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Home My WebLink About2019/11/04 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of November 4, 2019 Monday, November 4, 2019 Commission Chambers 9:00 A.M. Support Services — Frank Pinter 9:40 A.M. Community Services — Dave Windom 9:50 A.M. Sheriff's Office — Sheryl Hilt 10:00 A.M. Public Works — Loretta Swanson Utilities & Waste Management 10:30 A.M- Break 10:40 a.m. Closed Session — RCW 42.30.140 (4) Labor Discussion 11:00 A.M. Executive Session — RCW 42.30.110 (1)(i) Potential Litigation Commissioner Discussion — as needed BREAK— NOON 2:00 P.M. 2020 Budget Workshop Review of Budgets Commissioner Discussion — as needed Tuesday, November 5, 2019 Commission Chambers 2:00 P.M. 2020 Budget Workshop Review of Budgets Thursday, November 7, 2019 Public Works, 100 W Public Works Drive, Shelton 8 A.M. — 5 P.M. Continuity of Government Training More than one Commissioner may attend this training Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 10/31/19 at 3:24 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair#275-4467, Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF November 4, 2019 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. CO 18.54 Mason County Support Services Department Budget Management F. C '`� 411 North 5th Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations rxu Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES November 4, 2019 • Specific Items for Review o Resolution establishing the Imprest Revolving Checking Account for Spencer Lake LIVID— Diane o Holiday schedule—Commissioner meeting schedule- November 26, rescheduled to 9 a.m.; Final meeting—December 17. Christmas Eve is Tuesday, December 24; New Year's Eve is 5th Tuesday, December 31—early closure?— Diane o Reminder of interview with KMB architects on November 14 @ 1 p.m. in Commission Chambers regarding regional jail study- Diane o Request from Rachel Hansen, Northwest Event Organizers, for holiday event— Diane o Approval of 2020 Employee Special Pays—Jen 0 4th quarter 2019 budget amendments and supplements—Jen o .09 Rural Sales Tax Funding Request—Jen o Renewal of MOU with Mason County Historical Society and Mason County on behalf of the Parks and Trails Division - Ross o Discuss disposition of Traffic Policing vehicles— Frank o Green Star Awards—Frank o Joint Lobbyist agreement with Troy Nichols - Frank • Commissioner Discussion J:\DLZ\Briefing Items\2019\2019-11-04.docx RESOLUTION NO. A resolution establishing an Imprest Revolving Checking Account for Lake Management District No. 3 for Spencer Lake WHEREAS, the Board of Mason County Commissioners established Lake Management District No. 3 for Spencer Lake (LMD #3) by adoption of Ordinance 75-19 on August 13, 2019; WHEREAS, Fund #195 for LMD #3 was established by adoption of Resolution 91-19 on September 17, 2019; WHEREAS, the LMD #3 Citizen's Steering Committee has requested an Imprest Revolving Checking Account be established in the amount of$2,000 to make small purchases for the operation of the LMD; WHEREAS, the LMD #3 Imprest Checking Account shall be used as follows: 1. Purchases from the account shall be approved by the LMD #3 Citizen's Steering Committee. 2. The LMD #3 Citizen's Steering Committee shall appoint a custodian of the account and determine the authorized signers of the account and provide this information to the County. 3. The LMD #3 Citizen's Steering Committee shall establish a process for the safe management of the checking account that includes segregation of duties so not one person is responsible for purchases, check writing and account reconciliation. 4. The custodian shall submit the appropriate receipts to the County for replenishment from Fund #195 at least quarterly. 5. The custodian shall submit the reconciled bank statement to the County on a monthly basis along with the check register report. 6. The account shall never be used for personal cash advances, loans or expenditures. 7. The account shall be made available for inspection by the County as requested. NOW, THEREFORE BE IT HEREBY RESOLVED by the Board of Mason County Commissioners to establish the Imprest Revolving Checking Account for Lake Management District #3 for Spencer Lake in the amount of$2,000. Dated Mason County Treasurer BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Lisa Frazier Kevin Shutty, Chair ATTEST: Randy Neatherlin, Commissioner Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead Chief Deputy Prosecuting Attorney J:\Lake Management District\Spencer Lake 2019 Process\Imprest checking account.docc Diane Zoren From: Rachel Hansen <rachel@nwevent.org> Sent: Wednesday, October 30, 2019 12:19 PM To: Sharon Trask; Kevin Shutty; Randy Neatherlin Cc: Diane Zoren; Heidi Brotche McCutcheon Subject: Request for use of 414 W Franklin Street property for Holiday Events Attachments: 2019_Mason_County_Holiday_Events.pdf Good Afternoon, I am reaching out to request the use of your facilities at 414 W Franklin Street,Shelton WA(former Olsen's Furniture building and parking lot)from December 1-31, 2019 to support holiday tourism efforts on behalf of the Christmastown, USA project.This project is a cooperative effort of Northwest Event Organizers (Explore Hood Canal)and the Shelton Mason County Chamber of Commerce. A little background: In early 2019 the City of Shelton reached out to me regarding the Explore Hood Canal tourism campaign through Mason County.The City expressed that they appreciated the website and narrative(social media,advertising, blogs, articles)as it offered a great deal of tourism value for the City of Shelton and that they would be interested in cooperative advertising and promotions in lieu of beginning their own campaign. Explore Hood Canal and Mason County were invited to attend City LTAC meetings to determine the best fit for a collaborative effort. In talking with stakeholders and measuring the evidential success of the 2018 tourism campaign through the Festival of the Fjord which prominently featured Shelton's Holiday Magic,the 32' historic Beauchamp Santa Claus, as well as the Christmastown nostalgia; it was determined that this unique historical background was a great springboard for some established tourism promotion. During the 2018 EHC holiday campaign (Nov-Jan) LTAC revenues in Shelton increased 45%over previous years. It was suggested that a request be submitted to the Shelton LTAC committee for partnering funding opportunities. In September, in partnership with the Shelton Mason County Chamber of Commerce, NEO submitted two proposals to the committee.The first was to find a suitable public location for permanent seasonal display of the 32'Santa Claus.The second proposal was for promotion of historic Christmastown, USA.The purpose of this project is to bring seasonal tourism interest and restore Shelton's historical Christmas Town identity through decoration as well as ongoing community events and activities throughout the season. Events were to include music, celebrations, bazaars,and activities to draw in visitors along the Olympic Peninsula and 1-5 corridor. The Scope of Work on the application outlined: Through holiday-centric events celebrating Shelton's rich and well documented timber town,partners will restore existing decorations with fresh tinsel and updated lighting;recreate historic(1962)Clarence Beauchamp designs that formerly adorned Shelton's main thoroughfares;create timber strong atmosphere with natural garlands and lighting. Events will include, but not be limited to,indoor/outdoor concerts including music and pageantry,community craft activities, light displays, and evening shopping nights with entertainment. Events and highlights will work around the currently scheduled holiday events in Shelton and throughout the County. Marketing efforts will be leveraged through a partnership with Mason County's Festival of the Fjord program initiated in 2018 with Shelton's historical Christmas town roots forming an anchor throughout the area. The Christmastown USA project will attract visitors traveling over 50 miles,outside of county, out of state,and international,as well as engage local community and holiday guests.With a events spanning through the holidays,the project will attract overnight as well as extended visitors.The goal is to generate mid-week occupancy as well as fill weekend holes throughout the County. Recently the City Commission approved both of these proposals. Plans have begun to rebuild existing Christmas decorations,garner sponsorships and partner on event schedule. 1 Mason County Commission Request: It was determined that an excellent project to kick start the campaign and escalate media attention would be for Mason County to hold the distinction of the Guinness World Record for"Most Illuminated Christmas Trees in One Location." The current record is 559 trees.We are optimally positioned, not only historically, but also with regards to resources to attempt this record. We have already rallied community support for tree donations. The vision is to create a 650 tree maze in a central location and host holiday events that will attract families to our communities. Our team created a detailed overview of Mason County events and propose to additional fill the void for holiday visitors and residents after December 7. Please see attached overview file. The record will be adjudicated following the Holiday Magic Christmas parade, at which time the lighted maze will be available for the public to enjoy. In addition it was proposed that that this project serve the needs of area small businesses that would benefit from a holiday shopfront open weeknights and weekends for holiday shopping as well as offer craft and entertainment events in conjunction with the maze. The building and parking lot at 414 W Franklin Street would fit these needs perfectly.We ask that the Mason County Commission consider leasing this property to the project for the month of December. If approval is granted to proceed we will reach out to the City to arrange necessary permits as soon as possible. We understand that this is exceedingly short notice and appreciate your consideration. We are aware that this is an irregular request and welcome any questions you may have and are happy to present in person. It would be fantastic if you were able to consider the request at your upcoming briefing. We are aware that there are other properties that may work for this project but none are so perfectly suited to its possible success. Thank you so much for your time and consideration (especially in reading this lengthy email). Warm regards, Rachel Rachel Hansen 360-427-5599 Image In Action I NWEvent.orQ 2 r r MASON2019 •UNTY FESTIVAL OF • - NOVEMBER DECEMBER NOV1-2NOV7 NOVIB NOV22 NOV28 NOV 30-DEC221 SATURDAYS 6 SUNDAYS 01:0062:30 PM DEC 25 DEC 28 SGuaxin Museum Holiday Craft Holiday Gift Fair Fantasy Forest Thanksgiving Dinner Cocoa Holiday Cruises with Santa Claus Christmas Dinner Blaegrass on Holiday Samar Bazoor 10:00-4:OOPM B-1—LuncheAdotivK.Rosort U'1M Adc2vat P—,a-9Sca lku AY-Y•ebroM Resat_ Concert 900-5:DOPM 1000-3.00 PM Ade o�ook CdfCW 11-00 AM 130 PM Cn,u 1,aard the Lod'Alderbrook y—nd delight in stories cookies.andcoc-wire Santo. 1;0 SE—Deegs Ap re Aay Carc MO E Co-,Cab D,Ut'on L—_ Cnx C A—S^e 900 Acre Ntrr.9ne1te1 weu SR108,5^e'.m NOV I-2 NOV 9 NOV Ib NOV 22 NOV 29 DEC 8-7 DEC 15 St Edwards 21st Annual Bling in the Season Fantasy Forest Tree Lighting Ceremony Tree Lighting NCCU-Baby Born In Holiday Boxcar Holiday Expo Holiday Shopping Barrels and Brews and Fireworks Holiday Magic Porade the Barn 900-3.00PM 1000-3*OPM 1200-50OPM 6100 PM-Mao PM Begins at 4:00 PMDowntown Shelton 5:00-7:00 PM S_.on O:sv C St S- S.co.1IL-1 Doc C L nsel Ne 0.,Canna AY rm.At<er.SPc,lhtn inte Hr Farms 3480 SE Lync^�5hdton 9330N1iwy'0',S,_sh well SR 706.S-e:on 19M E Hwy 106,U, NOV 2 NOV 16 NOV 93 NOV 30-DEC 1 DBC 7 DEC 15 Hdiday on Main Thanksgiving Dinner Fadasy F. Christmas Market Bazaar B Bake So" Sing We Now of SLNt Bazaar 7:00-B00PM Gala a Auction UDOAM-7.0OPM 10.00-300 PM Christmas) 90-2:DOPM New Connv:tv arc'" Sao PM-pea PM L _. nen peso 5:00-6:00 PM DEC 21-22 0 rn��h L.r:reran 951 E Da by ac.lkvo'1 l4:e Geek Ces'ro 0'.SP.O6.Si 420 SE SR 3,SheYon Se Ow�a al Wc'es Cling 122 CSha:at wes:SR'09 Slwlton 324 w Cedar SL Shelton Holaroiday Market 520 PEG 10.00 AM-5.00 PM DC I NOV 2 NOV 15 NOV 17 BelfaiEHoliday DEC7 S165ENOR/MLfTARy Senior Center Burlap to Cashmere Holiday Art Clan Parade NCCU Christmas 9�OLbBrdnF151Of5 Holiday Bazaar 700-800 PM 200-330 PM 300-6.0OPM Bomar 10:00-300PM Fa Cotnt CoA— Mapb Glatt Sona-L" 300 mu�c vee igmey ]000-3:00 PM DEC19-20 "9C': „i e n.. 373]Srocm Sa'ngs Ab '700 W3,,tcoo Rd,SWW, at4Gm ScottMcLa aon's 051 EDa by cc Caroling She— T"m goss Aotas'n:o grs Hardware,Best, Holiday Market 4:00 PM-9:00 PM NOV 2NOV is NOV 23 DEC 7 Sia TOPS Fat Photos with Santa Paws Shopping With Santo HolidayBomar 12:00-5:OOPM Nigh Out 1000 AM-200 PM Masan Canty Tions, 900-300pM S30PM B00PM 5ca:t M;Lencans Horaw;,c Center.set- DEC 12-13 B."Cc C^ h S-0-cede- Si NE SR300.Belic, Tree Maze 23300 St Px3.8afor 323 wNM Com St S-em Lighted Historic Downtown? Holiday Market NOV 2 40OPM-9.00pM Chowder Cook ON DEC 7 4.00-7:1D0 P1M Guiness Tree Record T"card So Celebration Event DEC14-15 As:'anl Pviceeds a'nc 4.00 PM-9.00 PM Tree Sole e:o t`1kM Holiday Market DELI 1000AM-500 PM Beauchamp Santa da us DEC B LastWeek Of November Tree Moze 0—Pork I-l01 S-.' Santa chat's Holiday Market '000 AM-50OPM MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: November 5, 2019 PREVIOUS BRIEFING DATES: June 24, 2019 ITEM: Review Sales & Use Tax Funding Applications EXECUTIVE SUMMARY: In 1999, by RCW 82.14.370, the state legislature enacted a county sales and use tax for the benefit of rural counties. In turn, Mason County created the Sales and Use Tax Fund. The revenues received in the fund are only to be used for rural county public facilities to encourage economic growth. BUDGET IMPACTS: As part of the budget process, the Board should review the Sales & Use Tax Funding Applications and circulate to other potential applicants, as per RCW 82.14.370. RECOMMENDED OR REQUESTED ACTION: Request the Board review the attached Sales & Use Tax Funding Applications and approve circulation. ATTACHMENTS: Two Sales & Use Tax Funding Applications J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2019\Briefing Summary 11.4.2019-Sales&Use Fund.doc LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION Contact Name(s) JENNIFER BARIA Address 310 W. COTA STREET City, State, Zip SHELTON, WA 98584 Fax &e-mail (360) 426-2276 &JENNIFER@CHOOSEMASON.COM Signature and position of person authorizing submittal of application EXECUTIVE DIRECTOR 10.08.2019 Signature Position Date Project Title: MASON COUNTY ECONOMIC DEVELOPMENT Total Project Cost $332,996 Amount raised to date $ Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No Is this a phased project [ ] Yes [X] No, If yes number of phases number of years Requested loan amount $N/A Requested grant amount $70,040 1. Briefly describe the project, project start date, jurisdictions or private entities involved and their phases and timing, and which phases(s) of the project would be funded by loan or grant? The Economic Development Council of Mason County (EDC) is Mason County's Associate Development Organization (ADO), partnering with the BOCC, Ports, the city of Shelton, and a broad variety of stakeholders to drive economic growth in our community. We are a non- profit, non-partisan organization promoting economic well-being and quality of life for Mason County, by actively recruiting new employers and by retaining and supporting the growth of existing employers, thereby expanding jobs that facilitate growth, enhance wealth and provide a stable tax base. 2. Explain how the project satisfies economic development and priorities. The EDC's mission is to promote the economic vitality and growth of Mason County. We support that primary mission of business recruitment and development with an array of efforts to ensure an attractive business environment, ready and able workforce, and the necessary infrastructure to support a thriving economy as well as developing and curating economic data required by the County, the Department of Commerce, and other stakeholders. Our work starts locally by retaining and expanding existing businesses to ensure that our foundation is strong. We help communities understand local business needs and respond — so that businesses stay, grow, and become more deeply rooted in the community. We continue to build our business retention and expansion program to provide community leaders with advanced warning about problems that may lead to a closure. The work involves (1) building solid relationships with the business owners or plant managers of the employers in the community, (2) regularly collecting data on both individual companies and their industry sectors, (3) analyzing and tracking the collected data in order to predict its behavior, (4) assisting the company in solving problems that may cause them to move or close, (5) looking for opportunities to grow the businesses in their communities. The EDC also works to attract businesses to provide new jobs and needed goods and services to the community. This work requires current and accurate research to target companies that would fit well in our community and support our economic ecosystem. We have started a focused outreach to companies that are industry-related to or interdependent with industries currently established in Mason County and are using third party lead generators to extend our reach and penetration. While there are many activities that fall under the EDC's scope, a key component to all our work is communication. Effective economic development marketing differentiates the community through thoughtful messaging, engages rather than intrudes, and informs and educates. Through effective marketing, Mason County has positioned itself more strategically for growth, with both current and local business. Of equal importance, our marketing and communications initiative will continue to help educate and engage our community regarding the organization's activities and will bring increased awareness to the citizenry about the efforts of EDC and our many partners to expand business opportunities and bring new and better jobs to our community. The EDC will work to strengthen focus on Mason County's capacity-building needs and help structure a strategic and targeted approach for securing those final infrastructure dollars. This is a key component in establishing and maintaining a robust economic ecosystem by helping to build capacity that contributes to individual, business, and county-wide success. 3. Will this project be a public facility which is listed in economic development plan officially adopted by the county? [ ] Yes [X] No 4. List engineering reports, permits, feasibility studies and environmental studies which have been completed and/or need to be completed. N/A 5. Has other funding been secured? [X] Yes [ ] No. If yes, list source(s) of funding. The EDC is currently in the process of negotiating contracts for 2020. We expect to secure and maintain all existing contracts and investment support. 6. Please list other funding sources, which have been pursued or currently pursued. CONTRACT: $248,606 PUBLIC: $10,440 PRIVATE: $73,950 7. Please indicate the number of full-time, permanent jobs this project will create. Create in 1-3: 100 Create in 4-5 years: N/A Create in 6-10 years: Number of jobs retained: 100 8. Please indicate number of businesses that will directly benefit from the public facility. While this is not a public facility, the EDC has set a strategic goal of assisting a minimum of 125 businesses in 2020. 