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HomeMy WebLinkAbout2019/10/14 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 14,2019 Monday,October 14,2019 9:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Reviewed the November 4 meeting agenda with local legislative delegation. The meeting day may be moved depending on availability with legislators. • Reviewed the October 29 Commission meeting in Hoodsport. • The lobbying agreement with the City of Shelton will be brought forward. The City has amendments. • Cmmr. Shutty brought forward a request from Ray Peters,Squaxin Island Tribe,for a letter of support to place property into Trust. This is an aquaculture business the Tribe purchased. Cmmr.Neatherlin noted this property would then not be charged property tax and he is not supportive of signing a letter of support at this point. 9:15 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Amendment#4 to Contract N21896-17 Choice contract to support Youth Marijuana Prevention and Education. The amendment adds$25,000 for the period of July 2019 to June 2020 and was approved to move to agenda. • Updated interlocal agreement with City of Shelton based on the passage of HB 1406. This ILA acts as the declaration that the City will not levy against the tax retention and calls for use of funds the City would collect to be used within the City limits. This ILA will be placed on agenda for approval. • Permit Tech position will be filled. • Revisions to the County's Smoking Policy will be placed on the agenda for approval. • Revisions to the County's Building Code will be brought forward. These revisions will no longer require permits for"like for like"replacements of windows,doors electric water heaters and siding that require no structural changes. The Commissioners took a break from 9:30 a.m.to 10:05 a.m. 10:05 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Agreement with WSDOT for Hoodsport pedestrian crossing on Highway 101 will be moved forward. • Interlocal agreement between Mason and Kitsap County for Household Hazardous Waste Disposal will be moved forward. • Discussion of Clifton Road improvements and the left turn lane. Staff is working with the property owner. 10:15 A.M. 2020 Budget Workshop Commissioners Shutty,Trask and Neatherlin were in attendance. Public Works,Equipment Rental&Revolving(ER&R)and Utilities Waste Management • Request for 3 additional FTE in Roads. There was a discussion of oil for the chip seal program and how it is distributed and tracked. • Professional services line in Engineering is for the construction program because there are vacant Engineer positions that have been difficult to fill. • Information from CRAB was provided on comparative counties based on similar roads and maintenance management plans. • The Reserve for New Roads is intended for new roads that could lead to economic development. Board of Mason County Commissioners'Briefing Meeting Minutes Week of October 14,2019 • Roads operations were discussed and what would be done with additional staff. This additional staff would not trigger additional equipment.Loretta said there would be a cost savings on having additional staff that could complete some smaller projects such as culvert projects and paving local roads rather than contracting them out. The chip seal program could also be expanded and gravel roads could be maintained more frequently. • Equipment Rental&Revolving budget was submitted assuming operations remain the same. The ILA rate and fuel mark up will be increased. If Current Expense vehicles are removed from ER&R,it causes a$270K to$300K impact to Roads and Utilities if there is no change in staffing. • Solid Waste budget was reviewed. Improvements to communications at the Transfer Stations and a new truck purchase are included. The recycling program will have to be reviewed because the costs to dispose have increased. There will be an increase to the long haul cost. • Utilities—North Bay,Rustlewood,Beards Cove and Belfair were reviewed. It has been challenging to keep the Utility Operator positions filled. Water quality will be monitored at Rustlewood. Belfair will need some equipment replaced. • Stormwater and Skokomish Flood Zone budgets have no change. There is nothing budgeted in anticipation of the federal grant for Skokomish and that will be budgeted. • $1.5M debt relief grant for Belfair Sewer needs to be included in 2019 and 2020 budgets. 2:00 P.M. 2020 Budget Workshop Commissioners Shutty,Trask and Neatherlin were in attendance. • Auditor Paddy McGuire presented his 2020 budget request. Next year is a presidential election year which increases their expenses by approximately$16,000. Staff needs to be prepared for same-day voter registration. The Board agreed that PLR's 7,8,9,and 10 are maintenance along with most of the election PLR's. The request is to fund the Recording Manager's salary back to 100%Current Expense funded. It has been 50%funded from the O&M Fund which is for the preservation of records. The 2019 Legislature adjusted the fee structure for vehicle licensing and the Auditor budgeted a 25 percent increase in licensing revenue,from$360,000 to$450,000. Elections security is the Auditor's priority for requested expenses. Cmmr.Shutty noted that is the Auditor plans to contribute back his raise,a revenue line will need to be added. The meeting adjourned at 2:30 p.m. Tuesday,October 15,2019 10:00 A.M. 2020 Budget Workshop Commissioners Shutty,Trask and Neatherlin were in attendance. • Sheryl Hilt presented the 2020 Sheriffs budget request. Sheryl stated the preliminary budget request included 14 replacement positions. Today she presented a modified preliminary budget request which contains most of what was originally submitted and the increase is just over$1M rather than$4.4M. The revised budget request includes a new position for Administrative Lieutenant and two new Transport Officers. Increases for such things as jail food and inmate medical are considered maintenance costs. $285K is total cost for the three new positions. $5K for computer replacement is for those computers over seven years old. WASPIC accreditation is maintenance. Budgeted for Boating,Narcotics and Canine special funds. Boating grant will be reduced by$6K;Narcotics overspent by about$7K;canine program has also been overspent. Sheryl reviewed the various increases. Discussion of Traffic Diversion and that in 2018 about$200K was spent on vehicle replacement rather than salaries and benefits. Board of Mason County Commissioners'Briefing Meeting Minutes Week of October 14,2019 Commission Discussion—The Commissioners agreed to place the lobbying contract with the City of Shelton on next Tuesday's agenda. The meeting adjourned at 10:35 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty dy Neather haron Trask Chair ommissioner Commissioner