HomeMy WebLinkAboutPublic Works Board MC C9ntraq#19-115
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CONTRACT FACE SHEET
Contract Number: PG20,961034,Q1
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PUBLIC WORKS BOARD
DIIREPTAPPROPRIATION,OkANT CONTRACT
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1.Contractor : 2. Contractor Doing Business As(optional)
Mason County. N/A
TOO VV.P0PlidWorks Dr:
Shelton,WA 9$584
3.Contractor Representative 4.Public Works Board Representative
N/A N/A
5..Contract Amount .6.Funding Source 7.Contract Start 8.Contract End
Date Date i
$2,000,000.00 Contract Execution June 30,2023
Federal:0 State: g Other: C1 N/A:0 Date (subject to
reappropriation ..
9.Federal Funds(as applicable) Federal Agency CFDA Number
N/A N/A
10.Tax ID# It PVYVIt 12.UBIl 13.DUNS#
0001893-03 232-002-101
14.Contract Purpose
The outcome of this performance-based Grant Contract is to Mason County Belfair Sewer Extension as
referenced in the Scope of Work on the Declarations page.
The Board,defined as the Washington State Public Works Board and Contractor acknowledge and accept the
terms of this Contract and attachments and have executed this Contract on the date below to start as of
date and year last written belait.The rights and obligations of both parties to this Contract are governed by
this Contract and the following other documents incorporated by referPnce! Contract Terms and Conditions
including Declarations page;Attachrnent I; Certifida,tion of AVoliabilitji of Funds to Complete the Project;
FOR THE CO RACTOR FOR PUBLIC WORKS BOARD .
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S gnature Scott Hutsell, Public Works Board Chair
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Print Name J Date —
Title APPROVED AS TO,FORM.ONLY :
/2/17/ant.9
ppte Septernber 16,2019
Sandra Adix
Assistant Attorney General
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DECLARATIONS
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dijOI4TINFPRIY14TIPK:',,,?,. irviison,courity
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Legal Neale:,
Grant QOntraOt'N(iniber; PG.20.-96103-001 !4
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INFORMATION .i:•,...:,..,-,,.2,' •!?.:....;',-,-..'..,..].:,,,. :„..., ',...',,,- ....„,::., ....,„,.; ,...:..,-, ,.., .,„ ,..., _. .„,
•PROJECT. ..,. .._.,„..
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Project ,T .
Olo: . ,:13ifair•pOwor Extension t
Project City..• '.2-'' ' ' beitit.
Project State;.• ,
. -, ,Washington - -- ,.„ .• , ;,'
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Project Zip Code '' ' ' ' '.98528
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dikAkTC.6141tiACT INFORMATION : •,-., ,, , • .,.. ...... - .., ; • ,, ,,,, . ,. g
,.GRANT, . , ,... ,„...r., ,.,
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•'Grant Amount .,, ,:4 ,•,'•'- : - 4„ ..;- $2,0.03,00.0:00 • .:,.,... ..,‘ -.4, ..4.- . . . , .4
"Total EstiMatedat.., '" ,2,, ,,,...,,,- .,. , '..,•"', , ,$12,600 000.00• ,,''.,... : ,:,..,;- . . .,, 0
Total Estimated Funding ',-T.,- : : . '' , 4'2; -•.' $12,600i600.00
Appropriation Nymber , ‘. . : , . Elit102 ction 1 931
Grant End Date'.' : :., • . June 30,2023(subject to rePPRI:PPr9)0.i
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Grant tarliela Date for Construction ' f. : :. may.21,2019 4,
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ReiniblraaMerit.6.
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.rt0E8iALI- iiiiivi-k- 40CbMT)ON$1:P.PYOkNINO*)$'017.41. NT:;;?plf.,.,1”PT, ',, -,,,..,,,--•::•:,. • ::::..,,,.,.:,.:. :. . ,.,.„, -. ,
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.8.060E OF WORK
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The project ' ' • three' sewer lift grew_. , , ..,
Will design two Orft-sti
. gravity sewer and5ressire main extending from the Betfair Waste
Reuse Facility(WRF)to the Puget$4:4,yntllp Industrial ...eriter,(1=$10at Lake Flora 1300;
The project costs may include but are not,limited tO;lergirieeringi.ctiltural and,bistorical:resOUrces„en‘iironmental i
documentation,review,permits,public involvement,easements.,and bid docOrrients.The project needs to Meet all 1
applicable Local,State,a nd/or.Federal standards.,"
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TABLE OF CONTENTS 1:
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CONTRACT TERMS AND CONDITIONS
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PUBLIC WORKS BOARD DIRECT APpg07IRIATION,GRANT'80:gdAL TERMS AND
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CONDITIONS . : . .: „ ,
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11 Definitiots ' ' 1
1.2 Authority '- ' -' -"''''''' . :": '''''2''''' ':'-2.''' ' '' -- : 1
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1.3 Purpose „ . H,:,.,.-- . .,..,.:-. . -.., „.. -.i:f,'..: : :.-.. , ,.: . „. , . _ 1
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1.4 Order of Precedence.. •• ;- -I-- 1......„......,.....,„.....,.....f..„7.........7.7.....:„..,...„...-...............7..„,.„......i..,..,:: ..
1.5 Grant Amount: :::'-`!.--.' - -: . ..-.--. , . ''''-• -. 2
1:6: Competitive Bidding Requirements , ' - : ' -1' . ''' '.- '
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1.7, 'Certification of Funds ''- •-.-: - ' :, . L ,r. :::.,, . ,. ---''
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1.9 Investment Grade Audit :-'- ' '' .- ' ''' 2
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1.10 Sub-Contractor Data Collection - , -.' -'';' 3
1;11 Eti9i131P Project Costs - - -- - i'.-: -'2:----':--' -.'-'-''' .:'' ' 3
1.12
Historical
and
Cultural ResoUrCei ' - :- '''-•
.........,..... -.........7..:...:t...'..."...........;";..i.c.-.;.1.?.:....W "..,:•....•......-:.:. :—fA 1.13Owners hip of Project/Capital FaCilities,-: , --' ''' '` ''' ' ' A
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1.14, ch:irige.'cif‘OiNrieiifiiP or Use fOr.Contractor-
Owned Property ' • ' -' 4•• •
1.15 Project Completion Amendment and Certified.':t,'Toject-tomPl6tion Report r'-' : . 4 ••
1:16 Project Signs -`, ' - ''-' ' " i
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1.18 Reduction in kii:d .. -
1.19 ReapproOriation.,,,:' - - - -, ,-- --- - - .-- - • ' ' g, „.......,.„.....,„. .,'.,......,..iy.r.....,•,.....i..,....................................................:..... ,,.•
1,ZP Reimbursement: , Procedures and Payment.,...-„ ",..1.1..,,..-...........,.,..,.'....-....L'.:....:..;. ..: ::., ':6 .,
1.21 Reports ' ' - ''• ' ' ' : :• ,....;,.:: .:-: . I.— : _
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122 Termination for Cause .. , •. . ' •-• ' '7 1
•' 1.23 terininatiiiiifOr.COnvenience 7
---- 1.24. contr4Ct,Suspension ..„:„ 7
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1,25 Special Conditions ' •' - ,.-:'''''' - '. '--- "'' ' '. ••1
GENERAL TERMS CONDITIONS - ‘. -' ,2.1 8
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.DEFINITIONS : ; '- - 8
2,2 Allowable Costs. - • ---',-'' -- .,• ' -" ' • t
2.3 • IT ALL,WRINGSCONTAINED FIEREIN.. • ': ' -.. ' ',..,„ .y.,:.7...:..,.'::71:., .,.,...';.7:...' ,,,,... : -.....-,::::. ,.....r.,,.....----.7.....' A.-
:2.4, AMENDMENTS,...............--........,.........,....,......,.......:.:..,.....:...,. ..,,. . ........s'. ',- „: . 8
2:5 .AMgititAN WiTi-ibis-ABILItiEs'Att(AbA) 1996,.PICZA4.0.I.:a3-6.:;i;o- .:,
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referred to as the"ADA"28:CFR Part 35 8
2.6 APPROVAL ' ' ' ' • .. - -if
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2:7 •ASSIGNMENT 9
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2.8 ATIOIRNEYS!,FEES ' ' : 9 ,
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2.09 CODE REQUIREMENTS... '-,.-- - • Pt, .,..„.„..........,.-.4.,.........,„......„.,............................,...,„-.::.....„.:............ _
2:10 CONFIDENTIALITY/SAFEGUARDING, OF INFORMATION --.
2.11 CONFORMANCE '• "
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2,12 CONFLICT OF INTEREST 10 •,
2.13 COPYRIGHT PROVISIONS ' - - 10 ,
2.14 .DISALLOWED COSTS 10
2.15 DISPUTES': 11 .:
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2.16 C DUPLIATE:PAYMENT,..
