HomeMy WebLinkAboutHomes First - 420 S 7th Street, Shelton . b Homes First
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84 Affordable Rental Homes
A 501(4(3)Monprdlit
MC;Contract#20-'023
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Memorandum of:Understanding
Between the;Mason County(hereinafter Imo,for the Therapeutic Courts(hereinafter MCTC),and_
Homes First(hereinafter Homes First);,
PURPOSE:
The purpose of this MOU is to demonstrate a shared cominitinent by Homes First and Mason.
County to impact MCTC participants needing supportive(treatment)housing services: The primary
goal of this partnership is to assist,MCTC participants in achieving stability through the provision of
transitional,supportive housing. it is the intention to house.three(3)to six(6).people inthe home:
BACKGROUND:
1. Homes First owns and manages a home at 420 S 7th Street,;Shelton,'WA, This home was
purchased with`a combination of funds from Homes First,Washington State,and Mason
County with the intention of it being a shared home for homeless Veterans with services
provided by the Mason County Veteran Mentor program. An amendment to:this agreement
was instituted in 2020 for other single adults who need a supportive group home setting to be.
served in partnership with the MCTC program:
:2. MCTC has participants who are in need of transitional,,supportive:housing. MCTC participants
must abide by:terms'and conditions of a contract with MCTC and a court=ordered service plan
which includes,but is not limited to,attendanceat court hearings,enroliment,and participation
In a chemical dependency or mental health treatment program,,law abiding behavior and no
drug or alcohol use.
3,. This house is to not be construed as a 24/7 residential house setting: The designation of the
house is for independent living in a transitional"setting. ' '
THEREFORE:
1, Homes First agrees to rent a home located at420 S 7th Street Shelton,WA to MC::The home.is
intended as a recovery support service to provide transitional,supportive housing to eligible
individuals participating in;the MCTC program;.
2. The MCTC shall;select eligible individuals who meet the criteria for these services and are active.
participants in a"MCTC program Housing eligibility will be established by MCTC:
3. The MCTC will refer eligible participants in a manner that ensures maximum use.ofall
bedrooms,
Homes First ( :MCTC-Memorandum of Understanding Page 1 of 6
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POLICIES ANDPROCEDURES:
A, Responsibilities of Individual`.Agencies
Homes First is responsible for following malor duties
2. Ownership and overall management of property,
2. Financial management and record keeping for Homes First;
3. Maintenance and upkeep of the building and external grounds,including routine cleaning
and yard:care and snow removal but not including internal routine cleaning
4, Developrent:.of all operating procedures related to:the house and yard..
S. Specifically,these dutiesare defined as follows
a. Maintain and manage all contracts,liens and agreements.relating to the property
including financial:records;
b. Operate the building,collect rents,pay operating expenses and supervise
maintenance operations;
c. Manage and maintain all interior repairs and exterior;upkeep,
d. Ensure the property is kept in good condition and that all necessarynon-program
services are-provided,e.g.,utilities,property insurance,maintenance and
replacement,etc.
e. Conduct and coordinate.inspections of the property during normal business hours,
with due notice to participants:arid-MCTC
MCTC is responsible for the following Major."duties;
1. Function as the gatekeeper for the assignment of individuals to the housing units: . .
2. Maintain a current roster of participants assigned to the housing unit and provide copy to.
Home First
3: Participate ina;problem solving group with Homes,First and.MCTC regarding any issues
that arise as'the result of any participant's use of the house:
4. Develophouse rules and internal'o`eratin
, p g procedures
5: Report in writing to;Homes First any damage.ca used to its;property,whether:accidental
or through negligence,within five 5;business days'of learning of said damage:
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6. Collect and retain.any fees paid by participants;
7. Obtain'the signatures.to this document.
:B., Decision Making process
1. Decisions-regarding the overall operation of the property will be made by,
representatives of the agencies involved in this MOl1
2: MCTC-and Homes First will meet at a minimum every six months to review the ongoing
condition of the home and develop plans for repair or maintenance if home is in need of .
repair;beyond normal wear and tear. Unresolved matters will be addressed through
mutually agreed upon mediation,;
3. .Homes First,will work with MCTC.to coordinate meetings as needed to review progress,'
to problem solve issues that arise,and to incorporate needed changes in"operation:
Homes First I MCTC Memorandum of Understanding it Page 2 of 6
C. Orientation >
Orientation will be conducted byMCTCstaff;and will include the following:
a. Thorough review of the house rules requirements:
b. Explanation of management's rights of access
c Grievance procedures
d. Energy conservation information
e. Rules,regarding use of community space
f. Move out procedures
g. .How to request maintenance work
h. Safetyyguidelines
i. Emergency and disaster procedures.
j. Homes first will provide guidance as needed and as requested:by MCTG
D. Facility Use Fee
MCTCshalt pay a monthly fee"of$9.O00 which.will'include utilities but not telephone,TV.or
internetconnection or use fees.
