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HomeMy WebLinkAbout2020/01/27 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of January 27, 2020 Monday, January 27, 2020 Commission Chambers 9:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Litigation 9:30 A.M. Prosecuting Attorney— Mike Dorcy/Tim Whitehead 9:40 A.M. Public Defense — Peter Jones 9:50 A.M. Treasurer— Lisa Frazier 10:00 A.M. WSU Extension Office — Dan Teuteberg 10:10 A.M. Audit Committee Update — Leo Kim 10:20 A.M. Sheriff's Office — Sheryl Hilt 10:30 A.M. BREAK 10:35 A.M. Public Works — Loretta Swanson Utilities & Waste Management 11:00 A.M. Assessor— Patti McLean 11:10 A.M. Community Services — Dave Windom 11:30 A.M. Superior Court - Judge Goodell Commissioner Discussion — as needed BREAK— NOON 2:30 P.M. Support Services/Enterprise 4 Equity 2:45 P.M. Support Services — Frank Pinter 3:15 P.M. Closed Session — RCW 42.30.140 (4) Labor Discussion Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 01/23/20 at 10:46 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF January 27, 2020 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CO A IS.S4 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Tim Whitehead DEPARTMENT: Prosecutor's Office EXT: 417 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Interlocal Agreement between the Mason County Prosecutor's Office and the Thurston-Mason Behavioral Health Administrative Service Organization. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The purpose of this Agreement is to define, and fund judicial services provided by the Prosecutor for those individuals involuntarily detained in Mason County due to their mental disorder per chapters 71.05 and 71.24 RCW. BUDGET IMPACT: Revenue is tbd, but not to exceed $50,000. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approval to have the Board sign the Interlocal Agreement between the Mason County Prosecutor's Office and the Thurston-Mason Behavior Health Administrative Services Organization. ATTACHMENTS: Copy of the Interlocal Agreement Briefing Summary 1/22/2020 t i -i.'� THURSTON-MASON BEHAVIORAL HEALTH 1;2 36 GOVERNING BOARD AGREEMENT T H U R S T O N -MASON Involuntary Commitment JudicialServices Behavioral Health Organization LLC THIS AGREEMENT,is made and entered by and between Mason County Prosecutor, hereinafter referred to as "Prosecutor"and the Thurston-Mason Behavioral Health Administrative Service Organization,aquasi- governmental entity formed pursuant to the Interlocal Cooperation Act,chapter 39.34 RCW, hereinafter referred to as "TMBH-ASO", hereinafter collectively referred to as the"Parties". PARTIES TO THE CONTRACT THURSTON-MASON BEHAVIORAL MASON COUNTY PROSECUTOR HEALTH ADMINISTRATIVE SERVICE ORGANIZATION Michael Dorcy, Mark Freedman, CEO Mason County Prosecutor 521N4 th St #B Thurston-Mason BH-ASO Shelton, WA 98584 612 Woodland Square Loop SE,Suite 401 Phone: (360) 427-9670 Lacey, WA 98503 Email: MichaeD@co.mason.wa.us Phone: 360-763-5791 Email: mark.freedman@TMBHO.org AGREEMENT START DATE AGREEMENT END DATE Upon Signature December 31,2020 By their signatures below, the parties agree to the terms and conditions of this Agreement and all documents incorporated by reference. No other understandings or representations,oral orotherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind the parties.The parties signing below certify that they are authorized to sign this Agreement and acknowledge that the waiver of immunity set out in Section 6.h. was mutually negotiated and specifically agreed to by the parties herein. TMBH-ASO SIGNATURE PRINTED NAME AND TITLE DATE SIGNED COUNTYSIGNATURE PRINTED NAME ANDTITLE DATE SIGNED Approved as to Form: Fred Johnson,TMBH-ASO Attorney TMBH-ASO & Mason Prosecutor Interlocal Agreement 11 Page Thurston-Mason Behavioral Health Administrative Service Organization and Mason County Prosecutor Involuntary Commitment Judicial Services INTERLOCAL AGREEMENT THIS AGREEMENT, is made and entered by and between Mason County Prosecutor, hereinafter referred to as "Prosecutor" and the Thurston-Mason Behavioral Health Administrative Service Organization, a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter referred to as "TMBH-ASO." 1. PURPOSE The purpose of this Agreement is to define, and fund judicial services provided by the Prosecutor for those individuals involuntarily detained in Mason County due to their mental disorder per chapters 71.05 and 71.24 RCW. 2. DURATION OF AGREEMENT This Agreement shall become effective on date signed by both parties to this Agreement, and shall terminate on December 31, 2020, unless otherwise amended. 3. SERVICES Services to be provided are those defined in chapters 71.05 and 71.24 RCW. Location of Involuntary Treatment Court will be at the Mason County Evaluation and Treatment Facility in addition to those judicial services provided at the Mason County Courthouse. This location is.. a. Mason County Evaluation and Treatment Facility 307 West Cota St, Shelton, WA 98584 The Court shall operate two to three days a week or as necessary to meet the statutory requirements. Days and hours shall be determined by TMBH-ASO, the Treatment Provider at the Court location and Superior Court. 4. Fundinq Funding for these court services shall be based on the cost of direct services as described in chapter 71.05 and 71.24 RCW provided by Prosecutor and any additional staff support necessary to perform these services. Direct service staff time shall be documented and submitted with each invoice. Total amount shall not exceed $50,000 annually based on historical actual court costs. Thurston Mason BH-ASO reserves the right to withhold payment TMBH-ASO & Mason Prosecutor Interlocal Agreement 21 Page until such time that adequate back up documentation is provided to support the invoice. Funding level and capacity will be reviewed every six months to adjust for actual cost. If necessary, $10,000 is approved for actual costs including costs associated with supplies, equipment, trials, jury expenses and other actual expenses, and these expenses shall be verified through documentation. 5. NONDISCRIMINATION TMBH-ASO, its assignees, delegates or subcontractors shall not discriminate against any person in the performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability. Implementation of this provision shall be consistent with RCW 49.60.400. 6. WITHDRAWAL Any party hereto shall have the right to withdraw from this Agreement at any time, PROVIDED that the remaining party to this Agreement shall have received written notification of the other party's intention to withdraw at least 120 days prior to the proposed effective date of such withdrawal; and PROVIDED FURTHER, that such notification is received at least 120 days prior to the expiration of the current fiscal year period. 7. PROHIBITION AGAINST ASSIGNMENT The obligations and duties under this Agreement shall not be assigned, delegated, or subcontracted to any other person, firm or entity without the prior express written consent of the TMBH-ASO. 8. CHOICE OF LAW, JURISDICTION AND VENUE a. This Contract has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Contract shall be governed by the laws of the State of Washington, both as to its interpretation and performance. b. Any action at law, suit in equity, or judicial proceeding arising out of this Contract shall be instituted and maintained only in any of the courts of competent jurisdiction in Mason County. 9. SEVERABILITY a. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be TMBH-ASO & Mason Prosecutor Interlocal Agreement 31 Page invalid. b. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. 10. COUNTERPARTS This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes. This Agreement shall be effective upon its execution by the two named Parties. 11. FILING OF AGREEMENT A copy of this Agreement shall be filed with the County Auditor of Mason County or, alternatively, listed by subject on a public agency's web site or other electronically retrievable public source, as required by RCW 39.34.040. 12. AMENDMENT All amendments to this Agreement shall be in writing and mutually agreed upon and signed by both Parties. 13. TERMINATION This Agreement may be terminated by either party by giving (120) one hundred days written notice of termination to the other Party. 14. ENTIRE AGREEMENT The parties agree that this Agreement is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Agreement are specifically excluded. IN WITNESS WHEREOF, the parties have executed this Agreement by authorized officials thereof on the day of , 2019 TMBH-ASO & Mason Prosecutor Interlocal Agreement 41 Page Mason County Prosecutor Thurston-Mason BH-ASO Michael Dorcy, Mason County Prosecutor Mark Freedman, CEO Mason County Board of County Commissioners Randy Neatherlin, Comm. District Kevin Shutty, Comm. District 2 Sharon Trask, Comm. District 3 TMBH-ASO& Mason Prosecutor Interlocal Agreement 51 Page MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Peter ]ones DEPARTMENT: Indigent Defense EXT: 280 BRIEFING DATE: 1/27/20 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEMS: 1. Approval of updated contracts with Taschner Law Office 2. Approval of MOU with TMBH_ASO re: ITA court services 3. Update on internship application and approval of unpaid positions EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): 1. Contract with Taschner's office is updated. Essentially mirrors ongoing contract save for requested ten percent increase in payment, already approved in the 2020 budgeting process. 2. MOU with Thurston-Mason Behavioral Health allows us to bill hourly for recompensation for ITA court services. Exact amount of revenue to expect remains unsure, but there will be additional unanticipated revenue as a result of this. 3. There is little interest in a paralegal internship. However, Seattle University has expressed interest in providing us not one but two interns — one Rule 9 certified, one not. BUDGET IMPACT: 1. Taschner's contract is already included in the 2020 budget. 2. May produce additional unanticipated revenue. 3. Neutral. PUBLIC OUTREACH:(include any legal requirements, direct notice, website, community meetings, etc.) None known RECOMMENDED OR REQUESTED ACTION: Approval of all three items. ATTACHMENTS: Proposed contracts and MOU Briefing Summary 1/22/2020 MASON COUNTY PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Taschner Law. PLLC, referred to as "CONTRACTOR." COUNTY and CONTRACTOR are collectively referred to as "Parties" to this CONTRACT. RECITALS: WHEREAS, COUNTY has a need to procure the services of an individual to serve as a contracted Public Defense attorney for Mason County Superior Court; and WHEREAS, CONTRACTOR warrants that he is qualified, licensed and competent to render the aforesaid services. NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: Responsibilities: Special Conditions: CONTRACTOR will be responsible for: 1. Providing high quality legal representation of indigent defendants in adult criminal matters in Mason County Superior Court. 2. Knowing and complying with the standards for indigent defense as detailed in the Supreme Court of Washington's Order 25700-A-1004. Conclusion of CONTRACT Performance Period: At the conclusion of this term, should the contract not be renewed, the following conditions will apply: A. Unless otherwise provided in "B" below, for appointments made through the end of the contract period, additional payment shall be made to CONTRACTOR for time spent following the end of the term at the rate of$50 per hour through the conclusion of the case, subject to a determination of reasonableness. B. Unless otherwise ordered by the Court, any assigned case that is in warrant status at the end of the contract period, or any assigned case that enters warrant status after the conclusion of the contract period, shall be reassigned to a new attorney upon the Defendant's next appearance before the Court. Termination by CONTRACTOR: CONTRACTOR may terminate this CONTRACT by providing COUNTY with a written notice thirty (30) or more days before last day services will be provided. General Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Performance Period: The performance period for this CONTRACT will start on Jan 1, 2020 and will end on December 31, 2020 or sooner as determined by COUNTY following a thirty (30) day written notice. 1 Service Outside of Performance Period: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Compensation: CONTRACTOR will be compensated as detailed in Exhibit B Compensation. Accounting and Payment for CONTRACTOR Services: A. Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B," by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. B. Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit "B." Taxes: A. CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. B. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to 2 perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due, A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Independent Contractor: A. CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. B. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. C, CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. D. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. No Guarantee of Employment: 3 The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future, Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: 4 This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit C Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: 5 A. Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. B. Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. C. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Support Services Director or designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer is: Peter Jones Chief Public Defender Mason County 411 N. 5th Street Shelton, WA 98584 Phone: 360-427-9670 Ext, 280 E-mail: Peteri a co.mason wa.us 6 CONT-11�ACTOR's Primary Cont ct's Information: ��(�t� es lit �. �0 76141 •FSC t SGC. Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: A. If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. B. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. 7 Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available funding including State and/or Federal grants, Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: A. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. B The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. C. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: A. Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. 8 B. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders and Exhibit D. B. Exhibit C Insurance Requirements C. Special Conditions D. General Conditions E. Exhibits A and B Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. 9 IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. CONTRACTSR BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON NAME(Print): NAME(Print): j r ,cc 1.((Gt �tJj77tiC Dated: Dated: CHIEF PUBLIC DEFENDER NAME(Print): Dated: 10 EXHIBIT A SCOPE OF SERVICES CONTRACTOR's Duties: A. CONTRACTOR agrees to provide criminal defense representation to all appointed clients in a professional, skilled manner, consistent with the Washington State Bar Association Standards, the Rules of Professional Conduct, Washington State Office of Public Defense Standards, RCW 10.101 et.seq., Supreme Court of Washington's Order 25700-A-1004 and as applicable, Mason County Ordinance No. 140.08, case law, and other court rules defining the duties of counsel and the rights of defendants in criminal cases. B. CONTRACTOR will provide the Mason County Office of Public Defense, the Superior Court Administrator, the Defendant, and the Board of Mason County Commissioners with a telephone number that provides an ability to leave a voice message, i.e. voice mail system with adequate capacity, answering service, or secretarial staff. Lack of a functional communication system is considered a violation of the terms of this CONTRACT. C. Upon notice of appointment, CONTRACTOR shall arrange an initial interview with the defendant within a reasonably short time and will maintain client contact, keep the client informed of the progress of the case and effectively provide legal advice to the client throughout the representation. D. The services of CONTRACTOR shall continue in each assigned case until the case has been terminated by final judgment, including final rulings on post-trial motions (if any), restitution hearings, the filing of notice of appeal and motion and affidavit for order of indigency, if required, or order of dismissal, unless allowed to withdraw or otherwise be removed by order of the Court. E. CONTRACTOR agrees to attend seven hours of training approved by the Office of Public Defense prior to 12/31/17. F. CONTRACTOR agrees to be available to take telephone calls from the jail on new misdemeanor arrests on nights and weekends, but may share this duty on a mutually agreed- upon schedule with other District Court defense attorneys. Mason County Ordinance NO. 140-08 and RCW 10.101.050 Compliance: A. Pursuant to Standard 4: Caseload Limits in Ordinance No. 140-08 of the Mason County Indigent Defense Standards, adult contracts will be monitored for compliance, i.e., a one-half contract will be 6 unweighted felony appointments per month per CONTRACTOR. Each newly assigned case shall be counted as one case except as follows: 1. Cases which are counted as one-third of a case include: probation violations, reviews, restitution hearings, modifications of no-contact orders, etc., that do not require a contested hearing, including the same probation violation allegation(s) brought against a defendant who is on probation for more than one case. 2. CONTRACTOR shall not be assigned more than two (2) Class-A felony cases, or two (2) offenses that are "most serious offenses" as defined in RCW 9.94A.030(33) in the space of a single month, regardless of case count. 3. Contractor shall not be assigned any "serious violent offense" under this contract as that term is defined in RCW 9.94A.030(46). 4. Contractor shall not be assigned any Class A sex offenses. B. In the event the statistics generated in this review do not coincide with CONTRACTOR's internal records, CONTRACTOR will provide a detailed list of new monthly appointments including; case number, defendant's name and date of appointment. C. Because case assignment and resolution is not a static process during a year, CONTRACTOR and COUNTY agree that the actual number of cases at any one time that have been assigned under this CONTRACT may total slightly more or less than the contracted caseload. Such a temporary variance shall not result in alteration of payment owed to CONTRACTOR by COUNTY. COUNTY shall use its best effort to effect caseload adjustments for variances not corrected within a reasonable amount of time through natural systemic adjustments. Monthly Reporting: CONTRACTOR is required to submit a monthly report to the Office of Public Defense by the fifth (5th) day of the following month, which shall include the following information for the preceding month: A. The number of new case assignments under this CONTRACT. B. The number and type of cases in his or her private practice, if any (i.e. cases handled outside this defense contract including but not limited to retained cases of any type). C. The number and type of other public defense contracts, if any. D. The amount of time spent practicing law on matters other than servicing this CONTRACT, if any. E. Payment for services may be held if the monthly report has not been received by the fifth (5th) of the month Affidavit of Compliance: CONTRACTOR shall file the required affidavit of compliance with these standards with the Court on a quarterly basis and provide a copy to the Office of Public Defense. Client or Third Party Complaints: CONTRACTOR will respond to complaints regarding his or her performance under this CONTRACT. If after efforts by CONTRACTOR to resolve any conflict, the client or third party states he or she continues to have a complaint, the CONTRACTOR shall provide the client with contact information for the Office of Public Defense so the client or third party may pursue the complaint. EXHIBIT B COMPENSATION Compensation: A. Base Compensation-COUNTY shall pay a base compensation of four thousand, Four Hundred ($4,400) per month which includes funding from the Washington State Office of Public Defense for the performance of all things necessary for, or incidental to, the performance of the work set out in Exhibit A Scope of Services. Said sum is to be paid by order directing payment through the County Auditor the last week of each month. CONTRACTOR may request a mid- month draw, which will be paid by the County Auditor no earlier than the 15th day of each month. B. Trial/Motion Compensation-except as provided in "D" below, in addition to the base monthly base compensation, CONTRACTOR shall be paid $350.00 for the first day of trial and $150.00 for each one-half day of trial thereafter. CONTRACTOR shall be paid a flat fee of$250.00 in addition to the base monthly compensation for each case on which a 3.5 and/or 3.6 motion is argued on assigned cases. Trial preparation time and time researching and writing legal motions are considered part of the base compensation and shall not receive additional compensation. Payment shall be made upon receipt of a billing from CONTRACTOR, PROVIDED, however, that the billing on each trial or motion shall be submitted to the Office of Public Defense no later than thirty (30) days after the conclusion of the trial or motion. C. Administrative and Other Costs-the compensation stated above includes administrative costs associated with providing legal representation. These costs are the responsibility of CONTRACTOR, and include, but are, not limited to, support staff, telephones, law library, financial accounting, case management software systems, computers and software, high-speed internet access, office space, supplies and other costs necessarily incurred in the day-to-day management of the CONTRACT. D. Extraordinary Compensation Policy and Procedure-in extraordinary cases requiring exceptional amounts of time and preparation. CONTRACTOR may petition COUNTY for permission for additional compensation. The award and amount of additional compensation is at the discretion of the Office of Public Defense. Any application for extraordinary compensation must be made in writing to the Office of Public Defense during the pendency of representation or within thirty (30) days following the conclusion of the case. E. In the event of termination of this contract, at COUNTY'S option, any currently pending cases shall be either re-assigned or shall be the responsibility of CONTRACTOR, who shall bill COUNTY an hourly rate of$50.00/hour for all work done on those cases following the termination of this contract. Requests for Payment: A. At a minimum the invoice is to include: CONTRACTOR's name, address, phone number and e-mail; case name; case number; detail of service provided by date and number of hours for hourly charges or number of half or full days for Trial/Motion compensation; total number of hours and/or trial/motion days; invoice total; and any additional applicable information. B. Submit via e-mail or hard copy as preferred to: Sonya Asche Mason County Office Public Defense 411 N. 5th Street Shelton, WA 98584 Phone: 360-427-9670 Ext. 589 saa(a-)-co.mason.wa.us C. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice EXHIBIT C INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain professional liability insurance that covers the services to be performed in connection with this CONTRACT, in the minimum amount of $250,000 per claim with a $500,000 aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this CONTRACT. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. EXHIBIT D SUPREME COURT OF WASHINGTON'S Order 25700-A-1004 MASON COUNTY PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Taschner Law, PLLC, referred to as "CONTRACTOR." COUNTY and CONTRACTOR are collectively referred to as "Parties"to this CONTRACT. RECITALS: WHEREAS, COUNTY has a need to procure the services of an individual to serve as a contracted Public Defense attorney for Mason County District Court; and WHEREAS, CONTRACTOR warrants that he is qualified, licensed and competent to render the aforesaid services. NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: Special Conditions: Responsibilities: CONTRACTOR will be responsible for: 1. Providing high quality legal representation of indigent defendants in adult criminal matters in Mason County District Court. 2. Knowing and complying with the standards for indigent defense as detailed in the Supreme Court of Washington's Order 25700-A-1004. Conclusion of CONTRACT Performance Period: At the conclusion of this term, should the contract not be renewed, the following conditions will apply: A. Unless otherwise provided in "B" below, for appointments made through the end of the contract period, additional payment shall be made to CONTRACTOR for time spent following the end of the term at the rate of $50 per hour through the conclusion of the case, subject to a determination of reasonableness. B. Unless otherwise ordered by the Court, any assigned case that is in warrant status at the end of the contract period, or any assigned case that enters warrant status after the conclusion of the contract period, shall be reassigned to a new attorney upon the Defendant's next appearance before the Court. Termination by CONTRACTOR: CONTRACTOR may terminate this CONTRACT by providing COUNTY with a written notice thirty (30) or more days before last day services will be provided. General Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Performance Period: The performance period for this CONTRACT will start on Jan 1, 2020 and will end on December 31, 2020 or sooner as determined by COUNTY following a thirty (30) day written notice. 1 Service Outside of Performance Period: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing, The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Compensation: CONTRACTOR will be compensated as detailed in Exhibit B Compensation. Accounting and Payment for CONTRACTOR Services: A. Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit"B," by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. B. Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit "B." Taxes: A. CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. B. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to 2 perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Independent Contractor: A. CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. B. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY, C. CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. D. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. No Guarantee of Employment: 3 The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any'sub-contractor by COUNTY at the present time or in the future. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly; induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: 4 This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit C Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: A. Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. B. Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. C. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Support Services Director or designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer is: Peter Jones Chief Public Defender Mason County 411 N. 5th Street Shelton, WA 98584 Phone: 360-427-9670 Ext. 280 E-mail: eter' c0co.mason.wa..us 6 CONTRACTOR's Primary Contact's Information: 4P 0A0—IS, iSt ( coA-a Lliz 14/1 0 k _- 6,S__S_X A a) &- �,Cxr� Ckle Pert C/, ,o C UK Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT, Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: A. If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. B. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. 7 Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: A. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. B The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional, C. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: A. Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. B. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders and Exhibit D. B. Exhibit C Insurance Requirements C. Special Conditions D. General Conditions E. Exhibits A and B Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. 9 IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. CONTRACTOR BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON NAME(Print): i "< NAME(Print): j CSC Gt.L 0j Dated: i Dated: `" CHIEF PUBLIC DEFENDER NAME(Print): Dated: 10 EXHIBIT A SCOPE OF SERVICES CONTRACTOR's Duties: A. CONTRACTOR agrees to provide criminal defense representation to all appointed clients in a professional, skilled manner, consistent with the Washington State Bar Association Standards, the Rules of Professional Conduct, Washington State Office of Public Defense Standards, RCW 10.101 et.seq., Supreme Court of Washington's Order 25700-A-1004 and as applicable, Mason County Ordinance No. 140.08, case law,.and other court rules defining the duties of counsel and the rights of defendants in criminal cases. B. CONTRACTOR will provide the Mason County Office of Public Defense, the Superior Court Administrator, the Defendant, and the Board of Mason County Commissioners with a telephone number that provides an ability to leave a voice message, i.e. voice mail system with adequate capacity, answering service, or secretarial staff. Lack of a functional communication system is considered a violation of the terms of this CONTRACT. C. Upon notice of appointment, CONTRACTOR shall arrange an initial interview with the defendant within a reasonably short time and will maintain client contact, keep the client informed of the progress of the case and effectively provide legal advice to the client throughout the representation. D. The services of CONTRACTOR shall continue in each assigned case until the case has been terminated by final judgment, including final rulings on post-trial motions (if any), restitution hearings, the filing of notice of appeal and motion and affidavit for order of indigency, if required, or order of dismissal, unless allowed to withdraw or otherwise be removed by order of the Court. E. CONTRACTOR agrees to attend seven hours of training approved by the Office of Public Defense prior to 12/31/17. F. CONTRACTOR agrees to be available to take telephone calls from the jail on new misdemeanor arrests on nights and weekends, but may share this duty on a mutually agreed- upon schedule with other District Court defense attorneys. Mason County Ordinance NO. 140.08 and RCW 10.101.050 Compliance: A. Pursuant to Standard 4: Caseload Limits in Ordinance No. 140-08 of the Mason County Indigent Defense Standards, adult contracts will be monitored for compliance, i.e., a one-half contract will be 16.6 unweighted misdemeanor or gross misdemeanor appointments per month per CONTRACTOR. Each newly assigned case shall be counted as one case except as follows: 1. Cases which are counted as one-third of a case include: probation violations, reviews, restitution hearings, modifications of no-contact orders, etc., that do not require a contested hearing, including the same probation violation allegation(s) brought against a defendant who is on probation for more than one case. B. In the event the statistics generated in this review do not coincide with CONTRACTOR's internal records, CONTRACTOR will provide a detailed list of new monthly appointments including; case number, defendant's name and date of appointment. C. Because case assignment and resolution is not a static process during a year, CONTRACTOR and COUNTY agree that the actual number of cases at any one time that have been assigned under this CONTRACT may total slightly more or less than the contracted caseload. Such a temporary variance shall not result in alteration of payment owed to CONTRACTOR by COUNTY. COUNTY shall use its best effort to effect caseload adjustments for variances not corrected within a reasonable amount of time through natural systemic adjustments. Monthly Reporting: CONTRACTOR is required to submit a monthly report to the Office of Public Defense by the fifth (5th) day of the following month, which shall include the following information for the preceding month: A. The number of new case assignments under this CONTRACT. B. The number and type of cases in his or her private practice, if any (i.e. cases handled outside this defense contract including but not limited to retained cases of any type). C. The number and type of other public defense contracts, if any. D. The amount of time spent practicing law on matters other than servicing this CONTRACT, if any, E. Payment for services may be held if the monthly report has not been received by the fifth (5th) of the month Affidavit of Compliance: CONTRACTOR shall file the required affidavit of compliance with these standards with the Court on a quarterly basis and provide a copy to the Office of Public Defense. Client or Third Party Complaints: CONTRACTOR will respond to complaints regarding his or her performance under this CONTRACT. If after efforts by CONTRACTOR to resolve any conflict, the client or third party states he or she continues to have a complaint, the CONTRACTOR shall provide the client with contact information for the Office of Public Defense so the client or third party may pursue the complaint. EXHIBIT B COMPENSATION Compensation: A, Base Compensation-COUNTY shall pay a base compensation of three thousand, three hundred ($3,300) per month which includes funding from the Washington State Office of Public Defense for the performance of all things necessary for, or incidental to, the performance of the work set out in Exhibit A Scope of Services. Said sum is to be paid by order directing payment through the County Auditor the last week of each month. CONTRACTOR may request a mid- month draw, which will be paid by the County Auditor no earlier than the 15th day of each month. B. Trial/Motion Compensation-except as provided in "D" below, in addition to the base monthly base compensation, CONTRACTOR shall be paid $250.00 for the first day of trial and $125.00 for each one-half day of trial thereafter. CONTRACTOR shall be paid a flat fee of $150.00 in addition to the base monthly compensation for each case on which a 3.5 and/or 3.6 motion is argued on assigned cases. Trial preparation time and time researching and writing legal motions are considered part of the base compensation and shall not receive additional compensation. Payment shall be made upon receipt of a billing from CONTRACTOR, PROVIDED, however, that the billing on each trial or motion shall be submitted to the Office of Public Defense no later than thirty (30) days after the conclusion of the trial or motion. C. Administrative and Other Costs-the compensation stated above includes administrative costs associated with providing legal representation. These costs are the responsibility of CONTRACTOR, and include, but are, not limited to, support staff, telephones, law library, financial accounting, case management software systems, computers and software, high-speed internet access, office space, supplies and other costs necessarily incurred in the day-to-day management of the CONTRACT. D. Extraordinary Compensation Policy and Procedure-in extraordinary cases requiring exceptional amounts of time and preparation. CONTRACTOR may petition COUNTY for permission for additional compensation. The award and amount of additional compensation is at the discretion of the Office of Public Defense. Any application for extraordinary compensation must be made in writing to the Office of Public Defense during the pendency of representation or within thirty (30) days following the conclusion of the case, E. In the event of termination of this contract, at COUNTY'S option, any currently pending cases shall be either re-assigned or shall be the responsibility of CONTRACTOR, who shall bill COUNTY an hourly rate of $50.00/hour for all work done on those cases following the termination of this contract. Requests for Payment: A. At a minimum the invoice is to include: CONTRACTOR's name, address, phone number and e-mail; case name; case number; detail of service provided by date and number of hours for hourly charges or number of half or full days for Trial/Motion compensation; total number of hours and/or trial/motion days; invoice total; and any additional applicable information. B. Submit via e-mail or hard copy as preferred to: Sonya Asche Mason County Office Public Defense 411 N. 5th Street Shelton, WA 98584 Phone: 360-427-9670 Ext. 589 saa(a7co.mason.wa.us C. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice EXHIBIT C INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain professional liability insurance that covers the services to be performed in connection with this CONTRACT, in the minimum amount of$250,000 per claim with a $500,000 aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this CONTRACT. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. EXHIBIT D SUPREME COURT OF WASHINGTON'S Order 25700-A-1004 THURSTON-MASON BEHAVIORAL HEALTH GOVERNING BOARD AGREEMENT THURSTON-MASON Involuntary Commitment JudicialServices Behavioral Health Organization LLC THIS AGREEMENT,is made and entered by and between Mason County Public Defense, hereinafter referred to as"Defense"and theThurston-Mason Behavioral Health Administrative Service Organization,a quasi- governmental entity formed pursuantto the Interlocal Cooperation Act,chapter 39.34 RCW, hereinafter referred to as "TMBH-ASO", hereinafter collectively referred to as the"Parties". PARTIES TO THE CONTRACT THURSTON-MASON BEHAVIORAL MASON COUNTY PUBLIC DEFENSE HEALTH ADMINISTRATIVE SERVICE ORGANIZATION Peter Jones, Mason County Public Defense Mark Freedman, CEO 410 N 4 St Thurston-Mason BH-ASO 98584 612 Woodland Square Loop SE,Suite 401 Shelton, Phone: (36060) 427-9670 Lacey, WA 98503 Email: Pete r]@co.mason.wa.us Phone: 360-763-5791 Email: mark.freedman(cbTMBHO.org AGREEMENT START DATE AGREEMENT END DATE Upon Signature December 31,2020 By their signatures below, the parties agree to the terms and conditions of this Agreement and all documents incorporated by reference. No other understandings or representations,oral orotherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind the parties.The parties signing below certify thatthey are authorized to sign this Agreement and acknowledge that the waiver of immunity set out in Section 6.h. was mutually negotiated and specifically agreed to by the parties herein. TMBH-ASO SIGNATURE PRINTED NAME AND TITLE DATE SIGNED COUNTYSIGNATURE PRINTED NAME AND TITLE DATE SIGNED Approved as to Form: Fred Johnson,TMBH-ASO Attorney TMBH-ASO & Mason Public Defense Interlocal Agreement 11 Page Thurston-Mason Behavioral Health Administrative Service Organization and Mason County Public Defense Involuntary Commitment Judicial Services INTERLOCAL AGREEMENT THIS AGREEMENT, is made and entered by and between Mason County Public Defense, hereinafter referred to as "Defense" and the Thurston-Mason Behavioral Health Administrative Service Organization, a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter referred to as "TMBH-ASO." 1. PURPOSE The purpose of this Agreement is to define, and fund judicial services provided by the Public Defense for those individuals involuntarily detained in Mason County due to their mental disorder per chapters 71.05 and 71.24 RCW. 2. DURATION OF AGREEMENT This Agreement shall become effective on date signed by both parties to this Agreement, and shall terminate on December 31, 2020, unless otherwise amended. 3. SERVICES Services to be provided are those defined in chapters 71.05 and 71.24 RCW. Location of Involuntary Treatment Court will be at the Mason County Evaluation and Treatment Facility in addition to those judicial services provided at the Mason County Courthouse. This location is: a. Mason County Evaluation and Treatment Facility 307 West Cota St, Shelton, WA 98584 The Court shall operate two to three days a week or as necessary to meet the statutory requirements. Days and hours shall be determined by TMBH-ASO, the Treatment Provider at the Court location and Superior Court. 4. Funding Funding for these court services shall be based on the cost of direct services as described in chapter 71.05 and 71.24 RCW provided by Public Defense and any additional staff support necessary to perform these services. Direct service staff time shall be documented and submitted with each invoice. Total amount shall not exceed $50,000 annually based on historical actual court costs. Any compensation for attorney time shall be set at the standard TMBH-ASO & Mason Public Defense Interlocal Agreement 21 Page county rate for Superior Court Indigent Defense Counsel Thurston Mason BH-ASO reserves the right to withhold payment until such time that adequate back up documentation is provided to support the invoice. Funding level and capacity will be reviewed every six months to adjust for actual cost. If necessary, $10,000 is approved for actual costs including costs associated with supplies, equipment, trials, jury expenses and other actual expenses, and these expenses shall be verified through documentation. 5. NONDISCRIMINATION TMBH-ASO, its assignees, delegates or subcontractors shall not discriminate against any person in the performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability. Implementation of this provision shall be consistent with RCW 49.60.400. 6. WITHDRAWAL Any party hereto shall have the right to withdraw from this Agreement at any time, PROVIDED that the remaining party to this Agreement shall have received written notification of the other party's intention to withdraw at least 120 days prior to the proposed effective date of such withdrawal; and PROVIDED FURTHER, that such notification is received at least 120 days prior to the expiration of the current fiscal year period. 7. PROHIBITION AGAINST ASSIGNMENT The obligations and duties under this Agreement shall not be assigned, delegated, or subcontracted to any other person, firm or entity without the prior express written consent of the TMBH-ASO. 8. CHOICE OF LAW, JURISDICTION AND VENUE a. This Contract has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Contract shall be governed by the laws of the State of Washington, both as to its interpretation and performance. b. Any action at law, suit in equity, or judicial proceeding arising out of this Contract shall be instituted and maintained only in any of the courts of competent jurisdiction in Mason County. 9. SEVERABILITY a. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and TMBH-ASO & Mason Public Defense Interlocal Agreement 31 Page enforced as if the Agreement did not contain the particular provision held to be invalid. b. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. 10. COUNTERPARTS This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes. This Agreement shall be effective upon its execution by the two named Parties. 11. FILING OF AGREEMENT A copy of this Agreement shall be filed with the County Auditor of Mason County or, alternatively, listed by subject on a public agency's web site or other electronically retrievable public source, as required by RCW 39.34.040. 12. AMENDMENT All amendments to this Agreement shall be in writing and mutually agreed upon and signed by both Parties. 13. TERMINATION This Agreement may be terminated by either party by giving (120) one hundred days written notice of termination to the other Party. 14. ENTIRE AGREEMENT The parties agree that this Agreement is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Agreement are specifically excluded. IN WITNESS WHEREOF, the parties have executed this Agreement by authorized officials thereof on the day of , 2019 TMBH-ASO & Mason Public Defense Interlocal Agreement 41 Page Mason County Public Defense Thurston-Mason BH-ASO Peter Jones, Mason County Public Defense Mark Freedman, CEO Mason County Board of County Commissioners Randy Neatherlin, Comm. District ! Kevin Shutty, Comm. District 2 Sharon Trask, Comm. District 3 TMBH-ASO & Mason Public Defense Interlocal Agreement 51 Page MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lisa Frazier DEPARTMENT: Treasurer EXT: 484 BRIEFING DATE: 1/27/2020 PREVIOUS BRIEFING DATES: N/A If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal I I Other — please explain ITEM: Acknowledgment of Receipt of 2019 Property Tax Refunds EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): RCW 84.29.020: requires the county treasurer to make a report to the county legislative authority by the 1st Monday in February a list of all refunds made under this section during the previous year. BUDGET IMPACT: These refunds effectively reduced property tax collections in 2019 for those effected taxing districts in Mason County by a total of $271,451.08. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) N/A RECOMMENDED OR REQUESTED ACTION: Move to February 411 Commissioner Agenda for approval. ATTACHMENTS: Treasurer's Annual Refund Report Briefing Summary 1/21/2020 MASON COUNTY BOARD OF COMMISSIONERS ACKNOWLEDGMENT OF RECEIPT According to RCW 84.69.020, the county treasurer shall make all refunds to be determined by this section, and by the first Monday in February of each year, report to the county legislative authority a list of all refunds made under this section during the previous year. The list is to include the name of the person receiving the refund, the amount of the refund, and the reason for the refund. The Mason County Board of Commissioners hereby acknowledges they are in receipt of the attached Treasurer's Refund Report (attachment"A")to support the refunds made to taxpayers during the year of 2019. Dated this , day of February, 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Sharon Trask, Chair Randy Neatherlin, Vice-Chair Kevin Shutty, Commissioner ATTEST: Melissa Drewry, Clerk of the Board Cc: Mason County Treasurer TREASURER'S ANNUAL REFUND REPORT ATTACHMENT "A" Number of Refunds........................................... 278 Total Taxpayer refunds............................................ $ 240,354.43 Total Treasurer refunds............................................. $ 31 ,096.65 Total Amount of Refunds.......................................... $ 271,451.08 Reason for tax refunds as follows: Acreage Correction................................... 0 Administrative Segregation......................... 0 Apprasial Review....................................... 0 Assessment Roll Correction......................... 2 Board of Equalization................................. 22 Boundary Line Adjustment.......................... 0 Combination of Parcels.............................. 0 Destroyed Property.................................... 12 DFL/Open Space....................................... 0 Disabled Persons Exemption........................ 23 Double Assessment.................................... 3 Erroneous Assessment................................. 0 Erroneous Payment.................................... 4 Fire Patrol Cancel...................................... 0 Manifest Error............................................. 34 Misc. Change............................................ 1 Now Exempt Property................................. 10 Posting Error............................................... 5 Reappraisal Request.................................. 0 Segregation.............................................. 11 Senior Exemption....................................... 144 State Board of Tax Appeals......................... 1 Taxes Paid Twice........................................ 6 TOTAL 278 TREASURER'S ANNUAL REFUND REPORT ATTACHMENT"A'' !TOTAL _ TAXPAYER TREASURER $ 271,451.08 $ 240,354.43 $ 31,096.65 Name Reason Amount Amount Loeliger, Robert A&E Joanne Assessment Roll Correction $ 342.14 Leo Cooper Assessment Roll Correction $ 136.31 Terry E&Tracey M Driver Board of Equalization $ 886.88 Mendy K K Kealy Board of Equalization $ 206.83 Beisley, Inc Board of Equalization $ 156.72 WK Associates LLC Board of Equalization $ 206.99 Mt Olive Lutheran Church Board of Equalization $ 90.32 David Skidmore Board of Equalization $ 203.20 Rodger C &Stella G Scott Board of Equalization $ 632.50 Eric J &Susan P Fossee Board of Equalization $ 43.82 Edward J &Gerda I Benda Board of Equalization $ 125.07 Sohan Singh Board of Equalization $ 115.87 Donald L Marshall Board of Equalization $ 126.87 Suzanne Paulsrude Board of Equalization $ 248.00 Robbins D Harper Board of Equalization $ 24.45 Kathleen D Michell Board of Equalization $ 109.02 Richard or Julie Capp Board of Equalization $ 297.55 Robin or Helene Coleman Board of Equalization $ 401.18 Lois A Johnson Board of Equalization $ 136.18 Corelogic Tax Service Board of Equalization $ 350.49 New American Funding Board of Equalization $ 350.48 Douglas & Kathryn F McDonnell Board of Equalization $ 54.02 Corelogic Tax Service Board of Equalization $ 113.49 Mendy K K Kealy Board of Equalization $ 271.14 Javier&Deborah Rivera-Hernandez Destroyed Property $ 1,219.19 $ 452.25 Debra Foote&Debra &Kenneth Foote Destroyed Property $ 1,281.10 Kirsten D&Clyde P Hampton Destroyed Property $ 87.30 Corelogic Tax Service Destroyed Property $ 377.37 Ralph Rothrock&Molly Casey Destroyed Property $ 592.05 David M&Laura L Wichman Destroyed Property $ 325.29 S Boepple Destroyed Property $ 670.82 Mason County Title Company Destroyed Property $ 101.81 Lake Cushman Company Destroyed Property $ 179.14 Jack W Sizemore Destroyed Property $ 201.93 Peggy S Smith Destroyed Property $ 22.68 Hauke&Julie A Hansen Destroyed Property $ 285.68 Lisa L Hardy Disabled Persons Exemption $ 1,912.96 $ 1.39 Shelley&Carl Boyce Disabled Persons Exemption $ 503.56 $ 745.55 Lars Nylund Disabled Persons Exemption $ 2,620.37 Wesley E Dixon Disabled Persons Exemption $ 298.13 Dorothy I &Kenneth W Fox Disabled Persons Exemption $ 1,553.33 Michael Mitchel &Gail Doane Disabled Persons Exemption $ 35.57 Water's Edge Living Trust Disabled Persons Exemption $ 503.80 Gerard A Fitzpatrick Disabled Persons Exemption $ 363.40 Karen E Craggett Disabled Persons Exemption $ 5,919.04 $ 606.27 Jerry L Makules Successor Trustee Disabled Persons Exemption $ 429.62 Corelogic Tax Service Disabled Persons Exemption $ 806.31 Corelogic Tax Service Disabled Persons Exemption $ 464.37 Corelogic Tax Service Disabled Persons Exemption $ 451.60 Corelogic Tax Service Disabled Persons Exemption $ 422.30 Lereta, LLC Disabled Persons Exemption $ 307.63 Javier&Deborah Rivera-Hernandez Disabled Persons Exemption $ 275.55 Lucas Long Disabled Persons Exemption $ 948.75 Lana Vahala-Marcus Disabled Persons Exemption $ 1,862.37 Corelogic Tax Service Disabled Persons Exemption $ 156.35 Lereta,LLC Disabled Persons Exemption $ 7,624.34 Land Title Company Disabled Persons Exemption $ 43.57 James E Jennejohn Disabled Persons Exemption $ 157.43 Christopher W Harper Disabled Persons Exemption $ 1,117.23 HRB Tax Group Inc Double Assessment $ 136.95 Kalevi E&Karen P Kotkas Double Assessment $ 112.76 Les Okonek Double Assessment $ 4,094.21 KA Noldan Erroneous Payment $ 1,827.28 Mason County Treasurer Erroneous Payment $ 1,886.04 Mason County Treasurer Erroneous Payment $ 1,078.09 Mason County Treasurer Erroneous Payment $ 1,606.80 Corelogic Tax Service Manifest Error $ 110.50 Corelogic Tax Service Manifest Error $ 65.12 South Shore Construction Inc Manifest Error $ 3,073.64 Melissa &Bryan Garcia Manifest Error $ 120.06 Mark and Nancy Lee Manifest Error $ 267.26 Tim J Barnett Manifest Error $ 28.99 David F J Prim Manifest Error $ 129.29 Wells Fargo Tax Service Manifest Error $ 294.70 Paul S&Nadine Webster Manifest Error $ 204.29 Corelogic Tax Service Manifest Error $ 220.27 Paul Steven Lovgren &Tim Lovgren Manifest Error $ 21.38 L Anne Walsh Manifest Error $ 367.87 NGL Supply Terminal Co, LLC Manifest Error $ 13,179.05 Sentry Mini Storage LLC Manifest Error $ 29.79 Sentry Mini Storage LLC Manifest Error $ 85.44 Gedora Business Company Manifest Error $ 29.79 Gedora Business Company Manifest Error $ 82.90 Belco Forest Products Manifest Error $ 236.15 Mason County Treasurer Manifest Error $ 1,041.75 Malaika M &Michael W Eaton Manifest Error $ 364.76 Olympic Mountain Millwork Manifest Error $ 21.74 Iris W Van Ackeren Manifest Error $ 1,477.16 Sunshine&Kenneth Akin Manifest Error $ 312.85 Eric William &Holly Laura Snyder Manifest Error $ 459.69 Sentry Mini Storage LLC Manifest Error $ 649.28 Gedora Business Company Manifest Error $ 309.91 Gedora Business Company Manifest Error $ 508.64 Sentry Mini Storage LLC Manifest Error $ 770.11 Rachael L&James M Fawcett Manifest Error $ 169.19 Elizabeth J Tyner Manifest Error $ 371.87 Towriffic Towing Manifest Error $ 45.36 Donald Knisley Manifest Error $ 85.15 Curtis W &Donna L Fugere Manifest Error $ 1,394.30 Travis &Tammy Weaver Manifest Error $ 2,131.22 Mason County Treasurer Misc Change $ 9,078.17 Carolyn Olsen Now Exempt Property $ 601.48 Gospel Lighthouse Church Now Exempt Property $ 70.60 Floline Bradley Now Exempt Property $ 19.00 Lereta Vendor Resource Management Now Exempt Property $ 371.21 Chicago Title Company of Washington Now Exempt Property $ 348.78 Skokomish Tribal Council Now Exempt Property $ 474.42 Skokomish Tribal Council Now Exempt Property $ 44.64 Attorney's Title of Kitsap Now Exempt Property $ 730.09 Lake Limerick Country Club Now Exempt Property $ 804.08 Mason County Development, LLC Now Exempt Property $ 103.03 Steven J &Kimberly M Brewer Posting Error $ 51.37 $ 511.49 Gloria Aguilar Posting Error $ 94.33 $ 1,347.58 Corelogic Tax Service Posting Error $ 394.15 Mason County Treasurer Posting Error $ 1,274.70 David L& Linda J Mabey Posting Error $ 1,762.76 Mason County Treasurer Segregation $ 1,696.83 Brittney McElboy Segregation $ 564.49 Richard E Deno Segregation $ 5.82 James J &Patricia F David Segregation $ 3,664.01 Mason County Treasurer Segregation $ 1,026.76 Mason County Treasurer Segregation $ 96.56 Mason County Treasurer Segregation $ 1,579.68 Gregroy Loddo Segregation $ 878.23 Mason County Treasurer Segregation $ 299.75 Academy Mortgage Corporation Segregation $ 354.80 Charlotte R Sharpes Segregation $ 807.80 $ 161.92 Dorothy Barfield Senior Exemption $ 1,979.48 Leslie AE Andrus Senior Exemption $ 2,086.92 Corelogic Tax Service Senior Exemption $ 1,654.92 Evelyn Ghan&David L&Evelyn I Ghan Senior Exemption $ 4,322.26 $ 501.09 Joan E Parker&Corelogic Tax Service Senior Exemption $ 1,722.38 Theodore H &Mary A Fleckner Senior Exemption $ 4,664.76 Hildegard Bolz Senior Exemption $ 2,805.78 Land Title Company Senior Exemption $ 218.47 David &Christy Rowe Senior Exemption $ 13,981.58 Corelogic Tax Service Senior Exemption $ 2,013.43 Patricia R Pearson Senior Exemption $ 467.54 Donna J Tarver Senior Exemption $ 165.96 $ 480.22 Patricia Ann Supple Senior Exemption $ 2,880.64 Nolin Waterhouse & Navonne A Waterhouse Senior Exemption $ 1,330.36 Mari K Reed Senior Exemption $ 1,809.67 David E Shonkwiler Senior Exemption $ 1,264.00 R G Parret Senior Exemption $ 507.26 Sandra I &Scott Webster Senior Exemption $ 44.04 Shirley A&Michael H Fodge Senior Exemption $ 593.70 Robert&Heather Mormando Senior Exemption $ 246.60 Sandra B Jenne Senior Exemption $ 1,672.08 E L Blue-Butler Senior Exemption $ 247.06 Corelogic Tax Service Senior Exemption $ 2,257.34 Corelogic Tax Service Senior Exemption $ 2,471.86 Corelogic Tax Service Senior Exemption $ 3,117.24 Lereta, LLC Senior Exemption $ 486.66 Mason County Title Company Senior Exemption $ 377.47 Beth Rossow Senior Exemption $ 267.68 Thomas A&Sandra A Uszynski Senior Exemption $ 1,053.07 Jeanne M Weston Senior Exemption $ 817.18 Cathryn A Bauer Senior Exemption $ 2,051.23 Terrance M Simpson Senior Exemption $ 296.87 Grace Henson Senior Exemption $ 618.16 Fred &Zelma Crabtree Senior Exemption $ 238.51 Thomas G Bolling Senior Exemption $ 1,197.29 Corelogic Tax Service Senior Exemption $ 538.84 Corelogic Tax Service Senior Exemption $ 1,060.86 Corelogic Tax Service Senior Exemption $ 2,315.42 Wells Fargo Tax Service Senior Exemption $ 438.26 Northwest Contract Collections, Inc Senior Exemption $ 253.07 Sharon D Wiles Senior Exemption $ 1,123.72 Ruth A Watson Senior Exemption $ 498.49 Shari Petri Senior Exemption $ 117.36 Sherry F Sweigart Senior Exemption $ 2,062.04 Alan R Benedict Senior Exemption $ 26.31 Charles F Bracken Senior Exemption $ 1,218.14 Kelvin K Lester Senior Exemption $ 678.20 Wells Fargo Tax Service Senior Exemption $ 1,949.32 Lereta, LLC Senior Exemption $ 1,731.39 Cathy Sue Foley Senior Exemption $ 408.34 Harry J Kuchynka Senior Exemption $ 197.38 Robin M Beauchamp Senior Exemption $ 308.18 Almore Hurt Senior Exemption $ 1,586.50 G B Fuller Senior Exemption $ 1,236.17 Margaret A Davidson Senior Exemption $ 405.00 Bettie A Chappell Senior Exemption $ 1,322.96 Douglas L&Sharon J Moshier Senior Exemption $ 2,056.45 Glenn Ray Hussey Senior Exemption $ 749.27 Corelogic Tax Service Senior Exemption $ 428.96 Lloyd Prouty Senior Exemption $ 792.41 Corelogic Tax Service Senior Exemption $ 1,832.29 Corelogic Tax Service Senior Exemption $ 436.06 Christine Massey Senior Exemption $ 3,774.35 Michael L&CL Rose Hammond Senior Exemption $ 414.76 Joe L Metcalfe,Jr Senior Exemption $ 1,339.24 Toni C Popelka Senior Exemption $ 362.28 Mary E&Kerry E Corkum Senior Exemption $ 1,468.82 Margy's Creative Touch Senior Exemption $ 178.75 Christena Simpson Senior Exemption $ 619.07 Henry R &Jayne M Clark Senior Exemption $ 1,596.89 Norman W&Susan Marie Vance Senior Exemption $ 1,398.44 Charles &Marta Lucas Senior Exemption $ 1,691.58 Corelogic Tax Service Senior Exemption $ 822.43 Mason County Treasurer Senior Exemption $ 230.05 Mason County Treasurer Senior Exemption $ 270.21 Norma L Bublitz Senior Exemption $ 169.73 Bryan Hewins and Michelle C Mason Senior Exemption $ 126.27 21 st Mortgage Corp Senior Exemption $ 2,020.64 Deborah&Donald P Farris Senior Exemption $ 272.56 Rochelle A Dickinson Senior Exemption $ 1,287.37 Thomas F Trotzer Senior Exemption $ 329.33 Hazel J Smith Senior Exemption $ 254.64 Gerald L Sheldon Senior Exemption $ 9.22 Corelogic Tax Service Senior Exemption $ 63.27 Corelogic Tax Service Senior Exemption $ 85.04 Richard D&Allison D Conant Senior Exemption $ 109.62 Haewon Turney&Jenell Schreiber Senior Exemption $ 503.32 Ramona M Perkins Senior Exemption $ 479.89 Corelogic Tax Service Senior Exemption $ 152.76 Judy L&Jacob P Goenett Senior Exemption $ 38.33 Corelogic Tax Service Senior Exemption $ 373.34 Carol J Kelly Senior Exemption $ 1,810.70 Mildred &John Powell Senior Exemption $ 581.55 Corelogic Tax Service Senior Exemption $ 305.09 Richard A Lee Senior Exemption $ 2,795.97 Corelogic Tax Service Senior Exemption $ 467.05 Corelogic Tax Service Senior Exemption $ 70.48 Mysti Linck Senior Exemption $ 975.01 Corelogic Tax Service Senior Exemption $ 256.52 Vera Rawlings Senior Exemption $ 114.42 Corelogic Tax Service Senior Exemption $ 91.99 Lara Kerr Senior Exemption $ 1,575.56 Corelogic Tax Service Senior Exemption $ 233.96 Lereta, LLC Senior Exemption $ 548.57 Pauline L Schoeneman Senior Exemption $ 548.56 Wells Fargo Senior Exemption $ 486.59 Daniel R &Deborah L Rutland Senior Exemption $ 490.30 Wells Fargo Tax Service Senior Exemption $ 612.25 Debbie Bennett Senior Exemption $ 301.12 Thomas D&Brenda K Cleveland Senior Exemption $ 970.61 Corelogic Tax Service Senior Exemption $ 412.29 Pauline A Nichols Senior Exemption $ 1,052.12 Corelogic Tax Service Senior Exemption $ 2,634.97 Gary Budd Senior Exemption $ 780.02 Roberta C Louis Senior Exemption $ 946.56 Corelogic Tax Service Senior Exemption $ 1,682.60 Corelogic Tax Service Senior Exemption $ 710.72 Corelogic Tax Service Senior Exemption $ 1,014.18 Northwest Contract Collections, Inc Senior Exemption $ 416.07 Sharon Schneider Senior Exemption $ 416.07 First American Title Insurance Company Senior Exemption $ 1,011.78 Corelogic Tax Service Senior Exemption $ 1,011.78 Susan Hornseth Senior Exemption $ 2,778.35 Corelogic Tax Service Senior Exemption $ 1,328.58 Corelogic Tax Service Senior Exemption $ 1,052.12 Kenneth R Wyman Senior Exemption $ 658.70 Corelogic Tax Service Senior Exemption $ 402.18 Dansing Galusha Senior Exemption $ 725.12 Lereta, LLC Senior Exemption $ 971.07 Corelogic Tax Service Senior Exemption $ 594.10 Lereta, LLC Senior Exemption $ 594.09 George &Joanne Krieger Senior Exemption $ 462.87 Steven or Gary Larimer Senior Exemption $ 1,961.15 Roxe Anne &Thomas Doherty Senior Exemption $ 962.65 Michael D&Barbara C Berreman Senior Exemption $ 456.14 Wilfred Frank Surprenant Senior Exemption $ 1,167.12 Ron &Sharon Bartley Senior Exemption $ 520.12 Lereta, LLC Senior Exemption $ 1,371.41 Peggy S Smith Senior Exemption $ 747.82 Ginny Slack Senior Exemption $ 379.02 Scott Cruikshank Senior Exemption $ 381.32 Corelogic Tax Service Senior Exemption $ 1,492.71 Gene B Fatland Senior Exemption $ 1,187.48 ServiceLink Senior Exemption $ 671.05 James F Glaser&Janet J Carlson-Glaser IState Board of Tax Appeals $ 147.92 Donna E Blankenship ITaxes Paid Twice $ 2,059.42 Kaila C Grubbs Taxes Paid Twice $ 567.75 $ 567.74 Mason County Treasurer Taxes Paid Twice $ 321.44 Karen Roberts Taxes Paid Twice $ 82.58 John W &Judy Pickett Taxes Paid Twice $ 1,611.18 Dennis D Rankin Taxes Paid Twice $ 601.02 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lisa Frazier DEPARTMENT: Treasurer EXT: 484 BRIEFING DATE: 1/27/2020 PREVIOUS BRIEFING DATES: N/A If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance i I Human Resources ❑ Legal ❑ Other — please explain ITEM: 2020 Uncollectible Personal Property Taxes EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): RCW 84.56.240 requires that if the county treasurer is unable to collect personal property taxes, the treasurer will file a list of uncollectible personal property taxes with the county legislative authority on the first day of February following for approve to cancel such uncollectible personal property taxes. BUDGET IMPACT: Approval to cancel these uncollectible property taxes will reduce property tax collections for all those Mason County Taxing Districts by $2,401.16. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) N/A RECOMMENDED OR REQUESTED ACTION: Move to February 4th Commissioner Agenda for approval. ATTACHMENTS: 2020 Uncollectible Personal Property Tax Affidavit Briefing Summary 1/21/2020 Resolution No. 2020 Uncollectible Personal Property Taxes Affidavit of Mason County Treasurer Elisabeth (Lisa) Frazier WHEREAS, RCW 84.56.240 states in part that if the county treasurer is unable for the want of goods or chattels whereupon to levy, to collect by distress or otherwise,the taxes, or any part thereof, which may have been assessed upon the personal property of any person or corporation........., the treasurer shall file with the county legislative authority,on the first day of February following, a list of such taxes. THEREFORE, pursuant to RCW 84.56.240, 1 Elisabeth (Lisa) Frazier, Mason County Treasurer, and or my deputy entrusted with the collection of the taxes have made a diligent search and inquiry for goods and chattels wherewith to make such taxes, and was unable to make or collect the same as shown on attachment "A". NOW THEREFORE, the Mason County Board of County Commissioner's hereby accepts the affidavit of the Mason County Treasurer and hereby approves the cancellation of uncollectible personal property taxes as shown on attachment "A". Dated this , day of February, 2020. BOARD OF MASON COUNTY COMMISSIONERS ATTESTED TO: Sharon Trask, Commissioner and Chair Elisabeth (Lisa) Frazier, Mason County Treasurer Randy Neatherlin, Vice Chair ATTESTED TO: Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief Deputy Prosecuting Attorney 1 2020 UNCOLLECTIBLE PERSONAL PROPERTY TAXES AFFIDAVIT OF MASON COUNTY TREASURER ELISABETH(LISA)FRAZIER ATTACHMENT"A" PARCEL# NAME DESCRIPTION YEAR TAXES 10-02824 H&R WATERWORKS Transportation-Utilities(48) 2018 $65.85 10-05569 Residential-Single(11) 2018 $113.64 10-05574 Transportation-Utilities(48) 2018 $88.55 10-05578 2018 $160.03 10-05585 Undeveloped-Land(91) 2018 $55.35 10-05586 Residential-Single(11) 2018 $106.75 10-05587 Residential-Other(18) 2018 $62.46 10-05588 N/A 2018 $158.71 10-05608 N/A 2018 $391.86 REASON Uncollectible/Business sold Unable to contact/locate previous owner after sale in 2017 for advance tax. Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $1,203.20 10-06522 MONEY DEPOT, INC Retail Trade-General(53) 2018 $47.50 REASON Uncollectible/Business closed Equipment thrown away per listing.Account retired. Unable to contact after closure. Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $47.50 I-07109 CASCADE CROPS Services-Contract(66) 2018 $231.28 REASON Uncollectible/Business closed Owner liquidated all equipment in 2017 Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $231.28 10-07138 MARY'S AUTO REPAIR Repair Services(64) 2017 $97.71 REASON Uncollectible/Business closed Owner deceased. Closed in 2016 but Assessor's was not notified Mason County Treasurer's office has exhausted all efforts to collect the 2017 advance tax. $97.71 10-07502 DANIELS HANDYMAN &SALVAGE, LLC Repair Services(64) 2018 $209.40 REASON Uncollectible/Business closed Unable to contact owner and account retired Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $209.40 10-06970 COLLINS CHIROPRACTIC Professional Services-(65) 2018 $34.80 2019 $27.89 REASON Uncollectible/Business closed Unable to contact owner after multiple attempts Mason County Treasurer's office has exhausted all efforts to collect the 2018&2019 taxes. $62.69 7000 ROCKETS&RAINBOWS Retail Trade-General(53) 2018 $125.44 REASON Uncollectible/Business closed Unable to contact owner after several letters&a voice message Mason County Treasurer's office has exhausted all efforts to collect the 2018 taxes. $125.44 10-07575 COFFINBIRTH TATTOO Trade-Other 59) 2018 $341.26 2019 $82.68 REASON Uncollectible/Business closed Unable to contact/locate owner who suddenly moved of country. Mason County Treasurer's office has exhausted all efforts to collect the 2018 and 2019 taxes. $423.94 Total Cancellation $2,401.16 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dan Teuteberg, Director DEPARTMENT: WSU Extension EXT: 686 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Explanation of 2020 Washington State University Extension — Mason County "Memorandum of Agreement"Appendix A Form. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Request signature of the chair on the "Memorandum of Agreement"Appendix A between Mason County and Washington State University Extension. "Memorandum of Agreement"Appendix A provides funding for WSU Extension to provide programs in Mason County based upon the 2020 budget. BUDGET IMPACTS: WSU Extension budget impact of $71,684 (included in the 2020 adopted budget). RECOMMENDED OR REQUESTED ACTION: Recommend that the board approves to place the 2020 "Memorandum of Agreement"Appendix A between Mason County and Washington State University Extension on the consent agenda for signature. ATTACHMENTS: 1. 2020 Memorandum of Agreement Appendix A between Washington State University Extension and Mason County. Briefing Summary 1/15/2020 MEMORANDUM OF AGREEMENT Between WASHINGTON STATE UNIVERSITY EXTENSION And Mason County APPENDIX A The following funds will be provided under this Memorandum of Agreement for the period January 1, 2020 through December 31, 2020 to provide an extension program. TOTAL $ 71,684 Vicki McCracken Date Sharon Trask Date Associate Dean and Director Chair, Mason County Commission WSU Extension Daniel G. Nordquist Date Associate Vice President Office of Research Support and Operations January 2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Leo Kim, CPA DEPARTMENT: Auditor's Office Financial Services EXT: 472 Mason County Audit Committee BRIEFING DATE: 01/27/20 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information ITEM: Mason County Audit Committee Update EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): 1. Internal Control 2. 2018 Audit Recommendation Summary Update o Belfair & Rustlewood — ongoing. o Medical Advisory— on going. o Clerk's Office 3. SAO Statewide Sample of Audit Findings 4. 2019 CPA Work Summary 5. Fund 140 — Sheriff Special Funds Update 6. Cybersecurity 7. Draft-Sample 2018 Financial Report Package (Small Portion) BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: None ATTACHMENTS: Briefing Document 1 Internal Controls • General Definition • SAO Guidelines • Memo to Departments Internal Controls Internal controls are the tools that management uses to achieve its objectives. Management's objectives are: • Operations— effectiveness and efficiency • Financial reporting • Compliance Internal controls are the responsibility of management. The governing board is responsible for management. The governing board is ultimately responsible for internal controls. Inherent limitations: • Cost/benefit • Management override • Collusion Management's tools (internal control framework): • Control environment • Risk assessment • Control activities • Information and communication • Monitoring BARS Cash Manual Internal Control 3.1 Accounting Principles and Internal Control 3.1.3 Internal Control Purpose and Definition of Internal Controls 3.1.3.10 Internal control is defined by the Committee of Sponsoring Organizations of the Treadway Commission (COSO), in standards adopted by the American Institute of Certified Public Accountants and by the Federal Office of Management and Budget as follows: 3.1.3.20 Internal control is a process - affected by those charged with governance, management and other personnel designed to provide reasonable assurance regarding the achievement of objectives in the following categories: • Effectiveness and efficiency of operations • Compliance with applicable laws and regulations • Reliability of financial reporting 3.1.3.30 Management and the governing body are responsible for the government's performance, compliance and financial reporting. Therefore, the adequacy of internal control to provide reasonable assurance of achieving these objectives is also the responsibility of management and the governing body. The governing body has ultimate responsibility for ensuring adequate controls to achieve objectives, even though primary responsibility has been delegated to management. Since management and the governing body are assumed to work in harmony, both parties are collectively referred to as "management" throughout the rest of this section. 3.1.3.40 COSO and professional auditing standards define five interrelated components of effective internal control, as follows: 1. Control environment-The tone set by management that influences the control consciousness of staff. Control environment includes communication of integrity and ethical values, commitment to ensure that staff are competent, management's philosophy and operating style, extent of participation by the governing board in scrutinizing activities and holding management accountable, and human resource practices (hiring, organization, development, evaluation, promotion and remedial action). 2. Risk assessment- Management's identification and analysis of relevant risks to achievement of its objectives, forming a basis for determining how the risks should be addressed or controlled. Risk assessment includes identification of internal and external risks to the achievement of objectives, such as new contracts or grants, changing regulations and accounting standards, new technology, new personnel, new or discontinued activities and programs, new or discontinued organizational policies and procedures, obsolescence of facilities, and so on. Risk assessment also includes evaluation of risks and determining how to best address them. 3. Information and communication- Systems to support the identification, capture, and exchange Downloaded: 12-4-2019 78/337 Cash BARS Cash Manual of information in a form and time frame that enable people to carry out their responsibilities. This encompasses the organization's methods of capturing and sharing information as well as its software, including its accounting information systems. 