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Home My WebLink About2020/01/13 - Briefing Packet Co Mason County Support Services Department Budget Management ° Street 411 North 5 th Commissioner Administration Emergency Management Shelton , WA 98584 Facilities, Parks & Trails 360 . 427 . 9670 ext . 419 Human Resources Information Services Labor Relations � - Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES January 13, 2020 • Specific Items for Review o Reminder of Special Commission Briefing meeting on Friday, January 17 at 1 p . m . with KMB Architects and Jail Study Executive Committee re : final outcomes of the Criminal Justice Assessment and Population Projections - Diane o Review Reclassification Requests — Frank Pinter o Results of 2019 on - line tax title real property sale ( Bid4Assets ) — Diane Zoren / Melissa Drewry o December Financial Statements — Jen Beierle o Discussion of General Fund $ 5, 000 budgeted for Veteran Services — Jen Beierle o Facilities Staffing Request — Kelly Frazier o Review of draft Upper Skokomish Valley Residents Evacuation Route Letter & SOP — Ross McDowell o Fuel Storage Tank Insurance Policy renewal — Dawn Twiddy • Commissioner Discussion J : \DLZ\Briefing Items\2020\2020 - 0143 . docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Dawn Twiddy DEPARTMENT : Human Resources EXT: 422 BRIEFING DATE : January 13, 2020 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, lease provide only new information INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM : Four reclassification requests were received , which are presented in their entirety from the applicable departments with a corresponding analysis and recommendations from Human Resources . EXECUTIVE SUMMARY: ( If applicable, please include available options and potential solutions) : Resolution 71 - 15 amended the Personnel Policy adding Chapter 5 . 3 Reclassification with an effective date of January 1 , 2016 . Reclassifications are reallocations of positions from one class to another as a result of changed duties, responsibilities, and/or authority of a position . . A classification analysis focuses upon the qualifications, responsibilities, tasks, and duties of the position and not the qualifications of the incumbent in the position . The following factors may be considered as evidence of possible eligibility for reclassification : a . A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description ; b . A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions . The following circumstances are NOT factors to be considered reasons for reclassification : a . Increased volume of the same level of work; b . Added duties of a similar nature already covered by the current classification or requiring similar skills, education, or experiences c . Duties within a current classification that have not been previously assigned ; d . Additional assigned duties in a higher classification unless those duties become a majority of the current position ; e . Enhanced technological tools to perform current duties; f. Salary differences for similar jobs in other jurisdictions; g . Reclassifications which occur in other departments . BUDGET IMPACT : Supplemental budget amendments would need to be analyzed by Jennifer Bierle . Human Resources have recommended a total cost of $ in reclassification requests . PUBLIC OUTREACH : ( Include any legal requirements, direct notice, website, community meetings, etc. ) Briefing Summary 1 /3/2020 RECOMMENDED OR REQUESTED ACTION : Approval to set an Agenda Item on the January 21 , 2020 Commissioner's Agenda for approval and denial of the following requests . • Approval to reclassify the Database/Web Technician to a Systems Administrator and place the incumbent at Step 6 of the Engineers Guild Salary Scale ; • Approval to reclassify the Deputy Administrator, Probation Services to Deputy Administrator, Juvenile Court Services at Salary Range 35, and place the incumbent on Step 5 on the Non Represented Salary Scale ; • Approval to reclassify the Chief Deputy (Clerk's Office) to Chief Deputy Clerk at Salary Range 29 and place the incumbent at Step 1 on the Non Represented Salary Scale ; and • Deny the reclassification request for the Administrator, Probation & Juvenile Services to Administrator, Probation Services . ATTACHMENTS : Reclassification requests and Human Resources analysis, Resolution to amend the Non Represented Salary Scale . Briefmg Summary 1 /3/2020 RESOLUTION NO . AMENDING RESOLUTION NO . 10149 TO REVISE THE NON - REPRESENTED SALARY SCALE RANGE ALIGNMENT REALIGNING THE DEPUTY ADMINISTRATOR, PROBATION SERVICES TO DEPUTY ADMINISTRATOR JUVENILE COURT SERVICES AND CHIEF DEPUTY CLERK. WHEREAS, RCW 36 . 16 . 070 states that " . . . the Board of County Commissioners shall fix and determine each item of the budget separately and shall by resolution adopt the budget. . . "; and WHEREAS, RCW 36 . 16 . 070 states that " . . . In all cases where the duties of any county office are greater than can be performed by the person elected to fill it, the officer may employ deputies and other necessary employees with the consent of the board of county commissioners . The board shall fix their compensation . . . "; and WHEREAS, the Board of County Commissioners approves the realignment of the Deputy Administrator, Probation Services to Deputy Administrator, Juvenile Court Services from a Salary Range 33 to Salary Range 35 on the Non - Represented Salary Scale and places the incumbent at Salary Step 5 ; and WHEREAS, the Board of County Commissioners approves the realignment of the Chief Deputy (Clerk's Office) to Chief Deputy Clerk from a Salary Range 27 to Salary Range 29 on the Non - Represented Salary Scale and places the incumbent at Salary Step 1 ; and NOW, THEREFORE BE IT RESOLVED, effective January 21 , 2020 the Board of County Commissioners does hereby revise the Non - Represented Salary Scale Range Alignment approving the realignment of the Deputy Administrator, Probation Services to Deputy Administrator, Juvenile Court Services from a Salary Range 33 to Salary Range 35 on the Non - Represented Salary Scale and places the incumbent at Salary Step 5, and the Chief Deputy ( Clerk's Office) to Chief Deputy Clerk from a Salary Range 27 to Salary Range 29 on the Non - Represented Salary Scale and places the incumbent at Salary Step 1 . DATED this day of January 2020 . BOARD OF COUNTY COMMISSIONERS ATTEST . MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM . Randy Neatherlin , Commissioner Tim Whitehead , Chief Prosecuting Attorney Sharon Trask, Commissioner Attachment A NON - REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities & Waste Mgmt 4010 County Engineer 4008 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 Technical Services Manager 4220 39 Chief Finance Officer 2000 38 DEM/IT/ Parks & Trails Manager 2059 Road Operations & Maintenance/ER & R Manager 4020 Water & Wastewater Manager 4015 Chief Civil Deputy 3001 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 11. 90 Juvenile Court Services Deputy Administrator 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administr tnr Probation ServiGes 1052 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 31 Public Works Finance Manager 2011 Page I 1 of 2 Attachment A NON - REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Administrative Manager 2149 Facilities Manager 2058 Chief Deputy Clerk 28 Engineer II 4032 27 Cme 13 1108 Elections Superintendent 1080 26 Engineer 4031 25 Program Manager 1 2200 Operations & Maintenance/ER& R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/ Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim /Witness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 Page 12 of 2 Attachment A RANGE ENTRY ENTRY " Step STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 MAX ANNUAL ANNUAL 0 " 46 $ 115, 911 .48 $ 91659 . 29 $ 91907 . 01 $ 101161 . 04 $ 10,421 . 52 $ 10, 688 . 78 $ 10,962 . 81 $ 131, 553 . 71 45 $ 94,407 . 72 $ 71867 . 31 $ 81259 . 43 $ 81673 . 56 $ 81890 . 47 $ 91113 . 18 $ 9, 339 . 37 $ 112, 072 . 42 44 $ 92, 138 . 61 $ 71678 . 22 $ 8, 063 . 34 $ 81467 . 05 $ 81678 . 16 $ 81895 . 09 $ 91117 . 80 $ 109 , 413 . 57 43 $ 89 , 883 . 67 $ 71490 . 31 $ 71865 . 01 $ 81258 . 23 $ 81465 . 91 $ 81675 . 84 $ 81893 . 93 $ 1061727 . 12 42 $ 87, 781 . 11 $ 71315 . 09 $ 71680 . 56 $ 8, 063 . 34 $ 81266 . 35 $ 81472 . 85 $ 8, 683 . 96 $ 1041207 . 47 41 $ 85 , 609 . 93 $ 7, 134. 16 $ 71490 . 31 $ 71866 . 13 $ 81062 . 20 $ 81264 . 03 $ 81470 . 53 $ 101, 646 . 30 40 $ 83 , 591 . 61 $ 61965 . 97 $ 71315 . 09 $ 71679 . 38 $ 71871 . 97 $ 81069 . 18 $ 81270 . 99 $ 99, 251 . 92 39 $ 81, 545 . 46 $ 61795 . 46 $ 71219 . 85 $ 71492 . 65 $ 71679 . 38 $ 71871 . 97 $ 81069 . 18 $ 96, 830 . 18 38 $ 79, 596 . 75 $ 61633 . 06 $ 6, 964 . 81 $ 71312 . 79 $ 71497 . 29 $ 71681 . 66 $ 7, 875 . 43 $ 94, 505 . 16 37 $ 77, 647 . 79 $ 61470 . 65 $ 6, 794 . 28 $ 71135 . 34 $ 71312 . 79 $ 71496 . 13 $ 71682 . 84 $ 92, 194 . 05 36 $ 75, 796 . 26 $ 61316 . 36 $ 61633 . 06 $ 61964 . 81 $ 71139 . 96 $ 71318 . 65 $ 71501 . 89 $ 90, 022 . 62 35 $ 73 , 972 . 82 $ 61164 . 40 $ 61472 . 95 $ 61796 . 60 $ 61965 . 97 $ 7, 141 . 35 $ 71319 . 79 $ 87, 837 . 52 34 $ 72, 218 . 73 $ 61018 . 23 $ 61317 . 54 $ 61634 . 22 $ 61800 . 08 $ 61970 . 59 $ 71144 . 62 $ 85 , 735 . 45 33 $ 70,450 . 48 $ 51870 . 87 $ 61164 . 40 $ 61472 . 95 $ 61634 . 22 $ 61800 . 08 $ 61970 . 59 $ 83 , 647 . 05 32 $ 68, 794 . 31 $ 51732 . 86 $ 61019 . 39 $ 6, 318 . 68 $ 61476 . 43 $ 61638 . 82 $ 61804 . 74 $ 81, 656 . 82 31 $ 67, 068 . 55 $ 51589 . 05 $ 51869 . 73 $ 6, 163 . 24 $ 6, 316 . 36 $ 61475 . 25 $ 61637 . 66 $ 79, 651 . 94 30 $ 65, 508 . 60 $ 51459 . 05 $ 51731 . 68 $ 6, 018 . 23 $ 61169 . 00 $ 61320 . 97 $ 61479 . 89 $ 77, 758 . 65 29 $ 63 , 922 . 28 $ 51326 . 86 $ 51591 . 35 $ 51870 . 87 $ 61019 . 39 $ 61169 . 00 $ 61323 . 32 $ 75, 879 . 78 28 $ 62, 390 . 66 $ 51199 . 22 $ 51459 . 05 . $ 51731 . 68 $ 5, 874 . 35 $ 61022 . 87 $ 61173 . 66 $ 74, 083 . 93 27 $ 60, 873 . 69 $ 51072 . 81 $ 51325 . 70 $ 51590 . 19 $ 5, 731 . 68 $ 51874 . 35 $ 61020 . 57 $ 72, 246 . 81 26 $ 59,425 . 83 $ 41952 . 15 $ 51199 . 22 $ 51459 . 05 $ 51593 . 65 $ 51735 . 16 $ 51879 . 01 $ 70, 548 . 16 25 $ 57, 964 . 29 $ 41830 . 36 $ 51071 . 61 $ 51324 . 58 $ 51457 . 91 $ 51592 . 51 $ 51734 . 00 $ 68, 807 . 99 24 $ 56, 600 , 19 $ 41716 . 68 $ 41952 . 15 $ 51199 . 22 $ 51329 . 18 $ 5, 461 . 41 $ 51599 . 49 $ 67, 193 . 83 23 $ 55, 207 . 52 $ 41600 . 63 $ 41830 . 36 $ 51071 . 61 $ 51199 . 22 $ 51329 . 18 $ 51461 . 41 $ 65, 536 . 93 22 $ 53, 899 . 58 $ 41491 . 63 $ 41716 . 68 $ 41703 . 33 $ 51076 . 27 $ 51202 . 70 $ 51332 . 64 $ 63, 991 . 63 21 $ 52 , 576 . 99 $ 41381 . 42 $ 41600 . 63 $ 41831 . 52 $ 41952 . 15 $ 5, 075 . 13 $ 51201 . 56 $ 62, 418 . 74 20 $ 511310 . 33 $ 4, 275 . 86 $ 41490 .47 $ 41634 . 40 $ 41749 . 54 $ 41869 . 26 $ 41990 . 12 $ 59, 881 . 44 19 $ 50, 071 . 01 $ 41172 . 58 $ 4, 381 .42 $ 41600 . 63 $ 41716 . 68 $ 41833 . 82 $ 41955 . 63 $ 59,467 . 58 18 $ 48, 888 . 35 $ 41074 . 03 $ 41277 . 02 $ 41491 . 63 $ 41602 . 99 $ 41719 . 00 $ 41836 . 18 $ 581034 . 13 17 $ 47, 691 . 04 $ 31974 . 25 $ 41173 . 74 $ 41382 . 60 $ 41492 . 81 $ 41604 . 15 $ 41720 . 16 $ 56, 641 . 95 16 $ 46,549 . 40 $ 3, 879 . 12 $ 41074 . 03 $ 41277 . 02 $ 41384 . 92 $ 41493 . 97 $ 41605 . 29 $ 55, 263 . 44 15 $ 45, 421 . 93 $ 3 , 785 . 16 $ 3 , 975 .41 $ 41172 . 58 $ 41275 . 86 $ 41381 . 42 $ 41491 . 63 $ 53 , 899 . 58 14 $ 44, 322 . 79 $ 31693 . 57 $ 31877 . 98 $ 4, 071 . 71 $ 41173 . 74 $ 41278 . 18 $ 41386 . 08 $ 52 , 632 . 91 13 $ 43 , 250 . 51 $ 31604 . 21 $ 31784 . 02 $ 31974 . 25 $ 41072 . 87 $ 4, 174 . 93 $ 41279 . 36 $ 51, 352 . 33 12 $ 42, 206 . 55 $ 3, 517 . 21 $ 3, 693 . 57 $ 31877 . 98 $ 31975 . 41 $ 41075 . 21 $ 41176 . 08 $ 50, 113 . 01 11 $ 41 , 190 . 44 $ 3, 432 . 54 $ 31604 . 21 $ 31784 . 02 $ 31879 . 12 $ 31976 . 57 $ 41075 . 21 $ 48, 902 . 52 10 $ 40, 215 . 83 $ 31351 . 32 $ 3 , 517 . 21 $ 31693 . 57 $ 31785 . 16 $ 3 , 880 . 30 $ 31977 . 73 $ 47, 732 . 80 9 $ 39, 227 . 56 $ 31268 . 96 $ 31432 . 54 $ 31604 . 21 $ 31693057 $ 3, 786 . 34 $ 31880 . 30 $ 46, 563 . 57 8 $ 38, 294 . 96 $ 31191 . 25 $ 31348 . 98 $ 31517 . 21 $ 31605 . 37 $ 31694 . 69 $ 3, 787 . 50 $ 45, 450 . 02 7 $ 37, 348 . 19 $ 31112 . 35 $ 31268 . 96 $ 31432 . 54 $ 31517 . 21 $ 31605 . 37 $ 31697 . 05 $ 44, 364 . 55 6 $ 36,471 . 51 $ 31039 . 29 $ 3, 192 . 43 $ 31351 . 32 $ 3, 434 . 84 $ 31520 . 67 $ 31608 . 87 $ 431306 . 43 5 $ 35, 580 . 43 $ 21965 . 04 $ 31112 . 35 $ 31268 . 96 $ 31351 . 32 $ 31434 . 84 $ 31520 . 67 $ 42, 248 . 07 4 $ 34, 745 . 51 $ 21895 . 46 $ 31039 . 29 $ 31192 . 43 $ 31272 . 50 $ 31354 . 80 $ 31437 . 20 $ 41, 246 . 36 3 $ 33 , 895 . 94 $ 21824. 66 $ 21966 . 20 $ 31113 . 51 $ 31192 . 43 $ 31272 . 50 $ 3, 354 . 80 $ 40, 257 . 59 2 $ 33 , 074. 94 $ 21756 . 25 $ 21894 . 28 $ 31039 . 29 $ 31114. 65 $ 31193 . 57 $ 31272 . 50 $ 39, 270 . 05 1 $ 32, 295 . 21 $ 2, 691 . 27 $ 2, 824 . 66 $ 21965 . 04 $ 3, 039 . 29 $ 3, 114 . 65 $ 31193 . 57 $ 38, 322 . 79 P, Human Resources Budget Management ` oN Coh Commissioner Administration Mason County Support Services Department Emergency Management 411 N 5th Street Facilities, Parks & Trails Shelton , WA 98584 Human Resources 360 . 427 . 9670 ext . 422 Information Services Labor Relations Frank Pinter, Director Risk Management MEMORANDUM To : Board of County Commissioners, Ross McDowell From : Frank Pinter, Support Services Director Date : January 13 , 2020 Subject : Database/Web Technician Reclassification Request Union / Non Represented : Engineers Guild Current Range/Step : Engineers Salary Scale Salary : $ 56, 406 - $ 66, 236 Requested Range /Step : Engineers Salary Scale Salary : $ 60, 296 - $ 70, 696 Requested New Title : Systems Administrator Background : ( Per Department' s Request ) The current Database/Web Technician ' s duties have changed and the incumbent is performing the duties aligned with a Systems Administrator . Additional duties assigned are ; PC Specialist, troubleshooting both software and hardware issues, crating and maintain user accounts, restoring files, performing diagnostic procedures to help trouble shoot system errors, provides assistance to create , restore, and trouble shoot the new VOIP telephone system . Technical system administrator duties also include specializing in software programs used by the County : Laserfiche, Munis, Outlook, Messenger, Tarascan , and Retain . Analysis : Over the past two years, Mason County has expanded its use of information technology software and hardware . We have also upgraded several older systems that were obsolete and introduced several new software programs . Information Technology staff needed to be trained and skilled to install the new systems, instruct and trouble shoot the new software and equipment . The incumbent is enrolled in college and is half way through his bachelor' s degree . He has also taken outside software specific trainings to learn the Laserfische, Munis, Outlook, Messenger, Tarascan, and Retain . His college degree has assisted him in being proficient in both software and hardware techniques and ensuring the systems are running efficiently . HR Recommendation : Recommendation is to support the request to reclassify the Database/Web Technician to a Systems Administrator as a result changed duties, responsibilities to the extent the job entails additional skill set, which required increased education and experience in order to perform the essential job functions . Recommendation is to reclassify to Systems Administrator, Step 6, which provides a 6 % increase . HR Recommended Range/Step : Systems Administrator — Step 6 Salary : $ 70, 696 — 2019 Wages RECLASSIFICATION REQUEST FORM Mason County Personnel Policy 5. 3 Reclassification Policy INSTRUCTIONS : The following factors maybe considered as evidence of possible eligibility for reclassification . a. A majority of j ob duties have changed to the extent they are more accurately reflected in another existing classification description; b . A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions . DATE: 12/19/2019 UNION: Engineers Guild DEPARTMENT: Information Technology UNION APPROVAL: ❑ REPARER FLSA STATUS: HUMAN RESOURCES REVIEW: Ross McDowell EXFMPT ❑ DATE: Click here to enter a date. NON EXEMPT ® REVIEWED BY: CURRENT JOB TITLE: Datebase / Web Technician CURRENT SALARY RANGE : $4, 546 — $ 51339 PROPOSED NEW JOB TITLE: Information System Administrator PROPOSED NEW SALARY RANGE : 4, 860 - $ 5, 538 ATTACIDAENTS: CURRENT JOB DESCRIPTION: ® PROPOSED JOB DESCRIPTION: ACKGROUND@ e current Database/Web Technician, Ben Ramsfield, duties have changed and he is performing the duties aligned with a ffiformation System Administrator. He has taken on additional task of PC Specialist, troubleshooting both software and hardware sues, he creates and maintains users accounts, restores files, and performs diagnostic procedures to help trouble shoot system errors. e also provides assistance to create, restore and trouble shoot the new Vole telephone system. He is the system administer who specializes in the following software programs : Laserfiche, Munis, Outlook, Messenger, Tarascan and Retain software. REEQUEST (Specifically outline the job duties & increased education requirements, which require a different skill set causing the increased education & experience): Being a systems administrator for Laserfiche, Munis, Outlook, Messenger, Tarascan and Retain systems he has received training both in person and on-line for these systems. He attended a weeklong training in California for the Laserfiche system set up, usage and trouble shooting. He is the contact and "go to" person for Munis system user inquiries, developmental needs and program set up. He is the staffmember that analyzed and tested e Messenger system for the courts and Clerk's office to use. He is also halfway through a Bachelor's Degree program in Information Technology th WGU. ASIS OF REQUEST (Reason why the position has now taken on the new job duties, outside of their normal type of work): Over the past two years, Mason County has expanded its use of information technology software and hardware. We have also upgraded several older stem that were obsolete and introduced several new software programs. Information Technology staff need to be skilled and well trained on those stems to install, instruct and trouble shoot the new software. Additionally, the staffneed to understand and recommend new computer hardware to other Mason County offices, departments and divisions. 0 ACTION REQUESTED: I am requesting reclassification of Ben Ramsfield, currently a Database / Web Technician position to an Information System Administrator. Elected Official/Department Head Sign eDate C 12Y Human Resources Signature Date 3 F- BRIEFED WITI3 BOARD OF COUNTY COM II_SSIONERS1 Does this request qualify for Reclassification? 11kYes ONo If "YES " department must prepare an Agenda Action Cover Sheet for BOCC approval. Is a Salary Range Resolution needed? O Yes [ No If "YES " Human Resources must prepare the resolution and attachment' s necessary. Date Approved: Click here to enter a date. Once approved it is the responsibility of the department to submit a Personnel Action Form. Application of Mason County Personnel Policy — Reclassification Policy Chapter 5 Section 5.3 : Generally, for Union represented employees, the collective bargaining process is the appropriate forum for any modification of compensation or position description. The applicable collective bargaining agreement may specify provisions related to reclassification and, if silent, the impacts of such decisions may also need to be bargained with or noticed to the appropriate Union. All Non-Represented employees must follow both the Mason County Personnel Policy Chapter 5 , Section 5 . 3 for any modification of compensation or position description change to current position held. Reclassifications are reallocations of positions from one class to another as a result of changed duties responsibilities, and/or authority of a position. The reclassification of a job involves an analysis of the critical elements of the position against pre-determined standards for measuring the relative worth of a position and placement in the County' s classification/pay scale. A classification analysis focuses upon the qualifications, responsibilities, tasks, and duties of the position and not the qualifications of the incumbent in the position. The following factors may be considered as evidence of possible eligibility for reclassification : a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b . A maj ority of j ob duties have changed to the extent the j ob entails a different skill set, which requires increased education or experience in order to perform essential job functions . The following circumstances are NOT factors to be considered reasons for reclassification : a. Increased volume of the same level of work; b . Added duties of a similar nature already covered by the current classification or requiring similar skills, education, or experience; C . Duties within a current classification that have not been previously assigned; d. Additional assigned duties in a higher classification unless those duties become a majority of the current position; e . Enhanced technological tools to perform current duties; f. Salary differences for similar jobs in other jurisdictions, g. Reclassifications which occur in other departments . Reclassification Upgrade : A reclassification upgrade is the result of an increase in the level of responsibilities, tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A reclassification upgrade may not be used as a merit raise, nor as* a reward for employment longevity, nor may it be used solely to reflect an increased volume of work at the same level of responsibility that the incumbent is currently performing. b . As a result of reclassification, and due to an overall increase in the responsibilities of a position, the monetary compensation (pay range) established for the position may increase. c . Correspondingly, a reclassification will result in the assignment to the position of a revised or different Job Description which includes the changes in responsibilities, functions and minimum qualifications Reclassification Downgrade : A reclassification downgrade is the result of a decrease in the level of responsibilities, tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A position may be reclassified to a lower range if the responsibilities of the job are determined to be less than originally indicated, or if certain responsibilities are removed from the job . The Elected Official or Department Director may request a formal review and recommendation by Human Resources by process and timelines as identified within the policy. b . An incumbent employee affected by a reclassification downgrade shall be paid at the rate of the revised position. However, in exceptional cases, a Y-rating may be considered for a specified period . Administrative change : Human Resources may make administrative changes to job specifications . Administrative changes result in no substantial change to the overall essential functions or major emphasis of the classification. An administrative change requires no Board action, however, also results in no change in pay range. POSITION DESCRIPTION Title : Systems Administrator Department: Support Services - Information Services Affiliation ; Engineers Guild Reports to : Information Services Manager Exempt : Non -Exempt : X Supervises/Directs : None Risk Class : 5306-07 Job Class : 2051 Salary : According to current Collective Bargaining Agreement Guild Approval Date : Director Approval Date : GENERAL DESCRIPTION : Provide comprehensive technical hardware and software problem solving including corrective and preventative maintenance of workstation PC ' s systems and VolP Telephone System . Each System Administrator receives and processes work orders , maintains supplies inventory , and performs a variety of general office duties . ESSENTIAL JOB FUNCTIONS : (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class . ) • PC Specialist m _ o Assist users with any PC desktop problems . o Troubleshoot networked PC hardware and software problems . o Install or update network hardware and software with limited vendor support. o Setup and install new/replacement PC workstations and printers to the network . o Implement network backup and data recovery procedures . o Build and configure new PC user accounts . a Configuration application software operation problems as encountered by users with limited assistance . Resolves problems with hardware replacement , software adjustments or user education . a Create , maintains and deletes user accounts , verify daily backups and restore files as needed . Receives and processes Information Services work orders from County departments and personnel . a Interviews user to collect information about technology problem , and leads user through basic diagnostic procedures to determine cause of error. i Determines whether user problem is caused by hardware , software or operator problems ; estimates priority of service request ; assigns work orders to appropriate personnel ; documents call records and results . OTHER JOB FUNCTIONS . Regular, reliable and punctual attendance . Performs other related duties as assigned . WORKING CONDITIONS . Works mostly indoors in a clean , climate-controlled workspace . However, installation and troubleshooting may involve crawling or climbing in utility areas . Required to sit, talk, and hear; frequently required to use hands to : finger, feel or handle writing utensils , computers and office supplies which require repetitive arm , wrist and hand movement. Occasionally required to stand and reach with arms and hands , climb , balance , stoop , kneel , crouch , bend or crawl . Specific vision abilities include close , distant , color, and peripheral vision , depth perception and to adjust focus . The employee is occasionally required to lift or move up to 25 pounds . Position requires mental acuity to ensure thorough analysis of situations in a fast- paced environment . Employee has trusted access to the County network and communication systems and is required to maintain confidentiality of information . The employee may be required to deal with irate , disgruntled and sometimes hostile individuals requiring the use of conflict management skills . Employee is frequently required to perform work in confidence and under pressure for deadlines , and is required to maintain professional composure and tact , patience and courtesy at all times . - QUALIFICATIONS : Knowledge of: o Networking theory and practice . • Microsoft type personal computers systems , including hardware configuration and software . • VolP Telephone systems including system options . Ability to : • Work with a diverse group of system users with large differences in experience and skill level . • Work as a member of a service oriented team , including flexible hours as required to support various County operations • Work effectively and professionally with no supervision • Build computer PC hardware with very limited assistance • Install and configure current PC operating system software , and application software with very limited assistance O Install and configure networked PC client software with very limited assistance • Communicate effectively, both orally and in writing , with individuals and groups regarding complex of sensitive issues or regulations • Maintain the confidentiality of sensitive and confidential information • Coordinate and implement loss control training programs • Physical ability to perform the essential functions of the job EDUCATION AND EXPERIENCE : Any equivalent combination of education and experience , which provide the applicant with the knowledge , skills , and abilities , required to perform the job . A typical way to obtain the knowledge and abilities would . be : High School diploma or G . E . D . with a minimum of two (2) years experience or three (3 ) years of formal education in Computer Science or a related technical fields . Completion of two (2) year accredited vocational training program in Information Technology and one ( 1 ) year experience will be accepted . LICENSES , CERTIFICATES AND OTHER REQUIREMENTS : • A+ certification and Network+ Computer Certification , required within 6 months of hire • Valid Washington State Driver' s License • Completion of MCSA : Windows Server within 6 months of hire Microsoft professional certifications are preferred and may be required ; specific computer programming skills and languages may also be required . REQUIRED TRAINING FOR THIS POSITION : Sexual Harassment & Discrimination — Annually Smart Risk Management — Once Slip , Trip and Fall — Annually Safe Lifting Practices — Annually FEMA IS 100 and 700 All employee ' s - Once REGULAR MONITORED DRIVER : X Yes No DEFENSIVE DRIVING - ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date . Guild Representative Signature of Approval : Date : Director Signature of Approval : Date : I have read and understand the above position description : Name : Date : Signature : of �ry - Lw w . JOB DESCRIPT110 � Title: : Information Systems Administrator Department: Information Services Affiliation : Engineers Guild Reports to : Information Services Manager Exempt: Non Exempt: X Supervises/Directs : N/A Risk Class : Established Date: Revision Date : GENERAL DESCRIPTION: Provides comprehensive technical hardware and software problem solving including corrective and preventative maintenance of Mason County's Local Area Network, workstation PC's, IBM AS400 and NEC 2400 Telephone System, including voice mail and billing system. Each System Administrator will specialize in at least one technical area of expertise in support of Mason County operations . ESSENTIAL JOB FUNCTIONS : (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class .) .ALL SYSTEM ADMINISTRATORS * Build, install, maintain and troubleshoot PC workstations, including configuring operating system countywide with limited assistance. * Troubleshoot LAN configuration and application software operation problems as encountered by users with limited assistance . Resolves problems with hardware replacement, software adjustments or user education. * IBM AS400 system : Perform occasional user changes to existing accounts, clear problem accounts, restore title company connections and conduct system backups . * Novell LAN: Perform occasional usergchanges to existing accounts, switch to backup server, restore files and conduct system backups . * NEC PBX and Voice Mail : Perform occasional user moves and changes to existing accounts . AS400 SPECIALIST * Assist users with any AS400 problems . * Perform troubleshooting on AS400 and terminal hardware and software problems . * Install or update various AS400 hardware and software with limited vendor support. * Setup and install PC workstations, terminals and printers and connect to the AS400 . * Implement AS400 backups and data recovery procedures . * Build and configure new AS400 user accounts . PC/LAN SPECIALIST " r .. PF Y _ JOB DESCRIPTION * Assist users with any PC desktop problems . * Troubleshoot networked PC hardware and software problems . * Install or update network hardware and software with limited vendor support. * Setup and install new/replacement PC workstations and printers to the network. * Implement network backup and data recovery procedures . * Build and configure new PC user accounts . TELEPHONE SPECIALIST * Assist users with any phone and voice mail problems . * Perform troubleshooting on PBX and Voice Mail hardware and software problems . * Install or update various PBX and Voice Mail hardware and software with limited vendor support. Setup and install telephone service. Program voice mail boxes . Implement changes to billing system. * Implement PBX and Voice mail backups and data recovery procedures . Build and configure new telephone and voice mail accounts. OTHER JOB FUNCTIONS . Performs other related duties as assigned. WORKING CONDITIONS : Works indoors in a clean, climate-controlled workspace. However, installation and troubleshooting may involve crawling or climbing in utility areas . Required to sit, talk, and hear; frequently required to use hands to : finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus . The employee is occasionally required to lift or move up to 40 pounds . Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee has trusted access to the County network and communication systems and is required to maintain confidentiality of information. The employee may be required to deal with irate, disgruntled and sometimes hostile individuals requiring the use of conflict management skills . Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times . g JOB DESCRIPTION QUALIFICATIONS Knowledge of Networking theory and practice. MS type personal computers including hardware configuration and software. Avaya Telephone systems including voice mail. Ability Work with a diverse group of system users with large differences in experience and skill level. Work as a member of a service oriented team, including flexible hours as required to support various County operations . Work effectively and professionally with no supervision. Build computer PC hardware with very limited assistance. Install and configure current PC operating system software, and application software with very limited assistance. Install and configure networked PC client software with very limited assistance. Communicate effectively, both orally and in writing, with individuals and groups regarding complex of sensitive issues or regulations. Maintain the confidentiality of sensitive and confidential information. Coordinate and implement loss control training programs , Physical ability to perform the essential functions of the job. Education and Experience, -- Any equivalent combination of education and experience, which provide the applicant with the knowledge, skills, and abilities, required to perform the job . A typical way to obtain the knowledge and abilities would be: High School diploma or G.E.D . with a minimum of two years experience or 3 years of formal education in Computer Science or related technical fields . A completion of an equivalent of three years of accredited vocational training program in Information Technology will be accepted. Licenses Certificates and Other Requirements : Certification requirements for as required by the must be obtained within of employment. A valid driver' s license is required for this position. (Only use this if driving is required to perform the job. Most office jobs do not require driving to perform the job) 0 LLL JOB DESCRIPTION Title : Database / Web Technician Department: Information Services Affiliation : Engineers Guild Reports to : Information Services Manager Exempt : Non-Exempt: X Supervises/Directs : N/A Risk Class : Established Date : Revision Date: GENERAL DESCRIPTION: Provides software development, maintenance and problem solving in support of Mason County's various PC and IBM AS400 based application software. Position supports general county software, including but not limited to the county web site, web server, IBM AS400 queries and reports, development, maintenance and migration of a wide variety of databases and departmental software applications . ESSENTIAL JOB FUNCTIONS : (Any one position may not include all of the duties listed nor .do the listed examples include all tasks which may be found in positions of this class .) - Writes basic programs utilizing the appropriate programming or scripting language . - Develops and maintains existing databases . - Develops and maintains the county web site and web server. - Completes software projects, including planning and communications with management, users and vendors to ensure timely and cost effective project completion. - Writes and revises documentation, "best practices " and user instructions for software applications . - Designs custom reports for management utilizing various report software. - Works effectively with others in a team oriented environment, conveys technical information in an understandable form to non-technical users . - Regular, reliable and punctual attendance . - Shows initiative in performing job functions . - Performs related work as required. OTHER JOB FUNCTIONS : Performs other related duties as assigned. �. 61 JOB DESC18.IPTI ® IST WORKING CONDITIONS : Works indoors in a clean, climate-controlled workspace. Required to sit, talk, and hear; frequently required to use hands to : finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include close, distant, color; and peripheral vision, depth perception and to adjust focus . The employee is occasionally required to lift or move up to 25 pounds . Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is trusted with network access and is required to maintain confidentiality of information. The employee is frequently required to perform work under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times . QUALIFICATIONS Knowledge of - Personal computers including standard Windows and Unix like operating system software . - IBM AS400 query and reporting software . - SQL based database operations and maintenance . Web server and web site development software . AWRY - Work with a diverse group of system users with large differences in experience and skill level . Communicate effectively both verbally and in writing. Work as a member of a service oriented team, including flexible hours as required to support various County operations . Work effectively and professionally with limited supervision. - Configure current PC operating system software and application software . Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations . Maintain the confidentiality of sensitive and confidential information. Coordinate and implement loss control training programs . Physical ability to perform the essential functions of the job . JOB DESCRIPTION Education and Experience -- Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job . A typical way to obtain the knowledge and abilities would be: High School diploma or G.E.D . and minimum of one year experience, or two (2) years of formal education in Computer Sciences, Programming or related technical fields, or completion of an equivalent of (2) two years of accredited vocational training program in Information Technology. Licenses Certificates and Other Requirements : Certification requirements for as required by the must be obtained within of employment. A valid driver' s license is required for this position . (Only use this if driving is required to perform the job. Most office jobs do not require driving to perform the job) Duman Resources Budget Management Mason County Support Services Department Commissioner Administration 411 N 5th Street Emergency Management 4 Facilities, Parks & Trails d Shelton , WA 98584 Human Resources 360 . 427 . 9670 ext . 422 Information Services Labor Relations l8.S1 Risk Management Frank Pinter, Director MEMORANDUM To . Sharon Fogo , Clerk, and Board of County Commissioners From . Frank Pinter, Support Services Director Date . January 13 , 2020 Subject . Chief Deputy Reclassification Request Union / Non Represented : Non Represented Current Range /Step : Range 27, Step 1 -5 Salary : $ 59, 826 . 72 - $ 711004 . 24 Requested Range /Step : Range 29 , Step 1 - 5 Salar : $ 62, 822 . 88 - $ 741574 : 72 Requested New Title : Chief Deputy Clerk Background : ( Per Department' s Request ) The Chief Deputy position has not been reviewed since 2010 . The job description has not been updated to accurately reflect the duties associated with the position since that time . The duties have changed significantly and the level of responsibility and authority has grown beyond the position as it was originally created. The Chief Deputy Clerk has a full range of administrative, supervisory, and technical responsibilities associated with managing the Clerk' s Office. The updated job description requires additional education, experience , and the ability to identify and interpret applicable RCW' s, WAC ' s, Office of the Courts guidance, legal documents, and a variety of other technical documents which are imperative to thoroughly understand in order to be in compliance with the Office of the Courts and the State Auditor. The complexity required to analyze and accurately manage the Clerk' s Office requires a high level of education and experience . Analysis : The Clerk is requesting a new classification titled Chief Deputy Clerk based on the Administrative Office of the Courts and the State Auditor' s Office requiring changes in both software, and technical skills to set up, implement, monitor, utilize the Odyssey software, and become compliant in accounting practices, policies and procedures to ensure mandates are met . There is evidence to show the majority of the job duties have changed to the extent the job entails a different skill set, which required increased education or experience in order to perform the essential job functions . Additionally, the skill set has increased in the proposed new job description to ensure the person hired in the position must have knowledge, skills and ability to effectively manage the staff, the public software system , and be proficient in accounting to ensure legal mandates are met by the Clerk' s Office . HR Recommendation : Recommendation is to support the request to reclassify Chief Deputy to Chief Deputy Clerk from Salary Range 27 to Salary Range 29 and place the incumbent at Salary Range 29 , Step 1 . This provides for a 10 % increase . The incumbent would have been eligible for a step increase in June . If approved , moving forward the incumbents step date anniversary will be effective the date the Board of County Commissioners approve the reclassification . HR Recommended Range/Step : Salary Range 29 — Step 1 Salary : $ 67, 096 . 20 — 2020 Wages P ( r DEC � a . Application of Mason County Personnel Policy — Reclassification Policv Chapter ectron 5.3 : Mason Go ty Generally, for Union represented employees, the collective bargamIA19fl?WWWAent appropriate forum for any modification of compensation or position description. The applicable collective bargaining agreement may specify provisions related to reclassification and, if silent, the impacts of such decisions may also need to be bargained with or noticed to the appropriate Union. All Non-Represented employees must follow both the Mason County Personnel Policy Chapter 5 , Section 5 . 3 for any modification of compensation or position description change to current position held. Reclassifications are reallocations of positions from one class to another as a result of changed duties responsibilities, and/or authority of a position. The reclassification of a job involves an analysis of the critical elements of the position against pre-determined standards for measuring the relative worth of a position and placement in the County's classification/pay scale. A classification analysis focuses upon the qualifications, responsibilities, tasks, and duties of the position and not the qualifications of the incumbent in the position. The following factors may be considered as evidence of possible eligibility for reclassification : a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b . A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perforin essential job functions . The following circumstances are NOT factors to be considered reasons for reclassification: a. Increased volume of the same level of work; b . Added duties of a similar nature already covered by the current classification or requiring similar skills, education, or experience; c. Duties within a current classification that have not been previously assigned; d. Additional assigned duties in a higher classification unless those duties become a majority of the current position; e. Enhanced technological tools to perform current duties; r r f. Salary differences for similar jobs in other jurisdictions , g. Reclassifications which occur in other departments . Reclassification Upgrade : A reclassification upgrade is the result of an increase in the level of responsibilities, tasks, and' duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A reclassification upgrade may not be used as a merit raise, nor as a reward for employment longevity, nor may it be used solely to reflect an increased volume of work at the same level of responsibility that the incumbent is currently performing. B. As a result of reclassification, and due to an overall increase in the responsibilities of a position, the monetary compensation (pay range) established for the position may increase. c. Correspondingly, a reclassification will result in the assignment to the position of a revised or different Job Description which includes the changes in responsibilities, functions and minimum qualifications Reclassification Downgrade : A reclassification downgrade is the result of a decrease in the level of responsibilities, tasks, and duties of a position which changes areas of emphasis and the level of skill required in the current position. a. A position may be reclassified to a lower range if the responsibilities of the job are determined to be less than originally indicated, or if certain responsibilities are removed from the job . The Elected Official or Department Director may request a formal review and recommendation by Human Resources by process and timelines as identified within the policy. b . An incumbent employee affected by a reclassification downgrade shall be paid at the rate of the revised position. However, in exceptional cases, a Y-rating may be considered for a specified period. Administrative change: Human Resources may make administrative changes to job specifications . Administrative changes result in no substantial change to the overall essential functions or major emphasis of the classification. An , administrative change requires no Board action, however, also results in no change in pay range. i RECLASSIFICATION REQUEST FORM Mason County Personnel Policy 5 . 3 Reclassification Policy INSTRUCTIONS : The following factors maybe considered as evidence of possible elijZibility for reclassification: a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b . A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions . DATE: 12/2/2019 UNION: _ DEPARTMENT: Clerk's Office UNION APPROVAL: ❑ REPARER: FI SA STATUS: HUMAN RESOURCES REVIEW: SharonFogo EXEMPT N DATE: Click here to enter a date. NON F)CEMPT ❑ REVIEWED BY: CURRENT JOB TITLE:ChiefDeputy Clerk CURRENT SALARY RANGE: Range 27 PROPOSED NEW JOB TITLE:ChiefDeputy Clerk PROPOSED NEW SALARY RANGE: Range 29 ATTACHNIEENTS: CURRENT JOB DESCRIPTION: ® PROPOSED JOB DESCRIPTION. Z BACKGROUND: The Chief Deputy position has not been reviewed since 2010 . The job description has not been updated o accurately reflect the duties associated with the position since that time. The duties have changed significantly and the level of responsibility and authority has grown beyond the position as it was originally created. The Chief Deputy Clerk as a full range of administrative, supervisory, and technical responsibilities associated with managing the Clerk' s Office. The updated job description requires additional education, experience, and the ability to identify and interpret applicable CW' s, WAC ' s, Office of the Courts guidance, legal documents, and a variety of other technical documents which are imperative to thoroughly understand in order to be in compliance with the Office of the Courts and the State Auditor. The complexity required to analyze and accurately manage the Clerk' s Office requires a high level of education and experience. QUEST (Specifically outline the job duties & increased education requirements, which require a different skill set causing the increased education & experience): Additional requirements by the Administrative Office of the Courts for Counties to set up, implement, monitor, and utilize a new Odyssey software as increased the duties and level of required knowledge for the Deputy Clerk to ensure it is done accurately and efficiently e State Auditor mandated the Clerk's Office come into compliance with generally accepted accounting policies and procedures, which was done y the Chief Deputy Clerk. Moving forward it is necessary to have a financial person in flus position to understand and efficiently process and reconcile accounting policies, procedures and internal controls. The incumbent in this position has taken advanced financial classes to be able to implement these requirements. Moving forward it is necessary to have someone with the following education and experience: achelor's degree in business, office administration, accounting or related filed, plus ten years of progressively responsible executive management experience, preferably in the public sector, including at least five years of senior4evel management and supervision of a diverse work force. ASIS OF REQUEST (Reason why the position has now taken on the new job duties, outside of their normal type of work): Both the Administrative Office of the Courts and the State Auditor's Office required changes in both software and the way business was originally conducted 'in the Clerk's Office. Based on the amount of money collected and detailed- billing accountability required for fines and penalties assessed and collected advanced financial stills areneeded for this position. The Administrative Office of the Courts has implemented a new Odyssey system and required all Counties to implement the system. This task was complex and added additional responsibility and a greater analytical skill set for the Chief Deputy Clerk position. ACTION REQUESTED :I am requesting the Board of County Commissioners align the Chief Deputy Clerk position with that of the other similar job descriptions within the county, from a Salary Range 27 to a Salary Range 29, based on the additional responsibilities, knowledge, skills, and abilities required to perform the job related duties. Elected OfftciabDepartment Head Si Date Human Resources Signature Date 1 3 20 � ; : ° :BR]EFED WITH�3(QARD`OF COIIN.'