E:, ttouse'Rules
Alt participants shall,follow the Rules and Regulations/Responsibilities of;the House as
established by NICTC,,which shall include that Illegal substance use will not be;tolerated on
site.
F.' Safety
Safety rules will be developed byMCTC and Homes First and will include:
a) Fire regulation's
b) Public health,regulations
c) Smoking policy
d) Behavior which constitutes a hazard to others,includin.g other participants and.
neighbors •
e) Policy on:keys
f) Neatness of common areas and:halls:
g) Nonviolent conflict resolution
h) Banning weapons
i) Abusive language and violence
G< Maintenance;
Maintenance requests should be made in writing via email or verbally via the telephone:
Telephone requests should be immediately followed up with an email or letter request.
Maintenance requests will be prioritized according to the following:
PriorityOnes
a: Items affecting:the health and safety of the participants or affecting to
'damage
property or interruption of the following services:
i.hot or cold running water,electricity or gas,adequate heat,plumbing,garbage
;removal
Homes First I MCTC-Memorandum of Understanding . Page 3 of 6
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b. inability of the following appliances to function,refrigerator and stove:
c Glass breakage,wherein the participant is deprived-of Security and/or loss of heat.
d: All repairsof nature which,if left unrepaired would expose people to personal injury:.
e. All repairs involving hazardous materials must conform"to the hazardous,materials
management policy and should not be without approval from Homes First
Homes-First will make every attempt to correct the problem within 24 hours of notification by
email;:fax or phone:
2. Priority Two: .
Important maintenance;requests which are of an inconvenient nature to the;participants
and affect the suitability of living conditions and comfort of the participants.:Minor but,
necessary:repairs,adjustments,replacements such as:
a. "missing towel bars
b. missing floor tile •
c. inoperative kitchen or bathroom)exhaust fans'
Priority Two items will be scheduled for repair within 30 days of notification.
3. Priority Three:
Cleanliness of the grounds and exterior areas.
2. Normal Maintenance of items of a;cosmetic nature such as replacement,of
chipped tile,bent towel bars,etc,that is of a routine,minor,nonhazardous -
nature.
3. Preventive maintenance items which include maintenance acts which lengthen the
life of major operating equipment including,but not limited to,cleaning out boilers
or water heaters,oiling motors;changing filters,and cleaning rain gutters:
Priority Three items will be scheduled for regular maintenance and repair on an,annual basis,
H'- Modifications
"Proposals for modifications may-be made by MCTC on behalf of participants,.per HUD`
reasonable modifications guidelines and:will be implemented by Homes First„ADA based.
requests will not be unreasonably refused by Homes First. "
1. = Non,Discrimination Statement
All parties,affirm that participants shall not,be discriminated;against.on the basis of race,color,
Celigion,age,gender,sexual orientation,marital status,national origin,or mental,physical or
sensory disabilities.
J. "Amendments
This agreement may be revised at any time by;written'agreement and signature of all the parties. .
K.."Terms and Termination
1, The effective date of this MOU will be upon the final signature of the parties to
Homes First I' ;MCTC-Memorandum of Understanding Page4 of 6
this MOU It shall remain In effect until it is terminated in accordance with.the terms
of this MOU:or in the case thatthe MCTC no longer has sufficient funding or eligible
participants to reside in the home. Either party may seek revision or'terrninatiion of
this agreement with sixty(60)days written:notice to the other party..Termination.
within the first.six(6)_years;shall only be for`cause,substantial change as to,MCTCor
funding shortfall.
2. This home will remain in service for its intended Purpose(page 1)for a minimum of
six(6)-years,provided that-the MCTC remains in operation in-its current configuration;
If the MCI(is replaced or substantially changed in operation,the terms and
conditions will be renegotiated at no cost or impairment of business to Homes First..
Homes First will retain ownership of this property.
3. Damage or Destruction of the Premises, if the Premises;are destroyed or damaged by
fire, the elements, or other causes'to an extent rendering the same untenable, this
agreement;shall.terminate;without liability of either Party to the other for termination
of,this agreement,but not affecting any other rights of each. Any proceeds from an
insurance or other settlement that are not otherwise obligated.shall be returned solely
to Homes'Firstto nieet.its financial and compliance obligations.
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Homes First I Mdc-Memorandum of Understanding: Page of 6
The parties to this Agreement hereby signify their mutual acceptance of ail terms and
conditions of said Agreement,as specified above,and to be implemented upon all
parties signatures below:
Homes First
5203.Lacey Blvd SS,Ste.A Lacey,WA 98503
360-915.7513
ceo@homesfirst.org
Y.
r 5oucoup},C�ie Executive O i r
Dater . 6?. 6 i, : 7(}"
Mason County
ame,Title
" .
Date: I cJ 2.c +
Mason County Therapeutic Courts
Name,Title A, r'
Date: Z,/2.7 `z.•. DANIEL L. GOODELL
Approved as to form.
Tim Whitehead,Chief Deputy Prosecutor
Date: ik .. ,
Homes First MCTC-Memorandum of Understanding gt. Page 6 of 6