HomeMy WebLinkAbout2019/10/08 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North Sti' Street, Shelton, WA
October 8, 2019
1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m.
2. Pledge of Allegiance— Dan Teuteberg led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin
Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in a change of location for Green
State Indoor Inc.
4.1.2 United States Department of Commerce sent a letter regarding the designation of
critical habitat for Southern Resident killer whales.
4.1.3 Port of Shelton sent in their 2020 Tax Levy.
4.2 Proclamation- National 4-H Week
5. Open Forum for Citizen Input— None.
6. Adoption of Agenda - Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes-September 30, 2019 Briefing Minutes.
Cmmr. Trask/Neatherlin moved and seconded to adopt the September 20, 2019 Briefing
Minutes as presented. N-aye; S-aye; T-aye.
8. Approval of Action Agenda:
8.1 Approval to authorize the Chair to sign a grant contract with the Washington
Department of Archeology and Historic Preservation (DAHP) in order to send three
members to a national historic preservation commission conference in July, 2020.
8.2 Approval to set a hearing on Tuesday, October 22, 2019 at 6:15 p.m. to sell parcel
32127-53-00174, located on E. Mason Lake Rd., Shelton.
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s 8067093-8067386 $ 2,339,907.47
Direct Deposit Fund Warrant #s $
Salary Clearing Fund Warrant #s $
Treasure Electronic Remittance for September 2019 $ 148,614.95
8.4 Approval of contract #2019-2010 SA1 between Mason County and Family Education
Support Services for a total of $27,600 between October 1, 2019 and May 31, 2020 for
substance abuse prevention work.
8.5 Approval to authorize the Chair to sign the Vehicle Take-Home Assignment
Authorization Request form for Rod LaRue for calendar year 2019.
8.6 Approval to set two hearings for November 5, 2019 at 9:15 a.m. to consider the 2020
Annual Construction program and 6-year transportation improvement program (TIP).
8.7 Approval of a resolution to amend the Mason County Personnel Policy, Chapter 16,
Cellular Telephone Policy. (Ex.A— Res.96-19)
8.8 Approval of a relinquishment of easement for a drainage ditch in the vicinity of Second
Street, located in the City of Shelton.
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
October 8, 2019 - PAGE 2
Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.8.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)
9.1 Dave Windom announced the All-Staff day on October 22, 2019 noting that the Building
Department along with Public Health will be closed to the public.
10. 9:15 a.m. Public Hearings and Items set for a certain time- No hearings.
11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment-The meeting adjourned at 9:15 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
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Melissa rewry, Cler of the Board Kevin Shut y, hair
Sharon Trask,Commissioner
A/ lhlll�,
Rand/Neatherlin, mmissioner
Exhibit A
RESOLUTION NO. 9.(x_.1'_
A Resolution Amending Resolution 102-16 Mason County Cellular Telephone Policy and
Chapter 16 of the Mason County Personnel Policies
WHEREAS, Mason County adopted the Mason County Cellular Telephone Policy as Chapter 16 of the
Mason County Personnel Policies on December 20, 2016;
WHEREAS, Mason County recognizes there may be occasions in which personal calls or text messages
need to be made or received on a County owned cellular telephone. It is intended that cellular
telephones are to be used for only County related business and personal calls and text messages are to
be minimized;
WHEREAS, personal use of County owned cellular telephones should not result in additional costs to the
County. If an individual's usage is determined to be for non-county use, the individual shall be personally
responsible for the cellular fees, including any overages fees.
NOW, THEREFORE BE IT RESOLVED by the Mason County Commissioners to amend the Personnel
Policies Chapter 16, Mason County Cellular Telephone Policy, to state if an individual's cellular phone
usage is determined to be for non-county use, the individual shall be personally responsible for any and
all county cellular fees, including any overages fee—Attachment A.
Adopted this 8``' day of October, 2019.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa re)'N'_ Clerk of he Board Kevin Shutty, hair
APPROVED AS T ORM: ,
F�ar(dy�eatherlin, Commissioner
Tim Whit ad
Chief Deputy Prosecuting Attorney
aron Trdsk, Commissioner
c: Human Resources
Auditor
Information Services
Attachment A
16.7 SERVICE BILLING
Information Services will manage and administer all County cellular phone contracts to
include service plans,maintenance agreements and upgrades. The retention software will
be purchased and funded by Information Services.
The cellular company will provide Information Services with individual department
statements of monthly services. Information Services will provide individual departments a
copy of their monthly statements. Each county department/office will be responsible for
yearly budgeting and Support Services will voucher payment from the individual
departmental budgets.
The consolidated contract's services will be shared by all County owned cellular telephones
and will be subject to review by Information Services of individual's usage. If individual's
usage exceeds the County's average usage and an overages fee is charged,those
individual's departments will be responsible for the payment of the overage fee.
If individual's usage is determined to be for non-county use,the individual shall be personally
responsible for any and all fees, including any overages fee.
This Cellular Telephone policy coincides with the following County Personnel policies:
Chapter 8- Employee Responsibilities and Conduct Policy
Chapter 12- Non-Discrimination& Harassment Policy
Chapter 14- Mason County Electronic Information Acceptable Use Policy
Chapter 15-Social Media Policy