�'Y CQMMISSiDNTRS, Does this request qualify for Reclassification? KYes ❑No If "YES" department must prepare an Agenda Action Cover Sheet for BOCC approval. Is a Salary Range Resolution needed? es ❑ No If "YES" Human Resources must prepare the resolution and attachment' s necessary. Date Approved: Click here to enter a date. Once approved it is the responsibility of the department to submit a Personnel Action Form. POSITION DESCRIPTION vi Title : Chief Deputy County Clerk Department : County Clerk Affiliation : Non4J-niGnRepresented Reportsto : County Clerk Exempt : X_ Non - Exempt : Supervises/Directs : Judicial Support Specialist I , II and III Risk Class : 5306- 07 Job Class : 1108 Salary : According to current Non Uniee Represented Salary Scale Established.Elected Official Approval Date : Revision-Human Resources Approval Date : 1=iermat Only 12 /2019 10/ 1 W7017 DEFMMGMGENERAL DESCRIPTION : This is non inion r x -tors-is a nonr urrt�n ' 4erical r+ nrl lonnl duties , req siring �m �nnil � rl neo .,f nni r� fi rn n� inno � nrd nrnn � � � asiSI910 The Chief Deputy Accountant/Office Manager is delegated authority to assume duties of the County Clerk in his / her absence . This employee exercises considerable independent judgment and discretion , and also performs and takes responsibility for assigned duties and procedures . Work is varied so must be adaptable to assist in other areas as needed . Position requires technical knowledge of all facets of the office and the ability to perform administrative & supervisory duties , legal a -apA—n-c ecisions and requires a thorough knowledge of court functions and procedures . This position requires confidentiality and assists in hiring , wages / promotions and union negotiations . ESSENTIAL JOB FUNCTIONS (Any one position may notinclude all of the duties listed nor do the listed e a examples inc u tasks which may be found in positions of this class . ) Assumes all duties and responsibilities of the Clerk in Clerk ' s absence , which incudes ,disGip ino hiring and fif4Kj—, p-ef-&enneI evaluations , Cinoriioeo 4 ar ino nff; no noronnno1 Assigns supervises and evaluates the work of assigned staff advises and trains staff or volunteers as necessary conducts performance evaluations and makes decisions regarding the hiring transfer , promotion or termination of staff, approves and implements disciplinary actions as warranted . l nagyrnon�f h®� 6yf-sY i - Assists in organizing coordinating and directing daily activities in the office . Analyzes and interprets written court orders to determine appropriate procedures utilized . ( i . e . , payments made from Court registtr r writs issued , etc . ) Manages the ODYSSEY and MUNIS accounting systems . Assists in the management of the jury system . Est 12 , 201 O/Rev 1 - 10 19 .2017(format)/Rev 2-xx.xx. xxxx Assists the public at the counter, over the telephone and via mail by answering questions and requests and researches for information . Collects , receipts and /or disburses money for all case filings , fees , fines and restitution . JD rnnecce co fel nnlirlinry filinra n rely cni + mo ,.,�,., anterin tbm nn nmm � iifor Ind --court minrn�z j film_ n. � n � erc anr� retrieves daa frn4nr. 0 orf nmm � i �er cic $et� y tmhe � Processes passports , warrants of arrests , abstracts of judgments , garnishments and all writs . Prepares court calendars , and is a courtroom clerk during court sessions and trials , takes minutes and records all proceedings , marks exhibits , processes orders of the court and all court documents . Types-.Pre ares forms , reports , memos and letters . Including registering and invoicing individuals and firms for ODYSSEY portal usage . Provides information advice or directions concerning Clerk ' s Office services including response or intervention regarding difficult problems or questions raised by the public attorneys , or other parties served by the office . Acts as back up to assigned Public Records Officer for the department . Perform internal audits on employee ' s work . Implements policies procedures and office systems to ensure effective office and program operations in compliance with legal requirements and department goals and objectives . Ability/ to perform online banking requirements and Performs tasks and duties as set forth on work assignment document and as requested by supeR ser er-the Clerk . OTHER JOB FUNCTIONS Performs other related duties as assigned . WORKING CONDITIONS Duties are primarily performed in an office or court environment while sitting at a desk , computer terminal or counter for prolonged periods of time . Duties also include filing court files and documents in file vault or in jail storage area . May occasionally lift items weighing 15 to 20 pounds . QUALIFICATIONS Knowledge of General FcGe -pry iEo ^ n ,� nr^ ne of s Fundamentalrp inciples and modern practices of administration including those related to office and personnel management , general budgetary , accounting and fiscal practices . Functions and procedures of the Clerk ' s Office and general knowledge of count wide departmental functions and procedures . SUIDervisory and office administration principles and practices including budgeting , direction coordination and evaluation . Computers and other office equipment Court Clerk' s policies elated do umenTs , procedures,,-apA-terminology and legal requirements . . Public Records Act 3 Consider hle IrnnWedge of nrinninlec of nffine—adni n otratinn anrd rin � �(.ic nn4enhniryi Est 12 , 201 O/Rev 1 - 10 , 19 . 2017(format)/Rev 2-xx.xx. xxxx `�i-e-� I��al Ir r $ nil £onoFcof $ G-i ,o nf�is_+ A Ability to Plan organize and oversee assigned work programs . Develop program goals and objectives . Abilitv to monitor budgets and funding work schedules and progress reviews . Follow oral and written instructions . Analyze and make decisions and judgements relating to area of responsibility . Establish and maintain effective working relationships with c^ vo-r,fsem I�ees , strpen, County Departments committees , other agencies , Public Officials and the public. • Operate standard office machines , computers and equipment accurately and efficiently • Must be able to understand and carry out oral and written instructions , and apply guidelines and training materials to the position • Must be able to function under pressure and meet stringent deadlines ® Perform the essential functions of the job Communicate effectively , both orally and in writing , with individuals and groups . regarding complex or sensitive issues or rervllnl+ * regulations . i ir�g � � d sensitive\.r JJ 1 1 f n ^ mc MPDS ciG Maintain the confidentiality of sensitive and confidential information . Perform complex , technical calculations . Develop coordinate and implement regulatory training programs for staff and volunteers . EDUCATION AND EXPERIENCE — Any equivalent combination of education and experience , which provides the applicant with the knowledge , skills , and abilities , required to perform the job . 1 A typically way to obtain the knowledge and abilities would be : High; Svh ^ ^ I ,� i „ � ^ n^ �, ^�O E n Bachelor's degree in business office administration , accounting or related field . � i°roc��c �+ r� ref nffina aver ® rionra ir�_$ha f�erilc (lfrin� nr nnmrnrnhln mar» nari9l a� n® rrenGe-. Ten o d „ , rJcs l carcvrrr u�1G years of progressively responsible executive management experience preferably in the public sector, including at least five years of senior- level management and supervision of a diverse work force . LICENSES , CERTIFICATES , AND OTHER REQUIREMENTS : ou drive to and from work and/or for any work related matter you must possess a valid Washington State Driver' s License and vehicle insurance or request and get approval for a reasonable accommodation . REQUIRED TRAINING FOR THIS POSITION : Sexual Harassment & Discrimination — Annually Smart Risk Management — Once Slip Trip and Fall — Annually Safe Lifting Practices — Annually FEMA IS 100 700 , 907- -Once FMLA - Once REGULAR MONITORED DRIVER : Yes X No Additional job specific trainings may be issued at a later date . Human Resources Signature of Approval : Date : Est 12 2010/Rev 1 - 10 . 19 . 2017(format)/Rev 2-xx.xx.xxxx Elected Official Signature of Approval : Date : I have read and understand the above position description : Name : Date : Signature : Est 12 . 201 O/Rev 1 - 10 19 . 2017(format)/Rev 2-xx. xx.xxxx POSITION DESCRIPTION /8Sl Title : Chief Deputy County Clerk Department : County Clerk Affiliation : Non - Represented Reports to : County Clerk 'Exempt : X_ Non -Exempt: Supervises/Directs : Judicial Support Specialist I , II and III Risk Class ; 5306- Job Class : 1108 Salary : According to current Non - Represented 07 Salary Scale Elected Official Approval Date : Human Resources Approval Date : 12/ 18/2019 12/18/2019 GENERAL DESCRIPTION : The Chief Deputy Accountant/ Office Manager is delegated authority to assume duties of the County Clerk in his/ her absence . This employee exercises considerable independent judgment and discretion , and also performs and takes responsibility for assigned duties and procedures . Work is varied so must be adaptable to assist in other areas as needed . Position requires technical knowledge of all facets of the office and the ability to perform administrative & supervisory duties , legal decisions , and requires a thorough knowledge of court functions and procedures . This position requires confidentiality and assists in hiring , wages /promotions and union negotiations . ESSENTIAL JOB FUNCTIONS (Any one position may not include all of the duties listed nor do the listed examples include all tasks, which may be found in positions of this class . ) Assumes all duties and responsibilities of the Clerk in Clerk ' s absence Assigns , supervises and evaluates the work of assigned staff: advises and trains staff or volunteers as necessary ; conducts performance evaluations and makes decisions regarding the hiring , transfer , promotion or termination of staff, approves and implements disciplinary actions as warranted . Assists in organizing , coordinating and directing daily activities in the office . Analyzes and interprets written court orders to determine appropriate procedures utilized . ( i . e . , payments made from Court registry , writs issued , etc . ) Manages the ODYSSEY and MUNIS accounting systems . Assists in the management of the jury system . Est . 12 . 2010/Rev 1 - 10 . 19 .2017(format)/Rev 2- 12 . 18 . 2019 Assists the public at the counter , over the telephone and via mail by answering questions and requests and researches for information . Collects , receipts and /or disburses money for all case filings , fees , fines and restitution . Processes passports , warrants of arrests , abstracts of judgments , garnishments and all writs . Prepares court calendars , and is a courtroom clerk during court sessions and trials , takes minutes and records all proceedings , marks exhibits , processes orders of the court and all court documents . . Prepares forms , reports , memos and letters . Including registering and invoicing individuals and firms for ODYSSEY portal usage . Provides information , advice , or directions concerning Clerk ' s Office services , including response or intervention regarding difficult problems or questions raised by the public , attorneys , or other parties served by the office . Acts as back up to assigned Public Records Officer for the department . Perform internal audits on employee ' s work . Implements policies , procedures and office systems to ensure , effective office and program operations in compliance with legal requirements and department goals and objectives . Ensure online banking requirements and reconciliation are completed in a timely manner and within the guidelines as set forth by the State Auditor and County Treasurer . Performs tasks and duties as set forth on work assignment document and as requested by the Clerk . OTHER JOB FUNCTIONS Performs other related duties as assigned . WORKING CONDITIONS . Duties are primarily performed in an office or court environment while sitting at a desk , computer terminal or counter for prolonged periods of time . Duties also include filing court files and documents in file vault or in jail storage area . May occasionally lift items weighing 15 to 20 pounds . QUALIFICATIONS Knowledge of • Fundamental principles and modern practices of administration , including those related to office and personnel management , general budgetary , accounting and fiscal practices . Functions and procedures of the Clerk ' s Office and general knowledge of countywide departmental functions and procedures . • Supervisory and office administration principles and practices including budgeting , direction , coordination and evaluation . • Computers and other office equipment • Court Clerk ' s policies , procedures , terminology , and legal requirements . • Public Records Act Est . 12 .2010/Rev 1 - 10 . 19 .2017 (format)/Rev 2- 12 . 18 . 2019 Ability to © Plan , organize and oversee assigned work programs . 9 Develop program goals and objectives . © Ability to monitor budgets and funding , work schedules and progress reviews . 0 Follow oral and written instructions . Analyze and make decisions and judgements relating to area of responsibility . 0 Establish and maintain effective working relationships with employees , County Departments , committees , other agencies , Public Officials and the public . Operate standard office machines , computers and equipment accurately and efficiently o Must be able to understand and carry out oral and written instructions , -and apply guidelines and training materials to the position e Must be able to function under pressure and meet stringent deadlines 6 Perform the essential functions of the job 0 Communicate effectively , both orally and in writing , with individuals and groups regarding complex or sensitive issues or regulations . ® Maintain the confidentiality of sensitive and confidential information . o Perform complex , technical calculations . e Develop , coordinate and implement regulatory training programs for staff and volunteers . EDUCATION AND EXPERIENCE — (Any equivalent combination of education and experience , which provides the applicant with the knowledge , skills , and abilities , required to perform thejob . ) Atypical way to obtain the knowledge and abilities would be : U Bachelor' s degree in business , office administration , accounting or related field . Ten years of progressively responsible executive management experience , preferably in the public sector, including at least five years of senior- level management and supervision of a diverse work force . LICENSES , CERTIFICATES , AND OTHER REQUIREMENTS : If you drive to and from work and /or for any work related matter you must possess a valid Washington State Driver' s License and vehicle insurance or request and get approval for a reasonable accommodation . REQUIRED TRAINING FOR THIS POSITION : Sexual Harassment & Discrimination — Annually Smart Risk Management — Once Slip , Trip and Fall — Annually Safe Lifting Practices — Annually FEMA IS 1001 7001 907- - Once FMLA - Once REGULAR MONITORED DRIVER : Yes X No Additional job specific trainings may be issued at a later date . Est. 12 .2010/Rev 1 - 10 . 19 . 2017(format)/Rev 2- 12 . 18 .2019 Human Resources Signature of Approval : hne� M/I d?� � Date : Elected Official Sig atu�r of Approval : Date : have read and understand the above position description : Name : Date : Signature : Est. 12 .2010/Rev 1 - 10 . 19 .2017(format)/Rev 2-xx. xx.xxxx Human Resources Budget Management Co' oMason County Support Services Department Commissioner Administration 5th - Emergency Management 411 N 5 Street � " Shelton , WA 98584 Facilities, Parks & Trails Human Resources 360 . 427 . 9670 ext . 422 Information Services Labor Relations It�s1 .ta r Risk Management Frank Pinter, Director MEMORANDUM To . Board of County Commissioners, Jim Madsen, Juvenile Court Administrator From : Frank Pinter, Support Services Director Date : January 13 , 2020 Subject : Administrator, Probation & Juvenile Services Reclassification Request Union / Non Represented : Non Represented Current Range/Step : Range 37 Step 1 -7 Salary: $ 77, 648 - $ 92 , 194 Requested Range/Step : Range 43 Step 1 -7 Salary : $ 89, 884 - $ 106, 727 Requested New Title : Administrator, Probation Services Background : ( Per Department' s Request ) Juvenile Court Services provides case management of juvenile offender, status offender and Guardian ad Litem cases . Agency functions include operation of the Mason County Juvenile Detention facility, contracted and staff led evidence based programming for probation youth and their families, child advocacy, developing and maintaining collaborative working relationships with parents, law enforcement, services providers, school districts, volunteers, otherjuvenile courts and government entities to provide effective services for juveniles . Historically the department had an Administrator, Probation Manager and Detention Manager . This is a typical structure for counties of our size . This is a typical structure for counties our size . As of 8/1/ 17 the Juvenile Court Administrator has absorbed the role of Detention Manager for the Juvenile Court Services Department . These additional detention requirements include 24/7 after- hour phone calls and emergency shift coverage duties, providing direct supervision and guidance to 8 full -time and 10 Extra Help employees in daily operational activities and events of the Mason County Juvenile Detention Center . Analysis : The Probation & Juvenile Services Administrator is requesting a reclassification/reassignment based on the position has absorbed the role of the eliminated Juvenile Detention Manager position in August, 2017 budget reductions . There is no evidence to show the majority of the job duties have changed to the extent the job entails a different skill set, which required increased education or experience in order to perform the essential job functions . Most employees working for Mason County have had to absorb duties of their subordinates through attrition or budget cuts . HR Recommendation : Recommendation is to deny the request to reclassify the Administrator, Probation & Juvenile Services to Administrator, Probation Services . HR Recommended Range/Step : No Change Salary : No Change RECEIVED RECLASSIFICATION REQUEST FORM NOV � 9 2019" Mason County Personnel Policy 5 . 3 Reclassification Policy Mason County INSTRUCTIONS : HR4Risk Management The following factors may be considered as evidence of posse Ie elizibility for reclassification : a. A majority of job duties have changed to the extent they are more accurately reflected in another existing classification description; b . A majority of job duties have changed to * the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions . DATE: 10/25/2019 UNION: N/A DEPARTMENT: Juvenile Court Services UNION APPROVAL: El REPARER: FLSA STATUS: HUMAN RESOURCES REVIEW: Jim Madsen EXEMPTXX❑ DATE: Click here to enter a date. NON EXEMPT ❑ REVIEWED BY: CURRENT JOB TPTLE: Administrator, Juvenile Court Services CURRENT SALARY RANGE : Non-Represented Salary Range 37 PROPOSED NEW JOB TITLE: Administrator, Juvenile Court Services PROPOSED NEW SALARY RANGE: Non-Represented Salary Range 43 ATTACHMENTS : CURRENT JOB DESCRIPTION:XX❑ PROPOSED JOB DESCRIPTION:XXEl BACKGROUND: Juvenile Court Services provides case management ofjuvenile offender, status offender and Guardian ad Litem cases. Agency functions include operation of the Mason County Juvenile Detention facility, contracted and staff led evidence based programming for probation youth and their families, child advocacy, developing and maintaining collaborative working relationships with parents, law enforcement services providers, school districts, volunteers, other juvenile courts and government entities to provide effective services for juveniles. Historically the department had an Administrator, Probation Manager and Detention Manager. This is atypical structure for counties of our size. QUEST (Specifically outline the job duties & increased education requirements, which require a different skill set causing the increased education & experience): As of 8/1/17 the Juvenile Court Administrator has absorbed the role of Detention Manager for the Juvenile CourtServices Department. These additional detention requirements include 24/7 after-hour phone calls and emergency shift coverage duties, providing direct supervision and guidance 0 8 full-time and 10 Extra Help employees in daily operational activities and events ofthe Mason County Juvenile Detention Center. BASIS OF REQUEST (Reason why the position has now taken on the new job duties, outside of their normal type of work): Per the request of the Mason County Commission all county offices were asked to cut 17.5% of their budgets. To accommodate this request while tying to maintain high level of direct public service, Juvenile Court Services decided to cut from the administrative team and removed the Detention* Manager position. ACTION REQUESTED : I request that the Mason County Board of County Commissioners approve the reclassifieation/reassignment of the Juvenile Court Administrator from salary range 37 to 43 in the Non-Represented Salary Range Alignment. Elected Official/Department ead Signature AW Date Human Resources Signature Date BRIEFED WITH BOARD OF COUNTY COAMSSIONERS Does this request qualify for Reclassification? ❑ Yes Wo If "YES" department must prepare an Agenda Action Cover Sheet for BOCC approval. Is a Salary Range Resolution needed? ❑ Yes 71'kNo If "YES " Human Resources must prepare the resolution and attachment' s necessary. Date Approved: Click here to enter a date. Once approved it is the responsibility of the department to submit a Personnel Action Form. r J� � d POSITION DESCRIPTION _T,_ Title : Department: Administrator, Juvenile Court Services Juvenile Court Services Affiliation : Reports to : Non Union Superior Court Judges Salary Range : Supervises/Directs : Range 43 Juvenile Probation & Detention Staff Established Date : Revision Date : May 1992 October 2019 GENERAL DESCRIPTION: Plans, organizes and directs the operations and programs of the Juvenile Court Services for Mason County. Agency functions -include operation of the 24/7 detention facility and the juvenile probation divisions . Goals are achieved through subordinate managers and supervisors . ESSENTIAL JOB FUNCTIONS : Directs department operations by planning and organizing workloads and staff assignments, reviewing progress, directing changes in priorities and schedules as needed to achieve goals within budgeted funds and available resources . Manages department staff including recruiting, hiring, promotion, discipline and termination decisions . Supervises and provides direction to employees in daily operational activities and events of the Mason county Juvenile Detention Center including planning, coordinating and managing staff and programming. Establishes policies, procedures, work rules and performance standards to assure the efficient and effective operation of the Probation Services Department is in compliance with County standards and federal, state, and local laws . Plans, prepares and justifies the department budget based on staffing and resource requirements, cost estimates, departmental objectives and goals . Monitors the budget to assure compliance with approved budget levels and standards . Prepares and administers grants according to established guidelines . _ � a _Gtry � Y R 'IIP 11 ' j POSITION DESCRIPTION Interprets, operates, and assists in the negotiation of two collective bargaining agreements . Responds to union inquiries and grievances . Develops, analyzes and recommends new programs and resources to provide the court systems with an array of choices to deter behavior patterns in juveniles and adults . Coordinates the delivery of services with other agencies, community groups and county departments to ensure effective program services . Responds to public and interagency records requests under GR 31 . 1 as the records officer for the department. Implements and maintains records retention and destruction procedures consistent with statutes,, WAC, and state retention schedules . Analyzes and recommends improvements to existing facilities, equipment and operating systems of the department. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations . Promotes the missions and goals of the Juvenile Court Services' to outside agencies, individual citizens and the media. Directs the resolution of inquiries, complaints, problems or emergencies affecting the availability or quality of services . Responds to* the most sensitive or complex inquires of service complaints . Participates on state and local committees, councils, work-groups, and professional associations . Performs other related duties as assigned . WORKING CONDITIONS : Duties are primarily performed in an office environment while sitting at a desk or computer terminal, but also requires traveling to meetings . May be exposed to angry and hostile individuals and volatile situations . May be required to lift and carry office supplies ranging in weight from 10-20 lbs . f = ' POSITION DESCJIII Il�T 4 1 = a w QUALIFICATIONS Knowledge of: a Principles, practices, procedures and legal processes of justice systems , programs , and services . ® Rehabilitation techniques and services . 0 Management and supervision principles and practices . a Legal requirements, regilations, and laws applicable to area of assignment. • Fiscal management, including budget preparation, expenditure control and record keeping. Abilit to : • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of others . Develop departmental goals and objectives and conduct planning activities . Analyze and evaluate operations, develop and implement corrective actions . • Establish and maintain effective working relationships with employees, County Commissioners, other agencies and the general public. Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations . Develop and implement innovate programs and services in area of assignment. o Physically perform the essential functions of the job . Education and Experience -- Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job . A typical way to obtain the knowledge and abilities would be, Bachelor ' s degree in behavioral or social sciences, public administration or related field, and six years professional level corrections or social services experience including managerial and supervisory responsibility. Jl POSITION DESCRIPTION Title: Department: Administrator, Probation Services Probation Services Affiliation : Reports to : Non Union Superior Court judges Salary Range: SupervisesMirects : Range 37 Probation & Detention Staff Established Date: Revision Date: May 1992 January 1995 GENERAL DESCRIPTION: Plans, organizes and directs the operations and programs of the Juvenile Court Services for Mason County. ESSENTIAL JOB FUNCTIONS . Directs department operations by planning and organizing workloads and staff assignments, reviewing progress, directing changes in priorities and schedules as needed to achieve goals within budgeted funds and available resources . Establishes policies, procedures, work rules and performance standards to assure the efficient and effective operation of the Probation Services Department is in compliance with County standards and federal, state, and local laws . Directs the preparation and administration of the department budget based on staffing and resource requirements, cost estimates, departmental objectives and goals . Monitors the budget to assure compliance with approved budget levels and standards . Prepares and administers grants according to established guidelines . Develops, analyzes and recommends new programs and resources to provide the court systems with an array of choices to deter behavior patterns in juveniles and adults . Coordinates the delivery of services with other agencies, community groups and county departments to ensure effective program services . + . IF _ . IF, IF rr POSITION DESCRIPTION l ✓' _ �: ' Jq 854 Directs the development and maintenance of systems and records that provide the proper evaluation, control and documentation of cases . Assures records retention in accordance with applicable laws and regulations . Analyzes and recommends improvements to existing facilities, equipment and operating systems of the department. Develops and maintains systems and records that provide for proper evaluation, control and documentation of assigned operations , Directs the resolution of inquiries, complaints, problems or emergencies affecting the availability or quality of services . Responds to the most sensitive or complex inquires of service complaints . Performs other related duties as assigned. WORKING CONDITIONS . Duties are primarily performed in an office environment while sitting at a desk or computer terminal, but also requires traveling to meetings . May be exposed to angry and hostile individuals and volatile situations . May be required to lift and carry office supplies ranging in weight from 10-20 lbs , QUALIFICATIONS Knowledge of • Principles, practices, procedures and legal processes of justice systems, programs , and services . • Rehabilitation techniques and services . • Management and supervision principles and practices . • Legal requirements, regulations, and laws applicable to area of assignment. • Fiscal management, including budget preparation, expenditure control and record keeping. IF Ability to : • Plan, organize and oversee assigned work programs, including monitoring work schedules and evaluating the work of others . • Develop departmental goals and objectives and conduct planning activities . �f c3r �f t ;ria. am I J POSITION DESCRIPTION lot _ Analyze and evaluate operations, develop and implement corrective actions . ® Establish and maintain effective working relationships with employees, County Commissioners, other agencies and the general public. Communicate effectively, both orally and in writing, with individuals and groups regarding complex or sensitive issues or regulations . • Develop andimplement innovate programs and services in area of assignment. • Physically perform the essential functions of the job . Education and Experience -- Any equivalent combination of education and experience, which provides the applicant with the knowledge, skills, and abilities, required to perform the job . A typical way to obtain the knowledge and abilities would be: Bachelor' s degree in behavioral or social sciences, public administration or related field, and six years professional level corrections or social services experience including managerial and supervisory responsibility. Attachment A NON -REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 wCommunity Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities & Waste Mgmt 4010 County Engineer 4008 Interim Deputy Director Public Works 4006 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager . 4030 Technical Services Manager 4220 39 Chief Finance Officer 2000 38 DEM/IT/Parks & Trails Manager 2059 i Road Operations & Maintenance/ER& R Manager 4020 Water & Wastewater Manager 4015 Chief Civil Deputy 3001 I -� 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 t f 34 Assistant Road Operations & Maintenance Manager 4021 --�� -33 Deputy Administrator, Probation Services 1052 Engineer III f 4033 Personal Health Manager 2171 I r Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 , 32 Budget Manager 1155 g 31 Public Works Finance Manager 2011 I I Page i l oft f i f 1 Attachment A NON -REPRESENTED SALARY - RANGEdALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 29 Equipment Maintenance -Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 Facilities Manager 2058 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 1 4031 25 Program Manager 1 2200 Operations & Maintenance/ER& R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 I Page 12 oft I ' I Effective .Aprii 1, 2019 *Amounts mayvary slightlyafter calculation done In MUMS ENTRY ENTRYMAX ANNUAL RANGE > „ Step Qi,. STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ANNUAL - . - 46 11 ,917:83. 9;493 .15. 9,7 36,61. 9;9.B6c28 10,142 .28 10, 504.95- 9:0;774,.27 1-29,291.19 . 45 92,784.07 7,73201 8,524.38 8,7-87.57 8;956.44 91178 ,75 110;]:.44.96. 44 9.01553 .92 7,546. 16 71924.65 81321 .42 81 28a9() 8,742.09 8,960.99 1071531.86 -� 43 88,337 . 64 7,361.47 71729.73 81116,20 81320.30 81526,63 8;740.96 104,891.48 42• 86;271.43 71189 .29 71*548.45. 7,92.4. 65 8,12.4118 81327.12 % 534.611-02,415 :29 41 84,137. 49 7,011.46 7,3:61.47 7,730:85 7;923 .54 81121.91 8,324:85 99;898.17 40 . 82, 153 .86 6,846.15 7,1$9;29 7,547 .30 71736.57 7,930.40 % 128,75 97,544. 99 39 80, 142.94 ,678 .58 7,013 ,77 7,363 ,78 7,547.30 7,736.57 7,930.40 95, 164..78 6 t 38 78,227.76 6,515 .98 61845 .02 7,187.01 71368.33 71549.55 71739.98 92,879 .81 37 76,312 .33 61359,36 6, 677.42 71012:61 7, 187, 01 7136.7.19 jfL 0:71 90, 608 .48 36 74,492. 64. 6;207 .72 6,51$.9S 6,845 .02 7,017.7.6 71192,78 7137186 88;4.74.39 35 72170t1 .47 6, 058.37 6,361. 61 6,679 :69' 6, 846.15 07,018.28 7,193 . 89 86;326.72 34 7D;976.76 51914.73 6;2fl88 8 , 6,520 . 7.2 61.683 .13 64850.70 . 71(121JS 94,261.00 -- 33 69;238 .92 51769.91 6,058;37 6,361. 61 6,520 . 12 6, 683 .13 6,850. .70 82, 208.42 32 671611. 18 51634.27 519.15 .81 6,209 . 99 61365. 04 61524.64 61- 687. 69 801252.31 31 65;914.99 5,492.92 51768 .77 6,05724 6, 207.72 61363 .89 6;523 .51 781282 ,08 30 - 64,382, 02 5,365 .17 5, 633.11 51914,73 6,062.90 6121227 61368,43 76, 42122 29 621822. 98 51235 . 25 51495 .19. 51769.91 51915 .87 6,062. 90 6; 214.56 74;574,73 28 61,317.53 51109 .79 5,365 . 17 5;633 .11 5,773 .32 51919 , 28 6;067.49167j624t58 27 59,826. 70 41985 .56 51234.09 51494.03 5, 633 .17 5,77.3 .32 5, 917.02 26' 58,403 . 83 41866.99 5, 109.79 . 5,365. 17 5,497.44 51636 .52 5,777.91 25' 56, 967.32 -4,747.28 4,984.38 51232.99 5,364.-03 5,496,33 51635:38 24 55,626.'79 4,635 .57 4, 866 .99 51109,79 5,237.52 5,367,48 51503 .19 23 541258. 00 41521.50 4,747 .28 4,984.38 5,10939 5,,237.52 5,367.48 64, 409. 79 22 521972.53 41414.38 4,635.57 41868: 14 41988 ,97 51113.22 51240.91 62; 890,94 21 51, 672. 68 4,306 .06 4,521.50 4-,748 .41 41866.99 '4,987.83 5, 112. 11 61,345.30 20 50,427.88 , 4,202 .32 4,413 .24 4, 634,41 4,749.53 41869 .26 41990 .13 591881.51 I 19 491209,88 41100 .82 41306.06 41521.50 14,635.57 41750. 69 41870.40 • 58;444.76 18 48;047,42 4;003 .95 4,203 .46 4,414.38 41523 .81 .41637.84 4,753 . 00 57,036,02 17 461870. 83 ,905 ,90 - 4, 101.96 41307 . 21 41415 .53 4,524;95 41638 .98 55, 667.72 3 I 16 45,748.81 31812.40 41003 .95 ' 4, 203 .46 41309,51 41416, 67 4,526.09 54,313 .06 15 44, 640. 67 31720 ,06 3,907.04 4, 100.82 4,202 .32 4,306,06 41414.38 . 52,9.72.53 14 431560.55 31630.05 31811.281 4,001. 68 41101 .96 4, 2D4, 6D 4,370 .64 511727.73 13 42,506.74 3,542,23 3,718.94 3, 905.90 4,002.87 4,103: 12 4,205 .75 50, .469 .05 12 - 41,480476 3,456.72 3,630.05 3, 811. 28 3, 907.04 4,005.13 4,104. 25 49,251,05 11 401481.94' 31373 .49 31542.23 31718,94 31812.40 31908, 18 41005. 13 481061.55 10 391524, 10 31293 , 68 3,456.72 3, 630. 05 31720.06 3, 813.56 3,909.31 46,911.76 9 38;552,87 31212.74 3,373 .49 31542. 23 '31630 .05 31721.21 3,813 .56 .45, 762 ,70 8 37, 636. 20 31136:,35 31291.38 31456.72 31543 .37 31631,14 31722.35F40j �3639 668 ,20 7 36,705.89 3,058. 82 31212.74 31373 .49 3, 456.72 3,543 .37 . 31633,.46601,48 6 35,844.28 21987.02 31137 .53 3,293 . 68 3;375.77 31460. 11 3,546.80561.55 5 34,968 ,54 21914.04 31058.82 31212.74 3;293 .68 31375.77 31460.11521:38 j 4 34, 147 .85 2,845. 65 2,987.02 3, 137.53 3,216, 213248 .38 * 3,378. 08 3 33,313 .03 2, 776.09 2,915.18 3;059,9G 3, 137:53 3,216.21 3,297.11 39,565. 27 2 321505.98 21708. 83 2, 844.50 21987.02 ' 3;061, 08 31138.64 31216.21 38,594.52 1 31,739 .8.6 21644.99 21776 . 09 21914.04 21987.02 31061.08 31138. 64 37, 663 .73 I i 3/12/2019 K :\Salary Scales\2019\Effective April 1, 2019 Non Represented Salary Scale-AV { � � So1\ � Qrnn `1 �C -1 � 5St � Gn1G , ( 6r = i be placed on the ' step which results it a 5 % increase overthe employee ' s current salary. In the event that the Elected Official or Department Head determines that significant training is needed for the employee in the new position , the Elected Official or Department head may offer the position at any step in the higher classification and salary range . [ RESOLUTION 61 - 06, 61201o6 ] Upon the request of the Elected Official or Department Head and approval of the Support Services Director, a promoted employee may be placed in a step higher than that specified above . If the Support Services Director does not concur in a request for advanced step - placement for a newly hired or promoted employee, the Elected Official or Department Head may appeal that decision to the Personnel Review Committee . The Personnel Review Committee . is a three (3 ) member panel consisting of a County Commissioner, an Elected Official and a Department Head . The Board of County Commissioners appoints the members of the Personnel Review Committee . 5 . 3 RECLASSIFICATION! A reclassification is a change in the allocation of position4from its current job classification to a different job classification as a result of changed duties , responsibilities, and /or authority of a position . Reclassification will be considered when an employee has been permanently assigned to perform the primary functions of a different job classification - or has been permanently assigned significantly different duties which may warrant establishing a new job classification . An employee may request reclassification by submitting a written request, which includes a justification , to their Elected Official or Department Head , The Elected Official or Department Head shall respond to the employee in writing within thirty (30 ) working days . An Elected Official/ Department Head may request reclassification of a position by submitting a written request with justification and a revised Job Description to the Human Resources . Human Resources shall respond to the request in writing within thirty (30 ) working days of receipt of the request . If approved or denied by Human Resources , the request may then be submitted to the Board of County Commissioners , with written justification from the Elected Official/ Department Head for their review . The Board of County Commissioners shall respond to the request in writing within thirty ( 30 ) working days of their receipt of the request . If approved by the Board, the reclassification shall be effective as of the date of Board ' s action or other effective date as may be set by the Board in such action . If the Board denies the request, the matter is closed . Mason County Personnel Policies Page 17 I Step placement of an employee who has been reclassified shall be the same as if the employee had been promoted , transferred, or demoted, whichever is applicable . [ PER RESOLUTION 71 -15.221151 5 . 4 PAYDAYS County employees are paid semi-monthly on the loth and 25th of each month and the payroll will be a direct deposit into the bank of the employee ' s choice . If a regularly scheduled payday falls on Saturday or Sunday, payroll will be -a direct deposit on Friday . If a regularly scheduled payday falls on a holiday, payroll will be a direct deposit on ' the last regular work day prior to the holiday . [ PER RESOLUTION 04 -088 /081 5 . 5 DEDUCTIONS Some regular deductions from the employee ' s earnings are required by law; other deductions are specifically authorized by the employee . The County will withhold from the employee ' s paycheck those deductions required by law and any voluntary deductions authorized by the employee, by applicable union contract, or by statute . All deductions from pay are deducted from the last check of the month . If an employee is overpaid or required deductions were not withheld, the amount overpaid or not withheld will be deducted from future pay on a reasonable basis unless excused by the Board of County Commissioners . [ PER RESOLUTION 150=07, 11 i 1z ] 5 . 6 TRAVEL EXPENSE REIMBURSEMENT Mason County recognizes that out of town travel and related business expenses can be an integral and necessary component of the operation of local government. This policy is intended to establish equitable standards and to provide consistent and fair treatment to all employees who incur such expenses . It is also intended to establish and maintain effective controls over those expenses . County officials ( department heads and elected officials ) and County employees are expected to exercise prudent judgment when incurring travel expenses on behalf of the County doing official County business . The failure of employees to follow this policy, or incur excessive expenses, may be cause for disciplinary action . Non business related expenses and/or expenses not made in accordance with this policy will not be approved or reimbursed . Mason County Personnel Policies Page 18 A B C - 0 - -F G - H - - - t - - ' SATAAY Em/ogees rnrn thu - Ch'arter - DEPARTMENT ; CLASSIFICATION TITLE fZSA HOURS UN/oM r - _ _ - -- , - _ - .RANGE Ua;rfica6 - Exempt - _. Administrative Specialist N� S8 1 � Non- 32 Teamster 589 122 Exempt Application Systems Coordinator 66 1 Non- 40 Teamster 589 Exempt 123 Customer Support Coordinator 64 1 Non- 40 Teamster 569 124 Exempt Director of Information Technology 75 1 Exempt 40 Contract 125 Information Systems Specialist 58 1 Non- <79 Teamster 589 12s Exempt Information Systems Specialist 58 1 Non- 20 Teamster 589 127 Exempt Information Systems Specialist 58 4 Non- 40 Teamster 589 126 Exempt Programmer Analyst 62 1 Non- 40 Teamster 589 129 Exempt Systems Analyst 62 . 2 . Non- 40 Teamster 589 130 Exempt 131 luvemle m &. Fail Serv�ces� '= - ' - Administrative Specialist N 58 1 Non- em 4D Teamster 589 133 Behavioral Health Manager 68 1 Exempt 40 AFSCME 1619 M&P i34 Customer Service Specialist I 40 1 Non- 40 Teamster 589 Exempt 135 Director of Juvenile & Family Services 77 1 Exempt 40 Contract 136 Fiscal Specialist III 50 1 Non- . 40 Teamster 589 Exempt 137 Juvenile Services Corrections Manager 64 1 Exempt 40 AFSCME 1619 M&P 136 Juvenile Corrections Officer I 46 7 Non- 7K shift Teamster 589 139 ' Exempt Juvenile Corrections Officer II 52 4 Non- 7K shift Teamster 589 Exempt 140 Juvenile Corrections Officer On-call 46 5 Non- 7K shift Teamster 589 Exem t 141 20 1 - 1 - 19+ 1 .00% , 7- I - 19 Teamster, FLSA Exempt, 1619MP, 1619LC Range Period 1 2 3 4 5 6 7 8 9 71 Hourly 36. 192 37.096 38 ,023 38.975 39.948 40.947 41 .972 43 .021 44.095 40 Hr Monthly 61273 .21 6,430,04 61+590.79 61755.56 61924.44 71097.55 - 7,274.99 71456.87 73643 .28 Annual 75, 278.50 77, 160.52 79,089 ,51 81 , 066.67 83 ,093 .33 85, 170,56 87,299 ,94 89,482.42 91 ,719.31 72 Hourly 37.096 38,023 38 ,975 39 .948 40,947 41 .972 43 .021 44.095 45. 199 40 Hr Monthly 6,430404 62590,79 6,755,56 61924.44 7,097.55 71274,99 71456,87 71643 ,28 71834.36 Annual 771160.52 79,089.51 B 11066.67 83 ,093.33 85, 170:56 87,299.94 89,482.42 91 ,719.31 94,012.36 73 Hourly 38.023 38.975 . 39.948 40,947 41 .972 41021 44.095 45, 199 46,328 40 Hr Monthly 61590,79 6175556 61924,44 7, 097.55 7, 274.99 7,456.87 7, 64128 7, 83436 8,03011 Annual 79, 089 .51 81 ,066,67 832093 , 33 85, 170.56 87, 299.94 892482.42 91 , 719,31 94,012.36 96, 362.49 74 Hourly . 38.975 39.948 40,947 41 ,972 43 .021 44.095 45, 199 46,328 47.486 40 Hr Monthly 6,755.56 61924.44 7,097.55 71274.99 71456.87 71643 .28 7,834,36 8103021 8,230. 96 Annual 81 ,066, 67 83 ,093 .33 85, 170,56 87,299,94 . 89,482.42 91 ,719 .31 94101236 96, 362.49 98,771 .57 75 Hourly 39.948 400947 41 .972 43 ,021 44.095 45 . 199 46.328 47.486 48,673 40 Hr Monthly 6,924.44 7,097.55 71274.99 71456.87 7, 643 .28 71834.36 81030.21 81230,96 8,436.74 Annual 83 ,093 ,33 85 , 170.56 87,299 .94 891482.42 91 ,719. 31 94,012.36 96,362,49 98,771 .57 1011240,93 76 Hourly 40.947 414972 43 .021 44.095 454199 46.328 47.486 48.673 49 .890 40 Hr Monthly 7,097.55 71274.99 71456.87 7,643 ,28 7,834.36 81030.21 81230,96 8,436 .74 81647,67 Annual 85, 170056 67,299,94 89,482,42 91 ,719431 940012.36 961362,49 98,771 .57 101 ,240.93 103 ,772.03 77 Hourly 41 .972 43 .021 44,095 45 , 199 46,328 47,486 48,673 49.890 51 . 138 40 Hr Monthly 7,274 . 99 71456.87 71643 ,28 71834.36 81030.21 81230,96 81436,74 81647.67 81863 ,86 Annual 87,299.94 891482.42 91 ,719 .31 94,012.36 962362.49 98,771 .57 101 ,240,93 103 ,772.03 106,366,33 78 Hourly 43.021 44.095 45, 199 46,328 47.486 48.673 49,890 51 . 138 520415 40 Hr Monthly 71456,87 7,643,28 7,834.36 81030.21 8,230,96 81436,74 8,647.67 8, 863 .86 91085045 Annual 892482,42 913719.31 94101236 96,362.49 98,771 ,57 101 ,24033 1031772.03 106, 366 .33 1091025,43 79 Hourly 440095 45 . 199 46,328 47,486 48,673 49 .890 518138 52.415 53 ,727 40 Hr Monthly 71643 .28 79834.36 81030.21 81230,96 81436,74 81647.67 B, B63 .86 91085 ,45 91312.60 Annual 91 ,719,31 94,012.36 96,362,49 98,771 .57 101 ,240,93 1031772.03 106, 366.33 109,025 .43 111 , 751 , 19 BO Hourly 45, 199 46.328 47.486 48,673 494890 510138 51415 51727 55 .070 40 Hr Monthly 71834.36 81030.21 81230,96 8,436.74 81647.67 81863 ,86 91085 ,45 9,312.60 92545,40 Annual 94,012.36 96,362449 98,771 .57 101 ,240,93 103 ,772.03 106,366,33 109,025943 111 ,751 . 19 1141544.82 81 Hourly 46.328 474486 48,673 49.890 51 . 138 52,415 53 .727 55,070 56,448 40 Hr Monthly 81030.21 81230.96 8,436,74 81647.67 81863 .86 91085 .45 91312,60 91545,40 917805 Annual 96,362.49 98,771457 101 ,240.93 103 ,772,03 106, 366.33 109, 025 ,43 111 ,751 , 19 114,544.82 1171408.57 82 Hourly 47.486 48.673 491890 51 . 138 52.415 534727 55 .070 56,448 57:856 40' Hr Monthly 8,230,96 81436.74 81647.67 8,863 .86 91085,45 91312. 60 9,545.40 91784,05 10,028466 Annual 98,771 ,57 101 ,240,93 1033772.03 106, 366,33 109,025 .43 1 1 1 ,751 , 19 114, 54-4t82 117,408,57 120,343 ,91 83 Hourly 48,673 49.890 51 . 138 52.415 53 .727 55.070 56.448 57.858 59 ,304 40 Hr Monthly 81436.74 81647,67 81863086 9,085 .45 9131160 91545,40 9,784,D5 10,028.66 102279.38 Annual 101 ,240,93 103377103 106, 366 .3 3 109,025.43 1 1 1 ,751 . 19 114t544,82 1 17,408,57 120, 343 .91 12.313S2,56 84 Hourly 49.890 _ 51 . 138 52,415 53 .727 55.070 569446 57.858 59.304 604787 40 Hr Monthly 81647.67 8, 863,86 91085,45 91312.60 9,545,40 91784.05 10,028.66 10,279,36 10,536 .36 Annual 103,772.03 106,366,33 109, 025043 11 1 ,751 , 19 1 14, 544.82 1 171408.57 120,34191 123, 352.56 126143616 85 Hourly 51 . 138 524415 51727 55.070 56,448 57.858 59.304 60,787 62.307 40 Hr Monthly 81863 .86 91085845 91312,60 91545 ,40 91784.05 10,028,66 10,279,38 10,536,36 10,799,77 Annual 106, 3 66.33 109, 025.43 111 ,751 . 19 , 1 14,544.82 1 17,40857 120, 343 ,91 123135256 126143616 129,597.27 * Ranges 1-25 are excluded due to WA State Minimum Wage Law 2018=$ 11 . 50/hour 2019 =$ 12 . 00/hour 2020=$ 13 , 50 * 1619LC hired prior to 7/ 1/2018 will be paid an additional 5 % in their respective range/step GRAYS HARBOR COUNTY EXEMPT EMPLOYEES* 2019 SALARY GRID Effective: January 1, 2019 - 2% Ste Ste 'Sfe = 5 - -. . . .. . . _ . .... . - - --, __. . .. . - . ."-_ .__ . . _ . _.. ._.. . ti: .a. .. �: -. .., �.«� _-.. . -� Ste - Ste"`` - _ - eP . - . �- - P P P : > 1 AUDITOR : Elections Administrator - 41377 4,474 41571 4, 668 4,764 4,860 41957 51054 5, 151 51248 CENTRAL SERVICES : Director, Central Services 6,180 61345 61510 61671 6,835 71002 7,163 71327 71510 71694 Deputy Director/ Data Base Admin . 5 , 871 61028 6JB4 6,337 61493 61651 61805 6, 960 71135 7,309 COMMISSIONERS : . Clerk of the Board , Drainage District 2 & Boundary 51411 51521 51629 51740 .5,850 51958 6,069 61178 61289 61396 - Review Bd ; Admin . Asst. Deputy Clerk of the Board 4,074 41147 41223 41296 41370 41445 41520 4,594 4,669 4,741 Executive Assistant 31718 31803 31885 31966 41047 4, 132 4,212 4,292 4,375 4,458 Secretary- Receptionist/ BOE Clerk 3 ,060 31171 31277 31385 31492 31582 31611 3 , 638 31664 - 31694 ENVIRONMENTAL HEALTH : Director 51826 6 ,038 61251 61463 6,676 6,888 71101 71314 71537 71758 FACILITY SERVICES : Director 51118 51238 51355 5,471 51588 51706 51821 51938 61053 6, 172 FAIR : Fair & Tourism Manager 61180 61345 61510 6 , 671 6 ,835 71002 71163 71327 7,510 . 