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217, GOVERNING LAW AND VENUE - .....'........' 11
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2.18 INDEMNIFICATION 11 -',
2.19 INDEPENDENT CAPACITY'OF THE CONTRACTOR
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2.20 :INDUSTRIAL INSURANCE COVERAGE 12 -,
2.21 LAWS 12
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2.22 LICENSING,ACCREDITATION AND REGISTRATION
2.23 LIMITATION OF AUTHORITY..:... ... . ,..... 12,
2.24 Local Public Transportation Coordination - 12
2.25 NONCOMPLIANCE WITH NONDISCRIMINATION LAWS. 12
2.26 PAY EQUITY
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2.27 POLITICAL ACTIVITIES 13
2.28: PREVAILING WAGE LAW 13
2.29 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION : 13
2.30 PUBLICITY
2.31 RECAPTURE
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2.32 RECORDS MAINTENANCE 14.
233 REGISTRATION WITH DEPARTMENT OF REVENUE. 14
2.34 RIGHT OF INSPECTION_ 14
2:35 SAVINGS 14
2.36. SEVERABILITY: ..... ....,
2.37 SUBCONTRACTING:....:. .... .,,. ...... ...
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2.38 SURVIVAL ''
2.39 TAXE$.
2.40 TERMINATION,FOR CAUSE ,
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2.41 TERMINATION FOR CONVENIENCE 15
2.42 TERMINATION PROCEDURES 15.
2.43 TREATMENT OF ASSETS
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2.44 WAIVER .;.
ATTACHMENT I CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE
PROJECT 1:8
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CONTRACT TERMS AND CONDITIONS i.
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PUBLIC WORKS BOARD
DIRECT APPROPRIATION GRANT SPECIAL TERMS AND
CONDITIONS` `,
1.1.. .Definitions
As Used throughout this'Construction'Grant Contract the following terms shall have the meaning set forth
below:
A: "Contract"shall mean this Construction Grant`Contract ` =`
B. 'Contractor' -shall mean the -.local ,government identified on the :Contract Face`Sheet performing I,.
service(s) under this Contract,and who is a Party to the Contract,:and Shall include all employees and.
'agents of the Contractor
C. 'The Board". :shall mean the;..Washington State Public Works Board .created in`Revised Code-of i
•Washington(RCW)43.155.030,.and who is,a Party to the Contract
D. "Declarations`" and "Declared shall refer;to the project information, Grant terms;and conditions as
_' stated on the:Declarations Page of this Grant Contract, displayed Within the,contract;in THIS'STYLE for
easier identification
1.2 Authority
• Acting under the authority Chapter 43 155 RCW, the Board has:awarded the Contractor a Public Works ;
Board construction:.Grant'for an approved publicworks project
1.3 Purpose q-
The:Board and the;Contractor have entered into this Contract to undertake a local public works'project that
furthers the goals.and objectives°ofthe Washington State Public Works Program, The project will be
undertaken by the Contractor and will include the activities';described in the SCOPE OF WORK shown on
the Declarations page The project;must be undertaken in accordance with the grant terms and conditions; I,
and ail applicable federal,;'state.and local,laws and ordinances,which by this reference are incorporated:into ;'
this Contract as though set forth fully:herein
1.4 Order'of Precedence`
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In the event of an inconsistency in this Contract,the::inconsistency:shall be,resolved by giving precedence:
in the following order:
A. Applicable federal and,state of Washington statutes and regulations.
B. Special Terms and Conditions including attachments,
C. General Terms and Condition`s. 1
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1.5 Grant Amount
BOARD shall pay an amount not to, exceed the'awarded GRANT AMOUNT as shown :on the attached
Declarations.,page for the eligible costs necessary for or incidental to the performance of work aS set forth in
the SCOPE OF WORK Shown on the Declarations page:
1.6 Competitive Bidding Requirements:
The Contractor shall comply with the proVisiOnSOR cw 43.155..060 regarding competitive bidding
requirements for projects assisted in whole or in part with Money from the Public Works Program.
1.7 Certification of Funds
A. The releese.of state funds under this Grant Contract is contingent upon the CONTRACTOR
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certifying that it has expended or has access to funds from other sources as Set forth-in ATTACHMENT •
CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE tHEFRO4ECTIO'corriplete all the
project activities identified in the SCOPE OF WORK shown on the Declarations page. Such sources rney
consist of a combination of any of the following: °.' , • -
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i. Loans or grants. '• •
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Eligible,project expenditures prior to the execution of this Grant Contrect.-
iii. Cash dedicated to the project.
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iv. Funds. available through letter of credit or other binding loan cortirnitrnent(s).
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y. Pledges from foundations or corporations.
vi. Pledges from individual donors.
vii. The,value of real property when acquired solely for the oOrpbees of this project, as established
and evidenced by a current market value appraisal performed by a licensed, professional real estate
appraiser, or a current property tax statement. BOARD will not consider appraisals for prospective values
of such property for the purposes of calculating the amount of matching fund credit.
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B. The CONTRACTOR shall maintain records sufficient to evidence that has access to-or has
expended-funds from such sources, and shall make such records available for BOARD's review upon
reasonable request. •,
• 1.8 Basis For Establishinq Real Property Values-For Acquisitions Of Real Property Performance
Measures . • :
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When the grant is used to,fund the acquisition of real property,..the value of the real property eligible for
reimbursement-under this grant Shall be established t as follows: •
A. CONTRACTOR purchases of real property from an independent thir,d-party seller shall be evidenced
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by a current appraisal prepared by a licensed Washington State commercial real estate appraiser, or
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current property tax Statement.-
B. CONTRACTOR purchases Of reel property kerma subsidiary organization, such as an affiliated.LLG,
shall be evidenced by a current appraisal prepared by a licensed Washington State commercial real
estate appraiser or the prior purchase price of the property plus holding costs,whichever is less.
1.9 Investment Grade Audit
For projects involving repair, replacement,or improvement of a WaStewiater treatment plant, or other public
works facility for which an investment grade audit is obtainable,Contractor must undertake ari.:inyetkrii-it
grade audit.
Costs incurred as part of the investment-grade audit are eligible project costs.
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1.1.0 Sub-ContraCtor Data.Collection
Contractor will submit repOrts,in a form and format to be provided by the BOARD end at intervals as.agreed
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by parties,regarding work under this Contract performed by ship-contractors and the portion of the
Contract funds expended for work performed by sub-contractors k including but not necessarily limited to
minbrity-OVvned,women-owned,and veteran-owned business..suh-contractors: "Sub-Contractors'.shall
ineen:SUb-cOntractora of any tier:
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1.1.1 Eligible PrbiedCbSta
The Eligible costs must consist of expenditures eligible under Washington Administrative Code
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(WAC)399-30-030 and be-related only to project activities described in declared SCOPE OF WORI‹.
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Eligible costs for reimbursement shalibe.:conatrued to;mean expenditures incurred and paid,.or Incurred.
and payable Within.Ahirty(30)days'Of the reimbursement request Only costs that have been incurred on or
after GRANT REIMBURSEMENT START DATE shown in the Declarations are eligible for reimbursement
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under this QdritraCt..Eligible..cdatt will be paid according to an approved budget up to the maximurn amount
Stated On the Contract Award Or Amendment Face Sheet. --... . .•.: ' ..,
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The Contractor assures compliance with WAQ•3P09-080,.WhiChidentifieS'tlig-ible costs for projects
assisted with Public WOKS Board Grants
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These terms SuperSedetheternia in Section 2I2CAlloWabieCostS. !.. --':.•.' -,.. ' ."-. -"' ', •'
1.12 .Historical and Cultural Resources .1
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Prior to commencing 69n801.atien,Contractor shall complete the.requirernents of GoVernOr'S Executive • .;.,
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Order"05-05,'Or,:as an.alternative;t0 completion of Governor's Executive Order 054.05,"COntractor shall
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Coniplete Section 1:06Pfthe.Nationel Historic Preservation Act,as.applicablei,ContraCtor-pgreeethat the
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Contractor is legally and financially responsible for compliance with,all laws,reguiations, and agreements ..
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i . .related to the preservation of historical or cultural resources and'agrees to hold harmless the Board and the
I . ; State of Washington in relation to any claimhistoricalordiscovered,
related to such ,oulturei resources dia ,.
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disturbed,or damaged aSe result of the project funded by this Contract:: :.