9. Please list other significant factors about the project that should be considered. The EDC is continuing to work recruiting identified industries that can benefit from the County's assets and match the economic development vision of the community, we have noticed a significant gap in the county's industrial lands and their access to necessary utilities. Over the next year, we have prioritized work around identifying, cataloging and potentially rezoning areas that will better support Mason County recruitment efforts. As mentioned in item number two, the EDC will work to strengthen focus on Mason County's capacity-building needs and help structure a strategic and targeted approach for securing those final infrastructure dollars. This will be developed from the current prioritized CEDS Project List. 10. List, in detail, how the money requested would be spent on the proposed project. Funding will be used to continue offering an array of business development programs and initiatives to assist entrepreneurs in starting and growing their business, support local companies, and promote the area for future investment. These include but are not limited to: • Actively recruiting new employers • Outreach to existing Mason County employers • Site selection services • Economic and demographic data • Research and comparative analysis • Prioritize infrastructure projects and coordinate funding efforts • Workforce and job training information • Entrepreneurship training o Annual Shelton High School Business Plan Competition o Olympic College Entrepreneur Camp o Microenterprise Business Builder Course • Business plan assistance • Access to financing organizations • Identifying collaboration opportunities • Key introductions • Tax research and incentives • Facilitation with permitting processes • Personalized briefings and orientations • Public relations and media coordination • Counsel and advice LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION Contact Name(s) Loretta Swanson, Director, Mason County Public Works/Utilities &Waste Address 100 W Public Works Drive City, State, Zip Shelton, WA 98584 Fax &e-mail lorettas@co.mason.wa.us Signature and position of person authorizing submittal of application aeQS Director 10/1812019 Signature Position Date Project Title: Belfair Wastewater Treatment&Water Reclamation Projects: Phases 1- 4 Planning and Capital Infrastructure Development Total Project Cost$ 53.3 million (Phases 1-2) Amount raised to date $ 53.3 Is your request intended to fill a gap in funding (gap financing)? [x] Yes [ ] No Requested funds are necessary to help pay the annual debt service costs incurred on funding borrowed to build the new Belfair Wastewater Treatment/Water Reclamation Facility, and to maintain a reasonable monthly sewer rate. Annual expenditures related to debt service are assumed to be approximately $ 767,000 per year after applying $1,500,000 in rate relief funds received during the 2019 legislative session. Is this a phased project[x] Yes [ ] No, If yes number of phases: 4 Number of years: 20 Requested loan amount$ 0 Requested grant amount $ 450,000/year for years 2020-2021 1. Briefly describe the project, project start date, jurisdictions or private entities involved and their phases and timing, and which phases(s) of the project would be funded by loan or grant? Phase 1 of the Belfair Wastewater Treatment&Water Reclamation Projects is complete and partially funded by this grant. Phase 2, which extends service towards the Puget Sound Industrial Center (PSIC) is currently in the preliminary engineering phase with construction anticipated in 2022 or sooner. Phase 2 design is fully funded and a Public Works Board grant and low interest construction loan offer will fund construction. The preferred alternative and funding package decision is pending. The Phase 2 work is in partnership with the City of Bremerton and Port of Bremerton through an Interlocal Agreement (ILA). Phase 2 is timed in coordination with the Page 1 of 4 5, Has other funding been secured? [x] Yes [ ] No. If yes, list source(s) of funding. Mason County actively and regularly pursues other funding sources to reduce the current debt burden, maintain rates, and meet economic development priorities. Recent examples of secured funding include: • Legislative appropriations for rate relief ■ Commerce grants for sewer extension planning/design ■ TLA with City of Bremerton for sewer extension planning and design ■ Public Works Board grant/loan for sewer extension construction 6. Please list other funding sources, which have been pursued or currently pursued. The County will continue to pursue federal and state grants and loans as appropriate for the remaining phases of implementation of the Belfair sewer project. After start-up of Phases 1 and 2, utility rates and general facility connection charges will also be used to operate the system and pay down the capital debt service for these initial phases of the project. Additional funding is required to complete the remaining phases and keep customer utility rates affordable. Current expectations are that large portions (if not all) of the remaining phases will be funded through developer contributions. 7. Please indicate the number of full-time, permanent jobs this project will create. Create in 1-3 = 20 Create in 4-5 years = 100 Create in 6-10 years = 150 i Number of jobs retained = 300 1 8. Please indicate number of businesses that will directly benefit from the public facility. All existing businesses within the Belfair UGA along the SR3 and 300 Belfair corridors directly benefit from Phase 1 sewer service. The provision of sewer service freed up valuable urban land previously dedicated to on-site septic systems and reserve areas. This allowed for expansion and/or re-development. Phase 2 service will also potentially benefit existing businesses in the Log Yard Road vicinity and along SR 3 north of the existing service area similar to benefits from Phase 1. Providing a closer sewer connection will allow business to more economically connect, thereby expanding or building new. New businesses in the same vicinity and PSIC will benefit from planned sewer expansion. Page 3 of 4 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Parks & Trails Department EXT: 806 BRIEFING DATE: 11-04-2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources X Legal €Other — please explain ITEM: Renewal of MOU with Mason County Historical Society and Mason County on behalf of the Parks and Trails Division EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In November of 2014, the Mason County Historical Society (MCHS) entered into a MOU with Mason County Board of County Commissioners on behalf of Mason County Parks and Trails Division reference storage space at MCRA. MCHS placed a 40-foot cargo container with historic artifacts and other items on MCRA property for long-term storage. The MOU has since expired in December of 2017, so a new MOU was drafted. The director for the MCHS, Liz Arbaugh, has reviewed this new MOU, which mirrors the expired one. Tim Whitehead from the Mason County Prosecuting Attorney's Office is reviewing the new MOU for contents and form. BUDGET IMPACT: None PUBLIC OUTREACH :( Include any legal requirements, direct notice, website, community meetings, etc.) None RECOMMENDED OR REQUESTED ACTION: Recommend that the Chairperson for the Mason County BOCC sign the MOU between MCHS and Mason County. ATTACHMENTS: Copy of the new MOU between MCHS and Mason County Briefing Summary 10/28/2019 MEMORANDUM OF UNDERSTANDING Between Mason County Historical Society and Mason County 1.1 PARTIES This agreement is entered into between Mason County Historical Society(MCHS) and Mason County (COUNTY), which directs the Parks &Trails (MCPT) to facilitate this agreement. 1.2 PURPOSE AND USE The PARTIES agree that the purpose of this agreement is to facilitate a cooperative relationship for Mason County to provide MCHS space at Mason County Recreation Area(MCRA)Park to store a cargo container.Mason County hereby finds that the Historical Society,through its work,improves the quality of life of County Residents and therefore provides valued consideration. 1.3 DESCRIPTION OF PROJECT The PARTIES aged that the project objectives to work together to provide MCHS storage space for historic artifacts or other needs. 1.4 TERM The term of this agreement shall be from November 1,2019 to December 31,2022 and can be extended with the written consent of both PARTIES. Either PARTY may terminate this agreement in writing forty-five(45)days prior to the proposed termination date. 1.5 RESPONSIBILITIES OF THE COUNTY The County will provide and support all of the following: • Provide space at the maintenance compound of MCRA Park for up to a 40'cargo container that will house historical artifacts. • Provide the MCHS with access to the ergo unit from 7 a.m.to 3 pm.Monday- Friday and on weekends when staff are present. • Will report any problems with the cargo unit to MCHS. • Will provide power service to the cargo unit if needed. 1.6 RESPONSIBILITIES OF MCHS MCHS will provide and add support all of following: • Will provide'COUNTY with a point of contact for MCHS. • Will provide COUNTY one set of keys in ease of a need arises to enter the cargo container. • Will pay an annual fee of$10 per month/$120 per year for basic power service,if needed. If heating and cooling on an annual basis is required,the charge for power will be negotiated on the increase in monthly electric charges,within reason and consideration for the time of year. • MCHS will indemnify and hold harmless MCPT for any damage or losses to the cargo container and its contents, • MCHS will cover the costs of moving in the storage unit and removing the unit once the term has been completed. • MCHS will be responsible for all maintenance and care of the storage unit. 1.7 INSURANCE MCHS will provide Mason County with evidence of Commercial General Liability Insurance with limits of liability not less than$1,000,000 per occurrence and$2,000,000 annual aggregate,for bodily injury,including personal injury or death,products liability and property damage of cargo container and its contents.If the coverage is written as a claim made policy,then upon termination of contract MCHS must evidence the purchase of an extended reporting period or"tail"coverage for a one-year period. The Commercial General Liability Insurance shall name MCPT,its officers,officials, employees and agents with respect to performance of services and shall contain no special limitations in the scope of protection afforded to the MCPT as an additional insured. MCHS Commercial General Liability Insurance shall be primary and non-contributory with respect to any insurance or self-insurance programs covering MCPT, its officers, officials, employees and agents. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the MCPT,its officers,officials,employees and agents. The insurance limits mandated for any insurance coverage provided by this Contract are not intended to be an indication of exposure nor are they limitations on indemnification. The MCHS shall maintain all required policies in force from the time services commence until services are completed.Certificates,policies,and endorsements expiring before completion of Contract shall be promptly replaced. The MCHS shall place insurance with insurers licensed to do business in the State of Washington and having A.M.Best Company ratings of no less than A.The MCHS shall furnish Mason County Risk Management with properly executed certificates of insurance or a signed policy endorsement,which shall clearly evidence all insurance required in this section prior to'commencement of services.Certificates of Insurance shall show the Certificate Holder as Mason County.Written notice of cancellation or change shall be mailed to Mason County Risk Management 411 N 5t' Street,Shelton,WA 98584. 1.8 TERMINATION This agreement may be terminated by either party upon the giving of forty-five(45)days written notice. 1.9 EFFECTIVE DATE This agreement shall be in full force and effect upon approval by the County official signing below on behalf of the Mason County Board of Commissioners. Dated this day of , 2019 MASON COUNTY, PARKS &TRAILS Chairperson, Mason County Commissioners MASON COUNTY HISTORICAL SOCIETY President of the Board PROFESSIONAL SERVICES AGREEMENT Contract No. 2019- THIS Agreement is made effective as of the 1St day of January, 2016, by and between Consultant, organized under the laws of the State of Washington, doing business at: Consultant(hereafter the "CONSULTANT") Phillips Burgess Government Relations LLC. Address: 724 Columbia St NW NW Suite 320 Olympia,WA 98501 Contact:Troy Nichols 360-918-6838—Cell 360-742-3500-Office and Mason County a Washington municipal corporation, established under the laws of the State of Washington, whose address is: Mason Client(hereafter the "CLIENT") 411 N 5th St. Shelton WA 98584 and the City of Shelton a Washington municipal corporation, established under the laws of the State of Washington, whose address is: The City of Shelton (hereafter the "CLIENT") 525 W. Cota St. Shelton WA 98584 for professional services in connection with the following project: The Client's Capital Projects Legislative Agenda TERMS AND CONDITIONS 1. Service by Consultant. a. Consultant shall perform the services described in the Scope of Work attached to this Agreement as Exhibit"A".The services performed by the Consultant shall not exceed the Scope of Work without prior written authorization from the Client. b. The Client may from time to time require changes or modifications in the Scope of Work. Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by the parties incorporated in written amendments to the Agreement. 1 2. Terms.This agreement shall commence on December 1, 2019 and shall terminate on November 30, 2020, unless extended or terminated in writing as provided herein. 3. Compensation.The Client shall pay the consultant an annual fee of$15,600 for the services listed above.Consultant may bill client travel related, communications and other expenses not to exceed $1,500 for the term of the contract. 4. Payments. a. Consultant shall maintain time and expense records and provide them to the Client monthly after services have been performed, along with monthly invoices for work performed to the date of the invoice. b. All invoices shall be paid by the Client within twenty(20) days of receipt of an invoice. If the client objects to all or any portion of the invoice, it shall so notify the Consultant of the same within five (5)days from the date of receipt and shall pay that portion of the invoice not in dispute, and all parties shall immediately make every effort to settle the disputed portion. c. Consultant shall keep cost records and accounts payable pertaining to this Agreement available for inspection by the Client for six (6)years after final payment. Copies shall be made available upon request. d. Client Content.Client unconditionally guarantees that any elements of text, graphics, photos, designs,trademarks, or other artwork furnished to Consultant are owned by the County, or that the Client has permission from the rightful owner to use each of these elements, and will hold harmless, protect, indemnify and defend Consultant from any liability(including attorney's fees and court costs), including any claim or suit, threatened or actual, arising from the use of such elements furnished by the County. Client shall maintain ownership of all text,graphics, photos, designs, trademarks or other artwork furnished to Consultant by Client ("Client Content"). e. Ownership of Work Product. Once Client has submitted final payment to Consultant under this Agreement, Client shall own copyright to all Work Product and source documents produced by Consultant and delivered to CLIENT under the terms of this Agreement.This Work Product may be shared or used in the future. Consultant retains the right to display graphics and other elements of Work Product as examples of their work in their portfolios. 5. Relationship of Parties.The parties intend that an independent contractor-client relationship will be created by this Agreement.As the Consultant is customarily engaged in an independently established trade which encompasses the specific service provided to the Client hereunder, no agent, employee, representative or sub-consultant of the Consultant shall be or shall be deemed to be the employee, representative or sub-consultant of the Client. In performance of the work, the Consultant is an independent contractor with the ability to control and direct performance details of the work,the Client being interested only in the results obtained under this Agreement. None of the benefits provided by the Client to its employees including, but not limited to, compensation, insurance, and unemployment insurance are available from the Client to the employees, agents, representative or sub-consultant of the Consultant. The Client,shall not, during the term of this agreement, engage other independent contractors to perform the same or similar work that the Consultant performs hereunder. 2 6. Indemnification/Hold Harmless. a. Indemnification of Consultant. The Client shall indemnify Consultant, its officers, agents and employees,from and against any claim,damages, losses and expenses, including but not limited to reasonable attorney's fees, arising from the county's performance under this Agreement; provided, to the extent the claim, damages, losses and expenses are cause by intentional acts of or by the concurrent negligence of the Consultant, its officers, agents,or employees,the County's indemnification obligation hereunder shall be limited to the County's proportionate share of liability as agreed to by the parties to this Agreement or determined by a court of competent jurisdiction. b. Indemnification of Clients.Consultant,shall indemnify the County, its officers,agents and employees,from and against any claim, damages, losses and expenses, including but not limited to reasonable attorney's fees, arising from the county's performance under this Agreement; provided, to the extent the claim, damages, losses and expenses are cause by intentional acts of or by the concurrent negligence of the Consultant, its officers, agents, or employees,the County's indemnification obligation hereunder shall be limited to the County's proportionate share of liability as agreed to by the parties to this Agreement or determined by a court of competent jurisdiction. 7. Insurance. Consultant shall carry, as a minimum,for the duration of this agreement the following insurance in such forms and with a carrier rated A.M. Best"A:VII": a. Workers' Compensation and employer's liability insurance in amounts sufficient, pursuant to the laws of the State of Washington, b. Commercial General Liability Insurance with limits of liability not less than $500,000 per occurrence and $1,000,000 in the general aggregate,for bodily injury, including personal injury or death, products liability and property damage, c. Automobile Liability Insurance with a combined single limit of liability not less the $500,000 for bodily injury(including personal injury or death)and property damage, d. Certificates of Insurance naming the CLIENT as additional insured on all such insurance policies,with the exception of the Workers' Compensation coverage.The insurance provided to the additional insured shall be primary.The Consultant shall provide certificates of insurance and an Additional Insured endorsement, concurrent with the execution of this Agreement, evidencing such coverage and at the COUNTY's request, furnish the CLIENT with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. e. Consultants Commercial General Liability Insurance shall be primary and non- contributory with respect to any insurance or self-insurance programs covering COUNTY, its officers,officials, employees and agents.Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the COUNTY, its officers, officials, employees and agents. f. All insurance policies shall contain a clause of endorsement providing that they may not be terminated or materially amended during the term of this Agreement, except after forty-five (45) days prior written notice to the COUNTY. If Consultants insurance policies are"claims made"or"claims paid",Consultant shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated. Consultant's failure to maintain such insurance policies shall be grounds for the COUNTY's immediate termination of this Agreement. 3 8. Suspension and Termination of Agreement. a. Termination without cause. This Agreement may be terminated by the Client upon thirty (30) days' notice. b. Termination with cause.The Agreement may be terminated upon the default of the Consultant. c. Termination by Consultant.This Agreement may be terminated by the Consultant upon thirty(30) days' notice. d. Rights upon Termination. i. Without or With Cause. Upon termination for any reason, all finished or unfinished documents, reports, or other material or work of Consultant pursuant to this Agreement shall be submitted to the Client, and Consultant shall be entitled to just and equitable compensation for any and all work completed prior to the date of termination, not to exceed the total compensation set forth herein. Consultant shall use its best efforts to minimize the compensation payable under this Agreement in the event of such termination. ii. Default.If the Agreement is terminated for default,the Consultant shall not be entitled to receive any further payments under the Agreement until all work called for has been fully performed. e. Notice of Termination or Suspension. If delivered to the Consultant in person, termination shall be effective immediately upon the Consultant's receipt of the Client's written notice or such date as stated in the Client's notice of termination,whichever is later. 9. Notice. Any notices required to be given by the Client to the Consultant or by the Consultant to the Client shall be in writing and delivered to the following address: Consultant Mason County Attn: Attn: Board of Commissioners Address: 411 N 5th St. Shelton WA 98584 10. Resolution of Disputes and Governing Law. a. It is agreed by all parties that any and all litigation between the parties shall be filed in Mason County Superior Court, Mason County, Washington. b. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In any suit or action instituted to enforce aby rights granted under this Agreement, the substantially prevailing party shall be entitled to recover its costs, disbursements and reasonable attorney's feed from the other party. 