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HomeMy WebLinkAbout2019/10/07 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 7,2019 Monday,October 7,2019 9:00 A.M. Executive Session—RCW 42.30.110(1)(g)—Performance of public employee Commissioners Shutty,Trask and Neatherlin met in Executive Session from 9:00 a.m.to 9:45 a.m.for review of performance of public employee. 9:45 A.M. Support Services—Frank Pinter • Ross McDowell spoke about the National Weather Service Storm Ready Certification renewal.The new certification is good through 2024. • The State Homeland Security Program Grant came in for the amount of$28,383.Ross clarified that this money is an equipment grant which can be used for communication and secondary power. • Jennifer Beierle spoke about the proposition to delete fund 119 and instead recording those revenues previously found in 119 to fund 500.The Board approved moving forward with the deletion. • Dawn Twiddy presented a cleanup proposal from Puget Environmental to clean areas affected by the Trails End chip seal incident.At this time,the work is estimated at $11,500.The funds will come out of the non-departmental claims budget. • Jennifer Beierle spoke about the Tidelands Lease with Seattle Shellfish. Seattle Shellfish is asking to amend the contract in regards to Leasehold Excise Tax.The board was in favor of the amendments. • Frank discussed a proposed Interlocal Agreement for lobbying services with the City of Shelton.He suggested creation of a separate lobbing agreement which he already gave to legal for review.Due to time restraints,the Board asked if it would be possible to have another review of the contract next Monday for approval on October 15'. • Frank said the Teamsters CBA was approved and is awaiting signature. • An application certification from Loretta was presented for signature.Frank noted that one of the items is an attestation stating the county has the financial whereabouts to pay a loan.He asked who should sign the attestation.Cmmr.Neatherlin asked that the attestation be signed by all three commissioners to ensure one person is not held liable. 10:00 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Kell announced that Ron Buckholt is leaving for Thurston County.She asked to list his position. • It was announced that a pre-application meeting is taking place next week for an apartment complex in Belfair. • Mike Six was introduced as the new Mason County Fire Marshal. • Kristopher handed out permit numbers for September 2019. • Dave said the Governor is putting out vaping rules in light of the recent illnesses.He is hoping to have code changes available to brief next week. • Cmmr.Neatherlin read a kudos email regarding a member of planning.He asked to have a green star presented in light of the email.Cmmr.Shutty and Trask agreed. 10:30 A.M. BREAK 10:45 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • A hearing will be set on November 12 to consider removing the school zone and establish playground zone on Sand Hill Road. Cmmr.Neatherlin requested information so he can talk to the school administration. Board of Mason County Commissioners Briefing Meeting Minutes Week of October 7,2019 • Staff will advertise the 2019 overlay projects. • Loretta reported that DOE is recommending a general sewer plan be developed rather than a facilities plan update. The proposed cost is$60,000. $384K is current consultant contract;Commerce grant is$500K. Loretta is supportive of creating a general sewer plan and the general sewer plan could be used for a ULID process,if the County chooses to go that route. Request is to bring forward an amendment to the consultant agreement to explore this option. Cmmr.Neatherlin is supportive of exploring this option and wants it to be made clear the County runs the Belfair Sewer. • Dave Smith provided an update on a request for lighting on Dawn Drive. • Cmmr.Neatherlin talked about the lack of lighting at the entrance of Lakeland Village. • Cmmr.Trask brought up an issue at Timberlakes where the survey marker is dug up and created a hole in the road. • Dennis Engle,WSDOT,will attend the Commissioner meeting in Hoodsport on October 29. Diane Sheesley will forward the WSDOT report. • Dave reported they have been working with Timberlake regarding speeding concerns and Public Works conducted a speed study. Dave and Chief Spurling will attend a Timberlake community meeting to inform the community of the findings. • Staff brought up the issue of commercial solid waste flow control and they will prepare the paperwork to move this process forward. 11:15 A.M. Interviews for Veterans Advisory Board Commissioners Shutty,Trask and Neatherlin interviewed Dan Dittmer and Dave Engman for the Veterans Advisory Board. The Board asked that the appointment of Dan Dittmer be placed on the agenda. Commissioner Discussion—as needed • Cmmr. Shutty brought forward a Letter of Agency that MACECOM is asking the Commissioners to sign for the transition of ESInet. The document will be forwarded to Tim Whitehead and plan to place on the October 15 agenda. • Cmmr.Trask shared WSAC's 2020 legislative priorities. The Board recessed at 11:37 a.m. 2:00 P.M. 2020 Budget Workshop Commissioners Shutty,Trask and Neatherlin were in attendance. Dan Tuetenberg presented the 2020 budget request for the WSU Extension Office. • Pat Grover presented the budget for the Noxious Weed Control. Request is for an increase in staffing including benefits. This year the additional staff will be working enough hours that they will receive benefits. 2:30 P.M. 2020 Budget Workshop Commissioners Shutty,Trask and Neatherlin were in attendance. Jennifer Beierle reviewed the 2020 budget requests for the Commissioners,Non- Departmental and Commissioners' Special Fund Budgets that include Rural Sales&Use Tax(.09)Fund(#103);Reserve for Technology(#119);National Forest Safety(#134); Lodging Tax(#163);Veterans Assistance(#190);Mason Lake Management(#194); Spencer Lake Management(#195);Island Lake Management(#199);Unemployment Fund(#502) The briefing adjourned at 3 p.m. Tuesday,October 8,2019 10:00 A.M. 2020 Budget Workshop Assessor Commissioners Shutty,Trask and Neatherlin were in attendance. Board of Mason County Commissioners Briefing Meeting Minutes Week of October 7,2019 • Vicki King reviewed the Assessor's 2020 budget request. They will not need the ER&R funding;$1200 from rain gear—should be in benefits;office supplies have been increased by$6,000,change to$5,000 in maintenance level;small tools removed because tablets purchased this year,will be reduced to$750;IT trackable equipment will be for computer equipment;professional services pay for Cloud storage and printing; tuition/registration has been increased for staff training. Cmmr. Shutty asked if Assessor intends to donate back her salary increase,if so,a revenue line would have to be created and this funding could be used within the Assessor's budget. Assessor will think about it. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS A&I-11, ioll Kevin Shud eatherlin Sharon Ti k Y Chair Commissioner Commissioner