of the scrap metal agreement. The requirements established herein are the minimum prescribed requirements and are not intended in any way to be inclusive or in any way to limit the Contractor to specific procedures or methods, but rather are intended to insure the expected quality of scrap metal and refrigerator collection at 501 W Eells Hill Road,Shelton, WA 98584. Any time the Contractor is required to have County approval; that approval shall be obtained from the Deputy Director/Utilities and Waste Management or Designee. Mason County Department of Public Works Scrap Metal Service Agreement Utilities and Waste Management Division Page 3 of 7 2018 Agreement RESPONSIBILITIES OF THE CONTRACTOR Contractor personnel shall be trained as required for specific tasks or functions in accordance with the specific responsibilities set forth in the Agreement for the various elements of the program. During periods of sickness and vacation, additional personnel must be available for the continued and uninterrupted operation of the scrap metal collection program in the usual manner. SERVICE SCHEDULE The Contractor shall provide on-call provisions for replacing full containers when full and need emptying. The standard service time for replacing a full container is 24 hours from time of call in. All handling and transportation shall be in compliance with all Federal, State and Local regulations. ACCIDENT REPORTS The Contractor shall promptly report in writing to the Director of Utilities/Waste Management or designee all accidents whatsoever arising out of, or in connection with the performance of the work whether on, or adjacent to, the Transfer Station Facility giving full details and statements of witnesses. In addition, should death, serious injuries or serious damages occur, the accident shall be reported by the Contractor immediately by telephone or messenger to the Director of Utilities/Waste Management or his designee. EQUIPMENT MAINTENANCE The Contractor is responsible to maintain the containers in good condition and proper working order. Damage resulting from Contractor handling will be the responsibility of the Contractor to repair or replace at the Contractors expense. MATERIAL MARKETING Ownership of the material will rest with the Contractor. The Contractor shall provide for marketing of all material collected by them. In addition, the Contractor shall provide the County with assurances that material will be responsibly handled and marketed. DATA COLLECTION The Contractor will provide the Public Works Department, Utilities/Waste Management division with quarterly and annual reports which will include monthly totals in tons / pounds for each commodity collected per site and number of pickups per site/commodity. All reports must be submitted in Excel format. The Contractor will provide the Public Works Department, Utilities/Waste Management Division annually with a description of how and where the material is being marketed. COUNTY RESPONSIBILITIES The County has provided a location for the collection of scrap metal and refrigerators at the Eells Hill Transfer Station. Mason County Department of Public Works Scrap Metal Service Agreement Utilities and Waste Management Division Page 4 of 7 2018 Agreement The County will make every effort to educate container users of the need to keep material clean, properly prepared and separated. The Deputy Director/Utilities & Waste Management or designee will be responsible to administer the terms of this Agreement and act as a liaison between the Contractor and the County. All correspondence, questions, etc.should be directed to that person for assistance. INDEMNITY To the fullest extent permitted by law, the Contractor shall indemnify, defend and hold harmless Mason County, agencies of the County, and all officials, agents, and employees of the county, from and against all claims arising out of or resulting from the performance of the contract. "Claim" as used in this Agreement means any financial loss, claim, suit, action, damage, or expense, bodily injury, sickness, disease or death, or injury to or destruction of tangible property including loss of use resulting therefrom. The Contractors obligation to indemnify, defend, and hold harmless includes any claim by the Contractor's agents, employees, representatives, or any subcontractor or its employees. The Contractor expressly agrees to indemnify, defend and hold harmless Mason County for any claim arising out of or incident to the Contractor's or any subcontractor's performance or failure to perform the contract. The Contractor's obligation to indemnify, defend, and hold harmless Mason County shall not be eliminated or reduced by any actual or alleged concurrent negligence of Mason County or its agents, agencies, employees and officials For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all limits, terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required insurance and bonding is provided to the County. The Contractor's insurer shall have a minimum A.M. Best's rating of A-Vii. Evidence of such insurance shall consist of a completed copy of the Certificate of Insurance signed by the insurance agent for the Contract and returned to the Mason County Director of Utilities/Waste Management. If for any reason, any material change in the coverage occurs during the course of this Agreement; such change will not become effective until 45 days after Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the contractor's general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with respect to limits of the company's liability. The policy shall be endorsed and the certificate shall reflect that the insurance afforded therein shall be primary insurance and any insurance or self-insurance carried by the owner of Mason County shall be excess and not contributory insurance to that provided by the Contractor. The liability insurance shall include employer's liability minimum coverage of $1,000,000.00 each accident and general liability of $1,000,000.00 each occurrence, and truck (auto) liability Mason County Department of Public Works Scrap Metal Service Agreement Utilities and Waste Management Division Page 5 of 7 2018 Agreement (combined bodily injury and property damage) minimum coverage of $2,000,000.00 each occurrence. In addition,the Contractor shall include statutory workman's compensation. CONTRACT ADMINISTRATION This Agreement shall be administered on behalf of the County by the Director of Public Works or designee. The Director may designate one person as the County's representative with whom the Contractor may deal concerning day-to-day operations under this Agreement. All communications to the Contractor by the Director shall be recognized as made on behalf of the County. All questions, comments and recommendations concerning hauling of recyclables shall be directed to the Director or their designee All issues concerning Agreement provisions and requirements shall be directed to the Director. The following address shall be used for communication between the parties: COUNTY: CONTRACTOR: Mason County Public Works Department South Sound Steel & Recycling, Inc. 100 W Public Works Drive PO Box 14400 Shelton, WA 98584 Tumwater, WA 98511-4400 PROGRESS MEETINGS Progress meetings will be held as needed between the Contractor and Mason County. The progress meetings will be used to review activities and/or complaints accumulated during previous hauling of material. It will be the responsibility of the Contractor to prepare for and respond to matters brought to their attention prior to each meeting. The Contractor will also be required to present a brief report summarizing program activity since the previous meeting. The organization of each meeting will be the responsibility of the Mason County Public Works Deputy Director/Utilities &Waste Management or designee. TERMINATION Either party hereto may with or without cause terminate this Agreement by giving written notice of their intention to terminate to the other party by certified mail and return receipt requested. Such termination shall, thereafter, be effective 30 days following the date of the written notice during which period of time the terms and conditions of the Agreement shall remain in full force and effect. The Contractor will be responsible for paying the County for all scrap metal hauled away by the Contractor when the containers are removed. The County may terminate with cause if the Contractor does not comply with the terms of this Agreement. Such termination would occur after written notice to the Contractor and their failure to correct deficiencies in the time stated in the notice. Upon termination, the Contractor shall leave all premises in the same condition they were in at the implementation of this Agreement. Mason County Department of Public Works Scrap Metal Service Agreement Utilities and Waste Management Division Page 6 of 7 2018 Agreement I i 'HOURS C!F OPERAT1C3t1T y. F, Hours of operation at the:IVlasort Caunty.Salid,Waste racilitjtells 4iiti{y is lVlorrday Sa#urday 80 am-5'060m:: closures may occur due to Fialidays.a�ndar. unfiareseen circumstances Tl a above saes w1ll be closed at least an the foilavung holidays ,New Years pay,,Memorial Day, Lobar Day, 4 'of July, Thankse ing and Christmas I�olidays ; PAYiit1ENTS 1Ai1TH TH1S AGi2EEMENT' Tt a Contractor ll pay to'ti a County 68%:of the':deljVered value for-recycled metals received in tin boxes, Freight and haricilmg are factored,into the offered 68% value. %South Sound will; f dispose of refrigeratr r$ for'.free as part of the agreement.'but the County.:Will not receive any: paymentfor°ref rators: PREVAII.(NG INi4GE The Contractor shalt not be requited to:pay preve�ling wages: METHQI3 t3F'pAYMEIVT The Coc tr. for will pay 11llason County a Monthly payrrtent as,agreed to by the,"Contractor ancl> tl%e Maxon County Public Works Department shown in ;section cl s� bed.' as payments, associated witl :this contract: No;payments are::requir^d if,the Contractor does not receive any` scrap metal for that month; Effective;date of'this:.Agreement:shall;be the-latest date the contract signed by is all parties ;SIGNED tW=day of`FE 2018 !; SQUTH SOtiND.:St EEL RECYCLING,.!I iYIASON.cOIiNTYPlietlC iNC7RlCSDEPARTNIENT 11m.Healey,SOutli.$Own : tee)&ltecyclirtg. BAR1 STEPP Qeputy DlrecforjUcllitieS&1Naste,;Management f f `t } F i 1 � k tVt 0 County©epartment'4 pubk Weft Scrap Meta1`Setvice Agreement Ut11 aste Management Dnnsi©n> Page 7 Of;7 2018.Agreement" i ,rr South Sound Steel & Recyrcling, Inc. Recycling of Nonferrous Metals, Ferrous Metals&Fiber Products Recycling Solutions and Industrial Services January 15th, 2008 Mason County Solid Waste Eells Hill Road Transfer Station Shelton,Wa 98584 RE: Service Agreement Pricing South Sound Steel& Recycling agrees to pay 68% of delivered value to Mason County Solid Waste for recycled metals received in tin boxes. Freight and handling are factored into the offered 68%value. • Prices are based on confirmed monthly sales. • Markets are determined by the 10''of each month. South Sound Steel& Recycling will provide Mason County Solid Waste with updated pricing by the tenth of each month. • Pricing will be emailed monthly to o Public Works Director, Bart Stepp o Solid Waste Manager,Zach Foster • Refrigerators are excluded from payment and are considered a service trade. Markets prices are traditionally known to increase or decrease at a soft paces. SSS&R will notify MCSW of'any dramatic movement in the markets prior to servicing boxes. Materials Agreement Metals placed within SSS&R boxes will be free of fluids,hazardous materials and E- Waste. South Sound Steel&Recycling is committed to being environmentally conscious and appreciates the like minded participation from their customers. Services Agreement South Sound Steel&Recycling,will provide 2 open top 40 yard containers for scrap metal collection and 1 open top 40 yard for refrigerator collection with no rental charge. Service Expectation At the time both 40 yards are loaded, South Sound Steel&Recycling will swap boxes and provide disposal and hauling for refrigerators at no charge. Member �IasllWta Ut. Physical: 9546 Lathrop Industrial Drive SW Tumwater,Washington 98512 Scrap' SlllBeorcMp '. 'I Industries,Iao. (360)705-3532 Mail: P.O.Box 14400 Tumwater,Washington 98511-4400 Fax:(360)705-3542 n�oim,xuacac South Sound Stool & Recycling, Inc. Recycling of Nonferrous Metals, Ferrous Metals&Fiber Products Recycling Solutions and Industrial Services Standard service time for box service is 24 hours from time of call in. Payment Terms Standard payment terms are set at Net 30 days but can be changed at customer request. MCSW w' notify SSS&R if they wish changes to be made. Scottie Perrin (So Sound Steel&Recycling representative) Member �[ialllote ot. Physical: 9546 Lathrop Industrial Drive SW Tumwater,Washington 98512 ur>w, fS810�`"�°° (360)705-3532 Mail: P.O.Box 14400 Tumwater,Washington 98511-4400 Fax:(360)705-3542 nrtoxmmetaccrcuas• OP:It) Hs. ;. CERTIFICATE OF. LIA15 Y INSURANCE OATE,MMIDDI1fYYq: 02/08/2o1s THIS,CERTiFIGATE IS.`$SUHD AS A MATTER OF"INFORtSATION ONLY ANIT CONFERS NO(LIGHTS,l7PON,TtiE'CER71FiCATEHOLDEl2:THIS': CERTIFICATE pOES NOT AFFIRINATIVELY OR itIEGATiV>!Y AMEND.,EXTEND OR_ALTER THE CUVERAGE::AFFQl2DED BY ThE`.P000IES BELOW THIS CERTIFICATE;OF INSURANCE DIDES_NOT CONSTITUTE,A CONTRACT,BETWEEN THE 1SSUlNG„INSURER(S);;AUTtIORIZEO`• REPRESENTA7iVE'pR:FRdUUCER.ANb.THE CERTiFICATE.HOLUER - IMP.ORTAHT;,if the carttficato,halder Wan ADDITIONAL:INSURED;tho p'olley(los)'rtlust be.ondarsod:,t1 SUBROQATION:tS WAWEV ubJoct ao; tho.tet7ns and;conditiorls of tiib pcllcy;"t?ertnln"pti0ctos may requtre,an ondoisamonG A' ststomani on this cortlfteats does not,COW itghts;tb thu,` a ortiflcat6,holder In tieit of such ondorsernDnt s -PRODUCER n. .... . -::. .CONTACT.- .. - N aAms...'CIIid Chambert lchotsoa&Assoslaies.,_. PxGNE _ Fnx 1802 Btack Cake Blvd 5W , 1.360'352 844�4 .. c xo.360-94i -9712; Olyrn la,.WA.98512 E teAIL , Ben M Houk ADDRESS;matt ntchi+94b.coin . P t aER. :SOUTWIS c�,s o�Ea ro WSU `I AFFORDING COVF•RAOE iHsuRED" Tout" -soun $tee, Recycling,.lna: uuuaeR a:Granite Slate IrisUrance Ca:. . A .. ;.• INBt1TtEA a._. _... _ .ttu.Matcolixr McClaskey. PO.:Box;14400 INSURER'C:: TUrTtwater.ltYA 9$59:1: MSURW o IWIFiEHE E. .. ... ... .... .INSURER F: ... ::COVERAGES `G'ERTIFICATE NUMBER.!_ .. REVISION NUMBER:': THIS:ISTQ:CERTIFY.:THAT';THE`POLICi1ES`OF'INSURANCE LISTED 13ELOW:MAW BEEN ISSUED,TO THE,INSURED'NAMED ABOVE FOR THEPC}LICY PERIOD, lNDIGATED.. NOTWMiSTANDINCa ANY REQUIREMENT,,TERM,OR CONDITION OF ANY cowmCT..aR.QTHER;OOCUMENT WITH RESPECT,TO WHICH THIS CERTIFICATE,MAY BE"1$$l1ED OR:MAY,PEF2TAIR:THE'1 SURANCE-AFFORDED BY TNE`POLICIES MIN IS IS SUBJECT TO:ALL THE.TERMS,. EXCLU$jON5 AND CONOfTIONS OF SUCH POLICIES;L"IMiTS:SHOWN MAY HAVE.BEEN,1iEDU6ED BY PAiD.C1A1141S :_.TYP,SOFWSURAHCE; " POIICY NUi7DER GENERAL LIABILITY,` A X ,:C.ohfMERCIAitiENERA LIA9i1iT1 021:Xt)189080T33 10101%20i7 1t)%0112018 PEAC 300,00; H OCCURRENCE t 1, RFJA jSoaou S CLAt6lSdtt4DEn OCCUR' . .. .. MED EXP(Arey orie pdrion)1d PERSONAL`iADXINJURY 3 I,IIOg,U�O i GENEt�Ati gcca�EGATr, s.. 2,000,990 _.-. GENtiAGGREGATE UMfTAPPLIES PE(i: PROCUCTS=COMPIOPAGG S 2,000;000 _ X:-PO. UCY - PR LOC ,.:,. .... S,...... ... At t mosxE LtuIUTY E UhUT COM91N DSCNGLE 1,000,00 A X jLNYAu7o. 02C,A018692M2 .10101/2017 10101/201S t� ac�en'O _ ALLOWNEQAVTOS 00PILY INJURY IPofpi rio ; DODILYINJURY(PuacdQunt) 3; . `SCHEDULEDl1llTOS. PROPERTYDAMAGE; _ X. HiREDAUT05, .(PERACCIDENn"' A X,.cargo$1Q0;000 U6teRELEA L1A8 OCCUR• EACH OCCURRENCE.. S... EXCESS LIAB - :CLA1M^rMAOE s. -- VORKERS CoMPENSATION.s- - wC 3TAN<.. X AND EMPLOYERVLM,ILIY VIMT� - A ANr.PRoPR1EToRrPARTHEwxECunvE 02LX0199080733. 10101/201T 10/61/2018 Et EACH ACCIDENT 1,000,000 OFFICEPMEMBEREXCLUDEDI- ® NIA- jj - - WuNtdatwyinxH) WA STOP GAP E-L oISEME-EA EMPLOYEE' s 1,000,00 , -DESCRiPiIONOFOPERATioMSDe!bw. - .-.- E.L:DISEASE-POUCYLIMIT :3: 4"00006 A 102CA016692725Z` 10t01120i7 1010,1.f2018 Limit 3000 Intarchat go Qedi 1,Oc DESCRIPTION OFF OPERATIONS I LOCATIONS?YEHIgL9S'IAtUth AeCRDt01,Additlatial Runurka SrTad�Ik ltregn opace is na+il,e0t- CERTIFICATE HOLDER CANCELLATION MASONOU' SHOULD'ANYAF THE ABOVE DESCRIBED POLICIEB BE CMdiiLtib BEFORE THE EXPIRATION ,DATE.°THEREOF,.. NDT(CE: WILL BE DELIVEREQ` IN Mason GOunty Public WorksACCORDANCE WITH THE'POLICYP1tOVISION8: Utilities'&Wasto .. ,. 9l20 W.Pub11C:Works'. AUMOR0MREPRESENTAnYE Shelton;WA 99694 01988-2009ACORD.CORPORATtON Allrights reserved: ACORD,7a(2000.109) The ACORD name and logo are registered marks of ACORD SCRAP METAL SERVICE CONTRACT AMENDMENT #1 WITH SOUTH SOUND STEEL & RECYCLING, INC. The CONTRACT between COUNTY and CONTRACTOR is amended as follows: 1. The contract expiration date is changed from July 30, 2020 to July 30, 202#. The original agreement allowed for term extensions, not to exceed five (5) years, by mutual consent of both parties. 2. All other language of the original contract not altered by this amendment remains in effect. Amendment dated this day of , 2020. SOUTH SOUND STEEL AND PUBLIC WORKS DEPARTMENT RECYCLING, INC MASON COUNTY, WASHINGTON Scottie Perrine, Richard Dickinson, SSS&R representative Deputy Director/U&W Management APPROVED AS TO FORM: Tim Whitehead, Chief DPA MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: May 19, 2020 Agenda Item # BRIEFING DATE: May 11, 2019 BRIEFING PRESENTED BY: Loretta Swanson, Director [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Right of Way Acquisition Procedures for Public.Works Projects BACKGROUND: Mason County is required by the Washington State Department of Transportation (WSDOT) to adopt written procedures that pledge the County to acquire real property and rights of way in accordance with the State Uniform Relocation Assistance and Real Property Acquisition Act (RCW 8.26), state regulations (WAC 468-100) and applicable federal regulations. Mason County Board of County Commissioners adopted the current Right of Way Acquisition Procedures for Public Works Projects on July 16, 2019 (Resolution 67-19). Public Works wishes to update the procedures reflecting changes in personnel. The updates have been reviewed by WSDOT and consist of the following documents: ■ ROW Acquisition Procedures (LPA001) ■ Appraisal Waiver Procedures (LPA003) ■ Administrative Settlement Policy ■ ROW Qualifications RECOMMENDED ACTION: Recommend the Board of County Commissioners approve the resolution adopting the updated Real Property and Right of Way Acquisition Procedure for Public Works Projects; replacing those found in Resolution 67-19. Attachments: 1. Resolution 2. Updated Right of Way Procedures RESOLUTION NO. REPLACING RESOLUTION 67-19 UPDATING THE REAL PROPERTY ACQUISITION PROCEDURES FOR PUBLIC WORKS PROJECTS WHEREAS, The Mason County Department of Public Works engages in projects designed to improve the County's transportation infrastructure; and WHEREAS, said projects frequently require the acquisition of additional right of way from abutting property owners; and WHEREAS, certain federal and state laws and regulations set forth procedures for the acquisition of real property, including rights of way; and WHEREAS, the Board of County Commissioners finds that adherence to said laws and regulations in all real property and right of way acquisition activities of County staff is appropriate and required; and WHEREAS, Resolution 67-19, approved July 16, 2019 adopted the County Real Property and Right of Way Acquisition Procedures; and WHEREAS, Public Works is prompting the Board of Commissioners to update these procedures to reflect changes to personnel. NOW, THEREFORE, BE IT RESOLVED by the Mason County Board of Commissioners that Real Property Acquisition Procedures for Public Works Projects found in Exhibit A, attached hereto, are hereby adopted and mandated for use by Public Works staff in connection with all transportation improvement projects and other activities in pursuit of the Public Works mission; and NOW THEREFORE, BE IT FURTHER RESOLVED that the Real Property and Right of Way Acquisition procedures found in Mason County Resolution 67-19 are hereby replaced. DATED this day of , 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Chair Tim hite dC -- V— Kevin Shutty, Commissioner MASON COUNTY DEPARTMENT OF PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 Phone(360)427-9670 x450 Fax(360)427-7783 MASON COUNTY Exhibit A - MISSION Right of Way Procedures for Public Works Projects The mission of Mason County Government is to provide essential& The County of Mason, hereinafter referred to as "AGENCY", desiring to acquire real mandated services which will preserve & benefit the property (obtain an interest in, and possession of, real property) in accordance with health,safety,&welfare of the Uniform Relocation Assistance and Real Property Acquisition Policies Act and the general public in a professional and courteous applicable federal regulations (49 CFR Part 24) and state law (Ch. 8.26 RCW), and state manner through the effective regulations (Ch. 468-100 WAC) hereby adopts the following procedures to implement and equitable management of available public the above statutes and Washington Administrative Code. The AGENCY is responsible resources. for the real property acquisition and relocation activities on projects administered by Mason County recognizes the AGENCY.To fulfill the above requirements the AGENCY will acquire right-of-way thatu employees& volunteers are the (ROW) in accordance with the policies set forth in the Right of Way Manual M 26-01 foundation upon which and Local Agency Guidelines. The AGENCY has the following expertise and personnel these services are provided. capabilities to accomplish these functions: 1. The following relate to the AGENCY's request. a. Below is a list of responsible AGENCY individual names.and positions, for which the AGENCY has qualified staff to perform the specific right-of-way function(s). Attached are resumes for each individual AGENCY staff listed to perform those functions below, and a brief summary of their qualifications pertaining to the specific ROW function(s) for which they are listed. The procedures shall be updated whenever staffing changes occur.The AGENCY will be approved to acquire based upon staff qualifications. i. PROGRAM ADMINISTRATION : Oversee delivery of the R/W Program on federal aid projects for the agency. Ensures R/W functions are carried out in compliance with federal and state laws, regulations, policies and procedures. Responsibilities/Expectations: • Ensures agency's approved R/W Procedures are current, including staff qualifications, and provides copies to consultants and agency staff; • Oversight of ROW consultants; o use of consultant contract approved by WSDOT o management of ROW contracts o management of ROW files o reviews and approves actions and decisions recommended by consultants o Overall responsibility for decisions that are outside the purview of consultant functions LPA-001 Right of Way Procedures Page 1 of 5 Revised 12/2017 • Sets Just Compensation prior to offers being made; • Approves administrative offer summaries per policy; • Ensure agency has a relocation appeal process in place prior to starting relocation activities; • Oversight of Administrative Settlements; • Obligation authority for their agency; • Obtain permits(Non-Uniform Relocation Act(URA)); • Ensures there is a separation of functions to avoid conflicts of interest. • Verifies whether or not ROW is needed,and that the property rights and/or interests needed are sufficient to construct,operate and maintain the proposed projects (see Appendix 25.176). Mike Collins, P.E,P.L.S,County Engineer, Dave Smith, Engineering&Construction manager and Loretta Swanson, Director ii. APPRAISAL Prepare and deliver appraisals on federal aid projects for the agency. Ensures that appraisals are consistent and in compliance with state and federal laws, regulations, policies and procedures. Responsibilities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal work; • Use appraiser from WSDOT's Approved Appraiser List if agency does not have qualified staff; • Prepare Project Funding Estimates (PFE) or,when applicable,True Cost Estimates(TCE); • Prepare Administrative Offer Summaries(AOS or Appraisal Waiver); • Obtain specialist reports; • Coordinate with engineering, program administration,acquisition, relocation,and/or property management as necessary. No qualified staff iii. APPRAISAL REVIEW: Review appraisals on federal aid projects for the agency to make sure they are adequate, reliable, and have reasonable supporting data, and approve appraisal reports. Ensures appraisals are adequately supported and represent fair market value and applicable costs to cure and are completed in compliance with state and federal laws, regulations, policies and procedures. Res ponsibil ities/Expectations: • Use only qualified agency staff approved by WSDOT to perform appraisal review work; • Use review appraiser from WSDOT's Approved Appraiser List if agency does not have qualified staff; • .Ensures project wide consistency in approaches to value, use of market data and costs to cure; • Coordinate with engineering, program administration, acquisition, relocation,and/or property management as necessary. LPA-001 Right of Way Procedures Page 2 of 5 Revised 1212017 No qualified staff iv. ACQUISITION: Acquire,through negotiation with property owners, real property or real property interests (rights) on federal aid projects for the agency. Ensures acquisitions are completed in compliance with federal and state laws, regulations, and policies and procedures. Responsibilities/Expectations: • Use only qualified staff to perform acquisition activities for real property or real property interests,including donations; • To avoid a conflict of interest,when the acquisition function prepares an AOS, only acquires property valued at$10,000 or less; • Provide and maintain a comprehensive written account of acquisition activities for each parcel; • Prepare administrative settlement justification and obtain approval; • Prepare Project Funding Estimates (PFE)or,when applicable,True Cost Estimates(TCE); • Prepare Administrative Offer Summaries (AOS or Appraisal Waiver); • Review title, and recommend and obtain approval for acceptance of encumbrances; • Ensure acquisition documents are consistent with ROW plans,valuation,and title reports; • Provide a negotiator disclaimer; • Coordinate with engineering, program administration,appraisal, relocation, and/or property management as necessary; • Maintain a complete,well organized parcel file for each acquisition. Phil Franklin,ROW Agent V. RELOCATION: Provide relocation assistance to occupants of property considered displaced by a federally funded projects for the agency. Ensures relocations are completed in compliance with federal and state laws, regulations, policies and procedures. Responsibilities/Expectations: • Prepare and obtain approval of relocation plan prior to starting relocation activities; • Confirm relocation appeal procedure is in place; • Provide required notices and advisory services; • Make calculations and provide recommendations for agency approving authority prior to making payment; • Provide and maintain a comprehensive written account of relocation activities for each parcel; • Coordinate with engineering, program administration,appraisal,acquisition, and/or property management as necessary; • Maintain a complete,well organized parcel file for each displacement; • Ensure occupants and personal property is removed from the ROW. LPA-001 Right of Way Procedures Page 3 of 5 Revised 12/2017 d No qualified staff vi. PROPERTY MANAGEMENT: Establish property management policies and procedures that will assure control and administration of ROW, excess lands,and improvements acquired on federal aid projects for the agency. Ensures property management activities are completed in compliance with federal and state laws, regulations, policies and procedures. Responsibilities/Expectations: • Account for use of proceeds from the sale/lease of property acquired with federal funds on other title 23 eligible activities; • Keep R/W free of encroachments; • Obtain WSDOT/FHWA approval for change in access control along interstate; • Maintain property records; • Coordinate with engineering, program administration,appraisal,acquisition,and/or property management as necessary; • Maintain a complete,well organized parcel file for each displacement; • Ensure occupants and personal property is removed from the ROW. Phil Franklin,ROW Agent b. Any functions for which the AGENCY does not have qualified staff,the Agency will contract with another local agency with approved procedures, an outside contractor, or the Washington State Department of Transportation (WSDOT). An AGENCY that proposes to use outside contractors for any of the above functions will need to work closely with the WSDOT Local Agency Coordinator(LAC) and Local Programs to ensure all requirements are met. When the AGENCY proposes to have a staff person approved to negotiate who is not experienced in negotiation for FHWA funded projects,the LAC must be given a reasonable opportunity to review all offers and supporting data before they are presented to the property owners. c. The AGENCY wishes to take advantage of an Appraisal Waiver(aka Administrative Offer Summary or AOS).procedure on properties valued up to$25,000 or less and outlined in the attached form LPA-003. d. Attached is a copy of the AGENCY's administrative settlement procedure showing the approving authority(s) and the procedure involved in making administrative settlements. 