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2020/03/09 - Briefing Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 9, 2020 Monday, March 9, 2020 Commission Chambers 9:00 A.M. Executive Session — RCW 42.30.110(1)(i) — Potential Litigation 10:00 A.M. Home Rule Citizen Committee—Tom Davis 10:20 A.M. Support Services — Frank Pinter 10:35 A.M. Juvenile Services —Jim Madsen 10:50 A.M BREAK 11:00 A.M. Audit Committee — Leo Kim 11:30 A.M. WSU Extension Office— Dan Tueteberg 11:45 A.M. Community Services — Dave Windom Commissioner Discussion — as needed BREAK- NOON 2:30 P.M. Closed Session — RCW 42.30.140 (4) Labor Discussion 3:00 P.M. Mason Transit Authority - Danette Brannin 3:15 P.M. Public Works — Loretta Swanson Utilities &Waste Management Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 03/05/20 at 11:45 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF March 9, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CO�� . 1854 Mason County. Commission Presentation on Challenges Ahead March 9, 2020 Who Are We? • Introduction • Ad Hoc panel of citizens • Organized to address community challenges History and Complexity: • Mason County formed by the Territorial Legislature on March 13, 1854 • The County continues to experience growth 0 1860 Population 162 (Historylink.org) 0 2010 Population 49,405 (Us Census) 0 2010 Population 60,699 (US Census) 0 2019 Population 64,980 (WA OFM Estimate as of April 1, 2019) • Government complexity has increased at the national, state and county level o Planning and building o Elections and financial management o Infrastructure and criminal justice • Mason County Budgets have grown as well 0 2000 $64.9M 0 2010 $113.5M 0 2020 $119.8M (source x 3: Mason Co. Auditor) Looking ahead: • Mason County has a positive history of looking ahead o PW/Emergency Management Facility o Increasing septic pumping/inspection to benefit shellfish industry o Expanding and enhancing District Court facilities o Exploring a new correctional facility o Connecting Kitsap Co. to Belfair Sewer Growth: • Has come to the Puget Sound Region • All indicators point to continued growth and pressures from growth o Impacts will occur in our County's urban and rural areas 1 o Real estate pressure from Thurston and Kitsap Counties o Changes to timber markets o Challenges to the shellfish industry o Infrastructure o How will we maintain our quality of life? We note: • Another group - The League of Women Voters - is addressing part of these challenges • Our group will continue We respectfully ask: • The County Commission consider attending the League of Women Voters Forum that may address, in part, challenges of our future • When and Where: o Tuesday, March 17, 2020 o Noon to 1:30 at Olympic College o In the Johnson Library • As Citizens - We intend to be there - We hope that you will join us 2 County Forms of Government This page provides a brief overview of the commission and home rule charter forms of county government in Washington State and the consolidated city-county option.for home rule charter counties. Overview Washington's cotulties derive their powers from the state constitution, which establishes the legal framework for county government and lists the duties and powers of the governing bodies. Article 11, section 5 of the Washington State Constitution authorizes the state legislature to provide for a system of county classification based on population, but the legislature abandoned the system of formal county classes in 1991 and instead uses the most current county population figures to distinguish counties. Washington counties are organized under two forms of government: the commission f0 i m and the home rale charter form. Commission Form Article 11, section 5 of the Washington Constitution makes the commission form the standard form of county government throughout the state for counties that do not adopt a home rude charter and sets forth, in general terms, the governmental structure that all commission counties must have. Of Washington's 39 counties, 32 "noncharter" counties operate under the commission form of government provided by state law. The commission form is often referred to as the "plural executive" form of government. Under the commission form, the comity governing body consists of a three-member board of commissioners, elected.on a partisan basis, who serve as the county's legislative body and also perfol m executive functions. Counties with populations greater than 300,000 can increase the size of the commission from three to five members (RCW 36.32.055 —36.32.0558). Basic authority and procedures for board of county commissioners are set forth in Ch. 36.32 RCW. While the county commissioners establish the budget and act as the county legislative body, they share administrative functions with several other independently-elected county officials, including a clerk, treasurer, sheriff, assessor, coroner, and auditor (or recorder). The county prosecuting attorney and the judges of the superior court are also independently elected. AlthouCn ah there is no constitutional or statutory requirement for county commissioners to delegate any of their executive authority to a separately-appointed administrator, marry of them have, to a limited degree, chosen to do so. "Home Rule" Charter Form Article 11, section 4 of the state constitution was amended in 1948 to provide the option for counties to adopt "home rule" charters to provide their own form of government that may be different from the commission form prescribed by state law. Home rule charters can provide for any county officers deemed necessary to perform county functions, but they cannot affect the election of the prosecuting attorney,the county superintendent of schools, the judges of the superior court, and the justices of the peace, or the jurisdiction of the courts. As outlined in the constitution, the charter process involves electing a group of 15-25 freeholders who are responsible for developing a proposed charter that is voted on by the electorate. • Charter Process Case Studd: A Brief History of the Development and Passage of Clark Count's Home Rule Charter. Seven Washington counties have successfully adopted home rile charters -King (1969), Clallam. (1977), Whatcom (1979), Snohomish(1980), Pierce (1981), San Juan (2006), and Clark(2015). Several other counties, including Kitsap (197 1), Island(1976 and 1995), Thurston(1978), Cowlitz (1998), Ferry(1993), Skaniania(1994), Spokane (1995), Yakima(2011), Asotin(2012 and 2013), Jefferson(2013), Lewis (2018), and Skagit(2018) counties,have tried and failed to adopt charters. After adoption of a charter, the powers, authority, and duties of county officers provided for by state law, except for the prosecuting attorney, are vested in the county legislative authority, unless the charter expressly assigns powers and duties to specific officers. The duties of the board of county commissioners and other elected officers may also be modified by charter. The commissioners and other elected officers may be entirely replaced, subject to certain restrictions. Charter counties generally choose between two types of forms of government: Council-Elected Executive Form In the council-elected executive form, the county executive is elected by the voters and serves as the head of the executive branch of government. The county council is the legislative branch of Government, and it enacts ordinances, adopts the budget, and exercises oversight of the administration. Its role is similar to the role of a city council in a mayor-council city. The county executive has the power to veto legislation: however, a veto can be overridden by the council with a two-thirds majority vote or Greater. The county executive proposes policies to the council, executes policies adopted by the council, prepares a budget, and has responsibility for general administration of the county. The county executive appoints and may dismiss department heads, generally with the consent of the council. The county executive's role is similar to the role of a mayor in a mayor-council city. Commission/Council-Appointed Administrator Form In this form, an elected body,be it a county con mission or council, continues to have the policy- making, legislative, and budget-adaption functions. However, the council or commission delegates all or a portion of its administrative authority to an appointed professional administrator with the specific intent of enhancing administrative coordination and control functions. As an appointed official,the county administrator serves at the pleasure of the council or commission. Other important aspects that charter counties must choose include: Elected Official Partisanship. While all county elected offices in noncharter counties, other than judicial offices, are partisan offices, charter counties may choose if their elected positions are partisan or not. Y Initiative and Referendum. Home rule charters can also provide the powers of initiative and referendum to the citizens of the county. All existing charter counties have adopted initiative and referendum powers. • Elected vs. Appointed Officials. A county charter can make any elected county,official, except the prosecuting attorney and superior court judges, an appointed rather than an elected position. Most of the charter counties have done so only selectively. A number of counties have made the Office of the County Clerk and the Office of the Medical Examiner into appointed positions but most others retrain elected. Comparison of Washington Charter Counties King Council-Elected 9-member(NP) County Executive Auditor; (1969) Executive (NP); County Charter Assessor(NP); Administrative Prosecuting Attorney Officer; (NP); Treasury Sheriff(NP); Operations Director of Elections Manager; (NP) Clerk; Medical Examiner Clallam ,commission 3 member(P) ;Assessor(NP), County {1977) ``Appointed Prosecuting : Admilustrator�' Charte IAdministrator �Attorrie./Coroner, P Clerk y O� Sheriff(NP), e a a i „ ?`,.�.•.�: , � ,,,,,� � i i ;fie,; " � i � ;� • e s ;a.E, _.. Treasurer Deenu Dir ve o m �`m p, ector Whatcom Council-Elected 7-member(NP) County Executive Clerk; (1979) Executive (NP); Deputy Charter Assessor(NP); Administrator; Prosecuting Attorney Medical Examiner (P); Auditor(NP); Sheriff(NP); Treasurer(NP) Clerk Snohomish Council Elected 35 member(P) County Ekecuttve(P), Medical;Exammer (1980) xecttive i Prosecuting Attorneyf Charter I(P)� j. Assessor(NP), Auditor(NP); 'Sherif f;(NP) k Treasurer(NP) Pierce Council-Elected 7-member(P) County Executive (P); Clerk; (1981) Executive Prosecuting Attorney Medical Examiner Charter (P); Sheriff(P); Assessor-Treasurer (P); Auditor (P) $anJuan Council Apomted 3 member(NP) - Prosecuting County 1Vlanager (2006) Administrator Attorney/Cofoner(P), Charter :� [A ) ssessor(NP ' E d ..T � `Auitor(NP Clerk;(NP); Sheriff P i Treasurer(NP) Clark Council-Appointed 5-member(P) Assessor(P); County Manager, (2015) Administrator Auditor(P); Medical Charter Clerk(P); Examiner Prosecuting Attorney (P); Sheriff(P); Treasurer(P) Mason County Support Services Department Budget Management 411 North 5th Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources _ Information Services y Labor Relations txt ':x Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES March 9, 2020 • Specific Items for Review o Discuss proposed Interlocal Agreement with City of Shelton and Annexation - Frank . o Rescind Professional Services Agreement with Phillips Burgess Government Relations and ILA for Lobbying Services with City of Shelton - Frank • Commissioner Discussion C:\Users\MDrewry\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\FRKZ80DT\2020-03-09 Briefmg Doc.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: March 9, 2020 PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information ITEM: Request to cancel the ILA for Lobbying Services with City of Shelton and Professional Services Agreement with Phillips Burgess Government Relations EXECUTIVE SUMMARY: On November 7, 2019 the County approved a joint agreement with Phillips Burgess Government Relations and the City of Shelton and entered into an Interlocal Agreement (ILA) with City of Shelton for lobbying services. The City did not approve entering into these agreements. The request is to terminate these agreements. RECOMMENDED OR REQUESTED ACTION: Place the cancelation of the agreement on the March 10 Action Agenda Briefing Summary 2/27/2020 INTERLOCAL AGREEMENT BETWEEN THE CITY OF SHELTON AND MASON COUNTY, RELATING TO THE ANNEXATION OF LANDS WITHIN THE CITY OF SHELTON URBAN GROWTH BOUNDARY THIS AGREEMENT is made and entered into this XX day of XXXXXX,2019. The parties ("Parties")to this agreement are the City of Shelton, a State of Washington Municipal Corporation ("City"),and Mason County,a political subdivision of the State of Washington ("County"). WHEREAS,the City has identified Urban Growth Areas in the adopted Comprehensive Growth Management Plan necessary to accommodate anticipated population over a 20-year planning horizon as required by the Growth Management Act("GMA"),and that the areas are consistent with countywide planning policies; and WHEREAS,annexation of each area within the UGA is anticipated to occur within the 20-year planning horizon and annexation will occur through an annexation method outlined in Chapter 35A.14 R.C.W.; and WHEREAS,as of the date of legal annexation of areas within the UGA the City will own, and have the responsibility for the operation, maintenance,and safety of all former County roads, bridges and rights- of-way located within the City Limits together with all appurtenances located within such right-of-way, including, but not limited to, drainage facilities,storm water facilities, environmental mitigation sites and monitoring projects,street lights,traffic signals and traffic signs; and WHEREAS,the City and County desire to facilitate an orderly transition of services associated with the annexation of UGA's; and WHEREAS,the City and County desire to mutually determine the appropriate timing for the transfer of public records; and WHEREAS,the City and County want to create a smooth transfer of ownership and maintenance of existing County surface water facilities and related property interests in the potential annexation areas; and WHEREAS,all local governmental land use authority and jurisdiction with respect to the potential annexation areas transfers from the County to the City upon the effective date of annexation; and WHEREAS,the City and County agree that having County staff continue to process various vested land use applications and building permit applications from areas proceeding with the annexation process; and WHEREAS,the governing bodies of each of the parties hereto have determined to enter into this Agreement as authorized and provided for by the Inter-local Cooperation Act, codified at Chapter 39.34 R.C.W., and other Washington law,as amended; NOW THEREFORE,in consideration of the mutual terms, provisions and obligations contained herein, it is agreed by and between the City and County as follows: 1. TERM. This Agreement shall be deemed to take effect following the approval of the Agreement by official action of the governing bodies of each of the Parties and the signing of the Agreement by the duly authorized representative of each of the Parties, and shall continue in force in perpetuity for all current lands within the Urban Growth Boundary and for lands added or subtracted from the Shelton UGA. 2. Annexation. The City shall take action to commence annexation proceedings by a method codified in Chapter 35A.14 R.C.W. 3. Records Transfer. Upon approval of an annexation the County shall transfer all public records to the City including, but not limited to, record drawings or construction drawings that are requested by the City related to transferred facilities and properties within the areas so annexed. The County shall transfer all public records to the City within six months (180 days)of the effective date of annexation. 4. Development Permit Processing. Upon the effective date of annexation for any lands within a UGA, land use authority passes to the City. The Parties desire a smooth transition of permit processing and any vested land use or building permit applications shall be completed by the County. 5. Development Standards. The County shall work with the City to develop residential, commercial, industrial and engineering standards that are compatible with City requirements to ensure a smooth transition when lands within the UGA is annexed. These standards include, but are not limited to, lot sizing,frontage improvement requirements, architectural requirements and right-of-way connectivity. A. Any land use applications received by the County within the UGA prior to annexation shall be reviewed in coordination with the City Community Development Department. 6. Annexation time frames. The City shall, in cooperation with the County, develop timelines and maps with detail regarding anticipated annexation time frames to ensure an orderly transition of jurisdiction. In conjunction with the mutually agreed upon time frames for annexation of lands within the UGA the City shall pay the County for any infrastructure improvements either via either one-time payment, or on a mutually agreed upon schedule of payments for annexations that take place prior to the mutually agreed upon schedule. 7. Utility Charge Rate Structure. The City shall charge the same rate for utility services for any development in the City or in the UGA. 8. Compliance with Laws. Each Party accepts responsibility for compliance with federal,state,and local laws and regulations. By executing this Agreement,the Parties do not purport to abrogate the decision making responsibilities vested in them by law. 9. Indemnification clause. 10. General Provisions. 11. Severability. Attachment B r� MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD-OF MASON COUNTY COMMISSIONERS FROM: Jim Madsen DEPARTMENT: Juvenile Court Services EXT: 332 BRIEFING DATE: 03/09/20 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Juvenile Detention Officer EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Mason County Juvenile Detention Center is down-one full time regular Detention Officer (female). Our department would now like to fill the position and bring the facility back up to regular staffing. BUDGET IMPACTS: There are not any financial impacts of hiring this position. All funding for this position is already accounted for in the approved Juvenile Detention budget. RECOMMENDED'OR REQUESTED ACTION: Allow Juvenile Court Services to open a recruitment for a Juvenile Detention Officer (female) position. --ATTACHMENTS: NSA Briefmg Summary 3/2/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Leo Kim, CPA DEPARTMENT: Auditor's Office Financial Services EXT: 472 Mason County Audit Committee BRIEFING DATE: 03/09/2020 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information ITEM: Mason County Audit Committee Update EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): • Audit Committee Update— Internal Control • January Reports BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: Review Attachments ATTACHMENTS: 1. Audit Committee Update 2. January County Fund Financials 3. January Current Expense Financials 4. January SAO State-wide Audit Findings 1 Audit Committee Update VA- cok 411.N'Sth Street Paddy McGuire POBox400 Shelton,WA 98584 = Mason County Auditor Phone(360)427-9670 eu,;,�o� Fax(360)427-1753 Audit Committee February 2020 Update 1. Internal Control—First Component—Control Environment • Tone at the Top • Corporate Culture—County Environment • Internal Controls Do Not Function In a Vacuum • Good Environment—controls likely to function well • Bad Environment—controls unlikely to function properly • Qualified Staff— Knowledgeable Employees • Up-to-date job descriptions • Appropriate hiring policies •Assign authority and responsibility • Proper training — internal and external, (external can include college level work as well as conferences and training) • Review and document performance • Appropriate performance goals and criteria for promotion 2. January Reports • Interim County Fund Financials • Internal Management Financials—Current Expense • SAO State-wide audit findings 3. Long Term Planning 4. Asset Inventory and Internal Auditing— Ideas: Contract Out, .Use Existing Staff, Hire Additional Staff 5. ExecuTime Software 6. Clerk's Office Audit 7. COA—Chart of Accounts Reorganization 8. 2020 Federal ICAP Rate (Indirect Cost Allocation Plan) 9. New Motor Pool— Increase in the amount of leases. GASB 87. 