In addition to the requirements set forth in this Contract,Contractor Shall,In accordance with Governors
Executive Order,.05-0§;,coordihate with the Washington State.Department of Archaeology and Historic
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Preservation(DAHP)f including any recommended consultation with any affected tribe(s)- during"project .,
design and to and determine the existence of any tribal cultural resources affected by the I
proposed project funded;by this Contract Contractor agrees to aVoid,minimize or mitigate impacts to y
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cultural resource,aa-p continuing pre-requisite to receipt of funds under filfs pontradt.
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The Contracidragreesthat unless the Contractor is proceeding under an approved historical and cultural ;f
monitoring plan or other memorandum of agreement if. historical or cultural resources are discovered during
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construction the Contractor shall immediately stop work and notify the local historical preservation officer
and the states historic preservation officer.at-DAHP.Jf human reinaina are ondoVered,the Contractor shall
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report the presence and iodation Of the remains tPine.coroher and local enforcement immediately then
contact DAN:).and the concerned tribe's cultural staff or derninittee.
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The Contractor shall require this.provision to be contained in all sub-contracts for work or services related to Li
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thedeclared SCOPE OF WORM. fi
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In addition to the requirements set fOrth in this Contract Contractor agrees to comply with RCW 27.44.040
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regarding Indian Graves and Records;RCW 27:53 regarding Archaeological Sites and ReSOurceS; RCW
58::60 regarding ii Abandoned and Historic Cemeteries and HiStoric:..GraVeS;.,arid,WAC:2548 regarding
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Archaeological Excavatign and Removal Permits. I.
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Completion of the Section 106 of the National Historic Preservation Act shall substitute for completion of ,
Governor's Executive Order 05-05_
In theeveritthatthe Contractor:finds it necessary to.amend SCOPE OF WORK,the Contractor may be
required to re-comply with"Governor's Executive.Order 05-05 or Section 106 of the National Historic. ,
Preservation-Act.
1.13 Ownership of Project/Capital.Facilities
BOARD makes no claim to any real property improved constructed with funds awarded under this Grant .
Contract;`does-not assert,-and will.not acquire any ownership interest in or title to the capital facilities and/or
equipment constructed or purchased with state funds under this Grant Contract •This provision does not
extend to claims that BOARD may bring against the.;CONTRACTOR in recapturing:funds;expended in
violation of this Grant Contract. `r ''`.
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1.14 Change of Ownership or Use for Contractor-Owned.Property ,;
The CONTRACTOR understands and agrees that any or all,assets acquired;'constructed,•or otherwise
improved by the CONTRACTOR'using the funds under this Grant Contract shall be.hel_d and'used by'the
CONTRACTOR for the purposes stated in the.SCOPE OF WORK shown on the Declarations page for,.a.
period of at least ten(10)years from the date the final payment is`made..
In the event that the CONTRACTOR decides to change.or transfer ownership of,°any or all assets acquired,
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constructed or otherwise improved by the CONTRACTOR using state funds-under this Grant Contract;:the
CONTRACTOR agrees•that anysuch decision or action must:be'submitted in writing and approved by
• BOARD in°Writing;at least thirty(30)days;prior to the execution of such decision,or action.
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In the event the CONTRACTOR is`found to be out of compliance with this section,the CONTRACTOR.shall
repay the principal amount of the'grant as stated in.Section Error1 Reference source not found„ plus
interest calculated'at,the.rate of interest on state of Washington general•obligation:bonds issued most
closely to-the effective date of the legislation in:which the subject asset:was authorized. Repayment shall
be made'pursuant to Section Error'Reference'source not found 'Recapture Provision.
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1.15 Proiect:Completion Amendment and Certified Project Completion Report ` - ' ;
The Contractor shall complete a Certified Project:Completion'Report when all activities identified in_the
SCOPE OF WORK:are complete.The Board will supply the Contractor with.the Certified Project.Completion
Report:forrn,which shall include:
A. A certified statement that the project,as described in.the declared SCOPE OF WORKis complete and,
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if applicable,meets required standards.
B A:certified statement of the actual dollar amounts spent;frOrn,att funding sources,in completing the
project as described in the.SCOPE OF WORK.
C; .Certification,.that all costs associated with.:the project have been incurred and`have:been accounted for.
' Costs are incurred when goods and services are received and/or contract work is performed;
D., A final voucher for the remaining-eligible funds.
E. ,Pictures of Completed,Project.
The.Contractor will submit-the Certified Project Completion Report together With'the last Invoice Voucher for
a sum not to exceed the balanco•of'.the Grant amount. The final invoice Voucher.payment shall not,oc.cur
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pribr to thecOtriPletion of all project aCtiVitiee.identifiedin the.SCOPE OFVORK and theBoardsleceipt i
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and acceptance of Certified Project RePort.
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The Project Completion Amendment„Ohall serve aasan arnendmentldthia Contract deterniinitig the-final
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:Grant amount,:local share,state and federal. :I
1:16'..Proiect SiOnt•
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If the Contractor:diSplayS,during the period covered by this signs or rnarker$identifying those „
agencies participating financially in the approved project,the sigribt:Marker must identify the Washington •:,
State Public Works Board as a participant in theprojeCt".
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1.17 Recapture Provision
in the event that the: Contractor fails-tO expend state funds irl.accordance-kwith,'state-law and/Or the
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provisions of this Grant Centradt,,,BOARD.reserves the right to recapture state'funds in an amount
equivalent to the extent of noncerripliande. Repayment'by.the.'Contractor of state funds under this ,
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recapture provision occur within'thirty(30)days of demand In the event that BOARD:is:recjuited to
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institute proceedings to enforce this? recapture provision, BOARDI thell.-bp'.:Ontitled;to its.Cost thereof, -1
including reasonable attorneys fees
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In the event that the Contractor fails to perform this Grant Contract in accordance with state laws federal
lawO,...and/Or;the provisions;of this Grant'Contract, BOARD reserves the,right recapture all. fUnds.
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disbursed under the Grant"Cdntractjn.edditiOn to any other remedies.available at law or in equity. This
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provision-stipet§edes:thekecaPture provision in SeCtion'-2.31 of the General Terms and Conditions.
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In the event state appropriated for the work contemplated Under this Grant COntract,areiwithdrawn .1
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reduced or limited In any-Way by the State Governor or Legislature during the Gratit,Contract ...
period, the parties hereto shall by any such revised funding limitations as implemented at the ...„.
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discretion of BOARD,and shall meet and renegotiate the Grant,Contract accordingly.•,, '..,;,-..,..., s.' ‘, ,
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1.19''RealiniOnriatiOn y2,,' ,-"-r :"'',,'-,'•.'',., '. -: ,.•''s . ' - *-- :-.'''.'''',, ',- - ;. --.
The parties hereto understand and agree that any atateftindi.not expended by the BIENNIUM CLOSE
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DATE listed on theteciaration.page will lapse:on:that date unless specifically reappropriated by the:
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Washington State Legislature or. : GOVertiOr. .,BOARD :Will'-make all-neCeSSOry .efforts to -sseek
....... . ,..: .... , ..... ...
reappropriation of funds into the declared BIENNIUM If funds are so reappropriated,.ppN3p s,00ligation
, ..._ .,,..
under the terms of this Grant Contract shall be contingent upon the termeof-such reappropriation
.::
In the eventan any funds awarded under this Grant Contract are reappropriated for use in a future biennium,.
',.,..
s , . . .. „. ....,. ., ,
BOARD reserves the right to assign a reasonable share of any such reappropriation for administrative
cOSte.
. ,...
1.20 :Reimbursernent Procedures.and Payment :
- — , -
If funding or appropriation is:not available at the time invoice issubmittedi:or when this contract is
_ . .. _ . . .
. egectited,the issuance of warrants will be delayed or suspended until such time as funds or appropriation .
become available,Therefore,SubjecttO,the availability of funde,,warrants shall be issued to the Contractor
for reimbursement of 0110w. 1.)1p expenses incurred by the ContractorWhileOridertaking and administering .,
. -. - ''...
approved project activities inaccordence with the doclaredSCOPE OF WORK. ,
5 .:..
:i.
The Board:shali reimburse the,Contractor for eligible projectfexpenditures up:Otto maximum Grant arnpunt.
under this contract,as identified in Section 1 AO. When requesting reimbursement for costs incurred the.
Contractor Shall submit a signed and completed Invoice Voucher(Form Ai 9),leferencing the SCOPE OF
WORK project aCtiVity performed;and any appropriate documentation such aabills,invoices,,and receipts'.
The'invoice Viki011ericuat be certifiedby ah<OffiCiat Of the Contractor with authoritylo'bincithe Contractor.