2. All projects shall be available for review by the FHWA and WSDOT at any time and all project documents shall be retained and available for inspection during the plan development, right-of-way and construction stages, and for a three year period following acceptance of the projects by WSDOT. 3. Approval of the AGENCY's procedures by WSDOT may be rescinded at any time the AGENCY is found to no longer have qualified staff or is found to be in non-compliance with the regulations.The rescission may be applied to all or part of the functions approved. LPA-001 Right of Way Procedures Page 4 of 5 Revised 1212017 Mason County, Washington Approved By: Chair Date Washington State Department of Transportation Approved By: Local Programs Right of Way Manager Date LPA-001 Right of Way Procedures Page 5 of 5 Revised 12/2017 WAIVER OF APPRAISAL PROCEDURE The County of Mason, hereinafter referred to as "AGENCY", desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C and State directives, and desiring to take advantage of the $25,000.00 appraisal waiver process approved by the Federal Highway Administration (FHWA)for Washington State, hereby agrees to follow the procedure approved for the Washington State Department of Transportation (WSDOT) as follows: Rules A. The AGENCY may elect to waive the requirement for an appraisal if the acquisition is simple and the compensation estimate indicated on the Project Funding Estimate (PFE) is $25,000.00 or less including cost-to cure items. A True Cost Estimate shall not be used with this procedure. B. The AGENCY must make the property owner(s) aware that an appraisal has not been completed on the property for offers$10,000 or less. C. The AGENCY must make the property owner(s) aware that an appraisal has not been completed on the property for offers over$10,000 and up to $25,000, and that an appraisal will be prepared if requested by the property owner(s). D. Special care should be taken in the preparation of the waiver.As no review is mandated,the preparer needs to assure that the compensation is fair and that all the calculations are correct. Procedures A. An Administrative Offer Summary(AOS) is prepared using data from the PFE. B. The AOS is submitted to the Director, County Engineer or Engineering& Construction Manager for approval. C. The Director or County Engineer signs the AOS authorizing a first offer to the property owner(s). APPROVED: AGENCY By. o my Engineer Local Programs Right of Way Mason County Public Works Manager LPA-003 10/2014 ADMINISTRATIVE SETTLEMENT POLICY The County of Mason, hereinafter referred to as "AGENCY", desiring to acquire Real Property according to 23 CFR, Part 635, Subpart C and State directives, hereby specifies the AGENCY'S administrative settlement policy and approving authorities for making administrative settlements. Administrative settlements are occasionally required in addition to just compensation in order to acquire needed right of way through negotiation. These administrative settlements can help eliminate costly condemnation litigation and project construction schedule delays. The Project Parcel Negotiation Diary shall contain the background leading to the need for an administrative settlement and a memo to the file shall be prepared detailing the rationale and justification. The level of authority to offer administrative settlements is as follows: ■ Acquisition Negotiator-Just compensation plus up to an additional$5000.00. ■ Engineering and Construction Manager-Just compensation plus up to an additional$10,000.00. ■ Public Works Director or Deputy Director/County Engineer-Just Compensation plus up to an additional$25,000.00. ■ Mason County Board of County Commissioners,Chair-Just Compensation plus any administrative settlement offer in excess of$25,000.00. MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS LORETTA SWANSON DIRECTOR Education: Saint Martin's College, BSCE 1984 Experience: 20+years of industry experience,which includes: overseeing the securing of necessary property rights for numerous road, bridge, utility and related public infrastructure projects; and ensuring Federal and State compliance with ROW acquisition procedures. LTAP Training: ROW No Verification Webinar- March 2016 Diary Entries—On-Line Sufficient Property Rights- On-line Various Local Agency ROW Meetings US Department of Transportation FHWA Federal Aid Essentials MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS MICHAEL W. COLLINS, P.E., PLS DEPUTY DIRECTOR OF PUBLIC WORKS/COUNTY ENGINEER Education: WA State Land Surveyor's License January 18, 2002, License No. 38487. WA State Profession Engineer's License June 16, 2005, License No. 41792. Experience: Michael has over 30 years of industry experience,which includes: acquiring and surveying for right of way acquisition and preparation of deeds/easements/temporary construction easements and working alongside a Surveyor to design, layout, deed research and establishment for the federal aid bridge projects. He has overseen field and office engineering and construction inspections of federally funded bridges, ensuring Federal and State compliance with ROW acquisition procedures. Training: US Department of Transportation FHWA Federal Aid Essentials Video Library- January 2019 Additional No Right of Way Verification Webinar-April 2016 Attended multiple Washington State Department of Transportation trainings and various right of way classes. MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS DAVID N.SMITH, PE ENGINEERING &CONSTRUCTION MANAGER Education: BSCE Civil Engineering—Seattle University 1982 MSCE Civil Engineering—Seattle University 1986 Experience: 37 years of experience at the State (WSDOT) and local (County) level in the planning, designing and construction of public works projects. Negotiated with property owners to determine just compensation. Overseen the acquisition of real property interests by agreement with owners;this includes acquiring right-of-way while working with the State Attorney General's office for State and Federal funded projects, and working with local right-of-way offices on acquisitions for various infrastructure projects, both publicly and privately funded. MASON COUNTY RESUME OF RIGHT OF WAY QUALIFICATIONS PHILLIP FRANKLIN RIGHT OF WAY AGENT Education: Bachelor of Science, Pacific Lutheran University Certificate,Trend Business College Experience: State Certified Appraiser(#0057)for 28 plus years Attended and passed USPAP 1997 and update class in 2007 LTAP Training: . Diary Entries-On-line Administrative Settlement- On-line No ROW Certification Webinar—April 18, 2017 FHWA/WSDOT Administrative Settlement Webinar—April 19, 2017 Acquisition Under the Uniform Act Webinar—June 12, 2017 Local Agency Row Meeting—June 28, 2017 NEPA& ROW Integration Seminar—August 14-15, 2017 IRWA Eminent Domain Mock-Trial Seminar-September 28, 2017 ROW: Local Agency Row Meeting—May 15, 2018 Appraisal of TCE Seminar—September 10, 2018 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Richard Dickinson, Deputy Director/U&W Management Action Agenda DEPARTMENT: Public Works EXT: 652 COMMISSION MEETING DATE: May 19, 2020 Agenda Item # ,5 BRIEFING DATE: May 4, 2020 BRIEFING PRESENTED BY: Loretta Swanson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: CONTRACT AMENDMENT 2—KENNEDY-JENKS BACKGROUND: Commissioners approved a contract with Kennedy-Jenks on April 23, 2019 to complete two projects for extending sewer service to the Puget Sound Industrial Center (PSIC): Project 1 - Sewer system pre-design report and General Sewer Plan Amendment Project 2 - Sewer system design At the December 16, 2019 meeting County Commissioners approved Contract Amendment 1 with Kennedy/Jenks Consultants, Inc. in the amount of $87,759 for updating, rather than amending the Belfair General Sewer Plan. This amendment also added 6 months to the contract term. The overall contract has a not-to-exceed amount of$1,500,000. With the pre-design report now complete, Kennedy-Jenks provided a Scope and Budget to complete Project 2. The tasks included_in this amended scope of work include: 1. Survey 2. Agency coordination 3. Geotechnical Engineering 4. Detailed Design 5. Environmental permitting 6. Bid assistance Construction services are currently not included at this time. BUDGET IMPACTS: Mason County has two grants through Commerce totaling $2,499,550 to design a sewer extension serving the northern portion of the Belfair UGA and PSIC. Executing Amendment 2 brings the contract total to $1,370,492 or N $130,000 less than the $1,500,000 cap. Existing Contract Amendment 1 Amendment 2 Amended Total Project 1 $439 816.00 $87,760.00 $527 576.00 Project 2 $842,916.00 $842 916.00 1&2 Total $1 370,492.00 RECOMMENDED ACTION: Recommend the Board approve Contract Amendment 2 with Kennedy/Jenks Consultants, Inc. in the amount of$842,916.00 to complete final design, secure permits, prepare bid documents, and provide construction services for the Belfair sewer extension phase 2 project. ATTACHMENT: Contract Amendment 2 Mason County and Kennedy/Jenks Consultants, Inc. Contract Amendment 2 MC Contract No. 19-034 KJ Project No. 1997006*01 AMENDMENT NO. 2 TO AGREEMENT FOR CONSULTING SERVICES BETWEEN KENNEDYMENKS CONSULTANTS, INC. AND MASON COUNTY FOR PLANNING/DESIGN FOR THE BELFAIR SEWER EXTENSION TO PSIC THIS AMENDMENT NO. 2 is made and entered into on this_day of , 2020 to the Agreement for Consulting Services dated May 7, 2019, hereinafter referred to as "AGREEMENT", between Kennedy/Jenks Consultants, Inc., a California corporation, hereinafter referred to as "CONTRACTOR", and Mason County, hereinafter referred to as"COUNTY', for the Planning/Design for the Belfair Sewer Extension to PSIC, hereinafter referred to as "PROJECT'. RECITALS: WHEREAS, CLIENT is authorizing CONTRACTOR to perform additional or amended services as set forth herein; and WHEREAS, CLIENT and CONTRACTOR agree to revise the PROJECT as follows: The CONTRACTOR will perform final design services previously designated as Project 2, which include preparation of a construction ready bid package for the sewer extension project described in the preliminary design report(Project 1 deliverable). Tasks for Project 2 include Survey, Agency Coordination, Geotechnical Engineering, Detail Design, Environmental Permitting, and Bid Assistance. NOW, THEREFORE, CLIENT and CONSULTANT agree to amend the AGREEMENT as follows: Scope of Services: The Scope of Services in the AGREEMENT is amended as follows: Add Exhibit A in this Amendment 2 to the contract. Replace Exhibit B in the contract with Exhibits B in this Amendment 2. Schedule: CONSULTANT is authorized to proceed with the modified Scope of Services effective on the date of this Amendment. The modified Scope of Services shall be completed as indicted in Exhibit A. Compensation: Compensation for the services provided under this Amendment shall be calculated on the same basis as in the AGREEMENT unless explicitly modified by this or previous amendment(s). Compensation for the services performed under this Amendment is $842,916 which increases the total compensation under the AGREEMENT to $1,370,492. All other terms and conditions of the AGREEMENT and any amendments thereto remain unchanged. (0 Kennedy/Jenks Consultants,Inc.,May 2015 Page 1 of 2 \\kjc\kjc-root\kj-projects\fedemlway\2019\1997006.00 mason cty-bel fair wrf sewer extension\O I contracts\amendment 2\mason county belfair sewer ext amend 02_cover page.docx Mason County and Kennedy/Jenks Consultants, Inc. Contract Amendment 2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date first above written. KENNEDYMENKS CONSULTANTS, INC. MASON COUNTY Signature: Signature: Printed Name: Printed Name: Title: Title: Date: Date: APPROVE AS TO FORM Tim Whitehead, Ch.DPA ©Kennedy/Jenks Consultants,Inc.,May 2015 Page 2 o f 2 \\kjc\kjc-root\kj-projects\federalway\1-019\1997006.00 mason cty-belfair wrf sewer extension\01 contracts\amendment 2\mason county belfair sewer ext amend 02_cover page.docx DRAFT AMENDMENT 2 . EXHIBIT A— SCOPE OF SERVICES Project Title: Planning/Design for the Belfair Sewer Extension to PSIC Introduction Kennedy Jenks (Contractor)is providing consultant services to Mason County for the Belfair WRF Sewer Extension Project 1 -Planning/Design for the Belfair Sewer Extension to PSIC.The scope of consultant services included the following planning tasks: • Preparation of a General Sewer Plan(GSP)Amendment for the Belfair sewer system. • . Provide flow projections,collection system analysis,and preparation of a Pre-Design Report of recommended sewer system extension infrastructure that might be integrated within the Freight Corridor(SR-3 bypass)route being planned by WSDOT. The Pre-Design Report was submitted,and the project sewer extension project is now moving into the next phase,Project 2-Belfair Sewer System Extension Final Design. This amendment describes the Project 2 scope of,work. Background Through the planning and pre-design work performed during Project 1,the County has , decided to move forward with the plans to construct a new lift station located within the Belfair UGA(PSO4) and associated gravity and pressure sewer that extend up to the PSIC and connect into the existing collection system along SR-3 (See Figure 1,below). The following scope of work amends to current contract to include Project 2,which includes the following Tasks: • Task 1 -Survey • Task 2-Agency Coordination • Task 3 -Geotechnical Engineering • Task 4 -Detail Design • Task 5 -Environmental Permitting • Task 6-Bid Assistance Project 2 scope,schedule and fee will be developed based on the findings and recommendations of Project 1 and approved by written amendment. J a e � • 025 CIO At (n �' 41 -c `' Future Force Main h� Force PAA n pnstaLad �• Y }� t < .m r,A,t alp s ^ -A. tip ..a UGA GttSttion .'7 a YES uns', SR3 Bypass 1 1� Aiignmere ;� a LE31eIld Et ./{ . �rifmg Pump tat Swn Odsling.Structures Proposed.Pump Station 1 iaq �' / i,t 6EifaiffWRF j;;�' J tij !FroppsedSevierFcrpeMadn n Etdure Force Main Propased Gravity Sever r : I $r �•:PSCC Border plotes- t�.Mtbntansam-aFp . 2: 3_ti38mCcntourin2zrva7�20r et FO_tre l-Preferred Belfair"Server Extension Altemative Project 2-Belfair Sewer System Extension Final Design Contractor will develop a final design for the Freight Corridor Sewer System And provide bidding and construction support services. Task 1-Survey Contractor.Services: This task will provide a survey basemap,right-of-way determination,alignment layout and survey of wetland flags,test pits,borings and potholes as established under other tasks. 1. Topographic Survey and Right of Way a. Field Survey and Basemap i. Field Survey.Field mapping within the project limits will include topography,man-made surface features,limits of vegetation,trees (12" DBH or larger),overhead utilities,and painted underground utilities. ii. Underground Utility Locate. An underground conductible utility locates within the project limits to be performed by a private utility locating firm. While every reasonable effort will be made by Contractor to depict the location of underground utilities based on utility locates,Contractor is not liable for errors or omissions by utility locators or erroneous or insufficient information shown on utility record drawings. iii. Basemap Preparation.Prepare 1"=20' topographic base map and digital terrain model(DTM)in AutoCAD format of the project.The,base map will include information collected in Tasks i and ii above. One-foot contours will be generated from the.DTM. Parcel numbers and owner's names will be added to parcels along the route. b. Right of Way Determination i. Coordinate with project team and WSDOT to calculate the SR 3 ROW, proposed Freight Corridor ROW and limited access boundaries necessary and add them to the basemap. ROW will be determined from records obtained from WSDOT or supplied by the County. Parcel boundaries not critical to design will be added to the base map from Mason County and Kitsap County GIS files. c. Alignment Layout i. Lay out proposed alignments with hub and lath on approximately 50-foot stationing for horizontal location only. d. Survey Support for Geotechnical and Environmental Consultants i. Locate test pits,borings and potholes. Contractor will locate geotechnical explorations with GPS survey equipment or by conventional methods if in heavy overstory. ii. Locate wetland flags. Contractor will locate wetland flags with GPS survey equipment or by conventional methods if in heavy overstory. County Responsibilities: • Responsible for access to private properties and any associated agreements,permits, and easements needed for access. • Provide County Right of Way permits,if required Assumptions: • Contractor will be responsible to acquire the services of a third-party utility locator. • Irrigation systems will not be included in basemap. • All field observations will be made from the surface(confined space entry is not in contract). • Pipe video inspection,potholing or smoke testing needed to verify the condition or connectivity of drainage features is outside the scope of this task. • The project limits are as shown in figure 1,above. • Surveying and/or establishing property boundaries is not included in this scope. Property information will be approximated using publicly available GIS data. Deliverables: • Survey basemap in AutoCAD Civil3D version 2017 format. Task 2-Agency Coordination/Easement Acquisition Contractor Services: 1. Agency Coordination:The Contractor will coordinate with WSDOT and the Navy to develop and secure the utility permit approvals required for the project improvements located within WSDOT Limited Access and Navy railroad right of way(ROW). a. Agency Coordination i. WSDOT:Contractor will prepare for and attend coordination meetings with the project team and WSDOT during the development of the utility permits. Two (2)meetings are assumed for this effort. ii. Navy:Contractor will prepare for and attend coordination meetings with the project team and the Navy during the development of the utility permits. Two (2) meetings are assumed for this effort. b. Easement Acquisition: i. Utility Permits: Contractor will complete paperwork to process utility easements for both the WSDOT and Navy agreements. 1. WSDOT General Permit 2. Utility Accommodation Application 3. Utility Facility Description 4. Railroad Crossing Permit ii. . Exhibits:Contractor will prepare draft and final utility exhibits to as part of the application to support the easement acquisition process. iii. Limited Access Break/Encroachment Request/Checklist:Contractor will prepare final and draft encroachment request/checklist to WSDOT for the Limited Access Break associated with the utility-crossing. County Responsibilities: • Participate in coordination meetings • WSDOT and Railroad Crossing Permitting Fees. Assumptions: . • ROW boundary determinations required for WSDOT and Railroad permits that are not developed in Task 1,will be provided to the Contractor. • Work plans, design plans, design special provisions,and traffic control plans necessary for the support and approval of the utility permits,will be provided to the Contractor. • WSDOT Project materials such as ROW plans,design plans,and other technical documentation will be provided to the Contractor. • Potholing is not included in this scope. Deliverables:. • Meeting notes from coordination meetings Completed permit forms and design exhibits • WSDOT and Railroad Permit Approvals Task 3 - Geotechnical Engineering Contractor Services: Contractor will provide additional geotechnical engineering services to evaluate site soil and groundwater conditions and provide recommendations to support design and construction of the proposed PS04,force/gravity mains, and the trenchless section. 1. Geotechnical Exploration and Laboratory Testing: Contractor will complete a geotechnical field investigation and laboratory testing program that includes: a. Coordinate access to the proposed exploration locations. b. Explore subsurface soil and groundwater conditions along the proposed alignment. Contractor will advance 10 test pit explorations along the force and gravity main alignments; test pits will be excavated between 10 and 15 ft below ground surface. Contractor will also advance hollow-stem auger borings (4 total): one boring along the proposed pipe alignment(30 ft bgs), one boring at the proposed pump station location(35 ft bgs), and one boring at each launch/receptor shaft(each 40 ft bgs). c. Install groundwater monitoring wells in the explorations advanced near the proposed pump station and at the launch/receptor shafts, where trenchless construction will be required. d. Install pressure transducers in each monitoring well. The transducers will be used to record groundwater levels for 1 month. e. Perform geotechnical laboratory index testing (grain size distribution analyses or Atterberg limits determinations) and moisture content determinations on as many as 20 samples obtained from the explorations. 1. Analysis and Geotechnical Report:The results of the Contractor's geotechnical field investigation,laboratory testing,and engineering analyses will be summarized in a draft report.The draft report will be submitted for the County's review and comment.Upon receipt,Contractor will address the comments,and submit a final report. County Responsibilities: • Coordinate access to private properties • Provide County Right of Way permits,if required Assumptions: a. The field investigation can be completed on weekdays during daylight hours (i.e., no weekend and/or nighttime drilling in contract, can be added by amendment if needed). b. Soil cuttings collected in undeveloped areas can be spread on the ground near the borings. Soil cuttings from developed areas will be drummed and removed. The budget assumes approximately one 55-gallon drum of soil cuttings is generated for every 20 ft of boring depth. c. Soil is not contaminated, and characterization testing is not required. d. Air knifing will not be used to clear borings. e. Traffic control will be limited to traffic cones and warning signs. Use of flaggers is not in contract, can be added by amendment if needed. f. Brush and timber must be cleared to allow access to the exploration locations. Following completion of fieldwork, Contractor will spread straw acfoss disturbed areas; no additional restoration measures will be provided. g. Well decommissioning will be included as a bid item in the project plans and specifications. Deliverables: • Draft and final geotechnical engineering reports in Adobe®PDF format. Task 4-Detail Design Contractor Services: This task will include detailed development of design for the gravity sewer,pressure sewer,and sewer lift station for the extension project. Intermediate design deliverables will be prepared and submitted to the County at the 30%,60%,and 90% level of completeness and preparation of Construction Bid Documents (Final Design).Workshops between the design team and project stakeholders will take place throughout the design development. 1. Workshops and Project Coordination a. Workshop #1:Re-affirm Project and Objectives:This workshop is to re-affirm project goals,confirm design approach,and kick-off the detail design phase. b. Workshop #2:Design and Layout:This workshop is to confirm design features of the sewer system and pump station,including sewer alignment,facility layout,general arrangement,etc. c. Workshop #3:Materials/Equipment Preferences:This workshop is to confirm County preference of material and equipment to be specified in the Technical Specifications and shown on the drawings. d. Workshop #4:Operations and Maintenance:This workshop is to engage Operations and Maintenance staff to ensure design features accommodate future operating procedures and/or facility maintenance activities. e. Workshop #5: Construction and Facility Start-up:This workshop is to discuss County responsibilities during construction and facility start-up,construction tie- ins,shutdowns, and other construction constraints. f. Internal Design Coordination:This task covers internal design discussion for coordinating interdisciplinary design efforts. 2. Drawings:Prepare design drawings for the sewer system extension. It is anticipated that 56 sheets will be needed for the Project 2 Construction Bid Package. 3.' Specifications: Prepare technical specifications for the sewer systems extension. It is anticipated that 60 technical specification sections will be needed for the Project 2 Construction Bid Package. 4. Cost Estimate: Prepare an Opinion of Probable Construction Cost(OPCC) for the 30%, 60%, 90%,and Final Design development for the Project 2 package. 5. Ecology Review Submittal: After the 60% review comments are received,the Contractor will prepare a Review Submittal package to for DOE's review.Contractor will review DOE's comments and provide responses. 6. Construction Bid Package:Develop Contractor Construction Documents for bidding and construction. County Responsibilities: • Schedule necessary County staff to participate in workshops. • Assist in coordination with the City and other project stakeholders to organize the workshops. • Provide timely review of comments on design submittals. • Lead agency for acquisition of local building permits • Lead agency for coordination with other utility providers with support from Contractor. Assumptions: • Intermediate design submittals (30%,60%,and 90%) will be provided as electronic (PDF)files. • Hard copies of review set for Ecology will be provided by Contractor,if required. • Contractor will provide one round of responses to Ecology's comments.Effort assumes no more than 20 comments will be submitted. • Design approach assumes that Mason County will build the extension up to the PSIC before WSDOT installs the highway. Per WSDOT coordination meeting September 12,2019,if the utility is installed before the highway,WSDOT will make the necessary accommodations to case the pipe under the ROW as any other"existing utility". • SCADA integration is not included in this scope. It is assumed that the SCADA integration will be provided by the Contractor. Deliverables: • Workshop agenda and meeting notes. • Electronic copies of intermediate design submittals (30%,60%,and 90%) • Final Bid Documents will be provided as both hard copies (three (3)half size 11"x 17" copies and one (1)full size 22" x 34") and electronic (PDF). Task 5-Environmental Permitting Contractor Services: The environmental permitting subtasks described below are anticipated given our current understanding of the project.The Design Team will prepare the permit related documents as described(applications,checklists,figures,etc.),and it is assumed that the County will be the lead local jurisdiction with the applicable permitting agencies to communicate project details; submit documents prepared by the Design Team;and pay permit related fees as needed.The following environmental permits/approvals are anticipated for the project: • SEPA threshold determination from the lead agency(assumed lead agency will be Mason County). • Critical areas approval from the County associated with temporary or permanent wetland/waterway and/or buffer impacts. • Approved JD from the USACE Seattle District for wetlands/waterways in the project area according to the most recent USACE guidance. • The following sections define the Contractor's environmental permitting subtasks for the project. 