10.Combined AC Quarterly Meetings 2 January County Fund Financial Statements Mason County,WA C4 Fund Resources and Uses Arising from Cash Transactions Tentative For the One Month Period Ended January 31,2020 TENTATIVE 117 Total for All 103 Rural Community Funds(Memo 001 Current County Sales& 104 Auditor's 106 Paths& 110 Crime 114 Victim 116 Historical Support Only) Expense Fund Use Tax O&M 105 County Road Trails 109 Elections Victims Witness Preservation Services 118 Abatement Beginning Cash and Investments 50810 Reserved 22,660,544.71 740,116.13 282,431.06 11,295,243.90 270,734.59 162,210.03 209,212.36 23,775.15 29,477.71 694,923.83 278,204.59 50880 Unreserved 18,649,124.63 12,100,445.12 Revenues 310 Taxes 1,067,687.12 747,661.35 62,107.58 - 24,033.92 - - - - - 9,836.27 - 320 Licenses and Permits 305,894.50 188,833.25 - - 1,841.25 - - - - - - _ 330 Intergovernmental Revenues 1,154,651.61 373,190.41 - - 2521760.63 987.73 - - 13,033.31 - 203,084.41 - 340 Chargesfor Goods and Services 1,755,703.35 209,672.82 - 5,666.41 189.75 - - 971.04 - 1,632.00 69,308.10 - 350 Fines and Penalties 79,218.13 65,142.60 - - 75.0D - - 0.53 - - - - 360 Miscellaneous Revenues 326,414.88 176,429.20 995.03 212.55 59,099.92 236.27 207.63 - - - 398.17 Total Revenues: 4,689,569.59 1,760,929.63 63,102.61 5,878.96 338,000.47 1,224.00 207.63 971.57 13,033.31 1,632.00 282,228.78 398.17 Expenditures 510 General Government 1,264,394.07 1,148,426.30 - 30,732.75 - - - 5,767.93 4,214.61 - - - 520 Public Safety 1,382,802.51 1,381,603.97 - - - - - _ 530 Utilities 437,362.84 - - - - 540 Transportation 697,713.49 - - - 530,061.35 - - - - - - - 550 Natural and Economic Environment 200,756.61 192,571.52 - - - - - - - 1,418.43 - - 560 Social Services 343,739.22 23,314.12 - - - - - - - - 118,235.20 570 Culture and Recreation 50,978.95 33,833.51 - - - - _ _ _ _ _ _ Total Expenditures: 4,377,747.69 2,779,749.42 - 30,732.75 530,061.35 - - 5,767.93 4,214.61 1,418.43 118,235.20 - Excess(Deficiency)Revenue over Expenditures 311,821.90 (1,018,819.79) 63,102.61 (24,853.79) (192,060.88) 1,224.00 207.63 (4,796.36) 8,818.70 213.57 163,993.58 398.17 Other Increases in Fund Resources 397 Transfers-In 1,374,803.00 - - - - _ _ _ _ _ _ _ 385 Special or Extraordinary Items - - - - _ 389 Custodial Activities 5,854.91 - - - 3.38 381,395,398 Other Resources 311.76 311.76 - - - Total Other Increases in Fund Resources: 1,380,969.67 311.76 - - 3.38 Other Decreases In Fund Resources 594-595 Capital Expenditures 152,391.28 10,752.08 - - 44,070.14 591-593,599 Debt Service 46,933.37 - - - - - 597 Transfers-Out 1,374,803.00 67,135.00 - - 1,001,400.00 581 Other Uses 198.21 198.21 Total Other Decreases In Fund Resources: 1,574,325.86 78,085.29 - - 1,045,470.14 - - - - - _ _ Increase(Decrease)in Cash and Investments 118,465.71 (1,096,593.32) 63,102.61 (24,853.79) (1,237,527.64) 1,224.00 207.63 (4,796.36) 8,818.70 213.57 163,993.58 398.17 Ending Cash and Investments 50810 Reserved 23,114,413.47 803,218.74 257,577.27 10,057,716.26 271,958.59 162,417.66 204,416.00 32,593.85 29,691.28 858,917.41 278,602.76 50880 Unreserved 18,313,721.58 11,003,851.80 Total Ending Cash and Investments 41,428,135.05 11,003,851.80 803,218.74 257577.27 10,057,716.26 271,958.59 162,417.66 204,416.00 32,593.85 29,691.28 858,917.41 278,602.76 1 2/17/2020 Mason County,WA C4 Fund Resources and Uses Arising from Cash Transactions Tentative For the One Month Period Ended January 31,2020 TENTATIVE 120 REEF& 134 National 119 Reserve far Property Tax Forest Safety 135 Trial Court 138 Family Law 140 Sheriff 150 Public 163 Lodging 164 Mental 180 Treasurer's 19D Veteran's Technology Admin Net Improvement Facilitator Special Funds Health 160 Law Library Tax Health O&M Assistance Beginning Cash and Investments 50810 Reserved - 72,245.25 25,185.87 111,560.79 - 247,345.60 343,932.18 71,331.09 732,954.69 1,170,550.48 95,279.42 63,630.30 50880 Unreserved Revenues 310 Taxes - - - - - - - - 31,314.22 68,903.33 - 268.69 320 Licenses and Permits - - - - - - 115,220.00 - - - - - 330 Intergovernmental Revenues - 994.01 - - - - 214,552.76 - - 28,521.27 - - 340 Charges for Goods and Services - 722.50 - - - 24.67 28,827.00 918.65 - - 14,033.41 - 350 Fines and Penalties - - - - - - 14,000.00 - - - - - 360 Miscellaneous Revenues - 110.29 - - - 424.82 - - 178.99 3,158.27 1,218.01 839.65 Total Revenues: - 1,826.80 - - - 449.49 372,599.76 918.65 31,493.21 300,582.87 15,251.42 1,108.34 Expenditures 510 General Government - - - - - - - - - - 10,879.51 - 520 Public Safety - - - - - 1,198.54 - - - - _ _ 530 Utilities - 540 Transportation - - - _ _ _ _ _ _ 550 Natural and Economic Environment - - - - - - - - 6,766.66 - - 560 Social Services - - - - - - 157,909.18 - - 27,642.52 - 16,638.20 570 Culture and Recreation - - - - - - - 2,036.26 - - - - Total Expenditures: - - - - - 1,198.54 157,909.18 2,036.26 6,766.66 27,642.52 10,879.51 16,638.20 Excess(Deficiency)Revenue over Expenditures - 1,826.80 - - - (749.05) 214,690.58 (1,117.61) 24,726.55 72,940.35 4,371.91 (15,529.86) Other Increases in Fund Resources 397 Transfers-In - - - 385 Special or Extraordinary Items 389 Custodial Activities 381,395,398 Other Resources Total Other Increases in Fund Resources: Other Decreases in Fund Resources 594-595 Capital Expenditures 591-593,599 Debt Service 597 Transfers-Out 581 Other Uses Total Other Decreases in Fund Resources: - - - _ _ _ _ Increase(Decrease)in Cash and Investments - 1,826.80 - - - (749.05) 214,690.58 (1,117.61) 24,726.55 72,940.35 4,371.91 (15529.86) Ending Cash and Investments 50810 Reserved - 74,072.05 25,185.87 111,560.79 - 246,596.55 558,622.76 70,213.48 757,681.24 1,243,490.83 99,651.33 48,100.44 50880 Unreserved Total Ending Cash and Investments 74,072.05 25,185.87 111,560.79 - 246596.55 558,622.76 70,213.48 757,681.24 1,243,490.83 99,651.33 48,100.44 2 2/17/2020 Mason County,WA C4 Fund Resources and Uses Arising from Cash Transactions Tentative For the One Month Period Ended January 31,2020 TENTATIVE 194 Mason Lake 199 Island Lake 205 Public 2502008 350 BEET 1 351 BEET 2 192 Skokomish Management Management Works Facility 210 Rural Dev, 215 2013 LTGO Limited Tax GO Capital Capital 403 North Bay 404 North Bay Flood Zone District k2 District Ni Bond 02 Bond Bond Bond Improvements Improvements 402 Landfill Sewer Sewer Reserve Beginning Cash and Investments 50810 Reserved 21,936.23 112,011.99 29,650.00 800.00 - 83,487.29 11,438.25 2,194,451.68 2,824,709.32 50880 Unreserved 642,411.75 1,024,814.93 0.15 Revenues 310 Taxes - - - - - 61,780.88 61,780.88 - - - 320 Licenses and Permits - - - _ _ _ _ 330 Intergovernmental Revenues 67,527.08 - - - - _ _ _ _ 340 Charges for Goods and Services - - - - - - - - 314,977.51 157,641.91 - 350 Fines and Penalties - 360 Miscellaneous Revenues 22.38 218.12 42.41 - 119.42 16.23 3,157.70 4,074.20 498.46 69,579.85 - Total Revenues: 67,549.46 218.12 42.41 - - 119.42 16.23 64,938.58 65,855.08 315,475.97 227,221.76 - Expenditures 510 General Government - - - - 600.00 - - - - - 520 Public Safety - - - _ _ _ _ _ _ _ _ 530 Utilities - - - - - - - - 284,603.38 80,139.13 - 540 Transportation 550 Natural and Economic Environment 560 Social Services 570 Culture and Recreation - - - - - - - 15,109.18 - - - Total Expenditures: - - - - - 600.00 - - 15,109.18 284,603.38 80,139.13 - Excess(Deficiency)Revenue over Expenditures 67,549.46 218.12 42.41 - - (480.58) 16.23 64,938.58 50,745.90 30,872.59 147,082.63 Other Increases in Fund Resources 397 Transfers-In - - - 1,001,400.00 - 97,135.00 276,268.00 - - - - - 385 Special or Extraordinary Items - - - - _ _ _ _ _ 389 Custodial Activities - - - - - - - - 5,121.87 - - 381,395,398 Other Resources - - - - _ _ _ _ _ Total Other Increases in Fund Resources: - - - 1,001,400.00 - 97,135.00 276,268.00 - - 5,121.87 - - Other Decreases in Fund Resources 594-595 Capital Expenditures - - - - - - 50,594.22 6,606.11 - - - 591-593,599 Debt Service - - - - - - - 11,535.37 - - - - 597 Transfers-Out - - - - - - 306,268.00 - - - - 581 Other Uses - Total Other Decreases In Fund Resources: - - - - - - - 368,397.59 6,606.11 - - - Increase(Decrease)in Cash and Investments 67,549.46 218.12 42.41 1,001,400.00 - 96,654.42 276,284.23 (303,459.01) 44,139.79 35,994.46 147,082.63 - Ending Cash and Investments 50810 Reserved 89,485.69 112,230.11 29,692.41 1,002,200.00 - 180,141.71 287,722.48 1,890,992.67 2,868,849.11 50880 Unreserved 678,406.21 1,171,897.56 0.15 Total Ending Cash and Investments 89,485.69 112,230.11 29,692.41 1,002,200.00 180,141.71 287,722.48 1,890,992.67 2,868,849.11 678,406.21 1,171,897.56 0.15 3 2/17/2020 Mason County,WA C4 Fund Resources and Uses Arising from Cash Transactions Tentative For the One Month Period Ended January 31,2020 TENTATIVE 405 480 Storm Wastewater 411 Drainage 500 501 Equipment System Rustlewood 412 Beards 413 Belfair 428 Cumulative 429 Reserve System Information Rental& 502 Unemploy- Development Sewer Cove Water Sewer Reserve Landfill Beards Cove Development Technology Revolving ment Beginning Cash and Investments 50810 Reserved 461,714.93 50880 Unreserved 3,986.38 170,222.17 472,007.91 348,349.47 - 200,697.23 181,567.40 177,683.59 3,171,028.93 155,909.60 Revenues 310 Taxes - _ 320 Licenses and Permits 330 Intergovernmental Revenues - - _ _ _ _ 340 Charges for Goods and Services - 21,059.81 17,260.54 41,907.00 - 877.57 - - 870,012.66 - 350 Fines and Penalties - _ _ _ 360 Miscellaneous Revenues - 160.59 399.26 146.91 652.77 266.23 - 81.91 3,469.64 - Total Revenues: - 21,220.40 17,659.80 42,053.91 652.77 1,143.80 - 81.91 873,482.30 - Expenditures 510 General Government - - - - - - - 46,592.33 - 17,180.64 520 Public Safety - _ _ _ _ _ _ _ _ 530 Utilities - 18,322.50 8,006.46 44,737.80 1,553.57 - - - - _ 540 Transportation - - - - - - - - 167,652.14 - 550 Natural and Economic Environment 560 Social Services 570 Culture and Recreation - - - _ Total Expenditures: - 18,322.50 8,006.46 44,737.80 1,553.57 - - 46,592.33 167,652.14 17,180.64 Excess(Deficiency)Revenue over Expenditures - 2,897.90 9,653.34 (2,683.89) (900.80) 1,143.80 - (46,510.42) 705,830.16 (17,180.64) Other Increases In Fund Resources 397 Transfers-In - - _ 385 Special or Extraordinary Items 389 Custodial Activities - - - 729.66 381,395,398 Other Resources - - _ _ Total Other Increases in Fund Resources: - - - 729.66 - - _ _ _ _ Other Decreases In Fund Resources 594-595 Capital Expenditures - - - 38,391.96 - - - - 1,976.77 - 591-593,599 Debt Service - 35,398.00 - - - _ _ _ _ _ 597 Transfers-Out 581 Other Uses - _ _ _ Total Other Decreases in Fund Resources: - 35,398.00 - 38,391.96 - - - - 1,976.77 - Increase(Decrease)In Cash and Investments - (32,500.30) 9,653.34 (40,346.19) (900.80) 1,143.80 - (46,510.42) 703,853.39 (17,180.64) Ending Cash and Investments 50810 Reserved 460,814.13 50880 Unreserved 3,986.38 137,722.07 481,661.25 308,003.28 - 201,841.03 181,567.40 131,173.17 3,874,882.32 138,728.96 Total Ending Cash and Investments 3,986.38 137,722.07 481,661.25 308,003.28 460,814.13 201,841.03 181,567.40 131,173.17 3,874,882.32 138,728.96 4 2/17/2020 3 January Current Expense Financial Statements Mason County,WA Current Expense-Fund Resources and Uses Arising from Cash Transactions For the One Month Period Ended January 31,2020 Internal Management Report-NotAudited Total for All Departments 010 WSU 050 Emergency 055 Facilities 057 Human (Memo Only) Extension 020 Assessor 030 Auditor Management- and Grounds Resources 058 LEOFFs 070 Clerk Revenues 310 Taxes $ 747,661.35 $ $ - $ - $ $ $ $ $ 320 Licenses and Permits 188,833.25 128.00 330 Intergovernmental Revenues 373,190.41 - 606.16 340 Charges for Goods and Services 209,672.82 32.25 49,555.46 21.00 350 Fines and Penalties 65,142.60, _ 360 Miscellaneous Revenues 176,429.20 (173.75) 100.00 - Total Revenues: 1,760,929.63 32.25 49,509.71 100.00 627.16 Expenditures 510 General Government 1,148,426.30 99,917.35 119,820.51 85,725.50 36,549.20 9,059.89 83,275.16 520 Public Safety 1,381,603.97 12,719.22 7,152.00 4,472.88 530 Utilities 540 Transportation - 550 Natural and Economic Environment 192,571.52 7,308.91 560 Social Services 23,314.12 570 Culture and Recreation 33,833.51 7,956.77 ;Total Expenditures: 2,779,749.42 15,265.68 99,917.35 119,820.51 12,719.22 92,877.50 41,022.08' 9,059:89 83,275.16 Excess(Deficiency)Revenue over Expenditures (1,018,819.79) (15,265.68) (99,885.1.0) (70,310.80) (12,719.22) (9.2,777.50) (41,022.08) (9,059.89) (82,648.00) Other Increases in Fund Resources 391-393,596 Debt Proceeds 397 Transfers-In - 389 Custodial Activities 198.21 381,395,398 Other Resources 113.55 Total Other Increases in Fund Resources: 311.76 - Other Decreases in Fund Resources 594-595 Capital Expenditures 10,752.08 3,182.08 591-593,599 Debt Service - 597 Transfers-Out 67,135.00 589 Custodial Activities 198.21 581 Other Uses - Total Other Decreases in Fund Resources: 78,085.29 3,182.08 Increase(Decrease)In Cash and Investments $ (1,096,593.32) $ (15,265.68) $ (103,067.18) $ (70,310.80) $ (12,719.22) $ (92,777.50) $ (41,022.08) S (9,059.89) $ (82,648.00)) Created by Mason County Financial Services 1 Irk 2/17/2020 6:06 PM Mason County,WA Current Expense-Fund Resources and Uses Arising from G For the One Month Period Ended January 31,2020 Internal Management Report-Not Audited j 090 Support 100 District146 Parks& 172 Juvenile. 080 BOCC Services - Court 125 DCD Trails 170 Probation 171Juvenile Facility 18C Prosecutor Revenues 310 Taxes $ - $ $ $ - $ $ 68,322.51 $ $ $ 320_ Licenses and Permits 108,108.49 330 Intergovernmental Revenues 5,668.00 7,893.60 14,060.76, 340 Charges for Goods and Services 65.85 32,200.41 73,331.82 9,133.50 160.00 15.00 350 Fines and Penalties 41,744.94 350.00 360 Miscellaneous Revenues - 5,772.00 640.53 - - Total Revenues: 65.85 85,385.35 182,430.84 9,133.50 76,376.11 14,075.76. Expenditures. 510 General Government 28,149.49 57,329.43 66,621.81 5,136.74 113,529':64 520 Public Safety 21,657.15 8,535.69 142,117.43 530 Utilities 540 Transportation 550 Natural and Economic Environment 159,508.41 560 Social Services 3,567.24 570 Culture and Recreation 25,876.74 Total Expenditures: 28,149.49 57,329.43 88,278.96 168,044.10 25,876.74 147,254.17 117,096.88 Excess(Defiiciency)Revenue over Expenditures (28,149.49) (57,263.58) (2,893.61) 14,386.74 (16,743.24) (70,878.06) (103,021.12) Other Increases in Fund Resources 391-393,596 Debt Proceeds 397 Transfers-In _ 389 Custodial Activities 198.21 381,395,398 Other Resources 113.55 Total Other Increases in Fund Resources: - 113.55 198.21 Other Decreases in Fund Resources 594-595 Capital Expenditures 591-593,599 Debt Service 597 Transfers-Out 589 Custodial Activities 198.21 581 Other Uses Total Other Decreases in Fund Resources: - 198.21 Increase(Decrease)in Cash and Investments i;$ (28,149.49) $ (57,263.58) $ (2,780.06) $ 14,386.74 $ (16,743.24) $ (70,878.06) $ - $ $ (103,021.12)] Created by Mason County Financial Services 2 Irk 2/17/2020 6:06 PM Mason County,WA Current Expense-Fund Resources and Uses Arising from G For the One Month Period Ended January 31,2020 Internal Management Report-Not Audited 208 256 185 Child Courthouse 250 Superior 255 Family Therapeutic 258 Murder Support 190 Coroner 205 Sheriff Security 240 OPD Court Court Court Expenditures ,Revenues —. 310, Taxes' $ $ $ 30,509.75 $ $ $ $ $ • . $ 320, , Licenses and Permits 2,722.00 240.00. 128.00 330' Intergovernmental Revenues 29;280.00 _ 32,269.52 60,956.00 77:93 4,094.00 340 Charges for Goods and Services' 38,879.05 20.70 350 • Fines and Penalties 752.97 360 Miscellaneous Revenues 4.00' Total Revenues 29,280.00 64,384.32 61;729.67 317.93 128.00 4,094.00 .Expenditures' 510 • General Government 14,835.97 12,955.28 98,782.07 69,750.93 44,985.81 - 520 Public Safety 1,058,226.13 530 . ' .. Utilities ; 540 Transportation ' 550 . Natural and Economic Environment 560 Social Services 16,658.93 3,087.95 570 'Cultu're and Recreation Total Expenditures: 14,835.97 16,658.93 1,058,226.13 12,955.28' 98,782.07 69,750.93. 48,073.76 Excess.(Deficiency)Revenue over Expenditures 14,444.03 (16,658.93) (993,841.81) (12,955.2.8)_ 1(37,052.40) :(69,433.00) 128.00 (43,979.76) Other Increases in Fund Resources 391-393,596 Debt Proceeds 397 Transfers-In 389 Custodial Activities 381,395,398 Other Resources Total Other Increases in Fund Resources: _ Other Decreases in Fund Resources 594-595 Capital Expenditures 7,570.00 591-593,599 Debt Service S97 Transfers-Out 589 Custodial Activities 581 Other Uses Total Other Decreases in Fund Resources: - 7,570.00 _ Increase(Decrease)In Cash and Investments $ 14,444.03 $ (16,658.93) $ (1,001,411.81) $ (12,955.28) $ (37,052.40) $ (69,433.00) $ 128.00 $ (43,979.76) $ - Created by Mason County Financial Services 3 Irk 2/17/2020 6:06 PM Mason County,WA Current Expense-Fund Resources and Uses Arising from G For the One Month Period Ended January 31,2020 Internal Management Report-Not Audited li 300 Non- 310Transfers j 26OTreasurer Departmental Out Revenues 310 Taxes $ 552,880.96 $ 115,948.13 $ 320 Licenses and Permits 77,506.76 330 Intergovernmental Revenues 235,146.11 3;138.33 340 Charges for Goods and Services 6,257.78 350 Fines and Penalties 22,294.69 360 Miscellaneous Revenues 170,045.87 40.55 Total Revenues: 1,064,132.17 119,127.01 Expenditures _510 GeneraPGovernment` 71,677.45 130,324.07 520 Public Safety 126,723.47 . 530 Utilities .540. . Transportation .550 Natural and Economic Environment. 25,754.20 ,560 Social Services _:570 Culture and Recreation,. Total Expenditures:, 71,677.45 282,801.74 ,Excess(Deficiency).Revenue over Expenditures 992,454.72 (163,674.73) Other Increases in Fund Resources 391-393,596 Debt Proceeds 397 Transfers-In 389 Custodial Activities 381,395,398 Other Resources Total Other Increases in Fund Resources: Other Decreases in Fund Resources 594-595 Capital Expenditures 591-593,599 Debt Service 597 Transfers-Out 67,135.00 589 Custodial Activities 581 Other Uses Total Other Decreases in Fund Resources: - 67,135.00 Increase(Decrease)in Cash and Investments i;$ 992,454.72 $ (163,674.73) $ (67,135.00)] Created by Mason County Financial Services 4 Irk 2/17/2020 6:06 PM 4 January SAO State-wide Audit Findings SAO Sample of Audit Findings Compiled from SAO Website Date Released Entity Report Type Report Period Details 1/6/2020 - 1/6/2020 Department of Children,Youth,and Families Whistleblower 04/01/2018 to 05/31/2019 No reasonable cause to believe an improper governmental action occurred. 1/6/2020 Adams County Public Hospital District No 3 Accountability 01/012017 to 12/31/2018 Financials not submitted in a timely manner. 1/9/2020 Snohomish Health District Financial&Federal 01/01/2018 to 12/31/2018 Did not comply with federal procurement requirements. Inadequate retention of accounting records,inadequate cash receipting and customer 1/13/2020 Dallesport Water District Accountability 01/01/2016 to 12/31/2018 jadjustments. 1/13/2020 East Lewis County Public Development Authority Accountability 01/01/2015 to 12/31/2018 Decline in financial condition. 1/21/2020 University of Washington Fraud 1/1/2017 to 12/31/2018 Multiple misappropriations$29 thousand,$18.8 thousand questionable. 1/21/2020 Social and Health Services,Department of Whistleblower 06/01/2017 to 12/31/2018 No reasonable cause to believe an improper governmental action occurred. 1/21/2020 Pierce County Drainage District No 26 Assessment 01/01/2016 to 12/31/2018 Financials not submitted in a timely manner. 1/21/2020 Coulee Area Parks and Recreation District Assessment 01/01/2016 to 12/31/2018 Financials not submitted in a timely manner. 1/21/2020 Naches Union Irrigation District Assessment 01/01/2017 to 12/31/2018 Inadequate compliance with state ethics laws&Open Public Meetings Act. 1/21/2020 Plymouth Water District Accountability 01/01/2017 to 12/31/2018 Financials not submitted in a timely manner. 1/23/2020 Grant County Cemetery District No 4 Assessment 01/01/2014 to 12/31/2018 IThe District did not submit annual financial reports. 1/23/2020 City of Republic Accountability 01/01/2017 to 12/31/2018 Decline in financial condition. Compliance with interfund loan requirements. 1/27/2020 Colville School District No 115 Fraud 09/01/2017 to 08/31/2018 1 Misappropriations$1,863,$1,314 questionable. 1/30/2020 . Grays Harbor County Cemetery District No 1 Assessment 01/01/2016 to 12/31/2018 Financials not submitted in a timely manner. The District lacked adequate internal controls and monitoring over significant financial 1/30/2020 Kopachuck Ridge Estate Water District Assessment 01/01/2016 to 12/31/2018 1 activities to ensure the safeguarding of public resources and compliance with state law. The Housing Authority did not have adequate internal controls to ensure it followed 1/30/2020 Housing Authority of the City of Yakima Accountability 01/01/2017 to 12/31/2018 procurement requirements for the Cosecha Court 11,phase I project. Mason County Auditor's Office Financial Services 1 2/17/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dan Teuteberg, Director DEPARTMENT: WSU Extension EXT: 686 BRIEFING DATE: March 9, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Winter 2020 Quarterly Report on accomplishments of WSU Extension Mason County. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): BUDGET IMPACT: PUBLIC OUTREACH:(include any legal requirements, direct notice,website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: ATTACHMENTS: Winter 2020 Quarterly Report Briefmg Summary 3/2/2020 I -till 9 I - Extension Mason County Winter 2020 •ice� ,. r +y I o 'Sy Winter 2020 Quarterly Report Serving Mason County for more than •• years Washington State University Extension Mason County helps people put research-based knowledge to work,improving their lives,communities,and the environment. To realize this mission,faculty and staff plan,conduct and evaluate research and experience-based educational programs to improve the lives of Mason County residents. WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides access to the resources available at Washington State University and the National Land Grant University Extension System. Partnerships Dan Teuteberg,County Director& > 4-H Youth DevelopmentSpecialist Mason County and Washington State University have a dan.teuteberg@wsu.edu long-standing partnership in providing educational 360-427-9670 Ext.686 programs and research-based information to residents throughout the county.This partnership ensures that - _ resources are committed from Federal allocations and WSU Extension Mason County 1854 University funds to keep important educational programs 303N 4th Street,Shelton,WA 98584 available in Mason County. 360-427-9670 Ext.680 htt�://extension.wswedu/mason Other Mason County partnerships include: ♦ United Way of Mason County ♦ School Districts—Shelton, Facebook pages: 1 ♦ Early Learning Coalition Pioneer and Hood Canal Mason County4-H ♦ Community Services Offices :' ♦ Shelton Timberland Library Mason County Noxious Weeds ♦ Saints Pantry Food Bank Mason Conservation District ♦ Mason County Mast erGardeners ♦ Behavioral Health Resources ♦ Mason County Health Department ♦ Mason General Hospital ♦ The Salmon Center ♦ Washington Conservation Corps ♦ Hood Canal Coordinating Council r fen THE NUMBERS 2019/2020 • 1,602 youth engaged in 4-H Youth Development — .T activities 68 trained adult volunteers • 14 trained youth 4 - H Youth Development volunteers • Make the Best Better • 144 youth engaged in educational camping SHOOTING FOR THE STARS programs • 146 families reached The Mason County 4-H Sharpshooters club is not just teaching youth to shoot, through community but helping them take proper aim at life. The objectives of the program center outreach programs around building life skills that include decision-making, teamwork, self-discipline, self-confidence and problem solving. The program also works to promote the highest standards of safety and sportsmanship, along with an appreciation and understanding of natural resources. Project activities include - Friday night archery practice and Saturday morning shotgun practice in addition t• to club business meetings. The } + program is open to youth `—� between the ages of 8 - 18 and takes place under the guidance of certified, trained volunteers. Many participants - � ;-• `' c Ni y have their sights set on competing in the Washington - Ai �. State Shooting Sports National Qualifying Event in May. Shotgun Practice4-H empowers youth to reach their full potential, Kathy Fuller i I 4-H Coordinator d� ,_:; working I.s Ext. 681 t adults. ROBOTICS IS ON A ROLL The 4-H Robotics project growing in popularity across s Mason County as 4-H volunteers and youth work together to make critical decisions to successfully meet challenges. The activities combine science with technology while the kids develop problem-solving, QUOTES teamwork, leadership, and engineering skills. Armed P with laptop computers, Lego robotic kits, electronics %love 4-H camp f equipment, and an undeniable passion 4-H volunteers because it lets kids be are reaching and teaching youth in Mason County. Sites W5. They are away from include Squaxin Island Learning Center, Shelton - " Timberland Library, North Mason Boys and Girls Club, electronics, can get dirty, and a newly launched Family Robotics Night at Memorial Hall. With STEM being and don't have to worry a major focus in education, robotics, electronics, and coding are great ways to aboutanything but being integrate science, technology, engineering, and math into fun activities where a kid." Daniel, 4-H youth engage in playful and meaningful learning while they discover the fun in camper parent science and technology. Robotics is an important component of the Mason County 4-H program and we are thankful for the knowledgeable volunteers who enthusiastically provide this opportunity to families in our community. ��� i► ti' CLOVER KIDS CLUB After a brief winter break Clover Kids is back with a lineup of fun, educational, - and hands-on activities for Mason County families. We will begin the 2020 series on March 4 learning the art of decorating sugar cookies with a local �c professional cookie artist. The activity will include ingredients, supplies and +� d techniques for participants to create their own masterpieces. Clover Kids is a monthly series for kids ages 5-12 where we have fun and learn new things. Each month we explore a new =. topic and help kids spark their 4 inner passions, interests, and I talents, helping them to discover a jtheir best self! The series is free _ z and takes place the first ' Family Robotics Night y Wednesday of each month with woodworking, pizza, art, sewing, b�. and more on tap for 2020. "I PLEDGE my HEAD to clearer thinking, my HEART to • • greater loyalty, my HANDS to larger . o better 0. o _ n HE NUMBERSJ 2020 Protein t Total Reached 445 • 15 youth series ' taught, 1St through F 1 1 th grades ��� • Total youth reached: 425 1 adult series - SNAP— Ed Nutrition 9 participants Su pplemental Nutrition Assistance Program • Total adults reached: 20 PSE at CSO • Total reached SNAP-Ed reconnected with the local DSHS Community Service Office(CSO)to effect positive annually CSO & organizational changes which will better support and assist SNAP clients with making Food Bank: 1,553 healthy choices and increasing access to healthy foods.We