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Home My WebLink About2020/05/05 - Regular Packet Pursuant to Proclamation by the Governor 20-28, in-person attendance to Commission meetings is temporarily prohibited. Our Commission meetings are live streamed at hqp://masonwebtv.com/ and we will accept public comment via email — Mdrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners'office no later than 4 p.m. the Friday before the meeting. We intend to limit our meetings to discuss and/or take action on only necessary and routine matters or matters necessary to respond to the COVID-19 outbreak and current public health emergency. BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers — 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 May 5, 2020 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Proclamation — National Correctional Officers and Employees Week 4.3 Proclamation — National Police Week 4.4 Proclamation honoring Mason County High School 2020 Graduates 5. Open Forum for Citizen Input In response to the COVID-19 outbreak we are suspending Citizen Input at this time. We will accept public comment via email — MdrewryC�co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. We will revisit this suspension on a weekly basis. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes—April 13, and April 21, 2020 Briefing Minutes; April 21, 2020 Regular Meeting Minutes 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 04/30/20 3:07 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA May 5, 2020— PAGE 2 8.1 Approval to extend lead pay for Jessica Koehn and Dawnell Arndt until the Public Works Finance Manager position is filled. 8.2 Approval of an ordinance describing amendments to Title 17, relating to the Belfair Urban Growth Area. This ordinance was originally adopted December 5, 2017 and was not properly updated in Mason County Code. No changes have been made to the ordinance. 8.3 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8071709-8072292 $ 713,664.61 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ 8.4 Approval of the Resolution amending Resolution 2020-30, Mason County Pandemic and Public Health Emergency Response and Recovery for County Employees Policies and Procedures. Although the partial closure is continued until the Governor's Stay Home-Stay Healthy order is expired, the County will no longer offer Closure Pay and Extra Duty Pay effective 12:01 a.m. on May 5, 2020 to County employees. 8.5 Approval of a Resolution amending Resolution 43-16 authorizing Frank Pinter to sign Recreation and Conservation Office Youth Athletic Facilities (RCW/YAC) contracts. 8.6 Approval of Mason County Best Practices for Employees Returning to Work. 8.7 Approval to extend the suspension of certain limitations in County code Chapter 2.88, Meetings of Board of County Commissioners, regarding commissioner participation in Commissioner meetings via conference call or video conference and requirement that two Commissioners be physically present. This suspension is in until May 31, 2020. 8.8 Approval to pay Kell Rowan and Alex Paysse at salary range 46, step 0, effective April 5, 2020 for working in a higher class, due to the Director of Community Services absence in the office because of Covid-19 Duty Officer assignment. This special pay shall be removed when the Director of Community Services is no longer working at Emergency Management in response to the COVID-19 health emergency. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time —No scheduled hearings 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2020\2020-05-05 REG.doc (ye r,� MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Ginger Kenyon Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: May 5, 2020 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a letter stating North Shore Place license number 406648 has been discontinued. 4.1.2 Pam Volz sent in an application for the Lodging Tax Advisory Committee Advisory Board (LTAC). 4.1.3 Washington State Liquor and Cannabis Board sent in a Change of Corporate Officers/Stockholders Application for Toucan Farms. 4.1.4 Washington State Liquor and Cannabis Board sent in a liquor application for Potlatch Brewing Company. Attachments: Originals on file with the Clerk of the Board. Cc:CMMRS Neatherlin, Shutty, Trask Clerk ,0 0117 4'Om /1. SC4isI Washington State Licensing and Regulation PO Box 43098 a� �" � M, � Liquor and Cannabis Board Olympia WA 98504-3098 Phone—(360)664-1600 Fax—(360)753-2710 II+ April 20, 2020 E go VE APR 2 0 2020 NORTH SHORE PLACE Mason County PO BOX 1388 Commi.;sioners BELFAIR, WA 98528 RE: NORTH SHORE PLACE 3571 NE NORTH SHORE RD BELFAIR, WA 98528-9432 LICENSE: 406648 - 2N U B I: 602-882-032-001-0002 This letter is to notify you that your liquor license number 406648 has been discontinued. You may no longer engage in the production, sale, or service of liquor at the above location. If you wish to appeal this action, you have 20 days from the date of this letter to submit your request in writing to the WSLCB. You may submit your request to: Email: Licensingappeals@lcb.wa.gov Or By mail to: WSLCB Attention: Licensing Appeals PO Box 43098 Olympia, WA 98504-3908 Sincerely, Customer Service /YCA Licensing & Regulation T: 360 664-1600 cc: County of Mason Olympia Enforcement WSLCB Beer and Wine Unit 10/2019 Cc:CMMRS Neatherlin, Shutty, Trask Clerk O��1 �.�S014 cOatr� 11�IASON COUNTY COM ESSIONERS 41 I NORTH 1 Fj H STREET ` SHELTON W,4 98584 \ _ Fax 360-427-8437; Voice 360-427-9670, Ext. 419:275-4467 or 482-52669 lBSa 1 AM SEEKING APPOINTMENT TO LTAC Committee Advisory Board 'NAME: Pam Volz ADDRESS: 2341 E Saint Andrews Drive N PHONE: 360.710.0689 CITY/ZIP. VOTING PRECINCT: WORK PHONE' 360.275.4267 Shelton98584 OR AREA Lk Limerick E-MAIL: IN THE cour+rr vouuvEl pvolz@northmasonchamber.com -------- ------- -------- ---------- - ---- ----------- COMMUNITY SERVICE EMPLOYMENT:_(IF RE RED. PREVIOUS EXPERIENCE) ;ACTIVITIES OR NTPSERSHIPS? North Mason Chamber-2 months COMPANY: _ YRS POSITION. President&CEO COMPANY: Thurston County Chamber-4.5 YZr S POSITION: Business&Workforce Development Speci; In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: To enhance knowledge of the county lodging and tourism and be able to make sound recommendations of the o ging n s. What interests, skills do you wish to offer the Board, Committee, or Council? I spend my childhood on the canal and have lived in Mason County over 30 years and have a deep passion for our communities. I have a strong committment to see Mason County thrive through knowledge I have about the area. w()FkfE)F6e and busiRessReeds aad4A+yea re of cha►amber--mafketi►i"romotion orke4for_the _ North Mason Chamber for 4 years,2009-13,as the marketing and membership coordinator). Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i-e. create a potential conflict of interest) None Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records). The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,ho uct>time can you give to this position? Ouarierly % Monthly Wc-zkiy LaiPy Office Use Only SignatureAppointment Date — � -- I Term Expire Date — I ' Cc:CMMRS Neatherlin, Shutty, Trask Clerk 01J1 f7(/CM clJi� Washington Statet!h Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov RETURN TO: localauthority@sp.lcb.wa.gov DATE: 4/23/20 TO: MASON COUNTY COMMISSIONERS RE: CHANGE OF CORPORATE OFFICERS/STOCKHOLDERS APPLICATION U BI:603-351-400-001-0001 APPLICANTS: License: 412741 -7B County:23 (See Back of Letter) Tradename:TOUCAN FARMS Address: 391 E EXPORT RD SHELTON,WA 98584-8559 Phone No: 360-953-1552 GUNNER SCOTT Privileges Applied For: RECEIVED MARIJUANA PRODUCER TIER 2 MARIJUANA PROCESSOR APR 2 4 2020 Mason County Commissioners As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Marijuana CHRI desk at(360)664-1704. YES NO 1. Do you approve of applicant?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-55-160 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE CHANGE OF CORPORATE OFFICER APPLICATION INFORMATION ADDITIONAL Applicants: AGROPACK, LLC MARTHALER, LUCAS K 1976-11-28 SCOTT, GUNNER L W 1980-06-30 (Spouse) SCOTT, KYLEE D 1987-10-27 SHAPIRO,ANTHONY DARROW 1957-12-29 (Spouse) ALEXANDER, DEBORAH P 1966-10-26 VOLK,ANDREW MICHAEL 1963-02-22 (Spouse) DYMSZA-YOLK, JESSICA ANN 1962-04-26 Cc:CMMRS Neatherlin, Shutty, Trask Clerk L.II01?WOb( A, p4gJee M t Washington State •Sea- Liquor and Cannabis Board NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http:/Acb.wa.gov TO: MASON COUNTY COMMISSIONERS RETURN TO: localauthority@sp.lcb.wa.gov RE: NEW APPLICATION DATE: 4/27/20 U BI: 604-399-899-001-0002 License: 430180 -6A County: 23 APPLICANTS: Tradename: POTLATCH BREWING CO. SHELTON BREWING LLC Loc Addr: 24180 N US HIGHWAY 101 STE A MORRIS,CODY L HOODSPORT WA 98548-9482 1981-12-23 ARTMAN, RACHEL LEE Mail Addr: PO BOX 205 1981-04-21 HOODSPORT WA 98548-0205 Phone No.: 206-351-3637 CODY L MORRIS Privileges Applied For: MICROBREWERY FARMER'S MARKET BEER SALES As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above has applied for a liquor license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our CHRI desk at(360)664-1724. YES NO 1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-09-010 for information about this process) 4. If you disapprove,per RCW 66.24.010(8)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 13,2020 9:00 A.