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2020/02/04 - Regular Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers— 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 February 4, 2020 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Proclamation — 100 Year Anniversary of the League of Women Voters 5. Open Forum for Citizen Input (3 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes —January 20 and January 27, 2020 Briefing Minutes; January 28, 2020 Regular Meeting Minutes. 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval of amendment 12 to contract CLH18253between Mason County Public Health and the State of Washington Department of Health. 8.2 Approval of the Settlement Agreement/Release of All Claims in the Brad Carey v. Mason County lawsuit filed in Thurston County, Cause #20-2-00081-34. 8.3 Approval to concur with Thurston County's appointment of Kathleen Varney to the Timberland Regional Library Board of Trustees for a term ending December 31, 2023. 8.4 Approval of the letter of support for the Evergreen Mobile Park to become an owner-led cooperative. 8.5 Approval of the 2020 Memorandum of Agreement, Appendix A, between Washington State University Extension and Mason county. 8.6 Approval of the Resolution amending the fee schedule for the Current Use Assessment Programs and Designated Forest Land to $500 per parcel. 8.7 Approval of the Interlocal Agreements with the Thurston-Mason Behavioral Health Organization for Involuntary Treatment Court Services with Superior Court, Prosecuting Attorney, Clerk and Public Defense. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 01/30/20 1:18 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA February 4, 2020— PAGE 2 8.8 Approval to have the Chair execute the Road Levy Certification for 2020. 8.9 Approval to have the Chair sign a Joint Aquatic Resources Permit Application (JARPA) and an Aquatic Protection Permitting System (APPS) application for the Haven Lake Fish Passage Improvement Project. 8.10 Approval to authorize the following for County Road Project (CRP) 2027, Clear Zone Improvement Projects: 1. Resolution for CRP for clear zone improvement projects on Arcadia Road, Highland Road, Matlock Brady Road and Kamilche Point Road; 2. County Engineer to advertise, set bid date/time and award contract; 3. County Engineer to announce Request for Qualifications as need for consultant services for the project and enter into contract(s); 4. County Engineer and/or the chair to sign all pertinent documents for project and Federally funded Highway Safety Improvement Program grant. 8.11 Approval to authorize Public Works to advertise, set bid opening dates/times, award contracts and allow the Chair to sign all pertinent documents for call for bids for routine Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal Aggregate for 2020. The contract awards will be announced during a regular meeting of the Board. 8.12 Approval of the resolution to cancel uncollectible personal property taxes. 8.13 Approval of a resolution to dissolve the Perishable Property Trust Fund, close all accounts tied to the fund, and Rescind Mason County Code Chapter 3.68. 8.14 Approval of the Acknowledgement of receipt of 2019 Property Tax Refunds from the County Treasurer. 8.15 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8070103-8070157 $ 103,753.97 Direct Deposit Fund Warrant #s 65320-65697 $ 731,279.01 Salary Clearing Fund Warrant #s 7004953-7004978 $ 515,543.15 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time — No hearings scheduled. 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2020\2020-02-04 REG.doc MASON COUNTY TO: BOARD OF MASON COUNTY COMMISSIONERS Reviewed: FROM: Ginger Kenyon Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: February 4, 2020 No. 4.1 ITEM: Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent in a Change of Location Application for Dank Cannabis. 4.1.2 Washington State Liquor and Cannabis Board sent in an application for Marijuana Processor on the behalf of Chad Robert Dobson. 4.1.3 Timberland Regional Library sent in a notice stating that Kathleen Varney was appointed by Thurston County Board of Commissioners to the Timberland Regional Library Board of Trustees. Attachments: Originals on file with the Clerk of the Board. cc: CMMRS Neatherlin,Shutty&Trask Clerk �.lt�lhal0,X/ '+ AlC1Se �- IQOlJQ h Washington Stale Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov RETURN TO: localauthority@sp.icb.wa.gov DATE: 1/24/20 TO: MASON COUNTY COMMISSIONERS RE:CHANGE OF CORPORATE OFFICERS/STOCKHOLDERS APPLICATION U BI:603-590-406-001-0002 APPLICANTS: License: 416524 -7B County: 23 NEWDAY GROWERY GROUP LLC Tradename: SYNCHRONIC DOBSON,CHAD ROBERT Address: 831 W GOLDEN PHEASANT RD 1974-04-11 SHELTON, WA 98584 DOBSON,JAIMEE LYNN (Spouse) 1979-04-17 SETTLE,JASON 1972-10-26 AUSTIN, DAVID SCOTT Phone No: 253-831-0924 CHAD DOBSON 1958-05-08 Privileges Applied For: MARIJUANA PRODUCER TIER 3 MARIJUANA PROCESSOR As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days,with the reason(s)you need more time. If you need information on SSN,contact our Marijuana CHRI desk at(360)664-1704. YES NO 1.Do you approve of applicant?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2.Do you approve of location?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3.If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-55-160 for information about this process) 4.If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board detailing the reason(s)for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR CITY MANAGER COUNTY COMMISSIONERS OR DESIGNEE cc:CMMRS Neatherlin,Shutty&Trask Clerk C).U1Md,0/U /E-. Fa LiSCe . ZOU) r Washington state Liquor and Cannabis Board NOTICE OF MARIJUANA LICENSE APPLICATION WASHINGTON STATE LIQUOR AND CANNABIS BOARD License Division - P.O. Box 43098 Olympia,WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: http://Icb.wa.gov RETURN TO:localauthority@sp.icb.wa.gov TO: MASON COUNTY COMMISSIONERS DATE: 1/23/20 RE: CHANGE OF LOCATION APPLICATION from DANK CANNABIS 2842 93RD AVE SW STE B TUMWATER, WA 98512 APPLICANTS: License: 428084 -713 County: 23 TASH INVESTMENTS LLC UBI: 604-303-371-001-0004 TASH,TRAVIS Tradename:TASH INVESTMENTS LL C 1978-02-01 New Loc: 160 W WESTFIELD CT UNIT D SHELTON, WA 98584-4604 Mail: PO BOX 3707 LACEY,WA 98509-3707 RECEIVE® Phone No.: 253-985-3882 TRAVIS TACON Privileges Applied For: JAN 2 4 2020 MARIJUANA PRODUCER TIER 1 Mason County Commissioners As required by RCW 69.50.331(7) the Liquor and Cannabis Board is notifying you that the above has applied for a marijuana license. You have 20 days from the date of this notice to give your input on this application. If we do not receive this notice back within 20 days,we will assume you have no objection to the issuance of the license. If you need additional time to respond,you must submit a written request for an extension of up to 20 days, with the reason(s)you need more time. If you need information on SSN,contact our Marijuana CHRI desk at(360)664-1704. YES NO 1. Do you approve of applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 2. Do you approve of location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ 3. If you disapprove and the Board contemplates issuing a license,do you wish to request an adjudicative hearing before final action is taken?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ❑ ❑ (See WAC 314-55-160 for information about this process) 4. If you disapprove,per RCW 69.50.331(7)(c)you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s)are based. DATE SIGNATURE OF MAYOR,CITY MANAGER,COUNTY COMMISSIONERS OR DESIGNEE cc: CMMRS Neatherlin,Shutty&Trask Clerk JLn, &9 -ne M., 7, 7M LA Office of the Executive Director Administrative Service Center 415 Tumwater Boulevard SW Tumwater, WA 98501-5799 360.943.5001 TRL.org January 23, 2020 RECEIVED Mason County Board of Commissioners .IAN 27 2020 411 North Fifth Street Shelton, WA 98584 Mason CountyCommissioners Dear Commissioners: Timberland Regional Library has been notified that the Thurston County Board of Commissioners has appointed Kathleen Varney to the Timberland Regional Library Board of Trustees. This position was vacated by Joseph Wheeler whose term runs through December 31, 2023. We are asking for your confirmation of the appointment of Ms. Varney to the TRL Board of Trustees for the term of December 31, 2019-December 31, 2023. If you concur with the appointment of Ms. Varney, you can send your official response to my Executive Assistant Rose Enos-Weedmark at renosweedmark(a,trl.ori. We appreciate your continued support of Timberland Regional Library. Thank you for your attention to this matter. Sincerely, "40a Cheryl Heywood Executive Director Enclosure COUNTY COMMISSIONERS John Hutchings District One Gary Edwards �- District Two THURSTON COUNTY Tye Menser District Three SIZWE 1872 BOARD OF COUNTY COMMISSIONERS November 26, 2019 Kathleen Varney 3447 Arrowroot St SE Lacey, WA 98513 Dear Ms. Varney: We are pleased to inform you that on Tuesday, November 26, 2019,the Board of County Commissioners appointed you to the Timberland Regional Library Board of Trustees(Board). Your term will be November 26, 2019 to December 2023. This appointment needs to be confirmed by the members of the Timberland Library system including the commissions of Grays Harbor, Lewis,Mason,and Pacific counties. Members of the Board are required to complete an Open Public Meetings Act training. Below is a link to that training. Watch the online video and sign the attached acknowledgement form. Return the form to the board/commission chair that you are a member of for recordkeeping. For more information regarding the training please contact our Human Resource Department at (360) 786-5498 or traininghr(a-)co.thurston.wa.us. • Open Public Meetings Act Training Link: https://wacities.orQ/data-resources/open-pub lic-meet ings-act-eleaming Brenda Lane,(blane(&TRL.org)staff to the Board will contact you regarding the process from this point forward and answer any questions you may have. We appreciate your willingness to serve the citizens of Thurston County. Sincerely,-� Jo � utc�h gs,Cha c� rds,Vi hair Tye Menser, Commissioner Cc: Cheyrl Heywood, Executive Director Timberland Regional Library Building# 1, Room 269, 2000 Lakeridge Drive SW, Olympia, Washington 98502-6045 (360) 786-5440, T.Y.Y. 711 or 1-800-833-6388, www.co.thurston.wa.us/bocc BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 20,2020 Tuesday,January 21,2020 10:00 a.m. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Trask,Neatherlin and Shutty met in Executive Session from 10:00 a.m. to 11:45 a.m.with Prosecutor Mike Dorcy,Chief Deputy Prosecuting Attorney Tim Whitehead,Dave Windom and Kristopher Nelsen for a litigation matter. 11:40 a.m. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Trask,Neatherlin and Shutty met in Closed Session from 11:40 a.m.to 12:40 p.m.with Frank Pinter for a labor discussion. Thursday,January 23,2020 Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Trask,Neatherlin and Shutty met in Executive Session from 8:30 a.m.to 9:20 a.m.with Prosecutor Mike Dorcy,Chief Deputy Prosecuting Attorney Tim Whitehead,Kell Rowen and Kristopher Nelsen for a litigation matter. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 27,2020 Monday,January 27,2020 9:00 A.M. Executive Session—RCW 42.30.110(1)(i)Litigation Commissioners Trask,Neatherlin and Shutty met in Executive Session with Prosecuting Attorney Mike Dorcy and Chief Deputy Prosecuting Attorney Tim Whitehead from 9:00 a.m.to 9:30 A.M. Nichole Wilton,Risk Manager,Dave Windom,Kell Rowen and Kristopher Nelsen were also in attendance. Commissioners Trask,Neatherlin and Shutty then met in an additional Executive Session with Prosecuting Attorney Mike Dorcy and Chief Deputy Prosecuting Attorney Tim Whitehead from 9:30 A.M.to 9:45 a.m. Nichole Wilston was also in attendance. 9:30 A.M. Prosecuting Attorney—Mike Dorcy/Tim Whitehead Commissioners Trask,Neatherlin and Shutty were in attendance • The Interlocal Agreement(ILA)between the Prosecutor's Office and the Thurston-Mason Behavioral Health Administrative Service Organization(TMBHO)for services provided for those individuals involuntarily detained in Mason County. The amount is not to exceed$50,000 and will be placed on agenda for approval. 9:40 A.M. Public Defense—Peter Jones Commissioners Trask,Neatherlin and Shutty were in attendance • Updated contracts with Taschner Law Office are on the January 28 agenda and were briefed during the 2020 budget process. • Peter also presented an ILA with TMBHO for services provided for those individuals involuntarily detained in Mason County. This will be placed on agenda for approval. • Peter reported that Seattle University has expressed interest in providing Mason County two interns to work in the Public Defense Office and Peter will move forward with this. 9:50 A.M. Treasurer—Lisa Frazier Commissioners Trask,Neatherlin and Shutty were in attendance • Lisa presented the Treasurer's Annual Refund Report which will be placed on agenda for the Commissioners to sign the Acknowledgment of Receipt. • Lisa also presented the 2020 Uncollectible Personal Property Taxes report that will be placed on the agenda. 10:00 A.M. WSU Extension Office—Dan Teuteberg Commissioners Trask,Neatherlin and Shutty were in attendance • The 2020 Washington State University Extension—Mason County Memorandum of Agreement was presented that provides$71,684 from Mason County to the Extension Office. This will be place on the agenda. • Dan provided an update on Master Program classes and the 4-H program that have had an increase in participation. 10:10 A.M. Audit Committee Update—Leo Kim Commissioners Trask,Neatherlin and Shutty were in attendance • Leo updated the Board on Audit Committee activities that include Internal Controls,work on the 2018 SAO Audit Findings;samples of SAO Audit Findings;2019 CPA work summary;Sheriff Special Funds update for Fund 140;information on Cybersecurity and a draft sample of Financial Reporting package. • Lisa Frazier noted there is potential legislation that could impact the Auditor and Treasurer's Office regarding small districts that are not meeting State Audit requirements. 10:20 A.M. Sheriff's Office—Sheryl Hilt Commissioners Trask,Neatherlin and Shutty were in attendance • Resolution to delete the Perishable Property Trust Fund that is obsolete. This will be placed on the agenda for approval. Board of Mason County Commissioners' Briefing Meeting Minutes January 27,2020 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty were in attendance • 2020 Road Levy Certification will be placed on agenda for approval. • Resolution for CRP 2027 Clear Zone Improvement Projects will move forward for approval. • 2020 call for bids for paint line,asphalt emulsion and manufacturing and stockpiling of chipseal aggregate will move forward for approval. • Skokomish Valley update was provided. Roads are currently open although there is still some water flowing over the road in certain areas. • Road Operator position is being vacated and permission to fill position was approved. • TIPCAP will be holding community outreach meetings and attend service organization meetings and the Commissioners intend to hold the meeting in their district. • Utilities reported on a sewer spill in Belfair due to pump failure. Cmmr.Neatherlin asked that the local residents be contacted. • Richard reviewed sewer plant violations that are reviewed by Ecology and the plan of action to improve. • Review of utility rate structure and what it will take to create reserves. Staff will bring back additional information on impact to actual rates. • Review of implementing a solid waste voucher program. They are having issues with the scale t the transfer station. 11:00 A.M. Assessor—Vicki King Commissioners Trask,Neatherlin and Shutty were in attendance • Request to amend Resolution 42-17 to change the language to$500 per parcel for the Current Use and Designated Forest Land Programs. Approved to move forward. 11:10 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin and Shutty were in attendance • Miles Nowlin,Housing Co-op Development Specialist/ROC Northwest,is requesting a letter of support to submit with a loan application for the Evergreen Mobile Park to buy the property under the mobile homes so it would be a resident-controlled co-op. The goal is to fix infrastructure, improve home quality and maintain low rents. The Commissioners asked staff to discuss with the City of Shelton about the possibility of hooking up to City utilities. There is concern if there is enough room to improve the septic system. The Commissioners are supportive of the letter. • The Housing and Behavioral Health Board's Annual Report was provided and this will be posted on the County's website. Cmmr. Shutty asked that a news release also be issued. • Request for County to sign JARPA and APPS forms for the Haven Lake Fish Passage Improvement Project. The Board okayed moving this forward and Cmmr.Neatherlin asked that the local residents be notified of the project. • Consolidated Contract Amendment 12 increasing the funding will be moved to the agenda. • The Commissioners requested staff move forward an RFP for EIS. • Weekly building permit report was submitted. 11:30 A.M. Superior Court -Judge Goodell Commissioners Trask,Neatherlin and Shutty were in attendance • ILA with TMBHO for involuntary treatment court will be moved forward. • Response to the salary reclassification request of the Juvenile Court Administrator. The Human Resources has recommended that a reclassification be denied based on the determination that it's more of the same work. No additional information has been submitted. The Commissioners need additional time. Commissioner Discussion • Cmmr.Neatherlin discussed his observations of the permitting process and why he supports the recommendation of moving the Permit Manager office to the front. He is also supportive of empowering front counter staff to have limited approval power for certain permits to expedite the process. Cmmr. Shutty shared his concerns with the permitting process and he noted that at the previous briefing,the Commissioners did support allowing additional approval authority of certain Board of Mason County Commissioners' Briefing Meeting Minutes January 27,2020 staff to expedite the permitting process. There was also discussion of implementing a LEAN process. Commissioners Shutty and Trask would like an update on the status of various items that have been presented and approved. Cmmr.Neatherlin will contact Community Development and a briefing with that department may be scheduled in a couple of weeks. The briefing meeting recessed at 12:40 p.m. 2:30 P.M. Support Services/Enterprise 4 Equity Commissioners Trask,Neatherlin and Shutty were in attendance • Frank provided information on the CDBG Microenterprise Loan Program which staff has recommended the County not move forward with the$200K grant from Department of Commerce to create a revolving loan program because there is too great a risk from an internal control perspective. • Lisa Smith,E4E,provided information on those participants in the training program who could be eligible for a microloan. Lisa stated E4E has been managing USDA microloans for a number of years by using a loan committee and they provide technical assistance. Lisa stated this funding is a grant from the State and the County doesn't have to pay it back,if the lenders default. Cmmr.Neatherlin stated there is concern with county staff has the capacity to manage this program and there is risk to the County. It was noted that this is a revolving loan so the management would go on for years and the County doesn't have the staff capacity. Lisa asked the County to reconsider and accept this funding for a microloan program for the two- year period and see what the impact is to staff. The Commissioners stated there has been a lot of consideration of this issue and will move forward with terminating this grant. Lisa asked if we can move forward with continuing the Technical Assistance and can the$75K be issued as grants. Staff will have to check with Department of Commerce. 2:45 P.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty were in attendance • Review of proposed changes to Courthouse. Kelly Frazier has met with the Judges to discuss minor changes that will improve the function and security of the courtroom. The estimated cost is $10,000 and can be paid from the REET fund. The Commissioners approved moving this forward. • REET 2 improvements to MCRA Park Host House were presented by Ross and the Commissioners approved moving this forward. • Letter of Support for PUD I grant application will be placed on the January 27 agenda. • Cmmr. Shutty would like to establish a Standardized Employee Performance Evaluation Process which reduces workplace liability. Staff will bring back additional information and this may come before the Audit Committee so it can be implemented county-wide. 3:15 P.