attended an all-staff CSO • 2 adult single events: meeting to discuss past, present and future nutrition education lobby demonstrations and .Total contacts - 1 1 impacts.We also familiarized staff with our programming and services provided to the community. SNAP-Ed provided introductory Policy,Systems and Environment(PSE)training relevant to CSO staff.The training helped create an awareness amongst staff on how PSE strategies influence clients'choices regarding food and physical activity.Some strategies f- 1- that CSO staff were willing to incorporate are:creating a more inviting and user-friendly r.;.' lobby by including a play space for children which will include nutrition education coloring/ puzzle pages in English and Spanish,and better signage directing clients to appropriate lines so they do not become frustrated and leave before obtaining needed services. Another strategy involves CSO employees modeling healthy behaviors while waiting on clients,such as having water bottles/unsweetened beverages and healthy snacks visible, while leaving sodas/energy drinks and less healthy foods at their desks. CSO staff also �. agreed to promote healthy food access/SNAP matching incentive resources provided by Robert expertlydidngonions- our program,recruiting and directing clients to our Plan,Shop,Save&Cook(HEAT) PSSC partidpant nutrition and cooking classes,and promoting lobby demonstrations. Julie Guyton Coordi.nator SNAP-Ed Nutrition Program-s focus on providing Ext.684 dietary quality, physical activity and food jguyton@wsu.edu esourcefor • youth. L' SNAP-ED AT PIONEER ELEMENTARY SCHOOL Quotes Pioneer Elementary School once again welcomed SNAP-Ed back into its first- "Look.! We made smoothies for and fifth-grade classrooms. One hundred first-graders are experiencing Read ourclass party. Theyhave lots of fruit and some vegetables For Health, a 6-lesson series, which focuses on eating a rainbow of fruits and (spinach and/for getthe others vegetables, trying new whole grains, name)and they're discovering the sources of our foods and super healthy. Theyreperfect/yde/idous!" having fun with physical activity. During MaelaniB., 1 st grade student each lesson, the nutrition educator reads a story which pertains to the core theme )I ' �W and provides an adventure bite which r reflects that theme. One week the students may listen to /Will Never, Not Ever, Eata Tomato by Lauren Child then taste "Moonsquirters" and "Twiglets from Jupiter". The next time, students will taste homemade bean dip with tortillah ? chips after listening to The Tort///a if Factoryby Gary Paulsen. Incorporating Teagan Blanchard serving up physical activity breaks into the lesson samples,tasty helps get the 'wiggles' out and models Rilynn Sampica gradesampling vegetables,ist how a little bit of movement can refocus the students so they are ready to learn. ,,r ! One-hundred ten fifth graders are experiencing Growing Healthy Habits, which ` - zeroes in on food and body systems. Students learn to differentiate between processed and unprocessed foods, why eating a variety of fruits and veggies is important and the phytonutrients they contain, and maintaining a healthy ;- weight by monitoring energy taken in with energy expended. All lessons contain physical activity breaks using fit sticks. All lessons also include tastings, like Rainbow Slaw, Almond Butter with Apple Slices and Carrots, Bean Dip with Veggies, Whole Grain Crackers and Farmers' Market Salsa with Whole Jared Edwards drawing his Grain Chips. gradefavorite family meal,ist Pamela Bish f MasonSNAP-fid . .. EXTENSION p , Celebrating 25 years a. Quotes The Partnership Continues and Gains Momentum Shelton School District and WSU Mason County SNAP-Ed presented the first of `Nly child(Owen)is a very pickyeaterandwillonlyeat ; two Plan, Shop, Save & Cook(PSSC)HEAT series to district parents and chicken nuggets"(an hour community members. The four-lesson series focuses on planning ahead, /ater)...'Ohmygosh— shopping wisely, saving money and eating healthfully. Learning by doing, he's eating this!" participants practice the skills they acquire each session. During Lesson 1, Mariah at the beginning participants create a meal plan for one meal based on sale items and write a of the class and at the end during the chili tasting with shopping list for that meal. Lesson 2 focuses on using Nutrition Facts panel and her son during HEAT class. ingredient lists on food labels to make healthier choices. Participants compare i national and store brand foods in Lesson 3 to select the lowest cost option 7 am excited about our when buying healthy foods. Finally, participants plan a low-cost meal and apply next cooking class. / MyPlate guidelines to combination foods. /earned much in Thanks to Kristen Fendley, Parent/Family Engagement Coordinator and the week's cl c/ass, not only/y Shelton School District (SSD), PSSChas expanded from 60 to 90 minutes, so about cooking essentials, participants cook an entree each session. SSD provides the ingredients for the but also and maybe featured meals. The District provides on-site child care, which often presents a more importantly how barrier to parents attending class, and also provides a Spanish interpreter. to organize my daily cooking activities. For a single person and even a Mariah, Dueling busy family, organization William, pots of can be SO important in - ,' Robert chili saving money, not wastinW.- 4 prepping g; 'i and Bob meals prepared and - 1° d Ishopping. l found at Fred; ; Meyer's a package of 70 meal containers-to freeze ' i ► or refrigerated leftovers." Bob, HEAT nutrition/ cooking class participant Kalika, Gaby& Owen and "x Kristen Mama modelXII ; ; ' enjoying HEAT ' •►%!" `. chili tV,_ %� s✓ aprons MasonMgil COOKING ' CLASSES & Cook classes H.e'a.I t hy,,, E's•o n o,m i c,a 1'A n.d ASS as ty THE NUMBERS 2019 / 2020 • 43 active Master Gardener Volunteers r • 9 Master Gardener volunteers completed Master Gardeners training in May 2019 - 5 have become CultivatingPlants, People, and Communities certified MASTER GARDENER PROGRAM MISSION • 5,596 volunteer Engaging university-trained volunteers to empower and sustain diverse hours provided to Mason County communities with relevant, unbiased, research-based horticulture and in 2019 - average of environmental stewardship education. 120 hours per Master THROUGH THE GARDEN GATE WORKSHOPS Gardener - 5th highest in WA A wide range of horticultural and environmental topics -m were offered during this year's workshop series running on Mentor 1 school W- e me garden at ihool =_�_� ©p alternating Saturdays,January through March. Our local Elementary: 237 K-5 wp Mason County Master Gardeners shared their knowledge students and insight on a variety of topics including: "Great Plant Picks for Mason p �it County," "Kee Growing," "Can Your 9, 287 community Landscape Take the Heat?", "The Life of a Vegetable members educated at Garden," and "Indoor Gardening." The responses from the Through the Garden Gate workshops in average of 50 attendees per session, was tremendous. 2019 Comments: 'So much to learn!; "Very informative and relevant.". `Great presentations! Thanks Master Gardeners for all you do for the community." i� ff Jeannine s olaski Engaging university-trained volunteers to empower and- Coordinatorsustain diverse communities with relevant, unbiased, •ii research-based horticulture and environmental /• • stewardshipeducation `�PSN�NGTON STATE uN�vFRs� CATALYST The Catalyst Park Food Bank Demonstration and Community Garden gives back to the community in many ways! EXTENSION Applications are available for the 24 community beds for community members to get hands-on learning and grow their own produce. Monthly educational BY THE NUMBERS programs are being developed and will be delivered April through September. 2019/2020 Applications are due to the Extension Office by the end of February. The Master Gardeners are reaching out to the community to obtain materials and funding 1,941 pounds of Fresh Organic Produce to create beds that can accommodate three requests for accommodation. The donated to Saint's requests are for higher raised beds F Pantry Food Bank which would allow for three individuals with specific disabilities to participate in 24 community garden i the garden. The group is hoping to beds available to create five community beds that can Mason County community residents accommodate these and additional - requests. �^, The Catalyst Demonstration Garden - "nap" is almost over. The garden will be r E' opening up in March with bed _ p' •r preparation and vegetable planting. Once again, the produce grown will be :s donated to Saint's Pantry Food Bank. In a. keeping with the mission of the Master j s Gardener program, more emphasis will ;., be placed on getting vegetable q; gardening information out to the community via Facebook posts and YouTube videos. Randy has rented beds for years. He cropstries out new .- i Master Gardener yt1JV • ffice Clinic Mason MondayEvery . . : WASHINGMSTAnUNnWnYEXTENSION E-mail: • SN`NC,TON STATE UNPLANT AND PEST CLINIC The Master Gardener Plant and Pest Clinic is becoming more well-known and J , ' questions are coming in year round, not just during the growing season. The volunteers have been busy answering the community's plant and pest EXTENSION _ questions since mid-January. Master Gardeners are available every Monday �� THE IVUd�ER$ from noon until 3:00 at the Extension Office and via email, to investigate and respond to questions regarding Mason County gardening issues. 2019/2020 MASTER GARDENER VOLUNTEER TRAINING • 193 plant and insect questions answered January saw the start of a new training class where ten individuals began their during Master path of becoming Mason County Master Gardeners! The training consists of Gardener Plant and both an online WSU developed horticulture program along with face to face Insect Clinics sessions on various program and horticulture topics. Trainees must complete 60 volunteer hours to become certified Master Gardeners. Volunteers pay • Participated in 21 Shelton Farmer's $275 to enroll in the program with a $100 refund when the initial volunteer Markets: providing hours are completed. Training will be completed in May and the trainees will gardening education then have a year to become certified. and problem solving PLANT SALE AND OTHER FUNDRAISING Work is in progress for the two major fundraisers which provide the funds needed to keep the program going. Master Gardeners are planting seeds and F tending perennials for the Plant Sale Festival being held at Kneeland Park on Friday and Saturday, May 15 and 16. As the Program receives no County >=� funding, it is primarily up to the volunteers to raise funds keep this community �C:3 -- benefitting program alive. Not only does the event provide a wide range of stere dens wonderful plants suited to our location, we provide an educational tent and plant expertise. We hope to see you all there supporting the program! The Garden Tour will be returning this year! Several beautiful and instructional Master Gardener Clinic at the gardens in the Pickering and Agate area have been selected for the tour. The Shelton Farmers Market event will be held on Saturday,July 1 1 and tickets will, for the first time, be available online. Master Gardener Office Clinic 01w Mason County Every • • . • : WASHINGTONr. EXTENSION E-mail: I • • • U1. BY THE NUMBERS 2019/2020 a � h 00pert rop Y owners K V k assisted with noxious weed control , • 1,502 contacts at 7 events 4art Noxious Weed Pro ram • 4 articles for the Shelton-Mason Mason County • • • • Control Board County Journal • 4 Mason County REPORTING a private rock sources Despite unseasonably wet weather,and an early end to the field season,Mason County inspected for Noxious Weed Control staff made significant progress in the control of noxious weeds in the compliance with `- federal "Weed Free" county during the 2019 season. Multiple reports to fulfill legal and contractual obligations =i specifications provide an opportunity for staff to recognize those accomplishments.Completed reports include: • 104 USDA Forest Fi Service acres`treated i . Washington State Department of Agriculture-Knotweed program-Fulfilled s? • 95 properties requirements of the Washington State Department of Agriculture Knotweed Control inspected for Program. giant hogweed ` • Olympic Invasisves Worldng Group-Provided year end data for knotweed control efforts 23 giant hogweed byMCNWC. i sites controlled • NPDES-This report summarizes the amount of aquatic pesticides discharged to surface water of Washington State to control noxious weeds. • 460 properties Olympic National Forest Tide II Participating Agreement=This inspected for • P. comprehensive report details the efforts made by Mason ±__ knotweed County Noxious Weed Control to control invasive species on Y'tl • 97 knotweed'sites National Forest land.For 2019, noxious weeds were controlled controlled on 104 acres of National Forest land.In additional,ten rock 4)-.- 2019 PROJECT REPORT SULA PENIN j sources,which included four private pits,were inspected to 0 COLYMPICOOPERATIVE WEEO CONTROL reduce the potential for spread of invasive plant species through contaminated materials.The report may be found at: https://extension.wsu.edu/mason/. Patricia Grover o,noxious wee Responsible for identi�41., ds that are Coordinator Ext. 592 IL; . • •n.wa.us forestfisheries,recreation r nr. GRANT PROPOSALS In an ongoing effort to augment program funding to assist Mason County Ii property owners with noxious weed control or preserve habitat in the county, the program submitted three grant proposals in early 2020. These include: VP Proposal to the Olympic National Forest for Title II funded noxious weed control fin ` `f to be initiated in fiscal year 2020. `r Proposal to the Washington State Department of Agriculture for funding to Quotes assist property owners with control of the class A noxious weed, giant hogweed. `%appreciate you Proposal to the Washington State Department of Agriculture for funding to answering my questions and giving me a' begin survey and treatment for the class B designates, perennial pepperweed .,course of action to take if and common reed. Both species are only known from the Hood Canal area in /have.any future con- Mason County. cerns."JW 2020 MASON COUNTY NOXIOUS WEED LIST ----- — --- - Pursuant to RCW 17.10.090, the Mason County Noxious Weed Control Board voted to adopt the 2020 Mason County Noxious Weed List on February 12, 2020 2020. The list may be found at: https://www.co.mason.wa.us/forms/ac/ Mason County noxious-weed/noxious-weed-list.pdf. NoxiousWeed List I T � - WEED ALERT UPDATE { i We have a new look to our popular Weed Alerts. I �- • The new version will be posted to the Noxious III l 3' Weed website as they are completed. Our goal is IAnntlMOW Tly. xomeymaecw eewPn. I !td-Gonel RecommandM �. n u.• to have all our handouts updated in time for our - first event of the season, the Matlock Old Timers Fair. �6•p, ,e•,4•tyr•mbe•w14•'+. •n•evFvnira T4bice b.ru•w W .. n•'2 tk M,M1bt•e id-0t 1,0 Mason Counv We are _ `- -DlvirtEu[lon •,•u•,•4n+s• nne4.4 m,4� nwhw•r.m wx a.cenarneaP+4r.w ' we•,..•age,w...••.a4r•v.a v..+mwnna.,xmarsxeto-ta ' _ _.'•_..W�sltoxYio4m.Nuaca Coun4MaW',rwdtam4ls...-•- -- . ��Q,{6TOaaiL%rcPNk6G�mmama.4.;• ' toprll .urG/m4uM 'mi.•bry..gml available to help landowners and land managersWASHINGTON STATE UNIVEIISITY 1 1 1 1 resources to deal EXTENSIONnon-native plant species. © 1 • 1 I I 1 / • + Y I J THE NUMBERS 2019/2020 Food Safety& , Food Preservation • 19 gauges checked. • 12 were not accurate and required adjustment or Community Outreach replacement. Community Education SMALL FARMS NATURAL RESOURCES POSITION Septic System Washington State University posted the Small Farms Natural Resources positon Workshops on February 7th. The applicant screening should begin by mid March. • 3 classes conducted The Small Farms and Natural Resources Educator will assist in managing, • 195 participants promoting and evaluating the Small Farms and other Natural Resources Extension • 2020 goal is to programs throughout Mason County. The educator will also work closely with conduct three regional faculty and staff in developing methods to increase participation and workshops in Mason effectiveness of the small farms/natural resources Extension programs. The full County and possibly position description can be viewed at https://www.wsuuobs.com/postings/50561 a few by request. 2020 MASON COUNTY FARM FRESH GUIDE Nell Rminrleld The guide lists local farms that provide a wide diversity of products for sale =� directly to the consumer. Updates have been made and submitted to the graphic v s designer, the 2020 guide is expected to be out in April. The new Small Farms € I , Natural Resources educator will be distributing the maps to local establishments, ki so>L k i farms, along with recruiting new farms for 2021 . HTMAXTENSIONMASON.WSUEDU Mason County 303,N'4th St.,Shelton WA 98584 (360)427-9670 Ext.680 WASMGMNSDMUNIVERMExtension programs and employment are availableto all withoutdiscrimination. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kristopher Nelsen, Permit Administrator DEPARTMENT: Community Services EXT: 359 BRIEFING DATE: 03/9/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request to post and fill DCD clerical vacancy. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Continued staffing limitations in DCD and need to fulfill vacancy as soon as possible. BUDGET IMPACT: Continual recruitment and training. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) Recruitment. RECOMMENDED OR REQUESTED ACTION: Approval recruitment and fill vacant position. ATTACHMENTS: N/A Briefing Summary 3/3/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Michael MacSems DEPARTMENT: DCD EXT: 571 BRIEFING DATE: March 9, 2019 No previous briefing on this item ITEM: Approval of three 2020 Heritage Grant applications totaling $1,179 on the March 17th BOCC Action Agenda. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions At their February 2020 monthly meeting the MCHPC voted to forward the following Heritage Grants to the BOCC for approval: Matlock Historical Society: $179 For the purchase of archival storage materials for the Rediska-Hearing collection. League of Woman Voters: $500 towards the cost of creating six professionally designed mounted posters that focus on Woman leaders in Mason County, to be displayed publicly. Mason County Historical Society: $500 towards creating six 24" x 36" display boards showcasing six historically significant communities in Mason County. BUDGET IMPACTS: The Historic Preservation Commission budgeted $500 for Heritage Grants for fiscal year 2020. If approved by the BOCC, this grant cycle will cost the Historic Preservation fund $1,179. The $679 difference will be taken from other under- utilized line items in the HPC's 2020 budget. RECOMMENDED OR REQUESTED ACTION: Approval three 2020 Mason County Heritage Grants, as discussed above, for a total amount of $1,179 on the March 17th Action Agenda. ATTACHMENTS: Copies of the grant proposals from applicant, Mason County Heritage Grant Program Guidelines, Comments about Contract from Tim Whitehead, Draft Contracts. 2020 Heritage Grant Briefing Michael MacSems From: Tim Whitehead Sent: Thursday, February 27, 2020 8:25 AM To: Michael MacSems Subject: RE: Draft Heritage Grant Contracts Good Morning Michael, They look fine. Let me know if you need anything else from me on this. Thanks Timothy W. Whitehead Mason County Prosecutor's Office Chief Deputy Prosecuting Attorney P: (360) 427-9670 ext. 417 F: (360) 427-7554 From: Michael MacSems Sent: Monday, February 24,202011:13 AM To:Tim Whitehead<TimW@co.mason.wa.us> Subject: Draft Heritage Grant Contracts Hello Tim, Attached are three draft Heritage Grant contracts for your review.The contracts are the same as previous years, excepting the particulars. Thanks, Michael MacSems Planner/Subdivisions and Forest Practices 360-427-9670 ext.571 mms@co.mason.wa.us i rr r Mason County Heritage Grant Program Guidelines Mission: The Mason County Heritage Grant Program provides resources to assist in the collection,preservation, and interpretation of Mason County's heritage. About the Program: On behalf of the Board of County Commissioners,the Mason County Historic Preservation Commission(MCI-IPC) administers the Mason County Heritage Grant Program (HGP)to assist projects that promote the public's access to County history. The program is funded with a portion of document recording fees collected by the Mason County Auditor. The allocation of these fees for projects that"promote historical preservation or historical programs,which may include preservation of historic documents"is authorized under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes other than those stipulated in the statute. The program is operated in such a way that revenues accruing to the fund in one year are allocated in the following year, ensuring that project awards will be available regardless of prevailing economic conditions. Eligibility: 1. Who canWho can apply: Non-profit organizations currently registered with the Washington Secretary of State or 501(c)(3), government entities, including tribes, are eligible for consideration as long as they have a clear focus on heritage within Mason County. Projects sponsored by individuals are not eligible. 2. Project Categories:Cate o�To qualify for assistance,projects must fall into one of the following categories: • Professional Development • Public Education • Small Capital Projects • Collections Management • Heritage Investigations • Historic Preservation 3. ProjectProject Ranking The evaluation of the grant proposals will be based on the following criteria. (Points in parentheses): • Promotes heritage,preservation and history in Mason County(25 pts. maximum) • Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history(20 pts. maximum) • Applicant has the capacity to complete the project using professional standards (15 pts. maximum) • Immediate need or opportunity and relates to applicants mission and/or goals (15 pts. maximum) • Measurable outcomes (10 pts. maximum) • Well defined budget as well as effectively leveraged funding and support from other sources (total project costs, i.e. grant amount plus hard and soft match; enhancing historic visibility) (10 pts. maximum) • Economic benefit to Mason County(5 pts. maximum) Mason County Heritage Grant Program Guidelines March 14,2019 Page 1 Note -Ongoing operational costs (staff,utilities,rent, etc.) are not eligible for HGP funding. Available Funds: Grant proposals may be requested up to $5,000. Total funding level for the Mason County Heritage Grant Program will be determined by the number and quality of the proposals. Proposal Process: The program operates on a calendar year budget with one proposal period during the calendar year. The proposal deadline for each calendar year is the third Friday of January by 12:00 p.m. Projects to be completed within 6 months of grant award. Grant recipients can request a one time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 12:00 p.m. four months from date of award. Applicants are allowed to submit one proposal per grant period. If a six-month time extension has been granted for a previously approved grant, the grant recipient will not be eligible to request grant funding until completion of the participants current grant. Grant recipients not completing projects within the initial six month period and do not have an approved time extension will not be eligible for grant funding for one year from the date of the completed grant. Only an authorized official for the organization is allowed to sign the proposal (i.e. city official, organization president, etc.). The application must also be signed by the organization's financial officer. 