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty were in attendance. • $127K CDBG funding for public service grant. This can be used for the Community Action Council(CAC) program;work with Economic Development Council(EDC)on their proposal or come up with separate proposal. Jennifer Baria presented information for the EDC proposal which is to support business who have been impacted by COVID- 19 crisis,have been in business for a least 2 years,low to moderate income,less than five employees and physical location in Mason County. Cmmr. Shutty asked what the process is to make sure the money gets out there quickly. Jennifer Baria stated the EDC plans to do marketing to get business up and running. The grant money can be used for rent,supplies,utility bills,she can pull together a detailed list on what is eligible to be reimbursed. She estimates the money could be distributed between 2 to 4 weeks. Frank stated the funds have been appropriated from Commerce and the County needs to provide a scope of work. John from CAC explained their proposal is to split with Lewis County and the money would go out to families,one-time assistance and amount awarded is based on what the family qualifies for and can be used for such things as energy assistance,rental assistance and homeless prevention. This funding has to be split with Lewis County and the Commissioners determine the method on how to split. Cmmr. Shutty proposed$50K to EDC and balance to Lewis County CAC. • Frank presented information on the CDBG Microenterprise funding of$90,000 that can be used for 100%forgivable grants. A scope of work will be developed and a Commissioner will need to serve on the loan underwriting board. Cmmr.Neatherlin volunteered to sit on the board. • There is a request for funding to the Community Foundation COVIDI9 Mason County Response Fund. Housing 2163 Funds can be used and the Commissioners agreed to $50,000 split between north and south Mason County. Frank stated the 2163 Fund ending fund balance is approximately$300,000. • Request for Chair to sign attestation letter stating the budget for the Family Recovery Court Expansion 2019-2024 grant award will not change by more than 25%. The Board agreed to place the letter on the April 21 agenda. • Review of letter to employees in preparation for return to work. Frank asked the Board to submit comments and he will develop a back-to-work protocol. • Review of Medical Emergency and Disaster Leave-Sharing Policy. This will be placed on the April 21 agenda. • Jen Beierle reviewed the March 2020 financial statements. It's anticipated that sales tax revenue will be at least 20%to 25%less than budgeted. Current Expense cash at 3/31/20 is$9.9M. • Options for grant writing—The Board agreed to issue a RFQ to contract for grant writer services. In the RFQ,include what funding opportunities the grant writer would bring to the County. Frank will draft an RFQ and circulate this week with the intention of placing the call for RFQ on the April 21 agenda. • Cmmr.Shutty brought up taking a proactive look at budget reduction options based on the economic condition. Discussion of options that include implementing a hiring freeze, travel restrictions,purchasing freeze. Cmmr.Neatherlin pointed out the budget is adopted with a bottom line budget authority. Frank noted that in the 11 quarter there is a 5%unexpended budget expenditure;could make budget adjustment with a 5%reduction. Commissioners would like to work collaboratively with departments and offices to reduce expenditures by freezing purchases,travel,hiring,restructure debt etc. Board of Mason County Commissioners' Briefing Meeting Minutes April 13,2020 • Veteran contract$5,000 from Current Expense—North Mason Resources has agreed to administer both north and south end of the County. Jennifer will distribute the proposed contract. • Cmmr.Trask brought up the proposal for early release of prisoners. Letter to governor voicing concerns will be circulated to place on the April 21 agenda. 9:45 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin and Shutty were in attendance. • Dave reviewed a Powerpoint titled Coronavirus Response—Roadmap to Reopening. There was discussion of the rapid test that is available on a limited basis and currently has been sent to the harder hit areas. Dave stated the next step is to start developing a plan for reopening that includes what PPE will be required,is it a rolling opening,what businesses will be opened first and many other variables. 10:00 A.M. Public Works—Mike Collins Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty were in attendance. • Request to set a public hearing to amend the 2020 Annual Construction Program and 2020 -2025 6-year TIP. This is to include revenue for the Harstine Island Polyester Overlay project and make minor mile post updates. • Discussion of essential work. Miles Construction would like to start work on April 20 and the Commissioners approved this request. Also plan to bring back the Road Crew starting April 27 and assign activities to achieve social distancing. Meeting adjourned at 11:02 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Tuesday,April 21,2020 9:30 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Trask, Shutty and Neatherlin met in executive session from 9:30 a.m.to 10:00 a.m.on two potential litigation items. Prosecuting Attorney Tim Whitehead and Nichole Wilston were also in attendance. Dawn Twiddy attended the first session. 10:10 A.M. Support Services—Frank Pinter(via teleconference) Commissioners Trask,Shutty and Neatherlin were in attendance. • Letter to Governor asking for authorization to open Mason County's economy —Cmmr. Shutty stated he is not supportive of signing the letter as written. Before opening the economy he believes we need testing capability and wants input from our Health Officer;what does it do if surrounding counties are not open. He is supportive of opening up certain services such as construction. Cmmr.Trask suggested writing a letter to open construction and open some trails. It was pointed out the Commission did send letter requesting construction being opened. Cmmr. Shutty is concerned with the economy but wants to open up safely. He is more inclined to sign if we had support from the Public Health side. Cmmr.Trask stated that at the daily EOC meeting, items are discussed such as the number of PPE available. Cmmr.Neatherlin sees the letter as requesting authority to open up certain services with restrictions to do so safely. The Board agreed to request approval of the letter by Dr. Stein,Mason County Health Officer. • Review notice from Commissioners to County offices/departments regarding a return-to-work best practices protocol. Cmmr. Shutty requested breakdown of employees who have been working at home and number of non-essential employees. This will be briefed again on May 4 for possible action on May 5. The Board agreed to have HR deliver the document now with the notice of no more paid administrative leave(closure pay)effective May 5. • Review letter from Commissioners to County offices/departments regarding the impact to the 2020 budget from the COVID-19 pandemic.Discussion of filling vacant positions;the Board agreed that they want all departments,including elected officials,to bring forward their requests to fill vacant positions. Cmmr.Neatherlin talked about capturing the savings from vacant positions, which would take a budget reduction via a budget hearing. There is a limit of transferring funding between salariesibenefits and operating. There was discussion of whether elected officials need permission from the Commissioners to hire. Cmmr. Shutty would like to have elected officials and directors share in the burden of reducing expenditures. Cmmr.Neatherlin noted the Commissioners have adopted the budget at bottom line authority and that could be changed. Mike Dorcy stated he believes elected officials have the right to spend their legally adopted budget. Discussion of limiting purchases. It is prudent to recommend that all offices and departments limit purchases at$2,500. Frank noted it is early to do budget reductions at this time. REET projects-the Commissioners requested an analysis of REET revenue and want to hold on Building 10 work for now. We should know the impact to revenues in a couple of months. If the project is fully grant funded,it can continue. If something is in process,it can continue. Travel is allowed if required to maintain certifications. Cmmr. Shutty would like to know what travel is absolutely required Cmmr. Shutty brought up WSAC dues and what they are for. It was noted that 2020 dues have been paid. For 2021 budget.revisit what is paid to WSAC and what the dues are for. • Grant writer services was reviewed. Cmmr.Neatherlin would like to contract a part time person. He believes there are a lot of grant opportunities out there that the County needs to take advantage of. Cmmr. Shutty asked that the grant opportunities be pulled together and have staff review and he supports contracting for grant writer services. Frank will bring forward a RFQ for grant writer services. Board of Mason County Commissioners'Briefing Meeting Minutes April 21,2020 • Ross will bring forward an agenda item for the May 5 meeting regarding the RCO grant for the Hood Canal School project. • The Board agreed to continue the suspension of advisory board meetings through May and ask staff if there is anything urgent that needs to be addressed. The Board rules that have been suspended through April will be continued through May. The meeting adjourned at 11:40 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS Mason County Commission Chambers,411 North 5u'Street,Shelton,WA April 21,2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Kelly Frazier led the flag salute. 