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Trask,Neatherlin and Shutty met in Closed Session with Frank Pinter from 3:20 p.m.to 3:40 p.m.for labor discussion. The meeting adjourned at 3:40 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North St'' Street, Shelton, WA January 28, 2020 1. Call to Order—The Chairperson called the regular meeting to order at 6:00 p.m. 2. Pledge of Allegiance —Ted Trask led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin is absent; Commissioner District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent license applications for the following: • Special Occasion License for the North Mason Senior Grad Night at The HUB in Belfair. • Marijuana Processor License issued to Jeanne Ball of Gnarley Dog Farm. • Marijuana Processor License issued to Kai' Dro of Kai'Dro K2 LLC. 4.1.2 Letter from FEMA re: The Flood insurance rate map determining for Case Inlet. 4.1.3 Isaiah T. Johnston sent in an application for the Mason County Planning Advisory Commission. 5. Open Forum for Citizen Input— None 6. Adoption of Agenda - Cmmr. Shutty/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-absent; S-aye; T-aye. 7. Approval of Minutes-January 7, 2020 Regular Meeting Minutes. Cmmr. Shutty/Trask moved and seconded to approve the January 7, 2020 minutes as approved. Motion carried unanimously. N-absent; S-aye; T-aye. 8. Approval of Action Agenda: 8.1 Approval of contracts for Superior Court and District Court indigent defense services with the Law Office of Sean Taschner. 8.2 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8069996-8070102 $ 461,363.44 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ 8.3 Approval of a letter of support for the Mason County PUD #1 grant application for a reclaimed water feasibility study and stream monitoring network. Cmmr. Shutty/Trask moved and seconded to approve action items 8.1 through 8.3. Motion carried unanimously. N-absent; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 6:15 p.m. Public Hearings and Items set for a certain time— No hearings scheduled. 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 6:07 p.m. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS January 28, 2020 - PAGE 2 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair Sharon Trask, Commissioner Randy Neatherlin, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Casey Bingham Action Agenda _X Public Hearing Other DEPARTMENT: Community Services EXT: 562 DATE: 2/4/20 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 1/27/20 i BRIEFING PRESENTED BY: Casey Bingham [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Consolidated Contract CLH18253 Amendment 12 Amends Statement of Work for: 1. Childhood Lead Poisoning Prevention Program: Moves 1,370 funding from previous to current funding period. 2. Office of Drinking Water Group A Program: Adds 22,400 funding for the next fiscal year for group A sanitary surveys. 3. Office of Emergency Preparedness and Response: Changes the due dates and deliverables to match the new fiscal year. BUDGET IMPACTS: This increasing Amendment provides an increase of $22,400 that has been budgeted for in the current and the 2020 budget period RECOMMENDED OR REQUESTED ACTION: Approve Amendment 12 CLH18253 Consolidated Contract to the Action Agenda. 1/29/2020 MASON COUNTY PUBLIC HEALTH 2018—2020 CONSOLIDATED CONTRACT CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 12 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as "DOH", and MASON COUNTY PUBLIC HEALTH hereinafter referred to as"LHJ",pursuant to the Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work,attached and incorporated by this reference, are amended as follows: ❑ Adds Statements of Work for the following programs: ® Amends Statements of Work for the following programs: • Childhood Lead Poisoning Prevention Program -Effective July 1,2019 • Office of Drinking Water Group A Program-Effective January 1,2018 • Office of Emergency Preparedness&Response-Effective July 1,2019 ❑ Deletes Statements of Work for the following programs: 2. Exhibit B-12 Allocations,attached and incorporated by this reference, amends and replaces Exhibit B-11 Allocations as follows: ® Increase of$24,400 for a revised maximum consideration of$1,085,577. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. Unless designated otherwise herein,the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date APPROVED AS TO FORM ONLY Assistant Attorney General Page 1 of 16 AMENDMENT #12 2018-2020 CONSOLIDATED CONTRACT EXHIBIT A STATEMENTS OF WORK TABLE OF CONTENTS DOH Program Name or Title: Childhood Lead Poisoning Prevention Program - Effective July 1, 2019..........................................................................................3 DOH Program Name or Title: Office of Drinking Water Group A Program - Effective January 1, 2018 .........................................................................................6 DOH Program Name or Title: Office of Emergency Preparedness & Response - Effective July 1, 2019........................................................................................ 1 1 Exhibit A, Statements of Work Page 2 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Childhood Lead Poisoning_Prevention Program - Local Health Jurisdiction Name: Mason County Public Health Effective July 1.2019 Contract Number: CLH18253 SOW Type: Original Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment D Federal <Select One> (check if applicable) ®Reimbursement Period of Performance: July 1,2019 through June 30,2020 ® State D FFATA(Transparency Act) D Fixed Price ❑Other D Research&Development Statement of Work Purpose: The purpose of this statement of work is to support local interventions with the case management of elevated blood lead levels in children 14 years of age and younger.The focus of this program is to build local capacity statewide to provide case management services to all children with elevated blood lead levels. Revision Purpose: The purpose of this revision is to move the funding from Healthy Communities(MI 25611100)to FPH Lead Case Mgmt-FPH(MI 25619702)for funding period 07/01/19-06/30/20. The SOW and total consideration remains the same. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date Healthy Communities N/A 334.04.91 25611100 07/01/19 06/30/20 1,370 -1,370 0 FPH Lead Case M mt-FPH N/A 334.04.93 25619702 07/01/19 06/30/20 0 1,370 1,370 TOTALS 1,370 0 1,370 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount I Home Visit 1 Submit the information collected Submit as needed Reimbursement of up a) Contact the provider to gather complete during the home visit via the within 60 days after to$500 maximum per information on the assigned elevated blood lead applicable fields of the completion. home visit,per child. level case. Washington Disease Reporting Up to two(2)home b) Contact the family to schedule the visit. System(WDRS). visits per child not to c) Visit the child's residence(or other sites where exceed total funding the child spends significant amounts of time). Submit,as attachment(s)via consideration. d) Interview the caregivers using the Child Blood WDRS the documentation of the Lead Investigation Form and conduct an Plan of Care prepared for the Note: this excludes environmental assessment to identify factors family(DOH will provide a indirect costs. that may impact the child's blood lead level. template)including a summary e) Determine if the family lives in Section 8 or of the environmental assessment HUD housing,and if the child is Medicaid and suggestions for reducing or enrolled. eliminating exposure. Provide a co of this document or Exhibit A,Statements of Work Page 3 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount f) Provide educational material to the child's documents to the child's caregivers in the family's primary language. caregivers and provider. g) Arrange with family and provider to have the child retested following the Pediatric Environmental Health Specialty Unit(PEHSU) medical management guidelines: https://www.pelisu.net/ Library/facts/medical- m mnt-childhood-lead-ex osure-June-2013. df 2 Home Visit 2(optional) Submit a new or updated Plan of Submit as needed Reimbursement of up a) The purpose of the optional second home visit Care to DOH via WDRS and within 60 days of to$500 maximum per is to connect the family to other service provide a copy to the child's completion home visit,per child. providers,explain recommendations,answer caregivers and provider that Up to two(2)home questions,and provide any further needed includes: visits per child not to assistance for the family in implementing a) A summary of the results exceed total funding recommendations. of any assessments consideration. b) Facilitate the completion of a developmental conducted by LHJ staff Note:this excludes screening to be conducted by LHJ staff,via the and/or information on all indirect costs. online WithinReach Developmental Screening referrals made. Questionnaire htip://www.parenthelp)23.orgJ b) The names of any at-risk or other methodology,or by referral to the family members referred child's physician or another entity trained to for blood lead testing. administer developmental screening tests. c) The names of all c) Encourage blood lead testing of other children professionals who have less than 72 months of age and pregnant or been part of the Plan of nursing persons in the home. Care or to which the family d) If appropriate,refer the family to the Women, has been referred for Infants,and Children(WIC)program or a services. Registered Dietitian Nutritionist for a nutritional assessment and to other service providers as appropriate. e) Coordinate services and communicate with other involved professionals. 3 DOH will reimburse LHJ for costs incurred for field Submit vendor invoices to DOH As needed. Total reimbursements investigation sample laboratory testing,as well as to document the reimbursement may not exceed total costs incurred for interpretation and/or translation request. funding consideration. services needed as part of case management. (See Special Billing Requirements below. Exhibit A, Statements of Work Page 4 of 16 Contract Number CLH18253-12 Revised as of November 15,2019 AMENDMENT#12 *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.pliaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1 0 pdf Program Specific Rea u irem ents/Narrative Program Manual,Handbook,Policy References Guide for Public Health Case Management of Children with Elevated Blood Lead Levels https://www.doh.wa.gov/Portals/l/Documents/4000/334-414pdf A Targeted Approach to Blood Lead Screening in Children,Washington State 2015 Expert Panel Recommendations https://www.doh.wa.gov/Portals/i/Documents/Pubs/334-383.pd Special References(RCWs,WACs,etc) Laboratories are required to report to the Department of Health all Blood Lead test results(WAC 246-101-201).Elevated results(greater than or equal to 5 mcg/dL)must be reported within two(2)days;non-elevated results need to be reported within one(1)month. Monitoring Visits(frequency,type) Telephone calls and/or in person meetings with contract manager on as as-needed basis. Definitions BLL—Blood Lead Level EBLL—Elevated Blood Lead Level PEHSU—Pediatric Environmental Health Specialty Units Special Billing Requirements The average total amount expended for laboratory, interpreter, and translation services is suggested to be approximately$185 per home visit,per child. It is recognized that more complex cases may require a higher level of services,while simpler cases may require fewer services.Total reimbursements may not exceed total funding consideration. Please note WDRS event number(s)on invoice to allow DOH review of deliverables via"RS. Payment to completely expend the"Total Consideration"for a specific funding period will not be processed until all deliverables are accepted and approved by DOH. invoices may be submitted as needed within 60 days after home visit completion and must be based on actual direct program costs. Billing for services on a monthly fraction of the"Total Consideration"will not be accepted or approved. If needed,additional funding may be requested and upon DOH approval may be added if funds are available. Note: Blood Lead Case Management reimbursement excludes indirect costs. DOH Program Contact DOH Fiscal Contact Amy Bertrand,Health Services Consultant/Case Management Coordinator Victoria Reyes,Management Analyst Office of Environmental Health Sciences Assistant Secretary's Office Washington State Department of Health Telephone: 360-236-3071 Street Address: 310 Israel Rd SE,Tumwater WA 98501 Telephone: 360-236-3392/Fax 360-236-3059 Email:amy.bertrand a.doh.wa.g_ov_ Exhibit A,Statements of Work Page 5 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Office of Drinking Water Group A Program- Local Health Jurisdiction Name: Mason County Public Health Effective January 1,2018 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 5 Funding Source Federal Compliance Type of Payment ®Federal Contractor (check if applicable) ❑Reimbursement Period of Performance: January 1,2018 through December 31,2020 ® State ❑FFATA(Transparency Act) ®Fixed Price ❑Other ❑Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide funding to the LHJ for conducting sanitary surveys and providing technical assistance to small community and non-community Group A water systems. Revision Purpose: The purpose of this revision is to extend funding periods from 12/31/19 to 12/31/20 for Yr22 SRF SS,TA and SS-State, increase Total Consideration to incorporate 2020 SS and TA,and revise Special Billing Requirements and Special Instructions. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date Yr 20 SRF-Local Ag'st 15%)(FS) SS N/A 346.26.64 24139220 01/01/18 12/31/18 0 0 0 Sanitary Survey Fees(FO-SW) SS-State N/A 346.26.65 24232522 01/01/18 12/31/20 24,800 11,200 36,000 Yr 20 SRF-Local Asst 15% (FS) TA N/A 346.26.66 24139220 01/01/18 12/31/18 0 0 0 Yr 21 SRF-Local Asst 15% FS SS N/A 346.26.64 24139221 01/01/18 06/30/19 11,200 0 11,200 Yr 21 SRF-Local Asst 15% FS TA N/A 346.26.66 24139221 01/01/18 06/30/19 0 0 0 Yr 22 SRF-Local Asst 15% FO-SW SS N/A 346.26.64 24239222 01/01/19 12/31/20 13,600 11,200 24,800 Yr 22 SRF-Local Asst 15% FO-SW)TA N/A 346.26.66 24239222 01/01/19 12/31/20 2,000 2,000 4,000 TOTALS 1 51,600 24,400 76,000 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount Number Standards/Measures Frame I Trained LHJ staff will conduct Provide Final* Sanitary Final Sanitary Upon ODW acceptance of the Final sanitary surveys of small community Survey Reports to ODW Survey Reports Sanitary Survey Report,the LHJ shall be and non-community Group A water Regional Office.Complete must be received by paid$400 for each sanitary survey of a non- systems identified by the DOH Office Sanitary Survey Reports the ODW Regional community system with three or fewer of Drinking Water(ODW)Regional shall include: Office within 30 connections. Office. 1. Cover letter identifying calendar days of significant deficiencies, conducting the Upon ODW acceptance of the Final See Special Instructions for task significant findings, sanitary survey. Sanitary Survey Report,the LHJ shall be activity. observations, paid$800 for each sanitary survey of a non- recommendations,and Exhibit A, Statements of Work Page 6 of 16 Contract Number CLH18253-12 Revised as of November 15,2019 AMENDMENT#12 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount Number Standards/Measures Frame referrals for further community system with four or more ODW follow-up. connections and each community system. 2. Completed Small Water DOH will provide a tablet and GPS System checklist. Payment is inclusive of all associated costs unit for the LHJ to gather source data 3. Updated Water such as travel, lodging,per diem. during a routine sanitary survey. DOH Facilities Inventory expects the LHJ to commit to using (WFI). Payment is authorized upon receipt and the tablet and GPS for a five-year 4. Photos of water system acceptance of the Final Sanitary Survey period. with text identifying Report within the 30-day deadline. features 5. Any other supporting Late or incomplete reports may not be documents. accepted for payment. *Final Reports reviewed and accepted by the ODW Regional Office. The LHJ surveyor will record at least two(2)GPS data points,for each source, into the preloaded Excel template on the tablet and submit that data file with the associated sanitary survey. 2 Trained LHJ staff will conduct Provide completed SPI Completed SPI Upon acceptance of the completed SPI Special Purpose Investigations(SPI) Report and any supporting Reports must be Report,the LHJ shall be paid$800 for each of small community and non- documents and photos to received by the SPI. community Group A water systems ODW Regional Office. ODW Regional identified by the ODW Regional Office within 2 Payment is inclusive of all associated costs Office. working days of the such as travel, lodging,per diem. service request. See Special Instructions for task Payment is authorized upon receipt and activity. acceptance of completed SPI Report within the 2 working day deadline. Late or incomplete reports may not be accepted for payment. Exhibit A, Statements of Work Page 7 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment lnformation and/or Amount Number Standards/Measures Frame 3 Trained LHJ staff will provide direct Provide completed TA Completed TA Upon acceptance of the completed TA technical assistance(TA)to small Report and any supporting Report must be Report,the LHJ shall be paid for each community and non-community documents and photos to received by the technical assistance activity as follows: Group A water systems identified by ODW Regional Office. ODW Regional • Up to 3 hours of work: $250 the ODW Regional Office. Office within 30 a 3-6 hours of work: $500 calendar days of . More than 6 hours of work: $750 See Special instructions for task providing technical activity. assistance. Payment is inclusive of all associated costs such as consulting fee,travel, lodging,per diem. Payment is authorized upon receipt and acceptance of completed TA Report within the 30-day deadline. Late or incomplete reports may not be accepted for payment. 