4. Control activities - Specific policies or procedures that directly address risks related to the achievement of objectives. Control activities occur throughout the organization, at all levels and in all functions. They include a range of activities such as approvals, reviews, reconciliations, segregation of duties, performance measurement, tracking events or assets, etc. 5. Monitoring - Management's review of the operation of internal controls over time. Monitoring is accomplished through ongoing monitoring activities, separate evaluations, or a combination of the two. Ongoing monitoring occurs during the course of operations when management observes controls and can discern whether they were effective. Separate evaluations occur when management reviews and assesses a particular control to determine if it has been effective. 3.1.3.50 Internal control should be viewed as an integral or inherent part of the policies, systems and procedures management uses to operate and oversee the organization. This is not to say effective control will never require additional or incremental effort. Rather, controls exist to provide reasonable assurance about the achievement of objectives and so should be integrated into all the organization's fundamental business processes. Controls are normally most effective when built into the government's infrastructure rather than being treated as supplemental or separate processes. In the same way, implementation and monitoring of internal controls should not be viewed as a singular event, but rather a continuous or iterative process. 3.1.3.60 Since internal control is as fundamental as the objectives the controls relate to, the need for effective control is applicable to all organizations, regardless of size. While small entities may implement internal controls differently than larger ones, effective internal control is still both necessary and possible. Determining what specific controls to implement 3.1.3.70 It is a management decision as to what specific controls to implement and how such controls are designed and operated. 3.1.3.80 There are many ways to attain effective internal control. Governments and their control needs vary considerably by statutory purpose, regulations, activities and programs, size, organizational structure, contractual and program structures, technology and information systems, expertise of staff and the policies of the governing body. In addition, there are often many different methods or combinations of methods that would result in effective internal control for any given situation. Thus, while all entities should have effective internal control, the specific controls in place may look very different from one government to another. 3.1.3.90 When choosing among different methods of achieving effective control, management often considers the costs of different control options. Certain controls may be less costly or require less staff resources or may help meet other objectives. Options may be limited by organizational or Downloaded: 12-4-2019 79/337 Cash BARS Cash Manual program policy or structure, expertise of staff, software limitations and other decisions made by management. If such factors limit options for effective control to only those that management believes are infeasible or not cost effective, management should consider how it might change the limiting factors rather than ignore the need for effective control. 3.1.3.100 The Washington State Auditor's Office does not require specific controls to be implemented by entities. The State Auditor only requires that whatever controls entities choose to implement be adequate to provide reasonable assurance regarding compliance and financial reporting risks. The burden of demonstrating the adequacy of internal controls rests on management, since management is responsible both for the achievement of objectives and the determination of the design and operation of controls. Controls over Compliance 3.1.3.110 This objective refers to compliance with laws, regulations, contracts, grant agreements and government policies, including the requirement to safeguard public resources against misappropriation and misuse. 3.1.3.120 In meeting this objective, the government should have controls that accomplish the following key functions: • Identification of requirements - Controls should ensure that requirements are identified and that employees whose actions may affect compliance are aware of applicable requirements. When statutory, regulatory or contractual provisions are unclear, the government should seek clarification through legal counsel, research or communication with regulatory agencies or contracting parties. • Compliance - Controls should prevent non-compliance or detect non-compliance in a timely enough manner for the government to remedy the situation. Such controls vary greatly, depending on the nature of the compliance requirement. • Safeguarding of public resources - Controls should prevent misappropriation or misuse of public resources or detect misappropriation or misuse in a timely manner and assign responsibility to individuals charged with custody of assets. Such controls should cover all receipts and receivables, expenditures and commitments, provisions of goods or services and the safekeeping of all public assets at risk of misappropriation, misuse or loss. 3.1.3.130 Controls and processes should generate adequate documentation to demonstrate achievement of objectives. This is not only important for audit, oversight and public records purposes, but also to enable effective monitoring of controls over compliance by management. Controls over Financial Reporting 3.1.3.140 This objective refers to fair presentation of financial statements and required schedules in all material respects in accordance with the stated basis of accounting. 3.1.3.150 In meeting this objective, the government should have controls that accomplish the Downloaded: 12-4-2019 80/337 Cash BARS Cash Manual following key functions: 1. Identification of financial events - Controls should ensure financial events and transactions are properly identified and recorded. 2. Properly applying accounting standards - Controls should ensure correct criteria and methodology is applied when accounting for financial events. When the correct method of accounting for or reporting a transaction is unclear, the government should seek clarification by performing research, contracting for accounting assistance, or communicating with the State Auditor's Office or standard setting bodies. 3. Correctly accounting for all financial events - Controls should ensure that: • Only valid transactions are recorded and reported. • All transactions occurred during the period are recorded and reported. • Transactions are recorded and reported at properly valued and calculated amounts. • Recorded and reported transactions accurately reflect legal rights and obligations. • Transactions are recorded and reported in the account and fund to which they apply. 4. Preparation of the annual report- Controls should ensure that financial statements and required schedules are properly compiled and prepared from source accounting records. Controls should also ensure correct presentation of statements and schedules. 3.1.3.160 Controls and processes should generate adequate documentation to demonstrate achievement of objectives. This is not only important for audit, oversight and public records purposes, but also to enable effective monitoring of controls over financial reporting by management. Limitations of Internal Control 3.1.3.170 No matter how well designed and operated, internal controls cannot provide absolute assurance that the government will achieve its objectives due to inherent limitations. These limitations include the following: • Judgment- If controls depend on human judgment, the effectiveness of controls may be limited by the experience and qualifications, time available, information available, motivations, and pressures on the person applying the control. Moreover, differences in these factors over time and in different people applying the control may result in inconsistencies in the operation of the control. This limitation, when applicable, can be mitigated through a good control environment, clear policies or instructions, redundant controls, supporting controls such as check figures or exception reports and adequate monitoring of controls. • Breakdowns - Breakdowns could occur due to changes, failure or obsolesce of data, technology, assumptions, procedures, programming or other dependencies that controls may Downloaded: 12-4-2019 81/337 Cash BARS Cash Manual rely upon for effective functioning. This limitation, when applicable, can be mitigated by thorough risk assessment, redundant controls and adequate monitoring of controls. • Collusion - Many controls assume that employees (or certain employees) will not collude. When individuals act together, they may be able to overcome controls. This is typically only a risk when employees have a motivation to overcome controls, such as misappropriation or misuse of public resources. This limitation, when applicable, can be mitigated by a good control environment, redundant controls and adequate monitoring of controls.Control override - Personnel with responsibility to resolve issues identified by controls may decide to ignore or override prescribed policies or procedures. This limitation, when applicable, can be mitigated by a good control environment and adequate monitoring of controls. • Mistakes -Although internal controls may be designed in such a way as to reduce the likelihood of mistakes, is it always possible that a mistake may be made. This limitation can be mitigated by a good control environment, redundant controls, automated controls, supporting controls such as check-figures or exception reports, and adequate monitoring of controls. • Unforeseen circumstances - Controls may operate incorrectly when faced with unforeseen situations or permutations. This limitation can be mitigated by thorough risk assessment and adequate monitoring of controls. • External factors -Achievement of operational performance objectives (efficiency and effectiveness) may depend on factors outside of the government's control, such as regulation, resource limitations, environmental changes, decisions made by service recipients or stakeholders, actions of key suppliers, customers or program partners, etc. This limitation can be mitigated by thorough risk assessment. 3.1.3.180 Although controls are not an absolute guarantee of success, effective internal controls are expected to consistently and reliably achieve objectives, year after year. However, even well- designed controls have a remote possibility of failure. This possibility increases with the number and primacy of uncontrollable factors, as may be the case for operational performance objectives. 3.1.3.190 Ultimately, providing reasonable assurance of achieving compliance and financial reporting objectives is within the government's control and depends primarily on how well controls are designed and operated. Achievement of operational performance objectives also depends in large part on effective internal controls. By implementing effective controls a government can have reasonable assurance that it is doing all it can to meet its objectives. Downloaded: 12-4-2019 82/337 Cash Leo Kim From: Leo Kim Sent: Friday,January 17, 2020 10:20 AM To: Leo Kim Subject: General Ledger Hello—To All Departments— Just a reminder—most departments are aware but just in case: • Any adds, changes or deletions to funds, departments or programs need to be coordinated with Financial Services. • Ideally this is planed ahead of time during budget time. • We will work with the Treasurer's Office and the Budget Office to make sure everyone is in the loop. • There are several systems involved including but not limited to Munis and TerraScan. It takes time and planning to make sure everything is set up properly. It is not something that happens overnight. • We will be continuously streamlining the general ledger and the chart of accounts(COS). • January is one of the busiest times for Financial Services. Unplanned requests will take lower priority to new payroll setup,grants,financial reporting and so forth. • However, as I have offered in the past, I am always available for training, questions and so forth outside of January(but will still make every effort to assist). • Please try to read and save emails that are sent out. They contain important information for daily operation, internal control, accounting procedures and so forth. Alternatively, I have set up a resource under the shared drive Any questions, concerns, comments can be directed at me. Thank you for your cooperation. Leo Leo Kim, CPA CFO Mason County Auditor Financial Services PO Box 400 Shelton, WA 98584 360-427-9670 X472 1 3 SAO Statewide Sample Of Audit Findings • Finding Grind • Large Fraud SAO Sample of Audit Findings Compiled from SAO Website Date Released Entity Report Type Report Period Details 11/04/19 - 11/04/19 Metropolitan Park District of Tacoma Fraud 01/01/2018 to 12/31/2018 $2,575 Misappropriation,$852 Questionable 11/07/19 King County Fraud 07/01/2017 to 06/30/2018 (Small petty cash fraud. 11/07/19 Pacific County Public Utility District No 2 Accountability 01/01/2018 to 12/31/2018 The District did not comply with state bid law when purchasing equipment. The District's internal controls over annual report filing were inadequate to ensure annual reports were submitted to the State Auditor's Office in a timely manner,as required by state 11/07/19 Adams County Water District No 1 Accountability 01/01/2015 to 12/31/2017 law. The City's internal controls over accounting and financial statement preparation were 11/07/19 City of Seattle Financial and Federal 01/01/2018 to 12/31/2018 inadequate to ensure accurate and complete financial reporting of cash and investments. 11/07/19 (Central Washington University (Whistleblower 11/25/2017 to 12/25/2018 (Abuse of state computer. 11/07/19 Corrections,Department of Fraud 07/01/2017 to 05/31/2019 Overpayment of$4,513 payroll related. 11/07/19 Social and Health Services,Department of I Whistleblower 07/01/2016 to 06/30/2018 Improper governmental activity-reasonable cause found. 11/14/19 Chelan County Fraud 04/03/2019 to 07/19/2019 CCSO 11/14/19 Labor and Industries,Department of I Whistleblower 04/01/2018 to 05/31/2019 No reasonable cause. We could not conduct an audit,as required by state law,for January 1,2014 through 11/18/19 Skagit County Dike District No 19 Unauditable Government 01/01/2014 to 12/31/2018 December 31,2018. 11/21/19 Benton County I Financial and Federal 01/01/2018 to 12/31/2018 Major Fund Calculation Error,Accrual Error,F/S Review,Single Audit Deadline The District's internal controls over accounting and financial reporting were inadequate to 11/21/19 Pend Oreille County Cemetery District No 2 Assessment Audit 01/01/2017 to 12/31/2018 ensure accurate,complete and timely reporting. 11/22/19 Port of Olympia (Financial 01/01/2018 to 12/31/2018 IOPEB,Environmental Remediation,Submission Deadline 11/25/19 Point Roberts Water District No 4 Accountability 01/01/2016 to 12/31/2018 Payroll 11/27/19 Peshastin Water District (Accountability 01/01/2015 to 12/31/2018 (Accounts Payable and Payroll 12/02/19 City of Aberdeen Financial and Federal 01/01/2017 to 12/31/2017 Accurate,Reliable Financial Reporting,Davis Bacon 12/02/19 Basin City Water-Sewer District Accountability 01/01/2017 to 12/31/2018 Controls over payments to ensure compliance with state law and to safeguard public funds 12/02/19 City of Warden Accountability 01/01/2016 to 12/31/2018 Adequate controls over the allocation of shared costs to restricted funds 12/02/19 City of Sumas Accountability 01/01/2017 to 12/31/2018 Monitoring over significant accounting systems to ensure safeguarding of public resources. 12/02/19 Department of Enterprise Services Whistleblower 06/24/2018 to 06/24/2019 No reasonable cause. The City has not effectively monitored utility rates and other financial information,resulting in a continued decline in the Sewer Fund's financial condition. The City did not have adequate oversight over utility billings and 12/05/19 City of North Bonneville Accountability 01/01/2018 to 12/31/2018 cash receipting to ensure the safeguarding of public resources. Mason County Auditor's Office Financial Services 1 1/17/2020 SAO Sample of Audit Findings Compiled from SAO Website PeriodDate Released Entity Report Type Report Details The Department's internal controls over financial reporting did not ensure new debt was accurately reported in the financial statements. The Department did not have adequate internal controls in place to ensure compliance with federal requirements for cash 12/09/19 Shoreline Fire Department Financial and Federal 01/01/2018 to 12/31/2018 management,procurement,and equipment management. 12/09/19 Social and Health Services,Department of Whistleblower 05/01/2018 to 05/24/2019 We found no reasonable Cause to believe an improper governmental action occurred. We consider the$15,857 in withdrawals from youth fund accounts to be questionable 12/12/19 Department of Children,Youth,and Families Fraud 08/01/2016 to 03/31/2017 transactions. The District's internal controls over accounting and financial reporting were inadequate to 12/12/19 Klickitat County Cemetery District No 1 Assessment 01/01/2017 to 12/31/2018 ensure accurate,complete and timely reporting The District's internal controls over accounting and financial reporting were inadequate to 12/12/19 Skagit County Cemetery District No 5 Assessment 01/01/2016 to 12/31/2018 ensure accurate,complete and timely reporting. The City did not have adequate controls to ensure the accuracy of the general ledger and reported financial statements,specifically the accuracy of ending cash and prior period 12/16/19 City of Burlington Financial 01/01/2018 to 12/31/2018 adjustments. The Housing Authority did not have adequate internal controls over its financial activities, 12/16/19 Pierce County Housing Authority Accountability 01/01/2018 to 12/31/2018 which allowed the Finance Director to abuse her position for personal gain. 12/16/19 Pierce County Housing Authority Fraud 01/01/2015 to 07/17/2019 I Former Finance Director misappropriated$6,948,277 The Housing Authority's internal controls over accounting and financial reporting were inadequate to ensure accurate and timely reporting and the prevention and detection of 12/16/19 Pierce County Housing Authority Financial 01/01/2018 to 12/31/2018 fraud. Joint City of Republic-Ferry County Housing 12/19/19 Authority Accountability 01/01/2017 to 12/31/2018 The Housing Authority is at risk of dissolution as a public agency. The District's internal controls over financial statements preparation were inadequate to 12/19/19 East Pierce Fire&Rescue Financial 01/01/2018 to 12/31/2018 ensure accurate financial reporting. The Town's internal controls over accounting and annual report filing were inadequate to 12/19/19 Town of Skykomish Accountability 01/01/2018 to 09/30/2019 ensure compliance with statutory reporting requirements. 12/19/19 Health Care Authority,Washington State Whistleblower 01/01/2018 to 12/31/2018 Improper governmental activity-no reasonable cause found. 12/19/19 (Social and Health Services,Department of I Whistleblower 11/25/2017 to 12/25/2018 Improper governmental activity-no reasonable cause found. 12/23/19 Walla Walla Community College Fraud 07/01/2018 to 06/30/2019 $6,969 Misappropriation The District's internal controls over accounting and financial statement preparation were 12/23/19 North Beach Water District Financial 01/01/2017 to 12/31/2018 inadequate to ensure complete and accurate financial reporting. The County's internal controls over accounting and financial statement preparation were 12/26/19 Garfield County Financial 01/01/2017 to 12/31/2018 inadequate to ensure accurate and complete financial reporting. Mason County Auditor's Office Financial Services 2 1/17/2020 SAO Sample of Audit Findings Compiled from SAO Website Date Released Entity Report Type Report Period Details The City did not have adequate internal controls over financial statement preparation to 12/26/19 City of Airway Heights Financial 01/01/2017 to 12/31/2018 lensure accurate financial reporting. The District's internal controls over financial statement preparation were inadequate to 12/26/19 Pierce County Rural Library District Financial 01/01/2017 to 12/31/2018 ensure accurate financial reporting. The District's internal controls over accounting and financial reporting were inadequate to 12/26/19 Island County Diking District No 3 Assessment 01/01/2016 to 12/31/2018 ensure accurate,complete and timely reporting. Mason County Auditor's Office Financial Services 3 1/17/2020 Office of the Washington • Auditor Pat McCarthy Fraud Investigation Report Pierce County Housing Authority For the investigation period January 1, 2015 through July 17, 2019 Published December 16, 2019 Report No. 1025349 r Office of the Washington State Auditor Pat McCarthy December 16, 2019 Board of Commissioners Pierce County Housing Authority Tacoma, Washington Report on Fraud Investigation Attached is the official report on a misappropriation at the Pierce County Housing Authority. In July 2019, our regularly scheduled financial statement audit detected a potential loss of public funds. This report contains the results of our investigation of the former Finance Director's unallowable activities at the Housing Authority from March 18, 2016 through July 17, 2019. The purpose of our investigation was to determine if a misappropriation had occurred. Our investigation was performed under the authority of state law (RCW 43.09.260) and included procedures we considered necessary under the circumstances. If you are a member of the media and have questions about this report, please contact Director of Communications Kathleen Cooper at (360) 902-0470. Otherwise, please contact Fraud Investigation Manager Sarah Walker at(509) 454-3621. ��� Itia Pat McCarthy State Auditor Olympia, WA cc: Elinor Ottey, Acting Executive Director Insurance Building, P.O.Box 40021 •Olympia,Washington 98504-0021 •(360)902-0370•Pat.McCarthy@sao.wa.gov FRAUD INVESTIGATION ' Investigation Summary During a regularly scheduled audit, we identified unusual bank transfers from the Pierce County Housing Authority's (Housing Authority) bank account. We investigated and determined the former Finance Director misappropriated $6,948,277 of public funds between March 18, 2016, and July 17, 2019. The Housing Authority has filed a report with the Federal Bureau of Investigation and the U.S. Department of Housing and Urban Development Office of Inspector General, which are investigating this case. We will refer this report to both agencies. Background and Investigation Results The Pierce County Housing Authority provides housing opportunities for eligible individuals in Pierce County.The Housing Authority owns and manages nine apartment complexes and provides housing assistance through the Low Income Public Housing program. The Housing Authority's operating expenses were roughly $33.9 million in 2018, which includes $23.2 million of housing assistance payments. The Housing Authority's former Finance Director started working for the Housing Authority in 1998, was responsible for overseeing Housing Authority finances, and supervised between five and eight people. While performing a regularly scheduled audit of the Housing Authority's 2018 activity,we noticed three wire transfers totaling $635,000 from the Housing Authority's bank account to a title company and a bank that was not on the Housing Authority's list of banks it used. We inquired with the Finance Director about two of the transfers, and she said they were investment purchases that she later canceled. When contacted, the bank confirmed the Housing Authority did not have an account there. Additionally, the title company is based in Oklahoma, and an online search of County Assessor information in Oklahoma showed the Finance Director purchased property for the same dollar amount and in the same month as the wire transfers to the title company. We also reviewed the Housing Authority's 2019 bank records and identified several wire transfers listing the Finance Director, by name, as the beneficiary. The Housing Authority placed the Finance Director on administrative leave on August 2, 2019, after our audit uncovered these irregularities, and fired her effective August 8, 2019. One week later, we obtained a court order authorizing the issuance of a subpoena for the former Finance Director's personal bank account records. We found 10 additional wire transfers totaling $3.05 million from the Housing Authority's bank account to the Finance Director's personal account between January 2019 and July 2019. Office of the Washington State Auditor Page 3 In addition to the wire transfers, we found 78 Automated Clearing House (ACH)' transactions totaling$3,237,712 from the Housing Authority's bank account to the Finance Director's personal account between July 2016 and February 2019. The Housing Authority pays several vendors through ACH instead of issuing a check. As we traced these transactions, we determined the Finance Director had created invoices to appear they were from legitimate Housing Authority vendors, and then changed the bank payment information to redirect the payments to her own personal account. Finally,to determine if any additional misappropriations occurred,we examined systems to which the former Finance Director had access, including credit cards. We found she used the Housing Authority's credit card for personal purchases totaling $25,565 between March 2016 and April 2016. In total, the former Finance Director misappropriated $6,948,277 as shown in the table below: Type 2016 2017 2018 2019 Total Automated Clearing House (ACH) $387,604 $1,272,871 $1,316,477 $260,760 $3,237,712 payments Wire transfers to Finance Director's $0 $0 $0 $3,050,000 $3,050,000 bank account Wire transfers to title company and $0 $0 $635,000 $0 $635,000 out-of-state bank Credit card payments $25,565 $0 $0 $0 $25,565 Total $413,169 $1,272,871 $1,951,477 $3,310,760 $6,948,277 The former Finance Director acknowledged responsibility for the misappropriation in a recorded deposition on October 10, 2019, a written declaration she subsequently filed with a court, and a November 25, 2019, interview with state auditors. However, she said her supervisor, the Housing ' An Automated Clearinghouse (ACH) payment is an electronic money transfer made through the Automated Clearinghouse—a network of banks that are batching transactions between them. In contrast, a wire transfer is an individual transaction,electronically moving money from one bank account to another.Banks tend to charge a fee for wire transfers and as such,many entities reserve wire transfers for large,infrequent electronic payments,while using ACH for smaller, frequent payments such as payroll direct deposits. Office of the Washington State Auditor Page 4 Authority Executive Director,pressured her into the scheme and directed her to give him a portion of the misappropriated funds in cash. We interviewed the Executive Director on October 22,2019,examined his personal bank records, and performed additional tests in response to the former Finance Director's statements.We did not find any evidence that indicates the Executive Director was involved in, or benefitted from, the misappropriation. We did find evidence that contradicts some of the statements the former Finance Director made in her deposition. Further, we found a correlation between withdrawals from her account and 46 subsequent parcel shipments to a man in Oklahoma who is now her husband.These shipments occurred on the same day as the withdrawals or within a week thereafter, and started with her first large cash withdrawal. In our interview, the former Finance Director said she was mailing personal items, and that the timing must have been a coincidence. Control Weaknesses The Housing Authority did not have adequate internal controls to safeguard public resources. We found the following weaknesses allowed the misappropriation to occur: • The Finance Director had full access to all systems and had wire transfer capability with little to no oversight or monitoring of her activities. • At the time of the audit, the Housing Authority had 13 bank/fiduciary accounts. The number of accounts made it more difficult to monitor transactions and reconcile accounts. • The Finance Director did not consistently provide adquate financial information to the Board of Commissioners so it could monitor operations. • Staff members who reconciled bank statements focused solely on the cleared dollar amounts, not on the vendors or the nature of the transactions. • ACH payments are processed in batches,not individually,and show up as a batched dollar amount on the Housing Authority's bank statements. Further,journal entries to record the batches in the accounting system were confusing and not always entered in a timely manner. • Reviewers did not have the expertise to fully understand and review ACH payments, nor did they have firsthand knowledge of vendor or employee bank account numbers to recognize when payments were diverted to the former Finance Director's bank account. • Housing Authority finance staff told us the Housing Authority's software systems were not optimal for operations, so they used a second software system for certain functions. These duplicate systems made it easier for the Finance Director to conceal transactions. • The Accounts Payable Clerk reconciled all credit card activity, including the Finance Director's credit card. However, the Finance Director supervised the Clerk, and directed the Clerk to forward any questions about credit card activity to her. Office of the Washington State Auditor Page 5 Recommendations We recommend the Housing Authority re-evaluate and strengthen its internal control systems. Specifically,the Housing Authority should: • Increase monitoring of all financial transactions processed by the Finance Director and bank statement activity • Evaluate each employee's job responsibilities along with their accounting system and bank account permissions, then restrict access and segregate duties when needed, and implement robust monitoring of these functions • Limit wire transfer capabilities and consider requiring dual authorizations • Train employees on how to conduct a meaningful review of financial information, such as journal entries,bank statements, and ACH payments • Re-evaluate the software systems it uses • Close unnecessary bank accounts The misappropriation caused a $6.9 million loss, while the Housing Authority had just $500,000 in employee theft insurance coverage. We recommend the Housing Authority evaluate its insurance and performance bond coverages to better protect itself in the future. We also recommend the Housing Authority seek recovery of the misappropriated$6,948,277 and related investigation costs of $83,638 from the former Finance Director and/or its insurance bonding company, as appropriate. Any compromise or settlement of this claim by the Housing Authority must be approved in writing by the Attorney General and State Auditor, as directed by state law(RCW 43.09.260).Assistant Attorney General Matthew Kernutt is the contact person for the Attorney General's Office and can be reached at (3 60) 586-0740 or mattkI @atg.wa.gov. The contact for the Office of the Washington State Auditor is Brandi Pritchard, Assistant Director of Local Audit and Special Investigations, who can be reached at (360) 489-4591 or Brandi.Pritchardna,sao.wa.goy. Housing Authority's Response Thank you for providing the Pierce County Housing Authority the opportunity to review and respond to the State Auditor's Office (SAO) investigation Report No. 1025349 Pierce County Housing Authority(PCNA) is committed to ensuring that all necessary controls are implemented to protect both PCHA's and the public's assets. PCHA has reviewed this report and agrees with all the recommendations presented by the State Auditor's Office. Upon notification of the fraud by the Office of the Washington State Auditor, PCHA has supported and cooperated with the investigative process and law enforcement while acting with civil attorneys to secure assets and prevent further loss. Office of the Washington State Auditor Page 6 The Housing Authority's goal was to ensure that programs and services remained available to members of the Pierce County community throughout this process; that PCHA obligations were met, and;to implement corrective actions as soon as possible as the investigative process unfolded and actions informed. Specifically, PCNA took the following actions: Immediately placed the finance director on administrative leave while the investigation was implemented. Terminated the former finance director's employment as soon as it became clear that she had perpetrated the fraud. Eliminated the former finance director's access to all PCNA accounts and systems Hired civil attorneys who filed a temporary restraining order preventing the former finance directorfrom disposing of assets in both Pierce County and Oklahoma. A preliminary injunction was obtained in both jurisdictions. Restricted access to all banking and other financial systems. After assessing access needs by job function, limited access was restored to select staff. Placed the Executive Director on administrative leave for investigation of allegations regarding fraud. Contracted with a nationally recognized firm with deep knowledge and understanding of public housing authorities to conduct a compete assessment of current financial processes and procedures and to implement strong internal control systems in the agency's financial systems, including: • System of review for all financial transactions pre and post processing by both finance and executive staff • Dual review of bank statements by executive staff • Restriction of wire transfer capabilities and limits on amounts allowed in a single transfer • Implementation of dual approval procedures for all wire transfers • Ongoing training for finance staff, executive staff and board members on review of journal entries, bank statements, and ACHpayments • Collaboration with software provider to expand the current system's capabilities or transition to more appropriate financial software • Identification of bank accounts needed to avoid co-mingling restricted funds and eliminating all unnecessary accounts. Office of the Washington State Auditor page 7 The Housing Authority will seek recovery of the misappropriated $6,948,277 and related investigation costs of$83,638 from the former Finance Director and/or its insurance bonding company, as appropriate. The Housing Authority will implement all necessary controls to protect both PCHA's and the public's assets and integrate ongoing oversight and monitoring to assure those controls are maintained overtime. The Housing Authority staff, management and Board of Commissioners are dedicated to our mission of safe, clean and affordable housing. We will make every effort to re-build the trust and confidence of our housing clients, landlords, renters and our community to fulfill that mission. We thank the SAO for their calm professionalism and deft touch displayed while working with the Housing Authority during the investigation. The Authority was able to maintain our administration of public housing funds and affordable rental properties, keeping fellow citizens in their homes, making payments to our landlords and maintaining our facilities. Auditor's Remarks We thank Housing Authority officials and personnel for their assistance and cooperation during the investigation. Office of the Washington State Auditor page 8 ABOUT THE STATE AUDITOR'S The State Auditor's Office is established in the state's Constitution and is part