1. Wetland/Waterway Delineation:Contractor will conduct a wetland/waterway delineation of the project area.Wetlands will be delineated in accordance with the 2010 USACE Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains,Valleys,and Coast Region.The ordinary high-water mark .(OHWM) of waterways will be delineated using the methodology provided by Ecology's Determining the Ordinary High-Water Mark for Shoreline Management Act Compliance in Washington State. Contractor will compile and review environmental information from readily available Public domain resources to gain a general understanding of natural resources elements. The field investigation will include an examination of vegetation,soil,and hydrology within the project area along the proposed alignment. Flagging will be placed along the wetland/waterway boundaries and will be confined to areas within the project footprint (the project area).Any wetland/waterway habitat that extends beyond the project footprint and within 300 feet of the project boundaries,as required for Critical area study contents for wetlands and streams under the County's Critical Area Protection Regulations,will be estimated both visually and using public domain resources in order to assess wetland/waterway extent. Included in this task is time to provide the project surveyors with a hand sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging. We also included time to review the survey maps and request any necessary changes to represent baseline wetland/waterway conditions in the project area accurately. Wetlands will be rated in accordance with Ecology's Washington State Wetland Rating System for Western Washington,and buffer widths will be determined in compliance with the County's Critical Area Protection regulations. Waterway typing and buffer widths are based on Mason County Code(MCC) Chapter 21.64 and the water typing system presented in WAC 222-15-130. Deliverables: • The deliverable for this task is a scanned site sketch identifying wetland/waterway flagging. 2. Critical Areas Report:Contractor will include the field data collected above in the preparation of a critical areas report(CAR) according to MCC Chapter 21.64 describing existing wetlands/streams and associated buffers,and temporary and/or permanent impacts,if any. Contractor assumes that there will be no impacts to critical areas as part of this project.Therefore,potential mitigation planning is not part of the scope or budget.Should mitigation planning be needed to support impacts associated with Phase 2,a scope and budget amendment will be required. Contractor will incorporate discussion our understanding of the project into a draft CAR and will determine adequate impact avoidance measures in developing conceptual(30 percent) design plans for the project. The draft CAR will be provided to the County for review. Comments will be reviewed and incorporated into a final agency review report.The final report will be used in agency meetings and negotiations for the purposes of discussing potential project impacts, and determination of agency jurisdiction. Deliverables: • An electronic(Microsoft Word)copy of the draft CAR. • An electronic(Adobe PDF)copy of the final CAR. 3. State Environment Policy Act(SEPA) Checklist: Contractor will prepare a SEPA Checklist for the project in conformance with Washington Administrative Code (WAC) 19711960 and County standards.The SEPA Checklist will briefly describe the project and address the project's effects on elements of the environment.The Checklist will include a list of permit requirements for the project.To prepare the Checklist,we will use project design information and other available studies prepared for the project, such as engineering design studies,geotechnical reports,and the cultural resources report,as necessary. The work for this subtask includes review of additional County documents such as the comprehensive plan,zoning code,critical area protection code,and other development regulations. Deliverables: • An electronic(Microsoft Word) copy of the Draft SEPA Checklist. • An electronic(Adobe PDF)copy of the Final SEPA Checklist. 4. USACE Approved Jurisdictional Determination:Contractor will prepare an Approved Jurisdictional Form(JD Form) for the project. ' Contractor will provide support to the County in responding to USACE comments on the JD Form to obtain an Approved JD.This support is limited to telephone and email correspondence clarifying project details related to the wetland/waterway delineation and the project. Deliverables: • An electronic(Adobe PDF)copy of the Draft and Final JD Form. Assumptions: • Wetland and waterway flagging will be placed only within the boundaries of the project area,as discussed above,where accessible. Study areas,within 300 ft of the project area,will be estimated both visually and using public domain resources in order to assess wetland/waterway extent • Access permission and rights-of-entry to additional properties associated with field work discussed above will be provided by the County. • Wetland delineation of mitigation site(s),if needed, to address County Critical Area Protection regulations are not part of this scope.Should delineation or development of mitigation site(s) be needed as part of the project, a scope and budget amendment will be required. • Environmental mitigation measures identified in this task are not included in this contract but can be added via amendment. • The CAR developed as part of this task will be used to support permitting of the Critical Area Protection Regulations of the County. • Contractor assumes that there will be no impacts to critical areas as part of this project. • Potential mitigation planning is not part of the scope or budget. • Conceptual plans or specifications for mitigation will not be required during the project. • A site features map of the project and study areas,baseline wetland/waterway. conditions,and temporary and/or permanent impacts to wetland/waterways and buffers will be developed and presented in the CAR. • The project will not require preparation of a SEPA Environmental Impact Statement. Either a Determination of Non-Significance(DNS) or a midgated'DNS will be issued for the project. • County staff will prepare and publish the DNS(or mitigated DNS). • Contractor staff will not attend a public meeting,or a public hearing should one be necessary. • Contractor will provide a draft copy of the SEPA Checklist to the County for review. County will provide one set of consolidated edits,and the Contractor will prepare a final SEPA Checklist for publication based on those edits.Should more rounds of review and edits be requested by the County, a scope and budget amendment will be required. • This proposal does not include time for the Contractor to respond to any public or resource agency comments on the SEPA Checklist after the Checklist has been published for public comment.Should the County request the Contractor's involvement in responses or revisions to the SEPA adoption based on public or agency comments,a scope and budget amendment will be required. • A Forest Practices Application is not required. • Construction Related Permitting support will be added via amendment as needed. • Additional archaeological and cultural resource permitting support is not anticipated. If additional support is required,it can be added via amendment. • The potential wetlands identified during Phase 1 of the project,will meet the requirements for isolated wetlands as defined by the USACE. • The information contained in CAR will satisfy the requirements of the JD Form. • Conceptual(30 percent) design completion will be suitable to complete the JD Form. Task 6-Bid Assistance Contractor Services: 1. Bid Assistance a. Respond to Bidder questions:Provide answers to bidder questions during bid period. b. Prepare Addenda:Provide Addenda to the bid package as needed. c. Provide technical input on review of submitted bids: As requested,provide up to 16 hours of review of the content of the submitted bids to advise whether they meet the requirements of the bid process. d. Attend Pre-Bid Meeting: Prepare for and participate in the pre-bid meeting. Assumptions: • The bid period will last four weeks. • No more than 2 addenda will be prepared. Project 2-Project Management and Quality Control Contractor Services: Task 1-Project Management 1. Project Setup a. Contractor will set up the project within Contractor's accounting system,prepare subconsulting agreements,and issue a Project Initiation Plan to the deign team, outlining the scope and budget,and develop a baseline schedule. 2. Project Work Plan a. Contractor shall prepare a Project Plan(PWP) as part of the project development efforts.The PWP shall consist of: i. County and City Expectations ii. Scope of Work(from contract) iii. Staffing Plan,including the Team Organization and Responsibilities iv. Work Plan v. Baseline Schedule (MS Project) vi. Quality Plan vii. Health and Safety Plan(HASP) 3. Project Management and Administration a. Contractor shall provide project management services needed to execute the scope of work. This shall consist of project administration related to schedule, budget,and scope management,and communication of project activities with the County. b. Contractor will provide management and oversight of in-house project personnel and subconsultants throughout the project.This task shall also consist of the provision of administrative support in the Contractor's office for the duration of the project. c. Contractor will review and monitor project budget and progress on a regular basis, as well as management of in-house and subconsultant activities. d. Contractor will allocate resources to meet project objectives based on this scope of work and will perform project controls activities to accomplish day to day management of the work. e. Contractor will prepare and maintain a Major Decisions Log(MDL)that documents the CounVs major decisions related to the Project and include a monthly update with the progress status report. Deliverables: • Major Decisions Log updates (electronic,Adobe Acrobat format). 4. Monthly Project Invoice and Status Report a. Contractor will establish-and maintain a Project accounting system to organize and track Project costs in accordance with the Agreement and the work. breakdown structure (WBS). b. Contractor will prepare and submit monthly invoices electronically to the County in accordance with the Agreement.Invoices shall be prepared and submitted electronically on a monthly basis:Invoices shall include: i. breakdown of staff effort by major task; " ii. a summary of expenditures for the month by major task; iii. a summary of expenditures to date by major task; iv. the amount previously invoiced; v. total invoiced;and vi. budget amount remaining. c. The monthly progress report shall-provide narrative summaries of the work performed through the most recent month,planned activities for the upcoming month,items requiring resolution or decisions by the County.and issues/concerns,information needs,and a performance schedule update. S. Schedule Development and Update a. Develop a baseline project schedule for the Project activities defined in this Scope of Work following the notice to proceed and shall maintain the schedule through the life of the project. b. The schedule will identify the major activities for the Project(e.g. task and subtask level activities). c. The schedule will be updated quarterly for the Project tasks. Deliverables: • Draft and final versions of Baseline Project Schedule • Quarterly updates of Project Schedule 6. Monthly Progress Meetings a. Prepare for,attend,and conduct monthly progress meetings that will include a review of progress, discussion of items requiring feedback,list of outstanding issues requiring resolution,status of scope,schedule and budget, and review of risks. Contractor Project Manager will attend most meetings in person. Additional key staff may attend in person or via conference call. b. Contractor shall prepare and submit meeting agendas and meeting minutes for the progress meetings. For the purposes of this scope of work,a total of 8 meetings are assumed.The meetings are anticipated to have a 2-hour duration and will be attended by up to 2 design team staff. Deliverables: • Meeting agenda and notes (Electronic,Adobe Acrobat format) Task 2-Quality Control 1. Quality Management Plan a. Prepare a Quality Management Plan(QMP)for the project that identifies procedures,compliance methods,lines of communications and responsibilities, methods of checking and correcting the work,formats and procedures for responding to County's comments on deliverables, and record keeping requirements. The QMP shall also identify personnel and schedules to complete QA/QC reviews of the work and deliverables. 2. QA/QC Monitoring and Project Reviews a. Conduct an in-house Concept and Criterion(C&CR)meeting early in the project to obtain focused technical input from senior Contractor staff based on their experience from other similar projects. b. Review draft technical memoranda, the draft preliminary design report, Construction Document Submittals (e.g.30%,60%,90%,100%),and other deliverables included in the scope of work will be reviewed. Reviews will be performed by senior Contractor staff as identified in the QMP. Task 3-Health and Safety 1. Prepare a Project-Specific Health and Safety Plan a. A project-specific health and safety plan(HASP) shall be prepared prior to initiating any field activities. Project 3- SR-3 Freight Corridor Sewer System Construction Support-To Be Added by Amendment Task 1- Construction Management TBD Task 2-Office Engineering-TBD Other Project Assumptions: • The methodology utilized for cultural resources documentation by Lithic Analysts provides compliance with Section 106 of the National Historic Preservation Act (NHPA) as well as for Governor's Executive Order 05-05 or SEPA requirements that may not necessarily invoke federal laws.Effort required for compliance with additional federal requirements are not included but can be added via amendment. • If the cultural resources documentation should lead to a determination of adverse effect upon an historic property,an amendment will be needed-to,proceed.with any required mitigation or other further cultural resources work. • Any substantial expansion of the existing Project Area(Area of Potential_ . Effect/APE)beyond that shown in Figure 1,an amendment will be needed for completion of cultural resource survey of any new area. Project Schedule The anticipated project schedule and intended milestones are summarized as follows: Amendment Authorization April 3, 2020 Survey and Geotechnical Investigation April 2020—June 2020 30%Design Deliverable August 2020 60%Design Deliverable October 2020 90%Design Deliverable December 2020 Permit Review Set to Ecology January 2021 Ecology Review and Approval February 2021 Environmental Permitting April 2020—March 2021 Construction Bid Period March 2021 —May 2021 Construction June 2021 —June 2022 AMENDMENT 2 EXHIBIT B-COMPENSATION A. Compensation: CONTRACTOR will be compensated not more than $1,500,000 for Project 1 and 2 services. The compensation for Project 2 services shall not exceed $842,916. Task budgets are as follows: Original Project/Task Contract Amendment 1 Amendment 2; ;Project 1 -SR 3 Freight Corridor Sewer System Pre Design and 'GSP Amend Task 1. Kickoff Meeting $7,823 _Task 2. Review Existing Background Data _ $18,072 _ Task 3. Prepare Pre-Design Report with Cost Estimates 1.WS_DOT Utility Permitting and Approvals - 2.WSDOT Coordination Meetings $10,391 _ _ 3. Preliminary Geotechnical Evaluation _ $13,970 $1,650 4.Wetland/Waterway Reconnaissance _ --- $13,420 $8,300 5. Environmental Permitting and Approval Plan $10,670 $3,300 i 6. Cultural Resources _ _$21,559 7.Concept Development Workshop _ - $7,093 8.Conceptual Cost Estimates $15,385 9. Alternatives Selection Workshop 7092.64 10. Preliminary Design Report $103,351 Task 4 General Sewer Plan Amendment �$135,130 $69,794 Original Contract Project 1 -Subtotal $383,533 Amendment 1 -Subtotal $83,044 Project 1 -Project Management and Quality Control _Task 1. Project Management - _ _ $37,343 $4,716 Task 2. Quality Control -_ ^_-- __$17,770_ Task 3. Health and Safety $1,170 j Original Contract Project 1 -PM and QC Subtotal $56,283 ! Amendment 1 -PM and QC Subtotal $4,716 ,Project 2-SR 3 Freight Corridor Sewer System Design Task 1 -Survey $91,787 Task 2-Agency Coordination/Easement A_ cquisition _ _ _ _ _ _ _ $69,036 i Task 3-Geotechnical Engineering_ _ - -�-- - $53,860 Task 4-Detail Design _ 1. Workshops and Design Coordination $55,759 2. Engineering Calculations/Analysis 3. Drawings $266,184' 4. Specifications $57,392 i 5. Cost Estimate _ $16,954 ; -_ 6. Ecology Review Submittal _ _-_- -,__ _ _-_ - - _ $8,383 1 7. Construction_Bid Package __ _---- $7,291 ---- -------- -- --- --- --- ---- -- Task 5-Environmental Permitting - $52,627 Task 6-Bid Assistance $40,092 Amendment 2-Subtotal $739,384 ;Project 2_Project Management and Quality Control - - Task 1. Project Management _ $65,928 Task 2. Quality Control_--___-__----_-_----__--___-_ ---___-_------__ _-_-_-_-_-- -_-_-_$34,483 I Task 3. Health and Safety $3,120 Amendment 2-PM and QC Subtotal $103,532 'Project 1 Total $439,816 $87,760 iProject 2 Total $a42,916 ;Amended Project 1&2 Total $1,370,492 B. Requests for Payment: 1. At a minimum the invoice is to include: performance period; date of submission; CONTRACTOR's name, remittance address and phone number; number of hours being billed; invoice total; and any additional applicable information. 2. Submit via e-mail to: Loretta Swanson Public Works Director Mason County Public Works 100 W. Public Works Drive Shelton, WA 98584 (360)427-9670 x769 LorettaS@co.mason.wa.us 3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice EXHIBIT C - ' I Kennedy Jenks Client/Address: Mason County Contract Date: April 2019 2020 Schedule of Charges Date: January 01,2020 PERSONNEL COMPENSATION Classification Hourly Rate Engineer-Scientist-Specialist 1............................................................................$143 Engineer-Scientist-Specialist 2............................................................................$153 Engineer-Scientist-Specialist 3............................................................................$165 Engineer-Scientist-Specialist 4............................................................................$180 Engineer-Scientist-Specialist 5............................................................................$202 Engineer-Scientist-Specialist 6............................................................................$212 Engineer-Scientist-Specialist 7............................................................................$237 Engineer-Scientist-Specialist 8............................................................................$244 Engineer-Scientist-Specialist 9............................................................................$254 CAD-Technician..................................................................................................$124 Senior CAD-Technician.......................................................................................$138 CAD-Designer.....................................................................................................$143 SeniorCAD-Designer..........................................................................................$153 Project Administrator...........................................................................................$128 Administrative Assistant......................................................................................$101 Aide.......................................................................................................................$79 In addition to the above Hourly Rates, an Associated Project Cost charge of$6.00 per hour will be added to Personnel Compensation for costs supporting projects including telecommunications, software, information technology, internal photocopying, shipping, and other support activity costs related to the support of projects Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work,will be at cost plus ten percent for items such as: a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis,travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. If prevailing wage rates apply,the above billing rates will be adjusted as appropriate. Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any,will be added as a direct expense. EXHIBIT C Kennedy Jenks The foregoing Schedule of Charges is incorporated into the agreement for the services provided,effective January 1, 2019 through December 31,2019.After December 31,2019, hourly billing rates will be adjusted by three percent and mileage rates will be adjusted per IRS guidance.Associated Project Costs and markups will remain unchanged. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Kelly Bergh for Jennifer Beierle Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: 644 DATE: May 19, 2020 Agenda Item # 0 Commissioner staff to coin lete BRIEFING DATE: 5/4/2020 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Request for Proposals (RFP) for contracted services of$20,000 to conduct outreach and education and provide participant technical assistance for the grant funding "Building Connections — Strengthening Businesses in Mason County" project. Background: This project is funded through a Washington State Community Development Block Grant (CDBG) under contract number 18-62210-039 with the Washington Department of Commerce. It will provide micro-entrepreneurs, with low- to-moderate incomes, a seamless menu of relevant training resources, business services, technical assistance and meaningful connections with other businesses in local industries. The County is seeking the services of a qualified individual(s) or entity(s) to provide outreach and technical support including: providing community outreach and program education throughout the County; providing technical assistance to individual businesses, providing one-on-one consultation and support services for program participants; compiling, sharing and reporting data as required and/or requested by County; submitting reports including back-up documentation to County; participating in partner meetings and other as requested by County and/or partners; and entering into and remaining compliant with terms of a professional services contract. The RFP has been formulated to meet Commerce's CDBG program requirements. Recommended Action: Request approval to initiate the process for securing a qualified contractor(s) starting with releasing the RFP through determining the best qualified proposer(s) and presenting a request for approval to award for the Commissioner's consideration. Attachment(s): RFP for contracted services Request for Proposals C.•I Users I kbergh I Downloads IApenda Item Summary-CDBG MicroenWWrise Partners doc REQUEST FOR PROPOSALS CONTRACTED PROFESSIONAL SERVICES REQUESTED BY MASON COUNTY MICROENTERPRISE OUTREACH AND TECHNICAL ASSISTANCE Introduction and Summary: Through this Request for Proposals (RFP) Mason County (County), an Equal Opportunity and Affirmative Action Employer, is seeking the services of one or more well qualified individual(s) or entity(s) (Contractor or Proposer) to provide community outreach and education focused on microenterprises within the County as well as technical assistance for program eligible microenterprise owners. Type of Contract: The County will enter into a fixed price contract with the successful proposer(s). The all-inclusive contract value is $20,000 which may be divided amongst more than one individual or entity. Statement of Need: The County has been awarded a Community Development Block Grant (CDBG) through the Washington State Department of Commerce (Commerce) in partnership with the U. S. Housing and Urban Development (HUD). This grant will fund "Building Connections Strengthening Businesses in Mason County", a program focused on assisting County residents to start or expand small businesses commonly know as Tim icroenterprises." The program, which is a joint effort between the County, the Division of Governmental Studies & Services, Washington State University Extension (WSU) and Enterprise for Equity (E4E), a local non-profit organization, will provide eligible low-moderate income participants with training, one-on-one technical assistance. The County does not have the capacity or expertise to provide the services required and has elected to contract with a qualified firm or individual. The Proposer will be required to formulate and submit a service plan that meets the program's purpose and performance measures. The performance period will start at professional service contract execution estimated to be July 10, 2020 and end March 31, 2022. Minority- and women-owned firms as well as those qualifying under Section 3 of the Housing and Urban Development Act are strongly encouraged to submit proposals. The Contractor will be responsible for: providing community outreach and program education throughout the County; providing technical assistance to individual businesses; providing one-on-one consultation and support services for program participants; compiling, sharing and reporting data as required and/or requested by 1 County; submitting reports including back-up documentation to County; participating in partner meetings and other as requested by County and/or partners; and entering into and remaining compliant with terms of a professional services contract. Schedule: Proposals Due: June 19, 2020 by 4:00 pm Anticipated Award Announcement: June 26 2020 Anticipated Contract Start Date: July 10, 2020 Contract End Date: March 31, 2022 Proposer Requirements: Individuals or firms submitting proposals must meet the following requirements: 1. A minimum of five years experience with economic development and/or working with local businesses in Mason County. 2. A good understanding of the economic development climate in Mason County as a whole as well as the respective communities. 3. Good connections to the area Chambers of Commerce, Economic Development Council, Workforce Development Council and similar organizations. 4. Experience conducting program outreach and education. 5. Experience, skills and ability to provide technical assistant and support for business owners. 6. Have or secure business license(s) and required insurance coverage. 7. Must be eligible to participate in and provide services for federally funded programs. Preferences will be given to individuals or firms that.- 1. Have small business and/or business start-up experience. 2. Have experience with micro-loan programs. 3. Have professional connections throughout Mason County. 4. Have established relationships with low-income serving organizations in Mason County. 5. Are minority- and women-owned firms or qualify under Section 3 of the Housing and Urban Development Act. Scope-of-Work: 1. Provide up to 20 eligible individuals or businesses with technical assistance. 2. Formulate and conduct an effective outreach campaign that will reach a minimum of 5,000 individuals throughout the County focused on promoting the program and motivating eligible individuals to participate. 3. Formulate and implement a County-wide outreach plan focused on increasing awareness of the program including the training and technical assistance that is available for participating individuals and businesses. 