4 LHJ staff performing the activities Prior to attending the Annually LHJ shall be paid mileage,per diem, under tasks 1,2 and 3 must have training, submit an lodging,and registration costs as approved completed the mandatory Sanitary "Authorization for Travel on the pre-authorization form in accordance Survey Training. (Non-Employee)"DOH with the current rates listed on the OFM Form 710-013 to the ODW Website See Special Instructions for task Program Contact below for httQ//www.ofm.wa.p-ov/resources/travel.aV activity. approval(to ensure that enough funds are available). *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.phaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-I.O.pdf Proeram Specific Requirements/Narrative Special References(RCWs,WACs,etc) Chapter 246-290 WAC is the set of rules that regulate Group A water systems. By this statement of work,ODW contracts with the LHJ to conduct sanitary surveys(and SPIs,and provide technical assistance)for small community and non-community water systems with groundwater sources. ODW retains responsibility for conducting sanitary surveys(and SPLs,and provide technical assistance)for small community and non-community water systems with surface water sources, large water systems,and systems with complex treatment. LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. See special instructions under Task 4,below. Exhibit A,Statements of Work Page 8 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Special Billing Requirements The LHJ shall submit quarterly invoices within 30 days following the end of the quarter in which work was completed, noting,on the invoice the quarter and year being billed for. Payment cannot exceed a maximum accumulative fee of$49;600$72,000 for Task 1,and$2,000$4,000 for Task 2,Task 3 and Task 4 combined during the contracting period, to be paid at the rates specified in the Payment Method/Amount section above. When invoicing for sanitary surveys bill half to BARS Revenue Code 346.26.64 and half to BARS Revenue Code 346.26.65. When invoicing for Task 1,submit the list of WS Name,iD#,Amount Billed, Survey Date and Letter Date that you are requesting payment. When invoicing for Task 2-3,submit the list of WS Name,ID#,TA Date and description of TA work performed,and Amount Billed. When invoicing for Task 4,submit receipts and the signed pre-authorization form for non-employee travel to the ODW Program Contact below and a signed A19-IA invoice Voucher to the DOH Grants Management,billing to BARS Revenue Code 346.26.66 under Technical Assistance(TA). Special Instructions Task 1 Trained LHJ staff will evaluate the water system for physical and operational deficiencies and prepare a Final Sanitary Survey Report which has been accepted by ODW. Detailed guidance is provided in the Field Guide for Sanitary Surveys, Special Purpose Investigations and Technical Assistance(Field Guide). The sanitary survey will include an evaluation of the following eight elements: source;treatment;distribution system;finished water storage;pumps,pump facilities and controls;monitoring,reporting and data verification;system management and operation;and certified operator compliance. If a system is more complex than anticipated or other significant issues arise,the LHJ may request ODW assistance. • No more than 0 surveys of non-community systems with three or fewer connections to be completed between January 1,2018 and December 31,2018. • No more than 28 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2018 and December 31,2018. • No more than 10 surveys of non-community systems with three or fewer connections to be completed between January 1,2019 and December 31,2019. • No more than 29 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2019 and December 31,2019. • No more than 14 surveys of non-community systems with three or fewer connections to be completed between January 1, 2020 and December 31, 2020. • No more than 21 survevs of non-conununity systems with four or more connections and all community systems to be completed between January 1, 2020 and December 31, 2020. The process for assignment of surveys to the LHJ,notification of the water system,and ODW follow-up with unresponsive water systems;and other roles and responsibilities of the LHJ are described in the Field Guide. Task 2 Trained LHJ staff will perform Special Purpose investigations(SPIs)as assigned by ODW. SPIs are inspections to determine the cause of positive coliform samples or the cause of other emergency conditions. SPIs may also include sanitary surveys of newly discovered Group A water systems. Additional detail about conducting SPIs is described in the Field Guide.The ODW Regional Office must authorize in advance any SPi conducted by LHJ staff. Task 3 Trained LHJ staff will conduct Technical assistance as assigned by ODW.Technical Assistance includes assisting water system personnel in completing work or verifying work has been addressed as required, requested,or advised by the ODW to meet applicable drinking water regulations. Examples of technical assistance activities are described in the Field Guide.The ODW Regional Office must authorize in advance any technical assistance provided by the LHJ to a water system. Task 4 LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. LHJ staff performing the activities under tasks 1, 2 and 3 must have completed,with a passing score,the ODW Online Sanitary Survey Training and the ODW Sanitary Survey Field Training. LHJ staff performing activities under tasks 1,2,and 3 must attend the Annual ODW Sanitary Survey Workshop,and are expected to attend the Regional ODW LHJ Drinking Water Meetings. Exhibit A, Statements of Work Page 9 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT #12 If required trainings,workshops or meetings are not available,not scheduled,or if the LHJ staff person is unable to attend these activities prior to conducting assigned tasks,the LHJ staff person may,with ODW approval,substitute other training activities to be determined by ODW. Such substitute activities may include one-on-one training with ODW staff,co-surveys with ODW staff,or other activities as arranged and pre-approved by ODW.LHJ staff may not perform the activities under tasks 1,2,and 3 without completing the training that has been arranged and approved by ODW. Program Manual,Handbook,Policy References htti)://www.doh.wa.zov/Portals/l/Documents/Pubs/331-486.pdf DOH Program Contact DOH Fiscal Contact Denise Miles Karena McGovern DOH Office of Drinking Water DOH Office of Drinking Water 243 Israel Rd SE 243 Israel Rd SE Tumwater,WA 98501 Tumwater,WA 98501 Denise.Milesa,doh.wa.gov Karena.McGovernOdoh.wa.eov (360)236-3028 (360)236-33094 Exhibit A,Statements of Work Page 10 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Office of Emergency Preparedness&Response- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2019 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) I Funding Source Federal Compliance Type of Payment ®Federal Subrecipient (check if applicable) ® Reimbursement Period of Performance: July 1,2019 through June 30,2020 ❑ State ®FFATA(Transparency Act) ❑Fixed Price ❑Other ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to establish the funding and tasks for the Public Health Emergency Preparedness and Response program for the 2019 grant period. Revision Purpose: The purpose of this revision is to add regional or statewide to scope of emergency preparedness events to be attended,spell out acronyms,update several deliverables and due dates to match activities,clarify health care coalition participation and deliverable,and update DOH contact information. Chart of Accounts Program Name or Title CFDA # BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date FFY19 PREP BPI LHJ FUNDING 93.069 333.93.06 31102190 07/01/19 06/30/20 49,342 0 49,342 TOTALS 1 49,342 1 0 49,342 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 1 Attend emergency preparedness events,(e.g. Submit summary on the mid-year December 31,2019 Reimbursement for trainings, meetings,conference calls,and and end of year progress report. and June 30,2020 actual costs not to conferences)to advance LHJ regional or stuieii,ide exceed total funding preparedness or complete the deliverables in this consideration amount statement of work. 2 Complete reporting templates as requested by Submit completed templates to Upon request DOH to comply with program and federal grant DOH. requirements such as: gap analysis, mid-year report and end-of-year report,etc. 3 Complete all performance measure reporting Submit completed performance Upon request requirements as requested by DOH. measure data. 4 Participate in at least one emergency preparedness Submit mid-year and end of year December 31,2019 training provided to LHJ staff by DOH or a DOH- progress reports. and June 30,2020 contracted partner. Training may be conducted in- person or via webinar. Exhibit A, Statements of Work Page 1 1 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Stan dards/Measures Deliverables/Outcomes Frame Information and/or Amount Submit documentation of participation in trainings. If training is conducted by a partner, provide a sign in sheet with participants' contact information. 5 Washington Secure Electronic Communication, Submit mid-year and end of year December 31,2019 Urgent Response and Exchange System progress reports. and June 30,2020 (WASECURES): 5.1)Maintain WASECURES program as the A list of registered users to include December 31,2019 primary emergency notification system within the their title and role in the LHJ for receiving alerts from DOH,and include all emergency response plan. critical LHJ positions as registered users. Within one week of Submit results of notification drills the drill,but no later 5.2)Participate in DOH-led WASECURES conducted or participated in. than June 30,2020 notification drills. 5.3)Conduct a notification drill using LHJ's preferred staff notification system. Notes: Registered users must log in quarterly at a minimum. DOH will provide on-site technical assistance to LHJs,as needed,on using WASECURES. LHJs may choose to use other notification systems in addition to WASECURES to alert staff during incidents. 6 Communications: Submit mid-year and end of year December 31,2019 progress reports. and June 30,2020 6.1)Participate in at least one risk communications webinar hosted by DOH. Webinars will be offered twice;one in the first half of the budget period and Submit messaging used to inform Within 90 days of one in the second half of the budget period. the public during drills, including a drill,but no later than summary of how communication June 30,2020 6.2)Participate in DOH Public Information Officer tools were used. Workgroup. , 6.3)Participate in at least one risk communications drill conducted by DOH. Drill will occur via webinar,conference call,and email. Drill will test LHJ's ability to develop and disseminate key messages via social media,email to community partners,phone trees,newsletters,and other means referred by the LHJ. Exhibit A,Statements of Work Page 12 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment NumberF Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 6.4)Conduct a hot wash evaluating LHJ Submit Ddocumentation of items participation in the drill. identified in hot wash in mid year 44, bu!me laier-than and end ofyear reports. r.••-�. ',tea December 31, 2019 and June 30, 2020 6.5)Participation in a real-world incident will Submit documentation of Within 90 days of the satisfy the need to participate in a communications participation in incident including end of the incident, drill. communication methods and tools but no later than used. Submit After Action Review June 30,2020 AAR . 7 Update plans to request,receive,and dispense Submit mid-year and end of year December 31,2019 Medical Countermeasures(MCM). Plans should progress reports. and June 30,2020 include the addresses of all local public Points of Dispensing(PODs)(not including pharmacies or healthcare facilities),sources of public POD Updated Medical Countermeasures June 30, 2020 staffing, local receiving and pickup sites(Hubs) Plan. identified by the LHJ,and whether the LHJ intends to pick up countermeasures from DOH. Note#1: LHJs are not required to maintain a Hub; LHJs may partner with other organizations to centralize distribution. Note#2: DOH will provide technical assistance to LHJs on core elements of an MCM plan. 8 Provide immediate notification to the DOH Duty Submit mid-year and end of year December 31,2019 Officer at 360-888-0838 or hanalert(a)doh.wa.gov progress reports including and June 30,2020 for all response incidents involving utilization of documentation that notification to emergency response plans and structures. DOH was provided;or statement that no incident response occurred. Notification to DOH duty officer. As soon as possible (performance measure target is within 60 minutes) Exhibit A, Statements of Work Page 13 of 16 Contract Number CLH18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 9 Produce and provide situation reports documenting Submit mid-year and end of year December 31,2019 LHJ activity to DOH during all incidents involving progress reports to include and June 30,2020 an emergency response or activation by the LHJ. situation reports demonstrating Situation reports may be developed by the LHJ,or DOH was notified of incident may be jurisdictional situation reports that include response,or statement that no input from the LHJ. incident response occurred. Submit situation reports to DOH Upon completion,but Duty Officer by email to no later than June 30, HANALERT(@doll.wa.gov. 2020 10 Provide Essential Elements of Information(EEIs) Provide essential elements of Upon request during incident response upon request by DOH. information upon request. Note: DOH will convey requests for specific data elements(EEIs)to the LHJ during an incident. n e .,,1 3 t il+ebitars and deemed affivepriate4ty�. 12 neeem r,, 3 r pregress repe and.41ne 30, l 1 Regional healthcare coalition Submit mid year and end ofyear December 31, 2019 Participate in: progress reports documenting and June 30, 2020 Health Care Coalition(HCC) district activities. meetings and/or inform RERC of jurisdictional input district meetings can be Exhibit A, Statements of Work Page 14 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount attended via webinar or in person), as requested by HCC Lead and deemed appropriate by LHJ. - Information sharing process during incidents and at least one planning process or exercise conducted to inform on the roles and responsibilities of public health. - Development of Disaster Clinical Advisory Committee(DCAC)meetings as appropriate. May include identifying local clinical participants, attending meetings via webinar and reviewing planning efforts. - Reviewing HCC plans for alignment with local Emergency Support Function 8:Public Health and Medical Services ESF8plans. 44 Complete an evaluation of your response Document evaluation participation Dee-ember 31, 2019 12 capabilities based on a standard evaluation tool in the midyem-an end of year and June 30,2020 rovided by DOH. progress reports.. 16 Produce a budget plan including a detailed 12- Submit budget plan using DOH- August 1,2019 /3 month spending plan demonstrating how the LHJ provided template. plans to spend the funds during this period of performance,using a budget template provided by DOH. Note:20%of LHJ's annual allocation will be withheld until this requirement is met.Failure to meet this requirement may result in DOH redirecting funds from the LHJ. *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.phaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-I.O.pdf Program Specific Rea uirements/Narrative Any subcontracts must be approved by DOH prior to executing the contracts. Deliverables are to be submitted to the ConCon deliverables mailbox at concondeliverablesadoh.wa.gov Exhibit A,Statements of Work Page 15 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Special Requirements Federal Funding Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. Restrictions on Funds Please reference the Code of Federal Regulations: https://www.ecfr.gov/cgi-bin/retrieveECFR?gp=1&SID=58ffddb5363a27f26e9d l2ccec462549&ty--HTML&h=L&mc=true&r=PART&n=pt2.1.200#se2.1.200 1439 DOH Program Contact Tory Henderson, Contracts&Finance Specialist Department of Health P O Box 47960,Olympia,WA 98504-7960 360-236-4596/tory.hender•sorn(a),doh.iva.gol, Exhibit A,Statements of Work Page 16 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 EXHIBIT B-12 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: November 15„2019 Indirect Rate as of January 2018: 13.71% Indirect Rate as of January 2019: 14.53% DOH Use Only BARS Statement of Work , Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total k NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330 NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $74,426 f PS SSI 1-5 OSS Task 01J18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541 PS SSI 1-5 OSS Task OIJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 $99,878 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $19,917 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $888 $49,341 $49,341 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $48,453 r FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/30/20 07/01/19 06/30/20 $49,342 $49,342 $49,342 FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 08/31/20 09/01/19 08/31/20 $50,000 $50,000 $50,000 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $35,000 $110,000 $173,027 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 F 09/01/18 08/31/19 $75,000 FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 01/01/18 08/31/18 ,09/01/17 08/31/18 $29,627 $63,027 FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $33,400 FFY17 Increasing Immunization Rates NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600 FFY20 PPHF Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20; 07/01/19 06/30/20 $500 $500 $1,000 FFY17 PPHF Ops NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 `07/01/18 06/30/19 $500 $500 FFY17317Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $1,423 $1,423 $1,423 FFY17 AFIX 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $4,293 $4,293 $4,293 FFY20 VFC Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20`07/01/19 06/30/20 $5,600 $5,600 $7,828 FFY17 VFC Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 `04/01/17 06/30/18 $2,228 $2,228 FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/01/19 09/30/20 $67,694 $67,694 $191,503 FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 10/01/18 09/30/19 10/01/18 09/30/19 $67,694 $67,694 FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $5,344 $56,115 FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771 FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 ($272) $4,728 $4,728 FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 $5,000 Page I of 3 EXHIBIT B-12 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: November 15„2019 Indirect Rate as of January 2018: 13.71% Indirect Rate as of January 2019: 14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 :07/01/19 06/30/21 $2,500 $2,500 $7,500 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/19 06/30/20 . 07/01/19 06/30/21 $2,500 $2,500 GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 - 07/01/17 06/30/19 $2,500 $2,500 Op Permit Fees(FO-SW) Amd 1 I N/A 334.04.90 02/01/19 02/28/19 07/01/17 06/30/19 $272 $272 $272 Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 ($1,370) $0 $0 Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 $1,370 FPII Lead Case Mgmt-FPII Amd 12 N/A 334.04.93 07/01/19 06/30/20 7/.1/19 06/30/20 $1,370 $1,370 $1,370 SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 07/01/18 06/30/19 $1,500 $1,500 $4,500 SFYI Lead Environments of Children Amd 2 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 $3,000 SFYI Lead Environments of Children Amd 1 N/A 334.04.93 01/01/18 06/30/18 '07/01/17 06/30/18 $1,500 Rec Shellfish/Biotoxin Amd 9 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/21 . $3,500 $3,500 $11,000 Rec Shellfish/Biotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19 $7,500 $7,500 Wastewater Management-GFS Amd 9 N/A 334.04.93 07/01/20 12/31/20 07/01/19 06/30/21 $30,000 $30,000 $120,000 Wastewater Management-GFS Amd 9 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/21; $30,000 $30,000 Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $43,274 $43,274 Wastewater Management-GFS Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 ($43,274) $16,726 Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 $60,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/20 12/31/20 07/01/19 06/30/21 $42,000 $42,000 $126,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $42,000 $42,000 FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000 YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 ($12,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000 YR 2I SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 ($13,600) $11,200 $11,200 YR 21 SRF-Local Asst(15%)(FS)SS Amd 7, 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $800 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6, 10 N/A 346.26.64 01/01/18 06/30/19 .07/01/17 06/30/19 $12,000 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 1 $11,200 $24,800 $24,800 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10,12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $13,600 Page 2 of 3 EXHIBIT B-12 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: November 15„2019 Indirect Rate as of January 2018: 13.71% Indirect Rate as of January 2019: 14.53% DOH Use Only BARS Statement of Work ; Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounis Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total Sanitary Survey Fees(FO-SW)-SS State Amd 12 N/A 346.26.65 01/01/18 12/31/20 ` 07/01/17 06/30/21 $11,200 $36,000 536,000 Sanitary Survey Fees(FO-SW)-SS State Amd 7,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $800 Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $12,000 Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/18 12/31/20:07/01/17 06/30/2) $12,000 YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0ci YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 ' 07/01/17 12/31/18 $2,000 YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01/18 06/30/19 ;07/01/17 06/30/19 ($4,000) $0 $0 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6, 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3, 10 N/A 346.26.66 01/01/18 06/30/19 (07/01/17 06/30/19 $2,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 : $2,000 $4,000 $4,001) YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10, 12 N/A 346.26.66 01/01/19 1.2/31/20 0 1/0 1/19 06/30/21 $2,000 TOTAL $1,085,577 $1,085,577 Total consideration: $1,061,177 GRAND TOTAL $1,085,577 $24,400 GRAND TOTAL $1,085,577 Total Fed $734,207 Total State $351,370 *Catalog of Federal Domestic Assistance **Federal revenue codes begin with"333". State revenue codes begin with"334". Page 3 of 3 1 MASON COUNTY ACTION AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: TIM WHITEHEAD DEPARTMENT: PROSECUTOR'S OFICE/BOCC EXT: 417 BRIEFING DATE: N/A PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources Legal ❑ Other — please explain ITEM: Settlement Agreement/Release of All Claims related to a public records lawsuit. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Plaintiff, Brad Carey filed a complaint alleging that Mason County violated the Public Records Act while responding to a records request he made in April of 2019. The lawsuit was filed in Thurston County Superior Court on January 10, 2020 under cause #20-2- 00081-34. Plaintiff will release all claims against Mason County related to his records request, as alleged in his complaint, in exchange for payment of $30,000. BUDGET IMPACT: $30,000 PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approval by the Board, of the Settlement Agreement/Release of All Claims in the Brad Carey v. Mason County lawsuit filed in Thurston County, Cause #20-2-00081-34. ATTACHMENTS: Release of Claim. Briefing Summary 1/29/2020 RELEASE OF ALL CLAIMS For and in consideration of the sum of Thirty Thousand Dollars ($30,000.00), Bradley Carey and the foregoing person's heirs, executors, administrators, successors and assigns (hereinafter collectively referred to as "releasors"), do hereby release and forever discharge Mason County, Washington, a municipal corporation, and its officers, representatives, insurers, attorneys, agents, employees, representatives, departments, and assigns, (hereinafter collectively referred to as "releasees"), from all claims, demands, damages, costs, expenses, liens, actions or causes of action, regardless of the nature of damage or injury, growing out of or in any way related to the injuries or damage claimed to have been received as a result of the matters alleged or which could have been alleged under Thurston County Cause 20-2-00081-34, including but not limited to all future damages, lawsuits, injuries and expenses related to such matters. It is understood and agreed that this is a final and full release pertaining to the above-named releasees and is in full compromise and settlement of all claims of every nature and kind whatsoever, and releases all claims, whether known or unknown, suspected or unsuspected. It is further understood and agreed that releasors and releasees have specifically contemplated the possibility that injuries of an unknown type or extent may exist, and the releasors agree, for the consideration exchanged, to assume the risk of such unknown injuries becoming evident in the future. It is further understood and agreed that any and all public records requests made to Mason County by Bradley Carey at any time up to the execution of this agreement are hereby resolved and no further litigation will be initiated or penalties sought related to those record requests. It is further understood and agreed that this settlement is a compromise of a disputed claim, and that the payment made is not to be construed as an admission of liability on the part of the party or parties hereby released, and that said releasees deny liability therefor, and further such shall not be a basis for claims for indemnity, contribution or breach of contract pursuant to any statute, common law or agreement. The undersigned hereby declare that the terms of this settlement are for the express purpose of precluding forever any further or additional claims arising out of or in any way connected with the aforesaid matters. This release of all claims contains the entire agreement between the parties hereto, and the terms of this agreement are contractual and not a mere recital. I have read the foregoing Release of All Claims and know the contents thereof, and I have had adequate time and access to counsel of my choice in reviewing this release. I sign the Release of All Claims as my free act and deed. Dated this day of , 2020 Bradley Carey STATE OF WASHINGTON } COUNTY OF MASON } ss. On this day personally appeared before me , to me known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same of his free and voluntary act and deed, for the uses and purposes herein mentioned. Given under my hand this day of 12013 Notary Public in and for the State of Washington, residing at: My commission expires: MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: February 4, 2020 Agenda Item # o �J Commissioner staff to complete) BRIEFING DATE: None BRIEFING PRESENTED BY: Request by Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to concur with Thurston County's appointment of Kathleen Varney to the Timberland Regional Library Board of Trustees for a term ending December 31, 2023. Background: This fills a position vacated by Joseph Wheeler on the TRL Board of Trustees. TRL is a five county rural library district consisting of Grays Harbor, Mason County, Lewis, Pacific and Thurston counties. RECOMMENDED ACTION: Approval to concur with Thurston County's appointment of Kathleen Varney to the Timberland Regional Library Board of Trustees for a term ending December 31, 2023. 1/29/2020 cc:CMMRS Neatherlin,Shutty&Trask Clerk jol, &"tne Office of the Executive Director Administrative Service Center 415 Tumwater Boulevard SW Tumwater, WA 98501-5799 360.943.5001 TRL.org January 23, 2020 Mason County Board of Commissioners .JAN e�' ��2fl 411 North Fifth Street Mason County Shelton, WA 98584 Commissioners Dear Commissioners: Timberland Regional Library has been notified that the Thurston County Board of Commissioners has appointed Kathleen Varney to the Timberland Regional Library Board of Trustees. This position was vacated by Joseph Wheeler whose term runs through December 31, 2023. We are asking for your confirmation of the appointment of Ms. Varney to the TRL Board of Trustees for the term of December 31, 2019-December 31, 2023. If you concur with the appointment of Ms. Varney, you can send your official response to my Executive Assistant Rose Enos-Weedmark at reno sweedmark(a,trl.org. We appreciate your continued support of Timberland Regional Library. Thank you for your attention to this matter. Sincerely, Cheryl Heywood Executive Director Enclosure MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Todd Parker Action Agenda _X_ Public Hearing Other DEPARTMENT: Community Services EXT: _293_ COMMISSION MEETING DATE: 2/4/20 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 1/27/20 BRIEFING PRESENTED BY: Todd Parker [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Letter of Support for the Evergreen Mobile Park becoming an owner-led Cooperative Background: ROC Northwest is requesting a Letter of Support to submit along with a loan application due in February. This letter will be used in the narrative. The lender, WCRA, is familiar with our work as they financed our last ROC conversion in Longview. ROC Northwest is supporting the residents at the Evergreen Mobile Park-- 80 E Blevins Rd N # 201, Shelton --to buy the property under their homes as a resident- controlled co-op. ROC Northwest is under contract with the owner to help them purchase for the ultimate goal of fixing infrastructure, improving home quality, and maintaining low rents RECOMMENDED ACTION: Approve the letter of support Attachment(s): Letter of Support I:\Community Services-Public Health\PH_02.04.20 C.Agenda_ltr of support Co-op.doc cot, February 4, 2020 Miles Nowlin Housing Co-op Development Specialist ROC Northwest/Northwest Cooperative Development Center - -- P.O. Box 256 _ 1854 Olympia,WA 98507 The Board of County Commissioners recognizes a need for more housing throughout MASON COUNTY Mason County and acknowledges the following: BOARD . Market rate and affordable housing is under-stocked in Shelton, housing OF instability is an ongoing issue. COMMISSIONERS • An urgency exists in Shelton to preserve and develop more housing • Where RCW 36.70A.070 Section (2) part (d) in the Comprehensive Plans (2)A housing element ensuring the vitality and character of established residential 1sT District neighborhoods that: (d) makes adequate provisions for existing and projected RANDY NEATHERLIN needs of all economic segments of the community 2"d District Evergreen Mobile provides housing for working families with children, Immigrants, I(EVIN SHUTTY veterans, people with disabilities, all low income. Unfortunately, units within this mobile 3 District �a home park have become dilapidated and problems with the current sewer system exist. SHARON TRASI( To address this need and correct the challenges mentioned above, ROC Northwest/Northwest Cooperative Development Center is working with the residents at the Evergreen Mobile Park(80 E Blevins Rd N #509,Shelton)to buy the property under Mason County Building I their homes as a resident-controlled co-op. ROC Northwest is under contract with the owners to help them purchase the property for the goal of fixing infrastructure, improving 411 North Fifth Sheet home quality, maintaining low rents, and supporting resident control in perpetuity. Shelton, WA 98584-3400 Homeownership is a central piece of this project where most of the community will become 1st-time homeowners with the transfer of homes to the renters during the (360)427-9670 ext. 419 purchase. Homeownership is an asset-building opportunity that will bring income security to working families and low-income individuals. A climate of good faith exists (360) 275-4467 ext. 419 with Shelton agencies and organizations to support increased affordable housing(City (360)482-5269 ext. 419 Council, Non-profits, schools, County, etc.) Fax(360) 427-8437 The Board of County Commissioners supports the Evergreen Mobile Home Park to be a Resident Owned Co-op and recognizes this is a key step to securing and maintaining affordable housing for families with children and individuals on low incomes. Sincerely, I BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask Randy Neatherlin Kevin Shutty Chair Commissioner Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Dan Teuteberg, Director Action Agenda X Public Hearing Other DEPARTMENT: WSU Extension EXT: 686 COMMISSION MEETING DATE: February 4, 2020 Agenda Item # g 5 Commissioner staff to complete) BRIEFING DATE: January 27, 2020 BRIEFING PRESENTED BY: Dan Teuteberg, Director [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: 2020 Washington State University Extension - Mason County"Memorandum of Agreement"Appendix A Form. Background: Request signature of the chair on the 'Memorandum of Agreement" Appendix A between Mason County and Washington State University Extension. "Memorandum of Agreement"Appendix A provides funding for WSU Extension to provide programs in Mason County based upon the 2020 budget. RECOMMENDED ACTION: Recommend that the board approves and signs the 2020 "Memorandum of Agreement"Appendix A between Mason County and Washington State University Extension. Attachment(s): 1. 2020 Memorandum of Agreement Appendix A between Washington State University Extension and Mason County. 1/28/2020 MEMORANDUM OF AGREEMENT Between WASHINGTON STATE UNIVERSITY EXTENSION And Mason County APPENDIX A The following funds will be provided under this Memorandum of Agreement for the period January 1, 2020 through December 31, 2020 to provide an extension program. TOTAL $ 71,684 Vicki McCracken Date Sharon Trask Date Associate Dean and Director Chair, Mason County Commission WSU Extension Daniel G. Nordquist Date Associate Vice President Office of Research Support and Operations January 2020 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: February 4, 2020 Agenda Item # Commissioner staff to co tete BRIEFING DATE: January 27, 2020 BRIEFING PRESENTED BY: Assessor's Office [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of the Resolution amending the fee schedule for the Current Use Assessment Programs and Designated Forest Land to $500 per parcel. Background: The Open Space Taxation Act, enacted in 1970, allows property owners to have their Open Space, Farm and Agricultural, and Timber Lands valued at their current use rather than their highest and best use; RCW 84.34.030 states"An owner...desiring current use classification...The application shall be accompanied by a reasonable processing fee if such processing fee is established by the city or county legislative authority...". The $500 fee for each application and reclassification was established by adoption of Resolution 42-17. The Assessor's office is requesting this $500 fee be established per parcel because more than one parcel can be included on one application. Budget Impacts: Depending on number of applications received, there will be an increase to Current Expense revenue. RECOMMENDED ACTION: Approval of the Resolution amending the fee schedule for the Current Use Assessment Programs and Designated Forest Land to $500 per parcel. Attachment(s): Resolution Resolution No. Amends Resolution No. 42-17 Fee Schedule for Current Use Assessment Programs and Designated Forest Land WHEREAS, the Open Space Taxation Act, enacted in 1970, allows property owners to have their Open Space, Farm and Agricultural, and Timber Lands valued at their current use rather than their highest and best use; WHEREAS, RCW 84.34.030 states "An owner...desiring current use classification...The application shall be accompanied by a reasonable processing fee if such processing fee is established by the city or county legislative authority..."; WHEREAS, RCW 84.33.130 (2) states "An owner of land desiring that it be designated as forest land...The application shall be accompanied by a reasonable processing fee when the county legislative authority has established the requirement for such a fee." WHEREAS, the fee was established by adoption of Resolution 42-17 at$500 for each application and reclassification and the Assessor has recommended this $500 fee be established per parcel; NOW, THEREFORE BE IT HEREBY RESOLVED BY THE MASON COUNTY BOARD OF COMMISSIONERS TO amend the fee to $500.00 per parcel for new applications and reclassifications for the Open Space, Farm and Agriculture and Designated Forest Land programs. Effective this 4th day of February, 2020. Board of County Commissioners ATTEST: Mason County, Washington Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Timothy Whitehead, Chief Deputy Prosecuting Attorney Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Superior Court, Prosecuting Attorney, Public Action Agenda x Defense and Court Clerk Public Hearing Other DATE: February 4, 2020 Agenda Item # Commissioner staff t complete) BRIEFING DATE: January 27, 2020 BRIEFING PRESENTED BY: Daniel Goodell, Tim Whitehead, Peter Jones [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Approval of the Interlocal Agreements with the Thurston-Mason Behavioral Health Organization for Involuntary Treatment Court Services with Superior Court, Prosecuting Attorney, Clerk and Public Defense. Background Beginning in 2020, involuntary treatment cases will be filed and hearings will be held in Mason County pursuant to Chapters 71.05 and 71.24 RCW. The Thurston-Mason Behavioral Health Organization (TMBHO) will reimburse the Superior Court and other departments for involuntary treatment court services and costs. Budget Impacts: None to Superior Court, their 2020 budget includes funding for additional staff hours and increased revenue; the remaining departments will work with the Budget Manager to make the appropriate budget amendments. Recommended Action: Approval of the Interlocal Agreements with the Thurston- Mason Behavioral Health Organization for Involuntary Treatment Court Services with Superior Court, Prosecuting Attorney, Clerk and Public Defense. Attachment(s): Agreement ' THURSTON-MASON BEHAVIORAL HEALTH G i GOVERNING BOARD AGREEMENT T H U R S T O N - MASON Involuntary Commitment JudicialServices Behavioral Health organization LLC THIS AGREEMENT,is made and entered by and between Mason County Superior Court, hereinafter referred to as "Superior Court"and theThurston-Mason Behavioral Health Organization,a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter referred to as "TMBI-10", hereinafter collectively referred to as the "Parties". PARTIES TO THE CONTRACT THURSTON-MASON BEHAVIORAL HEALTH MASON COUNTY SUPERIOR COURT ORGANIZATION, LLC Mark Freedman, CEO Robyn Lockwood, Thurston-Mason Behavioral Health Organization,LLC Court Administrator Mason County Superior Court 612 Woodland Square Loop SE, Suite 401 PO Box X, Lacey, WA 98503 Shelton, WA 98584 Phone: 360-763-5791. Phone: (360) 427-9670 ext. 206 Email: mark.freedman@tmbho.org Email: RL@co.mason.wa.us AGREEMENT START DATE AGREEMENT END DATE Upon Signature December 31,2020 By their signatures below, the parties agree to the terms and conditions of this Agreement and all documents incorporated by reference.No other understandings or representations,oral orotherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind the parties.The parties signing below certify that they are authorized to sign this Agreement and acknowledge that the waiver of immunity set out in Section 6.h. was mutually negotiated and specifically agreed to by the parties herein. TMBI-10 SIGNATURE PRINTED NAME ANDTITLE DATE SICNED f COUNT SIGNATURE PRINTED NAME ANDTITLE DATE: SIGNED Approved as to Form: Fred Johnson, TMBHO Attorney TMBHO & Superior court Interlocal Agreement draft One 1 1 . ,, ,, Thurston-Mason Behavioral Health Organization and Mason County Superior Court Involuntary Commitment Judicial Services INTERLOCAL AGREEMENT THIS AGREEMENT, is made and entered by and between Mason County Superior Court, hereinafter referred to as "Superior Court' and the Thurston-Mason Behavioral Health Organization, a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter referred to as "TMBHO." 1. PURPOSE The purpose of this Agreement is to define and fund judicial services provided by Superior Court for those individuals involuntarily detained to Mason County due to their mental disorder per chapters 71.05 and 71.24 RCW. 2. DURATION OF AGREEMENT This Agreement shall become effective on date signed by both parties to this Agreement, and shall terminate on December 31, 2020, unless otherwise amended. 3. SERVICES Services to be provided are those defined in chapters 71.05 and 71.24 RCW. Location of Involuntary Treatment Court will be at the Mason County Evaluation and Treatment Facility in addition to those judicial services provided at the Mason County Courthouse. This location is: a. Mason County Evaluation and Treatment Facility 307 West Cota St, Shelton, WA 98584 The Court shall operate two to three days a week or as necessary to meet the statutory requirements. Days and hours shall be determined by TMBHO, the Treatment Provider at the Court location and Superior Court. Additionally, at this site, the judges of the Mason County Superior Court by majority vote may authorize mental health commissioners, appointed pursuant to RCW 71.05.135, to perform any or all of the following duties: a. Receive all applications, petitions, and proceedings filed in the Superior Court for the purpose of disposing of them pursuant to this chapter; TMBHO &Superior Court Interlocal Agreement draft One 21 , , b. Investigate the facts upon which to base warrants, subpoenas, orders to directions in actions, or proceedings filed pursuant to this chapter; c. For the purpose of this chapter, exercise all powers and perform all the duties of a Court Commissioner appointed pursuant to RCW 2.24.010; d. Hold hearings in proceedings and make written reports of all proceedings under this chapter which shall become a part of the record of Superior Court; e. Provide such supervision in connection with the exercise of its jurisdiction as may be ordered by the presiding judge; and f. Cause the orders and findings to be entered in the same manner as orders and findings are entered in cases in the superior court. 4. Funding Funding for these court services shall be based on the cost of direct services as described in chapter 71.05 and 71.24 RCW provided by Superior Court and any additional staff support necessary to perform these services. Direct service staff time shall be documented and submitted with each invoice. Total amount shall not exceed $50,000 annually based on historical actual court costs. Thurston Mason BHO reserves the right to withhold payment until such time that adequate back up documentation is provided to support the invoice. Funding level and capacity will be reviewed every six months to adjust for actual cost. If necessary, $25,000 is approved for actual costs including costs associated with supplies, equipment, trials, jury expenses and other actual expenses, and these expenses shall be verified through documentation. 5. NONDISCRIMINATION TMBHO, its assignees, delegates or subcontractors shall not discriminate against any person in the performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability. Implementation of this provision shall be consistent with RCW 49.60.400. 6. WITHDRAWAL Any party hereto shall have the right to withdraw from this Agreement at any time, PROVIDED that the remaining party to this Agreement shall have received written notification of the other party's intention to withdraw at least 120 days prior to the proposed effective date of such withdrawal; and PROVIDED FURTHER, that such notification is received at least 120 days prior to the expiration of the current fiscal year period. TMBHO & Superior Court Interlocal Agreement draft One 311' 7. PROHIBITION AGAINST ASSIGNMENT The obligations and duties under this Agreement shall not be assigned, delegated, or subcontracted to any other person, firm or entity without the prior express written consent of the TMBHO. 