HomeMy WebLinkAbout2019/11/11 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of November 11,2019
Tuesday,November 12,2019
9:30 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation
Cmmrs.Neatherlin,Trask and Shutty met with Tim Whitehead in closed session
from 9:30 to 9:55 a.m.
10:00 A.M. Support Services Briefing
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Jennifer Beierle asked to set a public hearing on December 10,2019 for
supplemental appropriations and amendments to the 2019 budget.There are eleven
requested amendments which she quickly read through.The Board approved setting
the hearing.
10:05 A.M. General Fund Vehicle Fleet Recommendations—Public Works/Equipment Rental&
Revolving(ER&R)
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Diane Sheesley explained that ER&R looked at the current quote from Enterprise
and they have created a presentation for the Board to consider. She said they are
hoping to keep fleet management within the county,while noting that the costs are
charged differently due to labor costs.Per the comparison,Diane quoted a possible
savings between$5,000-$30,000 per year if 54 vehicles are kept in house. She
suggested a levy shift to purchase or replace vehicles.
o Cyndi discussed the labor and parts cost on a 2012 sheriff's vehicle that went in
for repairs and tires.She stated that her department was able to purchase the
tires for almost$400 less than another entity would be able to,which should be
part of the Boards consideration.
o Cmmr.Neatherlin had a lengthy discussion with staff regarding how much is
spent yearly on ER&R for upfits,management,and repairs.
o Discussions with other departments and their concerns/suggestions for ER&R
were talked about.
o Cmmr.Shutty voiced some concern with the idea of depending on levy shifts for
funding.
11:15- 11:30 Break
11:30 A.M. Request for Proposal Recommendation for General Fund Vehicle Fleet—Frank
Pinter,Support Services
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Frank spoke about the one RFP for fleet vehicles received from Enterprise.He
began by rebutting some information given in the earlier presentation from ER&R.
Frank then showed a presentation of charts dealing with repairs,vehicle
replacement,and costs quoted by Enterprise versus that spent by ER&R in 2018.
o A discussion was had regarding insurance.Frank noted that even with the fleet
lease,Mason County can self insure.Cmmr.Neatherlin questioned how much
the first year of the lease is with services included.Frank answered that the total
would be$345,863,while consecutive years would be less.
o For the term of the lease,maintenance is covered with the exception of tires and
brakes.
• Diane Sheesley stated that this is the first time she has seen Frank's information
and proceeded to refute some presented data.
• Cmmr. Shutty asked how to proceed,and Loretta suggested a work session for all
inclusive discussion with the Board.Cmmr. Shutty suggested coming the week of
November 181.
BREAK
1:00 P.M. 2020 Budget Workshop-Review of Budget Requests
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Jennifer Beierle passed out a packet of changes to Current Expense,and Special
Funds,along with a summary of changes from the November 51 workshop. She
quickly read through the summary of changes.
• Current Expense is currently at$38,004,159 in revenue and at$37,984,456 for
expense with a surplus of 19,704.
• Special funds budget is$69,262,552 with an outstanding PLR of$2,098,000 in
revenue for the purchase of vehicles.
o Jennifer noted that$30,000 was moved from REET 2 to the Rustlewood fund
for maintenance.
o Health department requested$150,000 to budget one healthcare worker from
Current Expense.There is also a$4,416 request to move the finance manager
from a step 29 to a step 33 and an additional$80,000 request for an additional
healthcare worker.Cmmr.Neatherlin said a reclassification process would be
needed for the finance manager. The Board denied the requests.
o Three Full time positions(FTE)for roads were requested.The board approved
one FTE.
o Auditors ONM.5 FTE.Paddy noted that this position is being paid out of two
funds to create a single position,one of which can be used for payroll but
shouldn't be.Cmmr.Shutty asked to hold off on this change for the time being.
Thursday,November 14,2019
1:00 P.M.
KMB Architect Criminal Justice Review
Commissioners Shutty,Trask and Neatherlin were in attendance.
• Karen Chin with KMB said she would like to set up a briefing with each visit to
keep the Board updated.Interviews have been done with various staff over the last
two days and said she would be presenting formal data in December.The
interviews done with Mason County staff regarding needs in a jail were discussed.
o Cmmr. Shutty questioned if a Public Safety Sales Tax is in effect in Grays
Harbor County.Karen said they do at this time.
o Discussion about the new mental health facility in Shelton was had.
o Karen asked if there were any special issues the Board would like her to address..
Cmmr.Neatherlin said he would like to see total project costs broken down into
the number of beds and staff that could function with the space.
o Cmmr.Neatherlin asked for a dorm section in part of the plan in order to put
more beds in the space.Karen discussed some challenges within a dorm setting
for jail staff.
o Cmmr.Trask noted that there are currently 5,000 outstanding warrants,so a new
facility would be initially full,but that could drop off after a few years.Cmmr.
Neatherlin said he feels like a capacity of 200 would even be helpful.Karen
suggested looking at the average daily population and estimate 20%over that.
o The discussion of taking on additional contracts from outside sources such as
ICE or the State was an option.Cmmr. Shutty noted that it isn't a priority
especially with two prisons nearby.Karen voiced the need to look at this
possibility even if it ends up being extra space for growth in the future.
o Cmmr.Shutty asked that Karen contact the Department of Corrections,the
Tribes,and Behavioral Health for more input and discussion.
• Karen reiterated that she would be back in December and said she will need to
schedule at least three hours for a detailed discussion.
Respectfully submitted,
Melissa Drewry,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Kevin Shu ndy NeEXSaron Tras ��
Chair Commissioner Commissioner