HomeMy WebLinkAbout2019/11/12 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 5th Street, Shelton, WA
November 12, 2019
1. Call to Order-The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance-Cmmr. Shutty led the flag salute.
3. Roll Call - Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2- Kevin
Shutty; Commissioner District 3 - Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 NOAA's National Marine Fisheries Service sent a proposed rule to designate critical
habitat for certain population segments of the Humpback Whale.
4.1.2 Robert F. McLean sent in an application for the Mason County Planning Advisory
Commission.
4.1.3 Washington Department of Natural Resources sent in County Income Reports for
October 2019.
4.1.4 Randy Roughton sent in John Tupper's letter of resignation from the Veterans
Advisory Board.
5. Open Forum for Citizen Input- None.
6. Adoption of Agenda - Cmmr. Neatherlin/Trask moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes-October 28, 2019 Briefing Minutes and October 22, 2019 Regular
Meeting Minutes. Cmmr. Trask/Neatherlin moved and seconded to adopt the October 28,
2019 Briefing Minutes and October 22, 2019 Regular Meeting Minutes as written. Motion
carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda:
8.1 Approval of a resolution establishing an Imprest Revolving checking account for Lake
Management District No. 3 for Spencer Lake. (Ex.A—Res. 106-19)
8.2 Approval of the following 2019 meeting changes due to the holidays:
• Reschedule the November 26, 2019 Commission meeting to 9 a.m.
• Reschedule the November 26, 2019 Board of Health meeting to 10 a.m.
• Cancel meetings on December 24th and December 31, 2019
8.3 Approval to appoint David Dally to the Historic Preservation Commission and approval
to reappoint Steve Rose to the Historic Preservation Commission. Both terms will
expire November 30, 2022.
8.4 Approval of the joint professional services agreement with the City of Shelton and
Phillips Burgess Government relations LLC for lobbying services.
8.5 Approval of a professional services contract between the Monarch Children's Justice
and Advocacy Center and the Mason County Sheriffs Office to conduct interviews
with children regarding abuse.
8.6 Approval to execute a resolution to close Old Belfair Highway at approximately
milepost 0.000 to milepost 0.100 on Sunday, December 1, 2019 from 3:30 p.m. to
5:00 p.m. (Ex. B—Res. 107-19)
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 12, 2019 - PAGE 2
8.7 Approval to authorize the Chair to sign Joint Funding Agreement #20YGJFA03400
with the US Department of the Interior, U.S. Geological Survey, for the period
October 1, 2019 to September 30, 2020.
8.8 Approval of a resolution to set a hearing with the Hearings Examiner on Wednesday,
December 11, 2019 at 1:00 p.m. to consider public comment on the petition for
vacation of the south half of W. Walnut Street laying north of 121 W. Walnut Street in
the Plat of Moore's Addition to Shelton Block f, lots 1-4. (Ex. C—Res. 108-19)
8.9 Approval to authorize Public Works/ER&R to use the County Vendor Roster to solicit
for vehicle and equipment towing and tire repair services for the 2020 calendar year
and approval to allow Public Works/ER&R to sign and award contract(s). Mason
County does not guarantee a minimum purchase of these services.
8.10 Approval to have the Chair sign six Out of Class/Lead/Special Pay Authorization
Request Forms for Todd Cannon, Dawn Mesojednik, Genie McFarland, Grace Miller,
Michael McIrvin, and Anna Smith for calendar year 2020.
8.11 Approval of an agreement with Northwest Event Organizers and Shelton Mason
County Chamber of Commerce for the temporary use of Building 10 and parking lot to
support holiday tourism efforts. The agreement is for the period of November 25,
2019 to December 31, 2019 in the amount of$2,000.
8.12 Approval to have the Chair sign the Memorandum of Understanding (MOU) between
the Mason County Historical Society and Mason County Parks for storage.
Cmmr.Trask/Neatherlin moved and seconded to approve action items 8.1 through 8.12.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items set for a certain time—
10.1 Public Hearing to consider the sale of parcel 32127-53-00174 in the amount of $4,000.
(This hearing is continued from October 22, 201.) Staff: Frank Pinter
Frank said this parcel had a continued sale due to the need of a feasibility study. The
study was completed and the buyer has agreed to move forward.
No public comment was received.
Cmmr. Neatherlin/Trask moved and seconded to sell parcel 32127-53-00174 in the
amount of$4,000 to Patty Hinton. Motion carried unanimously. N-aye; S-aye; T-aye.
(Ex. D—Res. 109-19)
10.2 Public Hearing to consider establishment of a playground zone on Sand Hill Road,
Belfair. Staff: Diane Sheesley
Diane explained that the establishment of a playground zone will add lights in the Sand
Hill tunnel, add flashing crosswalks and other road improvements to make sure safety
standards are improved.
No public comment received.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
November 12, 2019 - PAGE 3
Cmmr. Neatherlin thanked Diane and the roads department for their work on this
project.
