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HomeMy WebLinkAbout2020/03/03 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers,411 North Sth Street, Shelton, WA March 3, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance—Chief Hanson led the flag salute. 3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3—Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a Liquor License for the Union Chevron and The Ridge Motorsports Park. 4.1.2 Washington State Liquor and Cannabis Board sent in a change in limited liability members on the behalf of Evergreen Gropro. 5. Open Forum for Citizen Input— 5.1 Jeff Carey spoke about rates of the Belfair Sewer and voiced some long term issues if the sewer continues to be run in the same way. 5.2 Terri Drexler, Chair of the Shelton Youth Connection introduced Susan Kerchoff who then spoke about the center and how they are helping homeless youth in Mason County. 5.3 Bonnie Knight with the North Bay Historical Society spoke about the Sergeant Oyster House and the fundraising done to restore it. She put out a public thank you to everyone that has helped with the project. 5.4 Tom Davis addressed comments made by a representative from Homes First at the March 2, 2020 briefings. He stated that he has emails and documents to defend his side and offered them to the Board should they wish to see them. 6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye;T-aye. 7. Approval of Minutes— February 18, 2020 Briefing Minutes. Cmmr. Neatherlin/Shutty moved and seconded to adopt the February 18, 2020 briefing minutes as presented. Motion carried unanimously. N-aye; S-aye;T-aye. 8. Approval of Action Agenda: 8.1 Approval to authorize the County Engineer to sign a Construction and Maintenance Easement agreement, along with any agreed upon amendments or modification to the agreement, between the County and Cheryl and Richard Alexander for the ecology block wall at 16391 North Shore Road. 8.2 Approval to authorize the County Engineer to re-execute a Consultant Agreement with Gibbs & Olson to continue and complete work started under Agreement#17-005 that expired at the end of calendar year 2019 to design the water/wastewater system that will connect the City of Shelton mains in the vicinity of Public Works Drive and SR102. 8.3 Approval of the resolution rescinding Resolution 106-19 establishing an Imprest revolving checking Account for Lake Management District no. 3 for spencer Lake. (Ex.A—Res.2020-22) 8.4 Approval of the resolution authorizing the use of Equipment Rental and Revolving Fund Services by other Mason County Departments and Offices. (Ex.B—Res.2020-23) 8.5 Approval to authorize Frank Pinter, Director of Support Services, to sign Department of commerce's Request for Amendment for the CDBG Microenterprise Loan Program, CDBG Contract No. 18-62210-039. 8.6 Approval to amend Resolution 2020-01, and the Mason County Personnel Policy to update Chapter 13, Vehicle Use Policy to include the use of motor pool vehicles. (Ex.C—Res.2020-24) BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 3, 2020 - PAGE 2 8.7 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8070667-8070792 $ 329,935.26 Direct Deposit Fund Warrant #s 66083-66467 $ 724,507.70 Salary Clearing Fund Warrant #s 7005015-7005039 $ 507,435.82 8.8 Approval to enter into a lease agreement with North Mason Resources providing office space to Veteran Service officers for 2020 at$350 per month payable form the Veterans Assistance Fund (#190) as recommended by the Veterans Advisory Board. 8.9 Approval of the Motor Pool Use Procedures for Current Use and Public Health vehicles separate from ER&R. 8.10 Approval of an amended agreement between Mason County and Summit Food Services for jail and juvenile meal services. 8.11 Approval of an Interlocal Agreement for pathology services between Kitsap County and Mason County. 8.12 Approval to set a Public Hearing on Tuesday, April,7, 2020 at 9:15 a.m. to inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and receive comments on proposed activities specifically funding the Community Action Council of Lewis, Mason &Thurston Counties, as well as receive comments on the 2019 program. 8.13 Approval of a Memorandum of Agreement(MOA) between the US Army Corps of Engineers and the Washington State Historic Preservation Officer regarding the demolition of the historic Olympia Oyster Company oyster house on Totten Inlet that will benefit the Sargent Oyster House restoration in Allyn. 8.14 Approval of contract QC.2060.2020.1 with Quixote Communities in the amount of$190,000 to support new building for the veteran home village. 