HomeMy WebLinkAbout2020/04/13 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of April 13,2020
9:00 A.M. Support Services—Frank Pinter
Commissioners Trask,Neatherlin and Shutty were in attendance.
• $127K CDBG funding for public service grant. This can be used for the Community
Action Council(CAC) program;work with Economic Development Council(EDC)on
their proposal or come up with separate proposal. Jennifer Baria presented information
for the EDC proposal which is to support business who have been impacted by COVID-
19 crisis,have been in business for a least 2 years,low to moderate income,less than five
employees and physical location in Mason County.
Cmmr. Shutty asked what the process is to make sure the money gets out there quickly.
Jennifer Baria stated the EDC plans to do marketing to get business up and running. The
grant money can be used for rent,supplies,utility bills,she can pull together a detailed
list on what is eligible to be reimbursed. She estimates the money could be distributed
between 2 to 4 weeks.
Frank stated the funds have been appropriated from Commerce and the County needs to
provide a scope of work.
John from CAC explained their proposal is to split with Lewis County and the money
would go out to families,one-time assistance and amount awarded is based on what the
family qualifies for and can be used for such things as energy assistance,rental assistance
and homeless prevention.
This funding has to be split with Lewis County and the Commissioners determine the
method on how to split.
Cmmr. Shutty proposed$50K to EDC and balance to Lewis County CAC.
• Frank presented information on the CDBG Microenterprise funding of$90,000 that can
be used for 100%forgivable grants. A scope of work will be developed and a
Commissioner will need to serve on the loan underwriting board. Cmmr.Neatherlin
volunteered to sit on the board.
• There is a request for funding to the Community Foundation COVIDI9 Mason County
Response Fund. Housing 2163 Funds can be used and the Commissioners agreed to
$50,000 split between north and south Mason County. Frank stated the 2163 Fund
ending fund balance is approximately$300,000.
• Request for Chair to sign attestation letter stating the budget for the Family Recovery
Court Expansion 2019-2024 grant award will not change by more than 25%. The Board
agreed to place the letter on the April 21 agenda.
• Review of letter to employees in preparation for return to work. Frank asked the Board
to submit comments and he will develop a back-to-work protocol.
• Review of Medical Emergency and Disaster Leave-Sharing Policy. This will be placed
on the April 21 agenda.
• Jen Beierle reviewed the March 2020 financial statements. It's anticipated that sales tax
revenue will be at least 20%to 25%less than budgeted. Current Expense cash at 3/31/20
is$9.9M.
• Options for grant writing—The Board agreed to issue a RFQ to contract for grant writer
services. In the RFQ,include what funding opportunities the grant writer would bring to
the County. Frank will draft an RFQ and circulate this week with the intention of placing
the call for RFQ on the April 21 agenda.
• Cmmr. Shutty brought up taking a proactive look at budget reduction options based on
the economic condition. Discussion of options that include implementing a hiring freeze,
travel restrictions,purchasing freeze. Cmmr.Neatherlin pointed out the budget is
adopted with a bottom line budget authority. Frank noted that in the I"quarter there is a
5%unexpended budget expenditure;could make budget adjustment with a 5%reduction.
Commissioners would like to work collaboratively with departments and offices to
reduce expenditures by freezing purchases,travel,hiring,restructure debt etc.
Board of Mason County Commissioners' Briefing Meeting Minutes
April 13,2020
• Veteran contract$5,000 from Current Expense—North Mason Resources has agreed to
administer both north and south end of the County. Jennifer will distribute the proposed
contract.
• Cmmr.Trask brought up the proposal for early release of prisoners. Letter to governor
voicing concerns will be circulated to place on the April 21 agenda.
9:45 A.M. Community Services—Dave Windom
Commissioners Trask,Neatherlin and Shutty were in attendance.
• Dave reviewed a Powerpoint titled Coronavirus Response—Roadmap to Reopening.
There was discussion of the rapid test that is available on a limited basis and currently has
been sent to the harder hit areas. Dave stated the next step is to start developing a plan
for reopening that includes what PPE will be required,is it a rolling opening,what
businesses will be opened first and many other variables.
10:00 A.M. Public Works—Mike Collins
Utilities&Waste Management
Commissioners Trask,Neatherlin and Shutty were in attendance.
• Request to set a public hearing to amend the 2020 Annual Construction Program and
2020 -2025 6-year TIP. This is to include revenue for the Harstine Island Polyester
Overlay project and make minor mile post updates.
• Discussion of essential work. Miles Construction would like to start work on April 20
and the Commissioners approved this request. Also plan to bring back the Road Crew
starting April 27 and assign activities to achieve social distancing.
Meeting adjourned at 11:02 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Tk RanA Neathe2flin Kevin Shutty
Chair Commissioner Commission