HomeMy WebLinkAbout2020/03/24 - Regular BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS
Mason County Commission Chambers,411 North 5th Street, Shelton,WA
March 24, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 6:03 p.m.
2. Pledge of Allegiance—Loretta Swanson led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Darin Holland sent in an application for the Planning Advisory Commission.
4.1.2 Federal Energy Regulatory Commission sent in a letter regarding Cushman
Hydroelectric Project #460.
4.1.3 Washington State Liquor and Cannabis Board sent in a Change of Location Application
for Larry Cheung.
4.1.4 Thomas Furniss sent in a letter of appreciation for work done by Public Works.
4.2 News Release: County Road Herbicide Notice
5. Open Forum for Citizen Input— None.
6. Adoption of Agenda - Cmmr. Shutty/Neatherlin moved and seconded to adopt the agenda
as published. Motion carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes— None
8. Approval of Action Agenda:
8.1 Approval of a Memorandum of Understanding (MOU) between Shelton School District and
Mason County Public Health concerning use of facilities during Public Health
disasters/emergencies.
8.2 Approval to have the Chair sign the Public Works Board loan agreement(#PC20-96103-157)
in the amount of$8,000,000 for the Belfair Sewer Extension Project.
impleFnefit the fellewing financial controls in 2020 to impreve stabinlit-T-,
a. inerease the Be'faiF 2020 sewer rate te $IG8.11 per ERU with a 3% annual
b. Ensure GFGs aFe set aside fGF fUtWe eapital FatheF than debt se
E Maintain reserves in 0.09 and REET funds to moni e eyelicality impaets
and ability te Fepay leans.
d , 202-0
updated BelfaiFSewer Systeffi Finaneial Analysis assumptiens and include a report on
e: C-entinue Partnership and finanelal agreement wark with Gity ef Bremerton and Port of
—
. REMOVED
8.3 Approval to execute the Annual Certification for Calendar Year 2019; Certification of
Expenditures for Traffic Law Enforcement— 2019; and Certification for Expenditures for
Fish Passage Barrier Removal-2019 to be included in the annual submittal to the County
Road Administration Board (CRAB) by the Department of Public Works.
8.4 Approval of Supplemental Agreement No. 2 with Infrastructure Management Services, LLC.
To extend the completion date for the Safety Plan Data Collection Project to December 31,
2020.
8.5 Approval of a resolution selecting the Shelton-Mason County Journal as the official county
newspaper for publishing certain legal publications. (Ex.A—Res. 2020-31)
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 24, 2020 - PAGE 2
8.6 Approval to cancel the public hearing scheduled on Tuesday, April 7, 2020 at 9:15 a.m. to
consider approving the franchise agreement applications between Mason County and the
following:
• Aquarius Utilities, LLC . Island Shores Water, LLC
• Detroit Water Service Association • Oak Park Water Company, LLC
8.7 Approval of the January 2020- December 2022 Collective Bargaining Agreement(CBA)for
Woodworkers Local Lodge W38 IAM representing Mason county Deputy Prosecutors.
8.8 Approval to allow Mason County Noxious Weed Control Board to enter into a Professional
Services Contract Agreement with Hood Canal Coordinating Council's In-Liew Fee Mitigation
Program, and approval to have the Chair sign the agreement.
8.9Approval of the Pandemic and Public Health Emergency Response and Recovery for County
Employees Policy.
8.1OApproval for Public Health to hire one temporary Full Time Employee(FTE).
8.11 Approval to authorize Public Works to go out to bid and purchase a new excavator for the
Solid Waste Division.
8.12 Approval of the Resolution adding a chapter to the Mason County Code Title 2
Administration and Personnel adopting the Mason County Pandemic and Public Health
Emergency Response and Recovery for County Employees Policies and Procedures and
declare a partial County Closure effective March 23, 2020 pursuant to Proclamation 20-25
STA Y HOME-STA Y HEAL THY adopted by the Governor of Washington State. (Ex. B- Res.
2020-30)
Cmmr. Neatherlin voiced his concern with item 8.2. He said he would support the item, but was
worried in taking on more debt.
Cmmr. Shutty/Neatherlin moved and seconded to approve action items 8.1 through 8.12.
Motion carried unanimously. N-aye; S-aye;T-aye.
Cmmr. Neatherlin voiced his concern with item 8.2. He said he would support the item, but was
worried in taking on more debt.