11. Entire Agreement.The Written provisions of this Agreement,together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the Client, and such statements shall not be effective or be construed as entering into or forming a part of or between parties with respect to the subject matter hereunder is contained in this Agreement.All of the above documents are hereby made part of this Agreement and form the Agreement document as fully as if the same were set forth herein. Should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement,then this Agreement shall prevail. 4 IN WITNESS WHEREOF,the parties have executed this Agreement on the day and year set forth above. CONSULTANT MASON COUNTY By: By: Managing Partner County Commissioner, Board Chair Date: Date: THE CITY OF SHELTON By: Mayor Date: 5 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: November 4, 2019 PREVIOUS BRIEFING DATES: ITEM: Out of Class Pay/Lead/Special Pay for the year 2020 EXECUTIVE SUMMARY: Mason County has five employees who are receiving Lead Pay due to increased responsibilities. Most of these employees have been receiving the special pay for extended lengths of time. There is also one new request for an employee to work in a higher classification beginning in 2020. The State Auditor would like an authorization tracking system in place to allow special pays (all of them) and the duration each are agreed upon. Human Resources has worked with Payroll and the Support Service Director to devise a form to authorize the special pays by the Board of County Commissioners. Moving forward these will be brought forward as they are requested. BUDGET IMPACTS: Included in the 2020 Maintenance Level Projected Budget. RECOMMENDED OR REQUESTED ACTION: Request the Board of County Commissioners consider these positions for reclassification review and approval to continue receiving the special class pay in 2020. ATTACHMENTS: Five Temporarily Working in a Higher Class/Out of Class/Lead Pay/Special Pay Request Forms are attached. j Abudget office\briefing,agenda,&public hearing items\2019\briefing cover-out of class pay 11.4.19.doc 2020 Out of Class / Lead / Special Pay Requests Employee Job Title Department Request Todd Cannon Network Engineer Information Technology Lead Pay Dawn Mesojednik Juvenile Probation Counselor Juvenile Court Services Lead Pay Genie McFarland Permit Specialist II Community Services Lead Pay Grace Miller Planner Lead Community Services Lead Pay Michael Mclrvin Senior Party Chief Tech IV Public Works Lead Pay Anna Smith Finance Accounting Deputy I Treasurer Working in a Higher Class TEMPORARILY WORKING IN A HIGHER CLASS/ .Y OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay ®Lead Pay ❑ Working in a Higher Class All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Todd Cannon Employee Job Title: Network Engineer Department: Information Technology Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: SEE ATTACHED What specific job duties this employee will be performing outside of their current position description and for how long: Todd Cannon is an exempt employee who is called in for after hours IT issues with out compensation. Due to the possible complexity of those issues his skill set in required to handle most issues. Since the IT Manager is split between three departments,Todd assists with the day to day operations of the department including staff scheduling, assigning staff duties/assignments as well as first level supervision of the System Administrator and Database/Web Technician positions. Todd keeps the IT Manager aware of personnel and budgetary issues or concerns he discovers while performing the task of supervisor. Effective Date:January 1 , 2020 End Date: December 31 , 2020 *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: E � Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll MASON COUNTY ENGINEERS'GUILD COLLECTIVE BARGAINING AGREEMENT JANUARY 2019-DECEMBER 2019 10.3 WORK IN A HIGHER CLASSIFICATION AND LEAD WORKERS ... Page 27 Lead Worker: The County may designate an employee as a Lead Worker; such designation is not considered to be a"job vacancy"or"newly created position."A Lead Worker will typically direct, oversee and/or organize the work of other employees, although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. The Lead Worker cannot hire, fire, or discipline other employees within the Bargaining Unit.This job classification is used at the discretion of management(and with prior approval of the Board of County Commissioners). A Department Head will post within his/her Department a notice of intent to appoint a Lead Worker. He/she will give full consideration to all departmental applicants before going outside his/her department. Any employee who acts as Lead Worker will receive an additional ten percent(10%) salary for the period of time they perform that function. CoG,��; Mason County Human Resources Department .J 1854 MEMORANDUM To: Matt Stull, Guild Representative Nicole Burgess, Guild Representative From: Bill Kenny, Human Resources Director Date: January 31,2013 Subject: Network Engineer—New Position Proposal The County is proposing the creation of a new position:Network Engineer. This would replace the position of Systems Engineer and is more contemporary with our operational and IT needs. Attached you will find Job Descriptions for both positions. Our proposal would be that the position be"EXEMPT." (By analysis the duties and other tests clearly fit the Computer/white collar exemption) We would further propose that the position be in the bargaining unit. We conducted a salary survey of comparable positions in comparable jurisdictions and that assessment results in the following placement: Engineers Guild Range Table STEPS 1 2 3 4 5 6 NETWORK ENGINEER 4,695 4,860 5,030 5,206 5,388 5,577 SYSTEMS ENGH4EF 413#1 4,552 41-105 4,459 5104 5-466 Please let me know if you have any questions or wish to meet and confer regarding this proposal. We seek your concurrence, but for your ease,absent hearing from you by COB Friday,February 8, 2013, we will assume your waiver and agreement. Thank you for your consideration. POSITION DESCRIPTION 1- Title: Network Engineer Department: Support Services- Information Services Affiliation: Engineers Guild Reports to: Information Services Manager -Exempt: Non-Exempt: X Supervises/Directs: None Risk Class: 5306-07 Salary Range: According to current CBA Established Date: Revision Date: January 8, 2013 Format only — 10/23/2017 JOB SUMMARY: Provides master level, data network design, configuration and maintenance of Mason County's Local Area Network, including comprehensive network and data security, data backup systems, e-mail system, voice systems, remote connections and internet access. Duties include network hardware and software problem solving, including corrective and preventative maintenance. WORK/RESPONSIBILITIES: • Specify, install and configure network hardware including routers, firewalls and switches. Regularly monitor network operations to identify intrusion attempts and traffic problems. • Specify, install, maintain and troubleshoot storage area network (SAN) equipment, including hardware and operating system configuration. Regularly review SAN operation to ensure efficient operation and detect problems. • Specify, install, maintain and troubleshoot servers, including hardware and operating system configuration. Regularly review server operation to ensure efficient operation and detect problems. • Specify and implement network backup and data recovery strategies. Ensure all servers never go for more than one business day without a satisfactory backup. • Specify, install, update and administer the county e-mail systems including e-mail archive and spam filtering. • Document all network changes including server configuration, patches, repairs and troubleshooting. Write and review "Best Practices" for other IS employees to install and properly configure PC software to utilize network resources. • Assist IS technicians with troubleshooting LAN and application software problems. • Communicate with the IS staff members to keep them informed of any changes or problems on the network. After completing requests from users or fellow IS technicians, follow up with a call or e-mail answering their request. • Other tasks as required. y POSITION DESCRIPTION ,nsa ax WORKING CONDITIONS: Works indoors in a clean, climate-controlled workspace. However, installation and troubleshooting may involve crawling or climbing in utility areas. Required to sit, talk, and hear-, frequently required to use hands to- finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus. The employee is occasionally required to lift or move up to 40 pounds. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is trusted with unlimited network and communications system access and is required to maintain confidentiality of information. The employee may be required to deal with irate, disgruntled and sometimes hostile individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. QUALIFICATIONS: Knowledge, Skills &Abilities Knowledge of: • IP network security with Internet and remote connectivity • Network switch, router and firewall operating systems and configuration. • Network operating systems, including Linux, Windows and VMWare. • Servers and Intel PC type computers including hardware configuration and software. Ability to: • Work with a diverse group of system users with large differences in experience and skill level. • Communicate effectively both verbally and in writing. • Work as a member of a service oriented team, including flexible hours as required to • support various County operations. Must be willing to work weekends and nights with short notice. • Work effectively and professionally without immediate supervision. • Must be able to accept direction and decisions from the direct supervisor. tr�ot� co POSITION DESCRIPTION Preferred skills: • Ability to configure Cisco firewalls. • Experience configuring VMWare running on a SAN using Vicenter Server EDUCATION AND EXPERIENCE: Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. Minimum of three years of professional IP network experience. Or Four (4) years of formal education in Computer Sciences or related technical fields. Or Completion of an equivalent of four years of accredited vocational training program in Information Technology. Note: Education, excluding the first year, can substitute for experience on a year for year basis. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: Achieve certification as a MCSE: Server Infrastructure within the first six months of employment if not already certified. Valid Washington State Driver's License. Must agree to maintain required skills and certifications. I have read and understand the above position description. Name: Date: Signature: HR/Manager Name: HR/Manager Signature: TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay Lead Pay O Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name: �°"^ VJ -"k Employee Job Title: THA'.116 Cov.Nsjo r Department: Cov r� S%xvAci.S Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: -�E- What specific job duties this employee will be performing outside of their current position description and for how long: Effective Date: I I/1 o End Date: 12-1 -11/W *Attach a copy of the employee's E7osition description* c Q•y-Iq Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll ARTICLE 10--OTHER COMPENSATION 10.1 CALL-B,mc PAY All enmployces will respond to emergency call-outs Unless extenuating drelin)stances such as illness or other incapacitation prevent the euaployce from responding. Pursuant to provisions of RCW 38.52 concerning Cmergetiuy Management,and Mason County Code 2.19.050,the County may utilize personnel of any County Department or agency in a declared disaster. lull-lime employees who are called back to work after leaving tllc job site(and not adjacent to the next regularly selteduled shift),shall receive a minimum of two(2) hours' pay at the overtime rate. Whcu an employee is called out between shins,the time worked between shifts shall be paid at the rate of one and one-half(1'/2)limes the regular Mlle. Alter working the call out shill,the cmployce may have the option of working the next regularly scheduled shift,provided the supervisor and the employee feel the employee can carry out the duties of'(lie position safely. When the employee does continue working,the time worked on the nest regularly scheduled shift shall lx,,compensated at the normal straight tlnie Talc. During periods of emergency,change~of shift can be made with eight(8)hours' notice,provided the ennployco has eight(8)hour~off hetveen the two(2)shifts. This provision shall apply to employees who are required to attend Employer scheduled meetings on their regularly scheduled day(s) off. Part time employees who arc called back to work after leaving the job site shall receive a minimum of two (2)hours'pay at the appropriate rule of pay. 10.2 Wotttc IN A 1[]GIILIt C LA5SII�ICA'rloly No employee shall be reduced In salaq or benefits because orbeing assigned by the Hinployer to perform thu work of a lover classification,except in the situation of lay off. A supervisor may assign an employee to perform the prinaary duties of n higher classification, when those duties are not pail of the employee's current job classification,for the purpose of': A. Providing work coverage during tun authorized vacation period; B. Providing wok coverago during an authorized sick leave; C. Providing work coverage for an authorized leave of absence;or D. Providing work coverage Ibr a currently vacant position. if the cmployce is scheduled to work in the higher job classification.for a minimum ofthree(3) consecutive workdays, the employee shall be paid on the step of the sultry rouge for the higher classification that provides at least a live percent(5%)increase. 10.3 l,EAu 1Votcxwrt The County cony designate an employee as a Lead Worker;such designation is not considered to be a 'Job vacancy"or"newly created position"as ivrerenced in Article 8—Seniority. A lead Woricer will 2016-2018 Collcuivc oareaining Ap.wmem Page 29 typically direct,oversee andlor organize the-svork of other employees,allliough the County reserves the exclusive right to make a Lead Worker designation based on other factors mid rationale. The Lead Worker cannot hire, tire,or discipline other employees within Ilio']Cnmstcrs bargaining unit. This joh classification is used at the discretion or management(and with prior approval of the Board of County Commissioners). 'line County will give full consideration to applicants who are members of the bargaining unit prior to filling an open lead positimi from uulside the hargaining unit. Any employee who acts as lend Worker will receive nn additional toil percent(10%)sahrry for the period of time they perform that function. The Lead Worker must demonstrate the ability to work collaboratively and in cooperation with others,be able to articulale mid support the philosophy orthe administration;rix well as participate in leadership training as required by administration. The Lead Worker must,at a minimum,complete the following traiuitng: • Juvenile Services State Criminal Justice Training Academy • Adult Scrviccs State.Criminal Justice Training Academy • Risk Assessment Training • Case Management Training • Aggression Replacement Training • Guardian ata l'.rtem Stale Approved C UITIculum 10.4 Ri,,%Nrtzunsr:nrcn•r All bargaining unit employees who are required to use their own vehicles for Employcr business shall be reimbursed at the mileage rate set by the ourrent policy for nil miles driven on such business. 10.5 LONG m,in, The.County shill provide additional numbly compensation above each eligible,regular full-time employee's base salary to recognize continuous Ieng1h orf.service as it County employee. Eligible, regular part-time employees shall receive a pro-rated longevity boncfiil in proportion to the number of hours the part-time cnnployec is in pay status during the-month as compared to that required for full- time employment. 'I'Ire longevity benefit will be implemented in accordance with the following schedule: firming in 1 I'h aril conthuring thril 1511,yea►;sI.5%above bast 13c�nning in 16111 and continuing`thru 20t'years _ 3.0%above base f3�uiing in 21x'and continuing thru 2511 years 4.5%ahove hase (ie. inning in 2(t'year and continuing thcr•caller 6.0%above bast✓ 2016-2018 Collatiw nargeining Agro meat Naga 30 LEAD PROBATION OFFICER DUTIES Maintain Current Duties(some adjustments may be made) ART Coordination - Maintain certification - Teach ART at least once per year Schedule classes, Including instructor and co-instructor and transportation schedule and back-ups as needed. Insure all instructors maintain certification. - Participate in monthly and quarterly meetings with the regional consultant. Serve as CMAP Quality Assurance Specialist(QAS) - Become certified as QAS - Attend quarterly telephonic meetings and annual regional meeting - Coordinate training forJPC's as required by the State Quality Assurance Plan - Maintain certification for all JPC's - Work with Deputy Administrator on development and cornplibnce with Mason County Quality Assurance Plan. Represent office in Offender Court for Modification Hearings Serve as back up for Deputy Administrator in reviewing police reports and filing Informations. POSITION DESCRIPTION Title: Juvenile Probation Counselor Department: Juvenile Services Affiliation: Teamsters Probation Reports to: Deputy Administrator, Juvenile Services Exempt: Non-Exempt: X Supervises/Directs: None Risk Class: 5306-07 Salary Range: According to current CBA Established Date: 2014 Revision Date: Format Only-6/18/2018 DEFINITION: Professional level position responsible for providing services for the Superior Court Juvenile Division including but not limited to: investigation; evaluation; assessment; written and oral recommendations; case management services: training, support of volunteers; intervention programming; educational and informational clinics, advocacy and other related functions as may be designated by the Administrator, Deputy Administrator or ordered by the Court. This position may be assigned to any case type covered by Juvenile Court Services including but not limited to: Offender Intake; Community Supervision; Diversion; Truancy; At-Risk Youth; CHINS and CASAIGAL. The Juvenile Probation Counselor is required to prepare written reports for the court detailing findings, conclusions and recommendations. The Juvenile Probation Counselor will be required to present their reports orally to the Court and be subject to cross-examination. A Juvenile Probation Counselor may be appointed as a Guardian Ad Litem in dependency matters to represent and advocate for the best interests of children. A Juvenile Probation Counselor may be required to develop and implement detention alternative programming per the Juvenile Detention Alternatives grant. The employee is expected to provide leadership by example, conduct themself in a professional manner and demonstrate competence in their assigned duties. The Juvenile Probation Counselor position requires the employee to be highly motivated, able to work as a team member and work a non-traditional work schedule, including weekend's and evenings. Juvenile Court Services is a professional environment and employees are required to meet all departmental policies, proceedures and standards. ESSENTIAL JOB FUNCTIONS: Develops individualized case plans that address treatment and accountability to assure compliance with court ordered requirements and identified assessed risk and protective factors. • Completes Pre-Screens and Full Risk Assessments and implements case management planning per the Washington State Case Management Assessment Process (CMAP). • Provides case assessments and recommendations to the Court in all phases of the court process. • Coordinates and interacts with other departments within the agency, as well as law enforcement, prosecutors, attorney general, defense panel, department of children and family services, schools and other community agencies to ensure that appropriate and accurate information is provided to the Court. • Refers youth families to appropriate community resources to implement the case plan, or provide direct case management services. • Complete and support Community Accountability Boards for diversions when appropriate, in lieu of filing formal charges and entering formal court proceedings. • Provides ongoing supervision for youth placed under court jurisdiction, which includes: • Monitoring a youth's performance on court ordered requirements. • Developing and utilizing Motivational Interviewing skills. • Assisting youth in crisis situations. • Assisting parents and others in their responsibilities to care for the clients. • Using other appropriate methods aimed at holding the clients accountable and assisting them in learning more appropriate behavior. • Provides written or verbal Courtroom testimony, as required. • Works with community resources in developing and maintaining individualized case plans for youth on community