HomeMy WebLinkAbout2020/02/04 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers,411 North St' Street, Shelton,WA
February 4, 2020
1. Call to Order—The Chairperson called the regular meeting to order at 9:03 a.m.
2. Pledge of Allegiance— led the flag salute.
3. Roll Call— Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3—Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in a Change of Location Application
for Dank Cannabis.
4.1.2 Washington State Liquor and Cannabis Board sent in an application for Marijuana
Processor on the behalf of Chad Robert Dobson.
4.1.3 Timberland Regional Library sent notice that Kathleen Varney was appointed by
Thurston County Board of Commissioners to the Timberland Regional Library Board of
Trustees.
4.2 Proclamation — 100 Year Anniversary of the League of Women Voters
4.3 Skokomish River Flooding update Staff: Loretta Swanson/Ross McDowell
5. Open Forum for Citizen Input—
5.1 Charles Toll voiced concern over the safety of citizens in the Skokomish Valley during flooding.
He suggested adding culverts and raising the road.
5.2 Ken VanBuskirk addressed the 2004 Belfair Sub Area Plan. He said he is worried that the Board is
moving too quickly on the EIS as discussed at briefings on February 3, 2020.
5.3 Patricia Bailey also voiced concern about the Skokomish River flooding, noting that people are
losing days of work and children are losing days of school.
5.4 Ron Gold spoke about the missing bank on the Skokomish River. He said the bank has been
removed with the various work that has been done, and needs to be replaced.
5.5 Steve Bass said road closure signs need to be on both ends of the road.
5.6 Jerry Saeger voiced how unfair it is for Green Diamond to close the 800 road to residents. He
suggested that Green Diamond place a security guard at the 800 entrance to verify residents.
5.7 An unnamed citizen said the residents are used to flooding after living out there for years, but it
is getting worse with no escape routes available. She asked to Board to declare an emergency to
open the evacuation routes.
5.8 Carl Black, owner of Olympic Ice Cream, said he doesn't have hope for the supposed road repair
in 2022.
5.9 Cindy Hacker talked about the levels of the river compared to the dips in the road. She asked
that Public Works be more consistent in their road closures.
5.10 Patti Case from Green Diamond spoke on the 800 road. She said the road needs to be repaired
and it may take some time to do so. Patti offered any help to the Commissioners if they need
assistance to speed up the federal funds for repair of the Skokomish Valley Road.
5.11 Chief Matthew Welander said the 800 road is still closed to residents because the road is still
sliding in areas. He warned not to drive in moving water because roads can be washed out. He
assured citizens that there is a flood rescue vehicle, helicopters and other trucks to get to
residents in case of emergency.
6. Adoption of Agenda - Cmmr. Neatherlin/Shutty moved and seconded to adopt the agenda
as published.' Motion carried unanimously. N-aye; S-aye;T-aye.
7. Approval of Minutes—January 20 and January 27, 2020 Briefing Minutes; January 28, 2020 Regular
Meeting Minutes. Cmmr. Shutty/Neatherlin moved and seconded to adopt the January 20
BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS
February 4, 2020 - PAGE 2
and January 27, 2020 Briefing Minutes;January 28, 2020 Regular Meeting Minutes as
presented.
8. Approval of Action Agenda:
8.1 Approval of amendment 12 to contract CLH18253between Mason County Public
Health and the State of Washington Department of Health.
8.2 Approval of the Settlement Agreement/Release of All Claims in the Brad Carey v.
Mason County lawsuit filed in Thurston County, Cause #20-2-00081-34.
8.3 Approval to concur with Thurston County's appointment of Kathleen Varney to the
Timberland Regional Library Board of Trustees for a term ending December 31, 2023.
8.4 Approval of the letter of support for the Evergreen Mobile Park to become an owner-
led cooperative.
8.5 Approval of the 2020 Memorandum of Agreement, Appendix A, between Washington
State University Extension and Mason County.
