HomeMy WebLinkAbout2020/04/07 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 North St'Street,Shelton,WA
April 7, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:01 a.m.
2. Pledge of Allegiance— Dave Windom led the flag salute.
3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in a Marijuana Processor License
Application for Anon Extractors LLC and OGZ Fire Weed LLC.
4.1.2. Joseph Myers sent in an application for the Planning Advisory Commission.
4.1.3 Federal Emergency Management Agency sent in a letter re: The Flood Insurance Study
Report and Flood Rate Map.
4.1.4 Washington State Liquor and Cannabis Board sent in a Liquor Application for Added
Privilege on the behalf of Lennard K's Boathouse, Allyn; and Eagle Creek Saloon,
Lilliwaup
5. Open Forum for Citizen Input- No public due to COVID-19
6. Adoption of Agenda - Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes— March 17, 2020 Regular Meeting Minutes. Cmmr. Neatherlin/Shutty
moved and seconded to adopt the March 17, 2020 minutes as published. Motion carried
unanimously. N-aye; S-aye;T-aye.
8. Approval of Action Agenda:
8.1 Approval to pay Jessica Koehn and Dawnell Arndt Lead Pay from March 9, 2020 to May 8, 2020
for performing duties of a higher classification.
8.2 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant#s 8071037-8071307 $ 995,685.39
Direct Deposit Fund Warrant #s 66858-67246 $ 715,777.35
Salary Clearing Fund Warrant#s 7005075-7005098 $ 500,027.10
8.3 Approval to authorize the Deputy Director of Utilities and Waste Management to sign a one-year
contract extension, with amendments, for the sludge hauling agreement with AAA Septic Tank
Pumping and Portable Restroom Rentals, LLC. There is no cost increase to this extension.
8.4 Approval of the Mason County Telework Authorized Essential Employees for Community
Development, Public Defense, Public Works/Utilities and Waste Management and Support
Services for the COVID-19 emergency.
8.5 Approval of the Mason County Disaster Declaration for COVID-19, which will expire 90 days after
adoption with the option to extend per authorization from the Board. (Ex.A—Res. 2020-32)
8.6 Approval to allow the Planning Department to negotiate a contract with BERK Consulting for the
preparation of a Planned Action EIS for the Belfair Urban Growth Area.
8.7 Approval to pay Kell Rowan and Alex Paysse at Salary Range 46, step 0, effective March 16, 2020
for working in a higher class due to the absence of the Director of Community Service because of
COVID-19 assignment. This special pay shall be removed when the Director of Community
Services is no longer working at Emergency Management. (April 0)
8.8 Approval of amendment #2 to contract CL:2019-2021.3 in response to the Washington State
COVID-19 Emergency. Total award is$36,235 $49,235 for emergency housing.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
April 7, 2020 - PAGE 2
8.9 Approval for Public Health to here efie FFE temper;;-- pe itien in respense te the GOVID 19
emergerey.This position will be a volunteer position.
8.10 Approval for the Chair to sign a letter of support to the US Army Corps of Engineers regarding
the Columbia River System Operators Draft Environmental Impact Statement(EIS). This is at the
request of PUD3 and has a due date of April 9, 2020.
Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.10.
Motion carried unanimously. N-aye; S-aye;T-aye.
9. Other Business (Department Heads and Elected Officials)
9.1 Announcement from Public Works regarding a speed reduction on Hulbert Road West due to the
WSDOT culvert project.
9.2 Dave Windom spoke about the Emergency Response Team in the wake of COVID-19.
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to inform citizens of the availability of funds and eligible uses of the 2020 Public
Services Community Development Block Grant(PS-CDBG), and receive comments on the
proposed activities, specifically, funding to the Community Action Council of Lewis, Mason &
Thurston counties as well as receiving comments on the 2019 program. Staff: Jennifer Beierle
Jennifer Beierle said 2019 funding was used to assist 6,000 individuals.The 2020 allotment(July
2020-3uly 2021) is $102,225 of which $3,500 will be used to offset administration costs. The
Community Action Council is currently closed to the public due to COVID-19, but can still be
contacted via email, or phone. More contact information is available at www.caclmt.org.
Cmmr. Shutty asked if there is an administration services cost cap. Jennifer said the cap is
$3,500.
No public comment was received in any form for this hearing.