3. Roll Call—Present:Commissioner District 1 -Randy Neatherlin;Commissioner District 2—Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Federal Energy Regulatory Commission sent in a letter regarding an order to modify and approve non-project use of project lands and a letter regarding 2019 Dam Safety Surveillance and Monitoring Reports for Cushman No. 1 and No.2. 4.1.2 Pete Butkus sent in various documents about County Home Rule Charter and process. 4.1.3 Western Conference of Teamsters Pension Trust sent in a letter accepting the Juvenile Detention Unit Labor Agreement. 4.1.4 Letters received from Jerry Escalante and Herb Gerhardt in regards to the reporting details of COVID-19 within Mason County. 4.1.5 Washington State Liquor and Cannabis Board sent in a change of limited liability members for South Colby Investors and a Marijuana License Application for change of location for Canna Lowlife. 4.1.7 Squaxin Island Tribe sent in a Declaration of Disaster. 4.1.9 Marilyn Vogler sent a letter of resignation for the Housing and Behavioral Health Advisory Board as well as the Planning Advisory Commission. 4.2 Kelly Frazier announced the contract award to Cogent Roofing to replace Building 10 roof in preparation for potential use for the COVID-19 Expanded Sheltering Plan. 5. Open Forum for Citizen Input—no comment 6. Adoption of Agenda-Cmmr.Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye;S-aye;T-aye. 7. Approval of Minutes— Cmmr.Shutty/Neatherlin moved and seconded to approve the March 16 and March 23,2020 Briefing Minutes;March 24 and April 7,2020 Regular Meeting Minutes;March 13,2020 Special Meeting Minutes.Motion carried unanimously. N-aye; S-aye;T-aye. 8. Approval of Action Agenda: 8.1 Approval of the amended scope of work for the CDBG Microenterprise Grant. 8.2 Approval of the Subrecipient Agreement with the Economic Development Council,and a modified Subrecipient agreement with the Community Action Council. 8.3 Approval to set a public hearing on Tuesday,May 19,2020 at 9:15 a.m.to amend the 2020 Annual Construction Program and 6-year Transportation Improvement Program. 8.4 Approval to have the Chair sign and enter the County into a professional services agreement with North Mason Resources,for the period of April 21,2020 to December 31,2020,in order to provide basic essential items to the poor or infirm with a strong preference towards veterans in Mason County. 8.5 Approval to donate to the Community Foundation of South Puget Sound,$50,000 to be used for purposes allowed under RCW 36.22.179 and authorize the Chair to sign the necessary documents. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS April 21, 2020 - PAGE 2 8.6 Approval of the resolution amending Mason County Code Title 2,Administration and Personnel adding the Mason County Public Health Emergency and Disaster Leave Sharing Policy for County Employees. Resolution#2020-34 (Exhibit A) 8.7 Approval of Warrants&Treasure Electronic Remittances Claims Clearing Fund Warrant#s 8071308-8071708 $ 1,102,941.00 Direct Deposit Fund Warrant#s 67247-67625 $ 721,629.61 Salary Clearing Fund Warrant#s 7005099-7005133 $ 1,018,828.02 Treasurer Electronic Remittances $ 1,550,022.46 8.8 Approval to have the Chair sign a letter regarding continuation of the Family Recovery Court Expansion grant#19TI81939A from the Substance Abuse and Mental Health Services Administration (SAMHSA). 8.9 Approval to sign the letter requesting an extension of the Comprehensive Opioid Abuse Program (COAP)to August 31,2021. Cmmr.Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.9 as presented. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business(Department Heads and Elected Officials)—No business 10. 9:15 a.m. Public Hearings and Items set for a certain time—No hearings scheduled. 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:20 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON Melissa Drewry,Clerk of the Board Sharon Trask,Chair Kevin Shutty,Commissioner Randy Neatherlin,Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: May 5, 2020 Agenda Item # BRIEFING DATE: March 16, 2020 BRIEFING PRESENTED BY: Loretta Swanson [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Lead Pay Request Extension Background: On April 7, 2020, Commissioners approved to pay Jessica Koehn and Dawnell Arndt lead pay from March 9, 2020 to May 8, 2020 for performing duties of a higher classification while recruiting and hiring the Public Works Finance Manager. The hiring process was extended and we therefor request extending lead pay until the Finance Manager is hired. RECOMMENDED ACTION: Recommend the Board authorized lead pay be extended for Jessica Koehn and Dawnell Arndt until the Public Works Finance Manager is position is filled. MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda ❑x Public Hearing ❑ Other ❑ Department: Community Services Ext: 286 Date: May 5, 2020 Agenda Item #g (Commissioner Staff To Complete) Briefing Date: May 4, 2020 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Approve Ordinance describing amendments to Title 1.7 relating to Belfair Urban Growth Area(UGA)adopted on December 5, 2017 by Ordinance No.81-17. BACKGROUND: The Board of County Commissioners approved amendments to the Mason County Code Title 17 through the adoption of Ordinance 81-17 on December 5, 2017. These amendments were inadvertently unattached to the adopted Ordinance,and therefore never got updated in Municode(on-line code publisher). Given the length of time that has passed, it is recommended to approve a new Ordinance describing the circumstances and process, attaching the amendments WITHOUT CHANGE, and forwarding to Municode. RECOMMENDED ACTION: Board of County Commissioners shall approve the Ordinance by Action Agenda (public hearing held on December 5, 2017). ATTACHMENT(S): Amendments Ordinance 4/28/2020 ATTACHMENT A 17.22.010- "R-4" Low density residential district—Purpose. 17.22.050- Bulk and dimensional standards. Density: Maximum average of four dwelling units per gross acre and a minimum density of three units per net developable acre Intensity: 35%lot coverage on individual lots. Minimum Lot None. Development must not exceed density and lot coverage requirements above. Area: Lot Dimensions: All lots shall have a minimum width of 25 feet. The maximum height of structures in the district shall be as follows: Height: Buildings containing the permitted use: 30 feet. Accessory structure: 20 feet. Front yard: 15 feet. Side yard: 5 feet for accessory structures and 479-5 feet for the dwelling unit. Setbacks: Street side yard:4-5-10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 15 feet. 17.22.060- "R-5" Medium density residential district—Purpose. 17.22.100- Bulk and dimensional standards. Density: Maximum average of 5 dwelling units per gross acre, and a minimum density of four units per net developable acre. Intensity: 40% lot coverage. Minimum Lot Area: None. Development must not exceed density and lot coverage requirements above. Lot Dimensions: All lots shall have a minimum width of 25 feet. Page 1 ATTACHMENT A Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use: 35 feet. Accessory structure: 20 feet. Front yard: 10 feet. Side yard: 5 feet for accessory structures and 4-9-5 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. 17.22.110- "R-10" Multi-family residential district—Purpose. 17.22.150- Bulk and dimensional standards. Density: Maximum average of 10 dwelling units per gross acre, and a minimum density of ten units per net developable acre. Intensity: 50% lot coverage. Minimum Lot Area: None. Development must not exceed density and lot coverage requirements above. Lot Dimensions: All lots shall have a minimum width of 25 feet. Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use:45 feet. Accessory structure: 20 feet. Setbacks: Front yard: 10 feet. Side yard: 5 feet for accessory structures and 445 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. Page 2 ORDINANCE NUMBER AMENDMENTTO MASON COUNTY CODE TITLE 17 ORDINANCE amending Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA). WHEREAS, under the authority of the Washington State Growth Management Act (GMA) (RCW 36.70A) Mason County took legislative action to revise its development regulations in December 2017; and WHEREAS, after the approval and adoption of Ordinance 81-17, the subject code amendments were inadvertently not attached to the Ordinance; and WHEREAS, in order to get published through Municode (Municipal Code Corporation) the code amendments must be attached; and WHEREAS, this Ordinance has attached the code amendments as adopted by the Board of County Commissioners on December 5, 2017 without change; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA) as described in ATTACHMENT A. DATED this day of 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Sharon Trask, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim White d;Chief DPA Randy Neatherlin, Commissioner aerk MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ginger Kenyon Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: May 5, 2020 Agenda Item # 3 (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant # 8071709-8072292 $ 713,664.61 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 7,805,475.66 Direct Deposit YTD Total $ 4,992,385.82 Salary Clearing YTD Total $ 5,513,464.82 Approval of Treasure Electronic Remittances YTD Total $ 3,210,452.93 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant # 8071709-8072292 $ 713,664.61 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: May S. 2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: April 20, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the resolution amending Resolution 2020-30, Mason County Pandemic and Public Health Emergency Response and Recovery for County Employees Policies and Procedures. Although the partial County Closure is continued until the Governor's Stay Home-Stay Healthy order is expired, the County will no longer offer Closure Pay and Extra Duty Pay effective 12:01 a.m. on May 5, 2020 to County employees. Background: Employees have several compensation options from the state and federal governments, in addition to their various accrued leave — sick, vacation, comp time, personal holidays. All employees have been notified that effective 12:01 a.m. May 5, 2020, the Closure Pay and Extra Duty Pay will no longer be offered. Offices have been asked to identify their essential personnel and prepare to return to work. Telework is offered to certain employees, as determined by the elected official. Budget Impacts: There will be budget savings due to the elimination of the Extra Duty Pay RECOMMENDED ACTION: Approval of the resolution amending Resolution 2020-30, Mason County Pandemic and Public Health Emergency Response and Recovery for County Employees Policies and Procedures. Although the partial County Closure is continued until the Governor's Stay Home-Stay Healthy order is expired, the County will no longer offer Closure Pay and Extra Duty Pay effective 12:01 a.m. on May 5, 2020 to County employees. Attachment(s): Resolution Cbit LI RESOLUTION NO. RESOLUTION AMENDING 2020-30 MASON COUNTY PANDEMIC AND PUBLIC HEALTH EMERGENCY RESPONSE AND RECOVERY FOR COUNTY EMPLOYEES POLICIES AND PROCEDURES WHEREAS, Mason County Pandemic and Public Health Emergency Response and Recovery for County Employees Policies and Procedures was adopted March 24, 2020 in response to the COVID-19 outbreak; WHEREAS, the County Commissioners declared a partial County Closure effective March 23, 2020 pursuant to Proclamation 20-25 STAY HOME — STAY HEALTHY that was adopted by the Washington State Governor on March 23, 2020 proclaiming a State of Emergency for all counties throughout the state of Washington as a result of the coronavirus disease 2019 (COVID-19) outbreak in the United States and confirmed person-to-person spread of COVID-19 in Washington State; WHEREAS, the Governor extended the STAY HOME — STAY HEALTHY order until May 4, 2020 and is now extended to May 31, 2020 and the partial County Closure remains in effect until the Governor's Order ends or until the County Commissioners take action to end the partial County Closure; WHEREAS, County Commissioners authorized Closure Pay and Extra Duty Pay effective March 23, 2020. A number of compensation alternatives are available to cover employee absences and the Commissioners wish to no longer offer the Closure and Extra Duty Pay options effective May 5, 2020; NOW, THEREFORE BE IT RESOLVED by the Board of Commissioners of Mason County to amend Mason County Code Title 2 Administration and Personnel, Mason County Pandemic and Public Health Emergency Response and Recovery for County Employees Policies and Procedures (attachment A). IT IS FURTHER RESOLVED to continue the partial County Closure, pursuant to the STAY HOME-STAY HEALTHY Proclamation adopted by the Governor of Washington State and effective May 5, 2020 eliminate the Closure Pay and Extra Duty Pay and urge all employees to utilize the various compensation alternatives. The Partial Closure is in effect only until the Governor's Order ends or until the County Commissioners take action to end the partial County Closure. DATED this 5th day of May, 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Sharon Trask, Chair Melissa Drewry, Clerk of the Board Randy Neatherlin, Commissioner APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim Whitehead Chief Deputy Prosecuting Attorney J:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Files\2020\AMENDED Pandemic&Public Health Emergency Policy.doc Attachment A— Revised May 5, 2020 /r.soti COUN?, Mason County Pandemic and Public ,', Health Emergency Response and Recovery for County Employees ins ' Policies and Procedures I. PURPOSE: The purpose of this policy is to provide guidance and establish procedures in the event a pandemic illness or public health emergency is expected to occur, or currently is taking place, which may affect the operations of Mason County and/or pose a risk to the health or safety of staff and the community at large. The provisions within this policy provide additional benefits beyond those which are prescribed by current Mason County Policy, current Collective Bargaining Agreements, Washington State and Federal Law. The provisions within this policy do not create or permit any adverse employment actions beyond those which are prescribed by current Mason County Policy, current Collective Bargaining Agreements, Washington State and Federal Laws. Furthermore, these Policies and Procedures are only in effect until the Declaration of Emergency ends. No actions available in this Policy will survive the end date of the Declaration of Emergency. II. SCOPE: This policy applies to all Mason County Departments, Elected Offices and employees. III. DEFINITIONS: A. Closure Pay: Payment of regular wages and benefits during closure of the County or other County facilities in the event of a pandemic, outbreak, or proclamation of a public health emergency. Equivalent to "Paid Administrative Leave": Regular pay without impact to accrued leave banks. B. Extra Duty Pay: Payment of regular wages and benefits during a closure of the County or other County facilities in the event of a pandemic, outbreak or proclamation of a public health emergency equivalent to a 5% increase in regular wages for FLSA-exempt and FLSA non-exempt employees who are called to perform "Essential" work during a closure of the County. C. Pandemic Pay: Payment of wages if an employee is eligible under criteria defined in Section VI-D a, b, c, below. D. Pandemic Care Pay: Payment of wages if an employee is eligible under criteria defined in Section VI-D d, e, below. E. Outbreak: a widespread occurrence of an infectious disease in a community at a particular time with a hospitalization and/or mortality rate significantly higher than the common flu. F. Pandemic: a disease that is prevalent over a region, country, or the world. Page 1 of 5 IV. REFERENCES: A. RCW 7.05 — Local Health Departments B. RCW 7.08 — Combined County-County Health Departments C. RCW 70.26— Pandemic Influenza Preparedness D. RCW 38.52.070 — Emergency Powers E. RCW 49.46.210 — Paid Sick Leave F. RCW 36.16.100 — Offices to be open certain days and hours G. Mason County Comprehensive Emergency Management Plan H. Mason County Personnel Policies Specifically Sec 4.5 I. Washington Department of Health:doh.wa.gov J. HR6201- Emergency Family & Medical Leave Expansion Act K. Families First Coronavirus Response Act (FFCRA) V. POLICY: Effective the date the Governor of Washington State proclaims a State of Emergency and for the period of time a Mason County Declaration of Emergency of Pandemic and/or Public Health Emergency, is in force, it will be the policy of Mason County to take all appropriate measures needed to address a pandemic and protect public health. Protecting the community and County staff is a top priority