Cmmr. Neatherlin/Trask moved and seconded to approve the resolution authorizing
public works to create a playground zone on Sand Hill road. Motion carried
unanimously. N-aye; S-aye; T-aye. (Ex. E—Res. 110-19)
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:24 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Mksrewry, CI of the Board Kevin Shutty Chair
haron Tra k, Commissioner
n
Ra y Neatherlin, Commissioner
Exhibit A
RESOLUTION NO.,1 .fin
A resolution establishing an Imprest Revolving Checking Account for
Lake Management District No. 3 for Spencer Lake
WHEREAS, the Board of Mason County Commissioners established Lake Management District No. 3 for
Spencer Lake (LMD #3) by adoption of Ordinance 75-19 on August 13, 2019;
WHEREAS, Fund #195 for LMD #3 was established by adoption of Resolution 91-19 on September 17,
2019;
WHEREAS, the LMD #3 Citizen's Steering Committee has requested an Imprest Revolving Checking
Account be established in the amount of$2,000 to make small purchases for the operation of the LMD;
WHEREAS, the LMD #3 Imprest Checking Account shall be used as follows:
1. Purchases from the account shall be approved by the LMD #3 Citizen's Steering Committee.
2. The LMD #3 Citizen's Steering Committee shall appoint a custodian of the account and
determine the authorized signers of the account and provide this information to the County.
3. The LMD #3 Citizen's Steering Committee shall establish a process for the safe management
of the checking account that includes segregation of duties so not one person is responsible
for purchases, check writing and account reconciliation.
4. The custodian shall submit the appropriate receipts to the County for replenishment from
Fund #195 at least quarterly.
S. The custodian shall submit the reconciled bank statement to the County on a monthly basis
along with the check register report.
6. The account shall never be used for personal cash advances, loans or expenditures.
7. The account shall be made available for inspection by the County as requested.
NOW,THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners to establish
the Imprest Revolving Checking Account for Lake Management District #3 for Spencer Lake in the
amount o` /,
f$2,000.
Dated it�alxl
Mason County Treasurer BOARD OF COUNTY COMMISSIONERS
L' MASON ICVA-SHIN ON
grazier Kevin Shu air
ATTEST.
f —A _
Randy Ne a lin, Commissioner
Me ssa ry, Clerk Wthe Board
APPROVED AS TO FORM:
Sharon Trask, Commissioner
Tim Whitehead
Chief Deputy Prosecuting Attorney
]:\Lake Management District\Spencer Lake 2019 Process\Imprest checking account.docx
Exhibit B
RESOLUTION NUMBER/07
COUNTY ROAD CLOSURE
OLD BELFAIR HWY#98250
NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.020, a portion of Old Belfair
Hwy,County Road No. 98250,shall be closed to all through traffic on Sunday,December 1,2019
from 3:30pm to 5:00 pm(milepost 0.000 to milepost 0.100).
NOW THEREFORE,BE IT RESOLVED,the Board of County Commissioners has declared
the above described road closure a necessity for public safety during the North Mason Community
Celebration Committee Belfair Christmas Parade event.
THEREFORE, the County Engineer is hereby ordered and authorized to proceed as
prescribed by law.
ADOPTED this/2'�`day of ,2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Kevin Shutty, air
ATTEST:
Sharon Trask, Vice Chair
M lissa Drewry, Clerk of the Board
APPROVED AS TO FORM:
RanAy Neatherlin,Commissioner
Tim Whi ief Deputy
Prosecuting Attorney
cc: Commissioners
Engineer
JOURNAL: Publ. lt.: 11/21/19(Bill Road Dept.)
POST: At Least three(3)dans prior to closure.
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Belfair Christmas Parade 2019
Exhibit C
RESOLUTION NO. /09'42
VACATION FILE NO.399
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION
RCW 36.87
IN THE MATTER OF THE VACATION OF THE SOUTH 30 FEET OF WALNUT STREET THAT LAYS
NORTH OF BLOCK 4 LOTS 1 -41N THE PLAT MOORE'S ADDITION TO THE CITY OF SHELTON
WHEREAS, NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is
requesting for the review of a vacation request of the following right of way:
All that portion of"Plat of Moore's Addition to the City of Shelton", per Plat recorded in Volume 4,
Page 13, records of Mason County, Washington, described as follows:
The south 30 feet of Walnut Street laying adjacent and North of Lots 1 -4 of Block 4 in the Plat of
Moore's Addition to the City of Shelton, recorded on June 8, 1938 in the Mason County Auditor's
Office Book of Plats, Volume 4 Page 13
WHEREAS, the Board of Mason County Commissioners did set a date for public hearing on the
matter before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof
for posting and publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
December 11, 2019 at 1:00 p.m. in the Commission Chambers, Mason County Courthouse Building 1
411 North Fifth Street, Shelton, Washington, at which time and place any taxpayer may appear to hear
the County Engineer's report, and be heard either for or against the vacation of said the south 30 feet
of Walnut Street that lays north of Block 4 Lots 1 - 4 in the plat of Moore's Addition to the City of
Shelton.