•:130..dyeetefor reirn§preentents for'poste relatedlo ttinstruttiori:Otiititis:Will:not be accepted the
:OOntraCtor.provides:„. • ,- • • •
• •
• •
• Proof of compliance with'Governor's Executive Order.05705'or Section 106 of the National Historic
Preservation Act as described in SedtioriA.A'I--and
• Signed Public Board Notice of:Coritraet-AWard and' Notice to Proceed,which follows the
. <.
formal award Of a construction COntract.,,
The Contractor shall submit all Invoice Vouchers and all required documentation to:
Publid'Worke‘,bOard • • •• . • ., •.
•„
Attri:- (Program Specialist)
• •PO'Bbx 4.2525,„ • •• .•
Olympia WA 98504 2525
The Board will,pay the Contractor upon acceptance of the work performed and receipt of properly
.
•
completed invoices. Invoices shall be submitted to the Board tot•mOre'often:thati.monthly. •
•
Payment shall be considered tiMely.'.1f.thade by the Board within thirty(30)calendar days after receipt of
,properly completed invoices::'Payment shall be sent to the address designated by the OcttractOr,
•• ,•-••• • • .
The Board may,at its sole diScretion,terminate contract or withhold payments claimed •
. , •,,,•
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of •
•
Ihie"Contreat. , • .
. . .:.••
••
No payments in advance Orin anticipation of services or aUppijektObe provided under this contract shall be
made by the Board . „ „ •
BOARD shall not release the final.fiVo( )-percent tif the total grant amount until acceptance by BOARD•of •
prOject-tOrnplOtidnrePart- • , - ' •
Duplication of Billed Costs lithe Contractor is entitled to payment or-has been,or will be paid by another
,
source for an eligible project cost then the Contractor not be reimbursed by the Board fOr•that:coSt.
• •,:., ,-„
Disallowed Costs The Contractor: :is responsible for any audit exceptions or disallowed costs incurred by its
„
own.organization or that its subcontractors. •
•
Oa:Mal Public V.V.Pit$''Pf.abt OcO.OacllQQ94'.:Of the.eligible 4d14,01!proiOt costa. At tba.tryia-
OfprOject completion the Contractor ehall<submit to the Board a Project Qotool6tioiiAftlatiorilant,certifying •
•
the
total actual project costs and local share;. The final Public Works Grant oioborp,eolontsh4t1bririglhe
total Grant to the lesser of i Ot)!"Ai of the eligible project cOst.S Ort11.0 declared GRANT AMotiNT. The •
„ „ •
Project Completion Amendment shall serve as an'amendment;to this Contract determining the final Grant •
•
amount;local share,state and:federal.
In •
the-etienflhat the:final:dos%identified in the Projedt COrnpletiOn Arneridriterit indiCate.that-tlie:COntraotor
has received Public Works-Board monies in excess Oflb0.00%of eligible Coats,all funds in excess of •
160::00%shall be•repaidlothe Public Works Board by payment to:theOepartment'of COrniterce,or its
successor,together.With the submission of'the Proi9ct.pcsroppop.Amendment
•
i....
. ,
121 RepOrts.
..,
The Contractor shall furnish the Board with; ,!..
A. Project Status Reports with each.Invoice Voucher; .,
B. Project Quarterly Reports(if no funds have been reimbursed in the quarter)and/or Quarterly
Expenditures:Report;
C. Quarterly Projection Invoice Reports;
D. Certified PrOjectcoMPletion-RePort'at project completion(as"described in Section 1.13);
B. Pictures of various stages of the project,ppd....
F. ,Other reports as the Board may require.. -. -: - : •- '''''i.:',.:. .,
. : . . .
. . .
1.22 Termination for Cause
• .•.:,,
, „ •.•
.. .. . . „ .
If the Contractor failS:titiCornply with the terms of this Contract, or fails to 0Se:the.GratitprOCeedS only for
those activities identified in the SCOPE OF WORK,the may terrninate the'COntraCijp'Whole or in part.
at anytime. The Board shall notify the Contractor in writing of its,determination'to terminate,the reason for
such tenninozion;An'066.- ffqpN'e date of the termination. NOthingin'this section shall affect the
Contractor's obligation to repay the 0npaid balance of the Grant,:,:,'i-' .,, '', :-,• , ,... •• ' -,•,.
,.
. ,
These terms supersede the terms Section 2:40Tennination for Cause.
1.23 Termination for Convenience
— ' , . . , 4 . ,. •1
The Board may terminate this contract in the event that state funds are no longer available to the Board, or
i..are not appropriated far the purpose of meeting the Board's obligations tinder this contract.',t erMinationwill. 1
. .
be effective when the Board sends written notice of termination to the Contractor. Nothing in this section '
., shall affect the Contractor's obligation to repay the,unpaid balance of the Grant. " ':" - ',-•'-.: . ,,
ii
. -. , , . . - . ,• ..,, ,, i
' These terms supersede the termS in Section .4'.1 Termination for Convenience,
; .
,. 1,24 Contract Suspension ,'1 -C2.-, • :.
, II
k'In the event the Washington State Legislature fails to pass and the Governor does not authorize a r• ,
Capital Budget by June of each biennium, theWshington:State.COnetittition Article 8 and'RM/
43.851,30 and RCW 43.58.290:prohibit OpenditUres:Or COMMitMentS.Cf,State funds in theabeenCe of
,..appropriation. ••..-• . ,, ,•,: •;:" , ,
.. il•In such event,all work under this contract will be suspended effective July 1, The Contractor shall.
immediately suspend work underthis'Contractanatake all reasonable steps necessary to minimize the cost Ii
of performance directly attributable to such suspension until the suspension is cancelled. 1.1
••!,
THE BOARD Shall notify the Contractor iminegii6tevuo:oti.iirtingi.o.fln6.ddritrectauSPension.
- ' • ' • i
. ,
. . .
1.25 Special Conditions . .
. ,
If SPECIAL.CONDITIONS are listed on the Contract Declarations Page then these conditions are herein
.. , ...
incorporated as part of the terms and requirements of this contract.. 'l
1
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:7
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1
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i
GENERAL TERMS AND CONDITIONS
2.1 DEFINITIONS
As used throughout this Contract;the following terms shall have the meaning set forth below:
A. "Authorized Representative" shall mean the Public Works Board Chair and/or the designee.
authorized in writing to act on the Chair's behalf.
B. "COMMERCE"shall mean the Department of Commerce.'
C. 'Contractor'" shall mean the.entity identified on the face sheet performing service(s) under this
,
Contract,and shall include all employees and agents of the Contractor,
D. ...BOARD" shall mean the Washington Btate. Public Works Board created in Revised Code of
Washington,(RCW)43 155 030,and which is,a Party to the Contract
E., 'Personal Information''.shall mean information identifiable to any person, including, but not limited
to,information that relates to a person's name,;.health;.fingppeS,,education; business,use or receipt
of governmental services -or.other ,activities; addresses, weOrip9e'.numbers`, social security
numbers,driver license numbers,other identifying numbers,and any financial identifiers.
f. "State"shall mean the state of Weshingien.
G. Subcontractor shall- mean one not in the employment of the Contractor,Who is performing or
part of those services under this Contract under a separate contract with the ContraCtor. The terms
9subcontractor'"and subcontractors mean subcontractor(s)in any tier.
2:2 Allowable Costs
• „, . •
Costs'allowable under this Contract are actual expenditures according to an approved ibudget up to the •
:maximum amount stated on the Contract Award or Amendment Face Sheet.; --
2.3 ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties: No other underStandings,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the
parties hereto.
2.4 AMENDMENTS
•
This Contract may be amended by mutual agreement of the parties Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
2.5 ,AMERICANS WITH DISABILITIES ACT(ADA) OF 1990, PUBLIC LAW 101-336, also referred to as
the"ADA":28 CFR Part 35
The Contractor must comply with the ADA,which provides comprehensive civil rights protection.to
individuals with disabilities in the areas of emPloyment, public accommodations,state and local government
.services,and telecommunications.
2.6 APPROVAL
This contract shall be subject to the written approval of the Board's Authorized Representative and shall not
.
be binding until so approved: The contract may be altered,amended,or waived Only by a Written
amendment executed by both parties.
8
2.7 ASSIGNMENT
•
Neitherthis Contratt, no'rehy claim.arising Underthis•CentraCti.shalt be transferred•or assigned by the
cOntraCtOr withopt pilot written conSerit Of thel3berd.
•
2.8 ATTORNEYS'FEES.
., •
. _ •
Unless expressly permitted under another provision of the"Contract,latrip:cyentbf litigation or other abbot).
•
brought to enforce Contract terms,each party agrees to bear its own attorneys fees and costs
2.09 :CODE REQUIREMENTS
. .
All constrpetionandrehablittation,projects must pOisfyithe-.reciptements.of'applicablalooal,:stateand.
federal building;rnechanical,:plurribingfiie,energy and barner-free codes Compliance With the ko)priatis.
with'Disabilities Act of 199028 C F R Part 0e.yitill be required,as specified by the local building •
Department. ' • „
.• : , .