71694 Event Coordinator 4,032 41126 4,222 41318 41414 41506 4,600 41699 41792 4,888 FORESTRY : Director 61832 61970 71109 71247 7,384 71523 71659 7,797 7,937 8, 073 Deputy Director 61180 61345 61510 6,671 61835 71002 7, 163 71327 7,510 7 , 694 JUVENILE : Executive Director 71271 71418 71565 71713 71861 81011 81159 81307 81455 81604 Director Detention Services 51634 51749 51860 5,973 6,088 61203 61314 61427 61542 6, 654 Director Court Services 51561 51674 51783 5,896 61009 6, 121 61231 6,345 61459 6,569 Accounting Assistant III 31840 31915 3 ,989 4 ,064 4,138 4,212 41286 41361 41435 4, 509 MANAGEMENT SERVICES : Budget Director 61180 61345 61510 6,671 61835 71002 71163 71327 71510 7,694 HR & Budget Manager 71115 7,268 71421 7,575 71742 7,909 8,069 8,242 81417 81594 Payroll Clerk 31840 3 ,915 31989 4,064 4, 138 4,212 4,286 41361 41435 41509 Payroll & Benefits Manager 41857 41965 5,077 5, 185 51297 51402 51515 51623 51734 51841 Public Records Officer/ Records Administrator 41857 41965 51077 51185 5,297 51402 51515 - 5,623 51734 5,841 Risk Manager 51118 51238 51355 5,471 5,588 51706 51821 51938 61053 61172 PLANNING & BUILDING : Community Development Director 71694 71842 71990 8 , 136 8,284 8,433 81582 81730 8,877 9,020 . Director 61555 6,711 6,873 71038 71207 71379 7 ,555 71738 71924 81116 PROSECUTOR : Chief Deputy Administrator 41491 41560 4,630 4,702 41771 41842 41911 4,983 51051 51120 PUBLIC HEALTH & SOCIAL SERVICES : Director 61242 6,455 6,667 6,879 7,092 71304 71517 71731 71953 81174 Deputy Director 5,826 61038 6,251 61463 61676 61888 71101 71314 71537 71758 Fiscal Services Director 61289 61409 61529 6,646 61763 6,878 61993 71110 7 , 230 71341 Public Health Manager 61289 6,409 61529 61646 6,763 6,878 61993 7, 110 7,230 71341 Social Services Program Manager 6,289 6,409 6,529 61646 61763 61878 61993 7, 110 71230 7,341 Administrative Lead 31860 31933 4,009 4,081 4, 155 4,231 41305 41380 41454 41527 SUPERIOR COURT: Court Administrator 51793 51903 61012 61122 6,232 6,339 61452 61561 6,673 6,780 Court Reporter , 41857 41965 5,077 51185 5, 297 51402 5,515 . 5,623 . 51734 51841 Judicial Executive Secretary 31591 3 ,676 3 ,760 31845 31930 4,016 4,099 4, 188 41272 4,356 FEPEUTIC COURT: eutic Courts Coordinator 5, 149 5,244 5,341 51437 5 , 538 5,639 51744 5,850 5,959 6,069 *Exempt Salary Schedule Includes Employees From Courthouse/Juvenile/Public Health & Social Services/Public Services (excludes Roads, ER&R & Solid Waste) _ L � wis DC100 * Clerk of the District Court 26 PJ106 * Probation Director 25 PD110 *. Probation Officer 20 PD111 Community Services Officer 19 DC120 Lead Deputy Court Clerk/Calendar Coordinator 18 DC140 Senior Deputy District Court Clerk/Disposition Clerk 18 DC147 Deputy District Court Clerk/Probation 17 DC145 Deputy District Court Clerk/Courtroom Clerk 16 DC150 Deputy District Court Clerk 15 r- '�. ,_.. ___ J5100 * Juvenile Court Administrator 29 JS120 * Juvenile Detention Manager 24 JS110 Assistant Juvenile Court Administrator 24 JS180 Juvenile Probation Officer 22 15190 Functional Family Therapist 22 OB100 * Office Manager 22 JS130 Juvenile Detention Supervisor 21 JS150 * Juvenile Detention Officer 18 JS160 GAL/CASA Program Coordinator 22 JS165 Probation Legal Assistant 16 11.110 * Chief Deputy Prosecuting Attorney - Criminal 35 LL140 Deputy Criminal Prosecutor Senior . 34 LL150 ' Deputy Criminal Prosecutor III 30 LL160 Deputy Criminal Prosecutor 11 27 LL170 * Deputy Criminal Prosecutor I 24 =i'�tGIV11i000rt-GNOUputr • �'a• .t'.�«.:.... .t -_cJ... -hu-_...__ .-,r_ Lr...�r:i<YG5_.:::�:5._.. � �c.._. _ .. _-,.:.x _ .... ..-.. _.. .+-,+. ' ZC LL100 Chief Deputy Prosecuting Attorney - Civil 35 LL172 Deputy Civil Attorney Senior - Risk Management 33 LL173 Deputy Civil Attorney Senior 31 LL175 Deputy Civil Attorney III 28 LL177 Deputy Civil Attorney H 25 LL179 Deputy Civil Attorney I 23 z- 5 :SUpp LS115 Program Manager - Prosecuting Attorney 24 LS110 P A Office Manager 23 LS120 Victim Assistance Coordinator 17 LS125 ' Sr. Paralegal 19 LS123 * Paralegal 17 LS125 * Legal Assistant 15 Communily Development Series CD100 * Community Development Director 32 _ y.•�..�m�.�., rr'.=s1.�'>��:�="'='"•�' �_=ate s! 't�� •t��-� ;Planum • G�ou =�"'~--�•- � ��_ t"•.---.-. _s'� _ _. -9' rse per._-:�;;s�.�y PP100 * Planning Manager 28 PP113 . Planner - Senior Long Range 05/2012 24 1 , STEPS A B C D E F G H I J K L M 101 .000/0 18 Annual 41 ,736 42,792 43,872 44,964 46,092 47,256 48,408 49,620 501BB0 52, 140 53,448 541766 56,148 Monthly 33478 32566 31656 31747 3,841 31938 41034 41135 41240 41345 43454 4$ 64 41679 Hourly 20.07 20,57 21 .09 21 .62 22.16 22,72 23.27 23.86 24.46 25.07 25.70 26.33 26.99 19 Annual 43 ,848 44,940 46,068 47,208 48,384 49,596 50,844 52, 116 53,412 54,744 56,124 57,504 58,956 Monthly 31654 31745 3,B39 38934 41032 41133 41237 41343 41451 41562 4,677 41792 4,913 Hourly 21 .08 21 ,51 22. 15 22.70 23.26 23 .84 24.44 25.06 25,68 26.32 26.98 27.65 28.34 20 Annual 46,044 47,172 483360 49,560 50,805 52,092 53,388 54,708 561088 57,480 5131920 60,396 612908 Monthly 31837 31931 4,030 41130 41234 41341 41449 41559 41674 41790 43910 51033 51159 Hourly 2214 22,68 23 .25 23.83 24443 25.04 25.67 26.30 26,97 27,64 28.33 29.04 29.76 21 Annual 48,324 49,536 50,772 -52,056 53,352 54,684 56,052 57,444 58, 864 60,372 61 ,884 63,420 64,992 Monthly 41027 41128 4,231 41338 41446 41557 41671 4,787 43907 58031 51157 51285 51416 Hourly 23.23 23,82 24.41 25.03 25.65 26 ,29 26.95 27.62 28.31 29 ,03 29,75 30.49 31 ,25 22 Annual 50,736 52,032 53,328 54,648 561016 57,408 58,848 60,336 61 , 848 63,348 - 64,956 66,576 68,244 Monthly 4,228 41336 41444 41554 4,668 41784 41904 52028 53154 53279 51413 51548 51687 Hourly 24.39 25.02 25.64 26.27 26.93 27.60 28.29 29.01 29.74 30 ,46 31 .23 32.01 32.81 23 Annual 53,292 54,624 551980 57,372 58,812 60,300 61 ,800 63,324 64,920 66,540 68,208 69,912 71 ,664 Monthly 41441 4 ,552 41665 4,781 _ 41901 51025 51150 5,277 51410 5,545 5,684 5,826 51972 Hourly 25,62 26 .26 26,91 27.58 28.28 28.99 29.71 30.44 31 .21 31 ,99 32,79 33 .61 34.45 24 Annual 55,956 57,336 58,764 60,264 613764 63,288 641884 66,492 68, 172 69, 864 71 ,616 731416 75,240 Monthly 4,663 41778 4,897 51022 51147 51274 51407 51541 51681 5,822 53968 6,118 61270 Hourly 26.90 27.57 28 .25 28.97 29.69 30,43 31 ,19 31 ,97 32,78 33.59 34.43 35.30 36,17 25 Annual 58,740 601228 61 ,728 633252 64,848 66,456 68,124 69,828 71 ,556 73,380 75,204 - 771088 78,996 Monthly 42895 51019 51144 51271 53404 51538 5,677 5,819 51963 6,115 6,267 6,424 61583 Hourly 28.24 28.96 29 .69 30.41 31 .18 31 ,95 32.75 33,57 34.40 35 .28 36,16 37.06 37.98 26 Annual 611668 63 ,216 64,800 66,420 68,088 69,792 71 ,520 73,344 75, 144 77,052 78,960 801928 82,956 Monthly 5,139 51268 51400 51535 5,674 51816 51960 61112 6,262 63421 61580 6,744 61913 Hourly 29.65 30,39 . 31 .15 31 .93 32.74 33,55 34.39 35.26 36.13 37.04 37.96 38.91 39,88 27 Annual 64,764 66,384 681052 69,756 71 ,484 73 ,272 75,108 76,980 789900 802892 82,896 84,984 07,096 Monthly 51397 5,532 51671 5,813 51957 63106 61259 61415 61575 61741 61908 7,082 71258 Hourly 31 .14 31 ,92 32.72 33 ,54 34.37 35.23 36. 11 37.01 37,93 38.89 39.85 40.86 41 .87 28 _ Annual 68,004 69 ,720 71 ,448 73,236 75,060 76,932 783852 B0,B44 82,848 84,924 873048 89,244 91 ,464 Monthly 51667 53810 5,954 61103 6,255 6,411 6,571 61737 61904 7,077 71254 7,437 71622 Hourly 32.69 33,52 34.35 35 .21 36,09 36.99 37.91 ' 38.87 39.83 40.83 41 .85 42.91 43,97 29 Annual 71 ,400 73, 176 751024 76,BB4 78,816 80,796 82,800 84,864 87,000 89, 184 91 ,392 931684 964036 Monthly 51950 60098 61252 6,407 61568 61733 61900 71072 71250 71432 71616 71807 8,003 Hourly 34,33 35.18 36.07 36,96 37.89 38.84 39.81 40.80 41 .83 - 4280 43.94 45,04 46,17 30 Annual 74,988 76,848 78,768 80,736 821764 84,816 860952 89,136 91 ,344 93, 624 95,976 98,376 100, 836 Monthly 61249 61404 61564, 61728 63897 71068 71246 71428 7, 612 73802 71998 81198 8,403 Hourly 36.05 36.95 37.87 38.82 39,79 40.78 41 ,80 42.85 43,92 45,01 46,14 47.30 48,48 31 Annual 78,732 80,700 821716 84,780 86,904 89,088 91 ,284 93,576 95,916 982328 100,764 103,296 105,864 Monthly 61561 6,725 . 6,893 71065 71242 71424 76607 71798 71993 81194 81397 81608 81822 Hourly 37,85 38.80 39.77 40,76 . 41 .78 42.83 43.89 44,99 46.11 47.27 48.45 49 .66 50.90 32 Annual 821668 84,732 861844 89,016 91 ,236 93,5(6 95,856 98,256 1002716 103 ,236 105,804 108,480 1112180 Monthly 61889 7,061 71237 71418 72603 7,793 71968 81188 8,393 81603 81817 91040 91265 Hourly 39:74 40,74 41 .75 42.80 43.86 44,96 46.09 47.24 48,42 49,63 50.87 52.15 53,45 33 Annual 86,796 86,968 91 ,176 93,468 951808 98,208 100, 656 103,176 1053744 108,396 111 ,120 113,880 116,712 Monthly 7,233' - 71414 71598 71789 71984 81184 81388 8,598 81812 91033 91260 9,490 91726 Hourly 41 .73 42.77 43.84 44.94 46.06 47.22 48.39 49,60 50,64 52,11 53942 54,75 56911 34 Annual 913128 93,420 95,748 98,136 100,596 103,092 1051684 108,312 1111060 113,820 116,652 119,592 122,556 Monthly 71594 71785 71979 82178 81383 81591 81807 92026 9,255 91485 91721 91966 10,213 Hourly 43,81 44,91 46,03 47.18 48.36 49:56 50.81 52.07 53,40 54.72 BUB 57.50 58,92 35 Annual 95,688 981088 100,524 103,032 1051624 108,252 110,988 113,760 116,580 119,508 122,495 125,580 128,688 Monthly 71974 8,174 8,377 62586 8,802 91021 91249 91480 91715 93959 10,208 10,465 10,724 Hourly 46.00 47,16 48.33 49.54 50.78 52,05 53,36 54,69 56.05 57,46 58.89 60.38 61 .87 JEFFERSON COUNTY 2020 -21 BUDGET REQUEST Z017 Actual 2020 2021 Account Number Name Actual 201BActual 2019 Budget 6/30/19 REQUEST REQUEST Expenditures 007110000.52710.10.0000 SALARIES AND WAGES ��•'--'4lll`99�_'-_•' �" �;:�4550�0_ . � g�.�yi � t j32fi?; F a�_u_.R;y;:; �c:Mi fRw:; 001110000.52710.10.0010 DIRECTOR OFJUVENILE SERVICES = - = 94,216 - ^95,864 97,302 001110000.52710.10.0025 JUVENILE COURTSERVICESII NEW f 1 + < ; 44854Q acv 838_: 001110000.5271010.0026 FISCAL & GRANTS COORDINATOR3. 48839 ti _ t- S 8.348 0131110000,52710.10.0030 PROBATION COUNSELOR I 8;838- 001110000.52710.10.0050 GAL COORDINATORI - %V ' 54`723 , r, .2s. ;"78fi: r —, :. , . te t; 9. ;Ti53 , 001110000.52710.10.0059 FAMILY COURT PROGRAM ASSISTANT30203 x; : y; n32il '1� c 3293 . 001110000.52710.10.0060 PROBATION COUNSELOR II-LEAD rr, .��- r � fi ti 73 206 r ,l , �J5 73 205 ,y:sY73;205 ' 001110000.52710.10.0070 PROBATION COUNSELOR II ?'' ` ?, y l t 094 _ r� `,, � x fiG727 _ A 674954 001110000.52710.10.0500 OVERTIME " lxw � . semi ; ,68 . Cg3�' � �t5t# �� `- , F` :•. 001110000.52710.10.0700 LONGEVITY c GDD ' s + 'f_480Ut 9Dti a 7200 < , •61'800.` KZ*600: 001116000.52710.20.0000 PERSONNEL BENEFITS 'T� 30 18a + 781;34. 1;. ~ X393= ? =}184;+1ao:; = ieVff N4 s=664: ct 001170000.52710.20.0010 OAST r_ 31,�96 . 'i t �F4343 _�,r R:RKIS'11 it ,,,x. 001110000.52710.20.0020 RETIREMENT r494363t- :3 yea;-S((BG9 =`:fy'; ? ' =; t 25;j26 001110000.5271020.0030 MEDICAL INSURANCE ; 69,0.17 - F �ti .L9 . M ` " -_" 1 = :Y _ ,;,Ufa„ _Sa=zS; sig- �.'�_3 X539 ; PO 001110000.52710.20.0040 INDUSTRIAL INSURANCE T47B3 `a62 � ? M .,sti - - 001110000.52710.20.0050 UNEMPLOYMENT INSURANCE z;j_gy0460. _ . �=•_4;089% *'" 3t 'E2469 ;• '�`' : r"�,s v;.{7� `4!: 00 1110000,52710620,0055 POST RETIREMENT 2{078 1 2,300 s �' ` 988 , f-F v s 001110000.52710.20.0060 INDUSTRIAL INSURANCE-COMM SERVICE ?a76 =r192y: q-0!— 0 ;6 y ]`6: 50 50 001110000.52710.20.0070 INDUSTRIAL INSURANCE - GAL T30D r; 94' 300 300 7;960:_' y_ r3;5b2 -3LSOD1g *?, _,2S� 68000 6,500 001110000.52710.31 .0010 OFFICESUPPLIES 7 r.i.. e ! F 3 -J - fit: = +' y "'c S 001110000.52710.31 .0020 a OPERATING SUPPLIES (DIVERSION) -q z. ,81 ;, '�-.`- r; ;36' 3; iS_c.xd00,_ ,-.^' ` t —7 11500 14500 001110000.52710.31.0030 OFFICE SUPPLIES - GAL x;500 . 72 +, 3,500 3,500 001110000.52710.31 .0035 SUPPLIES - WORK CREW COORDINATOR size i_ u435 a ?00`..- f 'r4 200 200 001110000.5271031 .0055 BECCA SUPPORT any 904 k 1348'_ �r'� 7;400 3� 36 2,000 2,500 001110000.52710.31 .00913 PROCTORHOME/CJAA �- 8246 n N �TlJ9:i =?r s6b-00' V—MWF ;562. 35,000 35,000 - -ter ;}. ,.. `'.;:r�� -:- _� _ . . t 001110000.52710.31.4999 GAL DONATIONS TRANSFER TO KITSAP BANK �c�;�� --�'ry r�r�t �sa_t.ur200_ �-�s �-��^�' 200 200 001110000.5271041.0010 TRANSPORTATION COORD ON CONTRACTJJAA001 V N'i' =i � 17;Z9 --��,.1,;; ] 000 17,000 17,000 GF - 110- Juvenile and Family Court Page 20 of 25 9/17/1919 Salary Salary t809262LEAD Posltlon Plan Grade STEP 1 STEP 2 . . STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 - Salary Salary - ' • ' - Position Plan Grade STEP i STEP.2 . STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP B STEP 9 NTION MANAGER CPi 165 233 � F .5315 ?�-i'� W-909 �R�?:'5645 • a ?5786 T"'�`�<z1�935 '-. ' 6099 �"-`"6245 5-`�=��=T-1406 �r Detention Offieer CP2 013 n ' .=429fintion Offwet Contract Settled- Ef( 5l12000 CP2 003 m: .,sr 3746 •xe"' i.3904 - � :'c4091 r'='�^t !etention Officer - Re alar Contract Se8led - E85I1200B CP2 005 :°"�:,.t-27d4 -'4"z"a 'r' -� �� a' ��y `- - BOB62R PTOetentlon Officer- ReOef ContractSettled - E85l12008 CP2 005L*!P0W '21:44 ;r-.?"s t- � �N%=c--�'• l = - - - - - - �' ^-� ""`'- 805NON PTOelention OM"t Extratielp P2 005 `"..c" �.:21`44 ?ice a _ >=e,-•. t r _ = .?,r:- - _ - '- - = __M St+. = _ = =s ;a,.- -- 7 322671 ork.OrelY�readef. CbnhadSetfted(:EffS%if2008) n 52. CP2 ` 002 T:t =?%3505 + #3638 X3765 ` *4•,F=:3928 ` 4167 =•"-4= 'r='rr T� 4 L- T-` � `= �'S'Y 0612YANN181 Salary Salary - Job Class Position Plan Grade STEP i STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP B STEP 9 125EXE CHIEF ADMINISTRATIVE OFFICER CP7 135 - • 71D2 -7284 • - 7472 - 7662 7858 :::•� :- 606'1 8288 ` - 8480 " ' 8698 BDBEXE COURT SERVICES MANAGER Pit 165 ET-..-P�>:'Y-5233 -�Sv=5365 `<_ '•X5503 bS'=:'�s= 5fi45r=: ' •5706 >• ==33935cr'+`-`--i 6089 s: -ci:6245 ;€�:4^6406 �y Zm 345NUN Lead Probation OlBcer .5 hour da re-established eff5R2009 CPt Fla =x;°5479 r ;c=-,;� u^--G' �_.-___,�_:r __ _;_: ! ,�--,; z ;,. 306NUNPrabaSonCounselor ll .5 hour da CPt F09 x" : 6944-3s--..'4856 .4". �5216 . _ ..! � - - F`' -~ ^`' =i`r•"+�= �' Ee 310NUN Probation Counselor ) .5 hour da CPI' F20 W-`�-_`-:=4224 i _-v: `:. a - = - - _ _ - - - `.'= -� - - = " T'4= "^fir- - • ?d'f?. �fc+.• 70000J De adrrleM Head Seueta .5 hour da CPt C04 =a x'-3013 ' :3813 ? -::==1.="4075 �-;3e - '.-' _" = s "^"-' ' —--'X'4" 701262 Nan-0e admen( Headsecreta ---_ -- - _ CPi 036 -_*�a.3Q31 '_4;. ^-9672 �-`s-3B19 5:. ,R:kF [c^ _ ^ `-= :.'e.'i�±f4t=-i-'_'i`- uS "ri>, -: s 741625 Senior OfficeAssistant CPt 027 - .'. ''. t23 3uiat7FOIa 288 U-��^r;;.3;=_�#. k ": = "3F £ = 3=3-. SLL-r ^' "�`= Superior Court of the State of Washington For Chelan County STATp - Lesley A. Allan, Judge o T Kristin M. Ferrera, Judge Department 1 — z Department 3 Travis C. Brandt, Judge s� v Tracy S. Brandt Department2 MRS �+° Court Commissioner 401 Washington Street P.O . Box 880 Wenatchee, Washington 98807-0880 Phone: (509) 667-6210 Fax (509) 667-6588 Position Announcement SUMMARY: The court administrator is responsible for management of the Chelan County Juvenile Department. Agency functions include operation of the detention facility, crisis residential (runaway) center, and the probation/court services division. Goals are- achieved through subordinate managers and supervisors . SALARY & BENEFITS : Salary range for this position is $ 6, 086 to $ 8 ,564 per month. A choice of Chelan County benefit packages is available. This is an exempt position. JOB LOCATION : Chelan County Juvenile Center, Wenatchee, Washington, 98801 DUTIES and RESPONSIBILITIES : For full job description please see attached. APPLICATION PROCEDURE : To apply for this . position, submit a Chelan County employment application along with a cover letter and resume outlining work experience and education to : Fona Sugg Superior Court Administrator Chelan County Superior Court PO Box 880 Wenatchee WA 98807-0880 ffina- sug9@60 , chelan, wa.us Application deadline is October 23 , 2019 . Successful applicant will begin on an agreed upon date in December 2019 . PLEASE NOTE : Chelan County has a non-smoking policy in all County facilities . In compliance with the Immigration Act of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the United States . Such proof must be presented prior to starting employment. It is the policy of the Superior Court to provide equal employment opportunity to all persons . All recruitment and hiring shall be done without regard to race, color, creed, sex, physical sensory and mental handicap, national origin, age, martial status, or sexual preference. Mason County 2020 Budget Policy Level Request Form Budget Level 4 Fund or Department Name Juvenile. Court Services Fund Number XXX .XXX . XXX . 001 . 170 . 000 Project Name Short Description ( 30 Characters) Administration Reclassification Reclassifying the Juvenile Court Administrator and Deputy Administrator positions Project Description (30 Words) Project Number ( 11 21 3, etc . ) 1 FTE Impact Increase / Decrease 0 Revenue Dollar Impact ( no negatives ) Increase / Decrease $ - Expenditure Dollar Impact (no negatives) Increase / Decrease $ 30, 032. 00 Net Impact $ ( 30, 032 . 00 ) Narrative This request is to reclassify the Administrator and Deputy Administrator of the Juvenile Court to be more in line with other Mason County departments and administrations of other comparable countyjuvenile courts . As of August 1, 2017 Juvenile Court Services eliminated the Detention Manager position as a response to the Commission ' s request for a reduction to the county budget. For the last two years the Administrator has covered both the Juvenile Court Administrator and Detention Manager positions which is a substantial work increase . At this same time the Deputy Administrator has taken on additional duties previously completed by the Prosecutor' s Office . Theses duties include receiving all juvenile offender arrest referrals from law enforcement, screening them to decide whether they meet the legal criteria as a felony or misdemeanor, forwarding all felonies to the Prosecutor' s Office and for non-felonies determining whether the case is a mandatory diversion or filing appropriate criminal charges with the Court. Once charges are filed he represents the state in the prosecution of the case which includes providing discovery to and negotiating plea agreements with attorneys, and making sentencing recommendations to the court. The span of control for Juvenile Court Administration includes a nearly $ 1. 9 M budget, 18 full time staff, 8 - 12 Extra Help positions, numerous volunteers and fiscal management of 5 different grant funding streams . With the loss of the Detention Manager position, the addition of duties that used to be completed by the Prosecutor' s Office, I believe Juvenile Court Services administration should be realigned to salary range 43 (Administrator) and 38 ( Deputy Administrator) . These ranges are equivalent to our comparable counties (who also have detention managers ) and current mason county employees that have been reclassified to higher classes with similar or lesser spans of control . Detail Accounts : for Department 001 . 170. 000 BARS Increase Decrease Amount 170. 000. 523 . 31 . 510010 Increase 141283 . 00 170 . 000 . 523 . 31 . 510020 Increase 10, 671. 00 170. 000 . 523 . 31. 520020 Increase 1, 909 . 00 170. 000. 523 . 31. 520030 Increase 31132 . 00 170. 000 . 523 . 31 . 520045 Increase 37. 00 Department Head or Elected Official Requesting this Project Date Please email completed forms to : jb@co . mason . wa . us in Excel format Page 1 of 2 Budget Office Use Only : Accepted / Denied by BOCC Date Notes : Page 2 of 2 Human Resources Budget Management Mason County Support Services Department Commissioner Administration th Emergency Management _ 411 N 5 Street Shelton , WA 98584 Facilities, Parks & Trails li, Human Resources _ 360 . 427 . 9670 ext . 422 Information Services Labor Relations 1854 Frank Pinter, Director Risk Management MEMORANDUM To : Board of County Commissioners, Jim Madsen , Juvenile Court Administrator From : Frank Pinter, Support Services Director Date . January 13 , 2020 Subject : Deputy Administrator, Probation Services Reclassification Request Union / Non Represented : Non Represented Current Range/Step : Range 33 Step 1 - 7 Salary : $ 70, 450 - $ 83 , 647 Requested Range/Step : Range 38 Step 1 - 7 Salary : $ 79, 597 - $ 94, 505 Requested New Title : Deputy Administrator, Juvenile Court Services Background : ( Per Department' s Request ) Juvenile Court Services provides case management of juvenile offender, status offender and Guardian ad Litem cases . Agency functions include operation of the Mason County Juvenile Detention facility, contracted and staff led evidence based programming for probation youth and their families, child advocacy, developing and maintaining collaborative working relationships with parents, law enforcement, services providers, school districts, volunteers, other juvenile courts and government entities to provide effective services for juveniles . Historically the department had an Administrator, Probation Manager and Detention Manager . This is a typical structure for counties of our size . This is a typical structure for counties our size . The Deputy Administrator, Probation Services has had two significant changes to their job duties . 1 ) With the loss of the Detention Manager the Deputy Administrator, Probation Services has taken on the role of a Deputy Administrator for the department ( both probation & detention ) . The job requires the employee to assist the Juvenile Court Administrator in all facets of the department, including the detention facility, which historically was not part of the position's duties . The additional detention requirements have included assisting in after-hours phone duties, personnel matters, and assisting in the daily operational activities such as planning, coordinating and managing staff and programming. 2 ) On February 1, 2018 pursuant to RCW 13 . 40 . 070 ( 10 ), the Prosecutor notified the Juvenile and Superior Courts that they would no longer be reviewing non4elonyjuvenile cases . Since this time the Deputy Administrator, Probation Services' new duties include receiving all juvenile offender arrest referrals from law enforcement, screening them to decide whether they meet the legal criteria as a felony or filing appropriate criminal charges with the Court . Once charges are filed , he represents the state in the prosecution of the case, which includes providing discovery to, and negotiating plea agreements with attorneys, and making sentencing recommendations to the Court . Analysis : The Deputy Administrator, Probation Services is requesting a reclassification /reassignment to a Deputy Administrator of both the probation and detention divisions . This is based on the elimination of the Deputy Administrator, Juvenile Detention position in August 2017 . The request is also based on the elimination of review of non -felony juvenile charges provided by the Prosecutor' s Office and are now performed by the Juvenile Services Office, specifically by the Deputy Administrator, Probation Services . There is evidence to show the duties of a higher classification ( prosecutor) and another classification ( detention manager) have been assigned to the Deputy Administrator, Probation Services and that the changes in responsibilities, functions and tasks have changed and/or increased . Additionally, the skill set has also increased in the proposed new job description to ensure the person hired in position must have knowledge, skills and ability to effectively understand and manage both the detention and probation divisions as a deputy administrator of the juvenile courts . HR Recommendation : Recommendation is support the request to reclassify the Deputy Administrator, Probation to Deputy Administrator, Juvenile Court Services from Range 33 to Range 35 realizing a 5 % increase and placing the incumbent at Salary Range 35 , Step 5 effective the date the Board of County Commissioners approve the reclassification . HR Recommended Range/Step : Range 35 — Step 5 Salary : $ 87, 838 — 2020 Wages Nov 199 2019 RECLASSIFICATION REQUEST PORN Mason Coin Mason County Personnel Policy 5. 3 Reclassification Policy HR/ Risk Managira) ent INSTRUCTIONS : The following factors may be considered as evidence of possible eligibility for reclassification , a. A majority of' ob duties have changed to the extent they are more accurately reflected in another existing classification description; b . A majority of job duties have changed to the extent the job entails a different skill set, which requires increased education or experience in order to perform essential job functions . DATE : 10/25/2019 UNION: N/A DEPARTMENT: Juvenile Court Services UNION APPROVAL: D REPARER: FLSA STATUS: HUMAN RESOURCES REVIEW: Jim Madsen EXEMPT XXD DATE: Click here to enter a date . NON EXEMPYE] � REVIEWED BY: CURRENT JOB TITLE: Deputy Administrator, Probation Juvenile Court Services CURRENT SALARY RANGE: Non-Represented Salary Range 33 PROPOSED NEW JOB TITLE: Deputy Administrator, Juvenile Court Services PROPOSED NEW SALARY RANGE : Non-Represented Salary Range 38 ATTACHMENTS : CURRENT JOB DESCRIPTION:XXD PROPOSED JOB DESCRIMON:XXD ACKGROUND: Juvenile Court Services provides case management of juvenile offender, status offender and Guardian ad Litem cases. Agency functions include operation ofthe Mason County Juvenile Detention facility, contracted and staff led evidence based programming for probation youth and their families, child advocacy, developing and maintaining collaborative working relationships with parents, law enforcement services providers, school districts, volunteers, other juvenile courts and government entities to provide effective services for juveniles. Historically the department had an Administrator, Probation Manager and Detention Manager. This is a typical structure for counties of our size, QUEST (Specifically outline the job duties & increased education requirements, which require a different skill set causing the increased education & experience): The Probation Manager position has had two significant changes to their job duties. 1) With the loss of the Detention Manager the Probation Manager has taken on the role of a true Deputy Administrator for the department. 1h job requires the employee to assist the Juvenile Court Administrator in all facets of the department including the detention facility which historically was not part of the position's duties. The additional detention requirements have included assisting in after-hours phone duties, personnel matters, and assisting in the daily operational activities such as planning, coordinating and managing staff and programming. 2) On February 1, 2018 pursuant to RCW 13 .40.070(10) the Prosecutor notified the Juvenile and Superior Courts that they would no -longer be reviewing non-felony juvenile cases. Since this time the Deputy. Administrator's new duties include receiving all juvenile offender arrest referrals from law enforcement, screening them to decide whether they meet the legal criteria as a felony or filing appropriate criminal charges with the Court. Once charges are filed he represents the state in the prosecution ofthe case which includes providing discovery to and negotiating plea agreements with attorneys, and making sentencing recommendations to the Court. ASIS OF REQUEST (Reason why the position has now taken on the new job duties, outside of their normal type ofwork): Per the request of the Mason County Commission all county offices were asked to cut 17.5% of their budgets. To accommodate this request while trying to maintain high level of direct public service, Juvenile Court Services decided to cut from the administrative team and removed the Detention Manager position. ACTION REQUESTED : I request that the Mason County Board of County Commissioners approve the reclassification of the Deputy Administrator of the Juvenile Court Services, Elected Official/Department Head Sign e Date f �� g Human Resources Signature Date BRIEFED WITH BOARD .OF COUNTY COMAH SIONERS ; Does this request qualify for Reclassification? XYes ❑ No If "YES " department must prepare an Agenda Action Cover Sheet for BOCC approval. Is a Salary Range Resolution needed? >kYes ❑ No If "YES" Human Resources must prepare the resolution and attachment' s necessary . Date Approved: Click here to enter a date. Once approved it is the responsibility of the department to submit a Personnel Action Form. Cvr � � MASON COUNTY CLASSIFICATION DESCRIPTION Deputy Administrator, Probation I . TITLE . Deputy Administrator, Probation DEPARTMENT . Juvenile Court Services REPORTS TO . Administrator , Juvenile Court Services SALARY . Non - Union Salary Range - 33 II . DEFINITION : Professional level position that is responsible for the daily management of the Juvenile Probation Department to . include development and implementation of programming , policy/proceedure , training , supervision , and evaluation of staff and programs . This position must monitor budget and analyze outcomes of program delivery to ensure compliance with state , federal and local reporting requirements for a wide variety of grant funded programs as well as compliance with state , federal and local laws . Supervises and provides direction to employees in daily operational activities and events of the Juvenile Probation Department including planning , coordinating and managing staff and programming . Ensures staffing resources are available for department needs and leads the detention center by using effective leadership principals . Juvenile Court Services is a professional environment and employees are required to meet all departmental policies , proceedures and standards . III . ESSENTIAL JOB FUNCTIONS : A . Plans , organizes and provides leadership in the department such as juvenile probation , court services , diversion , truancy , at- risk youth petitions , pre -trial , special projects and services . B . Plans , develops , implements , monitors , and analyzes a wide variety of probation and program services in the civil and criminal divisions ensuring delivery of evidence- based programs to juveniles and their families according to best practices ; i . e . , Case Management Assessment Process (CMAP) , ART , FFT and MST programs . C . Provides oversight and case consultation for the Guardian ad Litem ( GAL) and Court Appointed Special Advocates ( CASA) programs . D . Plans , manages , prioritizes , assigns and monitors the work of probation . Initiates and makes recommendations regarding employee selection , termination and discipline . Responds to complaints and issues , confers with Juvenile Court Administrator and Human Resources regarding disciplinary actions . Provides staff training and coaching ; conducts performance evaluations ; approves all staff training and leave requests . E . Keep abreast of issues brought forth by the Union membership , and participates in labor/management meetings and negotiations . Deputy Administrator, Probation 2014 Page 1 of 3 F . Schedule and conduct regular staff meetings and encourage staff participation . Plans in -service staff education , training and development ; provides technical assistance with complex problems . G . Plans , recommends , develops , implements and supervises strategies and programs to achieve department goals . H . Collect , develop and maintain data and provide analysis required for the operation of the department and its programs . Make recommendations to and prepare reports for the Juvenile Court management team . I . Prepares , develops and implements budget for the probation department . Assesses department needs , approves budget expenditures and requests for purchases . J . Participates as a key member of the Juvenile Court Services management team . Represents the department with other county departments and at various events such as statewide detention meetings and local collaborative meetings with service providers . Promotes programs to the public , local service providers and other city , county and state employees . K . Develops , maintains and initiates collaborative working relationships with parents , law enforcement , service providers , school districts and other juvenile courts to provide effective services for juveniles . L . . Coordinates and monitors contract services and ensure services provided are within budget and in compliance with department procedures . M . May , at the discretion of the Administrator, perform the duties of the Administrator in his/her absence . N . Performs other duties as assigned by the Administrator . IV . KNOWLEDGE , SKILLS AND ABILITIES . Al Thorough knowledge of the philosophy and operations of the juvenile justice system ; current literature , trends and developments relative to juvenile and family courts , juvenile rehabilitation and child welfare ; functions , procedures and RCW' s and WAC ' s related to the Juvenile Court . B . Knowledge of management principles and practices . Co Ability to plan , direct , and evaluate the work of subordinates . D . Ability to develop and implement administrative standards and procedures , and to evaluate the efficiency and effectiveness . E . Ability to express ideas and convey information effectively in written and oral communication . F . Ability to collect and evaluate data , and use results to recommend and make informed decisions . G . Ability to establish . and maintain working relationships with co -workers , county departments , community agencies , judges , and the general public . H . Knowledge of budgeting , and program development and management . I . Basic computer skills and the ability to navigate all informational systems used by the Court . IV . WORKING CONDITIONS A . Work is performed in multiple environments , including but not limited to : office , courtroom , schools , community , client' s homes , detention and jail facilities . Deputy Administrator, Probation 2014 Page 2 of 3 B . The employee may be required to work irregular hours and days . Must be able to respond immediately to emergencies by "telephone . C . Potentially hazardous conditions may be present when exposed to : • Violent or hostile individuals ® Inclement weather • Road and traffic hazards D . Incumbents may be : • Exposed to physical hazards when dealing in highly emotional and stressful situations with potentially volatile or violent clients . • Exposed to environmental/biochemical hazards due to the potential for contact with bodily fluids . • Exposed to dangerous chemicals and dust or particles due to the potential for contact with such substances in the homes of clients . VI . MINIMUM QUALIFICATIONS : A . Bachelor' s degree in criminal justice , social and behavioral science , or a closely related field from a fully accredited college or university . A Master' s degree is highly desirable . B . Five (5 ) years of progressively responsible professional/administrative experience working in the juvenile justice system , including two years of supervisory or management responsibilities is required ; or any equivalent combination of experience and education which provides the applicant with the desired skills , knowledge and ability required to perform the work . C . Must be at least 21 years of age . VII . SPECIAL REQUIREMENT : A . Applicants will be required to pass a comprehensive background investigation , which shows no criminal activity that could directly impact ability to perform the job . B . A valid Washington State Driver' s License is required for employment . C . Must be able to obtain first aid/CPR certification . Deputy Administrator, Probation 2014 Page 3 of 3 MASON COUNTY CLASSIFICATION DESCRIPTION Deputy Administrator, Probation I . TITLE : Deputy Administrator , Probation DEPARTMENT : Juvenile -Court Services REPORTS TO : Administrator , Juvenile Court Services SALARY: Non - Union Salary Range — 38 II . DEFINITION : Professional level position that is responsible for the daily management of the Juvenile Probation Department to include development and implementation of programming , policy/proceedure , training , supervision , and evaluation of staff and programs . This position must monitor budget and analyze outcomes of program delivery to ensure compliance with state , federal and local reporting requirements for a wide variety of grant funded programs as well as compliance with state , federal and local laws . Supervises and provides direction to employees in daily operational activities and events of the Juvenile Probation Department including planning , coordinating and managing staff and programming . Ensures staffing resources are available for department needs and leads the detention center by using effective leadership principals . Juvenile Court Services is a professional environment and employees are required to meet all departmental policies , proceedures and standards . III . ESSENTIAL JOB FUNCTIONS : A. Plans , organizes and provides leadership in the department such as juvenile probation , court services , diversion , truancy, at- risk youth petitions , pre-trial , special projects and services . B . Plans , develops , implements , monitors , and analyzes a wide variety of probation and program services in the civil and criminal divisions ensuring delivery of evidence- based programs to juveniles and their families according to best practices ; i . e . , Case Management Assessment Process ( CMAP ) , ART, FFT and MST programs . Co Provides oversight .and case consultation for the Guardian ad Litem ( GAL) and Court Appointed Special Advocates (CASA) programs . D . Plans , manages , prioritizes , assigns and monitors the work of probation . Initiates and makes recommendations regarding employee selection , termination and discipline . Responds to complaints and issues , confers with Juvenile Court Administrator and Human Resources regarding disciplinary actions . Provides staff training and coaching ; conducts performance evaluations ; approves all staff training and leave requests . E , Assists the Juvenile Court Administrator in supervising and providing direction to employees in daily operational activities and events of the Mason County Juvenile Deputy Administrator, Probation 2014 Page 1 of 3 Detention Center including planning , coordinating , and managing staff and programming . F . Keep abreast of issues brought forth by the Union membership , and participates in labor/management meetings and negotiations . G . Schedule and conduct regular staff meetings and encourage staff participation . Plans in -service staff education , training and development ; provides technical assistance with complex problems . H . Plans , recommends , develops , implements and supervises strategies and programs to achieve department goals . I . Collect , develop and maintain data and provide analysis required for the operation of the department and its programs . Make recommendations to and prepare reports for the Juvenile Court management team . J . Prepares , develops and implements budget for the probation department . Assesses department needs , approves budget expenditures and requests for purchases . K . Participates as a key member of the Juvenile Court Services management team . Represents the department with other county departments and at various events such as statewide detention meetings and local collaborative meetings with service providers . Promotes programs to the public , local service providers and other city , county and state employees . L . Develops , maintains and initiates collaborative working relationships with parents , law enforcement , service providers , school districts and other juvenile courts to provide effective services for juveniles . M . Coordinates and monitors contract services and ensure services provided are within budget and in compliance with department procedures . N . Reviews all juvenile offender arrest referrals from law enforcement to determine legal filing status . Represents the state in the prosecution of cases to include negotiating plea agreements with attorneys and making sentencing recommendations to the Court . O . May , at the discretion of the Administrator, perform the duties of the Administrator in his/her absence . P . Performs other duties as assigned by the Administrator. Iv . KNOWLEDGE , SKILLS AND ABILITIES . A . Thorough knowledge of the philosophy and operations of the juvenile justice system ; current literature , trends and developments relative to juvenile and family courts , juvenile detention services , juvenile rehabilitation and child welfare ; functions , procedures and RCW's and WAC ' s related to the Juvenile Court . B . Understand and support the concept of Juvenile Detention Alternatives Initiative (JDAI ) . Research , develop , and implements alternatives to detention programs . C . Knowledge of management principles and practices . D . Ability to plan , direct , and evaluate the work of subordinates . E . Ability to develop and implement administrative standards and procedures , and to evaluate the efficiency and effectiveness . F . Ability to express ideas and convey information effectively in written and oral communication . G . Ability to collect and evaluate data , and use results to recommend and make informed decisions . Deputy Administrator, Probation 2014 Page 2 of 3 H . Ability to establish and maintain working relationships with co -workers , county departments , community agencies , judges , and the general public . I . Knowledge of budgeting , and program development and management . J . Basic computer skills and the ability to navigate all informational systems used by the Court . IV. WORKING CONDITIONS A . Work is performed in multiple environments , including but not limited to : office , courtroom , schools , community , client 's homes , detention and jail facilities . Be The employee may be required to work irregular hours and days and may rotate with Juvenile Court Administrator for on -call responsibility 24 hours per day . Must be able to respond immediately to emergencies by telephone . C . Potentially hazardous conditions may be present when exposed to : Violent or hostile individuals • Inclement weather ® Road and traffic hazards D . Incumbents may be : • Exposed to physical hazards when dealing in highly emotional and stressful situations with potentially volatile or violent clients . ® Exposed to environmental/biochemical hazards due to the potential for contact with bodily fluids . ® Exposed to dangerous chemicals and dust or particles due to the potential for contact with such substances in the homes of clients . VI . MINIMUM QUALIFICATIONS : A . Bachelor' s degree in criminal justice , social and behavioral science , or a closely related field from a fully accredited college or university . A Master' s degree is highly desirable . Be Five (5 ) years of progressively responsible professional/administrative experience working in the juvenile justice system , including two years of supervisory or management responsibilities is required ; or any equivalent combination of experience and education which provides the applicant with the desired skills , knowledge and ability required to perform the work . C . Must be at least 21 years of age . VI1 . SPECIAL REQUIREMENT: A . Applicants will be required to pass a comprehensive background investigation , which shows no criminal activity that could directly impact ability to perform the job . Be A valid Washington State Driver' s License is required for employment . C . Must be able to obtain firsf aid/CPR certification . Deputy Administrator, Probation 2014 Page 3 of 3 Attachment A NON -REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER- CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undbrsheriff 3000 44 Deputy Director Public Works/Utilities & Waste Mgmt 4010 County Engineer 4008 Interim Deputy Director Public Works 4006 43 Chief Public Defender . 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 ' Technical Services Manager 4220 39 Chief Finance Officer 2000 i 38 DEM/IT/Parks & Trails Manager 2059 Road Operations & Maintenance/ER& R Manager 4020 Water & Wastewater Manager 4015 Chief Civil Deputy 3001 I —� 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 ►I _ t l 34 Assistant Road Operations & Maintenance Manager 4021 E —� 33 Deputy Administrator, Probation Services 1052 Engineer III f 4033 Petsonal Health Manager 2171 a Environmental Health Manager 2169 F Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 31 Public Works Finance Manager 2011 f I 1 Pagellof2 1 f 1 f Attachment A NON -REPRESENTED SALARY RANGE- ALIGNMENT SALARY JOB CLASS RANGE NUMBER CLASSIFICATION TITLE 29 Equipment Maintenance ,Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager . 1153 Human Resources/Risk Manager 1154 Chief Deputy Assessor 1099 Chief Appraiser 1107 Administrative Manager 2149 Facilities Manager 2058 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 1 4031 25 Program Manager 1 2200 Operations & Maintenance/ER& R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/Family Law Facilitator 1192 Clerk of the Board/Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 1 Central Shop Assistant 4099 i I Page 12 of 2 1 EfFective .April 1, 2019 *Amounts mayvary slightlyafter calculation done In Munis ENTRY ENTRYMAX RANGE > STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 ANNUAL ANNUAL 'Step 0" . 46 1137917:83 9;493 .15, 94736.61, 9;9.8.6-.28 .10,242. 28 10,504.95 %D1774..27" 129,291.'1;9. 45 92,784.07 -7,73101 8;117.3$ 8,524.38 $,737 .57 &.956.44 9017835 110;144. 96 44 9.01553 .92 7,546. 16 71924.65 8,321.42 A,528.90 8174209 81960 .9.9 107,531.86 -� 43 88,337 .64 71361.47 7,729 .73 81116,20 8,320.30 8,526, 63 8,740.96 104,891.48 42 86;271.43 7, 189.29 7;548.45 7,92:4. 65 8, 12"4,18 8,317. 1.2 8;53.4.61102,47:5 :29 41 84,137.49 7, 011,46 7,3:61..47 7,730: 85 7;923 .34 81121.91 81324:85 99; 898,17 40 . 82, 153 . 86 61846.15 711.89 :29 7,547.30 71736.57 71930 .40 8; 128.75 97,544. 99 - 39 801142 .94 61678 .58 7, 01.3 .77 7,363.78 71547.30 71736.57 7,930.40 95, 1.64..78 t 38 78,227.76 61518.98 61845 .02 71187.01 71368.33 71549.55 71739.98 92,879.81 37 76,312. 33 6,359;36 6, 677 .42 7,03-2.61 7, 187. 01 7,367.19 0.71 90, 608 .48 36 74,492. 64. 6,207 .72 6,915.98 61845 .62 7,017.16 7,192678 71372, 86 88;4.74.30 35 74700. 47 6, 058.37 6,361. 61 6,679; 69 6, 846.15 7,018.28 7, 193 . 89 86;326 .72 34 70;976.76 5,914,73 6; 2-08 . 88 6,52:0. 12 61.683 . 13 64850.70 .7,021 J5 84;261.00 33 69.;238.92 51769.91 61058;37 61361. 61 61520 , 12 61683 .13 61850.70 821208.42 32 67,61118 5,534.27 519:15 .87 61209 .99 61365. 04 61524.64 6;687. 69 80, 252.31 31 65;914.99 51492.92 51768 .77 6,057:24 6, 207.72 6;363 ,89 61523 .51 78,282 .08 30 64,382.02• 51365.17 51633 ,11 51914,73 61062.90 6,212.27 61368.43 76,421.22 29 62, 827.98 51235 .25 51495.19. 5,769. 91 51915 . 87 6, 062. 90 6; 214.56 741574,73 28 61,317.53 5, 109 .79 51365 .17 5;633 .11 5,773 .32 5,919.28 6;067.49 72; 809 : 85 27 59, 826,7. 0 41985.56 51234.09 51494.03 5, 633 .11 5,77.3 .32 5, 917. 02 7. 1,004.28 26 58, 403.83 41866.99 51109 .79 51365.17 5,497.44 5, 636.52 5,777:91 69;334.89 25' 56, 967.32 .4,747.28 41984.38 51232,99 5,364.03 5,496.33 5, 635:38 67, 624.58 24 55, 626.79 41635 .57 4, 866, 99 5,109 .79 5, 237.52 5,367,48 5,503 .19 66,038.25 23 5.4, 258.OD 4,521.50 4,747.28 - 41984.38 5,109,79 5,137.5.2 5,367.48 64,409.79 22 52, 972,53 4,414.38 4,635.57 4,868:14 4, 988 .97 5, 113 .22 5,240.91 62; 890.94 I 21 51, fi72. 68 4,306 .06 4,521.50 4;748.41 4,866 .99 '4,987.83 5, 112.11 61,345.30 20 50,427.88 , 4,20232 4,413 .24 4, 634.41 4,749.53 4, 869.26• 4,990 .13 59,881.51 19 49, 209. 88 4,100 .82 4,306. 06 4,521,50 •4,635.57 4 ,750.69 4, 870.40 - 58,444.76 18 48,047.42 4;003 .95 41203 .46 4,414.38 4,523 . 81 -4,637.84 4, 753 . 00 57,036.02 17 46, 870.83 3,905 .90 " 4, 101.96 41307 . 21 4,415 .53 41524;95 41638 .98 55, 667.72 i 16 45,748 . 81 3, 812.40 41003 .95 ' 4, 203 .46 4,309.51 4,41.6.67 4;526.09 5.4,313 .06 15 44, 640.67 3,720 .06 3,907.04 4, 100 .82 4,202 .32 4,306,06 4,414.38 , 521972,53 14 43, 560.55 3, 630 .05 3,811.28 4,001.68 4, 101.96 4, 2Q4, 60 4,310.64 51,727,73 13 42,506.74 31542,23 3,718.94 3,905 .90 4,002 .81 4,103:12 4,2fl5 .75 507469 .05 12 - 41,4$0 .70 3,456.72 3,630.05 3, 811. 28 3,907.04 4,005 .13 4, 104. 25 49, 251.05 11 ' 40,481.94 3,373 .49 3,542.23 3,718.94 3, 812.40 3,908, 18 4,005, 13 48, 061.55 ! 10 39,524.10 31293 . 68 3,456 .72 3,630. 05 3172DA06 3, 813 .56 3,909:31 46,911 .76 9 38;552,87 31212.74 3,373 .49 3,542. 23 '3, 630.05 3,721.21 3,813 .56 .45,762 .70 j 8 37,636.20 31136.35 31291.38 3,456.72 31543 .37 31631,14 31722.35 44,668 .20 7 36,705 .89 31058 . 82 31i212. 74 3137149 31456.72 31543.37 - 3, 63.3.46 43, 601.48 6 35,844.28 21987.02 3,137 .53 3,293 . 68 3; 375., 3 77 3,460. 11 ,546.80 42,561.55 5 34,968 .54 2,914,04 31058. 82 3 ,212,74 3,293 . 68 31375.77 31460.11 41,521:38 j 4 34,147.85 21845 . 65 2987.02 31137.53 3121621, 3249139*1 33A081 40,536 .99 3 33,313 .03 2, 776,09 2,915 . 18 3,059.9.6 3, 13753 3,216.21 3,297.11 39,565.27 2 32,505.98 2,708. 83 2,844.50 21987.02 . 3,-061.08 3,138. 64 3,216.21 38,594.52 1 31,739 . 86 21644. 99 2,776. 09 21914.04 21987. 02 31061.08 31138. 