HomeMy WebLinkAbout2019/11/18 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 18,2019
Monday,November 18,2019
9:00 A.M. Support Services—Frank Pinter
Commissioners Shutty,Trask and Neatherlin were in attendance
• Elected Official/Directors meeting on December 2°d-Cmmr. Shutty and Neatherlin said
there were no pressing issues so no meeting is needed.
• Jennifer Beierle said she came forward to set a hearing for supplemental appropriations
and amendments for the 2019 budget last week,but was then approached by Dave
Windom who said he needed funds as well for Public Health.The Board approved adding
the amount to the hearing notice,but said they need to speak with Dave and Casey
Bingham for more details.
• 2020 Budget Proposal Summary-Jennifer handed out the final numbers for the proposed
budget.The board approved the numbers,and Jennifer said the detailed draft budget
would be available to the public later today.
• Cmmr. Shutty and Frank spoke about a meeting regarding the lobbying agreement and
items to be discussed with the legislation.
• Cmmr.Trask said she will be flying back from the WSAC conference in Spokane on
Friday,but there is a PAC Mountain meeting.She asked Cmmr.Neatherlin to attend on
behalf of the county.
9:30 A.M. Audit Committee Update—Leo Kim
Commissioners Shutty,Trask and Neatherlin were in attendance
• Leo brought forward an updated Capital and Trackable Asset policy.He noted that
physical inventory will need to be done by each department so it doesn't fall on him.He
briefly went through changes and no questions were asked by the Board.
• He then gave an update on the Audit Committee and said internal work was being done
with each of the departments to assist in keeping findings down on the next audit.
10:00 A.M. BREAK
10:15 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Shutty,Trask and Neatherlin were in attendance
• Conference call with Ecology and UTC for evaluating rates. Take aways,once UTC
receives application for increase in rates,typically respond in 45 days. Staff has heard
from Mason County Garbage that it would be a disproportionate rate increase for north
end,but staff believes it will be equal across the county;need to update the Solid Waste
Management Plan. A public hearing will be set on December 17,2019;Mason County
Garbage would like to have it effective June 1,2020;staff is recommending April 1,
2020. Cmmr.Neatherlin suggested we also look at recycling.
• US Navy will be doing seismic upgrades on the Mason Lake railroad overpass and there
will be temporary traffic revisions while the work is being done.
• Staff reviewed thirteen road functional class revisions.
• TIP CAP recommended funding a grant match out of the paths and trails fund for a trail
in the north end and this will be brought forward in 2020 because the funding isn't
needed until 2021.
• Loretta provided the status of MTA round about north of Belfair and work in Skokomish
Valley.
Board of Mason County Commissioners' Briefing Meeting Minutes
November 18,2019
10:35 A.M. Community Services—Dave Windom
Commissioners Shutty,Trask and Neatherlin were in attendance
• Request to change TST funding support to the jail in 2020 from paying for nursing
services to paying for psychiatric ARNP services and medications in the same amount of
funding. Staff is working with the jail staff and will bring forward information.
• Request to extend the Behavioral Health Treatment Sales Tax contracts for six months
from January 1,2020 to June 30,2020 in order to not interrupt services while the impact
of the MCO Behavioral Health Funding changes are evaluated for our community
provider's services. Lydia provided additional information from Peninsula Community
Health Services(PCHS)and Consejo.Cmmr. Shutty provided information he has learned
thru the BHO and there are huge funding cuts from the BHO to various providers.
Cmmrs. Shutty and Neatherlin are supportive of extending the contracts while the
funding changes are evaluated. PCHS is requesting$24K,which is$13K less,and
Consejo is requesting$275,000. Discussion of moving the$13K to Consejo. Lydia will
bring back contract extensions.
• Todd Parker presented the 5-year plan for homeless housing plan as requested by
Department of Commerce and will be placed on the agenda for approval.
• Amendment 11 to Consolidated Contract will be placed on the agenda.
• Application received for the Planning Advisory Commission from Robert"Mac"McLean
and the Board approved placing the appointment on the agenda.
• Request to apply for a non-compete grant from Ecology for the required periodic update
of the County's Shoreline Master Program was approved to move forward.Amount is
$84,000 with no match.
• Request to set a public hearing on December 17 to consider amending Title 17.23 festival
retail district. There was a brief discussion of options and the Board approved setting the
hearing.
• Staff updates on WRIA 14;staff hosted a permit workshop last week;software was
updated last week. As they move to scheduling appointments for permit issuance,staff is
recommending closing for the lunch hour;regarding the request for Dave to sit on the
PCHS Board,the Board expressed support.
• Casey provided information regarding the$100K budget amendment request and stated it
is additional revenue coming in. Lydia stated they would like to keep that portion that
passes to Thurston County to provide services in Mason County. Staff will research this
money and bring back additional information.
11:15 A.M Superior Court-Judge Cobb
Commissioners Shutty,Trask and Neatherlin were in attendance
• Request to enter into a MOU with Homes First for Therapeutic Court transitional
housing. $1,000 monthly rent and there would be a sliding scale fee to the participant to
recoup some of the rent. Judge Cobb noted the participants would likely not have many
resources to pay any fees and Superior Court is concerned with collecting the fee due to
potential conflicts. Rene said Therapeutic Courts does currently collect program fees.
Cmmr.Neatherlin supports using the house for Therapeutic Courts but wants the Courts
to collect the fees. Discussion of how the money could be collected and accounted for
and who will participate in the housing.
11:30 A.M. Sheriffs Office
Commissioners Shutty,Trask and Neatherlin were in attendance
• Chief Spurling presented the 2019 third quarter repot for traffic diversion funds.
Equipment and time and effort of the nine dedicated traffic deputies and other deputies
spent for road purposes is a total of$2,160,000. Due to staff changes they are behind the
benchmark at about 4%. For 2019,82%of time and effort of traffic deputies to traffic
and 45%of the remaining 27 patrol deputy's time and effort to traffic. Certain traffic
related equipment will be purchased that qualifies for this funding.
Board of Mason County Commissioners' Briefing Meeting Minutes
November 18,2019
• Jennifer Beierle presented budget information for 2018 regarding vehicles purchased
from traffic policing. $245K total cost of 4 vehicles paid from the Sheriff's budget,
$212K paid from Traffic funds;at 75%,$183,776 should have been paid out of Traffic;
considering total Traffic Policing expenditures and total Diversion,Jennifer estimates
that Current Expense owes back to Road Fund$7,875.Diane Sheesley asked that these
numbers be reviewed with Public Works staff. This will be brought back for briefing.
• Sheryl stated the Sheriff s office has done an internal audit and it appears they are about
$110K underspent for Traffic Policing this year. There was discussion of what qualifies
to spend from the traffic diversion. Request to move funding from wages/benefits to
operating;the Sheriff's office can move$50K without Board action;for any funding
beyond this amount the Sheriff's staff will brief next week.
The meeting adjourned at 12:05 p.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMI IONERS
Kevin Shutty dy Neatherlin haron Trask
Chair Commissioner Commissioner