210 'CONFIDENTIALITY/SAFEGUARDING OF INFORMATION • .
" •, - . •jt
A."Confidential
, _ . . .. •„
Informationr as used in this section includes 'r ' •
1. All material provideCito the Contractor by the Board that is designated as'confidential by the Board
All material produced by the Contractor that is designated.a.S`'confidential",bY the Board,and:
. .
'3 •:.All personal information in the possession of the Contractor that may not dd‘..cliid.0d-griddr state or
federal law Personal information includes but is not limited to persons
.„ „.
-:„-pbro.o,•.ho!th,.finbric00;,Oueotion, business, use of government serViCes,addresses;telephone
• ,•.,nciinberS;:s6Cial:socurity rionip6r,drivers license number aactOther',identifying tiiimberS,and
"Protected Health Inforinatibri'':Urider the federal Health Insurance Portability and Act of
,. .
1996
'.„.
(HIPAA) • -.." :•
, • . :,.• , .•
The Contractor CoMplY:with:all state and federal laws related to the use,sharing,transfer,sale,or
, _ , . ,
disclosure of Confidential InformatiOn.'The Contractor shall use Confidential Information solely for f116:.
purposes of this Contract and shall not use share,transfer,sell or disclose any Confidential Information
to anYlhir4party except with the prior written of the Board or as may be required by law:the,
Contractor shall all necessary steps to assure that Confidential Information is safeguarded to
prevent unauthorized use,pfloring,trahSfer,sale dt disclosure of Confidential Irifoeoltioo:brifialpiiOn of
any state or federal laws related thereto. Upon redueSt‘thecOntractor'ShaltPrOVidethe Board with its
policies and procedures on„ConfidentialityTheBoard may require changes to siiCh.policies and
,proceduresaSthey apply to this contraCtmtheneveilhe Board reasonably determines that changes are
-,inecessary to prevent 4nautnorized.disciOsyres.,TheContreCtor shall make the changes within the time:
period specified by the tiOdei-eecidit, the Contractor shall inimediately.return.-to the Board any
Confidential Information that the Board reasonably determines has not been adequately protected by
the Contractor against unauthorized disClOsure, • •
Unauthorized Use or bisclsillr0,:The'Cor0.600.ttlaii notify the Board Within five(5)wotkisoo.:dy8 of
any:upauthoriZed:Use-or:diaCiosure of any confidential information; and shall take:r16cdory steps to
..„
mitigate the harmful effects cifsuch use ordisclosure.
2.11 CONFORMANCE •
any.prOviSion:Of this contract violates 8,0ytpxoto or tyle..Of law Of the statetif WaShiri-Oton;it is boriaidered
modified to conform to that statute or rule.Of law.
,•
.9.
•
•
2.12 CONFLICT OF INTEREST
•
Notwithstanding any determinationby the EXeautiVe Ethics Board or other tribunaI,the BAD May, in its
sole discretion,by written notice to the CONTRACTOR terminate this contract if:it is found after due notice
and.examination by theBOARD thatthere is aviolation of-the Ethics in Public:Service Act,Chapters 42.:52 •
RCW and 42.23 RCW;eranyeirtfilar statute involving the CONTRACTOR in the procurement of,or
PerforrnariCe under this contract.
BpeCific:rOstriCtiensapply to contracting with Current or former:StateernplOyeeS pirrSuantJo chapter 42,52
of the Revised Code of Washingten.The CONTRACTOR and theirisubeentraCter(s)rribst identify any
person employed in any capacity by the state of Washington that worked on the.PUBLIC WORKB.BOARD
including but not limited to formulating or drafting the legislation a in Grapt procurement,
..„ .• ; • • .
planning and execution,awarding Grants,and monitoring.Qr*its,during the 24 month period preceding the •
start date of this Grant. Identify-the individual by name the agency previously or by,job •
title or position held, and separation date if it is detetmined by BOARD that a•coritliat of interest exists the
CONTRACTOR May.bedisqualifiedfrOni.fOrther consideration for the award of a Grant •
In the event this contract is terminated as provided abeVe, BOARD shall be entitled to pursue the Sarne
remedies against the CONTRACTOR as it could pursue in the event Of.6 breach of theContraCt.bype
CONTRACTOR, The rights and remedies of BOARD' provided for in' this clause.Shall not be exclusive and
. . . .
are in addition to any other rights.and,remedies provided by law The facts upon which
BOARD'Makes-any determination under this clause shall be an issue and may be reviewed as provided in ••
,
the`Disputes clause of this contract. '• • • . •
, • .„ .
2.13 COPYRIGHT'PROVISIONS
Unless otherwise provided all Materials produced underthisContraCtshalibe considered"works for hire"- •
. • At
' as defined by the.V.S.,Copyright<Adt and shall be owned by the Board Board shall be.considered the
author of such MaterialS, In the event the Materials are not considered"works for hire''under the
„Copyright JaWd,,the Contractor hereby irrevocably assigns aright,'titlei,O)diriterestinaliMatelei
including all intellectual property rights rights, and rights of publicity to the Beard effective from
..<. . •
moment of creation: of such Materials
, •
"MaterialrrieanS•ali items in ehy.forinetendiinClUdet, but is not limited to,data,reports,deCOMentS,
pamphlets i advertisements.;•bOoke,,•megazines;ei.irveysi.studies,-cornputer programs,filMS:,tapes;and/or
sound reproductiens. Ownership' includes the right to copyright patent,register and the ability to transfer
. . „
theSe rights.. . ." • „ .• • „•• • ••
For Materials that are delivered under the Contract but that incorporate pre existing materials not produced
under the Contract;the Contractor herehygreThtelo the Board a nonexclusivefoya*free, irrevocable
license with rights to sublicense to others)in such Materials to translate reptedfiCe,distribute, prepare..
derivative works,pUbliclyperferM,,apd publicly display; The.Contractor warrants and repreeente that the
•Contractor has all rights and permisSioris,including intellectual property rights,moral rights and rights of
•
publicity, necessary to.grant such a license to thaBoard, • ;
„ .
The Contractor shall exert all reasonable effertth.adviSe the Board,at thetime.Of delivery of Materials
furnished under thiS Cantract,of all kriaWn or-potential invasions of priVacY-dontained therein and of any
portieref•suchcloognient which was not produced in the performance of this The Contractor shall
provide the Board with prompt written notice of each notice broleirh of infringement reteiVed by.the
Contractor with respect to any Materials delivered under this Contract The Board.shall have the right to
;modify or-remove any-restrictive markings placed.upon the Materials by the Contractor, •
2.14 DISALLOWED COSTS
ThO'Contraotor is r9sPOnsible"foranY audit exceptions or disallowed POstStriocirred by its. Own'organization: • •
•
or that of its Subcontractors.
2.15 DISPUTES
Except as Otherwise.PreVided in.thiS Contract,When...a'..diSpute driSeS'betWeen the paetieS'end it Cannotbe
_
.i.,,
resolved by direct negotiation,either party may tetidoote dispute,hearing With the Chair of the Board,who
may detignatea:neUtral person deCid0 the di400t-O, 1
•
The request,fora:dispute'hearing:incist; -i.-
4 be hi WritiOg:.
4 State the diSputed issues;
t;
•;State the relative positions of the parties,
• state the Contractors nanie,..addreSS,'.and Contract number,and 1
•;.,- „ • ,. , • -....„.„:„.... ,. .. . - . . •• -
• bentailed to.the Chair and the other partyt(respondents)Representative within three(3) ,-;.•;.•
working days after the parties agree that p19v.cannot resolve the dispute :.
The.!..t..0$pohdoht.$h0-.eerld a written answer ff.:r.q-ie requestor's statement kith...the Chair or the Chairs
.• ..... ...,..,„ ...,, . ,
designee and the'reqUeStei*ithin five( )*olicirid days',.• '•••,', ;,,, :„,•-:-.':-,,-- .. ',-, -
•.: . : ,,,, . , !':;
. .
The Chair or`designee:shall review the written statements and reply-in writing to both partieswithiri ten(10)
,.,
„...• ,.., , . .,,...„ ,.. .,.. , .
s e
designee
Working days Thethair or 'May extend.this period if necessary by notifying the .... ,. , - . , . ....:. _ . ,. , . „. parties;.,.,
ThedecisiorvShalt not be admissible In any succeeding judicial oroUesidUdiot6l proceeding
....;
The parties agree thatthiedispute-proceSS:shall precede any action in a judicial or quasi-judicial tribunal.