8.6 Approval of the Resolution amending the fee schedule for the Current Use
Assessment Programs and Designated Forest Land to $500 per parcel. (Ex.A—Res.
2020-13)
8.7 Approval of the Interlocal Agreements with the Thurston-Mason Behavioral Health
Organization for Involuntary Treatment Court Services with Superior Court,
Prosecuting Attorney, Clerk and Public Defense.
8.8 Approval to have the Chair execute the Road Levy Certification for 2020.
8.9 Approval to have the Chair sign a Joint Aquatic Resources Permit Application (DARPA)
and an Aquatic Protection Permitting System (APPS) application for the Haven Lake
Fish Passage Improvement Project.
8.10 Approval to authorize the following for County Road Project (CRP) 2027, Clear Zone
Improvement Projects:
1. Resolution for CRP for clear zone improvement projects on Arcadia Road,
Highland Road, Matlock Brady Road and Kamilche Point Road; (Ex. B—Res.
2020-14)
2. County Engineer to advertise, set bid date/time and award contract;
3. County Engineer to announce Request for Qualifications as needed for
consultant services for the project and enter into contract(s);
4. County Engineer and/or the chair to sign all pertinent documents for project
and Federally funded Highway Safety Improvement Program grant.
8.11 Approval to authorize Public Works to advertise, set bid opening dates/times, award
contracts and allow the Chair to sign all pertinent documents for call for bids for
routine Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal
Aggregate for 2020. The contract awards will be announced during a regular meeting
of the Board.
8.12 Approval of the resolution to cancel uncollectible personal property taxes. (Ex.C—Res.
2020-15)
8.13 Approval of a resolution to dissolve the Perishable Property Trust Fund, close all
accounts tied to the fund, and Rescind Mason County Code Chapter 3.68. (Ex. D—Res.
2020-16)
8.14 Approval of the Acknowledgement of receipt of 2019 Property Tax Refunds from the
County Treasurer.
8.15 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8070103-8070157 $ 103,753.97
BOARD OF MASON COUNTY COMMISSIONERS'PROCEEDINGS
February 4, 2020 - PAGE 3
Direct Deposit Fund Warrant #s 65320-65697 $ 731,279.01
Salary Clearing Fund Warrant#s 7004953-7004978 $ 515,543.15
Cmmr. Shutty asked to remove item 8.2 for discussion.
Cmmr. Neatherlin/Shutty moved and seconded to approve action items 8.1 through 8.15
with the exception of item 8.2 . Motion carried unanimously. N-aye; S-aye;T-aye.
8.2 Tim Whitehead gave some background to the lawsuit noting that additional records were
found after a public records request had been closed by the Department of Community
Development.
Tom Davis said he would like to have this item removed from the agenda in order to discuss
it outside of the meeting. He voiced concern over the fact that the public was not given time
to see what caused this $30,000 agreement.Tim and Tom had a discussion over how these
lawsuits are covered by most Counties.
Mike Olsen, former City of Shelton Commissioner, asked if the funds would be coming from
insurance or public funds. Tim Whitehead stated that insurance no longer covers Public
Records Lawsuits.
Cmmr. Shutty/Neatherlin moved and seconded to approve the Settlement
Agreement/Release of All Claims in the Brad Carey v. Mason County lawsuit filed
in Thurston County, Cause #20-2-00081-34.
9. Other Business (Department Heads and Elected Officials)— None.
10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings.
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 10:17 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Me�issa revery, Clerk of the Board Sharon Trask, hair
RancW Neatherlin, mmissioner
1�-y4k
Kevin Shutty, Co missioner
Exhibit A
Resolution No. 2020-13(formally known as 20-13)
Amends Resolution No. 42-17
Fee Schedule for
Current Use Assessment Programs and Designated Forest Land
WHEREAS,the Open Space Taxation Act, enacted in 1970,allows property owners to
have their Open Space,Farm and Agricultural,and Timber Lands valued at their
current use rather than their highest and best use;
WHEREAS,RCW 84.34.030 states"An owner...desiring current use classification...The
application shall be accompanied by a reasonable processing fee if such processing fee
is established by the city or county legislative authority...";
WHEREAS,RCW 84.33.130 (2)states"An owner of land desiring that it be designated
as forest land...The application shall be accompanied by a reasonable processing fee
when the county legislative authority has established the requirement for such a fee."