4. Assist microenterprise owners with networking and other business-building activities. 5. Conduct activities in coordination with WSU and E4E. 6. Participate in program partnership meetings as requested. 7. Compiling and reporting program data and submitting reports as required. 2 Proposal Requirements: The Proposal must be submitted on letter size paper with type that is a minimum of 11 point font, not exceed 10 pages in length and contain the following components; 1. Contact name, address, telephone number and e-mail address. 2. Detailed description of skills, experience and ability to conduct program outreach and provide the technical assistance as summarized above. 3. Identification and designation of roles/responsibilities of key project staff. 4. Minimum of three client references including project type, dates, contact info and description. 5. Service plan that: details the approach to providing eligible individuals or businesses with technical assistance; details the strategy and activities associated with conducting an effective outreach campaign reaching a minimum of 5,000 individuals (must include how this target goal will be achieved and documented) throughout the County focused on promoting the program and motivating eligible individuals to participate; the strategy and activities focused on increasing awareness of the program including the training and technical assistance that is available for participating individuals and businesses; and the approach to assisting microenterprise owners with networking and other business-building activities. 6. Statement of acceptance to perform services in compliance with Commerce/HUD CDBG program requirements as well as 2 CFR Part 200 and other applicable federal, State and County circulars, laws, guidances and/or policies. 7. Statement of acceptance, ability and willingness to enter into a Professional Services Contract. 8. Proposed budget including time (salary and benefit costs or hourly fee), travel, supplies and other expenses as allowed per the CDBG program such as printing, postage and advertising. Note-travel must be conducted in adherence with Washington State's policy and will be billable at current rates. 9. Anticipated timeline of activities proposed based on the stated performance start and end date. 10. Statement as to whether the Proposer is a minority- and women-owned firm or qualifies for preferred consideration under Section 3 of the Housing and Urban Development Act. Note-Proposers are to refrain from submitting proposals that will not be easily duplicated such as those with spiral binding, photos or over-sized paper. Proposal Submission: Proposals can be submitted via e-mail sent to kbergh@co.mason.wa.us or mailed or hand delivered to Kelly Bergh, Financial Analyst, Mason County, 411 N. 5th Street, Shelton, WA 98584. Proposals must be received by 4:00 pm on June 19, 2020. Late submission will be automatically disqualified from review. 3 Evaluation Criteria: Technical Review-Proposals will be reviewed to ensure that they meet the specifications as detailed in this RFP. Proposals that do not meet the requirements will not be scored and will be removed from further consideration. Proposals that pass the technical review will be scored by a Review Committee based on the following criteria: Criteria Score Number of years of economic development experience 1 2 3 4 5 6 7 Number of years working with Mason County businesses 1 2 3 4 5 6 7 Understanding of economic climate in Mason County 1 2 3 4 5 6 7 Demonstrated connections with economic development organizations 1 2 3 4 5 6 7 in the County Experience conducting outreach, educational and awareness 1 2 3 4 5 6 7 campaigns Experience and/or ability to provide technical assistance for small 1 2 3 4 5 6 7 businesses owners Demonstrated experience with small business start-ups 1 2 3 4 5 6 7 Demonstrated experience with small business operations 1 2 3 4 5 6 7 Experience with micro-loan programs 1 2 3 4 5 6 7 Degree of professional connectivity throughout Mason County 1 2 3 4 5 6 7 Established relationships with or demonstrated knowledge of low- 1 2 3 4 5 6 7 income serving organizations in Mason County Networking and business-building experience 1 2 3 4 5 6 7 Qualifications of key staff 1 2 3 4 5 6 7 -Quality of reference #1 1 2 3 4 5 6 7 Quality of reference #2 1 2 3 4 5 6 7 -Quality of reference #3 1 2 3 4 5 6 7 Approach to providing participants and businesses with technical 1 2 3 4 5 6 7 assistance -Strategy and activities associated with attracting program participants 1 2 3 4 5 6 7 Strategy to track and document number of individuals exposed to 1 2 3 4 5 6 7 program through outreach efforts Strategy and activities focused on increasing awareness of the 1 2 3 4 5 6 7 program and what it offers Approach to assisting microenterprise owners with networking and 1 2 3 4 5 6 7 business-building activities Included statement of acceptance to perform services in compliance 0 1 with Commerce/HUD CDBG and other requirements Included statement of acceptance, ability and willingness to enter 0 1 into a Professional Services Contract Overall fiscal soundness of budget 1 2 3 4 5 6 7 Degree to which budget adequately reflects the costs associated with 1 2 3 4 5 6 7 the activities detailed in the plan Proposed timeline 1 2 3 4 5 6 7 Minority- and women-owned firms or qualify under Section 3 0 10 TOTAL 4 Additional Considerations: 1. County reserves the right to make minor changes to the RFP without notification. 2. County reserves the right to elect not to make an award from this RFP. 3. County reserves the right to negotiate services, terms, requirements and other components with the apparently successful proposer. 4. County reserves the right to require additional information from any and all proposers prior to making a selection decision. 5. On-site interviews may be required. RFP Contact: Kelly Bergh Financial Analyst Mason County 411 N. 5th Street Shelton, WA 98584 360-427-9670 Ext. 644 kbergh@co.mason.wa.us 5 Request for Proposals Mason County, an Equal Opportunity and Affirmative Action Employer, is seeking proposals from well qualified individuals or entities to provide community outreach and education focused on microenterprises within the county as well as technical assistance for program eligible microenterprise owners. Minority- and women-owned firms are encouraged to submit proposals. This program is funded under a Community Development Block Grant through the Washington State Department of Commerce in partnership with the U.S. Housing and Urban Development. The County will enter into a fixed price contract with the successful proposer(s). The all-inclusive contract value is $20,000 which may be divided amongst more than one individual(s) or entity(s). The contract will start upon execution and will end March 31, 2022. Proposals must be received by 4:00 p.m. on June 19, 2020 to be considered. To request the proposal specifications: 09°N CO Website: www.co.mason.wa.us Email: kbergh@co.mason.wa.us Phone requests: 360-427-9670 Ext. 644 or 360-275-4467 Ext. 644 rasa MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Lydia Buchheit Action Agenda X Public Hearing Other DEPARTMENT: Community Services EXT: _404_ COMMISSION MEETING DATE: Agenda Item # Commissioner staff to complete) BRIEFING DATE: May 4, 2020 BRIEFING PRESENTED BY: Todd Parker [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Treatment Sales Tax Subcontracts Background: In January 2020, the TST Community Agency Contracts were extended from January- June 2020 due to the new Manage Care Organizations and the possible effects on Behavioral Health services. Public Health was working with the Housing &Behavioral Health Advisory Board on reviewing current services and recommendations for the Mason County Behavior Health system services prior to the COVID-19 disruption. It was recommended to expand services in the jail and renew contracts with Northwest Resources II and Consejo Counseling. RECOMMENDED ACTION: Renew contract NWRII-2018.1 with Northwest Resources II and contract CC-2018.1 with Consejo Counseling beginning July 1, 2020 and ending June 30, 2021. Attachment(s): Contract Amendments I:\Community Services-Public Health\PH 05.19.20 A. agenda TST contract renewals.doc Contract Between Mason County and Northwest Resources ll, Inc. Professional Services Contract#NWRII-2018.1 Amendment#2 The Purpose of this amendment is to extend the duration and increase the total award of the contract. IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. Contract Extension This amendment extends the contract through June 30, 2021. 2. One-year Extension Award $80,462 ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of 12020. CONTRACTOR MASON COUNTY Dennis Neal Sharon Trask, Chair Northwest Resources II, CEO Mason County Board of County Commissioners 1 Contract Between Mason County and Consejo Counseling Professional Services Contract#CC-2018.1 Amendment#2 The purpose of this amendment is to extend the duration and increase the total award of the contract. IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. Contract Extension This amendment extends the contract through June 30, 2021. 2. One-year Extension Award $51,000 ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of CONTRACTOR MASON COUNTY Mario Paredes Sharon Trask, Chair Consejo Counseling, Executive Director Mason County Board of County Commissioners 1 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Lydia Buchheit Action Agenda _X_ Public Hearing Other DEPARTMENT: Community Services EXT: 404 COMMISSION MEETING DATE: 05/19/20 Agenda Item # z z Commissioner staff to complete) BRIEFING DATE: 5/6/20 BRIEFING PRESENTED BY: David Windom [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Create, post and fill Program Coordinator Position. Background: 1.0 FTE Program Assistant Position is being changed to a 1.0 Program Coordinator position due to duties increasing to program coordination. There is no FTE change. RECOMMENDED ACTION: Approve creation, posting and filling of Program Coordinator Position for Community Family Health Division. Attachment(s): None L\Community Services- Public Health\PH 05.19.20 A.agenda Program Coordinator Position.doc MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Casey Bingham Action Agenda _X Public Hearing Other DEPARTMENT: Community Services EXT: 562 DATE: 4/19/2020 Agenda Item # °t Commissioner staff to complete) BRIEFING DATE: 4/4/2020 BRIEFING PRESENTED BY: Casey Bingham [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Consolidated Contract CLH18253 Amendment 14 Adds Statement of Work for: 1. Division of Emergency Preparedness & Response-COVID-19: Provided 250,000 for public health for funding the COVID crisis BUDGET IMPACTS: This increasing Amendment provides an increase of $250,000 to support Public Health's COVID-19 Response. The funding from this will offset the funding we will not receive from other grants because of COVID-19. RECOMMENDED OR REQUESTED ACTION: Approve amendment 14 CLH18253. 5/6/2020 MASON COUNTY PUBLIC HEALTH 2018—2020 CONSOLIDATED CONTRACT CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 14 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as "DOH", and MASON COUNTY PUBLIC HEALTH hereinafter referred to as "LHJ", pursuant to the Modifications/Waivers clause, and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work, attached and incorporated by this reference, are amended as follows: ® Adds Statements of Work for the following programs: • Division of Emergency Preparedness &Response-COVID-19 -Effective January 20, 2020 ❑ Amends Statements of Work for the following programs: ❑ Deletes Statements of Work for the following programs: 2. Exhibit B-14 Allocations, attached and incorporated by this reference, amends and replaces Exhibit B-13 Allocations as follows: ® Increase of$250,000 for a revised maximum consideration of 1335 577. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. 3. Exhibit C-11 Schedule of Federal Awards, attached and incorporated by this reference, amends and replaces Exhibit C-10. Unless designated otherwise herein,the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date APPROVED AS TO FORM ONLY Assistant Attorney General Page 1 of 12 AMENDMENT#14 2018-2020 CONSOLIDATED CONTRACT EXHIBIT A STATEMENTS OF WORK TABLE OF CONTENTS DOH Program Name or Title: Division of Emergency Preparedness &Response-COVID-19 -Effective January 20, 2020...........................................................3 Exhibit A, Statements of Work Page 2 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Division of Emergency Preparedness&Response- Local Health Jurisdiction Name: Mason County Public Health COVID-19-Effective January 20,2020 Contract Number: CLH18253 SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ® Federal Subrecipient (check if applicable) ® Reimbursement Period of Performance: January 20,2020 through December 31,2020 ® State ® FFATA(Transparency Act) ® One-Time El Other ❑Research&Development Distribution Statement of Work Purpose: The purpose of this statement of work is to establish funding and tasks for LHJs to prevent,prepare for, and respond to the COVID-19 disease outbreak. Revision Purpose: N/A Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe 93.354 333.93.35 31104102 01/20/20 12/31/20 0 130,871 130,871 FY20/21 COVID-19 Disaster Response N/A 334.04.92 934A0101 01/20/20 12/31/20 0 119,129 119,129 TOTALS 0 250,000 250,000 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount 1 Federal Funds Activity report(s)on template June 30,2020 Reimbursement for actual Participate in public health emergency preparedness to be provided DOH. December 31,2020 costs not to exceed total and response activities for COVID-19. This may funding consideration include surveillance,epidemiology,laboratory Frequency and due amount capacity,infection control,mitigation, dates of reports may communications, and or other preparedness and change based on Note: Per Federal response activities for COVID-19. federal requirements. funding requirements, DOH will notify LHJ prior approval from Activities must address one or more of the following of any changes via DOH is required for six domains: email. reimbursement of • Incident management for early crisis expenses incurred on or response A final activity report after January 20,2020 • Jurisdictional recovery is required prior to through March 4,2020. • Information management DOH releasing the • Countermeasures and mitigation final amount of funding. Exhibit A, Statements of Work Page 3 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT 914 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount • Surge management After approval is • Biosurveillance received from DOH, LHJ must submit a DOH will provide additional guidance and technical separate invoice for assistance. reimbursement of these expenses. Note: The total federal funding consideration is for the period of January 20,2020 through March 30, 2021. Any unspent funds,tasks and deliverables with due dates after December 31,2020 will be included in a new statement of work under the new consolidated contract term beginning January 1,2021. 2 State Funds Activity report(s) on template July 15,2020 LHJ has already received Participate in public health emergency preparedness to be provided DOH. October 15,2020 these funds as a one-time and response activities for COVID-19. This may distribution. include surveillance, epidemiology, laboratory capacity, infection control,mitigation, communications, and or other preparedness and response activities for COVID-19. Activities must address one or more of the following six domains: • Incident management for early crisis response • Jurisdictional recovery • Information management • Countermeasures and mitigation • Surge management • Biosurveillance DOH will provide additional guidance and technical assistance. Note: The total state funding consideration is for the period of January 20,2020 through June 30,2021. If the LHJ has remaining funds,tasks and deliverables with due dates after December 31,2020 will be included in a new statement of work under the new consolidated contract term beginning January 1, 2021.Reports will be due January 15,April 15 and June 30,2021. Exhibit A, Statements of Work Page 4 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT 914 *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: hq://www.phaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Requirements/Narrative Any subcontract/s must be approved by DOH prior to executing the contracts. Deliverables are to be submitted to the ConCon deliverables mailbox at coDcoDdeliverables@,doh.wa.gov Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS©)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. Restrictions on Funds(what funds can be used for which activities,not direct payments,etc) Please reference the Code of Federal Regulations: https://www.eefr.gov/cgi-bin/retrieveECFR?gp=1&SID=5 8ffddb53 63 a27f26e9dl2ccee462549&ty=HTML&h=L&mc=true&r=PART&n=pt2.1.200#se2.1.200 1439 Allowable Activities-See list of allowable activities below,Appendix 2 from COVID-19 Crisis Response Cooperative Agreement—Components A and B Supplemental Funding, Interim Guidance,March 15,2020. Costs that are NOT allowable • Facility purchases—May be if prior approval received from the feds and state. Send those requests to Amy.Ferris@doh.wa.gov • Research • Clinical care except as provided for individuals while under state or federal quarantine and isolation orders that are not eligible for payment by another source. • Publicity and propaganda(lobbying): • Other than for normal and recognized executive-legislative relationships,no funds may be used for: o publicity or propaganda purposes,for the preparation, distribution, or use of any material designed to support or defeat the enactment of legislation before any legislative body o the salary or expenses of any grant or contract recipient, or agent acting for such recipient,related to any activity designed to influence the enactment of legislation, appropriations,regulation, administrative action, or Executive order proposed or pending before any legislative body o See Additional Requirement(AR) 12 for detailed guidance on this prohibition and additional guidance on lobbying for CDC recipients: hi!ps://www.cdc.gov/grants/documents/Anti-Lobbying Restrictions for CDC Grantees July 2012.pdf • Funds cannot be used to supplant existing federal funds awarded by other federal sources • Funds cannot be used to match funding on other federal awards. Exhibit A, Statements of Work Page 5 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 DOH Program Contact Tory Henderson, Contracts&Finance Specialist Department of Health P O Box 47960, Olympia, WA 98504-7960 360-236-4596/tory.henderson(a,doh.wa.l?ov Appfe'ndix Z.,Allowable Acticvlrti�ea V� E-a—y ['� "}. h v' v �* '.enb � - mniXtio .3Y,Y3, xDC' .Ey^� Iri'Ident management Emergency operations Exa mplas of allowable ac ivities, for Early crisis Response and coordination Conduct jurisdictional coviCy-iq risk assessment. • identify and prioritize risk-reduction strategies and risk-miti tion efforts in coordination with cornmunilty partners and stake hold e rz.. implement po.Wie healt1h actions designed to mitigate risks In accordance Ivitl5 CDC guidance. IM Implement public health response plans based an CDC COVICr-19 Pireparedness and Response Plarming Guidance for 5tate,Local,Territorial,and Tribal Public Health,agencies. Provide technical:assistance to local and tribal health departments can development of COVID-13 response plans and irespond to requests for public,health assistance, Activate the rtjrisdictron's em-argency operations.venter(Eoc) at a level appmpnate to meet the needs:of ths=- response, • Staff fhe EOC with the numbers and skills necessary to support the resqpunse, assure worker safety,and continually monitor absenteeism. use estabnsi-,et6 systerns to ensura-cantinurty elf operations (COOP}and Implement COOP plans as needed.. -� Establish wall centers or ether cornt-nunication capacity'-for information sharing, public Information, and directing residents Ito avarlable resources. Ac:tvaze ein?r ency+hrrrrng arrtlias:rltAes end p cpec9ited cca ntrartinp processes. Assess the jurrsdictionrs pubric health and healthcare system training needs,. -provide materials and'facilitate training designed to improve the jurisdiction's public luaalth and healthcare system response. Focus on infection prevention;anal control strategies aria[mptrtimentaticin/triggers Tar crisis/contingency standards of. care. - Implement pro eclures to notify relevant personnel and participate in CDC national. calls and Cliirirclan Outreach and Communication AActivrty (COCA)calls. o Ensure-plans;and.jurisdictional response nations Incorporate the latest CDC guldtz nee and direction. Exhibit A, Statements of Work Page 6 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 Responder Safety and Examples:of allowable activities; Health o Assure the awn-alth and safety o£the jurisdictions.workforce, iincludint but not limited,to implementation of staff resiliency programs, occupational health/safe*tyr programs,ar)d rcaponder.mcrttal haY lah.suplaort. Oci:erminn gaps,and impicrment ccirroctivc actxaan5. 0 ttinplcmcnt perscart-61,protcctivc equipmcrit:(PPS.)-aporing atratad_gi'ez for puWic haalth/hca;aithcmraa&V.-tQm w orikraomm in ;Accs°arrdanc—o with fcdor;ai gvidaalinQQz. =o Dev&lop an occupational safety and health strike team to ensure w6rkem are protected. Implement corrective actions,and gathter les:arts learned. cn Establish a team of dommunicators+<+v'.ho gars Interpret COC guidance and arWSt:wWI Implementation of worker safety and health strategies. W Create tool's to:assist and anticipate:supply chain shortages,track PPE li bvento y. c Develops PPE strategies consistent with CDC guidance for hospitals,outpatient chnlcs, long- term care iaciilties, and other ihe?alth,facilities;wor%with suppliers-and coalitions tv develop Antew+ride plans for caching or redistributing/+Roaring.This strataegy should be inter ,;a with health care c oalm, ans"system plans for purchasing, caching, and disitritwting PPE and eccexzi g the.StraateEic National Stockpile. ci Purchcze r, quirad!PPi (if availmble). aMW Icle-ntificatrc,rc of Ex-ain saes of allowable activities: vulnerable popuietio-ris o Implement triltigation strategies for poi.Ulatlan-.at risk for morbidity, mortality,and otter adverse outcomes,. C, Update,response-and recovery plans to Inci ode popula'tlons at rlsk, sa Enlist other governmental and nongovernmental programs that can be leveraged to provide social services and ensure that patrenits with c�oviD-1_i virus(par at risk of exposure) receive proper information to connect them with aw%ilable social services. e, Leverage social serviclas and behavioral health within the community, including the Administration for Children and Families(ACF).and Health Resources and Services AdoWaUsTration (HRSA)- Conduct rapid.aamen went(e.E.,f6cuK:Proup3)of concrn-mr,and ncc f th mmunityt rmillated to CO'+.a'IO-I!9 prevontfon. o identify gaps and imprera ent strr3tegle5 that an.z oueage rlsk-r-�*duation behaviors. Jurisdictional Recovery Jurisdictional Recovery exarnples of allowable activities: sa Recovery efforts to restore-to;pars-event fuinctloning. �w Conduct a heat wash/after-action revie-ot and develop an improvement plan, Exhibit A, Statements of Work Page 7 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT 914 Information Information,Sharing EmeU MPi4_�s Of 011owable 3Q')Vities� Ivianae'ent'Q'At c` Ensure information sktarfng among pubiiu health staff, healthcare personnel,.a6.rport entry screening personnel',emergency medical services (U.45) providers,and the;public. 0 Develop, co ardinate,anti disseminate information, alerts, tiwarnlnas,and notifications rogarding;risky and zolf'-protaotivu rrrca su:rraN to tho Public,,Unrticulzriytwith At-risk and vulnerable populations and ino:idcrat managcrncnt.rtsipandcrs. Develop new systems or tfulize existong systems to rapidly report public health clata. Develop community messages that are accurate tirnelyx, and reacil at-risk populations Emergency Public Examples of allowable activities; Information and Warning �n Ensure redundant platforms are in place pushing out rnassases to tile public and the and Rule CorrxmunicQ'tlor); ttealtlwam sector regarding,risks to the public,risk of and protective measures Workk%with hee4th corn and edvmators on risk cc-mmunic.ations efforts designed to prevent tlfe spread or COVID-1.5 visas,. In updato ceipts for jurirdictki rvat Coll ccntprs with:spocif'ic COV+ID-1.124 moss�;xging q lorts, venrrein&s,and ncktid'icationn).. Evaluate CVVI:0-7.E rnessagi:ng and othercommunication mats-rials:and,based onfeedback tro n target audiences,revise messages and materials as needed.. Conduct mpici=s c smont (a.g.,.focus Srcwps)of Qxi%tins mQ S,agine ncl comm.unleations activities(e.g,,:web-based,social media)related to COV'ID-:LSP prevention, Mcnitor local news stories and social media posting,to determine if information is ocaur,ato,fd5antif-y mwasaging gop.and adju.t comm;unicat[cins as noccdoci. Contract with local varaar om fDr transl=timn (aw necc.saryry, printing,,zignaga, =nnd aud,lovisual/pubiic service announcement development and cllssemi.natlom c� tdei tify gaps and develop culturally appropriate resit messages for at-risk populations including.messages tha-tfocus on risk-i-eduction bp-hbaviors, c. Develop ar+L'OVID-1.9-siaecifle ma-din Including Identincation or key s, okes eea la end an approa ah for regular nnedia a utrea ch. Exhibit A, Statements of Work Page 8 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 ' y5 t �.:•.r«,., ., .� c.«4.°' ..3 ,s,E:,..?„ x %•E#., ?«.. ..tom,".; 5 ..,.'.:;. .a ,*u;, av ,a::a�a.�.s,.a , 'A" .x Eoordrnatr- commumcataor,rnessnges, produ ,and lDro rains wvtth keyr par•ttw r s and st:ak-ahs lders to harmonize response messa inig, o Oearly ccrmmunk7ate steps that N eaKth rare providers sbould take If tbey syspec(a patient has CCVV'-19 virus infection (e,g, di.;r:gnastiic testing, clinical' uicl'ance). eeieatertvse asEira s and of'diiawable O ivitie mitigatiorw Interventions C: OevA- op plarts,and triaeers,,for the implementation,of rrtr"unity interventions, including; w Activating enl r ea r�yr pl s)�;'for schools,hiah'L-r�cJsr•�atter�,O d rm& lg:atherfngs. w EnstAring that carnmunityr,ftif:hAiased,maid bu%iness arganizations;srp prepor-ne to support trls eive!n1lons to preverst spread;:and w Aritagrating into:rvcant:ionr relmtod to saciar spas viers providQr., criminot ju tir-O systems,.`srrsa.-�eles's.persorn,and other vuln rdlale 9opulations and at-risk popuiolripits. AnUctipata ciiscuptlon an rr�ta rtayrr&i�ara�"$� �r�w nt frsrt`a�r w Planning for sehool disnn€slal including,continulty of educatrors< end rather schct il- asnciso=-.rvtoe5 meals); w Ensk4ring s+l sterns arcs active-toz provirl guidanvp ran closure of bu ninesst s, government offices,and social services,orerlck!s, w Ensuring syste ens are rr' plia e to rt"tonitorsocral d:isruptron,Ce.p_schcsot ets3sc�res�a and rasuring that s nit s , hokAsm,,,,transport tr n csd},care inpla for community members Im acted bysocoal distancing interventions. Quaxantine- and t olation Examples of aliowable activities; ulapr,r4 wz Provide lode,ing and vrrala_yr scanc3 saara+ics ,in11s d'ittp good and beverage,clea-ninp,,waste rnon-a ernent,rreals7tertart We, repairs;at quararstine/ierOiation.sites,and Clinical Carte costs for rrseli•vicfa oIN w hilt- under sa to crfederal quarantine and isola.tiort,carder:,thmt are not.eligible or payment by a nother sovrr . Review and update state cjuar ntin&And s"sol'ation [int-645,,regulations, and,lsxocedures. Funds, t-ri€y also be.used to develop training arld wile tional 1r101terials for locial heoith deg ar m4ants and judicial alticials. Exhibit A, Statements of Work Page 9 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 k: :• �„ -� identify and secure safe housing or persons sua je tta restricted Movement and other public heattly orders. in govelop and im.nlerne=nt iwr ttevricrral 1�ealth stratnrziestsosvevart:affected o uramn s, votril,-�,vtlon-and Use of Examples of allowable ai tiivl'ties'i twladi l.Material CF ire urc ju+rascllc8iex I cap ciiy+frara iwwa. s w ecin xtis�cw carrrp i sw c>nceatr ccirw w as ami,sk avail-able, imlud'inu-. w Snharacercaent of in-imunilzzation information systerns w maintalning,aWlity for vaccine-specific cold chain management A; Coordinating mass vacd rwtfon drinks For emergency response w Assessrrig and tracking vaccination ationcover-age .. Rapidly identifying htgh-r.isk persons racluirl.ng'vacclne Planning,tea prioritizze limited medical cc untermea5ures(M. CMS Based on. guidance from,co and ti)e Depertnlent of Health ana', Human Services (-,H"S) a: Ensu c Ju i cllcl�l ss ice a�for distribution of ta✓tC and suppfi s. 