Nothing in this ContractShall be construed to lim it:the pertiee!..-,ohPiOe'..of:O mutually acceptable alternate
4:
•-4.
dispute resolution(ADR)method in addition to the dispute hearing'preeedure:outlined-abOve:.:.-:
,•,
-.:.,. ;,.:::.,:. '-:,'I-. .-•;.' .,..,• ,, ..,i,:-:,. --,-,•.-•, ,;: '''.,:
2.16, DUPLICATE PAYMENT
. . . , ..
The Contractor certifies that work to be performed under this contract does not duplicate any work to be
charged against any other cOntract.subcontract.or other source„ ,-..,-,,.. •,,:„!,'..,.:'. . .:. ::„: -.-..._ 2 ,,
.-.:2.17. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted'in,aCeerdariCeWittithe'laviiS of the State of Washington'.:
and the venue of any action brought hereiindei:shall )616fietliii416r Court for Thurston 004filSi.':•:' ..-; i
'•':-. l'-,,,.'.: ...:'::;'' .-:-.. ::,. •':-.±.;:.':.• -: ',' '..,:',': : - ,,::-•..j;-•- •'; ..,'-'.„ ,...:'.::, . ,. 'i
, .
218- INDEMNIFICATION
...
To the fullest extent PermittettbY.laW the Contractor shall indemnify,defend,aritf,hOldiharrrilesS the State.of-
Washington, BOARD,agencies of the state and all Offidials,:agents:and employees of the' state,for,from. -•.,
., .
and against all claims for injuries er death arising out clot.resulting from performance the contract' .-
Claim r as used in this contract,means any financial JosS,.elaim;.Sult,action,*damage,or expense, including
but not limited to attorney'O'leps',attributable for bodily injuryinjury the
i'ploimpss,disease or death 1p Or . .,
- , 4 :.. . , . •.„ , . 4.: . : .. „ ..
destruction of tangible property including loss of use resulting therefrorn,The Contractors obligation to
indemnify,:defend,and hold harmless shall not be eliminated by any actual or alleged:concurrent
negligence of the state or'Re obente:ioerio.ieO,:iretOttiyeeo arid officers
--,,-- •''' •.i.
The Contractor eXpreSslyagre0Stelndernnify,defend, and hold harmless the State for'0 ny claim arising,out 0,
of or incident to the oi)nteodtar's or any subcontractor's performance-petallike to Perforin'the Conti-60.,
. ,
contreptorelbtili9Otiort te,indernnifY,defend,end hold harmless the State Shall not be eliminated by any 1:
.$
actual erailoged concurrent negligence of.Stateer.itS ageritS,.agencies,:erripioyees and officialt.
. . . .
The Contractor waives its immunity under Title.51 RCW to the extent it is required to indemnify,defend and
hold harmless the state and its.dgenCies,:officers, agents or employees.
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2.19 INDEPENDENT CAPACITY OF THE CONTRACTOR
The:Parties:Intend that an independent contractor relationship will be created by this Contract. The
Contractor and its employees or agents petfortning under this Contract are not employees or agents of the
State of Washington or the-Pearel. The Contractor will not hold itself out or claim to be an officer or
employee of the Board or of the state of Washington by reason hereof nor will the Contractor make any
claim of right,privilege or benefit which would accrue to such officer or employee tinder law. Conduct and
control of the work will be solely with the Contractor.
2.20 INDUSTRIAL INSURANCE COVERAGE
The Contractor Shall carapNwithpli applicable provisions of Title 51 ROW, Industrial Insurance. If the:
.
Contractor fails to provide industrial insurance coverage or fails to pasrpretnitim&or penalties on behalf of
its employees as may be required by law,the Board May.,collect from the Contractor the full amount
payable to the Industrial Insurance Accident Fund. The-Board may deduct amount owed by the
.
Contractor to the accident fund from the amount payable to theConttector'bythe Board under this Contra-et,
and transmit the deducted amount to the Department of Labor and Indtisities,(L$A)Division of Insurance
Services This provision does net waive any of L&I's rights to collect frcien the Contractor
izt LAWS
. .
The Contractor shall aomplyWith all applicable laws,ordinances,codes regulations and policies of local
= .
and state and federal governments,as now or hereafter aMended.
2.22 LICENSING,ACCREDITATION AND REGISTRATION -.I •:
The Contractor shall comply with all applicable local,state,and federal licensing,accreditation and
registration requirements or standards necessary for the performance of this Contract
2:23 LIMITATION OF AUTHORITY
Only the Authorized Representative'or Authorized Representative's designee by writing(designation to be
made prior to action)shall have the express; implied,or apparent authority to amend;inedify,.or waive
any clause or condition of this Contract. •' '
2.24 'Local OUblic-Trans partition Coordination •
•
Where apPlicable,Contractor shall participate in local public transportation forums and,implement strategies
designed.:to ensure access to services.
225 NONCOMPLIANCE WITH NONDISCRIMINATION LAWS
During the performance of this Centred,the Contractor shall comply with all federal,state,and local
nondiscrimination laws,regulations and policies In the event of the Contractor's non-compliance or refusal
,
to comply with any nondiscrimination law;regulation or policy,this contract may be rescinded,canceled or
terminated in whaled.'in part,and the Contractor may be declared inefigible for further contracts with the
.
Deard. The Contractor shall however,be given a reasonable time.in which to cute this noncompliance.
Anydispute may be resolydin accordance with the"Disputes"procedure set forth herein.
2.26 PAY EQUITY
The.Centrattor egieet to ensure that."similarly empleied.'individuals in its workforce are compensatedas
equals,'consistent with the taiovoing.:
'12
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P ‘:•,
A. EMployees'are-"Sienilarly employed"if the individuaisTWOrk.fer tile:tattle eMployer,--the perfOrtriarice Of -!
the job requires comparable Skill,effort,and responsibility,and the performed under similar
, , ,..., . - .: .... ,.. . .- .._ . „,..
working conditions.Job titles alone are riot determinatiVeOrWhether employees arasirriiierly --,,
employed; ,-
B. COntractOr may alio*,differentials in cornpentation-„fer its workers if the differentialsaretased in good.
faith-end on any!'iof the•f011OWing:::
11!:
1..: A seniority system;am sYstem;a System tnat rpeasurea.-earhings by quantity or quality of
production.-;a benajidelob,related-faCtor or fade*or a bona fide regional'difference in _
C,grhpeheetteklevels.
2.- A bona fide Job related factor or factors may ji-10100;but not be limited to,education,training;or
experience that.is..„ConSiStent with business neaessitY;riot based on or 0OriV,pd from a gender based
,1!
differential; rid apcouofslor:th!entire differential. ft•:: ,,,, . 'ft-ft:-,,, :.,!, , . , . ,..... .. . ....„. .,: , .. .„: ......-!..,
3. A bona fide regional difference in derhpeneationilevet:MOSt:he:Ooptistent with business necessity,
, . . ,. ,„ ..,, . ... ... .
not based.on or derived from a gender based differential;,and:abcOunt for the entire differential.
This.Contract Maybeleirnihated by BOARD,if the BOARD or the bepartMent-of!Enterprite Services !-
deterMineathaitheCentractoe is hcifiiitoinOlt6hceWith this previeien.
.. . . . .
.2.27 POLITICAL ACTIVITIES
. ,
Political activity of Contractor employees and officers are limited by the State Campaign Finances and
, , . ...,, RCW :ft ...... . :..— ,..--.. ..•., _„„..
Lobbying provisions of chapter 42.17: :and the Federal Hatch ACt,',5ftUaC1501.-1593;•-..ftft
.•;: No furl-OS:May-Pe used.forWOrking for or against ballot measures or of any
ii
person for public office
•-ft-•,!., ftft: •ft:y'ft !
., •
:„_ . , . . . . ., , ,, ,.. „ . •ft:.!•.,, ft-ft,:, !;. :.•ft., :.-,-..: '..,,, 'ft.ft.y. • , „ft,'
'--2.28 PREVAILING WAGE LAW :.!,',',',':',:..' •.',
' . '7.1 -.".", ,:',":''' "'' ',.-• -'::'" ,-'-',:::',: ,
;..
The Contractor certifies that
all
•contractorsand.subcontraptors performing-Worklin the'Project shall comply
1
• .p,
: E with;:state Prevailing Wages on PublidWorks,Chapter 89.12 ROW as aPplicablelbAhe Project funded by
, - , ..: ..-
this contract,including-Put:riot:limited to the filing of the Statement of Intent to Pay Prevailing Wages',and,
,.'!:•.
• ' d Affidavit of Wages:Pai 'as.required by ROW 39.12.040. The Contractor maintain records sufficient
;••i
, .:.... ! : .:, _ ... .
• ..- to evidence with Chapter 39:1;RCW,and Shall Make'SuCbrecordSaVellablefOr theBoards-ft,
reyiortiponseqUest,ft,,:-:-ft' „!'„!, ft,-; ,!-ft ft, .,-
,.
