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HomeMy WebLinkAbout2020/02/24 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of February 24,2020 Monday, February 24,2020 9:00 A.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty were in attendance. • Request to cancel Resolution 106-19 Imprest Checking Account for Spencer Lake LMD approved to move forward. • Request to budget for grant writer in Non-Departmental(current bill$2,324.20)was delayed until the Commissioners have a conversation with Public Health. The Board thought that the department using the grant writer would pay for the grant writer. If this is paid from Non-Departmental,a budget amendment is needed. • March 31 is 51 Tuesday and the agreed to hold meeting in Belfair. Agenda topics include an update from TIP CAP,update Belfair Sewer Extension Project and general Belfair sewer plan update,introduce Richard Dickinson,invite MTA to talk about round about project and invite North Mason School to talk about levy. • Jenn reviewed the January Financial Statements. • The Board agreed move forward the CDBG Microenterprise Public Outreach Program. • A hearing will be set for the 2020 Community Development Block Grant application for 2020-2021 grant period. • Staff provided an update on the transition to a Motor Pool which includes Motor Pool Procedures and Motor Pool User Agreement;amendments to Personnel Policy Chapter 13—Vehicle Use Policy;resolution that allows Support Services to pay the Enterprise Fleet Management bills and a resolution authorizing the use of ER&R services by other County departments. • Discussion of the Veteran's request for firewood. Cmmr.Neatherlin doesn't support using the$1,000 emergency lifetime funding. It was agreed to get the remaining$300 back and possibly get the 41 cord of seasoned firewood from a different vendor. • The Board is good with moving forward the ILA for pathology services between Kitsap and Mason County and do not need an individual briefing with the Coroner. 9:35 A.M. Sheriff's Office Commissioners Trask,Neatherlin and Shutty were in attendance. • Sheriff s Office will be changing the vendor for web archiving services to PageFreezer. • Sheriff s office has a new overtime contract for Lake Cushman. • Jail Food Service contract amendment will be place on the agenda for approval. This amendment allows an additional 3 years and increases the cost per meal by 2.7%. 9:40 A.M. BREAK 10:10 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin and Shutty were in attendance. • 2020 Initial Boundary Validation Program(BVP)will be placed on the agenda. • Request to set a public hearing to adopt the 2018 International Code and State Building Code amendments. The Commissioners requested that the minimum code be adopted. A public hearing will be set prior to July. • Request to amend the Homes First MOU to use the single-family home as a group transitional home for single adults with a veteran preference enabling Therapeutic Courts to use the house. There is a meeting scheduled with the housing advisory committee and Homes First and the intent is to send questions to Homes First prior to the meeting. Cmmr. Shutty recommended the Board approve the MOU and then it's up to Homes First to approve..The MOU will be placed on the March 3 agenda. • Request grant writer assistance and funding to apply for Health Resources Services Administration(HRSA)grant for Rural Communities Opioid Response Program due Board of Mason County Commissioners' Briefing Meeting Minutes February 24,2020 April 24,2020. This is for$1,000,000 for three years. Cmmr.Neatherlin stated typically if a department is writing a grant,the department pays for the grant writer. There was discussion of payment of the grant writer for the LEAD grant. Cmmr. Shutty supports contracting for grant writer services and need to determine where it will be paid. Cm=.Trask assumed the department would be paying for the grant writer. The Board agreed to amend Non-Departmental budget to pay for the LEAD grant writer and the request for HRSA grant and recommended Community Services anticipate grant writer services in their 2021 budget. • Memorandum of Agreement between the US Army Corps of Engineers and the WA State Historic Preservation Officer for the demolition of the historic Olympia Oyster Company oyster house on Totten Inlet that will benefit the Sargent Oyster House restoration in Allyn. The MOA will be placed on the agenda. • Alex Paysse presented a request to create one clean water district for the County and establish a funding option for water quality work. Cmmr. Shutty would like to know more about the exemptions. Alex responded that Designated Forrest Land parcels along with state-owned parcels are exempt and he did consider that in his projections. Cn=. Neatherlin noted that in the past a$5 parcel fee was assessed and that had to be stopped. Alex stated he intends to involve all stakeholders in developing one district. Alex will bring forward a PIC contract next week. There was discussion of the various funding options and the impact of establishing a clean water district fee. • Dave Windom stated he is waiting to see how much Public Health money is awarded from the state budget. He stated DCD has talked to Chief Patty about streamlining the fire investigation services by having the Sheriff give a limited commission to certain investigators. • Cmmr. Shutty brought up burn permit reforms;he understands there are no issues from local Chiefs;DNR had some issues. Would like to move the reforms forward and he understands the Fire Marshal is supposed to talk to DNR. • Tonight is the joint PAC meeting. 