of the executive branch of state government. The State Auditor is elected by the citizens of Washington and serves four-year terms. We work with our audit clients and citizens to achieve our vision of government that works for citizens, by helping governments work better, cost less, deliver higher value, and earn greater public trust. In fulfilling our mission to hold state and local governments accountable for the use of public resources, we also hold ourselves accountable by continually improving our audit quality and operational efficiency and developing highly engaged and committed employees. As an elected agency, the State Auditor's Office has the independence necessary to objectively perform audits and investigations. Our audits are designed to comply with professional standards as well as to satisfy the requirements of federal, state, and local laws. Our audits look at financial information and compliance with state, federal and local laws on the part of all local governments, including schools, and all state agencies, including institutions of higher education. In addition, we conduct performance audits of state agencies and local governments as well as fraud, state whistleblower and citizen hotline investigations. The results of our work are widely distributed through a variety of reports, which are available on our website and through our free, electronic subscription service. We take our role as partners in accountability seriously, and provide training and technical assistance to governments, and have an extensive quality assurance program. Contact information for the State Auditor's Office Public Records requests PublicRecordsAsao.wa.gov Main telephone (360) 902-0370 Toll-free Citizen Hotline (866) 902-3900 Website www.sao.wa.gov Office of the Washington State Auditor Page 9 5 Fund 140 — Sheriff Special Funds Cash and Investment Balance Office of the (Cash) Washington State Auditor Pat McCarthy The five categories currently available for GAAP-basis governments for fund balance classification will now be available for CASH-basis governments for reporting cash and investment balances in reporting year 2020. Category Definition CASH Either(a) not in a spendable Used only for: Non- form (GAAP only)or(b) legally Permanent Funds and spendable or contractually required to Private Purpose Trust remain intact(GAAP and Cash). Externally imposed by creditors, Examples: Fiduciary grantors,contributors,laws or Activities,grants with Restricted regulations of other specific spending governments;or imposed by requirements,debt, law through constitutional certain taxes with legal provision or enabling legislation. restrictions,etc. The highest level of decision Example:Council making authority for a specific passes an ordinance Committed purpose in a formal action that that sets aside$1,000 remains binding unless removed per month for through similar action. beautification. The intent to use funds for a Example:The Finance specific purpose expressed by Director was delegated the governing body itself, a authority to assign. Assigned committee,or official to which They chose to earmark the governing body has funds for new copiers delegated the authority to for the district. assign amounts to. Only the general fund should report a All other funds that are not positive unassigned Unassigned reported in the categories balance,all other above. governmental funds may report a negative unassigned balance. September 2019 6 Cybersecurity Leadership and CYBERSECURITY AAAA is • job. Planning Leadi* ng the way Cybersecurity considerations • local government leadership Local government leaders have many OR 01's CYBER Office of the Washington State Auditor Smoff titles—elected official, Commissioner, Councilmember, Mayor,Administrator, Chief,City or County Manager and more. No matter your title,you play a key role in ensuring your organization's cybersecurity success. Here are three things you can do in your role to #BeCyberSmart. Pat McCarthy HNG Lost UpdGted June 2019 5 i W'' As part of your government's leadership team,you oversee the management of cyber-related risks, prioritize and fund cybersecurity programs,and set a cultural tone to create a cyber-aware workplace. Leaders can develop a cyber-aware culture through education and applying best practices. This document gives you a place to start. Include cyber risks when performing } . entity-wide risk assessments It is vitally important to conduct risk assessments those risks and plan for how to address the most for your government to identify threats and system important ones.Cyber risks are a very significant risk weaknesses.Cyber risks aren't a separate and that should be considered in your agency-wide risk mysterious realm only for information technology assessment.In particular,we recommend evaluating staff to worry about.Leaders need to understand the the risk and impact of a cyber attack on your critical organizational impacts of cyber incidents,what could infrastructure(such as emergency communications be done to reduce the impacts of cyber incidents,and or water/sewer treatment)or software applications know how the government will respond in the event (such as financial management software). they occur. Here is a resource to consider: There are many more risks to government operations Multi-State Information and Analysis Center: than there are resources available to deal with them. https://www.cisecurity.org/ms-isac/services/ A risk assessment helps you identify and prioritize � F Develop and maintain policies and standards for your organization related to cybersecurity Y* 1 After gaining a basic education about cyber risks, Local government executive management can also leadership should work with the information reach out to elected officials to better understand technology and legal and compliance staff to what their cybersecurity priorities are when making establish and implement policies.The policies policies.Similarly,elected officials can work with should broadly address organizational security local government leadership staff to clarify risks,as well as cyber risks. For example,a county cybersecurity priorities,asking:what is the impact might have policies to restrict the public's access to of a data breach;what are some compliance and certain facilities,and a policy to specifically address regulatory requirements;what are the cyber risks; cyber risks that is designed to protect sensitive data. what is our decision-making process during an Leadership and Planning emergency;what kind of insurance coverage is Here are a few resources to consider: required for cyber incidents?This information can Best practice for cybersecurity from Center for Internet help leadership further refine policies and prepare Security(CIS):https://www.cisecuriV.orci/controls/ for future cyber risks.Ideally,the government's policy would ultimately reflect the standards the National Institute of Standards and Technology: government chooses to follow. There are several Standards,guidelines,and best practices: best practice frameworks for cybersecurity. https://www.nist.cioy/c/cyberframework/new-framework r= Adequately fund cybersecurity Cybersecurity investments are crucial.Leaders the needs and priorities established as a part of are in the best position to advocate for financial the above-mentioned risk assessment process. support for those investments,including paying Leaders should weigh both current and future for people,systems or contracted services. financial needs in determining cybersecurity The amount of investment should align with spending. You have an important role to play As a leader,you help set the tone and cultural direction of your organization.By starting with these three steps,and ensuring the departments within your government work together on these issues,you are on your way to improving your cybersecurity program. Department of Homeland Security-Questions every CEO should ask about cyber risks: https://www.us-cert.ciov/ncas/tips/­­STI 8-007 Our Office also offers training at conferences on cybersecurity.For upcoming dates and times,visit saoma.gov/BeCyberSmart Sources: Centerfor Department of Homeland Security National Institute of Standards and Technology Government Center for Internet SecurityInnovation 7 Draft — Sample Financial Reporting Package (Small Portion ) Mason County,WA DRAFT-SAMPLE C4 Fund Resources and Uses Arising from Cash Transactions IN PROGRESS For theYear Ended December 31,2019 DRAFT-SAMPLE-part of financial reporting package Total for All 103 Rural Funds(Memo 001 Current County Sales& 104 Auditor's 106 Paths& Only) Expense Fund Use Tax O&M 105 County Road Trails 109 Elections Beginning Cash and Investments 30810 Reserved 21,328,417.95 669,294.39 265,268.53 11,021,078.10 257,154.03 159,094.35 30880 Unreserved 15,304,096.48 7,857,951.50 Revenues 310 Taxes 36,455,528.92 21,958,215.68 818,312.03 - 9,375,886.58 - - 320 Licenses and Permits 1,939,359.96 1,491,117.21 - - 53,269.75 - 330 Intergovernmental Revenues 13,333,146.39 5,360,096.88 51,087.80 4,998,718.47 11,656.31 - 340 Charges for Goods and Services 14,610,422.58 5,167,882.38 66,092.49 178,506.08 - 10,525.58 350 Fines and Penalties 950,107.35 942,085.29 - - 150.00 - - 360 Miscellaneous Revenues 7,579,519.67 2,538,067.09 14,443.32 3,324.91 1,407,784.93 3,695.90 3,247.93 Total Revenues: 74,868,084.87 37,457,464.53 832,755.35 120,505.20 16,014,315.81 15,352.21 13,773.51 Expenditures 510 General Government 14,326,430.02 12,824,605.25 1,173.77 95,796.31 24,579.74 274.65 10,657.83 520 Public Safety 17,069,108.54 16,963,230.16 - - - - - 530 Utilities 6,684,517.88 - 234,447.84 - 540 Transportation 13,961,875.55 931.14 - 10,715,970.57 1,497.00 550 Natural and Economic Environment 3,028,765.46 2,091,591.63 76,312.00 - 560 Social Services 4,811,422.80 416,190.28 - 570 Culture and Recreation 741,520.79 621,337.80 - - - Total Expenditures: 60,623,641.04 32,917,886.26 311,933.61 95,796.31 10,740,550.31 1,771.65 10,657.83 Excess(Deficiency)Revenue over Expenditures 14,244,443.83 4,539,578.27 520,821.74 24,708.89 5,273,765.50 13,580.56 3,115.68 Other Increases in Fund Resources 397 Transfers-In 4,386,377.50 609,857.57 - - - - 385 Special or Extraordinary Items - - - 389 Custodial Activities 121,790.62 - 4,860.75 381,395,398 Other Resources 506,784.71 263,184.15 29,190.88 Total Other Increases in Fund Resources: 5,014,952.83 873,041.72 - 34,051.63 Other Decreases in Fund Resources 594-595 Capital Expenditures 6,695,886.22 203,939.30 7,546.36 4,033,438.33 591-593,599 Debt Service 3,324,886.39 2,412.45 - - 188.00 597 Transfers-Out 4,386,377.50 817,873.86 450,000.00 1,000,025.00 581 Other Uses 175,091.64 145,900.76 Total Other Decreases in Fund Resources: 14,582,241.75 1,170,126.37 450,000.00 7,546.36 5,033,651.33 - - Increase(Decrease)in Cash and Investments 4,677,154.91 4,242,493.62 70,821.74 17,162.53 274,165.80 13,580.56 3,115.68 Ending Cash and Investments 50810 Reserved 22,585,232.21 740,116.13 282,431.06 11,295,243.90 270,734.59 162,210.03 50880 Unreserved 18,724,437.13 12,100,445.12 Total Ending Cash and Investments 41,309,669.34 12,100,445.12 740,116.13 282,431.06 11,295,243.90 270,734.59 162,210.03 1 1/17/2020 Mason County,WA DRAFT-SAMPLE C4 Fund Resources and Uses Arising from Cash Transactions IN PROGRESS For theYear Ended December 31,2019 DRAFT-SAMPLE-part of financial reporting package 117 Community 120 REET& 134 National 110 Crime 114 Victim 116 Historical Support 118 119 Reserve Property Tax Forest Safety Victims Witness Preservation Services Abatement for Technology Admin Net Beginning Cash and Investments 30810 Reserved 200,838.06 24,415.16 36,133.51 639,812.67 273,459.14 116,923.02 73,200.09 39,520.33 30880 Unreserved Revenues 310 Taxes - - - 210.93 - - - - 320 Licenses and Permits - - - - 330 Intergovernmental Revenues - 37,642.53 - 658,329.87 - 11,416.06 23,091.62 340 Charges for Goods and Services 82,372.99 - 18,736.00 827,050.35 - 104,821.00 11,187.50 - 350 Fines and Penalties 15.69 - 605.34 80.00 - - 360 Miscellaneous Revenues - - 6,167.12 1,726.53 1,588.39 - Total Revenues: 82,388.68 37,642.53 18,736.00 1,486,196.49 6,247.12 106,547.53 24,191.95 23,091.62 Expenditures 510 General Government 74,014.38 38,282.54 55.63 1,775.52 291.67 73,329.20 16,565.02 93.37 520 Public Safety - - - - - - - 37,332.71 530 Utilities - 540 Transportation - - 550 Natural and Economic Environment 25,336.17 1,210.00 560 Social Services - 1,431,309.81 - 570 Culture and Recreation - - - - - - - Total Expenditures: 74,014.38 38,282.54 25,391.80 1,433,085.33 1,501.67 73,329.20 16,565.02 37,426.08 Excess(Deficiency)Revenue over Expenditures 8,374.30 (640.01) (6,655.80) 53,111.16 4,745.45 33,218.33 7,626.93 (14,334.46) Other Increases in Fund Resources 397 Transfers-In - - - - - 385 Special or Extraordinary Items - 389 Custodial Activities 2,000.00 381,395,398 Other Resources - Total Other Increases in Fund Resources: 2,000.00 - - Other Decreases in Fund Resources 594-595 Capital Expenditures - 32,588.59 8,581.77 591-593,599 Debt Service 49,305.45 - 597 Transfers-Out 68,247.31 581 Other Uses - - Total Other Decreases in Fund Resources: - - - 150,141.35 8,581.77 Increase(Decrease)in Cash and Investments 8,374.30 (640.01) (6,655.80) 55,111.16 4,745.45 (116,923.02) (954.84) (14,334.46) Ending Cash and Investments 50810 Reserved 209,212.36 23,775.15 29,477.71 694,923.83 278,204.59 72,245.25 25,185.87 50880 Unreserved Total Ending Cash and Investments 209,212.36 23,775.15 29,477.71 694,923.83 278,204.59 72,245.25 25,185.87 2 1/17/2020 Mason County,WA DRAFT-SAMPLE C4 Fund Resources and Uses Arising from Cash Transactions IN PROGRESS For theYear Ended December 31,2019 DRAFT-SAMPLE-part of financial reporting package 135 Trial Court 138 Family Law 140 Sheriff 150 Public 160 Law 163 Lodging 164 Mental 180 Treasurer's Improvement Facilitator Special Funds Health Library Tax Health O&M Beginning Cash and Investments 30810 Reserved 106,282.99 1,419.70 232,958.10 199,812.11 75,752.12 555,386.09 1,297,962.79 47,813.78 30880 Unreserved Revenues 310 Taxes - - - - - 562,002.35 1,116,008.94 - 320 Licenses and Permits - 394,973.00 - - 330 Intergovernmental Revenues 45,930.49 1,064,952.70 - 66,746.61 - 340 Charges for Goods and Services 15,393.29 395,931.68 25,467.38 - 265,031.31 350 Fines and Penalties 3,636.66 3,534.37 - - - - 360 Miscellaneous Revenues 18,188.78 5,229.12 - 2,799.94 43,966.22 2,349.24 Total Revenues: - 83,149.22 1,864,620.87 25,467.38 564,802.29 1,226,721.77 267,380.55 Expenditures 510 General Government 5,017.04 216.05 2,408.08 102.00 16,023.14 2,968.63 219,914.91 520 Public Safety - 68,545.67 - - - - - 530 Utilities _ 540 Transportation _ 550 Natural and Economic Environment 371,210.55 - 560 Social Services 2,154,347.72 - - 682,724.07 570 Culture and Recreation 29,786.41 - - - Total Expenditures: 5,017.04 68,761.72 2,156,755.80 29,888.41 387,233.69 685,692.70 219,914.91 Excess(Deficiency)Revenue over Expenditures (5,017.04) 14,387.50 (292,134.93) (4,421.03) 177,568.60 541,029.07 47,465.64 Other Increases in Fund Resources 397 Transfers-In 22,806.00 - 436,255.00 - - - 385 Special or Extraordinary Items - - 389 Custodial Activities 381,395,398 Other Resources - _ Total Other Increases in Fund Resources: 22,806.00 436,255.00 Other Decreases in Fund Resources 594-595 Capital Expenditures 12,511.16 - _ 591-593,599 Debt Service - 3.51 597 Transfers-Out 1,419.70 668,437.87 581 Other Uses - - _ Total Other Decreases in Fund Resources: 12,511.16 1,419.70 - - 668,441.38 - Increase(Decrease)in Cash and Investments 5,277.80 (1,419.70) 14,387.50 144,120.07 (4,421.03) 177,568.60 (127,412.31) 47,465.64 Ending Cash and Investments 50810 Reserved 111,560.79 247,345.60 343,932.18 71,331.09 732,954.69 1,170,550.48 95,279.42 50880 Unreserved Total Ending Cash and Investments 111,560.79 247,345.60 343,932.18 71,331.09 732,954.69 1,170,550.48 95,279.42 3 1/17/2020 Mason County,WA DRAFT-SAMPLE C4 Fund Resources and Uses Arising from Cash Transactions IN PROGRESS For theYear Ended December 31,2019 DRAFT-SAMPLE-part of financial reporting package 194 Mason Lake 199 Island Lake 205 Public 2502008 190 Veteran's 192 Skokomish Management Management Works Facility 210 Rural Dev 215 2013 LTGO Limited Tax GO Assistance Flood Zone District#2 District#1 Bond 02 Bond Bond Bond Beginning Cash and Investments 30810 Reserved 86,417.62 53,128.67 138,859.89 19,708.48 400.00 82,426.19 5,935.28 30880 Unreserved Revenues 310 Taxes 97,366.21 2.56 - - - - - 320 Licenses and Permits - - _ 330 Intergovernmental Revenues 40.11 365,069.28 42,155.03 340 Charges for Goods and Services - - _ 350 Fines and Penalties - - - - _ _ 360 Miscellaneous Revenues 6,879.97 578.55 39,416.64 10,531.08 3,406.07 3,990.47 Total Revenues: 104,286.29 365,650.39 39,416.64 10,531.08 45,561.10 3,990.47 Expenditures 510 General Government 221.12 403.16 158.10 30.56 300.00 300.00 520 Public Safety - - - - _ _ 530 Utilities 540 Transportation - - - 550 Natural and Economic Environment - 396,439.67 66,106.44 559.00 560 Social Services 126,850.92 - - - 570 Culture and Recreation - - - - _ Total Expenditures: 127,072.04 396,842.83 66,264.54 589.56 300.00 300.00 Excess(Deficiency)Revenue over Expenditures (22,785.75) (31,192.44) (26,847.90) 9,941.52 - 45,261.10 3,690.47 Other Increases in Fund Resources 397 Transfers-In - 1,000,025.00 76,112.50 99,001.86 274,261.26 385 Special or Extraordinary Items _ _ 389 Custodial Activities 381,395,398 Other Resources Total Other Increases in Fund Resources: 1,000,025.00 76,112.50 99,001.86 274,261.26 Other Decreases in Fund Resources 594-595 Capital Expenditures - _ - - 591-593,599 Debt Service 1.57 999,625.00 151,425.00 143,201.86 272,448.76 597 Transfers-Out - _ _ 581 Other Uses - Total Other Decreases in Fund Resources: 1.57 999,625.00 151,425.00 143,201.86 272,448.76 Increase(Decrease)in Cash and Investments (22,787.32) (31,192.44) (26,847.90) 9,941.52 400.00 (75,312.50) 1,061.10 5,502.97 Ending Cash and Investments 50810 Reserved 63,630.30 21,936.23 112,011.99 29,650.00 800.00 (75,312.50) 83,487.29 11,438.25 50880 Unreserved Total Ending Cash and Investments 63,630.30 21,936.23 112,011.99 29,650.00 800.00 (75,312.50) 83,487.29 11,438.25 4 1/17/2020 Mason County,WA DRAFT-SAMPLE C4 Fund Resources and Uses Arising from Cash Transactions IN PROGRESS For theYear Ended December 31,2019 DRAFT-SAMPLE-part of financial reporting package 405 350 REET 1 351 REET 2 Wastewater 411 Capital Capital 403 North Bay 404 North Bay System Rustlewood 412 Beards Improvements Improvements 402 Landfill Sewer Sewer Reserve Development Sewer Cove Water Beginning Cash and Investments 30810 Reserved 1,775,064.13 2,391,968.90 30880 Unreserved 575,567.42 1,037,051.05 732.57 3,986.38 328,634.52 418,698.17 Revenues 310 Taxes 1,263,761.82 1,263,761.82 - - - - _ 320 Licenses and Permits - - _ 330 Intergovernmental Revenues 262,631.43 27,745.90 - 141,039.95 340 Charges for Goods and Services - 4,299,555.25 1,703,483.61 251,316.45 209,491.74 350 Fines and Penalties - - - _ _ 360 Miscellaneous Revenues 50,656.63 57,486.55 20,557.72 201,588.54 10.31 4,353.36 13,871.51 Total Revenues: 1,314,418.45 1,583,879.80 4,347,858.87 1,905,072.15 10.31 255,669.81 364,403.20 Expenditures 510 General Government 201,263.89 1,995.97 4,850.50 2,745.59 - 811.24 1,314.98 520 Public Safety - - - - _ _ 530 Utilities 4,125,964.20 1,267,748.18 742.73 268,964.23 141,604.61 540 Transportation - _ _ 550 Natural and Economic Environment 560 Social Services _ 570 Culture and Recreation - 90,396.58 - _ Total Expenditures: 201,263.89 92,392.55 4,130,814.70 1,270,493.77 742.73 269,775.47 142,919.59 Excess(Deficiency)Revenue over Expenditures 1,113,154.56 1,491,487.25 217,044.17 634,578.38 (732.42) (14,105.66) 221,483.61 Other Increases in Fund Resources 397 Transfers-In - 200,000.00 - 385 Special or Extraordinary Items - _ 389 Custodial Activities 74,008.74 381,395,398 Other Resources - _ Total Other Increases in Fund Resources: - - 74,008.74 200,000.00 - Other Decreases in Fund Resources 594-595 Capital Expenditures 213,157.34 58,746.83 224,208.58 273,510.69 158,941.87 591-593,599 Debt Service 147,157.53 - - 495,389.50 70,796.00 9,232.00 597 Transfers-Out 304,261.26 1,000,000.00 76,112.50 - _ 581 Other Uses 29,190.88 - - _ _ Total Other Decreases in Fund Resources: 693,767.01 1,058,746.83 224,208.58 571,502.00 344,306.69 168,173.87 Increase(Decrease)in Cash and Investments 419,387.55 432,740.42 66,844.33 63,076.38 (732.42) - (158,412.35) 53,309.74 Ending Cash and Investments 50810 Reserved 2,194,451.68 2,824,709.32 50880 Unreserved 642,411.75 1,100,127.43 0.15 3,986.38 170,222.17 472,007.91 Total Ending Cash and Investments 2,194,451.68 2,824,709.32 642,411.75 1,100,127.43 0.15 3,986.38 170,222.17 472,007.91 S 1/17/2020 Mason County,WA DRAFT-SAMPLE C4 Fund Resources and Uses Arising from Cash Transactions IN PROGRESS For theYear Ended December 31,2019 DRAFT-SAMPLE-part of financial reporting package 480 Storm 428 Drainage 500 501 Equipment 413 Belfair Cumulative 429 Reserve System Information Rental& 502 Unemploy- Sewer Reserve Landfill Beards Cove Development Technology Revolving ment Beginning Cash and Investments 30810 Reserved 480,929.73 30880 Unreserved 123,800.95 - 189,680.41 188,679.53 284,269.87 4,125,341.68 169,702.43 Revenues 310 Taxes - _ _ _ 320 Licenses and Permits - _ 330 Intergovernmental Revenues 164,795.35 - - - 340 Charges for Goods and Services 463,580.29 10,936.00 152,128.00 279,964.21 70,969.00 350 Fines and Penalties - - - _ _ 360 Miscellaneous Revenues 52,661.04 10,211.03 4,324.82 - 3,046,415.96 - Total Revenues: 681,036.68 10,211.03 15,260.82 152,128.00 3,326,380.17 70,969.00 Expenditures 510 General Government 2,651.31 - - 48.13 607,289.07 9,139.84 84,761.83 520 Public Safety - - - - _ _ _ 530 Utilities 604,312.26 29,425.83 4,244.00 7,064.00 540 Transportation - - - - 3,243,476.84 S50 Natural and Economic Environment 560 Social Services 570 Culture and Recreation - - - _ Total Expenditures: 606,963.57 29,425.83 4,244.00 7,112.13 607,289.07 3,252,616.68 84,761.83 Excess(Deficiency)Revenue over Expenditures 74,073.11 (19,214.80) 11,016.82 (7,112.13) (455,161.07) 73,763.49 (13,792.83) Other Increases in Fund Resources 397 Transfers-In 1,250,000.00 - 418,058.31 - 385 Special or Extraordinary Items - _ _ 389 Custodial Activities 35,005.02 5,916.11 381,395,398 Other Resources - - 214,409.68 Total Other Increases in Fund Resources: 1,285,005.02 418,058.31 220,325.79 Other Decreases in Fund Resources 594-595 Capital Expenditures 150,829.85 69,483.52 1,248,402.03 591-593,599 Debt Service 983,699.76 - 597 Transfers-Out - 581 Other Uses _ Total Other Decreases in Fund Resources: 1,134,529.61 - 69,483.52 1,248,402.03 Increase(Decrease)in Cash and Investments 224,548.52 (19,214.80) 11,016.82 (7,112.13) (106,586.28) (954,312.75) (13,792.83) Ending Cash and Investments 50810 Reserved 461,714.93 50880 Unreserved 348,349.47 - 200,697.23 181,567.40 177,683.59 3,171,028.93 155,909.60 Total Ending Cash and Investments 348,349.47 461,714.93 200,697.23 181,567.40 177,683.59 3,171,028.93 155,909.60 6 1/17/2020 i MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt # DEPARTMENT: Sheriff's Office EXT: 636 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information ITEM: Rescind the resolution and delete the account for the Perishable Property Trust Fund EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Perishable Property Trust Fund was created in 1992 to process sales of illegally obtained substances but it does not appear the fund has ever been used. There was no money allocated or account set up for this fund. BUDGET IMPACTS: None 4 RECOMMENDED OR REQUESTED ACTION: Rescind county code 3.68 and close the fund. ATTACHMENTS: Resolution i i I i r Briefing Summary 1/13/2020 i 1 1 i Resolution No. ' A RESOLUTION TO DISSOLVE THE PERISHABLE PROPERTY TRUST FUND and RESCIND MASON COUNTY CODE CHAPTER 3.68 PERISHABLE PROPERTY TRUST FUND and RESOLUTION 109-92 WHEREAS, the Perishable Property Trust Fund created under Resolution 109-92 has been inactive for many years and; WHEREAS, there is no money in this trust fund and; WHEREAS, Washington State RCW 6,25.220 makes no determination as to the deposit of funds from the sale of perishable property and; WHEREAS, any sales of perishable property may be entered as a general revenue line in Sheriff's Office General Fund with a specific Budgeting, Accounting, and Reporting System (BARS) line and; WHEREAS, the BARS line will adequately track any funds reimbursable to the rightful owner from the sale of perishable property lost as the result of the commission of a crime and/or as directed by any Mason County Court of competent jurisdiction. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Mason County Board of Commissioners the Perishable Property Trust Fund is dissolved and the Treasurer is hereby directed to close all accounts associated to this fund and Mason County Code Chapter 3.68 be rescinded. DATED this day of 2020 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM: Randy Neatherlin, Vice Chair Tim Whitehead, Chief DPA Kevin Shutty, Commissioner MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING JANUARY 27,2020 Briefing Items • Road Levy Certification • CRP 2027—Clear Zone Projects on Arcadia Road, Highland Road, Matlock Brady Road and Kamilche Point Road. • 2020 Call for Bids: 1. Paint Line 2. Asphalt Emulsion 3. Manufacturing and Stockpiling of Chipseal Aggregate Discussion Items • Open Houses by Commissioner District • Utility Rate Structure • Report on Belfair and North Bay • U&W/Health Department garbage vouchers Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff: Public: _Randy Neatherlin _Diane Sheesley _Kevin Shutty _Loretta Swanson Sharon Trask —Others: (List below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director & Dave Smith, Acting County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Road Levy Certification for 2020 Background: The County Road Administration Board (CRAB) annually requests that every county legislative authority submit a certification showing the amount of the road levy fixed and the amount, if any, budgeted in accordance with RCW 36.33.220 for traffic law enforcement, and/or any other purpose from diverted road levy. Recommended Action: Recommend the Board authorize the Chair to execute the Road Levy Certification for 2020. Attachments: Road Levy Certification Resolution 115-19 Briefmg Summary 1/21/2020 C.A.R.S. Mason County Calendar Year 2020 Digital Submittal Certification for Forms Due February 1st The documents checked below are hereby submitted from Mason County for the review and acceptance of the County Road Administration Board. O Road Levy Certification for 2020 1 hereby certify that the above reports are true and accurate and that I have reviewed, approved, and submitted said reports to the County Road Administration Board in accordance with WAC 136-04. By my signature below, I acknowledge that I am signing all the documents indicated by the checked boxes. Chair / Executive Signature Date County Engineer Signature Date abouttlank 1/1 112112020 C.A.R.S. Mason County Certification of the 2020 Road Levy and Estimated Revenue Produced WAC 136-150-021 Total County Valuation: $8,724,563,720 Road District ($/Thousand) Valuation Amount Highest Lawful Road Levy: $1.398530 $7,951,443,162 $11,120,328 (Include Any Banked Capacity) County Road Levy Shifted to Current Expense (per $0.000000 $7,951,443,162 $0 RCW 84.52.043): Adjusted Highest Lawful Road Levy: $1.398530 $7,951,443,162 $11,120,328 Actual Established Road Levy: (Levy Fixed in Accordance with RCW 36.40.090) $1.398039 $7,951,443,162 $11,116,428 Do not include any refund levy.amounts Banked Capacity to Carryover to 2021: $3,899 County Road Property Tax Revenues Diverted For Other Unincorporated Purposes in Accordance with RCW 36.33.220, RCW 39.89, or RCW 84.55.050: Service to be Provided Diverted $/Thousand Diverted Levy Amount Total Diverted Road Levy: $ $0 Road Levy Revenue Remaining for Roads $1.398039 $11,116,428 (RCW 36.82.040) Road Funds Budgeted to be used for Traffic Law Enforcement Traffic Law Enforcement Funded Through Operating Transfer(per agreement): $2,100,000 Traffic Law Enforcement Funded Through Direct Payment(cost reimbursement): $0 Total Budgeted Road Fund Expenditures for Traffic Enforcement: $2,100,000 Reporting of Diverted Road Levy and budgeted Road Fund Expenditures for Traffic Law Enforcement amounts are both required in order to ascertain county eligibility for RATA funds. (see WAC 136-150-030) Note:WAC 136-150-021 provides that"The CRABoard will request that every county legislative authority submit a certification showing the amount of the road levy fixed and the amount, if any, budgeted in accordance with RCW 36.33.220 for traffic law enforcement and/or any other purpose from diverted road levy no later than February 1 st of each year". about:blank 1/1 A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES FOR THE ROAD LEVY FOR THE YEAR 2020 RESOLUTION NO. 11,5-19 WHEREAS,RCW 36.40.090 states that the Board of Mason County Commissioners shall fix the amount of the tax levies to be raised for Road Fund. IT IS THEREFORE DETERMINED,that the following be fixed as the amounts to be raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2020 Budget for Mason County Refund Levy and Road Fund: ROAD FUND S 8,956,428.15 DIVERSION OF ROAD LEVY S 2.160,000.00 TOTAL ROAD LEVY S 11,116,428.15 REFUND LEVY S 0.00 TOTAL AMOUNT TO LEVY FOR 2020 S 11,116,428.15 This resolution reserves unutilized levy for banked capacity. The current banked capacity reserved for the year 2020 is$0. ADOPTED this 7 day of ! 2019. BOARD OF MA ON COUNTY COMMISSIONERS Kevin Shutty, hairperson Rano Neatherlin Commissioner Sharon Trask,Commissioner ATTEST: C14k4f4W,doard APPROVED AS TO FORM: Tim White ad; Chief Deputy Prosecuting Attorney Hinted from MasonC�-)�L ntv DW . MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director and Dave Smith, Acting County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance € Human Resources €Legal €Other — please explain ITEM: County Road Project (CRP) 2027- Clear Zone Improvement Projects Background: On April 23, 2019, Commissioners authorized Public Works to submit a Highway Safety Improvement Program (HSIP) Grant to WSDOT for the purpose of funding safety projects throughout the county. WSDOT has notified Public Works that Mason County was selected to receive federal funding through the program in the amount of $1,093,500 With funding secured, County Road Project (CRP) No. 2027, Clear Zone Improvement Projects, is being created. This project will improve the clear zone by removing and grinding trees and stumps. Project information is as follows: CRP Road Name Road Number Approx. Mileposts 2027 Arcadia Road 91100 M.P 6.0 to M.P. 7.0 Highland Road 04450 M.P 0.00 to M.P 7.92 Matlock Brady Road 90100 M.P. 16.86 to M.P. 19.92 Kamilche Point Road 14880 M.P 0.02 to M.P. 2.80 BUDGET IMPACTS: Federal Highway Administration (FHWA) will contribute 90% of the cost for each of the projects through the Safety Improvement Program with a 10% match from the County. If construction is obligated by April 30, 2021, the 10% local match will be waived. RECOMMENDED OR REQUESTED ACTION: Request Board authorizes the following for County Road Project (CRP) 2027, Clear Zone Improvement Projects: 1. Resolution for CRP 2027 for clear zone improvement projects on Arcadia Road Highland Road, Matlock Brady Road and Kamilche Point Road; 2. County Engineer to advertise, set bid date/time and award contract; 3. County Engineer to announce Request for Qualifications as needed for consultant services for the project and enter into contract(s). 4. County Engineer and/or the Chair to sign all pertinent documents for project and Federally funded Highway Safety Improvement Program grant. Attachment: Resolution Project location map MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2027 CLEAR ZONE IMPROVEMENT PROJECTS WHEREAS,on the following Mason County Road's,locally known as.Arcadia Road from M.P 6.0 to M.P.7.0(Road No.91100),Highland Road from M.P 0.00 to M.P 7.92(Road No.04450), Matlock Brady Road from M.P. 16.86 to M.P. 19.92(Road No.90100)and Kamilche Point Road from M.P 0.02 to M.P.2.80(Road No.14880);work defined as"construction"in the BARS Manual, Page H-63,et seq,is determined to be necessary and proper;and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Improve the clear zone by removing and grinding trees and stumps. SAID WORK is to be performed by Contract and/or County Forces in accordance with'*`'ashington State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: 99,000 Right of Way $ 22,000 Construction $1,094,000 The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.75.050,36.80.080 and 36.80.070. ADOPTED this day of 2020. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask, Chair ATTEST: Randy Neatherlin,Vice Chair Melissa Drewry,Clerk of the Board Kevin Shutty,Commissioner APPROVED AS TO FORM: Tim Whitehead,Ch. Deputy Prosecuting Attorney cc: Co.Commissioners Engineer JOURNAL: Publ.It: �- -------;, CLEAR ZONE IMPROVEMENTS CRP 2027 Arcadia Road (M.P. 6.0 - M.P. 7.0) Highland Road (M.P. 0.00 - M.P. 7.92) Matlock Brady Road (M.P. 16.86 - 19.92) j t Kamilche Point Road (M.P. 0.02 - M.P. 2.80) 2019 County Safety Program (HSIP) Grant �0�� '+7► 60 �z NE N0� W SKOk SU � &y 'YS/0 o OM�ShvP�ErRpF.�� ; �O W CAL/FO ��`� ESO Q� k Shelton Matlock Road Clear Zone Improvement aRo M.P. 16.86 - M.P. 19.92 oHighland Road Clear Zone Improvement 3 M.P. 0.00 - M.P. 7.92 z� _..._ - A. ..� r a w r d) Qy0 �SHELT 00� T<OCk w � RD �_SE ARCAD\?' Arcadia Road Clear Zone Improvements INCH�O �- W M.R 6.0 - M.P. 7.0 Legend Kamilche Point Road Clear Zone Improvement Clear Zone Improvements 0.02 - M.P. 2.80 Od Private Road O O 1 City of Shelton Road w i County Road �J� 00 State Highway , 0 2.5 5Miles Soorces:-Esri-HERE-Garm-in—tJSG�S,InternW�E ' Esri Japan,MET]. Esri Cnina(Hong Kong), E NGCC, (c)OpenStreetMap contributors anc s MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director and Dave Smith, Acting County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: 2020 Call for Bids for Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal Aggregate EXECUTIVE SUMMARY: Mason County Public Works annually calls for bids for Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal Aggregate for summer road maintenance projects. This year's striping program consists of approximately 723 miles of roadway. Striping typically requires two weeks, weather permitting, half of the mileage in mid-June and the remainder in late August after the completion of our chipseal program. Approximate quantities of materials to be manufactured and stockpiled for this year is 6,700 Tons of 1/2" and the asphalt emulsion is bid for prices and utilize as/where needed throughout the current year. PUBLIC OUTREACH: Each Call for Bids will be published in the Shelton Journal and on the Builders Exchange website. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works to advertise, set bid opening dates/times, award contracts and allow the Chair to sign all pertinent documents for call for bids for routine Paint Line, Asphalt Emulsion and Manufacturing and Stockpiling of Chipseal Aggregate for 2020. The contract awards will be announced during a regular meeting of the Board. ATTACHMENTS: None Briefing Summary 1/22/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Zach Foster DEPARTMENT: Solid Waste Manager EXT: 273 BRIEFING DATE: 01/27/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Solid Waste Vouchers EXECUTIVE SUMMARY: Waste Management staff and EH have been in discussion on implementing a voucher program for solid waste disposal. Vouchers could be offered to mason county citizens requesting assistance on site cleanup and be used to towards citizen complaints on dump sites. This voucher program takes advantage of free tonnage within the Mason County contract with Republic Services. PUBLIC OUTREACH: If approved, various advertising could take place in order to notify the public. BUDGET IMPACTS: None at this time. RECOMMENDED OR REQUESTED ACTION: Moving forward on starting February 1st through May 30th Briefing Summary 1/22/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: PATTI MCLEAN DEPARTMENT: ASSESSOR EXT: 498 BRIEFING DATE: ]AN. 27, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only-n-ew information) INTERNAL REVIEW (please check all that apply : I Budget/Finance Human Resources Legal Other-please explain ITEM: WORDING OF RESOLUTION 42-17 EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The wording in this resolution can be interpreted to mean $500.00 per application with an unlimited number of parcels included on that application. The fee schedule is $500.00 PER PARCEL and needs to be stated this way on the resolution. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Approve amending resolution # 42-17 ATTACHMENTS: Copy of previous resolution Briefing Summary 1/8/2020 Resolution No. `7F o2` 7 Amends Resolution No. 83-04 Fee Schedule for Current Use Assessment Programs and Designated Forest Land WHEREAS, the Open Space Taxation Act,enacted in 1970,allows property owners to have their Open Space,Farm and Agricultural,and Timber Lands valued at their current use rather than their highest and best use; WHEREAS,RCW 84.34.030 states"An owner...desiring current use classification...The I application shall be accompanied by a reasonable processing fee if such processing fee is established by the city or county legislative authority..."; j WHEREAS, RCW 84.33.130(2)states"An owner of land desiring that it be designated as forest land...The application shall be accompanied by a reasonable processing fee when the county legislative authority has established the requirement for such a fee." WHEREAS,after reviewing the current fees,a public hearing was held on July 18,2017 to take public comment; WHEREAS, the Mason County Assessor has recommended that the fees for the Current Use assessment programs and for the Designated Forest Land program be increased to $500.00 for both new applications and reclassifications; NOW,THEREFORE BE IT HEREBY RESOLVED BY THE MASON COUNTY BOARD OF COMMISSIONERS TO increase the fee to$500.00 for each application and reclassification for the Open Space,Farm and Agriculture,Timber Land and Designated Forest Land programs. Effective this 18th day of July,2017. Board of County Commissioners ATTEST: Mason Countington I rewy,CI of the Board Kevin ,Chair D AS TO FORM: Randy Neat in,Commissioner imothy Wtfuitehead,Chief Deputy �} Prosecuting Attorney Terri Drexler,,Cd Toner F MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Todd Parker DEPARTMENT: Community Services - CFH EXT: 293 BRIEFING DATE: 1/27/20 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Housing and Behavioral Health Board's Annual Report EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): By resolution 33-18 the Housing and Behavioral Health advisory board is to submit an annual report each January. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approve the annual report to be uploaded to the Housing and Behavioral Health Advisory Board's section of the County's webpage ATTACHMENTS: Annual Report Briefing Summary 1/22/2020 January 22, 2020 The Housing and Behavioral Health Advisory Board Annual Report According to resolution 33-18 the Housing and Behavioral Health Advisory Board will submit report containing recommendations for funding priorities to the Board of County Commissioners (BOCC) by January 31 of each calendar year. The Housing and Behavioral Health Advisory Board (HBHAB) started August 22, 2018. This is the second annual report that will attempt to summarize the work that has been done throughout 2019, identify gaps and future funding priorities. Some of the accomplishments and actions taken are as follows: o Housing Funding Policies and Procedures o Recommended awarding $1,402,861 in funding to six agencies (Community Lifeline, Crossroads Housing, North Mason Resources, Community Action Council, Shelton Family Center, and Turning Pointe) for the Homeless Crisis Response system through a request for proposal process. Money was from the Consolidated Homeless Grant and 2163 Local Document Recording Fees. o Support funding allocation to have an adult emergency shelter open daily for 7 continuous months (the maximum allowed by the special use permit) o Input to the Consolidated Homeless Grant Application o Recommend the resolution to adopt HB 1406 tax retention for affordable housing o Supported updates to the Interlocal Agreement with the City of Shelton and Mason County to include language regarding HB1406 o Recommended awarding $340,000 between the Housing Authority for building repairs and Quixote Communities toward the veteran tiny home village from the 2060 Local Document Recording Fee fund o Input, evaluation and recommendation to adopt the required local 5-year plan on Housing and Homelessness o Many local and state agency presentations to the board to educate and inform on the services and remaining gaps. o Involved in how the transition from Medicaid mental health and chemical dependency services and financial management will shift from the Behavioral Health Organization to Managed Care Organizations will impact continuity of services and identifying any gaps that may be funded with the Treatment Sales Tax. o Participation in the WorkForce Housing Summit The HBHAB continues to acknowledge the complexity of the action needed to end homelessness and will work in coordination with other planning efforts in the City and County to address issues of affordable housing and homelessness. The board recognizes the need for innovative efforts in these areas, staff development within the non-profit sector, and partnership with the private sector to aid in the supply of housing to keep pace with population growth and is available to various income levels. General Recommendations: • Consider set aside for research projects such as program return on investment (program effectiveness) and current housing vacancy rate. • Consider fee for services rather than block funding January 22, 2020 • Collect racial data on entrance into therapeutic court programs to see if there are any disparities. • The Advisory Board will also continue to look at funding priorities based on community need, other funding available to support programs or agencies. Capital Funding • Find partner for Housing Trust Fund project and consider the North Mason area • Prioritize housing for single adults as this is the subpopulation that is increasing in homelessness • Figure out how to pay for supportive services and infrastructure that supports the intent of the capital purchase • Leverage the funds collected by HB 1406 with the local document recording fee 2060 fund. • Evaluate 5-year projected capital projects proposals from local agencies • Continue to evaluate how to best preserve and expand affordable housing in Mason County Housing • Evaluate how Coordinated Entry (CE) is working in the community to inform any shifts in how CE operates within the homeless crisis response system within the County. • Look at affordable housing options for single adults and ways to increase availability. • Evaluate program outcomes and work with the agencies to maintain areas of success and improve any underperforming areas. Behavioral Health • 2020 is a transition year from Behavioral Health Organizations (BHO's) to Managed Care Organizations (MCO's) paying for Medicaid Mental Health and Chemical Dependency services. BHO's has non-Medicaid funds to support gaps for services not covered by Medicaid. This has impacted services in the jail and to uninsured or underinsured households. The advisory board will continue to monitor gaps in services through this transition. The needs have resulted also from an impact on the closure of Western State Hospital. • Recognizes the need for Treatment Sales Tax funds to help pay for housing for people that are part of a coordinated mental health or chemical dependency treatment program. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Todd Parker DEPARTMENT: Community Services - CFH EXT: 293 BRIEFING DATE: 1/27/20 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Letter of Support EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): ROC Northwest is requesting a Letter of Support to submit along with a loan application due in February. This letter will be used in the narrative. The lender, WCRA, is familiar with our work as they financed our last ROC conversion in Longview. ROC Northwest is supporting the residents at the Evergreen Mobile Park -- 80 E Blevins Rd N # 201, Shelton -- to buy the property under their homes as a resident-controlled co- op. ROC Northwest is under contract with the owner to help them purchase for the ultimate goal of fixing infrastructure, improving home quality, and maintaining low rents. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approve the letter of support ATTACHMENTS: Draft Letter of Support Briefing Summary 1/22/2020 DRAFT Letter of Support Miles Nowlin Housing Co-op Development Specialist ROC Northwest/Northwest Cooperative Development Center P.O. Box 256 Olympia, WA 98507 The Board of County Commissioners recognizes a need for more housing throughout Mason County and acknowledges the following: • Market rate and affordable housing is under-stocked in Shelton, housing instability is an ongoing issue. • An urgency exists in Shelton to preserve and develop more housing • Where RCW 36.70A.070 Section (2) part (d) in the Comprehensive Plans (2) A housing element ensuring the vitality and character of established residential neighborhoods that: (d) makes adequate provisions for existing and projected needs of all economic segments of the community Evergreen Mobile provides housing for working families with children, Immigrants, veterans, people with disabilities, all low income. Unfortunately, units within this mobile home park have become dilapidated and problems with the current sewer system exist. To address this need and correct the challenges mentioned above, ROC Northwest/Northwest Cooperative Development Center is working with the residents at the Evergreen Mobile Park (80 E Blevins Rd N #201, Shelton) to buy the property under their homes as a resident- controlled co-op. ROC Northwest is under contract with the owners to help them purchase the property for the goal of fixing infrastructure, improving home quality, maintaining low rents, and supporting resident control in perpetuity. Homeownership is a central piece of this project where most of the community will become 1 st- time homeowners with the transfer of homes to the renters during the purchase. Homeownership is an asset-building opportunity that will bring income security to working families and low-income individuals. A climate of good will exists with Shelton agencies and organizations to support increased affordable housing (City Council, Non-profits, schools, County, etc.) The Housing and Behavioral Health Advisory Board supports the Evergreen Mobile Home Park to be a Resident Owned Co-op and recognizes this is a key step to securing and maintaining affordable housing for families with children and individuals on low incomes. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kell Rowen and Marissa Watson DEPARTMENT: Planning EXT: 286 and 367 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request for property owner signature (Mason County) on JARPA and APPS forms for the Haven Lake Fish Passage Improvement Project. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Brittany Glass, permitting biologist with WDFW, contacted the department of community services in October 2019 regarding a fish habitat enhancement project at the Haven Lake outlet that DFW was in the process of designing.The initial contact was to inquire if any permitting was required through the County. She contacted the department again in January to indicate that the design process had progressed significantly and that she was in the process of getting the project approved and sponsored by the Habitat Program at WDFW as a Fish Habitat Enhancement Project (FHEP). In order for her and her colleagues to move forward they need to complete the JARPA and APPS forms. Mason County is the property owner and thus the signature(s) they require to proceed. Project: The Washington Department of Fish and Wildlife has a concrete and wood structure at the outlet of Haven Lake that has been in place since the mid 1950's, this structure controlled the lake levels and restricted fish movement. This structure is located on County land that allows public access to the lake. The overall project WDFW is proposing is to replace the old concrete and wood structure with a channel to allow fish passage. The substrate of the channel will be sized to remain stable at high flows as the current culvert near and under NE Haven Way is listed as a barrier to upstream fish movement.The project will eliminate an aging structure and restore full fish passage in and out of the lake. Further construction details are outlined in the JARPA and drawings. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice,website,community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Recommend request for property owner (Mason County) signature(s) on the JARPA and APPS forms, regarding the Haven Lake Fish Passage Improvement Project, be placed on the Tuesday February 4th, 2020 consent agenda. ATTACHMENTS: Joint Aquatic Resources Permit (JARPA), Aquatic Protection Permitting System (APPS), GIS parcel map, and project drawings. Briefing Summary 1/22/2020 -------------------------------------- M AGENCY USE ONLY I �. us army corps Date received: WASHINGTON STATE ofEnginrers ; SeaNe District , , Joint Aquatic Resources Permit ' Agency reference#: Application (DARPA) Form' 2 kM USE BLACK OR BLUE INK TO ENTER ANSWERS IN THE WHITE SPACES BELOW. Tax Parcel#(s): t � t t t � ' ---------------I Part 1—Project Identification 1. Project Name (A name for your project that you create. Examples:Smith's Dock or Seabrook Lane Development) h[ elpl Haven Lake Fish Passage Improvement Part 2—Applicant The person and/or organization responsible for the project. h[m 2a. Name(Last, First,Middle) Glass, Bridgette, Danielle 2b. Organization(If applicable) Washington Department of Fish and Wildlife 2c. Mailing Address(Street or PO Box) 600 Capitol Way N 2d. City, State, Zip Olympia, WA 98501-1076 2e. Phone(1) 2f. Phone(2) 2g. Fax 2h. E-mail 360-790-3036 360-902-8367 Bridgette.glass@dfw.wa.gov 'Additional forms may be required for the following permits: • If your project may qualify for Department of the Army authorization through a Regional General Permit(RGP),contact the U.S.Army Corps of Engineers for application information(206)764-3495. • Not all cities and counties accept the JARPA for their local Shoreline permits.If you need a Shoreline permit,contact the appropriate city or county government to make sure they accept the JARPA. zTo access an online JARPA form with[help]screens,go to htto://www.epermitting.wa.gov/site/alias resourcecenterliarpa iarpa form/9984Aarpa form aspx. For other help,contact the Governor's Office for Regulatory Innovation and Assistance at(800)917-0043 or hell)(&oria.wa.gov. ORIA-16-011 Page 1 of 15 Part 3—Authorized Agent or Contact Person authorized to represent the applicant about the project. (Note: Authorized agent(s) must sign 11 b of this application.) h[ els 3a. Name (Last, First,Middle) Glass, Bridgette, Danielle 3b. Organization (If applicable) Washington Department of Fish and Wildlife 3c. Mailing Address (street or PO Box) 600 Capitol Way N 3d. City, State, Zip Olympia, WA 98501-1076 3e. Phone(1) 3f. Phone(2) 3g. Fax 3h. E-mail 306-790-3036 360-902-8367 Bridgette.glass@dfw.wa.gov Part 4—Property Owner(s) Contact information for people or organizations owning the property(ies)where the project will occur. Consider both upland and aquatic ownership because the upland owners may not own the adjacent aquatic land. h[ elp] ❑ Same as applicant. (Skip to Part 5.) ❑ Repair or maintenance activities on existing rights-of-way or easements. (Skip to Part 5.) ❑ There are multiple upland property owners. Complete the section below and fill out JARPA Attachment A for each additional property owner. ❑ Your project is on Department of Natural Resources (DNR)-managed aquatic lands. If you don't know, contact the DNR at (360) 902-1100 to determine aquatic land ownership. If yes, complete JARPA Attachment E to apply for the Aquatic Use Authorization. 4a. Name (Last, First, Middle) 4b. Organization (If applicable) Mason County 4c. Mailing Address (street or PO Box) 411 N 5th St 4d. City, State, Zip Shelton, WA 98584 4e. Phone(1) 0. Phone(2) 4g. Fax 4h. E-mail 360-427-9670 360-427-7787 ORIA-16-011 Page 2 of 15 Part 5-Project Location(s) Identifying information about the property or properties where the project will occur. h[ eM O There are multiple project locations (e.g. linear projects). Complete the section below and use JARPA Attachment B for each additional project location. 5a. Indicate the type of ownership of the property. (Check all that apply.) hel ❑ Private ❑ Federal ® Publicly Owned (state, county,city,special districts like schools,ports,etc.) ❑ Tribal ❑ Department of Natural Resources (DNR)–managed aquatic lands (Complete JARPA Attachment E) 5b. Street Address (Cannot be a PO Box. If there is no address,provide other location information in 5p.) h(_pel NE Haven Lake Lane 5c. City, State, Zip(If the project is not in a city or town, provide the name of the nearest city or town.) h[ e!d Belfair, WA 5d. County t! Mason 5e. Provide the section, township, and range for the project location. [bpjpj %Section Section Township Range NE 30 23N 2W 5f. Provide the latitude and longitude of the project location. he�i]I • Example:47.03922 N lat./-122.89142 W long.(Use decimal degrees-NAD 83) 47.457338 N lat. /-122.976999 W long. 5g. List the tax parcel number(s) for the project location. h[ elp] • The local county assessor's office can provide this information. 223305000407 5h. Contact information for all adjoining property owners. (If you need more space, use JARPA Attachment C.) lhtm Name Mailing Address Tax Parcel #(if known) Herbert& Nancy Criss 13562 Coho Run NW _ 223305000067 Bremerton, WA 98312 223305000068 Martin Voigt 733 SW Winter Springs Lane 223305000066 Port Orchard, WA 98367 David & Donna Butts 11200 Olympic View Rd NW — 223305000065 Silverdale, WA 98383 Richard Lorenz 2503 Lincoln St SE 223305000069 Olympia, WA 98501 ORIA-16-011 Page 3 of 15 5i. List all wetlands on or adjacent to the project location. hel 5j. List all waterbodies (other than wetlands) on or adjacent to the project location. hf eM Haven Lake and Haven Creek 5k. Is any part of the project area within a 100-year floodplain? hel M Yes ❑ No ❑ Don't know 51. Briefly describe the vegetation and habitat conditions on the property. LhgM Along the Haven Lake side of the project area, there are lots of cedars along the edge of the lake and some emergent vegetation along the shoreline including sedges with a mixture of lawn grasses. Along the Haven Creek side of the project area, the stream is lined with cedars, blackberry. 5m. Describe how the property is currently used. hl eM The property is owned by Mason County. The property, and structure specifically, was used to control the level of Haven Lake but it is no longer needed. 5n. Describe how the adjacent properties are currently used. h( elpi Single family residences and vacation homes. 5o. Describe the structures (above and below ground) on the property, including their purpose(s) and current condition. hl eM WDFW has a concrete and wood structure in place since the mid 1950's to control lake levels and restrict fish movement. This structure(s) is located on County land that is public access to the lake. 5p. Provide driving directions from the closest highway to the project location, and attach a map. hf eM From the town of Belfair, take 300 west for 3.3 miles toward NE Union River Road continuing onto NE North Shore Rd. Turn right onto NE Belfair Tahuya Rd and continue for 4 miles. Turn right onto NE Haven Way and continue for 1.6 miles. Turn left onto NE Rhododendron Boulevard and then the first right onto an unnamed gravel road and then another right to reach the project area. ORIA-16-011 Page 4 of 15 Part 6—Project Description 6a. Briefly summarize the overall project. You can provide more detail in 6b. hf pid Replace old concrete and wood structure with a channel to allow fish passage. The substrate of the channel will be sized to remain stable at high flows, and will be communicated with Mason County, as the current culvert is listed as a barrier to upstream fish movement. 6b. Describe the purpose of the project and why you want or need to perform it. hel Eliminate aging structure and restore full fish passage in and out of the lake. 6c. Indicate the project category. (Check all that apply) h[ e ❑ Commercial ❑ Residential ❑ Institutional ❑ Transportation ❑ Recreational ❑ Maintenance © Environmental Enhancement 6d. Indicate the major elements of your project. (Check all that apply) [help] ❑ Aquaculture ❑ Culvert ❑ Float ❑ Retaining Wall ❑ Bank Stabilization ❑ Dam/Weir ❑ Floating Home (upland) ❑ Boat House ❑ Dike / Levee /Jetty ❑ Geotechnical Survey ❑ Road ❑ Boat Launch ❑ Ditch ❑ Land Clearing ❑ Scientific Measurement Device ❑ Boat Lift ❑ Dock/ Pier ❑ Marina/Moorage ❑ Stairs ❑ Bridge ❑ Dredging ❑ Mining ❑ Stormwater facility ❑ Bulkhead ❑ Fence ® Outfall Structure ❑ Swimming Pool ❑ Buoy ❑ Ferry Terminal ❑ Piling/Dolphin ❑ Utility Line ® Channel Modification ® Fishway ❑ Raft © Other: Fish Enhancement ORIA-16-011 Page 5 of 15 6e. Describe how you plan to construct each project element checked in 6d. Include specific construction methods and equipment to be used. [hpjpj • Identify where each element will occur in relation to the nearest waterbody. • Indicate which activities are within the 100-year floodplain. The entire project area is within the 100-year floodplain. The first part of this project involves demolition of the existing infrastructure including the concrete fishway, grade control logs and rip rap along Haven Creek. The second part of this project involves recontouring the streambed in the channel to support fish passage. 6f.What are the anticipated start and end dates for project construction? (MonthNear) h[ e • If the project will be constructed in phases or stages, use JARPA Attachment D to list the start and end dates of each phase or stage. Start Date: 15 July 2020 End Date: 15 Sept. 2020 ❑ See JARPA Attachment D 6g. Fair market value of the project, including materials, labor, machine rentals, etc. hel $200,000 6h. Will any portion of the project receive federal funding? hel • If yes,list each agency providing funds. ❑ Yes ® No ❑ Don't know Part 7—Wetlands: Impacts and Mitigation ❑ Check here if there are wetlands or wetland buffers on or adjacent to the project area. (If there are none, skip to Part 8.) h[ M 7a. Describe how the project has been designed to avoid and minimize adverse impacts to wetlands. h[ eM ❑ Not applicable 7b. Will the project impact wetlands? hf eM ❑ Yes ❑ No ❑ Don't know 7c.Will the project impact wetland buffers? [hell ❑ Yes ❑ No ❑ Don't know ORIA-16-011 Page 6 of 15 7d. Has a wetland delineation report been prepared? hel • If Yes, submit the report, including data sheets,with the JARPA package. ❑ Yes ❑ No 7e. Have the wetlands been rated using the Western Washington or Eastern Washington Wetland Rating System? heeM • If Yes,submit the wetland rating forms and figures with the JARPA package. ❑ Yes ❑ No ❑ Don't know 7f. Have you prepared a mitigation plan to compensate for any adverse impacts to wetlands? hf eM • If Yes,submit the plan with the JARPA package and answer 7g. • If No,or Not applicable,explain below why a mitigation plan should not be required. ❑ Yes ❑ No ❑ Don't know 7g. Summarize what the mitigation plan is meant to accomplish, and describe how a watershed approach was used to design the plan. bgld 7h. Use the table below to list the type and rating of each wetland impacted, the extent and duration of the impact, and the type and amount of mitigation proposed. Or if you are submitting a mitigation plan with a similar table, you can state (below)where we can find this information in the plan. h[ eta] Activity(fill, Wetland Wetland Impact Duration Proposed Wetland drain, excavate, Name' type and area (sq. of impactt3 mitigation mitigation area flood, etc.) rating ft. or type" (sq. ft. or category,2 Acres) acres) 'If no official name for the wetland exists,create a unique name(such as"Wetland 1"). The name should be consistent with other project documents, such as a wetland delineation report. 'Ecology wetland category based on current Western Washington or Eastern Washington Wetland Rating System.Provide the wetland rating forms with the JARPA package. 'Indicate the days,months or years the wetland will be measurably impacted by the activity.Enter"permanent"if applicable. Creation(C),Re-establishment/Rehabilitation(R),Enhancement(E),Preservation(P),Mitigation Bank/In-lieu fee B Page number(s) for similar information in the mitigation plan, if available: ORIA-16-011 Page 7 of 15 7i. For all filling activities identified in 7h, describe the source and nature of the fill material, the amount in cubic yards that will be used, and how and where it will be placed into the wetland. hey 7j. For all excavating activities identified in 7h, describe the excavation method, type and amount of material in cubic yards you will remove, and where the material will be disposed. hel Part 8—Waterbodies (other than wetlands): Impacts and Mitigation In Part 8, "waterbodies" refers to non-wetland waterbodies. (See Part 7 for information related to wetlands.) hel ® Check here if there are waterbodies on or adjacent to the project area. (If there are none, skip to Part 9.) 8a. Describe how the project is designed to avoid and minimize adverse impacts to the aquatic environment. hf m ❑ Not applicable Work planned in late summer to avoid fish usage of the creek. The outlet flows will be bypassed downstream by either pumping or gravity diversion from the lake into the culvert past Haven Creek. Once flow is bypassed, remove old concrete structure by excavator and load concrete into dump truck for disposal. The logs that are currently used as grade controls will be removed prior to constructing the channel with engineer oversight. Once completed, gradually allow water back into area, while monitoring and capturing/minimizing sediment. BMPs will be used for sediment control, and replant areas needed once fall rains have returned. 8b. Will your project impact a waterbody or the area around a waterbody? h[ M ® Yes ❑ No ORIA-16-011 Page 8 of 15 8c. Have you prepared a mitigation plan to compensate for the project's adverse impacts to non-wetland waterbodies? hel • If Yes,submit the plan with the JARPA package and answer 8d. • If No,or Not applicable,explain below why a mitigation plan should not be required. ❑ Yes ® No ❑ Don't know Project is correcting a fish passage issue and is considered self-mitigating. 8d. Summarize what the mitigation plan is meant to accomplish. Describe how a watershed approach was used to design the plan. • If you already completed 7g you do not need to restate your answer here. hLeld This project is self-mitigating because the intent of the project is to remove a fish barrier and allow fish passage into Haven Lake. 8e. Summarize impact(s)to each waterbody in the table below. h[ ell_] Activity(clear, Waterbody Impact Duration Amount of material Area (sq. ft. or dredge, fill, pile name' Iocation2 of impact' (cubic yards) to be linear ft.) of drive, etc.) placed in or removed waterbody from waterbody directIV affected In creek, below Dredge Haven Creek ordinary days 4.9 CY of concrete 444 sq. ft. high water mark OHWM In Creek, 46.3 CY of existing Dredge Haven Creek below weeks streambed material 750 sq. ft. OHWM In Creek, 30.1 CY of existing Dredge Haven Creek above weeks 330 sq. ft OHWM stream bank material In creek, 12.9 CY of existing Fill Haven Creek below weeks streambed material to 100 sq. ft. OHWM be reused. In creek, 88 CY of cobble blend Fill Haven Creek below weeks 665 sq. ft. OHWM riffle material In creek, 15.5 CY of cobble Fill Haven Creek below Weeks blend with bed stream 600 sq. ft. OHWM sediment Fill Haven Creek In creek, Weeks 5 CY of cobble blend 100 sq. ft. riffle ORIA-16-011 Page 9 of 15 Above -T OHWM If no official name for the waterbody exists,create a unique name(such as"Stream 1")The name should be consistent with other documents provided. s Indicate whether the impact will occur in or adjacent to the waterbody. If adjacent,provide the distance between the impact and the waterbody and indicate whether the impact will occur within the 100-year flood plain. 3Indicate the days,months or years the waterbody will be measurably impacted by the work. Enter"permanent"if applicable. 8f. For all activities identified in 8e, describe the source and nature of the fill material, amount(in cubic yards) you will use, and how and where it will be placed into the waterbody. [telpj The fill will be sourced locally from Peninsula Sand & Gravel in Belfair and will consist of 2-man streambed boulders, 1-man streambed boulder, streambed sediment blend, cobble riffle blend and sediment veneer. 8g. For all excavating or dredging activities identified in 8e, describe the method for excavating or dredging, type and amount of material you will remove, and where the material will be disposed. LtLeM In the demolition phase, the old concrete structure will be broken into pieces and loaded into trucks for disposal. The grade control logs and existing rip rap will be removed to recontour the slope. Some of the native soil in the streambed will be removed to recontour the streambed in a way that supports fish passage. Some of that soil will be kept on site and placed in other areas to support the recontouring of the channel. Part 9—Additional Information Any additional information you can provide helps the reviewer(s) understand your project. Complete as much of this section as you can. It is ok if you cannot answer a question. 9a. If you have already worked with any government agencies on this project, list them below. hf elpl Agency Name Contact Name Phone Most Recent Date of Contact 9b. Are any of the wetlands or waterbodies identified in Part 7 or Part 8 of this JARPA on the Washington Department of Ecology's 303(d) List? hf elal • If Yes,list the parameter(s)below. • If you don't know,use Washington Department of Ecology's Water Quality Assessment tools at: https://ecology.wa.aov/Water- Shorelines/Water-quality/Water-imp rove ment/Assessment-of-state-waters-303d. M Yes ❑ No ORIA-16-011 Page 10 of 15 This project is working on outfall channel to Haven Lake which is listed on the 303d List for dioxin, hexachlorobenzene, and polychlorinated biphenyls (BCPs). There is also one category 2 water listing and 16 category 1 water listings found. 9C. What U.S. Geological Survey Hydrological Unit Code (HUC) is the project in? Lkm • Go to http://cfi)ub.er)a.gov/surf/locate/index.cfm to help identify the HUC. 17110017 9d. What Water Resource Inventory Area Number(WRIA#) is the project in? LbgeI • Go to https://ecology.wa.gov/Water-Shorelines/Water-supply/Water-availability/Watershed-lookup to find the WRIA#. 15 9e. Will the in-water construction work comply with the State of Washington water quality standards for turbidity? hel • Go to https://ecology.wa.gov/Water-Shorelines=ater-ouality/Freshwater/Surface-water-ouality-standards/Criteria for the standards. ® Yes ❑ No ❑ Not applicable 9f. If the project is within the jurisdiction of the Shoreline Management Act,what is the local shoreline environment designation? he�il i • If you don't know, contact the local planning department. • For more information,go to: https://ecology.wa.gov/Water-Shorelines/Shoreline-coastal-management/Shoreline-coastal- planning/Shoreline-laws-rules-and-cases. ❑ Urban ❑ Natural ❑ Aquatic ❑ Conservancy ® Other: Residential 9g. What is the Washington Department of Natural Resources Water Type? hf elpl • Go to http:/Avww.dnr.wa.gov/forest-practices-water-typing for the Forest Practices Water Typing System. ❑ Shoreline © Fish ❑ Non-Fish Perennial ❑ Non-Fish Seasonal 9h. Will this project be designed to meet the Washington Department of Ecology's most current stormwater manual? hf M • If No,provide the name of the manual your project is designed to meet. M Yes ❑ No Name of manual: 9i. Does the project site have known contaminated sediment? hf m • If Yes,please describe below. ❑ Yes M No 9j. If you know what the property was used for in the past, describe below. hf m ORIA-16-011 Page 11 of 15 The current structure has been in place since the mid-1950s. 9k. Has a cultural resource (archaeological) survey been performed on the project area? LLLeM • If Yes, attach it to your JARPA package. ❑ Yes ® No, see attached correspondence letter from the SHPO. ORIA-16-011 Page 12 of 15 91. Name each species listed under the federal Endangered Species Act that occurs in the vicinity of the project area or might be affected by the proposed work. hel According to the USFWS iPAC, the Fisher(proposed threatened), Marbled Murrelet (T), Streaked Horned Lark (T), Yellow-billed Cuckoo (T), Bull Trout (T), Dolly Varden (proposed similarity of appearance, threatened), Puget Sound Steelhead (T) have the potential to be on the site. Based on the habitat needs of those species, only steelhead are potentially present, but WDFW District Fish Biologist said there is no data to support their presence at lake, and it would only be rearing young. 9m. Name each species or habitat on the Washington Department of Fish and Wildlife's Priority Habitats and Species List that might be affected by the proposed work. hel According to the priority habitats and species, resident coastal cutthroat (occurrence/migration), fall chum (occurrence/migration), winter steelhead (occurrence), steelhead (breeding area, occurrence), coho, cutthroat (breeding area/occurrence), rainbow trout (occurrence/migration), and chum (occurrence) have the potential to occur within the project area. Adult salmon should not be present during construction. Other(resident)fish will be relocated if encountered. Steelhead may rear in lake, but WDFW District Fish Biologist said there was no data to support that. Adult steelhead not known in lake. Part 10—SEPA Compliance and Permits Use the resources and checklist below to identify the permits you are applying for. • Online Project Questionnaire at http://api)s.oria.wa.gov/opas/. • Governor's Office for Regulatory Innovation and Assistance at (800) 917-0043 or helpaoria.wa.gov. • For a list of addresses to send your JARPA to, click on agency addresses for completed JARPA. 