64 37,, 663 .73 I i 3/12/2019 I K:\Salary Scales\2019\Effective April 11 2019 Non Represented Salary Scale:xlsx i • i meso „ P6 be placed on the ' step which results it a 5% increase over the employee ' s current salary . In the event that the Elected Official or Department Head determines that significant training is needed for the employee in the new position , the Elected Official or Department head may offer the position at any step in the higher classification and salary range . [ RESOLUTION 61 - o6 , 612o /o6 ] Upon the request of the Elected Official or Department Head and approval of the Support Services Director, a promoted employee maybe placed in a step higher than that specified above . If the Support Services Directo.r does not concur in a request for advanced step placement for a newly hired or promoted employee, the Elected Official or Department Head may appeal that decision to the Personnel Review Committee . The Personnel Review Committee is a three (3 ) member panel consisting of a County Commissioner, an Elected Official and a Department Head . The Board of County Commissioners appoints the members of the Personnel Review Committee . 5 . 3 RECLASSIFICATION A reclassification is a change in the allocation of a position from its current job classification to a different job classification as a result of changed duties , responsibilities , and/or authority of a position . Reclassification will be considered when an employee has been permanently assigned to perform the primary functions of a different job classification or has been permanently assigned significantly different duties which may warrant establishing a new job classification . An employee may request reclassification by submitting a written request, which includes a justification , to their Elected Official or Department Head . The Elected Official or Department Head shall respond to the employee in writing within thirty �(3o ) working days . An Elected Official / Department Head may request reclassification of a position by submitting a written request with justification and a revised Job Description to the Human Resources . Human Resources shall respond to the request in writing within thirty (30 ) working days of receipt of the request. If .approved or denied by Human Resources , the request may then be submitted to the Board of County Commissioners , with written justification from the Elected Official/ Department Head for their review. The Board of County Commissioners shall respond to the request in writing within thirty (30 ) working days of their receipt of the request. If approved by the Board, the reclassification shall be effective as of the date of Board ' s action or other effective date as may be set by the Board in such action . If the Board denies the request, the matter is closed . Mason County Personnel Policies Page 17 i Step placement of an employee who has been reclassified shall be the same as if the employee had been promoted , transferred, or demoted, whichever is applicable . [ PER RESOLUTION 71 -15 — 1z/ 22 /l5 ] 5 . 4 PAYDAYS County employees are paid semi-monthly on the loth and 25th of each month and the payroll will be a direct deposit into the bank of the employee ' s choice . If a regularly scheduled payday falls on Saturday or Sunday, payroll will be -a direct deposit on Friday. If a regularly scheduled payday falls on a holiday, payroll will be a direct deposit on the last regular work day prior to the holiday . [ PER RESOLUTION 04- o8 , il8 /o8 ] 5 . 5 DEDUCTIONS Some regular deductions from the employee ' s earnings are required by law; other deductions are specifically authorized by the employee . The County will withhold from the employee ' s paycheck those deductions required by law and any voluntary deductions authorized by the employee, by applicable union contract, or by statute . All deductions from pay are deducted from the last checl< of the month . If an employee is overpaid or required deductions were not withheld, the amount overpaid or not withheld will be deducted from future pay on a reasonable basis unless excused by the Board of County Commissioners . [ PER RESOLUTION i ; O - 07.. 11 z 121 5 . 6 TRAVEL EXPENSE REIMBURSEMENT Mason County recognizes that out of town travel and related business expenses can be an integral and necessary component of the operation of local government . This policy is intended to establish equitable standards and to provide consistent and fair treatment to all employees who incur such expenses . It is also intended to establish and maintain effective controls over those expenses . County officials ( department heads and elected officials ) and County employees are expected to exercise prudent judgment when incurring travel expenses on behalf of the County doing official County business . The failure of employees to follow this policy, or incur excessive expenses, may be cause for disciplinary action . Non business related expenses and/ or expenses not made in accordance with this policy will not be approved or reimbursed . Mason County Personnel Policies Page 18 G1i11 � ,�, 20 19 A B C D F G H I v DEPARTMENT '' _ ': CLASSIF7CAT(ONTITLE: :L4u1RY Emloyeesm .Nts -t7talfer` - � HOURS = (INION 11+ RANGE Uasn6cab t-_ Exempt - _ _ - — Administrative Specialist N 58 1 y Non- 32 Teamster 589 122 111Exempt Application Systems Coordinator 66 1 Non- 40 Teamster 589 123 Exempt Foommomm Customer Support Coordinator 64 1 Non- 40 Teamster 589 124 Exempt Director of Information Technology 75 1 Exempt 40 Contract 125 Information Systems Specialist 5B 1 Non- <79 Teamster 589 1Zbj Exempt Information Systems Specialist 58 1 Non. 20 Teamster 589 127 Exempt Information Systems Specialist 58 4 Non- 40 Teamster 589 128 Exempt Programmer Analyst 62 1 Non- 40 Teamster 589 125Exem t Systems Analyst 62 . 2 Non- 40 Teamster 589 130 Exempt 7`uvem` l ' ._ t' : }' :- r r -- -t ._ . ... -n-FT �fca - _ e &. FamflSe !ce .., _:_-��: ; -T ?C 132 . .. z - - . ,. , UF -1 . " fi - : :. _ ; _ . _ ste 589 Administrative Specialist IV 58 1 Non Exem 40 Team r 133 Behavioral Health Manager 68 1 Exempt 40 AFSCME 1619 M&P 134 Customer Service Specialist I 40 1 Non- 40 Teamster 589 135 Exempt Director of Juvenile & Family Services 77 1 Exempt 40 Contract 136 Fiscal Specialist ]JI 50 1 Nan- . 40 Teamster 589 137 Exem t Juvenile Services Corrections Manager 64 1 Exempt 40 AFSCME 1619 M&P 138 Juvenile Corrections Officer I 46 7 Non- 7K shift Teamster 589 139 Exempt Juvenile Corrections Officer II 52 4 Non- 7K shift Teamster 589 140 Exempt Juvenile Corrections Officer On-call 46 5 Non- 7K shift Teamster 589 141Exem t 20 ) 0) 1 - 1 - 19+ 1 ,00% . 7- I - 19 Teamster, FLSA Exempt, 1619MP , 1619LC Range Period 1 2 3 4 S 6 7 B 9 71 Hourly 36, 192 37.096 38.023 38.975 390948 40.947 41 .972 43 .021 44,095 40 Hr Monthly 6,273 .21 6,430.04 61590.79 6,755.56 61924.44 7,097.55 _ 71274.99 7,456,87 71643 .28 Annual 75 ,278,50 77, 160952 79,089.51 81 ,066.67 83 ,093 .33 85 , 170.56 87,299,94 89,482.42 91 ,719.31 72 Hourly 37.096 38.023 38,975 39.948 40.947 41 .972 43 .021 44,095 45, 199 40 Hr Monthly 61430.04 61590.79 61755.56 61924,44 71097.55 7,274,99 71456.87 7, 643 ,28 7,834.36 Annual 77, 160,52 79,08951 81 ,066.67 183,093 .33 851170:56 87,299094 89,482.42 91 ,719.31 94,012.36 73 Hourly 38.023 38.975 39,948 40.947 41 .972 43 .021 44.095 45. 199 46.328 40 Hr Monthly 6,590.79 6,755 .56 61924.44 71097.55 71274.99 7,456.87 71643 .28 71834.36 8,030.21 Annual 79, 089.51 81 ,066.67 831093 .33 85, 170.56 87, 299.94 89,48142 91 ,719,31 94,012.36 96, 362.49 74 Hourly . 38.975 39.948 40347 41 . 972 43 .021 44.095 45. 199 46.328 47.486 40 Hr Monthly 6, 75S,56 6, 924444 7,097.55 7,274.99 71456.87 71643 ,28 7,834,36 81030.21 81230.96 Annual 81 ,066.67 83 , 093 .33 85, 170,56 87,299.94 . 89,482.42 91 ,719.31 94,012.36 96,362.49 98,771 .57 7S Hourly 39.948 40.947 41972 43 .021 44.095 45 . 199 46.328 47.486 48.673 40 Hr Monthly 6,924.44 7,097.55 7,274.99 71456.87 71643 ,28 7,834.36 8,030.21 8123036 81436.74 Annual 83 , 093 . 33 85, 170.56 87,299 .94 89,482.42 91 ,719.31 94,012.36 96,362.49 98,771 .57 101 , 240.93 76 Hourly 40.947 41 .972 41021 44.095 45, 199 46,328 47,486 484673 49 .890 40 Hr Monthly 7,097.55 7,274.99 7,456.87 71643.28 7,834.36 81030.21 812306 83436074 81647.67 Annual 85, 170.56 87,299 .94 89,482.42 91 ,719.31 941012.36 96136149 98,771457 101 , 240693 1031772.03 77 Hourly 41 .972 _ 43 .021 44.095 45 . 199 460328 47,486 48. 673 49.890 51 , 138 40 Hr Monthly 71274,99 7,456.87 73643 .28 71834.36 8,030,21 8123036 81436.74 81647067 81863086 Annual 87,299. 94 89,482,42 91 ,719 .31 94,012.36 96, 362.49 98,771 .57 101 ,240693 103,772.03 106,366.33 78 Hourly 43 .021 44.095 45, 199 46.328 470486 4673 494890 51 . 138 520415 40 Hr Monthly 71456 .87 7,643.28 71834.36 8,030.21 8,23036 81436,74 81647.67 8, 863 .86 91085 .45 Annual 89,482.42 91 ,719,31 94,012.36 96,362.49 98,771 .57 101 ,240.93 103,772.03 106, 366. 33 109, 025,43 79 Hourly 44,095 45. 199 46,328 47.486 48,673 49,890 51 . 138 52,415 51727 40 Hr Monthly 7, 643 .28 7, 834.36 81030,21 8,230.96 81436.74 83647. 67 81863 .86 9, 085645 91312.60 Annual 91 ,719 , 31 94,012.36 96,362,49 98,771 .57 101 , 240,93 103 ,772.03 106, 366.33 109, 025,43 111 , 751 , 19 80 Hourly 45, 199 46,328 47.486 48 . 673 49.890 51 . 138 52.415 53 ,727 55 .070 40 Hr Monthly 71834.36 8,030,21 81230.96 81436,74 81647.67 81863 .86 91085.45 9, 312.60 93545 ,40 Annual 94,012.36 96, 362.49 98,771 .57 101 ,240. 93 103 ,772.03 106,366.33 109, 025 ,43 111 , 751 , 19 114,544.82 81 Hourly 469328 47.486 48.673 49 .890 51 , 138 524415 53 .727 55,070 56 ,448 40 Hr Monthly 81030.21 81230,96 81436.74 81647. 67 81863,86 91085645 9,312.60 91545940 91784.05 Annual 96, 362.49 98,771 .57 101 ,240.93 103,772.03 106,366,33 109 ,025,43 111 ,751 , 19 114, 544.82 117, 408457 82 Hourly 47,486 4$.673 494890 51 , 138 52.415 51727 55 .070 56.448 . 57:858 40' Hr Monthly 87230.96 81436,74 81647467 81863 .86 91085,45 91312, 60 91545.40 9,784.05 10,028. 66 Annual 98,771 .57 101 , 240.93 103,772.03 106, 3 66.33 109,025.43 11 1 ,751 . 19 1 14,544,82 1 17,408.57 120,343 .91 83 Hourly 48.673 49.890 51 . 138 520415 53.727 S5,070 56.448 57.858 59 .304 40 Hr Monthly 8,436,74 8,647.67 81863 .86 91085045 9,312.60 91545,40 9,784.05 10,028.66 102279.38 Annual 101 ,240.93 103 ,772.03 106, 366.33 109,025,43 1 1 1 ,751 , 19 114,544,82 1 17,408.57 120,343 .91 123 , 352.56 84 Hourly 49.890 512138 52,415 53 .727 55.070 56,448 57,858 59.304 60.787 40 Hr Monthly 81647,67 8, 863486 91085045 91312. 60 91545 ,40 91784.05 10,028.66 10,279.38 10,536.36 Annual 103, 772,03 106,366.33 109, 025043 1 11 ,751 , 19 1 14,544.82 117,408,S7 120, 343 ,91 123, 352.56 126,436626 85 Hourly 51 , 138 524415 53.727 55 .070 566448 57,858 59.304 60.787 62.307 40 Hr Monthly 81863 .86 91085445 91312.60 9,545 .40 91784.05 10,028.66 10,279038 10,536.36 10,799.77 Annual 106,366.33 109,025,43 11 1 ,751 , 19 1 14,544.82 117,408,57 , 120, 343 . 91 P 123 ,352.56 126,436.26 129,597.27 * Ranges 1-25 are excluded due to WA State Minimum Wage .Law 2018 =$ 11 , 50/hour 2019 =$ 12 , 00/hour 2020=$ 13 . 50 * 1619LC hired prior to 7/1/2018 will be paid an additional 5% in their respective range/step GRAYS HARBOR COUNTY D(EMPT EMPLOYEEST 2019 SALARY GRID Effective: Janua'ryl 2019 - 2°,6 ; ;r r" 'Sfe' - Step TStep Step 'SEep ; Step Step Step Step Step t •.L� :,.; , '+ Y _ AUDITOR : Elections Administrator 4,377 4,474 41571 4, 668 4,764 4,860 41957 51054 51151 51248 CENTRAL SERVICES : Director, Central Services 61180 61345 61510 61671 6 ,835 7,002 71163 71327 71510 7, 694 Deputy Director/ Data Base Admin . 51871 61028 6 , 184 61337 6 ,493 6,651 61805 61960 71135 7,309 COMMISSIONERS : Clerk of the Board , Drainage District 2 & Boundary 51411 51521 51629 5,740 . 5,850 5,958 61069 61178 61289 6,396 Review Bd , Admin , Asst. Deputy Clerk of the Board 41074 41147 41223 4,296 41370 41445 41520 4,594 4,669 4,741 Executive Assistant 31718 31803 31885 3 ,966 4,047 41132 41212 4,292 41375 4,458 Secreta ry- Reception isV BO E Clerk 3 ,060 31171 31277 3 ,385 3 ,492 3 ,582 3 ,611 3 ,638 3 ,664 . 31694 ENVIRONMENTAL HEALTH : Director 5,826 6 ,038 61251 6,463 6 ,676 61888 71101 7,314 71537 7,758 FACILITY SERVICES : Director 51118 51238 51355 5,471 51588 51706 5 ,821 5,938 61053 61172 FAIR : Fair & Tourism Manager 61180 6,345 61510 6,671 61835 71002 71163 71327 7,510 - 7,694 Event Coordinator 41032 41126 41222 41318 41414 41506 41600 4,699 41792 41888 FORESTRY : Director 61832 61970 71109 71247 71384 71523 71659 71797 7,937 8,073 Deputy Director 61180 61345 61510 6,671 61835 71002 7 , 163 71327 71510 7, 694 JUVENILE : Executive Director 71271 71418 71565 71713 71861 81011 81159 81307 81455 8,604 Director Detention Services 51634 51749 51860 51973 6 ,088 6, 203 61314 6,427 61542 6, 654 Director Court Services 51561 51674 51783 51896 6,009 61121 61231 61345 61459 61569 Accounting Assistant III 31840 3 ,915 31989 4,064 4, 138 4,212 41286 4,361 41435 41509 MANAGEMENT SERVICES : Budget Director 61180 61345 61510 61671 6,835 71002 71163 71327 71510 7,694 HR & Budget Manager 71115 71268 71421 7,575 71742 71909 81069 8,242 81417 8,594 Payroll Clerk 31840 31915 31989 41064 41138 4,212 41286 41361 4,435 41509 Payroll & Benefits Manager 41857 41965 51077 5, 185 51297 . 5,402 51515 51623 51734 5, 841 Public Records Officer/Records Administrator 41857 41965 5,077 51185 51297 51402 S1515 - 5,623 51734 5,841 Risk Manager 5 , 118 51238 5,355 5,471 51588 51706 51821 51938 61053 61172 PLANNING & BUILDING : Community Development Director . 71694 7,842 7,990 81136 81284 81433 81582 81730 8,877 91020 . Director 61555 6 ,711 6,873 71038 7, 207 71379 7,555 71738 71924 81116 PROSECUTOR : Chief Deputy Administrator 41491 41560 41630 41702 41771 4,842 41911 41983 51051 5, 120 ' PUBLIC HEALTH & SOCIAL SERVICES : Director 61242 61455 6,667 6,879 71092 7,304 71517 71731 71953 81174 Deputy Director 51826 61038 6,251 6,463 6,676 6,888 71101 71314 71537 7,758 Fiscal Services Director 6,289 61409 61529 6,646 6,763 6,878 61993 71110 71230 71341 Public Health Manager 61289 61409 61529 61646 61763 6,878 6,993 71110 7,230 71341 Social Services Program Manager 61289 61409 61529 61646 61763 61878 61993 71110 7,230 7,341 Administrative Lead 31860 3 ,933 4,009 4,081 4, 155 4,231 41305 4,380 41454 4, 527 SUPERIOR COURT: Court Administrator 51793 51903 6,012 6, 122 61232 61339 61452 61561 61673 6,780 Court Reporter 41857 41965 5,077 51185 51297 51402 51515 . 5,623 51734 5,841 Judicial Executive Secretary 31591 3 ,676 31760 3 ,845 31930 4, 016 4,099 4, 188 41272 41356 THERAPEUTIC COURT: Therapeutic Courts Coordinator 51149 5, 244 51341 51437 5 ,538 5,639 5,744 51850 5,959 6 ,069 *Exempt salary Schedule Includes Employees From Courthouse/Juvenile/Public Health & Social Services/Public Services (excludes Roads, ER&R & Solid Waste) DC100 * Clerk of the District Court 26 PJ106 * Probation Director 25 PD110 * . Probation Officer 20 PD111 Community Services Officer 19 DC120 Lead Deputy Court Clerk/Calendar Coordinator 18 DC140 Senior Deputy District Court Clerk/Disposition Clerk 18 DC147 Deputy District Court Clerk/Probation 17 DC145 Deputy District Court Clerk/Courtroom Clerk 16 DC150 Deputy District Court Clerk 15 'C-s3K....:-..:-T_.r�,.� ,'?-..i f. .. •iti....r._a-. tl Y..- ._ . .�....._r �r ...�...>�,1`�.•��-......_.,,-�s:C-�P JS100 * Juvenile Court Administrator 29 JS120 * Juvenile Detention Manager 24 JS110 Assistant Juvenile Court Administrator 24 JS180 Juvenile Probation Officer 22 JS190 Functional Family Therapist 22 OB100 * Office Manager 22 - JS130 Juvenile Detention Supervisor 21 JS150 * Juvenile Detention Officer 18 JS160 GAL/CASA Program Coordinator 22 JS165 Probation Legal Assistant 16 -- =<''"' 'LL110 * Chief Deputy Prosecuting Attorney - Criminal 35 LL140 Deputy Criminal Prosecutor Senior . 34 LL150 * ' Deputy Criminal Prosecutor III 30 LL160 Deputy Criminal Prosecutor H 27 LL170 * Deputy Criminal Prosecutor I 24 �m� - ;:�i '�j`Civil=Court_Grou" =-- 1_�.= .-.;�•��s,. _ _ -_, 1.1.100 Chief Deputy Prosecuting Attorney - Civil 35 LL172 Deputy Civil Attorney Senior - Risk Management 33 LL173 Deputy Civil Attorney Senior 31 LL175 Deputy Civil Attorney III 28 LL177 Deputy Civil Attorney U 25 LL179 Deputy Civil Attorney I 23 • n_��:- t-� ��c `� � Le�alSupp_'p`r't�Group�,` .� ` .�.,�2 =,.._��' LS115 Program Manager - Prosecuting Attorney 24 LS110 P A Office Manager • 23 LS120 Victim Assistance Coordinator 17 LS125 ' Sr. Paralegal 19 LS123 * Paralegal 17 LS125 * Legal Assistant 15 Community Development Series CD100 * Community Development Director 32 V n E PP100 * Planning Manager 28 PP113 - Planner - Senior Long Range 05/2012 24 STEPS A B C D E F G H I J K L M 101 .000/0 - 18 Annual 41 ,736 421792 430872 44,964 46,092 47,256 48,408 49,620 50,880 521140 53344B 54,768 56, 148 Monthly 31478 32566 31656 31747 3,841 31938 41034 41135 4,240 41345 4 ,454 41564 4,679 Hourly 20.07 20.57 21 .09 21 .62 22.16 22.72 23.27 23.86 24.46 25.07 25.70 26.33 26.99 19 Annual 43,848 44,940 461068 471208 48,384 49,596 50,844 526116 53,412 54,744 561124 57,504 586956 Monthly 31654 3,745 31839 31934 41032 4,133 41237 4,343 4,451 41562 4,677 43792 4,913 Hourly 21 .08 21 .61 22.15 22.70 23 .26 23.84 24 .44 25.06 25.68 26.32 26.98 27.65 28.34 20 Annual 461044 475172 48,360 49,560 50,808 521092 531385 54,708 56,088 571480 58,920 60,396 61 ,908 Monthly 31837 3,931 41030 41130 41234 41341 41449 41559 41674 4,790 4,910 51033 51159 Hourly 22.14 22.68 23.25 23.83 24.43 25.04 25.67 26.30 26.97 27.64 28.33 29.04 29.76 21 Annual 481324 49,536 50,772 .52,056 53,352 54,684 56,052 57,444 56,884 60,372 61 ,884 63,420 64,992 Monthly 41027 41128 41231 41338 41446 41557 41671 40787 41907 5,031 5,157 51285 5,416 Hourly 23.23 23 .82 24.41 25.03 25.65 26.29 26.95 27.62 28.31 29.03 29.75 30.49 31 .25 22 Annual 50,736 52,032 53,328 541648 56,016 57,408 58,848 60,336 611848 63,348 ' 64,956 66,576 68,244 Monthly 40228 4,336 41444 4,554 41660 41784 41904 5,028 5,154 5,279 53413 53548 51687 Hourly 24.39 25.02 25.64 26.27 26.93 27.60 28.29 29.01 29.74 30.46 31 .23 32.01 32.81 23 Annual 531292 54,624 55,980 57,372 58,812 603300 61 ,800 63,324 64,920 _ 65,540 681208 69,912 71 ,664 Monthly 41441 43552 41665 41781 _ 41901 5,025 51150 5,277 51410 51545 5,684 51826 51972 Hourly 25.62 26.26 26.91 27.58 28.28 28699 29.71 30.44 . 31 .21 31 .99 32.79 33.61 34.45 24 Annual 55,956 57,336 58,764 60,264 61 ,764 63,288 64,884 66,492 6131172 69,864 71 ,616 73 ,416 75,240 Monthly 41663 41778 4,897 51022 51147 51274 51407 51541 5,681 51822 52968 62118 61270 Hourly 26.90 27.57 28.25 28.97 29.69 30.43 31 .19 31 .97 32.78 33.59 34.43 35.30 36.17 25 Annual 58,740 60,228 61 ,728 63,252 64,848 660456 68,124 69,828 71 ,556 73$ 80 75,204 77 ,088 781996 Monthly 41895 53019 51144 51271 51404 51538 51677 51819 51963 61115 6,267 61424 61583 Hourly 28.24 28.96 29.69 30.41 31 .18 31 .95 32.75 33.57 34.40 35.28 36.16 37.06 37 .96 26 Annual 61 ,668 - 63,216 64,800 66,420 68,080 69,792 71 ,520 731344 75,144 771052 78, 960 80,928 822956 Monthly 51139 51268 5,400 51535 51674 51816 51960 6,112 6,262 6,421 61580 62744 61913 Hourly 29.65 30.39 31 .15 31 .93 32.74 33.55 34.39 35.26 36.13 37.04 37.96 38.91 39.88 27 Annual 64,764 66,384 68,052 69,756 71 ,484 73,272 75,108 76,980 , 78,900 80, 892 82,896 843984 87,096 Monthly 51397 51532 51671 5,813 51957 61106 61259 61415 61575 61741 60908 71082 7,258 Hourly 31 .14 31 .92 32.72 33 .54 34.37 35.23 36.11 37.01 37.93 38.89 39.85 40.86 41 .87 28 Annual 68,OD4 69,720 71 ,448 73,236 75,060 761932 78,852 802844 823848 84, 924 87,048 89,244 91 ,464 Monthly 51657 51810 5,954 61103 62255 6,411 61571 61737 61904 71077 71254 7,437 71622 Hourly 32.69 33.52 34.35 35.21 36.09 36.99 37.91 38.87 39.83 40 .83 41 .85 42.91 43.97 29 Annual 71 ,400 73,176 75,024 76,884 7B,B16 80,796 821800 84,864 87,000 89,184 91 ,392 93 ,684 96,036 Monthly 51950 61098 61252 6,407 61568 60733 63900 71072 71250 71432 71616 71807 81003 Hourly 34.33 35.18 36.07 36 .96 37.89 38.84 39.81 40.80 41 .83 42.88 43.94 45.04 46.17 30 Annual 74,988 76,848 78,768 80,736 82,764 84,816 86,952 89,136 91 $ 44 93, 624 95,976 98,376 100,836 Monthly 6,249 61404 61564 61729 61897 7,068 71245 71428 71612 7,602 71998 8,198 8,403 Hourly 36.05 36.95 37.87 3B.B2 39.79 40.78 41 .80 42.85 43.92 45.01 46.14 47.30 48.48 31 Annual 78,732 802700 82,716 84,780 86,904 89,088 91 ,284 931576 953916 98,328 100,764 1033296 1052864 Monthly 61561 6,725 , 61893 72065 71242 71424 72607 71798 71993 8,194 8,397 82608 B,B22 Hourly 37.85 38.80 39.77 40.76 . 41 .78 42.83 43.89 44.99 46.11 47.27 48.45 49.66 50.90 32 Annual 82,668 84,732 86,844 89,016 91 ,236 93,516 950856 98,256 100,716 1033236 105,804 108,480 111 ,180 Monthly 6,889 71061 71237 7,418 73603 7,793 71988 81188 81393 B,603 81817 91040 91265 Hourly 39.74 40.74 41 .75 42.80 43.86 44.96 46.09 47.24 48.42 49.63 50.87 52. 15 53.45 . 33 Annual 86,796 88,968 91 ,176 93,468 95,808 98,208 100,656 103, 176 1052744 1082396 111 ,120 1131880 116,712 Monthly 71233 72414 71598 71789 71984 8,184 8,388 8,598 81812 91033 91260 91490 9,726 Hourly 41 .73 42.77 43.84 44.94 46.06 47.22 48.39 49.60 50.84 52.11 53.42 54.75 56.11 34 Annual 91 ,128 93,420 95,748 981136 100,596 1033092 105,684 108,312 1111060 113,820 116,652 1193592 122,556 Monthly 71594 71785 71979 8,178 81383 - 81591 81807 91026 91255 91485 91721 9,966 10,213 Hourly 43.81 44.91 46.03 47.18 48.36 49'.56 50.81 52.07 53.40 54.72 56.08 57.50 58.92 35 Annual 95,688 - 9B4OBB 100,524 103,032 105,624 1081252 110,988 113,760 116,580 119,508 122,496 125,580 128,688 Monthly 71974 81174 8,377 8,586 0 61802 91021 91249 9,480 91715 91959 10,208 10,465 10,724 Hourly 46.00 47.16 48.33 49.54 50.78 52.05 53 ,36 54.69 56.05 57.46 58.89 60.38 61 .87 CON JEFFERSON JEFFERSON COUNTY 2020 -21 BUDGET REQUEST 2017 - Actual 2020 2021 Account Number Name Actual 201BActual 2019Budget 6/30/19 REQUEST REQUEST Expenditures arr 001110000.52710610.0000 SALARIES AND WAGES 471 99S c{, r 455;070: y s "'a. ; 195 326 ; 001110000,52710,10,0010 DIRECTOR 0FJWENILESERVICES - - 941216 - 95,864 I 97,302 LE COURT SERVICES If :'iJSi=_48838: 001110000.52710.10.0025 JUVENILE rr,t 1 0011100D0,52710.10.0026 FISCAL & GRANTS COORDINATOR OVV _ r ti4883§ 48838 `- h 52797: .4 . 3;6D6! 001170000.52710,70.0030 PROBATION COUNSELOR I 001110000,52710,10,0050 GAL COORDINATOR ? t 38ti 86; s ' 595 "S 001110000652710,10.0059 FAMILY COURT PROGRAM ASSISTANT - _ ,� s30y203 `w � � . - _ „ 32� 3 �5 i aJ3 : 001110000.52710.1D.0060 PROBATION COUNSELOR II-LEAD =` p •, r _ _ :s3 µ , 3ti a320be � r� a73205 rir4 £x73205 001110000,52710.70.0070 PROBATION COUNSELOR II ;, - b?tT sc ,-{`"65r09d LAW 6jjVs;6�`L,a - s��Tx1n L7�99._ 001710000.52770.10.0500 OVERTIME _ _ 661 Mgk y i s Rpt 001110000,52710.10.0700 LONGEVITY y600 �_,,. -f_ 4s8003 ` :3600 -'�`�'. �Z;200' � `yxt1J6B00-' = :;;7,600: 001110000.5271D.20.00DD PERSONNEL BENEFITS 1•. 30. - r ”- 184 '781341 t . `.�•-^,-'' §93 - -^2`r.•. :�84j180 x 185664: 001110000.5271 0.20,0010 OAST rtt X31 X96 ' X4343 : v f scnc 7597u � ` <' r iF. 001110000.52710.20.0020 RETIREMENT - sy353; =V57B59 ; '-:y" '' ,T-- ''_` {`25- `26a :r'j =„ .,5'= = . : 'F, - sA 001110000,5271042040030 MEDICAL INSURANCE z=<69,bL;: - hZ4 T79'. .s r^: tz 001110000.527102040040 � bD INDUSTRIAL INSURANCE 0011 10000,52710,20a0050 UNEMPLOYMENT INSURANCE 046{: r e = 4;489: � .` � ; =? 2469 -`,• � Is ” ` -_-:� ti 001110000.52710.20.0055 POST RETIREMENT :ar:ia,,r a 001110000,52710.20,0060 INDUSTRIAL INSURANCE-COMM SERVICEI - . 50 rFt 50 50 001110000.52710.20.0070 INDUSTRIALINSURANCE - GAL w , 57 ` 4�1; trsa00 ' 94' 300 300 001110000.52710.31 .OD10 OFFICESUPPUES '%Z;N343;56Z, ` Si500= rju x;725,' 68000 61500 TI loct 001110000.52710.31 .0020 OPERATING SUPPLIES DIVERSIO El ` 87 G r %400r� > 7[f 1,500 1,500 N) z =,- - 001110000,52710,31 .0030 OFFICE SUPPLIES - GAL ' . " = 4' 7- ?=z= i?0$ _ W ,�SDOS z'y 723', 3,500 31500 _e s _4_t. �.- - L �n , ` _gs_ - _. ` x;200 : ' { 200 200 001110000.52710.31 .0035 SUPPLIES - WORK CREW COORDINATOR fs` 1138; :vs1 z, 001110000,5271031 *0055 BECCA SUPPORT }a 90 y= i 348 ;- k Jy490 =' 'M3251R 21000 2,SD0 001110000.52710931.0090 PROCTORHOME/CJAA a;_x28246c ,r �„100]9, y6,0_bB., .`; . ;56-2?. 35,000 35,000 001110000:52710.37.9999 GAL DONATIONS TRANSFER TO KfTSAP BANK 's` 00_ O'er`-' VC 200 200 ra. � �. .� _ ,= c _-==r_ .x-s-x:.:Oap” r: r:.,e;a -s: 001110000.52710.41 .0010 ITRANSPORTATION COORD ON CONTRACTJJAA00172214 � ?� 00" _ 17,000 17,000 GF - 110- Juvenile and Family Court Page 20 of 2S 9/17/2019 Salary Salary Joh Class Position - Plan . Grade STEP 1 STEP 2 . . STEP 7 . - . STEP 4 STEP 5 STEP 6 STEP 7 STEP a STEP 9 , r • 11 - Salary Salary - ' Job Class Position Plan Grade STEP 1 STEP.2. STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP B STEP 9 204IXE DETENTION MANAGER CPI 165 VW mss aj �"t`5365 "`55U9 ='�= = '5645 :::5786 , -n'{'.'59356246 Q: •- =-=3906 609262 LEAD Detention Officer CP2 013 •: 1 X4296 7f';n.-2y - 80862) Detention Officer Contract Settled - EN 511!1008 CP2 003 �•--y.�.'s�.�3736 '`*f: 3904 z -- 4091 GL oz 808262 PTOetention ORcer - Re War Conhact Sealed - E95ili20O8 CP2 005 r^. ',.;n24744 " . S - >. --y = `"`tel-`_• BOB62R PT Detention Officer. Refief Contract Settled - EO 5(12008 CP2 005 S' s"'2s_�^2114 "*r '.r -• Y==. " - - - "L BDBNON Pi Detention Officer- Extra HelpCP2 O05 _ ` 21.44 . T !3 r -� ��s - ' '•`�' - • } ty^ " `�^ 37267) W6'rk GreWtie$aef Co'nlrad5al(led 'Efl'9112008)�>!b CR3 =. O02 `.S` - -�••�-'' 3505 1.3'= 3638 r_.•1"';*X3186 '�. 3926 4x87 =Y."-`e�`^"+=? .`4;--'`i :: a 's�' �5�.:xyr-. B :K?z< - 11 • r • 1 IWERM Salary- Salary • " ' Joh Class Position Plan Grade STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP fi STF37 STEP a STEP 9 125IXE CHIEF ADMINISTRATIVE OFFICER CP1 135 + 7102 -7284 • = 7472 7662 - 7859 1+-•_= 8061 ' : B26B -= 6480 B6BB ^ r -6245 ,om<- •`6406 ' _ - 13 _ - 64165a08IXE COURT SERVICES MANAGER Cpl = ^a ia ? ,may 345NUN Lead Probaiton Officer .5 hour da re-eshb9shed efl 522009 ePt ' Fla 306NUN ProbaBon Counselor II U.5 hour da CP1 F09 a-- WZEA694 `rte- 4956 5216 :-f'� r72 t.n`-u cam- ="+r' t`=ids-L'L's`= r• ^• '�- • "'`r 310NUN Probation Counselor 117.5 hour da CPT F20 `' 4224 ! ••=-� • - ' �' • - -'-t `-' t ;: - �`—`_ - " �`�` ^4-"{"�'`-v "�' ""`�•_ 70000J Department Head Secreta .5 hour da CPI C04 z`"—"s=--'�61 :"_r?3`38'f3 [ =.=`4015 = ' - •`.0=='--'='L=' t %+- " -=` 1-"^ ^- ''(y'-J' eT'"' '•;'✓•;?,; 701262 Non-De artmenl He dSecielary CPI B36 � �1- ' O3622 •�5�3Bt3 w"r#` ' -a I - A"' � " `' b'' ' '`"{v" " 741625 Senior Office Assistant CPt B21 :1}1960 •'=^;.. '-": 3}23 $ •rtis"32BB �'it`T'r.:+''.� k. �t yu +>"� ,mom--- �%•^=, . "='='r 742252 Inter. Office Assldant CP1 B20 8n"'a--] 2828 t3r„{;x;' 984 fa`adfYi'-Cd3142 -� ""'Y- -r - _ - ''�- ' �= �• =r 743262 Entry Office Assistant CPt 819 � .= d7 n�.r�`ed�O y B1i q�daY �.4�t._.-a `` . p CP2` 5F'.te, 2Wkr T%RVS-'LAS"` J� _..•� =r.� 1 3 Pei g 4 CPZ t13F i`.r�S"..A"„s5B06 rsa`.l. __ 88aT'S- fit-" r�I, r ,- 3� i Qa��Ho cane Meg-! 00 Mot < '�. - i «..-,a 1�. z, -' — - Vg RUQ ; •r wm P., o E or:T it O sf - _ - OP23 dR°i'-Lp 3-+' `d606 �'--F1slY. 3dr1aG� �d rte'.' �- �-'�" •, De alim�a'n� HEW=Vary B h u L y{3si CP20Ct W4� 6S�'a.4 -`3854 � ,73�4066 f- +31282 >- 35:x-•' :s";� c=:=`rFAV :?t3'_; D uI L'oo Foil 9 �iy1 ;SSS%=%ateT. ; •n`z?�;= cPY li E3z F t. .� 951 sc.+u�`407t _ e3`.^.3`i:4t93 ;a?.;•vi.4292 :��r 440z �F�;a ` --`z sJ` :: Oaf 1 ti It Went C - q76�. S 'Yd.�e ]j �)- -` )vim rY =; e `v- CPl4J`' :- R073W= -' -x=;2124 �~ 1 Ba s ,:3'�T•2 � •23'60 • "=2959 's•,. ?t i'"S�-�"F '�== -�•'-- . F'IJIJE; E i1VENIL�COURYAOMTNLSZRATOR� N y dJ 6 cG ar] 08) CP1IwV 450w"1 �`0 Milo `•1 tw_ 63$8 a v"a"h7 8532 `1678 6850 ? s 7027 + T1b7 fF ^ 37391 -x• -7561 2l'.29aIXE JU ILEOEPOTYADMiNi6aifA' -Pe 97t]20691 l eT CP -7 1SOwrd +rte•? 55t4 �`.?�F 5760 'i+3is.;-��"9B8 7 6058 . E212 " ' • 6371 U 6536 - 6702 ='6676 i-�t'353NON Dm Oaordu7alorl T3hoiif� YI�•+•- -�Fr• GP7` `- F17 f!9"�- 3711 '�-"" a•1" ei7 ><-?��%+�i392S !u�".n'� . "4023 l• -X4127 �••" rr"''.: s=r•::ll#._ -� '_ ..�:s=_.s. .. -^+i=c s • • ' • Salary Salary Job Class Position Plan Grade STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 6 STEP 9 513EXE RECORDS SUPERVISOR CP2 175 ��-0324 .�,+-�^=x495 ==�=��4547 T-`�'--4665 0�=4785 2t iX ;1908 t+'�` :44RZG34 •>-� tr V!=�51b3 9.1=&"^-_ 5295 817ESG Records Specialist - CR2 L05 2991 3178 3364 3552 3738 81SESO Records Specialist In TrainingCP2 LOC' 2797 Records Specialist - Longevity 15 years (180 months) 1 % of - B77ESG monlhl bacewa a CP2 L10 3021 3210 3396 3588 3775 •' ,. . Records Specialist ng 20 years (240 months) 1.25%. 11 - , . -B77ESG monthlybase wa a CP2 L71 3026 3218 3406 359fi 3785 •• = Records speda8st- Longevity 25 years (300 month s) 1-515 of ' • 847ESG monlhl basewa CO2 L12 3036 322fi 3414 3fi05 3794 . Superior Court of the State of Washington For Chelan County A,r4. STATE OF Lesley A. Allan, Judge o` y Kristin M. Ferrera, Judge Department 1 — x Department3 Travis C. Brandt, Judge Tracy S. Brandt Department '�� lase `'� Court Commissioner 401 Washington Street P. O . Box 880 Wenatchee, 'Washington 98807-0880 Phone: (509) 667-6210 Fax (509) 667-6588 Position Announcement Juvenile Court Adm 'gn " sratur SUMMARY : The court administrator .is responsible for management of the Chelan County Juvenile Department. Agency functions include operation of the detention facility, crisis residential (runaway) center, and the probation/court services division. Goals are " achieved through subordinate managers and supervisors . SALARY & BENEFITS : Salary range for this position is $ 6, 086 to $ 8 ,564 pdr month . A choice of Chelan County benefit packages is available. This is an exemptposition. JOB LOCATION: Chelan County Juvenile Center, Wenatchee, Washington, 98801 DUTIES and RESPONSIBILITIES : For full job description please see attached. APPLICATION PROCEDURE : = To apply for this . position, submit a Chelan County employment application along with a cover letter and resume outlining work experience and education to : Fona Sugg Superior Court Administrator Chelan County Superior Court PO Box 880 Wenatchee WA 98807-0880 fona. sugg@co . chelan:wa.us Application deadline is October 23 , 2019. Successful applicant will begin on an agreed upon date in December 2019 . PLEASE NOTE : Chelan County has a non-smoking policy in all County facilities . In compliance with the Immigration Act of 1986, all persons offered employment must provide acceptable proof of identity and authorization to work in the United States . Such proof must be presented prior to starting employment. It is the policy of the Superior Court to provide equal employment opportunity to all persons . All recruitment and hiring shall be done without regard to race, color, creed, sex, physical sensory and mental handicap, national origin, age, martial status, or sexual preference . Mason County 2020 Budget Policy Level Request Form Budget Level 4 Fund or Department Name Juvenile Court Services Fund Number XXX . XXX . XXX , 001. 170 . 000 Project Name Short Description (30 Characters ) Administration Reclassification Reclassifying the Juvenile Court Administrator and Deputy Administrator positions Project Description (30 Words ) Project Number ( 1, 2, 3, etc. ) 1 FTE Impact Increase / Decrease 0 Revenue Dollar Impact ( no negatives ) Increase / Decrease $ Expenditure Dollar Impact (no negatives ) Increase / Decrease $ 30, 032 . 00 Net Impact $ (301032 . 00) Narrative This request is to reclassify the Administrator and Deputy Administrator of the Juvenile Court to be more in line with other Mason County departments and administrations of other comparable county juvenile courts . As of August 1, 2017 Juvenile Court Services eliminated the Detention Manager position as a response to the Commission's request for a reduction to the county budget. For the last two years the Administrator has covered both the Juvenile Court Administrator and Detention Manager positions which is a substantial work increase . At this same time the Deputy Administrator has taken on additional duties previously completed by the Prosecutor' s Office . Theses duties include receiving all juvenile offender arrest referrals from law enforcement, screening them to decide whether they meet the Iggal criteria as a felony or misdemeanor, forwarding all felonies to the Prosecutor's Office and for non-felonies determining whether the case is a mandatory diversion orfiling appropriate criminal charges with the Court. Once charges are filed he represents the state in the prosecution of the case which includes providing discovery to and negotiating plea agreements with attorneys, and making sentencing recommendations to the court. The span of control for Juvenile Court Administration includes a nearly $ 1. 9 M budget, 18 full time staff, 8 -12 Extra Help positions, numerous volunteers and fiscal management of 5 different grant funding streams , With the loss of the Detention Manager position, the addition of duties that used to be completed by the Prosecutor's Office, I believe Juvenile Court Services administration should be realigned to salary range 43 (Administrator) and 38 ( Deputy Administrator) . These ranges are equivalent to our comparable counties (who also have detention managers ) and current mason county employees that have been reclassified to higher classes with similar or lesser spans of control . Detail Accounts ; for Department 001 . 170 . 000 BARS Increase Decrease Amount 170. 000. 523 .31. 510010 . Increase 14, 283 . 00 170. 000. 523 . 31. 510020 Increase 10, 671. 00 170. 000 . 523 . 31. 520020 Increase 1, 909 . 00 170. 000. 523 . 31. 520030 Increase 31132 . 00 170. 000 . 523 . 31. 520045 Increase 37. 00 Department Head or Elected Official Requesting this Project Date Please email completed forms to : jb@co . mason . wa . us in Excel format Page 1 of 2 C Budget Office Use Only: Accepted / Denied. by BOCC Date Notes : Page 2 of 2 Dawn Twiddy From : James Madsen Sent. Friday, January 3 , 2020 7 : 52 AM To : Dawn Twiddy Subject . Mlke Dunn Additional Job duties Hi Dawn ! Here is some data points for the work Mike now does for us that the Prosecutor ' s Office used to do . The most recent data I can get is from January 2019 - November 2019 off of the Washington State Courts website ( I think the full 2019 year would be available in the next several weeks ) . For that timeframe we had 76 offender filings, 41 diversions and an additional 10- 15 cases that we received police reports but do not take any action on ( no charges or they go to a different court, i . e . district court ) . As I have described in the PLR as well as the Reclassification Request theses additional duties include receiving all juvenile offender arrest referrals from law enforcement, screening them to decide whether they meet the legal criteria as a felony or misdemeanor, forwarding all felonies to the Prosecutor ' s Office and for non - felonies determining whether the case is a mandatory diversion or filing appropriate criminal charges with the Court . Once charges are filed he represents the state in the prosecution of the case which includes providing discovery to and negotiating plea agreements with attorneys, and making sentencing recommendations to the court . Please don 't hesitate to contact me if you have any other questions . Thanks ! - Jim Jim Madsen Administrator Mason County Juvenile Court (360 ) 427- 9670 Ext . 332 CONFIDENTIALITY NOTE : This email contains information belonging to Mason County Juvenile Court Services . This information is confidential and /or legally privileged and is intended only for the use of the addressee designated above . If you are not the intended recipient, you are hereby notified that disclosure , copying, distribution , or the taking of any action in reliance on the content of this emailed information is strictly prohibited . If you receive this email in error, please notify the agency immediately via email or calling ( 360 ) 427 - 9670 ext . 332 . Thank you . 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Jennifer Beierle DEPARTMENT : Support Services EXT : 532 BRIEFING DATE : January 13, 2020 PREVIOUS BRIEFING DATES : N / A ITEM : Mason County Monthly Financial Report : December 2019 EXECUTIVE SUMMARY: Review of Cash Balances, and Current Expense Revenues and Expenditures through December of 2019 . BUDGET IMPACTS : N/A RECOMMENDED OR REQUESTED ACTION : N/A ATTACHMENTS : Mason County Monthly Financial Report : December 2019 J:\Budget Office\Briefing, Agenda, & Public Hearing Items\2020\Briefing Summary 1 . 13 .2020 - December 2019 Financial Report. doc U J Z py cO O G W �- DC � J Z Q D U O ° z U Q Z z O - LL LE Qo U O r O �4 (SS SN � rn O ro � U C N C N m O O w M ' c-I l0 O 00 r N Ln d' O Ol O k.0 ci � lD N ' W d• co ,i r qzt ,-i m O ai lO 0) N 00 N O lD 00 Ln m C-i ci U) 00 Ln to N m m ,-i N Ln O i� ,i ul m N c l d1 N l0 r ci O N N O^ Ol N w d• ID l0 r Lf) W N a-i W d' m O al Ln ci l0 O v Ln r Ol Lf) O N m "" L.0 r m r-I Ln r i N % i m d' , i 0) N ci ci Ol lD 6l 7 > r o o \ o O O o 0 \ \ \ \ o o\° o % c o N oo ^ 0 \ co m m m a � o N m ^ m o °O rnCD N ci u7 coO O N r-i 00 c-i N M N O r 00 01 00 0 00 r 0 0 � ,i ri ,-I Ln TMI c-I c l ci TMI ci ci c lD 0) r1 M O Ol ul N N Ln r m O N r O 00 d' O 00 T 'O 00 00 0) I� O 1p r ci 00 O 0) ci' Ol m r 00 lD r in 1,0 ci r d• q' a) d N d Ol O l0 Ln Ql ci M O r M m d Ol Ol ci N M N 00 00 O r co) O M M lfl r N M m 01 GO d' m y c-I lD c-1 Ln N v I� Lf) M Ql Ql lfl lD 00 ti N N r m cri 031 ct N ,--�� O y v v v v c-I N " C V? t!} ti} V} ti} til i/} U? {/1 44- t/} t/} b4 w lD Ol O O m O l0 N N r M 00 O O O d• M O N N ' 00 .-i 4B O N 00 W m O lD O M W m O q:IW ci O m N m m O m N 00 M O r d' m rml l0 Ln 00 0) O r lD Ln O 00 m O N d' O N N m d Ln o d' 00 N O r ,i Ln u'1 r 00 Ln m oO (n w U N O r W M C lD m O O N ci r-i N c-I d' L9 00 M O) O ei N c-I' lD M 00 W U` N M O L O O ,i r ' ' Lf1 CV` O r O O 00 N I� O N r O O r 00 CO P tv ct O r w N N O 00 ci O N m l0 O l0 l0 Ln O KZ* r (9 ,a d' c:.) m N 00 w r r W N l0 N m O d' r Ln Ln O ,-I M O m 00 lD IZT r 00 O r N lD N l0 al ,-i qzt 00 N 0) lD m fe N d' d' O O l0 qzt N 00 O m 0 0 c!• r N N 00 w V r c-i m Ol l0 O ,-i N m N Ln r T O G7 ci c-I ci Rzt N m CD M d Z e o\' OO \ \ o\° Ol ci ul M \ \` \ \ o\' o 00 \ e R1 d N o m omo O o 000 0 � ormi � rn � � oro � m rn 0 00 r Z O O 0Vi ri y aoo LO Ln 4�r o o (10 m O Ln d oo m mqzzl" o N o %Zt cq m ii o LO d W 'O lD m M N O O N m Ln N i� N d' m d• LD M r lD Ln r � r Ln Q- a0., y c l d ii c-I l0 w m Ln Ol Ol Ln u1 d ,i Ol w 4�t w l0 M ,x N W V O N Ln rl M I� I� d' I� e-1 M 00 ul tD N C' I� ci rn I� 00 O _ d m rmi d' 00 W ,Ni O rlmici u1 N N `i Ql to M � . v re) v rmi a zc 0 3 V C lD Ol N 0 O O m r O w KZtw N m O Ol O Ol m � 00 ci O l0 O Z m rmlm M O Cl O 0 IZT0 w 00 00 N Ol O Ln d' M N ii d' I� O r Ln Q� d -O a O M c-I t\ ILD lD O O lD c-1 M I� Ln l0 O N ci Lf) ,i d' N O ri LO Tom 3 41 = t uD m Li r r � M Ln WN Ln m N m LD Ol Ln ci N M LD 0) q' W m M ri O 0) N r �l r lD N N Ol lD L9 N Ln M ZN C LD c-I m O 00 ,i ri N ci N Nm ® — o c-i c i c c-i N M M c /) LL , U L 00 H TOM N oo Ln r 0 0 00 o d o 0 o m m o r m o0 o d rn lD LO 0 lD ci lD m N Kzr 0 lD ci 0 Ln m o 0 o m r o tzt Ln d cw a 00 W N 00 d' CZT r N W N �i r Ln O m r Ln r m 00 CO Q) O m w N L9 N O O N ci r ul m d' m N N ,i 00 rq* m m l0 Ln Ln ci �t r 0) r r M r N 00 00 Ln H to m O lD Ql c-I N rl N N r al 69 00 ci ,-I ci M m q V r N M C N t/} LL N -o E C U 7 N LL Q C L C a) d1 G + O ON Z 1 C N cn E N ++ a Q1 ° O " LCU a) & h0 O i O i O VI c0 C a) v- N UgGC: UfY t9 c m LL O i v a) m w O t O a1 L j t =5 L CL) 00 U O a) 7 c� O Q v O .} fl- @ N u v O U p U L Q ++ U aJ w LL N X O v v '^ +� v O O c O is w o Lo '� O i °� _ v n@ a' 'U N O O 70 O (0 C i � O c C co -C 70 C O C Q Q Lu Ll 2 U U Ln M U a -, n. 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O m o2j N a ci u w o a ,_ o v .�, E t a Y w° m a) Y m ca E E m c °o m E c c aS c o C " a n O c 0 > Y m v o 3 o2S v n o m x m 4 , 4 o \ o z F- n O o � c> LL > O Dv a) O I to a) v1 C in 0� C J J E E >1 3 !] C v > w = ° v e r ° c a — — a) v a O c - - m E p \ c E v " cu U)f61. •" z o _a o 0 0 m 7 E U U Q U U w C) a D 7 0) K 0 m •U C (6 C w m O U) N (6 U C N C LL MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Kelly Frazier DEPARTMENT : Support Services EXT : 530 BRIEFING DATE : January 13, 2020 PREVIOUS BRIEFING DATES : ITEM : Approval to create, post, and fill one full time equivalency ( FTE ) Maintenance III to a Maintenance IV and extend one . 5 FTE Seasonal Maintenance position to a FTE, Maintenance II position in the Facilities Department . EXECUTIVE SUMMARY : The Facilities Manager requests an additional . 5 FTE to extend the seasonal maintenance position to a fulltime Maintenance II position due an increase in work assignment of fleet management within the department . There is a . 5 FTE increase for this request . The Facilities Manager also requests changing one of the already authorized Maintenance III positions to a Maintenance IV positon to assist with the increased workload within the department . There is no increase in FTE requests to make this change . This position would be open to all General Service Union Members to apply for . BUDGET IMPACTS . Maintenance Seasonal to a Maintenance II Position : 2020 - $ 52, 331 Maintenance III to a Maintenance IV Position : 2020 - $ 7, 341 RECOMMENDED OR REQUESTED ACTION : Approval to place on the January 21, 2020 Action to create, post, and fill one full time equivalency ( FTE ) Maintenance III to a Maintenance IV and extend one . 5 FTE Seasonal Maintenance position to a FTE, Maintenance II position in the Facilities Department . ATTACHMENTS . Department : Facilities Bargaining Unit : Teamsters General Services Position Title : Move Mnt 3 to Mnt 4 2020 Budget 2021 Budget Impact Impact Monthly Salary - Mnt 3 , Step 3 $ 41162 . 52 $ 11713 $ 61092 Monthly Salary - Mnt 4, Step 1 $ 41447 . 96 $ 3 , 046 Monthly Salary - Mnt 4, Step 2 $ 41670 . 18 Total Salaries & Wages Increase : $ 41759 $ 6, 092 FICA 7 . 65 % $ 364 $ 466 PERS 12 . 86 % $ 612 $ 783 Industrial Insurance ( rate/hr) $ 1 . 0671 Medical ( Monthly) $ 11208 . 00 Teamsters Retirement ( rate/ hr) $ 0 . 50 Unemployment ( Annual ) $ 200 . 00 Reserve for Tech (Annual ) $ 285 . 00 Total Benefits : $ 976 $ 11249 Total Salary & Benefits Increase : $ 51735 $ 71341 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Ross McDowell DEPARTMENT : Emergency Management EXT : 806 BRIEFING DATE : 0143 - 2020 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — lease explain ITEM : Draft - Upper Skokomish Valley Residents Evacuation Route Letter and SOP EXECUTIVE SUMMARY : (If applicable, please include available options and potential solutions) . Mason County Emergency Management, Public Works, Prosecuting Attorney and Green Diamond have continued discussion about the use of the Green Diamond 's private property (GD 800/808 Roads) usage for an evacuation route for the upper Skokomish Valley residents . At this point, the Evacuation Agreement remains unsettled but we are in the flooding season . Through these discussions, a proposed offer from Green Diamond is to have their private property roads ( GD 800/808 Road ) open for a period of 12 - hours for evacuations only when Mason County closes the Skokomish Valley Road due to flooding . Once Mason County Public Works closes the Skokomish Valley Road due to flooding , they will notify MACECOM to contact West Mason Fire District . West mason Fire District has agreed to open and close the Green Diamond road (800/808) gates, for the 12- hour window, with the key provided to them by Green Diamond . West mason Fire District will notify Mason County DEM of the opening of the evacuation route . The Skokomish Valley residents who have signed up for AlertSense will receive a public alert of the evacuation route opening and closing times . A draft letter was written to the Upper Skokomish Valley residents delineating the change to the public use of Green Diamond's 800 / 808 Road . The letter explains the 12- hour window for evacuation only and the restrictions for routine traffic on GD 800/808 Roads . The letter reminds Upper Valley Resident that they have two options, shelter in place or evacuate and return when the Skokomish Valley Road is re -opened . Briefing Summary 1 /8/2020 Accompanying the draft letter is an AlertSense registration form for emergency notifications involving the Skokomish Valley area (such as evacuation route activations ) to be filled out and returned to Mason County Emergency Management . A Standard Operating Procedure is in draft form including purpose, scope, responsibility, materials/equipment needed and then procedure (see attached ) . BUDGET IMPACT : None PUBLIC OUTREACH : (Include any legal requirements, direct notice, website, community meetings, etc . ) Upon agreement of the draft letter, public notification will be by letter to residents, Facebook notification , and Mason County web page . RECOMMENDED OR REQUESTED ACTION : Board of County Commissioner's approval of proposed offer by Green Diamond and the draft letter to upper Skokomish Valley residents . ATTACH M E NTS : Draft - Upper Skokomish Valley Resident Evacuation Route letter AlertSense registration form Draft - Standard Operating Procedure — Skokomish Valley Evacuation Route 01/06/2020 Briefing Summary 1 /8/2020 COUNr� MASON COUNTY SUPPORT SERVICES DEPARTMENT OF EMERGENCY MANAGEMENT — - - 100 W PUBLIC WORKS DRIVE, BUILDING 1 lssa SHELTON, WASHINGTON 98584 Phone (360) 427- 7535 F -. Fax (360) 427- 7756 Dear Residents of Mason County ; Mason County Division of Emergency Management ( DEM ) has upgraded our telephone emergency notification system . It is our intent to use this system to provide timely information and notifications of emergency situations , such as significant flooding , to County residents . To be included in our emergency notification process , please complete this form and return it to the address above , Attn : Tammi Wright . We will not enter any phone number without having this signed form on file . ( If you were to prefer only to receive the emergency notification at one phone number , please circle the single number to be used . ) NAME : PHYSICAL ADDRESS : City/State/Zip : MAILING ADDRESS : City/State/Zip : HOME PHONE ( include area code ) : CELL PHONE ( area code & carrier) : OTHER PHONE ( area code & carrier) : E- MAIL ADDRESS : Requested notification areas : choose as many as needed: County-wide Skokomish Valley X Harstine Island Espanola ( Spanish ) City of Shelton Lake Cushman Union Tahuya Cushman Dam Releases Lake Limerick You can also sign up online at: https : //public . alertsense. com/SignUp/? regionid = 1187 / understand that the information provided to me by Mason County DEM is for my use during emergency situations, and that 1 am solely responsible for taking any actions regarding my, and/or my family 's safety. I agree to hold the County harmless should 1 fail to take action based upon this information. SIGNATURE : DATE : Sincerely , PW pluwzv G . Ross McDowell Emergency & Information Services Manager Emergency Alert Form November 18 , 2019 Standard Operating Procedures (SOPS) Title : Skokomish Valley Evacuation Route January 6, 2020 1 ) Purpose : Mason County and Green Diamond Resource Company have been unable to reach a mutual agreement regarding public use of Green Diamond ' s private road ( 800/808 ) during the road closure of Skokomish Valley Road due to flooding . Green Diamond has offered to have the Green Diamond road ( 800/808 ) open for a period of time for evacuation only . 2 ) Scope . Green Diamond has offered to have the gates at both ends of Green Diamond Private road ( 800/808 ) open for 12 - hours and then relocked for the remainder of the road closure . 3 ) Responsibility . a . Mason County Public Works 1 . Determine Skokomish Valley Road closure 2 . Post barricades and Road Closed signs 3 . Contact MACECOM with road closure information 4 . E - mail Green Diamond with road closure information b . MACECOM 1 . Receive Skokomish Valley Road closure information 2 . Page or dispatch West Mason Fire District to open the evacuation route on Green Diamond road ( 800/808 ) 3 . Receive the closure information from West Mason Fire District c . West Mason Fire District 1 . Receive a page or dispatch call to unlock and open the gates on Green Diamond road ( 800/808 ) for the evacuation route for Skokomish Valley Road closure 2 . Advise MACECOM of the time of opening and estimated time of closure ( 12 - hour period ) 3 . After 12 - hour period , return to the Green Diamond road ( 800/ 808 ) to close and lock both gates on Green Diamond road ( 800/808 ) 4 . Advise MACECOM of the time the evacuation route is closed d . Mason County Emergency Management 1 . Receive a notification of the closure of Skokomish Valley Road and the opening of the evacuation route over Green Diamond road ( 800/808 ) 2 . Create and send the public alert message of the evacuation route opening and closing time to the Skokomish Valley AlertSence group 1 4) Materials & equipment . a . Mason County Public works barricades and road closure signs b . AlertSence system 5 ) Procedure . a . Skokomish Valley Road closure due to flooding over the roadway ( usually at "the dips" ) and is unsafe for vehicle traffic . This is determined by Mason County Public Works Area Road Supervisor b . Mason County Public Works employees will mark the Skokomish Valley Road with road signs and barricades at Skokomish Valley Road at US 101 and Skokomish Valley Road past "the dips" . c . Mason County Public Works Area Supervisor will contact MACECOM and advise them of the Skokomish Valley Road closure . Mason County public works will send an e - mail to Green Diamond advising them of the Skokomish Valley Road closure and the pending opening of the evacuation route using Green Diamond road ( 800/808 ) . d . MACECOM will contact West Mason Fire District Chief or duty officer to respond to the Green Diamond road ( 800/808 ) gates, unlock the padlock, and open the gates . This will start the timer for the 12 - hour Green Diamond road ( 800/808 ) for an evacuation route out for the upper Skokomish Valley residents . e . West Mason Fire District will contact Mason County Emergency Management advising them of the opening and closing times of the Green Diamond road ( 800/808 ) . f. Mason County Emergency Management will send out an AlertSence public alert message . The message will indicate that the upper Skokomish Valley evacuation route is open and when the 12 - hour window closes . g . Once the 12 - hour period has past, West Mason Fire District Chief or duty officer will respond back to the Green Diamond road ( 800/808 ) to close and lock both gates . They will start with closing and locking the Skokomish Valley Road gate , and drive the evacuation route back out to the Shelton - Matlock Road gate to close and lock it . h . West Mason County Fire District Chief or duty officer will contact MACECOM and Emergency Management advising them of the closure of the evacuation route on Green Diamond road ( 800/808 ) . 