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HomeMy WebLinkAbout2020/01/27 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 27,2020 Monday,January 27,2020 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Trask,Neatherlin and Shutty met in Executive Session with Prosecuting Attorney Mike Dorcy and Chief Deputy Prosecuting Attorney Tim Whitehead from 9:00 a.m.to 9:30 A.M. Nichole Wilton,Risk Manager,Dave Windom,Kell Rowen and Kristopher Nelsen were also in attendance. Commissioners Trask,Neatherlin and Shutty then met in an additional Executive Session with Prosecuting Attorney Mike Dorcy and Chief Deputy Prosecuting Attorney Tim Whitehead from 9:30 A.M.to 9:45 a.m. Nichole Wilston was also in attendance. 9:30 A.M. Prosecuting Attorney—Mike Dorcy/Tim Whitehead Commissioners Trask,Neatherlin and Shutty were in attendance • The Interlocal Agreement(ILA)between the Prosecutor's Office and the Thurston-Mason Behavioral Health Administrative Service Organization(TMBHO)for services provided for those individuals involuntarily detained in Mason County. The amount is not to exceed$50,000 and will be placed on agenda for approval. 9:40 A.M. Public Defense—Peter Jones Commissioners Trask,Neatherlin and Shutty were in attendance • Updated contracts with Taschner Law Office are on the January 28 agenda and were briefed during the 2020 budget process. • Peter also presented an ILA with TMBHO for services provided for those individuals involuntarily detained in Mason County. This will be placed on agenda for approval. • Peter reported that Seattle University has expressed interest in providing Mason County two interns to work in the Public Defense Office and Peter will move forward with this. 9:50 A.M. Treasurer—Lisa Frazier Commissioners Trask,Neatherlin and Shutty were in attendance • Lisa presented the Treasurer's Annual Refund Report which will be placed on agenda for the Commissioners to sign the Acknowledgment of Receipt. • Lisa also presented the 2020 Uncollectible Personal Property Taxes report that will be placed on the agenda. 10:00 A.M. WSU Extension Office—Dan Teuteberg Commissioners Trask,Neatherlin and Shutty were in attendance • The 2020 Washington State University Extension—Mason County Memorandum of Agreement was presented that provides$71,684 from Mason County to the Extension Office. This will be place on the agenda. • Dan provided an update on Master Program classes and the 4-H program that have had an increase in participation. 10:10 A.M. Audit Committee Update—Leo Kim Commissioners Trask,Neatherlin and Shutty were in attendance • Leo updated the Board on Audit Committee activities that include Internal Controls,work on the 2018 SAO Audit Findings;samples of SAO Audit Findings;2019 CPA work summary;Sheriff Special Funds update for Fund 140;information on Cybersecurity and a draft sample of Financial Reporting package. • Lisa Frazier noted there is potential legislation that could impact the Auditor and Treasurer's Office regarding small districts that are not meeting State Audit requirements. 10:20 A.M. Sheriffs Office—Sheryl Hilt Commissioners Trask,Neatherlin and Shutty were in attendance • Resolution to delete the Perishable Property Trust Fund that is obsolete. This will be placed on the agenda for approval. Board of Mason County Commissioners'Briefing Meeting Minutes January 27,2020 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty were in attendance • 2020 Road Levy Certification will be placed on agenda for approval. • Resolution for CRP 2027 Clear Zone Improvement Projects will move forward for approval. • 2020 call for bids for paint line,asphalt emulsion and manufacturing and stockpiling of chipseal aggregate will move forward for approval. • Skokomish Valley update was provided. Roads are currently open although there is still some water flowing over the road in certain areas. • Road Operator position is being vacated and permission to fill position was approved. • TIPCAP will be holding community outreach meetings and attend service organization meetings and the Commissioners intend to hold the meeting in their district. • Utilities reported on a sewer spill in Belfair due to pump failure. Cmmr.Neatherlin asked that the local residents be contacted. • Richard reviewed sewer plant violations that are reviewed by Ecology and the plan of action to improve. • Review of utility rate structure and what it will take to create reserves. Staff will bring back additional information on impact to actual rates. • Review of implementing a solid waste voucher program. They are having issues with the scale t the transfer station. 11:00 A.M. Assessor—Vicki King Commissioners Trask,Neatherlin and Shutty were in attendance • Request to amend Resolution 42-17 to change the language to$500 per parcel for the Current Use and Designated Forest Land Programs. Approved to move forward. 