10a. Compliance with the State Environmental Policy Act (SEPA). (Check all that apply.) h[ eld • For more information about SEPA,go to hftas://ecology.wa.gov/regulations-permits/SEPA-environmental-review. ❑ A copy of the SEPA determination or letter of exemption is included with this application. ❑ A SEPA determination is pending with (lead agency). The expected decision date is © 1 am applying for a Fish Habitat Enhancement Exemption. (Check the box below in 1ob.) hf elpl ❑ This project is exempt (choose type of exemption below). ❑ Categorical Exemption. Under what section of the SEPA administrative code (WAC) is it exempt? ❑ Other: ❑ SEPA is pre-empted by federal law. ORIA-16-011 Page 13 of 15 10b. Indicate the permits you are applying for. (Check all that apply.) hel LOCAL GOVERNMENT Local Government Shoreline permits: ❑ Substantial Development ❑ Conditional Use ❑ Variance ❑ Shoreline Exemption Type (explain): Other City/County permits: ❑ Floodplain Development Permit ❑ Critical Areas Ordinance STATE GOVERNMENT Washington Department of Fish and Wildlife: ® Hydraulic Project Approval (HPA) ❑x Fish Habitat Enhancement Exemption—Attach Exemption Form Washington Department of Natural Resources: ❑ Aquatic Use Authorization Complete JARPA Attachment E and submit a check for$25 payable to the Washington Department of Natural Resources. Do not send cash. Washington Department of Ecology: ❑ Section 401 Water Quality Certification FEDERAL AND TRIBAL GOVERNMENT United States Department of the Army(U.S. Army Corps of Engineers): ® Section 404 (discharges into waters of the U.S.) ❑ Section 10 (work in navigable waters) United States Coast Guard: ❑ General Bridge Act Permit ❑ Private Aids to Navigation (for non-bridge projects) United States Environmental Protection Agency: ❑ Section 401 Water Quality Certification (discharges into waters of the U.S.) on tribal lands where tribes do not have treatment as a state (TAS) Tribal Permits: (Check with the tribe to see if there are other tribal permits, e.g.,Tribal Environmental Protection Act,Shoreline Permits, Hydraulic Project Permits,or other in addition to CWA Section 401 WQC) ❑ Section 401 Water Quality Certification (discharges into waters of the U.S.)where the tribe has treatment as a state (TAS). ORIA-16-011 Page 14 of 15 Part 11—Authorizing Signatures Signatures are required before submitting the JARPA package. The JARPA package includes the JARPA form, project plans, photos, etc. h( eM 11 a.Applicant Signature(required) het I certify that to the best of my knowledge and belief, the information provided in this application is true, complete, and accurate. I also certify that I have the authority to carry out the proposed activities, and I agree to start work only after I have received all necessary permits. I hereby authori a the agent named in Part 3 of this application to act on my behalf in matters related to this application. %—(initial) By initialing here, I state that I have the authority to grant access to the property. I also give my consent to the permitting agencies entering the property where the project is located to inspect the project site or any work related to the project. _(initial) Bridgette Danielle Glass Applicant Printed Name plicant ature Dati� 11 b. Authorized Agent Signatureh[ elf I certify that to the best of my knowledge and belief, the information provided in this application is true, complete, and accurate. I also certify that I have the authority to carry out the proposed activities and I agree to start work only after all necessary permits have been issued. Bridgette Danielle Glass4 / 11 dalo ( ��01L0Z(Q Authorized Agent Printed Name AWr&'26d'A6,eriWigriatdre Datete 11 c. Property Owner Signature(if not applicant) [help) Not required if project is on existing rights-of-way or easements (provide copy of easement with JARPA). I consent to the permitting agencies entering the property where the project is located to inspect the project site or any work. These inspections shall occur at reasonable times and, if practical, with prior notice to the landowner. Property Owner Printed Name Property Owner Signature Date 18 U.S.0§1001 provides that:Whoever,in any manner within the jurisdiction of any department or agency of the United States knowingly falsifies,conceals,or covers up by any trick,scheme,or device a material fact or makes any false,fictitious,or fraudulent statements or representations or makes or uses any false writing or document knowing same to contain any false,fictitious,or fraudulent statement or entry,shall be fined not more than$10,000 or imprisoned not more than 5 years or both. If you require this document in another format,contact the Governor's Office for Regulatory Innovation and Assistance(ORIA)at(800) 917-0043. People with hearing loss can call 711 for Washington Relay Service.People with a speech disability can call(877)833- 6341. ORIA publication number: ORIA-16-011 rev.0912018 ORIA-16-011 Page 15 of 15 kquatic Rotectian Ptnnitting System ."_' ; ---------------------------------------� �� i AGENCY USE ONLY � "s FISH`d ; , I P'4 ONO� {fTLDLIFE Date received: WASHINGTON STATE , Aquatic Protection Permitting System stem , (APPS) ' APPS ID#: Consent of Property Owner Use this attachment only if the applicant is not the property owner. Complete one attachment for each property owner impacted by the '--------------------------------------' project. Upload completed form(s) in APPS or mail to the WDFW address provided by APPS during your application process. ❑ My project occurs on public lands (Complete only items #1 and #2 below). 1. APP ID# (See APPS application receipt) 2. Business or Government Agency Name (if applicable) 3. First Name 4. Middle Name 5. Last Name 6. Address 1 7. Address 2 8. City 9. State 10. Zip 11. Primary Phone 12. Ext. 13. Mobile Phone 14. FAX 15. E-mail 16. Signature of Property Owner I consent to Washington Department of Fish and Wildlife staff entering the property where the project is located to inspect the project site or any work related to the project. Printed Name Signature Date Signed: Mason County WA GIS Web Map v ?' I E C- 09 aY -N b1 4A' I EH .yt[ 'JE(`a LFJ�: IE U 3 F H (FNL1,1I1 H E ��l �!E R a 15 i E 'vA P7P-,'.0 Et LN 15# H b I NE HA'E Am .1 NE END t' BLVE fi' 521 NE HA{EN"','v' -�!$J a c. - , •N BL � '�fJ WCC i�Gi NN � �LBrEt �-- ti " (' R FI 'E)ENDRt7 - rG10 SiDO NE HAVEFJVA) r ; k H 'EN ViA 7.5 1/22/2020,9:59:13 AM 1:1,529 0 0.01 0.03 0.05 mi County Boundary - Non-fish 'ir—� I-1t 0 ril 0 0.02 0.04 0.08 km Site Address(Zoom in to 1:5,000) — Shorelines of the State ❑ Tax Parcels(Zoom in to 1:30,000) Unknown Contours 5 ft Waters with no type designation Esri, HERE, Gannin, (c) OpenSlreetMap contributors,and the GIS user community, Source: Esri, DigitalGlobe, GaoEye, Earthstar Geographies, DNR Water Courses NHD Water Courses CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community Fish _ Name Mason County WA GIS Web Map Application Richard Dtaz I Earthstar Geographics I Esd,HERE,Gannin I \ HAVEN LAKE Q4> PROJECT LOCA N HAVEN LAKE ACCESS TAHUYA, WA STATE MAP NOT TO SCALE m z z R z z rc O J ti a BELFAIR NE BELFAIR TAHUYA RD NE BELFAIR TAHUYA RD 3 Jyr 300 BELFAIR 106 STATE PARK VICINITY MAP NOT TO SCALE DIRECTIONS STARTING IN BELFAIR, FOLLOW WA-300 TO NE BELFAIR TAHUYA RD. CONTINUE ON NE BELFAIR TAHUYA RD TO NE HAVEN WAY. RIGHT ON HE HAVEN WAY TO NE RHODODENDRON BLVD. LEFT OF NE RHODODENDRON BLVD TO SITE. ENG. PROJECT NO..MN:A301_:19.-1_ _ PORTION OF:.T23N,RO2W,S30..,.._._. ,_..... DRAWN BY: .Q.,.HENNING REFERENCE NUMBER: PROJECT LOCATION (ADDRESS): PROPOSED PROJECT: APPLICANT: HAVEN LAKE HAVEN LAKE WASHINGTON DEPT. of FISH & WILDLIFE NE HAVEN LAKE LANE FISH PASSAGE IMPROVEMENT 600 CAPITOL WAY N. BELFAIR, WA OLYMPIA, WA 98501-1091 IN: HAVEN LAKE ADJACENT PROPERTY OWNER: LAT/LONG: 47*27'25"N/-122'58'37"W NEAR/AT: BELFAIR 1. MARTIN VOIGT DATUM: NADS 83 COUNTY: MASON 2 DAVID AND DONNA BUTTS SHEET 1 OF 10 DATE:12/27/2019 STATE: WA ( i N � OHW \. I ELEV a 369.67 2 1/2"ALUM. CAP ''1 HAVEN GAUGING STATION WATER SET IN 2007 LAKE ( LEVEL READING ON N = 784265.486 , 11-13-2018 - 4.08 E s 1027662.390 ELEV. 368.67 ELEV a 370.77 ( FENCE ABOVE i CONCRETE BULKHEAD qqq ON TOP OF BREAK 7 i s 6"TREE TO BE REMOVED -TYP f \ (4) 12"TREES IE PIPE ELEV. = 364.40 TO BE REMOVED i ) OHN s ° CREEK BED BELOW i ELEV 369.87` �� CHAIN LINK FENCE ON _ PIPE ELEV. = 361.69 CONC. BULKHEAD g RIP RAP»TYP 62" BURIED WDFW CONCRETE FISHWAY CORRUGATED METAL SIGN TOP ELEV=`372.131 PROP h, PIPE Mi UNE 0H- APPROX IE 1 OUT= 366.46_ J� • � � ` s� 37p m BARRIER ROCK TYP ' ° 365 S _WALKWAY D 62" BURIED CORRUGATED �- 370"' Z METAL PIPE ' — (3) 12"TREES —12•LOG= HALF FULL OF GRAVEL - __� / / — \`375 IE 364.321 ,Dr C 7"PVC PIPE 380 . 1 GRAVEL TYP ie -CONCRETE J i GUARD POST APPROX. IE IN= 368.01 f i 2 1/2"ALUM. CAP GRAVEL PARKING SET IN 2007 AREA i N 6 784073.264 E - 1027720.746 ELEV m 376.58 i CONCRETE PARKING / y J BARRIER ROCK TYP I y A� f RESTROOM Y\��O �.C5 Q� EXISTING SITE PLAN SCALE: 1" - 40` 0 20 40 10 30 60 REFERENCE NUMBER: SCALE: 1" = 40' APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A301.:19-1.,......,,_..,,, DRAWN BY: .D....HENNINQ....... ...... I SHEET 2 OF 10 DATE:12/27/2019 N � ' I OHW HAVEN LAKE ELEV = 369.67 �,. i 0 2 1/2"ALUM. CAP SET IN 2007 ! N = 784265.486 ' E 1027662.390 ELEV 370.77 ``` ` m _ y I--,— OHW E PIPE ELM = 364.40 CREEK BED BELOW PIPE ELEV. 361.69 INSTALL EROSION 2i _CONTROL SHRUB MIMATTING NATIVE .____Z__ __9 ELEV= 369.67 .� SPECIFICATIONS TIP 62' BURIED CORRUGATE METAL PIPE TO BE L/ % REPLACED BY COUNTY c �. 1 PSP 1 SIGN 3 :i \ / LINE 1 i BARRIER ROCK - TYP ��% `� .\:I` \ ollx OHx Nix—0Hx 1 APPROX IE OUT. 366.46 170, • � 365 62'BURIED CORRUGATED " T65 METAL PIPE ��4 < HALF FULL OF GRAVEL —ti—� 36432 -� ED ECRAVE kfYP` APPROX. IE IN= 368.01 ,I . l i r i i GRAVEL PARKING AREA l 2 1/2'ALUM. CAP j SET IN 2007 / f N = 784073.164 509 E = 1027720.746 ELEV- 376.58 390 I I I CONCRETE PARKING All QQ� pI A� t BARRIER ROCK TYP I RESTROOM 0�� i 405 EROSION AND DEMOLITION PLAN SCALE: 1' = 40' REFERENCE NUMBER: 0 20 4D APPLICANT NAME: 10 30 60 WASHINGTON DEPT. of FISH & WILDLIFE SCALE: 1' — 40' PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A3O1,:19-................. DRAWN BY: ,D.,__HENNING.... .......... I SHEET 3 OF 10 DATE:12/27/2019 NOTE: WATER TO BE DIVERTED USING PUMPS OR GRAVITY IF LAKE ELEVATION INCREASES DURING CONSTRUCTION. WATER SHALL BE DIVERTED GAUGING STATION DIRECTLY TO THE INLET OF THE CULVERT TO BE REMOVED DOWNSTREAM OF THE STREAM OHN ELEV = 369.67 FENCE ABOVE 3 CONCRETE BULKHEAD N a 5 TURBIDITY CURTAIN ON TOP OF BREAK (4) 12-TREES TO BE REMOVED CHAIN LINK FENCE ON CONC. BULKHEAD TO BE REMOVED OVERHEAD POWER UNE TO BE \\ �\ REMOVED BY MASON COUNTY POWER POLE TO BE PUD3. NOT RESPONSIBILITY OF REMOVED BY MASON COUNTY CONTRACTOR • PUD3. NOT RESPONSIBILITY OF CONTRACTOR INSTALL EROSION \ PROPERTMATTING NATIVE COFFERDAM BM IX APROX 33 LF SPECIFICATIONS- TYP • CONCRETE FLOOR AND 0H. U WEIRS TO BE —OH —ON,— REMOVED NSREMOVED 62' BURIED CORRUGATED OH.—a+r METAL PIPE TO BE APPROX IEREPLACED BY COUNTY OUT= 366.46 % 6"TREE TO BE \\ RIP RAP TO BE —RE-PURPOSED ON • REMOVED - TYP SITE OR REMOVED -� \\ •TBp \\ OHW ELEV= 369,67 CONCRETE BULKHEAD I' STRAW WA 4 5 . � TO BE REMOVED a / DOUBLE 12' "WALKWAY TO 8E REMOVED REMOVED TO E --- / —365 FENCE ABOVE CONCRETE BULKHEAD / ON TOP OF BREAK. Q` (3) 12"TREES TO,TO BE REMOVED. -� IE 364.32 I``C CONCRETE BE REMOVED/ 370 /'�� i _-\�___ -.- L GLWRD POST- 2 PVC PIPE TO BE INSTALL EROSION RELOCATED UPSTREAM AT CONTROL MATTING NATIVE EDGE OF GRAVEL - TYP THE SAME DEPTH AS SHRUB MIX 62"BURiEO CORRUGATED NEEDED SPECIFICATIONS- TTP 1IETAL PIPE HALF FULL OF GRAVEL TR MB EROSION N AN DEMOLITION I 2 scALE: 1" - 2D 3 4 REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LocATION: HAVEN LAKE ENG. PROJECT NO..MN:A301.:19-1................ DRAWN BY: _D.....HENNINg .........,,. SHEET 4 OF 10 DATE:12/27/2019 0 8"-10" DIA 6"o EXPANDED POLYSTYRENE _ \ FLOTATION TUBE, CONTIN SLEEVE UOFSGEOSYNTHETIC \ f ANCHOR ROPES TO I MAINTAIN POSITION 1" x 1' STACK OF CURTAIN PVC COATED POLYESTER FABRIC WITH 5/16" GALVANIZED CHAIN SEWN INTO GEOSYNTHETIC AQUATIC POCKET AT BOTTOM STRAW WATTLE DETAIL BOTTOM t NOT TO SCALE ¢ 5 CONSTRUCTION SPECIFICATIONS: TURBIDITY RTAIN 3 4 5 7. PREPARE THE SLOPE BEFORE THE WATTLING PROCEDURE IS STARTED. NOT TO SCALE 2. SHALLOW GULLIES SHOULD BE SMOOTHED AS WORK PROGRESSES. NOTES: 1. FABRIC IS 22 OZ/YD' 3. DIG SMALL TRENCHES ACROSS THE SLOPE ON CONTOUR, TO PLACE ROLLS IN. THE TRENCH SHOULD BE DEEP ENOUGH TO ACCOMMODATE HALF THE THICKNESS OF THE ROLL. WHEN THE SOIL IS LOOSE AND UNCOMPACTED. THE TRENCH SHOULD BE DEEP ENOUGH TO BURY THE ROLL 2/3 OF ITS THICKNESS BECAUSE THE GROUND WILL SETTLE. 4. IT IS CRITICAL THAT ROLLS ARE INSTALLED PERPENDICULAR TO WATER MOVEMENT, PARALLEL TO THE SLOPE CONTOUR. 5. START BUILDING TRENCHES AND INSTALL ROLLS FROM THE BOTTOM OF THE SLOPE AND WORK UP. 6. CONSTRUCT TRENCHES AT CONTOUR INTERVALS OF 3-12 FEET APART DEPENDING ON STEEPNESS OF SLOPE. THE STEEPER THE SLOPE.THE CLOSER TOGETHER THE TRENCHES. 1:1=10' 2:7=20' 3:1=30' 4:1=40' 7. LAY THE ROLL ALONG THE TRENCHES FITTING IT SNUGLY AGAINST THE SOIL. MAKE SURE NO GAPS EXIST BETWEEN THE SOIL AND THE STRAW WATTLE, B. USE A STRAIGHT BAR TO DRIVE HOLES THROUGH THE WATTLE AND INTO THE SOIL FOR THE WILLOW OR WOODEN STAKES, 9. DRIVE THE STAKE THROUGH PREPARED HOLE INTO SOIL. LEAVE ONLY 1 OR 2 INCHES OF STAKE EXPOSED ABOVE ROLL, 10. IF USING WILLOW STAKES REFER TO LIVE STAKING BEST MANAGEMENT PRACTICES. 11. INSTALL STAKES AT LEAST EVERY 4 FEET APART THROUGH THE WATTLE. ADDITIONAL STAKES MAY BE DRIVEN ON THE DOWNSLOPE SIDE OF THE TRENCHES ON HIGHLY EROSIVE OR VERY STEEP SLOPES. 12. INSPECT THE STRAW ROLLS AND THE SLOPES AFTER SIGNIFICANT STORMS. MAKE SURE THE ROLLS ARE IN CONTACT WITH THE SOIL. 13. REPAIR ANY RILLS OR GULLYS PROMPTLY. 14, RESEED OR REPLANT VEGETATION IF NECESSARY UNTIL THE SLOPE IS STABILIZED. REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A3O1:19-1, „ ., DRAWN BY: D. HENNING,. .___..... SHEET 5 OF 10 DATE:12/27/2019 OHW V `I ELEV = 369.67 N HAVEN LAKE) L OHW •�\''• I I. ELEV Q 369.67 m fi 4 a IF _ IE PIPE ELEV 364.40 W '}""_'_' ___ __�_ _____--B --------CREEK BED BELOW PIPE ELM = 381.69 - BEG NTNG OF NEW \ `,C NEL `'•.1 i I" RELOCATED 7' - 369.00 \\ 62"BURIED CORRUGA7EO L PVC PIPE ` .L \ METAL PIPE L SIGN ApPROX IE OUi- u' ' 366..6 <f. �' -���` PROP10 fR1)' Nf 1 } CONCRETE i GUARD POST ) 0+5p ,BARRIER ROCK TYP ''� ��� •.! -- /� +2y 0. "� L - 62"BURIED CORRUGATED METAL PIPE H4LF FULL OF GRAVEL BEGIwIJwG OF •� END OF NEW CHANNEL THALWEG PIPE -- ELEV. = 364.31 APPROX. I£IN- 368.01 � :9 i L > IE a 364.32 I L -7- EDGE OF GRAVEL ,-_ _I _- -- - . TYP j I' AREAVEL PARKING. • z CONCRETE PARKING OQF� z BARRIER ROCK »TYP RESTROOM / i PROPOSED SITE PLAN SCALE: 1 - 40- 0 20 40 10 30 60 REFERENCE NUMBER: SCALE: I' - 40' APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO.,MN:A3O.1.;19-I,.,.,...,•,,._,• DRAWN BY: ,D......... NG•.•••••..•...•, SHEET 15 OF 10 DATE:12/27/2019 PROPOSED STREAMBED GRADATION OF SUBSTRATE MATERIAL NOTE: D16 D50 D84 D100 1. RE-VEGETATION SHALL BE INSTALLED AS NEEDED ON SLOPES 1.88 IN. 6.00 IN. 15.00 IN. 37.50 IN. CHANNEL WHERE CONCRETE BULKHEADS WERE REMOVED. 2. NO RE-VEGETATION SHALL BE INSTALLED WHERE EXISTING SLOPES ARE LEFT IN PLACE N OHW 2-MAN HABITAT BOULDERS PER ELEV - 369.67 WSDOT 9-03.11(3) -TYP i-MAN HABITAT BOULDERS PER WDOT 9-03.11(3) -TIP HAVEN LAKE PROPeR� LINE 2-MAN HABITAT BOULDERS WITH 12'COBBLE BEGINNING OF NEW i \ 1.5' DEEP STEP AND STREAMBED SEDIMENT BLEND -TYP CHANNEL ELEV. a 369.00 \ POOLS •-TYP I+TO \ `��� �� EDGE OF PROPOSED STREAM BED TYP APPROX If Tx� - BEGUINING OF PIPE \ IE 364.31 62'BURIED CORRUGATE OUT- 366.46AIfTAL PIPE "���� THALWEG '� ROW � � COBBLE BLEND/RIFFLE PER - WSDOT 9-03.11(2) - TYP \_ L OHW '2-MAN HABITAT BOULDERS WITH 12'COBBLE ELEV 369.67 AND STREAMBED SEDIMENT BLEND -TYP - --�;` -.END OF NEW CHANNEL . './ ELEV. 364.31 BARRIER ROCK - TYP �. � � COBBLE BLEND WITH STREAMBED 62'BURIED CORRUGATED METAL PIPE - SEDIMENT VENEER PER WSDOT -- _ HALF FULL OF GRAVEL - TYP 9-03.11(2)AND 9-03.11(l) PROPOSED SITE STREAMBED DETAIL l� SCALE: i" = 20' \q7j 0 10 20 5 15 30 SCALE: 1" = 20' NOTE: 1. TABLE SPECIFIES ROCK DIAMETER SIZE AND PERCENTAGE OF EACH RANGE INSTALLED IN CHANNEL 2. SUBSTRATE MATERIAL MUST BE SIZED TO REMAIN STABLE DURING A 100-YEAR STORM EVENT, WHILE PROVIDING ADEQUATE ROUGHNESS TO MEET ALLOWABLE VELOCITIES DURING FISH PASSAGE FLOW AND MAINTAINING SURFACE FLOW DURING LOW FLOW CONDITIONS. 3. A MIN OF 5-10% FINES SHALL BE INCLUDED TO PREVENT STREAMBED FROM BECOMING POROUS AND LOSING SURFACE FLOW. 4. SUBSTRATE MATERIAL IN THE D84-DIOD SIZE SHOULD BE INSTALLED WITH A MAXIMUM OF 113 OF THEIR DIAMETER PROTRUDING ABOVE THE CHANNEL BOTTOM TO MAXIMIZE FLOW RESISTANCE. 5. TRANSITION FROM LAKE BOTTOM TO BEGINNING OF CHANNEL SHALL BE CONSTRUCTED OF COARSE BAND OF D1OO ROCK TO HOLD OUTLET(CREST)AT PROPOSED ELEVATION. 6. ENGINEER TO DIRECT FINAL STREAMBED GRADING DURING INSTALLATION ON-SITE. REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A3O.1.:19-1................ DRAWN BY: .D..,,HENNING SHEET 7 OF 10 DATE:12/27/2019 382 382 381-------------_.._.---------.-.. ..._._.........-'---- ---- 381 38p 380 379 - 379 378 --------- 378 EXISTING-_ 377 377 w GROUND 376 —._......---'----- - Y n 376 375 -- -� -gin d 375 374 - — z --z -z -m 374 If 373 -3�---W�- -wll— 373 372 - -`o e---- -w - -- -2 372 i-m -----o 371 370 -w n --- - 370 -369 368 FINISHED - _ ___ _ - 368 367 GROUND 40 367 1 366 366 365 -- 365 364 _. ..._....-----_----- ----------- 364 363 --- - - - - '----'--------- ------ 363 362 362 -30 -20 -10 0 10 20 30 0+00 384 384 383 -- 383 382 382 381 - ---_.. -- ----- - 381 380 3BO 379 379 378 378 377 --— — — 377 376 -- - .-_.._........._...._. 376 375 6j -- a r F— 375 374 z �u -- -Y •----- vi""z 374 373 _ 373 --i' m ¢ Y m 372 372 U —wA—mq_Y�p-m,---w'-4 ____ . 371 . --. --gg —_99 _ __99 37D EXISTING w,-3 —a�-m�- -----a wL.��-- '— 370 369 GROUND c� -�._--u w_w _c� -._8 369 368 368 367 - 367 366 40 366 365 1 1 FINISHED --- 365 364 - - - - - ---- GROUND -- _----364 -- 363 383 30•COBBLE BLEND RIFFLE_�..._....- -------- -- 362 362PER WSDOT 9-03.11(2) --------------- - 361 361 TYP 360 - 360 -30 -20 -10 0 10 20 30 0+25 379 INSTALL 2 MAN STREAMBED 378 378 378 377 m'_ „I ,�_ n_-..4- 376- BOULDERS POOL 1 (3)AND CREATE 377 - o c � n oINONIDL4V.POOLS WITHIN ROUGHENED - '- n --_._. .. r_.._. CHANNEL - TYP 376 375 375 374 -- 1-we 374 373 - --a - 373 372 - -- - - - u.m—_- - ---- 2. 372 371 ~w- ----- n 1 --------- 371 370 ----- - --- 370 369 ..__._-k -. ..._----- -.. ../ -•----- EXISTING ---- 369 368 6'COBBLE BLEND WITH STREAMBED - GROUND 368 367 --SEDIMENT VENEER PER WSDOT 40 - - -- 367 366 -9-03.11(2)AND 9-03.11(1) -TYP­ _ - ---_-- _1 "'�I -__.__FINISHED 366 365 ------__...-.. ---- _ GROUND--- -'---- 365 364 30'STREAMBED COBBLE- - -- - 354 353 RIFFLE 9.03.11(2) --�-- --------- -----.__-.._....._..._.. ._---.-- 363 362 362 -30 -20 -10 0 10 20 30 0+50 NOTE: TREAMBED BOULDERS AND STREAMBED MIX LACEMENT WILL BE STAKED IN FIELD AND IRECTED BY WDFW ENGINEER REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A301:19-1.,•,•,••._„.„• DRAWN BY: ,D..•HENNING„_..,,,,..•,,, SHEET 8 OF 10 DATE 12/27/2019 NOTE: REAMBED BOULDERS AND STREAMBED MIX LACEMENT WILL BE STAKED IN FIELD AND y� IRECTED BY WDFW ENGINEER C4 z W W =N n V 3 N 0 A W n am d W, 376 . ZONt -- a-W A- zZz,�o 376 375 I W N- m-a 3 F 375 374 0 -- 1O--of ----- - n 374 373 - A e -w II- 373 - -- o -3 -- 372 --�------ .� ..__.._._..._._...._......__.-___...__...W 372 371 -.-.___--- 2- -''--� - -----"40--- 8 2 371 370 1 370 369 FINISHED 1 - 1 369 368 GROUND - -_ 368 367 EXISTING 367 366 I U 366 365 ----•--30"COBBLE BLEND RIFFLE - ------ ---- 365 03.11(2)364 PER WSDOT 9- - 364 - 383 _....._..TYP ----- 363 362 362 -30 -20 -10 0 10 20 30 0+75 U V W O O '4• 30 0 376 376 375 ---- U-. N-------^ -- 375 374 ---_..__.. -- - II-a --- 374 373 -- --- 2 372 - 1 -40 372 371 1 --- 371 370 FINISHED 370 369GROUND - 369 368 - - - 368 367 - ---- ---------- -� -- 367 - --2-MAN HABITAT BOULDERS PER � 366 364 -- - -WSDOT 9-03.11(3) - TYP ----- 364 -30 -20 -10 D 10 20 30 0+95 STREAM BED CUT AND FILL (APPROX.) MATERIAL CUTOhBEELOW FILL BELOW OHW CUT ABOVE OHW FILL ABOVE OHW TOTAL NATURAL MATERIAL 46.3 CY 12.9CY 30.1 CY 0 CY -63.5 CY IMPERVIOUS SURFACE 4.9 CY 0 CY 0 CY 0 CY -4.9 CY COBBLE BLEND RIFFLE 0 CY 88 CY 0 CY 5.0 CY 93 CY IMPERVIOUS SURFACE COBBLE BLEND WITH TYPE TOTAL BED STREAM SEDIMENT 0 CY 15.5 CY 0 CY 0 CY 15.5 CY EXISTING 444 SF Z PROPOSED 0 SF m $ JV yVWJ O 0 J06 3 O _ m �'m On LLn am am dN dtb0b _ uiON O.a oaaN W_ Z" Wb Op c"t1,O ,n n ,p m �O 1�b aAOd Za = O 11 W OeO On ON N W On Wm mZ4 ?N QoF N O J V A o O N O II o A n W II W A s A N non LL h F� mW oo(L m 0 W J311 ~J �W 370 T'Z% F m ` m W 370 It 365 360 ¢,^ 360 In 1+10 1+00 0+90 0+80 0+70 0+60 0+50 0+40 0+30 0+20 0+10 0+00 STREAMBED PROFILE SCALE tr 16' REFERENCE NUMBER: APPLICANT NAME: D B 16 WASHINGTON DEPT. of FISH & WILDLIFE 4 12 24 PROPOSED PROJECT: SCALE: 1" = 16' FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN:A3Q1.:19-1._.... „__.,.. DRAWN BY: D._.HENNING_, ,_,.... .. SHEET 9 OF 10 DATE: I2/27/2019 HHABITAT LOGS WITH ABITAT LOG WITH 12"SPACING BETWEEN ROOT WAD LOGS- TYP � I10.0' y I 1 O.D' '1.5'DEEP STEP -- POOLS - TYP L5•DEEP STEP POOLS - TYP POOL WITH HABITAT LOG WITH ROOT WAD POOL WITH HABITAT LOG 1�6 NOT TO SCALE 10 10 NOT TO SCALE 10 1 INSTALL 2 MAN STREAMBED1-MAN STREAMBED BOULDERS BOULDERS 9-03.11(3) - TYP 9-03.11(3) TYP BEGINNING INSTALL 2 MAN STREAMBED PROPERry LINE OF CHANNEL .BOULDERS 9-03.11(3)AND " STREAMBED SEDIMENT GLENO w NP J` 1.5•DEEP STEP COBBLE BLEND WITH STREAMBED +10 POOLS 7YP SEDIMENT VENEER - - 1*00 62'BURIED `� CORRUGATED METAL PIPE \• t\'\.�•.\ �_ .'� THALWEG � COBBLE BLEND RIFFLE 9-03.11(2) - TYP _ _ - -.._ HABITAT LOGS WITH HABITAT LOC WITH 5 12 SPACING BETWEEN 6 ------ --.. - ROOT WAD. - TYP 10 1 LOGS••• TYP 10 1 STEP POOL CHANNEL DETAIL SCALE: NOT TO SCALE REFERENCE NUMBER: APPLICANT NAME: WASHINGTON DEPT. of FISH & WILDLIFE PROPOSED PROJECT: FISH PASSAGE IMPROVEMENT LOCATION: HAVEN LAKE ENG. PROJECT NO..MN A30_1.:19-1. .............. DRAWN By. .D...HENNING,. .........,._ SHEET 10 OF 10 DATE:12/27/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Casey Bingham DEPARTMENT: Public Health EXT: 562 BRIEFING DATE: 1/27/2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Consolidated Contract CLH18253 Amendment 12 Amends Statement of Work for: 1. Childhood Lead Poisoning Prevention Program: Moves 1,370 funding from previous to current funding period. 2. Office of Drinking Water Group A Program: Adds 22,400 funding for the next fiscal year for group A sanitary surveys. 3. Office of Emergency Preparedness and Response: Changes the due dates and deliverables to match the new fiscal year. BUDGET IMPACTS: This increasing Amendment provides an increase of $22,400 that has been budgeted for in the current and the 2020 budget period RECOMMENDED OR REQUESTED ACTION: Move Amendment 12 CLH18253 Consolidated Contract to the Action Agenda. Briefing Summary 1/22/2020 MASON COUNTY PUBLIC HEALTH 2018—2020 CONSOLIDATED CONTRACT CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 12 PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as "DOH", and MASON COUNTY PUBLIC HEALTH hereinafter referred to as"LHJ",pursuant to the Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent amendments thereto. IT IS MUTUALLY AGREED: That the contract is hereby amended as follows: 1. Exhibit A Statements of Work, attached and incorporated by this reference, are amended as follows: ❑ Adds Statements of Work for the following programs: ® Amends Statements of Work for the following programs: • Childhood Lead Poisoning Prevention Program -Effective July 1, 2019 • Office of Drinking Water Group A Program - Effective January 1,2018 • Office of Emergency Preparedness&Response -Effective July 1,2019 ❑ Deletes Statements of Work for the following programs: I 2. Exhibit B-12 Allocations,attached and incorporated by this reference, amends and replaces Exhibit B-11 Allocations as follows: ® Increase of$24,400 for a revised maximum consideration of$1,085,577. ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes. Unless designated otherwise herein,the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date i APPROVED AS TO FORM ONLY Assistant Attorney General I Page 1 of 16 AMENDMENT #12 2018-2020 CONSOLIDATED CONTRACT EXHIBIT A STATEMENTS OF WORK TABLE OF CONTENTS DOH Program Name or Title: Childhood Lead Poisoning Prevention Program - Effective July 1, 2019.......................................................................................... 3 DOH Program Name or Title: Office of Drinking Water Group A Program - Effective January 1, 2018 .......................................................................................... 6 DOH Program Name or Title: Office of Emergency Preparedness & Response - Effective July 1, 2019........................................................................................ 1 1 Exhibit A, Statements of Work Page 2 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Childhood Lead Poisoning Prevention Program _ Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2019 Contract Number: CLH18253 SOW Type: Original Revision#(for this SOW) 1 Funding Source Federal Compliance Type of Payment ❑ Federal<Select One> (check if applicable) N Reimbursement Period of Performance: July 1,2019 through June 30,2020 N State ❑FFATA(Transparency Act) ❑ Fixed Price ❑Other ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to support local interventions with the case management of elevated blood lead levels in children 14 years of age and younger.The focus of this program is to build local capacity statewide to provide case management services to all children with elevated blood lead levels. Revision Purpose: The purpose of this revision is to move the funding from Healthy Communities(MI 25611100)to FPH Lead Case Mgmt-FPH(MI 25619702)for funding period 07/01/19-06/30/20. The SOW and total consideration remains the same. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date Healthy Communities N/A 334.04.91 25611100 07/01/19 06/30/20 1,370 -1,370 0 FPH Lead Case M mt-FPH N/A 334.04.93 25619702 07/01/19 06/30/20 0 1,370 1,370 TOTALS 1,370 0 1,370 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount I Home Visit I Submit the information collected Submit as needed Reimbursement of up a) Contact the provider to gather complete during the home visit via the within 60 days after to$500 maximum per information on the assigned elevated blood lead applicable fields of the completion. home visit, per child. level case. Washington Disease Reporting Up to two(2)home b) Contact the family to schedule the visit. System(WDRS). visits per child not to c) Visit the child's residence(or other sites where exceed total funding the child spends significant amounts of time). Submit,as attachment(s)via consideration. d) Interview the caregivers using the Child Blood WDRS the documentation of the Lead Investigation Form and conduct an Plan of Care prepared for the Note: this excludes environmental assessment to identify factors family(DOH will provide a indirect costs. that may impact the child's blood lead level. template) including a summary e) Determine if the family lives in Section 8 or of the environmental assessment HUD housing,and if the child is Medicaid and suggestions for reducing or enrolled. eliminating exposure. Provide a copy of this document or Exhibit A, Statements of Work Page 3 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information Number Standards/Measures Frame and/or Amount f) Provide educational material to the child's documents to the child's caregivers in the family's primary language. caregivers and provider. g) Arrange with family and provider to have the child retested following the Pediatric Environmental Health Specialty Unit(PEHSU) medical management guidelines: littps://www.pelisu.net/ Libra!]/facts/medical- m rant-childhood-lead-ex osure-June-2013. df 2 Home Visit 2(optional) Submit a new or updated Plan of Submit as needed Reimbursement of up a) The purpose of the optional second home visit Care to DOH via WDRS and within 60 days of to$500 maximum per is to connect the family to other service provide a copy to the child's completion home visit,per child. providers,explain recommendations,answer caregivers and provider that Up to two(2)home questions,and provide any further needed includes: visits per child not to assistance for the family in implementing a) A summary of the results exceed total funding recommendations. of any assessments consideration. b) Facilitate the completion of a developmental conducted by LHJ staff Note:this excludes screening to be conducted by LHJ staff,via the and/or information on all indirect costs. online WithinReach Developmental Screening referrals made. Questionnaire http://www.parentlielpI23.ore./ b) The names of any at-risk or other methodology,or by referral to the family members referred child's physician or another entity trained to for blood lead testing. administer developmental screening tests. c) The names of all c) Encourage blood lead testing of other children professionals who have less than 72 months of age and pregnant or been part of the Plan of nursing persons in the home. Care or to which the family d) If appropriate,refer the family to the Women, has been referred for Infants,and Children(WIC)program or a services. Registered Dietitian Nutritionist for a nutritional assessment and to other service providers as appropriate. e) Coordinate services and communicate with other involved professionals. 3 DOH will reimburse LHJ for costs incurred for field Submit vendor invoices to DOH As needed. Total reimbursements investigation sample laboratory testing,as well as to document the reimbursement may not exceed total costs incurred for interpretation and/or translation request. funding consideration. services needed as part of case management. (See Special Billing Requirements below. Exhibit A, Statements of Work Page 4 of 16 Contract Number CLHI 8253-12 Revised as of November 15,2019 AMENDMENT#12 *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: littp://www.pliaboard.or /g/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf Pro¢ram Specific Rea u irem ents/Narrative Program Manual,Handbook,Policy References Guide for Public Health Case Management of Children with Elevated Blood Lead Levels Ids://wwNv.doli.wa.gov/Portals/1/Documents/4000/334-414.pdf A Targeted Approach to Blood Lead Screening in Children,Washington State 2015 Expert Panel Recommendations https://www.doli.wa.gov/Portals/l/Documents/Pubs/334-383.pdf Special References(RCWs,WACs,etc) Laboratories are required to report to the Department of Health all Blood Lead test results(WAC 246-101-201). Elevated results(greater than or equal to 5 mcg/dL)must be reported within two(2)days;non-elevated results need to be reported within one(1)month. Monitoring Visits(frequency,type) Telephone calls and/or in person meetings with contract manager on as as-needed basis. Definitions BLL—Blood Lead Level EBLL—Elevated Blood Lead Level PEHSU—Pediatric Environmental Health Specialty Units Special Billing Requirements The average total amount expended for laboratory, interpreter,and translation services is suggested to be approximately$185 per home visit,per child. It is recognized that more complex cases may require a higher level of services,while simpler cases may require fewer services.Total reimbursements may not exceed total funding consideration. Please note WDRS event number(s)on invoice to allow DOH review of deliverables via WDRS. Payment to completely expend the"Total Consideration"for a specific funding period will not be processed until all deliverables are accepted and approved by DOH. Invoices may be submitted as needed within 60 days after home visit completion and must be based on actual direct program costs. Billing for services on a monthly fraction of the"Total Consideration"will not be accepted or approved. If needed,additional funding may be requested and upon DOH approval may be added if funds are available. Note:Blood Lead Case Management reimbursement excludes indirect costs. DOH Program Contact DOH Fiscal Contact Amy Bertrand,Health Services Consultant/Case Management Coordinator Victoria Reyes,Management Analyst Office of Environmental Health Sciences Assistant Secretary's Office Washington State Department of Health Telephone: 360-236-3071 Street Address: 310 Israel Rd SE,Tumwater WA 98501 Telephone: 360-236-3392/Fax 360-236-3059 Email:amy.bertrand«,doh.wa.gov Exhibit A, Statements of Work Page 5 of 16 Contract Number CLH182531-12 Revised as of November 15,2019 AMENDMENT#12 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Office of Drinking Water Group A Program - Local Health Jurisdiction Name: Mason County Public Health Effective January 1,2018 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 5 Funding Source Federal Compliance T pe of Payment ®Federal Contractor (check if applicable) Reimbursement Period of Performance: January 1,2018 through December 31,2020 ® State ❑FFATA(Transparency Act) ® Fixed Price ❑Other ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to provide funding to the LHJ for conducting sanitary surveys and providing technical assistance to small community and non-community Group A water systems. Revision Purpose: The purpose of this revision is to extend funding periods from 12/31/19 to 12/31/20 for Yr22 SRF SS,TA and SS-State, increase Total Consideration to incorporate 2020 SS and TA,and revise Special Billing Requirements and Special Instructions. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration Code Code Start Date End Date Yr 20 SRF-Local Asst(15%)((FS) SS N/A 346.26.64 24139220 01/01/18 12/31/18 0 0 0 Sanitary Survey Fees(FO-SW) SS-State N/A 346.26.65 24232522 01/01/18 12/31/20 24,800 11,200 36,000 Yr 20 SRF-Local Asst(15%)(FS) TA N/A 346.26.66 24139220 01/01/18 12/31/18 0 0 0 Yr 21 SRF-Local Asst 15% (FS) SS N/A 346.26.64 24139221 01/01/18 06/30/19 11,200 0 11,200 Yr 21 SRF-Local Asst 15% FS TA N/A 346.26.66 24139221 01/01/18 06/30/19 0 0 0 Yr 22 SRF-Local Asst 15% FO-SW SS N/A 346.26.64 24239222 01/01/19 12/31/20 13,600 11,200 24,800 Yr 22 SRF-Local Asst 15%) FO-SW TA N/A 346.26.66 1 24239222 1 01/01/19 12/31/20 2,000 2,000 4,000 TOTALS 51,600 24,400 76,000 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time payment Information and/or Amount Number Standards/Measures Frame I Trained LHJ staff will conduct Provide Final* Sanitary Final Sanitary Upon ODW acceptance of the Final sanitary surveys of small community Survey Reports to ODW Survey Reports Sanitary Survey Report,the LHJ shall be and non-community Group A water Regional Office. Complete must be received by paid$400 for each sanitary survey of a non- systems identified by the DOH Office Sanitary Survey Reports the ODW Regional community system with three or fewer of Drinking Water(ODW)Regional shall include: Office within 30 connections. Office. 1. Cover letter identifying calendar days of significant deficiencies, conducting the Upon ODW acceptance of the Final See Special Instructions for task significant findings, sanitary survey. Sanitary Survey Report,the LHJ shall be activity. observations, paid$800 for each sanitary survey of a non- recommendations,and Exhibit A, Statements of Work Page 6 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT #12 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount Number Standards/Measures Frame referrals for further community system with four or more ODW follow-up. connections and each community system. 2. Completed Small Water DOH will provide a tablet and GPS System checklist. Payment is inclusive of all associated costs unit for the LHJ to gather source data 3. Updated Water such as travel, lodging,per diem. during a routine sanitary survey.DOH Facilities Inventory expects the LHJ to commit to using (WFI). Payment is authorized upon receipt and the tablet and GPS for a five-year 4. Photos of water system acceptance of the Final Sanitary Survey period. with text identifying Report within the 30-day deadline. features 5. Any other supporting Late or incomplete reports may not be documents. accepted for payment. *Final Reports reviewed and accepted by the ODW Regional Office. The LHJ surveyor will record at least two(2)GPS data points, for each source, into the preloaded Excel template on the tablet and submit that data file with the associated sanitary survey. 2 Trained LHJ staff will conduct Provide completed SPI Completed SPI Upon acceptance of the completed SPI Special Purpose Investigations(SPI) Report and any supporting Reports must be Report,the LHJ shall be paid$800 for each of small community and non- documents and photos to received by the SPI. community Group A water systems ODW Regional Office. ODW Regional identified by the ODW Regional Office within 2 Payment is inclusive of all associated costs Office. working days of the such as travel, lodging,per diem. service request. See Special Instructions for task Payment is authorized upon receipt and activity. acceptance of completed SPI Report within the 2 working day deadline. Late or incomplete reports may not be accepted for payment. Exhibit A, Statements of Work Page 7 of 16 Contract Number CLH18253-12 Revised as of November 15,2019 AMENDMENT#12 Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Payment Information and/or Amount Number Standards/Measures Frame 3 Trained LHJ staff will provide direct Provide completed TA Completed TA Upon acceptance of the completed TA technical assistance(TA)to small Report and any supporting Report must be Report,the LHJ shall be paid for each community and non-community documents and photos to received by the technical assistance activity as follows: Group A water systems identified by ODW Regional Office. ODW Regional • Up to 3 hours of work: $250 the ODW Regional Office. Office within 30 . 