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2020/05/04 - Briefing Packet
Pursuant to Proclamation by the Governor 20-28, in-person attendance to Commission meetings is temporarily prohibited. Our Commission meetings are live streamed at http://masonwebtv.com/ and we will accept public comment via email — Vldrewry@co.mason.wa.us; or mail to Commissioners Office, 411 North 5th Street, Shelton, WA 98584; or call 360-427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners' office no later than 4 p.m. the Friday before the meeting. We intend to limit our meetings to discuss and/or take action on only necessary and routine matters or matters necessary to respond to the COVID-19 outbreak and current public health emergency. BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of May 4, 2020 Monday, May 4, 2020 Commission Chambers 9:00 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion 9:25 A.M Support Services — Frank Pinter 10:00 A.M. Community Services — Dave Windom 10:30 A.M. Public Works — Loretta Swanson Utilities & Waste Management 11:00 A.M. Auditor— Paddy McGuire Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 04/30/20 at 2:36 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF May 4, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. co 1854 co Mason County Support Services Department Budget Management eoK Street 411 North 5 th Commissioner Administration Shelton WA 98584 Emergency Management Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Y Labor Relations �xu Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES May 4, 2020 • Briefing Items for May 4 o Adoption of Oath of Inventory— Diane o RFP for Courthouse Weapons Screening— Kelly o Food Lending Library- Dawn o Reopen Mason County Parks and Boat Launches— Ross o MCRA Irrigation RFP— Ross o Request for Proposals (RFP) for contracted services of$20,000 to conduct outreach and education and provide participant technical assistance for the grant funding "Building Connections—Strengthening Businesses in Mason County' project- Frank o Grant Writer RFQ- Frank o Letter regarding 2020 budget concerns - Frank o Major Disaster Leave-Sharing Board —Frank o Tax Title property—request to set price— Frank o Cares Act $3.8M funding for Mason County Opportunities - Frank • Commissioner Discussion How/When does County open to the public? Schedule an elected official/director meeting at May 11 briefing? J:\DLZ\Briefing Items\2020\2020-05-04.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Frazier DEPARTMENT: Support Services/Facilities EXT: 519 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Request to call for proposals for providing weapons screening and campus security patrol for the Mason County Courts and downtown county buildings EXECUTIVE SUMMARY The current weapons screening contract expires October 31, 2020. BUDGET IMPACTS: Contract is currently budgeted in Current Expense. RECOMMENDED OR REQUESTED ACTION: Request to call for proposals for providing weapons screening and campus security patrol for the Mason County Courts and downtown county buildings Briefing Summary 4/27/2020 Mason County Weapons Screening and Campus Security Request forProposals I. Introduction and Summary Mason County has issued the Request for Proposals (RFP) seeking proposals from qualified firms interested in providing both armed and unarmed weapons screening and campus security patrol for the Historic Courthouse, Modular Courtroom, Juvenile Courtroom, Building 10 and downtown campus buildings within the City of Shelton. These security services will electronically screen visitors and employees who enter the Historic Courthouse building, Modular Courtroom, Juvenile Courtroom, and Building 10. The patrol service will provide a visual presence in all downtown county buildings and assist with electronic screening when needed. This RFP will secure services commencing November 1, 2020. Customer service is a critical component of the County's business strategy, and security is viewed as an integral part of accomplishing this objective. Typical duties involve providing directions and assisting customers, visitors, County employees and vendors. Security personnel must exercise courtesy, respect, and professionalism.- All services will be provided at the direction of the Support Services Director or their designee who will serve as the contract manager. Mason County is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic, minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. II. Purpose 1. Statement of Need The County is in need -of a Vendor to provide weapons screening and campus security patrol for the Historic Courthouse, Modular Courtroom, Building 10, Juvenile Courtroom and roaming security for downtown campus buildings. These include operating electronic weapons screening machines; provide on- site security in the courtrooms and providing visible security in the downtown campus buildings. 2. Solicitation Objectives The County expects to achieve the following. • Have a single contract provider (Vendor) for County owned buildings downtown, to allow optimum continuity, coordination, control, and Page 1 of 7 J:\Requests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx consistency that enhances security and protection to these County buildings, employees and guests. • Provide a guarantee of uninterrupted services, which ensure appropriate security is maintained at all contracted times without interruption, and reduce risk of any weapons or prohibited items from entering into the courthouse and courtrooms. Provide professional personnel that will conduct themselves in a manner which will be welcoming while ensuring a feeling of safety and security for employees and visitors. III. Vendor Qualifications and Requirements 1. The following minimum qualifications and licensing requirements are mandatory to submit a compliant proposal. The County has sole responsibility and authority to determine compliance and may use the RFP response or any other sources to determine compliance. Proposals that aren't responsive to each shall be rejected by the County without further consideration. • Company proposing must have at least three (3) years of consecutive experience in the security guard/screening industry under the current company name. • Security personnel must meet all requirements of RCW 18.170 and RCW 18,235 and WAC 308-18. • Vendor is not debarred, suspended, proposed for debarment, or declared ineligible for award of contracts by any governmental agency. 2. Consultant Insurance Requirements All insurance provided shall be primary and non-contributory. Comprehensive General Liability (Certificate of insurance)-$1,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, $2,000,000 general aggregate. Workers' Compensation-Workers' compensation limits as required by the Workers' Compensation Act of Washington, 3. Independent Contractor It is the intention and understanding of the County that Vendor shall be an independent contractor and that the County shall be neither liable for nor obligated to pay sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of employment Vendor shall pay all income and other taxes as due. 4. Prevailing Wage If required by RCW 39.12, prevailing wages shall be paid. Vendor specifically agrees to comply with RCW 39 .12 and to fife all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be made to the Vendor : The latest prevailing wage rate Information is available per the State of Washington, Department of Labor and Industries, Industrial Relations Division. Page 2 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx 5. Licensing and Business Tax Requirements The Vendor must meet all licensing requirements that apply to their business prior to or immediately after contract award or the County may reject the Vendor. Companies must license, report and pay revenue taxes for applicable Washington State business license(s) (UBI#) and city of Shelton business license, If required to hold such a license by these jurisdictions. The Vendor should carefully consider those costs prior to submitting their offer, as the County will not separately pay or reimburse those costs to the Vendor. V. Specifications and Scope-of-Work The Vendor shall: V.1.1 Have at least three {3) years of consecutive experience in the security guard/screening industry under the current company name with preference given for experience In a multi-use governmental facilities consisting of a minimum of a 300,000 square foot campus. V.1.2 Complete and pay for comprehensive pre-employment background/reference check for security personnel who will be assigned to Mason County that includes the following disqualifiers: 1.2.1 Any felony conviction 1.2.2 Any conviction for a substance abuse (felony or misdemeanor) 1.2.3 Any misdemeanor conviction of a crime of violence 1.2.4 Any misdemeanor conviction for theft or moral turpitude 1.2.5 Any gang affiliation 1.2.6 Any excessive record of arrests with few or no convictions 1.2.7 Any current or pending criminal investigation in which the applicant Is a suspect V.1.3 Ensure that security personnel possess the following minimum physical and mental capabilities: 1.3.1 Sufficient color perception to distinguish primary colors (red, blue, and yellow) 1.3.2 Ability to use both eyes with correctable far and near vision. 1.3.3 Average hearing including the use of a hearing aid is acceptable, as long as the device is in good working order and is in operation during the hours the security officer is on duty. 1.3.4 The full range of use fingers, both hands, and both legs; the ability for rapid mental and muscular coordination simultaneously; and the ability to climb stairs and perform other similar activities. 1.3.5 Be physically and mentally able to perform complex functions under adverse conditions, hours, weather, extensive walking, and personal physical dangers. Must be able to stand or walk for an entire shift. V.1.4 Ensure that security personnel have normal concern for their own physical safety Page 3 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx and shall take reasonable precautions not to place themselves in situations that would encourage violence or jeopardize the safety of other persons in the area. V.1.5 Ensure the conduct and behavior of security personnel are beyond reproach. Security personnel are to be polite, cooperative, and able to work in harmony with one another, visitors and with County employees. V.1.6 Provide strict key control for any and all government keys and key cards. Keys issued to the successful vendor are not to be duplicated or removed from County property by security personnel. Should the successful vendor lose a set of keys, or should it be shown that duplication of the keys by the successful vendor has wrongfully occurred, the successful vendor must reimburse the County for the actual cost of re-keying all locks, doors and gates to the facility up to a maximum amount of$100,000. V.1.7 Maintain a reserve of immediately available alternates in the event a scheduled Individual, because of illness or other reason, becomes unavailable to perform the functions of the position, so that no position is ever uncovered. V.1.8 Ensure that security personnel have photo identification and attach it properly to their uniforms in a readily visible manner. V.1.9 Ensure that security personnel give undivided attention to their duties and given responsibilities. Long, unnecessary conversations with other individuals shall be avoided. V.1.10 Ensure that security personnel do not read, write, or study while on duty-except as may be required in connection with their duties and responsibilities to maintain daily logs. Ensure that security personnel document any security incidents on incident report forms and provide copies to the County Clerk's Office. V.1.11 Ensure that security personnel do not smoke or use other forms of tobacco products while on the job as these products are not allowed on County property. V.1.12 Ensure that security personnel do not read unauthorized material, eat, use personal communication devices and/or groom while in public view. V.1.13 Anticipated weekday staffing level calls for two (2) armed and' one (1) un-armed security personnel providing coverage nine (9) hours a day in staggered eight (8) hour shifts without incurring overtime with additional armed and unarmed security personnel as needed on a varying schedule. V.1.14 Ensure that security personnel are equipped with the necessary equipment and supplies to properly perform his or her duties. Ensure that security personnel keep their clothing neat, clear, and well pressed at all times. Uniforms shall not have rips, tears, visible repairs, missing buttons, excessive tightness, or bagginess. V.1.15 Ensure that security personnel are not permitted to provide themselves with unauthorized personal equipment (e.g., firearms, chemical agents, knives, etc.). V.1.16 Ensure that security personnel neither use nor have in their possession intoxicants and/or controlled substances on or near the job site. The odor of intoxicants and/or controlled substances on our about the Vendor's security personnel shall cause the vendor to immediately remove the individual(s) from the Page 4 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx job site. V.1.17 Ensure prompt replacement or security personnel in the event of illness or emergency. V.1.18 All persons assigned to the weapons screening/campus patrol must be certified through the State of Washington's Private Security Guard Program (RCW 18.170 Security Guards, RCW 18,235: Uniform Regulation of Business and Professions and WAC 308-18: Private security guard companies and private security guards). The vendor shall ensure that security personnel have in their possession a valid Private Security Guard License Issued by the Washington State Department of Licensing, This license must be carried at all times by Vendor's security personnel to this job site. Additionally, security personnel will be properly trained and certified with firearms (armed), Taser, baton, chemical agent and/or other authorized equipment by the Vendor or their training agent. V.1.19 Vendor Is strongly encouraged to ensure that security officers who are assigned to work all positions receive a Tuberculosis (TB) skin test and receive the following: Hepatitis B vaccination (series of three shots over six months annual flu vaccination, tetanus booster (if needed--adults should have it every ten years), chicken pox vaccination (for those who have never had chicken pox before) and annual TB skin tests. VI. Proposal V.1. Proposal Requirements Proposals, providing the information as detailed below, are not exceed 10 pages: VI.1.1 Summary: 1.1.1 Provide a brief statement describing the company submitting the proposal. 1.1.2 Provide a summary of the company's history and general business experience as it pertains to the RFP VI.1.2 Experience 1.2.1 Include a description of the company's experience in providing weapon screening and campus security services utilizing armed and unarmed personnel. 1.2.2 Provide a minimum of three (3) references for which the company has provided similar services in the past 24 months that include: name and type of entity; primary contact's name, title and phone number; a brief description of the service provided and the duration of the contract. VI.1.3 Performance Capabilities 1.3.1 Provide a description of how the company proposes to meet the specifications and scope-of- work as detailed in section V. specifications and Scope-of-Work Requirements. 1.3.2 Describe the company's escalation process for addressing personnel problems including insubordination, absenteeism, poor performance and Page 5 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx tardiness. 1.3.3 Describe how the company will deal with unexpected personnel absences caused by illness or failure to appear at work, other as to ensure full staffing each day. 1.3.4 Describe how the company will provide coverage nine (9) hours per day utilizing staggered shifts to avoid overtime as well as your plan for covering breaks and lunch schedules. 1.3.5 Provide a copy of the company's training plan/schedule for armed and unarmed personnel. VIA A Business and Cost Information 1.4.1 State the number personnel by category including unarmed, armed and supervisory. 1.4.2 List the number of years in the company has provided weapon screening and campus security services under current name. 1.4.3 Provide an all-inclusive hourly rate for each level of armed and unarmed personnel. Proposal Deadline Deadline for receipt of proposals is 4 p.m. Tuesday, June 16, 2020. Proposals should be prepared in accordance with this RFP and mailed or delivered to: Frank Pinter, Director Department of Support Services 411 N. 5th Street Shelton, WA 98584 (360) 427-9670 ext. 530 FPinter(a�co.mason.wa.us Five (5) hard copies of the submittals must be received by the deadline indicated above. Postmarks will not be accepted. The County reserves the right to modify, re-let and/or withdraw this RFP as well as elect to not make an award. The County, at its own discretion, can r quest additional 'information from individual responders as wen as require on-site interviews Page 6 of 7 J:\Requests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx Proposal Evaluation Process Proposals will be evaluated by the Evaluation Committee and respondents may be interviewed by members of the Committee, The Committee will make recommendation for contract award to the Mason County Board of Commissioners who will make final selection. Respondents should not lobby committee members or the Board of Commissioners. Respondents should contact Frank Pinter by phone or email for additional information. All proposals are public records. The committee reserves the right to request additional information from respondents. The County reserves the right.to reject all submittals. Evaluation Criteria: • Demonstrated level of experience with public sector agencies and facilities with a preference for proposals that reflect experience providing services for a multi-use governmental facilities • Company's experience and capabilities as well as the number and quality of personnel including delineated training and practices that support the RFP objectives, specifications and scope-of-work. • References. • Competitive costs. Contract Terms: Contracts will be awarded for one year with an option for renewal. Contract performance reviews will be conducted annually. Page 7 of 7 JARequests for Proposals or Qualifications\Weapons Screening\Weapons Screening RFP-DLZ changes accepted.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Emergency Management EXT: 806 BRIEFING DATE: 05/04/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Slow reopening of Mason County Parks & Trails including boat launches EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Per Governor Jay Inslee's order on 04/27/2020 at the Washington Department of Fish &Wildlife's press conference, he opened hunting and fishing to begin a slow reopen on May 5th. Coastal Saltwater will remain closed (Marine areas 1-4) to fishing and shellfish harvesting. Some restrictions remain in effect such as limited fishing partners (you & one, or household members) while keeping social distancing. He also opened golf courses be open with a limited 2 (non-household members) or 4 from same household to be together playing. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Press release through the Mason County COVID-19 Response Joint Information Center and onto County Website. RECOMMENDED OR REQUESTED ACTION: Mason County Parks and Trails Department would recommend opening County owned boat launches on May 5th. Those launches are Latimer's Landing, Union Boat Launch, Mason Lake, Jiggs Lake, Lake Kokanee, Jacoby Shorecrest Park, and Menard's Landing. Mason County Parks & Trails will also recommend opening County access points to reopened State licensed recreational activities. Team sports and facilities (bathrooms and playgrounds) will remain closed in the County Parks due to continued coronavirus restrictions. Personal and social responsibility as well as social distancing is encouraged and appreciated while using the County Parks. ATTACHMENTS: Governor's Proclamation 20-25.2 Amending Proclamation Outdoor Recreation Restart Guidelines Briefing Summary 4/28/2020 HIKING AND OTHER OUTDOOR ACTIVITIES RESTART COVID-19 REQUIREMENTS AND RECOMMENDATIONS REQUIREMENTS Users 1. Gatherings are not permitted. Only members of the same household may travel and recreate together. Only members of the same household should travel in cars and boats together. 2. Physical distancing is required. Keep six feet between individuals outside your immediate household. At trailheads, on trails, and parks,practice extra care. Employees 3. Employees authorized by this section are may begin work on April 27, 2020, in preparation for the May 5, 2020, opening. 4. Unless previously authorized under Proclamation 20-25, locations may not open to the public until May 5,2020. 5. Employees necessary for bicycle and ORV/ATV/WATV rental are authorized to return to work. Under these requirements, no walk-in rental service will be permitted after May 5, 2020. All appointments must be made by telephone or online. All recreational rental bicycles and ORV/ATV/WATVs must be cleaned and disinfected after every use. 6. Employees necessary to operate trails,public lands for day-use activities,public parks for day-use activities,and public employees supporting recreational hunting and wildlife observation are authorized. This includes employees needed to maintain and improve trails and trail systems. 7. No seated indoor or outdoor food service in public parks is permitted. 8. No camping, including dispersed camping, is permitted in state parks or on state public lands at this time. 9. Retail sales are not covered by this proclamation. Only related retail establishments deemed essential under Proclamation 20-25, "Stay Home—Stay Healthy,"are allowed to operate until further notice. 10.All employees and employers must follow current Washington Department of Health, Washington Department of Labor and Industries, and CDC guidelines. 11 Page RECOMMENDATIONS 1. Check with your destination before departing. While many state-managed land destinations are open for day-use, other local,tribal and federal land may still be closed. 2. Come prepared. Users may find reduced or limited restroom services as staff begin the process to reopen facilities at wildlife areas and water access sites. Users are advised to bring soap,water,hand sanitizer,and toilet paper, as well as a mask or facial covering to shield their noses and mouths. 3. When physical distancing is not feasible, including during retail transactions,masks or facial coverings are strongly recommended. 4. Avoid crowds. Be prepared to go somewhere else or come back another time if a destination looks crowded. 5. Practice social distancing trail etiquette. Give way to others on narrow trails to allow for ample social distancing. 6. Users should wash their hands often. 7. Pack out what you pack in. Take any garbage with you, including disposable gloves and masks. 8. Recreate locally and refrain from overnight stays. 21 Page RECREATIONAL BOATING AND FISHING RESTART COVID-19 REQUIREMENTS AND RECOMMENDATIONS REQUIREMENTS Users 11. Gatherings are not permitted. Only members of the same household may travel and recreate together. Only members of the same household should travel in cars and boats together. 12. Physical distancing is required.Keep six feet between individuals outside your immediate household. Launch one boat at a time to give others enough space to launch safely. Leave at least one parking space between your vehicle and the vehicle next to you. Trailer your boat in the same way. Employees 13. Employees authorized by this section may begin work on April 27,2020, in preparation for the May 5, 2020,opening. 14.Unless previously authorized under Proclamation 20-25, locations may not open to the public until May 5, 2020. 15.Employees necessary for boat rental are authorized to return to work. Under these requirements,no walk-in rental service will be permitted after May 5, 2020. All appointments must be made by telephone or online. All boats must be cleaned and disinfected after every use. 16. Employees necessary to operate marinas,boatyards, and boat launches are authorized. 17. Public employees directly related to recreational fishing are authorized. 18.No seated indoor or outdoor food service at any recreational facility is permitted. 19.Retail sales are not covered by this proclamation. Only related retail establishments deemed essential under Proclamation 20-25,"Stay Home—Stay Healthy,"are allowed to operate until further notice. These include marina-related retail establishments previously considered essential under current rules allowed to operate. 20.All employees and employers must follow current Washington Department of Health, Washington Department of Labor and Industries, and CDC guidelines. 31 Page RECOMMENDATIONS 9. Check with your destination before departing.While many state-managed land destinations are open for day-use, other local,tribal and federal land may still be closed. 10.Come prepared. Users may find reduced or limited restroom services as staff begin the process to reopen facilities at wildlife areas and water access sites. Users are advised to bring soap,water,hand sanitizer,and toilet paper,as well as a mask or facial covering to shield their noses and mouths. 11.When physical distancing is not feasible, including during retail transactions,masks or facial coverings are strongly recommended. 12.Avoid crowds. Be prepared to go somewhere else or come back another time if a destination looks crowded. 13.Users should wash their hands often. 14.Pack out what you pack in. Take any garbage with you, including disposable gloves and masks. 15. Recreate locally and refrain from overnight stays. 4 1 P a g e GOLF RESTART COVID-19 REQUIREMENTS AND RECOMMENDATIONS All golf courses have a general obligation to keep a safe and healthy facility in accordance with state and federal law. They must also comply with the following COVID-19 worksite-specific safety practices, as outlined in Gov. Jay Inslee's"Stay Home, Stay Healthy"Proclamation 20-25, and in accordance with the Washington State Department of Labor and Industries General Coronavirus Prevention Under Stay Home-Stay Healthy Order(DOSH Directive 1.70: haps://www.Ini.wa.gov/safety-health/safety-rules/enforcement-policies/DD17O.pdf) and the Washington State Department of Health Workplace and Employer Resources& Recommendations at https://www.doh.wa.gov/Coronavirus/workplace. Golf courses should stay updated on advice from the National Golf Course Owners Association (NGCOA)"Park and Play"program -haps://www.n cg oa.org/info-centers/covidl9/park-and- play-pro am. Golf is widely seen as an activity that is viable and relatively low risk,however there are additional precautions that need to be in place to ensure the safety of players,golf course staff and club/course officials. In order to operate,the following requirements must be implemented at golf courses. Golf Operations (These items will be assessed, and potentially modified, on a weekly basis.) Any course planning to reopen on May 5,2020,must comply with the following: 1. Utilize on-line or phone tee time reservation systems to pre-pay and limit interactions, and restrict payments to credit cards only to eliminate the handling of cash. 2. Maintain a log of all customers, including contact information. 3. At the golf course's discretion, foursomes are allowed if they are from the same household. Otherwise,no more than two players from separate households per tee time. Single players should be asked if they would like to be paired together. 4. Restrict play to one rider per power cart,unless a minor is also playing. 5. Regularly sanitize counter tops, door knobs, other common surfaces,range buckets, golf carts,push carts, cash registers, score posting kiosks,and other frequently touched surfaces including employee used equipment. 6. Ensure that the flagstick remains in at all times. Players will be educated to avoid touching the flagstick for any reason. 7. Be creative with cup liners to avoid having players reaching into the hole to retrieve golf balls, such as installing cups upside down or partly above ground. 51 Page 8. Eliminate cups and holes on practice greens. 9. Discontinue club and equipment rentals. 10. Restrict use of driving range and putting green to those with a tee time within 30 minutes. 11.Remove bunker rakes and other on-course furniture like benches,ball washers,water coolers,etc. 12. Eliminate on-course garbage cans,encourage golfers to carry and properly dispose of their own garbage when leaving the course. 13.Modify driving range hitting areas to ensure a minimum 10-foot separation between players. 14. Install signage to discourage group congregation,or to limit numbers of people in a certain area of the club or pro shop. Golfers will be reminded to be especially mindful of social distancing in the parking lot,and around tees and greens. 15. Place appropriate signage outside the pro shop and clubhouse plus at the first tee entries briefly outlining the social distancing guidelines in place. 16.Keep up to date on all changes that are happening daily. 17.Marshall the course to ensure physical distancing by reminding golfers,and where necessary,warning repeat offenders. 18.Ask golfers to leave the golf course immediately after playing to eliminate congestion/gathering on the property or in the parking lot. Other Facility Operations 19. Increase the number of hand sanitizing stations throughout the clubhouse area and check- in areas. 20. Restrict access where unauthorized visitors may enter,most specifically"back of the house"doors and entry points. 21. Increase frequency of HVAC system filter changing. 22. Ensure restrooms are frequently cleaned and appropriately sanitized throughout the day. 23. Eliminate sit-down food and beverage services, and recommend customers use pre-order "take-out"or"to go" services only. Consider offering cart-to-cart delivery if feasible. 61 Page Employee Safety and Health 24. Ensure operations follow L&I requirements to protect workers, including: • Maintain minimum six-foot separation between staff and customers in all interactions. When strict social distancing is not feasible for a specific task, other prevention measures are required, such as use of barriers,personal protective equipment or other acceptable protection. • Ensure frequent and adequate hand washing. Use gloves when possible(if not disposal, then ensure they are regularly washed). • Make sure sick employees stay home or go home if they feel or appear sick, identify and isolate workers who exhibit signs or symptoms of COVID-19 illness, and follow cleaning_guidelines set by the CDC to deep clean after reports of an employee with suspected or confirmed COVID-19 illness. • Educate workers in the language they understand best about coronavirus and how to prevent transmission. • See the L&I Coronavirus (COVID-19)Prevention: General Requirements and Prevention Ideas for Workplaces for more information. No golf course may operate until they can meet and maintain all the requirements in this document,including providing materials,schedules and equipment required to comply. • All issues regarding worker safety and health are subject to enforcement action under L&I's Division of Occupational Safety and Health(ROSH). Workplace safety and health complaints may be submitted to the L&I Call Center: (1-800-423-7233)or via e-mail to adag235alni.wa.gov. • General questions about how to comply with safety practices can be submitted to the state's Business Response Center at haps://app.smartsheet.com/b/fonn/2562fl caf5814c46a6bfl 63762263aa5. • All other violations related to Proclamation 20-25 can be submitted at hgps://bit.ly/covidcompliance. 71 Page MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks &Trails EXT: 806 BRIEFING DATE: 05-04-2020 PREVIOUS BRIEFING DATES: 04/22/2019 If this is a follow-up briefing, please provide only new information ITEM: RFP for MCRA Irrigation System Replacement RCO Grant 18-1269D EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In March of 2019 Mason County received information that Mason County would be award the grant of$325,000 grant (RCO 18-1269D) for the MCRA Irrigation system replacement project. On 04/23/2019 The BOCC approved Ross McDowell to sign the Certification of Sponsor for the 50% match ($325,000). On 02/19/2020 the BOCC appointed Frank Pinter as the signature for the RCO-YAC contract. On 04/20/2020 Frank Pinter signed the contract #18-1269D with RCO for the MCRA Irrigation project. As part of the contractual process, a request for proposal (RFP) for designing and replacing the failed irrigation system at MCRA. The RFP sets up the minimum requirements to receive a contract from Mason County for the design and installation for irrigation system for the seven ballfields in MCRA. BUDGET IMPACT: 50% Match funding for the MCRA Irrigation System replacement project from REET 2 funding (up to $325,000). PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Recommend approval of and posting of the Mason County MCRA Sports Fields Irrigation System RFP. ATTACHMENTS: Mason County MCRA Sports Fields Irrigation System RFP Briefing Summary 4/30/2020 Mason County MCRA Sports Fields Irrigation System Request for Proposals I. Introduction and Summary Mason County has issued the Request for Proposals (RFP) seeking proposals from qualified firms interested in providing an irrigation system design and installation at Mason County Recreational Area (MCRA) ball fields. The complex consists of seven baseball / softball fields, four of which are synthetic turfed infields. The RFP includes engineering/design and installation of a new 2-line control system to replace the existing irrigation system. A. Provide engineering plans and design for irrigation all fields and grass areas in MCRA to include irrigation piping, sprinklers heads, connections and electrical wiring. B. Provide pump station at location identified on plans. Contractors work shall include: 1. Connecting the existing booster pump to meet system pressure requirements and provide a minimum of 220 gallons per minute. 2. RPZ to meet backflow requirements. Installed per County specifications. 3. Blowout connection for winterization. 4. Lockable weatherproof housing for all elements of both the pump station. 5. Connection to service riser. 6. Connection of power to pump motor, VFD and system controls C. Provide system controller with ET sensor and 120V power outlet to be installed in a separate lockable weatherproof housing adjacent to the pump station location. D. Provide Variable Frequency Drive (VFD) for pump controls installed with system controller. E. This system should be zoned appropriately to allow for on-demand usage. Connections should be at grade inside lockable valve box or equivalent. F. Restoration of all disturbed areas to include topsoil and turf seeding. G. System provides a minimum of 220 gallons per minute and should operate to allow for fields to be ready for play by 12:00 p.m. each day. H. After a pre-application conference with the Mason County Building Department, apply for all needed County permits and, SEPA/NEPA reports if needed. H. Costs for all material and labor to be itemized in the final amount. I. Work may commence after August 15th and all installation will be completed by January 31, 2021 for the spring system start-up completed by March 1, 2021. J. Providing a detailed sketch of the proposed irrigation system with the proposal. II. Purpose 1 . Statement of Need The County is in need of a vendor to provide engineering/design plans and installation of a Hunter or Rain Bird 2-line irrigation system for MCRA's seven baseball/softball fields and grass areas of the park. The existing field irrigation system will be abandoned but the booster pump and electrical connection will be utilized. III. Vendor Qualifications and Requirements 1. The following minimum qualifications and licensing requirements are mandatory to submit a compliant proposal. The County has sole responsibility and authority to determine compliance and may use the RFP response or any other sources to determine compliance. Proposals that aren't responsive to each shall be rejected by the County without further consideration: • Company proposing must have at least seven (7) years of consecutive experience in the field irrigation industry • Vendor must be Licensed Landscape Professional in the State of Washington • Vendor is not debarred, suspended, proposed for debarment, or declared ineligible for award of contracts by any governmental agency 2. Consultant Insurance Requirements All insurance provided shall be primary and non-contributory. Comprehensive General Liability (Certificate of Insurance)-$1 ,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage, $2,000,000 general aggregate. Workers' Compensation-Workers' compensation limits as required by the Workers' Compensation Act of Washington. 3. Independent Contractor It is the intention and understanding of the County that Vendor shall be an independent contractor and that the County shall be neither liable for nor obligated to pay sick leave, vacation pay or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of employment. Vendor shall pay all income and other taxes as due. 4. Prevailing Wage If required by RCW 39.12, prevailing wages shall be paid. Vendor specifically agrees to comply with RCW 39.12 and to file all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be made to the Vendor. The latest prevailing wage rate information is available per the State of Washington, Department of Labor and Industries, Industrial Relations Division. 5. Licensing and Business Tax Requirements The Vendor must meet all licensing requirements that apply to their business prior to or immediately after contract award or the County may reject the Vendor. Companies must license, report and pay revenue taxes for applicable Washington State business license(s) (UBI#) and city of Shelton business license, if required to hold such a license by these jurisdictions. The Vendor should carefully consider those costs prior to submitting their offer, as the County will not separately pay or reimburse those costs to the Vendor. IV. Specifications and Scope-of-Work The Vendor shall: 1 . Have at least seven (7) years of consecutive experience in the landscaping / irrigation systems installation under the current company name. 2. Obtain or prepare irrigation-engineering plans of the proposed irrigation system to obtain the proper permitting for the project. 3. Supply and install all the components required for an automatic irrigation system to provide supplemental water to the intended landscape efficiently and uniformly. Preference given for experience in irrigations systems for sports complexes consisting of a minimum 3 to 7 sport fields with 2-line control system using a decoder. 4. Restore all disturbed areas to include topsoil and turf seeding from installing piping and sprinklers. V. Proposal Requirements providing the information as detailed below: Summary 1. Provide a brief statement describing the company submitting the proposal. 2. Provide a summary of the company's history and general business experience as it pertains to this RFP. Experience 1 . Provide a minimum of three (3) references for which the company has provided similar services in the past 24 months that include name and type of entity; primary contact's name, title and phone number; a brief description of the services provide; and the duration of the contract. Performance Capabilities 1 . Provide a description of how the company proposes to meet the specifications and scope-of-work as detailed in in section IV. Specifications and Scope-of-Work Requirements. Proposal Deadline Deadline for receipt of proposals is 4 p.m. Thursday, May 28, 2020. Proposal should be prepared according with this RFP and mailed to: Ross McDowell Mason County Parks & Trails Manager 411 N. 5th Street Shelton, WA 98584 (360) 427-9670 ext. 806 RMcDowell(a-co.mason.wa.us Three (3) hard copies of the submittals must be received by the deadline indicated above. Postmarks will not be accepted. The County reserves the right to modify, re-let and /or withdraw the RFP as well as to not make an award. The County, at its own digression, can request additional information from individual responders as well as require on-site interviews. Proposal Evaluation Process Proposals will be evaluated by an Evaluation Committee and respondents may be interviewed by members of the Committee. The Committee will make recommendation for contract award to the Mason County Board of Commissioners who will make final selection. Respondents should not lobby committee members or the Board of Commissioners. Respondents should contact Ross McDowell by phone or email for additional information. All proposals are public records. The committee reserves the right to request additional information from respondents. The County reserves the right to reject all submittals. The anticipated award date is June 11, 2020. Evaluation Criteria: • Demonstrated level of experience with public sector agencies and facilities with a preference for proposals that reflect experience- providing services for a sports complex with a multi-field irrigation system. • Company's experience and capabilities quality of trained and experienced that support the RFP objectives, specifications and scope-of-work. • References. • Competitive costs. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kelly Bergh for Jennifer Beierle DEPARTMENT: Support Services EXT: 644 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources Legal Other — please explain ITEM: Request for Proposals (RFP) for contracted services of$20,000 to conduct outreach and education and provide participant technical assistance for the grant funding "Building Connections— Strengthening Businesses in Mason County" project. EXECUTIVE SUMMARY: This project is funded through a Washington State Community Development Block Grant (CDBG) under contract number 18-62210-039 with the Washington Department of Commerce. It will provide micro- entrepreneurs, with low-to-moderate incomes, a seamless menu of relevant training resources, business services, technical assistance and meaningful connections with other businesses in local industries. The County is seeking the services of a qualified individual(s) or entity(s) to provide outreach and technical support including: providing community outreach and program education throughout the County; providing technical assistance to individual businesses, providing one-on-one consultation and support services for program participants; compiling, sharing and reporting data as required and/or requested by County; submitting reports including back-up documentation to County; participating in partner meetings and other as requested by County and/or partners; and entering into and remaining compliant with terms of a professional services contract. The RFP has been formulated to meet Commerce's CDBG program requirements. BUDGET IMPACTS: This project is fully funded by the CDBG grant. PUBLIC OUTREACH: Public notice in Mason County Journal and posted on Mason County website RECOMMENDED OR REQUESTED ACTION: Request approval to initiate the process for securing a qualified contractor(s) starting with releasing the RFP through determining the best qualified proposer(s) and presenting a request for approval to award for the Commissioner's consideration. ATTACHMENTS: RFP for contracted services C:\Users\kbergh\Downloads\Briefing Summary-RFP.doc REQUEST FOR PROPOSALS CONTRACTED PROFESSIONAL SERVICES REQUESTED BY MASON COUNTY MICROENTERPRISE OUTREACH AND TECHNICAL ASSISTANCE Introduction and Summary: Through this Request for Proposals (RFP) Mason County (County), an Equal Opportunity and Affirmative Action Employer, is seeking the services of one or more well qualified individual(s) or entity(s) (Contractor or Proposer) to provide community outreach and education focused on microenterprises within the County as well as technical assistance for program eligible microenterprise owners. Type of Contract: The County will enter into a fixed price contract with the successful proposer(s). The all-inclusive contract value is $20,000 which may be divided amongst more than one individual or entity. Statement of Need: The County has been awarded a Community Development Block Grant (CDBG) through the Washington State Department of Commerce (Commerce) in partnership with the U. S. Housing and Urban Development (HUD). This grant will fund "Building Connections Strengthening Businesses in Mason County", a program focused on assisting County residents to start or expand small businesses commonly know as "microenterprises." The program, which is a joint effort between the County, the Division of Governmental Studies & Services, Washington State University Extension (WSU) and Enterprise for Equity (E4E), a local non-profit organization, will provide eligible low-moderate income participants with training, one-on-one technical assistance. The County does not have the capacity or expertise to provide the services required and has elected to contract with a qualified firm or individual. The Proposer will be required to formulate and submit a service plan that meets the program's purpose and performance measures. The performance period will start at professional service contract execution estimated to be July 10, 2020 and end March 31, 2022. Minority- and women-owned firms as well as those qualifying under Section 3 of the Housing and Urban Development Act are strongly encouraged to submit proposals. The Contractor will be responsible for: providing community outreach and program education throughout the County; providing technical assistance to individual businesses; providing one-on-one consultation and support services for program participants; compiling, sharing and reporting data as required and/or requested by 1 County; submitting reports including back-up documentation to County; participating in partner meetings and other as requested by County and/or partners; and entering into and remaining compliant with terms of a professional services contract. Schedule: Proposals Due: June 19, 2020 by 4:00 pm Anticipated Award Announcement: June 26 2020 Anticipated Contract Start Date: July 10, 2020 Contract End Date: March 31, 2022 Proposer Requirements: Individuals or firms submitting proposals must meet the following requirements: 1. A minimum of five years experience with economic development and/or working with local businesses in Mason County. 