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Home My WebLink About2019/10/21 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of October 21,2019 Monday,October 21,2019 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session with Frank Pinter from 9 a.m.to 9:30 a.m.for a labor discussion. 9:30 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Jennifer Beierle quickly addressed the upcoming budget workshop schedule. She said she is trying to set a preliminary hearing on November 261. • Jennifer went through the September 2019 Financial Report and said the County is doing well on revenue.Expenditures for Current Expense are at 69%.2018 was at 70%.The cash balance is$9.4 million. • Dawn Twiddy said two applications were received for Civil Service.These were the only two applications received.Cmmr. Shutty said both applicants were previously interviewed and should not have to interview again.The Board decided on Mark Nault. • Dawn announced that the Notice of Values are being sent out and the Board of Equalization Chair will be pushing a news release out soon. • Dawn then spoke about the 2020 Elected Official and Non-Represented medical contribution being increased by$52 and an increase to the Non-Represented Salary Scale by L75%.The Board approved moving forward with this. • Ross McDowell explained the Emergency Management Performance Grant,noting that $35,459 was awarded.This money assists with planning and educating both staff and the public in emergency awareness. • Cmmr.Trask will attend the November 7 continuity of government class at Emergency Management. • Cmmr.Trask stated she would like to sign the letter of support for the Squaxin Island Tribe for moving property into Trust. Cmmr.Neatherlin does not support this and would like further discussion. Diane will circulate the letter. 10:00 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • October 22 is all staff training and office will be closed. • On-line permitting is working and they are fine tuning the process before it will be open to the public. • Working on streamlining the permit process. • Vacant staff positions are being filled. • Cmmr.Shutty attended a meeting with Homes First and there are some things the County is working on. • Discussion of WRIA 14 letter of support for Evergreen Mobile Home Park. • Cmmr.Neatherlin asked Dave to look into alleged use at the Salmon Center and to see what it would take to open a cold weather shelter in the north end. 10:30 A.M. BREAK 10:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Permission granted to call for asphaltic materials and culvert pipe and lining bids and to establish tire repair and towing services vendor rosters • Request to set a hearing to consider code amendments regarding the Capital Facilities Charges(CFCs)schedule and exceptions. The CFCs are also mentioned in the Code for Board of Mason County Commissioners' Briefing Meeting Minutes October 21,2019 the multi housing tax incentive.The tax incentive provision for multi housing sunsets at end of 2019. Cmmr.Neatherlin stated he understood the discounted sewer hook up fee at $5,000 and monthly charge(70%)for all multi housing is to be discounted. The Commissioners agreed to the discounted charges of$5,000 for multifamily hook up. • Loretta will be meeting with Danette at MTA regarding work in Belfair. 11:00 A.M. Audit Committee Update—Leo Kim Commissioners Shutty,Trask and Neatherlin were in attendance. • Leo reviewed the State Audit results and the plan to address the issues which include the Findings on Belfair and Rustlewood. • Asset inventory needs to be improved. The options are to contract with outside contractor,assign to internal staff or a combination. • 2020 internal control theme is"knowledgeable staff." Leo has been providing outreach to departments to educate staff. • Internal audit sample ideas. Fraud is an ever-present concern. Leo provided an example of a SAO smaller fraud report but there are larger ones. The meeting recessed at 11:10 a.m. 2:00 P.M. 2020 Budget Workshop Community Services Commissioners Shutty,Trask and Neatherlin were in attendance. • Cmmr. Shutty presented a letter of support from Public Health for the FORE grant application and the Commissioners agreed to allow Cmmr. Shutty to sign the letter. • Building—anticipating a slight increase in activity.Requested a new clerical position. • There is a grant for WRIA 14 and a new Shoreline grant for January 2020 through June 2021 for$84,000 that is not anticipated in the budget request. • #150—Public Health. There maybe a decrease in funding due to the restrictions on vaping products. There are various grants that are coming and going. There is a request for two positions. • Budgets for Historic Preservation#116,Housing#117,Mental Health#164 and Abatement#118 were reviewed. 3:30 P.M. 2020 Budget Workshop Public Defense Commissioners Shutty,Trask and Neatherlin were in attendance. • If the mental health crisis center is open,Peter may need to request a budget supplement; he submitted a request for Office of Public Defense(OPD)revenues;is on track with his 2019 budget. • Peter provided information from OPD which defines a supervising attorney as an attorney with no caseload;Peter carries a caseload and he is not certain if this will impact future defense standards. • Requested two new attorney positions and one legal assistant position. Peter stated the legal assistant position is his priority request. If budget is increased by$100K he could hire two positions—legal assistant and juvenile attorney because the attorney position would replace some contract work. • Cmmr. Shutty stated he has asked Peter to look into a legal internship program and Peter has attended a training. This would be a volunteer position(extern)through Seattle University. There will have to be a discussion with the labor union. Peter has also used a volunteer paralegal who is attending South Puget Sound College. The Commissioners are very interested in using an extern and asked Frank Pinter to contact the labor union. • The Board approved the legal assistant position and will consider an attorney position. The contract attorney increase is approved as maintenance. Board of Mason County Commissioners'Briefing Meeting Minutes October 21,2019 • Request for the same case management system as the Prosecuting Attorney at$34K. Computer upgrade request including lap tops for staff and a request for training. The Board is good with the training request. Discussion of budget workshop schedule. The meeting adjourned at 4:10 p.m. Tuesday, October 22,2019 10:30 A.M. 2020 Budget Workshop Juvenile Court Services Commissioners Shutty,Trask and Neatherlin were in attendance. • Jim Madsen presented his 2020 budget request which has a large amount of grant funding. Their PLR's include a reclassification of the Juvenile Court Administrator and Deputy Administrator positions;additional Detention position and additional extra help funding. • Cmmr.Neatherlin asked Jim to utilize the reclassification request process for the Board to consider that request. Training reduction will be reconsidered. • $4,700 for ER&R motor pool will be moved to maintenance level. 11:00 A.M. 2020 Budget Workshop Superior Court&Therapeutic Court Commissioners Shutty,Trask and Neatherlin were in attendance. • 2020 budgets were reviewed for Law Library; Therapeutic Courts—grant funding is included;and Superior Court- .05 FTE of Court Commissioner time has been moved from Therapeutic Court to Superior Court budget; anticipating Involuntary Treatment court will begin in 2020. $10,000 operating increase is considered maintenance. Judge Goodell noted they are preparing for pre-trial services and may need to request for staff in the future. Judge Finlay would like general maintenance such as carpets cleaned and a deep cleaning in the Courthouse. Discussion if any of the work would qualify for historic preservation money. The meeting adjourned at 11:45 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Rpfdy Neatherlin Sharon Trask Chair Commissioner Commissioner