1. Submittal/Review: • Develop grant proposals addressing each element in the order identified under Project Ranking Criteria. • Complete the grant proposal and submit one original signed proposal, one set of support materials (optional), and five additional copies of all materials to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street Shelton, WA 98584. Proposals which are mailed to the above address must be postmarked by the deadline dates established for each period. Hand delivered proposals must be received no later than by 12:00 p.m. for the deadline dates established for each period. If proposal deadline dates fall on a non-county business day, proposals are due by 12:00 p.m. the next business day. Late or incomplete proposals will not be accepted. • Proposals will be reviewed for completeness by staff. After the proposal deadline closes, staff will forward completed proposals to the MCHPC Subcommittee for review and ranking using the MCHPC approved ranking criteria. The Subcommittee will forward a ranking report to the MCHPC for endorsement by a majority of the MCHPC. A recommendation will then be forwarded to the Board of County Commissioners (BOCC). The BOCC will make all final funding and approval decisions. 2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason County, and will provide a scope of work. The scope of work will be an attachment to the contract. 3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their projects and invoice the County for reimbursement of the approved expenditures. Grantees will allow at least 30 days for reimbursement after the invoice has been received by the County. A Mason County Heritage Grant Program Guidelines March 14,2019 Page 2 progress report and documentation of expenditures will be required for the advance of fiends before the completion of a project. 4. Final Report: Upon completion of the granted project, a final report shall be submitted by the grantee to the MCHPC. The final report should briefly report the completion and the outcome of the granted project and shall be submitted to the Mason County Historical Preservation Commission,Mason County DCD, 615 W. Alder Street, WA 98584 within 10 calendar days of the authorized grant completion date. 5. Special Notice: Properties listed on the Mason County Register of Historic Places must have a Certificate of Appropriateness submitted with the application package if the project meets the review requirements of the Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage Grants will not be approved for projects that would result in the disqualification of properties on federal, state or county historic registers. 6. Compliance With Local State and Federal Permits, Requirements, Ordinances, Regulations and Laws: Applicants are responsible for compliance with all local, state and federal permits, requirements, ordinances, regulations and laws associated with approved Heritage Grants. Non- compliance can result in revocation of reimbursement of approved funds. ADDITIONAL INFORMATION: Proiect Categories: The following are examples of activities which are meant to illustrate the types of potentially eligible projects. The examples listed below are not meant to be exclusive. Applicants unsure of a potential project's eligibility should contact the Mason County Historical Preservation Commission, at Mason County DCD, 615 W. Alder Street Shelton, WA 98584, 360-427-9670 for a determination.Projects may fall under more than one category. • Professional Development: This category provides support for activities, which enhance the capabilities-of the board, staff and volunteers of non-profit organizations to collect,preserve and interpret history in Mason County. Examples: o Development or sponsorship of programs for the professional training of non-. profit staff and volunteers related to historical preservation. o Provide capacity-building training for the boards and staff of non- profit heritage organizations. • Public Education: This category provides support for activities that incorporate Mason County history into the educational infrastructure and the general public discourse. Examples: o Research, design,production, installation and promotion of permanent and semi-permanent exhibits, both on-site and off-site. o Research, design, production and management of traveling exhibits for schools. o Original research that will result in publication, exhibit,public event, or some other product that places the outcome of the research before the public on a not for profit basis. Mason County Heritage Grant Program Guidelines March 14,2019 Page 3 o Production and distribution costs for books, articles,videos, oral history tapes, DVDs, etc., on a not for profit basis which address some aspect of Mason County history. • Small Capital Projects: This category provides support for historical preservation projects that assist an organization in meeting health, safety and welfare needs that preserve its facility assets and enhance service to the public. If a small capital project is located within a local historic preservation jurisdiction, evidence of review and approval by the local jurisdiction that the project meets the U.S. Secretary of the Interior Standards is required. o Design and installation of modifications to meet ADA requirements. o Exterior maintenance (roofing,painting, relevant landscaping, etc.) of substantive value/nature, i.e., more than routine and periodic maintenance expected of a prudent owner or tenant if such maintenance is necessary to protect historic archival exhibits. o Substantial interior projects that preserve the structural and/or signature design integrity of heritage facilities. o Acquisition of technology hardware with a projected useful life of three or more years that is used in direct support of the applicant's project. • Collections Management: This category provides support for projects that assist nonprofit organizations to effectively execute their stewardship obligations for their collections. Examples: o Acquisition of significant additions to the collections of non-profit heritage or historical organizations. o Professional services related to conservation of key items in the collections of nonprofit heritage agencies. o Acquisition of software to computerize collections management(For technology hardware,refer to Small Capital Projects). o Provision of a portion of the local share of the cost for an operational assessment by a qualified professional or an accredited institutional program(e.g., the Museum Assessment Program). • Heritage Investigations: This category provides support for activities that involve recovery, recording and reporting/presentations of Mason County heritage materials. Examples: o Archaeological surveys, excavations and reporting of heritage sites and artifacts, in consultation with local Indian Tribes,within Mason County. o Archival investigations and reporting of documents involving the heritage of Mason County. o Recording and reporting ancient and historic artifact collections in public and private ownership from Mason County.Artifacts in this category can vary in scale, e.g., from barns/buildings down to projectile points and oxen shoes. • Historic Preservation: This category provides support for activities that directly result in the identification, evaluation and and protection of significant heritage resources. Examples: Mason County Heritage Grant Program Guidelines March 14,2019 Page 4 o Survey efforts. o Historic designation. o Site condition analysis or evaluation. o Research/documentation efforts. o Completion of preservation planning documents. o Other efforts that result in the protection of Mason County heritage. Enabling Legislation for this Program: RCW 36.22.170: The Revised Code of Washington can be viewed online at: http://apps.leg.wa.gov/rcw/. Professional Standards Guidelines for Applicants: If the core of the grant project is historic preservation, it shall be carried out in compliance with the U.S. Secretary of the Interior Standards for such projects and other applicable codes and regulations at the federal, state and local levels. Please see link below. American Association of Museums Best Practices: https://www.aam-us.org/?s=staiidards Secretary of the Interior Standards for Rehabilitating, Restoring, and Reconstructing Historic Buildings: http://www.nps.gov/hps/tps/standguide/ Oral History Standards: http://www.oralhistoKy.org/?s=Standards Americans with Disabilities Act Guidelines: hlt2://www.ada.gov/ Digital Project Standards Resources: http://content.lib.washington.edu/cmpweb/prof ect/proi-resources.html Mason County Historical Preservation Commission http://www.co.mason.wa.us/historic/index.php Mason County Heritage Grant Program Guidelines March 14, 2019 Page 5 �✓y� HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March__,2020 by and between Mason County(the"County"),and the Matlock Historical Society(the"Grantee"). Matlock Historical Society Mason County Attn: Susan Stanley c/o Mason County Historic Preservation Commission P.O.Box 276 615 W Alder Street Matlock,WA 98560 Shelton,WA 98584 (360)-490-9447 Attn:Michael MacSems (360)427-9670 ext. 571 RECITALS 1.The Grantee has applied for a grant in the amount of$179 to buy archival quality storage products to preserve the Rediska-Hearing collection of locally historically significant documents and artifacts at their museum location. 2.The County is granting the$179 requested for this project on a reimbursement basis, based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Enga eg ment (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March ,2020 to September ,2020 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July ,2020). 17A 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project, a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission.The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 17A MATLOCK HISTORICAL SOCIETY - $179.00 Contract DeliverablesXy,►�;� 1. Purchase archival materials to preserve the Rediska- Hearing Collection of historical materials. 2. Submit a digital copy of catalog for the Rediska-Hearing collection to include a brief description of each item in the collection. Mason County Heritage Grant .Application Applicant: 0 24 1 o c Ic �i �S�r�c �i Sd C 1 �. Date: Z) / 1 y / Z L) C� Mailing Address: a Z (v Lk S t c r,�---> r cSv,s�e S4--,rJ Email: r-os e c 1 o n ,°1 2 f SO r\,Phone: 3 to D L el lc> °j y L4 Project Description Attached on.Separate Page: Yes-A, es No Total Project Cost: 11 SD Grant Request Amount:_ °) Heritage grants are available to non-profits,government agencies and tribes. If your organization is a non,profit,please.attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is.attached: Yes • No How many of the following categories does your project fall.into? Please mark all that apply: Professional Development:Yes_ No_ Public Education:Yes . No Small Capital Projects:Yes—No Collections Management: Yes No Heritage Investigations:Yes No Historic Preservation:Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No Does your organization have a previously approved six month time extension for an incomplete approved project? Yes No Rev. 02/01/2018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes_ No, Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes No Does your organization understand that this is a reimbursement grant not to exceed $5,000? Yes YJ No Does your organization have the funding ability to complete the project prior to reimbursement? Yes) No Signature of official for your organization(i.e. city official, organizational president, etc.): c7=-G�✓PZ I `/� Date: Signature of your organization's financial officer: Date: 1- ! Zp 2, Rev.02/01/2018 Mason County Heritage Grant Application 2.� 1 0 C . y I s. Applicant. k _ r'l c 2 SO L I e- Date: d J S Z D'Z Mailing Address: D 2 G ' z�'�'�C , 1`f ��(� c�ec��3� � .V c�vsz n S4--.;,„1 v� Email: �'o S C' c 1 o n 8 � Z . CQ��Phone: 310 a Lf 0) y L4-- Project Description Attached on Separate Page: Yes No 9 Total Project Cost: SD Grant Request Amount: �` Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes How many of the following categories does your project fall into? Please mark all that apply: Professional Development: Yes— No_ Public Education: Yes No Small Capital Projects: Yes No Collections Management: Yes No Heritage Investigations: Yes No Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No Does your organization have a previously approved six month time extension for an incomplete approved project? Yes Noy' Rev. 02/01/2018 Mason County Heritage Grant Collections Management Funds Application $179 Proposal Matlock Historical Society PO Box 276 Matlock, WA 98560 EIN 81-2371838 Matlock Historical Society PO Box 276 Matlock,WA 98560 EIN 81-2371838 PROPOSAL TO PRESERVE HERITAGE COLLECTION Amount Requested $179 or an amount deemed appropriate Matlock's community museum is operated by a Washington State non-profit corporation: Matlock Historical Society The applicant has the capacity to fund this proposal in full and will not engage with any other cash source to supplement this grant. Our project concept is collections management. Promotes Heritage, Preservation and History in Mason County: Engaging documentation is offered in this particular collection focusing on the SW area of Mason County. It is the Rediska-Hearing Collection. [pronounced Herring] These materials are presumed to have been collected and retained to preserve history for public benefits having been preserved to this point, S documentary artifacts including primitive "Matlock"sashes; manuscript "History of Matlock as Told By Dora Hearing"; early 20th-Century real estate tax receipts and early school work; later large-format film negatives, documenting large snow, etc. [collection circa 1910—1950—1967—1975] 1/5 2020 Cycle Application Mason County Historical Preservation Grant Matlock Historical Society PO Box 276 Matlock,WA 98560 EIN 81-2371838 $179 PROPOSAL TO PRESERVE HERITAGE COLLECTION (continued) Public Benefit, Showing Public Need and Scope, Increase Public Understanding, Exposure and Experience of Mason County: Extensive posted mourning cards and notes plus many florist enclosure cards on behalf of homesteader Anna Rediska were issued as the 1950s started. Postage-stamped cards from Shelton, Tacoma, indeed the enlarged northwest area are a show with various colored inks and lovely handwritten niceties of the era. How it used to be! Matlock Historical Society has a view to properly maintain a growing collection of textiles, imagery, and personal items. This historical society is associated with a school campus. The intent to involve those interested in heritage item preservation. Upgraded collections management preserves items better, and these intended practices serve as more intact examples (than if non-archival storage is continued). Applicant Has the Capacity to Complete the Project Using Professional Standards: The museum has membership in the American Association of State and Local History (AASLH) with one volunteer certified in a Basic Archiving course from same. • Upon contract agreement, Secretary is prepared to order supplies. • Volunteers intend to process this collection in a timely manner. Proposed Suppliers: Potential vendors for archival supplies in our area do not have smaller quantities nor the configuration of boxes desired. Sourcing with Amazon and Hollinger Metal Edge Archival Storage Materials (CA). [section continues] 2/5 2020 Cycle Application Mason County.Historical Preservation Grant Matlock Historical Society PO Box 276 Matlock,WA 98560 EIN 81-2371838 $179 PROPOSAL TO PRESERVE HERITAGE COLLECTION (continued) Applicant Has the Capacity to Complete the Project Using Professional Standards (concluded): Pricing Confirmed 01/10/2020 to total $179.22 Purpose/Brand Item/Format/ Quantity Catalog# Pricing 1)Hollinger White Safe-T--Binders WVUE201 $28.80 10-1/4 x 11-3/4" 2 @$14.40 2)Hollinger Binder Page Protectors w/Inserts PP911 $37.50 9 x 11" 50 P4') Hollinger Stackable Boxes 18 x 12 x 6"Tan 30020 $48.30 2 @$24.15 Hollinger Buffered Tissue Sheets BT1319 $29.80 13-1/4"x 19-1/4" 100 5)Hollinger Photo and Document Repair Jape 1 TLS063001 $ 8.75 6)Guardhouse Glassine Enve o es 3-1/4 x 4-7/8" 100 Amazon $ 8.58 7)Samsill Topload Page Protectors heavyweight Amazon $17.49 8-1/2 x 11" 200 1) To contain displays of Anna Rediska sympathy cards with notes and postage [c. 1950] 2) To preserve and display Anna Rediska floral enclosure cards [c. 19501 3) To house Rediska-Hearing Collection during storage [c. 1910-19751 4) To wra Rediska-Hearing items during storage 5) To repair any tea eears prior to archival display 6) To preserve and dis-121 "120" format (2-1/4" x 2-1/4") film negatives [c. 1960-1970] 7) To preserve and display Anna Rediska sympathy cards with notes and various postage This applicant is aware of the importance of presenting timely report to the commissions and intends to take action to meet any committments. 3/5 2020 Cycle Application Mason County Historical Preservation Grant Matlock Historical Society PO Box 276 Matlock,WA 98560 EIN 81-2371838 $179 PROPOSAL TO PRESERVE HERITAGE COLLECTION (continued Immediate Need or Opportunity and Relates to Applicant's Goals: Collections Management is our primary project category; stewardship is an obligation for this Rediska-Hearing Collection as it is noble, broad in scope, donated in 2018. H [note: portions of Matlock area post to Elma, WA] Measurable Outcomes: This is what Matlock Historical Society sees as achievable while participating in contract with Mason County's historical preservation effort, using the requested funds: 1. Public notice. 2. Treasury extension. 3. The applicant views accession preservation as a project to be completed in achievable phases. 4. Archival supplies and metal shelving demonstrate serious practices. 4/5 2020 Cycle Application Mason County Historical Preservation Grant Matlock Historical Society PO Box 276 Matlock,WA 98560 EIN 81-2371838 $179 PROPOSAL TO PRESERVE HERITAGE COLLECTION (concluded) Well Defined Budget as Well as Effectively Leveraged Funding & Support From Other Sources: Requested grant is 2% of cash assets held by Matlock Historical Society. Financial Condition Assets Liabilities $ 7,713 cash zero There are no ongoing expenses. Project Phase Overview: project increment cost target < $350 $179 grant funds 30 MHS portion 138 in-kind project contributions, detail follows Contributions with estimated value at$138 are 100 archival page protectors, 100 glassine envelopes, and a quality rolling storage made of welded metal [3-shelves]. Economic Benefit to Mason County: Motivated museum tourism and donations. Conclusion Matlock Historical Society thanks you for your time to consider this proposal. -Collections Management,.,,..,.. this proposal prepared by Susan Stanley of Stanley Documents, application contact 5/5 2020 Cycle Application Mason County Historical Preservation Grant 1, low ATFA4j ST jr- S OF STarE ' . if °�• O ar o StatSecretY _ I,KIM j*"AN,;Secretary of State of the State of Washington and,custodiari.of its seal,hereby issue this CERTIFICATE OF INCORPORATION to MATLOCK.HISTORICAL SOCIETY s alae,WA Non-Profit Corporation. Charter documents are effective on the date indicated , below. Date: 4118/20'16. UBI Number: 603-610-273' � Given under my hand'and the r Yl1.rV hSeal of the'Suite'` un` �; RZ z4z4 of Washington at Olympia,theState tate Capital F�..•�1 �"r�U Kim Wyman,Secretary of State iAx �, DateIssued. 4/20/2016 W HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March_,2020 by and between Mason County(the"County"),and the League of Woman Voters Education Fund(the"Grantee"). League of Woman Voters Education Fund Mason County Attn:Pat Carpenter c/o Mason County Historic Preservation Commission 130W Pine Street 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)-432-8575 Attn:Michael MacSems (360)427-9670 ext. 571 RECITALS 1.The Grantee has applied for a grant in the amount of$500 to produce six biographical posters commemorating the lives of female community leaders in Mason County. 2.The County is granting the$500 requested for this project on a reimbursement basis, based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s),on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March ,2020 to September ,2020 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July ,2020). 17B 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project, a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcome. The final report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 17B LEAGUE OF WOMENS VOTERS - $500.00 Contract Deliverables 1. Create six professionally designed, mounted posters with biographic captions that focus on past and present day women leaders who were or are Mason County residents who made a difference by pushing boundaries, set an example of citizen participation and who represent our diverse community. 2. Create seven table top versions of the posters identified in paragraph one. 3. Create and provide in digital format a Power Point presentation of the photographs and biographies depicted on the posters. 4. Create and provide a digital booklet of the photographs and stories of the subjects depicted in the posters. 5. Post the digital copies of the products identified in paragraphs one to four on a minimum of three public websites. Mason County Heritage Grant Application Applicant: League of Women Voters Education Fund Date: January 17, 2020 Mailing Address: Pat Carpenter, 130 W.Pine Street, Shelton, WA 98594 Email: cindyshotts@a,hotmail.com Phone: 360-432-8575 Project Description Attached on Separate Page: Yes X No Total Project Cost: $1000.00 Grant Request Amount: $500.00 Heritage grants are available to non-profits, government agencies and tribes. If your organization is a non-profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes X No How many of the following categories does your project fall into?Please mark all that apply: Professional Development: Yes No Public Education: Yes X No Small Capital Projects: Yes No Collections Management: Yes No Heritage Investigations: Yes X No Historic Preservation: Yes No Does your organization have a current incomplete Heritage Grant project pending? Yes No X Does your organization have a previously approved six month time extension for an incomplete approved project? Yes—No-X Rev.02/01/2018 If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes No_ Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes X No Does your organization understand that this is a reimbursement grant not to exceed$5,000? Yes X No Does your organization have the funding ability to complete the project prior to reimbursement? Yes X No Signature of official for your organization(i.e. city official,organizational president,etc.): Date: cam✓•. 17/ ;zo;zo Signature of your organization's financial officer: Date: j Rev. 02/01/2018 INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P. 0. BOX 2508 CINCINNATI, OR 45201 Employer Identification Number: Dater 1 7P N) 91-1849B90 DLN: 17053239708000 LEAGUE OF WOMEN VOTERS OF Contact Person: WASHINGTON EDUCATION FUND JOHN JENNEWEIN ID# 31307 1411 FOURTH AVE #803 Contact Telephone Number; SEATTLE, WA 98101 (877) 829-5500 Our Letter Dated; January 1997 Addendum Applies: No Dear Applicant: This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi). Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your lone of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organization. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inspection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. It we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, Steven x„ Miller Steven T. Miller ) Director, Exempt Organizations Project Overview: Women Leaders of Mason County The League of Women Voters Education Fund, a 501(c)3 organization,proposes a project for the Mason County Heritage Grant Program. "Women Leaders of Mason County" is designed to promote the heritage,preservation and history of Mason County through producing a travelling exhibit, a presentation and digital booklets about women leaders of Mason County. Project Categories: Heritage Investigation and Public Education Heritage Investigation: Members of the League of Women Voters of Mason County(LWVMC)and the Mason County Historical Society have begun to research historical records of notable women leaders in Mason County as a project related to our celebrations of the Centennial of the passing of the 191 Amendment to the US Constitution and the Centennial of the founding of the League of Women Voters. LWVMC members will seek additional research assistance through partnerships with the Mason County Historical Society,Chapter 14 of the Daughters of the Pioneers,Timberland Libraries;the Squaxin and Skokomish tribes,community clubs,and Washington State Historical Society. The research will document the stories of women leaders in Mason County. • Criteria for the research focus have been identified as women:who were or are Mason County residents; who made a difference by pushing boundaries;who set an example of citizen participation;and who represent our diverse community. • The first phase will focus on seven women,five from the past and two present-day women leaders. The League will work with our research partners to continue to add to the collection and documentation in following years with an annual"Women Leaders" recognition. Public Education: Results of the research will be used for public education in three phases: Phase 1:To produce a set of professionally designed, mounted posters of photographs of women leaders with biographic captions.The posters will comprise a travelling exhibit which will be presented to the public at the June 2,2020 Annual Meeting of the LWVMC and at the Mason County Historical Museum as part of a celebration of the Centennial of the ratification of the 19th amendment to the U.S.Constitution. Thereafter the display will be made available to Timberland libraries in Shelton, Belfair and Hoodsport,civic organizations, public schools,and at community events throughout Mason County during 2020 as part of our voter services booth. Phase 2:To recruit and train speakers to present programs for schools and civic groups with the photographs and biographies using Power Point. Phase 3:To produce a digital booklet of the photographs and stories to be shared with the public through the LWVMC website and other Mason County organization websites. Printed booklets will be produced in the future with additional funding. Project Goals: To promote heritage,preservation and history in Mason County: This project will bring together volunteers from diverse Mason County communities to tell the stories,gather the photographs and provide details of women's leadership contributions to the history of Mason County. To provide public benefit,meet public need and increase public understanding,exposure and experience of Mason County history: Need for this project is shown by the lack of easily located information about women in leadership roles in the communities of Mason County,The travelling exhibit and presentations will provide the platform to increase public understanding of women's experiences as tribal leaders,community builders and civic organizers across the county. 1 To provide the capacity to complete the project using professional standards: • LWVMC members who have backgrounds and interests in research will provide a minimum of 75 in-kind hours of time to the project to work with partners from the Daughters of the Pioneers,the Mason County Historical Society,tribal leaders,Washington State Historical Society and Timberland librarians using public and private records. Members of the Daughters of the Pioneers will contribute 75 hours of time locating photographs,diaries and biographical family materials. • The Mason County Historical Society will provide eight hours of research time and assist with displaying the exhibit at the Mason County Historical Society Museum. • Linda Woytowich,Woytowich Design,will provide professional expertise in formatting and production of the exhibit and digital booklets. • The LWVMC will recruit and train a team of speakers,and provide a projector,screen and sound system to present informative programs to schools,civic groups and public meetings using a power point program developed from the photographs and biographies. • The LWVMC will provide$500 financial support to this project,and has the capacity to complete the project prior to reimbursement. To use this project as an opportunity to support the mission of the League of Women Voters of Mason County: • The LWVMC states as its vision and mission:We envision a democracy where every person has the desire, the right,the knowledge and the confidence to participate. We believe in the power of women to create a more perfect democracy. This project shines a spotlight on women's contributions and leadership in the civic and community life of Mason County. The history of their leadership,courage and struggle will inspire women and men today to fully participate as citizens. • This project coincides with the Centennial of the ratification of the 19"'Amendment to the U.S. Constitution and the Centennial of the founding of the League of Women Voters.The 191 Amendment opened the door for women to vote,serve on juries, run for political office and move into positions of public leadership. The work of women in Mason County throughout the decades leading to full citizenship is not fully understood. Our goal is to discover who these early leaders were and to tell their stories. To achieve measurable outcomes: • The exhibit and program will be presented at the Mason County Historical Society,the Annual Meeting of the LWVMC,Timberland libraries, public schools,civic groups and community events.The goal will be to present the display and/or power point program at a minimum of 10 events. Participation at these events will be documented with a short evaluation. • The posters of the photographs and stories will be available as a digital booklet on a minimum of five websites. • A minimum of 180 volunteer hours will be documented. A short evaluation of volunteer experiences with the project will document the participation of LWVMC members and members of partner organizations. To produce economic benefits to Mason County: • Funds for research will help support the Mason County Historical Society. • The exhibit will bring patrons into the Mason County Museum and Timberland libraries. • The presentations and exhibit will bring the public to,programs of local organizations • Production of the exhibit will be done by local businesses;Woytowich Design,The Shopper and Black Star Printing. 2 Project Budget: Expenses: Research Mason County Historical Society;8 hours @ $25 200.00 Exhibit Design and format Woytowich Design 7 hours @ $75.00 525.00 Seven 18 x 24-inch posters @ $25.00 each Printing and mounting 175.00 Seven 11 x 17-inch table-top posters @$14.00 each Printing and mounting 100.00 Total expenses 1000.00 Project funding: LWV of Mason County $500.00 Mason County Heritage Grant Program 500.00 Total funding $1000.00 In-kind Contributions LWV of Mason County Research: 75 hours Program presentations: 30 hours 105 hours Daughters of the Pioneers: Research or presentations 75 hours Woytowich Design Design and format: 7 hours Total In-kind 187 hours INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY -P. O. BOX 2508 CINCINNATI, OH 45201 Employer Identification Number: Date:MP 1 3 M 91-1849890 DLN: 17053239708000 LEAGUE OF WOMEN VOTERS OF Contact Person: WASHINGTON EDUCATION FUND JOHN JENNEWEIN ID# 31307 1411 FOURTH AVE 4803 Contact Telephone Number: SEATTLE, WA 98101 (877) 829-5500 Our Letter Dated: January 1997 Addendum Applies: No Dear Applicant; This modifies our letter of the above date in which we stated that you would be treated as an organization that is not a private foundation.until the expiration of your advance ruling period. Your exempt status under section 501(a) of the Internal Revenue Code as an organization described in section 501(c) (3) is still in effect. Based on the information you submitted, we have determined that you are not a private foundation within the meaning of section 509(a) of the Code because you are an organization of the type described in section 509(a) (1) and 170(b) (1) (A) (vi). Grantors and contributors may rely on this determination unless the Internal Revenue Service publishes notice to the contrary. However, if you lose your section 509(a) (1) status, a grantor or contributor may not rely on this determination if he or she was in part responsible for, or was aware of, the act or failure to act, or the substantial or material change on the part of the organization that resulted in your loss of such status, or if he or she acquired knowledge that the Internal Revenue Service had given notice that you would no longer be classified as a section 509(a) (1) organization. You are required to make your annual information return, Form 990 or Form 990-EZ, available for public inspection for three years after the later of the due date of the return or the date the return is filed. You are also required to make available for public inapection your exemption application, any supporting documents, and your exemption letter. Copies of these documents are also required to be provided to any individual upon written or in person request without charge other than reasonable fees for copying and postage. You may fulfill this requirement by placing these documents on the Internet. Penalties may be imposed for failure to comply with these requirements. Additional information is available in Publication 557, Tax-Exempt Status for Your Organization, or you may call our toll free number shown above. If we have indicated in the heading of this letter that an addendum applies, the addendum enclosed is an integral part of this letter. Because this letter could help resolve any questions about your private foundation status, please keep it in your permanent records. If you have any questions, please contact the person whose name and telephone number are shown above. Sincerely yours, 41teven M111s Steven T. Miller Director, Exempt Organizations ®N (C0 r" HISTORICAL SOCIETY 16 January 2020 Mason County Historic Preservation Commission 411 North 5th Street Shelton,WA 98584 To whom it may concern, The Mason County Historical Society would like to state its support for the grant application by the Mason County League of Women Voters to produce written documentation and a program in recognition of the 100th anniversary of the 19th amendment. The staff at the museum have been . assisting the League with its research into early women leaders in our community,and with locating photos,and we are looking forward to sharing the final product with our members,and with visitors to the museum. Their project goals are in keeping with our mission to preserve, promote and publish the history of Mason County. Sincerely, Elizabeth Arbaugh, Director 360.426.1020 • 427 W Railroad Avenue • PO Box 1366 • Shelton,WA 98584 MASON COU NTYHIS.TORICALSOCIETY . ORG Daughters of the Pioneers of WA State Mason Co Chapter#14 https:Z/wapioneerdaughters.org Jawilkerson@outlook.com 4487 East State Route 3 Shelton,WA 98584 To: Mason County Historic Preservation Commission From:Joey Wilkerson,President of Mason Co Chapter#14, Daughters of the Pioneers of WA DPW State Custodian RE: Support for the LWV of Mason County grant proposal Date:January 14,2020 To Whom It May Concern: I am writing in support of the application of the LWV of Mason County grant application for the Mason County Heritage Grant Program. Members of the Mason Co Chapter#14 Daughters of the Pioneers of WA,will provide assistance to the League to research the history of early women leaders in Mason County. Members of our organization have knowledge,documents and photographs of our women ancestors who provided community leadership throughout the history of Mason County. This project will meet goals of the Mason County Chapter of the Daughters of the Pioneers to increase public awareness of our pioneering foremothers. We will assist with 75 of in-kind volunteer hours to procure early photographs and family histories. We will assist LWV members in displaying the posters and booklets throughout the county and at our own meetings. Sincerely, Quonisum Tillicum (Always Friends) Joey Wilkerson,President Mason Co Chapter#14 Daughters of the Pioneers of WA DPW State Custodian k HERITAGE GRANT CONTRACT This Heritage Grant Contract(this"Contract")is entered into as of March_,2020 by and between Mason County(the"County"),and the Mason County Historical Society(the"Grantee"). Mason County Historical Society Mason County Attn:Liz Arbaugh c/o Mason County Historic Preservation Commission P.O.Box 1366 615 W Alder Street Shelton,WA 98584 Shelton,WA 98584 (360)-426-1020 Attn:Michael MacSems (360)427-9670 ext. 571 RECITALS 1.The Grantee has applied for a grant in the amount of$500 to produce six 24"x36"exhibit panels showcasing six historically significant smaller communities in Mason County. 2.The County is granting up to the$500 requested for this project on a reimbursement basis,based on receipts.All persons performing the work associated with this grant shall act as an independent contractor(s),and not as an employee(s), on the terms and conditions set forth herein.The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170,which established a dedicated fund for support local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound,the parties herein agree as follows: 1.Engagement (a)The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on an invoice and a final report of the completion of the restoration of the historic shed as described in the scope-of-work (Exhibit "A"),which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present an invoice and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March ,2020 to September ,2020 The Grantee may request a one-time six-month extension.Extension request must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later then 5:00 p.m. four months from the date of the award(July ,2020). 17C 3.Grantee's Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application,which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with an invoice for reimbursement for the work approved by this grant award. At a minimum the invoice shall include the organization's name, remittance address, date, details of expenses (paid receipts), invoice total and program or grant being billed. Grantees will allow at least 60-days for reimbursement after the invoice has been received by the County. (c)Upon completion of the granted project, a final report shall be submitted by the Grantee to the Mason County Historic Preservation Commission. The final report shall summarize the project, its completion and outcome. The fmal report shall be submitted to the Mason County Historic Preservation Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar days of the authorized grant completion date. (d) Grant recipients are required to comply will all local, state, and federal permit requirements, ordinances and laws.Non-compliance can result in the revocation of approved funding. Chair,Mason County Board of County Commissioners Date Chair,Mason County Historic Preservation Commission Date Authorized Representative of the Grantee Date 17C MASON COUNTY HISTORICAL SOCIETY - $500.00 Contract Deliverables )5xlnA 1. Create a permanent exhibit of 6 - 24" x 36" display boards that showcases 6 different historically significant communities in the context of Mason County History. 2. Display the exhibit in the Museum i Mason County Heritage Grant Application Applicant: Mason County Historical Society Date: January 15, 2020 I 3 Mailing Address: P.O.Box 1366 I'I 1 Email: Mchsarbaugh(@,gmail.com Phone: 360-426-1020 f Project Description Attached on Separate Page: Yes x No i Total Project Cost: $610.00 { Grant Request Amount: $500.00 i I Heritage grants are available to non-profits, government agencies and tribes. If your ! organization is a non profit,please attach proof that your organization is currently registered with the Washington Secretary of State or is 501(c).(3). Proof of non-profit status is attached: Yes x No How many of the following categories does your project fall into?Please mark all that t apply: I Professional Development:Yes_ No x Public Education: Yes x No Small Capital Projects: Yes_No_x__ Collections Management:Yes No,_x- Heritage Investigations: Yes Nom Historic Preservation: Yes Nom Does your organization have a current incomplete Heritage Grant project pending? t Yes No x i Does your organization have a previously approved six month time extension for an I incomplete approved project? Yes No x I i Ii I Rev.02/01/2018 i i i i ! i E • i i If your organization had a previously approved six month time extension,has one year elapsed since the completion of the project? Yes_ No_ N/A Has the person completing this application read the Heritage Grant Guidelines published on the Mason County website? Yes x No Does your organization understand that this is a reimbursement grant not to exceed $5,000? l Yes x No i Does your organization have the funding ability to complete the project prior to reimbursement? Yes x No Signature of official for your organization(i.e. city official,organizational president, etc.): LTq A fur Date:. 16 J<^ 2-020 Signature of your organization's financial officer: f Date: 111412-02,C) Rev.02/01/2018 I i HISTORICAL SOCIETY M U Ste+ U M i I I Proiect Summary The Mason County Historical Museum is applying for a grant to fund a permanent exhibit that will showcase the various communities within the county. The organization has started with the commission of a map with these areas clearly marked. Funding is requested to professionally produce a minimum of six,24"x36" boards that, in conjunction with the map,will illustrate the early history of these small and historically rich locations. I Proiect Criteria , • Promotes heritage,preservation and history in Mason County The museum hosts over three thousand visitors a year at the downtown Shelton museum. This exhibit would show these visitors where the various communities outside of the Shelton city limits are located, and what they looked like in their early days. i i • Public benefit,shows public need and scope, and will increase public understanding, exposure and experience of Mason County history. I I Existing depictions of the early history of some of these areas at the museum are worn and no longer meet professional standards. More complete information and background, better illustrated,will encourage visitors to travel around the county and visit these varied locations first hand. TAppiTcdnthdstn`ecdpdcirylull aturruulu�: The staff at the Mason County Historical Society has extensive experience in research and has access to a wealth of photographs that show what the county looked like during the early periods in these communities. Staff and volunteers include museum and design professionals that will produce a quality end product. High quality and professional exhibits reflect well on the museum,increase patronage and result in longer visits to the area. i i i • Immediate need or opportunity and relates to applicant's mission and/or goals I The mission of the Mason County Historical Society is to collect, preserve and promote the history of the county. By putting an emphasis on the history of our small communities in the county,this display will promote a more complete understanding of the both the early residents and the geography. i • Measurable outcomes At the end of the project,visitors will be more knowledgeable about the entire county. It will encourage exploration to these smaller communities, and the museum will better represent the early history of the area. i Budget Print on "Gator board"-24"x 36" $88.00 x 6 $528.00 Shipping $35.00 Taxes 47.00 Total $610.00 i I Costs in excess of$500 will be covered by the Mason County Historical Society Costs listed are limited to printing,taxes and shipping of the exhibit boards. It does not include staff time to research and produce copy for the exhibits. It is estimated that approximately 10 hours will be spent in staff time to produce each board. At the current rate of$25 per hour,the investment by the museum staff to produce these 6 exhibits is$1500. • Economic benefit to Mason County ._:_ .___._._.•_._ ....._._...__�.__�__J:___�r.a�.___.....,a...,,:a..L.:.•a...-...-_........In._z....1-nnnnr�nha_u�ill_rca"dtlll HlJCLICI UIIUCI JlGl1U 111 lJ l-Ulc wuuL1Crnwwi -.+..4 ••••• -- _. .. .. ..i more varied travel within the county and increased economic growth through tourism. I I i I i iI i i i Filed Secretary of State !I (54"""), S State of Washington i Office of the Secretary of State Date Filed: 01/07/2020 Corporations 8.Charities Division Effective Date:01/07/2020 UBI#: 600 121 798 EXPRESS ANNUAL REPORT WITH CHANGES BUSINESS INFORMATION i Business Name: i iVIASON COUNTY HISTORICAL SOCIETY UBI Number: 600 121 798 i Business Type: i WA NONPROFIT CORPORATION Business Status: ACTIVE Principal Office Street Address: 427 W RAILROAD AVE,SHELTON,WA,98584-3544, UNITED STATES Principal Office Mailing Address: PO BOX 1366,SHELTON,WA,98584-0916,UNITED STATES Expiration Date: 01/31/2021 Jurisdiction: UNITED STATES,WASHINGTON Formation/Registration Date: 01/21/1974 Period of Duration: PERPETUAL Inactive Date: Nature of Business: CULTURAL,CHARITABLE REGISTERED AGENT RCW 23.95.410 Registered Agent Name Street Address Mailing Address MASON COUNTY 427 RAILROAD AVE,SHELTON,WA, PO BOX 1366,SHELTON,WA,98584- HISTORICAL SOCIETY 98584-0000,UNITED STATES 0000,UNITED STATES PRINCIPAL OFFICE Phone: j 3604261020 f Email: MCHSARBAUGH@GMAIL.COM This document is a public record. For more information visit Work Order#:2020010700009869-1 Received Date:01/07/2020 Amount Received:$0.00 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Danette Brannin, General Manager, Mason Transit Authority DEPARTMENT: EXT: 360-432-5750 BRIEFING DATE: March 9, 2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information ITEM: Letter of Support addressed to Mason Transit Authority. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Mason Transit Authority is currently in the grant application process to Washington State Department of Transportation in their funding assistance efforts through the Federal Transit Administration Section 5339(b) Grants for Bus and Bus Facilities Grant Program Application —Washington State Department of Transportation. Mason Transit Authority is seeking the signing of a letter of support from Mason County concerning the importance of the need for three replacement 35'coaches and six replacement cutaway vehicles that are beyond their useful life to further public transit in Mason County. BUDGET IMPACTS: None to Mason County. RECOMMENDED OR REQUESTED ACTION: Approve signing letter of support on Mason County stationery and providing to Mason Transit Authority on March 10, 2020, so that it may be included with the application. ATTACHMENTS: Suggested form of letter of support Briefing Summary 3/4/2020 SAMPLE LETTER Remember,we�eed,your letter by,March'10,2Q20�Thank yau! �Y�OUR LET'TERHEA[) March„T,µ2020 K. Jane Williams Acting Administrator Federal Transit Administration U.S. Department of Transportation 1200 New Jersey Avenue, SE Washington, D.C. 20590 RE: FTA Grants for Bus and Bus Facilities Program —Letter of Support for Mason Transit Authority Dear Administrator Williams: Mason County is pleased to support the grant referenced above being sought by Mason Transit Authority for three 35' coaches and six cutaways to replace coaches and cutaways that are beyond their useful life. For the past 27 years, Mason Transit Authority has provided valuable transportation access for the elderly and persons with disabilities, low-income, special needs, youth and general public within Mason County, as well as connecting with other regional transportation systems. Many residents of Mason County need to travel to work, education and other purposes within Mason County and beyond. By providing demand response and fixed route services, Mason Transit has been able to meet the transportation needs of a large segment of the population in Mason County. Mason Transit has continued to explore new and innovative ways to better serve the citizens of Mason County, as recently exhibited by the Zipper route that is performing with better than expected ridership numbers. Public transportation has a positive impact in remote and rural communities. Having new, reliable vehicles for public transportation promotes safety and helps reduce the number of single occupancy vehicles from highways and roads throughout Mason County, especially during peak hours as commuters use the services for transportation to employment in Thurston and Kitsap Counties. Additionally, regional connections to adjacent transit systems are vital to community residents with obvious economic benefits and an improved quality of life. An aging fleet makes it more difficult to provide such services due to rise in maintenance cost and out-of-service vehicles. Consistent transit services are vital to many of our seniors, people with disabilities and people who do not drive, or who cannot afford to drive, and thus would be severely limited in accessing jobs and other basic services. This grant represents an opportunity for a rural system like Mason Transit to replace buses of an aging fleet and fulfill the commitment to the community. Mason County is pleased to offer our support for Mason Transit Authority's grant application to sustain existing services and assist in providing needed replacement vehicles to continue to provide safe public transportation in Mason County. Sincerely, Name &Tit MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING MARCH 9,2020 Briefing Items • Set Hearing for April 7, 2020 for Mission Creek Tracts Water System, Mason County Public Works Utilities &Waste Management and Little Mission Creek Water System Franchise renewals. • Internet Service for Hoodsport Drop Box Facility • Annual Bid Award Announcements for 2020 Contracts 1. Culvert Pipe&Lining 2. Asphalt Emulsion 3. Manufacturing and Stockpiling of Chip Seal Aggregate 4. Paint line Discussion Items • Road Operations &Maintenance Seasonal Help • Public Works Equipment Purchases Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff Public: _Randy Neatherlin _Mike Collins _Kevin Shutty _Loretta Swanson _Sharon Trask _Richard Dickinson _Others:(List below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 9, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources X Legal ❑ Other— please explain ITEM: Franchise Agreement Applications Water Systems—Set Hearing EXECUTIVE SUMMARY: This is the fourth in a series of"bundled"water system franchise agreement renewals. The agreements include updated franchise language with a provision for automatic renewal for up to three 10-year terms. Mission Creek Tracts Water System, Mason County Public Works Utilities &Waste Management Division and Little Mission Creek Water System have re-applied for franchise agreements. BUDGET IMPACT: Applications are not considered "new"and applicants have paid $300 for franchise re- application. PUBLIC OUTREACH: The public will be notified through the normal public hearing notice process. Public Works Staff has communicated with the water districts and systems via email, phone call, and/or �. letter through their boards and/or committees. RECOMMENDED OR REQUESTED ACTION: Recommend the Board set a hearing for Tuesday, April 7, 2020 at 9:15am to consider approving the franchise agreement applications between Mason County and Mission Creek Tracts Water System, Mason County Public Works Utilities &Waste Management Division and Little Mission Creek Water System, granting permission to run the utility lines under and across county road rights of way. Attachments: 1. Example of Franchise agreement application 2. Description of franchise areas 3. Notice IN THE MATTER OF THE APPLICATION OF FOR A FRANCHISE PERMIT TO CONSTRUCT, OPERATE, AND MAINTAIN UTILITY FACILITIES, OVER,ALONG AND UNDER COUNTY ROADS AND HIGHWAYS LOCATED IN MASON COUNTY, WASHINGTON Application of(Name of Operator) doing business in Washington as , with its principal offices located at by and through(person authorized to actfor and on behalfofapplicant) , for a franchise to construct, operate and maintain (description of type) utility facilities in,over,along and under county roads and highways in Mason County,Washington,as set forth in attached Exhibit `B" (Franchise Area), having come on regularly for hearing before the County Commissioners of Mason County, Washington, on the day of , 20 , at the hour of , under the provisions of RCW 36.55, RCW 80.32.010 and RCW 80.36.040, and it appearing to the Board that notice of said hearing has been duly given as required by law, and that it is in the public interest to allow the franchise herein granted; NOW THEREFORE,IT IS ORDERED that a non-exclusive franchise be, and the same is hereby given and granted to Operator, and its successors and assigns,hereinafter referred to as the Franchisee, for a period of 10 years with automatic renewal at the end of each term of 10 years unless either party gives the other written notice of termination at least 30 days prior to the end of the relevant term. (no more than ten years each term and can only be renewed 3 times) from and after the date of the entry of this order for the purposes, at the location(s), and upon the express terms and conditions as described herein. I. DEFINITIONS For the purposes of this franchise,terms,phrases,words,and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Way published by the County Engineer(the"Manual"),shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended,revised,updated,re-enacted or re-codified from time to time. II. GRANT The County of Mason hereby grants to the Franchisee a non-exclusive franchise which, once it becomes effective shall authorize the Franchisee to enter upon the road rights-of-way located 1 r within the Franchise Area identified in attached Exhibit`B", for the purpose of installing, i- constructing,maintaining, repairing, replacing, adjusting,relocating and operating the utility facilities, which grant shall be limited to the following described purpose(s): Such grant is subject to and must be exercised in strict accordance with and subject to this franchise, Title 12 of the Mason County Code, the Manual and all applicable laws, rules, regulations and ordinances. Franchisee's exercise of any rights granted pursuant to the franchise is subject to the exercise of the County's police powers, and other regulatory powers as it may have or obtain in the future. No rights shall pass to the franchisee by implication. This franchise does not include permission to enter into or upon the road rights-of-way for any purposes others than the purposes expressly described herein. Permittee has a duty to notify the County of any change in use or condition of the utility facilities that may affect the status of the utility facilities or the impact of the utility facilities upon the road rights-of-way. III. UTILITY PERMIT REQUIRED Franchisee shall not commence or perform work(hereafter"Work")to install, construct,maintain repair, replace adjust, connect, disconnect, rebuild, or relocate its utility facilities within the road rights-of-way,without first applying for,paying all associated fees,and obtaining a utility permit as required pursuant to Title 12 of the Mason County Code. In any utility permit so issued,the County may impose,as a condition of the granting the utility permit,such conditions and regulations as may be necessary for the protection,preservation and management of the road rights-of-way,including, by way of example and not limitation, for the purpose of protecting any structures in the road rights-of-way, maintaining proper distance from other utilities, ensuring the proper restoration of such road rights-of-way and structures, and for the protection of the County and the public and the continuity of pedestrian and vehicular traffic. Franchisee shall first file with the County Engineer its application for a utility permit to do such Work together with plans and specifications in triplicate showing at a minimum: A.The position,depth and location of all such utility facilities sought to be constructed,laid, installed or erected at that time,showing their relative position to existing county roads,rights-of-way or other county property upon plans drawn to scale,hereinafter collectively referred to as the"map of definite location; B. The class and type of material and equipment to be used, manner of excavation, construction,installation,backfill,erection of temporary structures,erection of permanent structures, traffic control,traffic turnouts and road obstructions; C. The manner in which the utility facility is to be installed; D. Measures to be taken to preserve safe and free flow of traffic; 2 E. Structural integrity of the roadway, bridge, or other structure; F. Specifications for the restoration of the county road,right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities,particularly those located underground or attached to bridges or other structures within the road right-of-way. The location, alignment and depth of the utility facilities shall conform with said map of definite location,except in instances in which deviation may be allowed thereafter in writing by the County Engineer pursuant to application by Franchisee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer.The Franchisee shall pay all costs of and expenses incurred in the examination,inspection and approval of such work on account of granting the said utility permits. IV. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this franchise, public or private property, the Franchisee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged, and leave the same in as good or better condition as before the Work was commenced,to the reasonable satisfaction of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do,order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of-way or other County property left by the Franchisee or its agents in a condition dangerous to life or property, and the Franchisee, upon demand, shall pay to the County all costs of such work. V. FRANCHISEE WORK IN RIGHT OF WAY Franchisee expressly agrees and understands that,with regard to Work within the road rights-of-way: A. All of Franchisee's utility facilities and Work within the road rights-of-way or other County property shall be in compliance with the provisions of Title 12 MCC, the Manual, the administrative regulations adopted by the County Engineer,other County established requirements for placement of utility facilities in road rights-of-way, including the specific location of utility facilities in the road rights-of-way, and all applicable laws, rules,regulations and ordinances; B. In preparing plans and specifications for Work of utility facilities in the road rights-of- 3 way the Franchisee shall use the Manual. Prior to commencement of work in the road rights-of-way, Franchisee shall submit such plans and specifications to the Mason County Engineer for review and approval together with adequate exhibits depicting existing or proposed location of the utility facility in relation to the road, including right-of-way or easement lines; relationship to currently planned road revisions,if applicable; and all locations and situations for which deviations in depth of cover (including the proposed method of protection) or other locational standards that are anticipated; C. All Work to utility facilities located within the road rights-of-way or other county property subject to this franchise shall be done in such a manner as not to interfere, other than in ways approved by the County, with the construction, operation and maintenance of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and structures, located therein,nor with the grading or improvements of such County roads,rights-of-way or other County property; D. The owners and operators of all utility facilities (public or private) installed in the Franchise Area or other county property prior in time to the utility facilities of the Franchisee,shall have preference as to the alignment and location of such utilities so installed with respect to the Franchisee. Such preference shall continue in the event of the necessity of relocating or changing the grade of any such county road or right-of-way; E. Franchisee shall perform the Work and operate its utility facilities in a manner that minimizes interference with the use of the road rights-of-way by others,including others that may be installing utility facilities; and F. The County may require that Franchisee's utility facilities be installed at a particular time, at a specific place,or in a particular manner as a condition of access to a particular road right-of-way; may deny access if a Franchisee is not willing to comply with the County's requirements; and may remove, or require removal of, any utility facility that is not installed in compliance with the requirements established by the County, or which is installed without prior County approval of the time, place, or manner of installation and charge the Franchisee for all the costs associated with removal; and may require Franchisee to cooperate with others to minimize adverse impacts on the road rights-of-way through joint trenching and other arrangements. G. The County may inspect the utility facilities at any time reasonable under the circumstances to ensure compliance with this franchise and applicable law,including to ensure that the utility facilities are constructed and maintained in a safe condition. If an unsafe condition is found to exist,the County,in addition to taking any other action permitted under applicable law,may order the Franchisee, in writing, to make the necessary repairs and alterations specified therein forthwith to correct the unsafe condition on a time-table established by the County which is reasonable in light of the unsafe condition. The County has the right to correct,inspect,administer, and repair the unsafe condition if the Franchisee fails to do so, and to charge the Franchisee therefore. The right of the County to conduct such inspections and order or make repairs shall not be construed to create an obligation therefore,and such obligation to construct and maintain its utility 4 facilities in a safe condition shall at all times remain the sole obligation of the Franchisee. H. When required by the County,Franchisee shall make information available to the public regarding any work involving the ongoing installation,construction,adjustment,relocation,repair or maintenance of its utility facilities sufficient to show (1)the nature of the work being performed; (2) where it is being performed; (3) its estimated completion date; and(4)progress to completion. I. FRANCHISEE IS PLACED ON NOTICE THAT FIBER OPTIC,COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES, AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work, Franchisee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the Road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Franchisee shall indemnify and hold the County and its elected and appointed officers, employees and agents harmless against and from all cost,liability,and expense whatsoever(including,without limitation, attorney's fees and court costs and expenses)arising out of or in any way contributed to by any act or omission of Franchisee, its contractor, agents and/or employees,that cause or in any way or degree contribute to (1) any damage to or destruction of any such facilities by Franchisee, and/or its contractor, agents and/or employees, on the County's properly, (2) any injury to or death of any person employed by or on behalf of any entity,and/or its contractor,agents and/or employees,on the road rights-of-way, and/or(3) any claim or cause of action for alleged loss of profits or revenue, or loss of service, by a customer or user of services or products of such company(ies) (collectively "Liabilities" for purposes of this Section V.I). The only Liabilities with respect to which Franchisee's obligation to indemnify the County and its elected and appointed officers, employees and agents does not apply are Liabilities to the extent arising out of,caused by or resulting from the negligence of the County, and its elected and appointed officers, employees and agents and Liabilities that by law the County and its elected and appointed officers, employees and agents for which the County cannot be indemnified. J. Franchisee shall continuously be a member of the State of Washington one number locator service under RCW 19.122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below,Franchisee and its Agents may not enter upon the Franchise Area to perform work for which a utility permit is not required,unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property,and for purposes of taking immediate corrective action,Franchisee and its agents may enter the Franchise Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency; provided however, that if any entry for such purposes would require issuance of a utility permit,Franchisee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry,promptly followed by written notice. In all cases,notice to the County shall be given as far in advance as practical prior to entry or (( as soon as practicable after entry upon the road right-of-Way. t 5 M. Franchisee shall promptly reimburse the County for their reasonable and direct costs incurred in responding to an emergency that is caused, created by or attributable to the presence, construction,maintenance,repair,or operation of the Franchisees utility facilities in the road rights- of-way. N. If,during installation,construction,relocation,realignment,adjustment,maintenance,or repair of the Franchisee's utility facilities in the road rights-of-way,Franchisee or its agents discover scientific or historic artifacts,Franchisee shall immediately notify the County of said discovery and shall protect such artifacts in a manner as specified by the County. Any such artifact shall be the property of the County if the County wishes to own it. VI. PROTECTION OF PUBLIC All work done under this franchise shall be done in a thorough and workman-like manner. In the performance of Work within or near the road rights-of-way, including without limitation, the opening of trenches and the tunneling under county roads,rights-of way or other county property,the Franchisee shall leave such trenches, ditches and tunnels in such a way as to interfere as little as possible with public travel and shall take all due and necessary precautions to guard the same,so that damage or injury shall not occur or arise by reason of such Work; and where any of such trenches, ditches and tunnels are left open at night,the Franchisee shall place warning lights,barricades and other appropriate protective devices at such a position as to give adequate warning of such Work. The Franchisee shall be liable for any injury to person or persons or damage to property sustained arising out of its carelessness or neglect, or through any failure or neglect to properly guard or give warning of any trenches, ditches or tunnels dug or maintained by the Franchisee. VII. POLICE POWERS The County of Mason,in granting this franchise,does not waive any rights which it now has or may hereafter acquire with respect to county roads, rights-of-way or other county property and this franchise shall not be construed to deprive the county of any powers, rights or privileges which it now has or may hereafter acquire to regulate the use of and to control the county roads,rights-of-way and other county property covered by this franchise. The County retains the right to administer and regulate activities of the Franchisee up to the fullest extent of the law. The failure to reserve a particular right to regulate, or reference a particular regulation, shall not be interpreted by negative implication or otherwise to prevent the application of a regulation to the Franchisee. VIII. RELOCATION Franchisee shall, in the course of any Work, comply with the following requirements: A. The Franchisee shall, by a time specified by the County, protect, support, temporarily disconnect,relocate,or remove any of its utility facilities when required by the County by reason of traffic conditions;public safety;road right-of-way construction;road right-of-way repair(including c 6 (- resurfacing or widening);change of road right-of-way grade;construction,installation,or repair of County-owned sewers,drains,water pipes,power lines,signal lines,tracks,communications system, other public work, public facility, or improvement of any government-owned utility; road right-of-way vacation;or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities. Collectively, such matters are referred to below as the "public work." Franchisee acknowledges and understands that any delay by Franchisee in performing the herein described work may delay, hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County,including but not limited to,delay claims. Franchisee shall cooperate with the County and its contractors and subcontractors to coordinate such Franchisee work to accommodate the Public Work project and project schedules to avoid delay, hindrance of, or interference with the Public Work. The County of Mason shall make available to the Franchisee a copy of the Six Year Transportation Program and the County's annual construction program after adoption each year. It is anticipated these programs will aid the utility in planning construction programs. B. Franchisee has a duty to protect its utility facilities from work performed by the County within the road rights-of-way. The rights granted to the Franchisee herein do not preclude the County of Mason, its employees, contractors, subcontractors, and agents from blasting, grading, excavating, or doing other necessary road work contiguous to Franchisee's utility facilities; providing that, the Franchisee shall be given a minimum of forty-eight (48) hours notice of said blasting or other work in order that the Franchisee may protect its utility facilities. C. In the event of an emergency, or where the utility facility creates or is contributing to an imminent danger to health, safety, or property, the County may protect, support, temporarily disconnect,remove,or relocate any or all parts of the utility facility without prior notice,and charge the Franchisee for costs incurred. D. If any Person that is authorized to place facilities in the road right of way requests the Franchisee to protect, support,temporarily disconnect, remove, or relocate the Franchisee's utility facilities to accommodate the construction,operation,or repair of the facilities of such other person, the Franchisee shall,after 30 days'advance written notice,take action to effect the necessary changes requested;provided that,if such project is related to or competes with Franchisee's service,or if the effect of such changes would be to permanently deprive Franchisee of the beneficial enjoyment of this franchise for its intended purposes through interference with the operation of Franchisee's utility facilities or otherwise, Franchisee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Franchisee's utility facilities were not properly installed, the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection, removal, or relocation at no charge to the County, even if the County makes the request for such action. 