WHEREAS,the fee was established by adoption of Resolution 42-17 at$500 for each
application and reclassification and the Assessor has recommended this$500 fee be
established per parcel;
NOW,THEREFORE BE IT HEREBY RESOLVED BY THE MASON COUNTY BOARD
OF COMMISSIONERS TO amend the fee to$500.00 per parcel for new applications and
reclassifications for the Open Space,Farm and Agriculture and Designated Forest Land
programs.
Effective this 4th day of February,2020.
Board of County Commissioners
ATTEST: Mason County,Washington
M issa rewry,G&of the Board Sharon Trask,Chair
O O FORM:
Randy Neatherlin, ommissioner
—ifiio— tehead,Chief Deputy l
Isg?
Prosecuting Attorney 1
Kevin Shu ,Commissioner
Resolution No. 20-13
Amends Resolution No. 42-17
Fee Schedule for
Current Use Assessment Programs and Designated Forest Land
WHEREAS,the Open Space Taxation Act, enacted in 1970,allows property owners to
have their Open Space,Farm and Agricultural,and Timber Lands valued at their
current use rather than their highest and best use;
WHEREAS,RCW 84.34.030 states"An owner...desiring current use classification...The
application shall be accompanied by a reasonable processing fee if such processing fee
is established by the city or county legislative authority...";
WHEREAS,RCW 84.33.130 (2)states"An owner of land desiring that it be designated
as forest land...The application shall be accompanied by a reasonable processing fee
when the county legislative authority has established the requirement for such a fee."
WHEREAS, the fee was established by adoption of Resolution 42-17 at$500 for each
application and reclassification and the Assessor has recommended this$500 fee be
established per parcel;
NOW,THEREFORE BE IT HEREBY RESOLVED BY THE MASON COUNTY BOARD
OF COMMISSIONERS TO amend the fee to$500.00 per parcel for new applications and
reclassifications for the Open Space,Farm and Agriculture and Designated Forest Land
programs.
Effective this 4th day of February,2020.
Board of County Commissioners
ATTEST: Mason County,Washington
M 'ssa rewry,CI&of the Board Sharon Trask,Chair
OVE O FORM: '4 Y
/
RanLfy Neatherlin, ommissioner
Timothy tehead,Chief Deputy l
Prosecuting Attorney
Kevin Shu ,Commissioner
Exhibit B
MASON COUNTY 2020-14(formally known as 20-14)
COMMISSIONERS RESOLUTION NO:
COUNTY ROAD PROJECT NO. 2027
CLEAR ZONE IMPROVEMENT PROJECTS -
WHEREAS,on the following Mason County Road's,locally known as. Arcadia Road from
M.P 6.0 to M P 7.0(Road No.91100). Highland Road from M.1'0.00 to M.P 7.92 (Road No.04450),
Matlock Brady Road from M.P. 16.86 to M.P. 19.92(Road No.90100)and Kamilche Point Road
from M.P 0.02 to M.P.2.80(Road No.14880); work defined as"construction" in the BARS Manual,
Page 11-63,et seq,is determined to be necessary and proper; and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Improve the clear zone by removing and grinding trees and stumps.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County
(RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering: S 99,000
Right of Way S 22,000
Construction $1.094,000
The County Road project herein described in HEREBY DECLARED to be a public necessity,and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law,provided//and in accordance with RCW 36.75.0509 36.80.080 and 36.80.070.