'stir ,e ir9..eiaasernent surge,staffingcyampdes of allo wable•,aetiarities z ALtivate machaniswa for surging.pul lic he:aith wesponder staff. Activate volts site erorggnizati'ot%s ineludong but not lowted'to me-di*: l neserve "carps, Pub fir-s4oalth Sx rnp,lcr of=flow mblc metivitioz.— oordinotion with az, in partnorehip•with hQaIth ccro coalitions, davalcwp triagam for o wacting crisik/contln goncy Healthcare ys-tems standards of ruire, Coordinate volth Mospital Preparedness prtxgr-arn 414PP) coalitions,health care organizatIons,eri awge?ncy management, and othr r r levnnt partners and stakeholders to:assess tree public health and meducal:.urge need's of the cc5mmunity. prepare for increased.demands for services,expansions cf publ'ic health functions,increases in aclniinastrative rnanage:rrient requlrema ants, and other,enwergency response surge needs. Tratiiwz hosplta'3ts, long-* rtl-i Care facilitres and other hir11-6 k faclltties on infe:tioti prevention and control, Acti"-1yrnowtor heal hoare system capacityand,develop mitigation ztrate tes to +reser healthcare system:resources. Exhibit A, Statements of Work Page 10 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 `fu : -.,-z R "Nor IM 4 °'§ q "�` •' =r �' x Iry •, hw c, Execute-authorities for res ondirr healthcare s .�e e� � �to ys m surge and imralE:zraent ac>ri�xitis to rnitigatae demands on The h>✓althcars-:syrstena Plan toa:cttvate ansrsdc�nttiig i��-y�t i�darcis of care. Infection Control Examples od allowable activities: o Fallow updated CDC guidance on infection control and prevention and PPE. _. Engage-with healthcare providers and Kealthcare coalitions to,address:issues related to infection prevention measures,such as: • Vtan ;es in hospital/heal-thcare faciiity visitatiory policres, Social distancing,and + infectlon o5ntroi pry bees In haai;pitais area long-term care facilrIM!S,such'ns,. PPE use, Hand hyraienv_ Source control.and - 1%olat:ienn or,pationt . Riostirucillance Public Health Gtte.mple<n of alinwmble ectivit-ies; Survelilwn,�'e and Real- ez� conduct suevellkarice and cash" idlentifreatron(including, but:a^at lirnited to, public health Lima R--porting epidamialo•gicel investigation activitics such as contract follaw-up). r_r Assess:rink or-travelers and other,persons witli ,:rotentiarl COVIO-19 e pasures. Enhance Surveillance sys'terns to provide COS&-b aSad and aggregate-epiSlemiaalogl(l data. Enhance existi;^) syndra mic rurveillance for respiratory iliness gush mi influenza,40tie illn s (Il )or actiate.respiratory illness(ARI)'by expanding data, impute,and sites. C) Enhance systems to Identify and iTionjtortlne outcomes of severe dlsa_ase OLItcorr,es, ineludinp among vulnerable populations. Enhance systenns to tract:outcomes of pregnancies affected by COVID-15�. Develop mode Is.for anticdpattrig disease!progression-vvithln the commu.nit< . Public Health Laboratory Examp'1es ofallowable,activities: Testing, Equipment, _: rise+as cnmtst�rcial'artcl put�lir h�aith c�pai aty for lafr.testirrg Supplies,and Shipping c= Develop a list of.available testing sites and critberia fortesting a.nd dissernina:te to clinicrans and!the public. Exhibit A, Statements of Work Page 11 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 .:`.. ,5..FT, .:?55 • ,� :'.. o Aplirgpri-otely o it ct and handle ham.pitai and other clinicoi la'.t�c�ratc�ry a;lr� �ixxaerls thrat. require tesiting and shippmg to L:.at>oratcary Response Network(LRN) T CDC laboratories de5ign:asrci for testing. o rapidly report test;result..=betwe- n the laboralory,,the putaii.•health do. arrtment, healthcare facilitiet,,and C OCR to support:pu-blic he-',filth investigatarnr... Te..t a sample of ompa-'JeMts V-1tth W or ARI T rr CCrVID-119 and ,tither reSplr.'at4 T+t VIM x--Sand ownplete the 101tcawing; iceport weeldyv percent prasr'U ve 41OVID-IS Outpatient visits by age group. Vet:errnine the rate of It-tt"R1 Outpatient Vi4its 611d the rate sit'CO's ID-10-cor'a'flrrri d t i_I patients. +� This,allowa i ale acc.,V ity>is similar t:o"Sentinel C,rw>VID-lam March, x02pg and ILINet Etlhancenlents ir1 201: 1:' It may include, but is Acft lurtited: tra•'the following., - Conduct testing at public health lo-baratariez. Describe modification of protocols ar€d vaNdat}on of specialler�typ"- other than NPIOP swabs, Including v lidatron of dUfferent swab types and self-5wa4bin for CCA'ad'Iri-.V9 CollalacriaCe'with Emerging.Infection Progrorn and Influenza Ho-pitalixatlot Sustc-Hlano—e Network to modify existing Flu-Suirv-N"ET pro rare for COVID-1.9. 4) Enhance laboratory surge capacity playas. 0 Dsater:rnlne maxlmutn lab,testing capacity andestabl;Lh prroritIzatiort criteria and contingency puns for testing if rnaxin•r;,to capacity is reached. yn Work with laboratory partners Toensura labs r*�a,c eve-updated guidance rlo a ppr+apfMte t estln,g al carlthms,and sample types as additional l iriforcasaticra is acquired. In Ensure clear guldance is communicated to clinical IaUs and.p4,Vsicr4sns on how to olatairr apprcpria:ttn�lrab Costing. C" Orowido kmrtinag for impmctwd in divirtunartr... Data-t+rtee"ogre r!mer'A Exarrlple oaf it v.� ii-•. e i+r'stie : Ensure data mana;grament systems are in place and meet.the needs of the junldictlonn Implement analysis,visualization,and reporting for avarlaiale data to support unrS,-�rstak ing,of the outbreak"transtnissicrt, :arad lmpae'c c 4 intorv&ntions v Ensutra.efficient ancitimely data.collection. ;�, _�.�.� aN:, .. ...a�.: '.. . `. .€'s .,'�$�.�_..... .�_.xx�..�a r"F .•.. � a��. �'� w � �� e.�4'a �.. .� .�«�a.,. s� • f ra:.crr�;: iiiiy t ra idly��Ia n� dataa vAth pubtic i��eitks,p artriers (including CDC)and other r lev, -)t p�rtric�rs, n CoordInaite data s 5t€ms ore icierniolo •ic l and l;abornt:a surveillance. Exhibit A, Statements of Work Page 12 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 EXHIBIT B-14 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: April 1,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% BARS Statement of Work" Chart of Accounts Funding Chart of Federal Award Revenue ( Funding.Period unding Eeriotl Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** }Start Daie End,Date.Start Date End Date Amount Sub Total Total NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 F;01/01/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330 NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 ', O1/0I/18 06/30/I9 10/01 14 08/31/L9 $74,426 PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 011101/18 06/30./19: 07/01/1 06/30/19 ($13,337) $86,541 $86,541 PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12 O1/O1/18 06/30119 07/O1/17 06/30/19 $99,878 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 9 3.069 333.93.06 :O1/O1/18 06/30/18- 07/04/17 07/02/Ii8 $9,062 $28,979 $28,979 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 f O1/Ol/18 06/30/18 07/Owl/17 07/02/18 $19,917 i ° FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 1.07/O1/18 06/30/1 07 O1/1A8 0 /30/19 $888 $49,341 $49,341 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30%19 07101/18 06/30/19 $48,453 i FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/O1/19 06/30l20 1(,,) /1LLLLL 9 06/30/20 $49,342 $49,342 $49,342 FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 .69/0,1719 08(31/20, 09/0!1/10 08l31/20 $50,000 $50,000 $50,000 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/Ol/1'8 ,08/31/19 09/fig/18 08/31/I.9 $35,000 $110,000 $173,027 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 j.09/01/18, 08/31119 09/Osl/18 08/31/1.9 $75,000 FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 i',01/01/18 08/31G18 309/01/17 08/31/D8 $29,627 $63,027 FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 j.O1/O1/18 ,08/31/,18 09/01/17 08/31/18 $33,400 i FFY17 Increasing Immunization Rates NH231P000762 Amd 3,4 93.268 333.93.26 1. 07/01/18. 06/30/19' 07/01/18 06/30/19 $5,600 $5,600 $5,600 I FFY20 PPHF Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20- 07/01111 L9 06/30/20 $500 $500 $1,000 FFY17 PPHF Ops NH23IP000762 Amd 3,4 93.268 333.93.26 67/01/18 66/30/39 07/0�1/18 06/30/19 $500 $500 FFY17317Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/3618 04/Ill 0 !30/18 $1,423 $1,423 $1,423 FFY17 AFIX 5NH231P000762-05-00 N/A 93.268 333.93.26 1 O1/01/18 06/30/18, 04/01/17 06/30/18 $4,293 $4,293 $4,293 FFY20 VFC Ops NH231P922619 Amd 9 93.268 333.93.26 07/Ol'/19 06/30/20 07/11l/1'9 06'/30%20 $5,600 $5,600 $7,828 FFY17 VFC Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18' 04/0fl/17 06/3(1 8 $2,228 $2,228 FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe NU90TP922069 Amd 14 93.354 333.93.35 : 01/20/20 12/31120 01l01/20 06/30/21 $130,871 $130,871 $130,871 FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/O1/19 09630/20 $67,694 $67,694 $191,503 FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 I `10/O1/18, 09/30119 10/Ol/18 09/30/19 $67,694 $67,694 FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 101/01/18 09/30/18: 10/01/ 7 09/30/+1.8 $5,344 $56,115 FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 O1/O1/18 09/30/18' 10/Orl/17 09l30/18 $50,771 FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/Ol/18 06/30/'19 07/O1/17 06/30/1-9 ($272) $4,728 $4,728 FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/Ol/18 06/30/19 07/O /17 05/30/419 $5,000 Pagel of 3 EXHIBIT B-14 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: April 1,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% __ BARS !SfatemenfofV4'ork G►►'hart of Accounts Funding Chart of Federal Award Revenue I�I Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** (Start Date End Date Start Date End Date Amount Sub Total Total GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 j: 07/01/20 12/31`L20 07/OCl/19 0 /30/21 $2,500 $2,500 $7,500 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/O1/19 06/30/20 07/01/U9 06/30/21 $2,500 $2,500 GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01118 06/30/38' 07/O1/17 06/30/19 $2,500 $2,500 Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 07/01/17 06/30/19 $272 $272 $272 Healthy Communities Amd 12 N/A 334.04.91 1.07/01/19 0.6/30/20 07/01/ll9 06/30/21 ($1,370) $0 $0 Healthy Communities Amd 10 N/A 334.04.91 07/01/19' 000/20 07/O1/19 06130/21 $1,370 FY20/21 COVID-19 Disaster Response Aect Amd 14 N/A 334.04.92 j 01/20/20 12/31/20 01/01/20 06/30/21 $119,129 $119,129 $119,129 FPH Lead Case Mgmt-FPH Amd 12 N/A 334.04.93 1:07/01/119 06/30/20 07/01/1 06l30/ZO $1,370 $1,370 $19370 SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30G19: 07/0l/18 N-0/19 $1,500 $1,500 $4,500 SFY1 Lead Environments of Children Amd 2 N/A 334.04.93 01101/18 06/30/1$ 07/O1/17 06/3(.1 $1,500 $3,000 SFY1 Lead Environments of Children Amd 1 N/A 334.04.93. 01/01/18 06/30/18 07 01/17 06/3(1) $1,500 Rec ShellfishBiotoxin Amd 9 N/A 334.04.93 107/01/19 06/30/20 07/01/19 06/30/21 $3,500 $3,500 $11,000 Rec ShellfishBiotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/O1l17 06l30/19 $7,500 $7,500 Wastewater Management-GFS Amd 9 N/A 334.04.93 07/01/20 12/31/20 07/O1/19 06/30/21 $30,000 $30,000 $120,000 Wastewater Management-GFS Amd 9 N/A 334.04.93 107/01/19 06/30/20 07/01/19 06/30/21 $30,000 $30,000 Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/O1/17 06/30/19 $43,274 $43,274 Wastewater Management-GFS Amd 5 N/A 334.04.93 i 01/01/18 06/30/18 07/01/17 06/30/19 ($43,274) $16,726 Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18" 07lO1/17 06/30/19 $60,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01120' '12/31/20 07/O1/1 06/30/21 $42,000 $42,000 $126,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 07 01/19 06/30/21 $42,000 $42,000 FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01l17 06/30/19 $42,000 $42,000 YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 i 01/01118 12/31/181111, 07/O1/17 12/31/18 ($12,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/O1/17 1*2/31l18 $12,000 YR 21 SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 0,1101/18 06/30/19 07/01/17 06/30/19 ($13,600) $11,200 $11,200 YR 21 SRF-Local Asst(15%)(FS)SS Amd 7,10 N/A 346.26.64 01/01/18 06/3W9 07/01/17 06/30/19 $800 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6,10 N/A 346.26.64 01101/1'8 06/30/19 07 O1/17 06/30/19 $12,000 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/'19 07/O1/17 06/30/19 $12,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/3s1/20 07/O1/19 06/30/21 $11,200 $24,800 $24,800 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 07/O1/19 06/30/21 $13,600 Page 2 of 3 EXHIBIT B-14 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: April 1,2020 Indirect Rate as of January 2018:13.71% Indirect Rate as of January 2019:14.53% __ D'UH T1se:onlytYF; BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue j Funding Period F11 am Perioiud li Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA Code (Start Date End Date Start Date End(Date' Amount Sub Total Total Sanitary Survey Fees(FO-SW)-SS State Amd 12 N/A 346.26.65 O1/O1/18 12/31/20 07/01/17 06/30/21 $11,200 $36,000 $36,000 Sanitary Survey Fees(FO-SW)-SS State Arad 7,12 N/A 346.26.65 I,O1/O1/18' 12/31/20 i07�/0!1/17 6/30/21 $800 Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 i 01/01/18 12/31/20 07/Olp/'17 06/30/21 $12,000 Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/18- 12/11-/20 07/01/17 06/30/21 $12,000 YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/f17 b2/31118 ($2,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01101/1$ 12/31/18 07/Oall17 12/31/L8 $2,000 YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01A8 06/30/19 07�/Ou1/17 06/30/19 ($4,000) $0 $0 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6,10 N/A 346.26.66 : 01/01118 06/30119 07/Ol/17 06/30/19 $2,000 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/18 06/30/19 07/Oal/17 06/30/19 $2,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 ' 01/01/19 12/31/20 0^1101/1`9 06%30/2=1 $2,000 $4,000 $4,000 YR 22 SRF-Local Asst(15%)(FO-S W)TA Amd 10,12 N/A 346.26.66 O1/61119 1213.1/20 ,O1/,01/49 06/30�/241 $2,000 TOTAL $1,335,577 $1,335,577 Total consideration: $1,085,577 GRAND TOTAL $1,335,577 $250,000 GRAND TOTAL $1,335,577 Total Fed $865,078 Total State $4709499 *Catalog of Federal Domestic Assistance **Federal revenue codes begin with"333". State revenue codes begin with"334". Page 3 of 3 Exhibit C-11 Schedule of Federal Awards AMENDMENT#' Date:April 1,20 MASON COUNTY HEALTH SERVICES-SWVGD01893-04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 0 1/01/2 01 8-1 2/3112 0 2 0 DOH Total Amt Allocation Period Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name Award Date Award Date Date Identification Number Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND SHELLFISH PS SSI 1-5 OSS TASK 4 333.66.12 08/02/16 $5,000,000 01/01/18 06/30/19 $66,541 66.123 Technical Investigations and Region 10 01J18001 STRATEGIC INITIATIVE LEAD Implementation Assistance Program ' Puget Sound Action Agenda: - - -- - - Environmental ProtectionAgency PROJECT - PUGET.SOUND RESTORATION - iNEP.5-6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 =$2,490,000 01/01/18 06/30/19 $85;330 66.123 Technical Investigations and Region 10 OOJ888D1' Implementation Assistance Program° Public Health Emergency Department of Health and Human PUBLIC HEALTH EMERGENCY FFYI9 PHEP BPI LHJ FUNDING 333.93.06 06/29/19 $11,307,904 07/01/19 06/30/20 $49,342 93.069 preparedness Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP) and Prevention COOPERATIVE AGREEMENT Department of Health and:Human HOSPITAL PREPAREDNESS PROGR Public Health Emergency :.: - - .: AND PUBLIC HEALTH EMERGENCY'; '!FFY18 EPR PHEP BPI SUPP'LHJ FUNDING 333.93;06 . 08101/16 %$11,062,782, 07/01/18 06/30/19 $49;341 93:069 Services Centers for Disease.Control NU90TP921889-01 - - Preparedness , PREPAREDNESS COOPERATIVE and Prevention AGREEMENT. Public Health Emergency Department of Health and Human HPP AND PHEP COOPERATIVE FFY17 EPR PHEP BPI LHJ FUNDING 333.93.06 07/18/17 $11,062,782 01/01/18 06/30/18 $28,979 93.069 Preparedness Services Centers for Disease Control NU90TP921889-01 AGREEMENT and Prevention .Department of Health and Human Injury.Prevenl'ion`and Control : WASHINGTON STATE DEPARTMENT Services-Centers,for Disease Control .- �FFY19 OVERDOSE DATA TO'ACTION PREV 333.93.13 08/12/19. - $4,390,240"o9/o1/19:-08/31/20 - $50,000 93:136 Research and State and Community- - -NU17CE925007 OF HEATLH OVERDOSE DATA TO - and-Prevention-National Center for Based Programs ACTION Injury;Prevention and Control Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY18 PRESCRIPTION DRUG OD-SUPP 333.93.13 05/31/17 $6.223,623 09/01/18 08/31/19 $110,000 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES Based Programs and Prevention Injury Prevention and Control. Department of:Health and.Human PRESCRIPTION DRUG OVERDOSE ; FFY17 PRESCRIPTION DRUG.OD-SUPP : . . 333.93.13, 03/16/16 : $4,031,632 01/01/18 08/31/18 _$63,027 93.136 Research and;State and Community Services Centers for Disease Control -U17CEOD2734; FOR STATES BasedPrograms... and Prevention. Department of Health and Human FFY20 VFC OPS 333.93.26 07/01/19 $9,234,835 07/01/19 06/30/20 $5,600 93.26E Immunization Cooperative Department Centers for Disease Control NH231P922619 IMMUNIZATION GRANT AND VACCIN Agreements FOR CHILDREN PROGRAM and Prevention Department of.Health and Human Immunization Cooperative ' IMMUNIZATION GRANT AND VACCIN FFY20.:PPHF OPS i. : 333.93:26 ' ",07101/19 .$9,234,835.07/01/19 06/30/2.0 $500. 93.268 - ServicesCenters:forDisease:Controi NH231P922619 -- - < - - - - :Agreements ._ FOR CHILDREN PROGRAM- - -, -. _ and Prevention Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCIN FFY17 VFC OPS 333.93.26 03/03/17 $1,201.605 01/01/18 05/30/18 $2,228 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human Immunization Cooperative IMMUNIZATION GRANT AND VACCIN FFYI7 PPHF OPS' .,; '' "333.93.26' 06/29/18 -i$3,634,512 07/01/18 06/30/19,;. .$500 93.26_B .-Services Centers for Disease Control NH231P000762' Agreements FOR CHILDREN'S PROGRAM- :and Preventiom Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCIN FFY17 INCREASING IMMUNIZATION RATES 333.93.26 06/29/18 $1,722,443 07/01/18 06/30/19 $5,600 93.268 Agreements Services Centers for Disease Control NH231P000762 FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human FFY1ZAFIX " .: '._ ,` 333.93.26 Immunization Cooperative - IMMUNIZATION GRANT AND VACCIN 03/03/17 ;$1,672,289-01/01/18s;06/30/16; $4,293, :93.268. - r-Services Centers:for Disease Control .5NH231P000762-D5-00, .-,. Agreements - FOR CHILDREN'S PROGRAM .. and Provention , Page 1 of 2 Exhibit C-11 Schedule of Federal Awards AMENDMENT* Date:April 1,20 MASON COUNTY HEALTH SERVICESSWV0001893.04 CONTRACT CLH18253-Mason County Public Health CONTRACT PERIOD: 01/01/2018-12/31/2020 DOH Total Amt Allocation Period Chart of Accounts Program Title BARS Federal Federal Start End Contract Amt CFDA CFDA Program Title Federal Agency Name Federal Award Federal Grant Award Name Award Date Award Date Date Identification Number Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCIN FFY17 317 OPS 333.93.26 03/03/17 $575,969 01/01/18 06/30/18 $1,423 93.268 Agreements Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM and Prevention Public Health Emergency CDC COOPERATIVE AGREEMENT R Response:Cooperative Agreement Department of Health and Human EMERGENCY RESPONSE:PUBLIC FFY20 CDC COVID-19 CRISIS RESP LHJ-TRIBE _-- -333.93.35 03/16/20 ,$13,230,799 01/20/20- 12/31/20.. $130,671 93.354 for Emergency,Response:Public :Services Centers forDisease Control NU90TP922069 .HEALTH CRISIS RESPONSE.CDGRF Health Crisis Response „ and Prevention TP18-1802 Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY20 MCHBG LHJ CONTRACTS 333.93.99 11/14/18 $2,225,977 10/01/19 09/30/20 $67,694 93.994 Block Grant to the States Services Health Resources and B04MC32578 SERVICES BLOCK GRANT Services Administration Maternal and ChildHealth.Services Department of Health and Human MATERNAL AND CHILD HEALTH �FFY10 MCHBG LHJ CONTRACTS 333.93.99 "�11114118 :$2,225,977 10/01/18`:09/30/19 - $67,694 93.994 Services Health Resources and B04MC32578 . _ - - Block Grant to the States SERVICES BLOCK GRANT, .. .. Services Administration - Maternal and Child Health Services Department of Health and Human MATERNAL AND CHILD HEALTH FFY18 MCHBG LHJ CONTRACTS 333.93.99 10/20/17 $1,650,528 01/01/18 09/30/18 $56,115 93.994 Block Grant to the States Services Health Resources and B04MC31524 SERVICES Services Administration TOTAL $866,078 Page 2 of 2 4 i i i MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Sheryl Hilt Action Agenda X_ Public Hearing Other DEPARTMENT: Sheriff's Office EXT: 636 COMMISSION MEETING DATE: Agenda Item # g.I D Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: EX] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: This amendment to the Department of Ecology Litter Control Grant needs to be signed by the Chair and returned as soon as practical. ITEM: Amendment to the DOEcolo9Y Litter Control Grant BACKGROUND: The Mason County Sheriffs Office applied for and has been approved for an amendment to the Litter Control Grant of$4000 to be used for safety and surveillance equipment. RECOMMENDED ACTION: i Approve the amendment by signature of the Commission Chair. BUDGET IMPACTS: Increases the grant reimbursement by$4000 to $89,600 for the 201.9-2021 fiscal term. ATTACHMENT(S)• Amendment i i I i I J:Finance OfficeTOMCommission Agenda Item Summary Template.doc DEPARTMENT OF ECOLOGY t State of Washington j AMENDMENT NO.1 TO AGREEMENT NO.SWMCLCP-1921-MaCoSO-00029 BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND Mason County Sheriff's Office � PURPOSE: To amend the above-referenced agreement(AGREEMENT)between the state of Washington Department of Ecology(ECOLOGY)and Mason County Sheriffs Office(RECIPIENT)for the CLCP 2019-2021 grant(PROJECT). The purpose of this amendment is to purchase lights for two litter trailers;trail cameras to monitor illegal dumping;security cases and memory cards for the ttaiI cameras;and traffic signage for highway traffic safety. j IT IS MUTUALLYAGREED that the AGREEMENT is amended as follows: Total Cost: Original: 167,000.00 Amended: 171,000.00 Total Eligible Cost: Original: 85,600.00 Amended: 89,600.00 CHANGES TO THE BUDGET Funding Distribution EG190436 Funding Title: Mason County CLCP Grant 2019-2021 Funding Type: Grant Funding Effective Date: 07/01/2019 Funding Expiration Date: 06/30/2021 Funding Source: Title: Waste Reduction,Recycling,and Litter Control Account(WRRLCA) Type: State Funding Source%: 100% Description: Community Litter Cleanup Program Approved Indirect Costs Rate: Approved Rate Negotiated Between ECOLOGY and RECIPIENT:0% Recipient Match%: 0% InKind Interlocal Allowed: No i InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No i Template Version 10/30/2015 I State of Washington Department of Ecology Page 2 of 5 Mason County Sheriffs Office CLCP 2019 2021 grant Project Agreement No.SWMCLCP-1921-MaCoSO-00029 Mason County CLCP Grant 2019-2021 Task Total Litter Pickup and Illegal Dump Cleanup $ 89,600.00 Total:S 89,600.00 CHANGES TO SCOPE OF WORK Task Number: 1 Task Cost:$89,600.00 Task Title: Litter Pickup and Illegal Dump Cleanup Task Description: The RECIPIENT will coordinate a supervisor and three to six inmates on a crew that works eight(8)hours a day and two to four(2-4)days per week year-round,as weather permits,to pick up litter and clean up illegal dumpsites. The work crew will separate recyclables fi-om litter as practical. The RECIPIENT will coordinate a second crew with a supervisor and two to five Community Service Workers supplied by the Court's alternative sentencing program. They will clean county roadways and illegally dumped materials from remote public areas on Federal Parks,State Parks,Department of Natural Resources(DNR)Lands etc. The RECIPIENT will coordinate with the Mason County Roads Department or Washington State Department of Transportation(WSDOT)for the collection and disposal of bags,or the crew will transport the bags to the county transfer station for disposal. The RECIPIENT will coordinate scheduled cleanup in partnership with WSDOT and the Ecology Youth Corps to avoid duplication of effort The RECIPIENT will handle all safety training and will ensure the proper equipment is used. Signs and cones will be used to ensure the safety of workers in traffic areas. ELIGIBLE COSTS: Eligible costs include supervisor salaries and benefits,administrative costs(not to exceed 10%of total grant amount),tools, equipment and supplies(including brake lights for litter trailers,trail cameras with security cases and memory cards, and traffic signage),vehicle fuel and maintenance(Note:you may not charge for general equipment rental and revolving fund ER&R charges—refer to CLCP Guidelines for details),eligible training,and eligible disposal costs. Task Goal Statement: The RECIPIENT will clean county roads and state highways throughout Mason County and illegally dumped materials from remote public access areas to keep Mason County clean and free of litter. Task Expected Outcome: Expected outcomes are: Template Version 10/30/2015 State of Washington Department of Ecology Page 3 of 5 Mason County Sheriffs Office CLCP 2019-2021 grant Project Agreement No.SWMCLCP-1921-MaCoSO-00029 i 350 Road miles to be cleaned 300000 Pounds of litter collected 0 Acres to be cleaned 175,000 Pounds of debris from illegal dumps 450 Illegal dumps to be cleaned 2,300 Supervisor hours 0 Pounds of material recycled 6,000 Total crew hours Recipient Task Coordinator: Sheryl Hilt Deliverables Number Description Due Date 1.1 Deliverables are the Expected Outcomes 06/30/2021 i i i 1 I Template Version 10/30/2015 j i State of Washington Department of Ecology Page 4 of 5 Mason County Sheriffs Office CLCP 2019-2021 grant Project Agreement No.SWMCLCP-192 1-MaCoSO-00029 Funding Distribution Summary Recipient/Ecology Share Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total Mason County CLCP Grant 2019- 0 % $ 0.00 $ 89,600.00 $ 89,600.00 2021 Total $ 0.00 $ 89,600.00 $ 89,600.00 Template Version 10/30/2015 i ! State of Washington Department of Ecology Page 5 of 5 Mason County Sheriffs Office CLCP 2019-2021 grant Project Agreement No.SWMCLCP-1921-MaCoSO-00029 AUTHORIZING SIGNATURES I All other terms and conditions of the original Agreement including any Amendments remain in full force and effect,except as j expressly provided by this Amendment. i 1 The signatories to this Amendment represent that they have the authority to execute this Amendment and bind their respective organizations to this Amendment. This amendment will be effective 06/01/2020. IN WITNESS WHEREOF:the parties hereto,having read this Amendment in its entirety,including all attachments,do agree in each and every particular and have thus set their hands hereunto. ! Washington State Mason County Sheriffs Office Department of Ecology { By: By: Laurie Davies Date Sheryl Kay H It Date Solid Waste Management Finance Manager Program Manager ! Sharon Trask I Chair of Mason County Board of Date Commissioners ' I Kevin Hanson i 1 Jail Chief Date s Template Approved to Form by Attorney General's Office Template Version 10/30/2015 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter/Melissa Drewry Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: S89 DATE: OS/19/2020 Agenda Item # g= Commissioner staff to complete) BRIEFING DATE: OS/04/2020 BRIEFING PRESENTED BY: Frank Pinter [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to list five parcels for sale with Richard Beckman Realty Background: The five parcels are those unsold after the 2019 Tax Title Auction. Per RCW 36.35.150(1) (d.) these parcels can be sold by direct negotiation within twelve months of the attempted auction. If no offer is made, the parcels will once again go to auction in 2020. Budget Impacts: Unknown until offers are made on the listings. RECOMMENDED ACTION: Approval to list five parcels for sale with Richard Beckman Realty. Attachment(s): Vacant Land Listing Input Sheets for all five parcels 5/12/2020 Tax Title Property From: Richard Beckman [mailto:rchard@richardbeckmanrealtygroup.com] Sent: Monday,April 20, 2020 12:34 PM To: Frank Pinter<FPinter@co.mason.wa.us> Subject: Re:Tax Title Property 32019-56-24008 Corner of Kieno and S 3rd Average active comps $45,000, Sold comp $35,000 Recommend list price of$40,000 32021-56-02030 580 E Wood Ln Based on 7 comps on same road, average sales of$8,200; Average sold price on all comps in Shorecrest$7,125 Recommend list price of$8500. 