supervision, diversion, truancy, or under at-risk youth or dependency petitions. • Participates in case staffing, unit meetings, and other agency meetings when scheduled. • Responsible for completing all written client assessment, progress/treatment reports on a timely basis. • Recruit, screen, train, and support the work of community volunteers. • Functions as a Guardian ad Litem (GAL) in dependency actions. Conduct interviews will all persons involved in issues regarding the child and family. Assess family relationships and parenting abilities. Compile and analyze complex information. Submit detailed facts, conclusions and make recommendations regarding all substantive issues to the Court as to the child's best interest, striving to establish a permanent plan of care for children under the jurisdiction of the Court. Approve all court orders resulting from dependency and family court involvement. • Supports community volunteers serving as guardian ad litem for dependent children. • In BECCA Bill (At-Risk Youth, CHINS, and Truancy) matters, assist parents, child or school in completing petitions. Obtain a cause number and set hearing within statutory time frame. Coordinate process with all parties. If court ordered, facilitate child's access to detention or community restitution. Approve • Facilitates Aggression Replacement Training; Leads, teaches and/or facilitates other classes, programs, and court interventions offered by Juvenile Court Services for youth and/or parents. • Develop, facilitate, and supervise community restitution opportunities for juveniles under jurisdiction of the Court. • Performs related duties as required and assigned. KNOWLEDGE, SKILLS AND ABILITIES: • Knowledge of the juvenile justice system and of community resources. • Able to read, interpret and apply work-related laws, rules and other regulations, especially knowledge of RCW's and Court Rules. • Ability to conduct and control individual and group interviews. • Ability to balance giving support and assistance while maintaining accountability for youth and their families under court jurisdiction. • Knowledge of youth/child developmental stages. • Knowledge of mental health, substance abuse and trauma related issues for youth. • Knowledge of current research, assessment tools and treatment/intervention practices for youthful offenders and for youth with mental health, substance abuse and trauma related issues. Ability to communicate in a professional manner, both verbally and in written reports. Ability to work harmoniously with co-workers and volunteers within the agency and interact professionally with other governmental and private agencies in the community. • Ability to successfully complete training and to facilitate Aggression Replacement Training in accordance with the Washington State Quality Assurance Plans maintaining a satisfactory rating of delivery. • Ability to successfully complete the Washington State Juvenile Services Academy and the Case Management Assessment Process training as scheduled by the Employer. • Ability to become certified in the Washington State Case Management Assessment Process within 6 months of completion of training. • Basic computer skills and the ability to navigate all informational systems used by the Court. WORKING CONDITIONS • Work is performed in multiple environments, including but not limited to: office, courtroom, schools, community, client's homes, detention and jail facilities. • Potentially hazardous conditions may be present when exposed to: o Violent or hostile individuals o Inclement weather o Road and traffic hazards • Incumbents may be: o Exposed to physical hazards when dealing in highly emotional and stressful situations with potentially volatile or violent clients. o Exposed to environmental/biochemical hazards due to the potential for contact with bodily fluids. o Exposed to dangerous chemicals and dust or particles due to the potential for contact with such substances in the homes of clients. MINIMUM QUALIFICATIONS: • BA or BS degree required in the social sciences, behavioral sciences or related field. • Minimum of one (1) year direct employment experience working with At-Risk Youth preferably in the Juvenile Justice system normally required for this position. • Must be at least 21 years of age. SPECIAL REQUIREMENT: • Applicants will be required to pass a comprehensive background investigation, which shows no criminal activity that could directly impact ability to perform the job. • A valid Washington State Driver's License is required for employment. • Applicants are required to obtain their Agency Affiliated Certification credential through the Washington State Department of Health within one (1) year. • Must be able to obtain first aid/CPR certification • Must be able to successfully complete the Washington State Juvenile Services Academy as scheduled by the employer and obtain certification in the Washington State Case Management Assessment Process within six-months of receiving the training. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination –Annually Blood Bourne Pathogens–Annually Smart Risk Management–Once Slip, Trip and Fall –Annually Safe Lifting Practices –Annually FEMA IS 100 and 700 All employee's-Once REGULAR MONITORED DRIVER--X—Yes No DEFENSIVE DRIVING- ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Union Representative Signature of Approval: Date: Administrator Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: y:;stSny. C TEMPORARILY WORKING IN A HIGHER CLASS/ IXW OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay ©Lead Pay ❑ Working in a Higher Class All out of class, lead, or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name: Genie McFarland Employee Job Title: Permit Specialist II Department: Community Services—Permit Assistance Center Please insert the lead, out of class or temporarily working in a higher-class pay language from the Collective Bargaining Agreement if applicable: Teamsters General Service Collective Article 10.5 Lead Worker—The County may designate an employee as a Lead Worker; such designation is not considered to be a "iob vacancy" or"newly created position", as referenced in Article 8 Seniority Section 2. A lead Worker will typically direct,oversee and/or organize the work of other employees although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. The Lead Worker cannot hire, fire, or discipline other employees within the Teamsters bargaining unit. This iob classification is used at the discretion of management (and with prior approval of the Board of County Commissioners). A Department Head will post within his/her Department a notice of intent to appoint a Lead Worker. He/She will give full consideration to all departmental applicants before going outside his/her department. Any employee who acts as Lead Worker will receive an additional ten percent (10%) salary for the period of time they perform that function. What specific job duties this employee will be performing outside of their current position description and for how long: As a Lead Worker Genie serves as the lead over the front counter of the Permit Center,providing training, guidance and mentorship to the two Permit Technicians and the Clerical staff that schedules all inspections and answers the main phone line for the Permit Assistance Center (PAC). Ensures there is daily coverage for these positions and juggle the schedules as necessary to be certain there is phone coverage lunch coverage and the public is served at the counter. Genie provides organizational knowledge to PAC and the all Community Development Staff based on her 26 years of experience. Ensures Permit Technicians stay current on training and has attended Public Records training; herself to ensure cc:CMMRS/Elected Official/Department/Payroll they are processed properly. Provides the duties of the County Addressor since the position was eliminated in 2009 due to budget cuts. Handles the more complex residential and commercial permit application in-takes. Interpret the building code and provide guidance on how to apply the code. Provide advice on how to improve the permit process including in-take scheduling inspections plan review and the issuance of the permit Acts as a liaison between the Community Service Director and the Permit Center by providing input on policy development and situational awareness. Effective Date: 10/1/15 End Date: Manager/Sup Isor e t Signature: — 1-- Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: Attach a copy of the following: Department notes; ' Employee's current position description; Munis notes; and Current Salary Range. cc:CMMRS/Elected Official/Department/Payroll David Windom From: Kathy Chaussee Sent: Wednesday, October 30, 2019 10:39 AM To: David Windom Subject: RE: Genie McFarland - Lead Worker Request Form 10082018.docx Genie McFarland Permit Specialist II Step 3 Base =$49,335.84 Longevity=$2,960.15 Lead =$4,933.58 Total gross Munis=$57,229.68 A few penny difference due to rounding in munis Grace Miller Planner III Step 3 Base= $63,562.08 Longevity = $3,813.72 Lead =$6,356.21 Total gross Munis=$73,732.08 A few penny difference due to rounding in munis From: David Windom<DWindom@co.mason.wa.us> Sent:Wednesday, October 30, 2019 8:58 AM To: Kathy Chaussee<KathyC@co.mason.wa.us> Subject:Genie McFarland - Lead Worker Request Form 10082018.docx Can I get the info listed on the bottom of this form for both Genie and Grace? Fx:� copY . POSITION DESCRIPTION Title: Permit Specialist I Department: Community Services Affiliation: Teamsters General Reports to: Permit Assistance Center Services Manager Exempt: Non-Exempt: X Supervises/Directs: None Job Class: Risk Class: Salary Range: According to current Collective 2091 5306-07 Bargaining Agreement Union Approval Date: Elected Official / Human Resources Approval Date: SUMMARY: Responsible for accepting completed development applications from the public. Development applications include permits for: commercial and residential building, plan review, shoreline and critical areas, clearing and burning, environmental health, inspections, variances, plumbing, mechanical, remodel, addition, new construction, and/or other development code process. ESSENTIAL JOB FUNCTIONS: This position may include but not be limited to, • Providing various information and guidance to clients regarding planning and building regulations, and the application review process. • Conveying rules and regulations of the development review process to clients. • Reviewing applications for completeness and compliance. • Accepting permit applications, determining the type of application, accepting revisions, routing review material, and completing necessary documentation. • Coordinating permit intake process with other Community Services staff. • Reviewing pre-submission permit applications for completeness and scheduling pre- application meetings. • Monitoring the progress of permit applications. • Ensuring all necessary approvals are obtained and that required documentation is complete with all regulations addressed prior to issuing permits. • Being able to identify issues, research, correct problems, and perform follow-up as needed. • Utilize computerized data base for permit tracking. • Work with coworkers for improving and updating operational procedures as needed. • Performing special projects, participating in cross training, and on occasion assisting other functional areas throughout the department. • Insuring adequate recordkeeping, retention, and retrieval of documents. Est. 5.2002/Rev 1-5.2013/Rev 2-9.8.2014/Rev 3-12.20.2017/Rev 4-1.18.2019 WORKING CONDITIONS: Work is primarily performed in an office environment while sitting at workstation or standing at customer service counter. Work may involve frequent interruptions. Customer interactions and communication include face-to-face, over the phone, and email. QUALIFICATIONS: Knowledge of: • Zoning and land use regulations; applicable county building, mechanical,. plumbing, and fire codes; • Construction terminology and practices. • Basic mathematical calculations and fee calculations. • Customer service techniques including conflict resolution, mediation, negotiations, and problem solving. • Basic office practices and filing techniques. Ability to: • Read and interpret blue prints, site plans, and maps such as construction drawings, zoning maps, topography, and surveys. • Understand and apply zoning, land use, building, and fire regulations and codes. • Operate personal computer and related software applications proficiently and accurately, and operate basic office equipment. • Perform multiple tasks simultaneously and balance competing demands. • Make defensible and logical decisions. • Work within established guidelines with minimal supervision. • Work collaboratively as a team member. • Organize, prioritize, and execute detailed tasks accurately. • Translate complicated technical information to the public in clear and concise manner. • Communicate effectively, orally and in writing, with the public and various county department staff. • Effectively respond and react to difficult customers while remaining calm and productive in stressful situations. Convey willingness to be of service, resolving situations and identifying alternative methods,to achieve customer objectives. • Maintain complex specialized records and prepare statistical reports. EDUCATION AND EXPERIENCE: High school diploma or GED required. Minimum of two years experience in providing customer service in an administrative/office support position within a public environment. Highly desired training or experience in: Community development, code enforcement, environmental health, public service, communications, writing and computer applications, or technical certification in construction trade. LICENSE, CERTIFICATES AND OTHER REQUIREMENTS: A valid Washington State Driver's License and must obtain an International Code Council Permit Technician certification within six months of employment. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment & Discrimination—Annually Blood Borne Pathogens—Annually Smart Risk Management—Once Est.5.2002/Rev 1-5.2013/Rev 2-9.8.2014/Rev 3-12.20.2017/Rev 4-1.18.2019 Slip, Trip and Fall –Annually Safe Lifting Practices –Annually FEMA IS 100 and 700 -All employee's-Once REGULAR MONITORED DRIVER: Yes_X—No Additional job specific trainings may be issued at a later date. Union Representative Signature of Approval: Date: Elected Official/ Director Signature of Approval: Date: I have read and understand the above position description: Name: Date: Signature: Est.5.2002/Rev 1-5.2013/Rev 2-9.8.2014/Rev 3-12.20.2017/Rev 4-1.18.2019 h TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM El Out of Class Pay ®Lead Pay ❑ Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board Of County Commissioners,piorto the assignment of additional duties. Employee Name:Grace Miller Employee Job Title:Planner Lead Department:Community Services—Planning Please insert the lead, out of class or temporarily working in a higher-class pay language from the Collective Bargaining Agreement if applicable: Teamsters General Service Collective,Article 10.5 Lead Worker—The County may designate an employee as a Lead Worker;such designation is not considered to be a "iob vacancy"or"newly created position", as referenced in Article 8 Seniority Section 2. A lead Worker will typically direct,oversee and/or organize the work of other employees although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale.The Lead Worker cannot hire,fire, or discipline other employees within the Teamsters bargaining unit. This iob classification is used at the discretion of management(and with prior approval of the Board of County Commissioners). A Department Head will post within his/her Department a notice of intent to appoint a Lead Worker. He/She will give full consideration to all departmental applicants before going outside his/her department. Any employee who acts as Lead Worker will receive an additional ten percent (10%) salary for the period of time they perform that function. What specific job duties this employee will be performing outside of their current position description and for how long: As a Lead Worker Grace works closely with the Planning Manager to provide the assistance necessary to support the Current Planning needs of the County. Her responsibility includes overseeing and organizing the case loads of three of the current Planners including herself, to ensure the case load is evenly distributed Grace is responsible for the area of the county which has the most development.She is also responsible for most of the complex cases. Grace trains all the new Planners hired. Responsible for presenting training opportunities to the management Based on Grace's 32 years of service in Planning she is given all of the complex and controversial assignments.As Lead Planner,she handles most of the cc:CMMRS/Elected Official/Department/Payroll p i hearing examiner cases Since 2011 at the request of the directors and commissioners she had attended all of the Shellfish Interagency Permitting Team meetings with the State.Tribes and Federal Government members She is assigned to the large scale Tacoma Power Proiects such as the Fish Collector Facility at the dams She also handles the large commercial proiects such as Tractor Supply Company, Fraser Metalworks and Taylor Shellfish Processing Plant with Wet Storage Facility, etc. Grace takes on as the Lead Planner along with ensuring the department is balanced and the customers' needs are met many projects. Effective Date: 10/1/15 End Date: �"�(�'/ 2b ManagerJSupe ' or gi / Signature: �/ Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Dater Attach a copy of the following: Department notes; Employee's current position description; Munis notes;and Current Salary Range. cc:CMMRS/Elected Official/Department/Payroll • 11 � f 1 i � � - °� MASON COUNTY (360)427-9670 Shelton ext.352 tt� r COMMUNITY SERVICES DEPARTMENT (360)275=4467 Belfair ext.352 Mason County Bldg.8,615 W.Alder Street (360)482-5269 Elma ext.352 t _ _ Shelton,WA 98584 www.co.mason.wams RECEIVED JUL 118 2011 July 182 2017 Mason County HR/Risk Management' To: Dawn Twiddy, Support Services From: Grace Miller, Planning Dept., Community Services RE: Lead Planner Duties Assessment Dear Dawn, As Lead Planner for the MC Planning Department, I am responsible, at a minimum, for the duties listed below. I assist the Pla-nnin Manager, Paula Reeves, by completing these daily tasks as the administrator for these lead duties. The Planning Manager works fulltime on Long Range Planning. Most, if not all, of the time that I have worked for the County, there has been a Long Range Planner position that has often held the Title of Planning Manager: Above the Planning Manager there has usually been a Director except for the last couple of years when Barbara Adkins, had the roll of both. Before that, there have been Directors over the Planning Managers. The Planning Manager has always done all of the Long Range Planning. Even when Barbara Adkins was Director,that was primarily what she did-Long Range Planning. There is an important distinction between the expertise and responsibilities of a Long Range and Current Planner. The four other Planners do all of the CCirrent Planning which includes public assistauce with the many types of permits, public hearings, subdivisions, etc. I am . responsible to direct and oversee both the case loads and work 4 for counter and phone coverage, Dilemma Planner, coordinating with the Permit Assistance Center. 2) Case Loads - I oversee and organize the case loads of three of the current Planners, including myself, to make sure the case load is evenly distributed. My designated area of the county contains the most development. I take on the more complex cases.. 3) Training - Over my 31 years here, I have trained several current Planners. So many current Planners that I wish I had kept count of them all. Currently, I am training Rion Buckholt. In the - past,I trained Dell and Rebecca. In addition, I have trained Permit Techs and Clerical Planning Assistants. There has always been a very large turnover in the Planning Department's Current Planning staff. r Given my experience, I am always available for in-coming planners and long time staff assistance. This has included an open-- door policy on my part that works best given the nature of our public assistance. I am here to train the staff, regardless of the political climate. I also present training possibilities to management and fellow Planners. 4) Complex and Controversial Permits/Projects - Most of the complex and controversial assignments are given to me because of my experience and familiarity with the county, state and federal policies and regulations, public interaction, legal issues/attorneys, public hearings, enforcement, etc. As Lead Planner, my diplomacy has been aelmowledged and appreciated during the public participation process on numerous occasions. I have been working with our hearing examiner since he began here around 2003. 