2.29 ',PROHIBITION AGAINST PAYMENT OF BONLIBbk COMMISSION
. •. • :
:•,•
The funds provided under this Contract Shell not be used in payment of any bonus or commission for the N
.!.1.
,,,. ,, ,.. . . ,
purpose of obtaining approval of theapplication.for stich`furids or any other approval or concurrence under ft
this Contract provided however that reasonable fees or bona fide technical managerial,or
other such other than actual are not hereby prohibited elidil*,•0$:PrOjeCt Y;
. , - . ..,
costs.: - .. '• -:,,.!.• - • - •• , . , .--,-„ 4
R
2.30 PUBLICITY
. .,-,
The Contractor agrees not publish or use any advertising or publicity materials in which the state of
ft
Washington or tne'.00.ard',.sParne is Mentioned,or language used from WhiCh--the'donndctibil Waft:the:State •
-,.„. . .....
Of vv:phi(0100Cr the" Board'S name riloyTpaoriakybe inferred' or implied,without the priorWritteh
consent'of thefttleard; ii
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fi
2.31 'RECAPTURE ' P
il
ti
In the event thatthe Contractor fails to perform this contract in 6cdoitieite:with state lavvS,Jederal laws, ll
and/Or-the provisions of this contract the Board reserves the right to recapture funds in an- amount to
ft
compensate the f.it3iti f of the•bOticorripliehdelh additiotiAd any Other remedies available at laW.ortri eqiiity„ I]
ii
r,.
1ft
'
1,5
!-:-.
Repayment by the:Contractor of funds.under this recapture provision shall occur:within the time period
specified by the.Board.,.In the alternative,.the.Board may recapture such,fund'sfrom payments due under
this contract..
2.32. RECORDS MAINTENANCE
The Contractor.shall`:maintain all books;-records,..documents,data and other evidence relating to this
Contract:and performance of the services.described herein, including but not olimited t accounting
procedures and practices which sufficiently and properly reflect ail direct and'indirect costs of any nature'
expended iff the performance of;this Contract •Contractor shall retain:such records for.a period of six years
following.the date>'of final payment
if any litigation,claim or.audit is,started before the expiration of the six(6)year period,the records shall be
retained until all Ittigation',31cIaIrne,Or audit findings involving the:records'have been finally resolved..
2.33 REGISTRATION WITH DEPARTMENT OF REVENUE
If required;by law,the Contractor shall complete registration with the Washington State Department of
Revenue,
2.34 OF INSPECTION
•
At.no additional cost all records relating to the'Co_ntractor`s performance under this Contract shall be subject.
ection,at all reasonable:times to ins p review;and audit by the`Baard the Office of'the Sta#e Auditor,and
federal and state'officials so authorized by law, in-order to monitor and evaluate performance,compliance;
and quality assurance under this Contract.The Contractor shall provide access to,its facilities for this'
purpose.
2.35 SAVINGS
In the event funding from,state,federal,or other::sources:is withdrawn,reduced,`or limited in" anyway after
the effective date of this-Contract.and prior to normal.completion,:the Board mayterminate the Contract
underthe'"Termination for:Convenience"clause,.without the ten business day notice requirement In lieu of
termination,the Contract may be amended to reflect the new funding limitatieria limitations and conditions::`
2.36 SEVERABILITY
If any provision Of-this Contract Or any provision of.any.document:incorporated by reference shall'be held
invalid,such invalidity shall not affect the other provisions of this Contract that tan be:given effect without
the invalid provision, if such remainder conforms to the requirements of la+iv.and,the fundamehtal purpose of
this Contract and td this end the provisions of'this`Contract are`declared to be severable.
2.37 SUBCONTRACTING,.
The Contractor may only subcontract-work contemplated underthis..Contract if it obtains the prior written
approval of the Board.
If the,Board approves,subcontracting,the__Contractor shall maintain written procedures related to
subcontracting "as:Well,as copies of all subcontracts and:.records=related to subcontracts, For cause,the
Board in writing may:(a)require the Contractor to amend.its subcontracting.procedures as they relate to.
this Contract;(0)prohibit the Contractor from-subcontracting with a particular person or entity,'ar,(c)require
the Contractor tolrescind or amend a subcontract:
Every subcontract:shalll bind the Subcontractor to follow all applicable terms of this Contract.'The Contractor
is responsible to the Board if the Subcontractor fails to comply with any applicable term or condition of this
Contract:The Contractor shall appropriately monitor the activities of theSubcontractor to assureflscal
14
conditionsof this Contract..In no event shall theexistence of a subcontract operate to.release,or reduce the
liability of the Contractor to.the Board for:any breach in the performance of the Contractor's duties;. h
Every subcontract shall:include a term that the Board and the State of Washington are not liable for claime .
ordamages arising from a Subcontractor's performance of the subcontract.
2.38 SURVIVAL 1.
The terms;conditions,and warranties;contained in this Contractthat by their sense arid context are i
intended completion'of the'performance;cancellation ortermination.of this C to survive theContract shall.so
survive.
239 'TAXES
All,payments accrued on:account of•payroll taxes,unemployment:contributions,the'Contractor's,income or
,gross receipts,any;other taxes, insurance:or expenses for the Contractor or its staffslall be,the sole :
responsibility of the'Coracor.,
2:40 TERMINATION FOR CAUSE. .
In the-event BOARD determinest-eve the Contractor has'fellatio,comply w•it•h.the conditions of this contract in e
timely manner,,BOARD has the right to suspend or terminate this'contract' Before.suspending or
terminating the contract,BOARD shall notify the:Contractor in writing of:the' needto take corrective action.
If corrective action is not taken within 30 calendar days,the contract may be terminated-or suspended. `
In the event of termination or suspension,the Contractor shall be liable for damages as authorized by law.
BOARD reserves the right`to•suspend all or part of the contract;withhold further payments,ftikther PaYmentsi3Or prohibit : „,
',Contractor from incurring'additional obligations of funds during investigation of the alleged compliance.
breach and pending corrective action:by.the:Contractor or decision by BOARD to terminate the`contract :
A termination shall-be deemed a"`Termination for Convenience if it is determined that the Contractor:,(1)
;.was riot in default;or(2)`failure to�'perform;was outside of his or her control,fault:or negligence.
The rights and remedies.of,BOARD provided,in this contract are;not exclusive and are,in addition to any:
other;rights and'remedies;!'provided bylaw, " :
2.41 -TERMINATION FOR CONVENIENCE
Except es otherwise provided in this Contract the'Board may, by ten(10)business days.:written notice,
beginning on the.second:day after the mailing,`terminate this'Contract,in whole.'or in part. If this:'Contract is. ii
• .
so'terminated,the Board:shall be;liable only for payment required:under the terms of:this:Contract for
services rendered:or goods delivered prior to the effective date of termination ;i
2.42 TERMINATION PROCEDURES i
.
Upon termination'o'f this contract,. BOARD,In:addition to any;other rights provided 'in this contract: The '•
rights and_remedies Of BOARD'provided in this.section shall:not,be,exclusive and are in addition to any
other rightsand remedies;provided bylaw.or under this contract.;
ii
After receipt of a notice of termination--and except as otherwise directed.by the:Authorized Representative, 1
the-Contractorsheil.
A. Stop work under the Contract on;the date,and to the extent specified, in the notice;. it
B. Place no further orders or subcontracts for materials, services, or facilities except as may be necessary M
for completion of such pOrtiOn of the work.under the contract that.is.not.:terminated;.
t
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1. 4
15 1
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f•
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C. Assign to the BOARD, inthe.manner_at the times,and to the extent directed by the Authorized
Representative,all of the:rights,title,and interest of the Contractor under the orders and subcontracts
so terminated„in which case the BOARD has;the right,.at its discretion,..to settle or pay any;or all claims
'arising out of the termination,ofsuch orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising'out of such_terminationof orders and subcontracts,
with the approval or ratification of the Authorized Representative to the extent the Authorized'
Representative may require,which approval or ratification shalt_be final for all the purposes of this
clause;
E. 'Transfer title to the BOARD.and deliver in,the manner,at the times;and to the extent directed by the
Authorized:Representative=any property which,if the contract had been completed would have been
required to be furnished to the BOARD;
F. Complete performance of such'part of the work as;shall not have been terminated by the Authorized.
Representative;.and
G. Take such action as may be necessary, or as the Authorized :Representative may direct, for the
protection and preservation of the property related to this contract, which is in the possession of the
Contractor and in which the,BOARD has or m ay acquire an interest.
2.43 TREATMENT OF ASSETS
Title to ail property';furnished by BOARD"shall remain in BOARD Title to ell,property furnished by the
Contractor, for the"cost of which'the Contractor is entitled to be reimbursed as a direct item of-cost under this
'contract;shall pass to and vest in the Contractor.