32021-59-03008 Approx 410 E Hillside Dr Based on 3 comps on same rd, average sales per lot of$6,500; Average sold price on all comps in Shorecrest $7,125 Recommend list price of$7,500. 32030-51-07010 0.58 acres; Previously listed 2013-2017 $35,000->22,500 no sale; Previous Mason Co PW Site? Active comp listed for $62,000 per acre; Sold comps $60,000 per acre Suggested list price $35,000 32030-51-10001 0.54 acres; Previously listed 2013-2018 $35,000->23,500 no sale; Previous Mason Co PW Site? Active comp listed for$62,000 per acre; Sold comps $60,000 per acre Suggested list price $35,000 https://owa.co.mason.wa.us/owa/projection.aspx 1/1 NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY./ Copyright 2018 TYPE 'T Northwest Multiple Listing Service All Rights Reserved f ADDRESS •Indicates Required Information O Indicates Maximum Choice LISTING# Mason Shelton 98584 • County City • ZIP Code +4 176 Shorerest • Area • Community/District 410 — E 11HIcrest • Street#(HSN) Modifier Direction • Street Name Drive Suffix Post Direction Unit# LISTING $ 7,500.00 320215903008 Yes • Listing Price • Listing Date • Expiration Date • Tax ID# Preliminary Title Ordered • Offers(1) LI Seller Intends to review offers upon receipt ❑Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? (required if2nd'Offers"option is selected) LOCATION 8 3 Shorecrest Beach Est 2 Lot Number Block Plat/subdivision/Building Name • 3rd Party Approval Required(2) No No 1 None ❑Other-See Remarks ❑Short Sale • Bank Owned/REO • Auction Unknown Top Map Side Map MAP BOOK Map Page Coord. Coord. PROPERTY INFORMATION Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 • Owner's Phone • Owner's City and State 7,405 Realist • Lot Size(Square Feet). • Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising • Show Address to Public .4% • SOC(Selling Office Corn.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please include http:l/or https:/Q BROKER INFORMATION 55681 . Richard Beckman 360-790-1921 4537 Richard Beckman Group 360426-5521 • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listind Broker ID# Co Broker- ID# .Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker . Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved LISTING INFORMATION Listing Address: 410 E Hillcrest Dr,Shelton LAG# 55681 General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry g Office County RR5 El Business El Industrial L13 Residential • Style Code ❑Commercial El Industrial-Light ❑Retail Zoning Jurisdiction Zoning Code Restrictions(4) ❑Farm&Ranch 0 Multi-Family ❑See Remarks d CC&R • ❑ possession3 NO Manufactured Homes ( ) Not Provided No 2020 $0.00 ❑Manufactured Homes OK El Closing •O No Restrictions El Negotiable Form 17 • Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks ❑Electric ❑School g Assumable ❑FHA ❑See Remarks El Gas ❑Sewer Cash Out ElLease/Purchase El State Bond No .No ❑Parks ❑Water Conventional 0 Owner Financing ❑VA Senior Exemption Right of First Refusal ❑Road ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) SITE INFORMATION 21203 60z125 .Quarter(Sec(rwn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Welland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean 0 Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal ❑Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement 0 Bay ❑River ❑Golf Course ❑See Remarks ❑Septic'As Built' ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain 0 Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) 0 Alley Ef Paved Street ❑Barn 0 Fenced-Partially 8 Brush ❑Lightly Treed ❑Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber 0 ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged ❑Partially Cleared" 0 Curbs ❑Cable TV Avail ❑Shop ❑Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable Ei Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational ❑Open Space 0 Fenced-Fully ❑Heavily.Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs O See Remarks 0 Access Easement ❑Privately Maintained East ❑rill Needed 0 Sloped Ef County Maintained ❑Recorded Maint.Agrm Road on Which Side of ❑Gullies ❑Swale El County Right of Way ❑Trail Permit Property 0 Level. El Gravel p rtY 0 Rolling ❑See Remarks El Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) -.. - UTILITY Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved ❑Boat Launch 0 Tennis Courts ❑Drilled Well ❑Share Available Ig CCRs EI In Street ❑Shared Well Ef Clubhouse ElLake ElUnknown Shorecrest Ef Community Waterfront/Pvt Beach Access. ❑Not Available ❑Water Rights Water Jurisdiction • Sewer:(2) Not Available In Street. ❑Available Not Available • Gas Electricity ❑In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved -- Listing Address: 410 E Hillcrest Dr,Shelton LAG# 55681 UTILITY(Cont.) No No Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No Soil Test Date Septic Design Applied For Septic Design Apprv.Date Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance ❑Security Seances SCHOOL&COMMUNITY Pioneer Pioneer _ Pioneer Shelton •School District Elementary School Junior High/Middle School Senior High School j REMARKS Marketing Remarks.CAUTION!The comments you make In the following lines are limited to descriptions of the land and Improvements only. These remarks will appear in the client handouts and websites:(500) This sloped lot,located in Shorecrest,offers protective CC&R's,community swimming pool,saltwater access and clubhouse.This property is covered with trees and brush. Confidential Broker-Only Remarks. Comments in this category are for blroker's use only..(250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. • Driving Directions to Property(200) Hwy 3,Right on Agate,right.on Crestview,left on Hillcrest Dr to address on right INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved ADDRESS •Indicates Required information ( )Indicates Maximum Choice LISTING# Mason Shelton 98584 • County • City • ZIP Code +4 175 Shelton • Area • Community/District x - E Kineo • Street#(HSN) Modifier Direction • Street Name Avenue Suffix Post Direction Unit# LISTING I - - - ---- _ --—----- S 40,000.00 320195624008 Yes • Listing Price Listing Date • Expiration Date • Tax ID# • Preliminary Title Ordered • Offers(1) El Seller Intends to review offers upon receipt ❑Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? (required if 2nd`Offers"option is selected) LOCATION 1-4 E Needham&Days Lot Number Block Plat/Subdivislon/Bullding Name • 3rd Party Approval Required(2) No No EI None ❑Other-See Remarks ❑Short Sale • Bank Owned/REO • Auction Unknown Page Top Map Side Map MAP BOOK Map 9 Coord. Coord. ;PROPERTY INFORMATION - - -- -�-- ^� - Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 • Owner's Phone • Owner's City and State 11,326 Realist • Lot Size(square Feet) Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising • Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please Include http://or https://) BROKER INFORMATION 55681 Richard Beckman 360-790-1921 4537 Richard Beckman Group 360426-5521 • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listing Broker ID# Co Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright 2018 TYPE "t Northwest Multiple Listing Service All Rights Reserved LISTING INFORMATION Listing Address: x Kineo Ave,Shelton WA LAG# 55681 -- - - - General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry g Office County RR5 • Style Code ❑Business ❑Industrial CI Residential • Zoning Jurisdiction Zoning Code ❑Commercial ❑Industrial-Light ❑Retail Restrictions(4) ❑Farm&Ranch❑Multi-Family ❑See Remarks EI CC&R • Possession 3 ❑NO Manufactured Homes ( ) Not Provided No 2020 $0.00 ❑Manufactured Homes OK Lot Closing❑No Restrictions ❑Negotiable • Form 17 • Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks O Electric ❑School g Assumable ❑FHA ❑See Remarks ❑Gas ❑Sewer q Cash Out ❑Lease/Purchase ❑State Bond No No ❑Parks ❑Water PPPJJI Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal ❑Road ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) SITE INFORMATION 19203 Quarter(Sec/Twn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal ❑Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic`As Built' ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley ❑Paved Street ❑Barn ❑Fenced-Partially 10 Brush EI Lightly Treed 10 Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged ❑Partially Cleared ❑Curbs ❑Cable TV Avail ❑Shop ❑Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable ❑Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational ❑Open Space ❑Fenced-Fully ❑Heavily Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs ❑See Remarks ❑Access Easement ❑Privately Maintained West ❑FIII Needed ❑Sloped EI County Maintained ❑Recorded Maint.Agrm Road on Which Side of ❑Gullies ❑Swale El County Right of Way ❑Trail Permit Property ❑Level ❑Gravel ❑Rolling ❑See Remarks ElPaved Slopes Down to The(40 characters maximum) Level(40 characters maximum) - -- I UTILITY Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved ❑Boat Launch ❑Tennis Courts ❑Drilled Well ❑Share Available ❑CCRs EI In Street ❑Shared Well ❑Clubhouse ❑Lake ❑Unknown City of Shelton ❑Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street ❑Available ❑Not Available • Gas • Electricity J In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY A Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved -- Listing Address: x Kineo Ave,Shelton WA LAG# 55681 UTILITY(Cant No No Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No Soli Test Date Septic Design Applied For Septic Design Apprv.Date Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include 0 Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal Easements El Lawn Service Monthly Homeowners Dues ❑Road Maintenance --- ❑Security Services SCHOOL&COMMUNITY Shelton Bordeaux Oakland Bay Shelton •School District Elementary School Junior High/Middle School Senior High School REMARKS - - -- - - - --- Marketing Remarks.CAUTION!The comments you make in the following lines are limited to descriptions of the land and Improvements only. These remarks will appear In the client handouts and webs!tes.(500) Corner lot in the City of Shelton.Located close to downtown with easy access to State Route 3. Confidential Broker-Only Remarks. Comments in this category are for broker's use only.(250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. • Driving Directions to Property(200) Pioneer Way,right onto Delaware St,Right onto Euclid,Right onto 3rd.Property is on corner of 3rd and Kineo INITIALS: Seiler Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY Copyright 2018 TYPE 4 Northwest Multiple Listing Service All Rights Reserved ADDR •Indicates Required information ( )Indicates Maximum Choice LISTING# Mason Shelton 98584 — • County • City • ZIP Code +4 175 Shelton • Area • Community/District -2169 — Lake • Street#(HSN) Modifier Direction ' Street Name Boulevard Suffix Post Direction Unit# �_.LISTING I $.35,000.00 320305.107010 Yes • Listing Price • Listing Date • Expiration Date • Tax[DO • Preliminary Title Ordered • Offers(1) El Seller Intends to review offers upon receipt No ❑Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? -- (required if2nd'Offers°opfionis selected) LOCATION j 10-13&alley adj 7 BEVERLY HEIGHTS Lot Number Block Plat/Subdlvlslon/Building Name • 3rd Party Approval Required(2) No No El None ❑Other-See Remarks ❑Short Sale • Bank Owned/REO • Auction Unknown Top Map Side Map MAP BOOK Map Page Coord. Coord. PROPERTY INFORMATION] Mason County 3604279670 Shelton WA Owner Name Owner Name 2 • Owner's Phone • Owner's City and State 25,265 Realist • Lot Size(Square Feet) Lot Size Source Yes Yes .Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising ' Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please include http://or https:/q (. BROKER INFORMATION 55681 Richard Beckman 360-790-1921 4537 Richard Beckman Group 360-426-5521 • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listing Broker ID# Co Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY A Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rlghts.Reserved —` --°-- 2169 Lake Blvd Shelton WA LISTING INFORMATION Listing Address: LAG# 55681 General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry g Office City Neighborhood Res • Style Code ❑Business ❑Industrial U Residential • Zoning Jurisdiction Zoning Code ❑Commercial ❑Industrial-Light ❑Retail Restrictions(4) ❑Farm&Ranch❑Multi-Family ElSee Remarks ❑CC&R • Possession(3) 2020 $0.00 ❑NO Manufactured Homes Not Provided No ❑Manufactured Homes OK Ef Closing • • El No Restrictions ❑Negotiable Form 17 Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks ❑Electric ❑School Assumable ❑FHA ❑See Remarks ❑Gas ❑Sewer Cash Out ❑Lease/Purchase ❑State Bond No No ❑Parks l7 Water Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal ❑Road ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.96) SITE INFORMATION 30203 120x209 Quarter(Sec/Twn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal O Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic"As Built" ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley 16 Paved Street ❑Barn ❑Fenced-Partially lil Brush LI Lightly Treed ❑Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged - ❑Partially Cleared ❑Curbs ❑Cable TV Avail ❑Shop ❑Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable El Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees - ❑Recreational ❑Open Space ❑Fenced-Fully ❑Heavily Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5)❑Cliffs ❑See Remarks ❑Access Easement ❑Privately Maintained South ❑Fill Needed ❑Sloped ❑County Maintained ❑Recorded Maint.Agrm Road on Which Side of ❑Gullies ❑Swale ❑County Right of Way ❑Trail Permit Property ll Level ❑Gravel ❑See Remarks ❑Rolling El Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) .._ -- — . . _� UTILITY- Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved ❑Boat Launch ❑Tennis Courts ❑Drilled Well ❑Share Available ❑CCRs ❑In Street ❑Shared Well ❑Clubhouse ❑Lake ilk Unknown ❑Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street ❑Available El Not Available • Gas Electricity ❑In Street ❑On Properly INITIALS: Seller Date Seller. Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved - Listing Address: 2169 Lake Blvd,Shelton,WA LAG# 55681 UTILITY{Cant.) No No Septic System Installed Septic Approved fog#of Bedrooms Soil Feasibility Test Available No Soil Test Date Septic Design Applied For Septic Design Apprv.Date Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include 0 Common Area Maintenance ❑See Remarks $ 0 Concierge ❑Snow Removal Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance ❑Security Services SCHOOL&COMMUNITY Shelton Bordeaux Oakland Bay Shelton •School District Elementary School Junior High/Middle School Senior High School j .REMARKS Marketing Remarks.CAUTION!The comments you make In the following lines are limited to descriptions of the land and Improvements only. These remarks will appear in the client handouts and websites.(500) Nice level parcel within the Shelton City limits.Just over 1/2 acre in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Confidential Broker-Only Remarks. Comments in this category are for broker's use only.(250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. • Driving Directions to Property(200) Lake Blvd to address INITIALS: Seller Date Seller Date Broker Date NWMLS Form.5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY./ Copyright 2018 T Northwest Multiple Listing Service TYPE All Rights Reserved. ADDRESS •Indicates Required Information O Indicates Maximum Choice LISTING.# Mason Shelton 98584 • County • City • zip Code +4 175 Shelton • Area • Commurilty/District 2179 — Lake • Street#(HSN) Modifier Direction • Street Name . Boulevard Suffix Post Direction Unit# LISTING $ 35,000.00 320305110001 Yes • Listing Price • Listing Date • Expiration Date • Tax ID# • Preliminary Title Ordered • Offers(1) LI Seller Intends to review offers upon receipt No O Seller to review offers on Offer-Review Date(may review/accept sooner) Offer Review Date. FIRPTA withholding required? (required if 2nd"Offers"option Is selected) LOCATION 1-2,8-9 10 BEVERLY HEIGHTS Lot Number Block Plat/Subdivlslon/Building Name • 3rd Party Approval Required(2) No No IJ None ❑Other-See Remarks ❑Short Sale • Bank Owned/REO • Auction Unknown Top Map Side Map MAP BOOK Map Page Coord., Coord. PROPERTY INFORMATION Mason County 3604279670 Shelton WA owner Name Owner Name 2 • Owner's Phone • Owner's City and State 23,522 Realist • Lot Size(Square Feet) Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising • Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please Include_hitp:f/or https:/o �= BROKER INFORMATION 55681. Richard Beckman 360-790-1921. 4537 Richard Beckman Group 360-426-5521 • LAG Broker Name and Phone Listing Firm-.ID# Firm Name and Phone Listing Broker ID# Co Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright.2018 TYPE `t Northwest Multiple Listing Service All Rlghts.Reserved -_— 2179 Lake Blvd Shelton WA LISTING INFORMATION Listing Address: LAG# 55681 General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry Lg Office City Neighborhood Res • Style Code ❑Business ❑Industrial lU Residential • Zoning Jurisdiction Zoning Code ❑Commercial ❑industrial-tight ❑Retail Restrictions(4) ElFarm&Ranch 0 Multi-Family ElSee Remarks ❑CC&R • possession 3 . ❑NO Manufactured Homes O Not Provided No 2020 $0.00 ❑Manufactured Homes OK it Closing❑No Restrictions El Negotiable • Form 17 • Sketch Submitted Tax Year Annual Taxes ❑Tlmber'Clause 0 See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) Potential Terms(10) ❑See Remarks ❑Electric ❑School Assumable ❑FHA ❑See Remarks ❑Gas ❑Sewer Cash Out ❑Lease/Purchase ❑State Bond No No ❑Parks ❑Water Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal ❑Road ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) SITE INFORMATION 30203 120x200 Quarter(Sec/Twn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal El Partial ❑Geotech EI Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic"As Built' ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley ef Paved Street ❑Barn ❑Fenced-Partially 9 Brush EJ Lightly Treed ❑Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged ❑Partially Cleared ❑Curbs ❑Cable TV Avall ❑Shop ❑Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock• ❑Stable EI Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational ❑Open Space ❑Fenced-Fully ❑Heavily,Forested .0 Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5)ElCliffs ❑See Remarks ❑Access Easement ❑Privately Maintained South 0 Fill Needed ❑Sloped ❑County Maintained ❑Recorded Maint.Agrm Road on Which Side of ❑Gullies ❑Swale ❑County Right of Way ❑Trail Permit Property EI Level ❑Gravel ❑See Remarks ❑Rolling Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) UTILITY Community Features(9) • Water(5) 0 Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved ❑Boat Launch ❑Tennis Courts ❑Drilled Well ❑Share Available ❑CCRs ❑In Street El Shared Well. ❑Clubhouse ❑Lake tl Unknown ❑Community Waterfront/Pvl Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street. ❑Available Ef Not Available • Gas Electricity ❑In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All RightsReserved _ 2179 Lake Blvd Shelton WA 55681 Listing Address: > > LAG# UTILITY(Cont.) --— -- — - -- — -- No No Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Avallable No Soil Test Date Septic'Design Applied For Septic Design Apprv.Date Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance —SCHOOL&COMMUNITY ElSecuritySenrices Shelton Bordeaux Oakland Bay Shelton •School District Elementary School Junior High/Middle School Senior High_School REMARKS Marketing Remarks.CAUTION!The comments you make in the following lines are limited to descriptions of the land and Improvements only. These remarks will appear in the client handouts and websites.(500) Nice level parcel within the Shelton City limits.Just over 1/2 acre'in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Confidential Broker-Only Remarks. Comments In this category are for broker's use only.(250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. • Driving Directions to Property(200) Lake Blvd to address INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY Copyright 2018 TYPE Northwest Multiple Listing Service All Rights Reserved ADDR S •Indicates Required Information ( )Indicates Maximum Choice LISTING# Mason Shelton 98584 • County • City • zip Code +4 176 Shorerest • Area • Community/District 580 — E Wood . • Street#(HSN) Modifier Direction ' Street Name Lane Suffix Post Direction Unit# LISTING s 8,500.00 320215602030 Yes • Listing Price • Listing Date • Expiration Date • Tax ID# • Preliminary Title Ordered • Offers(1) Ef Seller Intends to review offers upon receipt ❑Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? (required if 2nd"Offers"option is selected) LOCATION 30 2 Shorecrest Terrace 3rd Lot Number Block Plat/Subdivision/Bullding Name • 3rd Party Approval Required(2) No No EJ None ❑Other-See Remarks ❑Short Sale • Bank Owned/REO • Auction Unknown Page Top Map- Side Map MAP BOOK Map 9 Coo-rd. Coord. PROPERTY INFORMATION Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 • Owner's Phone • Owner's City and State 8,712 Realist • Lot Size(Square Feet) • Lot Size Source Yes Yes Yes Yes YeS • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising • Show Address to Public 4% • SOC(Selling Office Corn.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL.(Please include http://or https:/o BROKER INFORMATION 55681 Richard Beckman 360-790-1921 4537 Richard Beckman Group 360-426-5521, . • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listing Broker ID# Co Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved LISTING INFORMATION --1 Listing Address: 580 E Wood Ln,Shelton LAG# 55681 General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry g Office County RR5 • Style Code ❑Business ❑Industrial El Residential Zoning Jurisdiction Zoning Code ❑Commercial ❑Industrial-Light ❑Retail Restrictions(4) ❑Farm&Ranch❑Multi-Family ❑See Remarks CC&R • Possession 3 ❑NO Manufactured Homes ( ) Not Provided No 2020 $0.00 ❑Manufactured Homes OK El Closing❑No Restrictions El Negotiable • Form 17 • Sketch Submitted. Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks ❑Electric ❑School q Assumable ❑FHA El See Remarks El Gas ❑Sewer ®j Cash Out O Lease/Purchase . ❑State Bond ElNo No Parks ❑Water Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal ❑Road ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) SITE INFORMATION 21203 70x125 Quarter(Sec(rwn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean Ll Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal ❑Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic"As Built' ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek Ell Strait El Mountain El Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley ES Paved Street ❑Barn ❑Fenced-Partially 10 Brush ❑Lightly Treed ❑Comer Lot ❑Secluded ❑Boat House ❑Garage. ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Oulbuilding(s) ❑Comers Flagged ❑Partially Cleared ❑Curbs ❑Cable TV Avail ❑Shop ❑Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable EI Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational Ll Open Space ❑Fenced=Fully ❑Heavily Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs ❑See Remarks ❑Access Easement North ❑Fill Needed ❑Sloped ❑Privately Maintained ❑Gullies Swale Iol County Maintained. ❑Recorded Maint.Agrm Road on Which Side of LI Level County Right of Way ❑Trail Permit Property ❑Rolling El Gravel ❑See Remarks El Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) UTILITY Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ElOn Property ElWell Needed El Airfield ❑Golf Course ❑Community Well ❑Private Well Cl Well Site Approved ❑Boat Launch ❑Tennis Courts ❑Drilled Well ❑Share Available Ef CCRs 0 In Street- ❑Shared Well Iff Clubhouse ❑Lake ❑Unknown Shorecrest L�Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street ❑Available 11 Not Available • Gas • Electricity ❑In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved Listing Address: 580 E Wood Ln,Shelton LAG# 55681 UTILITY(Copt.) - - --- r --- No No Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No Soil Test Date Septic Design Applied For Septic Design Apprv.Date Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance ❑SecuritySenrices SCHOOL&COMMUNITY Pioneer Pioneer Pioneer Shelton •School District Elementary School Junior High/Middle School Senior High School REMARKS. Marketing Remarks.CAUTION!The comments you make in the following lines are limited to descriptions of the land and Improvements only. These remarks will appear In the client handouts and websites.(500) This lot,located in Shorecrest,offers protective CC&R's,community swimming pool,saltwater access and clubhouse.This property is covered with trees.and brush.. Confidential Broker-Only Remarks. Comments In this category are for.broker's use only.(250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. • Driving Directions to Property(200) Hwy 3,Right on Agate,right on Crestview,left on Parkway BLVD,right on Wood Lane to address on right INITIALS: Seller Date Seller Date Broker Date MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda X Public Hearing Other DEPARTMENT: Support Services EXT: 532 DATE: May 19, 2020 Agenda Item # Commissioner staff t complete) BRIEFING DATE: May 11, 2020 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Set a Public Hearing for June 16, 2020 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2020 budget. Background: Requests for 2020 budget supplemental appropriations and amendments. Recommended Action: Request to set a public hearing for June 16th at 9:15 a.m. in order to consider the approval of the attached supplemental appropriations and amendments to the 2020 budget: Total Adjustments to authorized expenditure appropriations in the General Fund: $497,837 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $2,618,530 J:\Budget Office\Briefing,Agenda,&Public Hearing Items\Budget Hearings\2020\6.16.20 Budget Hearing\Action Agenda 5.19.20-for 6.16.20 Budget Hearing.doc RESOLUTION NO. 2020 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS,by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2020,it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS,the revenue and expenditure adjustments to County funds, as listed in Attachment A& B to this Resolution,are required in order to incorporate into the budget the revenues and expenditures now identified,which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2020 authorized expenditure appropriations in the General Fund is an increase of$497,837;and WHEREAS,the net total of adjustments to 2020 authorized expenditure appropriations in funds other than the General Fund is an increase of$2,618,530;and THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 161h day of June,2020 at the hour of 9:15 a.m.,in the Mason County Commissioners Chambers in Courthouse Building I,411 North 5th Street,Shelton,Washington,is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2020 Budget as provided in Attachment A&B to this Resolution. Contact person:Jennifer Beierle,Budget Manager,(360)427-9670 ext.532 A copy of this resolution and the proposed amendments to the 2020 budget is available by contacting Kelly Bergh at(360)427-9670 ext.644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 19th of May,2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Melissa Drewry,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Randy Neatherlin,Commissioner Tim Whitehead,Chief DPA CC: Auditor—Financial Services Kevin Shutty,Commissioner Publish 2x 5/28&6/4 bill to Commissioners, 411 North 5th Street,Shelton ATTACHMENT A TO RESOLUTION NO. 2020 BUDGET AMENDMENT#2 DETAIL 2020 2020 FUND REVENUE EXPENDITURE LINE NO. FUND NAME DEPARTMENT CHANGE CHANGE DESCRIPTION 1 001 GENERAL FUND WSU 1,500 1,500 NOXIOUS WEED PROF SRVS CONTRACT COVID-19 CARES ACT-US ELECTIONS ASSISTANCE 2 001 GENERAL FUND AUDITOR 169,510 169,510 COMMISSION BELFAIR URBAN GROWTH AREA COMMUNITY ENVIRONMENTAL IMPACT STATEMENT 3 001 GENERAL FUND DEVELOPMENT 199,949 CONTRACT 4 001 GENERAL FUND NON DEPARTMENTAL 126,878 126,878 CDBG PUBLIC SERVICES GRANT 5 104 AUDITOR'S O&M 3,125 RISK POOL INS COMMUNITY 6 117 SUPPORT SERVICES 485,405 485,405 COVID-19 HOUSING GRANT COMMUNITY UNITED WAY OF MC PROF SRVS CONTRACT- 7 117 SUPPORT SERVICES 50,000 COVID-19 RELIEF COMMUNITY 8 150 SERVICES HEALTH 2O,000 20,000 COVID-19 HOUSING GRANT SKOKOMISH FLOOD NEED AT LEAST$55K TO COVER UNBUDGETED 9 192 ZONE 60,000 60,000 EXPENDITURES BELFAIR WW&W DOC GRANT REVENUE FOR PLANNING&DESIGN 10 413 RECLAMATION 2,000,000 2,000,000 OF SEWER EXT TO PSIC GENERAL FUND TOTAL 297,888 497,837 OTHER FUNDS ITOTAL 2,565,405 2,618,530 ALL,FUNDS'_ GRAND TOTAL, 2,863;293, $,116367: Page 1 of 1 ATTACHMENT B TO RESOLUTION NO. 2020 BUDGET AMENDMENT#2 DETAILED BUDGET ENTRIES Proposed Budgeted EFB Account Type I/D Revenue Expenditure EFB Change Total Description 001.000000.010.003.345.16.300004.0000.00. 