and this policy establishes some of the actions that may be taken, and the authority, granted to address a pandemic. VI. PROCEDURES: The following procedures are established to minimize disease exposure and maintain County operations in the event that a pandemic becomes a threat to the health or safety of County employees, their families, and the community at large. A. Declaration of Pandemic and/or Public Health Emergency: Public health professionals at organizations such as the Centers for Disease Control and Prevention (CDC), Washington State Public Health Department, Washington State Governor, and/or Mason County Public Health Department may declare that a pandemic, outbreak, or public health emergency exists. Such declarations may contain instructions or recommendations to both private and public sector entities. The County will follow all mandatory instructions and will implement recommendations to the extent it determines these to be applicable and/or feasible or practicable under the particular circumstances. B. Federal and State mandates: The White House, The United States Congress, The United State Senate and The State of Washington may, via legislation, mandate actions to address a pandemic. The County will follow all legislation and mandatory instructions and implement recommendations to the extent it determines them to be applicable and/or feasible or practical under the particular circumstances. C. Procedures to help minimize the spread of germs: Employees are urged to practice standard Non-Pharmaceutical Interventions ("NPI's"), including covering coughs by coughing into a tissue or, if a tissue is not available, into Page 2 of 5 their elbows, regular hand washing, regular use of alcohol hand sanitizer, and avoiding touching eyes, nose, or mouth. Hands and work surfaces should be disinfected frequently. Employees are also urged to utilize social distancing such as maintaining a distance of six feet from others when practical to do so. D. Proclamation of Emergency/Disaster Due to Pandemic: Upon the County's proclamation of emergency/disaster due to pandemic, the following status classifications shall apply when an employee is deemed to be: a. Quarantined or Isolated: When quarantine or isolation of an employee is ordered by State or County Health Officials due to a pandemic illness. Employees must not return to work until they have been free of illness symptoms (fever, temperature above 98.6°, chills, sore throat, etc.)for at least 72 hours (or any longer applicable incubation period determined by the appropriate health authority) or are deemed no longer infectious by a medical professional. Documents may be required. b. Advised by health care provider to self-quarantine due to illness concerns: Employees who have an illness or are experiencing flu-like symptoms (as then- defined by the applicable health authorities), are prohibited from coming to work and are encouraged to consult their physician. Employees must not return to work until they have been free of illness symptoms (fever, temperature above 98.6°, chills, sore throat, etc.) for at least 72 hours (or any longer applicable incubation period determined by the health authority) or are deemed no longer infectious by a medical professional. Documents may be required. c. Experiencing pandemic symptoms and seek medical attention: Employees reporting to work who exhibit symptoms of an illness will be sent home and encouraged to consult their physician. Employees must not return to work until they have been free of illness symptoms (fever, temperature above 98.6°, chills, sore throat, etc.) for at least 72 hours (or any longer applicable incubation period determined by the appropriate health authority) or are deemed no longer infectious by a medical professional. Documents may be required. d. Caring for an individual "immediate family member" subject to quarantine, isolation or self-quarantine: If the illness of an employee's "immediate family member" interferes with reporting to work in a timely manner, the employee is responsible for notifying their supervisor pursuant to the provisions of the Personnel Policies or applicable collective bargaining agreement. Employees must not return to work until their family members have been free of illness symptoms(fever, temperature above 98.6°, chills, sore throat, etc.) for at least 72 hours (or any longer applicable incubation period determined by the appropriate health authority) or are deemed no longer infectious by a medical professional. Documents may be required. e. Child Care: If the school or place of care of an employee's child or dependent is closed due to pandemic, and the employee must provide care Page 3 of 5 for the child or dependent. Documents may be required. ii. E. Declaration of Public Health Emergency: At the discretion of the Board of County Commissioners, the County may elect to offer any number of compensation alternatives for emergency medical absences due to the Declared Public Health Emergency: a. Unless otherwise prohibited by law, the employee shall be required to utilize accrued sick leave, if any, or other accrued paid time off (vacation leave, compensatory time, or floating holidays) pursuant to adopted Personnel Policies or applicable collective bargaining agreements if they are unable to come to work or are recovering from or caring for a family member or dependent recovering from illness. Supporting documentation may be necessary to authorize pay. b. Unless prohibited by law, the employee may use Unemployment Insurance, Washington State Paid Family Medical Leave or file a Labor & Industries claim. c. Employees may donate accrued sick leave to employees who do not have enough accrued leave balances to cover their absence, in accordance with the County's Medical Emergency Shared Leave Policy in which the Donors tax liability may be waived by the IRS. d. Employees may have access to a number of compensation alternatives, such as the Families First Coronavirus Response Act, under which the County must offer Emergency Paid Sick Leave to employees affected by Section VI, a, b, c, d, or, e. e. Authorize "Paid Administrative Leave" for employees affected by a partial closure or closure of the county as the Washington State Attorney General's Office Informal Opinion dated March 12, 2020 stated. F. At the Discretion of the Board of County Commissioners, the County may alter its business practices, hours of business, and services provided. Examples of potential measures that could be taken include but are not limited to: a. Implement Temporary Emergency Procedures: to minimize in-person contact between employees. Such measures may include greater use of e-mail, phone, and teleconferences as opposed to in-person meetings and contact. b. Reduced Reception and Front Counter Service: The County may alter how it conducts business with the public by limiting or halting in person services at counters/areas of the County and other facilities where front-line services are typically provided. Page 4 of 5 c. Limit travel by County employees outside the county for county business. d. Restrict non-essential meetings within the county and use teleconferencing. e. Limit BOCC Briefing and Action Items to those absolutely essential that could have a negative financial or public safety impact if not acted on. f. Suspend all County Advisory Board Meetings and Close all County Parks. g. Authorize Partial Work from Home Schedules: Some staff may be permitted or assigned to work from home under the Telework Policy. h. Authorizes the County Elected Officials to establish business hours for their offices for the period of time these measures are in force. G. Partial County Closure, In the event an order is issued by the Governor of Washington State or other order that subjects county employees to quarantine or isolation, at the discretion of the Board of County Commissioners, the County may partially close. During partial closure, "Essential" staff as defined by County Elected Officials will coordinate workflow directly with their managers and essential staff. To the extent they are unable to work in the office, essential staff may Telework from home and receive their regular pay. The Commissioners may authorize Closure or Extra Duty pay in accordance with the provisions in this policy. H. County Closure: in the event an order from the Governor of Washington State or other order that subjects county employees to quarantine or isolation and the County is closed, essential staff may Telework from home and certain staff may be designated as Emergency Operations Staff and receive their regular pay. The Commissioners may authorize Closure or Extra Duty pay in accordance with the provisions in this policy. Page 5 of 5 Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ross McDowell Action Agenda _X_ Public Hearing Other DEPARTMENT: Parks &Trails EXT: 806 COMMISSION MEETING DATE: May S. 2020 Agenda Item # 5 Commissioner staff to complete) BRIEFING DATE: 05/08/2017 BRIEFING PRESENTED BY: Jeff Vrabel [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Revise Mason County Resolution 43-16 Recreation and Conservation Office Youth Athletic Facilities (YAF) Application Resolution / Authorization — due to authorized Commissioner no longer in office. BACKGROUND: ON July 19, 2016 the Mason County Board of County Commissioners adopted Resolution 43-16 along with Hood Canal School District Resolution 05-1516 approving the agreement between the Mason County and Hood Canal School for the RCO / YAC grant for the Hood Canal Multipurpose Field Improvement project. This project was accepted for funding on February 1, 2018 with agreement ending date of June 30, 2021. Due to multiple planning concerns with the drain field, the project stalled over a year. The project plans were finally approved and permits issued in summer of 2019. In Resolution 43-16, it indicated that Terri Jeffreys, County Commissioner and Chair of the Board, as authorized to enter into the project agreement and funding if awarded. On April 17, 2020 Mason County received the RCO /YAC grant (16-1929D) for signatures. Upon reviewing the resolution, we found that a current Board of County Commissioner would need to sign the contract or authorize Frank Pinter, Support Services Director, to sign the contract. BUDGET IMPACTS: The RCO / YAC grant is for $250,000 with a sponsor match from Hood Canal School district for $665,550 (funds and in-kind match). Mason County will provide primary sponsor and fiscal agent for the grant. See Memorandum of Understanding Hood Canal School District and Mason County Track and Field Improvement Project and Multipurpose Field Improvement Project attached. C:\Users\MDrewry\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\FRKZ80DT\Commis sion Agenda Item Summary 05-05-20.doc Attachment A RECOMMENDED ACTION: Recommend that the Board of County Commissioners make an amendment to the Resolution 43-16 indicating authorization for Frank Pinter to sign the RCO / YAC contract. ATTACHMENT(S): 1. Mason County Resolution 43-16 2. MOU Hood Canal School District and Mason County Track and Field Improvement Project and Multipurpose Field Improvement Project C:\Users\MDrewry\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\FRKZ80 DT\Commis sion Agenda Item Summary 05-05-20.doc iRecreation and Conservation Office Youth Athletic Facilities (YAF) Application Resolution/Authorization COUNTY Resolution # '�I- )~ I DISTRICT Resolution #05-1516 Mason County,Washington (COUNTY) and the Hood Canal School District No.404 (DISTRICT) have partnered on the Hood Canal Multi-purpose Field Improvements project and have applied for funding though the Washington State Recreation and Conservation Office. This form authorizes submitting application(s)for grant funding assistance for Youth Athletic Facilities(YAF) project(s) to the Recreation and Conservation Funding Board as provided in 79A.25 RCW, WAC 286, and other applicable authorities. WHEREAS, under provisions of the YAF program, state grant assistance is requested to aid in financing the cost of development; and WHEREAS, COUNTY and DISTRICT considers it in the best public interest to complete the project described in the application(s). NOW, THEREFORE, BE IT RESOLVED that: 1. The Mason County Board of Commissioners and the Hood Canal School District No.404 Board of Directors are authorized to make formal application to the Recreation and Conservation Funding Board for grant assistance. 2. Staff and representatives of COUNTY and DISTRICT has reviewed the sample project agreement on the Recreation and Conservation Office's web site at: http://www.rco,wa.gov/documents/manuals&forms/SampleProjAgreeme and authorizes Terri Jeffreys, County Commissioner and Chair of the Board to enter into such a project agreement, if funding is awarded. We understand and acknowledge that the project agreement will contain the indemnification and other terms and conditions that are contained in the sample project agreement. The sample project agreement may be revised periodically by the Recreation and Conservation Office. Our organizations recognize that such changes might occur prior to our authorized representative signing the actual project agreement, and we accept the responsibility and the presumption that our authorized representative shall have conferred with us as to any such changes before he/she executes the project agreement on behalf of our organization and so executes with our authorization. 3. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. 4. DISTRICT expects our matching share of project funding will be derived from State Forest Revenue in our Debt Service Fund and that pursuant to WAC 286-13-040 we must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non-cash commitments to this project should they not materialize. 5. COUNTY and DISTRICT acknowledge that if the Recreation and Conservation Funding Board approves grant assistance for the project(s), the Recreation and Conservation Office will pay us on only a reimbursement basis. We understand reimbursement basis means that we will only request.payment from the Recreation and Conservation Office after we incur eligible and allowable costs and pay them. The Recreation and Conservation Office may also determine an amount of retainage and hold that amount until the project is complete. 6. DISTRICT acknowledges that any property owned by our organization that is developed, renovated or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity after the project is complete unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board in the project agreement or an amendment thereto. 7. COUNTY and DISTRICT acknowledges that any property not owned by our organization that is developed, renovated or restored with grant assistance must be dedicated for the purpose of the grant for at least twenty-five(25)years after the project is complete unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board in the project agreement or an amendment thereto. 8. COUNTY and DISTRICT agree that this application resolution becomes part of a formal application to the Recreation and Conservation Funding Board for grant assistance. 9. COUNTY and DISTRICT provided appropriate opportunity for public comment on this application. 10.COUNTY and DISTRICT certify that this application authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that the person signing as authorized representative is duly authorized to do so. COUNTY: This application authorization was adopted by o Board of County Commissioners meeting held at 411 N 5th Street, Shelton,Washington on� �,�b1 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON ![ yyn fti qj�1�� 1 �v t O QJi lmanzor, Clerk of t e Bb rd Terri Jeffreys, hair APPROVED AS TO FORM: ' � ,�-- ,,`� Tim Sheldon, Commissioner Tim hitehead, Chief DPA Ranq Neaiherlin, Commissioner DISTRICT: ADOPTED at the regular meeting of the Board of Directors of the Hood Canal School District No. 404 on the 9t" of July, 2016. Bo ember District No. 1 Board Member District No. 4 Board Member Distri M tuber t-Large Board M6mber isrict No. 3 Washington State Attorney General's Office: Approved as to form March 18 2016 AsslstantAttomey General Date MEMORANDUM OF UNDERSTANDING Hood Canal School District and Mason County Track and Field Improvement Project and Multipurpose Field Improvement Project 1.1 PARTIES This Memorandum of Understanding (MOU) is entered into between Hood Canal School District No. 404 (DISTRICT) and the Mason County (COUNTY). The above entities are collectively referred to as the PARTIES. 1.2 PURPOSE AND USE and DESCRIPTION OF PROJECT The PARTIES agree that the purpose and use of this MOU is to facilitate a cooperative relationship to renovate an existing track and soccer/football field located on property held by the Hood Canal School District in Mason County that can be used for school and community use specific to the grant applications as detailed below. COUNTY has agreed to serve as the Primary Sponsor for two Washington State Recreation and Conservation Office (RCO) grants for project total of$915,550. The first application is 16-2034D Washington Wildlife and Recreation Program/Local Parks-Hood Canal Track and Field Improvements requesting $457,775 in grant funds and providing $457,775 in required matching funds. The second application is a Youth Athletic Facilities grant 16-1929 Hood Canal Multipurpose Field Improvements requesting $250,000 in grant funds. If both grants are awarded the DISTRICT's required matching funds will be reduced to $207,775. The PARTIES agree that the project will provide for community-wide, public, outdoor recreation use on an equal or greater basis than the DISTRICT's use. It is understood that the DISTRICT will have priority use of the track and field use during school hours which, more often than not, is outside the normal demand for public use. If an RCO grant application(s) is awarded, COUNTY and the DISTRICT agree to negotiate a comprehensive joint use agreement that coordinates the use of the track