2,44 WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed''to be a modification of the terms of;this Contract unless:stated to be such
in writing and signed by Authorized Representative of the'Board.
16
•ATTACHMENTA: CERTIFICATION.0.F:THE AVAILABILITY OF FUNDS
TO COM PLETETHE:P.ROi.IEPT
•-,
...
..
....
PUBLIC1/VORKS BOARD 1
DIRECT APPROPRIATIOWGRANT
, Mti6Citi CcitiTity ,
., .
PG20-96103-001
1-,:T„ .,,,ii, , ..-,,,,, -,-;;,'' q141;c0)-,Pe,$crip 9 . ,..., ,:-, .,--. ,:.,-,... . .,,,,,,,----, , ,,,,„,,,„,,,,,,,,,,.-..,„.„..,..,,,•,.,.,.,„:-.- -,-; , . .„.: ,- ., .!
yp,p,,..otkirialn944.-.„4,-;,,,-...,,....,.,:y..-:,..,,,,,.,,. .... ... :. , -:--. ,-;,, ...;•':-., ,.,, .,:y!..;,, liviiiijiti;61)
Grant
, . :,, .:',,, .::=,,,-.,..,,i :Pii0lio.Worics:Borij ' : ,.• - 'i'.... :',.,7 '. .„ !,.:::,?7:'.,,;-A...
tICIt6ekia:t0hW''''' ''-'-'*--t; '11';''''''''''''''''''''''' 1 .- .499;550.00
'Grant#1 ' WA Department of Commerce $
• • " ":
, . •
Grant#---, 2 - .$
i t 7-1-•-••••,::-,:,-•.--•,-•••'.-,-:- ---•-',-•-e•-.„ ,.;j--: -;.,-,.13-2,,,tY-Xf•k•''''''''''''' $ 499,550...06
Total Other Gralits' ''''':'' ''''''' ''''':::;''''''''''''-'1;:; :'::::'''s1174;,,''4'S',tii:•',F',:i •"--,4-; ' '!,'•'•;-;';'?"7.-:',,,''',5•7:,,'';'
0,th'e`tiLOpe„- en • ''''.
Zource.,#1 11, Looal,-,City.of Bremerton $ 1,000,999.90
: .
< . ''---'-' .' -'- ' .$ 1000 000.00
• - :i ,•;-:.q.--g.-::•0;,.-'3,--•;,..'-'7•:•-•,;-:-';'-:- - ':'-` ",.:;,'2.,-,..r--,-"t-• •-L- ''''....., ,,-,•!;,•'•:-:,..,7,7,,-;'5.-:,,';',,,•::,''';',':::V. - -;.7.7'-''''',;::::":;:':::A'C:',::'-::1
Total Lobel Revenue • - -,• , .,,,-.,:.,„ .,„.„.„-,-,,,,,,„,,•,,,,.,•„;,-,,•„:,:%.•••:,..,,,..„,,..,,,•. :5,-..me.,„„•,,,„,„;...•,,,,ve•.t,,,,,,,-,...,..„-...•-„,_•-,•-.-- -•- , „, -,,
t!Offierft.iii4Cti't.,--; ,, - --•-•,-- •-• - - - •• -Source'•#1 -' PUbliONVOrks BoardCOnstrudtion Loan „ , . •• $8,000;000.00 . . ,., . . „ , .,.; ____1 i•:,
Source#2 'Partners,Private,State ,,, _ , $1100,41- 0.09.
Total Otherfunds. 1 :!:--3,,,,•,.,,,,..•.•,•,,i7-7,27.:•.i,': /„;,,,-'/.,;•E;',-;,„-.,,,-,-•...:q7:::,-,,.!`,A'T,-;.;-,--,•-•:,-•-L.?2• ,•,,,,', .:•.•, $9,10.9,450,.i0,9:::
--'4.•,i'•,,•±1i0t4--.4:','-„;t;'-i•-:-,•,•••:0-'-',,•''-- ---,'"c:';•:,-,i•'•-"•••-?--,•;;?;:::;••it--- ' '' ' $120PO0,,Q0
Total Project-Funding "r•,.;-'2:'•: '!,,',;-•,••:,,,,,,,‘,,41,-.,,i-,-,•-•-••,„,•• ,1_,,,,,,•.,,,,..,,,,,,,,,,,,,,,,,-,- - -
CERTIFICATION PERFORMANCE MEASURE
'4
4.•
7.
he CONTRACTOR by its.signtufe,certifies that orOlectf frcirn ooding sburOO:s,Otbet.than thOse'proyided,by. this ,, •.;
Contract and identified above are fully expended or committed;or Ooth,in an amount sufficient to complete the project,or
a-distinct phase of the project that is useable to the public,and that the funding will be used for th.ePurpose,e§described
elsewhere in„•this Contract,as orthe date and year written:below•
.,
The CONTRACTOR shall maintain records sufficient to evidence that it has expended or has access to the fundst needed
` to complete the pitject!and anal'Metse„sugh.:recorris---available for BOARD',e review upon reasonable request
Zrtzta •if'
- itjaiiSar) .
SIGNATURE.
. i
/ .,„,•/4-- ..'S - - "..s^b
`-'-'c---1/4 •-• Wg/7 el , 0,7eaor
NAME TITLE
••',/2- i..1/ . ,r:i,/9- ,
DATE
,-
i
.1,
19
1
,
i
CONTRACT FACE SHEET.
. .
Controct Number: K20-96'1034;101:
i
Aftionditiot A
PUBLIC WORKS,BOARD
DIRECT AppRoPRIATION GRANT,CONTRACT
1.Contractor 2.Contractor Doing Business As(optional). ..
Mason County N/A
WO W Public:Works Dr.. 1
Shelton,WA98584
1
3.Contractor Representative 4.Public Works Board Representative
N/A N/A 1.
5.Contract Amount , 6.Amendment 7.New Contract Amount
$2;000,000.00 Amount !,
8.Amendment Funding Source 9,Amendment Start Date 10.Contract End Date
Federal: 0 State:El Other: 0 N/A:0 Amendment Execution bate - June30,2D23(subject to
.. _ , . „
re appropriation)
11. Federal,Funds(as applicable) Federal Agency CFDA.Number -)
N/A N/A N/A
12.Tak ID# 13.SWV# 14.UB1.# 15.DUNS# 1
0001893-03 232-002-101 'n/0
„ .
16.Amendment Purpose
,
The ptirpose Of this amendnient is to revise the Scope of Work.
The Board,defined as the Washington State Publid Works Board and EorrOWer/ContradtoracknoWledge and
accept the terms of this Agreement/Contract As Amended and have executed this Agreement/Contract
Amendment on the date below to start as of the date and year referenced above The rights and obligations of
'
both parties to this Agreement/Contract As Amended are governed by this Agreement/Contract Amendment ,
and the following other documents incorporated by reference: Amendment Terms and Conditions-A copy of
this Agreement/Contract Amendment shall be attached to and made apart of the original Agreerherit/Cantradt -i-
between the Board and the Botrower/COntractor, :Any reference in the original:Agreement/Conti-act to the
"Agreement",or the"Contract"shall mean the"Agreement As Amended"or"Contract As,Amended"
respectiVely.
FOR THE CONTRACTOR FOR PUBLIC WORKS BOARD
_ .
Signature :Scat Hutsell,Public Works Board Cheir
Zofei, :,-. tvari,:_<‘ on=
14-- S'
...: ::- 62-- 2:4-A-.t'!
Print Name Date
Dire -.-±z)r"
Title APPROVED:AS TO.FORM ONLY
-,.
Thisl4th Dev.of March,2013
. .
Date Bob Ferguson
_ .
Attorney General
Signature on File 1
,
Kathryn Wyatt
Assistant Attorney General
, .
AMENDMENT TERMS AND CONDITIONS
Washington State Department of Commerce
:PUBLIC WORKS BOARD-
DIRECT APPROPRIATION GRANT CONTRACT
Contractor/Borrowers Mason County
Contract Number: PG2'0-96103-001
Amendment Number: A
The purpose of this amendment is to revise the Scope of Work of the above referenced Public Works Board
Program.
The Public Works Board(or:its successors),a department of the State of Washington,(hereafter referred to as
the"Board")and the Contractor;listed above and on the attached Face Sheet -agree to amend the declared loan
as:described below.
The SCOPE OF WORK is amended to delete the original declared Scope of Work and replace it with the SCOPE
OF WORK as shown on the attached..Declarations Page.The Scope of Work,where:referenced in the Contract's
Special Terms and COnditiohs section,`shaft refer to this amended text.
•
Y
3