2. A good understanding of the economic development climate in Mason County as a whole as well as the respective communities. 3. Good connections to the area Chambers of Commerce, Economic Development Council, Workforce Development Council and similar organizations. 4. Experience conducting program outreach and education. 5. Experience, skills and ability to provide technical assistant and support for business owners. 6. Have or secure business license(s) and required insurance coverage. 7. Must be eligible to participate in and provide services for federally funded programs. Preferences will be given to individuals or firms that.- 1. Have small business and/or business start-up experience. 2. Have experience with micro-loan programs. 3. Have professional connections throughout Mason County. 4. Have established relationships with low-income serving organizations in Mason County. 5. Are minority- and women-owned firms or qualify under Section 3 of the Housing and Urban Development Act. Scope-of-Work: 1. Provide up to 20 eligible individuals or businesses with technical assistance. 2. Formulate and conduct an effective outreach campaign that will reach a minimum of 5,000 individuals throughout the County focused on promoting the program and motivating eligible individuals to participate. 3. Formulate and implement a County-wide outreach plan focused on increasing awareness of the program including the training and technical assistance that is available for participating individuals and businesses. 4. Assist microenterprise owners with networking and other business-building activities. 5. Conduct activities in coordination with WSU and E4E. 6. Participate in program partnership meetings as requested. 7. Compiling and reporting program data and submitting reports as required. 2 Proposal Requirements: The Proposal must be submitted on letter size paper with type that is a minimum of 11 point font, not exceed 10 pages in length and contain the following components; 1. Contact name, address, telephone number and e-mail address. 2. Detailed description of skills, experience and ability to conduct program outreach and provide the technical assistance as summarized above. 3. Identification and designation of roles/responsibilities of key project staff. 4. Minimum of three client references including project type, dates, contact info and description. 5. Service plan that: details the approach to providing eligible individuals or businesses with technical assistance; details the strategy and activities associated with conducting an effective outreach campaign reaching a minimum of 5,000 individuals (must include how this target goal will be achieved and documented) throughout the County focused on promoting the program and motivating eligible individuals to participate; the strategy and activities focused on increasing awareness of the program including the training and technical assistance that is available for participating individuals and businesses; and the approach to assisting microenterprise owners with networking and other business-building activities. 6. Statement of acceptance to perform services in compliance with Commerce/HUD CDBG program requirements as well as 2 CFR Part 200 and other applicable federal, State and County circulars, laws, guidances and/or policies. 7. Statement of acceptance, ability and willingness to enter into a Professional Services Contract. 8. Proposed budget including time (salary and benefit costs or hourly fee), travel, supplies and other expenses as allowed per the CDBG program such as printing, postage and advertising. Note-travel must be conducted in adherence with Washington State's policy and will be billable at current rates. 9. Anticipated timeline of activities proposed based on the stated performance start and end date. 10. Statement as to whether the Proposer is a minority- and women-owned firm or qualifies for preferred consideration under Section 3 of the Housing and Urban Development Act. Note-Proposers are to refrain from submitting proposals that will not be easily duplicated such as those with spiral binding, photos or over-sized paper. Proposal Submission: Proposals can be submitted via e-mail sent to kbergh@co.mason.wa.us or mailed or hand delivered to Kelly Bergh, Financial Analyst, Mason County, 411 N. 5th Street, Shelton, WA 98584. Proposals must be received by 4:00 pm on June 19, 2020. Late submission will be automatically disqualified from review. 3 Evaluation Criteria: Technical Review-Proposals will be reviewed to ensure that they meet the specifications as detailed in this RFP. Proposals that do not meet the requirements will not be scored and will be removed from further consideration. Proposals that pass the technical review will be scored by a Review Committee based on the following criteria: Criteria Score Number of years of economic development experience 1 2 3 4 5 6 7 Number of years working with Mason County businesses 1 2 3 4 5 6 7 Understanding of economic climate in Mason County 1 2 3 4 5 6 7 Demonstrated connections with economic development organizations 1 2 3 4 5 6 7 in the County Experience conducting outreach, educational and awareness 1 2 3 4 5 6 7 campaigns Experience and/or ability to provide technical assistance for small 1 2 3 4 5 6 7 businesses owners Demonstrated experience with small business start-ups 1 2 3 4 5 6 7 Demonstrated experience with small business operations 1 2 3 4 5 6 7 Experience with micro-loan programs 1 2 3 4 5 6 7 Degree of professional connectivity throughout Mason County 1 2 3 4 5 6 7 Established relationships with or demonstrated knowledge of low- 1 2 3 4 5 6 7 income serving organizations in Mason County Networking and business-building experience 1 2 3 4 5 6 7 Qualifications of key staff 1 2 3 4 5 6 7 Quality of reference #1 1 2 3 4 5 6 7 Quality of reference #2 1 2 3 4 5 6 7 Quality of reference #3 1 2 3 4 5 6 7 Approach to providing participants and businesses with technical 1 2 3 4 5 6 7 assistance Strategy and activities associated with attracting program participants 1 2 3 4 5 6 7 Strategy to track and document number of individuals exposed to 1 2 3 4 5 6 7 program through outreach efforts Strategy and activities focused on increasing awareness of the 1 2 3 4 5 6 7 program and what it offers Approach to assisting microenterprise owners with networking and 1 2 3 4 5 6 7 business-building activities Included statement of acceptance to perform services in compliance 0 1 with Commerce/HUD CDBG and other requirements Included statement of acceptance, ability and willingness to enter 0 1 into a Professional Services Contract Overall fiscal soundness of budget 1 2 3 4 5 6 7 Degree to which budget adequately reflects the costs associated with 1 2 3 4 5 6 7 the activities detailed in the plan Proposed timeline 1 2 3 45 6 7 Minority- and women-owned firms or qualify under Section 3 0 10 TOTAL 4 Additional Considerations: 1. County reserves the right to make minor changes to the RFP without notification. 2. County reserves the right to elect not to make an award from this RFP. 3. County reserves the right to negotiate services, terms, requirements and other components with the apparently successful proposer. 4. County reserves the right to require additional information from any and all proposers prior to making a selection decision. 5. On-site interviews may be required. RFP Contact: Kelly Bergh Financial Analyst Mason County 411 N. 5th Street Shelton, WA 98584 360-427-9670 Ext. 644 kbergh@co.mason.wa.us 5 Request for Proposals Mason County, an Equal Opportunity and Affirmative Action Employer, is seeking proposals from well qualified individuals or entities to provide community outreach and education focused on m icroenterp rises within the county as well as technical assistance for program eligible microenterprise owners. Minority- and women-owned firms are encouraged to submit proposals. This program is funded under a Community Development Block Grant through the Washington State Department of Commerce in partnership with the U.S. Housing and Urban Development. The County will enter into a fixed price contract with the successful proposer(s). The all-inclusive contract value is $20,000 which may be divided amongst more than one individual(s) or entity(s). The contract will start upon execution and will end March 31, 2022. Proposals must be received by 4:00 p.m. on June 19, 2020 to be considered. To request the proposal specifications: ��a°N coON,p Website: www.co.mason.wa.us Email: kbergh@co.mason.wa.us Phone requests: 360-427-9670 Ext. 644 or 360-275-4467 Ext. 644 lR51 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request for Qualifications (RFQ) for services of a Grant Writer. EXECUTIVE SUMMARY: With the possible number of grants that may be available for the county to pursue increasing a grant writer is highly desirable to improve the likelihood of successful applications. BUDGET IMPACTS: Will need potential budget supplements to cover the cost of services. PUBLIC OUTREACH: Submit RFQ for public review at next BOCC meeting. RECOMMENDED OR REQUESTED ACTION: Authorize distribution ATTACHMENTS: RFQ for contracted services C:\Users\MDrewry\AppData\Local\Microsoft\Windows\IN etCache\Content.Outlook\FRKZ80DT\Briefing Summary-RFq grant writer.doc REQUEST FOR QUALIFICATIONS By Mason County For a Government and Private Grant Writer Issued: Monday,May 5,2020 DUE: Open request,but preference for first responses by Monday,May 18,2020 at 5:00 PM OVERVIEW Mason County is looking to participate in the grEWportunities and apply -Government and Private grant dollars.Mason County is seeking an entrepre 1 professional(s)with sticant Government and Private grant writing experience to work with Mas unty oAhese Governer and Private grant proposals. SOLICITATION PROCESS ------------- The purpose of this RFQ is to solicit qualifications from qualified GW rnment and Private grant writers to provide Mason County with services in the following areas: 1. Developing Government and Private grants coordinated with Mason County; 2. Supporting Mason County in the identification and capture of Government and Private grants; 3. Supporting knowledge and information management around Government and Private grants; 4. Upon acceptance the County will enter into a contract to include all covenants, attached as Appendix A; The qualified RFQ respondent(s) may be asked to enter into a consulting contract with Mason County to provide one or more of the above services(on an on-going as-needed basis),with specific emphasis on the development of Government and Private grant proposals on an as needed basis by Mason County. SCOPE OF WORK In accordance with the to-be-agreed upon engagement terms outlined in the next section,qualified RFQ respondents may be contracted by Mason County to provide services in one or more of the following areas: =_ • Developing Government and Private grant proposals,coordinating with Mason County: o Outlining and determining proposal content requirements based on grant proposal requirements; o Drafting of Mason County's proposal, leveraging past proposals and Mason County content knowledge; o Comparing draft proposal to published scoring rubric to ensure all required elements are addressed; o Performing final proposal editing for length,readability,and cohesiveness; o Providing responses to questions; o Preparing for orals,where appropriate. o Supporting Mason County in the identification and capture of Government and Private grant opportunities; ■ Working with Mason County to identify future Government and Private grant opportunities; ■ Guiding Mason County through the various departmental websites to source Government and Private RFPs,RFIs,RFQs,and NOFAs; ■ Working with Mason County staff pre-solicitation to gain a deep understanding of client needs and concerns,assess and strengthen Mason County's competitive positioning, and engage with prospective partners. • Supporting knowledge and information management around Goment and Private grants: o Assisting in developing systems for tracking and asse- Government and Private opportunities; o Assisting in devising strategies for quickly finding example standard content for general areas of proposals(e.g. past project/government advisory experience, evaluation experience, etc.); BUDGET&ENGAGEMENT TERMS As previously mentioned,Mason County is looking to engage one or more qualirespondents under an on-going consulting contract to provide as-needed services under the aforementionAl scope of work.As such,responses to this RFQ should describe the following items: • On-going,as-needed availability for the aforementioned scope of work tasks(hours per month) • Proposed contracted rate per hour • Other budgetary considerations or terms for engagement • Advanced notice required prior to commencing work PROPOSED TE%UNG • May 5,2020: Request for Qualifications released • May 18,2020: While we are going to keep this Request for Qualifications open due to our on-going need for qualified respondents,we would appreciate first responses by 5 pm on May 18,2020 • May 26, 2020: Initial qualified respondents notified following Mason County review of submitted materials Following the initial notification of qualif_d respondents,Mason County may elect to conduct interviews or may proceed directly into contracting discussions. Mason County will continue to keep the Request for Qualifications open and maintain a live list of qualified respondents. We may elect to proceed towards contracting discussions as needed. WHO WE ARE LOOKING FOR: CAPABILITIES& QUALIFICATIONS • 5+years of relevant work experience in Government and Private grant writing activities, including grant proposal writing; • A track record of success in winning or assisting others to win competitive procurements and grants • Exceptional verbal and written communications with strong research skills; • Knowledge and familiarity with the mission of Mason County; • Rigorous attention to detail and ability to synthesize large amounts of information succinctly; • Strong project management and demonstrated ability to manage multi-person teams,juggle multiple priorities and tight time frames and produce exceptional deliverables; • Excellent interpersonal skills,ability to work well with others,and commitment to giving and receiving honest individual and team feedback; Demonstration of Past Relevant Experience: Explanation of past relevant work experience, including: • Description of past and current Government and Private capture activities, including major proposals, and the role of the consultant in those efforts. • Description of success rate on proposals where the consultant played a major role • Where possible,actual samples of previously written and submitted Government and Private grant proposals. Note:To the extent that the material submitted has not previously been- public,Mason County will protect the confidentiality of any proprietary information. • Preference will be given towards those who have prepared successful prop =_for one or more of the following Government and Private departments: o Department of Education o Department of Health and Human Services o Department of Labor o Department of Housing and Urban Development o Department of Justice _ o Department of Veterans Affairs o Department of End • Preference will be given towards those who have prepared pr s for multiple Government and Private departments and/or have written Government and Private grant solicitations and evaluated proposals. Budget and Engagement Terms: As outlined in the section above. Profess l References: At`least three`relevant professional references related to Government and Private griroposal writing. :.__ SUBMISSION • Due(initial review): Monday, May 18,2020 by 5:00 PM • Please submit to: Frank Pinter(Director Support Services) • Please submit as PDF • We will take RFQ-related questions via email to fpinter@co.mason.wa.us.Phone calls will not be accepted at this time. DECLARATION The undersigned certifies that the information submitted in this proposal is true and accurate. The undersigned certifies that the person herein named,has not,either directly or indirectly,entered into any agreement,participated in any collusion or otherwise taken any action in restraint of free competitive bidding in the preparation and submission of their qualifications to Mason County for consideration in the award of a contract. The undersigned further certifies that the firm,association,corporation or any person in a controlling capacity associated therewith or any position involving the administration of Government and Private funds: is not currently under suspension,debarment,voluntary exclusion or determination of ineligibility by any Government and Private, state or local agency;has not been suspended,debarred voluntarily excluded or determined ineligible by any Government and Private, state or local agency within the past five years;does not have a proposed debarment pending; and has not been indicted, convicted or had a civil judgment rendered against said person,firm, association or corporation by a court of competent jurisdiction on any manner involving fraud or official misconduct within the last five years. I further acknowledge that,by signing below,I am deemed to have agreed to the provisions noted above. Authorized Signature Print Name — Title Appendix A MASON COUNTY PROFESSIONAL SERVICES CONTRACT Name of Contractor THIS CONTRACT is made and entered into by and between Mason County,hereinafter referred to as"COUNTY" and Name of Contractor,hereinafter referred to as"CONTRACTOR." RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Grant writing Proposal Services,and WHEREAS,CONTRACTOR warrants that it is qualified and competent to render the services. NOW.THEREFORE,for and in consideration of the CONTRACT made,and the payments to be made by COUNTY, the parties agree to the following: Special Conditions Funding Source:XXX Invoices:CONTRACTOR shall invoice for the Mason County XXXX. Treatment of Assets. All records, including the proposal and other documents developed by CONTRACTOR during the course of this agreement shall be property of Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY within thirty days after termination or completion of this Contract unless mutually agreed up on by the parties. A detailed inventory shall be maintained by the CONTRACTOR and reported to the county by December 31 s'of each year. General Conditions Scope of Oervice4. flame of Contractor, called"CONTRACTOR"will be responsible for providinggrant-writing___ Commenced(Nw7]:This whole section can be changed -------------- ----- - -- services to Mason County as described below: or modified based on needs.Just a generalized scope based on proposals and other sample contracts for grant writing. 1. Grant Funding Research—Conduct research to identify grant resources including,but not limited to federal,state,foundation,agencies and organizations that support the COUNTY's funding needs and priorities.On a regular basis,not less than monthly provide COUNTY with summaries of potential funding opportunities. Summaries should include,but not limited to, name of agency,due dates for applications,eligibility,a brief program summary,and the level of funding available. 2. On-call Grant Research—In addition to the areas defined above,other areas may also be identified by the COUNTY throughout the duration of the contract.The scope of work includes researching grant opportunities identified by the COUNTY. 3. Grant Proposal Development—Provide general grant proposal writing services associated with the completion of grant applications on the behalf of the COUNTY,including the preparation of funding abstracts,production and submittal of applications to funding sources. A copy of each grant application package submitted for funding,in its entirety,is to be provided to the COUNTY.Grant applications are generally approved by the Board of County Commissioners (BOCC).The Board meets in regular session on Tuesday of each month.If BOCC approval is Page 1 of 13 required,application materials shall be provided to the BOCC's office not later than the Wednesday before the Heetingl-_____________ ____________________——— Commented[NW2]:Might need to make adjustments to this language based on requirements. 4. Program and Administration Delivery—CONTRACTOR will be required to provide grant administrative services;including accounting,filing update reports,and recommending payments of grant proceeds to the COUNTY. 5. Monthly Reports—the successful Contractor shall submit monthly reports to the COUNTY summarizing the activities undertaken during the previous month. Term: This a one-year CONTRACT for the period of xxxxxx—xxxxxx with an option for renewal for one additional year. Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. A performance review will be conducted annually. Compensation: Add language for compensation Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be in accordance with RCW 67.28.1816 and set forth in "Exhibit B Compensation". Invoices shall be submitted for services performed in accordance with the Scope of Work. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit"B"or approved in writing in advance by the official executing this CONTRACT for the COUNTY or his designee(hereinafter referred to as the"Administrative Officer")the COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. The COUNTY or his designee (hereinafter referred to as the "Administrative Officer') will reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Taxes: CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for any taxes other than income taxes(i.e.,Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year,if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify and defend the COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes,including,but not limited to, Business and Occupation Tax,taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT,then the COUNTY may,upon written notice,withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or Page 2 of 13 failure to perform, and in no case more than 10 days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive,except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. The COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause,without prejudice to any other remedy under the CONTRACT,to take all or any of the following actions: (1)cure any failure or default, (2)to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR,(3)to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause,no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions,in accordance with RCW 39.12.040,the Prevailing Wage Act;the Americans with Disabilities Act of 1990;the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages,minimum overtime pay,and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous,or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit"B"and the CONTRACTOR is not entitled to any benefits including,but not limited to:vacation pay,holiday pay,sick leave pay, medical,dental,or other insurance benefits,or any other rights or privileges afforded to employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business,serves clients other than the COUNTY,will report all income and expense accrued under this CONTRACT to the Internal Revenue Service,and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend,indemnify and hold harmless the COUNTY,its officers,agents or employees from any loss or expense,including,but not limited to,settlements,judgments,setoffs,attorneys'fees and/or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of the COUNTY. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the COUNTY at the present time or in the future. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest,then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any Page 3 of 13 manner by the existence of the conflict,actual or potential. Thereafter,COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest.COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination In Employment: COUNTY's policy is to provide equal opportunity in all terms,conditions and privileges of employment for all qualified applicants and employees without regard to race,color,creed,religion,national origin,sex,sexual orientation,age, marital status,disability,or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race,color,creed,religion,national origin, sex,sexual orientation,age,marital status,disability,or veteran status,except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed,and treated during employment,without regard to their race,color,creed,religion,national origin,sex,age,marital status,sexual orientation,disability,or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include,but not be limited to:advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf,CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race,color,religion,sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor,provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race,color,creed,religion,national origin,sex,age,marital status,sexual orientation, disability,or veteran status; or deny an individual or business any service or benefits under this CONTRACT;or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT;or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to the COUNTY,and CONTRACTOR further promises that it will not in the future,directly or indirectly,induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to the COUNTY. Ownership of Items Produced: All writings,programs,data,public records or other materials prepared by CONTRACTOR and/or its consultants or sub-contractors, in connection with performance of this CONTRACT,shall be the sole and absolute property of COUNTY. Work Product: CONTRACTOR will provide COUNTY with all work product and source documents used and/or produced by the CONTRACTOR including plans,data,maps(digital and paper),reports,photos,videos,marketing media,client e- mails,access to analytical accounts,and art work within 30 days after termination or completion of this CONTRACT unless mutually agreed up on by the parties. All work product shall belong to the COUNTY. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action,cause or demand brought against COUNTY,to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: Page 4of13 A.CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B.CONTRACTOR shall have the right,hereunder,at its option and expense,to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT,except upon the prior written consent of the COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY,its officials,agents or employees from all loss or expense,including, but not limited to, settlements,judgments,setoffs,attorneys'fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal,State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include,but is not limited to,on-site inspection by COUNTY agents or employees,inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance,and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six(6)years after CONTRACT termination,and shall make them available for such review,within Mason County, State of Washington,upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections,audits,or program review by any individual,agency,or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: CONTRACTOR is required to provide insurance as detailed and stipulated in"EXHIBIT C Insurance Requirements." Proof of Insurance: A certificate of insurance is attached hereto. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers,agents and employees,CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington,the Industrial Insurance Act,for injuries to its employees and agrees that the obligations to indemnify,defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments,Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes,but is not limited to,any representation made prior to execution of this CONTRACT,whether or not incorporated elsewhere herein by reference,as to performance of services or equipment,prices or options for future acquisition to remain in effect for a fixed period,or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law,CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments,elected and appointed officials,employees,agents and volunteers, harmless from and against any and all claims,damages,losses and expenses,including but not limited to court costs,attorney's fees and alternative dispute resolution costs,for any personal injury,for any bodily injury,sickness, disease or death and for any damage to or destruction of any property(including the loss of use resulting therefrom) Page 5 of 13 which 1)are caused in whole or in part by any act or omission,negligent or otherwise,of the CONTRACTOR,its employees,agents or volunteers or CONTRACTOR's subcontractors and their employees,agents or volunteers; or 2)are directly or indirectly arising out of,resulting from,or in connection with performance of this CONTRACT; or 3)are based upon CONTRACTOR's or its subcontractors'use of,presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,damage,loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act,RCW Title 51, or by application of any other workmen's compensation act,disability benefit act or other employee benefit act,and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation,and have been mutually negotiated by the parties. Provider's Initials acknowledging Indemnity terms: Participation by County—No Waiver.COUNTY reserves the right,but not the obligation,to participate in the defense of any claim,damages,losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion,expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT,CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. E-Verify: The E-Verify contractor program for Mason County applies to contracts of$100,000 or more and subcontracts for $25,000 or more if the primary contract is for$100,000 or more. CONTRACTOR represents and warrants that it will,for at least the duration of this CONTRACT, register and participate in the status verification system for all newly hired employees.The term'employee"as used herein means any person that is hired to perform work for Mason County. As used herein,'status verification system"means the Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States Department of Homeland Security,also known as the E-Verify Program, or any other successor electronic verification system replacing the E-Verify Program. CONTRACTOR agrees to maintain records of such compliance and,upon request of the COUNTY,to provide a copy of each such verification to the COUNTY. CONTRACTOR further represents and warrants that any person assigned to perform services hereunder meets the employment eligibility requirements of all immigration laws of the State of Washington. CONTRACTOR understands and agrees that any breach of these warranties may subject CONTRACTOR to the following:(a)termination of this CONTRACT and ineligibility for any Mason County Contract for up to three (3)years,with notice of such cancellation/termination being made public. In the event of such termination/cancellation,CONTRACTOR would also be liable for any additional costs incurred by the COUNTY due to contract cancellation or loss of license or permit."CONTRACTOR will review and enroll in the E-Verify program through this website:www.uscis.gov Compliance with Applicable Laws,Rules and Regulations: This CONTRACT shall be subject to all laws,rules,and regulations of the United States of America,the State of Washington,political subdivisions of the State of Washington and Mason County.CONTRACTOR also agrees to comply with applicable Federal,State,County or municipal standards for licensing,certification and operation of facilities and programs,and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services Manager and his or her designee,as COUNTY's representative,hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT,including COUNTY's right to receive and act on all reports and documents,and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Diane Zoren,Administrative Services Manager Page 6of13 411 North 511 Street Shelton,WA 98584 Telephone(360)427-9670 ext.530 dlz@co.mason.wa.us Contractor Contact Information: XXXXX Notice: Except as set forth elsewhere in the CONTRACT,for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notice to CONTRACTOR for all purposes under this CONTRACT shall be given to the address provided by CONTRACTOR herein above in the'Contractor Information"section.Notice may be given by delivery or by depositing in the U.S. mail. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications,to be valid and binding upon either party,shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors,COUNTY may,by depositing written notice to CONTRACTOR in the U.S.mail,terminate the CONTRACT, and at COUNTY's option,obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s)shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work,including all increased costs for completing the work,and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and R is later determined for any reason that CONTRACTOR was not in default,the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines,in its sole discretion that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph,CONTRACTOR shall be entitled to payment for actual work performed in compliance with the Scope of Services and Exhibit B Compensation. An equitable adjustment in the Contract price for partially completed items of work will be made,but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at anytime during the term,whether for default or convenience,shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine,in its sole discretion,that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph,the CONTRACTOR shall be entitled to payment for actual work performed in compliance with the Scope of Services and Exhibit B Compensation. Disputes: Differences between CONTRACTOR and COUNTY,arising under and by virtue of the CONTRACT Documents, shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. Except for such objections as are made of record in the manner hereinafter specified and within the time limits stated,the records,orders,rulings,instructions,and decisions of the Administrative Officer shall be final and conclusive. Page 7 of 13 Notice of Potential Claims: CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable,or to extension of time for(1)any act or failure to act by the Administrative Officer or COUNTY,or(2)the happening of any event or occurrence,unless CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten(10)days of the commencement of the act,failure,or event giving rise to the claim,and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which CONTRACTOR believes additional compensation or extension of time is due,the nature of the cost involved,and insofar as possible,the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed,labor and material used,and all costs and additional time claimed to be additional. Detailed Claim: CONTRACTOR shall not be entitled to claim any such additional compensation,or extension of time,unless within thirty(30)days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY,CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto(which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under,arising out of,or related to this CONTRACT or otherwise,including issues of specific performance,shall be determined by arbitration in Shelton,Washington,under the applicable American Arbitration Association(AAA)rules in effect on the date hereof,as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten(10)days of the arbitration demand,or if not,by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance),or any other remedy available from a judge,including expenses,costs and attorney fees to the prevailing party and pre-award interest,but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five(45)days after the arbitration demand,the parties agree to submit the dispute to nonbinding mediation,which shall not delay the arbitration hearing date;provided,that either party may decline to mediate and proceed with arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT,the venue of such action of litigation shall be in the courts of the State of Washington in and for the County of Mason. Unless otherwise specified herein,this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s)or circumstances is held invalid,such invalidity shall not affect other terms,conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument,in writing,signed by the parties hereto.The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT,or to exercise any option herein conferred in any one or more instances,shall Page 8of13 not be construed to be a waiver or relinquishment of any such,or any other covenants or contracts,but the same shall be and remain in full force and effect. Order of Precedence: A.Applicable federal, state and county statutes, regulations, policies, procedures,federal Office of Management and Budget(OMB)circulars and federal and state executive orders. B.Funding source agreement(s)including attachments C.Special Conditions D.General Conditions Entire Contract: This written CONTRACT,comprised of the Request for Proposals as published, Proposal as submitted,writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements,discussions or understandings between the parties. Page 9 of 13 IN WITNESS WHEREOF,COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. NAME OF CONTRACTOR BOARD OF COUNTY COMMISSIONERS CITY,STATE MASON COUNTY,WASHINGTON Name of Contractor Owner Sharon Trask,Chair Dated: Dated: APPROVED AS TO FORM: Tim Whitehead,Chief DPA Page 10 of 13 EXHIBIT B COMPENSATION The following expenses,which are directly related to GRANT WRITING activities,are allowed: Add language as needed. CONTRACTOR shall invoice the Grant Writing services and invoices shall include at a minimum the following information: Date,Service Billed,Cost. Invoices for GRANT WRITING shall not exceed$xxxxx unless additional awards are made. Page 11 of 13 EXHIBIT C INSURANCE REQUIREMENTS 1.MINIMUM Insurance Requirements: A.Commercial General Liability Insurance using Insurance Services Office`Commercial General Liability'policy form CG 00 01,with an edition date prior to 2004,or the exact equivalent.Coverage for an additional insured shall not be limited to its vicarious liability.Defense costs must be paid in addition to limits.Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than$2,000,000 general aggregate. B.Workers'Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits no less than$1,000,000 per accident for all covered losses. C.Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles,this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above.If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project,CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. D.Excess or Umbrella Liability Insurance(Over Primary)if used to meet limit requirements,shall provide coverage at least as broad as specified for the underlying coverages.Such policy or policies shall include as insureds those covered by the underlying policies,including additional insureds.Coverage shall be"pay on behalf",with defense costs payable in addition to policy limits.There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein. 2.Certificate of Insurance: A certificate of insurance is attached hereto. 3.Basic Stipulations: A.CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY,its officials,employees and agents,using ISO endorsement CG 20 10 with an edition date prior to 2004. [if this is a construction contract,ISO endorsement 20 37 also is required.]CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter`indemnifying parties")to comply with these provisions. B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds,and to require all indemnifying parties to do likewise. C.All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. D.All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. E.Proof of compliance with these insurance requirements,consisting of endorsements and certificates of insurance shall be delivered to COUNTY prior to the execution of this CONTRACT.If such proof of insurance is not delivered as required,or if such insurance is canceled at any time and no replacement coverage is provided,COUNTY has the right,but not the duty,to obtain any insurance it deems necessary to protect its interests.Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Page 12 of 13 F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party,is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. G.CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention,the self-insured retention must be declared to the COUNTY.The COUNTY may review options with CONTRACTOR,which may include reduction or elimination of the self-insured retention,substitution of other coverage,or other solutions. H.CONTRACTOR will renew the required coverage annually as long as COUNTY,or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT.This obligation applies whether or not the CONTRACT is canceled or terminated for any reason.Termination of this obligation is not effective until COUNTY executes a written statement to that effect. Page 13 of 13 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources f_J Legal L Other — please explain ITEM: Draft Letter from BOCC to Elected Officials and Directors regarding proposed budget requests to mitigate financial impact of COVID-19 of the County Revenues and Expenditures. EXECUTIVE SUMMARY: Given the potential of dramatic revenue reductions the BOCC is asking Elected Officials and Department Heads to manage their 2020 budgets with defined objectives BUDGET IMPACTS: Reduce overall 2020 Budget Expenditures PUBLIC OUTREACH: N/A RECOMMENDED OR REQUESTED ACTION: Finalize draft and distribute to Elected Officials and Department Heads ATTACHMENTS: Draft letter C:\Users\MDrewry\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\FRKZ80DT\Briefing Summary-2020 Pandemic Budget BOCC Ltr.doc Letter to Elected Officials and Directors re: 2020 Budget Elected Officials and Directors, Due to the negative impact the Coronavirus pandemic has had on our local economy, it is necessary for Mason County to prepare for anticipated revenue reductions in 2020 and even, potentially 2021. In previous years there has been a county wide 5% Unexpended Budget Authority recovered at the end of each year in unspent budgets.These proposed budget guidelines are intended to recover that 5%. In order to maintain fiscal responsibility it is recommended that Elected Offices and Department Heads follow these guidelines for the 2020 Budget Cycle.The BOCC will take budgetary action if these guidelines are not followed. As a result the BOCC is requesting that all Elected Offices and Directors manage their 2020 budgets to minimize expenditures wherever possible. In that regard the BOCC will: • Temporarily Freeze all hiring for the balance of 2020. o Critical Positions for Deputy Sheriff's and Corrections Deputies will not be affected. o All other positions will be put on hold until further notice. o If a Department or Elected would like to discuss an exigent need for a vacant or additional position they can review with the BOCC at a briefing. o To request to fill a position that becomes vacant after 4/20 please brief the BOCC unless the position is fully Grant Funded. • Restrict purchases of greater than$2,500. o All Capital purchases above $2,500 should be reconsidered unless specifically approved by the BOCC. a For items from Special Funds purchases should be reconsidered unless fully funded by Grants unless specifically approved by the BOCC. o All purchases fully funded by Grants are not impacted. • Restrict all travel expenditures for the balance of the year. o All travel expenditures should be reconsidered unless Grant Funded. o Any travel related to mandated training required for updating and maintaining individual or county wide certifications is not impacted. This is a general rule to be followed by all funds. If, however,there is a unique circumstance that should be considered by the BOCC, they will entertain a discussion at a briefing. At this time we are suspending all budget amendment increase requests until the fall, unless your office is bringing in new revenue that was not anticipated in the 2020 budget. We will review the budgets in the fall and will consider budget amendments on an as-necessary basis. We realize we authorized the 5%extra duty pay during this partial closure and will honor budget transfers, if necessary,to cover those budget impacts but ask that you make every attempt to cover that cost within your existing budget. Understanding these are difficult times and the more that we can do to reduce 2020 expenses the more 2021 does not need to be a "difficult" budget. The saying "we're in this together" may be cliche but it is very true and we are requesting that all offices do their best to mitigate the anticipated budget shortfalls. This could be a long road to recovery. Thank you for your attention to these guidelines. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: N/A ITEM: Major Disaster Leave Sharing Board EXECUTIVE SUMMARY: The BOCC adopted the Mason County Public Health Emergency Major Disaster Leave-Sharing Plan at the April 21st meeting. This plan enables employees to donate and receive certain accrued leave during a qualifying disaster. As part of the plan, the leave "shall be distributed via a Leave-Sharing Board to be a size determined and appointed by the Board of County Commissioners". Both the donations and requests for leave will be due two business days before the end of each payroll period. Financial Services Payroll will receive donating leave forms and accept or return based on qualifying accrual balances. Human Resources will receive requests for requesting leave forms and accept or return based on certain qualifications. The approved donations and requests will go to the Leave-Sharing Board for distribution. The Board will meet on the last working day of each payroll period as needed. Payroll will keep a spreadsheet of donations and distributions of the donations. It is recommended that the Leave-Sharing Board be comprised of the following three members: 1. Chair of the Board of County Commissioners 2. Budget Manager 3. Chief Deputy Prosecuting Attorney It is also recommended that alternate Leave-Sharing Board members consist of employees working within the same department as any absent Board members. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Recommend the Board of County Commissioners decide on the size and appointment of the Leave-Sharing Board ATTACHMENTS: N/A J:\Budget Office\Briefing, Agenda,& Public Hearing Items\2020\Briefing Summary 5.4.2020-Leave Sharing Board FP.doc MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter/Melissa Drewry DEPARTMENT: Support Services EXT: 589 BRIEFING DATE: 5/4/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Suggested sale price of surplus Tax Title parcels. EXECUTIVE SUMMARY(If applicable, please include available options and potential solutions): Richard Beckman has sent listing price suggestions for tax title parcels that were auctioned but not sold at auction in 2019. The suggestions also include comparable sold properties. There are six parcels that may not be sold due to various issues. A discussion is necessary to determine the next step for those in question. BUDGET IMPACT: None at this time ATTACHMENTS: Listing Sheets, Assessor information, maps Briefing Summary 4/28/2020 From: Richard Beckman [mailto:rchard@richardbeckmanrealtysroug.com] Sent: Monday,April 20, 202012:34 PM To: Frank Pinter<FPinter@co.mason.wa.us> Subject: Re:Tax Title Property 32019-56-24008 Corner of Kieno and S 3rd Average active comps $45,000, Sold comp $35,000 Recommend list price of$40,000 32021-56-02030 580 E Wood Ln Based on 7 comps on same road, average sales of$8,200; Average sold price on all comps in Shorecrest$7,125 Recommend list price of$8500. 32021-59-03008 Approx 410 E Hillside Dr Based on 3 comps on same rd, average sales per lot of$6,500; Average sold price on all comps in Shorecrest$7,125 Recommend list price of$7,500. 32030-51-07010 0.58 acres; Previously listed 2013-2017 $35,000->22,500 no sale; Previous Mason Co PW Site? Active comp listed for$62,000 per acre; Sold comps $60,000 per acre Suggested list price $35,000 32030-51-10001 0.54 acres; Previously listed 2013-2018 $35,000->23,500 no sale; Previous Mason Co PW Site? Active comp listed for$62,000 per acre; Sold comps $60,000 per acre Suggested list price$35,000 Su��I� 1•�s�- �P��cQ� ��;500 NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY/ Copyright 2018 `t Northwest Multiple Listing Service TYPE All Rights Reserved Indicates Required information ( )Indicates Maximum Choice LISTING# ADDRESS Mason Shelton 98584 - —...... _ ......--- ...........---------- ----.._.................----.........._......_..............--- -----.... _ -- --- • County • City • ZIP Code +4 176 Shorerest • Area • Community/District 580 - E Wood ..__.......... • Street#(HSN) Modifier Direction ' Street Name Lane _ Suffix Post Direction Unit# LISTING....., $ 8,500.00 32021560203_0 les • Listing Price • Listing Date • Expiration Date Tax ID# Preliminary Title Ordered • Offers(1) A Seller intends to review offers upon receipt .._ D Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? (required if 2nd"Offers"option is selected) LOCATION 30 2 Shorecrest Terrace 3rd Lot Number Block Plat/Subdivision/Building Name • 3rd Party Approval Required(2) No No 0 None D Other-See Remarks D Short Sale • Bank Owned/REO • Auction Unknown _ ...... ......... ........ Top Map Side Map MAP BOOK Map Page Coord. Coord. PROPERTY INFORMATION Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 Owner's Phone • Owner's City and State 8,712 Realist _ • Lot Size(Square Feet) • Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising • Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please include http://or https:/n BROKER INFORMATION 55681_ Richard Beckman 360-790-1921 45_37Richard Beckman Group 360-426-5521 • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listing Broker ID# ------...._ _....................... .................. -----......---........_............... Co Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY /� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved LISTING INFORMATION Listing Address: 580 E Wood Ln,Shelton LAG# 55681 General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry CJ Office County RR5 ❑Business L3 Industrial 1071 Residential . 11 Style Code El Commercial ❑Industrial-Light El Retail Zoninng Jurisdiction Zoning Code Restrictions(4) ❑Farm&Ranch❑Multi-Family ❑See Remarks CC&R Possession(3) ❑NO Manufactured Homes Not Provided No 2020 _ $0.00 ❑Manufactured Homes OK R1 Closing L3 No Restrictions El Negotiable • Form 17 • Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks ❑Electric ❑School Assumable ❑FHA ❑See Remarks ❑Gas ❑Sewer Cash Out ❑Lease/Purchase ❑State Bond No _ No ❑Parks ❑Water Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal ❑Road ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No ......... _....................... ...............................................................................�_ —._................................................._......._._ __.... -----..........._........_.._........_.. Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) 21203 70x125 Quarter(Sec/Twn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal ❑Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic"As Built" ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley 15 Paved Street ❑Barn ❑Fenced-Partially Ed Brush ❑Lightly Treed ❑Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged ❑Partially Cleared ❑Curbs ❑Cable TV Avail ❑Shop Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational ❑Open Space ❑Fenced-Fully ❑Heavily Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs ❑See RemarksNorth ❑Fill Needed ❑Sloped �Access Easement Ell Privately Maintained —_, _.... . 0 Gullies El Swale County Maintained EllRecorded Maint.Agrm Road on Which Side of Level County Right of Way ❑Trail Permit Property El Rolling Gravel ❑See Remarks Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved Boat Launch ❑Tennis Courts Drilled Well ❑Share Available CCRs 2 In Street ❑Shared Well Clubhouse ❑Lake ❑Unknown Shorecrest Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street 13 Available 16 Not Available ---_._----.__.._........ • Gas • Electricity ❑In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved Listing Address: 580 E Wood Ln,Shelton LAG# 55681 UTILITY(Cont.) No No Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No - -------------- -------.........-- ....__ _.. --. -. Soil Test Date Septic Design Applied For Septic Design Apprv.Date ........................._...... _.. Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal - — Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance SCHOOL&COMMUNITY ❑Security Services Pioneer Pioneer Pioneer Shelton L•School District Elementary School Junior High/Middle School Senior High School REMARKS Marketing Remarks,CAUTION!The comments you make in the following lines are limited to descriptions of the land and improvements only. These remarks will appear in the client handouts and websites.(500) This lot,located in Shorecrest,offers protective CC&R's,community swimming pool,saltwater access and clubhouse.This property is covered with trees and brush. Confidential Broker-Only Remarks. Comments in this category are for broker's use only. (250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed. Buyer shall pay for title insurance. • Driving Directions to Property(200) Hwy 3,Right on Agate,right on Crestview,left on Parkway BLVD,right on Wood Lane to address on right INITIALS: Seller Date Seller Date Broker Date S�g�� Inst �r;cQ. r qO, 000 NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY Copyright 2018 Northwest Multiple Listing Service TYPE All Rights Reserved -Indicates Required information ( )Indicates Maximum Choice LISTING# ADDRESS Mason Shelton 98584 • County • City • ZIP Code +4 175 _$heIton • Area • Community/District I - E Kineo • Street#(HSN) Modifier Direction Street Name Avenue Suffix Post Direction Unit# LISTING ... 'alallll s 40,000.00 32019562400_8 Yes • Listing Price • Listing Date Expiration Date Tax ID# Preliminary Title Ordered • Offers(1) Seller intends to review offers upon receipt _ ❑Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? (required if 2nd'Offers"option is se/ected) LOCATION 1-4 E Needham&Days Lot Number Block Plat/Subdivision/Building Name • 3rd Party Approval Required(2) No No vJJ None ❑Other-See Remarks ❑Short Sale • Bank Owned/REO • Auction Unknown_...____ Top Map Side Map MAP BOOK Map Page Coord. Coord. PROPERTY INFORMATION Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 • Owner's Phone • Owner's City and State 11,326 Realist • Lot Size(Square Feet) • Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link Internet Advertising Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please include http://or https:/� BROKER INFORMATION 55681 Richard Beckman 360-790-1921 4537 Richard Beckman Group 360-426-5521 • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listing Broker ID# - - ---.........----.............................. ................... ...... ...... Co Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright 2018 `7 Northwest Multiple Listing Service TYPE All Rights Reserved LISTING INFORMATION Listing Address: x Kineo Ave,Shelton WA LAG# 55681 General Zoning Classification(6) 40-Res-Less thn 1Ac ❑Agricultural ❑Forestry g Office County RR$ El Business El Industrial M Residential .—___— • Style Cade El Commercial Elindustrial-Light El Retail Zoning Jurisdiction Zoning Code Restrictions(4) ❑Farm&Ranch❑Multi-Family ❑See Remarks A CC&R • El NO Manufactured Homes possession(3) Not Provided No 2020 $0.00 ❑Manufactured Homes OK 91 Closing L3 No Restrictions 13 Negotiable • Form 17 • Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks ❑Electric ❑School Assumable ❑FHA ❑See Remarks ❑Gas ❑Sewer Cash Out ❑Lease/Purchase ❑State Bond No NoElParks ElWater Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal ElRoad ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No .............._....._._. _.. Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) ITI:INFORMATION, Tr 19203 Quarter(Sec(rwn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CC Rs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal ❑Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic"As Built" ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) Alley ❑Paved Street ❑Barn ❑Fenced-Partially A Brush lid Lightly Treed Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged ❑Partially Cleared ❑Curbs ❑Cable TV Avail ❑Shop ❑Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable ❑Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational ❑Open Space ❑Fenced-Fully ❑Heavily Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs ❑See Remarks Access EasementWest ❑Privately Maintained —_ -_........ ❑Fill Needed ❑Sloped County Maintained ❑Recorded Maint.Agrm Road on Which Side of ❑Gullies ❑Swale County Right of Way ❑Trail Permit Property ❑Level ❑Gravel ❑Rolling C3 See Remarks ❑Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) UTILITY :•..a.. <- ,� Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved ❑Boat Launch ❑Tennis Courts Drilled Well ❑Share Available ❑CCRs In Street ❑Shared Well ❑Clubhouse ❑Lake ❑Unknown City of Shelton ❑Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street __ Available ❑Not Available • Gas • Electricity In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7118 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved Listing Address: x Kineo Ave,Shelton WA LAG# 55681 UTILITY(Cont.) No111.1111'.. No ......... ----- 1111 Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No Soil Test Date Septic Design Applied For Septic Design Apprv.Date -- _. ......... - _ .......... .._..__.. — Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal — Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance SCHOOL&COMMUNITY ❑Security Services � –A .r Shelton_ Bordeaux Oakland Bay Shelton •School District Elementary School Junior High/Middle School Senior High School REMARKS Marketing Remarks.CAUTION!The comments you make in the following lines are limited to descriptions of the land and improvements only. These remarks will appear in the client handouts and websites.(500) Corner lot in the City of Shelton.Located close to downtown with easy access to State Route 3. Confidential Broker-Only Remarks. Comments in this category are for broker's use only.(250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. • Driving Directions to Property(200) Pioneer Way,right onto Delaware St,Right onto Euclid,Right onto 3rd. Property is on corner of 3rd and Kineo INITIALS: Seller Date Seller Date Broker Date -71 5(D(D NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY/ Copyright 2018 TYPE `7 Northwest Multiple Listing Service All Rights Reserved Indicates Required information ( )Indicates Maximum Choice LISTING# ADDRESS Mason Shelton 98584 - ......... ............_ _...- --... .... ..._... .................................. • County • City • ZIP Code +4 176 Shorerest • Area • Community/District 410 - E _ Hillcrest • Street#(HSN) Modifier Direction • Street Name _Drive Suffix Post Direction Unit# Ll TING s 7,500.00 320215903.008 Yes • Listing Price Listing Date Expiration Date • Tax ID# Preliminary Title Ordered • Offers(1) A Seller intends to review offers upon receipt ❑Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? (required if 2nd"Offers"option is selected) LOCATION �. ,.�.� 83 Shorecrest Beach Est 2 _.... ..... . _.....---- .......... ..._.... .... --- Lot Number Block Plat/Subdivision/Building Name • 3rd Party Approval Required(2) No No L6 None ❑Other-See Remarks ❑ShortSale • Bank Owned/REO • Auction Unkno-*�n Top Map Side Map MAP BOOK Map Page Coord. Coord. PROPERTY INFORMATION Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 Owner's Phone • Owner's City and State 7,405 Realist • Lot Size(square Feet) • Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising • Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please include http://or https:/n BROKER INFORMATION 55681 Richard Beckman 360-790-1921 _ 4537 _ Richard Beckman Group 360-426-5521 • LAG Broker Name and Phone Listing Firm-ID# Finn Name and Phone Listing Broker ID# — — -- _.....--- .......... ................._—......................................_._.... _. --_. Co Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright 2018 `t Northwest Multiple Listing Service TYPE All Rights Reserved LISTING INFORMATION Listing Address: 410E Hillcrest Dr,Shelton LAG# 55681 General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry g Office County RR5 El Style Code El Business Industrial Residential • Zoning Jurisdiction Zoning Code ❑Commercial ❑Industrial-Light ❑Retail Restrictions(4) ❑Farm&Ranch❑Multi-Family ❑See Remarks EdCC&R • 3 El NO O NO Manufactured Homes Not Provided No 2020 $0.00 ❑Manufactured Homes OK A Closing • ❑No Restrictions ❑Negotiable Form 17 Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenanits Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks ❑Electric ❑School q Assumable ❑FHA ❑See Remarks ❑Gas ❑Sewer Cash Cash Out ❑Lease/Purchase El State Bond No No ❑Parks L)Water Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal El Road El See Remarks El Farm Home Loan El Rehab Loan No —- ..__.......................... _. — Term Remarks (40 characters maximum) • Conxnon Interest Cmty(RCW 64.90) SITE INFORMATION 21203 60x125 _ Quarter(Secrrwn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal ❑Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic"As Built" ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley C✓J Paved Street ❑Barn ❑Fenced-Partially A Brush ❑Lightly Treed ❑Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged ❑Partially Cleared ❑Curbs ❑Cable TV Avail ❑Shop Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable 2 Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational ❑Open Space ❑Fenced-Fully ❑Heavily Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs C)See RemarksEast 13FillNeeded Lj Sloped �Access Easement ❑privately Maintained -- --- ❑ County Maintained Recorded Maint.Agrm Road on Which Side of ❑Gullies Swale El Level County Right of Way ❑Trail Permit Property C3 Rolling Gravel El See Remarks Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) UTILITY; N M"ar . Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved Boat Launch ❑Tennis Courts Drilled Well ❑Share Available CCRs �In Street ❑Shared Well Clubhouse ❑Lake ❑Unknown Shorecrest — Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street ❑Available Ri Not Available • Gas • Electricity ❑In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved Listing Address: 410 E Hillcrest Dr,Shelton LAG# 55681 UTILITY(Cont.)' No No Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No .....------------ . —._.._... Soil Test Date Septic Design Applied For Septic Design Apprv.Date —......... -- . - Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal -- Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance SCHOOL&COMMUNITY ❑Security Services Pioneer Pioneer Pioneer Shelton •School District Elementary School Junior High/Middle Schools Senior High School ................ ........ REMARKS Marketing Marketing Remarks.CAUTION!The comments you make in the following lines are limited to descriptions of the land and improvements only. These remarks will appear in the client handouts and websites.(500) This sloped lot,located in Shorecrest,offers protective CC&R's,community swimming pool,saltwater access and clubhouse.This property is covered with trees and brush. Confidential Broker-Only Remarks. Comments in this category are for broker's use only. (250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed. Buyer shall pay for title insurance. • Driving Directions to Property(200) Hwy 3,Right on Agate,right on Crestview,left on Hillcrest Dr to address on right INITIALS: Seller Date Seller Date Broker Date 00C) NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY/ Copyright 2018 TYPE `7 Northwest Multiple Listing Service All Rights Reserved Indicates Required information ( )Indicates Maximum Choice LISTING# Mason Shelton 98584 • County • City • ZIP Code +4 175 Shelton • Area • Community/District 2169 — Lake • Street#(HSN) Modifier Direction Street Name Boulevard Suffix Post Direction Unit# LISTING MW S 35,000.00 320305107010 Yes • Listing Price Listing Date Expiration Date Tax ID# Preliminary Title Ordered • Offers(1) A Seller intends to review offers upon receipt No ❑Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? (required if 2nd"Offers"option is selected) LOCATION 10-13&alley add 7 BEVERLY HEIGHTS __ ....... -------- Lot Number Block Plat/Subdivision/Building Name • 3rd Party Approval Required(2) No No &one ❑Other-See Remarks ❑ShortSale • Bank Owned/REO • Auction Unknown _ .....__._._..........._.__.... . .................. ._....... ...._...–.----._._......_ Top Map Side Map MAP BOOK Map Page Coord. Coord. PROPERTY INFORMATION Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 • • Owner's Phone Owner's City and State 25,265 Realist • Lot Size(Square Feet) • Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please include http://or https:/n BROKER INFORMATION 55681 Richard Beckman 360-790-1921 4537 Richard Beckman Group 360-426-5521 • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listing Broker ID# — —---- — ................................. ............................. Co Broker- ID# Co Broker Name and Phone Co Firm-IDN Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright 2018 4 Northwest Multiple Listing Service TYPE All Rights Reserved Listing Address: 2169 lake Blvd,Shelton,WA LAG# 55681 LISTING INFORMATION General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural 0 Forestry office City Neighborhood Res El Business 0 Industrial Residential — • Style Code Zoning Jurisdiction Zoning Code ❑Commercial El Industrial-Light El Retail Restrictions(4) 0 Farm&Ranch❑Multi-Family 0 See Remarks 0 CC&R • Possession(3) _ 2020 $0.00 ❑NO Manufactured Homes Not Provided No ❑Manufactured Homes OK 56 Closing 0 No Restrictions 0 Negotiable • Form 17 • Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks 0 Unknown 0 Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) 0 See Remarks ❑Electric 0 School Assumable ❑FHA ❑See Remarks ❑Gas ❑Sewer Cash Out ❑Lease/Purchase ❑State Bond NO No 0 Parks ❑Water Conventional ❑Owner Financing ❑VA Senior Exemption Right of First Refusal ❑Road ❑See Remarks ❑Farm Home Loan ❑Rehab Loan No ----...-................._...-...._..---......................................... ----- ._ _ ............__..___...__...... Tetra Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) 30203 120x209 Quarter(Sec/Twn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) 0 CCRs ❑Wetland Delineation O Bank-High ❑Lake ❑Bay ❑Ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal 0 Partial 0 Geotech 0 Bank-Medium ❑Ocean ❑City 0 River ❑Road Agreement ❑Bay 0 River ❑Golf Course 0 See Remarks ❑Septic"As Built" ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound 0 Topographical ❑Canal ❑Sound 0 Lake ❑Strait ❑Well Agreement 0 Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley CfJ Paved Street ❑Barn 0 Fenced-Partially lid Brush lid Lightly Treed ❑Corner Lot ❑Secluded ❑Boat House 0 Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac 0 Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) 0 Corners Flagged ❑Partially Cleared O Curbs 0 Cable TV Avail ❑Shop Dune Grasses 0 Pasture Land ❑Dead End Street 0 Dock ❑Stable Evergreens 0 Pond ❑High Voltage Line ❑Dwelling 0 Garden/Fruit Trees ❑Recreational ❑Open Space ❑Fenced-Fully 0 Heavily Forested ❑Riding Trails 0 Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs ❑See Remarks ❑Access Easement ❑Privately Maintained South El Fill Needed D Sloped ❑County Maintained 0 Recorded Maint.Agrm Road on Which Side of Gullies ❑Swale ❑County Right of Way ❑Trail Permit Property Level Gravel 0 Rolling El See Remarks Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) UTILITY ". 'ME 'I Community Features(9) • Water(5) 0 Age Restriction 0 Gated Entry ❑Available ❑On Property 0 Well Needed ❑Airfield 0 Golf Course 0 Community Well ❑Private Well ❑Well Site Approved 0 Boat Launch ❑Tennis Courts ❑Drilled Well ❑Share Available 0 CCRs ❑In Street Shared Well ❑Clubhouse 0 Lake 2 Unknown __._._.._..........._............. 0 Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street ❑Available Not Available • Gas • Electricity 0 In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved Listing Address: 2169 Lake Blvd,Shelton,WA LAG# 55681 UTILITY(Cont.) No __.._ No Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No _......._._...--- .—._......... Soil Test Date Septic Design Applied For Septic Design Apprv.Date ---- -- -- .. . ........... Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal -- Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance SCHOOL&COMMUNITY ❑Security Services Shelton Bordeaux Oakland Bay Shelton •School District Elementary School Junior High/Middle School Senior High School REMARKS Marketing Remarks,CAUTION!The comments you make in the following lines are limited to descriptions of the land and improvements only. These remarks will appear in the client handouts and websites.(500) Nice level parcel within the Shelton City limits.Just over 1/2 acre in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Confidential Broker-Only Remarks. Comments in this category are for broker's use only. (250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed. Buyer shall pay for title insurance. • Driving Directions to Property(200) Lake Blvd to address INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 1 of 3) PROPERTY A Copyright 2018 TYPE '7 Northwest Multiple Listing Service All Rights Reserved Indicates Required information ( )Indicates Maximum Choice LISTING# ADDRESS Mason Shelton 98584 • County • City • ZIP Code +4 175 Shelton • Area • Community/District 2179 - Lake • Street#(HSN) Modifier Direction Street Name Boulevard Suffix Post Direction Unit# LISTING S 35,000.00 320305110001 Yes • Listing Price Listing Date Expiration Date Tax ID# Preliminary Title Ordered • Offers(1) A Seller intends to review offers upon receipt No D Seller to review offers on Offer Review Date(may review/accept sooner) Offer Review Date FIRPTA withholding required? r, Y (required if 2nd"Offers"option is selected) 1-2,8-910..._ .... ........ __._... _ Lot Number Block Plat/Subdivision/Building Name • 3rd Party Approval Required(2) No No �6 None D Other-See Remarks D ShortSale • Bank Owned/REO • Auction Unknown --- - Top Map Side Map MAP BOOK Map Page Coord. Coord. PROPERTY INFORMATION -- � n. Mason County 3604279670 Shelton WA • Owner Name Owner Name 2 Owner's Phone Owner's City and States 23,522 Realist • Lot Size(Square Feet) • Lot Size Source Yes Yes Yes Yes Yes • Prohibit Blogging • Allow Automated Valuation • Show Map Link • Internet Advertising Show Address to Public 4% • SOC(Selling Office Com.) Selling Office Commission Comments(40 characters maximum) Virtual Tour URL(Please include http://or https:/n BROKER INFORMATION 55681 Richard Beckman 360-790-1921 4537 Richard Beckman Group 360-426-5521 -— ............._....-- • LAG Broker Name and Phone Listing Firm-ID# Firm Name and Phone Listing Broker ID# --_.......... .......---- Co,Broker- ID# Co Broker Name and Phone Co Firm-ID# Co Firm Name and Phone INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 2 of 3) PROPERTY/� Copyright 2018 'T Northwest Multiple Listing Service TYPE All Rights Reserved Listing Address: 2179 Lake Blvd,Shelton,WA LAG# 55681 LISTING INFORMATION General Zoning Classification(6) 40-Res-Less thn 1 Ac ❑Agricultural ❑Forestry Office City Neighborhood Res _ • Style Code 0U Zoning Jurisdiction Zoning Code Business El Industrial Residential ❑Commercial ❑industrial-Light ❑Retail Restrictions(4) ❑Farm&Ranch❑Multi-Family ❑See Remarks ❑CC&R Possession(3) El NO Manufactured Homes Not Provided No 2020 $0.00 ❑Manufactured Homes OK Closing ❑No Restrictions ❑Negotiable ' Form 17 Sketch Submitted Tax Year Annual Taxes ❑Timber Clause ❑See Remarks ❑Unknown ❑Sub.Tenant's Rights Assessment Fees(6) • Potential Terms(10) ❑See Remarks ❑Electric El School Assumable El FHA El See Remarks ❑Gas ❑Sewer Cash Out ❑Lease/Purchase ❑State Bond No No ❑Parks ❑Water Conventional ❑Owner Financing ❑VA Senior Exemptionn Right of First Refusal ❑Road C3See Remarks C3Farm Home Loan ❑Rehab Loan No ...._....... .. - ..... ......... ...._.... . ._..._............._........................__.._..............................................._._..........................._ ------._..................T_......__.........................__....._...... Term Remarks (40 characters maximum) • Common Interest Cmty(RCW 64.90) SITE INFORMATION 30203 120x200 Quarter(Sec/Twn/Rng) Lot Dimensions(Feet) Waterfront Footage(Feet) Reports/Documents Completed(9) Waterfront(5) View(5) ❑CCRs ❑Wetland Delineation ❑Bank-High ❑Lake ❑Bay ❑Ocean ❑Drainage ❑See Remarks ❑Bank-Low ❑No Bank ❑Canal ❑Partial ❑Geotech ❑Bank-Medium ❑Ocean ❑City ❑River ❑Road Agreement ❑Bay ❑River ❑Golf Course ❑See Remarks ❑Septic'As Built" ❑Bulkhead ❑Saltwater ❑Jetty ❑Sound ❑Topographical ❑Canal ❑Sound ❑Lake ❑Strait ❑Well Agreement ❑Creek ❑Strait ❑Mountain ❑Territorial ❑Jetty ❑Tideland Rights Lot Details(7) Improvements(10) Property Features(12) ❑Alley 16 Paved Street ❑Barn ❑Fenced-Partially A Brush lidi Lightly Treed ❑Corner Lot ❑Secluded ❑Boat House ❑Garage ❑Comm.Grade Timber ❑ORV Trails ❑Cul-de-sac ❑Sidewalk ❑Cabana/Gazebo ❑Outbuilding(s) ❑Corners Flagged ❑Partially Cleared ❑Curbs ❑Cable TV Avail ❑Shop Dune Grasses ❑Pasture Land ❑Dead End Street ❑Dock ❑Stable Evergreens ❑Pond ❑High Voltage Line ❑Dwelling ❑Garden/Fruit Trees ❑Recreational ❑Open Space ❑Fenced-Fully ❑Heavily Forested ❑Riding Trails ❑Irrigation ❑Stream/Creek Topography(5) • Road Information(5) ❑Cliffs ❑See Remarks ❑Access Easement South ❑Fill Needed El Sloped ❑Privately Maintained —..__. ❑County Maintained ❑Recorded Maint.Agrm Road on Which Side of Gullies ❑Swale ❑County Right of Way ❑Trail Permit Property Level Gravel El Rolling ❑See Remarks Paved Slopes Down to The(40 characters maximum) Level(40 characters maximum) (J17LI •oi B Community Features(9) • Water(5) ❑Age Restriction ❑Gated Entry ❑Available ❑On Property ❑Well Needed ❑Airfield ❑Golf Course ❑Community Well ❑Private Well ❑Well Site Approved ❑Boat Launch ❑Tennis Courts ❑Drilled Well ❑Share Available ❑CCRs ❑In Street C)I Shared Well ❑Clubhouse ❑Lake Unknown ❑Community Waterfront/Pvt Beach Access ❑Not Available ❑Water Rights Water Jurisdiction • Sewer(2) Not Available In Street ❑Available Not Available • Gas • Electricity ❑In Street ❑On Property INITIALS: Seller Date Seller Date Broker Date NWMLS Form 5 Rev.7/18 VACANT LAND LISTING INPUT SHEET (page 3 of 3) PROPERTY/� Copyright 2018 TYPE `t Northwest Multiple Listing Service All Rights Reserved Listing Address: 2179 Lake Blvd,Shelton,WA LAG# 55681 UTIUTY(Cont.) ; No __ 0 Septic System Installed Septic Approved for#of Bedrooms Soil Feasibility Test Available No -- --- — .......... Soil Test Date Septic Design Applied For Septic Design Apprv.Date Septic Design Exp.Date Septic System Type Survey Information Homeowner Dues Include ❑Common Area Maintenance ❑See Remarks $ ❑Concierge ❑Snow Removal — Easements ❑Lawn Service Monthly Homeowners Dues ❑Road Maintenance SCHOOL.&COMMUNITY ❑Security Services Shelton Bordeaux Oakland Bay_ Shelton •School District Elementary School Junior High/Middle School Senior High School REMARKS _ Marketing Remarks,CAUTION!The comments you make in the following lines are limited to descriptions of the land and improvements only. These remarks will appear in the client handouts and websites.(500) Nice level parcel within the Shelton City limits.Just over 1/2 acre in size.This lot is covered in evergreen trees and brush and zoned neighborhood residential. Confidential Broker-Only Remarks. Comments in this category are for broker's use only.(250) Possibly acquired through tax foreclosure.May be subject to redemption.Title insurance may not be available and title maybe transferred with a bargain and sale deed.Buyer shall pay for title insurance. • Driving Directions to Property(200) Lake Blvd to address INITIALS: Seller Date Seller Date Broker Date ��� 'kM0.�r�. Sv.��QS-�C'�cv�5 - u•Proble rr..'� rQAAS should not list: maybe we sell for the tax that is owed. 32017-51-31001 32017-51-31002 32017-51-31003 These 3 lots sit between San Joaquin and State Route 3. Steep hillside property. Little to no value? 32018-52-01902 Small parcel, 15x125;No apparent access; Might be being used by adjacent owner for access to their home. Land Locked?No value except to adjacent owners. k 32019-41-00320 No apparent access. Land Locked?Approximate 40x200 plus weird triangle bump out to _ north.No value except to adjacent owners. City owns an adjacent lot. Gift to City? 32225-52-00900 0.3 acres; 30075 -Hillside -Access?No value except to adjacent owners. C��k� Qom RCW 36.35.'150 Tax-title property may be disposed of without bids in certain cases— Disposal for affordable housing purposes. (1)The county legislative authority may dispose of tax foreclosed property by private negotiation, without a call for bids,for not less than the principal amount of the unpaid taxes in any of the following cases: (a)When the sale is to any governmental agency and for public purposes; (b)when the county legislative authority determines that it is not practical to build on the property due to the physical characteristics of the property or legal restrictions on construction activities on the property; (c)when the property has an assessed value of less than five hundred dollars and the property is sold to an adjoining landowner;or(d)when no acceptable bids were received at the attempted public auction of the property, if the sale is made within twelve months from the date of the attempted public auction. ____ -- Comment[Moi]:Options for Tax rceParcels ----------------------------- (2) Except when a county legislative authority purchases the tax foreclosed besides auction. property for public purposes,the county legislative authority must give notice to any city in which any tax foreclosed property is located within at least sixty days of acquiring such property, and the county may not dispose of the property at public auction or by private negotiation before giving such notice. The notice must offer the city the opportunity to purchase the property for the original minimum bid under RCW 84.64.080,together with any direct costs incurred by the county in the sale. If the city chooses to purchase the property, the following conditions apply: (a)The city must accept the offer within thirty days of receiving notice, unless the county agrees to extend the offer; (b)The city must provide that the property is suitable and will be used for an affordable housing development as defined in RCW 36.130.010; and (c)The city must agree to transfer the property to a local housing authority or other nonprofit entity eligible to receive assistance from the affordable housing program under chapter 43.185A RCW. The city must be reimbursed by the housing authority or other nonprofit entity for the amount the city paid to purchase the property together with any direct costs incurred by the city in the transfer to the housing authority or other nonprofit entity. [2016c63§ 1; 2001 c 299§ 11; 1997 c 244§ 2; 1993 c 310§2; 1961 c 15§ 84.64.320. Prior: 1947 c 238§ 1; Rem. Supp. 1947§ 11295-1. Formerly RCW 84.64.320.] NOTES: Effective date-1997 c 244: See note following RCW 84.36.015. 4/28/2020 TerraScan TaxSifter-Mason County Washington MAS 11" COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N STH ST Shelton,WA 98554 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32017-51-31001 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped - Land Addressi: MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Number: City,State: SHELTON WA Status; EXEMPT FULL YEAR Zip: 985843400 Description: AMENDED &CORRECTED PLAT OF SHELTON BLK: 31 LOT: 1 EX R/W Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $7,730 Land: $0 District: 0001 -Tax District 0001 Improvements: $0 Improvements: $0 Current Use/DFL: No Permanent Crop $0 Permanent Crop: $0 j Total $7,730 Total $0 ',Total Acres: 0.21000 Ownership Owner's Name Ownership MASON COUNTY 100% I ................... ....... .. .... ....... ....... ..... ....... ............................ ............ Sales History Sale Sales # Excise# Grantor Grantee Price Date Document Parcels 02/08/16 2052216 .1 BRANDT, WILLIAM M &JO MASON COUNTY $0 ......... 07/13/94 600510 1 199400000 LYNETTE HANSON (WAS LYNETTE $0 NORMOYLE) _.._.. .... i._. .._..... ....... ............ _........ 05/20/93 565121 1 199322465 GEORGE-PATRICIA D JIM NORMOYLE 50% INTEREST $0 NORMOYLE I GEORGE-PATRICIA 05/06/93 564326 1 199300001 NORMOYLE $0 04/19/93 563227 1 199322005 D JIM NORMOYLE GEORGE R&PATRICIA NORMOYLE ET AL $0 04/07/93 562653 11 199321829 MAX-WELTON &ELEEN STELL D JIM &LYNETTE NORMOYLE $0 11/21/86 '490944 1 198600000 COLIS F HEATH $0 11/21/86 460368 1 198600000 DAN CUNNINGHAM 1 $0 10/14/86 490944 1 .198600000 COLIS F HEATH $0 10/14/86 460368 1 198600000 DAN CUNNINGHAM $0 09/09/09 490944 1 190900000 COLIS F HEATH $0 Historical Valuation Info Year Billed Owner Land Impr. PermCrop Value ITotal Exempt ITaxable 2020 MASON COUNTY $7,730 $0 $0 $7,730 $7,730' $0 2019 MASON COUNTY $1,800 $0 $0; $1,800 $1,800; $01 https://property.co.mason.wa.us/Taxsifter/Assessor.aspx?keyld=3975371&parcelNumber-32017-51-31001&typelD=1 1/2 4/28/2020 TerraScan TaxSifter-Mason County Washington y,- MASOINICOUNTY WASHINGTON TAXSIFTER A4 SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 41.1. N STH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifiter Parcel Parcel#: 32017-51-31002 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped - Land Address": MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description- AMENDED &CORRECTED PLAT OF SHELTON BLK: 31 LOT: 2 EX R/W Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data __ _ _.-__ __.___ _Land: $7,395 Land: $0 District: 0001 -Tax District 0001 .�.._._..... Improvements: $0 Improvements: $0 Current Use/DFL: No Permanent Crop: $0 Permanent Crop: $0 Total $7,395 Total $0 Total Acres: 0.19000 Ownership Owner's Name Ownership MASON COUNTY 100% Sales History Sale 1 Sales # Exc€se# Grantor ;Grantee Price Date Document Parcels ....... .... __ .... .... .... 02/08/16 2052217 1 BRANDT, WILLIAM M &JO MASON COUNTY $0; �. . . . _ LYNETTE HANSON (WAS LYNETTE 07/13/94 600510 1 11994000001 NORMOYLE) $0 _ ........ . _..__ ........................ _...................._......... ........ ..........__................... .... ...... 05/20/93 565121 1 199322465 GEORGE-PATRICIA D JIM NORMOYLE 50% INTEREST $0 NORMOYLE GEORGE-PATRICIA 05/06/93 564326 '1 199300001 $0 NORMOYLE „04/19/93 563227 1 199322005 D JIM NORMOYLE GEORGE R&PATRICIA NORMOYLE ET AL $0 y04/07/93 562653 11 199321829 MAX-WELTON &ELEEN STELL D JIM &LYNETTE NORMOYLE $0 11/21/86 460368 1 198600000;DAN CUNNINGHAM $0 Historical Valuation Info Year Billed Owner Land Impr. PermCrop Value ITotal Exempt Taxable 2020 MASON COUNTY $7,395 $0 $0 z $7,395 $7,395 $0 2019 MASON COUNTY $1,800 $0, $0 $1,800 $1,800 $0 2018 MASON COUNTY $2,040 $0 $0 $2,040 $2,040 $0 2017 MASON COUNTY $2,046T $01 $0 $2,04 $2,040" $0 2016 MASON COUNTY $2,040 0 $0 $2,040 $2,040; $0 https://property.Go.mason.wa.us/Taxsifter/Assessor.aspx?keyld=3975372&parceiNumber--32017-51-31002&typelD=1 1/2 4/28/2020 TerraScan TaxSifter-Mason County Washington MA /\SON COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(©) Patti McLean Mason County Assessor 411 N STEP ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32017-51-31003 Owner Name: MASON COUNTY VOR Ct>d91 - Undeveloped - Land Addressl: MASON COUNTY COURTHOUSE Situs. Address2: 411 N 5TH ST Map Numb,; City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description; AMENDED &CORRECTED PLAT OF SHELTON BLK: 31 LOT: 3 EX R/W Comment: 2020 Market Value, "2° V'fl,.c 2020 Assessment Data Land: $7,890 Land: $0 District: j 0001 -Tax District 0001 - ---------- Improvements: $0 Improvements: $0 Current Use/DFL: No! Permanent Crop: $0 Permanent Crop: $0 Total $7,890 Total $0 Total Acres: 0.22000 Ownership Owner's Name Ownership°!o ' MASON COUNTY 100 % Sales History Sale Sales # Excise # 'Grantor Grantee !Price Date Document Parcels - _..._...........- -- .............. - 02/08/16 2052218 1 BRANDT, WILLIAM M &]O MASON COUNTY $0 �....._ _._. ......... ..... -_ .. . --- LYNETTE HANSON (WAS LYNETTE 07/13/94 600510 }1 199400000; NORMOYLE) $0 ...... .............. ..........._.. -----.__............ GEORGE-PATRICIA 05/20/93 565121 1 199322465 NORMOYLE D]IM NORMOYLE 50% INTEREST $0 -. I __ . .......... 05/06/93 564326 1 199300001 GEORGE-PATRICIA $0 NORMOYLE 04/19/93 563227 1 199322005 D JIM NORMOYLE GEORGE R&PATRICIA NORMOYLE ET AL $0 ( 04/07/93 562653 !1 199321829 MAX-WELTON &ELEEN STELL D JIM &LYNETTE NORMOYLE $0 11/21/86 460368 '1 198600000 DAN CUNNINGHAM $0 Historical Valuation Info Land Impr. PermCrop Value Total Exempt Taxable 2020 MASON COUNTY $7,890 $0 � $0' $7,890 $7,890 $0 2019 MASON COUNTY $1,800 $0 $0 $1,800 $1,800, $0 2018 MASON COUNTY $2,040 $0 $0 $2,040 $2,040' $0, 2017 MASON COUNTY $2,040 $0 $0 $2,040 $2,040 $0 _.. __ _. 2016 MASON COUNTY $2,040 $0 $0 $2,040' $2,04 $$0 https://property.r-o.mason.wa.us[Taxsifter/Assessor.aspx?keyld=3975373&parcelNumber-32017-51-31003&type]D=1 1/2 Mason County WA GIS Web Map 017512990 4�O�oAN�1 �UIN2IVE';(j,%%11 y�. 20 ii Pffi001 320170060020 320175128001 310 SAN JOAQUINAVE 54N J0Ar3Ulr,.ltUir: 3201+?Ba�iA1 Q�J;N AVJ 2017513100 320175131006 2017513100 320175131003 10:PINE ST 2017513100 32017513100 20175101025 2017510102 320175 6090 99999 320191501490 4/28/2020, 11:38:11 AM 1:768 _ 0 0.01 0.01 0.02 mi l3 County Boundary 0 0.01 0.02 0.04 km ' Site Address (Zoom in to 1:5,000) Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,Garmin,Intermap,increment P Corp.,GEBCO,USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL,Ordnance Survey, Esri Japan,METI,Esri China(Hong Kong),(c)OpenStreetMap contributors,and the GIS User Community Mason County WA GIS Web Map Application Richard Diaz I Bureau of Land Management,Esri Canada,Esri,HERE,Gannin,USGS,NGA,EPA,USDA,NPS i 4/28/2020 TerraScan TaxSifter-Mason County Washington ASO TY . WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N STH ST Shelton,WA 98584 ,Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32225-52-00900 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped - Land Addressl: MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Num°nrr: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description. PATRICIA BEACH #2 TR 4 A Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: j $6,440 Land: $0 District: 0350 -Tax District 0350 Improvements $0 Improvements: $0 Current Use/DFL No Permanent Crop: $0 Permanent Crop: $0 Total $6,440 Total $0 Total Acres: 0.35000 Ownership Owner's Name Ownership a/o ! MASON COUNTY 100% Sales History urnent # Parcels Excise # Grantor Grantee Price 03/08/19 2108084 11 HERMANSON, JOHN G ESTATE ;MASON COUNTY $0 04/29/96 626082 11 199636368 BRENT ALLAN HERMANSON BRIAN RANDALL HERMANSON $0 04/29/96 626083 1 199636368 DOUGLAS JOHN HERMANSON BRIAN RANDALL HERMANSON $0 04/29/96 626082 1 199636368 A BRENT ALLAN HERMANSON !BRIAN RANDALL HERMANSON $0 _ _ W 04/29/96 626083 .1 199636368 A DOUGLAS JOHN HERMANSON BRIAN RANDALL HERMANSON $0 Historical Valuation Info Year Billed Owner land ?Impr. PermCrop Value Total Exempt Taxable 2020 MASON COUNTY $6,440 $0, $0 $6,440 $6,440 $0 2019 MASON COUNTY $5,425 $0 $0 $5,425 $5,425 $0 2018 HERMANSON,JOHN G ESTATE $5,425 $0 $0 $5,425 $5,425 $0 2017 HERMANSON,JOHN G ESTATE $4,945 $0. $0 $4,945' $4,945 $0 _ _. 