and field for by the DISTRICT and the general public per RCO grant program requirements. The DISTRICT agrees to post signs that clearly define the project site's availability for general public recreational use. COUNTY has agreed to coordinate the scheduling of the field use through the Facilities, Parks and Trails Department. The DISTRICT agrees that the track and field improved with RCO grant funds will continue to function as originally funded into perpetuity or as required by the grant(s) funding source unless approved by RCO following a request submitted jointly by COUNTY and the DISTRICT. The DISTRICT will be solely responsible for remediating any changes made without prior approval as requested by RCO. 1.3 TERM The term of this MOU shall be from the date of the last signature into perpetuity after the project is completed unless otherwise agreed by RCO. 1.4 COUNTY'S PRIMARY RESPONSIBILITIES • Serve as the primary sponsor and fiscal agent for grant applications as well as grant contract(s) should they be awarded. • Administer the grant in compliance with RCO and COUNTY requirements, policies and procedures. • Ensure the DISTRICT's compliance with grant contract terms and conditions. • Provide the DISTRICT with project support as able and appropriate. • Additional responsibilities will be further in project sub-recipient agreement(s), joint use agreement(s) and other agreements as applicable. 1.5 DISTRICT'S PRIMARY RESPONSIBILITIES • Function as project manager for field renovation and development in conjunction with COUNTY's designated staff. • Provide the required grant match in cash and/or in-kind match as allowed per RCO guidelines. • Enter into and agree to remain in compliance with grant sub-recipient contract(s) with COUNTY per RCO and COUNTY requirements, policies and procedures. • Cover any additional costs associated with completing the project(s) as required and contracted including overruns and extra work. • Procure project services, material and contractors in compliance with RCO guidelines and manuals. • Maintain the track and field per RCO requirements throughout the life of the project. • Additional responsibilities will be defined in project sub-recipient agreement(s), joint use agreement(s) and other agreements as applicable. 1.6 COMMUNITY OFFICIALS INVOLVED Officials involved in the joint-use facility planning for DISTRICT includes elected members of the Hood Canal School District No. 404 Board of Directors. Officials involved in the joint-use facility planning for COUNTY includes elected Mason County Commissioners. 1.7 TERMINATION This MOU may not be terminated by either of the PARTIES unless allowed and approved by RCO. COUNTY and the DISTRICT hereby execute this MOU as of the date and year last written below. HOOD CANAL SCHOOL DISTRICT No. 404 BOARD OF COUNTY COMMISSIONERS BOARD OF DIRECTORS MASON COUNTY, WASHINGTON Date 7-��'6� ,� 1L �/I Date �� 1�j r l�- Board Member District No, 1 Terri Jeffreys, Chair Board Memb t No. 2 APPROVED AS TO FORM: t Board Member District No. 3 Tim Whitehead, Chief DPA Date �- Board Member District No. 4 Date -� ember At-Large MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: May 5, 2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: April 20, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Mason County Best Practices for Employees Returning to Work Background: In preparation of returning to work Support Services has worked with County Offices and Departments to develop Best Practices to reduce the transmission of COVID-19. This has been distributed to all county employees. Budget Impacts: Cost for supplies RECOMMENDED ACTION: Approval of Mason County Best Practices for Employees Returning to Work Attachment(s): Best Practices ox cab Mason County Best Practices for Employees, Managers, Supervisors, Directors and Elected Officials When W4 lip Returning to Work The Governor's Proclamation 20-25 issued a "Stay Home—Stay Healthy" order until May 4, 2020. When that or, any extension expires, Mason County will need to be prepared to return to work. In anticipation of this we have developed best practices to assist managers and staff in addressing COVID-19 concerns. The purpose for these practices is to reduce the possibility of transmission of COVID-19 between employees and to or from visitors. These practices were developed with information from the CDC, FEMA, OSHA, Washington State DOH, L&I and the Mason County Emergency Operations Center and the Mason County Public Health Department. A major concern heard consistently is the fear of contacting the virus by returning to work. As with any decision an individual makes, there are risks associated with it. These practices are developed to mitigate the risk and empower the individual to take necessary action to feel both comfortable and safe in returning to work. These are the universal precautions and practices for all employees to follow in order to maintain a safe environment when returning to work: Reduce Transmission Among Employees Symptomatic employees should stay home: • Employees who have symptoms (i.e., fever, cough, or shortness of breath), notify your supervisor and stay home. • Employees who become ill at work, notify your supervisor and go home. • Deep clean all surfaces the symptomatic employee was in contact with. • Symptomatic employees should follow CDC-recommended steps. Employees should not return to work until the criteria to discontinue home isolation are met. • Employees who are well but who have a symptomatic family member at home with COVID- 19 should notify their supervisor and follow CDC recommended precautions. To Limit Exposure to the Virus at Work: Practice Social Distancing • Practice social distancing, maintain a 6 foot radius between employees and visitors. • When social distancing is not possible, o Use a surgical or cloth mask and regularly wipe down surfaces visitors may have come in contact with. County cleaning crew will be around twice a day to also wipe all commonly used surfaces. o Discuss with Elected Official or Director opportunities to work at an alternate site or alternate schedules or telework or a combination of these options. • Continue to limit exposure to visitors by continuing to require appointments. • Where appointments are not practical maintain visitor social distancing by placing lines on the floor six feet apart, Facilities will assist each department with this. Page 1 of 2 J:\COVID-19 INFO\Best Practices for return to work.docx • Place Plexiglas partitions between employees and visitors where practical, contact Facilities for assistance. Break and Meeting Rooms • Restrict break room congregation without employees wearing masks. • In-person meetings should be eliminated if at all possible, use teleconference or videoconferencing. • Stagger break and lunch schedules to minimize occupancy; or limit and monitor occupancy based on the size and layout of the room. • Set up rooms to facilitate appropriate distancing; for example provide a limited number of chairs and spread them out. Frequent and Adequate Handwashing is Required • Wash hands regularly with soap and water for at least 20 seconds, or use hand sanitizer where available, wipe workspace and counters down regularly, Facilities has solution for sanitizers and for wiping workspace. • Avoid touching your eyes, nose, and mouth with unwashed hands. • Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow. Throw used tissues in the trash and immediately wash hands with soap and water for at least 20 seconds. If soap and water are not available, use hand sanitizer. • Use gloves to receive paperwork, documents or packages. • For worker who have sensitivity to frequent washing their hands or alcohol sanitizers, gloves may be provided, but gloves still must be washed regularly to prevent the spread of the virus. Routine and Frequent Cleaning is Required • Make sure to wash and rinse visible dirt/debris from equipment, tools and other items before disinfecting. • Cover fabric and rough surfaces with smooth materials so they are easier to clean. • Clean AND disinfect frequently touched objects and surfaces such as workstations, keyboards, telephones, handrails, and doorknobs. Dirty surfaces can be cleaned with soap and water prior to disinfection. • Avoid using other employees' phones, desks, offices, or other work tools and equipment, when possible. If necessary, clean and disinfect them before and after use. • Make sure shared work vehicles are regularly cleaned and disinfected. Educate employees about how they can reduce the spread of COVID-19: • Employees can take steps to protect themselves at work and at home. Older people and people with serious chronic medical conditions are at higher risk for complications. • Stay home if you are symptomatic, except to get medical care. Learn what to do if you are symptomatic. • Inform your supervisor if you have a symptomatic family member at home with COVID-19. Learn what to do if someone in your house is symptomatic. Adopted May 5, 2020 by