DATED this Z�_day of L)Of r 2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUN , ASHINGTON
ATTEST:
Melfi sa rewry, Cler of the Board Kvin Sh
eutty, air
APPROVED AS TO FORM:
Sharon Trask,
Vice Chair
Tim Whitehta , Ch. DPA
Assessor '?r,
Auditor Ra4cly Neatherlin, Commissioner
County Engineer
Petitioner
Post no later than (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Vacation File No. 399
JOURNAL—Publish 2t: 11/21/19— 11/28/19
(Bill Public Works)
Exhibit
RESOLUTION NO.
REPLACING RESOLUTION 85'18
APPROVAL [)FSALE OFSURPLUS PROPERTY
VVHEREA8, Mason County owns the naa| property parcel #32127'53'OO174. located on E. Mason
Lake Rd.. Shelton, VVAthat was declared surplus byResolution No. 33-1Oat apublic hearing onMay 4.
2010; and
WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager,
|
has determined that the property is surplus bJthe needs Ofthe County; and
WHEREAS, Resolution 95-19 was adopted on September 24, 2018 before notification was received
that the buyer had backed out nfthe sale-, and
WHEREAS. Mason County has received onoffer t0purchase the property inthe amount of$4.00O.
and opublic hearing was held onNovember 12. 2O1Stoconsider the offer�
WHEREAS this sale supersedes the previous sale;
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County
Commissioners that the property described above (parcel #32127-53-00174) is approved at the price of
S4,000; and
8EITFURTHER RESOLVED, that the proceeds ofthe sale ofsaid property are tobededicated first
to any delinquent property tax obligations and related penalties, expenses and assessments; and next to
reimbursement of the Property Management expenses', and finally, to the Road Fund-, and
BE IT FURTHER RE8DLVE[}, that the Chair of the CO0nniBaiOD is authorized to sign the related
closing documents and the Property Manager initiate payment ofD96fee ofsale price \o the County's real
estate agent,
DATED this 12thday ofNovember, 2O13,
ATTEST: BOARD[)FCOUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Meli sa�bf=ewj,'Clerk ofthe Board
Kevin SFutty,"hair
APPROVED A8TOFORM:
Exhibit E
ORDINANCE NO. 110
AN ORDINANCE AMENDING RESOLUTION 170-85
AND
REPLACING ORDINANCE 35-15
CHANGING THE SPEED LIMIT ON SAND HILL ROAD
IN MASON COUNTY
WHEREAS,Mason County Code No. 10.52.325 and RCW 46.61.440 designates that a County
may create a school or playground speed zones in which it is unlawful to operate a vehicle at a speed in
excess of twenty miles per hour;and,
WHEREAS, the Revised Code of Washington RCW 46.61.415 permits local authorities to
establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on County road within their
jurisdiction based on engineering and traffic investigation;and
WHEREAS,Mason County previously established the speed limits for the school zone on Sand
Hill Road on July 14,2015 under Ordinance 35-15 and an alternate speed limit for the rest of Sand Hill
Road on December 31, 1985 under Resolution 170-85,along with another county road.
WHEREAS, the Mason County Public Works Department has conducted an engineering and
traffic investigation on Sand Hill Road;and
WHEREAS, County Commissioners held a public hearing and received public testimony
regarding the speed limit zones on Sand Hill Road.
WHEREAS,the County Engineer has reviewed the engineering traffic investigation
recommendations and has determined the school zone be removed and playground zone and speed
limit zone be established is warranted as shown,with the entire road posting showing as follows:
NORTHBOUND
ROAD NO. ROAD NAME SPEED M.P.- M.P.
86070 Sand Hill Rd 35 0.00-0.822
20 0.822—1.012
35 1.012--5.796
SOUTHBOUND
ROAD NO. ROAD NAME SPEED M.P.- M.P.
86070 Sand Hill Rd 35 0.00-0.746
20 0.746—0.935
35 0.935—5.796
THEREFORE,BE IT RESOLVED,that this ordinance amends that portion of Resolution
170-85 pertaining to Sand Hill Road and replaces Ordinance 35-15;
THEREFORE,BE IT RESOLVED AND ORDERED, that the speed limit is effective, as
soon as posted, as shown above for Sand Hill Road and the County Engineer is directed to erect the
necessary signs in conformity herewith.
DATED this of A)e%l- ,2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
d
Kevin Shetty,Chair,
ATTEST: -� 1
Sharon Trdsk,Vire Chair
M issa
LDxe y,Clerl of the Board
/&
Randy atherlin, om issioner
APPROVE AS TOFORM:
Tim .DPA
cc: Co.Commissioners
Engineer
JOURNAL: PubL It: 11121/19