7 E. The Franchisee shall, on the request of any person holding a valid permit issued by a -- governmental authority, temporarily raise or lower its wires to permit the moving of buildings or other objects. The expense of such temporary removal or raising or lowering of wires shall be paid by the person requesting the same. The County of Mason will accept liability for direct and actual damages to said Franchisee that are the result of the negligence of Mason County, its trustees, officers, employees, contractors, subcontractors or agents while performing County improvement or Public Works projects enumerated in the original franchise agreement under Section VIII,paragraph B. Direct and actual damages are specifically limited to physical damage to properly installed and located infrastructure of the Franchisee and the cost to repair such physical damage. Mason County retains the right to assert all applicable defenses in the event of a dispute including contributory negligence on the part of the Franchisee. Mason County shall in no way be liable for incidental damages claimed to arise from such actions. All Work to be performed by the Franchisee under this section shall pass the inspection of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work. IX PRESERVATION OF MONUMENTS/MARKERS Before any work is performed under this franchise which may affect any existing monuments or markers of any nature relating to subdivisions,plats,roads and all other surveys,the Franchisee shall reference all such monuments and markers. The reference points shall be so located that they will not be disturbed during the Franchisee's operations under this franchise. The method of referencing these monuments or other points to be referenced shall be approved by the County Engineer. The replacement of all such monuments or markers disturbed during construction shall be made as expeditiously as conditions permit,and as directed by the County Engineer. The cost ofmonuments or other markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments shall be borne by the Franchisee. A complete set of reference notes for monument and other ties shall be filed with the office of the Mason County Engineer. X. VACATION OF ROAD RIGHT-OF-WAY If at any time the County shall vacate any County road,right-of-way or other County property which is subject to rights granted by this franchise and said vacation shall be for the purpose of acquiring the fee or other property interest in said road, right-of-way or other county property for the use of Mason County,in either its proprietary or governmental capacity,then the Board of Mason County Commissioners may, at its option, and by giving thirty (30) days written notice to the Franchisee, terminate this franchise with reference to such county road,right-of-way or other county property so vacated, and the County of Mason shall not be liable for any damages or loss to the Franchisee by reason of such termination. It has been the practice of Mason County to reserve easements for 8 utilities at the time of road vacation,and will continue to be the practice until such time the Board of Mason County Commissioners direct a change of practice. M. FINANCIAL SECURITY A. Insurance Except as otherwise provided herein,Franchisee shall maintain for itself and the County,throughout the entire period any part of Franchisee's utility facilities are located in the Franchise Area, adequate insurance to protect the Parties and their elected and appointed officers, agents, employees against all of County's and Franchisee's liability arising out of Franchisee's use and occupancy of the Franchise Area or any part thereof. This obligation shall require the Franchisee to maintain insurance at least in the following amounts: 1. COMMERCIAL GENERAL LIABILITY insurance to cover liability, bodily injury, and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Franchise Area, and shall provide coverage for any and all costs, including defense costs, and losses and damages resulting from personal injury, bodily injury and death, property damage, products liability and completed operations. Such insurance shall include blanket contractual coverage, including coverage for the Franchise as now or hereafter amended and specific coverage for the indemnity provisions set forth herein. Coverage must be written with the following limits of liability: Bodily and Personal Injury&PropgM Damage C $ 1,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS' COMPENSATION insurance shall be maintained to comply with statutory limits for all employees,and in the case any work is sublet,the Franchisee shall require its contractors and subcontractors similarly to provide workers' compensation insurance for all the employees. The Franchisee shall also maintain, during the life of this policy, employer's liability insurance;provided that this obligation shall not apply to any time period during which Franchisee has no employees. The following minimum limits must be maintained: Workers' Compensation Statutory Employer's Liability $ 1,000,000 each occurrence 3.COMPREHENSIVE AUTO LIABILITY insurance shall include owned,hired,and non-owned vehicles operated by Franchisee employees on an occurrence basis with coverage of at least$2,000,000 per occurrence. If the Franchisee, its contractors, or subcontractors do not have the required insurance,the County may require such entities to stop operations until the insurance is obtained and approved. Certificates of Insurance reflecting evidence of the required insurance and approved by the County's 9 Risk Manager for the GENERAL LIABILITY policies described above,shall be sent to the County's ;-- risk manager. The certificate shall be filed with the acceptance of the franchise, and annually t thereafter, and as provided below. All coverage shall be listed all on one certificate with the same expiration dates. The certificates shall contain a provision that coverages afforded under these policies will not be canceled until at least 30 days'prior written notice has been given to the County. In the event that the insurance certificate provided indicates that the insurance shall terminate or lapse during the period of the franchise,then, in that event,the Franchisee shall furnish, at least 30 days prior to the expiration of the date of such insurance,a renewed certificate of insurance as proof that equal and like coverage has been or will be obtained prior to any such lapse or termination during the balance of the period of the franchise. The County reserves the right, during the term of the franchise, to require any other insurance coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk management practices and principals based upon the loss exposures. Each insurance policy required pursuant to this franchise shall be primary and non-contributing as respects any coverage maintained by the County and shall include an endorsement reflecting the same. Any other coverage maintained by County shall be excess of this coverage herein defined as primary and shall not contribute with it. The certificate of insurance must reflect that the above wording is included in all such policies. Each insurance policy obtained pursuant to this franchise shall be issued by financially sound insurers who may lawfully do business in the State of Washington with a financial rating at all times during coverage of no less than rating of"A" and a class of"X" or better in the latest edition of "Best's Key Rating Guide"published by A.M.Best Company,or such other financial rating or rating guide approved in writing by the County's risk manager. In the event that at any time during coverage,the insurer does not meet the foregoing standards,Franchisee shall give prompt notice to the County and shall seek coverage from an insurer that meets the foregoing standards. The County reserves the right to change the rating or the rating guide depending upon the changed risks or availability of other suitable and reliable rating guides. Comprehensive general liability insurance policies and coverage obtained pursuant to this franchise shall include an endorsement(standard ISO form CG 24-17) deleting all exclusions for work or incidents occurring within any distance from a railroad track or railroad property, or on, over, or under a railroad track. Insurance policies required pursuant to this franchise shall have no non-standard exclusions unless approved of by the County Risk Manager or designee. Commercial general liability insurance policies obtained pursuant to this franchise shall name the 10 ( County as an additional insured without limitation,pursuant to an endorsement approved of by the County's Risk Manager or designee. Franchisee and Franchisee's Contractors' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits. The certificate of insurance must reflect this waiver of subrogation rights endorsement. Commercial General Liability Insurance policies and coverage required herein of public utility operators may include a reasonable deductible or self-insured retention;provided,however,that as to any Loss or Damage covered as provided herein, if Franchisee elects to include any deductible or self-insured retention,Franchisee shall itself directly cover,in lieu of insurance,any and all County liabilities that would otherwise in accordance with the provisions of this Franchise be covered by Franchisee's insurance if Franchisee elected not to include a deductible or self-insured retention. Such direct coverage by Franchisee shall be in an amount equal to the amount of Franchisee's actual deductible or self-insured retention. Franchisee shall be required to provide a certification of self- insurance retention to the county in a form and content acceptable to the county engineer. B. Performance/Payment Bond. At the same time Franchisee provides its acceptance of this Franchise, the Franchisee shall, if required by the County Engineer, provide a performance and payment bond to ensure the full and faithful performance of all of its responsibilities under this franchise and applicable rules, regulations and ordinances, including, by way of example, but not limited to,its obligations to relocate and remove its utility facilities,to restore the road rights-of-way and other property when damaged or disturbed, and to reimburse the County for its costs. The amount of the performance and payment bond shall be for ZERO ($0). The amount of the bond,or cash deposit as described below, may be adjusted by the County every five years from the date of execution of this franchise,to take into account cumulative inflation or increased risks to the County. The Franchisee may be required to obtain additional bonds in accordance with the County's ordinary practices. The bond shall be in a form with terms and conditions acceptable to the County and reviewed and approved by the County Engineer. The bond shall be with a surety with a rating no less than "A V in the latest edition of"Bests Key Rating Guide," published by A.M. Best Guide. The Franchisee shall pay all premiums or costs associated with maintaining the bond,and shall keep the same in full force and effect at all times.If Franchisee fails to provide or maintain the bond,then the County,in its sole discretion,may require Franchisee to substitute an equivalent cash deposit as described below in lieu of the bond. Franchisee, may at its election or upon order by the County, substitute an equivalent cash deposit instead of a performance and payment bond. This cash deposit shall ensure the full and faithful performance of all of Franchisee's responsibilities hereto under this Permit and all applicable laws, rules, regulations or ordinances. This includes, but is not limited to, its obligations to relocate or remove its facilities, restore the road rights-of-way and other property to their original condition, reimbursing the County for its costs, and keeping Franchisee's insurance in full force. The County shall notify Franchisee in writing, by certified mail, of any default and shall give ` 11 Franchisee thirty(3 0)days from the date of such notice to cure any such default. In the event that the {- Franchisee fails to cure such default to the satisfaction of the County,the County may,at its option, forfeit the entire amount of the cash deposit or draw upon the cash deposit up to the amount of the County's costs incurred to cure Franchisee's default. Upon the County's cure of Franchisee's default,the County shall notify Franchisee in writing of such cure. In the event that the County draws upon the cash deposit or forfeits the same, Franchisee shall thereupon replenish the cash deposit to the full amount as specified herein or provide a replacement performance and payment bond. Before any Work commences in the road right-of-way,the County Engineer may require the operator to provide a performance and payment bond for each separate project in an amount to be determined by the County Engineer, but not less than five hundred dollars, written by a surety company acceptable to the County Risk Manager and authorized to do business in the state of Washington. The purpose of the bond is to insure completion of construction, including the restoration of surfacing,slopes,slope treatment,topsoil,landscape treatment,and drainage facilities,and cleanup of rights-of-way, and payment of costs incurred by the County to enforce the requirements of this Chapter. The performance and payment bond shall be in place for a period ending not more than one year after the date of completion. A proj ect specific performance bond shall not be required in the event that the franchisee has in place a blanket performance bond and, when required, a payment bond, maintained pursuant to the requirements of this franchise. A performance and payment bond for work in the road right-of-way will not be required of the United States Government or any of its agencies or of any municipal corporation or department of the state of Washington and its local subdivisions. C. Limitation of Liability. To the fullest extent permitted by law,the Franchisee shall,and shall cause its contractor(s) to release, indemnify, defend and hold harmless the county and the county's legal representatives,officer(elected or), appointed) employees and agents(collectively, "indemnitees") for,from and against any and all claims, liabilities,fines,penalties, cost, damages, losses, liens, causes of action, suits, demands, judgments and expenses (including, without limitations, court costs, attorneys' fees and costs of investigation, removal and remediation and governmental oversight costs),Environmental or otherwise(collectively"liabilities")of any nature, kind, or description, of any person or entity, directly or indirectly, arising out of,resulting from, or related to (in whole or in part): 1. this franchise; 2. any rights or interests granted pursuant to this franchise; 3. franchisee's occupation and use of the road right of way; 12 4. franchisee's operation of its utility facilities; 5. the presence of utility facilities within the right of way; 6. the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to, in whole or in part,by franchisee or its agents; or 7. The acts,errors,or omissions of third parties when arising out of the installation, construction,adjustment,relocation,replacement,removal,or maintenance of such third party utility facilities within the road rights-of-way when such work is performed under authority of the operator's utility permit or at the direction or under the control of the operator; or 8. any act or omission of franchisee or franchisee's agents; The only liabilities with respect to which franchisee's obligation to indemnify the indemnitees do not apply are liabilities to the extent arising out of, caused by or resulting from the negligence of the county, its officers, agents, employees or contractors and liabilities that by law the indemnities cannon be indemnified for. Upon written notice from the county,franchisee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity, relating to any matter covered by this r" franchise for which franchisee has an obligation to assume liability for and/or save and hold harmless l any indemnitee.Franchisee shall pay all cost incident to such defense,including,but not limited to, attorneys' fees,investigators'fees,litigation and appeal expenses,settlement payments and amounts paid in satisfaction of judgments. Franchisee will fully satisfy said judgment within ninety(90)days after said suit or action shall have fmally been determined if determined adversely to Mason County. Upon the Franchisee's failure to satisfy said judgment within the ninety (90) day period, this franchise shall at once cease and terminate. Acceptance by the County of any Work performed by the Franchisee at the time of completion shall not be grounds for avoidance of this covenant. XII. FRANCHISE NONEXCLUSIVE This franchise shall not be deemed to be an exclusive franchise. It shall in no manner prohibit the County of Mason from granting other utilities under,along,across,over and upon any of the County roads,rights-of-way or other County property subj ect to this franchise and shall in no way prevent or prohibit the County of Mason from constructing, altering,maintaining or using any of said roads, rights-of-way,drainage structures or facilities,irrigation structures or facilities,or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes,relocations,repairs,maintenance, etc.,the same as the county may deem fit. �� 13 XIII. SUCCESSORS AND ASSIGNS All the provisions,conditions,regulations and requirements herein contained shall be binding upon the successors and assigns of the Franchisee,and all privileges,as well as all obligations and liability of the Franchisee, shall ensure to its successors and assigns equally as if they were specifically mentioned wherever the Franchisee is mentioned. Any reference in this franchise to a specifically named party shall be deemed to apply to any successor, heir, administrator, executor or assign of such parry who has acquired its interest in compliance with the terms of this franchise,or under law. XIV. TRANSFER/ASSIGNMENT Franchisee may assign or transfer this franchise after prior written notice to County of Mason and assignee's written commitment,in a form and content approved by the County Prosecutor,delivered to County of Mason,that assignees shall thereafter be responsible for all obligations of Franchisee with respect to the franchise and guaranteeing performance under the terms and conditions of the franchise and that transferee will be bound by all the conditions of the franchise and will assume all the obligations of its predecessor. Such an assignment shall relieve the Franchisee of any further obligations under the franchise, including any obligations not fulfilled by Franchisee's assignee; provided that,the assignment shall not in any respect relieve the Franchisee,or any of its successors in interest,of responsibility for acts or omissions,known or unknown,or the consequences thereof, which acts or omissions occur prior to the time of the assignment. No franchise or master road use permit may be assigned or transferred without filing or establishing with the county the insurance certificates and performance bond as required pursuant to this franchise. XV. ANNEXATION Whenever any of the County roads, rights-of-way or other county property as designated in this franchise,by reason of the subsequent incorporation of any town or city,or extension of the limits of any town or city, shall fall within the city or town limits and shall by operation of law or otherwise terminate in respect to the said roads,rights-of-way or other county property so included with city or town limits; this franchise shall continue in force and effect to all county roads, rights-of-way or other county property not so included in city or town limits. XVI. REVOCATION/REMEDIES A. Revocation. In addition the right to revoke this franchise as set forth in Title 12 of the Mason County Code, if the Franchisee shall willfully violate, or fail to comply with any of the provisions of this franchise through willful or unreasonable neglect or fail to heed or comply with any notice given the Franchisee under the provision of this grant, then Franchisee shall forfeit all rights conferred hereunder and this franchise may be revoked or annulled, after a public hearing by the Board of County Commissioners. The Franchisee shall not be relieved of any of its obligations to comply promptly with any provision of this franchise by reason of any failure of the County to enforce prompt compliance,and the County's failure to enforce shall not constitute a waiver of rights 14 or acquiescence in the Licensee's conduct. Subject to the required consent, adjudication, permission or authorization of a federal or state regulatory agency with jurisdiction over the subject matter, upon revocation of the franchise, the County may require the Franchisee to remove its utility facilities from any road rights-of-way, and restore such road right-of-way to its same or better condition as existed just prior to such removal,or de-commission and abandon such utility facilities in place in whole or in part and in a manner approved by the County Board of Commissioners. If the Franchisee fails to remove utility facilities that the County requires it to remove,the County may perform the work and collect the cost thereof from the Franchisee. The actual cost thereof,including direct and indirect administrative costs,shall be a lien upon all utility facilities of the Franchisee within the franchise Area effective upon filing of the lien with the Mason County Auditor. B. Remedies. The County has the right to exercise any and all of the following remedies, singly or in combination,in the event of Default. "Default"shall mean any failure of Franchisee or its agents to keep,observe,or perform any of Franchisee's or its agent's duties or obligations under this franchise: 1. Damages. Franchisee shall be liable for any and all damages incurred by County. 2. Specific Performance. County shall be entitled to specific performance of each and every obligation of Franchisee under this franchise without any requirement to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee's commission of an Event of Default hereunder. 3. Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee's commission of an Event of Default hereunder. 