2 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Dawn Twiddy DEPARTMENT : Human Resources EXT : 422 BRIEFING DATE : 1/13/20 PREVIOUS BRIEFING DATES : this is a follow-up briefing, please provide only new information ITEM: Approval to set an Agenda Action Item on the January 21 , 2020 Commissioners Agenda for the Chair to sign the AIG Storage Tank Third Parry Liability TankGuard Renewal Warranty Acknowledgement Form to bind coverage effective April 21 , 2020 - April 21 , 2021 . This policy provides coverage for the county' s fuel storage tank systems . BUDGET IMPACTS : This expense is budgeted for under Non Departmental and Public Works . BACKGROUND : The County' s fuel storage tank insurance policy renews on April 21 , 2020 . This policy provides coverage for the county' s fuel storage tank systems . Arthur J. Gallagher Risk Management Services, Inc . is the County ' s assigned Broker through the Washington Counties Risk Pool . RECOMMENDED OR REQUESTED ACTION: Approval to set an Agenda Action Item on the January 21st Commissioners Agenda and for the Chair to sign the AIG Storage Tank Third Party Liability TankGuard Renewal Warranty Acknowledgement Form to bind coverage effective April 21 , 2020 - April 21 , 2021 . There is no change in the policy as written for the previous year. ATTACHMENTS : Storage Tank Third Party Liability TankGuard Renewal Warranty Acknowledgement Form on file with Clerk of the Board. Briefing Summary 1 /6/2020 chamber insurance agency services 20 Commerce Drive Toll Free : 800 . 336 . 2007 Second Floor Fax: 973 .731 .2288 Cranford, N .J . 07016 www.chamberagent.com December 16 , 2019 Mason County 411 N . Fifth Street Shelton , WA 98584 - IMPORTANT RENEWAL NOTICE Re : AIG TankGuard° Program Insured : Mason County Policy Number : PLC001926399 Expiration Date : 4 / 21 / 20 Dear Insured : We are pleased to announce that we have further streamlined and improved the renewal process for the TankGuard° program . As you know , the above TankGuard° policy is scheduled for renewal with Commerce & Industry Insurance Company on the date indicated above . In order to renew the above coverage , we will simply require that you complete the enclosed Renewal Warranty Statement . We are very pleased to advise that upon our receipt of the fully completed Renewal Warranty the captioned policy will now be automatically renewed . We will no longer require a fully complete application unless there have been material changes to the risk . We ask that you please complete the enclosed Renewal Warranty Statement and promptly forward it to your agent / broker : Arthur J . Gallagher Risk Management 1501 Market Street , Suite 250 Tacoma , WA 98402 - Please note , that we will need to receive the completed Renewal Warranty Statement from your agent / broker within 35 days of the date of this letter . We will not be able to automatically renew the above policy until we have received your fully completed Renewal Warranty Statement . Please note that if we do not receive the Warranty Statement within this time frame , State Insurance Regulations require us to send a notice of non - renewal to you . State Insurance Regulations also require that we provide advance notice of any material changes in terms and conditions of your current coverage and / or changes to underwriting guidelines . Therefore , we must advise you that your policy may be renewed with different rates , terms and conditions Mason County December 16 , 2019 Page 2 resulting from increased exposure or from rate increases as approved by the applicable state agency . In closing , we remind you that your policy is a " claims - made " form , requiring that claims be made against the insured and reported to the Company during the policy period for coverage to be provided , subject to all terms , conditions and exclusions . Therefore , if your policy is not renewed , there will be no coverage for any claims reported subsequent to your policy ' s expiration date unless an Extended Reporting Period is purchased . Instructions for purchasing an Extended Reporting Period Endorsement are provided in your policy . Should you have any questions concerning the enclosed material , please have your agent contact us . Very truly yours , CHAMBER INSURANCE AGENCY SERVICES , L . L . C . Ana Hormilla ahormilla@chamberagent . com cc : Ms . Vicki Alridge Arthur J . Gallagher Risk Management 1501 Market Street , Suite 250 Tacoma , WA 98402 - . A �t Storage Tank Third Party Liability TankGuard ® Renewal Warranty NAMED INSURED : Mason County INSURER : Commerce and Industry Insurance Company POLICY NUMBER : PLCO01926399 POLICY PERIOD : 4 / 21 / 20 - 04 / 21 / 21 The undersigned warrants and represents that there have been no changes to the schedule of covered tanks or locations : THIS RENEWAL WARRANTY DOES NOT BIND THE APPLICANT TO BUY , OR THE COMPANY TO ISSUE THE INSURANCE , BUT IT IS AGREED THAT THIS FORM SHALL BE THE BASIS OF THE CONTRACT SHOULD A POLICY BE ISSUED , AND IT WILL BE ATTACHED TO THE ORIGINAL APPLICATION AND MADE A PART OF THE POLICY. THE UNDERSIGNED APPLICANT DECLARES , WARRANTS AND REPRESENTS THAT THE STATEMENTS SET FORTH IN THIS WARRANTY ARE TRUE AND THAT NO MATERIAL FACTS HAVE BEEN SUPPRESSED OR MISSTATED , THE APPLICANT FURTHER DECLARES , WARRANTS AND REPRESENTS THAT IF THE INFORMATION SUPPLIED ON THIS WARRANTY CHANGES BETWEEN THE EXECUTION DATE OF THE WARRANTY AND THE RENEWAL POLICY EFFECTIVE DATE , THE APPLICANT WILL IMMEDIATELY NOTIFY THE COMPANY OF SUCH CHANGES , AND THE COMPANY MAY WITHDRAW OR MODIFY ANY OUTSTANDING QUOTATIONS AND/OR AUTHORIZATION TO BIND THE INSURANCE . ALL WRITTEN STATEMENTS AND MATERIALS FURNISHED TO THE COMPANY IN CONJUNCTION WITH THE MOST RECENT LONG FORM APPLICATION AS WELL AS THE RENEWAL WARRANTY SIGNED HEREUNDER ARE INCORPORATED BY REFERENCE INTO THIS APPLICATION AND MADE A PART THEREOF . In the event that the company issues a policy , the undersigned acting on behalf of the applicant and all proposed insureds , acknowledges that the company , in providing coverage , will have relied upon , as representations , the declarations and statements which are contained in or attached to or incorporated by reference into this warranty and which are incorporated into the policy . If the insured would like an indication for higher limits , please indicate . LIMITS DESIRED : ( each incident /aggregate ) ❑ $ 1 million / 51 million $ 1 million / $ 2 million ❑ $ 2 million / 52 million ❑ OTHER : DEDUCTIBLE DESIRED : ( each incident ) ❑ 55 , 000 ❑ $ 10 , 000 ❑ $ 25 , 000 ❑ $ 50 , 000 ❑ $ 100 , 000 For Deductibles above $ 50 , 000 , please include your most current audited financial statement . 91177 ( 03 / 17 ) AIG Renewal Warranty Acknowledgement APPLICANT : BROKER: Arthur J . mm��Gallagher Risk Managemen Mason Citt�i�rY 1501 Mar Street , Suite 250 APPLICANT: Tacoma , WA 98402 - (Print Name) (Street Mailing Address) DATE: Ms . Vicki Alridge (Contact person ) ( Phone # , Fax # , Email Address) (Signature of Broker or Agent) 247654 ( License Number and State) 36 - 2102482 (Tax I . D . #) Please note that if you are planning on adding either additional tanks or locations to this policy , the Company requires that we first receive a fully completed renewal application within thirty ( 30 ) days of the policy expirations expiration date . Please visit our website www , chamberacient . com to download to application . NOTICE TO APPLICANTS : ANY PERSON WHO KNOWINGLY AND WITH INTENT TO DEFRAUD ANY INSURANCE COMPANY OR OTHER PERSON FILES AN APPLICATION FOR INSURANCE OR STATEMENT OF CLAIM CONTAINING ANY MATERIALLY FALSE INFORMATION OR , CONCEALS , FOR THE PURPOSE OF MISLEADING , INFORMATION CONCERNING ANY FACT MATERIAL THERETO , COMMITS A FRAUDULENT ACT , WHICH IS A CRIME AND SUBJECTS SUCH PERSON TO CRIMINAL AND CIVIL PENALTIES . 91177 ( 03 / 17 ) POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM RISK INSURANCE ACT (TRIA) COVERAGE You are hereby notified that under the Terrorism Risk Insurance Act , as amended , that you have a right to purchase insurance coverage for losses resulting from acts of terrorism . As defined in Section 102 ( 1 ) of the Act : The term " act of terrorism " means any act or acts that are certified by the Secretary of the Treasury— in consultation with the Secretary of Homeland Security, and the Attorney General of the United States —to be an act of terrorism ; to be a violent act or an act that is dangerous to human life , property, or infrastructure ; to have resulted in damage within the United States , or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission ; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion . YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED BY THIS POLICY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM , SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW . HOWEVER , YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE , SUCH AS AN EXCLUSION FOR NUCLEAR EVENTS . UNDER THE FORMULA , THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 85% THROUGH 2015 ; 84% BEGINNING ON JANUARY 1 , 2016 ; 83 % BEGINNING ON JANUARY 1 , 2017 ; 82% BEGINNING JANUARY 1 , 2018 ; 81 % BEGINNING JANUARY 1 , 2019 and 80% BEGINNING ON JANUARY 1 , 2020 OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE . THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS THAT MAY BE COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT . YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT , AS AMENDED , CONTAINS A $ 100 BILLION CAP THAT LIMITS U . S . GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS ' LIABILITY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $ 100 BILLION . IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEED $ 100 BILLION , YOUR COVERAGE MAY BE REDUCED . Unless you , or your insurance broker on your behalf , REJECTS in writing to the Company Terrorism Coverage under the Terrorism Risk Insurance Act as amended , you will be covered for Terrorism as defined in the Act and your prospective premium for that coverage is based upon which coverage option you choose (Coverage options setting forth limits , policy term , etc . are set forth in the attached letter of indication ) . Terrorism Act Premium : $ 135 I hereby decline to purchase terrorism coverage for certified acts of terrorism . I understand that I will have no coverage for losses resulting from certified acts of terrorism . Commerce and Industry Insurance Company Return to : Chamber Insurance Agency LLC Policyholder / Applicant ' s Signature 20 Commerce Drive, 2nd Floor Cranford , NJ 07016 - 3617 Policyholder / Applicant ' s Printed Name Mason County Date Pol # : 001926399 Quote # : 103640 121187 (01 / 16 ) C15974 PAGE 1 OF 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Wes Stockwell DEPARTMENT : Coroner EXT : 752 BRIEFING DATE : January 13, 2020 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEM : Health care coverage for deputy coroners EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions) : Deputy coroners (forensic death investigators) work and/or are on call 24 hours a day . Currently, they receive no health care benefits, comp time or overtime . Other on - call professionals (firefighters, medics, law enforcement) routinely receive health care benefits as part of their employment package . Currently, the chief investigator for the coroner's office, a 15 +year coroner office employee, and her husband who is also a deputy coroner, must self- pay for health care . Due to an upcoming change in how the coroner pays for pathology services, providing health care benefits out of the coroner's current budget will be possible with no budget increase . BUDGET IMPACT : No increase to budget . The coroner has negotiated an upcoming interlocal agreement with Kitsap County which will provide pathology services to Mason County at a lesser cost (around $ 20, 000 less) than in previous years . Due to the savings, the coroner will have enough money in his budget to pay for deputy coroner health care benefits, currently around $ 18, 000 per year . ATTACHMENTS : Attachment B scope of services from soon to be submitted Kitsap County interlocal agreement . Coroner 2020 budget detail Briefmg Summary 1 /7/2020 ATTACHMENT B COMPIENSATION Mason County agrees to pay an annual amount of $ 82 , 500 per year to be paid monthly in the amount of $6 , 875 for the pathology Services provide y Kitsap County as identified in Attachment A . The annual amount is based on historical data provided by Mason County which may be adjusted during the calendar year to reflect an increase in the number of autopsies requested by Mason County . The excluded and additional fees shall be invoiced as a separate amount and are not included in the annual compensation . MASON COUNTY 2020 Adopted Budget - Expenditures - December 2, 2019 2020 ADOPTED ACCOUNT DESCRIPTION BUDGET 001 . 000000 . 180 . 164. 564 . 10 . 535010 . 0000 . 00 . COMPUTER/OFFICE EQUIPMENT 11630 001 . 000000 . 180 . 164 . 564 . 10 . 541501 . 0000 . 00 . RESERVE FOR TECHNOLOGY 143 001 . 000000 . 180 . 164 . 564. 10 . 543010 . 0000 . 00 . TRAVEL 619 001 . 000000 . 180 . 164. 564. 10 . 546096 . 0000 . 00 . UNEMPLOYMENT 100 001 . 000000 . 180 . 164 . 564 . 10 . 549011 . 0000 . 00 . WSBA DUES 450 TOTAL PROSECUTOR 11664, 147 001 . 000000 . 185 . 000 . 515 . 80 . 510010 . 0000 . 00 . PROSECUTOR 51860 001 . 000000 . 185 . 000 . 515 . 80 . 510020 . 0000 . 00 . CHIEF DEPUTY PROSECUTOR 11465 001 . 000000 . 185 . 000 . 515 . 80 . 510040 . 0000 . 00 . DEPUTY PROSECUTOR 10, 325 001 . 000000 . 185 . 000 . 515 . 80 . 510041 . 0000 . 00 . DEPUTY PROSECUTOR 53, 242 001 . 000000 . 185 . 000 . 515 . 80 . 510050 . 0000 . 00 . ADMINISTRATIVE SUPERVISOR 31729 001 . 000000 . 185 . 000. 515 . 80 . 510090 . 0000 . 00 . ADMINISTRATIVE SECRETARY 50, 470 001 . 000000 . 185 . 000 . 515 . 80 . 520010 . 0000 . 00 . INDUSTRIAL INSURANCE 473 001 . 000000 . 185 . 000 . 515 . 80 . 520020 . 0000 . 00 . SOCIAL SECURITY/MEDICARE 91445 001 . 000000 . 185 . 000 . 515 . 80 . 520030 . 0000 . 00 . STATE RETIREMENT 16, 087 001 . 000000 . 185 . 000 . 515 . 80 . 520040 . 0000 . 00 . MED/DENT/VIS/LIFE 30, 997 001 . 000000 . 185 . 000 . 515 . 80 . 520045 . 0000 . 00 . WASHINGTON PAID FMLA 184 001 . 000000 . 185 . 000 . 515 . 80 . 531010 . 0000 . 00 . OFFICE/PHOTO SUPPLIES- DIR STAT 21500 001 . 000000 . 185 . 000 . 515 . 80 . 535010 . 0000 . 00 . OFFICE EQUIPMENT/ FURNITURE 2, 000 001 . 000000 . 185 . 000 . 515 . 80 . 541010 . 0000 . 00 . INVESTIGATORS/ INTERPRETERS 61000 001 . 000000 . 185 . 000 . 515 . 80 . 541501 . 0000 . 00 . RESERVE FOR TECHNOLOGY 584 001 . 000000 . 185 . 000 . 515 . 80 . 542020 . 0000 . 00 . POSTAGE-DIRECT STATE REIMBURSE 31000 001 . 000000 . 185 . 000 . 515 . 80 . 543010 . 0000 . 00 . TRAVEL 11000 001 . 000000 . 185 . 000 . 515 . 80 . 545010 . 0000 . 00 . COPIER LEASE 31500 001 . 000000 . 185 . 000 . 515 . 80 . 546096 . 0000 . 00 . UNEMPLOYMENT 404 001 . 000000 . 185 . 000 . 515 . 80 . 548010 . 0000 . 00 . COPIER MAINTENANCE 11500 001 . 000000 . 185 . 000 . 515 . 80 . 549010 . 0000 . 00 . OTHER SERVICES 6, 750 TOTAL CHILD SUPPORT ENFORCEMENT 209, 515 001 . 000000 . 190 . 000 . 563 . 10 . 510010 . 0000 . 00 . CORONER 84, 025 001 . 000000 . 190 . 000 . 563 . 10 . 520010 . 0000 . 00 . INDUSTRIAL INSURANCE 21685 001 . 000000 . 190 . 000 . 563 . 10 . 520020 . 0000 . 00 . SOCIAL SECURITY/ MEDICARE 61427 001 . 000000 . 190 . 000 . 563 . 10 . 520040 . 0000 . 00 . MED/DENT/VIS/LIFE 17, 145 001 . 000000 . 190 . 000 . 563 . 10 . 520045 . 0000 . 00 . WASHINGTON PAID FMLA 124 001 . 000000 . 190 . 000 . 563 . 10 . 531010 . 0000 . 00 . OFFICE SUPPLIES 802 001 . 000000 . 190 . 000. 563 . 10 . 535010 . 0000 . 00 . OPERATING EQUIPMENT - 001 . 000000 . 190 . 000 . 563 . 10 . 535099 . 0000 . 00 . TRACKABLE TOOLS/EQUIPMENT - 001 . 000000 . 190 . 000 . 563 . 10 . 541501 . 0000 . 00 . RESERVE FOR TECHNOLOGY 285 001 . 000000 . 190 . 000 . 563 . 10 . 545010 . 0000 . 00 . POST OFFICE BOX R 115 001 . 000000 . 190 . 000. 563 . 10 . 546010 . 0000 . 00 . INSURANCE/ 13OND - 001 . 000000 . 190 . 000 . 563 . 10 . 549010 . 0000 . 00 . DUES & SUBSCRIPTIONS 250 001 .000000 . 190 . 000 . 563 . 20 . 510610 . 0000 . 00 . DEPUTY CORONER ( ON CALL) 73, 995 001 .000000 . 190 . 000 . 563 . 20 . 519998 . 0000 . 00. REALLOCATE TO OPERATING 001 . 000000 . 190 . 000 . 563 . 20 . 520010 . 0000 . 00 . INDUSTRIAL INSURANCE 11601 001 . 000000 . 190 . 000 . 563 . 20 . 520020 . 0000 . 00 . SOCIAL SECURITY/ MEDICARE 51661 001 . 000000 . 190 . 000 . 563 . 20 . 520040 . 0000 . 00 . MED/ DENT/VIS/LIFE - 001 . 000000 . 190 . 000 . 563 . 20 . 520045 . 0000 . 00 . WASHINGTON PAID FMLA 107 001 . 000000 . 190 . 000 . 563 . 20 . 541501 . 0000 . 00 . RESERVE FOR TECHNOLOGY 402 001 .000000 . 190 . 000. 563 . 20 . 543010 . 0000 . 00 . TRAVEL - 001 . 000000 . 190 . 000 . 563 . 20 . 546096 . 0000 . 00 . UNEMPLOYMENT 282 001 . 000000. 190 . 000. 563 . 30 . 531020 . 0000 . 00 . DEATH INVEST SUPPLIES 21000 001 . 000000 . 190. 000 . 563 . 30 . 535010 . 0000 . 00 . DEATH INVESTIGATION EQUIP 11500 001 . 000000 . 190 . 000 . 563 . 30 . 535099 . 0000 . 00 . TRACKABLE TOOLS/EQUIPMENT - 001 .000000. 190 . 000 . 563 . 30 . 541010 . 0000 . 00 . PROFESSIONAL SERVICES 18, 000 l 001 . 000000 . 190 . 000 . 563 . 30 . 541020. 0000 . 00 . FORENSIC PATHOLOGY 87, 000 001 .000000 . 190 . 000 . 563 . 30 . 542010 . 0000 . 00 . PHONES 11200 18 of 62 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Kristopher Nelsen, Permit Administrator DEPARTMENT : Community Services EXT : 359 BRIEFING DATE : 01 / 13 / 2020 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Le al ❑ Other — please explain ITEM : The 2020 Washington Association of Building Officials Annual Education Institute will be held during the last week of March . EXECUTIVE SUMMARY : (If applicable, please include available options and potential solutions) . Washington Association of Building Officials will be hosting the Annual Educational Institute again at the Lynnwood Convention Center . This year's key focuses will include the 2018 International Code updates . These classes are imperative to best prepare jurisdictions for the upcoming code adoption starting in July . In order to take full advantage of this year's opportunity, no inspections or submissions should be scheduled during the week of March 23rd . 27th1 2020 . Additionally, by attending these classes staff will gain their required continuing education credits to retain their certification credentials . Attending county staff will includes Permit Technicians, Building Inspectors, Fire Marshal , Code Enforcement, and Administration . BUDGET IMPACT: As WABO member's through the county, total training budget of approximately $4, 000 and up to $ 2, 000 for Per Diem Rate for travel to Snohomish County . PUBLIC OUTREACH : ( Include any legal requirements, direct notice, website, community meetings, etc. ) Website, public notice . . . RECOMMENDED OR REQUESTED ACTION : Approval to close Permit Center and field inspections during the week of Monday, March 23rd through Friday March 27th, 2020 . ATTACHMENTS : This year's AEI brochure available online at, https •//wabo memberclicks net/assets/AEI/2020%20AEI%2OBooklet%20%28merged%29 .pdf . Briefmg Summary 1 /8/2020 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : David Windom DEPARTMENT : MCCS EXT : 260 BRIEFING DATE : Jan13, 2020 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information N / A INTERNAL REVIEW ( please check all that apply) : 11Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM : Community Development Updates EXECUTIVE SUMMARY : (If applicable, please include available options and potential solutions) . Update on observations and recommendations following Commissioner Neatherlin 's visit. The recommendations also include BUDGET IMPACT : Variable depending on which aspects of the recommendations are pursued . See attachment. PUBLIC OUTREACH : (Include any legal requirements, direct notice, website, community meetings, etc . ) Would include some outreach to building partners such as Olympia Master Builders and partners such as the Squaxin Tribe . RECOMMENDED OR REQUESTED ACTION : Recommend approve staff addition, pursuit of scanning contract, and copier negotiation . ATTACHMENTS : Attachment A : Building Recommendations Briefmg Summary 1 /8/2020 Attachment A : Scanning records into SmartGov is an enormous task . While the current scanner allows the permit staff to keep up with current efforts, the backlog isn ' t being addressed . I would recommend the purchase of another scanner and putting out a request for proposals that would contract with an outside provider to come in and tackle the outstanding scanning as a sole task . We' ll confer with IT to get scanner costs through the governmental contract . We have submitted grant proposals in the past but have not received funding . Budget impact would be determined by results from the RFP . Binding site plan The use of a binding site plan to possibly streamline permitting is being investigated . The state code has a different definition of binding site plan which refers to its use as an alternative means of land division . Since this is not the solution we' re trying to develop, managers from development and environmental health will be meeting the 13th to develop a process that would accept a "fixed " site plan that once accepted could speed the process . I would like to bring Olympia Master Builders into this conversation at some point as well . No budget impact currently . Customer Service Training Part of our spring all staff training will center around customer service training and different communication avenues to reach our customer base . We may bring in a speaker or some curriculum to accomplish this training . Budget impact unknown . Space Conversion One suggestion is to convert the bathroom adjacent to the permit station to an office for the Permit Administrator . This would put the Administrator closer to the permit activity . Staffing With the recent vacancies within the division , we moved Leah from part time temporary in records to full time in the clerical / phone/scheduling position which leaves a vacancy in records . We also have an obligation with the Squaxin Tribe MOU to develop an analysis of one sub basin trying to identify all building and all wells within that sub basin . I would propose to hire a full -time temporary person to fulfil both responsibilities working for the building division half time and working for the planning division half time for a period of six months . Budget impact of approximately $ 25, 000 . We are also exploring the possibility of granting more authority to the permit technicians based in certifications to expedite permit processing . Budget impacts to be determined . Copiers Our copier contracts have expired , and we are beginning negotiations for copiers moving forward . We may expand the capability of the copier at the front counter to reduce foot traffic through the permit section . MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Kell Rowen DEPARTMENT : Planning EXT : 286 BRIEFING DATE : January 13 , 2020 PREVIOUS BRIEFING DATES : None If this is a follow- up briefing, please provide only new information INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM : Place on the January , 2020 Action Agenda to set a public hearing for February , 2020 to consider rezone of several adjacent parcels from Village Commercial (VC) to Multifamily Medium Density Residential ( R- 2) within the Allyn Urban Growth Area ( UGA) . EXECUTIVE SUMMARY : (If applicable, please include available options and potential solutions) : This proposal has multiple applicants with several parcels totaling 8 . 66 acres . All property owners within the group of parcels is supportive of the rezone (downzone) . BUDGET IMPACT : None PUBLIC OUTREACH : ( Include any legal requirements, direct notice, website, community meetings, etc. ) Public Hearing notice required for Planning Commission and Board . Residents within 300 feet of the proposed rezone were also notified by mail . Posted to Planning Advisory Commission website and posted on the home page in the Commissioner agendas . 2� RECOMMENDED OR REQUESTED ACTION : Place on the January , 14, 2020 Action Agenda to set a public hearing for Februaryk 2020 . L� ATTACHMENTS : Map of rezone request Briefing Summary 1 /8/2020 Mason County WA GIS Web Map _- _ - "� didd r l do /r -- __ _ / - --_- do MINE Alt. Oil , pit D : ' r — + ' r 4 Pr q — soho . . . . r a r Ija . �. . ..� P r _ 1 eOsi ty did d, I _good -_ ~ di �: . . illage omm6rcialL do JfT - Al - s d Rez n, d . � fdoI di did ir , /' l n :. •s a z �_� , Vito. t_v .1 ididdlill did . , �— '� z / — — di iddi x wd 4 6 1 r oi -- ~_- - s r r __ _ - ~ �- -- di - --di-i did,id did 4�r7 di 41 1 did., � j - t` - - - t l~ didi did 4 / ;� /f' �} / -- ___� � di ` _ `— ---�_ lid.—di — __ �dlo or dii dodd 10/ 11 /2019 , 3 : 17 : 14 PM 1 : 2 , 722 0 125 250 500 ft County Boundary ❑ HC - Highway Commercial 0 37. 5 75 150 m ElTax Parcels (Zoom in to 1 : 30 , 000) ElPOS doPublic Open Space Allyn Zoning ❑ R-1 - Single Family Residential No Zoning or Outside UGA ❑ R- 1 P - Residential Platted Esri, HERE, Garmin, (c) OpenStreelMap contributors, and the GIS user community, Source: Esri, DigitalGlobe, GeoEye, Earthstar Geographics, ❑ BP - Business Park CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User ❑ R-1 R - Residential Recreational Community ❑ CM - Commercial Manufacturing Mason County WA GIS Web Map Application Richard Diaz I Esri, HERE, Garmin I Earthstar Geographics I One - on - One Stakeholder Interviews During the initial outreach phase, several members of the Allyn community were asked to participate in interviews to learn more about the area ' s history and their personal insights on transportation and development in the area . Interviewees included residents, property owners, utility providers, business owners, and local community leaders . Preliminary Recommendation Public Workshop A list of preliminary recommendations was developed after reviewing existing conditions data , stakeholder input, and past studies and plans . On May 11`h, 2017, a public workshop was held in the Port of Allyn to share the preliminary list of recommendations and get further feedback . One exercise asked participants to I. identify where ' Downtown Allyn' s begins and ends . On the northern end, most people thought the border was near North Bay Road . Ftp s'• I.I _ Aj yl' On the southern end , most felt the .,� t �,•- y�� boundary was near the AllynANN f 07,s Waterfront Park near the bend in FIN a: the road where the bay comes into view . NAI spa Define 'downtown Allyn ' exercise from public workshop Participants reviewed the preliminary list of recommendations and shared their project priorities . The top priorities of those in attendance are listed below in order of priority : • Improve pedestrian crossing at SR 3 and Lakeland Drive • Lower speed limit on SR 3 in Downtown Allyn • Improve Wheelwright Street • Improve intersection of SR 3 at North Bay Road and Wade Street • Improve intersection of SR 3 at Lakeland Drive and Evans Street • Add pedestrian crossing at SR 3 and Drum Street • Improve Wade Street • Improve Masterson Street • Build additional parking area • Add left turn lanes or pockets in Downtown Allyn • Build North Bay Recreational Trail • Designate formal park-and - ride location • Revise parking requirements in village commercial zone Allyn Circulation & Waterfront Access Plan 10 PLAN DEVELOPMENT Participants also learned about corridor and intersection treatments used to calm traffic and worked in groups to discuss roadway design options and potential street standards for the SR 3 corridor and the local street network. Governance Briefings Throughout the process , presentations were made to Mason County' s Board of County Commissioners, Planning Advisory Commission , and Transportation Improvement Program Citizen Advisory Panel (TIP -CAP ) . During these briefings, information about the study was shared and input was solicited to direct policy decisions and provide guidance on recommendations . Allyn Circulation & Waterfront Access Plan 11 PLAN DEVELOPMENT PLANNING For such a small community, there has been an impressive amount of grassroots organizing and planning in Allyn . In addition , because of State Route 3 ' s ( SR 3 ) importance to the regional transportation network, there has been interest at the state level to understand how future growth will impact the corridor and communities like Allyn . The following is a list of previous planning efforts in Allyn with transportation components and how they relate the current planning effort . Allyn Urban Growth Area Plan ( The Allyn Plan ) In 2005 , members of the community undertook anEXhibit J : circulation R extensive planning effort to develop a comprehensive plan for Allyn ' s Urban Growth Area which resulted in the drafting and adoption of The Allyn Plan . One of the i I NIPIP five elements of the plan is the Facilities and Services ? - i r � i Element which includes sections on the existing R-0P CPA- conditions and desired conditions of the ; ft''RAE AL Ft Ido transportation system . The plan includes a list of r '#�f ' • }. recommended transportation and roadway projects, .� many of which are still relevant today. In this plan, � 1 ` + t POS Wheelwright Street, Wade Street, and Masterson Street were prioritized for future improvements due R, Ff 'Pal YC to their importance to the local street network and r their development potential , ft ., a Allyn UGA Zoning Code and Map — vR The same community-driven planning process R. ' resulted in the creation and adoption of a zoning code ae Ta 6nenai and map for the Allyn UGA. In addition to regulationsvote m � o :05 iooa , wo3poo on commercial and residential development, the code ' fF U ••• R° •••� includes sections that address off-street parking and a A° °'_ § A . . I F,M,..,.,, lag sign code . Changes to various sections of the code ,P . , ,:^, _ a have been adopted over the last decade . The most Roadway improvement priorities from The Allyn Plan recent, in March of 2016, allows multi -family residential units to occupy the ground level in the Village Commercial district . Allyn Circulation & Waterfront Access Plan 12 PLANNING CONTEXT North Bay Trail Feasibility Study In 2009 , Mason County Parks and Trails published a feasibility and design report for a 3 - mile recreational trail connecting Allyn to Coulter Creek in the northern end of Case Inlet . The North Bay Trail was identified in the 2008 Mason County Regional Trails Plan as a near-term priority . The study found the trail system to be generally feasible in terms of cost, potential trail and trailhead locations, and other practical considerations . Bremerton Economic Development Study ( BEDS ) In 2012, Washington State Department of Transportation ( WSDOT) published a studythat identified transportation improvements to support the growth and employment I Typical Cross Section - SR3 projections for the Bremerton area , targeting (Downtown Allyn Area) state highway corridors in the region including SR Sidewalk Sidewalk 3 . In Allyn , the study proposed a street section for 1 Landsca Landscape Slw°Ider TfVe, SR 3 in Allyn which included sidewalks on both Lane ane ' ( sides of the roadway and identified the need for additional intersection control on SR 3 at N Segment 3 - Section AConceptual Design Grapeview Loop Road, Lakeland Drive, and North With Optional Landscaping Area Bay Road . All potential improvements were Proposed SR 3 street section from WSDOT's BEDS Report evaluated based on safety, constructability, congestion and mobility, environmental impact, and community issues . The ,Allyn projects were not included in the top tier of WSDOT priorities but remain identified as future needs . Mason County Transportation Plan Mason County' s 2016 update of their Transportation Plan identified the need for a comprehensive transportation plan for Allyn with a prioritized list of implementation recommendations which aims to improve access and circulation, address outstanding questions about unused public rights-of-way, enhance walking and biking options, and facilitate compatible residential and commercial development . WSDOT SR 3 Corridor Sketch Washington State DOT' s Corridor Sketch Initiative captures and documents consistent baseline information about each state transportation corridor to inform future investment decisions . Following Phase 1 of the initiative, the State' s draft report stated that traffic forecasts showed traffic congestion through the Allyn area by 2030 and identified the need for an Allyn Congestion Relief Study to determine appropriate solutions . Phase 2 is currently underway and involves working with stakeholders to identify strategies to address the mobility performance gaps identified in Phase 1 . Allyn Circulation & Waterfront Access Plan 13 PLANNING CONTEXT SIT Ard Co in V a s In order to effectively plan for the tomorrow, it is important to understand what conditions exist today . As a part of this study, data was collected to develop a current snapshot of the transportation network in Allyn . Research included a facility inventory, an evaluation of crashes on State Route 3 (SR 3 ) , and an analysis of right- of-way ( ROW) . Facility Inventory The following is a description of the transportation elements and open space assets that exist in Allyn today as shown in Figure 2 . Figure 2: Study Area and Facility Inventory � l f Aoreh �. Bur f' I Lakeland Village !� & Gol( Course e H d ' yr Allyn % Waterfront Park ryt Commercial I Core LEGEND L] 5-minute walk radius j - - -- Allyn UGA Paved road State Route 3 /Port of Sidewalk Allyn Park * Bus stop Existing Land Uses ✓ . ® Commercial core Other commercial High-density residential Medium-density residential Low-density residential 0 0.2 0S - - - - I__j Open space miles j Allyn Circulation & Waterfront Access Plan 14 EXISTING CONDITIONS Job / / • • No • / • / • Albdo No • • • / ito • • • • • • . AL %tA At IiA Vu it lr iiFb M, ry� ' At : pFi` L AP sm A :* _ / / / 1 / • • • . • • • • / Aft do • toSIR i • • • • • • a 1 • • At AM ANA AM AM AL Aft my AV • All dw • 1 • • • " • • • • • • • IF + • • • • • • � ' •. i . ?' Ii • • . All • • . • • • • kk do It 111111II I , � - F� G C , � . . p • / . • $ r� ri Transit Mason Transit Authority ( MTA) runs local and express bus IF IF IF service on SR 3 . There are two designated stops in Allyn , oneIF I in each direction , found in the commercial core of the town . The stop in the northbound direction has a shelter outside the Port of Allyn building while a sign marks the southbound stop . Given the size of Allyn , transit services are well - used by commuters and informal park-and - ride activity occurs near Lakeland Drive and Evans Street in the center of town and on N Grapeview Loop Road just south of Allyn . Non - Motorized Facilities MTA bus shelter on SR 3 and Drum Street By and large, the community of Allyn lacks pedestrian and bicycle facilities . Except for a 500' stretch of sidewalk on the north side of Lakeland Drive between SR 3 and Wheelwright Street, the state and county roads do not include bike lanes or grade - separated sidewalks . A shoulder of varying width is provided on either side of SR 3, delineated by a fog line . While pedestrians and bicycles can and do use this space to get from place to place, it does not adequately protect people from SR 3 traffic or convey to drivers that it is a pedestrian facility . Parking Free parking is available in Downtown Allyn ata Cr Y few key locations . The Allyn Center, on Lakeland t Drive between SR 3 and Sullivan Street, has kR all ' several parking areas with approximately 100 '� { ICP Its spaces combined . The Port of Allyn also maintains . two public parking lots north of Drum Street with ~ approximately 60 spaces combined . Another smallLP portion of public parking is available at the end of i; 1' � of Allyn Evans Street . IF I Park IF Ix 11 sill# ,Fri , , Cr Evans St I IF , PFK, AllynCenter � � Public parking areas in Lower Allyn Allyn Circulation & Waterfront Access Plan 16 EXISTING CONDITIONS til , 1 . , _ . i ,, Open Space ` %- There are two public o en -s aces along the PFF shoreline that are maintained and operated by _ — the Port of Allyn . Both parks are accessible from SR 3 and are approximately half a mile apart . y; Allyn Waterfront park is located at Drum Street 17 _Lk L �y � : - near the Port of Allyn administration building {�-irrSG 1 A . �� 4 3' 44 jai , l and includes a picnic area , community gazebo, Al TMw playground , dock, and boat launch , It w ti , Port of Allyn Park, also referred to as Allyn J . Kayak Park, is a smaller open -space located south of the town center which has picnic Picnic area at Port of Allyn Park areas, beach access, and interpretive sign displays . Allyn Circulation & Waterfront Access Plan 17 EXISTING CONDITIONS Right- Of- Way Status The original 1889 plat of Allyn included a compact grid network of right-of-way ( ROW ) in Lower Allyn including north -south alleyways . However, many of these right-of-ways were never opened for public travel within five years of the plat and have therefore been vacated by operation of law under the State laws of 1889 - 1890 . The laws governing ROW are complex and resolving issues or disputes requires a case - by-case approach . Most of the ROW in Allyn remains unimproved and the roads are not maintained by the county but serve as utility and property access easements . In a number of cases where the ROW was never opened and vacated by operation of law, the County has processed formal vacation requests from property owners to create a public record of vacation . Figure 4 shows the sections of ROW that have been formally vacated through a property owner petition process . In 2005 , The Allyn Plan prioritized reestablishing ; r Wheelwright Street, Wade Street, and Masterson Street ` 'ti i as county roads to be improved . Red indicates vacated ROW sections on these roadways considered critical to : ; the development of a local street network . Orange indicates vacated ROW sections that are not on critical roadways . The history of ROW vacation in Allyn has resulted in } I7 4� i J• h h bx& unclear legal status that adversely affects private ' ;,1 Y ,� `f financing tions o and hinders development in the area . p p LL {{ Ilt �I A i" P D!0 i(1U57T Ween I Wheelwright Road looking south at Austin Street Allyn Circulation & Waterfront Access Plan 20 EXISTING CONDITIONS Figure 4: Vacated ROW in Allyn wl v f� Q ' } �. w� / _� 1 f Ugsf''x r- 1 [Awl 12. i' 100 , AM � A . ' ., t 41 r7 Made SI f r ° S' > J a ° r dv ' Ally 4•: Y . Pa ,a / I Pi 4111, pp � .i M f _ - • ' it _ - - - - - €% • - `Evan - /p r� - / Ausf!1) If . -moRd "M tion or a 7 r. j i . `{ Legend ® Vacated ROW _ Critical Jp — Po ' Vacated ROW I, Not Critical i Allyn Circulation & Waterfront Access Plan 21 EXISTING CONDITIONS Priority Roadways Future roadway investments should prioritize roadways that create a network of interconnected streets — ensuring adequate access and circulation in the areas of Allyn with the most potential for future development . This plan , in agreement with the Allyn Plan, recommends the designation of the following priority roadways in Lower Allyn as shown in Figure 8 : • Wheelwright Street ( entire length ) • Wade Street ( Fife Street to SR 3 ) • Masterson Street ( entire length ) All three streets would support areas of Allyn zoned for either commercial or higher- density residential development . Masterson Street is located in the heart of the parcels zoned for high -density residential use and the combination of Wheelwright Street and Wade Street would create an alternative route to SR 3 and relieve pressure on the intersection of SR 3 and Lakeland Drive . Recommendation : • Add the design , ROW acquisition, and construction of Wheelwright Street, Wade Street, and Masterson Street to the capital project lists . Consideration • The scope of these capital projects may be limited to ROW acquisition and design. Some or all of the burden to construct could be placed on the development community • If constructed by the County, the scope may be limited to the roadway elements — asphalt travel lanes with shoulder, no gutter or curb. Allyn Circulation & Waterfront Access Plan 34 RECOMMENDATIONS : ADVANCING THE LOCAL STREET NETWORK Figure Be Priority Roadways in Lower Allyn r LEGEND I _ r Low Density Residential i G ' k ' f < ! Medium Density Residential High Density Residential , t ` Ilk Village Commercial reet i + j Open Space ) t IF Business Park1. TITO i ■ ■ ■ Priority RoadwayQj ( f ITT 1- ail fi a, 1 gay �, �> �� Hi=s 3 fIt A { i . t ; E y / , Masterson Street � , Tit 119, Allyn Circulation & Waterfront Access Plan 35 RECOMMENDATIONS : ADVANCING THE LOCAL STREET NETWORK SR3 -4 . The recommended treatment for the intersection at Drum Street includes : ( 1 ) Install crosswalks on the southern leg of SR 3 and across Drum Street ( 2 ) Add pedestrian warning signage at the SR 3 crosswalk ( 3 ) Construct median refuge island on southern leg . SR3 -5 . The recommended treatment for the intersection at Lakeland Drive and Evans Street includes : ( 1 ) Install crosswalks on all four legs of the intersection , including lighting ( 2 ) Add pedestrian warning signage at both SR 3 crosswalks ( 3 ) Install designated northbound left-turn lane on SR 3 (4 ) Construct a median refuge island on northern leg of SR 3 . SR3 -6 . Work with Port of Allyn and the Allyn Community Association to raise funds for replacing and/or relocating the gateway treatments . SR3 -7 . Develop uniform wayfinding signage plan for key locations in coordination with WSDOT . SR3 -8 . Coordinate speed limit reduction request with future WSDOT traffic calming projects on SR 3 . Advancing the Local Street Network ( LSN ) LSN - 1 . : Work with the Prosecutor' s Office to reconcile the legal status of critical roadways and prepare a plan for reclaiming and protecting critical ROW . LSN -2 . Initiate the negotiation and acquisition process to reclaim critical County ROW . LSN -3 . Add the design , ROW acquisition , and construction of Wheelwright Street, Wade Street, and Masterson Street to the capital project lists . LSN -4 . At a minimum , the recommended street section for the local street network is 36 - foot wide which includes : ( 1 ) 10 -foot travel lane in each direction ( 2 ) 6400t shoulders on both sides of the road delineated by a fog line or a low- profile asphalt curb . LSN -5 . Reach out to the property owner of the affected parcel and conduct a targeted survey of residences nearby to gauge community support for the concept Managing Downtown Parking ( DP ) DP -1 . Form a working group, including the Port of Allyn , MTA, and WSDOT to discuss the opportunities and challenges of locating a park-and -ride facility on Port of Allyn property DP -2 . Identify local businesses that would be interested in installing bike parking and develop a bike parking program . DP -3 . Investigate potential properties to cite an EV charging station and research potential funding opportunities . Allyn Circulation & Waterfront Access Plan 44 IMPLEMENTATION STRATEGY i i I' ,� �� i I MASON COUNTY PUBLIC WORKS — COMMISSIONER BRIEFING JANUARY 13, 2020 Briefing Items • Road Vacation #399 — Hearings Examiner Recommendations • Surplus of Personal Property • TIP-CAP new appointment (Tim Lincoln) and re-appointment (Phillip Wolff) • Set Hearing for Multiple Water System Franchise Renewals • Set Hearing for new Water System Franchise Agreement with Erickson Lake Homeowners Association • Request for Qualifications for Hydraulic/Hydrologic Consulting • County Road Project 2026 — Harstine Bridge Road • Appointing Acting Deputy Director/County Engineer — Dave Smith Discussion Items 1 . Public Works Staff Changes 2 . Shelton Matlock Road (Coffee Creek) Project — Speed Reduction and Road Use Permit Commissioner Follow-Up Items • Bid Award Announcements for 2020 : 1 . Asphaltic Materials 2 . Culvert Pipe and Lining Upcoming Calendar/Action Items Attendees • Commissioners : Public Works : Other Dept. Staff: Public : _Randy Neatherlin _Diane Sheesley _Kevin Shutty _Loretta Swanson Sharon Trask _ Others : (List below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesley, County Engineer Phil Franklin ROW Agent DEPARTMENT: Public Works EXT : 450 BRIEFING DATE : January 13 , 2020 PREVIOUS BRIEFING DATES : November 4, 2019 If this is a follow- up briefing, please provide only new information INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM : Road Vacation # 399 — Hearings Examiner Recommendation EXECUTIVE SUMMARY : Public Works received a request to vacate a portion of West Walnut Street that is located adjacent and North of 121 W Walnut Street . This request has been made by Mary Leighton and she is the owner of the property at 121 W Walnut Street , The 30 foot portion of Walnut Street that she has petitioned to be vacated appears to have never been opened for public use nor maintained by the Mason County for road purposes . There are also overhead utility lines that pass through the requested area of vacation . The required $ 500 deposit was posted by the petitioner and an Engineer's Report was prepared before the public hearing on December 11 , 2019 with the Hearings Examiner . Due to the interest with street connectivity/ improvements in the vicinity of the proposed vacation area from Mason County and the City of Shelton 's Public Works Departments, the Hearings examiner is supporting a recommendation for denial ( Engineer's Report and the Hearing Examiner's findings, conclusion and decision are attached ) . RECOMMENDED OR REQUESTED ACTION : Recommend the Board deny the petition for vacation of the South half of W Walnut Street laying North of 121 W Walnut Street in the Plat of Moore 's Addition to Shelton Block 4 Lots 1 — 4 based on the request from the City of Shelton and the lack of alternative access routes to the general area in the future . ATTACHMENTS : Engineer's Report Hearings Examiner's Recommendation Briefing Summary MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE G,0 SHELTON , WASHINGTON 98584 MEMORANDUM DATE : October 18, 2019 TO : Mason County Hearings Examiner FROM : Phil Franklin , Right of Way Agent, for Diane Sheesley , County Engineer Cc : Loretta Swanson , Public Works Director SUBJECT : ENGINEER' S REPORT — ROAD VACATION FILE NO . 399 Vacation of South 30 feet of W . Walnut Street Adjacent to Block 4 between N 3rd And N 4th Street Background : Mary Leighton , 121 W Walnut Street, has petitioned Mason County Public Works to vacate the unopened 30 feet of W Walnut Street that lays adjacent to her property that is located at 121 W Walnut Street . This requested vacation area is located North of Ms . Leighton ' s property and is what would be the south 30 feet of W Walnut Street that was dedicated in Moore' s Addition to the City of Shelton Plat . This plat was dedicated in 1937 . Ms . Leighton purchased this property in March of 2016 on a bank repossession sale from US Bank National Association TRS . Ms . Leighton is asking for this vacation because the street was never opened and the area where the street would be located is not maintained . In compliance with RCW 36 . 87 . 40, at the Board of County Commissioners and County Engineer' s direction , Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation . Our findings are the following : 1 . The dedicated street is not presently in use by the public . 2 . The road is classified as " Class All per MCC 12 . 20 . 040 and no compensation for fee simple interest or appraisal is due prior to vacation . 3 . The proposed vacation area is located in the City of Shelton ' s Urban Growth Area ( UGA) . The City of Shelton requests the vacation not be allowed because of possible connectivity to the general area if needed in the future . Please see exhibit enclosed as documentation on the City of Shelton ' s input to the possible vacation of requested area . 4. PUD #3 has a utility pole located within the requested vacation area and an easement must be retained for utility purposes. Because of a recently constructed wood fence, PUD has questions on how they are going to be able to access the utility pole if service is needed . 