ADOPTED this &day of Yli6. 2020.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
-Sharon Traslc,Chair
ATTEST:
Ran Neatherlin, hair
Mel'•sa yry, elf,of the Board �c�a
Kevin Shutty,C mmissioner
APPROVED AS TO FORM:
Tim Whi
Deputy Prosecuting Attorney
cc: Co.Commissioners
Engineer
JOURNAL: Publ. It: 211 20
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CRP 2027
i Arcadia Road (M.P. 6.0 - M.P. 7.0)
i
Highland Road (M.P. 0.00 - M.P. 7.92)
Matlock Brady Road (M.P. 16.86 - 19.92)
Kamilche Point Road (M.P. 0.02 - M.P. 2.80)
2019 County Safety Program (HSIP) Grant
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• : - '" Exhibit C
Resolution No. -120-12/j -15
2020 Uncollectible Personal Property Taxes
Affidavit of Mason County Treasurer
Elisabeth (Lisa) Frazier
WHEREAS, RCW 84.56.240 states in part that if the county treasurer is unable for the want of
goods or chattels whereupon to levy,to collect by distress or otherwise,the taxes, or any part thereof,
which may have been assessed upon the personal property of any.person or corporation.........,the
treasurer shall file with the county legislative authority, on the first day of February following, a list of
such taxes.
THEREFORE,pursuant to RCW 84.56.240, 1 Elisabeth (Lisa) Frazier, Mason County Treasurer,and
or my deputy entrusted with the collection of the taxes have made a diligent search and inquiry for
goods and chattels wherewith to make such taxes, and was unable to make or collect the same as
shown on attachment"A".
NOW THEREFORE,the Mason County Board of County Commissioner's hereby accepts the
affidavit of the Mason County Treasurer and hereby approves the cancellation of uncollectible personal
property taxes as shown on attachment"A".
Dated this ql day of February,2020.
BOARD OF MASON COUNTY COMMISSIONERS
ATTESTED TO
Sharon Trask,Commissioner and Chair
Elisabeth(Lisa) Frazier, Mason County Treasurer
Ran4y Neatherlin,Vice Chair
ATTESTED TO-
KC,J�wShu•4}ti C.om,n',Ss�dnC1�
Me ssa a ry,Clerk of a Board JJ
_APPROYED AS TO FORM;
Tim Whitehead,Chief Deputy prosecuting Attorney
1
2020 UNCOLLECTIBLE PERSONAL PROPERTY TAXES
AFFIDAVIT OF MASON COUNTY TREASURER
ELISABETH(LISA)FRAZIER
ATTACHMENT"A"
PARCEL# NAME DESCRIPTION YEAR TAXES
10.02824 H&R WATERWORKS Transportation-Utilities(48) 2018 $65.85
10.05569 Residential-Single(11) 2018 $113.64
10.05574 Transportation-Utilities(48) 2018 $88.55
10-05578 2018 $160.03
10-05685 Undeveloped-Land(91) 2018 $55.35
10-05566 Residential-Single(11) 2018 $106.75
10-05587 Residential-Other(18) 2018 $62.46
10-05588 NIA 2018 $158.71
10-05608 NIA 2018 $391.86
REASON Uncollectiblel Business sold
Unable to contact locate previous owner after sale in 2017 for advance tax.
Mason County Treasurer's office has exhausted
all efforts to collect the 2018 taxes $1,203.20
;y
10-06522- MONEY DEPOT,INC Retail Trade-General(53) 2018 $47.50
REASON Uncollectible/Business closed
Equipment thrown away per listing.Account retired.
Unable to contact after closure.
Mason County Treasurer's office has exhausted
all efforts to collect the 2018 taxes. $47.50
oi•p I. � ud 1. i}�4{ ':f,. ...5%' =ti': YAC?j;"4:i..r.^:•,t{:,r:^•i.c• ;•Z:
%:ii: '. �' �. Y.1`t c i ,� F .3 , i Tit +,, Y •I Y rSo k F _..