10:45 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty were in attendance. • The Construction and Maintenance Easement Agreement with Cheryl and Richard Alexander on North Shore Road will be placed on the agenda. • Consultant Agreement with Gibbs and Olson to continue and complete work that expired at the end of 2019. This will be placed on the agenda. • Approval to appoint Mike Collins as the County Engineer/Deputy Director effective March 2,2020. • Finance Manager resigned;approved to post and hire. • Review of design options for utilities at the MTA round-about at Log Yard Road in Belfair. This does reduce the cost of the project by about$1M. There was discussion of the Belfair Sewer funding. More information will be briefed in March. Staff will meet with the Budget Manager to update the Belfair Sewer finance plan and will be taking it forward to the Audit Committee. • Eells Hill Property—Loretta has met with Tim Whitehead,Dave Windom,EDC and Ridge Motor Sports. PW will bring forward the request to the Property Mng Committee to surplus the parcel so it can be sold or leased. In meeting with Ridge Motorsports,they understood it could be for sale with a long-term payment plan. Tim Whitehead believes a long-term payment plan would be lending county credit and a violation of the constitution.The parcel could be sold or issue a RFP for lease proposals.If leased,a leasehold tax would have to be paid by lessor and remit to DOR.Loretta will forward a request to the Property Manager to surplus the parcel. PW preference is to sell the property rather than a lease. The parcel is long-term commercial forest and there needs to be a swap if removed from this use. Board of Mason County Commissioners'Briefing Meeting Minutes February 24,2020 • Discussion of the March 31 agenda for the meeting in Belfair. TIP CAP will be scheduled. • Equipment purchases—specs for trucks are out and waiting for pricing. Staff has looked at renting a dump truck. Staff is putting together an equipment list of what is budgeted and what will be needed this year and will bring to briefing. • The Commissioners brought up the Patch Truck that was purchased without receiving prior approval in a briefing. Loretta verified that even if equipment is budgeted in ER&R,the Board wants to be briefed prior to purchase. • Staff is still working on the Hoodsport crosswalk agreement and the Cole Road railroad crossing agreement. • Cmmr. Shutty asked for the status of Log Yard Connector. Loretta responded that Public Works will be issuing a RFQ for that project and it is on the annual construction program. • Cmmr. Shutty asked for the status of Navy trussle project at Lake Limerick,Loretta provided an update. • The Commissioners verified that the Sheriff has purchased radar trailers. BREAK—NOON 1:00 P.M. Motor Pool Training—Frank Pinter/Kelly Frazier. Commissioners Trask and Neatherlin attended the Motor Pool Training along with several elected officials and department directorshnanagers. • The current fleet will be maintained through Enterprise Fleet Management vendors. A packet of information was provided to all attendees that included the County Motor Pool Use Procedures,Motor Pool User Agreement,FAQ,Personnel Policy Chapter 13 Vehicle Use Policy,sample WEX fleet card,and an accident safety checklist. The plan is to start the new process March 1,2020. 2:30 P.M. Support Services/Public Works—ER&R Transition of vehicle fleet Commissioners Trask,Neatherlin and Shutty were in attendance. • The information that was supposed to be brought forward today regarding ER&R is not ready and won't be for at least two more weeks. Frank doesn't believe anything that needs to be brought forward delays moving to the leased vehicle fleet with Enterprise. The downtown fuel tank will be refueled. It needs to be determined who owns the fuel station. Staff is developing a procedure for use of mechanics for emergency purposes and use of the radio technician. Loretta said the radio technician's time has been booked out between Public Works and ILA work. The Commissioners would like to know when the radio technician was scheduled. There are 14 Sheriff vehicles that will need upfitting and SPS is prepping to do the work. The ER&R vehicle pool vehicles will still be available at the 58 cents per mile and that price will be reviewed.The rate will be looked at for parking spare vehicles at Public Works. • Dump truck rental is$7K a month and the Board is good with moving forward with the rental of up to two dump trucks. Commissioner Discussion • The Board agreed to place the Declaration in Support of Motion to Intervene regarding the DNR court case and the rental agreement with North Mason Resources for VSO office space in Belfair on the agenda. • Discussion of the Correctional Officer training bill in the Legislature that increases the required training with no additional funding to the counties. Cmmr.Trask will talk to our legislatures. Board of Mason County Commissioners' Briefing Meeting Minutes February 24,2020 Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSI NERS f Karon Trask Neatherlin Kevin Shutty Chair Commissioner Commissioner