Mason County Commissioners Sharon Trask, Chair Page 2 of 2 J:\COVID-19 INFO\Best Practices for return to work.docx MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: May S, 2020 Agenda Item # 7 Commissioner staff to complete) BRIEFING DATE: April 20, 2020 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to extend the suspension of certain limitations in County Code Chapter 2.88 Meetings of Board of County Commissioners regarding Commissioner participation in Commissioner meetings via conference call or video conference and requirement that two Commissioners be physically present. This suspension is in effect until May 31, 2020. Background: In preparation of returning to business as usual it is recommended the Board Rules be suspended providing options for the Commissioners to legally and safely meet during this COVID-19 crisis. Briefing and regular Commission business meetings are now live streamed. Budget Impacts: None RECOMMENDED ACTION: Approval to extend the suspension of certain limitations in County Code Chapter 2.88 Meetings of Board of County Commissioners regarding Commissioner participation in Commissioner meetings via conference call or video conference and requirement that two Commissioners be physically present. This suspension is in until May 31, 2020. Attachment(s): None MASON COUNTY AGENDA COVER SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: David Windom Action Agenda x Public Hearing Other DEPARTMENT: Community Services EXT: COMMISSION MEETING DATE: May 5, 2020 Agenda Item # �{ Commissioner staff to coin lete BRIEFING DATE: March 23 & May 4, 2020 BRIEFING PRESENTED BY: David Windom [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to pay Kell Rowan and Alex Paysse at Salary Range 46, Step 0, and effective April 5, 2020 for working in a higher class, due to the Director of Community Services absence in the office because of COVID-19 assigned Duty Officer Assignment. This special pay shall be removed when the Director of Community Services is no longer working at Emergency Management in response to the COVID-19 health emergency. Background: An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days, shall be compensated on that step of the salary range of the higher job class that provides at least a five (5) percent increase over their(the employee working out of class) current rate of pay. RECOMMENDED ACTION: Approval to pay Kell Rowan and Alex Paysse at Salary Range 46, Step 0, and effective April 5, 2020 for working in a higher class, due to the Director of Community Services absence in the office because of COVID-19 assigned Duty Officer Assignment. This special pay shall be removed when the Director of Community Services is no longer working at Emergency Management in response to the COVID-19 health emergency. Attachment: Special Pay Forms ALZA TEMPORARILY WORKING IN A HIGHER CLASS/ Y OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay ❑Lead Pay 8 Working in a Higher Class All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners, prior to the assignment of additional duties. Employee Name:Kell Rowan Employee JobTitle: Planning Manager Department:Community Services Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days shall be compensated on that step of the salary range of the higher job class that provides at least five (5)percent increase of over their current rate of pay. What specific job duties this employee will be performing outside of their current position description and for how long: Kell Rowan takes over operational control of Building, Planning and Permitting until such time as Director, Dave Windom is able to return from attached service of Emergency Managment as Planning Chief. Kell will supervise all the daily operations, to include but not limited to billing, vouchering, payroll, and coordination of all public activities in response to COVID-19 in Building 8. Effective Date:April 5, 2020 End Date:To be Determined - Revisit on May 31, 2020 *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: Date: l/G Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll TEMPORARILY WORKING IN A HIGHER CLASS/ Y OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay 11 Lead Pay 8 Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Alex Paysse Employee Job Title: Environmental Health Manager Department:Community Services Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days shall be compensated on that step of the salary range of the higher job class that provides at least five(5) percent increase of over their current rate of pay. What specific job duties this employee will be performing outside of their current position description and for how long: Alex will be filling in for Director, Dave Windom while he is attached to the EOC. Alex will review payroll, time sheets, scheduling, vouchering, and will supervise the front counter and financial staff until Casey Bingham returns from sick leave. Alex will supervise all aspects of public health with the exception of Community Health until the return of the Director and will serve as ICS Commander for ESF 8. Effective Date:April 5, 2020 End Date:To be Determined - Revisit on May 31, 2020 *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: Date: VA/7/o2_ Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll t-l", T�.APORARILY WORKING IN 1,r]IGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM []Out of Class Pay Cl Lead Pay W Working in a Higher Class All out of class,lead, or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Alex PaySse Employee Job Title:Environmental Health Manager Department:Community Services Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: An employee who hes been assrgr.ao lu perform all of the significant duties of a h gher level job classlficanon,due io tha absence of the employee who normally holds that position,and who performs such dunes for rive(5)o,mare consecutive days,shalt be compensated on that step of the salary rarge of the higher job class that provides at bast a five(5)percent increase over their(the employee working out of class)current rate of pay. What specific job duties this employee will be performing outside of their current position description and for how long: Acid.t.m•al pay for worKii outside of t"ir cxrent positioi coal be set at Salary Range 46.Step 0.itus will give at feast o 5%salary increase from the employees current salary,as reaw(ed by the poDcy Alex will be filling in for Director Windom while he is attached to the EOC.Alex will review payroll,time sheets, scheduling,vouchering and will supervise the front counter and financial staff until Casey Bingham returns from sick leave.Alex will supervise all aspects of public health with the exception of Community Health until the return of the director and will serve as ICS Commander for ESF 8. Effective Date:3/16/2020 End Date: Inr roc—=rV�r•./ *Attach a copy of the employee's current position description*J Manager/Supervisor of Department Signature: Date: U i Department Head/Elected Official Signature: /�- Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: _ i Date: �O U cc:CMMRS/Elected Officia /Department/payroll T mOPORARILY WORKING IN .". NIGHER CLASS/ 1--' OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay OLead Pay 0 Working in a Higher Class All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,pfior to the assignment of additional duties. Employee Name:Kell Rowan Employee Job Title: Planning Manager Department:Community Services Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: Ar employee who has boon assigned to perlonr.all o`the significant duties of a h gher level lob classification oue to the absence of the employee who rormalty holds that poartior,and who performs such duties'or five(5)o•more consecufrve days.shall be compensated on that step ol the salay range of the higher;ob class Iha:provides at least a five(5)percent increase over their(the employee working out of class)current rate of pay What specific job duties this employee will be performing outside of their current position description and for how long: Additional pay for working outside of the r cwreal posdion will be set at Salary Range 46 Step 0 Ths will give at least a b%salary nctease bem the ampli 8 w•fonl salary,as reculMd by the policy. Kell Rowen takes over operational control of Building, Planning and Permitting until such time as Director Windom is able to return from attached service to Emergency Management as Planning Chief. Kell will suprevise all the daily operations to include but not limited to billing, vouchering, payroll, and coordination of all public activities in response to COVID-19 in Building 8 until April 3 Effective Date: March 16, 2020 End Date: *Attach a copy of the erpoloyee's current position description* Manager/Supervisor of Department Signatures —' Date: /S/ Department Head/Elected Official Signature: Date: ` Support Services Director Signature: Date: BOCC or Elected Official Signature: i` Date: 71171202-1) cc:CMMRS/Elected Official/Department/Payroll