5) Shellfish Interagency Permitting (SIP) Team - Since 2011, d at the request of the directors and commissioners, I have been attending all of the SIP meetings with the State; Tribes and Federal r 9) Tacoma Power Projects - For several years now I have been assigned the large scale Tacoma Power Projects such as the Fish Collector Facility at the dams. I have been assigned several of the lengthy and controversial mitigation projects that Tacoma Power has proposed as a result of the Settlement Agreement with the Skokomish Tribe over the dams at Labe Cushman. 10) Commercial Development Projects -As Lead, I have been assigned and taken on several large commercial development projects. Recently I have assisted numerous applicants through the various permitting processes. All have involved groups of applicants and consultants. Some examples include the Tractor Supply Company, Fraser Metalworks, ProGlass, Cell Towers, Bridges, I-502 proposals, continuing inquiries regarding the 50 year permit for the Manke Gravel Pit, to name a few. This year I reviewed and processed through public hearing, the new Taylor Shellfish Processing Plant with Wet Storage Facility which will be the largest aquaculture structure in Mason County. The facility will provide our community schools with educational opportunities and enhance tourism within a local resource based industry. I have assisted numerous applicants through the complex and lengthy shoreline permitting processes for floating aquaculture including controversial floating geoduck nurseries. These involve contentious hearings, appeals, and intensive work with consultants and attorneys. I recently assisted both PUD 1 and PUD 3 throughout their lengthy permits and Variance application processes. I have also recently assisted several schools through the same complex processes such Pioneer School, Southside and Mary M Knight. I have also worked with-Wash State DOT and Public Works on several road and bridge permits that are lengthy, public comment projects. `�✓ � I WA� I f G� f rag.� s� ;,��, r 4 r F• ,: o �Se� a t4 �Y �(3+N •1 Y om �ZCe� ed'a6 �Yi,, , , ,� tZtG'C�`e�s ONE IS NY NA"ft thre%eb 'dfe!fair r anr�:�lire�a�ec�tr�rissf��ifo?n��osmr�,��v�s�c�on��c�.ivcx��e•�c��srhta;��kr/Ul�=. ��; ,.� i. �� • f��+r,' Yat: ojwsh Jia:' > J ,Chairperson Beard-of,C,o 1��nteaier�aypa�e �i gs�Pcl��nt � -��; (�> IYI•asoxi Corzn��'P�C sm�aas�eio�ers Pa. e --ri" ry�`j,�`-',�.(y,`�+ti� -;�,,'k�'^ .- � �•%� �ry _'--__.__ _..•..._.. ._ .--�-'• _.:---.�..•-•^7�-..�-•-• mac.,t�,, '~� -•.+�w1�`�,�� :.+� "--ie.f .—�' s��,�y��11�•�'`F•,�'�f�^f-��y��. �; 1 � ,/�•`•'ti�•4 'r.�-..'^ ••'`✓""..... �,��'•��}.y�-. �,�,' •t, • '�-.•�"�-�--... '_'�FJTy� vY , .�r� t} ':...��--� �+�f�q�. _.{ `'W'N�. .-�-`f'•f �•�,•�'L./�'��...�..yw�r�Rgt . —�,.��+r�`�_ —_.�-�i,�-'- '�` �++�•. � ��`��K`R�� •.fes �'w...�a--r�� '�'"' !' ,�•, ' (R PLANNER III Title: Department: Planner III Community Services Affiliation: Reports to: Teamsters Planning Manager Salary Range: Supervises/Directs: $4499-$4678 None Established Date: Revision Date: January 7, 2oi6 GENERAL DESCRIPTION: Under general supervision of the Planning Manager, planners generally assist the public on permitting, land use, and regulatory issues as well as review and process building and land use permits. Position levels are distinguished in a job series of professional planners performing complex or sensitive job duties with levels of supervision ranging from high to minimal. Positions in this class are expected to have more experience; more responsibility for the effective coordination of procedures, projects, and programs; and require less supervision than the junior positions. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the examples include all tasks that may be performed In positions of this class.) • Provide assistance to public on permitting,land use,and regulatory issues. • Research and analyze regulations for development,construction and land use issues. • Review and process building permits and other ministerial and administrative decisions. • Review and/or process special reports prepared as part of the permit process. • Prepare staff reports for less complex or sensitive quasi-judicial permits. • Prepare and present permit information to Hearing Examiner. • Perform site visits and investigate complaints. • Assist,coordinate and/or staff advisory commissions,committees,or boards and presents reports and recommendations to them. • Present information at public hearings and other public forums. • Perform as subject matter expert,advise other planners,and represent department before administrative and judicial bodies. • Create procedures and/or draft ordinances for consideration in areas of expertise, including comprehensive plans,development regulations and environmental documents. • Assist other planning staff with complex cases and with planning projects or programs by gathering and analyzing data,assisting in the preparation of reports and other documents,and providing recommendations. • Maintain accurate and updated information in permit tracking data base systems. DISTINGUISHING FEATURES: Key traits are the ability to administer and ensure compliance with codes,statutes, rules,and regulations;work independently as well as part of a team, establish priorities and organize own workload, maintain effective working relationships with the public, contractors, and other employees, and address complaints and problems courteously. WORKING CONDITIONS: The work is performed in an office environment with fieldwork for site inspections required at times. Employees in this classification are required to sit,stand and walk while performing office duties. Physical exertion is required for occasionally lifting 40 pounds. Individuals may be required to stand long periods at a time while assisting customers. QUALIFICATIONS: Knowledge of • Planning principles,codes,regulations and procedures related to the planning process. Abili to • Communicate effectively with the public,co-workers,supervisors,and other professionals. • Ability to use a computers,software packages and mainframe database systems. • Perform duties accurately and timely. • Manage competing duties and occasionally heavy work loads. • Record data accurately and consistently.. • Interpret and apply codes and regulations. • Work within established guidelines with limited supervision. • Establis-h and maintain effective working relationships with other employees in the department and other county departments. • Read and interpret maps and legal descriptions. EDUCATION AND EXPERIENCE--Any equivalent combination of education and experience which provides the applicantwith the knowledge,skills,and abilities required to perform the job.Atypical was to obtain the knowledge and abilities would be: • A four year degree in planning,environmental or natural science and.fouryears of directly related planning experience including working with the public in an information,assistance,enforcement capacity and project or program coordination;or a two year degree and 'six years directly related experience including experience Working with the public in an information,assistance,enforcement capacity and project or program coordination.A Masters degree in planning,environmental or natural science may substitute for one year of the required experience. AICP certification preferred. LICENSES, CERTIFICATES AND OTHER REQUIREMENTS: • Valid Washington State Driver's License or ability to obtain same within three months of hire. r Dim 3p7-41aft,01,in!uhm pz9�F'ON P!JO-100110 PJa1311tl,'aj--51.10!MDS 117jaildij 0 111311 j!-j6y'oq sjq- (q.ov Jbidos4ur Sq pbshuo saDjjgop Am Valpoloxk) SAM 01 J61T Ff�)N-Mi qdc tjans 101 6S16 w -8 0� tt'P3 3*9,IM4 PDJ,104 10'10),Ag 1(bVQvloo 0qL oij Toj ktilu�.( OIC'CtiptafT•b q1 Iwo jfpp tip b.&pz0,i jrfm. rO410A J]wq i!a * o �oo "am Ll 6-0 Ubi1.j#Jopp 11 IfudT&64 Aiijuit. 6-9�11011 In P136 u xihon- 0'ah,100 MA,PCITT I Pip/011 jo ..a v -16a fq5r1uTftd,) SJUNDO jb pAda 310 id JUA&M9 Gi(ClLf M P01 ) POWLAjumal 10 'a �psh sl pot _o[Ilsolo qof va(l ;I fp 03 W,Vo4oso p awf9op xQ:qTqjw oval B G�fbw of jqw qp Goohj�(wa a111-0 ji) 3fmm mp OXILro' _T? RID .101p aaRMAO -1011.11P XjjFP!dXj (1FA4 PvTJ V '?,10 SyAw ,,4*Kq-0A q `A-.LDd61N2,r9 qJ011P ul P4QtT91V:x su P1,00a ON-W wi-6 /Do,g. M osqqpAp u%5�p na, PU 21ijgop, vqj-q)!& q polyoulaldp oq 111Aj qwww*lo qrml - 139.1-4*il fp�j P1*1�*ab v 411tata pip q1(P *11 dp 1S 4vow 61 am'o* q jjAomffii��j 6 -R,5A jo�Tqft161D 0 -u 1 uojl:TQdt)jd tri I j1di i qI'TO'D A�jja&u ouop�pp ' oaq)-f(rU.11.1frtVdJ'41qj�-jj�) PUQ�AOqV voj�wuodi O IA, cT&MAPIonuU Voulghl. qblij;tip m?,m — Yp 991iru1113101 q tulq.E-gq jpqs OVUM Foj (1041330"Ta,wqj,41 oig jo{Poa bill w9jp(I 01 oumil�ui6q op viyK 996Xojo.dm Q�jqjajjft IOU !yj toljiw q w�oaujoa I' i6gr .�f�L tio4 oAq 0 Ubp su-1 UT ppij bill pjpA�qj lmqo onall jvij*j .Y�u ttj 61P do �ixi , jujidg P�tTlj i[ }s toj :�SBb.10M �%E) 4fljW13 6d DAq I! 1� a1 It' SIMADACE INItro i3Q> lis (a qupdoidde 4qj p eft )tis dojR iKjy 0q] Al0:Lf(IM, qV Tfr 'PU10d by ioptl 0 01. 24gpAod 4!oAl�01P!40j -a wip1god.vip W 1VAU61 Cpppa 110F Im�U.Qjjp GgIRIDA.110 4.Tft_�Ug Apt&p@iu *jtL0 10/08/2018. 17:15 Mason County P 7 DawnT (SALARY TABLES Ipmgrstep GRADE/ HRS/ HRS/ DAYS/ HRS/ DAYS/ USE. EFF. DATE GROUP/BU RANK DESCRIPTION PAY BASIS FREQUENCY CALC PERIODS DAY PERIOD PERIOD YEAR YEAR PCT 01/01/2018 14 TEAMSTERS 34 PLANNER III S SEMIMONTHL S SEMI-MONTH 21 24.000'0 8.00 86.67 .00 2080.0.0 260.00 N Change was made by 2.00005, No Dollar amount used. ' STEP./LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0.000 0.0.00 0:0000 0.00 0.00 01 0.0000 28.6714 229.3800 2,484:95 59,638,80 02 0.00"00 29:8122 238.5065 2,583.82 62,011.68 01/01/2018 14 TEAMSTERS 35 PROG SUPP TECH S SEMIMONTHL S SEMI-MONTH 21 24.0000, 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.00009- No .0000%No Dollar amount used- STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0.000 .0000 0.0000 0..00 0.00 01 0.000.0 25.625.2 '205,..0098 2,220.94 53,.302.5..6 02 0.00'00 26.9.380 215.5126 2,334.72 56,0.33.28 01/'0'1/2018 14 TEAMSTERS 37 SR ACCT TECHS SEMIMONTHL S :BEMI=MONTH 21 24.0`000 8.00 86.67 .00 20.80.00 260.0.0 N Change was made by 2.0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 0.0 0.0000 0000 0.0000 0.00 0.00 0.1 0.0000 23.29'91 186.3997 2,019.33 48,463,92 02 0.0000 24.4972 195,9849 2,123_.17 50,956.08 01/01/201.8 14 TEAMSTERS 38 SOLID WASTE I H HOURLY S SEMI-MONTH 02 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2:00001 No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 •0.0,0.0.0 .0000 .0.0000 0.00 0:00 01 0.0000 13.2045 105.6397 1,144.,43 27,466:32 02 0.0000 14..0332 112.2702 1,2,16.26 29,190.24 01/01/2018 14. TEAMSTERS 39 SOLID WASTE II H HOURLY S SEMI-MONTH 02 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000$ No: Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE .DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 .0000 0.-0000 0.00 0.00 01 0..0000 17.5446 140.3622 11520.59 36,494.16 02 0.0000 18.3730 146.9898 1,592.39 38,217.36 - $oy Cou TEMPORARILY WORKING IN A HIGHER CLASS/ '"" OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay ®Lead Pay ❑ Working in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name: Grace Miller Employee Job Title:Planner Lead Department:Community Services—Planning Please insert the lead, out of class or temporarily working in a higher-class pay language from the Collective Bargaining Agreement if applicable: Teamsters General Service Collective,Article 10.5 Lead Worker—The County may designate an employee as a Lead Worker such designation is not considered to be a "iob vacancy"or"newly created position", as referenced in Article 8.Seniority,Section 2. A lead Worker will typically direct,oversee and/or organize the work of other employees, although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. The Lead Worker cannot hire,fire, or discipline other employees within the Teamsters bargaining unit. This iob classification is used at the discretion of management(and with prior approval of the Board of County Commissioners). A Department Head will post within his/her Department a notice of intent to appoint a Lead Worker. He/She will give full consideration to all departmental applicants before going outside his/her department. Any employee who acts as Lead Worker will receive an additional ten percent(10%)salary for the period of time they perform that function. What specific job duties this employee will be performing outside of their current position description and for how long: As a Lead Worker,Grace works closely with the Planning Manager to provide the assistance necessary to support the Current Planning needs of the County. Her responsibility includes overseeing and organizing j the case loads of three of the current Planners, including herself, to ensure the case load is evenly i distributed. Grace is responsible for the area of the county which has the most development.She is also responsible for most of the complex cases. Grace trains all the new Planners hired. Responsible for presenting training opportunities to the management. Based on Grace's 32 years of service in Planning she is given all of the complex and controversial assignments.As Lead Planner,she handles most of the f i cc:CMMRS/Elected Official/Department/Payroll i hearing examiner cases Since 2011 at the request of the directors and commissioners she had attended all of the Shellfish Interagency Permitting Team meetings with the State Tribes and Federal Government members She is assigned to the large scale Tacoma Power Proiects such as the Fish Collector Facility at the dams She also handles the large commercial projects such as Tractor Supply Company, Fraser Metalworks and Taylor Shellfish Processing_Plant with Wet Storage Facility,etc. Grace takes on as the Lead Planner along with ensuring the department is balanced and the customers' needs are met many Proiects. Effective Date: 10/1/15 End Date: Manager/Supervisor of Department Signature: Date: Department Head/Elected Official Signature: Date: Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: Attach a copy of the following: Department notes; Employee's current position description; Munis notes;and Current Salary Range. cc:CMMRS/Elected Official/Department/Payroll i t , a MASON COUNTY (360)427-9670 Shelton ext.352 COMMUNITY SERVICES DEPARTMENT (360)275=4467 Belfair ext.352 Mason County Bldg.8,615 W.Alder Street (360)482-5269 Elma ext.352 C Shelton,WA 98584 www.co.mason.wa.us kS 7854 (DECEIVE® JUL A 02017 July 182 2017 Mason County HR/Risk Management' To: Dawn Twiddy, Support Services From: Grace Miller, Planning Dept., Community Services RE: Lead Planner Duties Assessment Dear Dawn, As Lead Planner for the MC Planning Department, I am responsible, at a minimum, for the duties listed below. I assist the Planning Manager, Paula Reeves, by completing these daily tasks as the administrator for these lead duties. The Planning Manager works fulltime on Long Range Planning. Most, if not all, of the time that I have worked for the County, there has been a Long Range Planner position that has often held the Title of Planning Manager.. Above the Planning Manager there has usually been a Director except for the last couple of years when Barbara Adkins had the roll of both. Before that, there have been Directors over the Planning Managers. The Planning Manager has always done all of the Long Range Pla-ming. Even when Barbara Adkins was Director, that was primarily what she did -Long Range Planning. There is an important distinction between the expertise and responsibilities of a Long Range and Current Planner. The four other Planners do all Current the rrent Planning which includes -public assistance with the many types of permits, public hearings, subdivisions, etc. I am . responsible to direct and oversee both the case loads and work for counter and phone coverage, Dilemma.Planner, coordinating with the Permit Assistance Center. 2) Case Loads -I oversee and organize the case loads of three of the current Planners, including myself, to make sure the case load is evenly distributed. My designated area of the county contains the most development. I take on the more complex cases. 3) Training - Over my 31 years here, I have trained several current Planners. So many current Planners that I wish I had kept count of them all. Currently, I am training Ron Buckholt. In the past, I trained Kell and Rebecca. In addition, I have trained Permit Techs and Clerical Planning Assistants. There has always been a very large turnover in the Planning Department's Current Planning staff. Given my experience, I am always available for in-coming planners and long time staff assistance. This has included an open.- door policy on my part that works best given the nature of our public assistance. I am here to train the staff, regardless of the political climate. I also present training possibilities to management and fellow Planners. 4) Complex and Controversial Permits/Projects -Most of the complex and controversial assignments are given to me because of MY experience and familiarity with the county, state and federal policies and regulations, public interaction, legal issues/attorneys, public hearings, enforcement, etc. As Lead Planner, my diplomacy has been acknowledged and appreciated during the public participation process on numerous occasions. I have been working with our hearing examiner since he began here around 2003. 5) Shellfish Interagency Permitting (SLP) Team - Since 2011, f at the request of the directors and commissioners, I have been attending all of the SIP meetings with the State; Tribes and Federal T - 9) Tacoma Power Projects - For several years now I have been assigned the large scale Tacoma Power Projects such as the Fish Collector Facility at the dams. I have been assigned several of the lengthy and controversial mitigation projects that Tacoma Power has proposed as a result of the Settlement Agreement with the Skokomish Tribe over the dams at Labe Cushman. 10) Commercial Development Projects -As Lead, I have been assigned and taken on several large commercial development projects. Recently I have assisted numerous applicants through the various permitting processes. All have involved groups of applicants and consultants. Some examples include the Tractor Supply Company, Fraser Metalworks, ProGlass, Cell Towers, Bridges, I-502 proposals, continuing inquiries regarding the 50 year permit for the Manke Gravel Pit, to name a few. This year I reviewed and processed through public hearing, the new Taylor Shellfish Processing Plant with Wet Storage Facility which will be the largest aquaculture structure in Mason County. The facility will provide our community schools with educational opportunities and enhance tourism within a local resource based industry. I have assisted numerous applicants through the complex and lengthy shoreline permitting processes for floating aquaculture including controversial floating geoduck nurseries. These involve contentious hearings, appeals, and intensive work with consultants and attorneys. I recently assisted both PUD I and PUD 3 throughout their lengthy permits and Variance application processes. I have also recently assisted several schools through the same complex processes such Pioneer School, Southside and Mary M Knight. I have also worked with-Wash State DOT and Public Works on several road and bridge permits that are lengthy, public comment projects. .� °sa oss auk uoplqgsv-&.14IInoD aosry� • r- a• : �II�,'[];Tf58`�a'•�'al�B,�j'al�`p�►� �+�atrxoy�•.;6�.ttnoa4�opa�o� , f � •f+T,.ii kl ��i •r:.,. ° i,t yA�5,1� Sq��y��'Z1'j3N`A•1�� v?��7,'x1,af��71'�f�l.-.•�ZGO,.r�1r,�S��c1[�:`�L�`ya�iG��r7�Z`S`'�OrKZ'[1.Od?'�;�1'S�1t/1��7.�rTJsiatZ,; f r •Z�jf�l`Jli� � 'dHiO�[i747:o�0,.'xly, _'_•' sK1'f�i[•f4J[?rCa•�r`•��-'7�3 y I rye •�� y ' Ory � '. . i yy �ryqq p �F� r''��®.1L &�V_�. fi r� f 1,rI �'r i~ 5.� WS '��li qI_l�' `,��«'��7Y X 1; d' ;s� tt 3 iD"'`i� ®f!7T I•, y .;i. 5 I � ��•..Or� G q 1 Y O L n.4 Y r re . i`.�`!�'7�;i�J':`�a'�:��'{ar'7�T,r'�J�&�d'','JJ��S`•' �. Vii. •�'' . GN • 4l 1�'`CF ��.r .�'� e•':IPS 'Iii _ - • r v I, PLANNER III Title: Department: Planner III Community Services Affiliation: Reports to: Teamsters Planning Manager Salary Range: Supervises/Directs: $4499-$4678 None Established Date: Revision Date: January 7, 2oi6 GENERAL DESCRIPTION: Under general supervision of the Planning Manager, planners generally assist the public on permitting, land use, and regulatory issues as well as review and process building and land use permits. Position levels are distinguished in a job series of professional planners performing complex or sensitive job duties with levels of supervision ranging from high to minimal. Positions in this class are expected to have more experience; more responsibility for the effective coordination of procedures, projects, and programs; and require less supervision than the junior positions. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all duties listed, nor do the examples include all tasks that may be performed In positions of this class.) • Provide assistance to public on permitting,land use,and regulatory issues. • Research and analyze regulations for development,construction and land use issues. • Review and process building permits and other ministerial and administrative decisions. • Review and/or process special reports prepared as part of the permit process. • Prepare staff reports for less complex or sensitive quasi-judicial permits. • Prepare and present permit information to Hearing Examiner. • Perform site visits and investigate complaints.. • Assist,coordinate and/or staff advisory commissions,committees,or boards and presents reports and recommendations to them. • Present information at public hearings and other public forums. • Perform as subject matter expert,advise other planners,and represent department before administrative and judicial bodies. • Create procedures and/or draft ordinances for consideration in areas of expertise, including comprehensive plans,development regulations and environmental documents. • Assist other planning staff with complex cases and with planning projects or programs by gathering and analyzing data,assisting in the preparation of reports and other documents,and providing recommendations. • Maintain accurate and updated information in permit tracking data base systems. DISTINGUISHING FEATURES: Key traits are the ability to administer and ensure compliance with codes,statutes,rules,and regulations;work independently as well as part of a team, establish priorities and organize own workload, maintain effective working relationships with the public, contractors, and other employees, and address complaints and problems courteously. WORKING CONDITIONS: The work is performed in an office environment with fieldwork for site inspectionsrequired at times. Employees in this classification,are required to sit,stand and walk while performing office duties. Physical exertion is required for occasionally lifting 40 pounds. Individuals may be required to stand long periods at a time while assisting customers. QUALIFICATIONS: Knowledge of + Planning principles,codes,regulations and procedures related to the planning process. Abili to • Communicate effectively with the public,co-workers,supervisors,and other professionals. 41 Ability to use a computers,software packages and mainframe database systems. • Perform duties accurately and timely. • Manage competing duties and occasionally heavy work loads. • Record data accuratelyand consistently. • Interpret and apply codes and regulations. • Work within established guidelines with limited supervision. • Establish and maintain effective working relationships with other employees in the department and other county departments. • Read and interpret maps and legal descriptions. EDUCATION AND EXPERIENCE--Any equivalent combination of education and experience which provides the applicant with the knowledge,skills,and abilities required to perform the'job.Atypical was to obtain the knowledge and abilities would be: • A four year degree in planning,.environmental or natural science and four years of directly related planning experience including working with the public in an information,assistance;enforcement capacity and project or program coordination;or a two year degree and six years directly related experience including experience working with the public in an information,assistance,enforcement capacity and project or program coordination.A Masters degree in planning,environmental or natural science may substitute for one year of the required experience. AICP certification preferred. LICENSES,CERTIFICATES AND OTHER REQUIREMENTS: • Valid Washington State Driver's License or abilityto obtain same within three months of hire. i cwverage diiang MI puth6Tized vadO b rovidiligWork coycmgaduring an 041,Qd�ed slok(q ve; ptojaw NVOYl-covexa&for 911 ftutfiotaec lcmw ofabsonct;or D NofdI g iyqk pov�1"" f-4ge, -or a ciAitmily Vacatit position, Ewplpyw(s) assigned-to w6rk At loast'thrw (3), hOlW IfaYs WIThill a twrwlty-ofte- (2-1) iztaplidw! 4Y pc,-Q*0A i4 a WfIckr t�9Mjfi4Uatj(.)jj I-IIDI JbG fjkg stip Sa(E4iyof ft apppoplijajo clan ific VIA pr vides ilf Igast a f pvc ppreppt (sea} hicrqaqo for all Urfie, spe-0 in ibat OWSM-644611. 1h0 emp'-JOY00 Inuit be pw-fbmilng most of ilio molmal th.0 hlgh�f plagIfI(46n to I&ve Mat time 01-mi toftrd it" addl. cowp�4m. flo di.fi 'PTU', soofiol is not appItcalilo to ploy�.qs who afe,bpIng VaiRM to pettdrin 1h '-w4q�ottlic Wghcr clO�i&atfon. 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A D�fttl Woil(dr will typically direct, oversee.e a-Ildi I or organi?c: the wo& of oth6r ort iWees, Alflibugh A&- lcouniy tesefvs file exclusive dat to niajce a Lea_ Iffarkox desigimfloij based-io -�ffipf far "no 0 gots and ratioalo, 'Elb L�,qd WOtj;:qk 60 LWO, fjr � 0r d*cjpjjA6 oflim, i�riiluc :d at the iftw6floll of #IT-p Is ihl:Rg 'M job chissifludoij is used.q'I .WO -b OW manageffi6jif (4-Vid wigi pKI011 ?pprpyal of flic BOM-d of County p�mTiM l gtjgd b.j�ifpjit*rq4Ppoint a Load I i 0Jslte will 64c give full dow.16OW-tol to all 060reit aim.fal sip 0104!W,s k6bre,gpIfiff Ppfsl(tt<m4/jiq depilpiqjIt. .A4Y eapp 6ya.V4IO Oifs �L ala �64ittl onataii for tl�-'O 4� _cqfWO&01 W) fOc PC 10.6 CqMtvmRciAr,Diuyk its MUNsr,XML) sJgffl&y.ror All reqwrcd riiediool- 63teqs . yhti otq x�c 0016f4cf,h! Drfv(!�.�N Lfcm11, and 01,59 1:6mburs'o-pch -CIbL lipjd�fA Ibf ilia casts n st" quo qWqLIP tp 9. Maalsk� fligt mqint�111111g, Th (axellidjug n4y eLi6Vf(�es caused by Is 'hoofit sNift in,,-rop �Ilntgt OpIlmil Sam ees Qniop hic4d No.252 and Wsua Canfify 201G.2t1t$60.1 fdo.1,V�Ba rp ifafqg Agqkfriefi.( Nge vlf 1.0/08/2018 17:15 (Mason County P 7 DawnT SALARY. TABLES Ipmgrstep GRADE/ HRS/ HRS/. DAYS/ 'HRS/ DAYS/ USE. EFF. DATE GROUP/BU RANK DESCRIPTION PAY BASIS. FREQUENCY CALC PERIODS DAY PERIOD PERIOD YEAR YEAR PCT 01/01/2018 14 TEAMSTERS 34 PLANNER III S SEMIMONTHL S SEMI-MONTH 21 24.000'0 8.00 86.:67 .00 2080.00 260.00 N Change was made by 2,0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.0000 0000 0.0.000 0.00 0.00 01 '0.0000 28.6714 229.3800 2,484:95 59,638.80 02 0.00"00 29.8122 238.5065 2,5.83.82 62;011.68 01/01/201.8 14 TEAMSTERS 35 PROG SUPP TECH S SEMIMONTHL S SEMI-MONTH 21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2.0000* No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 O.OA:00 .0000 0'.0000 0.00 0.00: 01 0.0:00.0 25.625.2 '205...0098 2,220.94 53,302.5.6. 02 0..000:0 26.9.380 215.5126 2,334.72 5:6,.033.28 01/01/2018 14 TEAMSTERS 37 SR ACCT TECHS SEMIMONTHL S SEMI-MONTH .21 24.0000 8.00 86.67 .00 2080.00 260.00 N Change was made by 2..0000% No Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 0.0 0.0000 .0000 0.0000 0.00 0.00 0.1 0.0000 23.2991 186.3997 2,019.33 48,463.92 02 0.0000 24.4972 195.9849 2,123.17 50,956.08 01/01/2.01.8 14 TEAMSTERS 38 SOLID WASTE I H HOURLY S SEMIrMONTH 02 24.0000 8.00 86.67 .00 2080.00 26.0.00 N Change was made by 2.000016 No Dollar amount used. STEP/LEVEL PERCENT HOURLY :RATE DAILY RATE PERIOD SALARY ANNUAL SALARY 00 0.000.0. .0000 .0:.00,00. 0.00 0.00 01 0.0000 13.2045 105.6397 1,144.43' 27,466.32 02 0.0000 14.0332 112.2702 1;216.26 29,190.24 01/01/2018 14 TEAMSTERS 39 SOLID WASTE II H HOURLY S SEMI-MONTH 02 24.0000 8.00 86.67 00 2080.00 260..00 N Change was made by 2.0000% No. Dollar amount used. STEP/LEVEL PERCENT HOURLY RATE DAIRY RATE PERIOD SALARY' ANNUAL SALARY 00 0.0000 .0000 0.0000 0.00 0.00 01 0.0000 17.5446 140.3622 1,520.59 36,494.16 02 0.0000 18.3730 146.9898 1;592.39 38,217.36 TEMPORARILY WORKING IN A HIGHER CLASS/ L1,1154 OUT OF CLASS/LEAD PAY - REQUEST FORM ❑Out of Class Pay 10Lead Pay ❑ Working in a Higher Class All out of class,lead, or temporarily working in a higher class pay requests must be submitted bythe department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners, rp igEto the assignment of additional duties. Employee Name: Michael MClrvin Employee Job Title: Senior Party Chief Tech IV Department: Public Works Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: Engineer's Guild Article 10.3 - Lead Worker The county may designate an employee as a Lead Worker,such designation is not considered a job vacancy"or"newly created position"... A Lead Worker will typically direct,oversee and/or organize the work of other employees....the Lead Worker cannot hire,fire,or discipline other employees... Any employee who acts as a Lead Worker will receive an additional ten percent(10%)salary for the period of time they perform that function. What specific job duties this employee will be performing outside of their current position description and for how long. Mike is performing the daily duties of the Survey Supervisor position(previously held by now-retired Alan Duback). The managerial duties of the Survey Supervisor position are performed by the Engineering and Construction Manager.As Lead Worker,the following duties are performed: Coordinates survey section work both within and outside the department;oversees and performs surveys;performs complex calculations;ensures survey section safety;conducts training;researches and purchases survey equipment;manages and maintains inventory;performs field back-up as necessary. Effective Date: 7/1/2015 End Date: "Attach a copy of the emplayWs cum ent position description' Manager/Supervisor of Department Signature: Date: 10 / Department Head/Elected Official Signature: 1 O'Y Date:—/O/'5 112,0 2d 11 Support Services Director Signature: Date: BOCC or Elected Official Signature: Date: cc:CMMRS/Elected Official/Department/Payroll co6N POSITION DESCRIPTION y- Title: Senior Survey Party Chief Department: Public Works Affiliation: Engineers Guild Reports to: Engineering & Construction Manager or Technical Services Manager Exempt: Non-Exempt: X Supervises/Directs: Survey Crew Risk Class: Job Class: Salary Range: According to current CBA 1501-00 14063 Guild Approval Date: Elected Official 1 Director Approval Date: JOB SUMMARY Serves as Senior Party Chief, inspector, and design checker. Directs and is responsible for the accuracy, completeness and quality of field surveys and for the efficient functions of the survey crew. WORK/RESPONSIBILITIES As Senior Party Chief, proficiently operates, adjusts and maintains all types of survey instruments such as Transit, level,theodolite on both location and construction projects. Executes difficult triangulation or traverse surveys, supervises and /or conducts centerline surveys; profiles, cross-sectioning, slope staking and all other related work. Does complete drafting of plans for portions of highways from lines determined in the field; uses judgement in determining the nature of curves and passing sight distances. Prepares contour and topographic maps, plans, profiles, cross sections, mass diagrams and other data; computes grades, curves, areas, material quantities; checks and reviews work of other draftsmen and computers as necessary; does minor structural design. Exercises skill and judgement in dealing with the public in solving complaints and answering questions as to our methods, policies and ordinances. In office: file organization and data storage, downloading of field data files, create drawings and design culverts and roads using data from field, draw maps using such data, prepare data for field crew in project staking of roads, culverts, right-of-ways, etc. Prepare data for GIS and engineers. In field: operation of GPS equipment for field data collection and base station operations equipment maintenance. Answer questions from public on road projects, field crew surveys, etc. Regular, reliable and punctual attendance. Shows initiative in performing job functions. Performs related work as required. Regular, reliable and punctual attendance. WORKING CONDITIONS Works outdoors, sometimes during inclement weather; also works indoors in a clean, climate- controlled workspace. Required to sit, talk, and hear; frequently required to use hands to: finger, feel or handle writing utensils, computers and office supplies which require repetitive arm, wrist and hand movement;. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel, crouch, bend or crawl. Specific vision abilities include close, distant, color, and peripheral vision, depth perception and to adjust focus. The employee is occasionally required to lift or move up to 35 pounds. Visits job sites that require walking on uneven, rocky, or rough ground. Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment. Employee is required to maintain confidentiality of information within the department. May be required to deal with irate, disgruntled individuals requiring the use of conflict management skills. Employee is frequently required to perform work in confidence and under pressure for deadlines, and is required to maintain professional composure and tact, patience and courtesy at all times. QUALIFICATIONS Knowledge, Skills &Abilities Knowledge of: • Basic math, Algebra, Geometry, Trigonometry and various engineering formulas and construction methods. • Specifications of all Engineering and Architectural standards, Ability to: • Perform skilled mapping, drafting or computation work in the office and/or surveying instrument work and construction inspection in the field. • Supervise unskilled and semi-skilled aides. • Read and interpret blueprints. EDUCATION AND EXPERIENCE Any equivalent combination of education and experience which provides the applicant with the knowledge, skills, and abilities required to perform the job. • Bachelors Degree in a related field or successful completion of LSAW Party Chief testing or LSIT. • Two years as a Public Works Tech III. OR • Five (5) years of construction survey experience. LICENSES, CERTIFICATIONS & OTHER REQUIREMENTS • A valid Washington State Driver's license. • First Aid/CPR/AED certification • Maintenance of current skills and additional training as needed. REQUIRED TRAINING FOR THIS POSITION: Sexual Harassment& Discrimination—Annually Smart Risk Management— Once Slip, Trip and Fall—Annually Safe Lifting Practices—Annually FEMA IS 100.c and 700.b All employee's-Once REGULAR MONITORED DRIVER: X Yes No DEFENSIVE DRIVING-ALL ANNUALLY: Basics R is for Reverse Intersections Reduce Winter Weather Accidents General Auto Risk Program for Drivers Additional job specific trainings may be issued at a later date. Guild Representative Signature of Approval: Date: Elected Offlcial I Director Signature of Approval: 4 I Date: i I have read and understand the above position description: Name: Date: I I i i Signature: I HR or Manager Signature: Department of Public Works Out of Class Pay--Mike Mclrvin January 26,203.7 HR Request for Justification for"Out of Class"(Lead Worker)Pay ISSUE: Mike Mcirvin,Senior Party Chief,currently receives Lead Worker pay at 10%of his base salary. BACKGROUND: Lead Worker pay was recommended for Mr.Mclrvin by the Public Works Departmentto the Board of County Commissioners during a Board briefing on 6/15/2015 after the Survey Supervisor announced his retirement. Prior to discussing with the Board,HR was consulted. The Board provided concurrence. JUSTIFICATION/DOCUMENTATION: The Survey Supervisor retired in June,2015. The Job duties from the Survey Supervisor position description were reviewed and assigned to two different staff members—Mike Mclrvin,the Senior Party Chief,was assigned a portion of these duties,and Sarah Grlce,the Engineering and j Construction Manager,was assigned a portion of these duties,as well as management of Mr. Mclrvin and the Survey Crew. Duties assigned to Mr.Mcirvin were as follows: i i • With guidance from the E&C Manager,coordinates the activities of the Survey section with County Departments and consultants; • With guidance from the E&C Manager,performs Interagency and intergovernmental coordination of survey activitles with local,state and federal-agencies and'other entities. Coordinates activities with GIS as necessary; • Performs or oversees surveys such as topographic,boundary,construction,geodetic control and right-of-way surveys; • Performs complex calculations for surveys,property transactions;legal descriptions and LIDS; • With guidance from the E&C Manager,ensures that adequate safety equipment,such as signs and cones,are used to protect County personnel,equipment and the general i public;conducts safety training and enforces safety rules; • Researches and purchases needed survey equipment and tools;manages and maintains inventory of survey equipment; • With guidance from the E&C Manager,tralns survey crew In all aspects of surveying theory,research procedure,and computer aided drafting and field procedures;and • Performs backup to survey field crew as necessary. I The Engineer's Guild Contract,Article 10.3,describes work in a higher classification and Lead Workers, It states that"Any employee who acts as Lead Worker will receive an additional ten percent(10%)salary for the period of time they perform that function". i I Jerry Houth,Pf,Atrecror McAsso McFadden,PE,Coal)ty Engineer Y Department of Public Works RECOMMENDATION; I would recommend that Mike's Lead Worker pay continue to be provided as it is consistent with the Collective Bargaining Agreement for the Engineer's Guild. At some point in the future,we will reevaluate the Survey Supervisor position in accordance with our workload and the skills/abilities of our staff. The position is not needed at this time and we are lucky to recognize the cost savings for salary and benefits from that position,with these minimal pay Increases to other employees. f� I i I i i i i lerryRouth,PE,Director — - i Melissa McFadden,PE,County Engineer -2- 110.3 '1?iOW INA MtIMM CLASSIFICATION AND LEAD WORIOM A supervisor may assign an employee to perforin the m*diy of the primaiy duties-of a higher job classiliicat-ion,when those duties are not pari of tlje employee's current job elaasifiefition,for the Purpose of A. Providing work.coverage during an authorized vacation period; B. Providing work,coverage during mi authorized sick leave; C. Providing w6A coverage for un at6orized leave of absence; or T3. Providing work coverage for a currently vacant position. If the employee is.schedulud to Nvork in the hi-ghei job classification for ten(1.0)consecutive waskdays or more, (lie employee shall be paid at the step of the salaryrtinge for the higher classificatlon that provides at least a five:percent(5elo)i.ner'Ease. The past adjustment shall r-ornm€nce on the first day of the work out of classification assignment. A supervisor may temporarily assign the duties of a higher level job classification to one employee or to several employees for cross-training pu►poses, so long as the amignmelnt is for fewer-than ten(10) consecutive workdays. There shall be no adjustment In pay during the crass-training assiguniont(s). However,the County may not utilize this cross-training provision in order to avoid paying for work performed outside of an employee's.regular job classification(e.g, assigning multiple Notations of "cross-training"totaling more than ten(10)consecutive workdays), No a mployee shall be reduced in salary or benefits when teniporadiy assigned by the County to perform the work of a lower classification,except in the event of disciplinary deraodan. i I=d Wm r71w Cou' may dmignale an emple3ree as a kiwi Worker,suefi desig add is Rol coosidered.to he a°jQb vaimacy"ar"newly eveatnA positzoan,''A Lead Worker will typically direr t; ovei,see andlcr organize the woj of oGioi:employees;altlotigt'i the Cowity.reserves tho dxclusive rib�ht to maim a Ltart'Pl raker designation Bused on other factors and rationate.The Leal Worker carrrrat 1nhr,,fug,or•diSC43iirm 1)ther employew Mthan the Bargainhig Unit.Tlis job clwsificaRon is used at the discretion of anlaiaagement(aiud with prior upprmral ofthe Board of COWIty ColnYrris-,ionel's), A Department I-lend will post tiviIM_n laisllnor Department a notice of intent to appair t a Lead Worker.Hel.9he will gave fu11 uenNiticrstian to all departmental applimnIs bef= going outside 13is/her departtaactit.Arty ealplayee who aCLS as Lend Worker will teceive an additional ten percent(I 09/0)salary for the period of time they perform that fimc#ion. 10.4 J ILEAGB RrEIt4 OURSENIEN'r All bargaining unit ertiployees who are required to use their own vehicles for County business shall be reimbursed at the inileage rate set by the c-on-ent policy for all miles driven on such business. 