2 1 1,500 WEED SERVICES-HCCC ILF 001.000000.010.003.553.60.510600.0000.00. 2 1 1,200 EXTRA HELP/SEASONAL 001.000000.010.003.553.60.520010.0000.00. 2 1 52 INDUSTRIAL INSURANCE 001.000000.010.003.553.60.520020.0000.00. 2 1 92 SOCIAL SECURITY/MEDICARE 001.000000.010.003.553.60.520030.0000.00. 2 1 154 STATE RETIREMENT 001.000000.010.003.553.60.520045.0000.00. 2 1 2 WASHINGTON PAID FMLA 001.000000.030.034.331.90.340400.0000.00. 2 1 169,510 COVID-19 CARES ACT 001.000000.030.034.514.40.541010.0000.00. 2 1 169,510 PROFESSIONAL SERVICES 001.000000.125.146.514.20.541020.0000.00. 1 1 199,949 PROF SERVICES-BELFAIR UGA EIS 001.000000.320.000.508.10.500000.0000.00. 1 D 199,949 232,119 END FUND BALANCE UNRESERVED 001.000000.300.000.333.14.322810.0000.00. 2 1 126,878 CDBG PUBLIC SERVICES GRANT 001.000000.300.000.557.20.541010.0000.00. 2 1 126,878 PUBLIC SERVICE PROF SERVICES 104.000000.000.000.514.89.546010.0000.00. 1 1 3,125 RISK POOL INS PREMIUMS 104.000000.000.000.508.10.500000.0000.00. 1 D 3,125 269,218 END FUND BALANCE-RESERVED 117.000000.000.200.334.03.310019.0000.00. 2 1 485,405 COVID-19 EMERGENCY HOUSING 117.000000.000.200.565.40.541000.0000.00. 2 1 455,205 EMERGENCY SHELTER RENT 117.000000.000.200.565.40.541076.0000.00. 2 1 30,200 PROFESSIONAL SERVICES 117.000000.000.200.565.40.541076.0000.00. 1 L 50,000 EMERGENCY SHELTER RENT 117.000000.000.200.508.10.500000.0000.00. 1 D 50,000 273,974 END FUND RESERVED 150.000000.100.000.334.03.310019.0000.00. 2 1 20,000 COVID-19 EMERGENCY HOUSING 150.000000.100.000.562.10.541010.0000.00. 2 1 20,000 PROFESSIONAL SERVICES 192.000000.000.000.337.00.300000.0000.00. 2 1 60,000 MASON CONSERVATION DISTRICT 192.000000.000.000.554.90.541000.0000.00. 2 1 30,000 PROFESSIONAL SERVICES 192.000000.000.000.554.90.541091.0000.00. 2 1 30,000 INTERFUND PROFESSIONAL SERVICES 413.000000.000.000.334.04.320011.0000.00. 2 I 1 2,000,000 SEWER EXT PSIC PLANNING/DESIGN 413.000000.000.000.594.35.565000.0000.00. 2 1 2,000,000 BELFAIR SEWER EXTTO PSIC General Fund Total: 297,888 497,837 199,949 Other Funds Total: _42,565,405 2,618,530 53,125 All'_FundsGrandsTotal_ _--.._- Page 1 of 1 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Lydia Buchheit Action Agenda _X Public Hearing Other DEPARTMENT: Community Services EXT: _404 COMMISSION MEETING DATE: S/19/20 Agenda Item # Commissioner staff to complete) BRIEFING DATE: S/11/20 BRIEFING PRESENTED BY: Lydia Buchheit [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Professional Services Contract with Olympic Health & Recovery Services (OHARS) Background: Public Health has been piloting a Medication Assisted Treatment and Jail re-entry program since December 2019 in the Mason County Jail. Olympic Health and Recovery Services will add a 0.5 FTE Certified Peer Specialist position to work in the Mason County Jail to continue this MAT and Jail re-entry services program. This program will be funded by Treatment Sales Tax Funds that had already been approved in the budget to be used for jail services. RECOMMENDED ACTION: Approve Professional Services Contract for $36,000 with OHARS. Attachment(s): Professional Services Contract I:\Community Services-Public Health\Commission Agenda Item Summary Template.doc MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Kelly Frazier Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: May 19, 2020 Agenda Item # Commissioner staff a I m lete BRIEFING DATE: May 4, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Request to call for proposals for providing weapons screening and campus security patrol for the Mason County Courts and downtown county buildings Background: The current weapons screening contract expires October 31, 2020. Budgetpacts: Contract is currently budgeted in Current Expense. RECOMMENDED ACTION: Request to call for proposals for providing weapons screening and campus security patrol for the Mason County Courts and downtown county buildings Attachment(s): RFP DMason County Weapons Screening and Campus Security Request forProposals I. Introduction and Summary Mason County has issued the Request for Proposals (RFP) seeking proposals from qualified firms interested in providing both armed and unarmed weapons screening and campus security patrol for the Historic Courthouse, Modular Courtroom, Juvenile Courtroom, Building 10 and downtown campus buildings within the City of Shelton. These security services will electronically screen visitors and employees who enter. the-Historic Courthouse building, Modular Courtroom, Juvenile Courtroom, and Building 10. The patrol service will provide a visual presence in all downtown county buildings and assist with electronic screening when needed. This RFP will secure services commencing November 1,, 2020. Customer service is a critical component of the County's business strategy, and security is viewed as an integral part of accomplishing this objective. Typical duties involve providing directions and assisting customers, visitors, County employees and vendors. Security personnel must exercise.courtesy, respect, and professionalism. All services will be provided at the direction of the Support Services Director or their designee who will serve as the contract manager. Mason County is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic, minorities, . persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. II. Purpose 1. Statement of Need The County is in need -of a Vendor to provide weapons screening and campus security patrol for the Historic Courthouse, Modular Courtroom, Building 10, Juvenile Courtroom and roaming security for downtown campus buildings. These include operating electronic weapons screening machines; provide on- site security in the courtrooms and providing visible security in the downtown campus buildings. 2. Solicitation Objectives The County expects to achieve the following. • Have a single contract provider (Vendor) for County owned buildings downtown, to allow optimum continuity, coordination, control, and Page 1 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx consistency that enhances security and protection to these County buildings, employees and guests. • Provide a guarantee of uninterrupted services, which ensure appropriate security is maintained at all contracted.times without interruption,.and reduce risk of any weapons or prohibited items from,entering into the courthouse and courtrooms. _- Provide professional personnel that will conduct themselves in a manner which will be welcoming while ensuring a feeling of safety and security for employees and visitors. III. Vendor Qualifications and Requirements 1. The following minimum qualifications and licensing requirements are mandatory to submit a compliant proposal. The..County has sole responsibility and authority to determine compliance and may use the RFP response or any-other sources to determine compliance. Proposals that-aren't responsive to each shall be rejected by the County without further consideration. • Company proposing must have at least three (3) years of consecutive experience in the security guard/screening industry under the current company name.. • Security personnel must meet all requirements of RCW 18.170 and RCW 18,235 and WAC 308-18. Vendor is not debarred, suspended, proposed for debarment, or declared ineligible for award of contracts by any governmental agency. 2. Consultant Insurance Requirements All insurance provided shall be primary and non=contributory. Comprehensive General Liability.(Certificate of insurance)-$1,000;000 combined single limit per occurrence for bodily injury, personal injury and property damage, $2,000,000 general aggregate. Workers' Compensation-Workers' compensation limits as required by the Workers' Compensation Act of Washington, 3. Independent Contractor It is the intention and understanding of the County that Vendor shall be an independent contractor and that the County shall-be neither, liable for nor obligated to pay sick leave, vacation pay or any other benefit of employment, -nor to pay any social security or other tax that may arise as an incident of employment Vendor shall pay all income and other taxes as due. 4. Prevailing Wage If required by RCW 39.12, prevailing wages shall be paid. Vendor specifically agrees to comply with RCW 39 .12 and to fife all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be-made to the Vendor : The latest prevailing wage rate Information is available.per the State of Washington, Department of.Labor and Industries, Industrial Relations Division. Page 2 of 7 J:\Requests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.doex 5. Licensing and Business Tax Requirements The Vendor must meet all licensing requirements that apply to their business prior to or immediately after contract award or the County may reject the Vendor. Companies must license, report and.pay revenue taxes for applicable Washington State business license(s) (UBI#) and city of Shelton business license, If required to hold such a license by these jurisdictions. The Vendor should carefully consider those costs prior to submitting their offer, as the County will not separately pay or reimburse those costs to the Vendor. V. Specifications and Scope-of-Work The Vendor shall: V.1.1 Have at least three {3) years of consecutive experience in the security guard/screening industry under the current company name with preference given for experience In a multi-use governmental facilities consisting of a minimum of a 300,000 square foot campus. V.1.2 Complete and pay for comprehensive pre-employment background/reference check for security personnel who will be assigned to Mason County that includes the following disqualifiers: 1.2.1 Any felony conviction 1.2.2 Any conviction for a substance abuse (felony or misdemeanor) 1.2.3 Any misdemeanor-conviction of a crime of violence 1.2.4 Any misdemeanor conviction for theft or moral turpitude 1.2.5 Any gang affiliation 1.2.6 Any excessive record of arrests with few or no convictions 1.2.7 Any current or pending criminal investigation in which the applicant Is a suspect V.1.3 Ensure that security personnel possess the following minimum physical and mental capabilities: 1.3.1 Sufficient color perception to distinguish primary colors (red, blue, and yellow) 1.3.2 Ability to use both eyes with correctable far and near vision. 1.3.3 Average hearing including the use of a hearing aid is acceptable, as long as the device is in good working order and is in operation during the hours the security officer is on duty. 1.3.4 The full range of use-fingers, both hands, and both legs; the ability for rapid mental and muscular coordination simultaneously; and the ability to climb stairs and perform other similar activities. 1.3.5 Be physically and mentally able to perform complex functions under adverse conditions, hours, weather, extensive walking, and personal:physical dangers. Must be able to stand or walk for an entire shift. V.1.4 Ensure that security personnel have normal concern for their own physical safety Page 3 of 7 J:\Requests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ Changes accepted.docx and shall take reasonable precautions not to place themselves in situations that would encourage violence or jeopardize the safety of other persons in the area. V.1.5 Ensure the conduct and behavior of security personnel are beyond reproach. Security personnel are to be polite, cooperative, and able to work in harmony with one another, visitors and with County employees. V.1.6 Provide strict key control for any and all government keys and key cards. Keys issued to the successful vendor are not to be duplicated or removed from County property by security personnel. Should the successful vendor lose a set of keys, or should it be shown that duplication of the keys by the successful vendor has wrongfully occurred, the successful vendor must reimburse the County for the actual cost of re-keying all locks, doors and gates to the facility up to a maximum amount of$100,000. V.1.7 Maintain a reserve of immediately available alternates in the event a scheduled Individual, because of illness or other reason, becomes unavailable to perform the functions of the position, so that no position is ever uncovered. V.1.8 Ensure that security personnel have photo identification and attach it properly to their uniforms in a readily visible manner. V.1.9 Ensure that security personnel give undivided attention to their duties and given responsibilities. Long, unnecessary conversations with other individuals shall be avoided. V.1.10 Ensure that security personnel do not read, write, or study while on duty-except as may be required in connection with their duties and responsibilities to maintain daily logs. Ensure that security personnel document any security incidents on incident report forms and provide copies to the County Clerk's Office. V.1.11 Ensure that security personnel do not smoke or use other forms of tobacco products while on the job as these products are not allowed on County property. V.1.12 Ensure that security personnel do not read unauthorized material, eat, use personal communication devices and/or groom while in public view. V.1.13 Anticipated weekday staffing level calls for two (2) armed and' one (1) un-armed security personnel providing coverage nine (9) hours a day in staggered eight (8) hour shifts without incurring overtime with additional armed and unarmed security personnel as needed on a varying schedule. V.1.14 Ensure that security personnel are equipped with the necessary equipment and supplies to properly perform his or her duties. Ensure that security personnel keep their clothing neat, clear, and well pressed at all times. Uniforms shall not have rips, tears, visible repairs, missing buttons, excessive tightness, or bagginess. V.1.15 Ensure that security personnel are not permitted to provide themselves with unauthorized personal equipment (e.g., firearms, chemical agents, knives, etc.). V.1.16 Ensure that security personnel neither use nor have in their possession intoxicants and/or controlled substances on or near the job site. The odor of intoxicants and/or controlled substances on our about the Vendor's security personnel shall cause the vendor to immediately remove the individual(s) from the Page 4 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx job site. V.1.17 Ensure prompt replacement or security personnel in the event of illness or emergency. V.1.18 All persons assigned to the weapons screening/campus patrol must be certified through the State of Washington's Private Security Guard Program (RCW 18.170 Security Guards, RCW 18,235: Uniform Regulation of Business and Professions and WAC 308-18: Private security guard companies and private security guards). The vendor shall ensure that security personnel have in their possession a valid Private Security Guard License Issued by the Washington State Department of Licensing, This license must be carried at all times by Vendor's security personnel to this job site. Additionally, security personnel will be properly trained and certified with firearms (armed), Taser, baton, chemical agent and/or other authorized equipment by the Vendor or their training agent. V.1.19 Vendor Is strongly encouraged to ensure that security officers who are assigned to work all positions receive a Tuberculosis (TB) skin test and receive the following: Hepatitis B vaccination (series of three shots over six months annual flu vaccination, tetanus booster (if needed--adults should have it every-ten years), chicken pox vaccination (for those who have never had chicken pox before) and annual TB skin tests. VI. Proposal V.I. Proposal Requirements Proposals, providing the information as detailed below, are not exceed 10 pages: VI.1.1 Summary: 1.1.1 Provide a brief statement describing the company submitting the proposal. 1.1.2 Provide a summary of the company's history and general business experience as it pertains to the RFP VI.1.2 Experience 1.2.1 Include a description of the company's experience in providing weapon screening and campus security services utilizing armed and unarmed personnel. 1.2.2 Provide a minimum of three (3) references for which the company has provided similar services in the past 24 months that include: name and type of entity; primary contact's name, title and phone number; a brief description of the service provided and the duration of the contract. VI.1.3 Performance Capabilities 1.3.1 Provide a description of how the company-proposes to meet the specifications and scope-of- work as detailed in section V. specifications and Scope-of-Work Requirements. 1.3.2 Describe the company's escalation process for addressing personnel problems including insubordination, absenteeism, poor performance and Page 5 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx tardiness. 1.3.3 Describe how the company will deal with unexpected personnel absences caused by illness or failure.to appear at work, other as to ensure full staffing each day. 1.3.4 Describe how the company will provide coverage nine (9) hours per day utilizing staggered shifts to avoid overtime as well as your plan for covering breaks and lunch schedules. 1.3.5 Provide a copy of the company's training plan/schedule for armed and unarmed personnel. VI.1.4 Business and Cost Information 1.4.1 State the number personnel by category including unarmed, armed and supervisory. 1.4.2 List the number of years in the company has provided weapon screening and campus security services under current name. 1.4.3 Provide an all-inclusive hourly rate for each level of armed and unarmed personnel. Proposal Deadline Deadline for receipt of proposals is 4 p.m. Tuesday, June 16, 2020. Proposals should be prepared in accordance with this RFP and mailed or delivered to: Frank Pinter, Director Department of Support Services 411 N. 5th Street Shelton, WA 98584 (360) 427-9670 ext. 530 FPinter .co.mason.wa.us Five (5) hard copies of the submittals must be received by the deadline indicated above. Postmarks will not be accepted. The County reserves the right to modify, re-let and/or withdraw this RFP as well as elect to not make an award. The County, at its own discretion, can r quest additional 'information from individual responders as wen as require on-site interviews Page 6 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.doex Proposal Evaluation Process Proposals will be evaluated by the Evaluation Committee and respondents may be interviewed by members of the Committee, The Committee will make recommendation for contract award to.the Mason County Board of Commissioners who will make final selection. Respondents should not lobby committee members or the Board of Commissioners. Respondents should contact Frank Pinter by phone or email for additional information. All proposals are public records. The committee reserves the right to request additional information from respondents. The County reserves the right.to reject all submittals. Evaluation Criteria: • Demonstrated level of experience with public sector agencies and facilities with a preference for proposals that reflect experience providing services for a multi-use governmental facilities • Company's experience and capabilities as well as the number and quality of personnel including delineated training and practices that support the RFP objectives, specifications and scope-of-work. • References. • Competitive costs. Contract Terms: Contracts will be awarded for one year with an option for renewal. Contract performance reviews will be conducted annually. Page 7 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ginger Kenyon Action Agenda X Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: May 19, 2020 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant# 8072293-8072578 $ 1,099,316.97 Direct Deposit Fund Warrant #s 67626-68380 $ 1,515,187.03 Salary Clearing Fund Warrant #s 7005134-7005192 $ 1,584,015.92 Treasurer Electronic Remittances $ 516,885.16 Macecom 4/3/2020 $ 116,715.44 Mental Health 4/10/2020 $ 16,996.94 Dispute Resolution Center $ 1,765.00 Community Health &Social Services 4/10/2020 $ 1,024.13 DCD-Internal Allocation 4/6/2020 $ 35,084.25 Sales Tax-Internal Alloc $ 765.25 Auditor 0 &M Internal Alloc $ 2,469.00 Roads/Streets Admin $ 153,092.50 Paths &Trails Int Alloc $ 389.25 Election Equipment Int Alloc $ 476.50 Crime Victims Compensation $ 2,135.50 Comm Support Sery $ 7,884.75 Abatement Repair/Demolition $ 331.50 Reet&Property Tax Admin $ 1,221.25 National Forest Safety $ 203.00 Trial Court Improvement $ 137.50 Sheriff $ 2,747.75 Public Health/Admin $ 13,115.00 Public Health/Nursing $ 15,140.00 Public Health/Environmental $ 17,875.25 Law Library $ 1,747.25 Lodging (Motel/Hotel Tax) $ 1,995.25 Mental Health $ 6,517.25 Veterans Assistance $ 3,272.00 Skokomish Flood Zone $ 1,164.50 Mason Lake Management Dist. $ 241.50 Island Lake Management Dist. $ 99.25 REEF 1 $ 4,906.25 REET 2 $ 1,764.25 Landfill —Internal Allocation $ 32,437.00 Sewer Utility-Internal Allocation $ 12,028.50 N Bay Case Inlet-Internal Allocation $ .15 Rustlewood Internal Allocation $ 6,088.00 Beard's Cove Water Internal Allocation $ 3,903.00 Belfair WW Internal Allocation $ 7,952.75 Reserve Landfill Internal Allocation $ 417.00 Reserve Beard's Cove Int. Allocation $ 938.50 Storm Drain Sys Internal Allocation $ 411.25 Information Tech Internal Allocation $ 7,569.00 ER&R Internal Allocation $ 27,764.75 Unemployment Fund Internal Allocation $ 430.00 CE-Non Departmental to Trial Court Improvement 4/27/2020 $ 5,668.00 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 8,904,792.63 Direct Deposit YTD Total $ 6,507,187.03 Salary Clearing YTD Total $ 7,097,480.74 Approval of Treasure Electronic Remittances YTD Total $ 3,727,338.09 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #8072293-8072578 $ 1,099,316.97 Direct Deposit Fund Warrant #s 67626-68380 $ 1,515,187.03 Salary Clearing Fund Warrant#s 7005134-7005192 $ 1,584,015.92 Attachment(s): originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) N Q�a�5S Co �o Office Of the 'Treasurer _ 411 N. 5th, Bldg. I � � � `= O y f P.O. Box 429 Shelton, Washington 98584-0429 Y 0 , c�so sum (360) 427-9670, ext. 475 - Fax (360)427-7267 � � �= �� Belfair (360) 275-4467 - Eima (360)482-5269 a Elisabeth (Lisa) Frazier,Treasurer Mason County Payment approval of Macecom: FUND Account# Remittance LECEIPy Macecom 001.000000.300.300 $ 116,715.44 M-64015 $ - Payment approval of Mental Health: FUND Account# Remittance RECEIPT # MENTAL HEALTH 164.000000.000.000 $ 16,996.94 M-64169 $ - M- } L FUND Account# Remittance RECEIPT # DISPUTE RESOLUTION CENTER 001.000000.100.000 $ 1,765.00 M-64163 $ - API.y erau Lof o U1tyHealth &Social Services Fees: _ 4/10/2020 AGENT BOND ACCT. FUND FUND No. VS Remiittance RECEIPT # Community Health &Social Services 637.000000.000.000 $ 1,024.13 M-64169 1ST QUARTER INTERNAL ALLOCATIONS FUND Account# Remiittance RCE[PT DCD-INTERNAL ALLOCATION 001.000000.125.000 $35,084.25 M-64032 DCD-INTERNAL ALLOCATION 001.000000.125.000 $0.00 M-64032 SALES TAX-INTERNAL ALLOC 103.000000.000.000 $765.25 M-64032 AUDITOR 0 &M INTERNAL ALLOC 104.000000.000.000 $2,469.00 M-64032 ROADS/STREETS ADMIN 105.000000.000.000 $ 153,092.50 M-64032 COUNTY ROADS INTERNAL ALLOC 105.000000.000.000.'. $ PATHS &TRAILS INT ALLOC 106.000000.000.000 $ 389.25 M-64032 ELECTION EQUIPMENT INT ALLOC 109.000000.0001.000 $476.50 M-64032 CRIME VICTIMS COMPENSATION 110.000000.000.000 $2,135.50 M-64032 HISTORICAL.PRESERVATION 116.000000.000.000 $0.00 M-60299 COMM SUPPORT SERV 117.000000.000.200 $ 7,884.75 M-64032 ABATEMENT REPAIR/DEMOLITION 118.000000.000.000 $331.50 M-64032 RESERVE FOR TECHNOLOGY 119.006000.000.000 $ - M-60299 REET& PROPERTY TAX ADMIN 120.000000.000.000 $ .1,221.25 M-64032 NATIONAL FOREST SAFETY 134.000000.000.000 $ 203.00 M-64032 TRIAL COURT IMPROVEMENT 135.000000.000.000 : $ 137.50 M-64032 SHERIFF 140.000000.000.000 $ 2,747.75 M-64032, PUBLIC HEALTH/ADMIN 150.000000.100.000 $13,115.00 M-64032 PUBLIC HEALTH/ADMIN 150.000000.100.000 $0.00 PUBLIC HEALTH/NURSING 150.000000.200.000 $15,140.00 M-64032 PUBLIC HEALTH/ENVIRONMENTAL 150.000000.300.000 $ 17,876.26 M-64032 LAW LIBRARY 160.000000.000.000 $1,747.25 M-64032 LODGING(MOTEL/HOTEL TAX) 163.000000.000.000 $ 1,995.25 M-64032 MENTAL HEALTH 164.000000.000.000 $6,517.25 M-64032 MENTAL HEALTH/SUBSTANCE ABUSE 164.000000.100.000 $0.00 M-64032 VETERANS ASSISTANCE 190.000000:000.000 $ 3,272.00 M-64032 SKOKOMISH FLOOD ZONE 192.000000.000.000 $1,164.50 M-64032 MASON LAKE MANAGEMENT DIST. 194.000000.000.000 $241.50 M-64032 ISLAND LAKE MANAGEMENT DIST. 199.000000.000.000 $99.25 M-64032 REET 1 350.000006.000.000 $4,906.25 M-64032 REET 2 351.006006.000.000 $1,764.25 M-64032 LANDFILL-INTERNAL ALLOCATION 402.000000.000.000 $24,003.50 M-64032 LANDFILL-INTERNAL ALLOCATION 402.000000.000.000 $8,433.50 M-64032 ��37 SEWER UTILITY-INTERNAL ALLOC 403.000060.100.020 $9,262.00 M-64032 SEWER UTILITY-INTERNAL ALLOC 403.000000.100.020 $2,766.50 M-64632 N BAY CASE INLET-INTERNAL ALLOC 404.000000.000.000 $0.15 M-64032 RUSTLEWOOD INTERNAL ALLOCATIOI 411.000000.100.000 $2,252.50 M-64032 ;P RUSTLEWOOD INTERNAL ALLOCATIO1 411.000000.100.000 $791.50 M-64032 n RUSTLEWOOD INTERNAL ALLOCATIOI 41i.000000.200.000 $2,82.50 M-64032 RUSTLEWOOD INTERNAL ALLOCATIOI 411.000000.200.000 $791:50 M-64032. BEARD'S COVE WATER INTERNAL ALL 412.000000.200.000 $2,654.00 M-64032 - 3�03 BEARD'S COVE WATER INTERNAL AL 412.000000.200.000 $1,249.00 M-64032 BELFAIR WW INTERNAL ALLOCATION 423.000000.000.000 $5,159.25 M-64032 i BELFAIR WW INTERNAL ALLOCATION 413.600000.000.000 $2,783.50 M-64032 -7 Iq SoZ �S RESERVE LANDFILL INTERNAL ALLOC 428.000000.000.000 $417.00 M-64032 RESERVE BEARDS COVE INT ALLOC 429.000000.000.000 $938.50 M-64032 STORM DRAIN SYS INTERNAL ALLOC 480.000000.000.000 $411.25 M-64o32 INFORMATION TECH INTERNAL ALLOC 500.000000.000.000 $7,569.00 M-64032 E R& R INTERNAL ALLOCATION 501.000000.060.000 $27,764.75 M-64032 UNEMPLOYMENT FUND INTERNAL AL 502.000000.000.000 $430.00 M-64032 FUND Account# Remiittance CE-Non departmental 001.000000.310.000 $ 5,668.00 M-64515 TRIAL COURT IMPROVEMENT. 