9. Other Business (Department Heads and Elected Officials)
9.1 Jennifer Beierle announced the upcoming CDBG hearing on April 7th, and said in light of current
social restrictions, public comment is welcome via phone (360-427-9670 ext. 644 OR ext. 419) or via
email at kburciWco.mason.wa.us or mdrewry@co.mason.wa.us
10. 9:15 a.m. Public Hearings and Items set for a certain time
10.1 Public Hearing to consider the approval of budget supplemental appropriations and
amendments to the 2020 budget. Continued from March 17, 2020. Staff: Jennifer
Beierle
Budget Manager,Jennifer Beierle said total adjustments to authorized expenditure appropriations
in the General Fund is $274,162 while total adjustments to authorized expenditure appropriations
other than the General Fund is $976,823.
No public comments were received.
Cmmr. Neatherlin/Shutty moved and seconded to approve of budget supplemental
appropriations and amendments to the 2020 budget. Motion carried unanimously. N-
aye; S-aye;T-aye.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
March 24, 2020 - PAGE 3
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 6:20 p.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa , Clerk of the Board Sharon Trask, Chair
I v
Kevin Shutty, Co missioner
Ra dy Neatherlin, Commissioner
Exhibit A
RESOLUTION NO.
AMENDS RESOLUTION 30-19
A RESOLUTION SELECTING THE OFFICIAL COUNTY NEWSPAPER
WHEREAS; RCW 36.72.075 requires the county legislative authority to let a:contract to
a legal newspaper to serve as the official county newspaper for the term of one year
and;
WHEREAS, If there is at,least one legal newspaper published in the county, the contract
shall be let to a legal newspaper published in the county and;
WHEREAS, the -517e/ton-Mason CountyJourna/Is published in Mason County and
qualifies as a legal newspaper in accordance with RCW 65.16.020.
NOW,THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners
hereby declares the She/ton-Mason County Journal as-the official county newspaper for
furnishing certain legal publications for the period of one year beginning on April 1,
2020.
Dated this 24th day of March, 2020
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
li
Kevin Shutty, C air
Me issa rewry, deof the Board
APPROVED AS TO FORM: Sharon Trask, Commissioner
--
Tim Whitehead, Chief DPA Ra y Neatherlin,Commissioner
Exhibit B
RESOLUTION NO. ).O -�Q
RESOLUTION ADDING A CHAPTER TO THE MASON COUNTY CODE TITLE 2 ADMINISTRATION
AND PERSONNEL ADOPTING THE MASON COUNTY PANDEMIC AND PUBLIC HEALTH
EMERGENCY RESPONSE AND RECOVERY FOR COUNTY EMPLOYEES POLICIES AND
PROCEDURES
WHEREAS,to provide guidance and establish procedures in the event a pandemic illness or public
health emergency is expected to occur, or currently is taking place,which may affect the operations of
Mason County and/or pose a risk to the health or safety of staff and the community at large the Mason
County Pandemic and Public Health Emergency Response and Recovery for County Employees Policies
and Procedures are hereby presented for adoption;,
WHEREAS, Proclamation 20-25 STAY HOME—STAY HEALTHY was adopted by the Washington State
Governor on March 23, 2020 proclaiming a State of Emergency for all counties throughout the state of
Washington as a result of the coronavirus disease 2019 (COVID-19) outbreak in the United States and
confirmed person-to-person spread of COVID-19 in Washington State;
NOW,THEREFORE BE IT RESOLVED by the Board of Commissioners of Mason County to amend
Mason County Code Title 2 Administration and Personnel adding the Mason County Pandemic and Public
Health Emergency Response and Recovery for County Employees Policies and Procedures(attachment A)
effective March 23,2020.
BE IT FURTHER RESOLVED TO declare.a partial County Closure effective.March 23, 2020 pursuant to
Proclamation 20-25 STAY HOME-STAY HEALTHY adopted by the Governor of Washington State and
these Policies and Procedures are in effect only until the Declaration of Emergency ends. No actions
available in this Policy will survive the end date of the Declaration of Emergency.
