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Home My WebLink About2020/01/13 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of January 13,2020 Monday,January 13,2020 9:00 A.M. Support Services—Frank Pinter Commissioners Trask,Neatherlin and Shutty were in attendance. • Reminder of Special Commission Briefing meeting on Friday,January 17 at 1 p.m.with KMB Architects and Jail Study Executive Committee re:final outcomes of the Criminal Justice Assessment and Population Projections. • Frank recommended three of the four Reclassification Requests be approved and one denied. Cmmr.Neatherlin asked for an additional briefing regarding the reclass denial. • Results of 2019 on-line tax title real property sale(Bid4Assets). 38 of the 49 parcels were sold for a total of$301,967 with$40,901 going to Current Expense. Melissa Drewry will work with the Treasurer's office to schedule the next on-line sale this summer. • Jen Beierle reviewed the December Financial Statements. Revenues came in a bit higher than anticipated a Current Expense cash at 12/31/19 was$12.1M. • Discussion of General Fund$5,000 budgeted for Veteran Services.Jen Beierle reported she has talked to the State Auditor's Office and MRSC. We need to enter into an agreement with the non- profit that will distribute the money. The money can be distributed up-front or on a reimbursement basis. The criteria for assistance need to be identified. The funding will be split between the north and south ends of the county. Cmmr.Neatherlin will meet with Jen to draft an agreement. • Facilities staffing request to change a seasonal help to a Maintenance II FTE and change an existing Maintenance III to a Maintenance IV. This is to staff the vehicle leasing program. The total cost will be approximately$60,000 and this cost was included in the analysis of the leasing program. Cmmr.Neatherlin asked this be brought back at next week's briefing. • Ross McDowell presented a draft Upper Skokomish Valley Residents Evacuation Route Letter& SOP. The SOP states that Green Diamond will open their private road(800/808)for evacuation purposes for a 12-hour window after which time the route will be locked. Cmmr.Neatherlin expressed his displeasure with this solution noting that Green Diamond receives tax benefits and the impact to the public in the event of an emergency. The County is currently working under the old agreement with Green Diamond which has not been canceled. The Commissioners approved sending out the Alert Sense application encouraging residents to sign up for Alert Sense,which is the county's notification system,and asked staff to reach out to Green Diamond to see if a better solution can be reached. • Fuel Storage Tank Insurance Policy renewal was approved to move forward. • Cmmr. Shutty asked Human Resources to bring forward sample telecommute policies that would provide flexibility for senior staff. 9:45 A.M. Coroner—Wes Stockwell Commissioners Trask,Neatherlin and Shutty were in attendance. • Request to provide healthcare benefits to his Deputy Coroner position and the approximate $18,000 cost can be absorbed in his current budget. This will be moved forward. 10:00 A.M. Community Services—Dave Windom Commissioners Trask,Neatherlin and Shutty were in attendance. • Request to close the Permit Center and field inspections during the week of Monday,March 23 through Friday,March 27,2020 for staff to attend the 2020 WA Association of Building Officials Annual Education Institute. Staff will earn their required continuing education credits. Dave Windom said there would be a skeleton crew available to answer phones and schedule appointments for the following week. There will be no inspections that week. • Review of recommendations to improve service in Community Development. Implement Instant Messaging;purchase another scanner and issue a request for proposals to contract the scanning; use of a binding site plan; convert the bathroom space to an office for the Permit Administrator; Board of Mason County Commissioners'Briefing Meeting Minutes January 13,2020 add a temporary FTE for six months to fill the vacancy in records and develop an analysis identifying all building and wells within the sub basin,pursuant to an agreement with the Squaxin Tribe;change the location of the copier for easier access. Cmmr.Shutty doesn't understand the relocation of the Permit Administrator;need to identify the problem to solve it,he is not real supportive of converting the bathroom to an office. He wants to take advantage of Smart Gov and scan in everything possible which will improve the process. Cmmr.Neatherlin stated there is a lot staff time going back and forth between front counter and the Permit Administrator. Cmmr.Neatherlin also believes granting more authority to the Permit Techs to