8. CHOICE OF LAW JURISDICTION AND VENUE a. This Contract has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Contract shall be governed by the laws of the State of Washington, both as to its interpretation and performance. b. Any action at law, suit in equity, or judicial proceeding arising out of this Contract shall be instituted and maintained only in any of the courts of competent jurisdiction in Thurston County. 9. SEVERABILITY a. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. b. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. 10. COUNTERPARTS This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes. This Agreement shall be effective upon its execution by the two named Parties. 11. FILING OF AGREEMENT A copy of this Agreement shall be filed with the County Auditor of Mason County or, alternatively, listed by subject on a public agency's web site or other electronically retrievable Public source, as required by RCW 39.34.040. 12. AMENDMENT All amendments to this Agreement shall be in writing and mutually agreed upon and signed TMBHO & Superior Court Interlocal Agreement draft One 41 ; by both Parties. 13. TERMINATION This Agreement may be terminated by either party by giving (120) one hundred days written notice of termination to the other Party. 14. ENTIRE AGREEMENT The parties agree that this Agreement is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Agreement are specifically excluded. IN WITNESS WHEREOF, the parties have executed this Agreement by authorized officials thereof on the day of , 2019 Mason County Superior Court Thurston-Mason Behavioral Health Organization Governing Board Aber-->Et , Pre idin g Judge �. DANIEL'. GOODELL John Hutchings, - g Chair Mason County Board of County Commissioners Kevin butty, is Chair N' � I Randy Neatherlin, Comm. District 1 n Tye Menser, Commissioner Kevin Shutty, Comm. District 2 Sharon Trask, Comm. District 3 TMBHO&Superior Court Interlocal Agreement draft One MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: February 4, 2020 Agenda Item # BRIEFING DATE: January 27, 2020 BRIEFING PRESENTED BY: Loretta Swanson and Dave Smith (] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Road Levy Certification for 2020 Background: The County Road Administration Board (CRAB) annually requests that every county legislative authority submit a certification showing the amount of the road levy fixed and the amount, if any, budgeted in accordance with RCW 36.33.220 for traffic law enforcement, and/or any other purpose from diverted road levy. Recommended Action: Recommend the Board authorize the Chair to execute the Road Levy Certification for 2020. Attachments: Road Levy Certification Resolution 115-19 Briefing Summary 1/28/2020 C.A.R.S. Mason County Certification of the 2020 Road Levy and Estimated Revenue Produced WAC 136-150-021 Total County Valuation: $8,724,563,720 Road District ($/Thousand) Amount Valuation Highest Lawful Road Levy: $1.398530 $7,951,443,162 $11,120,328 (Include Any Banked Capacity) County Road Levy Shifted to Current Expense (per $0.000000 $7,951,443,162 $0 RCW 84.52.043): Adjusted Highest Lawful Road Levy: $1.398530 $7,951,443,162 $11,120,328 Actual Established Road Levy: (Levy Fixed in Accordance with RCW 36.40.090) $1.398039 $7,951,443,162 $11,116,428 Do not include any refund levy amounts Banked Capacity to Carryover to 2021: $3,899 County Road Property Tax Revenues Diverted For Other Unincorporated Purposes in Accordance with RCW 36.33.220, RCW 39.89,or RCW 84.55.050: Service to be Provided Diverted $/Thousand Diverted Levy Amount Traffic Law Enforcement RCW 36.33.220 0.271649 $2,160,000 Total Diverted Road Levy: $0.271649 $2,160,000 Road Levy Revenue Remaining for Roads $1.126390 $8,956,428 (RCW 36.82.040) Road Funds Budgeted to be used for Traffic Law Enforcement Traffic Law Enforcement Funded Through Operating Transfer(per agreement): $0 Traffic Law Enforcement Funded Through Direct Payment(cost reimbursement): $0 Total Budgeted Road Fund Expenditures for Traffic Enforcement: $0 Reporting of Diverted Road Levy and budgeted Road Fund Expenditures for Traffic Law Enforcement amounts are both required in order to ascertain county eligibility for RATA funds. (see WAC 136-150-030) Note:WAC 136-150-021 provides that"The CRABoard will request that every county legislative authority submit a certification showing the amount of the road levy fixed and the amount, if any, budgeted in accordance with RCW 36.33.220 for traffic law enforcement and/or any other purpose from diverted road levy no later than February 1 st of each year". about:blank 1/1 1/28/2020 C.A.R.S. Mason County Calendar Year 2020 Digital Submittal Certification for Forms Due February 1st The documents checked below are hereby submitted from Mason County for the review and acceptance of the County Road Administration Board. O Road Levy Certification for 2020 1 hereby certify that the above reports are true and accurate and that I have reviewed, approved, and submitted said reports to the County Road Administration Board in accordance with WAC 136-04. By my signature below, I acknowledge that I am signing all the documents indicated by the checked boxes. Chair / Executive Signature Date County Engineer Signature Date abouttlank 1/1 A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2020 RESOLUTION NO.. ff) �� WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road Fund. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2020 Budget for Mason County Refund Levy and Road Fund: ROAD FUND S 8,956,428.15 DIVERSION OF ROAD LEVY S 2,160,000.00 TOTAL ROAD LEVY S 11,116,428.15 REFUND LEVY $ 0.00 TOTAL AMOUNT TO LEVY FOR 2020 $11,116,428.15 This resolution reserves unutilized levy for banked capacity. The current banked capacity reserved for the year 2020 is$0. ADOPTED this j 7�4— day of 2019. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty, hairperson c� iano Neatherlin Commissioner ---Sharon Trask,Commissioner ATTEST• Cl oard APPROVED AS TO FORM: Tim V��hite d,Chief Deputy Prosecuting Attorney Attachment A MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Kell Rowen and Marissa Watson Action Agenda _X Public Hearing Other DEPARTMENT: Community Services EXT: _286 and 367 COMMISSION MEETING DATE: February 4, 2020 Agenda Item # Commissioner staff to com tete BRIEFING DATE: January 27, 2020 BRIEFING PRESENTED BY: Marissa Watson and Kell Watson [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Request for property owner signature (Mason County) on JARPA and APPS forms for the Haven Lake Fish Passage Improvement Project. BACKGROUND: Brittany Glass, permitting biologist with WDFW, contacted the department of community services in October 2019 regarding a fish habitat enhancement project at the Haven Lake outlet that DFW was in the process of designing. The initial contact was to inquire if any permitting was required through the County. She contacted the department again in January to indicate that the design process had progressed significantly and that she was in the process of getting the project approved and sponsored by the Habitat Program at WDFW as a Fish Habitat Enhancement Project (FHEP). In order for her and her colleagues to move forward they need to complete the JARPA and APPS forms. Mason County is the property owner and thus the signature(s) they require to proceed. Project: The Washington Department of Fish and Wildlife has a concrete and wood structure at the outlet of Haven Lake that has been in place since the mid 1950's, this structure controlled the lake levels and restricted fish movement. This structure is located on County land that allows public access to the lake.The overall project WDFW is proposing is to replace the old concrete and wood structure with a channel to allow fish passage. The substrate of the channel will be sized to remain stable at high flows as the current culvert near and under NE Haven Way is listed as a barrier to upstream fish movement. The project will eliminate an aging structure and restore full fish passage in and out of the lake. Further construction details are outlined in the JARPA and drawings. BUDGET IMPACTS: None RECOMMENDED ACTION: Recommend property owner (Mason County) sign the JARPA and APPS forms, allowing WDFW to proceed with permitting the project. ATTACHMENT(S): Joint Aquatic Resources Permit (JARPA), Aquatic Protection Permitting System (APPS), GIS parcel map, and project drawings. I:\Community Development\PLANNING\Marissa W\BOCCWgenda\Commission Agenda 02.04.20—Haven Lake Fish Passage Improvement.doe Aquatic Protection PermftnyS em AGENCY USE ONLY Date received: ' WASHINGTON STATE Aquatic Protection Permitting System (APPS) ' APPS ID#: Consent of Property Owner Use this attachment only if the applicant is not the property owner. Complete one attachment for each property owner impacted by the '-------------------------------------- project. Upload completed form(s) in APPS or mail to the WDFW address provided by APPS during your application process. ❑ My project occurs on public lands (Complete only items #1 and #2 below). 1. APP ID# (See APPS application receipt) 2. Business or Government Agency Name (if applicable) 3. First Name 4. Middle Name 5. Last Name 6. Address 1 7. Address 2 8. City 9. State 10. Zip 11. Primary Phone 12. Ext. 13. Mobile Phone 14. FAX 15. E-mail 46. Signature of Property Owner I consent to Washington Department of Fish and Wildlife staff entering the property where the project is located to inspect the project site or any work related to the project. Printed Name Signature Date Signed: ------------------------------------- Q AGENCY USE ONLY oSErmy Corps ; Date received:WASHINGTON STATE 9I..,.k , Smft Digida Joint Aquatic Resources Permit Agency reference#: Application (DARPA) Form''2 hel ; USE BLACK OR BLUE INK TO ENTER ANSWERS IN THE WHITE SPACES BELOW. ; Tax Parcel#(s): L______________________________________I Part 1—Project Identification 1. Project Name (A name for your project that you create.Examples:Smith's Dock or Seabrook Lane Development) hel Haven Lake Fish Passage Improvement Part 2—Applicant The person and/or organization responsible for the project. lbelpi 2a. Name (Last,First,Middle) Glass, Bridgette, Danielle 2b. Organization(If applicable) Washington Department of Fish and Wildlife 2c. Mailing Address(Street or Po Box) 600 Capitol Way N 2d. City, State, Zip Olympia, WA 98501-1076 2e. Phone(1) 2f. Phone(2) 2g. Fax 2h. E-mail 360-790-3036 360-902-8367 Bridgette.glass@dfw.wa.gov 'Additional forms may be required for the following permits: • If your project may qualify for Department of the Army authorization through a Regional General Permit(RGP),contact the U.S.Army Corps of Engineers for application information(206)764-3495. • Not all cities and counties accept the JARPA for their local Shoreline permits.If you need a Shoreline permit,contact the appropriate city or county government to make sure they accept the JARPA. 2To access an online JARPA form with[help]screens,go to hftp:/ANww.epermitting.wa.gov/site/alias resourcecenterfiama iarpa form/9984larpa form.aspx. For other help,contact the Governors Office for Regulatory Innovation and Assistance at(800)917-0043 or help oria.wa.goy. ORIA-16-011 Page 1 of 15 Part 3—Authorized Agent or Contact Person authorized to represent the applicant about the project. (Note: Authorized agent(s) must sign 11 b of this application.) h 3a. Name (Last, First,Middle) Glass, Bridgette, Danielle 3b. Organization (If applicable) Washington Department of Fish and Wildlife 3c. Mailing Address (street or PO Box) 600 Capitol Way N 3d. City, State, Zip Olympia, WA 98501-1076 3e. Phone(1) 3f. Phone(2) 3g. Fax 3h. E-mail 306-790-3036 360-902-8367 Bridgette.glass@dfw.wa.gov Part 4—Property Owner(s) Contact information for people or organizations owning the property(ies)where the project will occur. Consider both upland and aquatic ownership because the upland owners may not own the adjacent aquatic land. g!pj ❑ Same as applicant. (Skip to Part 5.) ❑ Repair or maintenance activities on existing rights-of-way or easements. (Skip to Part 5.) ❑ There are multiple upland property owners. Complete the section below and fill out JARPA Attachment A for each additional property owner. ❑ Your project is on Department of Natural Resources (DNR)-managed aquatic lands. If you don't know, contact the DNR at (360) 902-1100 to determine aquatic land ownership. If yes, complete JARPA Attachment E to apply for the Aquatic Use Authorization. 4a. Name (Last, First,Middle) 4b. Organization (If applicable) Mason County 4c. Mailing Address (Street or PO Box) 411 N 5,h St 4d. City, State, Zip Shelton, WA 98584 4e. Phone(1) 0. Phone(2) 4g. Fax 4h. E-mail 360-427-9670 360-427-7787 ORIA-16-011 Page 2 of 15 Part 5—Project Location(s) Identifying information about the property or properties where the project will occur. hem ❑ There are multiple project locations (e.g. linear projects). Complete the section below and use JARPA Attachment B for each additional project location. 5a. Indicate the type of ownership of the property. (Check all that apply.) hel ❑ Private ❑ Federal ® Publicly owned (state, county,city, special districts like schools,ports,etc.) ❑ Tribal ❑ Department of Natural Resources (DNR)–managed aquatic lands (Complete JARPA Attachment E) 5b. Street Address (Cannot be a PO Box. If there is no address,provide other location information in 5p.) hel NE Haven Lake Lane 5c. City, State, Zip(If the project is not in a city or town, provide the name of the nearest city or town.) hel Belfair, WA 5d. Countyhf elpl Mason 5e. Provide the section, township, and range for the project location. h[ pjp] 1/4 Section Section Township Range NE 30 23N 2W 5f. Provide the latitude and longitude of the project location. [km • Example:47.03922 N lat./-122.89142 W long.(Use decimal degrees-NAD 83) 47.457338 N lat. /-122.976999 W long. 5g. List the tax parcel number(s) for the project location. Leel ) • The local county assessor's office can provide this information. 223305000407 5h. Contact information for all adjoining property owners. (If you need more space, use JARPA Attachment C.) rhelol Name Mailing Address Tax Parcel#(if known) 1_._I__— . .1-.__.. —._,__ . i 11., 7I ICIUU1L of IVdllLy %-IlzJ IJJUG 00�1U RN Li 14vv LL.3.3U0uuuUt3 Bremerton, WA 98312 223305000068 Martin Voigt 733 SW Winter Springs Lane -- 223305000066 Port Orchard, WA 98367 David & Donna Butts 11200 Olympic View Rd NW 223305000065 Silverdale, WA 98383 Richard Lorenz 2503 Lincoln St SE — 223305000069 Olympia, WA 98501 ORIA-16-011 Page 3 of 15 5i. List all wetlands on or adjacent to the project location. heI 5j. List all waterbodies (other than wetlands) on or adjacent to the project location.LheM Haven Lake and Haven Creek 5k. Is any part of the project area within a 100-year floodplain? heI N Yes ❑ No ❑ Don't know 51. Briefly describe the vegetation and habitat conditions on the property. heI Along the Haven Lake side of the project area, there are lots of cedars along the edge of the lake and some emergent vegetation along the shoreline including sedges with a mixture of lawn grasses. Along the Haven Creek side of the project area, the stream is lined with cedars, blackberry. 5m. Describe how the properly is currently used. heI The property is owned by Mason County. The property, and structure specifically, was used to control the level of Haven Lake but it is no longer needed. 5n. Describe how the adjacent properties are currently used. [km Single family residences and vacation homes. 5o. Describe the structures (above and below ground) on the property, including their purpose(s) and current condition, het WDFW has a concrete and wood structure in place since the mid 1950's to control lake levels and restrict fish movement. This structure(s) is located on County land that is public access to the lake. 5p. Provide driving directions from the closest highway to the project location, and attach a map. heI From the town of Belfair, take 300 west for 3.3 miles toward NE Union River Road continuing onto NE North Shore Rd. Turn right onto NE Belfair Tahuya Rd and continue for 4 miles. Turn right onto NE Haven Way and continue for 1.6 miles. Turn left onto NE Rhododendron Boulevard and then the first right onto an unnamed gravel road and then another right to reach the project area. ORIA-16-011 Page 4 of 15 Part 6—Project Description 6a. Briefly summarize the overall project.You can provide more detail in 6b. hel Replace old concrete and wood structure with a channel to allow fish passage. The substrate of the channel will be sized to remain stable at high flows, and will be communicated with Mason County, as the current culvert is listed as a barrier to upstream fish movement. 6b. Describe the purpose of the project and why you want or need to perform it. hel Eliminate aging structure and restore full fish passage in and out of the lake. 6c. Indicate the project category. (Check all that apply) h( em ❑ Commercial ❑ Residential ❑ Institutional ❑ Transportation ❑ Recreational ❑ Maintenance © Environmental Enhancement 6d. Indicate the major elements of your project. (Check all that apply) [help] ❑ Aquaculture ❑ Culvert ❑ Float ❑ Retaining Wall ❑ Bank Stabilization ❑ Dam/Weir ❑ Floating Home (upland) 11Boat House ElDike/ Levee/Jetty ElGeotechnical Survey El Road ❑ Scientific ❑ Boat Launch ❑ Ditch ❑ Land Clearing Measurement Device ❑ Boat Lift ❑ Dock/ Pier ❑ Marina / Moorage ❑ Stairs ❑ Bridge ❑ Dredging ❑ Mining ❑ Stormwater facility ❑ Bulkhead ❑ Fence ® Outfall Structure ❑ Swimming Pool ❑ Buoy ❑ Ferry Terminal ❑ Piling/Dolphin ❑ Utility Line ® Channel Modification x❑ Fishway ❑ Raft © Other: Fish Enhancement ORIA-16-011 Page 5 of 15 6e. Describe how you plan to construct each project element checked in 6d. Include specific construction methods and equipment to be used. het • Identify where each element will occur in relation to the nearest waterbody. • Indicate which activities are within the 100-year floodplain. The entire project area is within the 100-year floodplain. The first part of this project involves demolition of the existing infrastructure including the concrete fishway, grade control logs and rip rap along Haven Creek. The second part of this project involves recontouring the streambed in the channel to support fish passage. 6f.What are the anticipated start and end dates for project construction? (MonthNear) het • If the project will be constructed in phases or stages,use JARPA Attachment D to list the start and end dates of each phase or stage. Start Date: 15 July 2020 End Date: 15 Sept. 2020 ❑ See JARPA Attachment D 6g. Fair market value of the project, including materials, labor, machine rentals, etc. Lt&M $200,000 6h. Will any portion of the project receive federal funding? hel • If yes, list each agency providing funds. ❑ Yes ® No ❑ Don't know Part 7—Wetlands: Impacts and Mitigation ❑ Check here if there are wetlands or wetland buffers on or adjacent to the project area. (If there are none, skip to Part 8.) h[ go 7a. Describe how the project has been designed to avoid and minimize adverse impacts to wetlands. hl U ❑ Not applicable 71b. Will the project impact wetlands? h( U ❑ Yes ❑ No ❑ Don't know 7c. Will the project impact wetland buffers? h[ eI ❑ Yes ❑ No ❑ Don't know ORIA-16-011 Page 6 of 15 7d. Has a wetland delineation report been prepared? hel • If Yes,submit the report,including data sheets,with the JARPA package. ❑ Yes ❑ No 7e. Have the wetlands been rated using the Western Washington or Eastern Washington Wetland Rating System? he(k • If Yes,submit the wetland rating forms and figures with the JARPA package. ❑ Yes ❑ No ❑ Don't know 7f. Have you prepared a mitigation plan to compensate for any adverse impacts to wetlands? [tgm • If Yes,submit the plan with the JARPA package and answer 7g. • If No,or Not applicable,explain below why a mitigation plan should not be required. ❑ Yes ❑ No ❑ Don't know 7g. Summarize what the mitigation plan is meant to accomplish, and describe how a watershed approach was used to design the plan. h( eM 7h. Use the table below to list the type and rating of each wetland impacted, the extent and duration of the impact, and the type and amount of mitigation proposed. Or if you are submitting a mitigation plan with a similar table, you can state (below)where we can find this information in the plan. he[e j Activity(fill, Wetland Wetland Impact Duration Proposed Wetland drain, excavate, Name' type and area (sq. of impact3 mitigation mitigation area flood, etc.) rating ft. or type (sq. ft. or category' Acres) acres) 'If no official name for the wetland exists,create a unique name(such as"Wetland 1"). The name should be consistent with other project documents, such as a wetland delineation report. 'Ecology wetland category based on current Western Washington or Eastern Washington Wetland Rating System.Provide the wetland rating forms with the JARPA package. 