DATED this 201 day of March,2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
S iron T ask, CVr
Mel ssa ry, Clerk o e Board
Ra0y Neather in, Commissioner
AP OVED AS TO FORM:
=-°—� Kevin Shutty, Ommissioner
Tim Whitehea
Chief Deputy Prosecuting Attorney
3:\RESOLUTIONS&ORDINANCES\RESOLUTIONS-ORDINANCES Word Fles\2020\Pandemic&Public Health Emergency Policy.doc
Attachment A
CO
Mason County Pandemic and Public
- Health Emergency Response and
Recovery for County Employees
.l Policies and Procedures
I. PURPOSE:
The purpose of this policy is to provide guidance and establish procedures in the
event a pandemic illness or public health emergency is expected to occur, or
currently is taking place, which may affect the operations of Mason County and/or
pose a risk to the health or safety of staff and the community at large.
The provisions within this policy provide additional benefits beyond those which are
prescribed by current Mason County Policy, current Collective Bargaining
Agreements, Washington State and Federal Law. The provisions within this policy
do not create or permit any adverse employment actions beyond those which are
prescribed by current Mason County Policy, current Collective Bargaining
Agreements, Washington State and Federal Laws. Furthermore, these Policies and
Procedures are only in effect until the Declaration of Emergency ends. No actions
available in this Policy will survive the end date of the Declaration of Emergency.
II. SCOPE:
This policy applies to all Mason County Departments, Elected Offices and
employees.
III. DEFINITIONS:
A. Closure Pay: Payment of regular wages and benefits during closure of the
County or other County facilities in the event of a pandemic, outbreak, or
proclamation of a public health.emergency. Equivalent to "Paid Administrative
Leave": Regular pay without impact to accrued leave banks.
B. Extra Duty Pay: Payment of regular wages and benefits during a closure of
the County or other County facilities in the event of a pandemic, outbreak or
proclamation of a public health emergency equivalent to a 5% increase in
regular wages for FLSA-exempt and FLSA non-exempt employees who are
called to perform "Essential"work during a closure of the County.
C. Pandemic Pay: Payment of wages if an employee is eligible under criteria
defined in Section 6-D a, b, c, below.
D. Pandemic Care Pay: Payment of wages if an employee is eligible under
criteria defined in Section 6-D d, e, below.
E. Outbreak: a widespread occurrence of an infectious disease in a community
at a .particular time with a hospitalization and/or mortality rate significantly
higher than the common flu.
F. Pandemic: a disease that is prevalent over a region, country, or the world.
Page 1 of 6
IV. REFERENCES:
A. RCW 7.05—Local Health Departments
B. RCW 7.08 — Combined County-County Health Departments
C. RCW 70.26—Pandemic Influenza Preparedness
D. RCW 38.52.070 — Emergency Powers
E. RCW 49.46.210— Paid Sick Leave
F. RCW 36.16.100 — Offices to be open certain days and hours
G. Mason County Comprehensive Emergency Management Plan
H. Mason County Personnel Policies Specifically Sec 4.5
I. Washington Department of Health:doh.wa.gov
J. HR6201- Emergency Family & Medical Leave Expansion Act
K. Families First Coronavirus Response Act (FFCRA)
V. POLICY: Effective the date of the Governor of Washington States Proclamation 20-25
Stay Home—Stay Healthy order of March 23, 2020 and for the period of time a Mason
County Declaration of Emergency of Pandemic and/or Public Health Emergency, is in
force, it will be the policy of Mason County to take all appropriate measures needed
to address a pandemic and protect public health. Protecting the community and
County staff is a top priority and this policy establishes some of the actions that may
be taken, and the authority, granted to address a pandemic.
VI. PROCEDURES:The following procedures are established to minimize disease exposure
and maintain County operations in the event that a pandemic becomes a threat to the
health or safety of County employees, their families, and the community at large.
A. Declaration of Pandemic and/or Public Health Emergency: Public health
professionals at organizations such as the Centers for Disease Control and
Prevention (CDC), Washington State Public Health Department,Washington
State Governor, and/or Mason County Public Health Department may declare
that a pandemic, outbreak, or public health emergency exists. Such
declarations may contain instructions or recommendations to both private and
public sector entities. The County will follow all mandatory instructions and
will implement recommendations to the extent it determines these to be
applicable and/or feasible or practicable under the particular circumstances.
B. Federal and State mandates: The White House, The United States
Congress, The United State Senate and The State of Washington may, via
legislation, mandate actions to address a pandemic. The County will follow all
legislation and mandatory instructions and implement recommendations to the
extent it determines them to be applicable and/or feasible or practical under
the particular circumstances.