135.000000.000.000 $5,668.00 M-64516 Respectfully submitted by: Julie Richert,Chief Deputy Treasurer 4/30/2020 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Chief Beyer Action Agenda x Public Hearing Other DEPARTMENT: Sheriff's Office EXT: 313 DATE: May 19, 2020 Agenda Item # (p (Commissioner staff to cdniplete) BRIEFING DATE: . BRIEFING PRESENTED BY: [ x ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval for the Chair to sign a letter for the Sheriff's Office grant application to the Walmart Foundation that would be used to purchase items for the MCSO Volunteer Program. There is no match requirement. Background: Approval to sign a letter for the Sheriff's Office grant application to the Walmart Foundation. The goal is to use any awards received to purchase items for the MCSO Volunteer program that enhance their safety and promote efficiencies whey they are supporting our agency while completing assignments in the community. Any awards would be applied toward purchase of items such as chrome books, cell phones and additional radios, for example. This opportunity is a no match cash award. They have asked for a letter signed by the parent governmental entity. Budget Impacts: No match requirement RECOMMENDED ACTION: Approval for the Chair to sign a letter for the Sheriff's Office grant application to the Walmart Foundation that would be used to purchase items for the MCSO Volunteer Program. There is no match requirement. Attachment(s): letter so.% coo., 4,t,. ..,,,?..), tr-m. ems telfi 1854 MASON COUNTY May 19, 2020 BOARD OF Attn: Walmart Foundation COMMISSIONERS To Whom it May Concern: 1ST District RANDY NEATHERLIN This letter is to verify that the Mason County Sheriff's Office is an nd official agency recognized by the Mason County Board of 2 District KEVIN SHUTTY Commissioners. The Mason County Sheriff's Office was established on March 13, 1 854, in the same year Mason County was formed. 3rd District SHARON TRASK The Board of Commissioners authorize the Mason County Sheriff's Office to apply for funding from Walmart and the Walmart Foundation for the betterment of the community. Mason County Building 1 411 North Fifth Street Sincerely, Shelton,WA 98584-3400 (360)427-9670 ext.419 Sharon Trask, Chair Mason County Commission (360)275-4467 ext.419 (360)482-5269 ext. 419 Fax (360)427-8437 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: February 11, 2020 Agenda Item #/O. BRIEFING DATE: February 3, 2020 BRIEFING PRESENTED BY: Loretta Swanson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Transfer of Real Property—Withdraw Request for Intergovernmental Exchange Between Mason County and the Port of Hoodsport BACKGROUND: The Port of Hoodsport expressed interest in a parcel owned by Mason County Public Works on North Old Mill Hill Road (at the end of the portion maintained by the county) to utilize as a septic drain field for community restrooms. Mason County was agreeable to an intergovernmental transfer of real property and on February 11, 2020 set a hearing for Tuesday, March 17, 2020 to take public comment and potential action. The hearing was continued until May 19, 2020 to allow the Port of Hoodsport to complete additional research. After evaluating and considering soils, setbacks, well locations, neighboring property owners'input, and future plans, the Port of Hoodsport has abandoned the idea of using the county-owned property. BUDGET IMPACT: N/A RECOMMENDED ACTION: Staff recommends withdrawing the request for intergovernmental exchange of real property between mason County and the Port of Hoodsport. ATTACHMENTS: None MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, Deputy Director/County Engineer HEARING DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: May 19, 2020 Agenda Item # BRIEFING DATE: April 13, 2020 and September 30, 2019 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: 2020 Annual Construction Program - Hearing BACKGROUND: RCW 36.81.130 requires the County to prepare and adopt an Annual Construction Program. Program recommendations for road and bridge construction projects are prepared by Public Works and submitted to the Board for consideration and final adoption. The Mason County 2020 Annual Construction Program was adopted by the Board on November 5, 2019. At this time, Public Works would like to amend the 2020 Annual Construction Program to make minor mile post changes to the Uncle Johns Upper and Lower culvert replacement projects, add the East Agate Road Resurfacing Project and include new grant funding for the projects listed below: ...................................._..._....— ...................................................................._.................._................................._............................................................................................................._................................_.__..._._._.._....__............................. ........, PROJECT GRANT EXPENDIT ! PURPOSE REVENUEURE--..........-....—.......--....- - -- _ --------------------------------------------------------- East Agate Road $694,768 $803,200 Received additional STP grant Resurfacing funding (Project name changed on DRAFT from 2020 Mason County Overlay and various roads) Clear Zone $1 093 500 $1 215 00 Received HSIP Grant Funding Improvements_ i ...........................................-...._.................................._...................... _ Harstine Island Polyester $2,961,075 $3,006,075 Received STP(BR) Grant I Overlay Funding Local Programs requested that the 2020 Mason County Overlay project that was presented on the amended 2020 Annual Construction Program to set this hearing be updated to reflect the actual road project. RECOMMENDED ACTION: Recommend the Board of Commissioners approve and executed the resolution adopting the amended 2020 Annual Construction Program. Attachment: 1. Resolution 2. Amended 2020 Annual Construction Program RESOLUTION NO. -20 REPLACING RESOLUTION 104-19 AMENDED ANNUAL CONSTRUCTION PROGRAM WHEREAS, Chapter 136-16 WAC, sets forth the procedures for the adoption of the Annual Construction Program; and, WHEREAS, Resolution 104-19 approved November 5, 2019 adopted the 2020 Annual Construction Program; and WHEREAS,unanticipated funding and minor mile post changes have resulted in a need to amend the Annual Construction Program in order to comply with the requirements of WAC 136-16 and maintain our Standard of Good Practice with the County Road Administration Board; and, WHEREAS,in compliance therewith, the Board of County Commissioners has held a public hearing on amending the 2020 Annual Construction Program this 19th day of May,2020. NOW THEREFORE,BE IT RESOLVED by the Board of Mason County Commissioners, in regular session hereby,replaces Resolution 104-19 with the attached Annual Construction Program for 2020 be adopted, which is hereby incorporated and made part of this Resolution. ADOPTED this day of . 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: SHARON TRASK,Chair MELISSA DREWRY,Clerk of the Board RANDY NEATHERLIN,Vice Chair APPROVED AS TO FORM: KEVIN SHUTTY,Commissioner TIM ,Ch.DPA Cc: Cmmr Public Works Community Development County Road Admin.Board WSDOT/rransAid ANNUAL CONSTRUCTION PROGRAM FOR 2020 TOTAL$'S COUNTY»�" - MASON"-- 1 A TOTAL COSTRUCTION DONE.columns(13)+(14) $ 8,772,075 - DATE RECOMMENDED PROG.SUBMITTED I September30,2019 B COMPUTED COUNTY FORCES LIMIT $ 1,270,108 DATE OF FINAL ADOPTION C TOTAL COUNTY FORCES CONSTRUCTION-(column(14) $ 1,025,000 ORDINANCE/RESOLUTION NO.i f DATE OF AMENDMENT; 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 z a a SOURCES OF FUNDS ESTIMATED EXPENDITURES � w < w G $ Zz a a ROAD SEGMENT INFORMATION 0 w W OTHERFUNDS CONSTRUCTION PROJECT NAME z h < w z N COUNTY PE&CE RIGHT OF WAY GRANDTOTAL C ROAD PROGRAM COUNTY i = `O 00 i a AMOUNT (595.10) (595.20) CONTRACT (ALL 595) a (Miles) 0 FUNDS SOURCE FORCES ROADB ROAD NAME BMP EMP FFC 01 1 Programmatic Rnnv -NMA Overlap Varlwt 071W 3.00 D E 607M 1,963,000 S7P 361,200 0 2,208,000 0 2,570,000 2 Fast Agate RwdRnurla<ing Roln[ 23910 Agate Hwd 1.70 3.10 07/O8 1.10 D E ]08,432 694,768 91 803,200 0 803,E00 0 803.100 E2 3 Programmatic Safely Various G E 125,000 0 20.000 5,000 so,= 50,OOD 125,000 034 P1.91-matic Culvet Repair/Repla<emen Va,ims A.L 1 200,000_-_- 0 40.000 10.000 0 150.- 200.000 04 5 P,ogrammali<Bridge Repall Varlous E 65,000 0 10.000 5,000 25,c100 21M 65M 05 6 Cmn1y-Wide Small Capital Projects Varlous Other E ]00CA0 0 10,M 5,000 45.000 40,OW I.M 06 ) County-Wide Gravel Road Upgrade Varlous C E 15,000 0 1S- 15M 07 8 N-lghb«hood Roadway Solely G,anit Varlous Other E I0,000 0 10,000 10,M O8 9 Bear-1,Dewano Rd Oet 2- 79800 Bear C,eek Dewatt.Rwd 5.20 6.70 08 1.50 G 1 333,500 226,500 HSIP 5,000 15,000 540,000 0 560M 09 10 Deegan Rd Wnt Culvert F,laeem ens 06110 Deegan Road West -0 2.40 09 0.10 LA E 125,- 225,000 FBRB(RCO) 30,000 10,000 10,- 320,000 350,000 10 11 Shelton Valley Rd Culvert Replacement 05930 Shelton Valley Rwd 2.11 220 08 0.10 L,A E 2W,- 205,000 FBRB(RCO) 5,000 10,000 10,000 440,000 965,000 11 12 Un<lelohns Upper Culvert 23S00 Agate Lmp 1.02 1.02 W 000 l,A E 8A00 47,000 FBRB(RCO) 55,000 0 D 0 SS." 12 13 Uncleloluw town Culvert 23500 ]Agatelmp 064 0- 09 O.Op LA 1 52.000 298,000 FBRB(RCO) 350,000 J 0 O 0 350,OW 13 14 Dayton Geek Culm1 W450 HigNand Rwd 0.33 0.33 07 0.00 L,A E 8,000 d7,000 FEW 55,000 0 0 0 55,000 14 15 Harsline bland Pd te,0-1, 30000 Narsline Island Road 0.12 0.40 07 0.28 0 1 6,0S 2,961,075 45.000 0 2,961.075 0 3,006,075 STP(BRI 15 16 Ueae Zpne Improvements Varlous 14.76 12150000 3093500 HSIP 99,000 22,-, 1,Ce4,W0 0 1,315,000 16 17 Sheltm Matlock Rd Culvnl Replacnne t 90100 Sheltm-1-Road 8.03 8.03 01 0.00 LA I 6,000 4,000 5,DD0 5,000 0 0 10,000 -_. RAP 17 18 Bellai,Cmnn[n-Lug Yard RwdE New Lag Yardfl- O9 A,B,D,G 5 250,000 0 200000 50,000 0 0 250,000 18 19 Beltair Cannata-Romance Hill 865M Romance Hill 0.. w A,B,D,G 5 25D,000 0 200,000 50,000 0 0 250,000 __- .__._.........._ 19 20 Skokomish Valley Rd Rnms uctlon 41640 Skokomish Valley Road 3.80 4.60 OR OE0 A,B4O,G 1 0 100M Flo 10,000 0 0 0 10,000 h 20 21 Nasth S)we Rd-Cad-k Culvn[Re Iarement 70390 -1,L,Ore load 6SO 7.00 OB 0.10 A,B,D,G I S.- so,- 55,000 0 0 0 55.D00 21 22 `North Island D,Culvei t Replacement 3900 -11,bland Drive 3.46 3.47 07 0.01 LA 1 6,000 34M 40.000 0 0 0 40.000 22 23 Homer Adams Rd Culvnl Replacement W610 Homer Adams Road 0.10 0.20 09 0.10 LA 5,000 0 5,000 0 0 0 5M 23 29 North Shore Rwd-Great Bend Culvert Replacement )0390 NOOK SIm,e Road 16- I6.70 OB 0.10 LA I 5,000 5,000 10.000 0 0 0 10,000 24 2S Old Bel/air Highway 98250 OId BeIIaH Highway 1.20 1.60 0) OAO LA 1 1,500 8,500 30,000 0 0 0 ]0,000 __ __-__.____ _ -.._. _-.-. -. ..__ .__ -v. RAP 25 26 Allyn Accns Gr<ulatim ROW k,itition TRD_Wheelwdghl,Wade,Masterson 0[he, E 150,000 0 0 150,OW_ OI 0 ISO,- PAGE/PROGRAM TOTALS,CONSTRUCTION 2,823,0071 7,872,343 329,4001 337,0001 7,747,0751 1,025,0001 10,734,275 CRAB FORM N3,MC REVISED 5/12/2020 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Mike Collins, Deputy Director/County Engineer HEARING DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: May 19, 2020 Agenda Item # /O,3 BRIEFING DATE: April 13, 2020 and September 30, 2019 BRIEFING PRESENTED BY: Mike Collins [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: 6-Year Transportation Improvement Program (TIP) - Hearing BACKGROUND: RCW 36.81.121, as described in Chapter 136-15 WAC, requires the county adopt a comprehensive transportation program for the ensuing six calendar years. The plan shall include proposed road and bridge construction work and other transportation facilities and programs. The Mason County 2020-2025 Six-Year TIP was adopted by the Board on November 5, 2019. At this time, Public Works would like to amend the 2020-2025 Six-Year TIP to make minor mile post changes to the Uncle Johns Upper and Lower culvert replacement projects, add the East Agate Road Resurfacing Project and include new grant funding for the projects listed below: . .. .. .._.._........ . PROJECT GRANT EXPENDITURE PURPOSE - -- -- REVENUE t East Agate Road $694,768 $803,200 Received additional STP [Resurfacing..._.__....----..._....................... — -........ - ---......_....--- ...._...............grant_fundin.g............................................. .._ Clear Zone $1,093,500 $1,215,00 Received HSIP Grant Improvements Fun.._.. ----..__......._..._.._ Harstine Island $2,961,075 $3,006,075 Received STP(BR) Grant Polyester Overla..y...................-------................. ------ Funding--..._......................_ Local Programs requested that the 2020 Mason County Overlay project that was presented on the amended Six-Year TIP to set this hearing be updated to reflect the actual road project. RECOMMENDED ACTION: Recommend the Board of Commissioners approve and executed the resolution adopting the amended 2020-2025 Six-Year Transportation Improvement Program. Attachment: 1. Resolution 2. Amended 2020-2025 Six-Year TIP RESOLUTION NO. -20 REPLACING RESOLUTION 105-19 AMENDED SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM WHEREAS,in compliance with 136-15 WAC,Mason County has prepared the attachment Six-Year Transportation Improvement Program for the period January 1,2020 through December 31, 2025;and, WHEREAS,the Board of County Commissioners hereby certifies that the priority array of potential projects on this County's road system, including bridges,was prepared by the County Engineer during the preparation of the said Six-Year Transportation Improvement Program;and, WHEREAS,the Board of County Commissioners reviewed the current bridge condition report as prepared by the County Engineer on April 22,2019;and, WHEREAS,Resolution 105-19,approved November 5,2019 adopted the 2020 through 2025 Six-Year Transportation Improvement Program;and WHEREAS,unanticipated funding has resulted in a need to amend the Six-Year Transportation Improvement Program in order to comply with 136-15 WAC and maintain our Standard of Good Practice with the County Road Administration Board;and, WHEREAS,the Board of County Commissioners find that the proposed Amended Six-Year Transportation Improvement Program is consistent with the County Comprehensive plan;and, WHEREAS,in compliance therewith,the Board of County Commissioners has held a public hearing on amending the 2020 through 2025 Six-Year Transportation Improvement Program this 191 day of May,2020. NOW,THEREFORE,BE IT RESOLVED,by the Board of Mason County Commissioners,in regular session hereby,replaces 105-19 with the attached Amended Six-Year Transportation Improvement Program for 2020 through 2025 be adopted,which is hereby incorporated and made part of this Resolution. ADOPTED this day of 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: SHARON TRASK, Chair MELISSA DREWRY,Clerk of the Board RANDY NEATHERLIN,Vice Chair APPROVED AS TO FORM: KEVIN SHUTTY,Commissioner TIM WHITEHEAD,Ch.DPA cc: Commissioners Public Works Community Development County Road Admin.Board WSDOT Six Year Transportation Improvement Program Agency: Mason County From 2020 to 2025 Co.No.: 13 Co.Name: Mason County Hearing Date: 11/5/2019 Adoption Date: 11/5/2019 City No. ... MPO/RTPO: Peninsula Amend Date: - Resolution No.: 105-19 Project Identification L Project Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Only 0 o E C. Project Title J m Federal Fundin R/W c v'c o D. Street/Road Name of Number 6 -o L Phase Federal FedeJby State 4th Required ii a z E. Beginning MP or road-Ending MP or road o n.n. Envir Type g' g g F Start Fund Cost Fund State Local Total 1st 2nd 3rd thru Date F. Describe Work to be Done mm/dd/ Code PhaSource Funds Funds Funds 6th mm/ 1 3 6 8 9 10 11 121 13 14 15 16 17 18 19 20 21 07 Various PE 1/1/2020 STP 50 10 60 60 60 60 180 08 Programmatic Preservation-HMA Overlays RW 09 Rd.No.: Various CN 6/1/2020 STP 1913 597 2510 2510 825 825 2475 N/A 17 1 From: MP Var To: MP Var 4.00 E 18 19 Total 2020 Pro ect Cost --$2,570,000,, TOTALS 1963 607 2570 2570 885 885 2655 PE 7/20/2020 STPR 17 2.7 20 20 2020 Mason County Overlay RW CN 8/1/2021 STPR 677 105.7 783 783 07 2 Rd.No.:23910 From:MP 1.7 to 3.1 East Agate Road resurfacing project Total 2020 Project Cost $803,0001 ITOTALS 694.77 108.4 803 201 783 07 PE 40 40 40 40 40 120 08 Programmatic Culvert Repair/Replacement RW 10 10 10 10 10 30 09 3 _ CN 150 150 150 150 150 450 17 18 19 Total 202'0 Project Cost---- $200,000i TOTALS 200 200 200 200 200 600 07 PE 10 10 10 10 10 30 08 Programmatic Bridge Program RW 5 5 5 5 5 15 09 4 _ CN 50 50 50 50 50 150 17 18 19 Total 2020 Project Cost $65,000 TOTALS 65 65 65 65 65 195 07 PE 10 10 10 10 10 30 08 County-Wide Small Capital Projects RW 5 5 5 5 5 15 09 5 CN 85 85 85 85 85 255 17 18 _ 19 Tota12020 Project Cost �' $100,000� TOTALS 100 100 100 100 100 300 07 PE 15 15 15 10 10 30 08 County-Wide Gravel Road Upgrades RW 51 51 15 09 6 _ CN 50 50 150 17 18 19 Total 2020 Project Cost $15, 00 0 TOTALS 15 15 15 65 65 195 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Six Year Transportation Improvement Program Agency: Mason County From 2020 to 2025 Co.No.: 13 Co.Name: Mason County Hearing Date: 11/5/2019 Adoption Date: 11/5/2019 City No. ... MPO/RTPO: Peninsula Amend Date: - Resolution No.: 105-19 Project Identification L Project Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Onl .0 o E C. Project Title N Federal FundingR/W c v'c D. SVeet/Road Name ofNumber •o z Phase Federal Federal State 4th Required LL n Z E. Beginning MP or road-Ending MP or road o a Q. EnvirType g' g g F Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Date F. Describe Work to be Done mm/dd/ Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 07 PE 10 10 10 10 10 30 08 Neighborhood Roadway Safety Grants RW 5 5 15 09 7 _ CN 50 50 150 17 18 19 TotaF2020'Pro'ectCost $10;000 TOTALS' 10 10'' 10 65"' 65 195 CRP 2006 PE 1/1/2015 HSIP 4.5 0.5 5 5 Bear Creek Dewatto Road Clear Zone RW 8/1/2019 HSIP 15 15 15 07 8 Rd.No.: 79800 1.50 CN 4/1/2020 HSIP 222 318 540 540 DCE 2/19 From: MP 5.2 To: MP 6.7 Clear Zone Project _ Total 2020 Project Cost $560,000i ITOTALS HSIP 226.5 333.5 560 560 CRP 2014 PE 7/1/2018 RCO 10 10 10 Deegan Road West Culvert Replacement RW 11/1/2018 10 10 10 09 9 Rd No.:06110 CN 7/1/2019 RCO 215 115 330 330 2/19 From MP 2.37 To:MP 2.37 Replace existing culvert with a new structure Total 2019 Project Cost ' $350,000 TOTALS 225 125 350 350 CRP 2015 PE ' 7/1/2018 RCO 5 5 5 Shelton Valley Road Culvert Replacement RW 11/1/2018 10 10 10 08 10 Rd No.:05930 _ CN 7/1/2019 RCO 200 250 450 450 2/19 From MP 2.13 To:MP 2.13 Replace existing culvert with a new structure Total 2020 Project Cost $465,000t TOTALS 205 260 465 465 CRP 2022 PE 1/1/2020 RCO 47 8 55 55 5 Uncle Johns Upper Culvert RW 2/1/2021 10 09 11 Rd.No.: 23500 _ CN 7/1/2021 RCO 430 From: MP 0.64 To: MP 0.64 Replace existing culvert with a new structure Total 2020 Pro'ect Cost 7 TOTALS 47 8 55 55 445 CRP 2023 PE 9/1/2019 RCO 298 52 350 350 50 Uncle Johns Lower Culvert RW 1/1/2021 20 09 12 Rd No.:23500 _ CN 7/1/2023 2580 From MP 1.02 To:MP 1.02 Remove Existing Culvert and replace as needed Total 2020 Project Cost $350,0'001 TOTALS 298 52 350 350 70 2580 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 2 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2020 to 2025 Co.No.: 13 Co.Name: Mason County Hearing Date: 11/5/2019 Adoption Date: 11/5/2019 City No. --- MPO/RTPO: Peninsula Amend Date: - Resolution No.: 105-19 Project Identification L Project Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Only .4 C. Project Title a Federal Fundin R/W c tj D. Street/Road Name of Number J o r Phase Federal Federal State -4th Required ri a Z E. Beginning MP or road-Ending MP or road fo a n. Start Fund Cost by Fund State Local Total 1st 2nd 3rd fhru Envir Type Date F. Describe Work to be Done mmldd! Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 I 8 9 10 11 12 13 14 15 16 17 18 19 20 21 CRP 2024 PE 7/1/2020 RCO 47 8 55 55 5 Dayton Creek Culvert RW 2/1/2021 10 07 13 Rd No.:04450 _ CN 8/1/2021 RCO 430 From MP 0.33 To:MP 0.33 Replace existing culvert with a new structure Totaf 2020 Prct o'e'—Co-st m_- $55,000 TOTALS 47 8 , 55 55 °445 PE 11/1/2019 STPR 38.925 6.075 45 4.5 Harstine Island Polyester Overlay RW 4/1/2020 STPR 07 14 Rd.No.: 30000 0.28 CN 2/23/2021 STPR 2961.1 2961.1 2961 From:0.12 To: 0.40 Deck Repair Total 2020 Project Cost, $3,000,1009 ITOTALS 3000 6.075 3006.1 4.5 2961 Clear Zone Improvements PE 5/1/2020 HSIP 89.1 9.9 99 99 07 Rd.No.:91100-Arcadia Road RW 3/1/2021 HSIP 19.8 2.2 22 22 07 15 Rd.No:04450-Highland Road 14.76 CN 1/31/2022 HSIP 984.6 109.4 1094 1094 07 Rd.No.: 90100-Shelton Matlock Road 08 Rd.No.:14880-Kamilche Point Road Total 2020 Pro ect Cost _ $1,215,000J TOTALS' 1093.5 121.5 1215 99 22 1094 CRP 1993 PE 1/1/2019 RATA 4 1 5 5 Shelton Matlock Road Culvert Replacement RW 9/1/2020 5 5 5 5 07 16 Rd.No.: 90100-Shelton Matlock Road _ CN 7/15/2021 RATA 550 From: MP 8.03 To: MP 8.03 Replace existing culvert with a new structure Total 2020 Project Cost _ $10,00(TOTALS 4 6 10 10 555 CRP PE 1/1/2020 200 200 200 200 Belfair Connector-Log Yard Road E RW 10/1/2020 50 50 50 100 17 Rd.No.: _ CN 3/1/2021 From: SR3 To: Belfair Freight Corridor Design for New Construction_ Total 2020 Project Cost $250, 00 0 TOTALS 250 260 250 300 CRP 2019 PE 6/1/2019 200 200 200 200 Belfair Connector-Romance Hill RW 7/1/2020 50 50 50 100 09 18 Rd.No.: 86500 _ CN 3/1/2021 From: SR 3 To: Belfair Freight Corridor Design for New Construction Total 2020Pro ecf.Cost _$250,0001 TOTALS 250 250 250 300 PE 1/1/2018 FbD 10 10 10 Skokomish Valley Road Reconstruction RW 1/2/2022 08 19 Rd.No.:41640 0.40 CN 3/1/2023 FLAP 1600 TBD From: MP 3.8 To: MP 4.6 Road Reconstruction partnerw/Mason Cons Dist$8M total project cost T6U 00 Project Cost - � $$10,0001 TOTALS, 10 10 1 1 1600 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 3 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2020 to 2025 Co.No.: 13 Co.Name: Mason County Hearing Date: 11/5/2019 Adoption Date: 11/5/2019 City No. ... MPO/RTPO: Peninsula Amend Date: - Resolution No.: 105-19 Project Identification L Pro'ect Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Projects Only a C. Project Tide (V Federal Fundin a 1; R/W c C) o D. Street/Road Name of Number y o L Phase Federal Federal State 4th Required LL a Z E. Beginning MP or road-Ending MP or road o a a Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir Type Date F. Describe Work to be Done ~ mm/dd/ Code Phase Source Funds Funds Funds 6th mm/ 1 1 3 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 PE 1/2/2021 100 350 Trails Road Alternate Route-Rasor Road RW 6/1/2022 125 20 Rd.No.:62310 _ CN 6/1/2023 3000 From: MP To: MP Partial New Construction' Tota12020 Project Cost { TOTALS ' "' 100 475 3000. CRP 1995 PE 6/1/2019 RATA 50 5 55 55 20 North Shore Road-Cady Creek Culvert Replacement RW 1/1/2021 20 08 21 Rd.No.: 70390-North Shore Rd 0.10 CN 7/1/2022 RATA 500 From: MP 6.9 To: MP 7.0 Replace existing culvert with a new structure Total 2020 Project Cost $$55,000' TOTALS 50 5 55 55 40 500 CRP 2011 PE 6/1/2019 RATA 34 6 40 40 North Island Drive Culvert Replacement RW 1/2/2021 20 07 22 Rd.No.: 39630-North Island Drive 0.01 CN 7/15/2022 RATA 720 From: MP 3.46 To: MP 3.47 Replace existing culvert with_a new structure Total 2020 Project'Cost _ $40,000 TOTALS 34 6 40 40 20 720 CRP 2001 PE 10/1/2019 5 5 5 25 Homer Adams Road Culvert Replacement RW 3/1/2020 10 09 23 Rd.No.: 00610 0.10 CN 8/1/2020 300 20 From: MP 0.1 To: MP 0.2 Reconstruction Total 2020 Project Coit— A $5,0001 TOTALS 5 5 5 35 300 20 CRP 2021 PE 3/1/2020 RATA 5 5 10 10 60 North Shore Road-Great Bend Culvert Replacement RW 1/2/2022 20 08 24 Rd.No.: 70390-North Shore Rd 0.10 CN 7/1/2024 RATA 500 From: MP 16.6 To: MP 16.7 Replace existing culvert with a new structure T6ta12020 Project Cost ,. $10,000 TOTALS ,: 'S , ' .5' `1D 90 60 20 500 CRP 2020 PE 3/1/2020 RATA 8.5 1.5 10 10 50 50 10 Old Belfair Hwy RW 5/1/2023 100 08 25 Rd.No.: 98250-Old Belfair Hwy 0.40 CN 4/1/2024 RATA 1200 From: MP 1.2 To: MP 1.6 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2020 Project Cost $10,000 TOTALS 8.5 1.5 10 10 501 501 1310 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 4 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2020 to 2025 Co.No.: 13 Co.Name: Mason County Hearing Date: 11/5/2019 Adoption Date: 11/5/2019 City No. ... MPO/RTPO: Peninsula Amend Date: - Resolution No.: 105-19 Project Identification L Project Costs in Thousands of Dollars Federally Funded A. Federal Aid No. B. Bridge No. rn Fund Source Information Expenditure Schedule Projects Onl e E C. Project Title y Federal Fundin R/W D. Street/Road Name of Number Ca -o r Phase Federal Federal State 4th Required LL a Z E. Beginning MP or road-Ending MP or road o n o Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir Type Date F. Describe Work to be Done ~ mm/dd/ Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 �LL 9 10 11 12 13 14 15 16 17 18 19 20 21 PE Allyn Access,Circulation easement acquis Wheelwright,Wade,and RW 9/3/2019 150 150 150 40 26 Rd.No.: TBD Masterson ROW _ CN From: To: ROW acquisition Total 2020 Project Cost $150,000 TOTALS 150 150 150 40 PE 40 Mason Benson Intersection Safety RW 10 07 27 Rd.No.: 63010 0.10 CN 300 From: MP 2.5 To: MP 2.6 Improve Sight Distance Total 2020 Project Cost ITOTALS 350 PE 60 Shelton Valley Culvert RW 30 28 Rd.No.: 05930 _ CN 550 From: MP 2.0 To: 2.0 Replace existing culvert with new structure Total 2020 Project Cost TOTALS 60 580 PE 1/1/2025 400 Trails Road Realignment RW 10/1/2025 50 07 29 Rd.No.:62310 0.40 CN 4/1/2026 From: MP 0.5 To: MP 1.6 Curve Realignment Tttal 2020 Project Cost J TOTALS 450 PE 6/1/2023 210 Log Yard Road W Freight Upgrade RW 7/1/2024 50 30 CN 4/1/2025 1325 3R Improvement-Resurfacing,Restoration and Rehabilitation Tote12020 Pro ect Cost _ TOTALS, 1585 PE 6/1/2021 40 Clifton,Old B,SR 300 feasibility Study RW 31 CN 3R Improvement-Resurfacing,Restoration and Rehabilitation Tota12020 Project Cost 'f "- j TOTALS 40 Phase Funding BRAC-Bridge Replacement Advisory Committee FLAP- Federal Lands Access Program PE-Preliminary Engineering STP-Surface Transportation Program TP-Transportation Partnerships EM-Federal Emergency Management Act and RW-Right of Way HSIP-Highway Safety Improvement Program TAP-Transportation Alternatives Program State Emergency Management funds CN-Construction RATA-Rural Arterial Trust Account FBRB-Brian Abbot Fish Barrier Removal Board Page 5 of 6 Six Year Transportation Improvement Program Agency: Mason County From 2020 to 2025 Co.No.: 13 Co.Name: Mason County Hearing Date: 11/5/2019 Adoption Date: 11/5/2019 City No. --- MPO/RTPO: Peninsula Amend Date: - Resolution No.: 105-19 Project Identification L Project Costs in Thousands of Dollars Federally Funded ia A. Federal Aid No. B. Bridge No. o Fund Source Information Expenditure Schedule Project s Only o C. Project Title. J m Federal Fundin RIW c U a o D. Street/Road Name of Number .o L Phase Federal Federal State 4th Required ri Z E. Beginning MP or road-Ending MP or road o n.o- Start Fund Cost by Fund State Local Total 1st 2nd 3rd thru Envir'fype Date F. Describe Work to be Done ~ mm/ddI Code Phase Source Funds Funds Funds 6th mm/ 1 3 6 8 9 10 11 1 12 13 14 15 16 17 18 19 20 21 PE 6/1/2021 120 Fdeght Corridor Trail RW 32 CN 3R Improvement-Resurfacing,Restoration and Rehabilitation Total 2020'Pro'ect Cost u � TOTALS 120 TOTALS 7.18 6977.8 933.5 2698 10609.1 5010 7444 3505 16115 Future Considerations/Wishlist 'Completion of Trails road Alternate Route-Rasor Road in phases Cloquallum Road MP 4.6 to 5.2 curve realignments Cloquallum Road MP 6.6 to 7.2 widening Shelton Matlock Road MP 15.36 to 16.5 realign pave shoulders Johns Prairie Road add paved shoulders RR tracks to old capital hill rd Guardrail upgrades-Brockdale,McReavy,and Johns Prairie Terrace Blvd Road and Hwy 101 intersection-partner project with WSDOT Brockdale and Island Lake Road intersection-partner project with City of Shelton Illumination intersections county wide Union Boat Launch Resurfacing Trail near Roessel Road New Roads Consideration McEwan Prairie to Brockdale 101 connection Johns Prairie and Hwy 3 connection Connection between Cloquallum and City Center exit Phase Funding BRAC-Bridge Replacement Advisory Committee FBRB-Brian Abbot Fish Barrier Removal PE-Preliminary Engineering STP-Surface Transportation Program (Now Local Bridge Program) BoardFLAP- Federal Lands Access Program RW-Right of Way HSIP-Highway Safety Improvement Program TP-Transportation Partnerships EM-Federal Emergency Management Act and CN-Construction RATA-Rural Arterial Trust Account TAP-Transportation Alternatives Program State Emergency Management funds Page 6 of 6