5 . Current access to the surrounding area is limited with one two way access on W Poplar Street and a one way street on Moore Avenue that allows traffic to only flow on to Northcliff Road but does not allow traffic to exit off of Northcliff Road on to Moore Ave . Pacle I of 1 Phillip Franklin - Re : Walnut Street Vacation Request From : Terry Conley To : Franklin, Phillip Date: 2/ 19/2019 7 :44 AM Subject: Re : Walnut Street Vacation Request CC: Chris Jorgensen Phil 1, 1 met on site with the PUD # 3 Chris Jorgensen, We both had concerns about accessing their utilities 24 -7 . Chris was going to check to see if they had a written agreement. If there is a written agreement for access to all of the utilities, I wouldn 't have a problem with this vacation . RCW 36 . 87 . 140 is a part of this resolution but doesn ' t show up on a title report. Terry >> > Phillip Franklin 1 /30/2019 10 :41 AM >> > Terry and Brenen , Mary Leighton has put in a petition for a Vacation of a County Road on Walnut Street . I know both of you are somewhat familiar with this, Brenen, you more than Terry, but cold you both send me an email of input on how you feel about this request and please make sure to outline any concerns you may have if it were to be vacated . The applicant already understands that the PUD has utilities through the area, at least she told me that, but please let me know of any other concerns you have . Thanks, Phil Phil Franklin Right Of Way Agent Mason County Public Works J3601427 - 9670 ext. 456 nclf@co . mason .wa . us Page 1 rile : ///C :/Users/ Pdt% AppData/ Local/Temp/XPL:rp \vise/ 5C6BL33Cl Ivlasonniai110017 .� ; 1 X21 . . . 2/21 /2019 U : Vacation for portion of Walnumt Street Page 1 of I Reply I Delete Junk RE : Vacation for portion of Walnumt Street Craig Gregory < craig . gregory@sheltonwa . gov > Reply sr Tue 8/20, 10 : 45 AM Phil Franklin You replied on 8/20/2019 10:48 AM . Label : MasonCounty ( 3 months) Expires: 11 / 18/2019 10 :45 AM Phil , At this time the City of Shelton would not recommend vacation of the roadways . With the width and connectivity in the area we would recommend having the option to improve the ROW . Craig From : Phil Franklin [ mailto : Pdf@co . mason . wa . us ] Sent : Tuesday, August 20, 2019 7 : 36 AM To : Craig Gregory < craig . gregory@sheltonwa . gov> Subject : Vacation for portion of Walnumt Street Craig, I have not heard anything back from yourself or any other representative from the City of Shelton since my last email to you that included the original email and attachments that described the requested street vacation by Mary Leighton for the vacation of the South 30 feet of Walnut Street adjacent to 121 W Walnut Street . have attached the petition that I received from Ms . Leighton , again , for your review . I would appreciate an email response from you by Friday the 23rd of August and if not I will assume that the City has no comment on this requested vacation . The reason that I have contacted the city is because this area is in the LIGA and I believe that city utilities are located in the general area of Walnut street . look forward to your response and appreciate your response and input . Regards, Phil Franklin Right of Way Agent Mason County Public Works The City of Shelton is subject to the Washington Public Records Act, Chapter 42. 56 RCW. This message and any attachments may constitute records subject to public disclosure pursuant to the Act. Page 3 llttps : //owa . co . mason . wa . us/owa/ 8/29/2019 Page 1 of 2 Phillip Frauldin on Re : Fwd : Walnut Street Vacation Request r��.rxx.»-rr�cr�r;:cr<rta�::x^:�r✓-.:�>�s-a`✓xt�,:,«.R:�:L:n :�:z':vcz:.u2sTi:r1a�.r..aa�v.:-p-;r�"rrrrc�:rmavt.^aaspas'�..�r.�'itrrxxaQczcxrts•'tctc=��.a-.t.�.�mrr�..rza From : Michael MacSems To : Franklin, Phillip Date ; 5 /22/2019 3 : 59 PM Subject : Re : Fwd : Walnut Street Vacation Request CC : Rowen, Kell Phil , Given that I have received no feed back on your question , I think it is safe to say that the Planning Dept has no objection to the street vacation . Michael >>> Phillip Franklin 5/20/2019 8 : 13 AM >>> Michael , I know you passed this along to other folks in your department to comment on and I can' t remember who it was that sent me an email , but they made the comment that they wanted to contact the City . I noted in a return email that the street is not part of the city that the county owned the street and they responded with an oh, olc, missed that type of response and I don't believe that I have heard anything back since . Could you please check around and see if anyone has anything form me on the Leighton Vacation on Walnut Street. Thanks so much, Phil Phil Franklin Right Of Way Agent Mason Cotmty Public Works (3601427 -9670 ext. 456 li f rr co . tuason , wa . us >>> Michael MacSems 1 /30/2019 12 : 07 PM >>> Does any one have any comments or concerns about vacating an unopened section of Walnut St in the Shelton UGA9 I know that trying to maintain the grid is important but I'm not sure that this is a concern in this instance . Thanks , Michael >>> Phillip Franklin 1 /30/2019 11 : 07 AM >>> Michael , Yet another Petition for Vacation of a County road , Page 5 Mason County SVA GIS Page I Olt I Mason County WA GIS All ch by roffcc � --NI or iurl � It —L—� 1133 N4RTTHCLIFF RG I Flal"g,s designate area being regt.lested for Vacate '121 W WALNUT ST \ 320185,'304003 1 'I N :: jRTW: LIFFF. 0 m 3 �'b i t9ailStirY[id d 320184200020 I - 32018 ` i 3 20185305 ,9 (p , 320104200000 320185305001 60h I haps ://gis. co. m�son . ��ta . us/mason/ EXHIBIT # 1 1 /30/2019 A • - ID • JLAA A4 15, it A4 to c i v • ) rr r;1 .61 4 .a I ► �9 s 1 � ,r i 045 off t r a to T ll ` Y \ _ ''fir t •, / , . to GARAG . ;K a .. � � c . tt:i ' t �� tokk Ilbb • ` � , , r • �} ;•\ ti,- .• may ! •� � . \r , Alplb • t. t tri ' . • bb 4L V OIL It 441t Eos r bIb Nt `'I ti'. -' .ma SOL At IF Ll CL II�� -tet r It `v . _ EXHIBIT #3 I I is - - �.' � • - dr 46 1 14 e all 40 ! - vo C .1 . � IMP sew Ike t: I wIt Oft 77 44-Is e414 91 Aw li Looking from the intersection of MIMI [ and 3rd Street ( Cast to \'Vest ) EXHIBIT #5 1 BEFORE THE HEARING EXAMINER FOR MASON COUNTY 2 Phil Olbrechts, Hearing Examiner 3 RE : Road Vacation No . 399 4 FINDINGS OF FACT , CONCLUSIONS 5 Request for a Road Vacation OF LAW AND RECOMMENDATION 6 7 SUMMARY 8 The petitioner, Mary Leighton, has petitioned for vacation of the south 30 feet of W. Walnut St. located along the northern side of her property at 121 W. Walnut St . It is 9 recommended that the Commissioners deny her request. 10 This is an unusual vacation request in that it implicates a neighbor dispute over the need 11 for the vacation. Ms . Leighton, the petition, lives on the south side of the vacation area and Mr. Clevenger lives on the north side . Ms . Leighton claims the vacation area 12 encroaches into her home . Mr. Clevenger states he will need the vacation area to serve as access to his 7 . 5 - acre lot, which he would like to subdivide and which is located in 13 Shelton ' s Urban Growth Area. 14 Ms . Leighton claims that a 2019 survey that she didn ' t submit into the record depicts 15 the right of way line as abutting her garage and going through a portion of her home . When her house was constructed in 1973 the house and garage was subject to a 2546ot 16 setback to the right of way and all the permits on record for the home and subsequent improvements identified that the setback standard was met . Other than Ms . Leighton ' s 17testimony, there is no basis from the record to conclude that the right of way does in 18 fact encroach into Ms . Leighton ' s home . At the hearing, the County did not take any position on whether the right of way encroached into Ms . Leighton ' s home . Mr. 19 Clevenger stated the right of way does not encroach into Ms . Leighton ' s home , but he provided no evidence on that point. 20 21 Mr. Clevenger' s lot is 7 . 5 acres within Shelton ' s urban growth area and he may want to develop it someday into nine building lots . He has another potential access point 22 further to the east on W Walnut St, but that access point is at least partially blocked with a well and Mr. Clevenger claims access is not feasible at the well location. 23 The County ' s Right of Way Agent, Phil Franklin, on behalf of the County Engineer, 24 recommends against approval of the vacation because it would eliminate a secondary 25 access point for the properties in the vicinity of Ms . Leighton ' s property. Since vacation area is located in Shelton ' s Urban Growth Area , Mr. Franklin also asked Shelton ' s City Engineer if thy had any issues with the proposed vacation . The email response from the City Engineer was "[a]t this time the City of Shelton would not Road Vacation p . 1 Findings , Conclusions and Decision TESTIMONY 1 2 Phil Franklin, Mason County Right of Way Agent , summarized the proposed vacation. Mr. Franklin identified that Mary Leighton has petitioned for the vacation and it is for 3 a 3046ot portion of walnut street that abuts her property to the north. Mr. Franklin solicited input on the proposed vacation from the County ' s utility person, its road crew , 4 and the City of Shelton engineer. PUD was also made aware of the vacation. The road crew had no objection. Utilities and PUD wanted 24-hour access to the property and 5 Ms . Leighton agreed to that. Shelton' s engineer was opposed to the vacation because 6 he felt the street could be improved for better street connectivity. In his engineer' s report, Mr. Franklin also noted that connectivity for the County was an issue for the 7 County. Even though the vacation area is very close to the City it ' s still in the County and the County doesn ' t want to give away something it may have to buy back some 8 day. In response to examiner questions, Mr. Franklin noted there are still some vacant properties to the north, not many, and the owner of one of them is present to testify . 9 The proposed vacation area is chip sealed up to a fence . Most of the vacation area isn ' t 10 chip sealed and is not being used currently. 11 Mary Leighton, petitioner, noted that she is requesting the vacation because the unopened right of way immediately abuts her garage door and runs through her house . 12 Her residence was built in 1973 and at that time there was a 2546ot setback requirement. Multiple permits have been issued by Mason County over the years for 13 the home with the understanding that this setback was met . Ms . Leighton presented 14 14 County documents from those permits and associated inspections that she believes documents confirmation of the 2546ot setback . Ms . Leighton purchased her home in 15 2016 and had no idea the setback was any less . A survey done in July 2019 revealed the actual proximity of the right of way to her home . Ms . Leighton stated that 16 apparently an error was made in measuring the setback 46 years ago when her home 17 was built and that the error has been perpetuated ever since . 18 Ms . Leighton noted that the briefing documents presented to the Commissioners on November 4, 2019, Ex. 2 to her narrative, gives the impression that the vacation area 19 is separated from her home and garage. She further noted that when the vacation was presented to the Commissioners on November 4 that none of the Mason County 20 departments objected to it. 21 Ms . Leighton identified that if the 3046ot section of Walnut Avenue had to be 22 developed along her home, it would have to be widened to 60 feet, which would take out the remainder of her home as well as potentially another home . Developing the 23 right of way would also necessitate building over a steep incline that would require additional design and construction expenses because of the difficulties of building on 24 the hill. Widening and developing the vacation area would place it parallel to and only 25 70 feet away from West Poplar . Widening 4t' Street, which connects Northcliff to Walnut, would place the 4th St/Northcliff intersection directly at the current stop sign of the West Poplar/Northcliff intersection, creating a traffic bottleneck. Road Vacation p . 3 Findings, Conclusions and Decision anything prior to that area is steeper. The vacation area is on a slope but it ' s not as bad 1 as other slopes in the area . 2 EXHIBITS 3 Exhibit 1 : October 18 , 2019 Petition for Street Vacation with attachments (Petition, 4 comments from County and City Departments , vacation area map and photographs) 5 6 Exhibit 2 : Photograph of vacation area. Exhibit 3 : Leighton Narrative 7 Exhibit 4 : Clevenger Survey Exhibit 5 : December 10 , 2019 letter from Stephen Whitehouse 8 9 FINDINGS OF FACT 10 Procedural : 11 12 1 . Hearing . A hearing on the petition for vacation was held on December 11 , 13 2019 . 14 Substantive : 15 2 Site/Proposal Description. Mary Leighton applied for a vacation of The 16 south 30 feet of Walnut Street laying adjacent and North of Lots 1 - 4 of Block 4 in the Plat of Moore' s Addition to the City of Shelton , recorded on June 8 , 1938 in the Mason 17 County Auditor ' s Office Book of Plats, Volume 4 Page 13 . The vacation area is 18 currently undeveloped, unopened right of way that was dedicated in 1937 . _ 19 3 . Utility of Vacation Area . As stated by representatives from both Mason County and City of Shelton engineering departments , street connectivity in the vicinity of the 20 proposed vacation area could use improvement and the vacation area could serve that function. The necessity of the vacation area to the surrounding street system and the 21 need for connectivity is addressed in more detail in the Summary section of this decision, which should be construed as findings of fact supporting a recommendation 22 for denial . 23 4 . Right of Way as Easement . Mr. Franklin ' s report, Ex . 1 , identifies the vacation 24 area as " Class A " per MCC 12 . 20 . 040 , which means the County owns the right of way as an easement as opposed to in fee. 25 5 . Administrative Fees . The record does not identify whether the petition has paid the administrative fee for a vacation request. Road Vacation p . 5 Findings, Conclusions and Decision (1) require the petitioners to make an appropriate cash deposit or furnish an 1 appropriate bond against which all costs and expenses incurred in the examination, 2 report, and proceedings pertaining to the petition shall be charged; or (2) by ordinance or resolution require the petitioners to pay a fee adequate to cover 3 such costs and expenses. 4 RCW 36. 87 .060 : If the county road is found useful as apart of the county road system it shall not be vacated, but if it is not useful and the public will be benefited by the 5 vacation, the county legislative authority may vacate the road or any portion thereof. 6 3 . Vacation Area Meets Vacation Criteria. The proposed vacation conforms 7 to the requirements of the statutes quoted above. As determined by the findings of fact, the petitioners own the property abutting the proposed vacation area . The petitioners 8 have paid $ 500 in application fees as required by County regulations . As determined in Finding of Fact No . 3 , the vacation area is not useful as a part of the county road 9 system and the public will benefit by approval of the vacation. 10 MCC 12 .20 . 040 : For the purpose of vacating county roads, all roads shall be 11 classified as follows : 12 (1) Class A . All roads for which the right-of-way is an easement. (2) Class B. All roads for which the right-of--way is owned in fee simple and for which 13 the county paid full fair market value of the fee simple estate. 14 4 . Vacation Area Qualifies as Class A Road . As determined in the findings 15 of fact, the right of way subject to the requested vacation is an easement and therefore qualifies as a Class A road. 16 17 MCC 36. 87. 090 Any county road, or part thereof, which remains unopen for public 18 use for a period of five years after the order is made or authority granted for opening it, shall thereby vacated, and the authorityfor building barred by the lapse of time: 19 Provided, that this section shall not apply to any highway, road street, alley or other public place dedicated as such in any plat, whether the land included in such plat is 20 within or without the limits of an incorporated city or town, or to any land conveyed by 21 deed to the state or any county, city or town for highways, roads, streets, alleys or other public places. 22 5 . Vacation Area Likely Already Vacated Under Ancient Right of Way 23 Statute . RCW 36 . 87 . 090 , quoted above, is referred to as the Ancient Right of Way statute . Due to amendments made to the original statute in 1909 , a court has ruled that 24 the statute generally operates to vacate roads that were dedicated prior to March 11 , 25 1904 and remained unused for a period of at least five years . See Gillis v. King County, 42 Wn. 2d 373 ( 1953 ) . The vacation area was dedicated in 1937 and therefore not subject to vacation by RCW 36 . 87 . 090 . Road Vacation p . 7 Findings , Conclusions and Decision ! 1 ' I 6 . Required Deposit Paid : The record does not identify whether any bond has 1 been posted by the petitioner . The ordinance quoted above requires a petitioner to post. 2 a bond and pay any deficit in costs whether the petition is " granted. or denied ." . 3 RECOMMENDATION 4 It is recommended that the Board of Commissioners deny the proposed vacation. 5 6 DATED this 1 st day of January, 2020 7 8 9 Phi A. Olbmhts i 10 Mason County Hearing Examiner 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Road Vacation P . 9 Findings , Conclusions and Decision MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesley, P . E . , County Engineer C ndi Ticknor O&M/ ER&R Manager DEPARTMENT : Public Works EXT : 450 BRIEFING DATE : January 13 , 2020 PREVIOUS BRIEFING DATES : (If this is a fo/% w-up briefing, please provide only new information,) INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — lease explain ITEM : Surplus of Personal Property EXECUTIVE SUMMARY : ER&R has vehicles and equipment parts list that have been replaced or are no longer needed . The attached notice lists of all of these items requested to be declared surplus and disposed of at an auction through Washington State Surplus . This process is pursuant to the County's comprehensive procedure for the management of County property (Ordinance 84- 04, Mason County Code Chapter 3 . 40 , Management and Disposition of Property) and the laws of the state of Washington . RECOMMENDED OR REQUESTED ACTION : Recommend the Board authorize ER&R to declare the attached list of vehicles and equipment parts list as surplus and allow ER&R to dispose of pursuant to Mason County code and state laws . Attachment : Notice Vehicle/ Equipment parts list information NOTICE OF SALE The Board of Mason County Commissioners has declared the following vehicles and equipment as surplus and will be disposed of at public auction . Vehicle/ Equipment Parts List : Year Description Odometer 1997 Chevy S10 Pickup 109 , 248 1994 Chevy Pickup 117, 120 1991 Ford Flatbed Crane Lift 481490 1990 International Patch Box Chassis 67 , 000 2005 Henderson Sander N/A 1970 Hyster Tire Roller 1000 hrs 1997 Pro - Patch Patch Box N/A Misc vehicle/equipment parts Obsolete Auctions will be held through Washington State Surplus Program ( 7511 New Market Street, Tumwater, WA 98512 ; Phone ( 360 ) 753 -3508 ) and Ritchie Bros . Auctioneers/ Iron Planet ( 214 Ritchie Lane , Chehalis, WA 98532 ; Phone : ( 360 ) 767- 3000 ) . Auction information regarding these items can be found on the Washington State Surplus web site : www . publicsurplus . com and the Ritchie Bros . Auctioneers web site : www . rbauction . com . Dated this day of January, 2020 BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board . cc : Cmmrs Engineer Journal ( Shelton ) : Publ . 1t : 1/30/20 & 2/6/20 L Q) U O *' O T) N N (Q O CL V) c I Ln cI O N U N M D a M m ate) 0 0 a) a) +, D co I I a) ai Ln c c 0 so cE ani O } u LL �o "O dA (6 O m Z C: O O ++� O o o0 O �° CL ca cn L L ti to Q O O m a c W O O a) a) a) L a) D_ D_ J CC D_ CD 4_ V) J a oc D LUFM 00 O 2 of 44 o z o z LL oRct `D o z v O a o W CC O ul (A CA an W 06 O O O O W tr Lu w 2 0C D w V) tA ra t U o m x Q) t L O CL 1= u a) L m o cu =5 cu U z nU Q U _ (a O O _ mo m Ln D H O U M O O it � a „ � L 1= L m V > > a L 4 CL Ln a) v L a) w O W s t O +J a) >- L 0 U U LL = 2 2 CL ++ '^ rn � J � t� d r-i O IP) O r� C2 4� C. W Ol (3) a) Cr) O CT) o') N LM >.. c-I ri c-i a-i N c-I ri N O O 3 N iS �+ �n p a) L f0 V V1 �U LCC > a )M O O LO lD i� ri m ri N r-i O d O N a N N W > O 0 O O O O O 0 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesly, County Engineer DEPARTMENT : Public Works EXT : 450 BRIEFING DATE : January 13 , 2020 PREVIOUS BRIEFING DATES : INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM : Transportation Improvement Program Citizen Advisory Panel (TIP- CAP) Applicant — Tim Lincoln EXECUTIVE SUMMARY : The Board created TIP- CAP whose mission " . . . is to represent citizen interests throughout Mason County for all modes of travel during the development of the &year TIP . " In order to balance interests county-wide, Resolution 5344 identifies membership comprised of nine individuals representing : three from each rural area of the Commissioner Districts, three from each UGA or RAC of each Commissioner District, and three " atdarge " positions representing different modes of transportation such as transit, bicycle/ pedestrian , and freight/trucking . Currently the advisory panel has three vacant areas District 1 - Rural , Bicycle/ Pedestrian and District 2 — Hoodsport/ Union UGA . An application has been received by Tim Lincoln , a new member that would fill the District 1 —Rural vacancy, and Phillip Wolff, whose term expired at the end of 2019 , has re- applied to continue representing the Bicycle/ Pedestrian . Name Represents Vacant District 1 — Rural Don Pogreba District 3 — Rural Mark Carlson District 3 — Shelton UGA Vacant Bicycle/Pedestrian (resides in District 1) Jeff Carey District 1 — Belfair/Allyn UGA Jack Johnson Freight/Trucking ( resides/ property owner District 1 ) Pete Butkus District 2 — Rural Kathy Geist Transit (resides in District 2) Vacant District 2 — Hoodsport/Union UGA RECOMMENDED OR REQUESTED ACTION : Recommend the Board of County Commissioners appoint Tim Lincoln and Phillip Wolff to a two -year term on the Transportation Improvement Program Citizens Advisory Panel (TIP- CAP) . Attachments : Applications 12-26-119 12 : 38 FROM-John L Scott -Belfair 360-275-1605 cc: CM MRS Neatherlin , Shutty & Trask KASON COUNTx COMMISSfOXERS 411 KORTfI .FIFTFI STREET s %" i t # 4 SHE.LTON WA 98584 '+ Fax 360-427-NV; Votce 360-427:9670, Ext. 419; 2754467 or 482-5269 - Fj� AM SEEKING APPQ(NIMgNT TO TIF'-CAP E; Tim Lincoln ADDRBav$ 700 NE Haven Lake DR (360)276-2239 CITYMIP: VOTING PRECINCTr WORK PHONE: (360)8015532 cell Tahuya 9868E 1 EMAIL: 1 (OR AREA INTME40UN.YY YpULIhtE) tmlincs(c�gmali.COnl � - - - - - - ^ . GV COMMUNITY SERVICE EMPLOYMENT' (L RETIREt7 PREVIOUS EXPERT CE 1 (ACIVrrI S oR i%13 s "P and COMPANY: John L Scott Belfalr 2 years y}�S None currently, v un eer Ire ig 1,8r, 7D . nv�ttts-t�B s POSITION: Realtor COMPANY: Operaring' Engineers, multiple companies. 4 ( YR$ g POSITION: Heavy Equipment Operator, Foreman f In yourwords, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applyings Help advise on road and trail construction and maintenance projects based on community need and input. i i What interests, skills do you wish to offer the: Board, Committee, or Council? Experisnged in heavy highway construction ander lifetime residentof.Mason County and my aunt Mary said I had to. Please list any financial , professional , or voluntary affiliations which may influme or affect your position on this Board: CO. creato a. potential conflict of interest) None Your porticipation .is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings: Act and. public Records) . The trainings would be at no cost to you, Would you be able E0 (,(tend such trainings? Yes. Realistically; how much time can you give to this position? Quarterly x Monthly Weekly Dalty Office Use Only AppolntmentDate Signat Date Terns Expire Aare Received Time D- ec , 26 . 2019 11 . 37AM No . 1904 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesley P . E . , County Engineer & Loretta Swanson , Director DEPARTMENT : Public Works EXT : 450 BRIEFING DATE : January 13, 2020 INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources X Legal ❑ Other - lease explain ITEM : Franchise Agreement Applications for Multiple Water Systems — Set Hearing EXECUTIVE SUMMARY: This is the third in a series of " bundled " water system franchise agreement renewals . The agreements include updated franchise language with a provision for automatic renewal for up to three 10-year terms . The third set of water systems that have re -applied for franchise agreements and to be considered include : Beacon Point Community Club, Inc . Maggie Lake Water District Cedar View Tracts Merrimount Water System Harstine Island Estates Triton Head Water Association Lynnwood Community Beach Association Twanoh Tides Community Club BUDGET IMPACT : Applications are not considered " new" and applicants have paid $ 300 for each re -application or renewal of their respective franchises . PUBLIC OUTREACH : The public will be notified through the normal public hearing notice process . Public Works Staff has communicated with the water districts and systems via email , phone call , and/or letter through their boards and/or committees . RECOMMENDED OR REQUESTED ACTION : Recommend the Board set a hearing for Tuesday, February 18, 2020 at 9 : 15am to consider approving the franchise agreement applications between Mason County and Beacon Point Community Club, Inc . , Cedar View Tracts, Harstine Island Estates, Lynnwood Community Beach Association , Maggie Lake Water District, Merrimount Water System , Triton Head Water Association and Twanoh Tides Community Club, granting permission to run the utility lines under and across county road rights of way . Attachments • 1 . Franchise agreement application example 2 . Description of franchise areas 3 . Notice IN THE MATTER OF THE APPLICATION OF FOR A FRANCHISE PERMIT TO CONSTRUCT, OPERATE, AND MAINTAIN UTILITY FACILITIES , OVER, ALONG AND UNDER COUNTY ROADS AND HIGHWAYS LOCATED IN MASON COUNTY, WASHINGTON Application of (Name of Operator) doing business in Washington as , with its principal offices located at by and through (person authorized to actfor and on behalfofapplicant) , for a franchise to construct, operate and maintain (description of type) utility facilities in, over, along and under county roads and highways in Mason County, Washington, as set forth in attached Exhibit `B" (Franchise Area), having come on regularly for hearing before the County Commissioners of Mason County, Washington, on the day of 20 , at the hour of , under the provisions of RCW 36 . 55 , RCW 80 . 32 . 010 and RCW 80 . 36. 040, and it appearing to the Board that notice of said hearing has been duly given as required by law, and that it is in the public interest to allow the franchise herein granted; NOW THEREFORE, IT IS ORDERED that a non-exclusive franchise be, and the same is hereby given and granted to Operator, and its successors and assigns, hereinafter referred to as the Franchisee, for a period of 10 years with automatic renewal at the end of each term of 10 years unless either party gives the other written notice of termination at least 30 days prior to the end of the relevant term. (no more than ten years each term and can only be renewed 3 times) from and after the date of the entry of this order for the purposes, at the location(s), and upon the express terms and conditions as described herein. I. DEFINITIONS For the purposes of this franchise, terms, phrases, words, and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of-Way published by the County Engineer (the "Manual"), shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended, revised, updated, re-enacted or re-codified from time to time. II. GRANT The County of Mason hereby grants to the Franchisee a non-exclusive franchise which, once it becomes effective shall authorize the Franchisee to enter upon the road rights-of--way located 1 E. Structural integrity of the roadway, bridge, or other structure; F . Specifications for the restoration of the county road, right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities, particularly those located underground or attached to bridges or other structures within the road right-of--way. The location alignment and depth of the utility facilities shall conform with said map of definite location, exce t in instances in which deviation may be allowed thereafter in writing by the County p Engineer pursuant to application by Franchisee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work on account of granting the said utility permits. IV . RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this franchise, public or private property, the Franchisee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of--way, or the public or private property so disturbed or damaged, and leave the same in as good or better condition as before the Work was commenced, to the reasonable satisfaction of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do, order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of--way or other County property left by the Franchisee or its agents in a condition dangerous to life or property, and the Franchisee, upon demand, shall pay to the County all costs of such work. V . FRANCHISEE WORK IN RIGHT OF WAY Franchisee expressly agrees and understands that, with regard to Work within the road rights-of--way: A. All of Franchisee' s utility facilities and Work within the road rights-of--way or other County property shall be in compliance with the provisions of Title 12 MCC, the Manual, the administrative regulations adopted by the County Engineer, other County established requirements for placement of utility facilities in road rights-of--way, including the specific location of utility facilities in the road rights-of-way, and all applicable laws, rules, regulations and ordinances ; B . In preparing plans and specifications for Work of utility facilities in the road rights-of- 3 facilities in a safe condition shall at all times remain the sole obligation of the Franchisee. H. When required by the County, Franchisee shall make information available to the public regarding any work involving the ongoing installation, construction, adjustment, relocation, repair or maintenance of its utility facilities sufficient to show ( 1 ) the nature of the work being performed; (2) where it is being performed; (3 ) its estimated completion date; and (4) progress to completion. I. FRANCHISEE IS PLACED ON NOTICE THAT FIBER OPTIC, COMMUNICATIONS , OWER CONTROL SYSTEMS OTHER TYPES OF CABLES , AND PIPELINES MAY P � Y BE BURIED ON THE RIGHT OF WAY. Before beginning any underground work, Franchisee will contact the appropriate personnel to have such facilities located and make arrangements as to protective measures that must be adhered to prior to the commencement of any work within the Road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Franchisee shall indemnify and hold the County and its elected and appointed officers, employees and agents harmless against and from all cost, liability, and expense whatsoever (including, without limitation, attorney' s fees and court costs and expenses) arising out of or in any way contributed to by any act or omission of Franchisee, its contractor, agents and/or employees, that cause or in any way or degree contribute to ( 1 ) any damage to or destruction of any such facilities by Franchisee, and/or its contractor, agents and/or employees, on the County' s property, (2) any injury to or death of any person employed by or on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-way, and/or (3 ) any claim or cause of action for alleged loss of profits or revenue, or loss of service, by a customer or user of services or products of such company(ies) (collectively "Liabilities" for purposes of this Section V .I) . The only Liabilities with respect to which Franchisee' s obligation to indemnify the County and its elected and appointed officers, employees and agents does not apply are Liabilities to the extent arising out of, caused by or resulting from the negligence of the County, and its elected and appointed officers, employees and agents and Liabilities that by law the County and its elected and appointed officers, employees and agents for which the County cannot be indemnified. J. Franchisee shall continuously be a member of the State of Washington one number locator service under RCW 19 . 122, or an approved equivalent, and shall comply with all such applicable rules and regulations. K. Except in the event of emergency as described below, Franchisee and its Agents may not enter upon the Franchise Area to perform work for which a utility permit is not required, unless and except upon two-business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property, and for purposes of taking immediate corrective action, Franchisee and its agents may enter the Franchise Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency; provided however, that if any entry for such purposes would require issuance of a utility permit, Franchisee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry, promptly followed by written notice. In all cases, notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of--Way. 5 resurfacing or widening) ; change of road right-of-way grade; construction, installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines, tracks, communications system, other public work, public facility, or improvement of any government-owned utility; road right-of-way vacation; or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities . Collectively, such matters are referred to below as the "public work. " Franchisee acknowledges and understands that any delay by Franchisee in performing the herein described work may delay, hinder, or interfere with the work performed by the County and its contractors and subcontractors done in furtherance of such Public Work and result in damage to the County, including but not limited to, delay claims . Franchisee shall cooperate with the County and its contractors and subcontractors to coordinate such Franchisee work to accommodate the Public Work project and project schedules to avoid delay, hindrance of, or interference with the Public Work. The County of Mason shall make available to the Franchisee a copy of the Six Year Transportation Program and the County' s annual construction program after adoption each year. It is anticipated these programs will aid the utility in planning construction programs . B . Franchisee has a duty to protect its utility facilities from work performed by the County within the road rights-of--way. The rights granted to the Franchisee herein do not preclude the County of Mason, its employees, contractors, subcontractors, and agents from blasting; grading, excavating, or doing other necessary road work contiguous to Franchisee' s utility facilities ; providing that, the Franchisee shall be given a minimum of forty-eight (48) hours notice of said blasting or other work in order that the Franchisee may protect its utility facilities . C . In the event of an emergency, or where the utility facility creates or is contributing to an imminent danger to health, safety, or properly, the County may protect, support, temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior notice, and charge the Franchisee for costs incurred. D . If any Person that is authorized to place facilities in the road right of way requests the Franchisee to protect, support, temporarily disconnect, remove, or relocate the Franchisee' s utility facilities to accommodate the construction, operation, or repair of the facilities of such other person, the Franchisee shall, after 3 0 days' advance written notice, take action to effect the necessary changes requested; provided that, if such project is related to or competes with Franchisee ' s service, or if the effect of such changes would be to permanently deprive Franchisee of the beneficial enjoyment of this franchise for its intended purposes through interference with the operation of Franchisee' s utility facilities or otherwise, Franchisee shall not be required to relocate its utility facilities. Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Franchisee ' s utility facilities were not properly installed, the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection, removal, or relocation at no charge to the County, even if the County makes the request for such action. 7 utilities at the time of road vacation, and will continue to be the practice until such time the Board of Mason County Commissioners direct a change of practice . XI. FINANCIAL SECURITY A. Insurance Except as otherwise provided herein, Franchisee shall maintain for itself and the County, throughout the entire period any part of Franchisee' s utility facilities are located in the Franchise Area, adequate insurance to protect the Parties and their elected and appointed officers, agents, employees against all of County' s and Franchisee' s liability arising out of Franchisee' s use and occupancy of the Franchise Area or any part thereof. This obligation shall require the Franchisee to maintain insurance at least in the following amounts : 1 . COMMERCIAL GENERAL LIABILITY insurance to cover liability, bodily injury, and property damage. The Commercial General Liability insurance shall be written on an occurrence basis, with an aggregate limit location endorsement for the Franchise Area, and shall provide coverage for any and all costs, including defense costs, and losses and damages resulting from personal injury, bodily injury and death, property damage, products liability and completed operations . Such insurance shall include blanket contractual coverage, including coverage for the Franchise as now or hereafter amended and specific coverage for the indemnity provisions set forth herein. Coverage must be written with the following limits of liability : Bodily and Personal Injury & Property Damage $ 1 ,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS ' COMPENSATION insurance shall be maintained to comply with statutory limits for all employees, and in the case any work is sublet, the Franchisee shall require its contractors and subcontractors similarly to provide workers' compensation insurance for all the employees . The Franchisee shall also maintain, during the life of this policy, employer' s liability insurance; provided that this obligation shall not apply to any time period during which Franchisee has no employees . The following minimum limits must be maintained: Workers' Compensation Statutory Employer's Liability $ 1 ,000 ,000 each occurrence 3 . COMPREHENSIVE AUTO LIABILITY insurance shall include owned, hired, and non-owned vehicles operated by Franchisee employees on an occurrence basis with coverage of at least $2,000,000 per occurrence. If the Franchisee, its contractors, or subcontractors do not have the required insurance, the County may require such entities to stop operations until the insurance is obtained and approved. Certificates of Insurance reflecting evidence of the required insurance and approved by the County' s 9 County as an additional insured without limitation, pursuant to an endorsement approved of by the County' s Risk Manager or designee. Franchisee and Franchisee ' s Contractors ' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits . The certificate of insurance must reflect this waiver of subrogation rights endorsement. Commercial General Liability Insurance policies and coverage required herein of public utility operators may include a reasonable deductible or self-insured retention; provided, however, that as to any Loss or Damage covered as provided herein, if Franchisee elects to include any deductible or self-insured retention, Franchisee shall itself directly cover, in lieu of insurance, any and all County liabilities that would otherwise in accordance with the provisions of this Franchise be covered by Franchisee' s insurance if Franchisee elected not to include a deductible or self-insured retention. Such direct coverage by Franchisee shall be in an amount equal to the amount of Franchisee' s actual deductible or self-insured retention. Franchisee shall be required to provide a certification of self- insurance retention to the county in a form and content acceptable to the county engineer. B . Performance/Payment Bond. At the same time Franchisee provides its acceptance of this Franchise, the Franchisee shall, if required by the County Engineer, provide a performance and payment bond to ensure the full and faithful performance of all of its responsibilities under this franchise and applicable rules, regulations and ordinances, including, by way of example, but not limited to, its obligations to relocate and remove its utility facilities, to restore the road rights-of--way and other property when damaged or disturbed, and to reimburse the County for its costs . The amount of the performance and payment bond shall be for ZERO ($ 0) . The amount of the bond, or cash deposit as described below, may be adjusted by the County every five years from the date of execution of this franchise, to take into account cumulative inflation or increased risks to the County. The Franchisee may be required to obtain additional bonds in accordance with the County's ordinary practices . The bond shall be in a form with terms and conditions acceptable to the County and reviewed and approved by the County Engineer. The bond shall be with a surety with a rating no less than "A X" in the latest edition of "Bests Key Rating Guide, " published by A.M. Best Guide . The Franchisee shall pay all premiums or costs associated with maintaining the bond, and shall keep the same in full force and effect at all times . If Franchisee fails to provide or maintain the bond, then the County, in its sole discretion, may require Franchisee to substitute an equivalent cash deposit as described below in lieu of the bond. Franchisee, may at its election or upon order by the County, substitute an equivalent cash deposit instead of a performance and payment bond. This cash deposit shall ensure the full and faithful performance of all of Franchisee' s responsibilities hereto under this Permit and all applicable laws, rules, regulations or ordinances . This includes, but is not limited to, its obligations to relocate or remove its facilities, restore the road rights-of--way and other property to their original condition, reimbursing the County for its costs, and keeping Franchisee' s insurance in full force. The County shall notify Franchisee in writing, by certified mail, of any default and shall give 11 4 . franchisee' s operation of its utility facilities ; 5 . the presence of utility facilities within the right of way; 6 . the environmental condition and status of the road right-of-way caused by, aggravated by, or contributed to, in whole or in part, by franchisee or its agents ; or 7 . The acts, errors, or omissions of third parties when arising out of the installation, construction, adjustment, relocation, replacement, removal, or maintenance of such third party utility facilities within the road rights-of-way when such work is performed under authority of the operator' s utility permit or at the direction or under the control of the operator; or 8 . any act or omission of franchisee or franchisee ' s agents; The only liabilities with respect to which franchisee' s obligation to indemnify the indemnitees do not apply are liabilities to the extent arising out of, caused by or resulting from the negligence of the county, its officers, agents, employees or contractors and liabilities that by law the indemnities cannon be indemnified for. Upon written notice from the county, franchisee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity, relating to any matter covered by this franchise for which franchisee has an obligation to assume liability for and/or save and hold harmless any indemnitee. Franchisee shall pay all cost incident to such defense, including, but not limited to, attorneys ' fees, investigators ' fees, litigation and appeal expenses, settlement payments and amounts paid in satisfaction of judgments . Franchisee willfully satisfy said judgment within ninety (90) days after said suit or action shall have finally been determined if determined adversely to Mason County. Upon the Franchisee' s failure to satisfy said judgment within the ninety (90) day period, this franchise shall at once cease and terminate. Acceptance by the County of any Work performed by the Franchisee at the time of completion shall not be grounds for avoidance of this covenant. XII. FRANCHISE NONEXCLUSIVE This franchise shall not be deemed to be an exclusive franchise. It shall in no manner prohibit the County of Mason from granting other utilities under, along, across, over and upon any ofthe County roads, rights-of--way or other County property subject to this franchise and shall in no way prevent or prohibit the County of Mason from constructing, altering, maintaining or using any of said roads, rights-of--way, drainage structures or facilities, irrigation structures or facilities, or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes, relocations, repairs, maintenance, etc. , the same as the county may deem fit. 13 or acquiescence in the Licensee' s conduct . Subject to the required consent, adjudication, permission or authorization of a federal or state regulatory agency with jurisdiction over the subject matter, upon revocation of the franchise, the County may require the Franchisee to remove its utility facilities from any road rights-of-way, and restore such road right-of-way to its same or better condition as existed just prior to such removal, or de-commission and abandon such utility facilities in place in whole or in part and in a manner approved by the County Board of Commissioners . If the Franchisee fails to remove utility facilities that the County requires it to remove, the County may perform the work and collect the cost thereof from the Franchisee. The actual cost thereof, including direct and indirect administrative costs, shall be a lien upon all utility facilities of the Franchisee within the franchise Area effective upon filing of the lien with the Mason County Auditor. B . Remedies . The County has the right to exercise any and all of the following remedies, singly or in combination, in the event of Default. "Default" shall mean any failure of Franchisee or its agents to keep, observe, or perform any of Franchisee ' s or its agent' s duties or obligations under this franchise : 1 . Damages . Franchisee shall be liable for any and all damages incurred by County. 2 . Specific Performance. County shall be entitled to specific performance of each and every obligation of Franchisee under this franchise without any requirement to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee ' s commission of an Event of Default hereunder. 3 . Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee' s commission of an Event of Default hereunder. 