C. Procedures to help minimize the spread of germs: Employees are urged
to practice standard Non-Pharmaceutical Interventions. ("NPI's"), including
covering coughs by coughing into a tissue or, if a tissue is not available, into
Page 2 of 6
their elbows, regular hand washing, regular use of alcohol hand sanitizer, and
avoiding touching eyes, nose, or mouth. Hands and work surfaces should be
disinfected frequently. Employees are also urged to utilize social distancing
such as maintaining a distance of six feet from others when practical to do so.
D. Proclamation of Emergency/Disaster Due to Pandemic: Upon the County's
proclamation of emergency/disaster due to pandemic, the following status
classifications shall apply when an employee is deemed to be:
a. Quarantined or Isolated: When quarantine or isolation of an employee is
ordered by State or County Health Officials due to a pandemic illness.
Employees must not return to work until they have been free of illness symptoms
(fever, temperature above 98.60, chills, sore throat, etc.)for at least 72 hours (or
any longer applicable incubation period determined by the appropriate health
authority) or are deemed no longer infectious by a medical professional.
Documents may be required.
b. Advised by health care provider to self-quarantine due to illness concerns:
Employees who have an illness or are experiencing flu-like symptoms (as then-
defined by the applicable health authorities), are prohibited from coming to work
and are encouraged-to consult their physician. Employees must not return to
work until they have been free of illness symptoms (fever, temperature above
98.6°, chills, sore throat, .etc.) for at least 72 hours (or any longer applicable
incubation period determined by the health authority) or are deemed no longer
infectious by a medical professional. Documents may be required.
c. Experiencing pandemic symptoms and seek medical attention: Employees
reporting to work who exhibit symptoms of an illness will be sent home and
encouraged to consult their physician. Employees must not return to work until
they have been free of illness symptoms (fever, temperature above 98.6°, chills,
sore throat, etc.) for at least 72 hours (or any longer applicable incubation
period determined by the appropriate health authority) or are deemed no
longer infectious by a medical professional. Documents may be required.
d. Caring for an individual "immediate family member" subject to
quarantine, isolation or self-quarantine: If the illness of an employee's
"immediate family member" interferes with reporting to work in a timely manner,
the employee is responsible for notifying their supervisor pursuant to the
provisions of the Personnel Policies or applicable collective bargaining
agreement. Employees must not return to work until their family members have
been free of illness symptoms(fever,temperature above 98.6°,chills,sore throat,
etc.) for at least 72 hours (or any longer applicable incubation period
determined by the appropriate health authority) or are deemed no longer
infectious by a medical professional. Documents may be required.
e. Child Care: If the school or place of care of an employee's child or
dependent is closed due to pandemic, and the employee must provide care
Page 3 of 6
for the child or dependent. Documents may be required.
E. Declaration of Public Health Emergency: At the discretion of the Board of
County Commissioners, the County may elect to offer any number of
compensation alternatives for emergency medical absences due to the
Declared Public Health Emergency.
a. Unless otherwise prohibited by law, the employee shall be required to utilize
accrued sick leave, if any, or other accrued paid time off (vacation leave,
compensatory time, or floating holidays) pursuant to adopted Personnel Policies
or applicable collective bargaining agreements if they are unable to come to
work or are recovering from or caring for a family member or dependent
recovering from illness. Supporting documentation may be necessary to
authorize pay.
b. Unless prohibited by law, the employee may use Unemployment Insurance
(which has been amended to eliminate the 10 day waiting period),
Washington State Paid Family Medical Leave or file a Labor & Industries
claims.
c. Employees may donate accrued sick leave to employees who do not have
enough accrued leave balances to cover their absence, in accordance with
the County's new Medical Emergency Shared Leave Policy in which the
Donors tax liability may be waived by the IRS.
d. Under the Families First Coronavirus Response Act which takes effective
April 2, 2020, the County must offer Emergency Paid Sick Leave to
employees affected by Section 6, a, b, c,.d, or, e.
e. Authorize "Paid Administrative Leave" for employees affected by a partial
closure or closure of the county as the Washington State Attorney General's
Office Informal Opinion dated March 12, 2020 stated.
f. The Board of County Commissioners authorizes the County Elected Officials
to establish business hours for their offices for the period of time these
measures are in force.