2016 HERMANSON,JOHN G ESTATE $5,100 $0, $0 $5,100 $5,100 $0 View Taxes Parcel Comments No Comments Available https://property.co.mason.wa.usfTaxsifter/Assessor.aspx?keyld=3987053&parceiNu mber-32225-52-00900&typel D=1 1/2 Mason County WA GIS Web Map 3 2255200 4 II 3 55200005 22255200 0 2552009 1 32228'060000 (i—ooJ 32225 52 00001 2225140003 322255200002 % 322255200003 3 55200 00 322255 00004 3 2552000 5 3 55200 2 1 322255200006 322257690041 f6 r� 322255200903 p 3 22 257 69 0040 � o c 255200009 \ r<4 '\ 4/28/2020, 11:41:33 AM 1:766 0 0.01 0.01 0.02 mi County Boundary �' 'T'�JT� 0 0.01 0.02 0.04 km ° Site Address (Zoom in to 1:5,000) Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,Garmin,Intermap,increment P Corp.,GEBCO,USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan,METI,Esri China(Hong Kong),(c)OpenStreetMap contributors,and the GIS User Community Mason County WA GIS Web Map Application Richard Diaz I Bureau of Land Management,Esri Canada,Esri,HERE,Garmin,USGS,NGA.EPA,USDA,NPS 4/28/2020 TerraScan TaxSifter-Mason County Washington MASON COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N STH ST Shelton,LVA 98584 Assessor Treasurer Appraisal MapSifter Parcel parcel#: 32019-41-00320 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped - Land Addressl: 411 N 5TH ST Situs: Address2: Map Number City,St tt-,: SHELTON WA Status: EXEMPT FULL YEAR Zip: 98584-3400 Description: TR 32 OF NE SE Comment: 2020 Market ValUe 2020 Taxable Value 2020 Assessment Data Land: $30,190 Land: $0 District: 0001 -Tax District 0001 Improvements: $0 Improvements: $0 Current Use/DFL No Permanent Crop: $0 Permanent Crop: $0- Total 0 Total $30,190 Total $0 Total Acres 0.19000 Ownership Owner's Name ownership 1% MASON COUNTY 100% Sales History "' cementParcels Excise# iGrantor (Grantee Price 02/26/13 2003800 11 L&C DYNASTY LIMITED PTNSHP MASON COUNTY $0 05/07/97 646136 E 1 199740720 CATHY PALZER L&C DYNASTY LIMITED PARTNERSHIP $0 12/02/86 474592 11 198600000''CHRISTIAN A. PALZER DECEASED 11/25/86 $0 12/30/74 463159 11 197400000 CHRIS A PALZER& CATHERINE A PALZER $0 Historical Valuation Info sYear Billed Owner Land Impr. PermCrop Value Total Exempt 'Taxable 2020 MASON COUNTY $30,190' $0` $0 $30,190: $30,190' $0 $ 2019 MASON COUNTY $24,375' $0! $0 $24,375: $24,375 $0 -- 2018 MASON COUNTY $27,625 $0 $0 $27,625. $27,625 $0 _..._ _...m 2017 MASON COUNTY $27,625 $W $0 $27,625 $27,625 $0 2016 'MASON COUNTY $27,625 $0 $0 $27,625 $27,625 $0 View Taxes Parcel Comments No Comments Available https://property.co.mason.wa.us/Taxsifter/Assessor.aspx?keyld=3976489&parceINu mber-32019-41-00320&typel D=1 1/2 Mason County WA GIS Web Map • 831 S I 0 E A♦VAR AVE 1ST ST_ 320194100200 L 320 9580009 -- 320194100210 a 32 195802 01 320 9580 902 3201 580200 'ARD JIVE 320194160230 UI riARVJ1F,tF3 q F_:JM9VRQ60010 32019 00560 �!)AVF_ 111 W HAA♦VARD AVE 32019410029C 320194160300 20194 046 3201 8 88888 3 320194100270 88888 019410049 907 PIONEER WA • W HARVARD VE 10/ 909 PIO�ER WAY Q, F� 320194160280 ly9 3 01941003 03 0198888888 3 2019 41003 80 320194100320 919 PIONEER WAY 320194+00390 2019 160340 320194100400 923 PIONEERWAY • 320194100550 113 W DELAWARE ST • 320194100410 r 106 W HARVARD AVEi' • 20 94100350 320 41003703 0194100 3 9410045 r 4/28/2020, 11:40:28 AM 1:768 0 0.01 0.01 0.02 mi County Boundary 0 0.01 0.02 0.04 km Site Address (Zoom in to 1:5,000) Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,Garrnin,Intermap,increment P Corp.,GEBCO,USGS, FAO, NPS, NRCAN,GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan,METI,Esri China(Hong Kong),(c)OpenStreetMap contributors,and the GIS User Community Mason County WA GIS Web Map Application Richard Diaz Bureau of Land Management,Esri Canada,Esri,HERE,Garmin,USGS,NGA,EPA,USDA,NPS i 4/28/2020 TerraScan TaxSifter-Mason County Washington ,1a MASON COUNTY WASHINGTON TAXSIFTER SIMPLE SEARCH SALES SEARCH REETSIFTER COUNTY HOME PAGE CONTACT DISCLAIMER PAYMENT CART(0) Patti McLean Mason County Assessor 411 N STH ST Shelton,WA 98584 Assessor Treasurer Appraisal MapSifter Parcel Parcel#: 32018-52-01902 Owner Name: MASON COUNTY DOR Code: 91 - Undeveloped - Land Addressl: MASON COUNTY COURTHOUSE Situs: Address2: 411 N 5TH ST Map Number: City,State: SHELTON WA Status: EXEMPT FULL YEAR Zip: 985843400 Description: REED'S ADDITION TO SHELTON BLK: 1 LOT: 9 S 125' EX E 45' OF Comment: 2020 Market Value 2020 Taxable Value 2020 Assessment Data Land: $1,295 Land: $0 District: 0001 -Tax District 0001 Improvements: $0 Improvements: $0 Current Use/DFL: No Permanent Crop: $0 Permanent Crop: $0€1 Total $1,295 Total $0 'Total Acres: 0.04000 Ownership Owner's Name Ownership I MASON COUNTY 100% i ............................................................ ......... .......................................... - _ ......... ....... _..... Sales History ,, Date Saies Document # Parcels ;Excise# Grantor � � !Grantee. Price 01/19/10 1952095 1 WALTERICK, DAVID &MARY JO MASON COUNTY $0 07/08/93 568065 1 199323221 !GINGER K BORDWELL HERRING DAVID&MARY JO WALTERICK $0 Historical Valuation Info Year Billed Owner Land Impr. PermCrop Value Total Exempt !Taxable 2020 'MASON COUNTY $1,295" $0 $0 $1,295' $1,295; $0 2019 MASON COUNTY $375 $0 $0 $375 $375'' $0 2018 MASON COUNTY $425 $0 $0 $425 $425. $0 2017 MASON COUNTY 1 $425 $0 $0. $425 $4251 $0 2016 MASON COUNTY $425 $0 $0j $425 $425 $0 View Taxes Parcel Comments No Comments Available Property Images https://property.co.mason.wa.usfTaxsifter/Assessor.aspx?keyld=3975822&parcelNumber-32018-52-01902&typelD=1 1/2 Mason County WA GIS Web Map 320185305001 320184400090 20185201009 8 N0RD910184400060 320184400100 320185201007 320185201008 201844000 52 1902 72O N 4TH ST 704 N 3RD ST 3201963 01003 32 196301 2 01963 010 - �� 3201 52 1901 2018520100 t 320185201903 • 320 LAUREL ST 20196!9010Q-` LAUREL T 20ii1630gg1007 302 LAURELS 2019690100 220 LAUREL S T 2ALLA. L �3 3201854202002 3 2018 52020 01 206 LAUREL S • 3 2018 006 00 00 -- 4T� TWT �AiTi35 `` 4/28/2020, 11:39:25 AM 1:768 _ 0 0.01 0.01 0.02 mi L3 County Boundary 0 0.01 0.02 0.04 km Site Address (Zoom in to 1:5,000) Tax Parcels (Zoom in to 1:30,000) Sources:Esri,HERE,Garmin,Intermap,increment P Corp.,GEBCO,USGS, FAO, NPS,NRCAN, GeoBase, IGN, Kadaster NL,Ordnance Survey, Esri Japan,METI,Esri China(Hong Kong),(c)OpenStreetMap contributors,and the GIS User Community Mason County WA GIS Web Map Application Richard Diaz I Bureau of Land Management,Esri Canada,Esri,HERE,Garmin,USGS,NGA,EPA,USDA,NPS I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: As part of the Federal Cares Act, Washington State received almost $300M to distribute to counties with populations under 500,000. Mason County has been allocated $3.8M EXECUTIVE SUMMARY: Attached is a Coronavirus Relief Fund Guidance to define guidelines regarding the expenditure or reimbursement of funds available. Very specifically"lost revenue"due to COVID-19 is not recoverably in this relief program. BUDGET IMPACTS: Recovery of up to $3.81A in COVID-19 related expenses. PUBLIC OUTREACH: N/A RECOMMENDED OR REQUESTED ACTION: Review and Discussion ATTACHMENTS: Coronavirus Relief Fund Guidance for States C:\Users\MDrewry\AppData\Local\Microsoft\Windows\INetCache\Content.0utlook\FRKZ 80 DT\Briefing Summary-Coronavirus Relief Fund Guidance.doc Coronavirus Relief Fund Guidance for State,Territorial,Local,and Tribal Governments April 22,2020 The purpose of this document is to provide guidance to recipients of the funding available under section 601(a)of the Social Security Act,as added by section 5001 of the Coronavirus Aid,Relief,and Economic Security Act("CARES Act").The CARES Act established the Coronavirus Relief Fund(the"Fund")and appropriated$150 billion to the Fund. Under the CARES Act,the Fund is to be used to make payments for specified uses to States and certain local governments;the District of Columbia and U.S.Territories (consisting of the Commonwealth of Puerto Rico,the United States Virgin Islands,Guam,American Samoa, and the Commonwealth of the Northern Mariana Islands); and Tribal governments. The CARES Act provides that payments from the Fund may only be used to cover costs that— 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019(COVID-19); 2. were not accounted for in the budget most recently approved as of March 27,2020(the date of enactment of the CARES Act)for the State or government; and 3. were incurred during the period that begins on March 1,2020,and ends on December 30,2020.' See Section 601(d)of the Social Security Act,as added by section 5001 of the CARES Act. The guidance that follows sets forth the Department of the Treasury's interpretation of these limitations on the permissible use of Fund payments. Necessary expenditures incurred due to the public health emergency The requirement that expenditures be incurred"due to"the public health emergency means that expenditures must be used for actions taken to respond to the public health emergency. These may include expenditures incurred to allow the State,territorial, local,or Tribal government to respond directly to the emergency, such as by addressing medical or public health needs,as well as expenditures incurred to respond to second-order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business closures. Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute.Although a broad range of uses is allowed, revenue replacement is not a permissible use of Fund payments. The statute also specifies that expenditures using Fund payments must be"necessary."The Department of the Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its intended use in the reasonable judgment of the government officials responsible for spending Fund payments. Costs not accounted for in the budget most recently approved as of March 27,2020 The CARES Act also requires that payments be used only to cover costs that were not accounted for in the budget most recently approved as of March 27,2020.A cost meets this requirement if either(a)the cost cannot lawfully be funded using a line item,allotment,or allocation within that budget or(b)the cost is for a substantially different use from any expected use of funds in such a line item,allotment, or allocation. The"most recently approved"budget refers to the enacted budget for the relevant fiscal period for the particular government,without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency.A cost is not considered to have been accounted for in a budget merely because it could be met using a budgetary stabilization fund,rainy day fund, or similar reserve account. Costs incurred during the period that begins on March 1,2020,and ends on December 30, 2020 A cost is"incurred"when the responsible unit of government has expended funds to cover the cost. Nonexclusive examples of eligible expenditures Eligible expenditures include,but are not limited to,payment for: 1.Medical expenses such as: • COVID-19-related expenses of public hospitals,clinics, and similar facilities. N/A • Expenses of establishing temporary public medical facilities and other measures to increase COVID-19 treatment capacity, including related construction costs. Bldg 10 Roof, Seismic upgrade? • Costs of providing COVID-19 testing, including serological testing. Public Health? • Emergency medical response expenses, including emergency medical transportation,related to COVID-19. N/A • Expenses for establishing and operating public telemedicine capabilities for COVID-19related treatment. N/A 2.Public health expenses such as: • Expenses for communication and enforcement by State,territorial, local,and Tribal governments of public health orders related to COVID-19. Sta Hours-Support Services, Jail, Parks, Public Health, DEM. Time not covered under Homeland Security or FEMA • Expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment,for medical personnel,police officers, social workers,child protection services,and child welfare officers, direct service providers for older adults and individuals with disabilities in community settings,and other public health or safety workers in connection with the COVID-19 public health emergency. StaffHours—Public Health. EOC Staff,'IFR Facilities • Expenses for disinfection of public areas and other facilities,e.g.,nursing homes, in response to the COVID-19 public health emergency. Staff Hours—Facilities. Cleaning Service Extra Cleaning;Costs • Expenses for technical assistance to local authorities or other entities on mitigation of COVID- 19-related threats to public health and safety. • Expenses for public safety measures undertaken in response to COVID-19. Public Health Hours • Expenses for quarantining individuals. Public Health Hours Building 10 costs 4. Payroll expenses for public safety,public health,health care,human services,and similar employees whose services are substantially dedicated to mitigating or responding to the COVID- 19 public health emergency. MCSO. Jail, Depy&Sheriff 4.Expenses of actions to facilitate compliance with COVID-19-related public health measures,such as: • Expenses for food delivery to residents, including,for example, senior citizens and other vulnerable populations,to enable compliance with COVID-19 public health precautions. Jail Food • Expenses to facilitate distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. N/A • Expenses to improve telework capabilities for public employees to enable compliance with COVID-19 public health precautions. IT New Laptops allowing for Teleworking • Expenses of providing paid sick and paid family and medical leave to public employees to enable compliance with COVID-19 public health precautions. HIR—PIR Tracking paid admin leave. S%Extra Duty Pad • COVID-19-related expenses of maintaining state prisons and county jails, including as relates to sanitation and improvement of social distancing measures,to enable compliance with COVID-19 public health precautions. Jail related improvements • Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. Building 10 setup 5.Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency,such as: • Expenditures related to the provision of grants to small businesses to reimburse the costs of business interruption caused by required closures. Admin costs to set up COVID-19 impacted Grants to Business • Expenditures related to a State,territorial, local,or Tribal government payroll support program. N/A • Unemployment insurance costs related to the COVID-19 public health emergency if such costs will not be reimbursed by the federal government pursuant to the CARES Act or otherwise. HIR related?Furlough? 6.Any other COVID-19-related expenses reasonably necessary to the function of government that satisfy the Fund's eligibility criteria. Nonexclusive examples of ineligible expenditures2 The following is a list of examples of costs that would not be eligible expenditures of payments from the Fund. 1. Expenses for the State share of Medicaid.' 2. Damages covered by insurance. 3. Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency. 'See 42 C.F.R. §433.51 and 45 C.F.R. §75.306. 3 In addition,pursuant to section 5001(b)of the CARES Act,payments from the Fund may not be expended for an elective abortion or on research in which a human embryo is destroyed,discarded,or knowingly subjected to risk of injury or death.The prohibition on payment for abortions does not apply to an abortion if the pregnancy is the result of an act of rape or incest;or in the case where a woman suffers from a physical disorder,physical injury,or physical illness,including a life- endangering physical condition caused by or arising from the pregnancy itself,that would,as certified by a physician,place the woman in danger of death unless an abortion is performed.Furthermore,no government which receives payments from the Fund may discriminate against a health care entity on the basis that the entity does not provide,pay for,provide coverage of,or refer for abortions. 1. Expenses that have been or will be reimbursed under any federal program, such as the reimbursement by the federal government pursuant to the CARES Act of contributions by States to State unemployment funds. 2. Reimbursement to donors for donated items or services. 3. Workforce bonuses other than hazard pay or overtime. 4. Severance pay. 5. Legal settlements. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Todd Parker DEPARTMENT: Community Services - CFH EXT: 293 BRIEFING DATE: 5/4/20 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Community Lifeline Proposal to extend Shelter Operations EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Historically, Community Lifeline operates their adult emergency shelter under a special use permit from October 1—April 30 from 8 pm to 8 am. The City of Shelton has granted a temporary use permit to extend operations to 24/7 and past the April 30th date under the Covid- 19 emergency response conditions. We have granted money to support Community Lifeline's 24/7 operations. It appears that,for now, the peak need for Isolation and Quarantine beds may have passed for Mason County. The highest and best use of the Commerce Washington State Covid-19 Outbreak Emergency Housing Funds for improving public health related to the COCID-19 is likely 24/7 shelter and/or moving high risk unsheltered people off the streets. BUDGET IMPACT: Washington State Covid-19 Outbreak Emergency Housing Grant: $18,610 PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Fund Community Lifeline Operations through May 31, 2020 ATTACHMENTS: Proposal and Amendment Briefing Summary 4/27/2020 ` Contract Between Mason County and Community Lifeline Professional Services Contract #CL:2019-2021.3 Amendment# 3 The purpose of this amendment is to increase the total award of the contract for the COVID-19 response IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUNDING SOURCE: Washington State COVID-19 Outbreak Emergency Housing Grant 2. AMENDMENT TERM: Extend emergency shelter operations through May 31, 2020 3. TOTAL ADDITIONAL AWARD: Not to exceed $18,610 Shelter Manager: $165 per week Shelter Staff: $3557 per week 4. INVOICE: Include with the Covid-19 invoice with the title "Community Lifeline COVID-19 Response CL:2019- 2020.3" 5. APPENDIX A— SCOPE OF WORK All activities and expenditures must comply with the Washington State COVID-19 Outbreak Emergency Housing Grant GUIDELINES. It appears that, for now, the peak need for Isolation and Quarantine beds may have passed for Mason County. The highest and best use of the Commerce Washington State Covid-19 Outbreak Emergency Housing Funds for improving public health related to the COCID-19 is likely 24/7 shelter and/or moving high risk unsheltered people off the streets. ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2020. CONTRACTOR MASON COUNTY Bert Pedersen Sharon Trask, Chair Board Chair, Community Lifeline Mason County Board of County Commissioners 1 rksaurc¢gs . . sie:re .+ey sFoMler . zs meter ;-Comm terry LIFELINE m PO Box 698, Shelton, WA 98584 Office: (360)462-4439 a ww.cllsheiton.org April 24, 2020 Todd Parker Mason County Public Health Housing, Homelessness, Behavioral Health Treatment Shelton WA 98584 Todd, Attached is a request for additional funding for Community Lifeline for the shelter for May and June 2020. As we don't know when the Stay Home, Stay Healthy order will be rescinded and the Emergency Declaration from both Mason County and the City of Shelton will be lifted, I put the budget in a weekly format. I'm not sure if we can ask for a weekly grant, but the numbers are there if needed. Thanks for your help on this. Bert Pedersen Board Chair (360) 426-3905 Located at 218 N. Third Street— Downtown Shelton Visit us on Facebook: "Community Lifeline formerly Parish Hall Ministries" resources - shelter advac..)ry showers respect caringmighbor Pty warmth =vGOMMVNITY I-LIFELINE ■ PO Box 698, Shelton, WA 98584 ® Office: (360)462-4439 a ww.cllshelton.org Request for additional funds for Community Lifeline of Mason County Community Lifeline of Mason County has been contracted to open a shelter for single adults from October 11 to April 301 during the hours of 8:00 P.M. until 8:00 A. M. During the State of Emergency declared by Mason County and the City of Shelton as well as the Stay Home,Stay Healthy order by the Governor of the state of Washington,Community Lifeline has opened 24 hours per day7 days per week and includes serving Breakfast and Lunch to those who are sheltering in place. We have received funding to cover the costs of these additional services but now that the funding for the evening shelter is expiring,we are requesting funds to continue operating until State of Emergency and the Stay Home, Stay Healthy orders are cancelled and the our services are no longer required to help those who need a place to stay. Community Lifeline is the only shelter in Mason County who services single adults. According to information sent out by the Housing Instability and Homelessness CARES Act, people living without basic shelter are at a particularly high risk of a Coronavirus outbreak. Homeless populations have limited access to the preventive measures recommended by public health professionals, including handwashing, home isolation, avoiding high touch surfaces, and rapid access to health care. People who are homeless and unsheltered are far more likely to have chronic underlying health conditions that can make the disease more deadly. In fact, people who are homeless and contract coronavirus are twice as likely to be hospitalized,two to four times as likely to require critical care,and two to three times as likely to die than others in the general public. Moreover, a growing number of shelters have been forced to close their doors because they lack the resources to hire staff,as more volunteers and employees become ill or are unable to work. If we are forced to close our nightly shelter due to a lack of funds, clients who have no place to stay will be put at risk. Mark Ziegler of the City of Shelton has verbally stated they are in favor of us staying open after April 30th until the state of emergency is lifted. The funds we are requesting is for the shelter manager salary and benefits and the shelter staff and benefits only.This would allow us to remain open during the 12 hours each evening. As we do not know how long this emergency will last,we have broken down the cost on a weekly basis. Shelter Manager: $140/week plus$25 benefits=$165 per week Shelter Staff: $3024/week plus$533 benefits=$3557 per week Total: $3722 per week If the shelter stays open through June,we would need$32,434 to continue operations. Located at 218 N. Third Street—Downtown Shelton Visit us on Facebook: "Community Lifeline formerly Parish Hall Ministries" MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lydia Buchheit DEPARTMENT: Community Services- Public Health EXT: 404 BRIEFING DATE: May/4/20 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Human Resources Legal Other — please explain ITEM: Proposals and Discussion for Treatment Sales Tax (TST) 2020-2021 Contracts and Services EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In January 2020 the TST Community Agency Contracts were extended from January-June 2020 due to the new Manage Care Organizations and the possible effects on Behavioral Health services. Public Health was working with the Housing & Behavioral Health Advisory Board on reviewing current services and recommendations for the Mason County Behavior Health system services prior to the COVID-19 disruption. Current community contracts end in June 2020 and Public Health would like to discuss some proposed needs in services. BUDGET IMPACT: Reviewing current and proposed TST funding economic impacts during COVID-19 and various program funding proposals. PUBLIC OUTREACH:(include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Discussion, questions, approval of recommendations ATTACHMENTS: Behavioral Health Flow Chart Briefing Summary 04/28/2020 Prevention Efforts Z Client Family/Friends - needed/point of emphasis [Naloxone Mason County Behavioral Health Services System d Law Enforcement Crisis Intervention EMS/Emergency Medical Mental Health Substance Use Evaluation & Syringe Reengagement/ Employers &Criminal Justice MH/SUD Department Providers Providers Disorder Providers Treatment Center Exchange Relapse C 4 3 W 1 Assessments Assessments Assessments Care Coordination/Peer Recovery/CHW's s Jail Assessments Detox 6 Mental Health Re-entry Mental Health Co-Occurring Substance Use Disorder Medicated Assisted Treatment 7 Treatment Treatment Treatment(MAT) r Inpatient Inpatient g Diversion Outpatient Support Groups 10 Outpatient 9 LEAD � --- --- Medicated Assisted Therapeutic Courts Treatment(MAT) 11 Recovery Support Services t Housing 12 Transportation 13 Medical/Dental 14 Food Assistance 1s Basic Needs 16 Employment/Education 17 Financial 18 Legal Services 19 Veteran 20 Revised 04/27/2020 Long Term Recovery Services Red script=post 2017 resource Behavioral Health System Resources 1. Naloxone/Narcan • Prosperity Wellness Center- • Crossroads Housing • Gateway Christian Fellowship • Mason County Community Tacoma (female) • North Mason Resources 17. Employment/Education Services • Gethsemane Ministries(Male, • Northwest Resources-SOS • WorkSource • Neil's Pharmacy Female, Families) • Oxford Housing • Northwest Resources-SOS/OURR • Fred Meyer Pharmacy 9. Outpatient SLID Treatment • Gethsemane Ministries • Olympic College of Shelton • QFC Pharmacy • Community Lifeline • Northwest Resources • Turning Pointe 18. Financial Support 2. Crisis Intervention • Skokomish HOPE • HOST • Asses Building Coalition • Olympic Health and Recovery • Social Treatment Opportunity Services Programs • Community Action Council • Peninsula Credit Union ic Health and Recovery y • Squaxin Island Behavioral Health • Olympic 19. Legal Services 3. Syringe Exchange Services • New Directions Counseling • Northwest Justice Project • Substance Use Mobile Outreach . Consejo Counseling and Referral • Capital Recovery Services(STIR& • Crime victim Advocate Network of MC Service PATH) • Freshstart Housing 20. Veteran Resources 4. Evaluation and Treatment Center SUDatient Youth Out MH Services • • Telecare Shelton Short-Term E&T p / 13. Transportation Mason County Veterans • True North ESD 113 • Veterans House / • Social Treatment Opportunity • Mason Transit Authority 5. Care Coordination Peer pportunit • Paratransit Services • WAServes services/CHW's Services • WA State Department of Veterans • Northwest Resources-SOS/OURR • Consejo Counseling and Referral 14. Medical/Dental Affairs • Capital Recovery Center- Services • Washington HealthPlanFinder 21. Prevention Efforts STR/PATH • Peninsula Community Health • Peer services/CHW's • Shelton Prevention Education • Peninsula Community Health Services • Behavioral Health Services BHR 15. Food assistance Partners Services- Tea Peer,Quick ( ) • Department of Social and Human • North Mason Substance Abuse Response Team (QRT) 10. Support Grou s eetin s • Telecare(TCAT) pp M p / g Services Prevention Coalition • AA • Community Lifeline Grants received since 2017 6. Detox • NA • Belfair Community Food Pantry . PDO-OD2A-Public Health(Overdose • The Haven Detox(Royal Life)- • Celebrate Recovery • Hood Canal Food Bank Lacey • Faith-based counseling • Saints PantryPrevention) • COAP-Public Health(Systems • Kitsap Recovery Center Detox • Matlock Food Bank Coordination) li. Medication Assisted Treatment 7. Mental Health Treatment (MAT) • North Mason Food Bank • CPAA-Public Health(Mobile Love Outreach/Syringe Exchange) • Behavioral Health Resources • Northwest Resources • Crazy HCA-Public Health(Law Enforcemen (BHR) • Mental Health Professionals LLC 16. Basic Needs Assisted • Mental Health Professionals LLC • Peninsula Community Health • Department of Social and Human Diversion) • Consejo Counseling and Referral Services Services • DBHR-Public Health(Substance Use Services • Evergreen Treatment Services- • Family Education Support Services Prevention,North Mason) • Telecare(TCAT) Lacey • COAP-NMRFA/PCHS(Quick responsE y • Love Inc. • MEDTRIQ • Saint Edwards Catholic Church Team) 8. Inpatient SUD Treatment • Olympia Bupe Clinic • Belfair Commu • OURR-NWRII(Peer position, • Northwest Resources(Male) Community Church employment) • Harvest Home-Olympia (PPW) 12. Housing Resources • Crazy Love Ministries 0 Therapeutic court expansion grant MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen DEPARTMENT: Planning EXT: 286 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: February 3 & 10, 2020 and March 16, 2020 If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources X Legal X Other— Public works ITEM: Contract: Planned Action EIS for Belfair Subarea Plan EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason County Community Services (Planning Department) requested consultant services to assist in preparing a Planned Action EIS for a defined area of the Belfair Urban Growth Area in order to streamline the environmental permitting process for future proposed development. BERK Consulting was selected. BUDGET IMPACT: $200,000 PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) As proposed in the contract. RECOMMENDED OR REQUESTED ACTION: Discussion of any necessary edits to the contract prior to placing on a future Action Agenda for execution. ATTACHMENTS: Draft Contract between Mason County and BERK Consulting Briefing Summary 4/28/2020 CONSULTANT AGREEMENT BETWEEN MASON COUNTY BERK CONSULTING, INC. 411 N 5th St 2200 Sixth Avenue, Suite 1000 Shelton, WA 98584 Seattle WA 98121 Agreement Summary PROJECT: MASON COUNTY BELFAIR URBAN GROWTH AREA ENVIRONMENTAL IMPACT STATEMENT NUMBER: R0010509 This agreement is made between MASON COUNTY ("CLIENT") and BERK CONSULTING, INC. ("BERK"). BERK will provide professional consulting services for the CLIENT. The scope of work and project are described in the Scope of Work attached hereto as Exhibit A (the "SOW"). Performance Services provided under this agreement will be performed by BERK from April 2020 through April 2021, unless modified by a written agreement of the parties. Compensation and Payment The CLIENT shall pay BERK on a time and materials basis, not to exceed $199,949 in accordance with the Budget set forth below. BERK will invoice the CLIENT on a monthly basis. Invoices will include the hourly rate(s) for services performed,the hours worked, additional expenses and costs incurred, and the date concluded. CLIENT shall pay the invoice within thirty (30) days of receipt. Budget and Timeline BERK will invoice CLIENT on a time and materials basis, with a total not to exceed $199,949, which includes travel and other reasonable expenses and costs. Our estimated time and cost per deliverable is shown in the SOW. The actual time and cost may vary from this estimate depending on factors outside of our control,however,the total spent will not exceed the maximum stated above without CLIENT's prior written consent, or unless the actual amounts of third-party expenses and costs incurred by us substantially exceed our estimates, in our sole discretion. The timeline for this project is approximately 12 months, with a final project schedule to be determined collaboratively between the CLIENT and the BERK project team. Adherence to the project schedule will depend upon timely availability of data, feedback on draft deliverables, and other material from the CLIENT project team. VII 1 Changes BERK will accommodate CLIENT's material changes to, or requests for work outside of, the SOW attached hereto as Exhibit A.provided that such material changes or requests, and the compensation payable to BERK therefor, are agreed to in writing pursuant to the Amendment in substantially the form attached to this Agreement Summary as Exhibit C. Terms and Conditions This agreement incorporates by reference the SOW attached hereto as Exhibit A, the Standard Terms and Conditions attached hereto as Exhibit B (together, and with all exhibits, attachments and schedules hereto, the "Agreement"). The Agreement constitutes a binding contract between CLIENT and BERK. Acceptance By their execution below, the parties hereto have agreed to all of the terms and conditions of this Agreement effective as of the last date of signature below(the"Effective Date"),and each signatory represents that it has the full authority to accept this Agreement, and to bind her/his respective party to all of the terms and conditions herein. MASON COUNTY BERK CONSULTING, INC. By: By: Title• Title• Date• Date: VII Consulting Agreement 4/28/20 1 Mason County l Belfair Urban Growth Area EIS 2 EXHIBIT A SCOPE OF WORK & BUDGET =i,) Consulting Agreement 4/28/20 1 Mason County I Belfair Urban Growth Area EIS 3 EXHIBIT B BERK CONSULTING, INC. STANDARD TERMS AND CONDITIONS 1. DEFINITIONS. As used herein and throughout this application tools,together with any other Agreement: software,or other inventions whether or not patentable, and general non-copyrightable 1.1. Agreement means the entire content concepts such as website design, architecture, of these Standard Terms and Conditions,the layout, models, concepts, ideas, navigational and Agreement Summary to which these Standard functional elements (collectively, "Works"). Terms and Conditions are attached (the "Agreement Summary") and the SOW, together 1.7. Final Work means all content with any exhibits, schedules or attachments developed or created by BERK, or commissioned by BERK, exclusively for the Project and hereto. incorporated into and delivered as part of the 1.2. CLIENT Content means all materials, Final Deliverables, including and by way of information, photography, writings, data and example,not limitation, any and all Works, other content provided by CLIENT for use in the modifications to CLIENT Content, and BERK's preparation of and/or incorporation in the selection, arrangement and coordination of such Deliverables. elements together with CLIENT Content and/or 1.3. Copyrights means the property rights Third Party Materials. in original works of authorship, expressed in a 1.8. Final Deliverables means the final tangible medium of expression, as defined and versions of Deliverables provided by BERK and enforceable under U.S. Copyright Law. accepted by CLIENT. 1.4. Deliverables means the services and 1.9. Preliminary Works means all works content to be delivered by BERK to CLIENT as including, but not limited to, Works developed specified in the SOW and attached to the by BERK and which may or may not be shown Agreement Summary as Exhibit A. and or delivered to CLIENT for consideration but 1.5. BERK Fees means all fees, costs and do not form part of the Final Work. expenses payable to BERK by CLIENT in the 1.10. Project means the scope and amounts and according to the payment schedule purpose of the CLIENT's identified usage of the set forth in the SOW, and all applicable sales, services as described in the SOW. use or value added taxes, even if calculated or assessed subsequent to the payment schedule set 1.1 1• Services means all services to be provided to CLIENT by BERK as described and forth in the SOW. otherwise further defined in the SOW. 1.6. BERK Tools means all tools developed and/or utilized by BERK in 1.12• SOW means the Scope of Work performing the Services, including without attached as Exhibit A to the Agreement limitation pre-existing and newly developed Summary, as amended or modified in software including source code, excel files, word accordance with this Agreement. documents, cartography, InDesign schematics, 1.13. Third Party Materials means database designs, models in any medium, and proprietary third party materials which are :III Consulting Agreement 4/28/20 I Mason County Belfair Urban Growth Area EIS 11 4 incorporated into the Final Deliverables, allowed by state law) is payable on all overdue including without limitation stock photography, balances. Payments will be credited first to late illustrations, data,fonts or models. payment charges and next to the unpaid balance. CLIENT shall be responsible for all 1.14. Trademarks means trade names, words, symbols, designs, logos or other devices collection or legal fees necessitated by lateness or default in payment. BERK reserves the right to or designs used in the Final Deliverables. withhold delivery and any transfer of ownership 2. APPLICATION OF TERMS. Unless otherwise of any current work if accounts are not current or agreed in writing, these Terms and Conditions overdue invoices are not paid in full. All grants will apply to all work performed for CLIENT by of any license to use or transfer of ownership of BERK,whether pursuant to the SOW or not. any intellectual property rights under this 3. FEES, EXPENSES, COSTS; INVOICES. Agreement are conditioned upon receipt of payment in full which shall be inclusive of any 3.1. Fees. In consideration of the Services and all outstanding BERK Fees, Excess Costs (if to be performed by BERK, CLIENT shall pay to any), and the costs of Changes (if any). BERK the BERK Fees in the amounts and according to the payment schedule set forth in 4. CHANGES. the SOW. 4.1. General Changes. Unless otherwise 3.2. Additional Expenses and Costs. Unless provided in the SOW, and except as otherwise otherwise specified in the SOW,the Project provided for herein, CLIENT shall pay additional pricing includes the BERK Fees and any and all charges for changes ("Changes") requested by additional costs and expenses incurred by BERK CLIENT which are outside the scope of the in connection with this Agreement, including, Services on a time and materials basis, as set without limitation (a) incidental and out-of- forth in an Amendment in substantially the form pocket expenses including but not limited to costs attached to the Agreement as Exhibit C (an for telephone calls, postage, shipping, overnight "Amendment"). Such charges shall be in addition courier, service bureaus,Third Party Materials, to the BERK Fees, despite any maximum budget, printing or typesetting, blueprints, models, contract price or final price identified therein. presentation materials, photocopies,computer BERK may extend or modify any delivery expenses, parking fees and tolls, and taxis at schedule or deadlines in the SOW and cost plus, if applicable, a mileage reimbursement Deliverables as may be required by such at the current federal reimbursable rate; and Changes. (b) travel expenses including transportation, 4.2. Substantive Changes. If CLIENT meals, and lodging; provided however,that if requests or instructs Changes that amount to a any such costs and expenses substantially exceed revision in or near excess of 15% of the time BERK's reasonable estimates as part of the BERK required to produce the Deliverables, and or the Fees in BERK's sole discretion, CLIENT shall be value or scope of the Services, BERK shall be responsible for all such costs and expenses, entitled to submit an Amendment in the form including fees for all services provided to the attached to the Agreement as Exhibit C to CLIENT by BERK that are outside the scope of the CLIENT for written approval. Work shall not services as set forth in the SOW (collectively,the begin on the revised services until a fully signed "Excess Costs"). Such Excess Costs, if any,will be Amendment and, if required, any additional billed to CLIENT separately and CLIENT shall retainer fees are received by BERK. pay BERK for any such Excess Costs in 4.3. Timing. BERK will prioritize accordance with Section 3.3 below. performance of the Services as may be 3.3. Invoices. All invoices are payable necessary or as identified in the SOW, and will within thirty (30) days of receipt. A monthly undertake commercially reasonable efforts to service charge of 1.5% (or the greatest amount perform the Services within the time(s) identified 00i11 Consulting Agreement 4/28/20 1 Mason County Belfair Urban Growth Area EIS 5 in the SOW. CLIENT agrees to review all pre-existing Trademarks, shall remain Deliverables within the time identified for such the sole property of CLIENT or its reviews and to promptly either, (i) approve the respective suppliers, and CLIENT or its Deliverables in writing or (ii) provide written suppliers shall be the sole owner of all comments and/or corrections sufficient to identify rights in connection therewith. CLIENT the CLIENT's concerns, objections or corrections to hereby grants to BERK a nonexclusive, BERK. BERK shall be entitled to request written nontransferable license to use, reproduce, clarification of any concern, objection or modify, display and publish the CLIENT correction. CLIENT acknowledges and agrees Content solely in connection with BERK's that BERK's ability to meet any and all schedules performance of the Services, preparation is entirely dependent upon CLIENT's prompt of the Deliverables and limited performance of its obligations to provide promotional uses of the Deliverables as materials and written approvals and/or authorized in this Agreement. instructions pursuant to the SOW and that any b. Third Party Materials. All Third Party delays in CLIENT's performance or Changes in Materials are the exclusive property of the Services or Deliverables requested by CLIENT may delay delivery of the Deliverables. their respective owners. BERK shall inform CLIENT of all Third Party Materials that Any such delay caused by CLIENT shall not may be required to perform the Services constitute a breach of any term, condition or or otherwise integrated into the Final BERK's obligations under this Agreement. Work. Under such circumstances BERK 4.4. Quality Assurance and Acceptance. shall inform CLIENT of any need to BERK will exercise commercially reasonable license, at CLIENT's expense, and unless efforts to ensure the quality of the Deliverables otherwise provided for by CLIENT, CLIENT requiring such quality assurance to the best of shall obtain the license(s) necessary to BERK's ability and knowledge, in BERK's sole permit CLIENT's use of the Third Party discretion, and to make all necessary corrections Materials consistent with the usage rights prior to providing Deliverables to CLIENT. granted herein. In the event CLIENT fails CLIENT, within five (5) business days of receipt of to properly secure or otherwise arrange each Deliverable, shall notify BERK, in writing, of for any necessary licenses or instructs the any failure of such Deliverable to comply with use of Third Party Materials, CLIENT the specifications set forth in the SOW, or of any hereby indemnifies, saves and holds other objections, corrections,changes or harmless BERK from any and all amendments CLIENT wishes made to such damages, liabilities, costs, losses or Deliverable. Any such written notice shall be expenses arising out of any claim, sufficient to identify with clarity any objection, demand, or action by a third party correction or change or amendment, and BERK arising out of CLIENT's failure to obtain will undertake to make the same in a copyright, trademark, publicity, privacy, commercially timely manner.Any and all defamation or other releases or objections, corrections, changes or amendments permissions with respect to materials shall be subject to the terms and conditions of this included in the Final Work. Agreement. In the absence of such notice from c. Preliminary Works. BERK retains all rights CLIENT, the Deliverable shall be deemed in and to all Preliminary Works. CLIENT accepted. shall return all Preliminary Works to BERK 5. INTELLECTUAL PROPERTY. within thirty (30) days of completion of 5.1. Rights to Deliverables other than the Services and all rights in and to any Final Work. Preliminary Works shall remain the exclusive property of BERK. a. CLIENT Content. CLIENT Content, including �i'� Consulting Agreement 4/28/20 1 Mason County j Belfair Urban Growth Area EIS 6 d. Original Works. BERK retains all right and and interest, including without limitation copyright title in and to any original Works and other intellectual property rights, in and to comprising Final Work, including all rights the Final Work. For the avoidance of doubt, to display, license or sell such Works. CLIENT has no rights, or interest in or to the Final CLIENT shall return all original works to Work unless and until.BERK receives full payment BERK within thirty (30) days of completion of all fees, costs and expenses due. BERK of the Services. agrees to reasonably cooperate with CLIENT e. Trademarks. Upon completion of the and shall execute any additional documents Services, subject to Sections 5.1(c), 5.1(d) reasonably necessary to evidence such and 5.2, and expressly conditioned upon assignment. full payment of all fees, costs and out-of- 6. CLIENT RESPONSIBILITIES. CLIENT pocket expenses due, BERK assigns to acknowledges that it shall be responsible for CLIENT all ownership rights, including any performing the following in a reasonable and copyrights, in and to any artworks or timely manner: (a) coordination of any decision- designs comprising the Works created by making with parties other than BERK; BERK for use by CLIENT as a Trademark. (b) provision of CLIENT Content in a form suitable BERK shall cooperate with CLIENT and for reproduction or incorporation into the shall execute any additional documents Deliverables without further preparation, unless reasonably requested by CLIENT to otherwise expressly provided in the SOW; and evidence such assignment. CLIENT shall (c) final proofreading and in the event that have sole responsibility for ensuring that CLIENT has approved Deliverables but errors, any proposed trademarks or Final such as, by way of example, not limitation, Deliverables intended to be a Trademark typographic errors or misspellings, remain in the are available for use in commerce and finished product, CLIENT shall incur the cost of federal registration and do not otherwise correcting such errors. infringe the rights of any third party. 