11:10 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin and Shutty were in attendance • Miles Nowlin,Housing Co-op Development Specialist/ROC Northwest,is requesting a letter of support to submit with a loan application for the Evergreen Mobile Park to buy the property under the mobile homes so it would be a resident-controlled co-op. The goal is to fix infrastructure, improve home quality and maintain low rents. The Commissioners asked staff to discuss with the City of Shelton about the possibility of hooking up to City utilities. There is concern if there is enough room to improve the septic system. The Commissioners are supportive of the letter. • The Housing and Behavioral Health Board's Annual Report was provided and this will be posted on the County's website. Cmmr. Shutty asked that a news release also be issued. • Request for County to sign JARPA and APPS forms for the Haven Lake Fish Passage Improvement Project. The Board okayed moving this forward and Cmmr.Neatherlin asked that the local residents be notified of the project. • Consolidated Contract Amendment 12 increasing the funding will be moved to the agenda. • The Commissioners requested staff move forward an RFP for EIS. • Weekly building permit report was submitted. 11:30 A.M. Superior Court -Judge Goodell Commissioners Trask,Neatherlin and Shutty were in attendance • ILA with TMBHO for involuntary treatment court will be moved forward. • Response to the salary reclassification request of the Juvenile Court Administrator. The Human Resources has recommended that a reclassification be denied based on the determination that it's more of the same work. No additional information has been submitted. The Commissioners need additional time. Commissioner Discussion • Cmmr.Neatherlin discussed his observations of the permitting process and why he supports the recommendation of moving the Permit Manager office to the front. He is also supportive of empowering front counter staff to have limited approval power for certain permits to expedite the process. Cmmr. Shutty shared his concerns with the permitting process and he noted that at the previous briefing,the Commissioners did support allowing additional approval authority of certain Board of Mason County Commissioners' Briefing Meeting Minutes January 27,2020 staff to expedite the permitting process. There was also discussion of implementing a LEAN process. Commissioners Shutty and Trask would like an update on the status of various items that have been presented and approved. Cmmr.Neatherlin will contact Community Development and a briefing with that department may be scheduled in a couple of weeks. The briefing meeting recessed at 12:40 p.m. 2:30 P.M. Support Services/Enterprise 4 Equity Commissioners Trask,Neatherlin and Shutty were in attendance • Frank provided information on the CDBG Microenterprise Loan Program which staff has recommended the County not move forward with the$200K grant from Department of Commerce to create a revolving loan program because there is too great a risk from an internal control perspective. • Lisa Smith,E4E,provided information on those participants in the training program who could be eligible for a microloan. Lisa stated E4E has been managing USDA microloans for a number of years by using a loan committee and they provide technical assistance. Lisa stated this funding is a grant from the State and the County doesn't have to pay it back,if the lenders default. Cmmr.Neatherlin stated there is concern with county staff has the capacity to manage this program and there is risk to the County. It was noted that this is a revolving loan so the management would go on for years and the County doesn't have the staff capacity. Lisa asked the County to reconsider and accept this funding for a microloan program for the two- year period and see what the impact is to staff. The Commissioners stated there has been a lot of consideration of this issue and will move forward with terminating this grant. Lisa asked if we can move forward with continuing the Technical Assistance and can the$75K be issued as grants. Staff will have to check with Department of Commerce. 2:45 P.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty were in attendance • Review of proposed changes to Courthouse. Kelly Frazier has met with the Judges to discuss minor changes that will improve the function and security of the courtroom. The estimated cost is $10,000 and can be paid from the REET fund. The Commissioners approved moving this forward. • REET 2 improvements to MCRA Park Host House were presented by Ross and the Commissioners approved moving this forward. • Letter of Support for PUD 1 grant application will be placed on the January 27 agenda. • Cmmr. Shutty would like to establish a Standardized Employee Performance Evaluation Process which reduces workplace liability. Staff will bring back additional information and this may come before the Audit Committee so it can be implemented county-wide. 3:15 P.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Trask,Neatherlin and Shutty met in Closed Session with Frank Pinter from 3:20 p.m.to 3:40 p.m.for labor discussion. The meeting adjourned at 3:40 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS ,4,000�e 9Z 1-04 Sharon TraskF6uidy Neatherlin Kevin Shu Chair Commissioner Commissio er