F. At the Discretion of the Board of County Commissioners: the County may
alter its business practices, hours of business, and services provided.
Examples of potential measures that could be taken include but are not limited
to:
a. Implement Temporary Emergency Procedures: to minimize in-person contact
between employees. Such measures may include greater use of e-mail, phone,
and teleconferences as opposed to in-person meetings and contact.
b. Reduced Reception and Front Counter Service: The County may alter how
it conducts business with the public. by limiting or halting in person services
Page 4 of 6
at counters/areas of the County and other facilities where front-line services
are typically provided.
c. Limit travel by County employees outside the county for county business.
d. Restrict non-essential meetings within the county and use teleconferencing.
e. Limit BOCC Briefing and Action Items to those absolutely essential that could
have a negative financial or public safety impact if not acted on.
f. Suspend all County Advisory Board Meetings and Close all County Parks.
g. Authorize Partial Work from Home Schedules: Some staff may be permitted
or assigned to work from home under the telework policy.
h. Authorizes the County Elected Officials to establish business hours for their
own offices for the period of time this these measures are in force..
G. Partial County Closure, Stay Home — Stay Healthy Order: In the event of
a Stay Home — Stay Healthy order is issued by the Governor of Washington
State or other order that subjects county employees to quarantine or isolation
related to COVID-19, at the discretion of the Board of County Commissioners,
the County may partially close. During partial closure, "Essential' staff as
defined by County Elected Officials will coordinate workflow directly with their
managers and essential staff. To the extent they are unable to work in the
office, essential staff may Telework from home and receive Pay in accordance
with the provisions in this policy.
a. In the event the County is partially closed, staff not designated "Essential'
and are not required to work and are FLSA Non-Exempt staff shall:
• Receive Closure Pay.
b. Fair Labor Standards Act (FLSA) Non-Exempt-staff who are called into the
County (or other County work site, not teleworking)during a partial closure
to work for critical County operations "Essential Personnel'will:
• Receive Extra Duty Pay for working from the county work site.
c. FLSA Exempt employees shall continue to:
• Receive Closure Pay during a partial County closure, if they work for any
period of time or Telework.
• Receive Extra Duty Pay for working from the county work site.
d. Any employee who wishes to take vacation or compensatory time off during
the period of Declaration can do so with the approval of their Department
Head or Elected Official.
e. All employees who are called into the County during a partial closure shall
be required to accurately track and report their hours worked at the County
Page 5 of 6
for purposes of managing COVID-19 related costs.
H. County Closure: in the event of a Stay Home — Stay Healthy order from the
Governor of Washington State or other order that subjects county employees
to quarantine or isolation related to COVID-19.
a. In the event a county employee is designated an Emergency Operations
Staff and required to work shall receive:
• Receive Extra Duty Pay for'working from the county work site.
b. In the event of a County closure, non-essential, FLSA Non-Exempt staff will:
• Receive Closure Pay.
c. Fair Labor Standards Act (FLSA) Non-Exempt staff who are called into the
County(or other County work site, not Teleworking) during a County closure
to work for EOC operations.
• Receive Extra Duty Pay for working from the county work site.
d. FLSA Exempt employees shall continue to:
• Receive Closure Pay during a County closure, if they work for any period of
time or Telework.
• Receive Extra Duty Pay for working from the county work site.
e. Any employee who wishes to take vacation or compensatory time off during
the period of Declaration can do so with the approval.of their Department
Head or Elected Official.
f. All employees who are called into the County during a closure shall be
required to accurately track and report their hours worked at the County for
purposes of managing COVID-19 related costs.
Page 6 of 6
AREA COMMAND
MASON EMERGENCY OPERATIONS
Situation Report 20-0256 2020 Novel CoV I March 23, 2020
Incident Information
Incident Number: 20-0265 SitRep#7
Situation Report Version: Update Operational Period: 3/24/20 0700 to 3/25/20 0700
Incident type: Pandemic
Affected Political Subdivisions with Confirmed COVID-19 Cases:Mason County.