7. ACCREDITATION/PROMOTIONS.All displays CLIENT hereby indemnifies, saves and or publications of the Deliverables shall bear holds harmless BERK from any and all accreditation and/or copyright notice in BERK's damages, liabilities, costs, losses or name in the form, size and location as expenses arising out of any claim, incorporated by BERK in the Deliverables, or as demand, or action by any third party otherwise directed by BERK. BERK retains the alleging any infringement arising out of right to reproduce, publish and display the CLIENT's use and/or failure to obtain Deliverables in BERK's portfolios and websites, rights to use or use of the Trademark. and in periodicals and other media or exhibits f. BERK Tools. All BERK Tools are and shall for the purposes of marketing, recognition of remain the exclusive property of BERK. professional excellence or advancement, and to CLIENT may not directly or indirectly, in be credited with authorship of the Deliverables in any form or manner, decompile, reverse connection with such uses. Either party, subject to engineer, create derivative works or the other's reasonable approval, may describe otherwise disassemble or modify any its role in relation to the Project and, if BERK Tools comprising any software, applicable, the services provided to the other works of authorship, models or technology party on its website and in other promotional of BERK. materials, and, if not expressly objected to, 5.2. Rights to Final Work. Upon include a link to the other party's website. completion of the Services, and expressly subject 8. CONFIDENTIAL INFORMATION. Each party to full payment of all fees, costs and expenses acknowledges that in connection with this due, BERK hereby assigns to CLIENT all right,title Agreement it may receive certain confidential or VII Consulting Agreement 4/28/20 1 Mason County j Belfair Urban Growth Area EIS 7 proprietary technical and business information services offered by BERK. and materials of the other party, including 9.3. BERK Agents. BERK shall be without limitation CLIENT Content, Works, BERK permitted to engage and/or use third party Tools,Third Party Materials and Preliminary service providers as independent contractors in Works ("Confidential Information"). Each party, connection with the Services ("Work Agents"). its agents and employees shall hold and maintain Notwithstanding the foregoing, BERK shall remain in strict confidence all Confidential Information, fully responsible for such Work Agents' shall not disclose Confidential Information to any compliance with the various terms and conditions third party, and shall not use any Confidential of this Agreement vis a vis CLIENT,even though Information except as may be necessary to BERK,s liability vis a vis any Work Agent may be perform its obligations under the SOW and this limited by an agreement between BERK and such Agreement,except as may be required by a Work Agent. court or governmental authority. Notwithstanding the foregoing, Confidential Information shall not 9.4. No Solicitation. During the term of include any information that is in the public this Agreement, and for a period of twelve (12) domain or becomes publicly known through no months after expiration or termination of this fault of the receiving party, or is otherwise Agreement, CLIENT agrees not to solicit, recruit, properly received from a third party without an engage or otherwise employ or retain, on a full- obligation of confidentiality. time, part-time, consulting, work-for-hire or any other kind of basis, any BERK, employee or 9. RELATIONSHIP OF THE PARTIES. Work Agent of BERK, whether or not said person 9.1. Independent Contractor. BERK is an has been assigned to perform tasks under this independent contractor, not an employee of Agreement. In the event such employment, CLIENT or any company affiliated with CLIENT. consultation or work-for-hire event occurs, CLIENT BERK shall provide the Services under the agrees that BERK shall be entitled to an agency general direction of CLIENT, but BERK shall commission to be the greater of, either (a) 25% determine, in BERK's sole discretion, the manner of said person's starting salary with CLIENT, or and means by which the Services are (b) 25% of fees paid to said person in the first accomplished. This Agreement does not create a twelve (12) month period if engaged by CLIENT partnership or joint venture and neither party is as an independent contractor. In the event of authorized to act as agent or bind the other (a) above, payment of the commission will be party except as expressly stated in this due within 30 days of the employment starting Agreement. BERK and the work product or date. In the event of (b) above, payment will be Deliverables prepared by BERK shall not be due at the end of any month during which the deemed a work for hire as that term is defined independent contractor performed services for under Copyright Law. All rights, if any, granted CLIENT. BERK, in the event of nonpayment and in to CLIENT are contractual in nature and are connection with this section, shall be entitled to wholly defined by the express written agreement seek all remedies under law and equity. of the parties and the various terms and 10. WARRANTIES AND REPRESENTATIONS. conditions of this Agreement. 10.1. By CLIENT. CLIENT represents, 9.2. No Exclusivity.The parties expressly warrants and covenants to BERK that (a) CLIENT acknowledge that this Agreement does not owns all right, title, and interest in,or otherwise create an exclusive relationship between the has full right and authority to permit the use of parties. CLIENT is free to engage others to the CLIENT Content, (b) to the best of CLIENT'S perform services of the same or similar nature to knowledge,the CLIENT Content does not infringe those provided by BERK, and BERK shall be the rights of any third party, and use of the entitled to offer and provide services to others, CLIENT Content as well as any Trademarks in solicit other clients and otherwise advertise the connection with the Project does not and will not moi') Consulting Agreement 4/28/20 1 Mason County Belfair Urban Growth Area EIS 8 violate the rights of any third parties, (c) CLIENT (b) BERK provides CLIENT with commercially shall comply with the terms and conditions of any reasonable assistance, information and authority licensing agreements which govern the use of necessary to perform CLIENT's obligations under Third Party Materials, and (d) CLIENT shall this section. CLIENT will reimburse the reasonable comply with all laws and regulations as they out-of-pocket expenses incurred by BERK in relate to the Services and Deliverables. providing such assistance. 10.2. By BERK. (a) BERK hereby 11.2. By BERK. Subject to the terms, represents,warrants and covenants to CLIENT conditions, express representations and that BERK will provide the Services identified in warranties provided in this Agreement, BERK the Agreement in a professional and agrees to indemnify, save and hold harmless workmanlike manner and in accordance with all CLIENT from any and all damages, liabilities, reasonable professional standards for such costs, losses or expenses arising out of any services, (b) BERK further represents,warrants finding of fact which is inconsistent with BERK's and covenants to CLIENT that (i) except for Third representations and warranties made herein, Party Materials and CLIENT Content, the Final except in the event any such claims, damages, Deliverables shall be the original work of BERK liabilities, costs, losses or expenses arise directly and/or its independent contractors, (ii) in the as a result of gross negligence or misconduct of event that the Final Deliverables include the work CLIENT provided that (a) CLIENT promptly of independent contractors commissioned for the notifies BERK in writing of the claim; (b) BERK Project by BERK, BERK shall have secure shall have sole control of the defense and all agreements from such contractors granting all related settlement negotiations; and (c) CLIENT necessary rights, title, and interest in and to the shall provide BERK with the assistance, Final Deliverables sufficient for BERK to grant the information and authority necessary to perform intellectual property rights provided in this BERK's obligations under this section. Agreement, and (c) EXCEPT FOR THE EXPRESS Notwithstanding the foregoing, BERK shall have REPRESENTATIONS AND WARRANTIES STATED no obligation to defend or otherwise indemnify IN THIS AGREEMENT, BERK MAKES NO CLIENT for any claim or adverse finding of fact WARRANTIES WHATSOEVER. BERK EXPLICITLY arising out of or due to CLIENT Content, any DISCLAIMS ANY OTHER WARRANTIES OF ANY unauthorized content, improper or illegal use, or KIND, EITHER EXPRESS OR IMPLIED, INCLUDING the failure to update or maintain any BUT NOT LIMITED TO WARRANTIES OF Deliverables provided by BERK. MERCHANTABILITY OR FITNESS FOR A 11.3. Limitation of Liability.THE SERVICES PARTICULAR PURPOSE OR COMPLIANCE WITH AND THE WORK PRODUCT OF BERK ARE SOLD LAWS OR GOVERNMENT RULES OR "AS IS." IN ALL CIRCUMSTANCES,THE REGULATIONS APPLICABLE TO THE PROJECT. MAXIMUM LIABILITY OF BERK, ITS DIRECTORS, 11. INDEMNIFICATION/LIABILITY. OFFICERS, EMPLOYEES, WORK AGENTS AND 11.1. By CLIENT. CLIENT agrees to AFFILIATES ("BERK PARTIES"),TO CLIENT FOR DAMAGES FOR ANY AND ALL CAUSES indemnify,save and hold harmless BERK from WHATSOEVER,AND CLIENT'S MAXIMUM any and all damages, liabilities, costs, losses or REMEDY, REGARDLESS OF THE FORM OF expenses arising out of any claim, demand, or ACTION, WHETHER IN CONTRACT, TORT OR action by a third party arising out of any breach OTHERWISE, SHALL BE LIMITED TO THE FULL of CLIENT'S responsibilities or obligations, AMOUNT OF THE BERK FEES. IN NO EVENT representations or warranties under this SHALL BERK BE LIABLE FOR ANY LOST DATA OR Agreement. Under such circumstances BERK shall CONTENT, LOST PROFITS, BUSINESS promptly notify CLIENT in writing of any claim or INTERRUPTION OR FOR ANY INDIRECT, suit; (a) CLIENT has sole control of the defense INCIDENTAL, SPECIAL, CONSEQUENTIAL, and all related settlement negotiations; and EXEMPLARY OR PUNITIVE DAMAGES ARISING ={,I Consulting Agreement 4/28/20 1 Mason County j Belfair Urban Growth Area EIS 9 OUT OF OR RELATING TO THE MATERIALS OR obligations of each party under this Agreement, THE SERVICES PROVIDED BY BERK, EVEN IF BERK exclusive of the Services, shall survive. HAS BEEN ADVISED OF THE POSSIBILITY OF 13. GENERAL. SUCH DAMAGES,AND NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY 13.1. Modificationl Waiver.This LIMITED REMEDY. Agreement may be modified by the parties.Any modification of this Agreement must be in writing, 12. TERM AND TERMINATION. except that BERK's invoices may include, and 12.1. This Agreement shall commence upon CLIENT shall pay, expenses or costs that CLIENT the Effective Date and shall remain effective until authorizes by electronic mail in cases of extreme the Services are completed and delivered. time sensitivity. Failure by either party to enforce 12.2. This Agreement may be terminated any right or seek to remedy any breach under at any time by either party effective this Agreement shall not be construed as a immediately upon notice,or the mutual waiver of such rights nor shall a waiver by either agreement of the parties, or if any party: party of default in one or more instances be (a) becomes insolvent, files a petition in construed as constituting a continuing waiver or bankruptcy, makes an assignment for the benefit as a waiver of any other breach. of its creditors; or (b) breaches any of its 13.2. Notices. All notices to be given material responsibilities or obligations under this hereunder shall be transmitted in writing either Agreement, which breach is not remedied within by facsimile or electronic mail with return ten (10) days from receipt of written notice of confirmation of receipt or by certified or such breach. registered mail, return receipt requested, and 12.3. In the event of termination, BERK shall be sent to the addresses identified in the shall be compensated for the Services performed Agreement Summary, unless notification of through the date of termination in the amount of change of address is given in writing. Notice (a) any advance payment, (b) a prorated shall be effective upon receipt or in the case of portion of the BERK Fees due, or (c) hourly fees, fax or email, upon confirmation of receipt. if any are specified on the SOW,for work 13.3. No Assignment. Neither party may performed by BERK or BERK's agents as of the assign, whether in writing or orally, or encumber date of termination, whichever is greater; and its rights or obligations under this Agreement or CLIENT shall pay all Berk Fees and Excess Costs permit the same to be transferred, assigned or (if any), and the costs of Changes (if any) encumbered by operation of law or otherwise, incurred through and up to, the date of without the prior written consent of the other cancellation. party. 12.4. In the event of termination by CLIENT 13.4. Force Majeure. BERK shall not be and upon full payment of compensation as deemed in breach of this Agreement if BERK is provided herein, BERK grants to CLIENT such right unable to complete the Services or any portion and title with respect to those Deliverables thereof by reason of fire, earthquake,terrorism, provided to, and accepted by CLIENT as of the labor dispute, act of God or public enemy, date of termination,provided, however,that such death, illness or incapacity of BERK or any local, Deliverables are indicated to CLIENT by BERK in state, federal, national or international law, writing. governmental order or regulation or any other 12.5. Upon expiration or termination of event beyond BERK's control (collectively, "Force this Agreement: (a) each party shall return or, at Majeure Event"). Upon occurrence of any Force the disclosing party's request, destroy the Majeure Event, BERK shall give notice to CLIENT Confidential Information of the other party, and of its inability to perform or of delay in (b) other than as provided herein, all rights and completing the Services and shall propose 00111 Consulting Agreement 4/28/20 1 Mason County Belfair Urban Growth Area EIS 10 revisions to the schedule for completion of the convenience and reference only and shall not Services. affect the scope, meaning, intent or 13.5. Governing Law and Dispute interpretation of the provisions of this Agreement Resolution. The formation, construction, nor shall such headings otherwise be given any performance and enforcement of this Agreement legal effect. shall be in accordance with the laws of the 13.8. Integration.This Agreement United States and the state of Washington comprises the entire understanding of the parties without regard to its conflict of law provisions or hereto on the subject matter herein contained, the conflict of law provisions of any other and supersedes and merges all prior and jurisdiction. In the event of a dispute arising out contemporaneous agreements,understandings of this Agreement, the parties agree to attempt and discussions between the parties relating to to resolve any dispute by negotiation between the subject matter of this Agreement. In the event the parties. If they are unable to resolve the of a conflict between the Agreement Summary or dispute, either party may commence mediation the SOW and these Standard Terms and and/or binding arbitration through the American Conditions, the terms of the Agreement Summary Arbitration Association, or other forum mutually or the SOW, as applicable, shall control. agreed to by the parties.The prevailing party in Supplemental, additional or complementary any dispute resolved by binding arbitration or terms shall not be deemed to conflict for litigation shall be entitled to recover its purposes of this Section 13.8.This Agreement attorneys' fees and costs. In all other comprises the Agreement Summary,the Standard circumstances,the parties specifically consent to Terms and Conditions,the SOW, and all the local, state and federal courts located in King attachments and exhibits thereto. County, State of Washington.The parties hereby Agreement Summary or the SOW, as applicable, waive any jurisdictional or venue defenses shall control. Supplemental, additional or available to them and further consent to service complementary terms shall not be deemed to of process by mail. CLIENT acknowledges that conflict for purposes of this Section 6.12. BERK will have no adequate remedy at law in the event CLIENT uses the Deliverables in any way not permitted hereunder, and hereby agrees that BERK shall be entitled to equitable relief by way of temporary and permanent injunction, and such other and further relief at law or equity as any arbitrator or court of competent jurisdiction may deem just and proper, in addition to any and all other remedies provided for herein. 13.6. Severability. Whenever possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision of this Agreement is held invalid or unenforceable,the remainder of this Agreement shall nevertheless remain in full force and effect and the invalid or unenforceable provision shall be replaced by a valid or enforceable provision. 13.7. Headings.The numbering and captions of the various sections are solely for :III Consulting Agreement 4/28/20 I Mason County Belfair Urban Growth Area EIS 11 EXHIBIT C FORM OF AMENDMENT PROJECT: Name/Number Amendment Number: Amendment Effective Date: This Amendment (this "Amendment") is incorporated by reference into and made a part of the Consulting Services Agreement dated as of by and between ("CLIENT") and BERK Consulting, Inc. ("BERK") including the attachments, schedules and exhibits attached thereto (the "Agreement"). Capitalized terms used but not defined herein have the meanings assigned to them under the Agreement. The parties to the Agreement agree to make the following additions or modifications to the SOW as follows: [Describe changes] Except as modified by this and any previously issued Amendment, all other terms and conditions of the Agreement remain in full force and effect. This Amendment may be executed in counterparts, each of which is deemed an original, but all of which constitutes one and the same agreement. Delivery of an executed counterpart of this Amendment electronically or by facsimile shall be as effective as delivery of an original signed counterpart of this Amendment. By their execution below, the parties hereto have agreed to all of the terms and conditions of this Amendment effective as of the Amendment Effective Date listed above, and each signatory represents that it has the full authority to accept this Amendment, and to bind her/his respective party to all of the terms and conditions herein. CLIENT BERK CONSULTING, INC. By: By: Title: Title: Date: Date: :ill 12 BERK Consulting MAKERS L.Grueter K.Gifford J.Hartmann R.Fornaby Project Support J.Owen I.Crozier P.Lynch S.Herzstein M.Fontaine J.Michaud Total Hours and Engagement 8 Tramportatlon Transportation Estimated Cost Project Manager Deputy PM Lead Analyst Support Analyst Urban Designer Urban Designer Lead Planner St--ler Lead Scientist by Task 2020 Hourly Rata $225 $160 $145 $140 $120 $215 $140 $245 $195 $201 ;252 iTask 1.Project Definition and Engagement Plan — Subtotal 10 8 8 20 0 8 8 0 8 2 B 80 $14,305 2.Vision,Scoping,and Alternatives Subtotal 14 22 20 16 8 12 36 0 8 4 10 150 ;zs,vo Task 3.Environmental Impact Statement -- Subtotal 40 64 B8 0 44 0 0 48 90 SO 44 468 $87,708 Task 4.Subarea Plan Update -- Subtotal 12 IB 0 16 4 72 110 4 8 12 12 268 $47,151 'task 5.Project annd Agency Coordination - Subtotal 24 32 4 5 0 4 20 4 24 2 8 127 $23,535 Total Estimated Hours 100 144 120 57 56 96 174 56 138 70 82 1093 Cost(Hours•Rote) $22,500 $23,040 $17,400 $7,980 $6,720 $20,640 $24,360 $13,720 $26,910 $14,066 $20,633 $197,969 Subtotal Consultant Cost $197,969 Project Expenses at—1%of Project Budget $1,980 Estimated Project Total $199,949 BERK Consulting MAKERS l�7itJ�.T L.Gruetet K.Gifford J.Hartmann R.Fornaby Project Support J.Owen I.Crazier P.Lynch S.H—stein M.Fontaine J.Michaud Total Hours and Engagement 8 Tramportation Transportation Estimated Cost Project Manager Deputy PM Lead Analyst Support Analyst Urban Designer Urban Designer Lead Planner Stormwater Lead Scientist by Task 2020 Hourlf,Rate $225 $160 $145 $140 $120 $215 $140 $245 $195 $201 $252 Task 1.Project Definition and Engagement Plan Kickoff 8 8 8 8 B 8 2 8 Template 8 Public Participation Plan 2 12 Subtotal 10 8 8 20 0 8 8 0 8 2 8 80 $14,305 Task 2,Vision,S,.ping,and Alternatives — Community Meeting 8 8 16 8 36 8 2 8 Checklist/Scoping 2 4 20 4 Guidance an EIS Alternatives 4 10 4 4 2 2 Subtotal 14 22 20 16 8 12 36 0 8 4 10 150 $25,270 Tosk 3,Environmental Impact Statement Prellmhwry Draft EIS General Sections 2 8 2 2 Natural Environment 2 20 Land Use and Aesthetics 2 36 Public Services 2 48 8 Stanmwoter Management 2 16 4 Transportation 4 8 40 70 Utilities 2 16 Draft EIS 8 8 16 16 6 )2 8 8 Final EIS 8 12 16 16 2 8 6 8 Implementing SEPA Ordinances 6 4 2 2 Subtotal 40 64 88 0 44 0 0 48 90 so 44 468 $87,708 Task 4.Subarea Plan Update Update Vision and Subarea Concept 2 10 20 4 4 Evaluate Land Use/Zoning 2 4 12 20 Draft Plan Workshop 8 8 16 4 10 16 4 8 4 Draft and Revised Draft Subarea Plan 2 4 40 54 8 4 Subtotal 12 18 0 16 4 72 110 4 8 12 12 268 $47,151 Task 5.Project annal Agency Coordination Team Coordination Calls 8 8 4 5 4 4 4 8 2 4 County Workshops(1) 8 8 8 8 4 Legislative Meetings(2) 8 16 8 8 Subtotal 24 32 4 5 0 4 20 4 24 2 8 127 $23,535 Total Estimated Hours 100 144 120 57 56 96 174 56 138 70 82 1093 Cost(Hours"Rate) $22,500 $23,040 $17,400 $7,980 $6,720 $20,640 $24,360 $13,720 $26,910 $14,066 $20,633 $197,969 Subtotal Consultant Cost $197,969 Project Expenses at—I%of Project Budget $1,980 Estimated Project Total $199,949 April 23, 2020 Belfair Urban Growth Area Planned Action EIS and Subarea Plan Update Project Understanding The Belfair Urban Growth Area is nearly 4 square miles located in northern Mason County. Its population is about 1,054 in 2019, growing by just 62 persons since 2010, but serving as a commercial hub for a greater area. SR 3 bisects the community and was recently widened,the County received a loan to further develop a sewer system, and a new state bypass route is pending. With these infrastructure investments facilitating travel between Kitsap and Mason Counties, a small town quality of life, and natural environment assets, Belfair may soon see experience a rapid increase in growth and has recently seen several large residential projects enter the permit pipeline. The County seeks to develop a Planned Action Environmental Impact Statement (EIS) and ordinance for the Belfair UGA. In association with the Planned Action, the County intends to update the Belfair UGA Plan, adopted in December 2004.With these two key project elements,Mason County desires to facilitate growth that supports a community-based vision for Belfair.The 2004 Belfair UGA Plan concept identified three centers in the community- North End, Downtown, and Salmon Center, upgrades to transportation and sewer infrastructure, and improvement to the natural environment including water quality as well as parks and open space.Through community engagement, the vision will be refreshed. The BERK team is will support Mason County in this project through extensive experience and local knowledge.. ■ and Fflany mere. BERK will lead the Planned Action EIS and Ordinance development and serve as prime of the team. ■ MAKERS ee'laberated with the community and czeunty and authered the 200.4 Belfair- UGA Plan will support the effort to refresh the Subarea Pplan. Makers is a leader in urban design an'd ■ Transpo the-prev+ettswill lead the Transportation Element of the EIS and support the Subarea Plan. ■ Herrera deyeleped thewill lead the Natural Environment and Utilities elements of the EIS and support the Subarea Plan Belfair UGA 2018 Basin Plan. .�1� 1 in addiflen te eur lecal expeFience, our team has ,-.,erked together inclueling fef the Bremerton Eastside EFnpleyment Center Subarea Plan and Planned Actien, and the Arlin gten//Me rysyi 11 e Manufacturing Indu5trial Center SubaFea Weis: Collectively the team is referenced as "the Consultant" below. Project Scope Task 1 . Project Definition and Engagement Plan Under Task 1, our teamthe Consultant will: ■ Organize and conduct a kickoff meeting with the County to review project goals, identify the study area boundaries, discuss public participation objectives and strategies, review proposed technical analysis, and brainstorm alternatives. ■ Develop a document template/format, and other administrative items for use by the EIS project team. • Develop a public participation plan that integrates subarea plan and EIS outreach as well as public input opportunities. Task 2. Vision, Scoping, and Alternatives `" The Consultant will facilitate a combined visioning and scoping process including: ■ Engaging the community in a Visioning process including a community meeting (virtual or in-person) and survey. A virtual meeting could include a recorded webinar with presentation and "chat" features (_e.a. Zoom or Microsoft Teams). Other virtual efforts could include development of a project website using ESRI StoryMaps, which can incorporate maps, narrative descriptions, and visual media (photos and videos), along with a survey. The survey will likely be addressed in Survey Monkey, with an option for postcards to be placed at markets or other places to pain more feedback. These activities will be part of the Planned Action scoping process. ■ Preparing handout materials for a Visioning and Public Scoping Meeting ■ Preparing a SEPA checklist and scoping notice, addressing all topics not expected to be addressed in the EIS to a sufficient level of detail. ■ Providing guidance on EIS alternatives to analyze. Recommending alternatives to be discussed during scoping. We anticipe#e-tThree alternatives to-will be studied in the draft EIS—no action, a proposed action, and a third alternative that may vary the amount and location of development. Task 3. Environmental Impact Statement Preliminary Draft EIS We-willThe Consultant will prepare a preliminary draft EIS for County review and comment. Although the 2 April 23, 2020 Mason County I Belfair UGA Planned Action EIS and Subarea Plan Update scope of the EIS has not yet been determined, likely EIS elements will include the following sections: General Sections (BERK). We-wiliThe Consultant will prepare a fact sheet, table of contents, distribution list, alternatives description, appendices, and other necessary supporting documentation for County review. The alternatives description will include a description of the proposed land use patterns, planning envelope of anticipated development in the study area, building typologies under each alternative (using illustrations and photos developed in the Subarea Plan where possible), and circulation and infrastructure features that are part of the alternatives. Natural Environment (Herrera). Through our recent work developing the Belfair UGA 2018 Basin Plan (Belfair Basin Plan) and other projects in this vicinity of Hood Canal, we are deeply familiar with the natural environment of the area. We-wi"The Consultant will leverage this knowledge to efficiently summarize key features of the existing natural environment and evaluate the potential impacts on the natural environment for each of the subarea alternatives . From past experience we know that well- conceived mitigation strategies can enable the UGA to become a more vibrant economic and social center while protecting the natural environment, and we will focus on mitigation during the course of our analysis Transportation (Transpo). e--The Consultant will leverage the transportation analysis and forecasting completed for the Mason County's Belfair Mobility Plan, September 28, 2018 and WSDOT's SR 3 Freight Corridor project for the EIS alternatives analysis. The Consultant'sGuf work will include coordination with both Mason County and WSDOT to ensure we are incorporating the latest transportation plans and data. Airlington and using this same appmeeh wheFe Nye eFe wedting elesely with beth the City and WSDO , Wed( cieng SR 531. TFenspe also has a geed Nyedting Felefienship with WSDGT's Glympie Regien and is A multimodal alternatives analysis will be conducted to evaluate vehicle, transit, pedestrian and bicycle impacts. The analysis will consider how planned improvements accommodate the anticipated growth by each alternative and identify potentially significant transportation impacts as well as mitigation measures. For planned improvements and identifying mitigation measures, consideration will be given to additional planning that has occurred by WSDOT for the SR 3 Freight Corridor since completion of the Belfair Mobility Plan. Land Use and Aesthetics (BERK). We-w+NThe Consultant will compare and evaluate the proposed amount, types, scale, and pattern of uses in comparison with the existing land use pattern and adjacent development. We-w+I'The Consultant will include an evaluation of development targets and capacity for each alternative. We-w+NThe Consultant will identify policy or code provisions that serve as mitigation measures. We-rrillThe Consultant will also describe the overall aesthetic character of the study area in terms of the quality of the built environment, the design and character of existing buildings, and building height, bulk, and scale. Our evaluation will consider the nature and magnitude of change envisioned by the subarea plan. The visual character analysis will rely primarily on narrative description, photographs of existing conditions, and the graphics and materials developed for the subarea plan. Public Services (BERK). We w!"The Consultant will review existing levels of service, estimated needs and :III April 23, 2020 Mason County I Belfair UGA Planned Action EIS and Subarea Plan Update 3 demand for service, and projected levels of service under each alternative for police and fire protection, parks and recreation, and schools. We-w+44The Consultant will coordinate with appropriate service provider staff. IA4e--%QThe Consultant will base the analysis to the extent feasible on available plans and population-based estimates of demand. Stormwater Management (Herrera). Building from the Belfair Basin Plan, we the Consultant will refresh the description of existing stormwater system and identify system improvements that are needed to facilitate implementation of the updated subarea plan. The Belfair Basin Plan determined that even with implementation of modern stormwater regulations, development in the UGA would cause notable increases in stormwater discharge. The recommended stormwater retrofits in the Belfair Basin Plan will form the foundation for planning stormwater capital improvements. Utilities — Sewer and Water (Herrera). The Belfair UGA area is fortunate in having a new state of the art wastewater treatment facility with plenty of capacity for growth. We-wil+The Consultant will work with Mason County Utilities and Waste Staff as well as PUD No. 1 and the Belfair Sewer Advisory Committee, as needed, to summarize the existing sewer and water systems, evaluate the impacts of subarea development on these utilities, and define any system improvements that may be necessary to provide adequate sewer and water service in the future. Draft EIS Based on County comments on the preliminary draft EIS, we will prepare a draft EIS for public review. We wiffhe Consultant will prepare the notice of availability for County publication. Final EIS The final EIS will consist of a fact sheet, table of contents, draft EIS analysis corrections as needed, description of the preferred alternative if needed, and responses to comments. We-wH4The Consultant will prepare a preliminary final EIS for County review and comment. Based on County comments, we will prepare a final EIS for public issuance. We-wi4lThe Consultant will prepare the notice of availability for County publication. Implementing SEPA Ordinances To ensure that impacts and mitigation measures are addressed over the 20-year period, we will work with the County to prepare the ordinance that designates the Planned Action. As outlined in WAC 197- 1 1-168, the ordinance will address the type of project action; compliance with the criteria for a planned action; findings related to adequacy of the Planned Action EIS; and mitigating measures required to qualify future projects as Planned Actions. We w liThe Consultant will participate in a public meeting or hearing to allow public comment on the Planned Action Ordinance. The County will maintain primary responsibility for public notice, meeting scheduling, and meeting logistics. Task 4. Subarea Plan Update Our teemThe Consultant will update the 2004 Subarea Plan. We-wH4The Consultant will: 'i„ April 23,2020 Mason County I Belfair UGA Planned Action EIS and Subarea Plan Update 4 • Integrate a refreshed Vision from Task 2 and update the Subarea Concept. • Analyze existing land use/zoning designations and propose necessary changes. ■ Revise and update the current Subarea Plan with amended goals, regulations, and implementation strategies. ■ Facilitate a Draft Plan workshop with stakeholders such as major landowners, residents, and agency staff. ■ Develop a Revised Draft Plan, coordinated with the EIS, for County staff to shepherd through the public review process. Task 5. Project and Agency Coordination The ConsultantOuF team -will develop a regular communication protocol with the County such as regular conference calls and a milestone schedule updated monthly or as needed. ` The scope anticipates two County staff workshops, to develop a draft vision and concepts to share with the public and to meet with other agency stakeholders, e.g. WSDOT. It is anticipated that the Mason County Department of Community Services will lead the legislative review process. Gur teafnThe Consultant will attend two legislative meetings to present the draft plan such as with the Planning Commission and Board of County Commissioners. One meeting will be the Planned Action Ordinance hearing per Task 3. Anticipated Timeline We pFepeseThe Consultant will develop a schedule in Task 1 that allows for community engagement and development of the Subarea Plan Update and Planned Action EIS over an anticipated 1 2-month process TA 12 TL1"f'fe1TMthfR preferences;pFeeess v,'euld the scope te be phased ev-eF more then ene yeaf whir5h MOY be helpful fef budgeting precesses and staff reSeWces. This precess can be eitheF expedited er extended based Ceunty With a planned action, the County can adopt the subarea plan and associated comprehensive plan amendments out of the normal docket cycle and on its preferred timeline (RCW 36.70a.1 30(2)(a)(v)). Assumptions ■ Time may be transferred from one task to another due to greater or lesser level of effort, provided that each task shall be completed, and the total budget shall not be exceeded. • The County will provide available necessary government documents, studies, site plans, GIS data layers and mapping and other technical information pertaining to the study area, including any appropriate system plans, electronic GIS data, aerial photos, and drawings of areas within the project study area. �i'I April 23, 2020 Mason County I Belfair UGA Planned Action EIS and Subarea Plan Update 5 • Research and data collection will be based on readily available secondary sources of information, including reports, inventories, maps and other similar literature from local government and other sources. • The Consultant will provide entire document(s), where applicable, in the native compatible formats used to create the document (i.e., MS Word, Excel, InDesign, etc.). • The County is responsible for public document reproduction and distribution of all public review and final drafts. • The County will provide consolidated review comments on preliminary draft documents. The Consultant's level of effort includes responses to County comments on a preliminary draft and confirmation of revisions in a public review draft prior to publication. • The County is responsible for meeting advertisements, room reservations, and other similar logistics. :i" April 23, 2020 Mason County I Belfair UGA Planned Action EIS and Subarea Plan Update 6 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen, Planning Manager DEPARTMENT: Community Services EXT: 286 BRIEFING DATE: May 4, 2020 PREVIOUS BRIEFING DATES: None ITEM: Place on May 5, 2020 Action Agenda to approve Ordinance describing adoption of amendments to Title 17 relating to the Belfair Urban Growth Area (UGA). EXECUTIVE SUMMARY: The Board of County Commissioners approved amendments to the Mason County Code Title 17 through the adoption of Ordinance 81-17 on December 5, 2017. These amendments were inadvertently unattached to the adopted Ordinance, and therefore never got updated in Municode. Given the length of time that has passed, it is recommended to approve a new Ordinance describing the circumstances, attaching the amendments without change, and forwarding to Municode. BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Approval to adopt new Ordinance by Action Agenda on May 5, 2020. ATTACHMENTS: Ordinance, Attachment A Briefing Summary 4/28/2020 ORDINANCE NUMBER AMENDMENT TO MASON COUNTY CODE TITLE 17 ORDINANCE amending Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA). WHEREAS, under the authority of the Washington State Growth Management Act (GMA) (RCW 36.70A) Mason County took legislative action to revise its development regulations in December 2017; and WHEREAS, after the approval and adoption of Ordinance 81-17, the subject code amendments were inadvertently not attached to the Ordinance; and WHEREAS, in order to get published through Municode (Municipal Code Corporation) the code amendments must be attached; and WHEREAS, this Ordinance has attached the code amendments as adopted by the Board of County Commissioners on December 5, 2017 without change; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 17 relating to the Belfair Urban Growth Area (UGA) as described in ATTACHMENT A. DATED this day of 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Sharon Trask, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Kevin Shutty, Commissioner Tim White ief DPA Randy Neatherlin, Commissioner ATTACHMENT A 17.22.010- "R-4" Low density residential district—Purpose. 17.22.050- Bulk and dimensional standards. Density: Maximum average of four dwelling units per gross acre and a minimum density of three units per net developable acre Intensity: 35%lot coverage on individual lots. Minimum Lot None. Development must not exceed density and lot coverage requirements above. Area: Lot Dimensions: All lots shall have a minimum width of 25 feet. The maximum height of structures in the district shall be as follows: Height: Buildings containing the permitted use: 30 feet. Accessory structure: 20 feet. Front yard: 15 feet. Side yard: 5 feet for accessory structures and 3&5 feet for the dwelling unit. Setbacks: Street side yard:4-5-10 feet. Rear yard: 5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 15 feet. 17.22.060- "R-5" Medium density residential district—Purpose. 17.22.100- Bulk and dimensional standards. Maximum average of 5 dwelling units per gross acre,and a minimum density of four Density: units per net developable acre. Intensity: 40% lot coverage. Minimum Lot None. Development must not exceed density and lot coverage requirements above. Area: Lot Dimensions: All lots shall have a minimum width of 25 feet. Page 1 ATTACHMENT A Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use: 35 feet.Accessory structure: 20 feet. Front yard: 10 feet. Side yard: 5 feet for accessory structures and 10-5 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard:5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. 17.22.110- "R-10" Multi-family residential district—Purpose. 17.22.150- Bulk and dimensional standards. Density: Maximum average of 10 dwelling units per gross acre, and a minimum density of ten units per net developable acre. Intensity: 50% lot coverage. Minimum Lot None. Development must not exceed density and lot coverage requirements above. Area: Lot Dimensions: All lots shall have a minimum width of 25 feet. Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use: 45 feet.Accessory structure: 20 feet. Setbacks: Front yard: 10 feet. Side yard:5 feet for accessory structures and 4.0-5 feet for the dwelling unit. Setbacks: Street side yard: 10 feet. Rear yard:5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. Page 2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen and Mariah Frazier DEPARTMENT: Planning EXT: 286 BRIEFING DATE: 5/4/2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Authorization to accept a Local Records Grant from the State Department of Archives if awarded. Grant was applied for on April 17, 2020. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Department of Community Development worked with State Archives staff to apply for a Local Records Grant to assist the department in its continued effort to organize files consistent with state records retention laws and with the goal of timely and satisfactory responses to public records requests. BUDGET IMPACT: If awarded, the grant money received would be used to hire part-time staff to perform clerical duties, while seasoned staff familiar with department functions would inventory records and prepare boxes for transfer or destruction. PUBLIC OUTREACH:(include any legal requirements, direct notice,website, community meetings, etc.) None required. RECOMMENDED OR REQUESTED ACTION: Authorize DCD to accept Local Records Grant if awarded on July 1, 2020. ATTACHMENTS: Grant Application Briefmg Summary 4/29/2020 About the Problem: What is the impact to your agency by not having your paper records organized in terms of responding to public records requests in a timely manner or protecting records from damage? Mason County Community Development has a large records inventory of long term and permanent records housed in three locations.The majority of our Building Department records are held in our main office with older Planning records stored two blocks away in the attic of the Prosecutor's office, as well as at the County Shop ten blocks away. The records located at the County Shop 10 blocks away are boxes that were damaged in a flood in 2011. They were previously inventoried and are labeled with box numbers, however current staff have been unable to locate the inventory.While these boxes are recognized as a problem,they aren't the greatest concern as they are rarely accessed and stored securely to prevent more damage. Future plans would include assessing retention of these documents and transferring to archives or destroying. Our main concern and focus are the records located at the Prosecutor's office 2 blocks away from the main office.These are mainly planning documents from the 70's-90's and are poorly or mis-labeled. There is approximately 40 boxes that do have an inventory with them, but are out of order and stacked one on top of each other on the floor under a window.There is also no consolidated list of those boxes that are already inventoried to let us know what is over there.The boxes on shelving are not inventoried and are only labeled by a year or type. Often upon opening, there is an assortment of unrelated records that don't correlate with the label on the box. Several boxes have also been marked with "Landfill" or"To Archives" stickers. It is assumed this means those particular boxes labeled "landfill" are past retention and able to be destroyed,though sending them to the landfill is recognized as not proper procedure for destruction.Those that say"To Archives" could mean they were meant to be transferred, or just mean they were moved from the main office to the Prosecutor's office to be stored. There has also been little to no records retention done in the past.We have many records that are long term or permanent, but also many that can be transferred or destroyed and are past their retention date.This means when locating documents for a records request, we are sifting through documents or boxes that we no longer need to be keeping,taking up space and time. On average,we receive over 200 records request per year, and spend an average of 15 minutes to complete. Records requests that require going to the Prosecutor's office often require requesting extra time in order to go over and locate the record which can take upwards of and hour. Having an inventory and clearing out the boxes that can be archived or destroyed would significantly decrease that time as we would know if the record even exists, and exactly which box to find it in rather than guessing and searching. About the Project: What is your plan/project schedule to complete the work by the end of the grant period? We've previously met with Archives staff and after getting their input, would focus on having existing clerical staff inventory the records located in the Prosecutor's office and prepare any records past their retention date for destruction or transfer to archives. Our plan would be to hire a part time extra help person at 25 hours a week for 8 months to cover existing clerical staff duties, enabling existing staff to spend time two blocks away inventorying records and preparing boxes for transfer to archives and destruction. Ideally,we would have extra help staff hired in September 2020 and have them through April 2021.This time frame coincides with our slower season during the fall and winter allowing for optimal time management.September would be spent training the extra help,then October and November would be to go through boxes at the Prosecutor's office to asses what records are there and organize what is past retention and what is not. December through March would consist of creating an inventory of each box and labeling, to be able to transfer boxes to archives and or to destroy in April.Then April and into May would be finishing up by putting all remaining boxes on shelving and wrapping up. What is the cost breakdown/budget(including quotes)for your project? (Boxes must be purchased through Washington State Archives.) Part time Extra Help: See attached Job Description Extra help$17.50 hours even number$15,315.00 Labor& industries$230.00 Social Security$1,175.00 Total salary/benefits$16,720.00 Boxes for WA State Archives: 10 boxes x$2.97 per box=$29.70 plus tax How much money are you requesting? $16,750 List the type of work to be carried out by agency staff,temporary staff,vendors,and Archives staff. Extra Help:Answer phones, correspondence, scheduling, data entry,file in use records(see attached job description). Existing Staff:To be split between two existing clerical staff. Create inventory for records stored in Prosecutor's office, organize and properly label boxes to remain on site, prepare and transfer boxes to archives for retention, destroy records past retention date. Vendors/Archives: Provide boxes and process transfer of records for retention. About the Expected Results: What improvement in response time to public records requests and protection of public records is expected? Having an inventory of what the records stored offsite are accessible via spread sheet for our two Public Record's Officers would help reduce response time on records requests for"any and all" information pertaining to a parcel. Being able to search a spread sheet to discover if a particular record exists and to know exactly which box it is in will greatly reduce the time that is currently spent sifting through multiple boxes not even knowing if the record is there. What benefit(s)are expected from destroying/transferring records past their retention period? The biggest benefit to destroying and transferring records would be the space gained. We would be able to move boxes off the floor and onto shelving, helping protect those records that are required to stay onsite.There would also be record of which documents were transferred to archives or destroyed, which would free us from spending time to respond to those requests. What new procedures/training will be in place to prevent the file room from becoming disorganized again? At the beginning of 2019 we started using a new computer system for permitting which allows for us to rely on less paper and filing. Especially for created reports and correspondence.We will always have paper records but will be creating less and less little by little over the next several years.This will help us maintain our organization efforts. We also plan on utilizing Archives resources of webinars and workshops for our clerical staff to keep them up to date and trained in retention policies and standards. Specifically, we plan on sending our clerical staff to the Organizing the File Room Workshop and Improving Your Agency's Records Management Workshop. New staff will also be required to take the Basics of Managing Records course. Lastly, we will also be getting one of our clerical staff certified as a second Public Records Officer for our department in order to help with the number of requests and be tasked with keeping up on retention. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen DEPARTMENT: Planning EXT: 286 BRIEFING DATE: 5/4/2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Update of Department of Community Development (Permit Assistance Center, Building and Planning) functions and operations during the closure. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Department of Community Development has made significant operational changes in response to COVID 19 and the closure of our building to the public. Although it is not without challenges, staff has made and continues to make great progress toward processing, reviewing and issuing permits, holding pre-application conferences, virtual Hearing Examiner hearings, perfoming virtual inspections, responding to public records requests, organizing files and introducing additional permit types for application through our on-line portal using SmartGov. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: No action required. Discussion of our operations and work accomplished during the COVID-19 closure. ATTACHMENTS: Photos: Working through the backlog. Briefing Summary 4/29/2020 BUILDING PERMITS ,k ,- 4 LINE FOR, PROCESSING ; ' *.t`�`C t �'t�}° +'k +k+.,a'�''Fi 17 +u''``7��r �,•ffa•'3 P :u�! {pl}a+�4�iKasw��jt�}�� g� r .,a r Nit 7 4Ji t RA�S�5e •� ~ .,�` ���:*�'t�yt.�a�J'x!"�� .� j�ue'`''Z� y1.��♦ ))'j"N;S`rYS✓ p't�� ♦ Ns �5MYVx :f� ' .f . 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' � _����� � � oll - t ... _ � A+y r- S � Fl �","' f�1 � "S r-.� ! �;•*�i-g�;l,dn'xh��G,.'Vd2. � k� k a �'fi,-�� rte,-''� TY�y..: .h-s �;�r •�:�}'�. '� h k ' •.,W r fir y1d„ "+"`'ar, x��1+4?4-'s'7•r a! x>�5,. ,�� i r - - MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Casey Bingham DEPARTMENT: Public Health EXT: 562 BRIEFING DATE;-4124f392 OS PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Consolidated Contract CLH18253 Amendment 14 Adds Statement of Work for: 1. Division of Emergency Preparedness & Response-COVID-19: Provided 250,000 for public health for funding the COVID crisis BUDGET IMPACTS: This increasing Amendment provides an increase of $250,000 to support Public Health's COVID-19 Response. The funding from this will offset the funding we will not receive from other grants because of COVID-19. RECOMMENDED OR REQUESTED ACTION: Move Amendment 14 CLH18253 Consolidated Contract to the Action Agenda. Briefing Summary 4/22/2020 MASON COUNTY PUBLIC HEALTH 2018—2020 CONSOLIDATED CONTRACT CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 14 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as "DOH", and MASON COUNTY PUBLIC HEALTH hereinafter referred to as"LHJ",pursuant to the Modifications/Waivers clause, and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work,attached and incorporated by this reference, are amended as follows: ® Adds Statements of Work for the following programs: • Division of Emergency Preparedness&Response-COVID-19-Effective January 20, 2020 ❑ Amends Statements of Work for the following programs: ❑ Deletes Statements of Work for the following programs: 2. Exhibit B-14 Allocations,attached and incorporated by this reference, amends and replaces Exhibit B-13 Allocations as follows: ® Increase of$250,000 for a revised maximum consideration of$1,335,577. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. 3. Exhibit C-11 Schedule of Federal Awards,attached and incorporated by this reference, amends and replaces Exhibit C-10. Unless designated otherwise herein,the effective date of this amendment is the date of execution. . ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date APPROVED AS TO FORM ONLY Assistant Attorney General Page 1 of 12 AMENDMENT #14 2018-2020 CONSOLIDATED CONTRACT EXHIBIT A STATEMENTS OF WORK TABLE OF CONTENTS DOH Program Name or Title: Division of Emergency Preparedness&Response-COVID-19 -Effective January 20,2020...........................................................3 Exhibit A, Statements of Work Page 2 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Division of Emergency Preparedness&Response- Local Health Jurisdiction Name: Mason County Public Health COVID-19-Effective January 20,2020 Contract Number: CLH18253 SOW Type: Original Revision#(for this SOW) Funding Source Federal Compliance Type of Payment ® Federal Subrecipient (check if applicable) ®Reimbursement ® Period of Performance: January ® State FFATA(Transparency Act) ® One-Time 20,2020 through December 31,2020 ❑ OtherDistribution ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to establish funding and tasks for LHJs to prevent,prepare for,and respond to the COVID-19 disease outbreak. Revision Purpose: N/A Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe 93.354 333.93.35 31104102 01/20/20 12/31/20 0 130,871 130,871 FY20/21 COVID-19 Disaster Response N/A 334.04.92 934A0101 1 01/20/20 12/31/20 0 119,129 119,129 TOTALS 0 250,000 250.000 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount I Federal Funds Activity report(s)on template June 30,2020 Reimbursement for actual Participate in public health emergency preparedness to be provided DOH. December 31,2020 costs not to exceed total and response activities for COVID-19.This may funding consideration include surveillance,epidemiology,laboratory Frequency and due amount capacity, infection control,mitigation, dates of reports may communications, and or other preparedness and change based on Note: Per Federal response activities for COVID-19. federal requirements. funding requirements, DOH will notify LHJ prior approval from Activities must address one or more of the following of any changes via DOH is required for six domains: email. reimbursement of • Incident management for early crisis expenses incurred on or response A final activity report after January 20,2020 Jurisdictional recovery is required prior to through March 4,2020. • DOH releasing the • Information management • Countermeasures and mitigation final amount of funding. Exhibit A, Statements of Work Page 3 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 Task *May Support PHAB Due Date/Time Payment Information Number Task/Activity/DescriptionStandards/Measures Deliverables/Outcomes Frame and/or Amount • Surge management After approval is received from DOH, • Biosurveillance LHJ must submit a DOH will provide additional guidance and technical separate invoice for assistance. reimbursement of these expenses. Note:The total federal funding consideration is for the period of January 20,2020 through March 30, 2021. Any unspent funds,tasks and deliverables with due dates after December 31,2020 will be included in a new statement of work under the new consolidated contract term beginning January 1,2021. 2 State Funds Activity report(s)on template July 15,2020 LHJ has already received Participate in public health emergency preparedness to be provided DOH. October 15,2020 these funds as a one-time and response activities for COVID-19.This may distribution. include surveillance,epidemiology,laboratory capacity,infection control,mitigation, communications,and or other preparedness and response activities for COVID-19. Activities must address one or more of the following six domains: • Incident management for early crisis response • Jurisdictional recovery • Information management • Countermeasures and mitigation • Surge management • Biosurveillance DOH will provide additional guidance and technical assistance. Note:The total state funding consideration is for the period of January 20,2020 through June 30,2021. If the LHJ has remaining funds,tasks and deliverables with due dates after December 31,2020 will be included in a new statement of work under the new consolidated contract term beginning January 1, 2021.Reports will be due January 15,April 15 and June 30,2021. Exhibit A, Statements of Work Page 4 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT 414 *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: hgp•//www phaboard orgLW-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Program Specific Rea uirem ents/Narrative Any subcontract/s must be approved by DOH prior to executing the contract/s. Deliverables are to be submitted to the ConCon deliverables mailbox at concondeliverablesgdoh.wa.p-ov Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending_gov by DOH as required by P.L. 109-282. Restrictions on Funds(what funds can be used for which activities,not direct payments,etc) Please reference the Code of Federal Regulations: htt s//www ecfrsoy/cgi bin/retrieveECFR?gp-1&SID=58ffddb5363a27f26e9dl2ccec462549&ty=HTN L&h=L&mc=true&r=PART&n=vt2 1.200#se2.1.200 1439 Allowable Activities-See list of allowable activities below,Appendix 2 from COVID-19 Crisis Response Cooperative Agreement—Components A and B Supplemental Funding, Interim Guidance,March 15,2020. Costs that are NOT allowable • Facility purchases—May be if prior approval received from the feds and state. Send those requests to ALny.Feffis(@doh.wa.gov • Research • Clinical care except as provided for individuals while under state or federal quarantine and isolation orders that are not eligible for payment by another source. • Publicity and propaganda(lobbying): • Other than for normal and recognized executive-legislative relationships,no funds may be used for: o publicity or propaganda purposes,for the preparation,distribution,or use of any material designed to support or defeat the enactment of legislation before any legislative body o the salary or expenses of any grant or contract recipient,or agent acting for such recipient,related to any activity designed to influence the enactment of legislation,appropriations,regulation,administrative action, or Executive order proposed or pending before any legislative body o See Additional Requirement(AR) 12 for detailed guidance on this prohibition and additional guidance on lobbying for CDC recipients: b=s://www.cdc.gov/p-rants/documents/Anti-Lgbbyinp, Restrictions for CDC Grantees July 2012.pdf • Funds cannot be used to supplant existing federal funds awarded by other federal sources • Funds cannot be used to match funding on other federal awards. Exhibit A, Statements of Work Page 5 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT #14 DOH Program Contact Tory Henderson, Contracts&Finance Specialist Department of Health P O Box 47960, Olympia, WA 98504-7960 360-236-4596/torv.henderson(&doh.wa.gov Appendix 2. Allvwablu Aativiti4as incident Management Emergency operations Examples of allowable activities: for Early Crisis Response and Coordination o Conduct Jurisdictional CoviQ-19 risk assessment. • Identify and prioritize risk-reduction strategies and risk-mitigation efforts In coordination with community partners and stakeholders. • Implement public health actions designed to mitigate risks in accordance with CDC guidance. o Implement public health response plana based on CDC COWD-19 Preparedness and Response Planning Guidance for State,Local,Territorial, and Tribal Public Health Agencies. o Provide technical assistance to local and tribal health departments on development of COVID-19 response plans and respond to requests for public health assistance. Activate the Jurisdiction's emergency operations center(ECIC)at a level appropriate to meet the needs of the response. • Staff the EOC with the numbers and skills necessary to support the response, assure worker safety, and continually monitor absenteeism. Use established systems to ensure continuity of aperatlons (COOP)and implement coop pians as needed. o Establish call centers or other communicaUcin capacity for information sharing, public Information, and directing residents to available resources. o Activate emergency hiring authorities and expedited contracting processus. o Assess the Jurisdiction's public health and healthcare system training needs. •Provide materials and facilitate training designed to improve the jurisdiction's public health and healthcare system response. Focus on Infection prevention and control strategies and implementation/triggers for crisis/contingency standards of care. • implement procedures to notify relevant personnel and participate in CDC national calls and Clinician Outreach and Communication Activity(COCA)calls. o Ensure pians and jurisdictional response actions incorporate the latest CDC guidance and direction. Exhibit A, Statements of Work Page 6 of 12 Contract Number CLH 18253-14 Revised as of April 1,2020 AMENDMENT#14 F _ Responder Safety and Examples of allowable activities: Health •_ Assure the health and safety of the jou risdiction's workforce,including but not limited to griplementatlon of staff resiliency programs,occupational health/safety programs,and responder mental health support. Determine gaps and implement corrective actions_ Implement personal protective equipment(PPE)-sparing strartegiesfor public haalih/haalthcara cystva-n workforce in accordanca with fadoral guidalirws. a Develop an occupational safety and health strike team to ensure workers are protected, implement corrective actions, and gather lessons learned. Establish a team of communicators who can interpret CDC guidance:and assist with Implementation of worker safety and health strategies. o create tools to assist and anticipate supply chain shortages,track PPE inventory. Q Develop PPE strategies consistent with CDc guidance for hospitals,outpatient chrucs• long- term care facilities, and other health facilities,work with suppliers and ooalitions to develop statewide plans for caching or redistributing/sharing.This strategy should be integrated with health care coalitions'system plans for purchasing, caching, and distributing PPE and accessing the Strategic National Stockpile. c., Purchase required RPE (if available)_ r Identification of Examples of allowable activities: vulnerable populations c Implement mitigation strategies for populations at risk for morbidity, mortality,and other adverse outcomes. update response and recovery plans to include populations at risk. Enlist other governmental and nongovernmental programs that can be leveraged to provide social services and ensure that patients with COVID-19 virus(or at risk of exposure) receive proper information to connect them with available social services. health within the community, including the Leverage social services and behavioral Administration for Children and Families(ACF)and Health Resources and Services Administration (HRSA)_ Conduct rapid assessment(e.g.,focus groups)of concerns and needs of the community related to COVID-151 prevention. identify gaps and Irripbernent strategies that encourage risk-reduction behaviors. jurisdictional Recovery Jurisdictional Recovery Examples of allowable activities: Recovery efforts to restore to pre-evert fu-ictioning. conduct a hot wash/after-action review and develop an improvement plan. Exhibit A, Statements of Work Page 7 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 Activity Category Allovirable Activities Infott'nation Information sharing Examples of allowable activities: Management Ensure information sharing among public health staff, heaKlliaare perscanriel,airport entry screening personnel,emergency medical services(EMS) providers,and the public. Develop, coordinate.and disseminate information. alerts,warnines,and notifications regarding risks and sail-protactiva moasuras to tha public, particularly with at-risk and vulnerable populations and incident management nespondrrs_ o Develop new systems or um utilize existing systems to rapidly report public health data. o Develop community messages that are accurate,timely,and reach at-risk populations Emergency Public Examples of allowable activities: Information and Warning n Ensure redundant platforms are in place for pushing out messages to the public$rid the and Risk Communication healthcare sector regarding risks to the public, risk of transmission,and protective Measures, Work vvith health communicators and educators on risk communications efforts designed to prevent the spread of COVID-19 virus. C. Update scripts for jurisdictional call cantars with specific COVI0-19 massaging(alarts. warnings,and notifications). Evaluate COVID-19 messaging and other communication materials and,based on feedback from target audiences, revise messages and materials as needed. Conduct rapid assassmant (e_g.,focus groups)of aidsting messaging.and corimunications activities(e.g.,web-based,social media)related to COVID-19 Prevention. Monitor local news stories and social media postines to determine if information is accurate, identify massaging gaps, and adjust communications as needed_ C, Contract with local venders for translation las nec�-ssaryy), printing,signage,and audiovisual/public service announcement:development and dissemination. v Identify gaps and develop culturally appropriate rusk messages for at-risk populations including messages thatfocus on risk-reduction behaviors, a Oevelop a COVID-19-specific media relations strategy, including identification of key spokespeople and an approach for re ulcer rnedia outreach. Exhibit A, Statements of Work Page 8 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 o Allowable coordinate communication messages, products,and programs with key partners and stakeholders to harmonize response messaging. c, Clearly communicate steps that healthcare providers should take if they suspect a patient has COVld-19 virus infection(e.g., diagnostic testing, clinical guidance). Countermeasures and Nonpharmaceutical Examples of allowable activities: Mitigation Interventions C. Develop plans and triggers for the implementation of community interventions, including: + Activating emergency operations plans for schools,higher education,and mass gatherings; Ensuring that community,faith-based,and business organizations are prepared to support Interventions to prevent spread;and . Intagrating intarvontions rolatad to social sarvicas providars, criminal justica systems, 1►omeless persons,and other vulnerable populations and at-risk populations. a Anticipate disruption caused by community spread and interventions to prevent further spread. + Planning for school dismissal including,continuity of education and other school- based services(e.g., meals); • Ensuring systems are active to provide guidance on closure of businesses, government offices, and social services agencies; . Ensuring systems are in place to monitor social disruption(e-g.,school closures); and Ensu ring that services(e.g.,mousing,transportation,food)are In place for community members impacted by social distancing Interventions. Quarantine and Isolation Examples of allowable activities: Support = Provide lodging and wrap-around services,including food and beverage,cleaning,waste management, maintenance, repairs at quarantine/isolation sites,and clinical care costs for individuals while under state or federal quarantine and isolation orders that are not eligible for payment by another source. C5 Review and update state quarantine and isolation laws, reguiations, ani!procedures. Funds may also be used to develop trairang and educational materials for local health departments and Judicial officials- Exhibit A, Statements of Work Page 9 of 12 Contract Number CLH 18253-14 Revised as of April 1,2020 AMENDMENT #14 o Fidentify and secure sate housing for persons subject tc.restricted movement and odder public health orders. c. Develo and implement behavioral health stmt es to su .or affected ,o Matrons. Plstribution and lyse of Examples of allowable activities: Medical Material a Ensure jurisdictional capacity for a mass vaccmatian campaign onto vaccina bccomas available, including: • Enhancement of immunization information systems • Maintaining ability for vaccine-spectflc cold chain management • Coordinating mass vaccination clinics for emergency response • Assessing and tracking vaccination coverage • Rapidly Identifying high-risk persons requiring vaccine • Planning to prioritize limited medical countermeasures(MCM)based on guidance Trom CDC and tlee Department of Health and Human Services (HHS) c, Ensure jurisdictional capacity for distribution of MCM and supplies. surge Managernent Surge Staffing Examples of allowable activities: o Activate mechanisms for surging public health responder staff. Activate volunteer organizations Including but not llmrted to Medical Reserve Corps. Public Health Ex3mpi42s of allowable activities: Coordinotion with o In partnership with health caro coalitions, dev4alop triggars for enacting crisisjcontingancy Healthcare Systems standards of care. M Coordinate with Hospital Preparedness Program JHPP)entities, heatthca.re coalitions, health care organizations,emergency nianagentient, and other relevant partners and stakeholders to assess the public health and medical surge needs of the community. Prepare for increased demands for services,expansions of public health functions, Increases In administrative management requirements, and other emergency response surge needs. Train hospitals, long-term care facilities and other high-risk facilities on infection prevention and control. _ Actively monitor healthcare system capacity and develop mitigation strategies to preserve healthcare system resources, Exhibit A, Statements of Work Page 10 of 12 Contract Number CLH18253-14 Revised as of April 1,2020 AMENDMENT#14 7Examples cute authontiies for responding to healthcare system surge and implement activities to igate demands onthe healthcare system• Plan to activate crisis/contingency standards are. Infection Control of allowable activities: Follow updated COC guidance on infection control and prevention and PPE. o Engage wrdh healthcare providers and healthcare coalltfonts to address Issues related to infection prevention measures,such as: • Changes in hospital/healthcare facility visitation policies, + social distancing,and • Infection control practices in hospitals and long-term cafe facilities,such as: • PPE use, • Hand hyeiene, • source control,and . Isolation of pationts. Biosurveillance Public Health Examples of allowable activities: Surveillance and Real- o Conduct surveillance and case Identification(including, but not limited to, public health time Reporting epidemiological investigation activities such as contact follow-up)- Assess risk of travelers and other persons with potential COVID-19 exposures. o Enhance surveillance systems to provide case-basedand aggregate epidemiological data_ Enhance existing syndromic surveillance for respiratory illness such as influenza-like illness (lu)or acute respiratory illness(ARI)by expanding data,Inputs,and sites. Enhance systems to identify and monitor the outcomes of severe disease outcomes, including among vulnerable populations. o Enhance systems to track outcomes of pregnancies affected by COVID-19. Develop models for anticipating disease progresslon within the community. Public Health Laboratory Examples of allowable activities: Testing, Equipment,, C. Assess commercial and public health capacity for lab testing. Supplies, and Shipping Develop a list of available testing sites and criteria for testing and disseminate to clinicians and the public. Exhibit A, Statements of Work Page 1 1 of 12 Contract Number CLH 18253-14 Revised as of April 1,2020 AMENDMENT #14 r , v Appropriately collect and handle hospital and other clinical laboratory spe-6r rens that require testing and shipping to laboratory Response Network(Lfi114)or CDC labtarataries designated for testing. C, Rapidly report test results between the laboratory,the public health department, healthcare facilities,and COC to support public health investigations. r Test a sample of outpatients with ILI or ARI for COVID-19 and other respiratory viruses and complete the following: • Report weekly percent positive covID-19 outpatient visits by age group. • Determine the rate of ILI/ARI outpatient visits and the rate of COVID-10-Confirmed ILI patients_ This allowable activity is similar to'Sentinel COV1D-19 surveillance,March 2020,and ILINet Enhancements in 2019.-It may include, but is root lir fitted to the following: — Conduct testing at public health laboratories — Describe modification of protocols and validation of specimen type othe=r than NP/OP swabs, including validation of different swab types and self-swabbing for C01AD-19 o Collaborate with Emerging Infection}Program and Influenza Hospitalization Surveillance Network to modify existing PIUSury-NET program for COVID-19. o Enhance laboratory surge capacity plans. a Determine maximum lab testing capacity and establish pri0rit6tati011 criteria and contingency plans for esung if maximutn capacity is reached_ Work with laboratory partners to ensure labs receive updated guidance on appropriate e testing algorithms and sample types as additional Information is acquired. o Ensure clear guidance is communicated to clinical labs and physicians on how to obtain appropriate lab testing. cl Vrovido tasting for empactad individuaic. Data Management Examples of allowable activities: Ensure data management systems are In place and meet the needs of the Jurlscilctlon. Implement analysis,visualization,and reporting for surveillance and other available data to support understanding of the outbreak,transmission,and impact of interventions_ Ensure efficient and timely data collection. Domain ' ActWfties u Ensure a6ility to rapidly exchange data wit Fe public health partners(including CDC)and other relevant partners. cl Coordinate data systems fore idemiolo ical and laboratory surveillance- Exhibit A, Statements of Work Page 12 of 12 Contract Number CLH 18253-14 Revised as of April 1,2020 EXHIBIT B-14 Mason County Public IIealth ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: April 1,2020 Indirect Rate as of January 2018:13.71 Indirect Rate as of January 2019:14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330 NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $74,426 PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541 PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 $99,878 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979 FFYI7EPR PHEP BP1LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $19,917 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $888 $49,341 $49,341 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $48,453 FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/30/20 07/01/19 06/30/20 $49,342 $49,342 $49,342 FFY19 Overdose Data to Action Prev NUI7CE925007 Amd 11 93.136 333.93.13 09/01/19 08/31/20 09/01/19 08/31/20 $50,000 $50,000 $50,000 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $35,000 $110,000 $173,027 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $75,000 FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $29,627 $63,027 FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $33,400 FFY 17 Increasing Immunization Rates NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600 FFY20 PPHF Ops NH23IP922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $500 $500 $1,000 FFY17 PPHF Ops NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $500 $500 FFY17317Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $1,423 $1,423 $1,423 FFY17AFIX 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $4,293 $4,293 $4,293 FFY20 VFC Ops NH23IP922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $5,600 $5,600 $7,828 FFY17 VFC Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $2,228 $2,228 FFY20 CDC COVID-19 Crisis Resp LHJ-Tribe N1790TP922069 Amd 14 93.354 333.93.35 01/20/20 12/31/20 01/01/20 06/30/21 $130,871 $130,871 $130,871 FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/01/19 09/30/20 $67,694 $67,694 $191,503 FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 10/01/18 09/30/19 10/01/18 09/30/19 $67,694 $67,694 FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $5,344 $56,115 FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771 FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 ($272) $4,728 $4,728 FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 $5,000 Page ] of 3 EXHIBIT B-14 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: April 1,2020 Indirect Rate as of January 2018: 13.71 Indirect Rate as of January 2019: 14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 07/01/19 06/30/21 $2,500 $2,500 $7,500 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/19 06/30/20 07/01/19 06/30/21 $2,500 $2,500 GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 07/01/17 06/30/19 $2,500 $2,500 Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 07/01/17 06/30/19 $272 $272 $272 Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 ($1,370) $0 $0 Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 $1,370 FY20/21 COVID-19 Disaster Response Acct Amd 14 N/A 334.04.92 01/20/20 12/31/20 01/01/20 06/30/21 S119,129 7119,129 x;119,129 FPH Lead Case Mgmt-FPH Amd 12 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/20 $1,370 $1,370 $1,370 SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 07/01/18 06/30/19 $1,500 $1,500 $4,500 SFY1 Lead Environments of Children Amd 2 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 $3,000 SFY1 Lead Environments of Children Amd 1 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 Rec Shellfish/Biotoxin Amd 9 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/21 $3,500 $3,500 $11,000 Rec Shellfish/Biotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19 $7,500 $7,500 Wastewater Management-GFS Amd9 N/A 334.04.93 07/01/20 12/31/20 07/01/19 06/30/21 $30,000 $30,000 $120,000 Wastewater Management-GFS Amd 9 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/21 $30,000 $30,000 Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $43,274 $43,274 Wastewater Management-GFS Amd5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 ($43,274) $16,726 Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 $60,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/20 12/31/20 07/01/19 06/30/21 $42,000 $42,000 $126,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $42,000 $42,000 FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000 YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 ($12,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000 YR 21 SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 ($13,600) $11,200 $11,200 YR 21 SRF-Local Asst(15%)(FS)SS Amd 7, 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $800 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6, 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3, 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $11,200 $24,800 $24,800 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10, 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $13,600 Page 2 of 3 EXHIBIT B-14 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: April 1,2020 Indirect Rate as of January 2018:13.71 Indirect Rate as of January 2019:14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts ` Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date amount Sub Total Total Sanitary Survey Fees(FO-SW)-SS State Amd 12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $11,200 $36,000 $36,000 Sanitary SurveyFees(FO-SW)-SS State Amd 7, 12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $800 Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $12,000 Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $12,000 YR 20 SRF-Local Asst(15%)(FS)-TA Amd3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 $2,000 YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 ($4,000) $0 $0 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6,10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000 YR 22 SRF-Local.Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000 $4,000 $4,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10, 12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000 TOTAL $1,335,577 $1,335,577 Total consideration: $1,08 ,577 GRAND TOTAL $1,335„577 $250,000 GRAND TOTAL $1,335,577 Total Fed $865,078 ' Total State $470,499 *Catalog of Federal Domestic Assistance **Federal revenue codes begin with"333". State revenue codes begin with"334". Page 3 of 3 Exhibit C-11 Schedule of f=ederal Awards AMENDMENT#' Date:April 1,20 MASON COUNTY HEALTH SERVICESSWV0001893-04 CONTRACT CLH1B253-Mason County Public Health CONTRACT PERIOD: 01/01/2018-12/31/2020 DOH Total Amt Allocation Period Federal Federal Start End Federal Award Federal Grant Award Name Chart of Accounts Program Title BARS Contract Amt CFDA CFDA Program Title Federal Agency Name Identification Number Award Date Award Date Date Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND SHELLFISH PS SSI 1-5 OSS TASK 4 333.66.12 08/02/16 $5,000,000 01/01/18 06/30/19 $86,541 66.123 Technical Investigations and 01J18001 Region 10 STRATEGIC INITIATIVE LEAD Implementation Assistance Program .. Puget Sound Action Agenda: Environmental Protection Agency PUGET SOUND RESTORATION NEP 5-6 ONSITE SEWAGE MANAGEMENT 333.66.12 01/09/11 $2,490,000 01/01/18 06/30/19 $85,330 66.123 Technical Investigations and OOJ68801 PROJECT Implementation Assistance Program Region 10 Department of Health and Human PUBLIC HEALTH EMERGENCY FFY79 PHEP BPI LHJ FUNDING 333.93.06 0629/19 $11,307,904 07/01/19 06/30/20 $49,342 93.069 Public Health Emergency Services Centers for Disease Control NU90TP922043 PREPAREDNESS(PHEP) Preparedness and Prevention COOPERATIVE AGREEMENT - - - - - HOSPITAL PREPAREDNESS PROGR Public Health Emergency Department of Health and Human AND PUBLIC HEALTH EMERGENCY FFY18 EPR PHEP BPI SUPP LHJ FUNDING 333.93.06 08/01/18 $11,062,782 07/01/18 06/30/19 $49,341 93.069 Preparedness Services Centers for Disease Control NU90TP921889-01 PREPAREDNESS COOPERATIVE and Prevention AGREEMENT Public Health Emergency Department of Health and Human HPP AND PHEP COOPERATIVE FFY17 EPR PHEP BPI LHJ FUNDING 333.93.06 07/18/17 $11,062,782 01/01/18 06/30/18 $28,979 93.069 Preparedness Services Centers for Disease Control NU90TP921889-01 AGREEMENT and Prevention Injury Prevention and Control Department of Health and Human WASHINGTON STATE DEPARTMENT Services-Centers for Disease Control NU17CE925007 OF HEATLH OVERDOSE DATA TO FFY19 OVERDOSE DATA TO ACTION PREV 333.93.13 08/12/19 $4,390,240 09/01/19 08/3120 $50,000 93.136 Research and Stale and Community and Prevention-National Center for Based Programs ACTION Injury Prevention and Control Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY18 PRESCRIPTION DRUG OD-SUPP 333.93.13 05/31/17 $6,223,623 09/01/18 08/31/19 $110,000 93.136 Research and State and Community Services Centers for Disease Control U17CE002734 FOR STATES Based Programs and Prevention ... .. ..t._._ ..._....__m.- .-..___-.—__._.....__ ..____. . .._...._. _, Injury Prevention and Control Department of Health and Human PRESCRIPTION DRUG OVERDOSE FFY17 PRESCRIPTION DRUG OD-SUPP 333.93.13 03/16/16 $4,031,632 01/01/18 08/31/18 $63,027 93.136 Research and Slate and Community Services Centers for Disease Control U17CE002734 FOR STATES Based Programs and Prevention Department of Health and Human IMMUNIZATION GRANT AND VACCIN Immunization Cooperative Services Centers for Disease Control NH231P922619 FFY20 VFC OPS 333.93.26 07/01/19 $9,234 835 07/01/19 06/3020 $5,600 93.268 Agreements FOR CHILDREN PROGRAM and Prevention Department of Health and Human IMMUNIZATION GRANT AND VACCIN Immunization Cooperative FFY20 PPHF OPS 333.93.26 07/01/19 $9,234,835 07/01/19 06/3020 $500 93.268 Agreements Services Centers for Disease Control NH231P922619 FOR CHILDREN PROGRAM and Prevention Department of Health and Human IMMUNIZATION GRANT AND VACCIN Immunization Cooperative FFY17 VFC OPS 333.93.26 03/03/17 $1,201,605 01/01/18 06/30/18 $2,228 93.268 Agreements Services Centers for Disease Control 5NH231P0o0762-05-00 FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human IMMUNIZATION GRANT AND VACCIN Immunization Cooperative Services Centers for Disease Control NH231P000762 FFY17 PPHF OPS 333.93.26 06/29/18 $3,634,512 07/01/18 06/30/19 $500 93.268 Agreements FOR CHILDREN'S PROGRAM and Prevention .. - -..... _. ._. ......�._....._.__._.a_._...__ _..._..__ ----------- ._—.... _.. Immunization Cooperative Department of Health and Human IMMUNIZATION GRANT AND VACCIN FFY17 INCREASING IMMUNIZATION RATES 333.93.26 06/29/18 $1,722,443 07/01/18 06/30/19 $5,600 93.268 Agreements Services Centers for Disease Control NH231P000762 FOR CHILDREN'S PROGRAM and Prevention Department of Health and Human IMMUNIZATION GRANT AND VACCIN FFY17 AFIX 333.93.26 03/03117 $1,672,289 01/01/18 06/30/18 $4,293 93.268 Immunization Cooperative Services Centers for Disease Control 5NH231P000762-05-00 FOR CHILDREN'S PROGRAM Agreements and Prevention Page 1 of 2 c i MASON COUNTY BRIEFING SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: David Windom Action Agenda x Public Hearing Other DEPARTMENT: Community Services EXT: COMMISSION MEETING DATE: May 4, 2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: March 23, 2020 BRIEFING PRESENTED BY: David Windom [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to pay Kell Rowan and Alex Paysse at Salary Range 46, Step 0, and effective April 5, 2020 for working in a higher class, due to the Director of Community Services absence in the office because of COVID-19 assigned Duty Officer Assignment. This special pay shall be removed when the Director of Community Services is no longer working at Emergency Management in response to the COVID-19 health emergency. Background: An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days, shall be compensated on that step of the salary range of the higher job class that provides at least a five (5) percent increase over their(the employee working out of class) current rate of pay. RECOMMENDED ACTION: Approval to pay Kell Rowan and Alex Paysse at Salary Range 46, Step 0, and effective April 5, 2020 for working in a higher class, due to the Director of Community Services absence in the office because of COVID-19 assigned Duty Officer Assignment. This special pay shall be removed when the Director of Community Services is no longer working at Emergency Management in response to the COVID-19 health emergency. Attachment: Special Pay Forms 0 TEMPORARILY WORKING IN A HIGHER CLASS/ 1XS4 OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay [I Lead Pay 8 Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners, prior to the assignment of additional duties. Employee Name:Kell Rowan Employee Job Title: Planning Manager Department:Community Services Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days shall be compensated on that step of the salary range of the higher job class that provides at least five(5)percent increase of over their current rate of pay. What specific job duties this employee will be performing outside of their current position description and for how long: Kell Rowan takes over operational control of Building, Planning and Permitting until such time as Director, Dave Windom is able to return from attached service of Emergency Managment as Planning Chief. Kell will supervise all the daily operations, to include but not limited to billing, vouchering, payroll, and coordination of all public activities in response to COVID-19 in Building 8. Effective Date:April 5, 2020 End Date:To be Determined - Revisit on May 31, 2020 *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: e% Date: !/L Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll TEMPORARILY WORKING IN A HIGHER CLASS/ 'N" OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay El Lead Pay 8 Working in a Higher Class All out of class, lead, or temporarily working in a higher class pay requests must be submitted bythe department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Alex Paysse Employee Job Title: Environmental Health Manager Department:Community Services Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: An employee who has been assigned to perform all of the significant duties of a higher level job classification, due to the absence of the employee who normally holds that position, and who performs such duties for five (5) or more consecutive days shall be compensated on that step of the salary range of the higher job class that provides at least five (5)percent increase of over their current rate of pay. What specific job duties this employee will be performing outside of their current position description and for how long: Alex will be filling in for Director, Dave Windom while he is attached to the EOC. Alex will review payroll, time sheets, scheduling, vouchering, and will supervise the front counter and financial staff until Casey Bingham returns from sick leave. Alex will supervise all aspects of public health with the exception of Community Health until the return of the Director and will serve as ICS Commander for ESF 8. Effective Date:April 5, 2020 End Date:To be Determined - Revisit on May 31, 2020 *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature:—L� Date: Support Services Director Signature: Date: 14 BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll TimAPORARILY WORKING IN w.-rIIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay OLead Pay 9 Working in a Higher Class All out of class,lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Alex Paysse Employee Job Title:Environmental Health Manager Department:Community Services Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: An employee who has been assigned to perform all of the signi5cam duties of a higher level lob classification,due to the absence of the employan who nommily holds Thal position,and who performs such duties for five(5)or more consecutive days,shall be compensated on that step of the salaryrange of the higher job class that provides at least a five(5)percent increase over their(the employee working out of class)current rate of pay. What specific job duties this employee will be performing outside of their current position description and for how long: Additional pay for working outside of their current position will beset at Salary Rango 46.Step Q.This will give at least a 6%salary increase from the employee's current apiary,as required by the policy. Alex will be filling In for Director Windom while he is attached to the EOC.Alex will review payroll,time sheets,scheduling,vouchering and will supervise the front counter and financial staff until Casey Bingham returns from sick leave.Alex will supervise all aspects of public health with the exception of Community Health until the return of the director and will serve as ICS Commander for ESF 8. Effective Date:3/16/2020 End Date: iv eV7 1 c-�,tJtdsl� *Attach a copy of the employee's current position description*/rh Manager/Supervisor of Department Signature: Date: /.e_2CJ Department Head/Elected Official Signature: pate: :' ` Support Services Director Signature: Date: BOCC or Elected Official Signature: -a, � . / Date: 7L cc:CMMRS/Elected Official/Department/Payroll M 7mAPORARILY WORKING IN r,,81GHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay ❑Lead Pay ® Working in a Higher Class All out of class,lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,grfy to the assignment of additional duties. Employee Name:Keil Rowan Employee Job Title: Planning Manager Department:Community Services Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: An employee who has been assigned to perform all of the significant duties of a higher level job classification,due lo the absence of the employee who normally holds that position,and who performs such duties for five(6)or more consecutive days,shall be compensated an that step of the salary range of the higher job class that provides at least a five(5)percent increase over their(the employee working out of class)current rate of pay. What specific job duties this employee will be performing outside of their current position description and for how long: Additional pay for working outside of their cunant position will be set al Salary Range 46.Step 0.This will give at least a 5%salary increase from the amployee'a current salary,as required by the policy. Kell Rowen takes over operational control of Building, Planning and Permitting until such time as Director Windom is able to return from attached service to Emergency Management as Planning Chief. Kell will suprevise all the daily operations to include but not limited to billing, vouchering, payroll, and coordination of all public activities in response to COVID-19 in Building 8 until April 3 Effective Date:March 16, 2020 End Date: I �ri 4,�. ^-ItAW-14 'Attach a copy of the erp�loyee's current position description" Manager/Su ervisor of Department Si natur Date:-::, !.3 P P g Department Head/Elected Official Signature .._. Date: -4-1 Support Services Director Signature: Date: BOCC or Elected Official Signature: _ -` -!' Date: cc;CMMRS/Elected Official/Department/Payroll MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: Community Services EXT: 359 BRIEFING DATE: May 3rd, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance xa❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request to post and fill change in position from program assistant to program coordinator EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Prior position has evolved to encompass duties greater than that of an assistant. This position will Coordinate mobile outreach for chemical dependency, the COPE grant, and overdose to action programs BUDGET IMPACT:. Position is currently within the budget covered by grant funding. Impact of $12,625.47. PUBLIC OUTREACH: (Include any legal requirements, direct notice, website, community meetings, etc.) Recruitment. RECOMMENDED OR REQUESTED ACTION: Approval of removal of the assistant FTE, addition of program coordinator, recruitment and fill vacant position. ATTACHMENTS: Cost sheet Briefmg Summary 4/27/2020 Cost of Moving Community Health Assistant to Program Coordinator on 06/01/2020 Increase 9,345.28 FICA 710.24 PERS 1,199.00 FMLA 1,370.95 12,625.47 r004F F COMMUNITY AND FAMILY HEALTH PROGRAM COORDINATOR ,x«` CLASSIFICATION Classification: Program Coordinator Department: Community Services- Community and Family Health Division Affiliation: Teamsters Community and Reports to: Personal Health Manager Family Health Exempt: Non-Exempt: X Supervises/Directs: None Job Class: 2173 Risk Class: 5306-07 Salary Range: According to current Collective Bargaining Agreement Union Approval Date: Director Approval Date: GENERAL CLASSIFICATION DESCRIPTION: Plans, organizes, coordinates, implements and monitors specialized community service programs or projects for Mason County to effectively impact and improve the public's health. ESSENTIAL JOB FUNCTIONS: Develops and implements assigned program plans, goals, and objectives to assure meeting of grant(s) deliverables. Develops and conducts educational/prevention programs and training sessions to partnering agencies, community stakeholders, civic groups, schools, the media, and the public. Provides specialized training of other staff and volunteers to ensure their understanding of the program(s) goals, objectives, policies, and procedures. Follows program grant requirements and department or county standardized procedures and guidelines and receives general oversight from the division manager. Responsible to complete grant deliverables funding programs, including program budget monitoring, compliance and grant renewal applications and requests for proposals for renewed program funding. Researches, consults and collaborates with division manager and community partners for other available funding opportunities to expand services and fill gaps in a system-wide approach to the public health area of need and focus. May include sub-contract/MOU development, writing, management and monitoring. Reviews and evaluates data and conducts quality improvement to ensure the program is meeting benchmarks and expected goals and outcomes. Resolves complaints or problems affecting the availability or quality of services. Prepares routine, annual and special reports for documentation, data and evaluation of the assigned programs as well as to share program(s) results and outcomes with the public, Board of County Commissioners, Board of Health, community leaders and partners. Interprets, determines application and assures compliance with federal, state and regional regulations and laws to assigned programs. Provides representation on various committees and special interest groups, initiates and facilitates community coalitions, performs presentations, and provides technical advice to ensure effective program results. Develops community collaboration partnerships.for creating a county-wide system of care. Works with other staff in a collaborative team environment and completes other duties as assigned by division manager or department director. Est. Undetermined/Rev 1-3.2010/Rev 9.xx.2019 QUALIFICATIONS: Knowledge of: • Practices, principles, and procedures of assigned programs. • Applicable legal requirements, regulations and laws. • Effective training methods and programs. • Mason County resources, agencies, and government services. Ability to: • Develop and conduct effective educational and training programs of assigned area. • Facilitate partnering agency collaboration in development of a county-wide systems of care for assigned programs. • Plan, organize, and implement the programs, including monitoring work of others. • Analyze program objectives, develop and implement corrective action. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with community partnering agencies, program participants, other employees, County officials, and the public. WORKING CONDITIONS: Duties are primarily performed in an office environment or in the community. Travel is required for meetings and presentations within the community and state. Out-of-state travel may be required for specific conferences. May be exposed to contagious diseases, needle sticks, and similar health- related hazards. EDUCATION AND EXPERIENCE: Bachelor's degree in social services, or related field and 2 years of progressively responsible experience in program development, community education and partnering agency development. May require specific education, expertise or experience in a specific area of focus. Valid Washington State Driver's License. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination —Annually Blood Borne Pathogens —Annually Smart Risk Management— Once Slip, Trip and Fall —Annually Safe Lifting Practices —Annually FEMA IS 100, 200, 700, and 800 -Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Est. Undetermined/Rev 1-3.2010/Rev 9.xx.2019 Union Representative Signature of Approval: Date: Director/Manager Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est. Undetermined/Rev 1-3.2010/Rev 9.xx.2019 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING May 4,2020 Briefing Items • Extend lead pay for Jessica Koehn and Dawnell Arndt until a new Public Works Finance Manager is hired. (Requesting Board take action at the May 5'h Commission Meeting) • Amendment 2 with Kennedy/Jenks Consultants, Inc. for the Belfair Sewer Extension Phase 2 project. Discussion Items 1. Monthly Utilities revenue/expenditure report 2. Road Fund projections 3. U&W Excavator purchase Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff Public: _Randy Neatherlin _Loretta Swanson _Kevin Shutty _Mike Collins _Sharon Trask _Richard Dickinson Other Staff(list below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: May 4, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Extending Lead Pay Request EXECUTIVE SUMMARY: On April 7, 2020, Commissioners approved lead pay for Jessica Koehn and Dawnell Arndt from March 9, 2020 to May 8, 2020 for performing duties of a higher classification while recruiting and hiring the Public Works Finance Manager. The hiring process was extended and we therefor request extending lead pay until the Finance Manager is hired. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize lead pay be extended for Jessica Koehn and Dawnell Arndt at the May 5, 2020 meeting until the Public Works Finance Manager position is filled. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Richard Dickinson, Deputy Director-Utilities and Waste Management DEPARTMENT: Public Works/ U&W Management EXT: 652 BRIEFING DATE: May 4, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: CONTRACT AMENDMENT 2 — KENNEDY-JENKS EXECUTIVE SUMMARY: Commissioners approved a contract with Kennedy-Jenks on April 23, 2019 to complete two projects for extending sewer service to the Puget Sound Industrial Center (PSIC): Project 1 - Sewer system pre-design report and General Sewer Plan Amendment Project 2 - Sewer system design At the December 16, 2019 meeting County Commissioners approved Contract Amendment 1 with Kennedy/Jenks Consultants, Inc. in the amount of $87,759 for updating, rather than amending the Belfair General Sewer Plan. This amendment also added 6 months to the contract term. The overall contract has a not-to-exceed amount of$1,500,000. With the pre-design report now complete, Kennedy-Jenks provided a Scope and Budget to complete Project 2. The tasks included in this amended scope of work include: 1. Survey 2. Agency coordination 3. Geotechnical Engineering 4. Detailed Design 5. Environmental permitting 6. Bid assistance Construction services are included as well. BUDGET IMPACTS: Mason County has two grants through Commerce totaling $2,499,550 to design a sewer extension serving the northern portion of the Belfair UGA and PSIC. Executing Amendment 2 brings the contract total to $1,370,492 or N $130,000 less than the $1,500,000 cap. Existing Contract Amendment 1 Amendment 2 Amended Total Project 1 439 816.00 $87,760.00 $527,576.00 Project 2 $842,916.00 $842,916.00 1&2 Total $1,370,492.00 RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve Contract Amendment 2 with Kennedy/Jenks Consultants, Inc. in the amount of$842,916.00 to complete final design, secure permits, prepare bid documents, and provide construction services for the Belfair sewer extension phase 2 project. ATTACHMENT: Contract Amendment 2 rJ JKennedyJenks 25 March 2020 Ms. Loretta Swanson Mason County Public Works Mason County 100 W Public Works Drive Shelton, Washington 98584 Subject: Project 2 Scope of Work, Schedule, and Engineering Fee Mason County Belfair Sewer Extension to PSIC - MC Contract No. 19-034 (KJ Project No. 1997006.01) Dear Ms. Swanson: Kennedy/Jenks Consultants, Inc. (Kennedy Jenks) is pleased to submit this scope, schedule, and budget for Project 2 (Amendment 2) of the Belfair Sewer Extension project. This scope of work modifies the existing contract to define the scope and include budget for Project 2 which includes preparation of the construction bid documents for the sewer extension based on the preliminary design prepared as part of Project 1. We appreciate the opportunity to submit this amendment and look forward to continuing working with you on this important project. Please contact us if you have any questions regarding our proposal at MichaelLubovich(a)kennedyienks.com (253.835.6459). Very truly yours, Kennedy/Jenks Consultants, Inc. J Michael Lubovich, PE, PMP Enclosures: Exhibit A—Amendment 2 Scope of Services Exhibit B—Amendment 2 Compensation Exhibit C—Amendment 2 2020 Schedule of Charges 32001 32na Avenue S,Suite 100 Federal Way,Washington 98001 253.835.6400 Ab Mason Count and Kennedy/Jenks Consultants, Inc. Contract Amendment 2 MC Contract No. 19-034 KJ Project No. 1997006*01 AMENDMENT NO. 2 TO AGREEMENT FOR CONSULTING SERVICES BETWEEN KENNEDY/JENKS CONSULTANTS, INC. AND MASON COUNTY FOR PLANNING/DESIGN FOR THE BELFAIR SEWER EXTENSION TO PSIC THIS AMENDMENT NO. 2 is made and entered into on this_day of , 2020 to the Agreement for Consulting Services dated May 7, 2019, hereinafter referred to as "AGREEMENT", between Kennedy/Jenks Consultants, Inc., a California corporation, hereinafter referred to as "CONTRACTOR", and Mason County, hereinafter referred to as "COUNTY", for the Planning/Design for the Belfair Sewer Extension to PSIC, hereinafter referred to as "PROJECT'. RECITALS: WHEREAS, CLIENT is authorizing CONTRACTOR to perform additional or amended services as set forth herein; and WHEREAS, CLIENT and CONTRACTOR agree to revise the PROJECT as follows: The CONTRACTOR will perform final design services previously designated as Project 2, which include preparation of a construction ready bid package for the sewer extension project described in the preliminary design report(Project 1 deliverable). Tasks for Project 2 include Survey, Agency Coordination, Geotechnical Engineering, Detail Design, Environmental Permitting, and Bid Assistance. NOW, THEREFORE, CLIENT and CONSULTANT agree to amend the AGREEMENT as follows: Scope of Services: The Scope of Services in the AGREEMENT is amended as follows: Add Exhibit A in this Amendment 2 to the contract. Replace Exhibit B in the contract with Exhibits B in this Amendment 2. Schedule: CONSULTANT is authorized to proceed with the modified Scope of Services effective on the date of this Amendment. The modified Scope of Services shall be completed as indicted in Exhibit A. Compensation: Compensation for the services provided under this Amendment shall be calculated on the same basis as in the AGREEMENT unless explicitly modified by this or previous amendment(s). Compensation for the services performed under this Amendment is $842,916 which increases the total compensation under the AGREEMENT to $1,370,492. All other terms and conditions of the AGREEMENT and any amendments thereto remain unchanged. ©Kennedy/Jenks Consultants,Inc.,May 2015 Page I of 2 \\kjc\kjc-root\kj-projects\federalway\2019\1997006.00 mason cry-belfair wrf sewer extension\O1 contracts\amendment 2\mason county belfair sewer ext amend 02_cover page.docx Mason Count and Kennedy/Jenks Consultants, Inc. Contract Amendment 2 IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the date first above written. KENNEDY/JENKS CONSULTANTS, INC. MASON COUNTY Signature: Signature: Printed Name: Printed Name: Title: Title: Date: Date: ©Kennedy/Jenks Consultants,Inc.,May 2015 Page 2 of 2 \\kjc\kjc-root\kj-projects\federalway\2019\1997006.00 mason cty-belfair wrf sewer extension\01 contracts\amendment 2\tnason county belfair sewer ext amend 02 cover page.docx DRAFT AMENDMENT 2 EXHIBIT A- SCOPE OF SERVICES Project Title: Planning/Design for the Belfair Sewer Extension to PSIC Introduction Kennedy Jenks(Contractor)is providing consultant services to Mason County for the Belfair WRF Sewer Extension Project 1 -Planning/Design for the Belfair Sewer Extension to PSIC.The scope of consultant services included the following planning tasks: • Preparation of a General Sewer Plan(GSP)Amendment for the Belfair sewer system. • Provide flow projections,collection system analysis,and preparation of a Pre-Design Report of recommended sewer system extension infrastructure that might be integrated within the Freight Corridor(SR-3 bypass)route being planned by WSDOT. The Pre-Design Report was submitted,and the project sewer extension project is now moving into the next phase,Project 2-Belfair Sewer System Extension Final Design.This amendment describes the Project 2 scope of work. Background Through the planning and pre-design work performed during Project 1,the County has decided to move forward with the plans to construct a new lift station located within the Belfair UGA(PSO4)and associated gravity and pressure sewer that extend up to the PSIC and connect into the existing collection system along SR-3(See Figure 1,below). The following scope of work amends to current contract to include Project 2,which includes the following Tasks: • Task 1-Survey • Task 2-Agency Coordination • Task 3-Geotechnical Engineering • Task 4-Detail Design • Task 5-Environmental Permitting • Task 6-Bid Assistance Project 2 scope,schedule and fee will be developed based on the findings and recommendations of Project 1 and approved by written amendment. w o � o f. c!■ G / o m n ' Future Force, Mair Force Main (Instated with MTA project) L :aticn r .01 =R3 Bypass PSf legend Q Ex sting Purfr.-o'aton Ex sting Structures TZ y e Prcposea Pump Station Prcpasea Sewer Force Ma F Aure For-*Main Proposea Gravity Sewwc- f! — ! PSCC Borger VGA Bcrder 140168 0^35095 3fe 3tCr= "ate. OL Figure I-Pi e/,:j i rd Belfair Sewer E.rtension Altentun Project 2-Belfair Sewer System Extension Final Design Contractor will develop a final design for the Freight Corridor Sewer System And provide bidding and construction support services. Task 1-Survey Contractor Services: This task will provide a survey basemap,right-of-way determination,alignment layout and survey of wetland flags,test pits,borings and potholes as established under other tasks. 1. Topographic Survey and Right of Way a. Field Survey and Basemap i. Field Survey.Field mapping within the project limits will include topography,man-made surface features,limits of vegetation,trees(12" DBH or larger),overhead utilities,and painted underground utilities. ii. Underground Utility Locate.An underground conductible utility locates within the project limits to be performed by a private utility locating firm. While every reasonable effort will be made by Contractor to depict the location of underground utilities based on utility locates,Contractor is not liable for errors or omissions by utility locators or erroneous or insufficient information shown on utility record drawings. iii. Basemap Preparation.Prepare 1"=20' topographic base map and digital terrain model(DTM)in AutoCAD format of the project.The base map will include information collected in Tasks i and ii above. One-foot contours will be generated from the DTM. Parcel numbers and owner's names will be added to parcels along the route. b. Right of Way Determination i. Coordinate with project team and WSDOT to calculate the SR 3 ROW, proposed Freight Corridor ROW and limited access boundaries necessary and add them to the Basemap. ROW will be determined from records obtained from WSDOT or supplied by the County.Parcel boundaries not critical to design will be added to the base map from Mason County and Kitsap County GIS files. c. Alignment Layout i. Lay out proposed alignments with hub and lath on approximately 50-foot stationing for horizontal location only. d. Survey Support for Geotechnical and Environmental Consultants i. Locate test pits,borings and potholes.Contractor will locate geotechnical explorations with GPS survey equipment or by conventional methods if in heavy overstory. ii. Locate wetland flags.Contractor will locate wetland flags with GPS survey equipment or by conventional methods if in heavy overstory. County Responsibilities: • Responsible for access to private properties and any associated agreements,permits, and easements needed for access. • Provide County Right of Way permits,if required Assumptions: • Contractor will be responsible to acquire the services of a third-party utility locator. • Irrigation systems will not be included in basemap. • All field observations will be made from the surface(confined space entry is not in contract). • Pipe video inspection,potholing or smoke testing needed to verify the condition or connectivity of drainage features is outside the scope of this task. • The project limits are as shown in figure 1,above. • Surveying and/or establishing property boundaries is not included in this scope. Property information will be approximated using publicly available GIS data. Deliverables: • Survey basemap in AutoCAD Civil3D version 2017 format. Task 2-Agency Coordination/Easement Acquisition Contractor Services: 1. Agency Coordination:The Contractor will coordinate with WSDOT and the Navy to develop and secure the utility permit approvals required for the project improvements located within WSDOT Limited Access and Navy railroad right of way(ROW). a. Agency Coordination i. WSDOT:Contractor will prepare for and attend coordination meetings with the project team and WSDOT during the development of the utility permits. Two(2)meetings are assumed for this effort. ii. Navy:Contractor will prepare for and attend coordination meetings with the project team and the Navy during the development of the utility permits. Two(2)meetings are assumed for this effort. b. Easement Acquisition: L Utility Permits: Contractor will complete paperwork to process utility easements for both the WSDOT and Navy agreements. 1. WSDOT General Permit 2. Utility Accommodation Application 3. Utility Facility Description 4. Railroad Crossing Permit ii. Exhibits:Contractor will prepare draft and final utility exhibits to as part of the application to support the easement acquisition process. iii. Limited Access Break/Encroachment Request/Checklist:Contractor will prepare final and draft encroachment request/checklist to WSDOT for the Limited Access Break associated with the utility crossing. County Responsibilities: • Participate in coordination meetings • WSDOT and Railroad Crossing Permitting Fees Assumptions: • ROW boundary determinations required for WSDOT and Railroad permits that are not developed in Task 1,will be provided to the Contractor. • Work plans,design plans,design special provisions,and traffic control plans necessary for the support and approval of the utility permits,will be provided to the Contractor. • WSDOT Project materials such as ROW plans,design plans,and other technical documentation will be provided to the Contractor. • Potholing is not included in this scope. Deliverables: • Meeting notes from coordination meetings • Completed permit forms and design exhibits • WSDOT and Railroad Permit Approvals Task 3-Geotechnical Engineering Contractor Services: Contractor will provide additional geotechnical engineering services to evaluate site soil and groundwater conditions and provide recommendations to support design and construction of the proposed PS04,force/gravity mains,and the trenchless section. 1. Geotechnical Exploration and Laboratory Testing:Contractor will complete a geotechnical field investigation and laboratory testing program that includes: a. Coordinate access to the proposed exploration locations. b. Explore subsurface soil and groundwater conditions along the proposed alignment. Contractor will advance 10 test pit explorations along the force and gravity main alignments;test pits will be excavated between 10 and 15 ft below ground surface. Contractor will also advance hollow-stem auger borings(4 total): one boring along the proposed pipe alignment(30 ft bgs), one boring at the proposed pump station location(35 ft bgs), and one boring at each launch/receptor shaft(each 40 ft bgs). c. Install groundwater monitoring wells in the explorations advanced near the proposed pump station and at the launch/receptor shafts, where trenchless construction will be required. d. Install pressure transducers in each monitoring well. The transducers will be used to record groundwater levels for 1 month. e. Perform geotechnical laboratory index testing(grain size distribution analyses or Atterberg limits determinations) and moisture content determinations on as many as 20 samples obtained from the explorations. 1. Analysis and Geotechnical Report:The results of the Contractor's geotechnical field investigation, laboratory testing, and engineering analyses will be summarized in a draft report. The draft report will be submitted for the County's review and comment. Upon receipt, Contractor will address the comments,and submit a final report. County Responsibilities: • Coordinate access to private properties • Provide County Right of Way permits,if required Assumptions: a. The field investigation can be completed on weekdays during daylight hours (i.e., no weekend and/or nighttime drilling in contract, can be added by amendment if needed). b. Soil cuttings collected in undeveloped areas can be spread on the ground near the borings. Soil cuttings from developed areas will be drummed and removed. The budget assumes approximately one 55-gallon drum of soil cuttings is generated for every 20 ft of boring depth. c. Soil is not contaminated, and characterization testing is not required. d. Air knifing will not be used to clear borings. e. Traffic control will be limited to traffic cones and warning signs. Use of flaggers is not in contract, can be added by amendment if needed. f. Brush and timber must be cleared to allow access to the exploration locations. Following completion of fieldwork, Contractor will spread straw across disturbed areas; no additional restoration measures will be provided. g. Well decommissioning will be included as a bid item in the project plans and specifications. Deliverables: • Draft and final geotechnical engineering reports in Adobe® PDF format. Task 4- Detail Design Contractor Services: This task will include detailed development of design for the gravity sewer,pressure sewer,and sewer lift station for the extension project. Intermediate design deliverables will be prepared and submitted to the County at the 30%,60%,and 90% level of completeness and preparation of Construction Bid Documents (Final Design). Workshops between the design team and project stakeholders will take place throughout the design development. 1. Workshops and Project Coordination a. Workshop #1: Re-affirm Project and Objectives:This workshop is to re-affirm project goals, confirm design approach, and kick-off the detail design phase. b. Workshop #2: Design and Layout:This workshop is to confirm design features of the sewer system and pump station, including sewer alignment,facility layout, general arrangement,etc. c. Workshop #3: Materials/Equipment Preferences:This workshop is to confirm County preference of material and equipment to be specified in the Technical Specifications and shown on the drawings. d. Workshop #4:Operations and Maintenance:This workshop is to engage Operations and Maintenance staff to ensure design features accommodate future operating procedures and/or facility maintenance activities. e. Workshop #5:Construction and Facility Start-up:This workshop is to discuss County responsibilities during construction and facility start-up,construction tie- ins,shutdowns,and other construction constraints. f. Internal Design Coordination:This task covers internal design discussion for coordinating interdisciplinary design efforts. 2. Drawings:Prepare design drawings for the sewer system extension. It is anticipated that 56 sheets will be needed for the Project 2 Construction Bid Package. 3. Specifications: Prepare technical specifications for the sewer systems extension. It is anticipated that 60 technical specification sections will be needed for the Project 2 Construction Bid Package. 4. Cost Estimate: Prepare an Opinion of Probable Construction Cost(OPCC) for the 30%, 60%,90%,and Final Design development for the Project 2 package. 5. Ecology Review Submittal: After the 60% review comments are received, the Contractor will prepare a Review Submittal package to for DOE's review. Contractor will review DOE's comments and provide responses. 6. Construction Bid Package: Develop Contractor Construction Documents for bidding and construction. County Responsibilities: • Schedule necessary County staff to participate in workshops. • Assist in coordination with the City and other project stakeholders to organize the workshops. • Provide timely review of comments on design submittals. • Lead agency for acquisition of local building permits • Lead agency for coordination with other utility providers with support from Contractor. Assumptions: • Intermediate design submittals(30%,60%,and 90%) will be provided as electronic (PDF) files. • Hard copies of review set for Ecology will be provided by Contractor, if required. • Contractor will provide one round of responses to Ecology's comments. Effort assumes no more than 20 comments will be submitted. • Design approach assumes that Mason County will build the extension up to the PSIC before WSDOT installs the highway. Per WSDOT coordination meeting September 12, 2019,if the utility is installed before the highway,WSDOT will make the necessary accommodations to case the pipe under the ROW as any other"existing utility". • SCADA integration is not included in this scope. It is assumed that the SCADA integration will be provided by the Contractor. Deliverables: • Workshop agenda and meeting notes. • Electronic copies of intermediate design submittals(30%,60%,and 90%) • Final Bid Documents will be provided as both hard copies (three(3)half size 11" x 17" copies and one (1) full size 22" x 34") and electronic (PDF). Task 5-Environmental Permitting Contractor Services: The environmental permitting subtasks described below are anticipated given our current understanding of the project.The Design Team will prepare the permit related documents as described (applications,checklists, figures,etc.),and it is assumed that the County will be the lead local jurisdiction with the applicable permitting agencies to communicate project details; submit documents prepared by the Design Team;and pay permit related fees as needed.The following environmental permits/approvals are anticipated for the project: • SEPA threshold determination from the lead agency (assumed lead agency will be Mason County). • Critical areas approval from the County associated with temporary or permanent wetland/waterway and/or buffer impacts. • Approved JD from the USACE Seattle District for wetlands/waterways in the project area according to the most recent USACE guidance. • The following sections define the Contractor's environmental permitting subtasks for the project. 1. Wetland/Waterway Delineation:Contractor will conduct a wetland/waterway delineation of the project area.Wetlands will be delineated in accordance with the 2010 USACE Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains,Valleys,and Coast Region.The ordinary high-water mark (OHWM)of waterways will be delineated using the methodology provided by Ecology's Determining the Ordinary High-Water Mark for Shoreline Management Act Compliance in Washington State. Contractor will compile and review environmental information from readily available public domain resources to gain a general understanding of natural resources elements. The field investigation will include an examination of vegetation,soil,and hydrology within the project area along the proposed alignment. Flagging will be placed along the wetland/waterway boundaries and will be confined to areas within the project footprint (the project area).Any wetland/waterway habitat that extends beyond the project footprint and within 300 feet of the project boundaries,as required for Critical area study contents for wetlands and streams under the County's Critical Area Protection Regulations,will be estimated both visually and using public domain resources in order to assess wetland/waterway extent.Included in this task is time to provide the project surveyors with a hand sketch of wetland/waterway boundaries to assist the surveyors to locate project flagging.We also included time to review the survey maps and request any necessary changes to represent baseline wetland/waterway conditions in the project area accurately. Wetlands will be rated in accordance with Ecology's Washington State Wetland Rating System for Western Washington,and buffer widths will be determined in compliance with the County's Critical Area Protection regulations.Waterway typing and buffer widths are based on Mason County Code(MCC)Chapter 21.64 and the water typing system presented in WAC 222-15-130. Deliverables: • The deliverable for this task is a scanned site sketch identifying wetland/waterway flagging. 2. Critical Areas Report:Contractor will include the field data collected above in the preparation of a critical areas report(CAR)according to MCC Chapter 21.64 describing existing wetlands/streams and associated buffers,and temporary and/or permanent impacts,if any.Contractor assumes that there will be no impacts to critical areas as part of this project.Therefore,potential mitigation planning is not part of the scope or budget.Should mitigation planning be needed to support impacts associated with Phase 2,a scope and budget amendment will be required.Contractor will incorporate discussion our understanding of the project into a draft CAR and will determine adequate impact avoidance measures in developing conceptual(30 percent)design plans for the project. The draft CAR will be provided to the County for review.Comments will be reviewed and incorporated into a final agency review report.The final report will be used in agency meetings and negotiations for the purposes of discussing potential project impacts,and determination of agency jurisdiction. Deliverables: • An electronic(Microsoft Word)copy of the draft CAR. • An electronic(Adobe PDF)copy of the final CAR. 3. State Environment Policy Act(SEPA)Checklist: Contractor will prepare a SEPA Checklist for the project in conformance with Washington Administrative Code (WAC)19711960 and County standards.The SEPA Checklist will briefly describe the project and address the project's effects on elements of the environment.The Checklist will include a list of permit requirements for the project.To prepare the Checklist,we will use project design information and other available studies prepared for the project, such as engineering design studies,geotechnical reports,and the cultural resources report,as necessary. The work for this subtask includes review of additional County documents such as the comprehensive plan,zoning code,critical area protection code,and other development regulations. Deliverables: • An electronic(Microsoft Word)copy of the Draft SEPA Checklist. • An electronic(Adobe PDF)copy of the Final SEPA Checklist. 4. USACE Approved Jurisdictional Determination:Contractor will prepare an Approved Jurisdictional Form(JD Form)for the project. Contractor will provide support to the County in responding to USACE comments on the JD Form to obtain an Approved JD.This support is limited to telephone and email correspondence clarifying project details related to the wetland/waterway delineation and the project. Deliverables: • An electronic (Adobe PDF)copy of the Draft and Final JD Form. Assumptions: • Wetland and waterway flagging will be placed only within the boundaries of the project area,as discussed above,where accessible. Study areas,within 300 ft of the project area,will be estimated both visually and using public domain resources in order to assess wetland/waterway extent • Access permission and rights-of-entry to additional properties associated with field work discussed above will be provided by the County. • Wetland delineation of mitigation site(s),if needed,to address County Critical Area Protection regulations are not part of this scope.Should delineation or development of mitigation site(s)be needed as part of the project,a scope and budget amendment will be required. • Environmental mitigation measures identified in this task are not included in this contract but can be added via amendment. • The CAR developed as part of this task will be used to support permitting of the Critical Area Protection Regulations of the County. • Contractor assumes that there will be no impacts to critical areas as part of this project. • Potential mitigation planning is not part of the scope or budget. • Conceptual plans or specifications for mitigation will not be required during the project • A site features map of the project and study areas,baseline wetland/waterway conditions,and temporary and/or permanent impacts to wetland/waterways and buffers will be developed and presented in the CAR. • The project will not require preparation of a SEPA Environmental Impact Statement. Either a Determination of Non-Significance(DNS)or a mitigated DNS will be issued for the project. • County staff will prepare and publish the DNS(or mitigated DNS). • Contractor staff will not attend a public meeting,or a public hearing should one be necessary. • Contractor will provide a draft copy of the SEPA Checklist to the County for review. County will provide one set of consolidated edits,and the Contractor will prepare a final SEPA Checklist for publication based on those edits.Should more rounds of review and edits be requested by the County,a scope and budget amendment will be required. • This proposal does not include time for the Contractor to respond to any public or resource agency comments on the SEPA Checklist after the Checklist has been published for public comment.Should the County request the Contractor's involvement in responses or revisions to the SEPA adoption based on public or agency comments,a scope and budget amendment will be required. • A Forest Practices Application is not required. • Construction Related Permitting support will be added via amendment as needed. • Additional archaeological and cultural resource permitting support is not anticipated. If additional support is required,it can be added via amendment. • The potential wetlands identified during Phase 1 of the project,will meet the requirements for isolated wetlands as defined by the USAGE. • The information contained in CAR will satisfy the requirements of the JD Form. • Conceptual(30 percent)design completion will be suitable to complete the JD Form. Task 6-Bid Assistance Contractor Services: 1. Bid Assistance a. Respond to Bidder questions:Provide answers to bidder questions during bid period. b. Prepare Addenda:Provide Addenda to the bid package as needed. c. Provide technical input on review of submitted bids: As requested,provide up to 16 hours of review of the content of the submitted bids to advise whether they meet the requirements of the bid process. d. Attend Pre-Bid Meeting: Prepare for and participate in the pre-bid meeting. Assumptions: • The bid period will last four weeks. • No more than 2 addenda will be prepared. Project 2- Project Management and Quality Control Contractor Services: Task 1 -Project Management 1. Project Setup a. Contractor will set up the project within Contractor's accounting system,prepare subconsulting agreements, and issue a Project Initiation Plan to the deign team, outlining the scope and budget, and develop a baseline schedule. 2. Project Work Plan a. Contractor shall prepare a Project Plan(PWP) as part of the project development efforts.The PWP shall consist of: i. County and City Expectations ii. Scope of Work(from contract) iii. Staffing Plan,including the Team Organization and Responsibilities iv. Work Plan v. Baseline Schedule (MS Project) vi. Quality Plan vii. Health and Safety Plan(HASP) 3. Project Management and Administration a. Contractor shall provide project management services needed to execute the scope of work. This shall consist of project administration related to schedule, budget,and scope management,and communication of project activities with the County. b. Contractor will provide management and oversight of in-house project personnel and subconsultants throughout the project.This task shall also consist of the provision of administrative support in the Contractor's office for the duration of the project. c. Contractor will review and monitor project budget and progress on a regular basis,as well as management of in-house and subconsultant activities. d. Contractor will allocate resources to meet project objectives based on this scope of work and will perform project controls activities to accomplish day to day management of the work. e. Contractor will prepare and maintain a Major Decisions Log(MDL) that documents the County's major decisions related to the Project and include a monthly update with the progress status report. Deliverables: • Major Decisions Log updates (electronic,Adobe Acrobat format). 4. Monthly Project Invoice and Status Report a. Contractor will establish and maintain a Project accounting system to organize and track Project costs in accordance with the Agreement and the work breakdown structure (WBS). b. Contractor will prepare and submit monthly invoices electronically to the County in accordance with the Agreement. Invoices shall be prepared and submitted electronically on a monthly basis. Invoices shall include: i. breakdown of staff effort by major task; ii. a summary of expenditures for the month by major task; iii. a summary of expenditures to date by major task; iv. the amount previously invoiced; v. total invoiced;and vi. budget amount remaining. c. The monthly progress report shall provide narrative summaries of the work performed through the most recent month, planned activities for the upcoming month,items requiring resolution or decisions by the County and issues/concerns,information needs,and a performance schedule update. 5. Schedule Development and Update a. Develop a baseline project schedule for the Project activities defined in this Scope of Work following the notice to proceed and shall maintain the schedule through the life of the project. b. The schedule will identify the major activities for the Project(e.g. task and subtask level activities). c. The schedule will be updated quarterly for the Project tasks. Deliverables: • Draft and final versions of Baseline Project Schedule • Quarterly updates of Project Schedule 6. Monthly Progress Meetings a. Prepare for,attend,and conduct monthly progress meetings that will include a review of progress,discussion of items requiring feedback,list of outstanding issues requiring resolution,status of scope,schedule and budget,and review of risks.Contractor Project Manager will attend most meetings in person. Additional key staff may attend in person or via conference call. b. Contractor shall prepare and submit meeting agendas and meeting minutes for the progress meetings.For the purposes of this scope of work,a total of 8 meetings are assumed.The meetings are anticipated to have a 2-hour duration and will be attended by up to 2 design team staff. Deliverables: • Meeting agenda and notes(Electronic,Adobe Acrobat format) Task 2-Quality Control 1. Quality Management Plan a. Prepare a Quality Management Plan(QMP)for the project that identifies procedures,compliance methods,lines of communications and responsibilities, methods of checking and correcting the work,formats and procedures for responding to County's comments on deliverables,and record keeping requirements. The QMP shall also identify personnel and schedules to complete QA/QC reviews of the work and deliverables. 