8.15 Approval to have the Chair sign the Declaration in Support of Motion to Intervene regarding two recent decisions by the State of Washington, Board of Natural Resources and DNR- Sustainable Harvest Calculation and the Long-Term Conservation Strategy for the Marbled Murrelet. 8.16 Approval to sign a Resolution Amending Resolutions 07-17 & 11-18, authorizing Support Services to pay certain charges from County fund and Department budgets. (Ex.D—Res.2020-25) 8.17 Approval of Amendment #1 to the Homes First Contract for the single-family property at 420 S. 7th street to change use from a veteran's shelter to a"group transitional home for single adults with veteran preference", and approval of the Memorandum of Understanding (MOU) with Homes First for use of the home to house therapeutic court participants needing housing. Tom Davis asked to remove item 8.17 for discussion. Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.16. Motion carried unanimously. N-aye; S-aye;T-aye. 8.17 Todd Parker spoke about the project of trying to turn this house into a shelter which wasn't allowed through the City of Shelton. He said the reason they want to open this to Therapeutic Court participants is because many of them went homeless last year, and many of the participants are veterans, so they're hoping to increase graduation rates. Tom Davis said this location was always meant to be a shelter, and property should not have been purchased if it couldn't be used as such. Cmmr. Neatherlin/Shutty moved and seconded to approve Amendment #1 to the Homes First Contract for the single-family property at 420 S. 7th street to change use from a veteran's shelter to a"group transitional home for single adults with veteran preference", and approval of the Memorandum of Understanding (MOU) with Homes BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 3, 2020 - PAGE 3 First for use of the home to house therapeutic court participants needing housing. Motion carried unanimously. N-aye; S-aye;T-aye. 9. Other Business (Department Heads and Elected Officials) 9.1 Dave Windom spoke about how the County is working on COVID-19, and addressed the current number of those affected in King and Snohomish County. 9.2 Loretta Swanson introduced the new County Engineer, Mike Collins. He gave a brief background of his work history and time as Public Works Director in Pacific County. 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to consider the rezone of 8.66 acres in Village commercial (VC) to Multifamily Medium Density Residential (R-2). Staff: Kell Rowen Kell briefed the staff report, noting the parcels in question are all in the Allyn Urban Growth Area. The Planning Advisory Commission did recommend approval of the rezone. Jeff Carey and Bonnie Knight discussed the proposed rezone. Kell presented the GIS map off the Mason County website for reference. Jeff Carey gave some insight into the history of this request and rezones around the Allyn UGA. Bonnie Knight questioned density within the UGA, and spoke about the original zoning decided by the PAC. Terri Drexler stated the need for housing, and spoke in favor of this rezone. She acknowledged concerns voiced by Ms. Knight and Mr. Carey, but went back to the need for housing. Ken Van Buskirk said this rezone was first applied for over nine months ago, noting that it should be approved. Cmmr. Neatherlin stated that he would not be speaking in favor of the rezone. He said development is occurring and changes are not necessary. Cmmr. Shutty said he would be in favor of this as it went through the PAC twice and was recommended for approval both times. Cmmr. Shutty/Trask moved and seconded to the rezone of 8.66 acres in Village commercial (VC) to Multifamily Medium Density Residential (R-2). Motion carried unanimously. N-nay; S-aye; T-aye. (Ex.E—Res.2020-26) 11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 10:15 a.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS March 3, 2020 - PAGE 4 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Mel ss rewry, de&of the Board Sharon Trasl, Chair Kevin Shutty, Co missioner 14 A17A Ra dy Neatherlin, CoNmissioner Exhibit A RESOLUTION NO.LQJ(2 _-2-?