EOC Activation Level: Level 2- Partial Incident Commander: Ross McDowell
Activated Emergency Centers:
Activated Emergency Support Functions(ESF):
1,2, 3,4, 5,6, 7, 8, 9, 10, 11, 12, 13, 14, 15, and 20. Date/Time EOC Sup Approved: 3/24/20 1730
Personal Protective Equipment(PPE)
Full Suit
Surgical Masks Face Shields Gloves Disinfect Wipes with N95 Masks
21 units hood
On hand 5050 7-1,Box 4 98Q
7-M Box
Incoming Data gathered after 1900
Testing
Tests
Positive Negative
2 186 I
Tested 214, Resulted 143, fending 711
Squaxin Island Tribe has.declared a state of.emergeney and is restricting-_access to tribal residential
pegs) — -
Corona Virus website irr Spanish' https://www.doh.wa.gov/Emergencies/CoronavirusSpanish
MASON EOC Situation Report Page 1 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
Risks
• Daily briefs with Tribal leadership and Emergency Management staff.
• Monitoring PPE levels for first responders and front-line essential personnel.
• Sustainability of long-term shutdown.
• Shortage of PPE (N95 masks, Gowns, Face shields-eye protection wear)for Medical/Responder
• Governors restrictions/mandates: We have been seeing an influx of tourists to the tourism areas.
This is increasing the potential of virus spread to the Mason County area.
• Medical(Clinic and EMS)staffing: We currently have minimum staffing for our medical staffing
resources. If any of our Providers become ill, it will be causing an extreme hardship on these services
and potentially make them unavailable. We are awaiting a ruling, guidance, or Directive from the
DOH on approved means to request/acquire manpower resources if the need should arise.
• Providing education/updates to people without digital, phone,television access.We are currently
trying to provide updates via social media as much as possible
• Sanitation: Looking at the risks to sanitation services—education on flushing wipes
• Convincing the general public that Social Distancing , especially staying home and working from home
is the key to minimize spready of COVID remains a challenge
• Adequate quarantine and isolation sites to serve unsheltered individuals.
• Public response to shelter-in-place,particularly grocery supply chain stress and civil unrest.
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MASON EOC Situation Report Page 2 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
Daily Reports o€COVID-39 Positive and Negative Tests in Washington State by
Report Date
This chartdisplays the number of newposithre and negative test counts of COVID49 in
Washington State by day.
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MASON EOC Situation Report Page 3 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
Finance and Administration
Estimated Staffing Cost as of 3/20/20:
3/20/20 Estimated Daily Average(Including RT/OT) xxxx
3/3 to 3/20/20 Estimated Accumulative xxxx
3/3 to 3/20/20 Estimated Daily Staff Hours xxxx
3/3 to 3/20/20 Estimated Staff Total Hours xxxx
Multiple Agency Cost Reporting as of 3/18/20(?Agencies): $
Public Health Costs through 3/.23/ 20
Activation Totals Measure
Total Staff Involvement .??
Total PH Effort ??
Average Daily Cost ??
Future Operations
Next 24 hours
• Ensure safety of all personnel.
• Manage mass testing event;
• Establish adequate quarantine and isolation sites to serve all residents
• Identify and investigate COVID-19 cases and contacts;
• Provide coordination and support to local healthcare system;
• Manage and coordinate public information messages;
• Coordinate community engagement to support the response strategy
• Develop and manage contingency staffing plans for Mason County public safety agencies;
• Manage and support logistical needs for all response activities;
• Identify financial impacts and develop support plans
• Update operational plans every week
Next 48 hours....
We have a GPS situational awareness map that can be shared with our outside operational areas giving
them real time status including day care , school information, medical information and known major
closures of facilities. We hope to have his fully functional in the 48-hour window.StandupBuiCing10forsh�
Next 72 hours
• As above but added tasks of developing the program to identify the prioritization and burn rate of PPE
and other equipment and have much of the answers tasked to those in need for reporting to the state.
MASON EOC Situation Report Page 4 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
General Situation
�RO.CLAMATION.:BY THE,GOVERNOR AMENDING PROCLAMATION 20-0520-25 STAY HOME—STAY-HEALTHY
s://www.governor.wa.gov/sitesldefaultffiles%proclamations/20-25'/o20Coronovi�us%20Stay%2
ttp0-Sa e
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The U.S. Small Business Administration is offering,low-interest federal disaster loans for working capital to all
Washington small businesses suffering substantial economic injury as a result of the Coronavirus(COVID-19), SBA
Administrator Jovita Carranza announced today."
https://www.sba.gov/offices/disaster/dfocw/resources/1658525
The Mason County Emergency Operations Center(EOC)is currently responding to an outbreak of respiratory
disease caused by a novel(new)coronavirus that was first detected in China.The EOC has been fully activated
since Feb 4,2020 with ESF 8 taking the lead in response efforts.