Cmmr. Neatherlin/Shutty moved and seconded to approve the submission of the
CDBG application,sign the resolution authorizing the submission,certify the
counties compliance with the CDBG,and authorize Frank Pinter,Support Services
Director,to act as the Chief Administrative Official for the CDBG program. Motion
carried unanimously. N-aye; S-aye;.T-aye. (Ex. B—Res. 2020-33)
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:41 a.m.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
April 7, 2020 - PAGE 3
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Me iss wry, Cler f the Board Sharon Trask, Chair
�L--Qe�56*
Kevin Shutty, Coyfimissioner
2
a dy Neatherli Commissioner
Exhibit A
BEFORE THE BOARD OF COUNTY COMMISSIONER OF
MASON COUNTY,WASHINGTON
RE: LOCAL DECLARATION )
OF MASON COUNTY )
AS A DISASTER AREA ) RESOLUTION#
WHEREAS,for the last 72 days(starting January 27, 2020)there has been COVID-19
pandemic culminating on April 7,2020,in a disaster by creating multiple confirmed positive cases in parts
of Mason County;and,
WHEREAS,this COVID-19 pandemic has caused local resources to be exhausted or about to
be exhausted, said resources are still depleted; and,
WHEREAS,there is a present emergency which necessitates activation of the Mason County
Comprehensive Emergency Management Plan(CEMP), Public Health Emergency Activation
Functional Plan, and utilization of emergency powers granted pursuant to RCS 36.40.180 and RCW
38.52.070(2); and
WHEREAS,a viral pandemic has and still is occurring to all residents and staff of Mason
County resulting in the need for assistance to impacted citizens to quarantine and/or medically
isolate with a focus of providing assistance for medical surges resulting in the need for emergency
sheltering, funding, staffing and relaxed time frames throughout the county; and,
WHEREAS,this disaster has caused and will cause an undetermined amount of financial,
emotional and long lasting impacts to citizens,businesses and public entities in Mason County,
and,
WHEREAS, severity and magnitude of this disaster/pandemic is beyond the capability of
local resources;
NOW,THEREFORE
BE IT RESOLVED
SECTION I. It is hereby declared by the Board of Mason County Commissioners that,in
accordance with the terms and conditions of RCW 36.40.180,there is an emergency due to the
above stated conditions in Mason County; therefore, designated departments are authorized to enter
into contracts and incur obligations necessary to combat such disaster, protecting the health.and
safety of persons and property, and providing emergency assistance to the victims of such disaster;
and,
SECTION 2. Each designated department is authorized, in accordance with the terms and
conditions of RCW 38.52.070(2), to exercise the powers vested under Section 1 of this resolution in
the light of the exigencies of an extreme emergency situation without regard:to time-consuming
1
procedures and formalities prescribed by law, (excepting mandatory constitutional requirements),
including-but not limited to:
• budget law limitations
• requirements of competitive bidding and publication of notices
• provisions pertaining to the performance of public work
0 entering into contracts
• the incurring of obligations
• the employment of temporary workers
• the rental of equipment
• the purchase of supplies and materials
• the appropriation and expenditures of public funds
SECTION 3. Not withstanding the authorizations set forth in Section 1 of this resolution,
designated departments shall endeavor to secure the most competitive price available for goods and
services.
SECTION 4. Such authorization shall include unannounced entry and access onto and about
private property, where such entry and access shall not violate those constitutional privacy and
property rights under an emergency declaration.
SECTION 5. The emergency authority granted under this resolution shall expire ninety(90)
days from the date of the adoption of this declaration unless specifically extended by the Board.
SECTION 6. The Board of County Commissioners of Mason County declare Mason County a
disaster area and request the Honorable Governor of the State of Washington to issue a similar
declaration and render all required and available assistance vital to the security,well-being and
health of the citizens of the State of Washington.
REGULAR
SIGNED IN ❑ SPECIAL SESSION THIS DAY OF Dao
❑ EMERGENCY
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Michael Dorcy, Prosecuting Attorney MASON COUNTY WASHINGTON
Chief Civt -epu' ty Prosecutor Randy Neatherlin, Commissioner
Tim Whitehead
ATTEST:
Sharon a k, Commissioner
21,z
VClrk6thAeB0ard/ Kevin Shutty, ommissioner
2
Exhibit B
RESOLUTION NO.
RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE
(FOR CDBG PUBLIC SERVICES GRANT ONLY)
WHEREAS,Mason County is authorized to apply to the state Department.of Commerce for a Community Development
Block Grant(CDBG);and
WHEREAS,Mason County has identified a community development and housing priority need for which to seek CDBG
funding;and
WHEREAS,it is necessary that certain conditions be met to receive CDBG funds;
NOW, THEREFORE, be it resolved that the Mason County authorizes submission of this application to the state
Department of Commerce to request $102,225 and any amended amounts to fund public service activities in
coordination with Community Action Council of Lewis,Mason&Thurston Counties and certifies that,if funded,it:
Will comply with applicable provisions of Title I of the Housing and Community Development Act of 1974,as amended,
and other applicable state and federal laws;
Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR
570.486;
Will not use assessments against properties owned and occupied by low-and moderate-income persons or charge
user fees to recover the capital costs of CDBG-funded public improvements from low-and moderate-income owner-
occupants;
Has established or will establish a plan to minimize displacement as a result of activities assisted with CDBG funds;
and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance
and Real Property Acquisition Policies Act of 1970,as amended;
Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing
Act,will affirmatively further fair housing(Title VIII of the Civil Rights Act of 1968);and
Has adopted (or will adopt)and enforce a policy to prohibit the use of excessive force by law enforcement agencies
within its jurisdiction against any individualsengaged in nonviolent civil rights demonstrations;and has adopted(or will
adopt)and implement a policy to enforce existing applicable state and local laws against physically barring entrance to
or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction,
in accordance with Section 104(1)of the Title I of the Housing and Community Development Act or 1974,as amended;
Certifies to meeting the National Environmental Policy Act(NEPA)through a determination the CDBG-funded public
services will not have a physical impact or result in any physical changes and are exempt under 24 CFR 58.34(a),and
are not applicable to the other requirements under 24 CFR 58.6; and are categorically exempt under the State
Environmental Policy Act (SEPA) per WAC 197-11-305 (2); and Mason County designates Frank Pinter as the
authorized Chief Administrative Official and authorized representative to act in all official matters in connection with this
application and Mason County's participation in the Washington State CDBG Program.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COU TY,WASHINGTON
Melissa rewry,Clerk of goard Randy,Neatherlin,Commissioner
APPROVED AS TO FORM: Kevin Shutty,Co missioner
Tim Whitehea ief DPA Sharon Trask,Chair