expedite permit processing will improve service. Permits are currently on a 3-month backlog. Discussion of the permit process and what is sent out for outside review. The Commissioners approved moving forward on the scanning proposal,hire a temporary FTE, come back with requirements to grant Permit Techs more authority. • Request to set a public hearing to consider rezone of several adjacent parcels from Village Commercial to Multifamily Medium Density Residential within the Allyn Urban Growth Area (UGA). Cmmr.Neatherlin doesn't support this request because this is the only commercial core in Allyn. He stated Wheelwright Street has been vacated by order of law. Kell pointed out this was applied for by private citizens and the County has 120 days to review. It has been reviewed by the Planning Advisory Committee who recommended approval of the rezone. Cmmr. Neatherlin stated the PAC Chair understood the road is vacated and there was no construction in this area. Cmmr.Neatherlin asked the PAC review the request again with this information. • Grant submittal for individuals who have behavioral health or substance abuse problems and this develops a pre-booking process.Public Health will serve as the facilitator between law enforcement and behavioral health agencies and there was discussion of the impact to staff. The Board is supportive of moving the grant application forward. • Cmmr. Shutty reported from the WRIA 14 meeting that PUD 1 is looking for ecology money and more information will be coming from PUD 1. 10:20 A.M. District Court—Patsy Robinson Commissioners Trask,Neatherlin and Shutty were in attendance. • Request to adopt a District Court dispute resolution surcharge. Approved to move forward. 10:45 A.M. Executive Sessions—RCW 42.30.110(1)(i)Litigation Commissioners Trask,Neatherlin and Shutty met in Executive Session from 10:45 a.m.to Noon with Prosecutor Mike Dorcy,Chief Deputy Prosecutor Tim Whitehead,Risk Pool staff and Nichole Wilston,Risk Manager for a litigation matter. Commissioners Trask,Neatherlin and Shutty met in Executive Session from noon to 12:35 p.m. with Prosecutor Mike Dorcy,Chief Deputy Prosecutor Tim Whitehead,Dave Windom and Kristopher Nelsen for a litigation matter. 2:30 P.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Trask,Neatherlin and Shutty were in attendance. • Recommendation from staff and Hearings Examiner for Road Vacation#399,W.Walnut Street be denied and this will be placed on the agenda. • Surplus of personal property will be moved forward. • Approval to move forward the appointment of Tim Lincoln and Phillip Wolff to the TIP-CAP. • Public hearing will be set for a new franchise agreement with the Erickson Lake Homeowners Association and renewal of several other water systems. • Request for Qualifications—Hydraulics/Hydrologic Analysis Consultant Services will be issued. • Move forward County Road Project(CRP)2026 Harstine Island Bridge deck repair. • Request to appoint Dave Smith as the Acting County Engineer for a period not to exceed six months effective January 23,2020. Board of Mason County Commissioners' Briefing Meeting Minutes January 13,2020 • Cmmr. Shutty brought up a request from the Port of Hoodsport for a county-owned parcel in Hoodsport. This is owned by the Road Department and Public Works has no need for the parcel. It will need to be surplussed. There was discussion of how to transfer to Port of Hoodsport. • Diane Sheesley and Loretta Swanson presented several staff changes that include changing an Engineer III position to Engineering&Construction Assistant Manager;changing a Survey Supervisor to County Surveyor and reestablish the Project Support Services Manager position. The staff changes will be moved forward. Commissioners requested the vacant Technical Services Manager position be eliminated so there is no increase in FTE count. • Coffee Creek project—speed reduction in construction zone,staff recommends option 2;concern with Hulbert Road intersection and staff is requesting a stop sign from WSDOT and the Commissioners are supportive of staff recommendation. • Bid awards for asphalt emulsion and culvert pipe and linings will be announced. • Hoodsport crosswalk—State will not participate in any cost for speed signs. New agreement will be brought forward so county can pay for speed signs. • Information provided for a Cummins truck at a cost of$97,500 that staff recommends to purchase and the Board approved. Commissioner discussion Cmmr.Neatherlin showed proposed safety improvement changes in the Courthouse to the Commissioners. The Commission asked this be brought back at the next Facilities briefing. Meeting adjourned at 3:55 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Sharon Tr c dy Neatherlin 46mdy Ne Chair Commissioner Commissioner �E U�nJ SH u-7 7 y