3Indicate the days,months or years the wetland will be measurably impacted by the activity.Enter"permanent"if applicable. "Creation(C),Re-establishment/Rehabilitation(R),Enhancement(E),Preservation(P),Mitigation Bank/In-lieu fee B Page number(s) for similar information in the mitigation plan, if available: ORIA-16-011 Page 7 of 15 7i. For all filling activities identified in 7h, describe the source and nature of the fill material, the amount in cubic yards that will be used, and how and where it will be placed into the wetland. [Lelpj 7j. For all excavating activities identified in 7h, describe the excavation method, type and amount of material in cubic yards you will remove, and where the material will be disposed. heI Part 8—Waterbodies (other than wetlands): Impacts and Mitigation In Part 8, "waterbodies" refers to non-wetland waterbodies. (See Part 7 for information related to wetlands.) hel © Check here if there are waterbodies on or adjacent to the project area. (If there are none, skip to Part 9.) 8a. Describe how the project is designed to avoid and minimize adverse impacts to the aquatic environment. hf elpl ❑ Not applicable Work planned in late summer to avoid fish usage of the creek. The outlet flows will be bypassed downstream by either pumping or gravity diversion from the lake into the culvert past Haven Creek. Once flow is bypassed, remove old concrete structure by excavator and load concrete into dump truck for disposal. The logs that are currently used as grade controls will be removed prior to constructing the channel with engineer oversight. Once completed, gradually allow water back into area, while monitoring and capturing/minimizing sediment. BMPs will be used for sediment control, and replant areas needed once fall rains have returned. 8b. Will your project impact a waterbody or the area around a waterbody? h[ el d ® Yes ❑ No ORIA-16-011 Page 8 of 15 8c. Have you prepared a mitigation plan to compensate for the project's adverse impacts to non-wetland waterbodies? hel • If Yes,submit the plan with the JARPA package and answer 8d. • If No,or Not applicable,explain below why a mitigation plan should not be required. ❑ Yes © No ❑ Don't know Project is correcting a fish passage issue and is considered self-mitigating. 8d. Summarize what the mitigation plan is meant to accomplish. Describe how a watershed approach was used to design the plan. • If you already completed 7g you do not need to restate your answer here. hel This project is self-mitigating because the intent of the project is to remove a fish barrier and allow fish passage into Haven Lake. 8e. Summarize impact(s)to each waterbody in the table below. hem Activity(clear, Waterbody Impact Duration Amount of material Area (sq. ft. or dredge, fill, pile name' location of impact' (cubic yards) to be linear ft.) of drive, etc.) placed in or removed waterbody from waterbody directIV affected In creek, below Dredge Haven Creek ordinary days 4.9 CY of concrete 444 sq. ft. high water mark (OHWM) In Creek, 46.3 CY of existing Dredge Haven Creek below weeks streambed material 750 sq. ft. OHWM In Creek, ,n 4 ly of ....-g Dredge Haven Creek above weeks ' "' "' "x'""'y 330 sq. ft OHWM stream bank material In creek, 12.9 CY of existing Fill Haven Creek below weeks streambed material to 100 sq. ft. OHWM be reused. In creek, 88 CY of cobble blend Fill Haven Creek below weeks 665 sq, ft. OHWM riffle material In creek, 15.5 CY of cobble Fill Haven Creek below Weeks blend with bed stream 600 sq. ft. OHWM sediment Fill Haven Creek In creek, Weeks 5 CY of cobble blend 100 sq. ft. riffle ORIA-16-011 Page 9 of 15 Above OHWM 'If no official name for the waterbody exists,create a unique name(such as"Stream 1")The name should be consistent with other documents provided. 2Indicate whether the impact will occur in or adjacent to the waterbody. If adjacent,provide the distance between the impact and the waterbody and indicate whether the impact will occur within the 100-year flood plain. 'Indicate the days,months or years the waterbody will be measurably impacted by the work. Enter"permanent"if applicable. 8f. For all activities identified in 8e, describe the source and nature of the fill material, amount(in cubic yards) you will use, and how and where it will be placed into the waterbody. hel The fill will be sourced locally from Peninsula Sand & Gravel in Belfair and will consist of 2-man streambed boulders, 1-man streambed boulder, streambed sediment blend, cobble riffle blend and sediment veneer. 8g. For all excavating or dredging activities identified in 8e, describe the method for excavating or dredging, type and amount of material you will remove, and where the material will be disposed. hel In the demolition phase, the old concrete structure will be broken into pieces and loaded into trucks for disposal. The grade control logs and existing rip rap will be removed to recontour the slope. Some of the native soil in the streambed will be removed to recontour the streambed in a way that supports fish passage. Some of that soil will be kept on site and placed in other areas to support the recontouring of the channel. Part 9—Additional Information Any additional information you can provide helps the reviewer(s) understand your project. Complete as much of this section as you can. It is ok if you cannot answer a question. 9a. If you have already worked with any government agencies on this project, list them below. hf elp] Agency Name Contact Name Phone Most Recent Date of Contact 9b. Are any of the wetlands or waterbodies identified in Part 7 or Part 8 of this JARPA on the Washington Department of Ecology's 303(d) List? hf eM • If Yes,list the parameter(s)below. • If you don't know,use Washington Department of Ecology's Water Quality Assessment tools at:https://ecology.wa.gov/Water- Shorelines/Water-quality/Water-improve ment/Assessment-of-state-waters-303d. M Yes ❑ No ORIA-16-011 Page 10 of 15 This project is working on outfall channel to Haven Lake which is listed on the 303d List for dioxin, hexachlorobenzene, and polychlorinated biphenyls (BCPs). There is also one category 2 water listing and 16 category 1 water listings found. 9c. What U.S. Geological Survey Hydrological Unit Code (HUC) is the project in? Lkm • Go to http://cfi)ub.epa.gov/surf/locate/index.cfm to help identify the HUC. 17110017 9d. What Water Resource Inventory Area Number(WRIA#) is the project in? Lhetl • Go to https://ecology wa govAA/ater-Shorelines/Water-supPIyA later-availabiIityMatershed-look-up to find the WRIA#. 15 9e.Will the in-water construction work comply with the State of Washington water quality standards for turbidity? h[ M • Go to https•//ecology wa gov/Water-Shorelines/Water-quality/Freshwater/Surface-water-quality-standards/Criteria for the standards. ® Yes ❑ No ❑ Not applicable 9f. If the project is within the jurisdiction of the Shoreline Management Act,what is the local shoreline environment designation? he�i]I • If you don't know,contact the local planning department. • For more information,go to:httos://ecology wa gov/Water-Shorelines/Shoreline-coastal-management/Shorelioe-coastal- planning/Shoreline-laws-rules-and-cases. ❑ Urban ❑ Natural ❑ Aquatic ❑ Conservancy © Other: Residential 9g.What is the Washington Department of Natural Resources Water Type? het • Go to http:/Amm.dnr.wa.gov/forest-practices-water-typing for the Forest Practices Water Typing System. ❑ Shoreline © Fish ❑ Non-Fish Perennial ❑ Non-Fish Seasonal 9h. Will this project be designed to meet the Washington Department of Ecology's most current stormwater manual? ham] • If No,provide the name of the manual your project is designed to meet. © Yes ❑ No Name of manual: ai. cues iiie Niejeci siie nave knuwn cuniaininaied sedirrieni% nl ei • If Yes,please describe below. ❑ Yes © No 9j. If you know what the property was used for in the past, describe below. ,el ORIA-16-011 Page 11 of 15 The current structure has been in place since the mid-1950s. 9k. Has a cultural resource (archaeological) survey been performed on the project area? he► • If Yes,attach it to your JARPA package. ❑ Yes ® No, see attached correspondence letter from the SHPO. ORIA-16-011 Page 12 of 15 91. Name each species listed under the federal Endangered Species Act that occurs in the vicinity of the project area or might be affected by the proposed work. Lel According to the USFWS iPAC, the Fisher(proposed threatened), Marbled Murrelet (T), Streaked Horned Lark (T), Yellow-billed Cuckoo (T), Bull Trout(T), Dolly Varden (proposed similarity of appearance, threatened), Puget Sound Steelhead (T) have the potential to be on the site. Based on the habitat needs of those species, only steelhead are potentially present, but WDFW District Fish Biologist said there is no data to support their presence at lake, and it would only be rearing young. 9m. Name each species or habitat on the Washington Department of Fish and Wildlife's Priority Habitats and Species List that might be affected by the proposed work. [LgjPJ According to the priority habitats and species, resident coastal cutthroat (occurrence/migration), fall chum (occurrence/migration), winter steelhead (occurrence), steelhead (breeding area, occurrence), coho, cutthroat (breeding area/occurrence), rainbow trout(occurrence/migration), and chum (occurrence) have the potential to occur within the project area. Adult salmon should not be present during construction. Other(resident) fish will be relocated if encountered. Steelhead may rear in lake, but WDFW District Fish Biologist said there was no data to support that. Adult steelhead not known in lake. Part 10—SEPA Compliance and Permits Use the resources and checklist below to identify the permits you are applying for. • Online Project Questionnaire at hftp://apps.oria.wa.gov/oi)as/. • Governor's Office for Regulatory Innovation and Assistance at(800) 917-0043 or help(@oria.wa.gov. • For a list of addresses to send your JARPA to, click on agency addresses for completed JARPA. 10a. Compliance with the State Environmental Policy Act(SEPA). (Check all that apply.) h[ ell • For more information about SEPA,go to httr)s:/Iecology.wa.gov/regulations-permits/SEPA-environmental-review. F-1 A rnrni of thm gPPA rlatarminntinn nr laft-r of avamnfinn is inrhirlarl with fhic annliratinn ❑ A SEPA determination is pending with (lead agency). The expected decision date is © 1 am applying for a Fish Habitat Enhancement Exemption. (check the box below in 1ob.) hf elpl ❑ This project is exempt(choose type of exemption below). ❑ Categorical Exemption. Under what section of the SEPA administrative code (WAC) is it exempt? ❑ Other: ❑ SEPA is pre-empted by federal law. ORIA-16-011 Page 13 of 15 10b. Indicate the permits you are applying for. (Check all that apply.) el LOCAL GOVERNMENT Local Government Shoreline permits: ❑ Substantial Development ❑ Conditional Use ❑ Variance ❑ Shoreline Exemption Type (explain): Other City/County permits: ❑ Floodplain Development Permit ❑ Critical Areas Ordinance STATE GOVERNMENT Washington Department of Fish and Wildlife: © Hydraulic Project Approval (HPA) ❑x Fish Habitat Enhancement Exemption—Attach Exemption Form Washington Department of Natural Resources: ❑ Aquatic Use Authorization Complete JARPA Attachment E and submit a check for$25 payable to the Washington Department of Natural Resources. Do not send cash. Washington Department of Ecology: ❑ Section 401 Water Quality Certification FEDERAL AND TRIBAL GOVERNMENT United States Department of the Army(U.S. Army Corps of Engineers): ® Section 404 (discharges into waters of the U.S.) ❑ Section 10 (work in navigable waters) United States Coast Guard: ❑ General Bridge Act Permit ❑ Private Aids to Navigation (for non-bridge projects) United States Environmental Protection Agency: ❑ Section 401 Water Quality Certification (discharges into waters of the U.S.) on tribal lands where tribes do not have treatment as a state (TAS) Tribal Permits: (Check with the tribe to see if there are other tribal permits, e.g.,Tribal Environmental Protection Act,Shoreline Permits, Hydraulic Project Permits,or other in addition to CWA Section 401 WQC) ❑ Section 401 Water Quality Certification (discharges into waters of the U.S.)where the tribe has treatment as a state (TAS). ORIA-16-011 Page 14 of 15 Part 11—Authorizing Signatures Signatures are required before submitting the DARPA package. The JARPA package includes the JARPA form, project plans, photos, etc. he[�JI 11 a.Applicant Signature (required) hei I certify that to the best of my knowledge and belief, the information provided in this application is true, complete, and accurate. I also certify that I have the authority to carry out the proposed activities, and I agree to start work only after I have received all necessary permits. I hereby author' e the agent named in Part 3 of this application to act on my behalf in matters related to this application. _(initial) By initialing here, I state that I have the authority to grant access to the property. I also give my consent to the permitting agencies entering the property where the project is located to inspect the project site or any work related to the project. (initial) Bridgette Danielle Glass '/ LV Applicant Printed Name plicant } ature¢ Date A t 11 b. Authorized Agent Signatureh[ erg certify that to the best of my knowledge and belief, the information provided in this application is true, complete, and accurate. I also certify that I have the authority to carry out the proposed activities and i agree to start work only after all necessary permits have been issued. Bridgette Danielle Glass _ Authorized Agent Printed Name A ed a Igr ature Date 11C. Property Owner Signature (if not applicant) rhelp) Not required if project is on existing rights-of-way or easements (provide copy of easement with JARPA). I consent to the permitting agencies entering the property where the project is located to inspect the project site or any work. These inspections shall occur at reasonable times and, if practical, with prior notice to the landowner. Property Owner Printed Name Property Owner Signature Date 18 U.S.0§1001 provides that:Whoever,in any manner within the jurisdiction of any department or agency of the United States knowingly falsifies,conceals,or covers up by any trick,scheme,or device a material fact or makes any false,fictitious,or fraudulent statements or representations or makes or uses any false writing or document knowing same to contain any false,fictitious,or fraudulent statement or entry,shall be fined not more than$10,000 or imprisoned not more than 5 years or both. 1f you require this document in another format,contact the Governor's Office for Regulatory Innovation and Assistance(ORIA)at(800) 917-0043. People with hearing loss can call 711 for Washington Relay Service.People with a speech disability can tail(877)833- 6341. ORIA publication number. ORIA-16-011 rev.0912018 ORIA-16-011 Page 15 of 15 Mason County WA GIS Web Map 1 MEN � v _rt _ 1 h.. E 6 t � I N A'E L 1 E HECJ ;Jf,Y E N�ILtJ ,f �'`•� , ` 15'-1 NE J 5 - E•1 51. E I E FE .1 1 EN LN E: PJ Er_ %rE LIN 5 ,San ti 1 NEM ' -N IVW .{yu 2 NE7'ILa IJ YJ t [IENDR , NEO5bO N HVE 1A F H. I.L t ,� . s," �• w 1/22/2020, 9:59:13 AM 1:1,529 0 0.01 0.03 0.05 mi J County Boundary Non-fish it 0 0.02 0.04 0.08 km • Site Address(Zoom into 1:5,000) Shorelines of the State ❑ Tax Parcels(Zoom into 1:30,000) Unknown Contours 5 ft Waters with no type designation Esri, HERE, Garmin, (c)OpenStreetMap contributors, and the GIS user community, Source: Esri, DigitalGlobe, Geo Eye, Earthstar Geographies, DNR Water Courses NHD Water Courses CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Fish Name Mason CountyWAGIS Web Map Application Richard Diaz I Earthster Geographlcs I Esd,HERE,Garmin I HAVEN LAKE Qb PROJECT LOCA P 1V HAVEN LAKE ACCESS TAHUYA, WA STATE MAP NOT TO SCALE m Jct z d� 4 o z o � 9 N WW h a BELFAIR NE BELFAIR TAHUYA RD NE BELFAIR TAHUYA RD 3 300 BELFAIR 106 STATE PARK VICINITY MAP NOT TO SCALE STARTING IN�BELFAIR, FOLLOW WA-300 TO NE BELFAIR TAHUYA RD. CONTINUE ON NE BELFAIR TAHUYA RD TO NE HAVEN WAY. RIGHT ON HE HAVEN WAY TO NE RHODODENDRON BLVD. LEFT OF NE RHODODENDRON BLVD TO SITE. ENG. PROJECT NO..MN:A301. 19-1_,,..._.. ......... .. PORTION OF:.T23N,R02W,S30.......... „. DRAWN BY:.D..,HENNING........ ,.,... REFERENCE NUMBER: PROJECT LOCATION (ADDRESS): PROPOSED PROJECT: APPLICANT: HAVEN LAKE HAVEN LAKE WASHINGTON DEPT. of FISH & WILDLIFE NE HAVEN LAKE LANE FISH PASSAGE IMPROVEMENT 600 CAPITOL WAY N. BELFAIR, WA OLYMPIA, WA 98501-1091 1N: HAVEN LAKE ADJACENT PROPERTY OWNER: LAT/LONG: 47'2725°N/-122'58'37"W NEAR/AT: BELFAIR I. MARTIN VOIGT DATUM: NADS 83 COUNTY: MASON 2 DAVID AND DONNA BUTTS SHEET 1 OF 10 DATE:12/27/2019 STATE: WA N i GHW ELEV * ELEV m 369.67 2 1/2" ALUM. CAP ` HAVEN GAUGING STATION WATER l SET IN 2007 1 LAKE LEVEL READING ON N 784265.486 ; 11-13-2018 — 4.08 q E = 1027662.390 ! ELEV. 368.¢7 ELEV = 370.77 I i FENCE ABOVE CONCRETE BULKHEAD g ON TOP OF BREAK 1 6"TREE TO BE REMOVED -TIP (4) 12"TREES IE PIPE ELEV. = 364.40 w i s` TO BE REMOVED CREEK BED BELOW ELEV = 369.67 s, 1 CHAIN LINK FENCE ONOHW PIPE ELEV. 361..69 s, CONC.BULKHEAD 3� RIP RAP�TYP 62' BURIED WDFW CONCRETE FISHWAY CORRUGATED METAL SIGN TOP ELEV- 372.13 PROPZ0 PIPE APPROX IE, OUT= r dry' f*1 + 3 BARRIER ROCK;TYP i t` W'A�y •._....�63,.� 62" BURIED CORRUGATED ,. ///����'''���=12 LOG -370— z HALF FULLMErAL OF (3) 12 OF GRAVELTREES 36432{ Y 7"PVC PIPE / EDGE OF i GRAVEL—TYP 1 _+� 'CONCRETE J GUARD POST APPROX.IE IN—368.01 / i 2 1/2-ALUM, / PARKING.� 'e, SET IN 2007007 AREA J/ d/ N — 784074 •585 F E m 1027720.720.746 / ELEV= 376.58 3g0 CONCRETE PARKING h `v BARRIER ROCK —TYP /1 Acp RESTROOMf 405 Q� EXISTING SITE PLAN SCALE: i" = 40• 0 20 40 10 30 - s0 REFERENCE NUMBER: SCALE: 1'- 4O' APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LocATION: HAVEN LAKE ENO. PROJECT NO., {J A301_:19,-I„•......•..... DRAWN BY:.D jjKNNINQ............. I SHEET 2 OF 10 DATE:12/27/2019 1 i �I I OHW HAVEN LAKE I ELEV=369.67 L p 0 2 1/2'ALUM. CAP i p¢ SET IN 2007 N = 764265.486 E = 1027662.390 c ELEV = 370.77 �----�_ 2 IE PIPEELS EV. 364,40 .� 3 ¢ •CREEK,BED 6ELOW _ PIPE ELEV. = 361.69 --� 1 i I ; INSTALL EROSION -- CONTROL MATTING NATIVE .____Z ? Ow ` i SHRUB MIX —————_$ ELEV= 369,67 , ` SPEClF'KA710NS TYP 62' SURIED CORRUGATE 1 METAL PIPE TO BE 1 REPLACED 13Y COUNTY i 4 SIGN �` ` I p �N LINE BARRIER ROCK --TYP ~�'' APPROX IE OUT- 366.46 �---_------ -' 365 62'BURIED CORRUGATED X_ METAL PIPE HALF FULL OF GRAVEL IE 354.3` - _ r I < EDGE OF GRAVEL ry IlYP I J80 APPROX. IE IN= 368.01 `. t i GRAVEL PARKING i 2 I/2'ALUM. CAP AREA SET IN 2007 N = 784073.264 yes E 1017720.746 ELEV = 376.58 39G I �i CONCRETE PARKING '�� Jr 41 _ �CL y `vi Q I AGO BARRIER ROCK TYP RESTROOM QRG� RVOQ,01D EROSION AND DEMOLITION PLAN SCALE: 1" = 40' REFERENCE NUMBER: 0 20 40 APPLICANT NAME: o so 60 WASHINGTON DEPT. of FISH & WILDLIFE SCALE: I' = 40' PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT N0.,MN A301_:19-1DRAWN BY: ,.... 1ENNIN�,,,,.,,_,,,,,,, sHEEI' 3 OF 10 DATE:1227/20/9 NOTE: WATER TO BE DIVERTED USING PUMPS OR GRAVITY IF LAKE ELEVATION INCREASES DURING CONSTRUCTION. WATER SHALL BE DIVERTED GAUGING STATION DIRECTLY TO THE INLET Of THE CULVERT TO BE REMOVED DOWNSTREAM OF THE STREAM OHW ELEV 369,67 FENCE ABOVE 3 CONCRETE BULKHEAD N 4 5 TURBIDITY CURTAIN ON TOP OF BREAK (4) 12"TREES TO BE REMOVED CHAIN LINK FENCE ON CONC. BULKHEAD TO BE REMOVED OVERHEAD POWER LINE TO BE \� REMOVED BY MASON COUNTY POWER POLE TO BE PUD3. NOT RESPONSIBILITY OF REMOVED BY MASON COUNTY CONTRACTOR PUD3. NOT RESPONSIBILITY OF CONTRACTOR INSTALL EROSION SANDBAG / \ PROP CONTROL MATTING NATIVE COFFERDAM PROPER LINE SHRUB MIX APROX 33 LF \' CONCRETE FLOOR AND SPECIFICATIONS - TYP \ \ \ OHx 0 WEIRS TO BE —'bH —04iz--62' BURIED CORRUGATED Hz bHz OH,- REMOVED METAL PIPE TO BE APPP,OX IEr RIP RAP TO BE REPLACED BY COUNTY OUT= 366.46 6" TREE TO BE r -'RE-PURPOSED ON 3e. \; I REMOVED ^• TYP SITE OR REMOVEDOHW \� S Tp�\ ELEV= 369.67 q ^ STRAW CONCRETE BULKHEAD V 4 TO BE REMOVED ` \ DOUBLE 12" WALKWAY TO 8E REMOVED LOG TO BE REM OVED —365 = /•FENCE ABOVE.� _ .,� _ _ _ 36g•_`— f ,( I � CONCRETE BULKHEAD . I _ ..• �� / I� SON TOP OF BREAK. \ i "(3) 12"TREES TOTO BE REMOVED. �-_ •" --! // / // \-,___�IE= 364.32--.. CONCRETE BE REMOVED —— =- 370 / GUARD POST_ 7"PVC PIPE TO BE \—' X INSTALL EROSION L RELOCATED UPSTREAM AT CONTROL MATTING N477VE EDGE OF GRAVEL - TYP THE SAME DEPTH AS SHRUB MIX 62"BURIED CORRUGATED NEEDED SPECIFICATIONS- TIP VErAL PIPE - HALF FULL OF GRAVEL STREAMBED EROSION AND DEMOLITION DETAIL �1 SCALE: t" = 20' \a4j REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A301. 19-1.......„_._..._ DRAWN BY: ,D.,.,H.,ENNING............... I SHEET 4 OF 10 DATE:12/27/2019 0 DA M 6'0 EXPANDED POLYSTYRENE FLOTATION TUBE, � CONTINUOUS, INSERTED IN SLEEVE OF GEOSYNTHETIC Ws ANCHOR ROPES TO MAINTAIN POSITION 1'z i'STACK z OF CURTAIN g PVC COATED POLYESTER FABRIC WITH 5/16' GALVANIZED CHAIN SEWN INTO GEOSYNTHEfIC pOUATIC POCKET AT BOTTOM STRAW WATTLE DETAI L BOTTOM �\ NOT TO SCALE 4 5 CONSTRUCTION SPECIFICATIONS: TURBIDITY CURTAIN i. PREPARE THE SLOPE BEFORE THE WATTLING PROCEDURE IS STARTED. NOT TO SCALE ¢ 5 2, SHALLOW GULLIES SHOULD BE SMOOTHED AS WORK PROGRESSES. NOTES: 1. FABRIC IS 22 OZ/YD' 3. DIG SMALL TRENCHES ACROSS THE SLOPE ON CONTOUR,TO PLACE ROLLS IN,THE TRENCH SHOULD BE DEEP ENOUGH TO ACCOMMODATE HALF THE THICKNESS OF THE ROLL.WHEN THE SOIL IS LOOSE AND UNCOMPACTED. THE TRENCH SHOULD BE DEEP ENOUGH TO BURY THE ROLL 2/3 OF ITS THICKNESS BECAUSE THE GROUND WILL SETTLE. 