Thevirusthatcauses COVI D-1 9 seemsto be spreading easilyandsustainably inthecommunity("community
spread")in some affected geographic areas.Community spread means people have been infected with the
virus in an area, including some who are not sure how or where they became infected.
hftps://www.cdc.gov/coronavirus/2019-ncov/index.htmi
School Closures
Proclamation Amendment 20-09 ordering the closure of ALL public and private K-12 schools in the state. This
order is in effect from 3/17/20 through 4/24/20, unless extended beyond that dat e.
Proclamation Amendment 20-10 ordered all public and private universities, colleges, technical schools,
apprenticeships and similar programs to suspend in-person classroom instruction and lectures related to all
educational and apprenticeship related programs.Affiliated labs and clinics may still occur if social distancing
measures are strictly implemented.
Service Shutdowns
Proclamation Amendment 20-13 issues a state-wide shutdown of restaurants, bars, entertainment, and
recreational facilities. Restaurants will still be allowed to provide take-out and delivery services. The ban does not
apply to grocery stores and pharmacies, and other retail outlets will have reduced occupancy Washington S
arks and Recreation Department of Fish and Wildlife,.and the Department of Natural Resource have closed all stat
c�a p ds:in Washington.Day use areas and trails remain open,and they are asking the public to.avoid visiting the
eaches
Travel/Border Updates
United States-Canadian border closed for nonessential travel.
United States Department of State has issued a Level 4 travel advisory for international travel.
Governor's Proclamations : https://www.governor.wa.gov/office-governor/official-actions/proclamations
President's Emergency Declaration : https://www.fema.gov/news-release/2020/03/13/covid-19-emergency-
declaration
Event Cancellations
Proclamation Amendment 20-11 prohibited the gathering of 250 or more in all counties in Washington
through 3/31120.
Proclamation Amendment 20-14 prohibiting the gathering of 50 or more in all counties in Washington through
MASON EOC Situation Report Page 5 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
EOC Objectives
1. Provide for the health and safety of all responders, including safe work and living environments,
throughout the incident.
2. Maintain and evaluate EOC screening and NPI procedures in all locations.
3. Integrate COVID-19 response under the Area Command Structure and continue to support the
operational ESFs as needed.
4. Assist tribes,and local jurisdictions with requests for assistance and establish a prioritization system for
resource distribution.
5. Expand systems for continually sharing the common operation picture and the Essential Elements of
Information (EEis)among all response partners,supporting agencies and stakeholders.
6. Provide timely,complete,accurate and culturally appropriate information about the COVD-19 situation
that promotes health equity,actively combats stigma and discrimination to the residents of Washington and
informs healthcare system partners on the measures they musttake in response to COVI D-19.
7. Apply the best public health and medical science for decision-making on controlling and mitigating the
COVID-19 outbreak in every operational period.
8. Support the implementation of drive-thru testing sites.
9. Develop guidance for non-pharmaceutical interventions (NPI) 12-13.
10. Implement accounting procedures for donations management.
11. Capture and monitor agencies costs associated with COVID-19 response.
12. Provide guidance on disbursement of federal and state funding.
Hospital Beds available:
• Mason General .
0 12 Filled(WATrak 3/23/20 1700)
0 13 Available
o 20 can be put in place
o 3 ventilators
o 4 Ventilators on order
o 2 Bypass machines which can be converted
• Kitsap
o 43 available
r_ Thurston Capitol
}0 13.availale
St: Peter
ko Available
MASON EOC Situation Report Page 6 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
Epidemiology (EPI) Report
Summary:
Total Confirmed Cases'2-:
TjttaI DDeaths: 111 Q
Number of Individuals Tested
Result Number of Individuals Tested Percent of Tests
Negative- , 31,712
Positive"----_—__-<2�221______.._---, ---=-----•--=- 7%u
Confirmed Cases and Deaths by Age
This table displays the number of laboratory confirmed (including presumptive) positive COVID-19 cases and
deaths in Washington State by age group. Data are preliminary and presumptive positive tests are subject to
change after confirmatory testing.