10.5 LONGEVITY The County shall provide additional monthly cannpensation above etre h eligible employee's-base salary to recognize continuous length of service as a Comity employee,as follows; Total Years of Service Completed Additional Pay lrrersement 1-10 Yeats 0 % I 1-15 Years 1.5% 16-20 Years 3.0 a/a 2125 Years 4.5% 26 or more Years 6.0% 1=nglncers Ootid and Maso3i Counly 2017-2019 Collcutive lru%alniag Agrecm011 Page 27 TEMPORARILY WORKING IN A HIGHER CLASS/ OUT OF CLASS/LEAD PAY - REQUEST FORM ®Out of Class Pay ❑Lead Pay dWorking in a Higher Class All out of class, lead,or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners,prior to the assignment of additional duties. Employee Name:Anna Smith Employee Job Title. Finance Accounting Deputy I Department:Treasurer Please insert the lead,out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable: AFSCME 10.3 A supervisor may assign an employee to perform the primary duties of a higher classification when those duties are not part of the employee's current job classification,for the purposes of providing coverage during an authorized vacation,sick leave,leave of absence or currently vacant position. If the employee is scheduled to work in the higher classification for a minimum of three(3)consecutive workdays the employee shall be paid on the step of the salary range for the higher classification that provides for at least a five percent(5%)increase What specific job duties this employee will be performing outside of their current position description and for how long: Daily duties of the Finance Accounting Deputy II, Banking and Investments position or the daily duties of the Finance Accounting Deputy II, Billing Specialist position. How long depends on the approved leave absences of these two higher positions through out the year. To meet the three (3)day threshold, this position generally covers during vacations or for extended illnesses. Effective Date:January 1 End Date: on going *Attach a copy of the employee's current position description* Manager/Supervisor of Department Signature: Date: f Department Head/Elected Official Signature: Date: 8/12/19 Support Services Director Signature: Date: BOCC or Elected Official Signature: Date:8/12/19 cc:CMMRS/Elected Official/Department/Payroll Mason County Classification Description June 12, 2014 TITLE: Finance Accounting;Deputy I RANGE: 17 DEPARTMENT: Treasurer REPORTS TO: Chief Deputy Treasurer and Treasurer SUPERVISES: None DEFINITION: Has the primary responsibility for special taxing district collections; segregations, property tax adds, cancels and refunds. Fire Protection Assessment corrections,the billing and collection of special assessments, issuing and redeeming warrants as well as performing the duties of lower level Cashier Deputies. DISTINGUISHING FEATURES OF THE CLASS: The position(s) assigned to this class are distinguished from the lower level Cashier Deputy Classes as the work performed is more an accounting financial function and is distinguished from the Finance and Data Processing Deputy II by level of supervision received and the lesser level of independence. Duties are initially performed under close supervision with limited independence as proficiency is acquired supervision will decrease. ESSENTIAL JOB FUNCTIONS: (Any one position may not include all of the duties listed nor do the listed examples include all tasks which may be found in positions of this class.) Performs accounting functions which ensure compliance with established practices of the Treasurer's Office including; operational internal controls for cash accountability, posting to the county records and to ensure operations are in compliance with County,State and Federal regulations regarding the correction, billing and receipting for tax collection and warrant issuance and redemption. Maintains data processing control of real and personal property tax rolls including entering and updating tax information, running standard and customized reports and maintaining documentation of system changes. Maintains the data processing for the issuance and redemption of warrants including entering and updating warrant information, running standard and customized reports and maintain documentation of system changes. Helps in assisting with software providers and Information Services staff to resolve hardware and software problems and installing updates. Helps in assisting with various agencies and companies on problems involving sited terminals accessing Assessor/Treasurer data. Helps in producing the annual tax roll billing, special assessment billing and delinquent tax roll billing. Helps in preparing the Annual Financial Tax Report for the Auditor's Annual Report, and prepares the Annual Refund Report to the Commissioners. 1 Mason County Classification Description June 12, 2014 TITLE: Finance Accounting Deputy I Maintains NCOA(National Change of Address)files in cooperation with the Assessor's Office and third party mail vendor. Performs operational tasks related to assigned areas of the Treasurer's Office including cash accountability, internal controls, payment issuance, balancing and auditing payment of property tax billing. Accepts and processes property tax payments received in person or by mail made to the County Treasurer's Office in accordance with established procedures including receipt preparation,deposit preparation and balancing. Assists customers and answers the more complex questions and inquiries pertinent to the Treasurer's Office. Explains policies, procedures, regulations and requirements pertinent to the Treasurer's Office. As directed, assists in the training of new employees. OTHER JOB FUNCTIONS: Performs other related work as required WORKING CONDITIONS: Duties are primarily performed in an office environment while sitting at a desk or computer terminal with varying degrees of noise and temperament of people and customers. Physical exertion is required in the form of standing in the performance of customer service related tasks. Occasionally,the lifting of boxes or tax statements, report paper may be necessary. Some travel may be required for training, meetings and workshops. QUALIFCATIONS: Knowledge of • Laws and rules of real and personal property tax collection • BARS accounting system as it relates to the Treasurer's Office • Operating policies and procedures related to assigned areas of responsibility • PC's,AS400, Microsoft WORD, EXCEL, QUICK BOOKS,TERRASCAN SOFTWARE, MUNIS FINANCIAL SOFTWARE • Basic file server and printer operations 2 Mason County Classification Description June 12, 2014 TITLE: Finance Accounting Deputy I Ability to • Manage multiple work priorities and perform duties with limited supervision • Interpret and explain operating policies and procedures related to assigned areas of responsibility • Communicate effectively, both orally and in writing • Establish and maintain effective working relationships with staff, other agencies and the public • Perform data entry accurately and efficiently • Operate and maintain computer database • Operate standard office equipment • Read real property legal descriptions • Manage multiple work priorities and perform duties with limited supervision • Physically perform the essential function of the job EDUCATION AND EXPERIENCE:ANY EQUIVALENT COMBINATION OF EDUCATION AND EXPERIENCE WHICH PROVIDE THE APPLICANT WITH THE KNOWLEDGE,SKILLS,AND ABILITIES REQUIRED TO PERFOM THE JOB. A TYPICAL WAY TO OBTAIN THE KNOWLEDGE AND ABILITIES WOULD BE: High School diploma or equivalent and three year's experience in a Treasurer's Office or a similar work environment. OR Any combination of previous training or experience in government accounting, legal, or tax work which would enable the candidate to perform the functions of the position will be considered. AND I Incumbent may be required to obtain ongoing educational credits, certificates and licenses required by the Treasurer's Office and/or State Statute to conduct business functions including Notary Public Certificate. AND Incumbent must be certifiable and bondable. CERTIFICATES AND LICENSES: A valid Washington State Driver's License Must be bondable. 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: David Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: 4 November 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: Permit Center change of operations EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): In order to provide a better customer service experience, the Permit Center will be going to appointments for the submission of permits as noted in the attachment. This will give the customer the undivided attention of the permit technician for a dedicated hour. This allows for a better product to be turned in as well as time to immediately distribute that permit to building, planning and environmental health. Walk in clients for over the counter submissions on simple permits or for permit payments and pick up will have a separate station. The permit center will start transitioning to online permit submission for over-the-counter permits on December 2nd BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) Notice on the website and in the paper. ATTACHMENTS: PDF of announcement. Briefmg Summary 10/30/2019 SUBMITTAL mem PPOINT1. 1ENTJ s w w�-r�c rear rrwR REQUIRED BEGINNING DECEMBER 2, 2019 Appointments will now be required for submittals for all below permit types. Submittals must be complete at time of appointment. If submittal is incomplete you will be asked to schedule another appointment. To schedule your submittal appointment: https://www.co.mason.wa.us/community-services/building/ • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • SINGLE FAMILY RESIDENCES . BULKHEADS MANUFACTURED HOMES . CHANGE IN TENANT REMODEL/ADDITION . SHORELINE GARAGE/CARPORT . FIRE PROTECTIONS DECK . COMMERCIAL (WEDSNESDAYS) REVISIONS . LAND DIVISION . SHORT PLAT 1 . SUBDIVISION . PARCEL COMBINATION I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Sheryl Hilt DEPARTMENT: Sheriff, Finance EXT: 636 BRIEFING DATE: 11/4/2019 PREVIOUS BRIEFING DATES: N/A If this is a follow-up briefing, please provide only new information ITEM: Approval of a professional services contract with Monarch Children's Justice and Advocacy Center and the Mason County Sheriff's Office. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This contract is for Monarch to conduct interviews with children regarding abuse. The previous contract expired but there does not appear to be a copy anywhere. The previous amount charged for each interview was $75 per interview (inclusive) but that appears to have been the price in 2011. The new contract is for $200 per interview (inclusive). BUDGET IMPACTS: None. Budget supplementals in 2019 will cover the expenses and 2020 budget was based on 2019 actual costs. RECOMMENDED OR REQUESTED ACTION: Approve and chair sign the new contract. ATTACHMENTS: Two original copies of the contract. Briefing Summary 10/30/2019 IkeCommunity Action Council of Lewis, Mason & Thurston Counties October 7, 2019 f Y C1 r Sheryl Hilt Mason County Sheriff's Office PO Box 1037 f ' - u? 1-'j Shelton, WA 98584 - , w Dear Sheryl, Enclosed are two originals of the professional services contract between the Mason County Sheriff's Office and CACLMT/Monarch Children's Justice and Advocacy Center. Please obtain signatures and return one original to our office. If you have questions or need additional information, please.call me at 360-438-1100 x1133. Thank you. Sincerely, — Marilyn Lindholm Administrative Assistant 5erving our communities for over 50 years www.caclmt.org Lewls County Mason County Thurston County 409 N Tower Ave,Centralia,WA 98531 807 W Railroad Ave,Shelton,WA 98584 3020 Willamette Drive NE,Lacey,WA 98516 (360)736-1800 Fax(360)736-1891 (360)426-9726 Fax(360)462-5353 (360)438-1100 Fax(360)491-7729 Mason County Professional Services Contract This Service Agreement, hereinafter referred to as "Agreement," is entered into and made effective as of the date set forth at the end of this document by and between the following parties: Mason County Sheriff's Office, organized under the laws of the state of Washington, having its principal location at 322 N 3rd St, Shelton, WA 98584 and Monarch Children's Justice and Advocacy Center, organized under the laws of the state of Washington, having its principal place of business at 420 Golf Club Rd. SE, Suite 203, Lacey, WA 98503 Hereinafter, "Client" will refer to and be used to describe the following party: Mason County Sheriff's Office. "Service Provider" will refer to and be used to describe the following party: Monarch Children's Justice and Advocacy Center. Client and Service Provider may be referred to individually as "Party" and collectively as the "Parties." RECITALS: WHEREAS, Client wishes to retain the Services of Service Provider; WHEREAS, Service Provider has the skills, qualifications, and expertise required to provide the Services to the Client; WHEREAS, Service Provider wishes to render such Services to Client. NOW, therefore, in consideration of the promises and covenants contained herein, as well as other good and valuable consideration (the receipt and sufficiency of which is hereby acknowledged), the Parties do hereby agree as follows: Article 1 - DEFINITIONS: As used in this Agreement: 1 A. "Services" shall be used to refer to forensic interviews with children and juveniles when there is suspicion of abuse or in cases where a child has been exposed to violence. B. "Commencement Date" shall be used to refer to the date the Service Provider begins work on the Services for the Client. The Commencement Date shall be the last signature date of this agreement or the last day of any amendments signed by both parties. C. "Completion Date" shall be used to refer to the date that the Service Provider will complete or cease the provision of Services to the Client. The Completion Date of this agreement will be August 31, 2021 unless as agreed by amendment to this agreement. D. "Fees" shall be used to refer to the payment Client will pay to Service Provider for the rendering of the Services. Specifically, the fees shall be $200 (two hundred dollars), for each interview as a fixed fee for all Services rendered. Article 2 - AGREEMENT: A. Subject to the terms and conditions of this Agreement, Service Provider hereby agrees to render the Services to Client, beginning on the Commencement Date and ending on the Completion date. Client agrees to pay Service Provider the Fees required for the Services. B. Amendments to this agreement must be signed by both parties prior to the completion date of the agreement or any amendment. Article 3 - LOCATION: Service Provider will render the Services anywhere the Service Provider considers appropriate to the type and nature of the work required to complete the Services. Article 4 - SUBCONTRACTORS The Service Provider is not permitted to use subcontractors to provide some or all of the Services without the prior written approval of the Client. Article 5 - STAFF OR EMPLOYEES: 2 The Sheriff's Office policy is to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. Monarch shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which Monarch is governed by such laws, Monarch shall take affirmative action to ensure applicants are employed, and treated during employment without regard to their race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, Monarch shall state that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. Monarch shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status; or deny an individual any service or benefits under this agreement; or subject an individual to segregation or separate treatment in any manner related to his/her/its receipt of service or other benefits provided under this contract; or deny an individual an opportunity to participate in any program provided by this contract. The performance of all or part of this agreement by Monarch shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of Monarch or any employee of Monarch or any sub-contractor or any employee of any sub-contractor by the Sheriff's Office at the present time or in the future. Article 6 — TERMS OF PAYMENT: The Client agrees to pay the Service Provider the required Fees, as outlined elsewhere in this Agreement, for the provision of the Services, subject to the following terms and conditions: 3 A. Invoice Interval: The Service Provider will be entitled to invoice the client monthly. B. Invoice Period: The Client shall have 30 days from the date of receipt at the Sheriff's Office, in which to pay the invoice. C. Method of Payment: Service Provider will accept County warrant or ACH forms of payment. D. Expenses: The Service Provider is responsible for the management and payment of any and all expenses incurred in the rendering of the Services and is not permitted to charge any such expenses back to the Client. E. Penalties: If the Client does not pay the invoiced and required amount by the date stated in the invoice or as otherwise provided for in this Agreement, the Service Provider shall be entitled to: I. require Client to pay for the Services, or any remaining part of the Services, in advance; II. cease performance of the Services completely or until payment is made, at the Service Provider's sole and exclusive discretion. F. Tax Statement: Any and all charges payable under this Agreement are exclusive of taxes, surcharges, or other amounts assessed by state or federal governments. Taxes imposed upon or required to be paid by Client or Service Provider shall be the sole and exclusive responsibility of each, respectively. Article 7 - CLIENT OBLIGATIONS: During the provision of the Services, the Client hereby agrees to: A. Cooperate with the Service Provider for anything the Service Provider may reasonably require; B. Provide any information and/or documentation needed by the Service Provider relevant to the provision of Services or payment for the provision of Services; C. Require any staff or agents of the Client to co-operate with and assist the Service Provider as the Service Provider may need; 4 Article 8 — CONFLICT OF INTEREST: If at any time prior to the commencement of, or during the term of this contract, Monarch or any of its employees involved in the performance of this agreement shall have or develop an interest in the subject matter of this contract that is potentially in conflict with the Sheriffs Office interest, the Monarch shall immediately notify the Sheriff's Office of the same. The notification of the Sheriffs Office shall be made with sufficient specificity to enable the Sheriff's Office to make an informed judgement as to whether or not the Sheriff's Office interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, the Sheriff's Office may require Monarch to take reasonable steps to remove the conflict of interest. The Sheriff's Office may also terminate this agreement according to the provisions herein for termination. Article 9 - CONFIDENTIALITY: Each Party hereby acknowledges and agrees that they and the other party each possess certain non-public Confidential Information. The Parties agree that the Confidential Information is private, and the Parties have entered into a business relationship, through which they will each have access to the other party's Confidential Information. Each of the Parties desires to maintain the private nature of any Confidential Information given. A. Confidential Information refers to any information which is confidential to either of the Parties. The Confidential Information may be in the form of documents, techniques, methods, practices, personal information or other oral or written knowledge and/or any other information which is confidential to either of the Parties. Confidential Information may or may not be disclosed as such, through labeling, but is to be considered any information which ought to be treated as confidential under the circumstances through which it was disclosed. Confidential Information shall not mean any information which: I. is known or available to the public at the time of disclosure or became known or available after disclosure through no fault of the Receiving Party; II. is already known, through legal means, to the Receiving Party; s III. is given to the Receiving Party by any third party who legally had the Confidential Information and the right to disclose it. B. Both Parties hereby agree they shall not use the Confidential Information for any purpose except those contemplated herein or expressly authorized by the Disclosing Party. Article 10 - INSURANCE REQUIREMENTS: Without limiting Service Provider's indemnification of Client, and prior to commencement of Work, Service Provider shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and, in a form, satisfactory to the Client. General Liability Insurance, using a standard ISO CG 00 01 occurrence form, including premises, operations, products and completed operations, contractual liability with limits not less than $1,000,000 per occurrence, $2,000,000 General Aggregate and $2,000,000 Products-Completed Operations Aggregate for bodily injury, personal injury, and property damage. Coverage shall include Employers Liability (stop gap). The Commercial General Liability Coverage shall include the following endorsements: The County, its Board, officers, agents and employees shall be included as Additional Insureds either by specific endorsement naming these parties or a blanket additional insured endorsement applicable "when required by written contract or agreement" Primary, Non-contributory endorsement, both in favor of the County, its Board, officers, agents and employees or a blanket waiver of subrogation endorsement applicable "when required by written contract or agreement". The Commercial General Liability Coverage shall not include the following endorsements: i Amendment of Contractual Liability ii Cross Suits Liability Exclusion Automobile liability insurance. Service Provider shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Service Provider arising out of or in connection with Work to be performed under this 6 Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than 1,000,000 combined single limit for each accident. If Service Provider's employees will use personal autos in any way