HomeMy WebLinkAbout106-19 - Res. Establishing Imprest Revolving Checking Account for Lake Management Dist. 3 Spencer Lake RESOLUTION NO.
A resolution establishing an Imprest Revolving Checking Account for
Lake Management District No. 3 for Spencer Lake
WHEREAS, the Board of Mason County Commissioners established Lake Management District No. 3 for
Spencer Lake (LMD #3) by adoption of Ordinance 75-19 on August 13, 2019;
WHEREAS, Fund #195 for LMD #3 was established by adoption of Resolution 91-19 on September 17,
2019;
WHEREAS, the LMD #3 Citizen's Steering Committee has requested an Imprest Revolving Checking
Account be established in the amount of$2,000 to make small purchases for the operation of the LMD;
WHEREAS, the LMD #3 Imprest Checking Account shall be used as follows:
1. Purchases from the account shall be approved by the LMD #3 Citizen's Steering Committee.
2. The LMD #3 Citizen's Steering Committee shall appoint a custodian of the account and
determine the authorized signers of the account and provide this information to the County.
3. The LMD #3 Citizen's Steering Committee shall establish a process for the safe management
of the checking account that includes segregation of duties so not one person is responsible
for purchases, check writing and account reconciliation.
4. The custodian shall submit the appropriate receipts to the County for replenishment from
Fund #195 at least quarterly.
5. The custodian shall submit the reconciled bank statement to the County on a monthly basis
along with the check register report.
6. The account shall never be used for personal cash advances, loans or expenditures.
7. The account shall be made available for inspection by the County as requested.
NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners to establish
the Imprest Revolving Checking Account for Lake Management District #3 for Spencer Lake in the
amount of$2,000.
Dated
Mason County Treasurer BOARD OF COUNTY COMMISSIONERS
MASON C ASHINGTON
a razier Kevin Srut(y,ACKair
ATTEST:
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Ra dy NeNaejlin, Commissioner
MeKssa'Drgry, Clerk Of the Board dd
APPROVED AS TO FORM:
r-----r,._ _ JSharon Trask,Commissioner
Tim Whitehead
Chief Deputy Prosecuting Attorney
1\Lake Management District\Spencer Lake 2019 Process\Imprest checking account.docx