2. QA/QC Monitoring and Project Reviews a. Conduct an in-house Concept and Criterion(C&CR)meeting early in the project to obtain focused technical input from senior Contractor staff based on their experience from other similar projects. b. Review draft technical memoranda,the draft preliminary design report, Construction Document Submittals(e.g.30%,60%,90%,100%),and other deliverables included in the scope of work will be reviewed.Reviews will be performed by senior Contractor staff as identified in the QMP. Task 3-Health and Safety 1. Prepare a Project-Specific Health and Safety Plan a. A project-specific health and safety plan(HASP)shall be prepared prior to initiating any field activities. Project 3-SR-3 Freight Corridor Sewer System Construction Support-To Be Added by Amendment Task 1-Construction Management-TBD Task 2-Office Engineering-TBD Other Project Assumptions. • The methodology utilized for cultural resources documentation by Lithic Analysts provides compliance with Section 106 of the National Historic Preservation Act (NHPA)as well as for Governors Executive Order 05-05 or SEPA requirements that may not necessarily invoke federal laws.Effort required for compliance with additional federal requirements are not included but can be added via amendment. • If the cultural resources documentation should lead to a determination of adverse effect upon an historic property,an amendment will be needed to proceed with any required mitigation or other further cultural resources work. • Any substantial expansion of the existing Project Area(Area of Potential Effect/APE)beyond that shown in Figure 1,an amendment will be needed for completion of cultural resource survey of any new area. Project Schedule The anticipated project schedule and intended milestones are summarized as follows: Amendment Authorization April 3, 2020 Survey and Geotechnical Investigation April 2020—June 2020 30%Design Deliverable August 2020 60%Design Deliverable October 2020 90%Design Deliverable December 2020 Permit Review Set to Ecology January 2021 Ecology Review and Approval February 2021 Environmental Permitting April 2020—March 2021 Construction Bid Period March 2021 —May 2021 Construction June 2021 —June 2022 AMENDMENT2 EXHIBIT B -COMPENSATION A. Compensation: CONTRACTOR will be compensated not more than $1,500,000 for Project 1 and 2 services. The compensation for Project 2 services shall not exceed $842,916. Task budgets are as follows: Original Project/Task Contract Amendment 1 Amendment 2 Project 1 -SR 3 Freight Corridor Sewer System Pre Design and GSP Amend Task 1. Kickoff Meeting $7,823 Task 2. Review Existing Background Data $18,072 Task 3. Prepare Pre-Design Report with Cost Estimates 1. WSDOT Utility Permitting and Approvals $19,578 2.WSDOT Coordination Meetings $10,391 3. Preliminary Geotechnical Evaluation $13,970 $1,650 4.Wetland/Waterway Reconnaissance $13,420 $8,300 5. Environmental Permitting and Approval Plan $10,670 $3,300 6. Cultural Resources $21,559 7. Concept Development Workshop $7,093 8. Conceptual Cost Estimates $15,385 9. Alternatives Selection Workshop 7092.64 10. Preliminary Design Report $103,351 Task 4 General Sewer Plan Amendment $135,130 $69,794 Original Contract Project 1 -Subtotal $383,533 Amendment 1 -Subtotal $83,044 Project 1 -Project Management and Quality Control Task 1. Project Management $37,343 $4,716 Task 2. Quality Control $17,770 Task 3. Health and Safety $1,170 Original Contract Project 1 -PM and QC Subtotal $56,283 Amendment 1 -PM and QC Subtotal $4,716 Project 2-SR 3 Freight Corridor Sewer System Design Task 1 -Survey $91,787 Task 2-Agency Coordination/Easement Acquisition $69,036 Task 3-Geotechnical Engineering $53,860 Task 4-Detail Design 1. Workshops and Design Coordination $55,759 2. Engineering Calculations/Analysis $20,020 3. Drawings $266,184 4. Specifications $57,392 5. Cost Estimate $16,954 6. Ecology Review Submittal $8,383 7. Construction Bid Package $7,291 Task 5-Environmental Permitting $52,627 Task 6-Bid Assistance $40,092 Amendment 2-Subtotal $739,384 Project 2-Project Management and Quality Control Task 1. Project Management $65,928 Task 2. Quality Control $34,483 Task 3. Health and Safety $3,120 Amendment 2-PM and QC Subtotal $103,532 Project 1 Total $439,816 $87,760 Project 2 Total $842,916 Amended Project 182 Total $1,370,492 B. Requests for Payment: 1. At a minimum the invoice is to include: performance period; date of submission; CONTRACTOR's name, remittance address and phone number; number of hours being billed; invoice total; and any additional applicable information. 2. Submit via e-mail to: Loretta Swanson Public Works Director Mason County Public Works 100 W. Public Works Drive Shelton, WA 98584 (360)427-9670 x769 LorettaS@co.mason.wa.us 3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice • R I EXHIBIT C � Kennedy Jenks Client/Address: Mason County Contract Date: April 2019 2020 Schedule of Charges Date: January 01, 2020 PERSONNEL COMPENSATION Classification Hourly Rate Engineer-Scientist-Specialist 1............................................................................$143 Engineer-Scientist-Specialist 2............................................................................$153 Engineer-Scientist-Specialist 3............................................................................$165 Engineer-Scientist-Specialist 4............................................................................$180 Engineer-Scientist-Specialist 5............................................................................$202 Engineer-Scientist-Specialist 6............................................................................$212 Engineer-Scientist-Specialist 7............................................................................$237 Engineer-Scientist-Specialist 8............................................................................$244 Engineer-Scientist-Specialist 9............................................................................$254 CAD-Technician..................................................................................................$124 Senior CAD-Technician.......................................................................................$138 CAD-Designer.....................................................................................................$143 SeniorCAD-Designer..........................................................................................$153 ProjectAdministrator...........................................................................................$128 Administrative Assistant......................................................................................$101 Aide.......................................................................................................................$79 In addition to the above Hourly Rates, an Associated Project Cost charge of$6.00 per hour will be added to Personnel Compensation for costs supporting projects including telecommunications, software, information technology, internal photocopying, shipping, and other support activity costs related to the support of projects Direct Expenses Reimbursement for direct expenses, as listed below, incurred in connection with the work,will be at cost plus ten percent for items such as: a. Maps, photographs, 3rd party reproductions, 3rd party printing, equipment rental, and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis,travel and subsistence. d. Project specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing,computation, and proprietary programs purchased for the work. Reimbursement for vehicles used in connection with the work will be at the federally approved mileage rates or at a negotiated monthly rate. If prevailing wage rates apply,the above billing rates will be adjusted as appropriate. Overtime for non-exempt employees will be billed at one and a half times the Hourly Rates specified above. Rates for professional staff for legal proceedings or as expert witnesses will be at rates one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any,will be added as a direct expense. EXHIBIT C K Kennedy Jenks The foregoing Schedule of Charges is incorporated into the agreement for the services provided,effective January 1, 2019 through December 31,2019.After December 31,2019, hourly billing rates will be adjusted by three percent and mileage rates will be adjusted per IRS guidance. Associated Project Costs and markups will remain unchanged. IG-6895 INTERGOVERNMENTAL GRANT AGREEMENT BETWEEN THE STATE OF WASHINGTON, OFFICE OF THE SECRETARY OF STATE, AND MASON COUNTY THIS INTERGOVERNMENTAL GRANT AGREEMENT is made and entered into between the Office of the Secretary of State, hereinafter referred to as"OSOS,"and Mason County, hereinafter referred to as"County." I. AWARD IDENTIFICATION County's name County's unique identifier Federal Award Identification EAC1651DB2020DR-2020-61000001- number(FAIN) 410001-EAC1 908000000 Federal Award Date April 6, 2020 Period of Performance 3/28/2020— 12/31/2020 Amount of Federal Funds Obligated $141,258.21 Total Amount of Federal Funds $141,258.21 Obligated Total Amount of Award to County(Federal and State ( $169,509.84 Funds) As authorized under Section 101 of the Help America Vote Act Federal Award Project of 2002(P.L.107-252)(NAVA)and provided for in the CARES Act,2020(Public Law 116-136),the purpose of this award is to 'Description "prevent,prepare for,and respond to coronavirus,domestically or intemationally,for the 2020 Federal election cycle.' Federal Awarding Agency U.S. Elections Assistance Commission CFDA Number and Name 90.404 HAVA Election Security Grants Total award amount $8,308,437(Federal) $1,661,687(State) Is the Award Research and No Development? Page 1 of 18 IG-6895 II. DEFINITIONS & INTERPRETATION Except as otherwise provided herein, as used in this Agreement capitalized terms shall have the following meanings: "Award" means federal funds and matching state funds provided to the County under this Agreement, pursuant to the 2020 HAVA Cares Act Grant,for the purpose of preventing, preparing for, and responding to coronavirus, domestically or internationally,for the 2020 Federal election cycle. "Business Day"shall mean a day that is not either Saturday or Sunday and is not a holiday observed by the State of Washington or a Federal holiday listed in 5 USC§6103. "CARES Act" means Public Law 116-136, the purpose of which is to"prevent, prepare for, and respond to coronavirus,domestically or internationally,for the 2020 Federal election cycle." "EAC" means the Election Assistance Commission. "NAVA" means the Help America Vote Act of 2002. "2020 HAVA CARES Act" means Public Law 116-136, the purpose of which is to"prevent, prepare for, and respond to coronavirus, domestically or internationally, for the 2020 Federal election cycle." "OSOS" means the State of Washington Office of the Secretary of State. Ill. PURPOSE It is the purpose of this Agreement to provide the County with federal funds and a state matching share of funds as authorized under Section 101 of the Help America Vote Act of 2002 (P.L. 107-252)(NAVA) and provided for in the CARES Act, 2020(Public Law 116-1 6),for the purpose of preventing, preparing for, and responding to coronavirus, domestically o intemationally, for the 2020 Federal elections cycle. IV. AWARD County is hereby awarded the amount of funds stated in section I of this Agreement—Total Amount of Award to County(Federal and State Funds). Page 2 of 18 IG-6895 V. STATEMENT OF WORK The County shall furnish the necessary personnel, equipment, material and/or service(s) and otherwise do all things necessary for or incidental to the performance of work set forth in Exhibit"A" attached hereto and incorporated herein. VI. PERIOD OF PERFORMANCE The period of performance of this Agreement shall commence on the date of execution, and proceed until December 31, 2020, unless terminated sooner as provided in this Agreement. VII. ADMINSTRATIVE OBLIGATIONS OF COUNTY Accounting Standards The County agrees to comply with 2 CFR 200- Uniform Administrative Requirements, Cost Principles, and Audit Requirements. The County agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred under this program. Cost Principles The County shall administer its program in conformance with 2 CFR 200 Subpart E (200.400-475). These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. The County agrees to adhere to the accounting principles and procedures required therein. County Monitoring and Management County agrees to abide by, and cooperate with OSOS, in meeting the applicable federal requirements for sub-recipient monitoring and management found in 2 CFR 200.331, Interest The County shall place funds received under this Agreement in an interest bearing account. All funds received under this Agreement will remain in that account until spent by the County on allowable activities. Interest earned on deposited funds will be spent on allowable activities under this Agreement. In the event of termination of this Agreement in accordance with its terms, interest earned on deposited funds shall be remitted to OSOS together with all unspent federal and state match grant funds. VIII. GENERAL OBLIGATIONS OF THE COUNTY Page 3 of 18 IG-6895 General Standards The County shall procure materials in accordance with the requirements of 2 CFR 200, Subpart D regarding Procurement Standards, and shall subsequently follow, 2 CFR 200, Subpart D Property Standards, covering utilization and disposal of property. Equipment The purchase of equipment is an unallowable activity except when it is an integral part (such as part of a structure or built into a structure)of an eligible project or service. Equipment,with a unit cost of$5,000 or more, must have prior approval by the Office of the Secretary of State before any expense is incurred. The County shall comply with its own current policies concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy, and as may be procured with funds provided herein. All other program assets(property, equipment, accounts receivable, etc.), other than unused grant funds and interest, shall revert to the County upon expiration of this Agreement, unless this Agreement is terminated under its own terms, or a different disposition of program assets is specified separately in writing by the Parties. Unused Funds Unused grant funds, including interest earned on grant funds, shall be returned to OSOS on December 31, 2020, unless this Agreement is terminated sooner. IX. DOCUMENTATION AND RECORDKEEPING Records to be maintained The County shall maintain all records required by the Federal regulations that are pertinent to the activities to be funded under this Agreement. Such records shall include but not be limited to: a) Records providing a full description of each activity undertaken by County hereunder; b) Records demonstrating that each individual activity undertaken by County meets one of the provisions in Section 101 of HAVA and the Congressional Join Explanatory Statement for the Consolidated Appropriations Act of 2020; c) Records required for determining the eligibility of activities; d) Records documenting compliance with Davis Bacon and Related Acts; e) Financial records as required by 2 CFR 200 Subpart D; and Page 4 of 18 IG-6895 f) Other records necessary to document compliance with applicable laws, rules, and regulations. Public Records Act The County shall comply with the provisions of the Public Records Act, Chapter 42.56 RCW, and all other applicable records laws. When a public records request related to this Agreement is received by the County, it shall provide notice to the OSOS Project Manager identified in Section XVII of this Agreement. Format of records Wherever practicable, the County shall collect, transmit, and store records related to this Award in an electronic, machine readable format. Retention Period The County shall retain all records according to applicable federal and state laws. Protections for Data The County shall comply with all federal and state regulations to ensure proper disposal of data. X. REPORTING REQUIRMENTS Pursuant to the CARES Act, within 20 days of each election in the 2020 Federal election cycle, the State will send a report accounting for the State's use of the funds. To allow for the time needed for the State to compile the data and write the report, the County must submit a report containing a list of expenditures for each election within 14 calendar days of the election date. The format of this list of expenditures and the required categories will be the same as those provided by the EAC for the 2020 election cycle. When the OSOS receives this information from the EAC, it will provide that format and the categories to the County via email. A Federal Financial Report and progress report for the period ending December 31, 2020 will be due from the State on February 28, 2021. To allow for the time needed to compile the data and write the report, the County must submit a final list of expenditures, in the format specified by EAC and provided to the counties via OSOS, at least 15 business days in advance of that date. XI. AUDITS AND INSPECTIONS j Audits Page 5 of 18 IG-6895 If the County expends$750,000 or more in federal awards during its fiscal year, the County is required to provide the appropriate single or program-specific audit in accordance with the provisions outlined in 2 CFR Part 200.501. Inspections and Interviews County shall provide OSOS and its representatives, as well as authorized representatives of the Federal awarding agency, Inspectors General, and the Comptroller General of the United States, pursuant to 2 CFR 200.336, access to the premises of the County at any time and from time to time during normal business hours and upon reasonable notice under the circumstances for the purposes of: a) Inspecting and copying (at County's expense)any and all program documents maintained by the County; and b) Discussing the affairs,finances and business of the County with any representative of County who is present at such premises or with the County Auditors to disclose to OSOS and its representatives and/or any authorized representatives of the Federal awarding agency, Inspectors General, and the Comptroller General of the United States, any and all financial and other information regarding the County that is reasonably related to the program. XII. AWARD CONTINGENCIES The County shall implement or have implemented the Drug-Free Workplace Requirements of 2 C.F.R. § 182.200 and comply with subpart C of 2 C.F.R. Part 180- Debarment& Suspension & include in lower-tier covered transactions. X111. SUBCONTRACTS The County shall abide by the following requirements and include all applicable provisions in any subcontracts paid for with federal funds: Equal Employment Opportunity All contracts shall contain a provision requiring compliance with E.O. 11246, "Equal Employment Opportunity,"as amended by E.O. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," and as supplemented by regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, and Department of Labor." Copeland "Anti-Kickback" Act('18 U.S.C. 874 and 40 U.S.C. 276c) All contracts and subgrants in excess of$2,000 for construction or repair awarded by County shall include a provision for compliance with the Copeland "Anti-Kickback"Act(18 U.S.C. 874), as supplemented by Department of Labor regulations(29 CFR part 3, "Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that each contractor or Page 6 of 18 IG-6895 County shall be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to the Federal awarding agency. Contract Work Hours and Safety Standards Act (40 U.S.0 327-333) Where applicable, all contracts awarded by County in excess of$2,000 for construction contracts and in excess of$2,500 for other contracts that involve the employment of mechanics or laborers shall include a provision for compliance with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act(40 U.S.C. 327-333), as supplemented by Department of Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor shall be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than 1 '/2 times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. Rights to Inventions Made Under a Contract or Agreement Contracts or agreements for the performance of experimental, developmental, or research work shall provide for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. Clean Air Act(42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seg.), as amended Contractors and subgrants of amounts in excess of$100,000 shall contain a provision that requires the them to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act(42 U.S.C. 7401 et seq.)and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.) Violations shall be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency(EPA). Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) Contractors who apply or bid for an award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee Page 7 of 18 IG-6895 of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying in non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient. Davis Bacon Act of 1931 (Public-- No. 403-74th Congress fS.330311 That the advertised specifications for every contract in excess of$2,000,to which the United States or the District of Columbia is a party, for construction, alteration, and/or repair, including painting and decorating, of public buildings or public works of the United States or the District of Columbia within the geographical limits of the States of the Union or the District of Columbia, and which requires or involves the employment of mechanics and/or laborers shall contain a provision stating the minimum wages to be paid various classes of laborers and mechanics which shall be based upon the wages that will be determined by the Secretary of Labor to be prevailing for the corresponding classes of laborers and mechanics employed on projects of a character similar to the contract work in the city, town, village, or other civil subdivision of the State in which the work is to be performed, or in the District of Columbia if the work is to be performed there; and every contract based upon these specifications shall contain a stipulation that the contractor or his subcontractor shall pay all mechanics and laborers employed directly upon the site of the work, unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications, regardless of any contractual relationship which may be alleged to exist between the contractor or subcontractor and such laborers and mechanics, and that the scale of wages to be paid shall be posted by the contractor in a prominent and easily accessible place at the site of the work; and the further stipulation that there may be withheld from the contractor so much of accrued payments as may be considered necessary by the contracting officer to pay to laborers and mechanics employed by the contractor or any subcontractor on the work the difference between the rates of wages required by the contract to be paid laborers and mechanics on the work and the rates of wages received by such laborers and mechanics and not refunded to the contractor, subcontractors, or their agents. Debarment and Suspension (E.O.s 12549 and 12689) No contract shall be made to parties listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension."This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees. Page 8 of 18 IG-6895 Public Law 88-352, Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq.) (24 CFR Part 1) The County must comply with the provisions of"Public Law 88-352,"which refers to Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.). The law provides that no person in the United States shall, on the grounds of race, color or national origin, be denied the benefits of, be excluded from participation in, or be subjected to discrimination under any program or activity receiving federal financial assistance. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794) The County must comply with Section 504 of the Rehabilitation Act of 1973, as amended, which provides that no otherwise qualified individual shall, solely by reason of his or her disability, be excluded from participation (including employment), denied program benefits or be subjected to discrimination under any program or activity receiving federal assistance funds. Americans with Disabilities Act 142 U.S.C. 12101, et seq.) The County shall comply with the provisions of the Americans with Disabilities Act, 42 U.S.C. 12101, et. seq. That Act provides a comprehensive national mandate to eliminate discrimination against individuals with disabilities. The Act may impose requirements on the County in four principle ways: 1)with respect to employment; 2)with respect to the provision of public services; 3)with respect to transportation; 4)with respect to existing facilities and new construction. The National Environmental Policy Act of 1969 (NEPA) (42 U.S.0 Section 4321 et seq., and 24 CFR Part 58) The County shall comply with the provisions of the National Environmental Policy Act of 1969. The purpose of this Act is to attain the widest use of the environment without degradation, risk to health or safety, or other undesirable and unintended consequences. Environmental review procedures, including determining and publishing a Finding of Significance or of No Significance for a proposal, are a necessary part of this process. Pursuant to these provisions, the County must also submit environmental certifications to the Department when requesting that funds be released for the project. The County must certify that the proposed project will not significantly impact the environment and that the County has complied with environmental regulations and fulfilled its obligations to give public notice of the funding request, environmental findings and compliance performance. Executive Order 11990, May 24, 1977: Protection of Wetlands (42 F.R. 26961 et seg.) The County shall comply with Executive Order 11990. The intent of this Executive Order is (1)to avoid, to the extent possible, adverse impacts associated with the destruction or modification of wetland, and (2)to avoid direct or indirect support of new construction in wetlands wherever there is a practical alternative. The County,to the extent permitted by law, must avoid undertaking or providing assistance for new construction located in wetlands unless (1)there is no practical alternative to such construction, and (2)the proposed action includes all practical measures to minimize harm Page 9 of 18 IG-6895 to wetlands which may result from such use. In making this determination,the County may take into account economic, environmental and other pertinent factors. Executive Order 11988, May 24, 1977: Floodplain Management(42 F.R. 26951 et seg) The County shall comply with the provisions of Executive Order 11988.The intent of this Executive Order is to(1) avoid,to the extent possible, adverse impacts associated with the occupancy and modification of floodplains, and (2)avoid direct or indirect support of floodplain development wherever there is a practical alternative. If the County proposes to conduct, support or allow an action to be located in a floodplain,the County must consider alternatives to avoid adverse effects and incompatible involvement in the floodplain. If siting in a floodplain is the only practical alternative,the County must, prior to taking any action: (1) design or modify its actions in order to minimize any potential harm to the floodplain, and (2) prepare and circulate a notice containing an explanation of why the action is proposed to be located in a floodplain. The Wild and Scenic Rivers Act of 1968,as amended (16 U.S.C. 1271 et seq.) The County shall comply with the Wild and Scenic Rivers Act. The purpose of this Act is to preserve selected rivers or sections of rivers in their free-flowing condition, to protect the water quality of such rivers and to fulfill other vital national conservation goals. Federal assistance by loan, grant, license, or other mechanism cannot be provided to water resources construction projects that would have a direct and adverse effect on any river included or designated for study or inclusion in the National Wild and Scenic River System. Coastal Zone Management Act of 1972, as amended (16 U.S.C. 1451 et seq.) The County shall comply with the Coastal Zone Management Act of 1972, as amended. The intent of this Act is to preserve, protect, develop, and where possible, restore or enhance the resources of the nation's coastal zone. Federal agencies cannot approve assistance for proposed projects that are inconsistent with the state's Coastal Zone Management program except upon a finding by the U.S.Secretary of Commerce that such a project is consistent with the purpose of this chapter or necessary in the interests of national security. The Endangered Species Act of 1973, as amended (16 U.S.C. 1531 et seq.) The County shall comply with the Endangered Species Act of 1973, as amended. The intent of this Act is to ensure that all federally assisted projects seek to preserve endangered or threatened species. Federally authorized and funded projects must not jeopardize the continued existence of endangered and threatened species or result in the destruction of or modification of habitat of such species which is determined by the U.S. Department of the Interior, after consultation with the state, to be critical. Page 10 of 18 IG-6895 The Reservoir Salvage Act of 1960 as amended by the Archaeological and Historical Preservation Act of 1974(16 U.S.C. 469 et seq.) Under the Reservoir Salvage Act, the County must comply with provisions for the preservation of historical and archaeological data (including relics and specimens)that might otherwise be irreparably lost or destroyed as a result of any alteration of the terrain caused as a result of any federal construction project or federally licensed activity or program. Whenever the County finds, or is notified in writing by an appropriate historical or archaeological authority, that its activities in connection with any federal funded construction project or federally licensed project, activity or program may cause irreparable loss or destruction of significant scientific, prehistoric, historical or archaeological data, the County must stop work immediately and must notify the U.S. Secretary of Interior and the Department in writing and provide appropriate information concerning the project or program activity. The Archaeological and Historical Data Preservation Act of 1974 (16 U.S.C. 469 a-1 et seq-) The County shall comply with the Archaeological and Historical Data Preservation Act, which provides for the preservation of historic and archaeological information that would be lost due to development and construction activities as a result of federally funded activities. The Safe Drinking Water Act of 1974, as amended (42 U.S.C. Section 201, 300(f) et seg., and U.S.C. Section 349) The County must comply with the Safe Drinking Water Act, as amended, which is intended to protect underground sources of water. No commitment for federal financial assistance, according to this Act, shall be entered into for any project, which the U.S. Environmental Protection Agency determines, may contaminate an aquifer that is the sole or principal drinking water source for an area. The Federal Water Pollution Control Act of 1972, as amended, including the Clean Water Act of 1977. PUBLIC LAW 92-212 (33 U.S.C. Section 1251 et seq.) The County must assure compliance with the Water Pollution Control Act, as amended, which provides for the restoration of chemical, physical and biological integrity of the nation's water. The Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act of 1976(42 U.S.C. Section 6901 et seg.) The County must assure compliance with the Solid Waste Disposal Act, as amended. The purpose of this Act is to promote the protection of health and the environment and to conserve valuable material and energy resources. Page 11 of 18 IG-6895 The Fish and Wildlife Coordination Act of 1958, as amended (16 U.S.C. Section 661 et seq.) The County must assure compliance with the Fish and Wildlife Coordination Act, as amended.The Act assures that wildlife conservation receives equal consideration and is coordinated with other features of water resources development programs. Relocation Assistance &Real Property Acquisition Policy, Chapter 8.26 RCW The County shall comply with the provisions of Chapter 8.26 RCW and Chapter 365-24 WAC when its activities involve any acquisition of real property assisted under this Agreement or the displacement of any family, individual, business, nonprofit organization or farm that results from such acquisition. State Environmental Policy Act(SEPA), Chapter 43.21 (C) RCW The County shall comply with the provisions of Chapter 43.21(C) RCW and Chapter 197-11 WAC, the guidelines by which local agencies will (1) require environmental checklists from private and public entities considering an action potentially subject to the Environmental Impact Statement(EIS) requirement of SEPA, (2)make"threshold determinations"that such an action will not have a significant environmental impact, (3) provide for the preparation of a draft and final EIS if the action has significant impact, and (4) circulate the EIS to other agencies and interested parties. Noise Control, Chapter 70.107 RCW The County shall assure compliance with the state Noise Control Act. Objectives of the Act are to assist local govemments in implementing local noise ordinances and to control and reduce excessive noise in Washington. Shoreline Management Act of 1971, Chapter 90.58 RCW The County shall comply with the provisions of Chapter 90.58 RCW.This Act defines a planning program and a permit system, which are initiated at the local government level under state guidance. Its purpose is to protect and enhance the state's shoreline and it includes a comprehensive shoreline inventory process and a master program for regulation of shoreline uses.A permit application at the local level must be in compliance with those plans and consistent with the state Coastal Zone Management program if substantial developments and shoreline modifications occur, and a record of the application and decision must be submitted to the state. State Building Code, Chapter 19.27 RCW Energy Related Building Standards, Chapter 19.27A RCW; and Provisions in Buildings for Aged and Handicapped Persons, Chapter 70.92 RCW The County shall comply with the provisions of Chapter 19.27 RCW, Chapter 19.27A RCW, Chapter 70.92 RCW and the regulations for building construction and for barrier free facilities adopted by the Washington State Building Code Council pursuant to these statutes. Page 12 of 18 IG-6895 The State Building Code Act provides for a uniform state building code and mandates counties, cities and towns to administer and enforce its provisions. Local governments are authorized to modify the state building code to fit local conditions as long as such modifications do not result in a code that is less than the minimum performance standards and objectives contained in the state code. Ogen Public Meetings Act. Chapter 42.30 RCW The County shall comply with provisions of Chapter 42.30 RCW which require that all meetings of the governing body which pertain to this Agreement shall be open to the public except those where specific provision is made for executive sessions pursuant to RCW 42.30.110. Law Against Discrimination, Chapter 49.60 RCW The County shall comply with the provisions of Chapter 49.60 RCW in all activities relating to this Agreement. Governor's Executive Order 89-10. December 11 1989: Protection of Wetlands and Governor's Executive Order 90-04. April 21, 1990: Protection of Wetlands The County shall ensure that it avoids any activities that would adversely affect wetlands and adequately mitigates unavoidable impacts. For the purposes of this requirement, except where a contrary definition is provided by statute, mitigation means: (1) avoiding the impact altogether by not taking certain action or part of an action; (2) minimizing impacts by limiting the degree or magnitude of the action and its implementation, by using appropriate technology, or by taking affirmative steps to avoid or reduce impacts; (3) rectifying the impact by repairing, rehabilitating, or restoring the affected environment; (4) reducing or eliminating the impact over time by preservation and maintenance operations during the life of the action; (5)compensating for the impact by replacing, enhancing, or providing substitute resources or environments; and (6) monitoring the impact and taking appropriate corrective measures. Mitigation for individual actions may include a combination of the above measures. Mitigation may not include any of the above measures to the extent that they may be contrary to statute as applied under the particular circumstances. Emergency work that is essential to save lives and protect property and public health is exempt from these provisions. XIV. EVENT OF DEFAULT OR TERMINATION Termination for Convenience Either party may terminate this Agreement upon 30 days prior written notification to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement Page 13 of 18 IG-6895 prior to the effective date of termination.All unspent federal and state match grant funds,as well as grant funds determined by OSOS to be for unallowable expenditures must be returned to the OSOS grant program within 30 days of termination. Termination for Cause If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation.The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. In the event of a termination for cause, all unused grant funds,as well as grant funds determined by OSOS to be for unallowable expenditures, must be returned to the OSOS grant program. In the event that the termination for cause occurs due to any violation of this Agreement by the County,the County may be required to reimburse the OSOS grant program for the expended portions of the grant funds. The rights and remedies of OSOS provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. Termination Procedure Upon termination of this Agreement, OSOS, in addition to any other rights provided in this Agreement, may require the County to deliver to OSOS any property specifically produced, furnished,or acquired with grant funds provided under the Agreement. OSOS shall pay to the County the agreed upon price, if separately stated,for completed work and service(s)accepted by OSOS and the amount agreed upon by the County and OSOS for(i)completed work and service(s)for which no separate price is stated, (ii) partially completed work and service(s), (iii)other property or services which are accepted by OSOS, and(iv)the protection and preservation of property, unless the termination is for default, in which case OSOS shall determine the extent of the liability of OSOS. Failure to agree with such determination shall be a dispute within the meaning of the"Disputes"clause of this contract. OSOS may withhold from any amounts due the County such sum as OSOS determines to be necessary to protect OSOS against potential loss or liability. The rights and remedies of OSOS provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement. After receipt of a notice of termination, and except as otherwise directed by OSOS,the County shall: • Stop work under the Agreement on the date, and to the extent specified, in the notice; Page 14 of 18 IG-6895 • Place no further orders or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Agreement as is not terminated; • Assign to OSOS in the manner, at the times, and to the extent directed by OSOS, all of the rights, title, and interest of the County under the orders and subcontracts so terminated, in which case OSOS has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subcontracts; • Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of OSOS to the extent OSOS may require, which approval or ratification shall be final for all the purposes of this clause; • Transfer title to OSOS and deliver in the manner, at the times, and to the extent directed by OSOS any property which, if the contract had been completed, would have been required to be furnished to OSOS; • Complete performance of such part of the work as shall not have been terminated by OSOS; and • Take such action as may be necessary, or as OSOS may direct, for the protection and preservation of the property related to this contract which is in the possession of the County and in which OSOS has or may acquire an interest. XV. SAVINGS In the event funding from federal, state or other sources is withdrawn, reduced, or limited in any way after the effective date of this Agreement and prior to normal completion, OSOS may terminate the contract under the "Termination for Convenience" clause, without the 30- day notice requirement, subject to renegotiation under those new funding limitations and conditions. XVI. DISPUTES Each party shall make a good faith effort to negotiate a resolution of any disputes between the parties related to this Agreement. In the event of litigation or other action brought to enforce Agreement terms, each party shall bear its own attorneys' fees and costs. Nothing in the Agreement shall be construed to limit the parties' choice of a mutually acceptable Alternate Dispute Resolution method in addition to the dispute resolution procedure outlined above. XVII. AGREEMENT MANAGEMENT The Project Manager for each of the parties shall be the contact person for communications regarding the performance of this Agreement. Page 15 of 18 IG-6895 Proiect Manager for County is: Project Manager r for the OSOS Is: Mason County Auditor Shannon Cortez Paddy McGuire Deputy Director Elections Division PO Box 400 P.O. Box 40220 Shelton,WA 98584-0400 Olympia,WA 98504-0220 Phone: 360-427-9670 ext. 468 Phone: 360-902-4169 E-mail:pmcguire@co.mason.wa.us E-mail: shannon.corteyc�sos.wa.gov XVIII. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed and interpreted in accordance with those laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule,the inconsistency shall be resolved by giving precedence in the following order: • Applicable Federal and state of Washington statutes and regulations • The terms and conditions of this Agreement • The attachments to this Agreement XIX. ALL WRITINGS CONTAINED HEREIN This Agreement contains the entire understanding between the parties, and there are no other agreements, understandings, or representations set forth or incorporated by reference herein. No subsequent modifications or amendments of this Agreement shall be of any force or effect unless in writing, signed by authorized representatives of the OSOS and County and made part of this original Agreement. U. HOLD HARMLESS Each party to this Agreement shall be responsible for its own acts and omissions and those of its officers, employees and agents. No party to this Agreement shall be responsible for the acts or omissions of entities or individuals not a party to this Agreement. Page 16 of 18 IG-6895 XXI. FORCE MAJEURE Neither party will incur any liability to the other if its performance of any obligation under this Agreement is prevented or delayed by causes beyond its control and without the fault or negligence of either party. Causes beyond a party's control may include, but are not limited to, acts of God or war, changes in controlling law, regulations, orders or the requirements of any governmental entity, natural disasters, fire, epidemics and quarantines. Both parties shall notify each other orally within five (5) days and in writing within ten (10) days of the date on which the party becomes aware, or should have reasonably become aware, that such cause would prevent or delay its performance. Such notification shall (i) describe fully such cause(s)and its effect on performance, (ii)state whether performance under the Agreement is prevented or delayed and (iii) if performance is delayed, state a reasonable estimate of the duration of the delay. The party claiming force majeure shall have the burden of proving that such cause(s)delayed or prevented its performance despite its diligent efforts to perform and shall produce such supporting documentation as the other party may reasonably request. After receipt of such notification, the party not claiming force majeure may elect either to terminate the agreement or to extend the time for performance as reasonably necessary to compensate for the delay. XXII. SEVERABILITY The provisions of this Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement. MASON COUNTY OFFICE OF THE SECRETARY OF STATE Paddy McGuire Date Mark Neary Date County Auditor Assistant Secretary of State APPROVED AS TO FORM: Attorney General's Office Page 17 of 18 IG-6895 EXHIBIT A STATEMENT OF WORK The CARES Act makes clear that grant funds are for costs associated with the national emergency related to coronavirus and are to be spent `to prevent, prepare for, and respond to coronavirus, domestically or internationally, for the 2020 Federal election cycle."The following is a list of activities eligible for Local Government Grant Funding,for which grant funds may be used during the upcoming 2020 Federal Election cycle. This list is not comprehensive and the County may spend funds for activities not listed as long as the activities are associated with compliance with the Title III requirements of HAVA and the CARES Act: • Acquisition of additional voting equipment, including high speed or central count tabulators and hardware and software to allow for social distancing or to reduce or eliminate election staff handling potentially contaminated mail-in ballots • Installation and security for additional mail drop-boxes,for example at popular drop boxes to maintain social distancing • Temporary elections office staffing, beyond normal levels, due to the coronavirus • Cleaning supplies and protective masks and equipment for elections staff in voting centers, in ballot processing areas, or anywhere where election staff need cleaning supplies or protective equipment due to coronavirus • Overtime salary and benefit costs, associated with the impacts of coronavirus,for elections staff • Training of elections employees on sanitization procedures • Public communication of changes in registration, ballot request options, or voting procedures, including information on coronavirus precautions being implemented during the voting process. • Mailings to inform the public on changes or determination of procedures of coronavirus precautions, options in voting, and other voting information. • Pre-and post-election deep cleaning of election offices, voting centers, ballot processing areas, or any other space where elections staff have worked or processed ballots • Additional laptops and mobile IT equipment • Additional automated letter opening equipment Page 18 of 18