4. Alternative Remedies. Neither the existence of other remedies identified in this franchise nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to commence an action for equitable or other relief, and/or proceed against Franchisee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages, costs and expenses, including reasonable attorneys' fees. Remedies are cumulative; the exercise of one shall not foreclose the exercise of others. XVII. SUBSEQUENT ACTION In the event that after this franchise becomes effective, (a) there is a change in the law which 15 broadens the authority of the County of Mason or the Franchisee with respect to any act permitted or �= authorized under this franchise; or (b)the County of Mason or the Franchisee believe that amendments to this franchise are necessary or appropriate, then the County of Mason and the Franchisee agree to enter into good faith negotiations to amend this franchise so as to enable the Parties to address, in a manner reasonably acceptable to all Parties, such change or other development which formed the basis for the negotiations. The Parties recognize that the purpose of the negotiations would be to preserve, to the maximum extent consistent with law, the scope and purpose of this franchise. Mason County reserves for itself the right at any time upon ninety (90) days written notice to the Franchisee, to so change, amend, modify or amplify any of the provisions or conditions herein enumerated to conform to any state statute or county regulation,relating to the public welfare,health, safety or highway regulation,as may hereafter be enacted,adopted or promulgated and this franchise may be terminated at such time a public hearing is held by the Board of County Commissioners,and the Franchisee's utility facilities are found not to be operated or maintained in accordance with such statute or regulation. XVIII. ACCEPTANCE Franchisee shall execute and return to the County of Mason a signed acceptance of the franchise granted hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit "A", and in accepting the franchise, Franchisee warrants that it has carefully read the terms and conditions of this franchise and accepts all of the terms and conditions of this franchise and agrees to abide by the same and acknowledges that it has relied upon its own investigation of all relevant facts, that it has had the assistance of counsel, that it was not induced to accept a franchise, that this franchise represents the entire agreement between the Franchisee and the County of Mason. In the event the Franchisee fails to submit the countersigned ordinance and acceptance as provided for herein within the time limits set forth in this section,the grant herein is and shall become null and void. XIX. MISCELLANEOUS PROVISIONS A. Controlling Law/Venue. Any disputes concerning the application or interpretation of any of the provisions of this franchise shall be governed by the laws of the State of Washington. Venue of any action or arbitration brought under this franchise shall be in Mason County,Washington or the Western District of Washington if an action is brought in federal court, provided, however, that venue of such action is legally proper. B. Liens. Franchisee shall promptly pay and discharge any and all liens arising out of any Work done, suffered or permitted to be done by Franchisee on any Franchise Area. C. Waiver. No waiver by either party of any provision of this franchise shall in any way impair the right of such party to enforce that provision for any subsequent breach, or County of 16 Mason's right to enforce all other provisions of this franchise. D. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this franchise, the substantially prevailing Party or Parties shall be entitled to reasonable attorney's fees,costs and necessary disbursements in addition to any other relief to which such Party or Parties may be entitled. E. Amendment. This franchise may be amended only by a written contract signed by authorized representatives of Franchisee and County of Mason. F. Severability. If any provision of this franchise is held to be illegal, invalid or unenforceable under present or future laws,such provision will be fully severable and this franchise will be construed and enforced as if such illegal, invalid or unenforceable provision is not a part hereof,and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically as a part of this franchise; a provision as similar in its terms to such illegal, invalid or unenforceable provision as may be possible and be legal,valid and enforceable. G. Joint and Several Liability. Franchisee acknowledges that, in any case in which Franchisee and Franchisee's Contractors are responsible under the terms of this franchise, such responsibility is joint and several as between Franchisee and any such Franchisee's Contractors; provided that,the Franchisee is not prohibited from allocating such liability as a matter of contract. H. Notices. Any notice contemplated, required, or permitted to be given under this franchise shall be sufficient if it is in writing and is sent either by: (a)registered or certified mail, return receipt requested;or(b)a nationally recognized overnight mail delivery service,to the Party and at the address specified below, except as such Party and address may be changed by providing notice to the other Party no less than thirty (30) days' advance written notice of such change in address. Franchisee: Attn: Grantor: County of Mason Public Works 100 Public Works Drive Shelton, WA 98584 I. Approvals. Nothing in this franchise shall be deemed to impose any duty or obligation upon the County of Mason to determine the adequacy or sufficiency of Franchisee's plans and specifications or to ascertain whether Franchisee's proposed or actual construction, testing, 17 maintenance,repairs,replacement,relocation,adjustment or removal is adequate or sufficient or in (- conformance with the plans and specifications reviewed by the County of Mason. No approval given, inspection made,review or supervision performed by the County of Mason pursuant to this franchise shall constitute or be construed as a representation or warranty express or implied by County of Mason that such item approved, inspected, or supervised, complies with laws, rules regulations or ordinances or this franchise or meets any particular standard,code or requirement,or is in conformance with the plans and specifications,and no liability shall attach with respect thereto. County and inspections as provided herein, are for the sole purpose of protecting the County of Mason's rights as the owner or manager of the road rights-of-way and shall not constitute any representation or warranty,express or implied,as to the adequacy of the design,construction,repair, or maintenance of the utility facilities, suitability of the Franchise Area for construction, maintenance,or repair of the utility facilities,or any obligation on the part of the County of Mason to insure that work or materials are in compliance with any requirements imposed by a governmental entity. County of Mason is under no obligation or duty to supervise the design, construction, installation, relocation, adjustment, realignment, maintenance, repair, or operation of the utility facilities. J. Force Majeure. Neither Party hereto shall be liable to the other Parry for any failure to perform an obligation set forth herein to the extent such failure is caused by war, act of terrorism or an act of God, provided that such Party has made and is making all reasonable efforts to perform such obligation and minimize any and all resulting loss or damage. K. Construction. All pronouns and any variations thereof shall be deemed to refer to the masculine,feminine or neuter, singular or plural,as the identity of the Party or Parties may require. The provisions of this franchise shall be construed as a whole according to their common meaning, except where specifically defined herein,not strictly for or against any parry and consistent with the provisions contained herein in order to achieve the objectives and purposes of this franchise. L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of this franchise or in the future as contemplated herein, are hereby incorporated by reference as though fully set forth herein. M. Calculation of Time. All periods of time referred to herein shall include Saturdays, Sundays,and legal holidays in the State of Washington,except that if the last day of any period falls on any Saturday, Sunday,or legal holiday in the State of Washington,the period shall be extended to include the next day which is not a Saturday, Sunday, or legal holiday in the State of Washington. N. Entire Agreement. This franchise is the full and complete agreement of County of Mason and Franchisee with respect to all matters covered herein and all matters related to the use of the Franchise Area by Franchisee and Franchisee's Contractors,and this franchise supersedes any and all other agreements of the Parties hereto with respect to all such matters,including,without limitation, all agreements evidencing the franchise. 18 O. No Recourse. Without limiting such immunities as the County or other persons may have t under applicable law,Franchisee shall have no monetary recourse whatsoever against the County or its officials, boards, commissions, agents, or employees for any loss or damage arising out of the County's exercising its authority pursuant to this Franchise or other applicable law. P. Responsibility for Costs. Except as expressly provided otherwise,any act that Franchisee is required to perform under this franchise shall be performed at its cost. If Franchisee fails to perform work that it is required to perform within the time provided for performance,the County may perform the work and bill the Franchisee. The Franchisee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors is subject to the same restrictions, limitations, and conditions as if the work was performed by the Franchisee. The Franchisee shall be responsible for all work performed by its contractors and subcontractors,and others performing work on its behalf,under its control,or under authority of its utility permit,as if the work were performed by it and shall ensure that all such work is performed in compliance with this franchise, Title 12 MCC, the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Franchisee's responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Franchisee's behalf are familiar with the requirements of the franchise,Title 12 MCC, the Manual, and other applicable laws governing the work performed by them. R. Survival of Terms. Upon the expiration, termination, revocation or forfeiture of the franchise,the Franchisee shall no longer have the right to occupy the franchise area for the purpose of providing services authorized herein. However,the Franchisee's obligations under this franchise to the County shall survive the expiration, termination, revocation or forfeiture of these rights according to its terms for so long as the Franchisee's utility facilities shall remain in whole or in part in the road rights of way. By way of illustration and not limitation, Franchisee's obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section XI and Franchisee's obligation to relocate its utility facilities pursuant to Section VIII, shall continue in effect as to the Franchisee, notwithstanding any expiration, termination, revocation or forfeiture of the franchise, except to the extent that a County-approved transfer, sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility system or for the relevant acts or omissions. S. Warranties. By acceptance of this franchise, Franchisee warrants: 1. That Franchisee has full right and authority to enter into and perform this Franchise in accordance with the terms hereof, and by entering into or performing this Franchise, Franchisee is not in violation of its charter or by-laws,or any law,regulation,or agreement by which it is bound or to which it is subject; and 2. That the execution,delivery,and performance of this Franchise by Franchisee has been duly authorized by all requisite Board/Commission action, that the signatories for Franchisee of the 19 acceptance hereof are authorized to sign this Franchise, and that the joinder or consent of any other party, including a court, trustee, or referee, is not necessary to make valid and effective the execution, delivery, and performance of this Franchise and acceptance. DATED at Shelton, Washington this day of 20_. BOARD OF COMMISSIONERS APPROVED: MASON COUNTY, WASHINGTON County Engineer Chair Approve as to form: Vice Chair Chief D.P.A. Commissioner C 20 Exhibit A ACCEPTANCE OF FRANCHISE Ordinance No. 115-06, effective November 14, 2006. am the of and am the authorized representative to accept the above-referenced franchise on behalf of I certify that this franchise and all terms and conditions thereof are accepted by ,without qualification or reservation. DATED this day of 520 . FRANCHISEE By: Its: Tax Id.No. STATE OF ) ss. COUNTY OF ) I certify that I know or have satisfactory evidence that is the person who appeared before me,and said person acknowledged that he/she signed this instrument,on oath stated that he/she was authorized to execute the instrument and acknowledged it as the of the to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: Notary Public Print Name My commission expires A EXHIBIT B Description of Franchise Area C B ( RECORDED AT THE REQUEST OF AND AFTER RECORDING RETURN TO: County of Mason 1'00 West Public Works Drive Shelton WA 98584 Attn: County Engineer Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington Grantee: Leizal Description of Benefited Property Legal Description: Assessor's Tax Parcel ID#: i .j _. _ � t , • �. 1.�,-- .. .. i' s t a i — i ... ........ ...... ..... .... .... ..... ...... 44, ( EXHIBIT B Description of Franchise Area All County Roads,right of way and real property in Mason County. NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold two public hearings at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton,WA 98584 on Tuesday,April 7, 2020 at 9:15am. SAID HEARING will be to consider water Franchise Permit applications between Mason County and Mission Creek Tracts Water System,Mason County Public Works Utilities&Waste Management Division and Little Mission Creek Water System. If special accommodations are needed,please contact the Commissioners' office, (360) 427-9670 (Shelton), (360) 482-5269 (Elora) or (360) 275-4467 (Belfair), Ext. 419 or any questions contact Terry Conley, 360-427-9670,Ext. 450. DATED this_day of March, 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASIENGTON Melissa Drewry, Clerk of the Board Cc: Auditor Clerk of the Board Public Works Listed Water Districts Journal - Publ 2t: 3/26/20 & 4/2/20 (not less than 5 days prior to hearing) Post: 3 public places 15 days before hearing—No later than 3/24/20 (Bill Public Works— 100 W Public Works Drive, Shelton, WA 98584) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director&Zach Foster Solid Waste Manager DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 9, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Internet Service for Hoodsport Drop Box facility EXECUTIVE SUMMARY: The County Hoodsport Drop Box facility is currently the only solid waste facility without internet service. Without internet the Paradigm software used to track and manage solid waste operations hasn't been able to be utilized like it has been at the other three county facilities. Public Works has received a cost estimate from Hood Canal Communication (HCC) to extend internet service from the intersection of Highway 119 (N. Lake Cushman Road) and North Foothills Park Road to the Hoodsport Drop Box Stations (approximately 1,200 lineal feet). Once the internet service has been installed, another Paradigm software license will need to be purchased and a dedicated computer to run the program will also be required. BUDGET IMPACT: Estimated cost of this project is $27,500. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Public Works Deputy Director/U&W Manager to work on establishing internet service at the Hoodsport Drop Box facility and purchase another Paradigm License and computer to track and manage solid waste operations at the facility. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director and Mike Collins, County Engineer/Deputy Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 9, 2020 PREVIOUS BRIEFING DATES: October 21, 2019 and January 27, 2020 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Bid Award Announcements for 2020 EXECUTIVE SUMMARY: The Public Works Department is announcing the bid award, to the lowest bidder, for the Culvert Pipe and Lining, Asphalt Emulsion, Manufacturing and Stockpiling of Chipseal Aggregate, Paint Line and for contract for 2020. County Commissioners authorized Public Works, to call for bids, set bid opening dates/times, and award. No:�,F Bid Opening for: Contract Award,,to: Bid Amount of Bids.■ g „ 2 Culvert Pipe and Lining Cascade Concrete, Inc. out of $ 101,881.50 Bellevue, WA (transportation/ availability may vary) 1 Asphalt Emulsion Albina Asphalt, out of $1,855.00 Vancouver, WA 3 Manufacturing and Sterling Breen Crushing, Inc. out Zone 1: $63,742.67 Stockpiling of Chipseal of Centralia, WA Zone 2: $72,467.31 Aggregate (see bid tab for zone information 4 Paint Line Stripe Rite, Inc. out of $283,191.30 Sumner, WA The bid tabulation is attached and also available to the public on the Builders Exchange of Washington website. Recommended Action: No action required. Attachments: Bid Tabulation BID TABULATION SHEET BID OPENING: 2/28/20 9:OOAM 2020 CULVERT REPLACEMENT Cascade Concrete Inc Columbia Precast Products MATERIALS ONLY 127 Bellevue Way, Ste 100 1765 Howard Way Bellevue, WA 98004 Woodland, WA 98674 ENGINEERS BIDDER NO: 1 BIDDER NO: 2 ESTIMATE BOND/ADD? y BOND/ADD? y ITEM ITEM PLANNED UNIT ESTIMATE I UNIT ESTIMATE UNIT ESTIMATE NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL 14'X5'PRECAST REINFORCED CONCRETE 1 WITH LIDTHREE•SIDED STRUCTURED LF 60 1,069.06 64,143.83 $ 1,565.00 $ 93,900.00 1,816.67.00 $ 109,000.00 MATERIAL ONLY SUB-TOTALS 64,143.83 $ 93,900.00 1 1 $ 109,000.00 TAX 8.5% $ 5,452.23 $7,981.50 $9,265.00 TOTAL $ 69,596.06 TOTAL $ 101,881.50 TOTAL $ 118,265.00 JA1.Weekly Briefing-Commission Mtg Material\March 3.9.20\Briefing 3.9.20\Bid Award Announcements\CRP 2015 Culvert Replacement Bid Tabs.xls BID TABULATIONS BID OPENING: 2/28/20 9:15AM 2020 ASPHALT EMULSION Albina Asphalt 801 Main St ino other bids received Vancouver WA 98660 ENGINEER'S BIDDER NO: 1 BIDDER NO: 2 ESTIMATE BOND/ADD? n/a BOND/ADD? ITEM ITEM UNIT UNIT DELIVERY UNIT DELIVERY NO. DESCRIPTION PRICE PRICE POINT PRICE POINT 1 CRS-2P Emulsion, FOB TON $ 435.00 $ 420.00 Mason County Job Sites Mason County Job Sites 2 Emulsion Shipping TON $ 65.00 $ 65.00 Mason County Job Sites Mason County Job Sites 3 Demurrage HOUR Mason County Job Sites Mason County Job Sites $ 100.00 $ 100.00 4 CSS-11-1, FOB TON $ 420.00 $ 400.00 Mason County Job Sites Mason County Job Sites 5 PMCRS-2H TON $ 650.00 $ 420.00 Mason County Job Sites Mason County Job Sites 6 CRSLTP Low Temp, FOB TON $ 650.00 $ 450.00 Mason County Job Sites Mason County Job Sites C:\Users\kellem.MASONWppData\Local\Microsoft\Windows\INetCache\Content.Outlook\NOMHVJ4R\2020 Asphalt Emulsion Bid Tabs_ (002).xls Mason County Public Works BID TABULATION SHEET BID OPENING: 2/28/20 9:OOAM 2020 MANUFACTURING Sterling Breen Crushing,Inc. Trucking&Landscaping Supply Inc. Northwest Rock &STOCKPILING 887 Ste Rte 507 PO Box 789 642 Newskah Road OF CHIP SEAL AGGREGATE Centralia,WA 98531 Belfair,WA 98528 Aberdeen,WA 98520 ENGINEERS BIDDER NO: 1 BIDDER NO: 2 BIDDER NO: 3 11 ESTIMATE BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y ITEM PLANNED I UNIT ZONE 1 UNIT QUANTITY RICE E TOTAL P AL E RICE LNIT E iE ESTIMATE ME UNIT ESTIMATE TOTAL PRICE TOTAL PRICE TOTAL AL NO. A Central Shop Stockpile Site TON 330 $ 33.00 $ 10,890.00 $24.50 $ 8,085.00 $ 35.30 $ 11,649.00 $ 39.00 $ 12,870.00 Public Works Drive MP 0.2 UnionTransfer Station B Stockpile Site TON 1,490 $ 33.00 $ 49,170.00 $26.00 $ 38,740.00 $ 40.25 $ 59,972.50 $ 39.00 $ 58,110.00 McReavy Rd,MP 1.4 Boat Launch Overflow Lot C Stockpile Site TON 440 $ 33.00 $ 14,520.00 $27.10 $ 11,924.00 $ 39.00 $ 17,160.00 $ 39.00 $ 17,160.00 Pickering Road,MP 3.15 SUBTOAL 2,260 $ 74,580.00 $ 58,749.00 $ 88,781.50 $ 88,140.00 TAX 8.5% $ 6,339.30 $ 4,993.67 $ 7,546.43 $ 7,491.90 ZONE 1 TOTAL $ 80,919.30 $ 63,742.67 $ 96,327.93 $ 95,631.90 ZONE 2 D Sand Hill Stockpile Site TON 790 $ 33.00 $ 26,070.00 $ 31.00 $ 24,490.00 $ 40.10 $ 31,679.00 $ 43.00 $ 33,970.00 Sand Hill Rd,MP 0.2 E Trails Stockpile Site TON 900 $ 33.00 $ 27,700.00 $ 27.50 $ 24,750.15 $ 40.10 $ 36,090.00 $ 43.00 $ 38,700.00 Trails Rd.,MP 3.0 F Fred Hill Stockpile Site TON 540 $ 33.00 $ 17,820.00 $ 32.50 $ 17,550.00 $ 41.35 $ 22,329.00 $ 43.00 $ 23,220.00 Belfair-Tahuya Rd,MP 3.9 SUBTOTAL 2,230 $ 71,590.00 $ 66,790.15 $ 90,098.00 $ 95,890.00 TAX 8.5% $ 6,085.15 $ 5,677.16 $ 7,658.33 $ 8,150.65 ZONE 2 TOTAL $ 77,675.15 $ 72,467.31 $ 97,756.33 $ 104,040.65 J:\1.Weekly Briefing-Commission Mtg Material\March 3.9.20\Briefing 3.9.20\Bid Award Announcements\2020 Chip Seal Aggregate Bid Tabs.xls Mason County Public Works BID TABULATION SHEET BID OPENING.2/28/20 9.30AM Page 1 of 1 PROJECT.2020 PAINT LINE Stripe Rite Inc. Road Products,Inc. Apply-A-Line,LLC Specialized Pavement Marking,Inc 1813137th Ave.E PO box 11072 175 Roy Rd SW,Bldg C 11095 SW Industrial Way,Ste A Sumner,WA 98584 Spokane,WA 99211-1072 Pacific,WA 98047 Tualatin,OR 97062 ENGINEER'S ESTIMATE BIDDER NO: 1 BIDDER NO: 2 BIDDER NO: 3 BIDDER NO: 4 BOND/ADD? Y BOND/ADD? Y BOND/ADD? Y BOND/ADD? ITEM ITEM UNIT PLANNED UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE UNIT ESTIMATE NO. DESCRIPTION QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 SINGLE SHOT PAINT LINE LM 625.20 $ 355.00 $ 221,946.00 $ 369.00 $ 230,698.80 $ 405.00 $ 253,206.00 $ 450.00 $ 281,340.00 $ 450.00 $ 281,340.00 2 SINGLE SHOT PAINTED WIDE LINE LM 9.88 $ 412.00 $ 4,070.56 $ 1,500.00 $ 14,820.00 $ 715.00 $ 7,064.20 $ 700.00 $ 6,916.00 $ 750.00 $ 7,410.00 3 DOUBLE SHOT PAINT LINE LM 50.23 $ 690.00 $ 34,658.20 $ 750.00 $ 37,672.50 $ 675.00 $ 33,905.25 $ 830.00 $ 41,690.90 $ 850.00 $ 42,695.50 TOTALS $ 260,674.76 $ 283,191.30 $ 294,175.45 $ 329,946.90 $ 331,445.50 JA1.Weekly Briefing-Commission Mtg MateriahMarch 3.9.20\Briefing 3.9.201Bid Award Announcements12020 PAINT LINE BID TABS As MASON COUNTY -BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: , Mike Collins, Deputy Director/County Engineer, Jeremy Seymour, Fleet Supervisor DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: March 9, 2020 INTERNAL REVIEW (please check all that apply): 4 Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: 2020 ER&R Equipment Purchases EXECUTIVE SUMMARY: Each year the ER&R fund manager prepares an updated equipment replacement schedule and identifies new equipment capital expenditures. The purpose for today's briefing is to recap 2019 purchases, present proposed changes to 2020 purchases, and request Board approval of proposed equipment purchases. High priority equipment purchases affecting cost-effective operations include: 1. replacing two dump trucks to be delivered fall of 2020 and ready for next winter operations (one is currently inoperable and 6-month rental will cost N $32,000 plus tax and licensing, and the second truck is high maintenance); 2. placing an order for two more dump trucks to be delivered January 2021; and 3. purchasing one heavy-duty tractor necessary for chip seal and efficient movement of equipment (renting is not cost-effective: last year's rental cost $31,000, and used equipment has been difficult to find or when found, with emission maintenance cost concerns). To accomplish this within budget, Public Works proposes to move the planned jet truck replacement to 2021 or 2022, not purchase a new SUV but rather use a motor pool vehicle, and utilize unexpended 2019 capital budget. BUDGET IMPACT: The approved 2020 budget includes $ 1,053,000 for Public Works and Utilities vehicle replacement. Approximately $273,000 was unexpended in the 2019 capital budget. Combined, this equals $1,325,910. The proposed 2020 purchases equal $1,269,950. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve the equipment purchases on the attached spreadsheet totaling an estimated/quoted $1,379,950. Recommend the Board approve placing an order to replace two additional dump trucks for 2021 delivery totaling approximately $652,000. Attachments: 1. Equipment Purchase Spreadsheet 2020 ER&R'Approved Programmed'Re'placementsfor Roads„ Propos"ed Revisions: 307 Jet Truck NEW $220,000.00 move to 2021 $0.00 HH Tractor $188,264.00 810 Mower NEW $165,000.00 $165,000.00 612 Backhoe NEW $200,000.00 Purchased $125,000.00 402 Vac Truck USED $200,000.00 purchase from utilities $10,000.00 254 F350 NEW $90,000.00 F550 NEW $80,000.00 172 SUV NEW $40,000.00 $0.00 M isc $50,000.00 $50,000.00 2020 TOTAL $965,000.00 2 Plow/Dump Trucks $651,686.00 $1,269,950.00 2020 Approved Replacement Budget $965,000.00 2019 Unexpended Capital Carry-Over $272,910.00 $1,237,910.00 -$32,040.00