10-07109 CASCADE CROPS Services-Contract(66) 2018 $231.28
REASON Uncollectiblel Business closed
Owner liquidated all equipment in 2017
Mason County Treasurer's office has exhausted
all efforts to collect the 2018
axes $231.28
10.07138 MARY'S AUTO REPAIR Repair Services(64) 2017 $97.71
REASON Uncollectible/business closed
Owner deceased.Closed in 2016 but Assessor's was not notified
Mason County Treasurer's office has exhausted
all efforts to collect the 201
advance tax. $97.71
r9:le.}i'r i ���":����"TS A�,,1•br'�t ? E � ,: { f. �. -'7 fi ' ::)`e ' '.t i-.iS ''I ::���S�y.'..i
10-07502 DANIELS HANDYMAN&SALVAGE,LLC Repair Services(64) 2018 $209.40
REASON Uncollectible/Business closed
Unable to contact owner and account retired
Mason County Treasurer's office has exhausted
all efforts to collect the 2018 taxes. $209.40
L.'•j:"�•.`...:._r [..:Ys}�.t.�'._.....�i J ". , s F a,'..'.....;:.'.• ... : t -'v, f t t ti- ' t"r''yt i1.,
10-06970 COLLINS CHIROPRACTIC Professional Services-(65) 2018 $34.80
2019 $27.89
REASON Uncollectible/Business closed
Unable to contact owner after multiple attempts
Mason County Treasurer's office has exhausted
all efforts to collect the 2018&2019 taxes. $62.69
10-07000 ROCKETS&RAINBOWS Retail Trade-General(53) 2018 $125.44
REASON Uncollectible/Business closed
Unable to contact owner after several letters&a voice message
Mason County Treasurer's office has exhausted
all efforts to collect the 2018 taxes. $125.44 .
.�.. �., .,�,y._•- ;,f: Rr.. ,. .r.::.7c' f.'^ 3'.•r,-:T�r^d,; �.�,;a:r '� mar ii7vji7.r,•ryi.{" NI-IQ •� �kk�.t'' ��s oi4!
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10-07575 COFFINBIRTH TATTOO Trade-Other(59) 2018 $341.26
2019 $82.68
REASON UncbllectiblefBusiness closed
Unable to contactilocate owner who suddenly moved of country.
Mason County Treasurer's office has exhausted
all efforts to collect the 2018 and 2019 taxes. $423.94
Total Cancellation $2,401.16
Exhibit D
Resolution No.
A RESOLUTION TO DISSOLVE THE PERISHABLE PROPERTY TRUST FUND and RESCIND
MASON COUNTY CODE CHAPTER 3.68 PERISHABLE PROPERTY TRUST FUND and
RESOLUTION 109-92
WHEREAS, the Perishable Property Trust Fund created under Resolution 109-92 has
been inactive for many years and;
WHEREAS, there is no money in this trust fund and;
WHEREAS, Washington State RCW 6.25.220 makes no determination as to the deposit
of funds from the sale of perishable property and;
WHEREAS, any sales of perishable property may be entered as a general revenue line
in Sheriff's Office General Fund with a specific Budgeting, Accounting, and Reporting System
(BARS) line and;
WHEREAS, the BARS line will adequately track any funds reimbursable to the rightful
owner from the sale of perishable property lost as the result of the commission of a crime and/or
as directed by any Mason County Court of competent jurisdiction.
NOW, THEREFORE, BE IT HEREBY RESOLVED by the Mason County Board of
Commissioners the Perishable Property Trust Fund is dissolved and the Treasurer is hereby
directed to close all accounts associated to this fund and Mason County Code Chapter 3.68 be
rescinded.
DATED this � day of f e tvav 2020
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
L oO.
Me issa rewry, CIS of the Board
Sharon Trask, Chair
APPROVED AS TO FORM: /`% %�
Randy Neatherlin, Vice Chair
l
Tim Whitehead, Chief DPA
Kevin Shutty, ommissioner