4 . Alternative Remedies . Neither the existence of other remedies identified in this franchise nor the exercise thereof shall be deemed to bar or otherwise limit the right of the County to commence an action for equitable or other relief, and/or proceed against Franchisee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages, costs and expenses, including reasonable attorneys ' fees . Remedies are cumulative ; the exercise of one shall not foreclose the exercise of others . XVII . SUBSEQUENT ACTION In the event that after this franchise becomes effective, (a) there is a change in the law which 15 Mason' s right to enforce all other provisions of this franchise. D . Attorney' s Fees. If any action at law or in equity is necessary to enforce or interpret the terms of this franchise, the substantially prevailing Parry or Parties shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which such Party or Parties may be entitled. E. Amendment. This franchise may be amended only by a written contract signed by authorized representatives of Franchisee and County of Mason. F . Severability. If any provision of this franchise is held to be illegal, invalid or unenforceable under present or future laws, such provision will be fully severable and this franchise will be construed and enforced as if such illegal, invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically as a part of this franchise; a provision as similar in its terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable. G. Joint and Several Liability. Franchisee acknowledges that, in any case in which Franchisee and Franchisee' s Contractors are responsible under the terms of this franchise, such responsibility is joint and several as between Franchisee and any such Franchisee' s Contractors ; provided that, the Franchisee is not prohibited from allocating such liability as a matter of contract. H. Notices . Any notice contemplated, required, or permitted to be given under this franchise shall be sufficient if it is in writing and is sent either by: (a) registered or certified mail, return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the Party and at the address specified below, except as such Party and address may be changed by providing notice to the other Party no less than thirty (30) days' advance written notice of such change in address . Franchisee : Attn: Grantor: County of Mason Public Works 100 Public Works Drive Shelton, WA 98584 1. Approvals . Nothing in this franchise shall be deemed to impose any duty or obligation upon the County of Mason to determine the adequacy or sufficiency of Franchisee' s plans and specifications or to ascertain whether Franchisee's proposed or actual construction, testing, 17 O . No Recourse. Without limiting such immunities as the County or other persons may have under applicable law, Franchisee shall have no monetary recourse whatsoever against the County or its officials, boards, commissions, agents, or employees for any loss or damage arising out of the County' s exercising its authority pursuant to this Franchise or other applicable law. P . Responsibility for Costs . Except as expressly provided otherwise, any act that Franchisee is required to perform under this franchise shall be performed at its cost. If Franchisee fails to perform work that it is required to perform within the time provided for performance, the County may perform the work and bill the Franchisee. The Franchisee shall pay the amounts billed within 30 days . Q . Work of Contractors and Subcontractors . Work by contractors and subcontractors is subject to the same restrictions, limitations, and conditions as if the work was performed by the Franchisee. . The Franchisee shall be responsible for all work performed by its contractors and subcontractors, and others performing work on its behalf, under its control, or under authority of its utility permit, as if the work were performed by it and shall ensure that all such work is performed in compliance with this franchise, Title 12 MCC, the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Franchisee' s responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Franchisee ' s behalf are familiar with the requirements of the franchise, Title 12 MCC, the Manual, and other applicable laws governing the work performed by them. R. Survival of Terms . Upon the expiration, termination, revocation or forfeiture of the franchise, the Franchisee shall no longer have the right to occupy the franchise area for the purpose of providing services authorized herein. However, the Franchisee' s obligations under this franchise to the County shall survive the expiration, termination, revocation or forfeiture of these rights according to its terms for so long as the Franchisee' s utility facilities shall remain in whole or in part in the road rights of way. By way of illustration and not limitation, Franchisee' s obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section XI and Franchisee' s obligation to relocate its utility facilities pursuant to Section VIII, shall continue in effect as to the Franchisee, notwithstanding any expiration, termination, revocation or forfeiture of the franchise, except to the extent that a County-approved transfer, sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility system or for the relevant acts or omissions . S . Warranties. By acceptance of this franchise, Franchisee warrants : 1 . That Franchisee has full right and authority to enter into and perform this Franchise in accordance with the terms hereof, and by entering into or performing this Franchise, Franchisee is not in violation of its charter or by-laws, or any law, regulation, or agreement by which it is bound or to which it is subject; and 2 . That the execution, delivery, and performance of this Franchise by Franchisee has been duly authorized by all requisite Board/Commission action, that the signatories for Franchisee of the 19 Exhibit A ACCEPTANCE OF FRANCHISE Ordinance No . 115-06 , effective November 14, 2006 . am the of and am the authorized representative to accept the above-referenced franchise on behalf of I certify that this franchise and all terms and conditions thereof are accepted by without qualification or reservation. DATED this day of , 20_ FRANCHISEE By: Its : Tax Id. No . STATE OF ) ) ss. COUNTY OF ) I certify that I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he/she signed this instrument, on oath stated that he/she was authorized to execute the instrument and acknowledged it as the of the to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated: Notary Public Print Name My commission expires A RECORDED AT THE REQUEST OF AND AFTER RECORDING RETURN TO : County of Mason 100 West Public Works Drive Shelton WA 98584 Attn: County Engineer Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington Grantee : Lelza1 Description of Benefited Property Legal Description: Assessor' s Tax Parcel ID#: N Beacon Point Development vooe r� oNPo�N low 1 G � r —��--�� Puget Sound �J EXHIBIT B Description of Franchise Area Cedar View Tracts A Fll� 0 LU E S ITZ R �p5 0 � r O� �\ I B EXHIBIT B Description of Franchise Area Harstine Islan Estates �v CL B EXHIBIT B Description of Franchise Area L nnwood Community Association NE LYNNW9 © D DR m } 0 ,J J D w — Z i0 � 3 ' Z Z - J PZ i I PugeiSound B EXHIBIT B Description of Franchise Area 11 Merrimount Dr pel Smm E vox",0& Ft0 ^�6 �J yqP ES OR B EXHIBIT B Description of Franchise Area N Triton Head Development 1 - 1 C� J r =uy91 sound B Twanoh Tides Development Puget Sound i o O _r m CP v NOTICE OF BEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, February 18 , 2020 at 9 : 15am. SAID HEARING will be to consider the water franchise applications between Mason County and Beacon Point Community Club , Inc . , Cedar View Tracts , Harstine island Estates , Lynnwood Community Beach Association, Maggie Lake Water District, Merrimount Water System, Triton Head Water Association and Twanoh Tides Community Club . If special accommodations are needed , please contact the Commissioners ' office, (360) 427- 9670 (Shelton) , (360) 482- 5269 (Elma) or (360) 275 -4467 (Belfair) , Ext. 419 or any questions contact Terry Conley, 360427-9670 , Ext. 450 . DATED this day of January, 2020 . BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Cc : Auditor Clerk of the Board Public Works Listed Water Districts Journal - Publ 2t : 1 /30/20 & 2/6/20 (not less than 5 days prior to hearing) Post : 3 public places 15 days before hearing — No later than 2/3 /20 (Bill Public Works — 100 W Public Works Drive, Shelton, WA 98584) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesley P . E . , County Engineer & Loretta Swanson , Director DEPARTMENT: Public Works EXT : 450 BRIEFING DATE : January 13 , 2020 INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources X Legal ❑ Other — lease explain ITEM : Franchise Agreement Applications for Erickson Lake Homeowners Association 's Water System — Set Hearing EXECUTIVE SUMMARY: Katherine Shank submitted an application for a new Franchise Agreement for a private water system and appurtenances for Erickson Lake Homeowners Association . The Franchise would cover the system in the right of way off of Mason County's Tahuya Blacksmith Road . The water system currently does not have a Franchise Agreement with Mason County that authorizes the system to occupy the County right-of-way . BUDGET IMPACT: Applicant paid the $400 for the franchise application fee . PUBLIC OUTREACH : The public will be notified through the normal public hearing notice process . RECOMMENDED OR REQUESTED ACTION : Recommend the Board set a hearing for Tuesday, February 18, 2020 at 9 : 15am to consider approving the franchise agreement application between Mason County and Erickson Lake Homeowners Association to run water lines and appurtenances under and across county road right of way . Attachments • 1 . Franchise agreement w/ Exhibit map 2 . Notice IN THE MATTER OF THE APPLICATION OF Erickson Lake Homeowners Association. FOR A FRANCHISE PERMIT TO CONSTRUCT, OPERATE, AND MAINTAIN Water System and Appurtenances UTILITY FACILITIES , OVER, ALONG AND UNDER COUNTY ROADS AND HIGHWAYS LOCATED IN MASON COUNTY, WASHINGTON Application of (Name of Operator) Erickson Lake Homeowners Association, doing business in Washington as Erickson Lake Homeowners Association, with its principal offices located at 5981 TahWa Blacksmith rd. Belfair WA 985845 by and through (person authorized to act for and on behalf of applicant.)Katherine Shank , for a franchise to construct, operate and maintain (description oftype) Water System utility facilities in, over, along and under county roads and highways in Mason County, Washington, as set forth in attached Exhibit `B" (Franchise Area), having come on regularly for hearing before the County Commissioners of Mason County, Washington, on the day of , 20 , at the hour of , under the provisions of RCW 36 . 55 , RCW 80 . 32 . 010 and RCW 80 .36 . 040 , and it appearing to the Board that notice of said hearing has been duly given as required by law, and that it is in the public interest to allow the franchise herein granted; NOW THEREFORE, IT IS ORDERED that a non-exclusive franchise be, and the same is hereby given and granted to Operator, and its successors and assigns, hereinafter referred to as the Franchisee, for a period of 10 years with automatic renewal at the end of each term of 10 years unless either party gives the other written notice of termination at least 30 days prior to the end of the relevant term. (no more than ten years each term and can only be renewed 3 times) from and after the date of the entry of this order for the purposes, at the location(s), and upon the express terms and conditions as described herein. I. DEFINITIONS For the purposes of this franchise, terms, phrases, words, and their derivations not defined herein that are defined in Title 12 of the Mason County Code or the Manual on Accommodating Utilities in the Mason County Right-of--Way published by the County Engineer (the "Manual"), shall have the same meaning or be interpreted as provided in Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12 of the Mason County Code or the Manual refers to the same as may be amended, revised, updated, re-enacted or re-codified from time to time. II. GRANT The County of Mason hereby grants to the Franchisee a non-exclusive franchise which, once it becomes effective shall authorize the Franchisee to enter upon the road rights-of-way located within the Franchise Area identified in attached Exhibit `B", for the purpose of installing, 1 F . Specifications for the restoration of the county road, right-of-way or other county property in the event that the road right of way will be disturbed by the Work; and G. Provision for ease of future road maintenance and appearance of the roadway. Provision shall be made for known or planned expansion of the utility facilities, particularly those located underground or attached to bridges or other structures within the road right-of--way. The location, alignment and depth of the utility facilities shall conform with said map of definite location, except in instances in which deviation maybe allowed thereafter in writing by the County Engineer pursuant to application by Franchisee. All such Work shall be subject to the approval of and shall pass the inspection of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such work on account of granting the said utility permits . IV. RESTORATION OF ROAD RIGHT OF WAY In any Work which disturbs or causes damage to the road rights-of-way subject to this franchise, public or private property, the Franchisee shall at its own expense and with all convenient speed, complete the work to repair and restore the county road right-of-way, or the public or private property so disturbed or damaged, and leave the same in as good or better condition as before the Work was commenced, to the reasonable satisfaction of the County Engineer. The Franchisee shall pay all costs of and expenses incurred in the examination, inspection and approval of such restoration or repair. The County Commissioners and/or County Engineer may at any time do, order or have done any and all work that they consider necessary to restore to a safe condition such County road right-of--way or other County property left by the Franchisee or its agents in a condition dangerous to life or property, and the Franchisee, upon demand, shall pay to the County all costs of such work. V. FRANCHISEE WORK IN RIGHT OF WAY Franchisee expressly agrees and understands that, with regard to Work within the road rights-of--way: A. All of Franchisee ' s utility facilities and Work within the road rights-of--way or other County property shall be in compliance with the provisions of Title 12 MCC, the Manual, the administrative regulations adopted by the County Engineer, other County established requirements for placement of utility facilities in road rights-of--way, including the specific location of utility facilities in the road rights-of--way, and all applicable laws, rules, regulations and ordinances ; B . In preparing plans and specifications for Work of utility facilities in the road rights- of- way the Franchisee shall use the Manual . Prior to commencement of work in the road rights-of--way, Franchisee shall submit such plans and specifications to the Mason County Engineer for review and 3 H. When required by the 'County, Franchisee shall make information available to the public regarding any work involving the ongoing installation, construction, adjustment, relocation, repair or maintenance of its utility facilities sufficient to show ( 1 ) the nature of the work being performed; (2) where it is being performed; (3) its estimated completion date; and (4) progress to completion. I. FRANCHISEE IS PLACED ON NOTICE THAT FIBER OPTIC, COMMUNICATIONS , POWER, CONTROL -SYSTEMS , - OTHER TYPES OF CABLES , AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. , Before beginning any underground work, Franchisee will contact the appropriate personnel -to have such facilities located and make arrangements as to protective measures, that must be adhered to prior to the commencement of any work within the Road rights-of-way. In addition to the liability terms elsewhere in this Agreement, Franchisee shall indemnify and hold the County 'and its elected and appointed officers, employees and agents harmless against and from all cost, liability, and expense whatsoever (including, without limitation, attorney' s fees, and court costs 'and expenses) arising out of or in any way contributed to by any act or . omission of Franchisee, its contractor, :agents and/or employees, that cause or in any way or degree contribute to ( 1 ) any damage . to or destruction of any such facilities by Franchisee, and/or its contractor, . agents and/or employees; on the County' s property, (2) any injury to or death of any person employed by or on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of4ay, and/or (3 ) any claim or cause of action for alleged loss of profits or revenue, or loss of service, -by a customer or user of services or products of such company(ies) (collectively "Liabilities" for purposes of this Section V .I) . The only Liabilities with respect to which Franchisee ' s obligation to indemnify the County and its elected and appointed officers , employees and agents does not apply are Liabilities to the extent arising out of, caused by or resulting from the negligence of the County, and its elected and appointed officers, employees and agents and Liabilities that by law the County and its elected and appointed officers, employees and agents for which the County cannot be indemnified. J . Franchisee shall continuously be a member of the State of Washington one number locator service under RCW 19 . 122, or an approved equivalent, and shall comply with all such applicable rules and regulations . K. Except in the event of emergency as described below, Franchisee and its Agents may not enter upon the Franchise Area to perform work for which a utility permit is not required, unless and except upon two -business days notice to the County Engineer. L. In the event of an emergency involving the threat of imminent harm to persons or property, and for purposes of taking immediate corrective action, Franchisee and its agents may enter the Franchise Area without advance notice to the County as long as such entry is for the sole purpose of addressing the emergency; provided however, that if any entry for such purposes would require issuance of a utility permit, Franchisee shall give the County verbal or telephonic notice of the places where and the manner in which entry is required prior to such entry, promptly followed by written notice. In all cases, notice to the County shall be given as far in advance as practical prior to entry or as soon as practicable after entry upon the road right-of--Way. M. Franchisee shall promptly reimburse the County for their reasonable and direct costs incurred in responding to an emergency that is caused, created by or attributable to the presence, 5 other public work, public facility, or improvement of any government-owned utility; road right-of--way vacation; or for any other purpose where the County work involved would be aided by the removal or relocation of the utility facilities . Collectively, such matters are referred to below as the "public work. " Franchisee acknowledges and- :understands that any delay by Franchisee in performing the herein described work may. delay, * hinder,- or interfere with the work performed by the County and its contractors and -subcontractors done in furtherance of such Public Work and result in damage to the County, including but not limited to ; delay claims . Franchisee shall cooperate with the County and its contractors and subcontractors to coordinate such Franchisee work to accommodate the Public Work project and project schedules ' to avoid delay, hindrance of, or interference with the Public Work. The County of Mason shall make available to the Franchisee a copy of the Six Year unty' s annual construction program after adoption each year. It is Transportation Program and the Co anticipatedo these programs will aid the utility in planning construction programs . . B . Franchisee has a duty to protect its utility facilities from work performed by the County within the road rights=of--way. The rights granted to the Franchisee herein do not preclude the County of Mason, its employees, contractors, subcontractors, and agents from blasting, grading, excavating, Aor doing other necessary road work contiguous to Franchisee ' s utility facilities ; providing that, the Franchisee shall be given a minimum of forty-eight (48) hours notice of said blasting or other work in order that the Franchisee may protect its utility facilities. C . In the event of an emergency, or where the utility facility creates or is contributing to an imminent danger to health, safety, or property, the County may protect, support, temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior notice, and charge the Franchisee for costs incurred. D . If any Person that is authorized to place facilities in the road right of way requests the Franchisee to protect, support, temporarily disconnect, remove, or relocate the Franchisee ' s utility facilities to accommodate the construction, operation, or repair of the facilities of such other person, the Franchisee shall, after 3 0 days' advance written notice, take action to effect the necessary changes requested; provided that, if such project is related to or competes with Franchisee ' s service, or if the effect of such changes would be to permanently deprive Franchisee of the beneficial enjoyment of this franchise for its intended purposes through interference with the operation of Franchisee' s utility facilities or otherwise, Franchisee shall not be required to relocate its utility facilities . Unless the matter is governed by a valid contract or a state or federal law or regulation, or unless the Franchisee ' s utility facilities were not properly installed, the reasonable cost of the same shall be borne by the Person requesting the protection, support, temporary disconnection, removal, or relocation at no charge to the County, even if the County makes the request for such action. E. The Franchisee shall, on the request of any person holding a valid permit issued by a governmental authority, temporarily raise or lower its wires to permit the moving of buildings or 7 XI. FINANCIAL SECURITY A. Insurance Except as otherwise provided herein, Franchisee shall maintain for itself and the -County, throughout the entire period any part of Franchisee' s utility facilities are located in the Franchise Area, adequate insurance to .protect the Parties and their elected and appointed officers, agents, employees. against all of County' s - and Franchisee' s liability arising out of Franchisee' s use and occupancy of the Franchise Area or any part thereof. This obligation shall require the Franchisee to maintain insurance at least in the following amounts . 1 . -COMMERCIAL .GENERAL LIABILITY insurance to cover liability, bodily injury, and property damage. The Commercial General Liability insurance shall be written on an occurrence basis , 6withan aggregate limit location endorsement for the Franchise Area, and shall provide coverage for any and all costs; including defense costs, and losses and damages resulting from personal injury, bodily injury and death, property damage, products liability and completed operations . Such insurance shaltinclude blanket contractual coverage, including coverage for the Franchise as now or hereafter amended and specific coverage for the indemnity provisions set forth herein. Coverage must be written with the following limits of liability: Bodily and Personal Injury & Property Damage $ 1 ,000,000 per Occurrence $ 2,000,000 aggregate 2 WORKERS ' COMPENSATION insurance shall be maintained to comply with statutory limits for all employees, and in the case any work is sublet, the Franchisee shall require its contractors and subcontractors similarly to provide workers' compensation insurance for all the employees . The Franchisee shall also maintain, during the life of this policy, employer' s liability insurance; provided that this obligation shall not apply to any time period during which Franchisee has no employees . The following minimum limits must be maintained. Workers' Compensation Statutory Employer's Liability $ 1 , 000, 000 each occurrence 3 . COMPREHENSIVE AUTO LIABILfTY insurance shall include owned, hired, and non-owned vehicles operated by Franchisee employees on an occurrence basis with coverage of at least $2, 000,000 per occurrence. If the Franchisee, its contractors, or subcontractors do not have the required insurance, the County may require such entities to stop operations until the insurance is obtained and approved. Certificates of Insurance reflecting evidence of the required insurance and approved by the County' s Risk Manager for the GENERAL LIABILITY policies described above, shall be sent to the County' s risk manager. The certificate shall be filed with the acceptance of the franchise, and annually 9 Franchisee and Franchisee' s Contractors ' insurers, through policy endorsement, shall waive their rights of subrogation against the County for all claims and suits . The certificate of insurance must reflect this waiver of subrogation rights endorsement. Commercial General Liability Insurance policies and coverage required herein of public utility operators may include a "reasonable deductible or self-insured retention; provided, however, that as to any Loss or Damage covered as provided herein, if Franchisee elects to include any deductible or self-insured retention, Franchisee shall itself directly cover, in lieu of insurance, any and all County liabilities that would otherwise in accordance with the provisions of this Franchise be covered by Franchisee' s insurance if Franchisee elected not to include a deductible or self-insured retention. Such direct coverage by Franchisee- shall be in an amount equal to the amount of Franchisee ' s actual deductible or self-insured retention. Franchisee shall be required to provide a certification of self- insurance retention to the county in a form and content acceptable to the county engineer. B . Perforniance/Payment Bond. At the same time Franchisee provides its acceptance of this Franchise, the Franchisee shall, if required by the County Engineer, provide a performance and payment bond to ensure the fall and faithful performance of all of its responsibilities under this franchise and applicable rules, regalations and ordinances, including, by way of example, but not limited to , its obligations to relocate and remove its utility facilities, to restore the road rights-of--way and other property when damaged .or disturbed, and to reimburse the County for its costs . The amount of the performance and payment bond shall be for ZERO ($ 0) . The amount of the bond, or cash deposit as described below, may be adjusted by the County every five years from the date of execution of this franchise, to take into account cumulative inflation or increased risks to the County. The Franchisee maybe required to obtain additional bonds in accordance with the County's ordinary practices . The bond shall be in a form with terms and conditions acceptable to the County and reviewed and approved by the County Engineer. The bond shall be with a surety with a rating no less than "A V in the latest edition of "Bests Key Rating Guide, " published by A.M. Best Guide. The Franchisee shall pay all premiums or costs associated with maintaining the bond, and shall keep the same in full force and effect at all times . If Franchisee fails to provide or maintain the bond, then the County, in its sole discretion, may require Franchisee to substitute an equivalent cash deposit as described below in lieu of the bond. Franchisee, may at its election or upon order by the County, substitute an equivalent cash deposit instead of a performance and payment bond . This cash deposit shall ensure the full and faithful performance of all of Franchisee' s responsibilities hereto under this Permit and all applicable laws, rules, regulations or ordinances . This includes , but is not limited to , its obligations to relocate or remove its facilities, restore the road rights-of--way and other property to their original condition, reimbursing the County for its costs, and keeping Franchisee ' s insurance in full force. The County shall notify Franchisee in writing, by certified mail, of any default and shall give Franchisee thirty (3 0) days from the date of such notice to cure any such default. In the event that the Franchisee fails to cure such default to the satisfaction of the County, the County may, at its option, 11 5 . the presence of utility facilities within the right of way, 6 . the environmental condition and status of the road right-of--way caused by, aggravated by, or contributed to, in whole or in part, by franchisee or its agents ; or 7 . The acts, errors, or omissions of third parties when arising out of the installation, construction, adjustment, relocation, replacement, removal, or maintenance of such third party utility facilities within the road rights-of--way when such work is performed under authority of the operator' s utility permit or at the direction or under the control of the operator; or 8 . : . any act or omission of franchisee or franchisee' s agents ; The only liabilities with respect to which franchisee' s obligation to indemnify the indemnitees do not apply are liabilities to the extent arising out of, caused by or resulting from the negligence of the county; -its officers, . agents, employees: or contractors and liabilities that by law the indemnities cannon be indemnified for. Upon written notice from the county; franchisee agrees to assume the defense of any lawsuit or other proceeding brought against any indemnitee by any entity, relating to any matter covered by this franchise for which franchisee has an obligation to assume liability for and/or save and hold harmless any indemnitee. Franchisee shall pay all cost incident to such defense, including, but not limited to, attorneys ' fees, investigators ' fees, litigation and appeal expenses, settlement payments and amounts paid in satisfaction of judgments . Franchisee will fully satisfy said judgment within ninety (90) days after said suit or action shall have finally been determined if determined adversely to Mason County. Upon the Franchisee ' s failure to satisfy said judgment within the ninety (90) day period, this franchise shall at once cease and terminate. Acceptance by the County of any Work performed by the Franchisee at the time of completion shall not be grounds for avoidance of this covenant. XII. FRANCHISE NONEXCLUSIVE This franchise shall not be deemed to be an exclusive franchise. It shall in no manner prohibit the County of Mason from granting other utilities under, along, across, over and upon any of the County roads, rights-of--way or other County property subj ect to this franchise and shall in no way prevent or prohibit the County of Mason from constructing, altering, maintaining or using any of said roads, rights-of-way, drainage structures or facilities, irrigation structures or facilities, or any other county property or affect its jurisdiction over them or any part of them with full power to make all necessary changes, relocations, repairs, maintenance, etc. , the same as the county may deem fit. XIII. SUCCESSORS AND ASSIGNS 13 Subject -to the required consent, adjudication, permission or authorization of a federal or state regulatory agency with jurisdiction over the subject matter, upon revocation of the franchise, the County may require the Franchisee to remove its utility facilities from any road rights-of-way, and restore such road right-6f4ay to its same or better condition as existed just prior to such removal, or de-commission - and abandon such utility facilities in place in whole or in part and in a manner approved by the County Board of Commissioners . If the Franchisee fails to remove utility facilities that the County requires it to remove, the County may perform the work and collect the cost thereof from the Franchisee. The actual cost thereof, including direct and indirect administrative costs, shall be a lien upon all utility facilities of the Franchisee within the franchise Area effective upon filing of the lien with the Mason County Auditor. B . Remedies . The County has the right to exercise any and all of the following remedies, singly or in combination, in 'the event of Default. "Default" shall mean any failure of Franchisee or its agents to keep, observe, or. perform any of Franchisee' s or its agent' s duties or obligations under this franchise . 1 . Damages . Franchisee shall be liable for any and all damages incurred by County. 2 . Specific Performance. - County shall be entitled to specific performance of each and every obligation of Franchisee under this franchise without any requirement to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee' s commission of an Event of Default hereunder. 3 . Injunction. County shall be entitled to restrain, by injunction, the actual or threatened commission or attempt of an Event of Default and to obtain a judgment or order specifically prohibiting a violation or breach of this Agreement without, in either case, being required to prove or establish that County does not have an adequate remedy at law. Franchisee hereby waives the requirement of any such proof and acknowledges that County would not have an adequate remedy at law for Franchisee' s commission of an Event of Default hereunder. 4. Alternative Remedies . Neither the existence of other remedies identified in this franchise nor the exercise thereof shall be deemed to bar or otherwise limit the right ofthe Countyto commence an action for equitable or other relief, and/or proceed against Franchisee and any guarantor for all direct monetary damages, costs and expenses arising from the Default and to recover all such damages , costs and expenses, including reasonable attorneys ' fees . Remedies are cumulative; the exercise of one shall not foreclose the exercise of others . XVII. SUBSEQUENT ACTION In the event that after this franchise becomes effective, (a) there is a change in the law which broadens the authority of the County of Mason or the Franchisee with respect to any act permitted or authorized under this franchise, or (b) the County of Mason or the Franchisee believe that 15 D . Attorney's Fees . If any action at law or in equity is necessary to enforce or interpret the terms of this franchise, the substantially prevailing Parry or Parties shall be entitled to reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to which such Parry or Parties may be entitled. E. Amendment. This franchise may be amended only by a written contract signed by authorized representatives of Franchisee and County of Mason. F . Severability. If any provision of this franchise is held to be illegal, invalid or unenforceable under present or future laws, such provision will be fully severable and this franchise will be construed and enforced as if such illegal, invalid or unenforceable provision is not a part hereof, and the remaining provisions hereof will remain in full force and effect. In lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically as a part of this franchise; a provision as similar in its terms to such illegal, invalid or unenforceable provision as may be possible and be legal, valid and enforceable. G. Joint and Several Liability. Franchisee acknowledges that, in any case in which Franchisee and Franchisee' s Contractors are responsible under the terms of this franchise, such responsibility is joint and several as between Franchisee and any such Franchisee' s Contractors; provided that, the Franchisee is not prohibited from allocating such liability as a matter of contract. H. Notices . Any notice contemplated, required, or permitted to be given under this franchise shall be sufficient if it is in writing and is sent either by: (a) registered or certified mail, return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the Party and at the address specified below, except as such Party and address may be changed by providing notice to the other Party no less than thirty (30) days' advance written notice of such change in address . Franchisee: Erickson Lake Homeowners Association. 5981 NE Tahuya Blacksmith Road Belfair, WA 98528 Attn: Katherine Shank Grantor : County of Mason Public Works 100 Public Works Drive Shelton, WA 98584 I. Approvals . Nothing in this franchise shall be deemed to impose any duty or obligation upon the County of Mason to determine the adequacy or sufficiency of Franchisee's plans and specifications or to ascertain whether Franchisee's proposed or actual construction, testing, maintenance, repairs, replacement, relocation, adjustment or removal is adequate or sufficient or in 17 under applicable law, Franchisee shall have no monetary recourse whatsoever against the County or its officials, boards, commissions, agents, or employees for any loss or damage arising out of the County' s exercising its authority pursuant to this Franchise or other applicable law. P . Responsibility for Costs . Except as expressly provided otherwise, any act that Franchisee is required to perform under this franchise shall be performed at its cost. If Franchisee fails to perform work that it is required to perform within the time provided for performance, the County may perform the work and bill the Franchisee. The Franchisee shall pay the amounts billed within 30 days. Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors is subject to the same restrictions, limitations, and conditions as if the work was performed by the Franchisee. The Franchisee shall be responsible for all work performed by its contractors and subcontractors, and others performing work on its behalf, under its control, or under authority of its utility permit, as if the work were performed by it and shall ensure that all such work is performed in compliance with this franchise, Title 12 MCC, the Manual and other applicable law, and shall be jointly and severally liable for all damages and correcting all damage caused by them. It is the Franchisee' s responsibility to ensure that contractors, subcontractors, or other Persons performing work on the Franchisee' s behalf are familiar with the requirements of the franchise, Title 12 MCC, the Manual, and other applicable laws governing the work performed by them. R. Survival of Terms . Upon the expiration, termination, revocation or forfeiture of the franchise, the Franchisee shall no longer have the right to occupy the franchise area for the purpose of providing services authorized herein. However, the Franchisee' s obligations under this franchise to the County shall survive the expiration, termination, revocation or forfeiture of these rights according to its terms for so long as the Franchisee' s utility facilities shall remain in whole or in part in the road rights of way. By way of illustration and not limitation, Franchisee ' s obligations to indemnify, defend and hold harmless the County, provide insurance and a performance/payment bond pursuant to Section XI and Franchisee' s obligation to relocate its utility facilities pursuant to Section VIII, shall continue in effect as to the Franchisee, notwithstanding any expiration, termination, revocation or forfeiture of the franchise, except to the extent that a County-approved transfer, sale, or assignment of the utility system is completed, and another entity has assumed full and complete responsibility for the utility system or for the relevant acts or omissions . S . Warranties . By acceptance of this franchise, Franchisee warrants : 1 . That Franchisee has full right and authority to enter into and perform this Franchise in accordance with the terms hereof, and by entering into or performing this Franchise, Franchisee is not in violation of its charter or by-laws, or any law, regulation, or agreement by which it is bound or to which it is subject; and 2 . That the execution, delivery, and performance of this Franchise by Franchisee has been duly authorized by all requisite Board/Commission action, that the signatories for Franchisee of the acceptance hereof are authorized to sign this Franchise, and that the joinder or consent of any other 19 Exhibit A ACCEPTANCE OF FRANCHISE Ordinance No . 115 - 06 , effective November 14 , 2006 . am the rf �J f and am the authorized representative to accept the above-referenced fianchise on behalf of I certify th _ this franchise and all terins and conditions thereof are accepted by f without qualification or reservation. i DATED this A - day ofr (' , 20Aq. FRANCHISEE Its : i• ��` °—tti k Elm 5110.x'\ Tax Id . No . 1- 11 4730 ) 4oA0 STATE OF 1 \ ) ) ss . COUNTY OF ) I certify that I know or have satisfactory evidence that �� YiP� � n � — is the person who appeared before fine, and said person acknowledged that he/she signed this instrument, on oath stated that he/she ws authoriz d to execute he in trument and acknowledged it as the Q,� of the ��('`�` �V1 P to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. Dated : _ �1 •...� �� / A �o_• gii7p � � h�� /� Nota Public ' , iON IT L j e NOT k Print e X04, ., My co i fission expires `��sSOS 3 io cP PUB CJ Or PIRESg ''`O;; pF WAS\ Z%p A RECORDED AT THE REQUEST OF AND AFTER RECORDING RETURN TO : County of Mason 100 West Public Works Drive Shelton WA 98584 Attm County Engineer Title : Erickson Lake Homeowners Association Franchise Agreement Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington Grantee: ERICKSON LAKE HOMEOWNERS ASSOCIATION Description of Franchise Area: SEE EXHIBIT B NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, February 18 , 2020 at 9 : 15am. SAID HEARING will be to consider the water franchise application between Mason County and Erickson Lake Homeowners Association. If special accommodations are needed, please contact the Commissioners ' office, (360) 42779670 (Shelton), (360) 482- 5269 (Elms) or (360) 2754467 (Belfair) , Ext. 419 or any questions contact Terry Conley, 360427-9670, Ext. 450 . DATED this day of January, 2020 . BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Cc : Auditor Clerk of the Board Public Works Listed Water Districts Journal - Publ 2t : 1 /30/20 & 2/6/20 (not less than 5 days prior to hearing) Post : 3 public places 15 days before hearing — No later than 2/3 /20 (Bill Public Works — 100 W Public Works Drive, Shelton, WA 98584) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesly, County Engineer DEPARTMENT: Public Works EXT : 450 BRIEFING DATE . January 13 , 2020 PREVIOUS BRIEFING DATES . INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — lease explain ITEM : Request for Qualifications - Hydraulics / Hydrologic Analysis Consultant Services EXECUTIVE SUMMARY : Public Works would like to advertise a Request for Qualifications ( RFQ) for Hydraulic/ Hydrologic Analysis consultant services . These services are needed for the following county road projects . CRP 1995 - North Shore Road — Cady Creek Culvert Replacement Consultant for Hydraulics/ hydrologic analysis to support Public Works engineering and design . CRP 2011 - North Island Drive — Culvert Replacement Consultant for Hydraulics/ hydrologic analysis , structure design , and environmental documentation to support permitting . CRP 2021 - North Shore Road — Great Bend Creek Culvert Replacement Consultant for Hydraulics/ hydrologic analysis, structure design , and environmental documentation to support permitting . RECOMMENDED OR REQUESTED ACTION : Recommend the Board of County Commissioners authorize Public Works to advertise a Request for Qualification for Hydraulic/ Hydrologic Analysis consultant services for North Shore Road — Cady Creek Culvert Replacement (CRP 1995 ) , North Island Drive Culvert Replacement ( CRP 2011 ) and North Shore Road — Great Bend Creek Culvert Replacement (CRP 2021 ) and enter into contracts . MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesley, County Engineer DEPARTMENT : Public Works EXT : 450 BRIEFING DATE : January 13 , 2020 PREVIOUS BRIEFING DATES : INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance € Human Resources € Legal € Other — please explain ITEM : County Road Project 2026 Harstine Island Bridge — Deck Repair EXECUTIVE SUMMARY : On April 23 , 2019 , Commissioners authorized Public Works to submit a Federal Highways Bridge Program Grant for deck repair to the Harstine Island Bridge . This last week WSDOT notified Public Works that Mason County was selected to receive federal funding through the Local Bridge Program in the amount of $3 , 000 , 000 . With funding secured , County Road Project (CRP) No . 2026 , Harstine Bridge Road , bridge maintenance project is being created . This project will include preparing the existing concrete deck and installing a Polyester Concrete Overlay . CRP Road Name Road Number Approx . Mileposts 2026 Harstine Bridge Road 30000 MP 0 . 12 — MP 0 . 40 BUDGET IMPACT : The project requires 13 . 5 % local match . If construction is authorized by December 2022, the project is eligible for 100 % federal funding for eligible costs ( preventative maintenance project are limited to a maximum $ 3 million ) . Estimated Total Cost : $ 3 , 060 , 000 Local Bridge Program Grant : $ 31000 , 000 Estimated Road Funds . $ 60 , 000 PUBLIC OUTREACH : TIP- CAP reviewed the grant application and discussed at the April 10, 2019 meeting . The grant and bridge condition was discussed with the community at the Harstine Island Community meeting on April 12 , 2019 . The project will be published in the local newspaper and added to the 2020 Annual Construction Program . Additional project outreach on the County website and within the community will occur . RECOMMENDED OR REQUESTED ACTION : Request Board authorizes the following for County Road Project ( CRP) 2026 : 1 . Resolution for CRP 2026 , Harstine Bridge Road , bridge maintenance projects 2 . County Engineer to advertise , set bid date/time and award contract, 3 . County Engineer to announce Request for Qualifications as needed for consultant services for the project and enter into contract(s) . 4 . County Engineer and/ or the Chair to sign all pertinent documents for project and Federally funded Local Bridge Program grant . Attachments : Resolution Map MASON COUNTY COMMISSIONERS RESOLUTION NO : COUNTY ROAD PROJECT NO , 2026 HARSTINE ISLAND BRIDGE — DECK REPAIR WHEREAS, on Mason County Road No . 30000 known locally as the Harstine Bridge Road and more specifically located in Sec . 3 &4 , T 20N , R 2W, WM, at approximately MP 0 . 12 to MP 0 .40 ; work defined as "construction" in the BARS Manual, Page II- 63 , et seq, is determined to be necessary and proper ; and, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to : Repairing existing concrete deck and installing a polyester concrete overlay. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County. (RCW 36 . 77 . 060 and/or RCW 26 .77 . 065) BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper, and the estimated costs of said project are herewith set out as follows : Engineering : $ 475, 125 Right of Way $ 1000 Construction $2 ,574 , 875 The County Road project herein described is HEREBY DECLARED to be a public necessity, and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law, provided and in accordance with RCW 36 . 77. 070 et. seq. ADOPTED this day of 2020 . BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Sharon Trask, Chair ATTEST : Randy Neatherlin, Vice Chair Melissa Drewry, Clerk of the Board Kevin Shutty, Commissioner APPROVED AS TO FORM : Tim Whitehead , Deputy Prosecuting Attorney cc : Co. Commissioners Engineer JOURNAL : Publ . it : HARSTINE BRIDGE ROAD ( M . P . 0 . 12 - 0 . 40 ) CRP 2026 Harstine Island Bridge - Deck Repair Local Bridge Program Grant ( FFY 2019 ) I i i i r i i �o Q� �O 5� O� V� M . P. . 12 Fy CRs roti F cF M . P. . 40 z E ac' Q' 0 Legend rn Private Road — City of Shelton Road F=- County Road 0 State Highway W Federal Highway E R LW, Townships E 0 0 . 05 0 . 1 0 . 2 0 . 3 0 . 4 tr Miles s Sections r MASON COUNTY BRIEFING ITEM SUMMARY FORM MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Loretta Swanson , Public Works Director DEPARTMENT : Public Works EXT : 450 BRIEFING DATE : January 13 , 2020 PREVIOUS BRIEFING DATES : INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other — lease explain ITEM : Designating an Acting County Engineer EXECUTIVE SUMMARY : Washington Administrative Codes (WAC ) 136 - 12 - 020 and -030 requires the county's legislative authority, within five working days, to notify the County Road Administration Board ( CRAB) of the vacancy of the County Engineer position and via resolution appoint an acting County Engineer for an interim period not to exceed six month . With the resignation of Diane Sheesley as the County Engineer (effective January 23 , 2020 ) , Dave Smith , PE , the Public Works Engineering & Construction Manager will act also as the interim County Engineer for the next six months or until the recruitment process is completed to secure an applicant to fill the vacant position . Recommended Action : Recommend the Board appoint Dave Smith as the Acting County Engineer for Mason County for a period not to exceed six months beginning January 23 , 2020 . Attachment : Resolution WAC 13642 - 020 and - 030 RESOLUTION NO . IN THE MATTER OF DESIGNATING AN ACTING COUNTY ENGINEER FOR AN INTERIM PERIOD , NOT TO EXCEED SIX MONTHS WHEREAS , RCW 36 . 80 . 010 indicates the " The county legislative authority of each county shall employ a County Road Engineer . . . " WHEREAS , the current Public Works County Engineer , Diane Sheesley has resigned from her position effective January 23 , 2020 ; and , WHEREAS , WAC 136- 12 - 030 ; requires a resolution attesting to the appointment of an acting County Engineer to be approved and transmitted to the County Road Administration Board . WHEREAS , the Mason County Human Resource Department has begun the recruitment process to fill the position of Public Works Deputy Director/County Engineer , NOW , THEREFORE BE IT RESOLVED that the Board of Mason County Commissioners does hereby designate Dave Smith as the Acting County Engineer for a period not to exceed six months beginning January 23 , 2020 . DATED this 21St day of January , 2020 BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask , Chair ATTEST : Randy Neatherlin , Vice Chair Melissa Drewry , Clerk of the Board Kevin Shutty , Commissioner REVIEWED AS TO FORM : Tim Whitehead , Ch . Civil Prosecutor WAC 136= 12-020 Procedure during vacancy or change . When a vacancy or change occurs in the office of county engineer due to resignation, retirement, death or for any other reason, the county legislative authority shall take immediate steps to find a replacement, either by promotion from within the organization if a competent and eligible person is available, or by advertisement for, and interview of, qualified applicants . The county legislative authority or county executive shall, in writing, by electronic email or official letter, within five working days, notify the county road administration board of the vacancy or change, and of the procedure to be followed during the period of vacancy. The notice to the county road administration board shall state that the legislative authority or county executive has reviewed the requirements within this chapter. WAC 13642-030 Acting county engineer. If for any reason, it is impossible to employ a new county engineer immediately, the county legislative authority shall designate, by resolution, an acting county engineer for an interim period, not to exceed six months, except as provided in WAC 136- 12 - 060 . A copy of such resolution shall be forwarded to the county road administration board. If the acting county engineer is not a licensed professional civil engineer, the legislative authority shall designate a licensed professional civil engineer to perform all engineering services during the interim period as required by chapter 18 . 