4. IT IS CRITICAL THAT ROLLS ARE INSTALLED PERPENDICULAR TO WATER MOVEMENT, PARALLEL TO THE SLOPE CONTOUR. S. START BUILDING TRENCHES AND INSTALL ROLLS FROM THE BOTTOM OF THE SLOPE AND WORK UP. 6. CONSTRUCT TRENCHES AT CONTOUR INTERVALS OF 3-12 FEET APART DEPENDING ON STEEPNESS OF SLOPE.THE STEEPER THE SLOPE,THE CLOSER TOGETHER THE TRENCHES. 1:1=10' 2d=20' 3:1=30'4;1-40- 7, LAY THE ROLL ALONG THE TRENCHES FITTING IT SNUGLY AGAINST THE SOIL. MAKE SURE NO GAPS EXIST BETWEEN THE SOIL AND THE STRAW WATTLE. B. USE A STRAIGHT BAR TO DRIVE HOLES THROUGH THE WATTLE AND INTO THE SOIL FOR THE WILLOW OR WOODEN STAKES. 9. DRIVE THE STAKE THROUGH PREPARED HOLE INTO SOIL. LEAVE ONLY 1 OR 2 INCHES OF STAKE EXPOSED ABOVE ROLL. 10. IF USING WILLOW STAKES REFER TO LIVE STAKING BEST MANAGEMENT PRACTICES. 11. INSTALL STAKES AT LEAST EVERY 4 FEET APART THROUGH THE WATTLE. ADDITIONAL STAKES.MAY BE DRIVEN ON THE DOWNSLOPE S1DE OF THE TRENCHES ON HIGHLY EROSIVE OR VERY STEEP SLOPES. 12. INSPECT THE STRAW ROLLS AND THE SLOPES AFTER SIGNIFICANT STORMS. MAKE SURE THE ROLLS ARE IN CONTACT WITH THE SOIL 13.REPAIR ANY RILLS OR GULLYS PROMPTLY. 14. RESEED OR REPLANT VEGETATION IF NECESSARY UNTIL THE SLOPE IS STABILIZED. REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A301,:1J-1.......... DRAWN BY: ,D., ,HENNING,,,,,,,,,,,,,„ SHEET 5 OF 10 DATE:12/27/2019 1 i OHW ELEV = 369.67 tNNEN LAKE OHW \ ! ELEV =369.67 �' I O " ,Y' V ro ' IE PIPE`ELEV 364.40 LL -.�_- _--._�- ----CREEK BED BELOW \ 74� PIPE ELEV. m 361.69 ---- BEG NTNG OF NEW 1`. 1 C•� EL N ; i EL 369.00= RELOCATED 7" 62"BURIED CORRUGATED ( % .PVC PIPE L" METAL PIPE \ SIGN APPROX IE OUTS °'• 1 Pl? I l j 366.46 ��` .1 �� OPER UNf ._ i �` •w,1 �I% > 1}!p ;�• ��; \ _ I, Ilii ���� a'CONCRETE GL14RD POST 'HARRIER ROCK TYP 62"BURIED CORRUGATED METAL PIPE N4LF FULL OF GRAVEL BEGINNING OF END OF NEW CHANNE THALWEG r- PIPE 364.J7 -- - ELEV. 364.31 APPROX. IE IN- 368.01 ��ti Q _/ ,f I `�>• `� /f rte.- -- - 'J OF GRAVEL �1 EDGE EL TYP •/' , .. i ._.._.375' GRAVEL PARKING \\\t AREA CONCRETE PARKING BARRIER ROCK - TYP RESTROOM I f ' PROPOSED SITE PLAN SCALE: 1- = 40• 0 20 40 10 30 6O REFERENCE NUMBER: SCALE: 1" = 40' APPLJCANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO.•MN_A3O1,;19-1•••..,,,•„••,•, DRAWN Br,D.,,,tiEIVIVIiJG..............• SHEET 0 OF 10 OATE:12/27/2019 PROPOSED STREAMBED GRADATION OF SUBSTRATE MATERIAL NOTE: D16 D50 084 D100 1. RE—VEGETATION SHALL BE INSTALLED AS NEEDED ON SLOPES 1.88 1N. - 6.00 IN. 15.00 IN. 37.50 IN. CHANNEL WHERE CONCRETE BULKHEADS WERE REMOVED. 2. NO RE-VEGETATION SHALL BE INSTALLED WHERE EXISTING SLOPES ARE LEFT IN PLACE N OHW 2—MAN HABITAT BOULDERS PER ELEV= 369.67 WSDOT 9-03.11(3) —TYP 1—MAN HABITAT BOULDERS PER WOOT 9-03.11(3) —TYP HAVEN LAKEPROPERTY UNE 2-MAN HABITAT BOULDERS WITH 12"COBBLE BEGINNING OF NEW \� _ 1.5'DEEP STEP AND STREAMBED SEDIMENT BLEND -TYP CHANNEL ELEV. 369.00 c �� POOLS TYP EDGE OF PROPOSED STREAM BED- TYP T x00 \ `BEGINNING OF PIP _ APPROX IE 1 - - \' - IE - 364.32 -62'BURIED CORRUGAT£il OUT= 366.46 ��,- 1 - -- METAL PIPE \�• 1 I \ 0x)5 \` ..THALWEG - �� 25 COBBLE BLEND'RIF FLE"PER- WSDOT 9-03.17(2) ELEV= 369.67 2-MAN HABITAT BOULDERS WITH 12"COBBLE BLED- _ ., "_` AND STREAMBED SEDIMENT NTYP ,END OF NEW CHANCHANNEL-��ELEV. = 364.31 BARRIER ROCK •- TYP COBBLE BLEND WITH STREAM13ED SEDIMENT VENEER PER WSDOT _. ..-. ._. _... . 62"BURIED CORRUGATED METAL PIPE 9-03.11(1) lYP HALF FULL OF GRAVEL 9-03.11(2)AND PROPOSED SITE STREAMBED DETAIL D SCALE: 1"= 20' 6 7 0 10 20 5 15 30 SCALE: 1' = 20' NOTE: 1. TABLE SPECIFIES ROCK DIAMETER SIZE AND PERCENTAGE OF EACH RANGE INSTALLED IN CHANNEL. _ STORM£VENT,'WHILE PR6V11 I1 G Z&UATE ROUGHNESS TO VMEET ALLOWABLE VELOCITIES DURING FISH PASSAGE FLOW AND MAINTAINING SURFACE FLOW DURING LOW FLOW CONDITIONS. 3. A MIN OF 5-IDX FINES SHALL BE INCLUDED TO PREVENT STREAMBED FROM BECOMING POROUS AND LOSING SURFACE FLOW. 4. SUBSTRATE MATERIAL IN THE D84-D10D SIZE SHOULD BE INSTALLED WITH A MAXIMUM OF 1/3 OF THEIR DIAMETER PROTRUDING ABOVE THE CHANNEL BOTTOM TO MAXIMIZE FLOW RESISTANCE. 5. TRANSITION FROM LAKE BOTTOM TO BEGINNING OF CHANNEL SHALL BE CONSTRUCTED OF COARSE BAND OF D100 ROCK TO HOLD OUTLET(CREST)AT PROPOSED ELEVATION. S. ENGINEER 70 DIRECT FINAL STREAMBED GRADING DURING INSTALLATION ON-SITE. REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..NN;A3Q.1.;197l.,,,,,,,,,,,,,,,, DRAWN BY: ,D.,. HENNING..,, SHEET 7 OF 10 DATE:12/27/2019 382 382 ._.....- '-. ...-...._.... -- 351 380 - ------- 380 379 -..._...— - - 379 378 -------- -'- 378 EXISTING _ 377 377 n__ GROUND 376 376 ---.........-_---------- ------z 375 375 374 --- ------- -z -m n —3 - ------ --- 374 373 -z a-- 1-a w-w II— 373 372 -- �' -c=i a.-4a� o -2 372 371 w _ __w m_-- -----o - --- '— 371 o n 1 370 370 _o a._--- ---w - - - 369 `�� FII _ - -'-- 369 FINISHED 368-- GROUND _-.. w w 40 367 o --- 366 --- 1 v 366 365 365 364 ._-...._....----- - ._..'. 364 -- ._...._......_-...------------- 363 363 --- --- --_'_----- - - 3 362 62 -30 -20 -10 0 10 20 30 0+00 384 384 383 — -- — -- - 383 382 ------ _- 382 --- ----..__. . ..-- --...---------...:.._._.....- 381 381 ..._ 380 380 - 379 379 - 378 378 377 ----- zF 377 376376 375 374 ----- ._.__.__.374 373 -_ •-an'--gin- r,-.¢n--mn-=�� 373 372 — �n--mB—m�-xtO-ms N.._v�,-- --- --' 372 371 o p'--o 9 -gin-o ---o -o II; 371 370EXISTING w --a4 —tea -m -Sn�-.-._.� w .- 370 GROUND _..c� , 369 369 -------- 368 367 --- -- w ----- -- - 367 366- 40 366 365 - ---- 1 1- -FINISHED _365 364 364 363 363 - _.._-- I - 362 30'COBBLE BLEND RIFFLE 362__- __... 361 —PER WSDOT 9-03.11(2) _ -- ------361 360 ��-P --�'---. 360 -30 -20 -10 0 10 20 30 0+25 379 paim INSTALL SM -S-1 -—-------- 337759 378 BOULDER9.03.1 (3)AND CREATE378 377 INDMDU4L POOLS 377W 76 3763375 mom aM 374 -'----'- -•-- M-w p- n-- n----- p-0 p-- - - 374 373 - - n---n'n--- - '- 373 372 ---- - - .-_._-- - >y w -- n - 2. 372 371 ------- ------ ~d- 370 ---._-___.-� ---____.—_....--- u�__..� - --_ ..— 370 369 ------- 368 Ir COBBLE BLEND WITH STREAMBED--- w GROUND 368 367 ---SEDIMENT VENEER PER WSDOT _ d0 - ___._�__ --- 367 366.___--Q-D3,11(2)AND 9-03.11(1) TYP ----._7-_.-- '^ZI- _-FINISHED..-__ .� 366 365------------_.-.. - _GROUND—_-.. — '---' 365 364 - _.--._3D'STREAMBED COBBLE__ _ _ _ - - - ¢^- -------------- - 364 363 RIFFLE 9.03.11(2) - -�---------------------.__.............. ....__. 363 362 362 -30 -20 -10 0 10 20 30 0+50 kNOTE: EAMBED BOULDERS AND STREAMBED MIX EMENT WILL BE STAKED IN FIELD AND IRECTED BY WDFW ENGINEER REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LpcATION: HAVEN LAKE ENG. PROJECT Np.,MN;A3Q1.:19-1„_ DRAWN BY:,�.,,HENtJIi�G•.............. SHEET 8 of 10 DATE:12/27/2019 NOTE: TREAMBED BOULDERS AND STREAMBED MIX LACEMENT WILL BE STAKED IN FIELD AND IRECTED BY WDFW ENGINEER N m n (9 z N n O 3 �gi 01 W Q M TT S FZ 4� LL tl 378 �W -- - -01- --zN 376 w - o-a x4 ad 375 374 - "'0 1- n- `�n 374 373 -__ !ao -w II 0 1 - 373 a -- 372 371 I o�-2 370 370 Z L 1 I w i 369 FINISHED -- 368 GROUND _ I -. -----...__...._.-..__.................._.__...._-.___ 368 367 EXlSTINC ..� 367 366 GROUNDI 366 355 ...r._30'COBBLE BLEND RIFFLE 365 364 PER WSDOT 9-03.11(2) 3 - 364 363 -----TMP 363 362 362 -3D -20 -10 0 10 20 30 3z 0+75 z+ 0 0 0 v c M 376 D I W - M- n �•M -376 375 --0 1- 1— - ---- ----- 375 374 - -_ 374 3732 �j - 373 372 1 --- 'w--- - 372 371 1 - - 371 370 FINISHED - 370 369 GROUND 369 365 - _ 366 367 -..__ ._...-T= _ -- 367 365 "` ---2-MAN HABITAT BOULDERS PER____ _ - \ 365 364 - --WSDOT 9-03.11(3) TYP 364 -30 -20 -10 0 10 20 30 0+95 STREAM BED CUT AND FILL (APPROX.) MATERIAL CUT BW OW FILL BELOW OHW CUT ABOVE OHW FILL ABOVE OHW TOTAL NATURAL MATERIAL 46.3 CY 12.9CY 30.1 LY 0 CY -63.5 CY IMPERVIOUS SURFACE 4.9 CY O.CY 0 CY 0 CY -4.9 CY COBBLE BLEND RIFFLE O CY 68 CY 0 CY 5.0 CY 93 CY IMPERVIOUS SURFACE BED S COBBTRLEEAM SBLENED O1WITH 0 CY 15.5 CY 0 CY 0 CY 15.5 CY TYPE TOTAL MENf EXISTING 444 SF PROPOSED 0 SF x g !2 OG6 J O J J U O J m IL. o0 0 0 aw 3 ; a o a we J o n a�a o g<o a4 J'4o 0 0, w "� we On o1 ow .eL avi °"n �e goo lid g-0 zit Z II 1 �O II o o 1 o n o 11 O R uj o o O n O n n x m -Zi p OJ w� 01 O on �Zi w n uw! pp1 �11all o 370 On a n 22 Y= �w - ---fmw- ._ �—.W.. --m'w Y-�.W�T- 370 365 - - _ - --- 365 360 360 Toe w :•-m i.e �cm � �e 'fie ;cam rm rn�o ^�n •� ..n tin ^n -n '`�n n "� 1+10 1+00 0+90 0+80 0+70 0+60 D+50 0+40 0+30 0+20 0+10 0+00 STREAMBED PROFILE REFERENCE NUMBER: SCALE: 1" = 16' APPLICANT NAME: 0 B 16 WASHINGTON DEPT. of FISH & WILDLIFE 4 12 24 PROPOSED PROJECT: SCALE: 1• = 16' FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG, PROJECT NO..MNA391.:19-1,•._._.,,,...., DRAWN BY: D,_H,ENNING__ SHEET 9 OF 10 DATE:12/27/2019 IWITAT LOG WITHHABITAT LOGS WITH ROOT WAD LO SPACING BETWEEN LOGS r TYP 70.0' L I� f X1.5'DEEP STEP ` POOLS - TYP 7.5'DEEP STEP POOLS TYP POOL WITH HABITAT LOG WITH ROOT WAD POOL WITH HABITAT s NOT TO SCALE10 10 NOT TO SCALE 1010 INSTALL 2 MAN STREANBED 1—MAN STREAMBED BOULDERS 9-03.11(3) BOULDERS 9-03.11(3)^�TYP TYP�'� -. �.. BEGM/NING n INSTALL 2 MAN STREAMSE—�' P PER1y SIE OF CHANNEL ..BOULDERS 9-03.11(3)AND STREAMBED SEDWENT BLEND — TYP 1.5'DEEP STEP COBBLE BLEND WITH STREAMBED y.TO \ _ �S-� SEDIMENT VENEER 1"00 . 62"BURIED CORRUGATED .... ........... METAL PIPE \�>•\.i ` _•� THALWEG y \, o koo t COBBLE BLEND RIFFLE 9-03.11(2)«TYP •• - �t - HABITAT LOGS WITH - -fi HABITAT LOG WITH 5 12"SPACING BETWEEN / ROOT WAD. — TYP 0 1 LOGS— TYP --... .._ 10 1 STEP POOL CHANNEL DETAIL SCALE: NOT TO SCALE REFERENCE NUMBER: APPUCANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO.,MN;A301.:19-1........... .... DRAWN Br: .D.,,,HENNING..,,,,,,,,,.,_ SHEET 10 of 10 DATE:12/27/2O19 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: February 4, 2020 Agenda Item # BRIEFING DATE: January 27 2020 BRIEFING PRESENTED BY: Loretta Swanson and Dave Smith [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: County Road Project (CRP) 2027- Clear Zone Improvement Projects Background: On April 23, 2019, Commissioners authorized Public Works to submit a Highway Safety Improvement Program (HSIP) Grant to WSDOT for the purpose of funding safety projects throughout the county. WSDOT has notified Public Works that Mason County was selected to receive federal funding through the program in the amount of $1,093,500 With funding secured, County Road Project (CRP) No. 2027, Clear Zone Improvement Projects, is being created. This project will improve the clear zone by removing and grinding trees and stumps. Project information is as follows: CRP Road Name Road Number Approx. Mileposts 2027 Arcadia Road 91100 M.P 6.0 to M.P. 7.0 Highland Road 04450 M.P 0.00 to M.P 7.92 Matlock Brady Road 90100 M.P. 16.86 to M.P. 19.92 Kamilche Point Road 14880 M.P 0.02 to M.P. 2.80 BUDGET IMPACTS: Federal Highway Administration (FHWA) will contribute 90% of the cost for each of the projects through the Safety Improvement Program with a 10% match from the County. If construction is obligated by April 30, 2021, the 10% local match will be waived. RECOMMENDED ACTION: Request Board authorizes the following for County Road Project (CRP) 2027, Clear Zone Improvement Projects: 1. Resolution for CRP 2027 for clear zone improvement projects on Arcadia Road Highland Road, Matlock Brady Road and Kamilche Point Road; 2. County Engineer to advertise, set bid date/time and award contract; 3. County Engineer to announce Request for Qualifications as needed for consultant services for the project and enter into contract(s). 4. County Engineer and/or the Chair to sign all pertinent documents for project and Federally funded Highway Safety Improvement Program grant. Attachment: Resolution Project location map MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2027 CLEAR ZONE IMPROVEMENT PROJECTS WHEREAS,on the following Mason County Road's,locally known as.Arcadia Road from M.P 6.0 to M.P.7.0(Road No 91100) Hiehland Road from M.P 0.00 to M.P 7.92(Road No.04450), Matlock Brady Road from M.P. 16.86 to M.P.19.92(Road No.90100)and Kamilche Point Road from M.P 0.02 to M.P.2.80(Road No.14880);work defined as"construction"in the BARS Manual, Page H-63,et seq,is determined to be necessary and proper;and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Improve the clear zone by removing and erindin¢trees and stumps. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $ 99,000 Right of Way $ 22,000 Construction $1,094,000 The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070. ADOPTED this day of 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask,Chair ATTEST: Randy Neatherlin,Vice Chair Melissa Drewry,Clerk of the Board Kevin Shutty,Commissioner APPROVED AS TO FORM: Tim Whitehead,Ch. Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Publ.1t: - ---------- CLEAR ZONE IMPROVEMENTS CRP 2027 Arcadia Road (M.P. 6.0 - M.P. 7.0) Highland Road (M.P. 0.00 - M.P. 7.92) % Matlock Brady Road (M.P. 16.86 - 19.92) Kamilche Point Road (M.P. 0.02 - M.P. 2.80) t r� �1 2019 County Safety Program (HSIP) Grant ,Q m� �J co �s NE NOS t Z W s KpkoM�s v P�vRoF�� � e� ON W CALiFO E� EMAS Q� � Shelton Matlock Road Clear Zone Improvement F eRo Q y M.P. 16.86 - M.P. 19.92 0� o Highland Road Clear Zone Improvement M.P. 0.00 - M.P. 7.92 zRD QO �SHELTrA M9'�OCK P rl w k\ ~v Q SE ARC AD\P RD zArcadia Road Clear Zone Improvements CH �- W M.P. 6.0 - M.P. 7.0 `yN Legend Kamilche Point Road Clear Zone Improvement 0.02 - M.P. 2.80 Clear Zone Improvements O� 1 i Private Road 4 City of Shelton Road j County Road B�J� � 00 �� State Highway ( N 0 2.5 5 Miles —Sources:"Esri!-HERE-•Garmin-U.SGS"Internw�E 1, 1 Esri Japan, METI,Esri China(Hong Kong), E NGCC (c)OpenStreetMap contributors.anc s MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Loretta Swanson, Director Action Agenda DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: February 4, 2020 Agenda Item # BRIEFING DATE: January 27, 2020 BRIEFING PRESENTED BY: Loretta Swanson and Dave Smith [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: 2020 Call for Bids for Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal Aggregate BACKGROUND: Mason County Public Works annually calls for bids for Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal Aggregate for summer road maintenance projects. This year's striping program consists of approximately 723 miles of roadway. Striping typically requires two weeks, weather permitting, half of the mileage in mid-June and the remainder in late August after the completion of our chipseal program. Approximate quantities of materials to be manufactured and stockpiled for this year is 6,700 Tons of 1/2" and the asphalt emulsion is bid for prices and utilize as/where needed throughout the current year. RECOMMENDED ACTION: Recommend the Board authorize Public Works to advertise, set bid opening dates/times, award contracts and allow the Chair to sign all pertinent documents for call for bids for routine Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal Aggregate for 2020. The contract awards will be announced during a regular meeting of the Board. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lisa Frazier DEPARTMENT: Treasurer EXT: 484 BRIEFING DATE: 1/27/2020 PREVIOUS BRIEFING DATES: N/A If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: 2020 Uncollectible Personal Property Taxes EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): RCW 84.56.240 requires that if the county treasurer is unable to collect personal property taxes, the treasurer will file a list of uncollectible personal property taxes with the county legislative authority on the first day of February following for approve to cancel such uncollectible personal property taxes. BUDGET IMPACT: Approval to cancel these uncollectible property taxes will reduce property tax collections for all those Mason County Taxing Districts by $2,401.16. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) N/A RECOMMENDED OR REQUESTED ACTION: Move to February 4t' Commissioner Agenda for approval. ATTACHMENTS: 2020 Uncollectible Personal Property Tax Affidavit Briefing Summary 1/21/2020 12/23/2019 11:59 Mason County P 1 Emf INVOICE ENTRY PROOF LIST apinvent CLERK: Emf BATCH: 9889 NEW INVOICES VENDOR REMIT NAME INVOICE PO VOUCHER DEPT BATCH NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE ERR APPROVED UNPAID INVOICES TO BE POSTED 1512 00000 QUILL CORPORATIO 373794 -108.76 .00 .00 451264 CASH ACCOUNT 2019/12 INV 01/07/2019 SEP-CHK: N DISC: .00 -108.76 1099: 61.000000.000.000.000.00.111100.0000.00. 001.000000.260.000.514.22.531010.0000.00. DEPT 260 DUE 01/07/2019 DESC:ACCT#3917330 - CREDIT FOR INV #3383825 1512 00000 QUILL CORPORATIO 373797 -271.33 .00 .00 775854 CASH ACCOUNT 2019/12 INV 11/22/2019 SEP-CHK: N DISC: .00 -271.33 1099: 631.000000.000.000.000.00.111100.0000.00. 001.000000.260.000.514.22.531010.0000.00, DEPT 260 DUE 12/23/2019 DESC:ACCT#3917330 - CREDIT MEMO INV#2646783 11/13/19 2 APPROVED UNPAID INVOICES TOTAL -380.09 PENDING UNPAID INVOICES 1512 00000 QUILL CORPORATIO 373774 345.95 .00 .00 3211878 CASH ACCOUNT 2019/12 INV 12/09/2019 SEP-CHK: N DISC: .00 345.95 1099: 631.000000.000.000.000.00.111100.0000.00. 180.000000.000.000.514.22.531010.0000.00. DEPT 260 DUE 12/23/2019 DESC:ACCT#3917330 1520 00000 SHELTON MASON CO 373776 2,420.00 .00 .00 102052 CASH ACCOUNT 2019/12 INV 12/12/2019 SEP-CHK: N DISC: .00 2,420.00 1099: 631.000000.000.000.000.00.111100.0000.00. 180.000000.000.000.514.22.541020.0000.00. DEPT 260 DUE 12/23/2019 DESC:INV#102052 - 2019 TAX FORECLOSURE PUBLICATION 1512 00000 QUILL CORPORATIO 373778 341.59 .00 .00 3173587 CASH ACCOUNT 2019/12 INV 12/06/2019 SEP-CHK: N DISC: .00 341.59 1099: 631.000000.000.000.000.00.111100.0000.00. 180.000000.000.000.514.22.531010.0000.00. DEPT 260 DUE 12/23/2019 DESC:ACCT#3917330 - COPY PAPER/PRINTER TONER 1512 00000 QUILL CORPORATIO 373783 664.23 .00 .00 3173580 CASH ACCOUNT 2019/12 INV 12/06/2019 SEP-CHK: N DISC: .00 j099: 631.000000.000.000.000.00.111100.0000.00. 001,000000,260.000.514,22,53101 0 DEPT 260 DUE 12/23/2019 DESC:ACCT#3917330, OFFICE SUPPLIES/PRINTER TONER _. Resolution No. 2020 Uncollectible Personal Property Taxes Affidavit of Mason County Treasurer Elisabeth (Lisa) Frazier WHEREAS, RCW 84.56.240 states in part that if the county treasurer is unable for the want of goods or chattels whereupon to levy, to collect by distress or otherwise,the taxes, or any part thereof, which may have been assessed upon the personal property of any person or corporation........., the treasurer shall file with the county legislative authority, on the first day of February following, a list of such taxes. THEREFORE, pursuant to RCW 84.56.240, 1 Elisabeth (Lisa) Frazier, Mason County Treasurer, and or my deputy entrusted with the collection of the taxes have made a diligent search and inquiry for goods and chattels wherewith to make such taxes, and was unable to make or collect the same as shown on attachment "A". NOW THEREFORE, the Mason County Board of County Commissioner's hereby accepts the affidavit of the Mason County Treasurer and hereby approves the cancellation of uncollectible personal property taxes as shown on attachment "A". Dated this day of February, 2020. BOARD OF MASON COUNTY COMMISSIONERS ATTESTED TO: Sharon Trask, Commissioner and Chair Elisabeth (Lisa) Frazier, Mason County Treasurer Randy Neatherlin,Vice Chair ATTESTED TO: Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief Deputy Prosecuting Attorney 1 2020 UNCOLLECTIBLE PERSONAL PROPERTY TAXES AFFIDAVIT OF MASON COUNTY TREASURER ELISABETH(LISA)FRAZIER ATTACHMENT"A" PARCEL# NAME DESCRIPTION YEAR TAXES 10-02824 H&R WATERWORKS Transportation-UtiIities(48) 2018 $65.85 10-05569 Residential-Single(11) 2018 $113.64 10-05574 Transportation-Utilities(48) 2018 $88.55 10-05578 2018 $160.03 10-05585 Undeveloped-Land(91) 2018 $55.35 10-05586 Residential-Single(11) 2018 $106.75 10-05587 Residential-Other(18) 2018 $62.46 10-05588 N/A 2018 $158.71 10-05608 N/A 2018 $391.86 REASON Uncollectible/Business sold Unable to contact/locate previous owner after sale in 2017 for advance tax. Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $1,203.20 10-06522 MONEY DEPOT, INC Retail Trade-General(53) 2018 $47.50 REASON Uncollectible/Business closed Equipment thrown away per listing.Account retired. Unable to contact after closure. Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $47.50 10-07109 CASCADE CROPS Services-Contract(66) 2018 $231.28 REASON Uncollectible/Business closed Owner liquidated all equipment in 2017 Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $231.28 .::WI v ' 10-07138 MARV'S AUTO REPAIR Repair Services(64) 2017 $97.71 REASON Uncollectible/Business closed Owner deceased. Closed in 2016 but Assessor's was not notified Mason County Treasurer's office has exhausted all efforts to collect the 2017 advance tax. $97.71 10-07502 DANIELS HANDYMAN&SALVAGE,LLC Repair Services(64) 2018 $209.40 REASON Uncollectible/Business closed Unable to contact owner and account retired Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $209.40 10-06970 COLLINS CHIROPRACTIC Professional Services-(65) 2018 $34.80 2019 $27.89 REASON Uncollectible/Business closed Unable to contact owner after multiple attempts Mason County Treasurer's office has exhausted all efforts to collect the 2018&2019 taxes. $62.69 10-07000 ROCKETS&RAINBOWS Retail Trade-General(53) 2018 $125.44 REASON Uncollectible/Business closed Unable to contact owner after several letters&a voice message Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $125.44 10-07575 COFFINBIRTH TATTOO Trade-Other(59) 2018 $341.26 2019 $82.68 REASON Uncollectible/Business closed Unable to contact/locate owner who suddenly moved of country. Mason County Treasurer's office has exhausted all efforts to collect the 2018 and 2019 taxes. $423.94 Total Cancellation $2,401.16 MASON COUNTY: AGENDA ITEM SUMMARY FORM (� TO: BOARD OF MASON COUNTY COMMISSIONERS From: Sheryl Hilt Action Agenda _X_ Public Hearing Other DEPARTMENT: Sheriff's Office EXT: 636 COMMISSION MEETING DATE: February 4, 2020 Agenda Item # Commissioner staff to complete) BRIEFING DATE: January 27, 2020 BRIEFING PRESENTED BY: Sheryl Hilt [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Rescind the resolution and delete the account for the Perishable Property Trust Fund. BACKGROUND: The Perishable Property Trust Fund was created in 1992 to process sales of illegally obtained substances but the fund has never been used. There was no money allocated to this fund as it was to be a holding account for proceeds of sales. RECOMMENDED ACTION: Rescind code 3.68 and have the Treasurer's Office close the fund. BUDGET IMPACTS: None ATTACHMENT(S): Proposed resolution J:\Finance Office\Resolutions\Perishable Property Trust Fund\Commission Agenda Item Summary to close the fund.docx Resolution No. A RESOLUTION TO DISSOLVE THE PERISHABLE PROPERTY TRUST FUND and RESCIND MASON COUNTY CODE CHAPTER 3.68 PERISHABLE PROPERTY TRUST FUND and RESOLUTION 109-92 WHEREAS, the Perishable Property Trust Fund created under Resolution 109-92 has been inactive for many years and; WHEREAS, there is no money in this trust fund and; WHEREAS, Washington State RCW 6.25.220 makes no determination as to the deposit of funds from the sale of perishable property and; WHEREAS, any sales of perishable property may be entered as a general revenue line in Sheriff's Office General Fund with a specific Budgeting, Accounting, and Reporting System (BARS) line and; WHEREAS, the BARS line will adequately track any funds reimbursable to the rightful owner from the sale of perishable property lost as the result of the commission of a crime and/or as directed by any Mason County Court of competent jurisdiction. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Mason County Board of Commissioners the Perishable Property Trust Fund is dissolved and the Treasurer is hereby directed to close all accounts associated to this fund and Mason County Code Chapter 3.68 be rescinded. DATED this day of , 2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: -- Randy Neatherlin, Vice Chair Tim Whitehead, Chief DPA Kevin Shutty, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Lisa Frazier Action Agenda x Public Hearing Other DEPARTMENT: Treasurer EXT: DATE: 2/4/2020 Agenda Item # g i Commissioner staff to complete) BRIEFING DATE: 1/27/2020 BRIEFING PRESENTED BY: Lisa Frazier, Treasurer [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Acknowledgment of Receipt 2019 Property Tax Refunds Background: RCW 84.29.020 — requires the county treasurer to make a report to the county legislative authority by the 15t Monday in February a list of all refunds made under this section during the previous year. Budget Impacts: Impacted 2019 property tax collections for those affected taxing districts in Mason County by a total of $271,451.08. RECOMMENDED ACTION: Acknowledgment of Receipt of the 2019 Property Tax Refund Report by the County Treasurer Attachment(s): Acknowledgment of Receipt of 2019 Property Tax Refunds —Treasurer's Annual Refund Report MASON COUNTY BOARD OF COMMISSIONERS ACKNOWLEDGMENT OF RECEIPT According to RC W 84.69.020, the county treasurer shall make all refunds to be determined by this section, and by the first Monday in February of each year,report to the county legislative authority a list of all refunds made under this section during the previous year. The list is to include the name of the person receiving the refund, the amount of the refund, and the reason for the refund. The Mason County Board of Commissioners hereby acknowledges they are in receipt of the attached Treasurer's Refund Report(attachment"A")to support the refunds made to taxpayers during the year of 2019. Dated this , day of February, 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Sharon Trask, Chair Randy Neatherlin, Vice-Chair Kevin Shutty, Commissioner ATTEST: Melissa Drewry, Clerk of the Board Cc: Mason County Treasurer TREASURER'S ANNUAL REFUND REPORT ATTACHMENT "A" Number of Refunds........................................... 278 Total Taxpayer refunds............................................ $ 240,354.43 Total Treasurer refunds............................................. $ 31,096.65 Total Amount of Refunds.......................................... $ 271,451.08 Reason for tax refunds as follows: Acreage Correction................................... 0 Administrative Segregation......................... 0 Apprasial Review....................................... 0 Assessment Roll Correction......................... 2 Board of Equalization................................. 22 Boundary Line Adjustment.......................... 0 Combination of Parcels.............................. 0 Destroyed Property.................................... 12 DFL/Open Space....................................... 0 Disabled Persons Exemption........................ 23 Double Assessment.................................... 3 Erroneous Assessment................................. 0 Erroneous Payment.................................... 4 Fire Patrol Cancel...................................... 0 Manifest Error............................................. 34 Misc. Change............................................ 1 Now Exempt Property................................. 10 Posting Error............................................... 5 Reappraisal Request.................................. 0 Segregation.............................................. 11 Senior Exemption....................................... 144 State Board of Tax Appeals......................... 1 Taxes Paid Twice........................................ 6 TOTAL 278 TREASURER'S ANNUAL REFUND REPORT ATTACHMENT"A" TOTAL - TAXPAYER TREASURER -'^271,451.08 $ 240,354.43 $ 31096 65 Name Reason Amount Amount Loeliger,Robert Jr&E Joanne Assessment Roll Correction $ 342.14 Leo Cooper - P Assessment Roll Correction $ 136.31 Terry E&Tracey M Driver Board of Equalization $ 886.88 Mendy K K Kealy Board of Equalization $ 206.83 Beisley, Inc Board of Equalization $ 156.72 WK Associates LLC Board of Equalization $ 206.99 Mt Olive Lutheran Church Board of Equalization $ 90.32 David Skidmore Board of Equalization $ 203.20 Rodger C &Stella G Scott Board of Equalization $ 632.50 Eric J&Susan P Fossee Board of Equalization $ 43.82 Edward J &Gerda I Benda Board of Equalization $ 125.07 Sohan Singh _ Board of Equalization $ 115.87 Donald L Marshall Board of Equalization $ 126.87 Suzanne Paulsrude Board of Equalization $ 248.00 ---------- Robbins D Harper Board of Equalization $ 24.45 ------ - - --- Kathleen D Michell Board of Equalization $ 109.02 Richard or Julie Capp Board of Equalization $ 297.55 Robin or Helene Coleman Board of Equalization $ 401.18 Lois A Johnson Board of Equalization $ 136.18 Corelogic Tax Service Board of Equalization $ 350.49 New American Funding Board of Equalization $ 350.48 Douglas&Kathryn F McDonnell Board of Equalization $ 54.02 Corelogic Tax Service Board of Equalization $ 113.49 Mendy K K Kealy Board of Equalization_ $ 271.14 Javier&Deborah Rivera-Hernandez Destroyed Property $ 1,219.19 $ 452.25 Debra Foote& Debra&Kenneth Foote Destroyed Property $ 1,281.10 Kirsten D&Clyde P Hampton Destroyed Property $ 87.30 Corelogic Tax Service Destroyed Property $ 377.37 Ralph Rothrock&Molly Casey Destroyed Property $ 592.05 David M&Laura L Wichman Destroyed Property $ 325.29 S Boepple Destroyed Property $ 670.82 Mason County Title Company Destroyed Property $ 101.81 Lake Cushman Company Destroyed Property $ 179.14 Jack W Sizemore Destroyed Property $ 201.93 Peggy S Smith Destroyed Property $ 22.68 Hauke&Julie A Hansen Destroyed Property $ 285.68 Usa L Hardy Disabled Persons Exemption $ 1,912.96 $ 1.39 Shelley&Carl Boyce Disabled Persons Exemption $ 503.56 $ 745.55 Lars Nylund Disabled Persons Exemption $ 2,620.37 Wesley E Dixon Disabled Persons Exemption $ 298.13 Dorothy I &Kenneth W Fox Disabled Persons Exemption $ 1,553.33 Michael Mitchel&Gail Doane Disabled Persons Exemption $ 35.57 Water's Edge Living Trust Disabled Persons Exemption $ 503.80 Gerard A Fitzpatrick Disabled Persons Exemption $ 363.40 Karen E Craggett Disabled Persons Exemption $ 5,919.04 $ 606.27 Jerry L Makules Successor Trustee Disabled Persons Exemption $ 429.62 Corelogic Tax Service Disabled Persons Exemption $ 806.31 Corelogic Tax Service Disabled Persons Exemption $ 464.37 Corelogic Tax Service Disabled Persons Exemption $ 451.60 Corelogic Tax Service Disabled Persons Exemption $ 422.30 Lereta,LLC Disabled Persons Exemption $ 307.63 Javier&Deborah Rivera-Hernandez Disabled Persons Exemption $ 275.55 Lucas Long Disabled Persons Exemption $ 948.75 Lana Vahala-Marcus Disabled Persons Exemption $ 1,862.37 Corelogic Tax Service Disabled Persons Exemption $ 156.35 Lereta,LLC Disabled Persons Exemption $ 7,624.34 Land Title Company Disabled Persons Exemption $ 43.57 James E Jennejohn Disabled Persons Exemption $ 157.43 Christopher W Harper Disabled Persons Exemption $ 1,117.23 HRB Tax Group Inc Double Assessment $ 136.95 Kalevi E&Karen P Kotkas Double Assessment $ 112.76 Les Okonek Double Assessment $ 4,094.21 KA Noldan Erroneous Payment $ 1,827.28 Mason County Treasurer Erroneous Payment $ 1,886.04 Mason County Treasurer Erroneous Payment $ 1,078.09 Mason County Treasurer Erroneous Payment $ 1,606.80 Corelogic Tax Service Manifest Error $ 110.50 Corelogic Tax Service Manifest Error $ 65.12 South Shore Construction Inc Manifest Error $ 3,073.64 Melissa& Bryan Garcia Manifest Error $ 120.06 Mark and Nancy Lee Manifest Error $ 267.26 Tim J Barnett Manifest Error $ 28.99 David F J Prim Manifest Error $ 129.29 Wells Fargo Tax Service Manifest Error $ 294.70 Paul S&Nadine Webster Manifest Error $ 204.29 Corelogic Tax Service Manifest Error $ 220.27 Paul Steven Lovgren&Tim Lovgren Manifest Error $ 21.38 L Anne Walsh Manifest Error $ 367.87 NGL Supply Terminal Co, LLC Manifest Error $ 13,179.05 Sentry Mini Storage LLC Manifest Error $ 29.79 Sentry Mini Storage LLC Manifest Error $ 85.44 Gedora Business Company Manifest Error $ 29.79 Gedora Business Company Manifest Error $ 82.90 Belco Forest Products Manifest Error $ 236.15 Mason County Treasurer Manifest Error $ 1,041.75 Malaika M &Michael W Eaton Manifest Error $ 364.76 Olympic Mountain Millwork Manifest Error $ 21.74 Iris W Van Ackeren Manifest Error $ 1,477.16 Sunshine&Kenneth Akin Manifest Error $ 312.85 Eric William&Holly Laura Snyder Manifest Error $ 459.69 Sentry Mini Storage LLC Manifest Error $ 649.28 Gedora Business Company Manifest Error $ 309.91 Gedora Business Company Manifest Error $ 508.64 Sentry Mini Storage LLC Manifest Error $ 770.11 Rachael L&James M Fawcett Manifest Error $ 169.19 Elizabeth J Tyner Manifest Error $ 371.87 Towriffic Towing Manifest Error $ 45.36 Donald Knisley Manifest Error $ 85.15 Curtis W&Donna L Fugere Manifest Error $ 1,394.30 Travis&Tammy Weaver Manifest Error $ 2,131.22 Mason County Treasurer Misc Change $ 9,078.17 Carolyn Olsen Now Exempt Property $ 601.48 Gospel Lighthouse Church Now Exempt Property $ 70.60 Floline Bradley Now Exempt Property $ 19.00 Lereta Vendor Resource Management Now Exempt Property $ 371.21 Chicago Title Company of Washington Now Exempt Property $ 348.78 Skokomish Tribal Council Now Exempt Property $ 474.42 Skokomish Tribal Council Now Exempt Property $ 44.64 Attomey's Title of Kitsap Now Exempt Property $ 730.09 Lake Limerick Country Club Now Exempt Property $ 804.08 Mason County Development, LLC Now Exempt Property $ 103.03 Steven J&Kimberly M Brewer Posting Error $ 51.37 $ 511.49 Gloria Aguilar Posting Error $ 94.33 $ 1,347.58 Corelogic Tax Service Posting Error $ 394.15 Mason County Treasurer Posting Error $ 1,274.70 David L&Linda J Mabey Posting Error $ 1,762.76 Mason County Treasurer Segregation $ 1,696.83 Brittney McElboy Segregation $ 564.49 Richard E Deno Segregation $ 5.82 James J &Patricia F David Segregation $ 3,664.01 Mason County Treasurer Segregation $ 1,026.76 Mason County Treasurer Segregation $ 96.56 Mason County Treasurer Segregation $ 1,579.68 Gregroy Loddo Segregation $ 878.23 Mason County Treasurer Segregation $ 299.75 Academy Mortgage Corporation Segregation $ 354.80 Charlotte R Sharpes Segregation $ 807.80 $ 161.92 Dorothy Barfield Senior Exemption $ 1,979.48 Leslie AE Andrus Senior Exemption $ 2,086.92 Corelogic Tax Service Senior Exemption $ 1,654.92 Evelyn Ghan&David L&Evelyn I Ghan Senior Exemption $ 4,322.26 $ 501.09 Joan E Parker&Corelogic Tax Service Senior Exemption $ 1,722.38 Theodore H &Mary A Fleckner Senior Exemption $ 4,664.76 Hildegard Bohr Senior Exemption $ 2,805.78 Land Title Company Senior Exemption $ 218.47 David &Christy Rowe Senior Exemption $ 13,981.58 Corelogic Tax Service Senior Exemption $ 2,013.43 Patricia R Pearson Senior Exemption $ 467.54 Donna J Tarver Senior Exemption $ 165.96 $ 480.22 Patricia Ann Supple Senior Exemption $ 2,880.64 Nolin Waterhouse&Navonne A Waterhduse Senior Exemption $ 1,330.36 Mari K Reed Senior Exemption $ 1,809.67 David E Shonkwiler i Senior Exemption $ 1,264.00 R G Parret Senior Exemption $ 507.26 Sandra I &Scott Webster Senior Exemption $ 44.04 Shirley A&Michael H Fodge Senior Exemption $ 593.70 Robert&Heather Mormando Senior Exemption $ 246.60 Sandra B Jenne Senior Exemption $ 1,672.08 E L Blue-Butler Senior Exemption $ 247.06 Corelogic Tax Service Senior Exemption $ 2,257.34 Corelogic Tax Service Senior Exemption $ 2,471.86 Corelogic Tax Service Senior Exemption $ 3,117.24 Lereta,LLC Senior Exemption $ 486.66 Mason County Title Company Senior Exemption $ 377.47 Beth Rossow Senior Exemption $ 267.68 Thomas A&Sandra A Uszynski Senior Exemption $ 1,053.07 Jeanne M Weston Senior Exemption $ 817.18 Cathryn A Bauer Senior Exemption $ 2,051.23 Terrance M Simpson Senior Exemption $ 296.87 Grace Henson Senior Exemption $ 618.16 Fred &Zelma Crabtree Senior Exemption $ 238.51 Thomas G Bolling Senior Exemption $ 1,197.29 Corelogic Tax Service Senior Exemption $ 538.84 Corelogic Tax Service Senior Exemption $ 1,060.86 Corelogic Tax Service Senior Exemption $ 2,315.42 Wells Fargo Tax Service Senior Exemption $ 438.26 Northwest Contract Collections,Inc I Senior Exemption $ 253.07 Sharon D Wiles Senior Exemption $ 1,123.72 Ruth A Watson Senior Exemption $ 498.49 Shari Petri Senior Exemption $ 117.36 Sherry F Sweigart Senior Exemption $ 2,062.04 Alan R Benedict Senior Exemption $ 26.31 Charles F Bracken Senior Exemption $ 1,218.14 Kelvin K Lester Senior Exemption $ 678.20 Wells Fargo Tax Service Senior Exemption $ 1,949.32 Lereta, LLC Senior Exemption $ 1,731.39 Cathy Sue Foley Senior Exemption $ 408.34 Harry J Kuchynka Senior Exemption $ 197.38 Robin M Beauchamp Senior Exemption $ 308.18 Almore Hurt Senior Exemption $ 1,586.50 G B Fuller Senior Exemption $ 1,236.17 Margaret A Davidson Senior Exemption $ 405.00 Bettie A Chappell Senior Exemption $ 1,322.96 Douglas L&Sharon J Moshler Senior Exemption $ 2,056.45 Glenn Ray Hussey Senior Exemption $ 749.27 Corelogic Tax Service Senior Exemption $ 428.96 Lloyd Prouty Senior Exemption $ 792.41 Corelogic Tax Service Senior Exemption $ 1,832.29 Corelogic Tax Service Senior Exemption $ 436.06 Christine Massey Senior Exemption $ 3,774.35 Michael L&CL Rose Hammond Senior Exemption $ 414.76 Joe L Metcalfe,Jr Senior Exemption $ 1,339.24 Toni C Popelka Senior Exemption $ 362.28 Mary E&Kerry E Corkum Senior Exemption $ 1,468.82 Margy's Creative Touch Senior Exemption $ 178.75 Chrlstena Simpson Senior Exemption $ 619.07 Henry R &Jayne M Clark Senior Exemption $ 1,596.89 Norman W&Susan Marie Vance Senior Exemption $ 1,398.44 Charles&Marta Lucas Senior Exemption $ 1,691.58 Corelogic Tax Service Senior Exemption $ 822.43 Mason County Treasurer Senior Exemption $ 230.05 Mason County Treasurer Senior Exemption $ 270.21 Norma L Bublitz Senior Exemption $ 169.73 Bryan Hewins and Michelle C Mason Senior Exemption $ 126.27 21 st Mortgage Corp Senior Exemption $ 2,020.64 Deborah& Donald P Farris Senior Exemption $ 272.56 Rochelle A Dickinson Senior Exemption $ 1,287.37 Thomas F Trotzer Senior Exemption $ 329.33 Hazel J Smith Senior Exemption $ 254.64 Gerald L Sheldon Senior Exemption $ 9.22 Corelogic Tax Service Senior Exemption $ 63.27 Corelogic Tax Service Senior Exemption $ 85.04 Richard D &Allison D Conant Senior Exemption $ 109.62 Haewon Turney&Jenell Schreiber Senior Exemption $ 503.32 Ramona M Perkins Senior Exemption $ 479.89 Corelogic Tax Service Senior Exemption $ 152.76 Judy L&Jacob P Goenett Senior Exemption $ 38.33 Corelogic Tax Service Senior Exemption $ 373.34 Carol J Kelly Senior Exemption $ 1,810.70 Mildred&John Powell Senior Exemption $ 581.55 Corelogic Tax Service Senior Exemption $ 305.09 Richard A Lee Senior Exemption $ 2,795.97 Corelogic Tax Service Senior Exemption $ 467.05 Corelogic Tax Service Senior Exemption $ 70.48 Myst!Linck Senior Exemption $ 975.01 Corelogic Tax Service Senior Exemption $ 256.52 Vera Rawlings Senior Exemption $ 114.42 Corelogic Tax Service Senior Exemption $ 91.99 Lara Kerr Senior Exemption $ 1,575.56 Corelogic Tax Service Senior Exemption $ 233.96 Lereta,LLC Senior Exemption $ 548.57 Pauline L Schoeneman Senior Exemption $ 548.56 Wells Fargo Senior Exemption $ 486.59 Daniel R &Deborah L Rutland Senior Exemption $ 490.30 Wells Fargo Tax Service Senior Exemption $ 612.25 Debbie Bennett Senior Exemption $ 301.12 Thomas D&Brenda K Cleveland Senior Exemption $ 970.61 Corelogic Tax Service Senior Exemption $ 412.29 Pauline A Nichols Senior Exemption $ 1,052.12 Corelogic Tax Service Senior Exemption $ 2,634.97 Gary Budd Senior Exemption $ 780.02 Roberta C Louis Senior Exemption $ 946.56 Corelogic Tax Service Senior Exemption $ 1,682.60 Corelogic Tax Service Senior Exemption $ 710.72 Corelogic Tax Service Senior Exemption $ 1,014.18 Northwest Contract Collections, Inc Senior Exemption $ 416.07 Sharon Schneider Senior Exemption $ 416.07 First American Title Insurance Company Senior Exemption $ 1,011.78 Corelogic Tax Service Senior Exemption $ 1,011.78 Susan Homseth Senior Exemption $ 2,778.35 Corelogic Tax Service Senior Exemption $ 1,328.58 Corelogic Tax Service Senior Exemption $ 1,052.12 Kenneth R Wyman Senior Exemption $ 658.70 Corelogic Tax Service Senior Exemption $ 402.18 Dansing Galusha Senior Exemption $ 725.12 Lereta,LLC Senior Exemption $ 971.07 Corelogic Tax Service Senior Exemption $ 594.10 Lereta,LLC Senior Exemption $ 594.09 George&Joanne Krieger Senior Exemption $ 462.87 Steven or Gary Lorimer Senior Exemption $ 1,961.15 Roxe Anne&Thomas Doherty Senior Exemption $ 962.65 Michael D&Barbara C Berreman Senior Exemption $ 456.14 Wilfred Frank Surprenant Senior Exemption $ 1,167.12 Ron&Sharon Bartley Senior Exemption $ 520.12 Lereta,LLC Senior Exemption $ 1,371.41 Peggy S Smith Senior Exemption $ 747.82 Ginny Slack Senior Exemption $ 379.02 Scott Cruikshank Senior Exemption $ 381.32 Corelogic Tax Service Senior Exemption $ 1,492.71 Gene B Fatland Senior Exemption $ 1,187.48 ServiceLink Senior Exemption $ 671.05 James F Glaser&Janet J Carlson-Glaser State Board of Tax Appeals $ 147.92 Donna E Blankenship Taxes Paid Twice $ 2,059.42 Kaila C Grubbs Taxes Paid Twice $ 567.75 $ 567.74 Mason County Treasurer Taxes Paid Twice $ 321.44 Karen Roberts Taxes Paid Twice $ 82.58 John W&Judy Pickett Taxes Paid Twice $ 1,611.18 Dennis D Rankin Taxes Paid Twice $ 601.02 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Ginger Kenyon Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: February 4, 2020 Agenda Item # (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8070103-8070157 $ 103,753.97 Direct Deposit Fund Warrant #s 65320-65697 $ 731,279.01 Salary Clearing Fund Warrant #s 7004953-7004978 $ 515,543.15 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 2,740,458.49 Direct Deposit YTD Total $ 1,440,452.27 Salary Clearing YTD Total $ 1,511,370.59 Approval of Treasure Electronic Remittances YTD Total $ 9,913,768.45 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s 8070103-8070157 $ 103,753.97 Direct Deposit Fund Warrant #s 65320-65697 $ 731,279.01 Salary Clearing Fund Warrant #s 7004953-7004978 $ 515,543.15 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board)