— A resolution rescinding Resolution 106-19 that established an Imprest Revolving Checking Account for Lake Management District No.3 for Spencer Lake WHEREAS,the Board of Mason County Commissioners established Lake Management District No. 3 for Spencer Lake(LMD#3) by adoption of Ordinance 75-19 on August 13, 2019; WHEREAS, Fund #195 for LMD #3 was established by adoption of Resolution 91-19 on September 17, 2019; WHEREAS, Resolution 106-19 was adopted on November 12, 2019 establishing an imprest checking account for LMD #3 and the citizen's advisory committee has advised the County they do not need this account; NOW,THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners to rescind Resolution No. 106-19 that established the Imprest Revolving Checking Account for Lake Management District#3 for Spencer Lake. Dated 61' Zozv Mason County Treasurer BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON i a Fr zier Sharon Trask,Chair ATTEST: Rand Neatherlin, missioner Me'ssa Dre ry,Clerk of a Board APPROVED AS TO FORM: -� –> Kevin Shutty, mmissioner Tim Whititeheaalt-- Chief Deputy Prosecuting Attorney J:\Lake Management District\Spencer Lake 2019 Process\Rescind Imprest checidng account.docx Exhibit B RESOLUTION NO. 2O ZO —23 A RESOLUTION authorizing the use of Equipment Rental and Revolving Fund Services by other Mason County Departments and Offices and other Governmental Agencies WHEREAS, the Equipment Rental and Revolving Fund was established by adoption of Resolution No. 850 on January 3, 1978; and WHEREAS,on January 14, 2020 the decision to enter into a fleet management lease agreement and remove all Current Expense and Public Health vehicles from the Equipment Rental and Revolving Fund was made by the Mason County Commissioners and Resolution 2020-07 amending the Equipment Rental and Revolving Fund was adopted on January 21,2020; and WHEREAS, RCW 36.33A.020 states"The legislative body of any county may authorize, by resolution,the use of the fund (equipment rental and revolving fund) by any other office or department of the county government or any other governmental agency for similar purposes"; and WHEREAS, there may be the need of other County offices and departments or other governmental agencies to use Equipment Rental and Revolving Fund services including but not limited to motor pool, vehicle repair, radio repair, and parking area; NOW THEREFORE BE IT RESOLVED BY THE BOARD OF MASON COUNTY COMMISSIONERS to authorize the use of the Equipment Rental and Revolving Fund by any other Mason County office or department or any other governmental agency for similar purposes. rd ADOPTED this day of Jy1ae LJ ,2020 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON Meli6sRKewry, Clerk&the Board haron Trask, Chair APPROVED AS TO FORM: _Ra4f Neatherlin, 6qmmissioner Tim Whitehea ;GhiefDeputy Prosecuting Kevin.Shuyy,c1nmissioner Attorney J:\RESOLUTIONS&ORD I NANCES\RESOLUTION S-ORDINANCES Word Files\2020\Use of ER&R Fund to other departments authorized.doc Exhibit C RESOLUTION NO. ZQZo A RESOLUTION AMENDING RESOLUTION 2020-01 MASON COUNTY PERSONNEL POLICY AMENDING CHAPTER 13 VEHICLE USE POLICY WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to change the current language in Vehicle Use Policy to,include the use of motor pool vehicles. / NOW,THEREFORE, BE IT RESOLVED,the Board of Mason County Commissioners hereby amends Resolution 2020-01, Mason County Personnel Policy amending Chapter 13 Vehicle Use Policy7.9 as outlined in Attachment A. This resolution shall become effective immediately upon its passage. ro� ADOPTED THIS J7 day of March, 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Sharon Trask, Chair Mels rewry, C erk of the Board Rand&atherlin, missioner APPROVED AS TO FORM ' Kevin Shu , Commissioner Timothy Whitehead, Deputy Prosecuting Attorney C: Elected Officials&Department Heads Exhibit D RESOLUTION NO. ZOZQ —Z.5 AMENDING RESOLUTION NO. 11-18 &NO.07-17 A Resolution authorizing Support Services Department to pay certain charges from County Fund and Department Budgets WHEREAS, RCW 36.32.120 states"...the board of county commissioners...have the care of the county property and the management of the county funds and business..." WHEREAS, certain internal service fees are an integral part of managing the budget process and most budgets include internal service charges for one or more of the following: Internal Allocation fees, Information Technology fees including but not limited to only computers and phones, and Unemployment fees; WHEREAS, somet charges by external customers that are allocated to most County Funds and Departments are most efficient to be paid by Support Services via Treasurer's Transmittal or through the vouchering process and include but are.not limited to:the cost of the annual audit by the State Auditor's Office, the cost of self-insurance premiums paid into the Washington Counties Risk Pool, the cost of cellular phones and cellular phone charges, and the cost of leased vehicles; WHEREAS, it is necessary to authorize Support Services to pay these internal and external service charges for the most efficient flow of operations from the individual fund and departmental budgets as they are budgeted and/or billed; NOW THEREFORE,the Mason County Board of Commissioners does hereby resolve that Support Services shall have the authority to pay all internal service charges including: Internal Allocation, Information Technology fees including but not limited to only computers and phones, and Unemployment fees, and also charges by external customers that are allocated to most County Funds and Departments including but not limited to: the annual audit by the State Auditor's Office, self- insurance premiums paid into the Washington Counties Risk Pool, cellular phones and cellular phone charges, and leased vehicle charges for all Mason County Departments and Offices from the individual fund and departmental budgets as they are budgeted and/or billed. Approved this3day of Aar6— , 2020. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Me issa revery, Cler&fthe Board Sharon Trask, Chair APPROVED AS TO FORM: Rand/ Neather' Commissioner Tim Whitehea ;C Ih—ef—DP—T--­­--­ (�—ffJ, I Kevin P—T— Kevin Shutty,C mmissioner C:All Mason County Departments Exhibit E ORDINANCE NUMBER AMENDMENTTO MASON COUNTYALLYN UGA MAP CAREY ET. AL. REZONE ORDINANCE Mason County Allyn Urban Growth Area (UGA) Map (rezone)underthe authority of RCW 36.70A. WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each county, including Mason County, to take legislative action to review and revise its comprehensive plan and development regulations to ensure that the plan and regulations continue to comply with the requirements of the Act; and WHEREAS,the County needs to address certain requests for comprehensive plan and zoning changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management Act); and WHEREAS, owners of real property in Mason County comprising 8.66 acres and 27 parcels, have requested a zoning change of their property from Village Commercial (VC) to Medium Density Residential (R-2);and WHEREAS, on November 18, 2019, the Mason County Planning Advisory Commission held a public hearing to consider the amendment and passed a motion to recommend approval of said rezone; and WHEREAS, the Board of County Commissioners considered the requested rezone at a duly advertised public hearing on March 3, 2020; and WHEREAS,the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments,testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to the Allyn UGA Map complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan,and the Mason County Code,and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendment to the Mason County Allyn UGA Map rezoning 8.66 acres from Village Commercial (VC)to Medium Density Residential (R-2) as shown in Exhibit A. DATED this S, day of QY-Cki 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Sharon Tras Chair Me issa Drewry, CI rk of the Board APPROVED AS TO FORM: Randy Neatherlin, mmissioner Tim-Whitehea , i7ie DPA Kevin Shutty,C mmissioner a z Exhibit A c The Allyn UGA'VC to R2 Rezone ` The parcel rezoning List&Abbreviated Legal description: A) Parcel#.12220-50-44001, ALLYN BLK: 44 LOTS: 1-2 at.22 acres. B) Parcel# 12220-50-44003, ALLYN BLK: 44 LOTS: 3-4 at .22 acres. C) Parcel# 12220-50-44005, ALLYN BLK: 44 LOTS: 5-7 at .33 acres. D) Parcel# 12220-50-44008, ALLYN BLK: 44 LOTS: 8-9 at .22:acres. E) Parcel # 12220-50-44010, ALLYN BLK: 44 LOTS: 10 at .11 acres. F) Parcel# 12220-50-45001, ALLYN BLK: 45 LOTS: 1-4 at .44 acres. G) Parcel # 12220-50-45005, ALLYN BLK 45 LOTS: 5-8 at .44 acres. H) Parcel# 12220-50-45009, ALLYN BLK: 45 LOTS: 9 at .11 acres. 1) Parcel# 12220-50-45010, ALLYN BLK: 45 LOTS: 10 at .11 acres. J) Parcel# 12220-50-55001, ALLYN BLK: 55 LOTS: 1-2 at .22 acres. K) Parcel# 12220-50-55003, ALLYN BLK: 55 LOTS: 3 at .11 acres. L) Parcel# 12220-50-55004, ALLYN BLK 55 LOTS: 4-5 at .22 acres. M) Parcel# 12220-50-55006, ALLYN BLK: 55 LOTS: 6 at .11 acres. N) Parcel# 12220-50-55007, ALLYN BLK: 55 LOTS: 7 at .11 acres. 0) Parcel# 12220-50-55008, ALLYN BLK: 55 LOTS: 8-10 at .33 acres. P) Parcel# 12220-50-56001, ALLYN BLK: 56 LOTS: 1 at .11 acres. Q) Parcel# 12220-50-56002, ALLYN BLK: 56 LOTS: 2-10&ALL VAC SULLIVAN ST ADJ LOTS 3-10 SURVEY 30/124 at 1.43 acres. R) Parcel# 12220-50-57001, ALLYN S 30/124 BLK 57 LOT: 1 at .11 acres. S) Parcel# 12220-50-57002, ALLYN S 30/124 BLK: 57 LOT: 2 at .11 acres. T) Parcel# 12220-50-60001, ALLYN BLK: 60 LOTS: 1-7 at .85 acres. Note legal description may.be incomplete. U) Parcel# 12220-50-60008, ALLYN BLK: 60 LOTS: 8 at .11 acres. V) Parcel# 12220-50-60009, ALLYN BLK: 60 LOTS: 9-10 S 42/242 at .22 acres. W) Parcel # 12220-50-61001, ALLYN BLK: 61 LOTS: 1-3 & PTN VAC UHLMAN*ADJLOT: 1 at .41 acres. X) Parcel # 12220-50-61004, ALLYN BLK: 61 LOTS: 4-5 S 42/242 at .22 acres. Y) Parcel# 12220-50-61006, ALLYN BLK: 61 LOTS: 6-8 at .33 acres. Z) Parcel# 12220-50-61009, ALLYN BLK: 61 LOTS: 9-10 S 42/242-at .22 acres. AA) Parcel# 12220-50-62002, ALLYN BLK 62 LOTS: 2-10 &VAC PTN WHEELWRIGHT ADJ S 42/2421.24 acres. Total acreage is 8.66ac.