43 RCW, and the acting county engineer shall perform only those functions of the office not requiring a professional civil engineer's license. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Loretta Swanson , Public Works Director and Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT : 450 BRIEFING DATE : January 13, 2020 PREVIOUS BRIEFING DATES : INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance X Human Resources ❑ Legal ❑ Other — please explain ITEM . Public Works Staff Changes EXECUTIVE SUMMARY : Public Works Department has been working with the Human Resource Department on a three position titles and position descriptions . This is being worked on to accurately reflect current and future job duties , add staff positions to provide resources needed to perform required work, assign responsibilities and accountabilities to organization levels where tasks are accomplished and update position salaries to reduce inconsistencies . This includes one new FTE position to support unfunded mandates that have grown to a point where existing staff positions can no longer support the work required . Below are the three positions, with current title and proposed ; supporting documentation for these changes is attached . Current Titles New Titles Engineer III Engineering & Construction Assistant Manager Survey Supervisor County Surveyor Reestablish position Project Support Services Manager Recommended Action : Recommend the Board authorize Human Resources to move forward at the January 21 , 2020 Commission Meeting with the recommended position changes . Attachments : Proposed Position Changes Draft Position Descriptions Draft Resolution - Salary Range Scale Q A A A N O O O O V Q �0 O w A c p 0 ma Cm.7 �^ O O = O N °� V N G 0➢ tin vii A >• N 2, c N c < lO N �. ui N Q M � O O -Oi. uMi `� O v O 0 0 N 00000 — ^ m m Oa ,co n CL O 3 3 cr(c O Z (1 O O O K N <ma O 9 N d O w M N O N QHo O S O N C n N o* oD H Mo d _ N ? 0 d O O .Oi U 0 < N C 7 O TT mm .R y m rSo m m m O?, n n O. m 00n < Mod N o H ool (TQ _. S iA N D N 00 N l0 V W 0o C O N O fD (vJ V N AA 0 00 o A o 0 A PO OVj 0000 O Z Z Z 2 C C C C C 7 > > > 0=0 7 m m m Z O N NO O W n m 3 m O c 0 w D > > O1 M < N m N C C = ~ a Z 00 00 O `O< 20 e O n n m > > m < ool � f c cc o m 00 q w m Z Z Z A C C C C 7O � d d d O O > n > O=O \ 00o m Z N 00 O O A N i/' N 0 W N A 00 Ln w toDOOD W 1 A m W V i0 D Z ul N N ILA N 4AV 'O Voo m m O A N O� In A N N Obi 00 00 ONO < N c N x N a T^ra ot?_ccs& MASON COUNTY POSITION DESCRIPTION -1851 Title : County Surveyor Department : Public Works Affiliation : Non Represented Reports to : County Engineer Exempt : X Non - Exempt : Supervises/ Directs : Survey Staff Risk Class : Job Class : TBD Salary Range : 33 According to current Non 1501 - 00 Represented Salary Scale Human Resources Approval Date : Elected Official / Director Approval Date . JOB SUMMARY : Performs supervisory and professional survey work in directing the activities of personnel in the survey section with responsibility for integrating the activities of the survey crew with other facets of a public works project such as construction layout of roads and bridges . Responsible for all survey work , horizontal and vertical , throughout the County . Practices sound survey techniques in compliance with Washington statutes . Develops policies , procedures , and long - and short- range plans . WORK/ RESPONSIBILITIES : Plans and conducts surveying projects ; determines project parameters and schedules work ; plans , organizes and directs survey staff in conducting land , preliminary , location , construction , boundary , topographic , aerial control and other precise surveys . Responsible to the County Engineer, but works independently in matters related to surveying as mandated by RCW ' s and WAC ' s . Performs duties in accordance with state regulations , standardized design criteria , plans , specifications , and procedures and local governing policies and procedures . Administers and oversees consultant contracts for survey work and coordinates consultant work on County Public Works projects . Coordinates the activities of the Survey section with County departments and consultants . Performs interagency and intergovernmental coordination of survey activities with local , state and federal agencies and other entities . Coordinates activities with GIS , as necessary . Performs or oversees surveys such as topographic , boundary , construction , geodetic control and right-of-way surveys . Created 11 / 14/19 Performs complex calculations for surveys , property transaction , legal descriptions , and LID . Prepares the Survey Section portion of the Engineering budget , as required . Ensures that adequate safety equipment , such as signs and cones , are used to protect County personnel , equipment and the general public ; oversees safety training and enforces safety rules . Researches and purchases needed survey equipment and tools ; manages and maintains inventory of survey equipment . Evaluates and supervises survey staff; makes recommendations for hiring and termination of Survey Section employees . Develop procedures and performance standards , provide or recommend training . Performs backup to survey field crew , as necessary . Performs related work as required . Exercise skill and judgment in dealing tactfully with the community and promoting good community relations . Assures incoming County plats are mathematically correct and comply with statutes . Assists the Auditor' s Office by assisting in the review of private surveys for compliance with statutes when requested . Ensures all public record requests are completed for the department( s ) assigned . WORKING CONDITIONS : Works both indoors in a clean , climate - controlled workspace and outdoors , sometimes during inclement weather. Required to sit , talk , and hear ; frequently required to use hands-to -finger, feel or handle writing utensils , computers and office supplies which require repetitive arm , wrist and hand movement . Occasionally required to stand and reach with arms and hands , climb , balance , stoop , kneel , crouch , bend or crawl . Specific vision abilities include close , distant , color , and peripheral vision , depth perception and to adjust focus . The employee is occasionally required to lift or move up to 50 pounds . Visits job sites that require walking on uneven , rocky , or rough ground . Position requires mental acuity to ensure thorough mental analysis of situations in a fast- paced environment . Employee is required to maintain confidentiality of information within the department . The employee may be required to deal with irate , disgruntled and sometimes hostile individuals requiring the use of conflict management skills . Employee is frequently required to perform work in confidence and under pressure for deadlines , and is required to maintain professional composure and tact , patience and courtesy at all times . Created 11 /14/ 19 QUALIFICATIONS Knowledge, Skills & Abilities Knowledge of: • Principals and practices of civil engineering as applied to county land surveying projects . • Operation and maintenance of surveying equipment . • Surveying techniques , principles and practices . • Records maintenance . • Mathematics , including trigonometry as applied to field surveying • Computer aided drafting . • Laws and regulations regarding survey of land purchases . • Laws and regulations regarding survey . • Current trends and developments in surveying . • Principles of supervisory organization and administration . Ability to : • Assist staff in difficult or unusual survey work . • Instruct and train new personnel . • Understand and execute both oral and written complex instruction . • Establish and maintain effective work relationships with subordinates , peers , supervisors , and the public . • Develop and interpret administrative policies and supply professional judgement in executing of policies and procedures . • Adjust procedures and work force to meet standards of accuracy , completeness and timeliness . • Research and write up deed descriptions . • Make computations and reduce field notes to maps and plans . • Maintain current skills and additional training to ensure required licenses , certifications and other requirements are current and valid . EDUCATION AND EXPERIENCE -- Any equivalent combination of education and experience that provides the applicant with the knowledge , skills , and abilities required to perform the job . • Associate degree in Civil Engineering or two years comparable education/ • Experience in land surveying . • Must be a licensed Professional Land Surveyor ( PLS ) in the State of Washington or State having reciprocity with Washington . • Five ( 5 ) years increasingly responsible municipal surveying experience . • Two ( 2 ) years experience as a municipal survey supervisor. LICENSES , CERTIFICATES AND OTHER REQUIREMENTS • A valid Washington State drivers ' license . • Possess or have the ability to obtain a First Aid /CPR card Created 11 / 14/19 • Professional Land Surveyor ( PLS ) in the State of Washington or State having reciprocity with Washington REQUIRED TRAINING FOR THIS POSITION : • Sexual Harassment & Discrimination — Annually • Blood Bourne Pathogens — Annually • Smart Risk Management — Once • Slip , Trip and Fall — Annually • Safe Lifting Practices — Annually • FEMA IS 100 . c and 700 . b —Once • FEMA IA 907 — Active Shooter-Annually REGULAR MONITORED DRIVER : X Yes No DEFENSIVE DRIVING - ALL ANNUALLY : • Basics • R is for Reverse • Intersections • Reduce Winter Weather Accidents • General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date . Elected Official / Director Signature of Approval : Name : Date : Signature : 1 have read and understand the above position description . Name : Date : Signature : Created 11 /14/19 6cC CO& MASON COUNTY POSITION DESCRIPTION /,5ti� Title : Engineering & Construction Department : Public Works Assistant Manager Affiliation : Non Represented Reports to : Engineering & Construction Manager Exempt : X Non = Exempt : Supervises/ Directs : May supervise Engineer I , Engineering Techs , Interns , Consultants and Contractors Risk Class : Job Class : Salary Range : Requesting Range 30 According 1501 - 00 TBD to current Non Represented salary scale Human Resources Approval Date : Elected Official / Director Approval Date : JOB SUMMARY : Coordinates with Contractors and construction inspection staff/consultants for all types of public works projects within the public right-of-way in accordance with established policy and professional standards , including but not limited to : • Roadway, bridge , wall , drainage , and streetlighting • Performing and overseeing /reviewing technical studies • Developing and managing consultant contracts for construction services as needed • Responding to emergencies Performs or oversees design review and construction inspection work for all types of county road construction projects in accordance with county code and professional standards similar to above . Performs data collection , analysis , and maintenance of databases necessary to : • Support engineering and construction and road operations work • Ensure compliance with mandatory annual and project reporting to CRAB May be required to work with supervision , independently or direct others in the performance of work . WORK/RESPONSIBILITIES : Coordinates and facilitates construction projects internally with transportation , environmental , surveyor , right- of-way , maintenance , and accounting ; coordinates externally , or through internal staff, with the County Planning Department , permit and government agencies/departments , contractors , consultants and the public . Also coordinates with public and private franchise utilities to eliminate conflicts and arrange work schedules . Coordinates and leads preconstruction conferences with Contractors or Operations Division for County Road Projects and County Work Force projects . Coordinates design and construction schedules , working with Engineering & Construction Manager to assure all construction milestones and grant requirements are met . Interprets plans and specifications and addresses or assists in addressing questions from contractors during bidding and construction . Oversees the inspection of all construction projects , including those undertaken by outside contractors , to ensure compliance with plan specifications and codes , regulations and standards . Meets with contractors regularly to ensure conformance to predefined construction standards . Serves as the first line of assistance for inspectors in the field . Ensures that materials acceptance and testing is performed as required . Coordinates county road and bridge construction projects with railroads , public utilities and other public agencies to ensure conformity to standards and specifications . Negotiates and oversees change orders , maintains accurate project records and prepares monthly pay estimates . Oversees a variety of administrative activities including updating and revising construction manuals and publications , maintaining construction records and documents , and assisting with the preparation of applications for federal funding of road and bridge construction projects . Coordinates and represents the Engineering & Construction Section at public meetings , utility council meetings and other such gatherings to provide input and receive information regarding construction projects and activities . Responds to requests for technical assistance and information from the public and other agencies . Responds to and resolves inquiries , complaints , problems or emergencies affecting the availability or quality of services . Attends and participates in professional group meetings , keeps abreast of new trends and innovations in the engineering field . Provides technical support to the road maintenance section of Public Works . Performs a variety of office , field support , and related duties , as required . Performs research associated with various engineering construction projects as required ; proposes solutions to technical engineering problems , and makes recommendations . Provides response for County-wide emergencies in any capacity needed . Duties may include , but are not limited to , staffing the County' s Emergency Operations Center, inspecting damaged facilities , preparation of estimates for repairs and other necessary documentation for project funding , coordination with consultants , preparation of emergency PS & E , and inspection of emergency repairs . May be required to attend bridge inspection training and prepare bridge inspection reports . May perform or oversee bridge inspections , enters data into bridgeworks , and assures all reporting is done on time . May conduct bridge inspections for annual program documenting the condition of the structures , compiling reports , and recommending improvements to address found defects . Contract administration duties such as to review and make recommendations on the approval of contractor submittals , preparation of contract change orders , and similar work . Assists with creating and updating ACAD/Civil 3d or current drafting software standards so created PS & E packages are constructible . Performs constructability reviews and sets up 30 , 60 , and 90 % reviews . Assists Engineering and Construction manager with QA/QC at each review point and throughout design to assure constructability . Shows initiative in performing job functions — has the ability to accurately estimate the time for completion of tasks and meets self- imposed and outside funding agency deadlines , requests timely guidance when needed , regularly seeks opportunities to take on additional tasks and responsibilities , and seeks opportunities for training as it becomes available or is needed . Performs a variety of office and field support duties as required . Prepares correspondence and documentation packages for outside agencies ( i . e . CRAB , Highways and Local Programs , etc . ) as needed for project funding . Performs peer review and verification for accuracy of PS & E prepared by coworkers and Consultants . Mentors less experienced design and construction staff. Acts as Mason County owner' s representative when working with Consultants and/or Contractors . Provides oversight and review of construction inspection . Prepares project construction files for review by outside funding agencies . Completes reporting as required by outside funding agencies . Prepares or oversees the preparation of bridge inspection reports and maintains Bridge Inventory and /or become a Bridge Inspection Team Leader. Independently reviews or oversees the review of plans and calculations submitted for compliance with standards and code . Prepares or reviews proposed code revisions for transportation . Ensures all public record requests are completed for the department( s ) assigned . Regular , reliable and punctual attendance . DESIGN Prepares construction plans for road , bridge and stormwater projects as assigned . Drafts plans and plan details using engineering design software or by hand . Prepares estimates , request for proposals , and performs quantity calculations . May assist in the preparation of environmental permits and construction specifications . Develops computer aided design ( CAD ) topographic base maps from field survey information as well as engineering construction drawings for various capital transportation and stormwater projects . Assists in the preparation of construction specifications for projects . Provide design information & exhibits necessary for environmental documentation , permitting and ROW acquisition . CONSTRUCTION Observes construction activities and enforces adherence to engineering drawings , contract specifications and provisions , materials acceptance and testing , and workmanship for public and private projects . Maintains accurate and detailed construction records such as : daily reports , field notes , as- built drawings , etc . Records may be used in the preparation of pay estimates , change orders , and construction documentation files for review . WORKING CONDITIONS Works generally indoors in a clean , climate- controlled workspace . Some outdoor work is required , sometimes during inclement weather and occasionally during the night . Outdoor work may require traversing rough terrain as well as exposure to heavy construction equipment , loud noise , dust and debris . QUALIFICATIONS Knowledge , Skills & Abilities Knowledge of: • Working knowledge of drafting and design tasks . • Computer knowledge for email , word processing , spreadsheet , scheduling , internet research , graphics , database management , and use of printers/plotters and digital cameras in support of work responsibilities . • Engineering principles , practices and methods ; • Basic math , Algebra , Geometry , Trigonometry and various engineering formulas and construction methods ; • County, State and Federal regulations and codes pertaining to public works engineering and construction , including but not limited to : WSDOT Standard Specifications , Local Agency Guidelines ( LAG ) , AASHTO Design Standards , Stormwater Management Manual and County code ; • Survey and mapping principles and practices DESIGN • Engineering plans , specifications , CADD procedures and drafting standards ; • Design references , including but not limited to : WSDOT Design Manual , Standard Plans , Plans Preparation Manual , Highway Runoff Manual , AASHTO , MUTCD , etc . CONSTRUCTION • Principles of construction inspection , including understanding and application of specifications outlining the obligations of the Contractor and the Contracting Agency, as well as the ability to enforce the provisions of the contract . • Principles and practices of road construction , including earthwork , roadway , bridge , utility, and drainage . Understanding of testing requirements , ability to perform testing if required , and working knowledge of test results allowing for acceptance/rejection of materials . • Construction references , including but not limited to : WSDOT Construction Manual , MUTCD , etc . Ability to : • Read and interpret plans and specifications prepared to any Engineering and Architectural Standard . • Inspect and evaluate the condition of public works structures . • Communicate clearly and concisely, orally and in writing in English . • Work and communicate effective and courteously with other employees , the public , outside agencies , Consultants and Contractors . Also , employ tact and courtesy when interacting with the aforementioned , occasionally in difficult/tense situations . The employee may be required to deal with disgruntled individuals requiring use of conflict management skills . • Maintain confidentiality within the department or work group , as necessary . • Perform work under pressure for deadlines , and is required to maintain professional composure at all times . • Set work priorities , manage and guide the work of project staff ( Engineers , Technicians , Interns , and Consultants ) and Contractors , and to mentor less experienced coworkers . • Required to sit , talk and hear ; frequently required to use hands to finger, feel or handle writing utensils , computers and office supplies that require repetitive arm , wrist and hand movement . Occasionally required to stand and reach with arms and hands , climb , balance , stoop , kneel , crouch , bend or crawl . • Specific vision abilities include close , distant, color and peripheral vision , depth perception and to adjust focus . • Employee may occasionally be required to lift or move up to 40 pounds . • Maintain current skills and additional training to ensure required licenses , certifications and other requirements are current and valid . EDUCATION AND EXPERIENCE - - Any equivalent combination of education and experience that provides the applicant with the knowledge , skills , and abilities required to perform the job . • AA degree in civil engineering , surveying or related field , or • Equivalent related field or office experience in civil engineering , contract administration , inspection or similar work . Licenses , Certifications & Other Requirements : • A valid Washington State Driver' s license . • First Aid /CPR/AED certification • Flagger training ( may be received within first six months of employment ) • Certified Erosion and Sediment Control ( may be received within first six months of employment ) • Washington State Bridge Inspection Number preferred . Level of Authority : Act and Report Periodically REQUIRED TRAINING FOR THIS POSITION : Sexual Harassment & Discrimination — Annually Blood Bourne Pathogens — Annually Smart Risk Management — Once Slip , Trip and Fall — Annually Safe Lifting Practices — Annually FEMA IS 100 . c and 700 . b —Once FEMA IS 907 — Active Shooter-Annually REGULAR MONITORED DRIVER : X Yes No DEFENSIVE DRIVING - ALL ANNUALLY : Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date . Elected Official / Director Signature of Approval : Date : I have read and understand the above position description : Name : Date : Signature : RESOLUTION NO . AMENDING RESOLUTION NO . 10149 TO REVISE THE NON - REPRESENTED SALARY SCALE RANGE ALIGNEMENT BY ADDING A COUNTY SURVEYOR POSITION AT SALARY RANGE 38 , PROJECT SUPPORT SERVICES MANAGER AT A SALARY RANGE OF 32 AND ENGINEERING & CONSTRUCTION ASSISTANT MANAGER AT SALARY RANGE 30 WHEREAS, RCW 36 . 16 . 070 states that . . . The Board shall fix the compensation of all employees . . . , WHEREAS, The Board , has approved a new position , County Surveyor at Salary Range 38 on the Non - Represented Salary Scale . WHEREAS, The Board , has approved a new position , Project Support Services Manager at Salary Range 32 on the Non - Represented Salary Scale . WHEREAS, The Board , has approved a new position , Engineering & Construction Assistant Manager at Salary Range 30 on the Non - Represented Salary Scale . NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners does hereby revise the Non - Represented Salary Scale Range Alignment approving a County Surveyor at Salary Range 38 a Project Support Services Manager at a Salary Range 32 , and an Engineering & Construction Assistant Manager at a Salary Range 30 on the Non - Represented Salary Scale . DATED this day of January 2020 . BOARD OF COUNTY COMMISSIONERS ATTEST : MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Sharon Trask, Chair APPROVED AS TO FORM : Randy Neatherlin , Vice- Chair Tim Whitehead , Chief DPA Kevin Shutty, Commissioner Attachment A NON = REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 46 Community Services Director 1015 Public Works & Utilities Director 4005 Support Services Director 1156 Undersheriff 3000 44 Deputy Director Public Works/Utilities & Waste Mgmt 4010 County Engineer 4008 43 Chief Public Defender 1160 Chief Criminal Deputy 3002 Chief Jail 3003 41 Jail Lieutenant 3005 40 Engineering and Construction Manager 4030 Technical Services Manager 4220 39 Chief Finance Officer 2000 38 DEM / IT/Parks & Trails Manager 2059 Road Operations & Maintenance/ ER& R Manager 4020 Water & Wastewater Manager 4015 Chief Civil Deputy 3001 County Surveyor 37 Administrator, Probation & Juvenile Services 1050 35 District Court Administrator 1180 Superior Court Administrator 1190 34 Assistant Road Operations & Maintenance Manager 4021 33 Deputy Administrator, Probation Services 1052 Engineer III 4033 Personal Health Manager 2171 Environmental Health Manager 2169 Planning Manager 2080 Permit Assistance Center Manager 2090 32 Budget Manager 1155 Project Support Services Manager 31 Public Works Finance Manager 2011 Page I I of 2 Attachment A NON - REPRESENTED SALARY RANGE ALIGNMENT SALARY RANGE NUMBER CLASSIFICATION TITLE JOB CLASS 30 Engineering & Construction Assistant Manager 29 Equipment Maintenance Supervisor 4080 Finance Manager 2010 Road Operations & Maintenance Supervisor 4022 Chief Deputy Treasurer 1139 Administrative Services Manager 1153 Human Resources/ Risk Manager 1154 Chief Deputy Assessor 1099 Administrative Manager 2149 Facilities Manager 2058 28 Engineer II 4032 27 Chief Deputy 1108 Elections Superintendent 1080 26 Engineer 4031 25 Program Manager 1 2200 Operations & Maintenance/ER& R Administrator 4200 Therapeutic Court Program Manager 2199 23 Public Works Office Administrator 2045 21 Financial Analyst Risk & Safety Compliance Manager 1057 Personnel Analyst 1152 Noxious Weed Coordinator 2226 20 Office Manager 2040 19 Official Court Recorder/Judicial Assistant 1193 Official Court Recorder/ Family Law Facilitator 1192 Clerk of the Board/ Records Specialist 1056 Administrative Clerk 1055 17 Administrative Assistant 1040 13 Administrative Secretary 1046 Legal Secretary 2152 Victim/Witness Advocate 2154 10 Receptionist/Secretary 2041 Therapeutic Courts Caseworker 1185 Page 12 of 2 N Attachment A 1 Central Shop Assistant 4099 Page 13 of 2 � § § \ \ § i * ) ) / w § LU & LU 4 wow L) / z ` � | ui § § § ALL LL m ■ + , | | { LO |_ . 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I. oIN Ir rf ot 1 .R • MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Sheesley, PE, County Engineer and C ndi Ticknor, E&R/O&M Manager DEPARTMENT : Public Works EXT : 450 BRIEFING DATE : January 13 , 2020 PREVIOUS BRIEFING DATES : October 21 , 2019 If this is a follo wnsw up briefing, please provide only new information, INTERNAL REVIEW ( please check all that apply) : ❑ Budget/ Finance ❑ Human Resources ❑ Legal ❑ Other - lease explain ITEM : FYI : Public Works Bid Award Information EXECUTIVE SUMMARY : The Public Works Department is announcing the bid award of the following 2020 contracts that have been authorized by the County Commissioners to call for bids , set bid opening dates/times , and award . No . of Bid Opening for : Contract Award to : Bid Amount : Bids . 5 Asphalt Emulsion 1 . Tucci & Sons, Inc . Unit prices attached 2 . Lakeside Industries, Inc . - Olympia 3 . Lakeside Industries, Inc . - Shine Plant 4 . Lakeside Industries, Inc . — Aberdeen 5 . Granite Construction 1 Culvert Pipe and 1 . TV Pipe Solutions All bids accepted . Culvert Linings Purchase as needed (transportation/ availability may vary) . Bid tabulations for each of the bid openings are attached and also available on the Builders Exchange of Washington website . Recommended Action : No action required . Attachments : Bid Tabulations Briefing Summary BID OPENING; 2020 Culvert Pipe & Culvert Linings TV Pipe Solutions December 12, 2019 BIDDER NO : 1 ITEM ITEM UNIT If Shipped FOB NO. DESCRIPTION UNIT PRICE Destination Aluminum Culvert Pipe 12" Culvert 1 FT NO BID NO BID 12" Band Couplers 2 EACH NO BID NO BID 12" Beveled End Section 3 EACH NO BID NO BID 18" Culvert 4 FT I NO BID NO BID 18" Band Couplers 5 EACH NO BID NO BID 18" Beveled End Section 6 EACH NO BID NO BID 18" Pipe Arch Culvert 7 FT NO BID NO BID 24" Culvert 8 FT NO BID NO BID 24" Band Couplers 99 EACH NO BID NO BID 24" Beveled End Section 10 EACH NO BID NO BID 24" Pipe Arch Culvert 11 FT NO BID NO BID 30" Culvert 12 FT NO BID NO BID 30" Band Couplers 13 EACH NO BID NO BID 30" Beveled End Section 14 EACH NO BID NO BID 36" Culvert 15 FT NO BID NO BID 36" Band Couplers 16 EACH NO BID NO BID 36" Beveled End Section 17 EACH NO BID NO BID 42" Culvert 18 FT NO BID NO BID 42" Band Couplers 19 EACH NO BID NO BID 42" Beveled End Section 20 EACH NO BID NO BID 48" Culvert 21 FT NO BID NO BID 48" Band Couplers 22 EACH NO BID NO BID 48" Beveled End Section 23 EACH NO BID NO BID Polyethylene Pipe 12" Pipe 24 FT NO BID NO BID 12" Couplers 25 EACH NO BID NO BID 12" Beveled End Section 26 EACH NO BID NO BID 18" Pipe 27 FT NO BID NO BID 18" Couplers 28 EACH NO BID NO BID 18" Beveled End Section 29 EACH I NO BID NO BID 24" Pipe 30 FT NO BID NO BID 1 BID OPENING: 2020 Culvert Pipe & Culvert Linings TV Pipe Solutions December 12, 2019 BIDDER NO : 1 f3l ITEM UNIT If Shipped FOB DESCRIPTION UNIT PRICE Destination 24" Couplers EACH NO BID NO BID 24" Beveled End Section 32 EACH NO BID NO BID 30" Pipe 33 FT NO BID NO BID 30" Couplers 34 EACH NO BID NO BID 30" Beveled End Section 35 EACH NO BID NO BID 36" Pipe 36 EACH NO BID NO BID 36" Couplers 37 EACH NO BID NO BID 36" Beveled End Section 38 EACH NO BID NO BID 42" Pipe 39 FT NO BID NO BID 42" Couplers 40 EACH NO BID NO BID 42" Beveled End Section 41 EACH NO BID NO BID 48" Pipe 42 FT NO BID NO BID 48" Couplers 43 EACH NO BID NO BID 48" Beveled End Section 44 EACH NO BID NO BID Snap Tite HDPE or Approved Equiv Per Truck Snap Tite HDPE Pipe or Equiv. 10.75" r4746 21 ' stick EACH $ 385 .53 $ 31000 .00 Snap Tite HDPE Pipe or Equiv. 12.75" 21 ' stick EACH $ 525 . 05 $ 3 , 000 .00 Snap Tite HDPE Pipe or Equiv. 14" 21 ' stick EACH $ 593 . 21 $ 31000 .00 Snap Tite HDPE Pipe or Equiv. 16" 48 21 ' stick EACH $ 743. 37 $ 31000 . 00 Snap Tite HDPE Pipe or Equiv. 18" 49 21 ' stick EACH $ 870 . 11 $ 31000 . 00 Snap Tite HDPE Pipe or Equiv. 20" 50 24' stick EACH 1 $ 11246 .05 $ 3 , 000 .00 Snap Tite HDPE Pipe or Equiv. 24" 51 24' stick EACH $ 11683 .77 $ 3 ,000 .00 Snap Tite HDPE Pipe or Equiv. 28" 52 24' stick EACH $ 2 , 214. 14 $ 31000 .00 Snap Tite HDPE Pipe or Equiv. 30' 53 24' stick EACH $ 21590 . 97 $ 31000 .00 Snap Tite HDPE Pipe or Equiv. 32" 54 24' stick EACH 1 $ 22983 . 07 $ 31000 . 00 Snap Tite HDPE Pipe or Equiv. 36" 55 24' stick EACH $ 31664 .67 $ 31000 . 00 Snap Tite HDPE Pipe or Equiv. 42" 56 24' stick EACH $ 4 , 832 .97 $ 3, 000 . 00 2 N CO \ § § j ) � / ] t nMaE \ \ § 2 ° ] / o / v co j j § LO \ cei to _ § of 9 - Wk . \ \ \ \ mo KLLI §( \k § § / OD ) a. j m _ m _ w ~ m 2 L) LO j � §j 2 \ - \ ) 0 z z 69 Vy to/ } v \ \ 2 j § / § am z LO Qmmi _ OD / \ / � j } 2 j 2 - ° � / A `70L Vy G4> k E \ j e N CD \ j § \ . 7 ) % E \ Lt / v Nr \ / § § ° ° k k k w / Q e o o r GK a ° z z m _ m L: z z z z § k / / / / / IL � k § e { / CY -73 mo \ ) > e e / � | § \ § \ \ CD ° R3 § \ 7 \ § \ \ \ \ p m COQ ) 7 ( « ¢ z 2 § e § 0. ) \ MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Melissa Drewry DEPARTMENT : Treasurer/ Support Services EXT : 589 BRIEFING DATE : January 13, 2020 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEM : Recap of Tax Title Auction held November 15 - 17, 2019 EXECUTIVE SUMMARY : 49 Tax Title parcels were put up for auction on Bid4assets . com ; 38 of those parcels sold and 11 received no bids . BUDGET IMPACTS : Please see attached spreadsheet for breakdown of disbursements . RECOMMENDED OR REQUESTED ACTION : Per RCW 36 . 35 . 150- when no acceptable bids are received at public auction, private sale can be made within twelve months of the date of the attempted public auction. If none of the remaining 11 parcels can be used for County purposes, they will be sent to Richard Beckman Realty, LLC for sale listing . After review by Richard , another briefing will be set to discuss listing prices for remaining parcels . ATTACHMENTS : Spreadsheet showing sold and unsold parcels Detailed sale sheet showing tax district breakdown Briefing Summary 1 /8/2020 , . R LLL to nEr �r TR 9A OF S -9 Number of parcels in sale : 49 LOT: 2 OF SP 1587 , Section 7 Township 22, Total number of SOLD parcels: 38 12207-75-90091 Range 1 $ 31200.00 Yes $ loo00.00 Total number of UNSOLD parcels: 11 1222MO-46001 ALLYN BLK: 46 LOT: 1 $ s00.00 Yes $ 15,100.00 Total minimum bid of sold parcels: $166,300 Total of actual winning bids: $301,967 TR 10 SW NW LOT: 2 OF * * SP #182 AF#3076261 $261,065 was returned to taxing districts, Section 16, Township 23, meaning Mason County brought in $40,901.23 12316-23-90100 Range 1 $ 3,700.00 Yes $ 61140.00 BEARDS COVE DIV 2 TR 12331-50-00009 9 $ 2,200.00 Yes $ 9100.00 22002-75-00170 TR 17 OF SURVEY 1/91 S $ 31500.00 Yes $ 14,101.00 FRAN30 BEACH BLK: 4 LOT: 10 EX W 50' OF E 22016-50-04010 120' $ 11400.00 Yes $ 1A00.00 TAHUYA RIVER VALLEY 22206-50-00037 DIV #1 TR 37 $ 11400.00 Yes $ 1,400.00 TAHUYA RIVER VALLEY 22206-53-00026 DIV #3 TR 26 $ 1,700.00 Yes $ 31000.00 TAHUYA RIVER VALLEY 22206-53-00040 DIV #3 TR 40 $ 700.00 Yes $ 11200.00 LAKEWOOD PLAT A 22212-50-05019 BLK:S LOTS 19-20 $ 1,500.00 Yes $ 1,sw,00 NAVY YARD ADD #1 LOT: 13 SLY OF R/W Section 19, Township 22, 22219-50-00902 Range 2 $ s,1oo.00 Yes $ 10,100.00 NAVY YARD ADD #1 LOT: 14 SLY OF R/W S 21/147 Section 19, 22219-50-00903 Township 22 R 2 $ 50800.00 Yes $ 15,100.00 A ARD AD ge 1 LOT: 15 SLY OF R/W S 21/147 Section 19, 22219-50-00904 Township 22, Range 2 $ 41900.00 Yes $ 7,110.00 NAVY YARD ADD 41 LOT: 16 SLY OF R/W S 21/147, Section 19, 22219-50-00905 Township 22, Range 2 $ 5,100.00 Yes $ 5710.00 WAVY YARD ADD rl LOT: 17 SLY OF R/W S 21/147 Section 19, 22219-50-00906 Township 22, Range 2 $ 5,000.00 Yes $ 12,600.00 AVY YARD ADD #1 LOT : 18 SLY OF R/W S 21/147, Section 19, 22219-50-00907 Township 22, Range 2 $ 5,000.00 Yes $ 144500.00 ANGLE TRACTS LOT: 18 32016-50-00018 N 1/2 $ 11800.00 Yes $ 11900.00 ANGLE TRACTS TR 18 32016-50-00901 S1/2 $ 11800.00 Yes $ 10900.00 AMENDED & CORRECTED PLAT OF SHELTON BLK: 32017-51-01024 1 LOT: 24 EX R/W $ 1,300.00 Yes $ 1,300.00 AMENDED & CORRECTED PLAT OF SHELTON BLK: 32017-51-01025 1 LOT: 25 EX R/W $ 11300.00 Yes $ 1300.00 AMENDED & CORRECTED PLAT OF SHELTON BLK: 32017-51-31001 31 LOT: 1 EX R/W $ 1,300.00 No Bid AMENDED & CORRECTED PLAT OF SHELTON BLK: 32017-51-31002 31 LOT: 2 EX R/W $ 11300.00 No Bid AMENDED & CORRECTED PLAT OF SHELTON BLK: 32017-51-31003 31 LOT: 3 EX R/W $ 10300.00 No Bid AMENDED & CORRECTED PLAT OF SHELTON BLK: 32017-51-31004 31 LOT: 4 EX R/W $ 11300.00 Yes $ 1,500.00 REEDS ADDITION TO SHELTON BLK: 1 LOT: 9 32018-52-01902 S 125' EX E 45' OF $ 11400.00 No Bid TR 26-A OF NE SE Section 19, Township 20, 32019-01-00261 Range 3 $ 13,800.00 Yes $ 131800.00 TR 32 OF NE SE Section I 19, Twonship 20, Range 3201941-00320 3 $ 3,100.00 No Bid NEEDHAM & DAYS N 1/2 32019-56-24005 BLK D $ 500.00 Yes $ 1,921.00 NEEDHAM & DAYS BLK E No-Bld on butnotpaid 32019-56-24008 LOTS 14 $ 81800.00 for $ 500.00 BAYVIEW OME TRACTS REPLAT BLK: 3 LOT: 9B LOT: 2 OF CITY SP #99- 32020-54-03902 76 $ 21700.00 Yes $ 61400.00 SHORECREST ADD 32021-53-03013 REPLAT BLK: 3 LOT: 13 $ 41000.00 Yes $ 4,000.00 SHORECREST TERRACE 2ND ADD BLK: 2 LOT: 32021-55-02011 11 $ 3,900.00 Yes $ 3,900.00 SHORECREST TERRACE 3RD ADD BLK: 2 LOT: 32021-56-02030 30 $ 3,400.00 No Bid SHORECREST BEACH ESTATES , Lot 27, Block 32021-58-04027 4 $ 2,600.00 Yes $ 2,600.00 SHORECREST BEACH ESTATES #2 BLK: 3 32021-59-03008 LOT: 8 S 41/41 $ 3,500.00 No Bid BEVERLY HEIGHTS BLK: 7 LOTS: 10-13 & ALLEY 3203D-51-07010 p $ 750300.00 No Bid BEVERLY HEIGHTS BLK: 32030-51-07019 7 LOT. 19 & ALLEY ADJ $ 41900.00 Yes $ 11,300.00 BEVERLY HEIGHTS BLK: 10 LOTS : 1-2 & LOTS: 8- 32030-51-10001 9 $ 75,300.00 No Bid SW SE EX, Section 32, 32032-43-00000 Township 20, Range 3 $ 36,700.00 Yes $ 36,700.00 LAKE LIMERICK 3 LOT: 32122-50-00027 27 $ 31900.00 Yes $ 91700.00 LAKE LIMERICK 4 TRACT 32127-53-00197 197 $ 2,100.00 Yes $ 8,400.00 LOT: A OF SP #2006 SURVEY 15/75 Section 32205-75-90010 5, Township 22 Range 3 $ 20,800.00 Yes $ 20,800.00 PATRICIA BEACH #2 TR 32225-52-00900 4 A $ 21900.00 No Bid LEASEHOLD INTEREST IN : LAKE CUSHMAN #18 42205-51-01067 BLK: 1 LOT: 87 $ 2,600.00 Yes $ 121200.00 _ LEASEHOLD INTEREST IN : LAKE CUSHMAN #18 42205-51-02020 BLK: 2 LOT: 20 $ 21800.00 Yes $ 9,350.00 51908-50-00051 STAR LAKE #1 LOT: 51 $ 11300.00 Yes $ 11700.00 LAKE ARROWHEAD #7 51917-56-00005 TRACT 5 $ 20000.00 Yes $ 2,035.00 NE SE EX SEE SURVEY 1/233, Section 24, 52024-41-00000 Township 20, Range 5 $ 2,100.00 Yes $ 10,500.00 1/2 N11Z 51/2 E S SEE SURVEY 1/233 Section 24, Township 20, 52024-41-00030 Range 5 $ 10400.00 Yes $ 10,200.00 A B C D E F G H J K L M N O P O R S T U V W X Y Z AA AB AC AD AE TR 9A OF SUR 5/94- 96 LOT: 2 OF SP 1587 , Section 7 Township 22, 2 2019-1 12207-75-90091 Range 1 $ 31200.00 Yes $ 10,000,00 Dist 237 $ 7,535.66 $ 52.64 $ 214.13 $ 4.57 $ 2.06 $ 336.01 $ 12533 $ 80.57 $ 30.14 $ 64.07 $ 66.21 $ 274.27 $ 217.20 $ 997.14 $ 100000.00 3 2019-2 12220-5046001 ALLYN BLK: 46 LOT: 1 $ 500.00 Yes $ 15,100.00 Dirt 215 $ 14,699.41 $ 1.22 $ 4.94 $ 0.11 $ 0.05 $ 7,76 $ 2,89 $ 5.50 $ 185 $ 0.70 $ 1,48 $ 153 $ 5.33 $ 5.01 $ 36122 $ 151100.00 TR 10 SW NW LOT: 2 OF SP # 182 AF#307626, Section 16, 4 2019-3 12316-23-90100 Township 23, Range 1 $ 3,7DO.00 Yes $ 6,140.00 Dist 241 $ 31417.14 $ 53.87 $ 219.14 $ 4.68 $ 211 $ 343.86 $ 128.26 $ 246.02 $ 82.46 $ 30.84 $ 43.78 $ 67.76 $ 280.67 $ 222.27 $ 997,14 $ 6,140.00 5 2019-0 12331-50-00009 BEARDS COVE DIV 2 TR 9 $ 2,200.00 Yes $ 91100.00 Dist 241 $ 71290.91 $ 26.40 $ 107.37 $ 2.29 $ 1.03 $ 168.49 $ 6184 $ 120.55 $ 40.40 $ 15.11 $ 21.45 $ 33.20 $ 13753 $ 108.91 $ 953,52 $ 91100.00 6 2039-5 22002-75-00170 TR 17 OF SURVEY 1/91 Section 2, $ 31500,00 Yes $ 14,101.00 Dist 182 $ 11,323. 81 $ 43.65 $ 177.54 $ 3.79 $ L71 $ 27859 $ 103.91 $ 197.64 $ 66.48 $ 53.12 $ 54.90 $ 227.40 $ 148.05 $ 1,420.41 $ 14,101.00 FRANIO BEACH BLK : 4 LOT: 10 7 2019-5 22016-50-04010 EX W 50' OF E 120' $ 1,400.00 Yes $ 14400.00 Dist 182 $ 194.25 $ 9.16 $ 37.26 $ O.BD $ 0.36 $ 58.46 $ 2181 $ 41.48 $ 13.95 $ 11.15 $ 11,52 $ 47.72 $ 3107 $ 92101 $ 1,400.00 TAHUYA RIVER VALLEY DIV #1 TR 8 2019-7 22206-50-00037 37 $ 1,400.00 Yes $ 1,400.00 Dist 263 $ 167.17 $ B.19 $ 3332 $ 0.71 $ 0.32 $ 52.2B $ 19.50 $ 37.41 $ 12.54 $ 6.66 $ 10.30 $ 42.68 $ 33.80 $ 975.12 $ 11400.00 TAHUYA RIVER VALLEY DIV #3 TR - 9 2019-8 22206-53-00026 26 $ 1,700.00 Yes $ 3,000.00 Dist 263 $ 1,487.27 $ 9.26 $ 37.67 $ 0.0D $ 036 $ 59,10 $ 22.05 $ 42.29 $ 14.17 $ 7.53 $ 1165 $ 48.24 5 38.20 $ 11221.41 $ 3,000.00 TAHUYA RIVER VALLEY DIV #3 TR 10 2019-9 22206-53-OD040 40 $ 700.00 Yes $ 11200.00 Dist 263 $ 687.59 $ 5.05 $ 20.52 $ 0.44 $ 0.20 $ 32.21 $ 1201 $ 23.04 $ 7.72 $ 4.10 $ 6.35 $ 26.29 $ 20.82 $ 353.66 $ 1,200.00 LAKEWOOD PLATA BLK : 5 LOTS 11 2019-11) 22212-50-05019 19-20 $ 1,50D.00 Yes $ 1,500.00 Dist 241 $ 10430 $ 6,01 $ 24.44 $ 0.52 $ 0.24 $ 38.34 $ 1430 $ 27.43 $ 9.19 $ 3.44 $ 4.88 $ 7.56 $ 3130 $ 24.78 $ 11203.27 $ 1,500.00 NAVY YARD ADD #1 LOT: 13 SLY - OF R/W Section 19, Township 22, 12 2019-31 2221950-00902 Range 2 $ 5,100.00 Yes $ 10,100.00 Dist 241 $ 61405.98 $ 77.19 $ 313.98 $ 6.70 $ 3.02 $ 4926B $ 183.77 $ 35250 $ 118.14 $ 44.19 $ 62.73 $ 97.09 $ 40215 $ 318.47 $ 1,22141 $ 10,100,00 NAVY YARD ADD # 1 LOT: 14 SLY OF R/W 5 21/ 147 Section 19, 13 2019-12 22219-SD-00903 Township 22 Range 2 $ 51800.00 Yes $ 15,100.00 Dist 241 $ 10,92535 $ 88.18 $ 35B.70 $ 7.66 $ 3.45 $ 56286 $ 209.95 $ 402.70 $ 134.97 $ 50.49 $ 71.65 $ 110.91 $ 459.43 $ 363.83 $ 1,349.86 $ 15010D.00 NAVY YARD ADD # 1 LOT: 15 SLY OF R/W S 21/147 Section 19, 14 2019-13 22219-50-00904 Township 22, Range 2 $ 4,900.00 Yes $ 7,110.00 Dist 241 $ 31607.75 $ 75.21 $ 305. 94 $ 6.53 $ 295 $ 4BO.07 $ 179.06 $ 343.47 $ 115.12 $ 43.06 $ 6112 $ 94.60 $ 39185 $ 310.31 $ 1,092.96 $ 7,11D.00 NAVY YARD ADD #1 LOT: 16 SLY OF R/W S 21/147, Section 19, 15 2019-14 22219-50-00905 Township 22, Range 2 $ 54100.00 1 Yes $ 50710.00 1 Dist 241 $ 21015.98 $ 77.19 $ 313.98 $ 6.70 $ 3.02 $ 492.68 $ 103.77 $ 35150 $ IIB-14 $ 44.19 $ 62.73 $ 97.09 $ 40215 $ 318.47 $ 11221.41 $ 50710.00 NAVY YARD ADD # 1 LOT: 17 SLY OF R/W S 21/ 147 Section 19, 16 2019-15 22219-50-00906 Township 22, Range 2 $ 5,000.00 Yes $ 120600.D0 Dist 241 $ 8,969.30 $ 75.21 $ 305.94 $ 6.53 $ 2.95 $ 480.07 $ 179.06 $ 343.47 $ 115.12 $ 43,05 $ 6112 $ 94.60 $ 39185 $ 310.31 $ 11221.41 $ 12,600.00 NAVY YARD ADD #1 LOT: 18 SLY OF R/W S 21/147, Section 19, 17 2019-16 22219-50-00907 Township 22, Range 2 $ 5,000.00 Yes $ 14,500.00 Dist 241 $ 10,869.30 $ 75.21 $ 305.94 $ 6-53 $ 2.95 $ 480.07 $ 179.06 $ 343.47 $ 115.12 $ 43.06 $ 61.12 $ 94.60 $ 39LB5 $ 310.31 $ 1,221.41 $ 14,500.00 18 2019-17 32016-50-00018 ANGLE TRACTS LOT: 18 N 1/2 $ 1,800,00 Yes $ 1,900.00 1 Dist 191 $ 391-55 $ 15,8B $ 64.58 $ 138 $ 0.62 $ 101.34 $ 37.80 $ 719D $ 24.18 $ 17,76 $ 19.32 $ 19.97 $ 8272 $ 53,86 $ 997.14 $ 14900.00 19 2019-18 32016-50-00901 ANGLE TRACTS TR 18 S1/2 $ 11BOD.00 Yes $ 1,900.00 Dist 191 $ 39L55 $ 15.88 $ 64.58 $ 138 $ 0.62 $ 101.34 $ 37.80 $ 71.90 $ 24.18 $ 17.75 $ 1932 $ 19.97 $ 82.72 $ 53.86 $ 997.14 $ 11900.00 AMENDED & CORRECTED PLAT OF 20 2019-19 32017-51-01024 SHELTON BLK : 1 LOT: 24 EX R/W $ 1,300.OD Yes $ 1,300.00 Distl $ 27.31 $ 0.09 $ 0.04 $ 6.89 $ 257 $ 10.74 $ 1.65 $ 2.50 $ 1,21 $ L31 $ 136 $ 5.63 $ 10.77 $ 1,227.83 $ 1,300.00 AMENDED & CORRECTED PLAT OF 21 2019-20 132017-51-01025 SHELTON BLK: 1 LOT: 25 EX R/W $ 11300.00 Yes $ 1,300.00 Dist l $ 27.31 $ 0.09 $ 0.04 $ 6.89 $ 157 $ 10.74 $ 165 $ 2.60 $ 1.21 $ 1.31 $ 1.36 $ 5.63 $ 10.77 $ 11227.63 $ 11300.00 AMENDED & CORRECTED PLAT OF 22 2019-21 32017-51-31001 SHELTON BLK: 31 LOT: 1 EX R/W $ 1,300.00 No Bid $ AMENDED & CORRECTED PLAT OF 23 2019-22 132017-51-31002 SHELTON BLK : 31 LOT: 2 EX R/W $ 11300.00 No Bid $ - AMENDED & CORRECTED PLAT OF 24 2019-23 32017-51-31003 SHELTON BLK : 31 LOT: 3 EX R/W $ 1,300.00 No Bid $ - AMENDED & CORRECTED PLAT OF 25 2019-24 32017-51-31004 SHELTON - BLK: 31 LOT: 4 EX R/W $ 11300.00 Yes $ - 11500.00 Dist1 $ 254.55 _ __ $ _ 0.22 0.10 $ 1634 $ 6.10 $ _ 25.46 $_ 3.91 $_ _ 6.16 $ -_ 286 $ 3.12 $ _ 3,22 $ 13.34 $_ - - 25.54 $ 11139.08 $ 1,50000 REED'S ADDITION TO SHELTON 26 2019-25 32018-52-01902 BLK : 1 LOT: 9 S 125' EX E 45' OF $ 1,400.00 No Bid TR 26-A OF NE SE Section 19, - ]29 2019-26 32019-01.00261 TOwnShlp 20, Range 3 $ 13,800.01) Yes $ - 13,800,00 Dist1 _ $ 1,503_32 _ S 5,32 $ 2.40 $ 3.90.70 _$ 145.73 _ $ 8747.67 $ 93.56 _ $_147,21 _ _ _ _ _$ 68.47 $ 7. 4.50 $ _ _ 76.99 _ $ 318.91 $ _ - _610.61 _ _ _ $ .614.61 $ 1113800.00 TR 32 OF NE SE Section 19, 2019-27 32019-01-00320 Twonship 20, Range 3 $ 31100.00 No Bid 2019-28 32019-56-24005 NEEDHAM & DAYS N 112 BLK D $ 500.00 Yes $ 1,921,00 Dist 1 $ __ 1,613.00 $ 0.07 $ D.03 $ 5.17 $ 1.93 $ 8,05 $ L24 $ 1:95 $ 0.91 $ 0.99 $ L02 $ 4.22 $ 8.08 _ _$ 274.34 $ 1921.00NEEDHAM & DAYS BLK E LOTS 1- No, Bid on but 2019-79 32019-56-24008 4 $ 8,800.00 not paid for $ 500.00 _ _ _ _ $ 500.00 $ 500.00 BIDON, BUTNOTPAIDFOR BAYVIEW HOME TRACTS REPLAT - - - - - BLK : 3 LOT: 9B LOT: 2 OF CITY 31 2019-30 32020-54-D3902 SP #99-76 $ 2,700.00 Yes $ 6,400,00 Dist 1 $ 40287.60 $ 1.99 $ 0.90 $ 146.37 $ 54.60 $ 228,00 $ 35,05 $ 55.15 $ 25.65 $ 27.91 $ 28.84 $ 119.47 $ 228.75 $ 1,159.72 $ 6,400.00 SHORECREST ADD REPLAT BLK : 32 2019-31 32021-53-03013 3 LOT: 13 $ 41000.00 Yes $ 4,000.00 Dist 191 $ 2,385.63 $ 14. 12 $ 57.43 $ 1.23 $ 0.55 $ 90,11 $ 33,61 $ 63.93 $ 21,50 $ 15.79 $ 17,18 $ 17.76 $ 73.55 $ 47.89 $ 1,159.72 $ 4,000.00 SHORECREST TERRACE 2ND ADD 33 2019-32 32021-55-02011 BLK: 2 LOT: 11 $ 3,900.00 Yes $ 3,900.00 _ Dist 191 $ 20297.14 $ 13.76 $ _55.9. 7 $ 1.19 $ 0.54 $ 87.83 $ 327.6 _ _ _ _ ___ _ $ 62.31 _ $ - 20.96 _ _ _ $ __ 15.39 $ 16.75 $_ 17.31 _ $ _71.69_ $__ _ 46.68 $_ 1159.72 34900.00 SHORECREST TERRACE 3RD ADD - 34 2019-33 32021-56-02030 BLK : 2 LOT: 30 $ 31400.00 No Bid SHORECREST BEACH ESTATES , _ _ - - - - _ _ _ . - - -- - - - - -- -- -- - - -- - -- - - - - - - -- - - - - -- - - - - - - - - - - - ---- --- - - - - - - 35 2019-34 32021-58-04027 Lot. 27, Block $ 21600.00 Yes $ 2,fi00,00 Dist 191 $ 451.37 $ 12.98 - $ 52.81 $ 1.13 $ 0.51 $ 82.87 $ 30. 91 $ _ 58.79_ $_- - 19,77- _$ - 14.52 $ 15.60 $ _ _ 16.33 $ _ 67.6-4_ $ 44_04 _ $_ 1,730.53 _ $ _ 2,600.00 _ SHORECREST BEACH ESTATES 36 2019-35 32021-59-03008 #2 BLK: 3 LOT: 8 S 41/41 $ 3,500.00 No Bid $ - BEVERLY HEIGHTS BLK : 7 LOTS: 37 2019-36 32030-51-07010 10-13 & ALLEY AD] $ 75,300.00 No Bid BEVERLY HEIGHTS BLK : 7LOT: - - - - - _ . . _ _ . . . - -- --- - ----- -- - - - - - . _ . _ - . _- - - -- - - - - -- - - -- - - - - - - - - - - - - - - -- - -- -- - - --_- - - - -- - - -- - 38 2019-37 32030-51.07019 19 & ALLEY AD] $ _ 41900.00 Yes $ 11,300.00 DistI _ $ 7,707.07 $ 5.09 $ 23D $ _ 374,50 $ 139.69 $ 583.37 $ 89.68 $ 141.11 $ 65.63 $ 71,41_ _ $_ _ 73.80 $ 305,68 $ 585.29 $ 1,155.38 $ 11,300,00 BEVERLY HEIGHTS BLK : 10 - 39 2019-38 32030-51-10001 LOTS : 1-2 & LOTS : 8-9 $ 75,300.00 No Bid $ SW SE EX, Section 32, Township 40 2019-39 32032-03-00000 20, Range 3 is 361700.00 I Yes $ 36,70D.00 Dlst156 $ 17,855.78 $ 536,45 $ - 21182.09 $ - 46.58. $ 21.01 $ 3,424.03 $ 1,277,16 $ 785.48 $ 600.05 $ 652.90 $ 674.72 $ 22794.84 $ 5,351,25 _ $ _ 497.66 _$_ . 36,700.OD q g C D E F G H I J K L M N O P O R S T U V W X Y 7 AA _ AB AC AD AE - . . - -._ , - :.-; :_. , _. _ ` ` --- - - - �` - - . :_.1,_ - - _ - . -- - - _ - - - - - - - 1 3 21169 $ 9170D.0D 41 201940 32122-50-00027 LAKE LIMERICKS LOT: 27 $ 3,900.00 Yes $ - - 9,700.00 Dirt 191 $ 6,937.30 $ 48.16 $ 195.91 $ 4.18 $ - -1.89 $ 3D7.41 $ 114.66 -`" , ,� i , . $ 218.09 $ 73.35 $ 53.87 $ ' 58.62 $ 60.58 $ 250.92 $ 63 . 7 $ 1, 42 2019-01 32127-53-00197 LAKE LIMERICK 4 TRACT 197 $ 2,100.00 Yes $ 8,40D.00 Dist 191 $ 6,590.80 $ 16.14 $ 65.64 $ 140 $ 0.63 $ 103.00 $ 38.42 $ 73.07 $ 2458 $ 18.05 $ 19.64 $ 2030 $ 84.07 $ 5474 S 1,289.52 $ 8,400.00 LOT: A OF SP # 2006 SURVEY - 15/75 Section S. Township 22 _ _ _ 43 2019-42 322D5-75A0010 Range $ 20,800.00 Yes $ 20,800.00 Dirt 254 $ 41447. 63 $ 2261 $ 91.95 $ 196 $ 0,89 $ 144.29 $ 53.82 $ 34.60 $ 18-37 $ 2a43 $ 117.77 $ 93.27 $ 14,650.00 $ 1,094.41 _ 20,800.00 44 2019A3 3=-52-00900 PATRICIA BEACH #2 TR 4 A $ 21900.00 No Bid LEASEHOLD INTEREST IN : LAKE 45 2019-04 42205-51-01087 CUSHMAN #18 BLK : 1 LOT: 87 $ 2,601).00 Yes $ 12,200.00 Dist3fi4 5 10,060.24 $ 43.32 $ 176.23 $ 3.76 $ 170 $ 27653 $ 103.14 $ ]33.H3 $ 37.62 $ 5455 $ 35.68 $ 52.73 $ 54A9 $ 145.36 $ 99.81 92101 12,200.00 $ LEASEHOLD INTEREST IN : LAKE 46 2019AS 42205-51-02020 CUSHMAN # 18 BLK: 2 LOT: 20 $ 2,812 00.00 Yes $ 9,350.00 Dist354 $ 7, 5.43 $ 4634 $ 188.49 $ 4.02 $ 182 $ 295.77 $ 110.32 $ 143.14 $ 40.24 $ 58.35 $ 38.17 $ 56.40 $ 58.28 $ 155.47 $ 106.75 $ 92101 $ 9,350.00 47 2019-06 51908-50-01051 STAR LAKE # 1 LOT: S1 S 1,300.00 Yes $ 1,700.00 Dist 111 $ 514.68 $ 7.03 $ 28.59 $ 0.61 $ 0.28 $ 44.87 $ 16.74 $ 36.62 $ 12.21 $ 856 $ 8.84 $ 36.62 $ 90435 $ 1,700.00 48 2019-07 5]917-56-00005 LAKE ARROWHEAD #7 TRACTS $ 2,000.00 Yes $ 2,035.00 Distill $ 164.16 $ 7.98 $ 32.45 $ 0.69 $ 031 $ 50.93 $ 19.00 $ 4157 $ 13.86 $ 9.71 $ 10.04 $ 4157 $ 1,64172 $ 2,035.00 NE SE EX SEE SURVEY 1/233, 49 2019-48 52024-01-00000 Section 24, Township 20, Range 5 $ 2,100.00 Yes $ 10,500.00 Dist 147 $ 84937.88 $ 29.56 $ 120.25 $ 2.57 $ 116 $ 188.70 $ 7038 $ 3598 $ 37.18 $ 154.02 $ 29491 $ 627.41 50,500.00 NS/ 2 NI/2 S1/2 NE SE SEE - SURVEY 1/233 Section 24, 50 2019-09 52024-01-00030 ITownship 20, Range 5 $ 1,400.00 Yes $ 10,200.00 1 Dist 147 $ 9,087_98 $ 1537 $ 6252 $ 333 $ 0.60 $ 9811 $ 3859 $ _1_8.71 $ 19.33 $ 83.08 $ 15333 $ 626.05 $ 10,200.00 51 $ 343,900.00 $ 301,967.00 $ 182,760.45 $ 11529.22 $ 6,220.31 $ 145.64 $ 65.72 $ 10,707.52 $ 31993.87 $ 91614.03 $ 226.74 $ 356.78 $ 3,854.62 $ 21178,47 $ 112.90 $ 1,34126 $ 1,799.24 $ 2,109.99 $ 8,573.63 $ 10,825.38 $ 140650.00 $ 40,90123 $ 301,967.00 $$ 8etumedto Taxing Districts $ 2611065.77 52 Parcels in Sale 49 S3 - Parcels Sold 38 54 Parcels Un-Sold ll 55