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Home My WebLink About2019/11/04 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of November 4,2019 Monday, November 4,2019 9:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Resolution establishing the Imprest Revolving Checking Account for Spencer Lake LMD was approved to move forward. • Holiday schedule—Commissioner meeting schedule-November 26,rescheduled to 9 a.m.;Final meeting—December 17. Christmas Eve is Tuesday,December 24;New Year's Eve is 51 Tuesday,December 31 and the Board agreed to an early closure at noon. A few offices have December 24 as an additional holiday in their CBA. • Reminder of interview with KMB architects on November 14 @ 1 p.m.in Commission Chambers regarding regional jail study. • Request from Rachel Hansen,Northwest Event Organizer,to rent Building 10 and parking lot for the month of December 2019. The Commissioners expressed support as long as it is rented. • The Board approved the 2020 Employee Special Pays. • Jen will bring back the 4th quarter 2019 budget amendments and supplements next week. • The 09 Rural Sales Tax Funding requests for 2020 funding for EDC and Belfair Sewer will be circulated for comment. • Renewal of MOU with Mason County Historical Society and Mason County on behalf of the Parks and Trails Division will be placed on the agenda. • Discuss disposition of Traffic Policing vehicles will be delayed. Frank stated he is waiting for reporting information. • Presentation of Green Star Awards to Public Works staff was briefly discussed. Cmmr. Shutty asked for additional information from Frank. • Joint Lobbyist agreement with Troy Nichols will be placed on the agenda. • . Agreement with Puget Environmental was approved to move forward. This is for soil mitigation stemming from a road work incident. 9:40 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Dave proposed changing the permitting process to schedule 1-hour appointments for submission of permits effective December 2,2019. The permit center will start transitioning to online permit submission for over-the-counter permits. The Commissioners are supportive of the changes and asked that notification be widely circulated. • Evergreen Mobile Park—City received a grant and the County will work with the City. • Building Official contract will be forthcoming. • Dave provided staff updates. • Board of Health meeting will be rescheduled to 10 a.m.on November 26. • Monthly permit report was circulated. Commissioners asked for pending permits in the queue and the lag time to be included in the permit. 9:50 A.M. Sheriffs Office—Sheryl Hilt Commissioners Shutty,Trask and Neatherlin were in attendance. • Sheryl presented the professional services contract with Monarch Children's Justice and Advocacy Center and the Sheriff's office. The Board is good with moving the agreement forward. The Board recessed from 9:45 a.m.to 10:00 a.m. 10:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. Board of Mason County Commissioners'Briefing Meeting Minutes November 5,2019 • Request for road closure of Old Belfair Highway for the Belfair Parade on December 1,2019 was approved to move forward. • Joint funding agreement with US Department of Interior for Cooperative Streamgaging Program on the Skokomish River was approved to move forward. • Request from Mary Leighton for Road Vacation#399 West Walnut Street. Public Works is recommending a public hearing be set with the Hearings Examiner. Ms.Leighton was in attendance and stated the survey shows the road of way is right up against her garage and runs through the comer of her house. Staff recommended those property owners involved with this request attend the Hearings Examiner hearing. • Discussion of implementing solid waste flow control which would result in Mason County Garbage hauling to Eells Hill rather than Kitsap County resulting in an approximate 10%increase in overall tonnage. Mason County Garbage already planned to request a 2.5%rate increase;if flow control is implemented a 9.2%increase in addition to the 2.5%rate increase would be requested by Mason County Garbage to the Utilities Commission. Staff has discussed this with Kitsap County. A public hearing will be scheduled. • Introduction of Richard Dickinson as the new Deputy Director Utilities&Waste Management. • 2020 Budget follow-up. Provided administration breakdown for other counties and information on the equipment that is being requested to be replaced in 2020. Cmmr.Neatherlin expressed frustration with continuing to include a request for the Peterbilt truck. There was discussion of what type of truck is needed. • Staff provided suggested cost savings to ER&R. • Staff is reviewing the Rustlewood 2020 budget and staff will bring forward information. • Solid Waste attendant position opening and was approved to fill. 10:40 a.m. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session with Frank Pinter from 10:45 a.m.to 10:55 a.m.for a labor discussion. 11:00 A.M. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Shutty,Trask and Neatherlin met in Executive Session with Tim Whitehead, Lawson Fite and David Bechtold for potential litigation. BREAK—NOON 2:00 P.M. 2020 Budget Workshop Review of Budgets Commissioners Shutty,Trask and Neatherlin were in attendance. • Frank Pinter reviewed the current status of the 2020 budget. Revenues are anticipated at $37,462,569 and expenditures are currently at$38,000,060 adjusted maintenance level and after deducting the anticipated revenue we are short. Including an increase to the operating reserve and outstanding CBA's,we are at a$1.3M negative balance.There are also$743,000 outstanding PLR's. Frank asked if the Board wants to review the maintenance level adjustments that have been made to date. Cmmr.Neatherlin noted that increasing the operating reserve is not an actual expenditure. The 2019 unexpended budget authority is anticipated to be at$2.7M. Cmmr. Shutty stated the Board has made significant investments and we have to be mindful of how much is available to spend. Cmmr.Trask supports reviewing the budget line by line. The Board reviewed the 2020 budget adjustments to date that include three new positions: 1 District Court; 1 MCSO and 1 in Public Defense and.25 FTE in WSU. Staff will identify those items that are non-discretionary and those that are revenue neutral and bring back for briefing tomorrow. Cmmr.Neatherlin made a proposal that he will submit to Frank and it will be shared with the Commissioners. The meeting adjourned at 3:05 p.m. Board of Mason County Commissioners'Briefing Meeting Minutes November 5,2019 Tuesday,November 5,2019 2:00 P.M. 2020 Budget Workshop Commissioners Shutty,Trask and Neatherlin were in attendance. • Frank Pinter presented revised 2020 revenues and expenditures with revenues at$38,037,569 and adjusted expenditures at$38,060,630 leaving the budget out of balance by$23,060. If certain one-time maintenance expenses are removed($141,100)it reduces expenditures to$37,873,409 leaving a net positive of$187,220. Additional items to consider are to reduce Traffic Policing ($160,000);remove travel/training from maintenance level($163,058);transfer to Veterans Fund ($45,000);donation to north and south Veterans Groups($5,000);onetime expenses PLR level $292,415;travel/training(PLR level)$22,295. Cmmr.Shutty supports the$45K transfer to Veterans Fund. Cmmr.Neatherlin supports changing the Veterans levy;$5K from Current Expense—North Mason Resources would serve the north end and VFW would service the south end via a$2,500 grant each. Cmmr.Trask supports changing the Veterans levy. Cmmr.Shutty would like to wait on the Traffic Policing diversion for now. Move Auditor overtime to maintenance level;wait for software for Public Defense. Adjust travel to 2019 actuals and consider as a supplemental in 2020 as necessary. Net$155,000 Jennifer stated the Mental Health Fund is out of balance by$23,096 and Jen suggested increasing the transfer in to Therapeutic Courts to balance the fund.The Board asked to hold this for now. Discussion of the open items for Juvenile Detention,OPD and Traffic Policing. Still to review are Special Funds,Traffic Policing and Public Works. Next budget workshop is 1 p.m.on Tuesday,November 12. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Kevin u dy Neatherlin Sharon Trasc Chair Commissioner Commissioner