3-6 hours of work: $500 calendar days of . More than 6 hours of work: $750 See Special Instructions for task providing technical activity. assistance. Payment is inclusive of all associated costs such as consulting fee,travel, lodging,per diem. Payment is authorized upon receipt and acceptance of completed TA Report within the 30-day deadline. Late or incomplete reports may not be accepted for payment. 4 LHJ staff performing the activities Prior to attending the Annually LHJ shall be paid mileage,per diem, under tasks 1,2 and 3 must have training,submit an lodging,and registration costs as approved completed the mandatory Sanitary "Authorization for Travel on the pre-authorization form in accordance Survey Training. (Non-Employee)"DOH with the current rates listed on the OFM Form 710-013 to the ODW Website See Special Instructions for task Program Contact below for http://www.ofm.wa.p-ov/resources/travel.asp activity. approval(to ensure that enough funds are available). *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http://www.phaboard.or /Jwwp-content/uploads/PHAB-Standards-and-Measures-Version-I.O.pdf Program Specific Requirements/Narrative Special References(RCWs,WACs,etc) Chapter 246-290 WAC is the set of rules that regulate Group A water systems. By this statement of work,ODW contracts with the LHJ to conduct sanitary surveys(and SPIs,and provide technical assistance)for small community and non-community water systems with groundwater sources. ODW retains responsibility for conducting sanitary surveys(and SPIs,and provide technical assistance)for small community and non-community water systems with surface water sources, large water systems,and systems with complex treatment. LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. See special instructions under Task 4,below. Exhibit A, Statements of Work Page 8 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Special Billing Requirements The LHJ shall submit quarterly invoices within 30 days following the end of the quarter in which work was completed, noting on the invoice the quarter and year being billed for. Payment cannot exceed a maximum accumulative fee of$49;600$72,000 for Task 1,and$,000$4,000 for Task 2,Task 3 and Task 4 combined during the contracting period, to be paid at the rates specified in the Payment Method/Amount section above. When invoicing for sanitary surveys,bill half to BARS Revenue Code 346.26.64 and half to BARS Revenue Code 346.26.65. When invoicing for Task 1,submit the list of WS Name, iD#,Amount Billed, Survey Date and Letter Date that you are requesting payment. When invoicing for Task 2-3,submit the list of WS Name,ID#,TA Date and description of TA work performed,and Amount Billed. When invoicing for Task 4,submit receipts and the signed pre-authorization form for non-employee travel to the ODW Program Contact below and a signed A19-IA Invoice Voucher to the DOH Grants Management,billing to BARS Revenue Code 346.26.66 under Technical Assistance(TA). Special Instructions Task 1 Trained LHJ staff will evaluate the water system for physical and operational deficiencies and prepare a Final Sanitary Survey Report which has been accepted by ODW. Detailed guidance is provided in the Field Guide for Sanitary Surveys, Special Purpose Investigations and Technical Assistance(Field Guide).The sanitary survey will include an evaluation of the following eight elements: source;treatment;distribution system;finished water storage;pumps,pump facilities and controls;monitoring,reporting and data verification;system management and operation;and certified operator compliance. if a system is more complex than anticipated or other significant issues arise,the LHJ may request ODW assistance. • No more than 0 surveys of non-community systems with three or fewer connections to be completed between January 1,2018 and December 31,2018. • No more than 28 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2018 and December 31,2018. • No more than 10 surveys of non-community systems with three or fewer connections to be completed between January 1,2019 and December 31,2019. • No more than 29 surveys of non-community systems with four or more connections and all community systems to be completed between January 1,2019 and December 31,2019. • No more than 14 surveys of non-comrmunity systems with three or fewer connections to be completed between January 1, 2020 and December 31, 2020. • No more than 21 surveys of non-community systems with four or more connections and all community systems to be completed between January 1, 2020 and December 31, 2020. The process for assignment of surveys to the LHJ,notification of the water system,and ODW follow-up with unresponsive water systems;and other roles and responsibilities of the LHJ are described in the Field Guide. Task 2 Trained LHJ staff will perform Special Purpose investigations(SPIs)as assigned by ODW. SPis are inspections to determine the cause of positive coliform samples or the cause of other emergency conditions. SPIs may also include sanitary surveys of newly discovered Group A water systems. Additional detail about conducting SPIs is described in the Field Guide.The ODW Regional Office must authorize in advance any SPi conducted by LHJ staff. Task 3 Trained LHJ staff will conduct Technical assistance as assigned by ODW.Technical Assistance includes assisting water system personnel in completing work or verifying work has been addressed as required,requested,or advised by the ODW to meet applicable drinking water regulations. Examples of technical assistance activities are described in the Field Guide.The ODW Regional Office must authorize in advance any technical assistance provided by the LHJ to a water system. Task 4 LHJ staff assigned to perform activities under tasks 1,2,and 3 must be trained and approved by ODW prior to performing work. LHJ staff performing the activities under tasks 1, 2 and 3 must have completed,with a passing score,the ODW Online Sanitary Survey Training and the ODW Sanitary Survey Field Training. LHJ staff performing activities under tasks 1,2,and 3 must attend the Annual ODW Sanitary Survey Workshop,and are expected to attend the Regional ODW LHJ Drinking Water Meetings. Exhibit A, Statements of Work Page 9 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 If required trainings,workshops or meetings are not available,not scheduled,or if the LHJ staff person is unable to attend these activities prior to conducting assigned tasks,the LHJ staff person may,with ODW approval,substitute other training activities to be determined by ODW. Such substitute activities may include one-on-one training with ODW staff,co-surveys with ODW staff,or other activities as arranged and pre-approved by ODW.LHJ staff may not perform the activities under tasks 1,2,and 3 without completing the training that has been arranged and approved by ODW. Program Manual,Handbook,Policy References httu://www.doh.wa.zov/Portals/1/Documents/Pubs/331-486.adf DOH Program Contact DOH Fiscal Contact Denise Miles Karena McGovern DOH Office of Drinking Water DOH Office of Drinking Water 243 Israel Rd SE 243 Israel Rd SE Tumwater,WA 98501 Tumwater,WA 98501 Denise.MilesAdoh.wa.gov Karena.McGovern6Woh.wa.gov (360)236-3028 (360)236-3094 Exhibit A, Statements of Work Page 10 of 16 Contract Number CLH18253-12 Revised as of November 15,2019 AMENDMENT#12 Exhibit A Statement of Work Contract Term: 2018-2020 DOH Program Name or Title: Office of Emergency Preparedness&Response- Local Health Jurisdiction Name: Mason County Public Health Effective July 1,2019 Contract Number: CLH18253 SOW Type: Revision Revision#(for this SOW) 1 Funding Source Federal Compliance T pe of Payment N Federal Subrecipient (check if applicable) Reimbursement Period of Performance: July 1,2019 through June 30,2020 ❑ State N FFATA(Transparency Act) ❑Fixed Price ❑Other ❑ Research&Development Statement of Work Purpose: The purpose of this statement of work is to establish the funding and tasks for the Public Health Emergency Preparedness and Response program for the 2019 grant period. Revision Purpose: The purpose of this revision is to add regional or statewide to scope of emergency preparedness events to be attended,spell out acronyms,update several deliverables and due dates to match activities,clarify health care coalition participation and deliverable,and update DOH contact information. Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total Revenue Index (LHJ Use Only) Consideration None Consideration Code Code Start Date End Date FFY19 PHEP BPI LHJ FUNDING 93.069 333.93.06 31102190 07/01/19 1 06/30/20 49,342 0 49,342 TOTALS 49,342 0 49,342 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 1 Attend emergency preparedness events,(e.g. Submit summary on the mid-year December 31,2019 Reimbursement for trainings, meetings,conference calls,and and end of year progress report. and June 30,2020 actual costs not to conferences)to advance LHJ regional or statewide exceed total funding preparedness or complete the deliverables in this consideration amount statement of work. 2 Complete reporting templates as requested by Submit completed templates to Upon request DOH to comply with program and federal grant DOH. requirements such as:gap analysis,mid-year report and end-of-year report,etc. 3 Complete all performance measure reporting Submit completed performance Upon request requirements as requested by DOH. measure data. 4 Participate in at least one emergency preparedness Submit mid-year and end of year December 31,2019 training provided to LHJ staff by DOH or a DOH- progress reports. and June 30,2020 contracted partner. Training may be conducted in- person or via webinar. Exhibit A, Statements of Work Page 1 1 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount Submit documentation of participation in trainings. If training is conducted by a partner, provide a sign in sheet with participants' contact information. 5 Washington Secure Electronic Communication, Submit mid-year and end of year December 3l,2019 Urgent Response and Exchange System progress reports. and June 30,2020 (WASECURES): 5.1)Maintain WASECURES program as the A list of registered users to include December 31,2019 primary emergency notification system within the their title and role in the LHJ for receiving alerts from DOH,and include all emergency response plan. critical LHJ positions as registered users. Within one week of Submit results of notification drills the drill,but no later 5.2)Participate in DOH-led WASECURES conducted or participated in. than June 30,2020 notification drills. 5.3)Conduct a notification drill using LHJ's preferred staff notification system. Notes: Registered users must log in quarterly at a minimum. DOH will provide on-site technical assistance to LHJs,as needed,on using WASECURES. LHJs may choose to use other notification systems in addition to WASECURES to alert staff during incidents. 6 Communications: Submit mid-year and end of year December 31,2019 progress reports. and June 30,2020 6.1)Participate in at least one risk communications webinar hosted by DOH. Webinars will be offered twice;one in the first half of the budget period and Submit messaging used to inform Within 90 days of one in the second half of the budget period. the public during drills, including a drill,but no later than summary of how communication June 30,2020 6.2)Participate in DOH Public Information Officer tools were used. Workgroup. 6.3)Participate in at least one risk communications drill conducted by DOH.Drill will occur via webinar, conference call,and email. Drill will test LHJ's ability to develop and disseminate key messages via social media,email to community partners,phone trees,newsletters,and other means referred by the LHJ. Exhibit A,Statements of Work Page 12 of 16 Contract Number CLH18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 6.4)Conduct a hot wash evaluating LHJ Submit Ddocumentation of items participation in the drill. identified in hot wash in mid year 444 bu!me later Aan and end of year reports. '• •-�, 20o December 31, 2019 and June 30, 2020 6.5)Participation in a real-world incident will Submit documentation of Within 90 days of the satisfy the need to participate in a communications participation in incident including end of the incident, drill. communication methods and tools but no later than used. Submit After Action Review June 30,2020 (AAR). 7 Update plans to request,receive,and dispense Submit mid-year and end of year December 31,2019 Medical Countermeasures(MCM).Plans should progress reports. and June 30,2020 include the addresses of all local public Points of Dispensing(PODS)(not including pharmacies or healthcare facilities),sources of public POD Updated Medical Countermeasures June 30,2020 staffing,local receiving and pickup sites(Hubs) Plan. identified by the LHJ,and whether the LHJ intends to pick up countermeasures from DOH. Note#1: LHJs are not required to maintain a Hub; LHJs may partner with other organizations to centralize distribution. Note#2: DOH will provide technical assistance to LHJs on core elements of an MCM plan. 8 Provide immediate notification to the DOH Duty Submit mid-year and end of year December 31,2019 Officer at 360-888-0838 or hanalert(idoh.wa.gov progress reports including and June 30,2020 for all response incidents involving utilization of documentation that notification to emergency response plans and structures. DOH was provided;or statement that no incident response occurred. Notification to DOH duty officer. As soon as possible (performance measure target is within 60 minutes) Exhibit A,Statements of Work Page 13 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount 9 Produce and provide situation reports documenting Submit mid-year and end of year December 31,2019 LHJ activity to DOH during all incidents involving progress reports to include and June 30,2020 an emergency response or activation by the LHJ. situation reports demonstrating Situation reports may be developed by the LHJ,or DOH was notified of incident may be jurisdictional situation reports that include response,or statement that no input from the LHJ. incident response occurred. Submit situation reports to DOH Upon completion,but Duty Officer by email to no later than June 30, H ANA LERTAdoll.wa.gov. 2020 10 Provide Essential Elements of Information(EEIs) Provide essential elements of Upon request during incident response upon request by DOH. information upon request. Note: DOH will convey requests for specific data elements(EEIs)to the LHJ during an incident. M Ott. .l re ai l u,.,nth C- e C-ea1jge.9-di..n.iet nee ,..be z r �nrn webinam. and deemed aM?ropriam by Lww 42 Parfie6qate is,ieh t-egienal Health Gare Gealition Smbmit fff id year and end oh-ear Deeentber 3 , Na rmn 30 2n�n 14 Partieoaie 14GG 1316timiifgdaie Svbmii mid year and end D b a r 201'a , 11 Regional healthcare coalition Submit mid-year and end ofyear December 31, 2019 Participate in: progress reports documenting and June 30, 2020 Health Care Coalition(HCC) district activities. meetings and/or inform RERC of jurisdictional input district meetings can be Exhibit A, Statements of Work Page 14 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Task *May Support PHAB Due Date/Time Payment Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Frame Information and/or Amount attended via webinar or in person), as requested by HCC Lead and deemed appropriate by LHJ. - Information sharing process during incidents and at least one planning process or exercise conducted to inform on the roles and responsibilities of public health. - Development of Disaster Clinical Advisory Committee(DCAC)meetings as appropriate. May include identifying local clinical participants, attending meetings via webinar and reviewing planning efforts. - Reviewing HCC plans for alignment with local Emergency Support Function 8:Public Health and Medical Services ESF8 dans. 4-5 Complete an evaluation of your response Document evaluation participation neeewtie- ?I �n.n 12 capabilities based on a standard evaluation tool in the mind end of year and June 30,2020 provided by DOH. progress reports. 46 Produce a budget plan including a detailed 12- Submit budget plan using DOH- August 1,2019 13 month spending plan demonstrating how the LHJ provided template. plans to spend the funds during this period of performance,using a budget template provided by DOH. Note:20%of LHJ's annual allocation will be withheld until this requirement is met. Failure to meet this requirement may result in DOH redirecting funds from the LHJ. *For Information Only: Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at: http•//www phaboard orWwp-content/uploads/PHAB-Standards-and-Measures-Version-l.O.pdf Proeram Specific Reguirements/Narrative Any subcontract/s must be approved by DOH prior to executing the contract/s. Deliverables are to be submitted to the ConCon deliverables mailbox at concondeliverables@doh.wa.gov Exhibit A, Statements of Work Page 15 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 AMENDMENT#12 Special Requirements Federal Fundine Accountability and Transparency Act(FFATA) This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act). The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent. To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS(&)number. Information about the LHJ and this statement of work will be made available on USASpending.gov by DOH as required by P.L. 109-282. Restrictions on Funds Please reference the Code of Federal Regulations: littps://www ecfr gov/cgi-bin/retrieveECFR?ea=1&SID=58ffddb5363a27f26e9dl2ccec462549&ty--HTML&h=L&mc=true&r—PART&n=pt2.1.200#se2.1.200 1439 DOH Program Contact Tory Henderson. Contracts&Finance Specialist Department of Health P O Box 47960,Olympia,WA 98504-7960 2-96- 360-236-45961 log.henderson(a�doh.wa.gon Exhibit A, Statements of Work Page 16 of 16 Contract Number CLH 18253-12 Revised as of November 15,2019 EXHIBIT B-12 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: November 15„2019 Indirect Rate as of January 2018: 13.71% Indirect Rate as of January 2019: 14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330 NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 .10/01/14 08/31/19 $74,426 PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541 PS SSI 1-5 OSS Task 0IJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 $99,878 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979 FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $19,917 FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $888 $49,341 $49,341 FFY18 EPR PREP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $48,453 FFY19 PHEP BPI LHJ Funding NU90TP922043 Amd 10 93.069 333.93.06 07/01/19 06/30/20 07/01/19 06/30/20 $49,342 $49,342 $49,342 FFY19 Overdose Data to Action Prev NU17CE925007 Amd 11 93.136 333.93.13 09/01/19 08/31/20 09/01/19 08/31/20 $50,000 $50,000 $50,000 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $35,000 $110,000 $173,027 FFY18 Prescription Drug OD-Supp NU17CE002734 Amd 4 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $75,000 FFY17 Prescription Drug OD-Supp U17CE002734 Amd2 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $29,627 $63,027 FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $33,400 FFY17 Increasing Immunization Rates NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600 FFY20 PPHF Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $500 $500 $1,000 FFY17 PPHF Ops NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $500 $500 FFY17317Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $1,423 $1,423 $1,423 FFY17 AFIX 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $4,293 $4,293 $4,293 FFY20 VFC Ops NH231P922619 Amd 9 93.268 333.93.26 07/01/19 06/30/20 07/01/19 06/30/20 $5,600 $5,600 $7,828 FFY17 VFC Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $2,228 $2,228 FFY20 MCHBG LHJ Contracts B04MC32578 Amd 10 93.994 333.93.99 10/01/19 09/30/20 10/01/19 09/30/20 $67,694 $67,694 $191,503 FFY19 MCHBG LHJ Contracts B04MC32578 Amd 4 93.994 333.93.99 10/01/18 09/30/19 10/01/18 09/30/19 $67,694 $67,694 FFY18 MCHBG LHJ Contracts B04MC31524 Amd 2 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $5,344 $56,115 FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771 FY2 Group B Programs for DW(FO-SW) Amd 11 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 ($272) $4,728 $4,728 FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 $5,000 Page I of 3 EXHIBIT B-12 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: November 15„2019 Indirect Rate as of January 2018: 13.71% Indirect Rate as of January 2019: 14.53% DOH Use Only BARS Statement of work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/20 12/31/20 07/01/19 06/30/21 $2,500 $2,500 $7,500 GFS-Group B(FO-SW) Amd 10 N/A 334.04.90 07/01/19 06/30/20 07/01/19 06/30/21 $2,500 $2,500 GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 07/01/17 06/30/19 $2,500 $2,500 Op Permit Fees(FO-SW) Amd 11 N/A 334.04.90 02/01/19 02/28/19 07/01/17 06/30/19 $272 $272 $272 Healthy Communities Amd 12 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 ($1,370) SO s0 Healthy Communities Amd 10 N/A 334.04.91 07/01/19 06/30/20 07/01/19 06/30/21 $1,370 FI'll Lead Case Mgmt-FPII Amd 12 N/A 334.04.93 07/01/19 06/30/20 7/.1/19 06/30/20 $1,370 $1,370 $1,370 SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 07/01/18 06/30/19 $1,500 $1,500 $4,500 SFY1 Lead Environments of Children Amd 2 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 $3,000 SFYI Lead Environments of Children Amd 1 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 Rec Shellfish/Biotoxin Amd 9 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/21 $3,500 $3,500 $11,000 Rec Shellfish/Biotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19 $7,500 $7,500 Wastewater Management-GFS Amd9 N/A 334.04.93 07/01/20 12/31/20 07/01/19 06/30/21 $30,000 $30,000 $120,000 Wastewater Management-GFS Amd 9 N/A 334.04.93 07/01/19 06/30/20 07/01/19 06/30/21 $30,000 $30,000 Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $43,274 $43,274 Wastewater Management-GFS Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 ($43,274) $16,726 Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 $60,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/20 12/31/20 07/01/19 06/30/21 $42,000 $42,000 $126,000 FPHS Funding for LHJs Amd 10 N/A 336.04.25 07/01/19 06/30/20 07/01/19 06/30/21 $42,000 $42,000 FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000 YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 ($12,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000 YR 21 SRF-Local Asst(15%)(FS)SS Amd 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 ($13,600) $11,200 $11,200 YR 21 SRF-Local Asst(15%)(FS)SS Amd 7,10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $800 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6, 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000 YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3, 10 N/A 346.26.64 01/01/18 06/30/19 07/01/17 06/30/19 $12,000 YR 22 SRF-Local Asst(15%)(FO-SW)SS Anid 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $11,200 $24,800 $24,800 YR 22 SRF-Local Asst(15%)(FO-SW)SS Amd 10, 12 N/A 346.26.64 01/01/19 12/31/20 07/01/19 06/30/21 $13,600 Page 2 of 3 EXHIBIT B-12 Mason County Public Health ALLOCATIONS Contract Number: CLH18253 Contract Term:2018-2020 Date: November 15„2019 Indirect Rate as of January 2018: 13.71% Indirect Rate as of January 2019: 14.53% DOH Use Only BARS Statement of Work Chart of Accounts Funding Chart of Federal Award Revenue Funding Period Funding Period Period Accounts Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total Sanitary Survey Fees(FO-SW)-SS State Amd 12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $11,200 $36,000 $36,000 Sanitary Survey Fees(FO-SW)-SS State Amd 7, 12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $800 Sanitary Survey Fees(FO-SW)-SS State Amd 6,12 N/A 346.26.65 01/01/18 12/31/20 07/01/17 06/30/21 $12,000 Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6,12 N/A 346.26.65 01/01/18 12/31/20:, 07/01/17 06/30/21 $12,000 YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0 $0 YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 $2,000 YR 21 SRF-Local Asst(15%)(FS)TA Amd 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 ($4,000) $0 $0 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6, 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 $2,000 YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3, 10 N/A 346.26.66 01/01/18 06/30/19 07/01/17 06/30/19 . $2,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 12 N/A 346.26.66 01/01/19 12/31/20 01/01/19 06/30/21 $2,000 $4,000 $4,000 YR 22 SRF-Local Asst(15%)(FO-SW)TA Amd 10,12 N/A 346.26.66 01/01/19 1.2/31/20 01/01/19 06/30/21 $2,000 TOTAL $1,085,577 $1,085,577 Total consideration: $1,061,177 GRAND TOTAL $1,085,577 $24,400 GRAND TOTAL $1,085,577 Total Fed $734,207 Total State $3.51,370 *Catalog of Federal Domestic Assistance **Federal revenue codes begin with"333". State revenue codes begin with"334". Page 3 of 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Daniel Goodell, Presiding Judge Amber Finlay, Judge Monty Cobb Judge DEPARTMENT: Superior Court EXT: 206 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Thurston-Mason Behavioral Health Organization Interlocal Agreement EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Beginning in 2020, involuntary treatment cases will be filed and hearings will be held in Mason County pursuant to Chapters 71.05 and 71.24 RCW. The Thurston-Mason Behavioral Health Organization (TMBHO) will reimburse the Superior Court and other departments for involuntary treatment court services and costs. BUDGET IMPACT: None —The Superior Court 2020 budget included funding for additional staff hours and increased revenue. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) N/A RECOMMENDED OR REQUESTED ACTION: Enter into an interlocal agreement with the TMBHO to fund involuntary treatment court judicial services and costs and place the matter on the action agenda for the BOCC to execute the attached agreement. ATTACHMENTS: Copy of Agreement Briefing Summary 1/17/2020 THURSTON-MASON BEHAVIORAL HEALTH GOVERNING BOARD AGREEMENT T H U R S T O N - MASON Involuntary Commitment JudicialServices Behavioral Health organization LLC THIS AGREEMENT,is made and entered by and between Mason County Superior Court, hereinafter referred to as "Superior Court"and theThurston-Mason Behavioral Health Organization,a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act,chapter 39.34 RCW, hereinafter referred to as "TMBHO", hereinafter collectively referred to as the"Parties". PARTIES TO THE CONTRACT THURSTON-MASON BEHAVIORAL HEALTH MASON COUNTY SUPERIOR COURT ORGANIZATION, LLC Robyn Lockwood, Mark Freedman, CEO Court Administrator Thurston-Mason Behavioral Health Organization,LLC Mason County Superior Court 612 Woodland Square Loop SE,Suite 401 PO Box X Lacey, WA 98503 Shelton, WA 98584 Phone: 360-763-5791 Phone: (360) 427-9670 ext. 206 Email: mark.freedman@tmbho.org Email: RL@co.mason.wa.us AG REEMENTSTART DATE AGREEMENT END DATE Upon Signature December 31,2020 By their signatures below, the parties agree to the terms and conditions of this Agreement and all documents incorporated by reference. No other understandings or representations, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind the parties.The parties signing below certify that they are authorized to sign this Agreement and acknowledge that the waiver of immunity set out in Section 6.h. was mutually negotiated and specifically agreed to by the parties herein. TMBHO SIGNATURE PRINTED NAME AND TITLE DATE SIGNT.0 COUNT SIGNATURE PRINTED NAME ANDTITLE DATE SIGNED Approved as to Form: Fred Johnson,TMBHO Attorney TMBHO& Superior Court Interlocal Agreement draft One 11 ' ;, �, e Thurston-Mason Behavioral Health Organization and Mason County Superior Court Involuntary Commitment Judicial Services INTERLOCAL AGREEMENT THIS AGREEMENT, is made and entered by and between Mason County Superior Court, hereinafter referred to as "Superior Court" and the Thurston-Mason Behavioral Health Organization, a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter referred to as "TMBHO." 1. PURPOSE The purpose of this Agreement is to define and fund judicial services provided by Superior Court for those individuals involuntarily detained to Mason County due to their mental disorder per chapters 71 .05 and 71 .24 RCW. 2. DURATION OF AGREEMENT This Agreement shall become effective on date signed by both parties to this Agreement, and shall terminate on December 31 , 2020, unless otherwise amended. 3. SERVICES Services to be provided are those defined in chapters 71 .05 and 71 .24 RCW. Location of Involuntary Treatment Court will be at the Mason County Evaluation and Treatment Facility in addition to those judicial services provided at the Mason County Courthouse. This location is: a. Mason County Evaluation and Treatment Facility 307 West Cota St, Shelton, WA 98584 The Court shall operate two to three days a week or as necessary to meet the statutory requirements. Days and hours shall be determined by TMBHO, the Treatment Provider at the Court location and Superior Court. Additionally, at this site, the judges of the Mason County Superior Court by majority vote may authorize mental health commissioners, appointed pursuant to RCW 71.05.135, to perform any or all of the following duties: a. Receive all applications, petitions, and proceedings filed in the Superior Court for the purpose of disposing of them pursuant to this chapter; TMBHO & Superior Court Interlocal Agreement draft One 21 b. Investigate the facts upon which to base warrants, subpoenas, orders to directions in actions, or proceedings filed pursuant to this chapter; c. For the purpose of this chapter, exercise all powers and perform all the duties of a Court Commissioner appointed pursuant to RCW 2.24.010; d. Hold hearings in proceedings and make written reports of all proceedings under this chapter which shall become a part of the record of Superior Court; e. Provide such supervision in connection with the exercise of its jurisdiction as may be ordered by the presiding judge; and f. Cause the orders and findings to be entered in the same manner as orders and findings are entered in cases in the superior court. 4. Funding Funding for these court services shall be based on the cost of direct services as described in chapter 71.05 and 71 .24 RCW provided by Superior Court and any additional staff support necessary to perform these services. Direct service staff time shall be documented and submitted with each invoice. Total amount shall not exceed $50,000 annually based on historical actual court costs. Thurston Mason BHO reserves the right to withhold payment until such time that adequate back up documentation is provided to support the invoice. Funding level and capacity will be reviewed every six months to adjust for actual cost. If necessary, $25,000 is approved for actual costs including costs associated with supplies, equipment, trials, jury expenses and other actual expenses, and these expenses shall be verified through documentation. 5. NONDISCRIMINATION TMBHO, its assignees, delegates or subcontractors shall not discriminate against any person in the performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability. Implementation of this provision shall be consistent with RCW 49.60.400. 6. WITHDRAWAL Any party hereto shall have the right to withdraw from this Agreement at any time, PROVIDED that the remaining party to this Agreement shall have received written notification of the other party's intention to withdraw at least 120 days prior to the proposed effective date of such withdrawal; and PROVIDED FURTHER, that such notification is received at least 120 days prior to the expiration of the current fiscal year period. TMBHO & Superior Court Interlocal Agreement draft One 31 Page 7. PROHIBITION AGAINST ASSIGNMENT The obligations and duties under this Agreement shall not be assigned, delegated, or subcontracted to any other person, firm or entity without the prior express written consent of the TMBHO. 8. CHOICE OF LAW, JURISDICTION AND VENUE a. This Contract has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Contract shall be governed by the laws of the State of Washington, both as to its interpretation and performance. b. Any action at law, suit in equity, or judicial proceeding arising out of this Contract shall be instituted and maintained only in any of the courts of competent jurisdiction in Thurston County. 9. SEVERABILITY a. If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. b. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. 10. COUNTERPARTS This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes. This Agreement shall be effective upon its execution by the two named Parties. 11. FILING OF AGREEMENT A copy of this Agreement shall be filed with the County Auditor of Mason County or, alternatively, listed by subject on a public agency's web site or other electronically retrievable public source, as required by RCW 39.34.040. 12. AMENDMENT All amendments to this Agreement shall be in writing and mutually agreed upon and signed TMBHO & Superior Court Interlocal Agreement draft One 41 by both Parties. 13. TERMINATION This Agreement may be terminated by either party by giving (120) one hundred days written notice of termination to the other Party. 14. ENTIRE AGREEMENT The parties agree that this Agreement is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Agreement are specifically excluded. IN WITNESS WHEREOF, the parties have executed this Agreement by authorized officials thereof on the day of 2019 Mason County Superior Court Thurston-Mason Behavioral Health Organization Governing Board Amber-€ii, Presiding Judge -I,�' DANIEL t4 GOODELL John Hutchings, � Chair Mason County Board of !