Age Group Percent of Percent of
(years) Cases Deaths
<19 2% 0%
20-29 9% 0%
30-39 14% 0%
40-49 14% 2%
50-59 17% 6%
60-69 16% 10%
70-79 15% 30%
80+ 15% 50%
COVID-like Illness(CLI) Hospitalizations
CLI hospitalizations are significantly elevated in all adults.A sharp increasing trend in CLI hospitalizations has
been noted for the past 3 weeks. Pneumonia hospitalizations are also significantly elevated in adults and has
exceeded levels from the peak of the influenza season at the end of 2019.This observation is new as of week
12 (week ending 3/21).
MASON EOC Situation Report Page 7 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
ESF#1 Transportation
• Provide key logistical support for emergent and non-emergent area command and ESF
activities.
ESF#2 Communication
• Establish and maintain ESChat capabilities for immediate need communications
between EOC, ESF, and Area Command.
• Establish dispatch criteria in support of fire service and law enforcement risk mitigation
efforts.
ESF#3 Public Works
• Provide GIS services to support EOC and ESF's.
• Coordinate message boards in support of JIC and local agencies.
• Deploy county reader boards as needed.
• Utilize procurement capabilities to support county-wide efforts.
ESF#4 Fire Service
• Provide for health and safety of emergency responders.
• Maintain continuity of operations countywide.
• Develop alternate plans to maintain 24/7/365 fire and emergency medical services.
• Monitor and support personal protective equipment needs.
• Provide Incident Command System subject matter experts to support area command
and other functions.
ESF#5 Emergency Management
EOC Activation Level: Level 2-Partial
• Currently Issuing PPE we have on hand as requested
• Will Baynum has moved from being an alternate ESF#5 repand has been assigned as the
Logistic alternate to Tammi Wright
• English/Spanish "Facilities Closed"signage for.public property declared closed due to COVID-19
has been language,verified and they have been sent to printing.
• Continued daily sanitizing of the meeting rooms and EOC after each use.
• Assisted with setting up building 10 as a shelter. Arranging for sleeping bags, 2 portable
restrooms and hand washing station. Researching portable showers availability and cost.
ESF#6 Housing
• Establish primary and alternate isolation and quarantine sites within the county.
• Establish locations for alternate care facilities.
• Provide logistical support for isolation and quarantine sites.
ESF#7 Resources
Continuing to compile and submit resource requests and will be submitting a consolidated
request Monday March 30. Please have all requests to Tammi by Friday
MASON EOC Situation Report Page 8 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
ESF #8 Public Health
• Serve as lead agency for control and mitigation efforts.
• Provide guidance and support to heath care and emergency medical services workers.
• Manage and coordinate testing activities.
• Coordinate area command activities with Mason Health.
• Provide subject matter expertise
ESF#9 Search & Rescue
• Monitor and report conditions in recreation areas.
• Provide staffing to support other ESF's as needed.
ESF#10 Hazardous Materials
• Provide incident support and subject matter expertise for hazardous materials issues.
ESF#12 Energy
• Maintain_critical energy and telecommunications infrastructure.
• Monitor and report status of critical infrastructure to ESF's.
• Provide technical expertise in area command and ESF decision-making.
ESF#13 Law Enforcement
• Provide for health and safety of emergency responders.
• Maintain continuity of operations countywide.
• MCSO to function as second in command of area command.
ESF#14 Long Term Recovery
• Conduct Preliminary Disaster Assessment of local businesses.
• Monitor and evaluate community economic impact in support of prioritization of state and
federal relief efforts.
School Districts
• Provide facilities in support of area command efforts.
• Provide childcare services for first responders and health care workers.
• Provide meal services to designated students.
Squaxin Island/Skokomish EOC
• Serve as lead agency for Squaxin and Skokomish Nations.
• Coordinate activities with Mason County area command.
MASON EOC Situation Report Page 9 of 8 Date: March 22, 2020
AREA COMMAND
MASON EMERGENCY OPERATIONS
WHERE DO I FIND INFORMATION?
For more information visit:
• Mason County's website http://www.co.mason.wa.us/COVID-19/index.php
•WA State Department of Health's website www.doh.wa.gov
• CDC's website www.cdc.gov
• Mason County Public Health Information line 360-427-9670 ext. 599
•The Mason County Links page has been updated with more helpful links.
• Coronavirus Website: .https://coronavirus.wa.gov/
NOTES
MASON EOC Situation Report Page 10 of 8 Date: March 22, 2020