--5&p County Commissioners Kevin Sputty,� icip Chair n Randy Neatherlin, Comm. District 1 Tye Menser, Commissioner Kevin Shutty, Comm. District 2 Sharon Trask, Comm. District 3 TMBHO & Superior Court Interlocal Agreement draft One 5111dg MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Superior Court Judges Amber Finlay, Daniel Goodell and Monty Cobb DEPARTMENT: Superior Court EXT: 206 BRIEFING DATE: 1/27/20 PREVIOUS BRIEFING DATES: 1/13/20 (by HR) If this is a follow-up briefing, please provide only new information ITEM: Salary Reclassification/Realignment of the Juvenile Court Administrator EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): At the request of the County Commissioners, the Superior Court is providing the following information to further its request for a reclassification of the Juvenile Court Administrator position. Human resources has recommended that a reclassification be denied. Juvenile Court Services is a part of the Superior Court and includes a $1.9 M budget, 19 full time staff, an additional 8 -12 Extra Help positions, numerous volunteers, fiscal management of 5 different grant funding streams, and numerous program areas which includes the operation of a 24/7 juvenile detention facility. On August 1, 2017 Juvenile Court Services eliminated the Detention Manager position as a response to the Commission's request for a reduction to the county budget. For the last two and a half years, the Juvenile Court Administrator has performed the responsibilities previously required of the Juvenile Court Administrator and, in addition, has been responsible for managing the day to day operations of the Detention Facility, the duties previously performed by the Detention Manager. These additional job requirements include 24/7 after-hour phone calls and emergency shift coverage duties; providing direct supervision and guidance to 9 full-time and 8-12 Extra Help employees; interacting directly with detainees and their families; at times having to supplement correctional staff not only in the detention facility, but also being involved in juvenile transport and juvenile court hearings, as necessary; and being directly involved in a host of other daily operational decisions and activities of the Mason County Juvenile Detention Center on a 24/7 basis. The Mason County Juvenile Court Administrator position has had a significant increase to its workload and job functions which requires an additional set of unique skills and training on top of the professional level expertise needed for the position. This has led the position's salary alignment to lag behind Mason County's comparable counties (which still have detention managers) and current Mason County positions with similar responsibilities. Briefing Summary 1/22/2020 BUDGET IMPACT: Salary and Benefits of $17,535 PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Approval to set an Agenda Item on the February 4,2020 Commissioner's Agenda for approval to reclassify the Juvenile Court Administrator at Salary Range 43 and place the incumbent at Step 5 on the Non - Represented Salary Alignment. This is commensurate with Juvenile Court Administrators in comparable counties and other current Mason County positions. ATTACHMENTS: Current Job Description, New Job Description, Other Comparable Counties salary ranges Briefing Summary 1/22/2020 �pN DUB• POSITION DESCRIPTION i /,V4 Title: Department: Administrator, Probation Services Probation Services Affiliation: Reports to: Non Union Superior Court Judges Salary Range: Supervises/Directs: Ran a 37 Probation & Detention Staff Established Date: Revision Date: May 1992 January 1995 GENERAL DESCRIPTION: Plans, organizes and directs the operations and programs of the Juvenile Court Services for Mason County. ESSENTIAL JOB FUNCTIONS: Directs department operations by planning and organizing workloads and staff assignments, reviewing progress, directing changes in priorities and schedules as needed to achieve goals within budgeted funds and available resources. Establishes policies, procedures, work rules and performance standards to assure the efficient and effective operation of the Probation Services Department is in compliance with County standards and federal, state, and local laws. Directs the preparation and administration of the department budget based on staffing and resource requirements, cost estimates, departmental objectives and goals. Monitors the budget to assure compliance with approved budget levels and standards. Prepares and administers grants according to established guidelines. Develops, analyzes and recommends new programs and resources to provide the court systems with an array of choices to deter behavior patterns in juveniles and adults. Coordinates the delivery of services with other agencies, community groups and county departments to ensure effective program services. A ON cot", POSITION DESCRIPTION Directs the development and maintenance of systems and records that provide the proper evaluation, control and documentation of cases. Assures records retention in accordance with applicable laws and regulations. Analyzes and recommends improvements to existing facilities, equipment and operating systems of the department. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations. Directs the resolution of inquiries, complaints, problems or emergencies affecting the availability or quality of services. Responds to the most sensitive or complex inquires of service complaints. Performs other related duties as assigned. WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk or computer terminal, but also requires traveling to meetings. May be exposed to angry and hostile individuals and volatile situations. May be required to lift and carry office supplies ranging in weight from 10-20 lbs. QUALIFICATIONS Knowledge of: • Principles, practices, procedures and legal processes of justice systems, programs, and services. • Rehabilitation techniques and services. • Management and supervision principles and practices. • Legal requirements, regulations, and laws applicable to area of assignment. • Fiscal management, including budget preparation, expenditure control and record keeping. Ability to: • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of others. • Develop departmental goals and objectives and conduct planning activities. A�'60S cot,.MT r f' r POSITION DESCRIPTION • Analyze and evaluate operations, develop and implement corrective actions. • Establish and maintain effective working relationships with employees, County Commissioners, other agencies and the general public. • Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. • Develop and implement innovate programs and services in area of assignment. • Physically perform the essential functions of the job. Education and Experience--Any equivalent combination of education and experience, which provides the applicant with the knowledge,skills, and abilities,required to perform the job.A typical way to obtain the knowledge and abilities would be: Bachelor's degree in behavioral or social sciences, public administration or related field, and six years professional level corrections or social services experience including managerial and supervisory responsibility. «'µ0.4 C04" At, le w POSITION DESCRIPTION Title: Department: Administrator, Juvenile Court Services Juvenile Court Services Affiliation: Reports to: Non Union Superior Court Judges Salary Range: Supervises/Directs: Range 43 Juvenile Probation&Detention Staff Established Date: Revision Date: May 1992 October 2019 GENERAL DESCRIPTION: Plans, organizes and directs the operations and programs of the Juvenile Court Services for Mason County. Agency functions include operation of the 24/7 detention facility and the juvenile probation divisions. Goals are achieved through subordinate managers and supervisors. ESSENTIAL JOB FUNCTIONS: Directs department operations by planning and organizing workloads and staff assignments, reviewing progress, directing changes in priorities and schedules as needed to achieve goals within budgeted funds and available resources. Manages department staff including recruiting, hiring, promotion, discipline and termination decisions. Supervises and provides direction to employees in daily operational activities and events of the Mason county Juvenile Detention Center including planning, coordinating and managing staff and programming. Establishes policies, procedures, work rules and performance standards to assure the efficient and effective operation of the Probation Services Department is in compliance with County standards and federal, state, and local laws. Plans, prepares and justifies the department budget based on staffing and resource requirements, cost estimates, departmental objectives and goals. Monitors the budget to assure compliance with approved budget levels and standards. Prepares and administers grants according to established guidelines. yr POSITION DESCRIPTION 15 Interprets, operates, and assists in the negotiation of two collective bargaining agreements. Responds to union inquiries and grievances. Develops, analyzes and recommends new programs and resources to provide the court systems with an array of choices to deter behavior patterns in juveniles and adults. Coordinates the delivery of services with other agencies, community groups and county departments to ensure effective program services. Responds to public and interagency records requests under GR 31.1 as the records officer for the department. Implements and maintains records retention and destruction procedures consistent with statutes, WAC, and state retention schedules. Analyzes and recommends improvements to existing facilities, equipment and operating systems of the department. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations. Promotes the missions and goals of the Juvenile Court Services' to outside agencies, individual citizens and the media. Directs the resolution of inquiries, complaints, problems or emergencies affecting the availability or quality of services. Responds to the most sensitive or complex inquires of service complaints. Participates on state and local committees, councils, work-groups, and professional associations. Performs other related duties as assigned. WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk or computer terminal, but also requires traveling to meetings. May be exposed to angry and hostile individuals and volatile situations. May be required to lift and carry office supplies ranging in weight from 10-20 lbs. POSITION DESCRIPTION !S54 QUALIFICATIONS Knowledge of: • Principles, practices, procedures and legal processes of justice systems, programs, and services. • Rehabilitation techniques and services. • Management and supervision principles and practices. • Legal requirements, regulations, and laws applicable to area of assignment. • Fiscal management, including budget preparation, expenditure control and record keeping. Ability • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of others. • Develop departmental goals and objectives and conduct planning activities. • Analyze and evaluate operations, develop and implement corrective actions. • Establish and maintain effective working relationships with employees, County Commissioners, other agencies and the general public. • Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations. • Develop and implement innovate programs and services in area of assignment. • Physically perform the essential functions of the job. Education and Experience--Any equivalent combination of education and experience, which provides the applicant with the knowledge,skills,and abilities, required to perform the job.A typical way to obtain the knowledge and abilities would be: Bachelor's degree in behavioral or social sciences, public administration or related field, and six years professional level corrections or social services experience including managerial and supervisory responsibility. if � Y" 2-0 19 A 0 C D F G H DEPARTMENT CLASSIFICATION TITLE 54LARY £mbyeer Y,M Charter 7ZS4 HOURS UNAN RANG£ C73r,;£Jtia' Exempt 1 Administrative Specialist IV 58 1 Non- 32 Teamster S89 dl, Exem t Application Systems Coordinator 66 1 Non- 40 Teamster 589 Exempt Customer Support Coordinator 64 1 Non- 40 Teamster 589 124Exem t Director of Information Technology 75 1 Exempt 40 Contract 125 Information Systems Specialist 58 1 Non- <79 Teamster 589 125 Exempt Information Systems Specialist 58 1 Non- 20 Teamster 589 127 Exempt Information Systems Specialist 58 4 Non- 40 Teamster S89 128 Exempt Programmer Analyst 62 1 Non- 40 Teamster 589 129 Exempt Systems Analyst 62 2 Non- 40 Teamster 589 130 Exempt 131 Juvenile&Family Services 132 Administrative Specialist IV 58 1 Non-Exem 40 Teamster 589 133 Behavioral Health Manager 68 1 Exempt 40 AFSCME 1619 M&P 134 Customer Service Specialist I 40 1 Non- 40 Teamster 589 135 Exempt Director of Juvenile&Family Services 77 1 Exernpt 40 Contract 133 Fiscal Specialist 111 SO 1 Non- 40 Teamster 589 137 Exem t Juvenile Services Corrections Manager 64 1 Exempt 40 AFSCME 1619 M&P 138 Juvenile Corrections Officer I 46 7 Non- 7K shift Teamster 589 139 Exem t Juvenile Corrections Officer 11 52 4 Non• 7K shift Teamster 589 140 Exempt Juvenile Corrections Officer On-call 46 5 Nom 7K shift Teamster S89 41 Exempt 1.119+1.00% 7.1.19 Teamster,FLSA Exempt, 1619MP, 1619LC Range Period 1 2 3 4r83,093.33 6 7 8 9 71 Hourly 36.192 37,096 38.023 38.9758 40.947 41.972 43.021 44.095 40 Hr Monthly 6,273.21 6,430.04 6,590.79 6,755.564 7,097.55 7,274.99 7,456.87 7,643.28 Annual 75,278.50 77,160.52 79,089.51 81,066.67 85,170.56 87,299.94 89,482,42 91,719.31 72 Hourly 37.096 38.023 38.975 39.948 40.947 41.972 43.021 44.095 45.199 40 Hr Monthly 6,430.04 6,590.79 6,755.56 6,924.44 7,097.55 7,274.99 7,456.87 7,643.28 7,834.36 Annual 77,160.52 79,089.51 81,066.67 83,093.33 85,170.56 87,299.94 89,482.42 91,719.31 94,012.36 73 Hourly 38.023 38.975 39.948 40.947 41,972 43.021 44.095 45.199 46.328 40 Hr Monthly 6,590.79 6,755.56 6,924.44 7,097.55 7,274.99 7,456.87 7,643.28 7,834.36 8,030.21 Annual 79,089.51 81,066.67 83,093.33 85,170.56 87,299.94 89,482.42 91,719.31 94,012.36 96,362.49 74 Hourly 38.975 39.948 40.947 41.972 43.021 44.095 45.199 46.328 47.486 40 Hr Monthly 6,755.56 6,924.44 7,097.55 7,274.99 7,456.87 7,643,28 7,834.36 8,030.21 8,230.96 Annual 81,066.67 83,093.33 85,170.56 87,299.94 89,482.42 91,719.31 94,012.36 96,362.49 98.771.S7 75 Hourly 39.948 40.947 41.972 43.021 44.095 45.199 46.328 47.486 48.673 40 Hr Monthly 6,924.44 7,097.55 7,274.99 7,456.87 7,643.28 7,834.36 8,030.21 8,230.96 8,436.74 Annual 83,093.33 85,170.S6 87,299.94 89,482.42 91,719.31 94,012.36 96,362.49 98,771.57 101,240.93 76 Hourly 40.947 41.972 43.021 44,095 45.199 46.328 47.486 48.673 49.890 40 Hr Monthly 7,097.55 7,274.99 7,456.87 7,643.28 7,834.36 8,030.21 8,230.96 8,436.74 8,647.67 Annual 85,17036 87,299.94 89,482.42 91,719.31 94,012.36 96,362.49 98,771.57 101,240.93 103,772.03 77 Hourly 41,972 43.021 44.095 45.199 46.328 47.486 48.673 49.890 51.138 40 Hr Monthly 7,274.99 7.456.87 7,643.28 7.834.36 8,030.21 8.230.96 8,436.74 8,647.67 8,863,86 Annual 87,299.94 89,482.42 91,719.31 94,012.36 96,362.49 98,771.57 101,240.93 103,772,03 106,366.33 78 Hourly 43.021 44.095 4S.199 46.328 47.486 48.673 49.890 51.138 52,415 40 Hr Monthly 7,456.87 7,643.28 7,834.36 8,030.21 8,230.96 8,436.74 8,647.67 8,863.86 9,085.45 Annual 89,482.42 91,719.31 94,012.36 96,362.49 98,771.57 101,240.93 103,772.03 106,366.33 109,025.43 79 Hourly 44.095 45.199 46.328 47.486 48.673 49.890 51.138 52.415 53.727 40 Hr Monthly 7,643.28 7,834.36 8,030.21 8,230.96 8,436.74 8,647.67 8,863.86 9,085.45 9,312.60 Annual 91,719.31 94,012.36 96,362.49 98,771.57 101,240.93 103,772.03 106,366.33 109,025,43 111,751.19 80 Hourly 45.199 46.328 47.486 48.673 49.890 51.138 52.415 53.727 55.070 40 Hr Monthly 7,834.36 8,030.21 8,230.96 8,436.74 8,647.67 8,863.86 9,085.45 9,312.60 9,545.40 Annual 94,012.36 96,362.49 98,771.57 101,240.93 103,772.03 106,366.33 109,025.43 111,751.19 114,544.82 81 Hourly 46.328 47.486 48.673 49.890 51.138 52.415 53.727 55.070 56.448 40 Hr Monthly 8,030.21 8,230.96 8,436.74 8,647.67 8,863.86 9,085.45 9,312.60 9,545.40 9,784.05 Annual 96,362.49 98,771.57 101,240.93 103,772.03 106,366.33 109,025.43 111,751.19 114,544.82 117,408.57 82 Hourly 47.486 48.673 49.890 51.138 52,415 53.727 SS.070 56.448 57.858 40 Hr Monthly 8,230.96 8,436,74 8,647.67 8,863.86 9,085.45 9,312.60 9,545.40 9,784.05 10,028.66 Annual 98,771,57 101,240.93 103,772.03 106,366.33 109,025.43 111,751.19 114,S44.82 117.408.57 120,343.91 83 Hourly 48,673 49.890 51.138 52.415 53.727 55.070 56.448 57.858 59.304 40 Hr Monthly 8,436.74 8,647,67 8,863.86 9,085.45 9,312.60 9,545.40 9,784.05 10,028.66 10,279.38 Annual 101,240.93 103,772.03 106,366.33 109,025.43 1 1 1,751.19 114,544.82 1 17,408.57 120,343.91 123,352.56 84 Hourly 49.890 51.138 52.415 53,727 55.070 56.448 57.858 59.304 60.787 40 Hr Monthly 8,647.67 8,863.86 9,085.45 9,312.60 9,545.40 9,784.05 10,028.66 10,279.38 10,536.36 Annual 103,772.03 106,366.33 109,025.43 1 1 1,751.19 114,544.82 117,408.57 120,343.91 123,352.56 126,436.26 85 Hourly 51.138 52.415 53.727 55.070 56.446 57.858 59.304 60.787 62.307 40 Hr Monthly 8,863.86 9,085.45 9,312.60 9,54S.40 9,784.05 10,028.66 10,279.38 10,536.36 10,799.77 Annual 106,366.33 109,025.43 111,751.19 114,544.82 117,408,57 120,343.91 123,352.56 126,436.26 129,597.27 *Ranges 1-25 are excluded due to WA State Minimum Wage Law 2018=$11.50/hour 2019=$12.00/hour 2020=$13.50 *1619LC hired prior to 7/1/2018 will be paid an additional 5%in their respective range/step GRAYS HARBOR COUNTY EXEMPT EMPLOYEES* 2019 SALARY GRID EHectrre:lanwrl 1,2019.2-A Step Step Step Step Step Step Step Step Step Step 1 2 - 3 4 1 5 1 6 1 7 1 8 9 10 AUDITOR: Elections Administrator 4,377 4,474 4,571 4,668 4,764 4,860 4,957 5,054 5,151 5,248 CENTRAL SERVICES: Director,Central Services 6,180 6,345 6,510 6,671 6,835 7,002 7,163 7,327 7,510 7,694 Deputy Director/Data Base Admin. 5,871 6,028 6,184 6,337 6,493 6,651 6,805 6,960 7,135 7,309 COMMISSIONERS: Clerk of the Board, Drainage District 2&Boundary 5,411 5,521 5,629 5,740 5,850 5,958 6,069 6,178 6,289 6,396 Review Bd;Admin.Asst. Deputy Clerk of the Board 4,074 4,147 4,223 4,296 4,370 4,445 4,520 4,594 4,669 4,741 Executive Assistant 3,718 3,803 3,885 3,966 4,047 4,132 4,212 4,292 4,375 4,458 Secreta -Rete tionist/BOE Clerk 3,060 3,171 3,277 3,385 3,492 3,582 3,611 3,638 3,664 3,694 ENVIRONMENTAL HEALTH: Director 5,826 6,038 6,251 6,463 6,676 6,888 7,101 7,314 7,537 7,758 FACILITY SERVICES: Director 5,118 5,238 5,355 5,471 5,588 5,706 5,821 5,938 6,053 6,172 FAIR: Fair&Tourism Manager 6,180 6,345 6,510 6,671 6,835 7,002 7,163 7,327 7,510 7,694 Event Coordinator 4,032 4,126 4,222 4,318 4,414 4,506 4,600 4,699 4,792 4,888 FORESTRY: Director 6,832 6,970 7,109 7,247 7,384 7,523 7,659 7,797 7,937 8,073 Deputy Director 6,180 6,345 6,510 6,671 6,835 7,002 7,163 7,327 7,510 7,694 JUVENILE: Executive Director 7,271 7,418 7,565 7,713 7,861 8,011 8,159 8,307 8,455 8,604 Director Detention Services 5,634 5,749 5,860 5,973 6,088 6,203 6,314 6,427 6,542 6,654 Director Court Services 5,561 5,674 5,783 5,896 6,009 6,121 6,231 6,345 6,459 6,569 Accounting Assistant III 3,840 3,915 3,989 4,064 4,138 4,212 4,286 4,361 4,435 4,509 MANAGEMENT SERVICES: Budget Director 6,180 6,345 6,510 6,671 6,835 7,002 7,163 7,327 7,510 7,694 HR&Budget Manager 7,115 7,268 7,421 7,575 7,742 7,909 8,069 8,242 8,417 8,594 Payroll Clerk 3,840 3,915 3,989 4,064 4,138 4,212 4,286 4,361 4,435 4,509 Payroll&Benefits Manager 4,857 4,965 5,077 5,185 5,297 5,402 5,515 5,623 5,734 5,841 Public Records Officer/Records Administrator 4,857 4,965 5,077 5,185 5,297 5,402 5,515 5,623 5,734 5,841 Risk Manager 5,118 5,238 5,355 5,471 5,588 5,706 5,821 5,938 6,053 6,172 PLANNING&BUILDING: Community Development Director 7,694 7,842 7,990 8,136 8,284 8,433 8,582 8,730 8,877 9,020 Director 6,555 6,711 6,873 7,038 7,207 7,379 7,555 7,738 7,924 8,116 PROSECUTOR: Chief Deputy Administrator 4,491 4,560 4,630 4,702 4,771 4,842 4,911 4,983 5,051 5,120 ' PUBLIC HEALTH&SOCIAL SERVICES: Director 6,242 6,455 6,667 6,879 7,092 7,304 7,517 7,731 7,953 8,174 Deputy Director 5,826 6,038 6,251 6,463 6,676 6,888 7,101 7,314 7,537 7,758 Fiscal Services Director 6,289 6,409 6,529 6,646 6,763 6,878 6,993 7,110 7,230 7,341 Public Health Manager 6,289 6,409 6,529 6,646 6,763 6,878 6,993 7,110 7,230 7,341 Social Services Program Manager 6,289 6,409 6,529 6,646 6,763 6,878 6,993 7,110 7,230 7,341 Administrative Lead 3,860 3,933 4,009 4,081 4,15S 4,231 4,305 4,380 4,454 4,527 SUPERIOR COURT: Court Administrator 5,793 5,903 6,012 6,122 6,232 6,339 6,452 6,561 6,673 6,780 Court Reporter 4,857 4,965 5,077 5,185 5,297 5,402 5,515 5,623 5,734 5,841 Judicial Executive Secretary 3,591 3,676 3,760 3,845 3,930 4,016 4,099 4,188 4,272 • 4,356 THERAPEUTIC COURT: Therapeutic Courts Coordinator 5,149 5,244 5,341 5,437 5,538 5,639 5,744 5,850 5,959 6,069 'Exempt Salary Schedule Includes Employees From Courthouse/)uvenlWPublic Health&Social Services/Public Services(excludes Roads,ER&R&Solid Waste) L�w; s DC100 ' Clerk of the District Court 26 PJ106 ' Probation Director 25 PD110 ' Probation Officer 20 PD111 Community Services Officer 19 DC120 Lead Deputy Court Clerk/Calendar Coordinator 18 DC140 Senior Deputy District Court Clerk/Disposition Clerk 18 DC147 Deputy District Court Clerk/Probation 17 DC145 Deputy District Court Clerk/Courtroom Clerk 16 DC150 Deputy District Court Clerk 15 i Juvenile Court Group JS100 ' Juvenile Court Administrator 29 JS120 ' Juvenile Detention Manager 24 JS110 Assistant Juvenile Court Administrator 24 15180 Juvenile Probation Officer 22 JS190 Functional Family Therapist 22 011100 • Office Manager 22 JS130 Juvenile Detention Supervisor 21 JS150 ' Juvenile Detention Officer 18 JS160 GAL/CASA Program Coordinator 22 JS165 Probation Legal Assistant 16 Criminal.Court Group- 1-1-110 ' Chief Deputy Prosecuting Attorney-Criminal 35 LL140 Deputy Criminal Prosecutor Senior 34 LL150 'Deputy Criminal Prosecutor ID 30 LL160 Deputy Criminal Prosecutor 11 27 LL170 ' Deputy Criminal Prosecutor I 24 Civil Court Group LL100 Chief Deputy Prosecuting Attorney-Civil 35 LL172 Deputy Civil Attorney Senior-Risk Management 33 LL173 Deputy Civil Attorney Senior 31 LL175 Deputy Civil Attorney m 28 LL177 Deputy Civil Attorney II 25 LL179 Deputy Civil Attorney I 23 Legal Support Group LS115 Program Manager-Prosecuting Attorney 24 LS110 P A Office Manager 23 LS120 Victim Assistance Coordinator 17 LS125 Sr.Paralegal 19 LS123 ' Paralegal 17 LS125 ' Legal Assistant 15 Community Development Series CD100 ' Community Development Director 32 ;� Planning Group : M R.i �s,� - PP100 ' Planning Manager 28 PP113 Planner-Senior Long Range 05/2012 24 b O b m N b m N 0 O A m N m O p b 0 w v m r N N Qt b ^ m O v v �O It O O O N m OOi N P 1 m C p _ b VOL Of _ O It Ill m ^ O N m m y Qv m m m M m m o e _ - Y N N tD p M `° - v16i N � � p V O m N m m a O of Of N N O b N N v tet. A rv - b M m N N 0 0 N C? m m M O O m T M m Om O m N �O �] MO - Ay NQ Ul e N CO'J h M r m n m b m w n C, n m m A O m v O m N - m �0 Oi O ^ m m 0 0 N a b M - N O b 0 m N ✓1 N. O O 8 N m - - - - r m n - m m N V O v b m b O v _ N N N - - _ OI O N _ b _ m b O Mm - m 0 �t Ill .D n m p O b O Y e O. Cv'J Ci b Q m r m 0 - Q P n ut e v N g N n O N n N p O- O N ^ O m q m n m m m C vbi m M b O m m (7 v O M m � � O b i m � H -L N_ O O V7 m ^ b m 00 m Oj Q O m C OOi y e - ci O C� m P 0 W Q M N v Q Nt0'1 m r Y m n v O m O m N O O N N V V N O m N O N O n N m b o m Q m O m _ 1C b _ Ot - - v n _ O - b O Q n N Q M N N � N O ut N m m N N b �N(1 n N N (75 TM A n m V N n U O p M N N O M b ybc 'o - _ m O b _ �Or m r N N at O Y N Q V .tOi N Q N Q N m m N b N b u VI M n h r b m m M m A ^ m A O m M - 00 m O n b N m N m O O b b N _ ^ �l1 O O� M 1 M Qr m N O N M N �m cITYv C m Q m m0 a0 n N _ O N N m O t7 O M N c V N Q N N v N N v m Wit.. - N 5 T riC- T Cm CT Q C O O C O C O C O C 0 C O O C O O C O S ¢` ° x i ° c ° x < g < q x < _ < O i s < g s < < s < s ¢ x a s < O JEFFERSON COUNTY 2020-21 BUDGET REQUEST 2017 Actual 2020 2021 Account Number Narne Actual 2018 Actual 2019 Budget 6/30/19 REQUEST REQUEST Expenditures 001110000.52710.10.0000 SALARIES AND WAGES 411,995 455,070 195,326 - 0011.10000.52710.10.0010 DIRECTOR OF JUVENILE SERV CES - - 94.216 - 95,864 97.3C2 DOI 110000 52710.10 002S JUVENILE COURT SERVICES 11 - 48.540 48.838 48,838 001110000.52710.10.0026 FISCAL&GRANTS COORDINATOR - - 48,839 - 48,838 48,838 G01 110000,52710.10.0030 PROBATION COUNSELOR 1 - - 51,017 - 52,297 53,606 001110000.52710.10.0050 GAL COORDINATOR - 54,723 - 58,186 59,651 001110000.52710.10.0059 FAMILY COURT PROGRAM ASSISTANT - - 30.203 - 32,131 32,937 001110000.52710.10.0060 PROBATION COUNSELOR II LEAD 73,206 73,205 73,205 001110000.52710,10.0070 PROBATION COUNSELOR II - - 65,094 - 66,727 61,964 001110000.52710.10.0500 OVERTIME - 66 - - 001110000.S2710.10.0700 LONGEVITY 3,600 4,800 5.800 2,200 6,800 7,600 001110000.52710.20.0000 PERSONNEL BENEFITS 30 184 181,541 393 184,180 185,664 001110000.52710.20.0010 OASI 31,296 34,343 - 15,197 001110000.52710.20.0020 RETIREMENT 49,363 57,869 - 25,126 001110000.52710.20.0030 MEDICAL INSURANCE 69,017 74,778 31,559 001110000.52710.20.0040 INDUSTRIAL INSURANCE 1,479 1,482 - 660 - 001110000.52710.20.0050 UNEMPLOYMENT INSURANCE 4,046 4,489 - 2,469 - - 001110000,52710.20.0055 POST RETIREMENT 2,078 2,300 - 988 - - 00 1 1 1 0000.52710.20.0060 INDUSTRIAL INSURANCE-COMM SERVICE 76 92 SO 16 50 50 001110000.52710.20.0070 INDUSTRIAL INSURANCE-GAL S71 411 300 94 300 300 001110000.5271031.0010 OFFICE SUPPLIES 7,960 3,562 5,500 3,725 6,000 6,500 001110000.52710 31.0020 OPERATING SUPPLIES(DIVERSION) 87 36 400 77 1,500 1,500 001110000.52710.31.0030 OFFICE SUPPLIES-GAL 4,815 4,208 3,500 1 721 3,500 3,500 001110000.52710.31.0035 SUPPLIES-WORK CREW COORDINATOR 138 41 200 - 200 200 001110000.52710.31.0055 BECCA SUPPORT 904 1,348 1,400 361 2,000 2,500 001110000.52710 31.0090 PROCTOR HOME/CJAA 8,246 10,019 6,000 3,562 35,000 35,000 001110000.52710.31.9999 GAL DONATIONS TRANSFER TO KITSAP BANK - - 200 - 200 200 001110000.52710.41.0010 TRANSPORTATION COORO ON CONTRACT JJAA001 17,294 17,000 - 17,000 17,000 GF-110 Juvenile and Family Court Page 20 of 25 9/17/7019 Satary Sabry Job Class Posltlon Plan Grade STEP 1 STEP! STEP 3 STEP 4 STEPS STEP 6 TC S ➢ STEPS STEP S JUVENILE DETENTION 001-114 S+hry Jeb Class Poslllon Plan Sdary Orade STEP 1 STEP 2 STEP 3 STEP 4 STEPS STEP 6 STEP 7 STEPS S1EP 9 204EXE DETEIM04LWEAGER CPI 165 5213 5355 5'.03 `•515 57E5 `.935 fr36 6245 E4C6 �. 109262 LEAO DetW.—Or— CP2 01) 4fi 6•39621 Deter.:"oe Olfa t C..>.,l SsCtd-Elf 5/1rCO3 CP2 .13716 3'1)4 4P31 PT Oeten4n Rc♦r-Re hr C.Iraa Se;'sd-Elf SI r2l0d CPI 005 21.44 108628 PT OHen��s+ORcer-Re:N CVA.a<I W-E1151112003 CP2 005 2141 615NON PT Oeter.•,OC r-E•V.NB. CP2 005 2144 WwkCi—leader C6N7aet SW+J EfFWV20Gd-en S7G2 CP2 002 3`./.S 3539 3765 3924 1C37 JUVENILE • ' t • 001-115 s"y S"'y Job Class Posltlon Plan O,.de STEP 1 STEP 2 STEP 3 STEP 4 STEP S .STEP 6 STEP 7 STEP 4 STEP 9 126EXE CH EF ACU-NISTRATIVE OFF,CE9 PI 135 7102 7294 7472 761: 715; 6'S1 60SEXE COURT SERVICES M AGER 1 1 5231 5355 fb 5 57th E935 6ois f245 E406 34S.-M L..dPrOW-O-ctr Sh—dt o-aslab4Ged NI M7OM CPI F16 5479 3.-ANLRI Na.f'lCa nlMa 11 SEo•xdr Pi F01 <'.91 <9'b 5216 31!'LA4 P,&.:—Covm I.1 .5 t.—da CP1 F20 4W - 700001 Oe rMer1 eel S,crwlff JI.S Ynae da CPI C04 mol 33131 4015 701242 lhn0e tM♦N M♦N Slelattly CPI 83.5 3431 3i 22 7113 741625 Seri.01-ASlsla•S CPI 23 1 2X0 313281 742262 1N.e+.G-U.Asa'sttr4 CPI U.) 262a 7911 3142 743262 E,tj OPc♦/ufa!oa CP1 019 2707 2447 Leri PIM s5<50('ur(E.1,vd+rj - CP2 c.=/ PecEi'*ai CP2 5228 Pr.LaCon Ccanlrc41(81ku4 ds7J. CPT 1•.!7 DePtrlm«4 Ha ad Seuttui(S l.ac 477) CP2 54 '±`-J - 4;3.5 1232 ON7 Caxl Cogd.v:ut(B h4 of ds2) CP7 E27 ]e51 4071 ltd] 4292 35W�:4 J::en?a Case 413(7.5 tn7r d,7) - •- CPI K07 - 2124 21.Ea -2241 2J 0> 2)59 117EXE JJYE121LECOlIiT AD`:!t0 ST AT04(l iay a6.♦'fN..ve i71.C6J CPt i��" 61 E) + 6310 6512 Fh76 6550 LEI7201� 7391 7:91 I40F,Y.E JUVENILE DEPUTY AD-.-'N'5TRAT04(el 511r000j CP1 tf0 5511 6760 SfN N.3S 6272 6371 6535 6702 6476 3S3:V!t b. CcUt Coordn+•<ii .5/o_v Cs CPI E77 1714 "-'• 17 •^'^3121 •• -102] 4527 - '•• ENFORCEMENTLAW RECORDS [CP2 Salary Job Class Po111on Crede STEP/ STEP2 STEP3 STEP4 STEPS STEPS STEP? STEPS STEPS Si3FJ(E RECORDS SUPERVISOR 17 4124 - 41 4517 4665 47 / d 50t< 616] 5245 17 R—d,S cif at 705 331 3176 3354 2 3734 SHESG Rec.dt5♦df lthTrfr'r. LOS 2797 Recttds Sf♦C+♦'sl-l.ge.i:7 15 7'eart(1 fA m o:V,$)1%N BITESG re J. b s ♦ 710 "nil 3210 7399 r�°9 3775 Reeds SPadatsl•Lor.9r.iy 201ears(240 mo•.•t.sl 1.25%N - 617ESG m.71. baa♦.2-20 s a 11 })2d 34M 3559 7145 Reeds SNc:sS ll•1.47e.iy 25 Yearc()]0 mcrns)1.5%N 817 G nttU2 Lase r2 L12 )15 3226 3111 3516 3791 Superior Court of the State of Washington For Chelan County srA71,o, Lesley A.Allan,Judge o Kristin M.Ferrera,Judge Department I — z Department 3 'rravis C. Brandt,Judge J� ti' Tracy S.Brandt Department 2 lees ' Court Commissioner 401 Washington Street P.O.Box 880 Wenatchee,Washington 98807-0880 Phone:(509)667-6210 Fax(509)667-6588 Position Announcement Juvenile Court Administrator SUMMARY: The court administrator is responsible for management of the Chelan County Juvenile Department. Agency functions include operation of the detention facility, crisis residential (runaway) center, and the probation/court services division. Goals are achieved through subordinate managers and supervisors. SALARY & BENEFITS: Salary range for this position is $6,086 to $8,564 per month. A choice of Chelan County benefit packages is available. This is an exempt position. JOB LOCATION: Chelan County Juvenile Center, Wenatchee, Washington, 98801 DUTIES and RESPONSIBILITIES: For full job description please see attached. APPLICATION PROCEDURE: To apply for this position, submit a Chelan County employment application along with a cover letter and resume outlining work experience and education to: Fona Sugg Superior Court Administrator Chelan County Superior Court PO Box 880 Wenatchee WA 98807-0880 fona.sugg@co.chelan.wa.us Application deadline is October 23, 2019. Successful applicant will begin on an agreed upon date in December 2019. PLEASE NOTE: Chelan County has a non-smoking policy in all County facilities. In compliance with the In3unigration Act'of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the United States. Such proof must be presented prior to starting employment. It is the policy of the Superior Court to provide equal employment opportunity to all persons. All recruitment and hiring shall be done without regard to race, color, creed, sex, physical sensory and mental handicap, national origin, age, martial status, or sexual preference. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: January 27, 2020 PREVIOUS BRIEFING DATES: N/A ITEM: CDBG Microenterprise Loan Program EXECUTIVE SUMMARY: Mason County was awarded a $200k grant from Department of Commerce for the period 5/20/2019 to 9/1/2020 for the purpose of loaning $75k to low/mid income individuals to start businesses. The remaining $125k is for outreach by partners and the sub-recipient, and a small amount for administration. The $75k originally loaned would become the funding for a future revolving loan program. Concerns for the County include the following: • Commerce will only give funds to the County to disperse and payback must be made directly to the County, meaning that the County needs to become the bank • Creates a burden on the Auditor, Treasurer, and Support Services in order to account for disbursement and repayment of loans • No other counties in WA State have a similar program which is up and running, and there are many unanswered questions surrounding the management and flow of funds The Audit Committee met and discussed the issues surrounding this grant on November 14, 2019, and it was unanimous that there is too great a risk from an internal control perspective to take on the responsibilities that go along with the revolving loan function of this grant. BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: Permission for Frank Pinter to sign Department of Commerce's termination request for this grant ATTACHMENTS: J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\2020\13riefing Summary 1.27.2020-CDBG Microenterprise Loan.doc , Mason County Support Services Department Budget Management 'os Cor?� 1A 411 North 5 th Street Commissioner Administration WA 98584 Emergency Management Shelton Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations t• Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES January 27, 2020 • Specific Items for Review o Review of proposed changes to Courthouse— Kelly Frazier o REET 2 improvements to MCRA Park Host House— Ross McDowell • Commissioner Discussion o Letter of Support for PUD 1 grant application —Cmmr. Shutty o Standardizing Employee Performance Evaluation Process—Cmmr. Shutty J:\DLZ\Briefing Items\2020\2020-01-27.docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Park & Trails EXT: 806 BRIEFING DATE: 01-27-2020 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): X Budget/Finance €Human Resources €Legal €Other — please explain ITEM: Remodeling MCRA apartment kitchen using REET 2 funding EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The Jenn-Air style type stove/range in the MCRA park host apartment is inoperable again (third time for the electronics going out). Park staff have fixed it twice before and this time the electronics can not be fixed. The electric Jenn-Air style has a downdraft exhaust and is located in the kitchen island. I have looked for a replacement and the cost is averaging $2,500 to $3,000 for just the stove/range with a downdraft (electric is hard to find). I inspected the apartment and found the kitchen cabinets and countertop to be worn and damaged. They look to be the originals from when they made it an apartment, some 20+ years ago, which park staff confirmed. I believe the most economical solution would be to remodel the kitchen in the apartment. Putting in new cabinets, countertop and a regular electric stove and oven with an overhead exhaust system. BUDGET IMPACT: Increase expenditure for REET 2 fund by approximately $5,000 for materials and 40 hours labor for park staff. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: I am requesting BOCC approval for the additional remodeling of the kitchen in the MCRA apartment. ATTACHMENTS: Estimate cost sheet Briefing Summary 1/21/2020 MCRA Park Host Apartment Kitchen Rehab 01-21-2020 On 01-16-2020, Carl informed me that the JetAir type stove/range in the apartment at MCRA is inoperable again (third time for the electronics going out). He has had it fixed twice before and this time the electronics cannot be fixed. The electric stove/range has a downdraft exhaust and is located in the kitchen island. I have looked for replacement cost is it is averaging$2,500 to$3,000 for just the stove/range with a downdraft (electric is hard to find). After an inspecting the apartment, I found the stove/range is inoperable, the kitchen cabinets are worn and damaged (they are the originals from when they made it an apartment some 20+years ago) and the counter top is worn (again, originals). I believe the best way to take care of this issue is to rehab the kitchen. Put in new cabinets, countertop, sink and a regular electric stove and oven with an overhead exhaust system. Cost: ITEM COST BRAND/MODEL(Home Depot) Kitchen Cabinets $1,740 3 base, 2 wall, 1 base corner, 1 wall corner, 2 small upper, 1 drawers base (apartment grade) Sink $150 Glacier Bay 33 inch double bowl Kitchen Faucet $100 Glacier Bay (HD67496-1008D2) single handle Kitchen Sink Strainer $25 Glacier Bay (7043-105SS) Kitchen Countertop $350 Hampton Bay Laminate Countertop Electric Stove/Range $438 GE 30 inch 5.0 cu ft(JBS360RMSS) Home Depot Under Cabinet Exhaust $150 30 inch exhaust and piping Electric $200 Wiring exhaust and moving 220 to wall Miscellaneous $200 TOTAL $3,353 Park Staff salaries $1,800 40 hours time December 13, 2019 Department of Ecology Streamflow Restoration Competitive Grant P.O. Box 47775 Olympia, WA 98504 Dear Grant Selection Committee, I am pleased to support Mason County PUD No. 1's grant application for a reclaimed water feasibility study and stream monitoring network in the Alderbrook area. The PUD's proposal to conduct a feasibility study to offset the consumptive use of Alderbrook Golf Course, its largest water customer, by redirecting the effluent from a neighboring resort, is a creative approach to achieving multiple objectives for the Union and Alderbrook area. This project would help the golf course conserve water and would help reduce the PUD's overall pumping under its water rights.The reduced pumping will in turn, protect instream flows. Water storage and stream monitoring will also be important components of this project. I hope that the agency will not only fund the request for the feasibility study, but also the PUD's expansion of its monitoring network. This monitoring data is important for the watershed planning processes and will help inform decisions and projects in future phases. It also will help the PUD predict and quantify the benefits of this proposal to Ecology. Water resource management and land use planning are two big areas of importance to Mason County and our comprehensive plan. The PUD is one of our WRIA 14 planning partners and this project should benefit the work that group is doing, in addition to addressing interests of our local tribes in Mason County that also participate on that WRIA planning board. I look forward to seeing the results of the study and monitoring network, and hopefully future phases of this project. I ask that you join me in supporting the PUD's proposal. Sincerely, David Windom, Director Community Development