in carrying out this agreement, Service Provider shall obtain evidence of personal auto liability coverage for each such person. Professional liability (errors & omissions) insurance. Service Provider shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Service Provider agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Workers' compensation insurance. Service Provider shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000). Service Provider shall submit to Client, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of County, its officers, agents, employees and volunteers. Article 11 - LIMITATION OF LIABILITY Except in cases of death or personal injury caused by either party's negligence, either party's liability in contract, tort or otherwise arising through or in connection with this Agreement or through or in connection with the completion of obligations under this Agreement shall be limited to Fees paid by the Client to the Service Provider. To the extent it is lawful, neither Party shall be liable to the other Party in contract, tort, negligence, breach of statutory duty or otherwise for any loss, damage, costs or expenses of any nature whatsoever incurred or suffered by that other Party of an indirect or consequential nature including without limitation any economic loss, data loss, loss of goodwill, or other loss of turnover, profits, or business. Article 12 - INDEMNITY: Service Provider hereby agrees to indemnify and defend Client, and all of Client's elected or appointed officers, agents, officials, employees, volunteers and representatives, and hold harmless from and against any and all damage, 7 liability, demands, suits and losses, as well as legal fees and costs incurred, from injuries to or death of any person or persons, including the employees or each party hereto, and the loss or damage to the property of any person or persons as a result of the Services rendered by this Agreement or any transaction or matter connected with the Services or the relationship between Service Provider and Client, whether caused by a negligent act or omission of either party hereto, its agents, contractors, or employees, except that Service Provider assumes no liability for the sole negligent acts of Client. This Paragraph shall survive the termination of this Agreement. Article 13 - TERMINATION: A. This Agreement may be terminated be either party, upon notice in writing: I. if the other party commits a material breach of any term of this Agreement that is not capable of being remedied within fourteen (14) days or that should have been remedied within fourteen (14) days after a written request and was not; II. if the other party becomes unable to perform its duties hereunder, including a duty to pay or a duty to perform; III. if the other party or its employees or agents engage in any conduct prejudicial to the business of the other, or in the event that either party considers that a conflict or potential conflict of interest has arisen between the parties. B. The continuation of this contract is contingent upon the appropriation of funds to fulfill the requirements of the contract by the county commission. If the commission fails to appropriate sufficient monies to provide for the continuation of the contract, or if such appropriation is reduced by any means provided in the appropriations to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated. C. This Agreement may be terminated by the Service Provider if the Client fails to pay any requisite Fees within seven (7) days after the date they are due. The Service Provider may terminate the Agreement immediately, with no notice period, in writing. 8 D. If this Agreement is terminated before the expiration of its natural term, Client hereby agrees to pay for all Services rendered up to the date of termination, and for any and all expenditure due for payment after the date of termination for commitments reasonably made and incurred by Service Provider related to the rendering of Services prior to the date of termination. E. Any termination of under this subpart shall not affect the accrued rights or liabilities of either Party under this Agreement or at law and shall be without prejudice to any rights or remedies either Party may be entitled to. Any provision or subpart of this Agreement which is meant to continue after termination or come into force at or after termination shall not be affected by this subpart. Article 14 - RELATIONSHIP OF THE PARTIES: The Parties hereby acknowledge and agree that nothing in this Agreement shall be deemed to constitute a partnership, joint venture, agency relationship or otherwise between the Parties and that this Agreement is for the sole and express purpose of the rendering of the specific Services by the Service Provider to the client under the terms and conditions herein. Article 15 - RIGHT TO AUDIT Any authorized agency of the State (e.g. Office of the State Auditor, Inspector General's Office, etc.) and of the Federal Government has the right to inspect and review all books and records pertaining to services rendered under this contract for a period of six years from the date of final payment under the prime contract and any subcontract. The Contractor and subcontractor shall maintain such books and records for this six-year period and cooperate fully with the authorized auditing agency. Contractor and subcontractor shall comply with federal and state laws authorizing an audit of their operations as a whole, or of specific program activities. Article 17 - GENERAL PROVISIONS: A. Governing Law: This Agreement shall be governed in all respects by the laws of the state of Washington and any applicable federal law. Both Parties consent to jurisdiction under the state and federal courts within the state of Washington. The Parties agree that this choice of law, venue, 9 and jurisdiction provision is not permissive, but rather mandatory in nature. B. Assignment: This Agreement, or the rights granted hereunder, may not be assigned, sold, leased or otherwise transferred in whole or part by either Party. C. Amendments: This Agreement may only be amended in writing signed by both Parties. D. Proof of insurance. Service Provider shall provide certificates of insurance to Client as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsement must be approved by Client's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with Client at all times during the term of this contract. Client reserves the right to require complete, certified copies of all required insurance policies, at any time. E. Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against Client, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Service Provider or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Service Provider hereby waives its own right of recovery against Client. F. Notice of cancellation. Service Provider agrees to oblige its insurance agent or broker and insurers to provide to Client with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. G. Additional insured status. General liability policies shall provide or be endorsed to provide that County and its officers, officials, employees, and agents shall be additional insureds under such policies. This provision shall also apply to any excess liability policies. H. Duration of coverage. Service Provider shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Service Provider, his agents, representatives, and employees. 10 I. Enforcement of contract provisions (non estoppel). Service Provider acknowledges and agrees that any actual or alleged failure on the part of the Client to inform Service Provider of non-compliance with any requirement imposes no additional obligations on the Client nor does it waive any rights hereunder. J. Timely notice of claims. Service Provider shall give Client prompt and timely notice of claims made or suits instituted that arise out of or result from Service Provider's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. K. Additional insurance. Service Provider shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work. L. No Waiver: None of the terms of this Agreement shall be deemed to have been waived by any act or acquiescence of either Party. Only an additional written agreement can constitute waiver of any of the terms of this Agreement between the Parties. No waiver of any term or provision of this Agreement shall constitute a waiver of any other term or provision or of the same provision on a future date. Failure of either Party to enforce any term of this Agreement shall not constitute waiver of such term or any other term. M. Severability: If any provision or term of this Agreement is held to be unenforceable, then this Agreement will be deemed amended to the extent necessary to render the otherwise unenforceable provision, and the rest of the Agreement, valid and enforceable. If a court declines to amend this Agreement as provided herein, the invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of the remaining terms and provisions, which shall be enforced as if the offending term or provision had not been included in this Agreement. N. Public Announcement: Neither Party will make any public announcement or disclosure about the existence of this Agreement or any of the terms herein without the prior written approval of the other Pa rty. 11 0. Entire Agreement: This Agreement constitutes the entire agreement between the Parties and supersedes any prior or contemporaneous understandings, whether written or oral. P. Headings: Headings to this Agreement are for convenience only and shall not be construed to limit or otherwise affect the terms of this Agreement. Q. Counterparts: This Agreement may be executed in counterparts, all of which shall constitute a single agreement. If the dates set forth at the end of this document are different, this Agreement is to be considered effective as of the date that both Parties have signed the agreement, which may be the later date. R. Force Majeure: Service Provider is not liable for any failure to perform due to causes beyond its reasonable control including, but not limited to, acts of God, acts of civil authorities, acts of military authorities, riots, embargoes, acts of nature and natural disasters, and other acts which may be due to unforeseen circumstances. S. Notices Electronic Communications Permitted: Any notice to be given under this Agreement shall be in writing and shall be sent by first class mail or e-mail, to the address of the relevant Party set out at the head of this Agreement, or to the relevant email address set out below or other email address as that Party may from time to time notify to the other Party in accordance with this clause. The relevant contact information for the Parties is as follows: Service Provider: Tambra Donohue @ tambrad.monarch@caclmt.org Client: Sheryl Hilt @ shilt@co.mason.wa.us Notices sent as above shall be deemed to have been received seven working days after the date of posting or next working day after sending (in the case of e-mail). In proving the giving of a notice it shall be sufficient to prove that the notice was left, or that the envelope containing the notice was properly addressed and posted, or that the applicable means of telecommunication was addressed and dispatched and dispatch of the transmission was confirmed and/or acknowledged as the case may be. 12 Signatures: Mason County Deputy Prosecutor Printed Name: Tim Whitehead Signature.--- Date: ignature:__Date: Sheriff's Office Contract Administrator: Printed Name: Sheryl Hilt Title: Finance Manager Contact Information: shilt@co.mason.wa.us Signature: /Jj- Date: Service Provider: Children's Justice and Advocacy Center Contract Administrator: Printed Name: John M. Walsh Title: Chief Executiv Off icer Contact Informatio ohnW 4camt,orq Signature: Date: 13 County Commission: Mason County Board of Commissioners Chair: Printed Name: Kevin Shutty Title: Commission Chair Contact Information: kshutty@co.mason.wa.us Signature: Date: 14 MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING NOVEMBER 4,2019 Briefing Items • Road Closure on Old Belfair Hwy for the Belfair Parade on December 1, 2019 (3:30am- 5:00pm). • Solid Waste Flow Control Ordinance Update and ILA with Kitsap County(Loretta). • Joint Funding Agreement w/US Dept. of Interior for Cooperative Streamgaging Program on the Skokomish River. • Road Vacation 399, Walnut Street Discussion Items • Budget follow-up o Operation Administrative Organization o ER&R—2020 Equipment purchases • New Deputy Director U&W Management—Richard Dickinson • Rustlewood 2020 Budget • Advertise for Solid Waste Attendant III Commissioner Follow-Up Items Upcoming Calendar/Action Items • Hearing November 12, 2019 at 9:15am—Remove the school zone and establish a playground zone on Sand Hill Road Attendees: Commissioners: Public Works: Other Dept. Staff.: Public: _Randy Neatherlin _Diane Sheesley _Kevin Shutty _Loretta Swanson Sharon Trask —Others: (List below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 4, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources in Legal ❑ Other — please explain ITEM: Road Closure — Portion of Old Belfair Highway "Belfair Christmas Parade"— December 1, 2019 EXECUTIVE SUMMARY: The North Mason Music Booster Club is sponsoring a Belfair Christmas Parade to be held on Sunday, December 1, 2019. They have requested a road closure on a portion of Old Belfair Highway, county maintained portion from State Route 300 to Faith in Action HUB Senior Center, approximately milepost 0.000 to milepost 0.100 from 3:30pm to 5:00pm. The parade will start at Faith in Action HUB Senior Center and the adjacent lot on Old Belfair Hwy and continue through the intersection of Old Belfair Hwy and Old Clifton Road to the DairyQueen/McLendon's parking lot. RECOMMENDED OR REQUESTED ACTION: Recommend the Board approve and execute the resolution to close Old Belfair Highway at approximately milepost 0.000 to milepost 0.100 on Sunday, December 1, 2019 from 3:30pm to 5:00pm Attachment: Resolution Map RESOLUTION NUMBER COUNTY ROAD CLOSURE OLD BELFAIR HWY#98250 NOTICE IS HEREBY GIVEN that pursuant to RCW 47.48.020, a portion of Old Belfair Hwy, County Road No. 98250, shall be closed to all through traffic on Sunday,December 1,2019 from 3:30pm to 5:00 pm(milepost 0.000 to milepost 0.100). NOW THEREFORE,BE IT RESOLVED,the Board of County Commissioners has declared the above described road closure a necessity for public safety during the North Mason Community Celebration Committee Belfair Christmas Parade event. THEREFORE, the County Engineer is hereby ordered and authorized to proceed as prescribed by law. ADOPTED this_day of , 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Kevin Shutty, Chair ATTEST: Sharon Trask, Vice Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney cc: Commissioners Engineer JOURNAL: Publ. It.: 11/21/19(Bill Road Dept.) POST: At Least three(3)days prior to closure. M�l (j�A a& C Weade Established 2013 A North Mason Community Celebrations Event 30 August 2019 2019 Belfair Christmas Parade......................... Sunday, December 1, 2019 Overview 2019 Belfair Christmas Parade The route(Atap on page 3)used in the past several years has been successful,the parade will follow the same route again this year.The official staging and starting point of the parade this year will be at the Faith In Action HUB Center for Seniors.This will allow for off-street staging of parade participants and parking for participant vehicles and buses. Parade Participants The parade column participants will be briefed&trained regarding the desired actions needed in the case of an emergency.The actual parade column participants and order has not been finalized,registration is open until October 31,a final roster can be submitted before the event occurs.The parade roster and line-up will be similar to what is listed below.Total participant count will be no more than 600. In response to the increased interest and variety of participants,we are allowing for motorized vehicles this year in the parade.The vehicles will have a 25 horsepower limit (golf carts) and trailers/pull-behinds will not be allowed. 1. Flag honor guard(approximately 5 persons) 2. Grand Marshall entry (approximately 25 persons) 3. NMHS Cheerleaders (20 persons) 4. Grand Marshall Sponsor(maximum 20 persons) 5. 4'h/5th grade band (approximately 75 students) 6. Sponsor# 1 (maximum 12 persons) 7. Group(approximately 10- 25 persons) 8. Sponsor# 2 (maximum 12 persons) 9. Group (approximately 10—25 persons) 10.Sponsor# 3 (maximum 12 persons) 11.Hawkins Middle School Band (approximately 110 students) 12.Sponsor# 4 (maximum 12 persons) 13.Group (approximately 10—25 persons) Susan Odette, Parade Logistics Coordinator Email:susanodette31576@gmail.com Workphone: (360)275-0535 Cellphone: (360)801-6806 14.Sponsor# 5 (maximum 12 persons) 15.Group(approximately 10—25 persons) 16.Sponsor# 6 (maximum 12 persons) 17.NMHS Marching Band&Flag Drill Team (approximately 55 students) Parade Signage • Requesting WSDOT to provide one Portable Changeable Message Sign(PCMS) for placement on Hwy 3 near the juncture with Hwy 300. Placement of sign no later than Wednesday,November 27. The message will read(this is a representation,not exact wording): o Hwy 300 Closed 12/2 from 3:00—5:00 pm • Requesting Mason County to provide one Portable Changeable Message Sign(PCMS)to Mason County Fire District#2 by reimbursable agreement for placement on Clifton Lane. Placement of sign no later than Wednesday,November 27. The message will read(this is a representation, not exact wording): o Clifton Lane/OBH Intersection Closed 12/1 from 3:00—5:00 pm. • The parade organizers will work with WSDOT(Duke Strykers' office)to obtain appropriate signs. If there are any problems or more signs are needed, Mason County Public Works will be notified immediately. • Additional road signage will be requested from Mason County Public Works through an interagency loan request. • Advertising signage will be posted no later than November 17 throughout all of the major roadways and access points of Belfair. • Any road monitors that are directing traffic or controlling traffic will be certified flaggers. Parade Sponsorships Funding for the parade expenses will be covered by local business sponsorships; collected by the North Mason Community Celebrations Committee. The Grand Marshall &Corporate sponsorships will be limited to no more than 8 organizations combined, with each making a contribution in the$150(Grand Marshall$300). In return for their contribution,these sponsors will be entitled to have one entry group in the parade column. There will also be a Community Supporter level of$25 where contributors will be included in promotional materials,but will not have an entry in the parade. 1. Grand Marshall Award Sponsorship (1 at$300) 2. Corporate Sponsorships (at total of 6 or 7 at$150 each) 3. Community Supporter ($25 each) Belfair Christmas Parade 2019 Page 2 of 7 Parade Route Please see the following map; this is the agreed upon parade route for the 2019 Belfair Christmas Parade. Belfair Christmas Parade 2019 Page 3 of 7 1 v 4W Op jL r 1 •� s � '1 `" .. J ! �.. '� a'�'~ .t rY . t � � �« �' .�'•E' , ., �' � • jam, ,Tr� All loft • ally ' .' , ?ke 13001cl� �" k r a Map 1:2017 BCP Parade Route Belfair Christmas Parade 2019 Pa•5, 4 t Parade Timeline Parade column subject to the direction and supervision of Mason County Sheriff deputies and Mason County Fire District 2 representatives. • 3:00 pm: Parade participants start gathering in the staging area of the Faith In Action HUB Senior Center parking lot. • 4:10 pm: Parade column forms begins marching South on Old Belfair Highway towards the intersection with NE Old Clifton Road. • 4:20 pm: Parade column arrives at intersection with NE Old Clifton Road,the remaining three legs of the intersection will close. A"walker"will attend the parade participants and will have a radio; this person will direct parade column to stop at intersection and hold until the intersection is safely closed. o Old Belfair Highway will be blocked by police or fire vehicles on the South end where it joins Hwy 3, flagged by off-duty personnel. "Flagger Ahead" signs will be placed in advance of the intersection on Old Belfair Highway. o The parade column will proceed through the intersection South on Old Belfair Hwy and enter the McLendon's/Dairy Queen parking lot at the driveway approach. Spectators will be encouraged to follow the final unit of the parade column,utilizing appropriate pedestrian avenues. 0 4:30 pm(approximate): As soon as the area has been cleared, the Clifton Lane/Old Belfair Highway intersection will re-open for traffic on the East,West and North and legs of Old Belfair Highway and Clifton Lane. Total time of intersection closure is approximately 15 minutes. • 4:30 pm: Parade column will be in the McLendon's/Dairy Queen parking lot. • 4:40 pm: All road traffic on Old Belfair Highway,NE Clifton Lane, and SR 300 will have resumed its regular patterns. Belfair Christmas Parade 2019 Page 5 of 7 Parade Acknowledgements & Understandings • Emergency vehicles will be allowed priority access to the parade route and Clifton Lane/Old Belfair Highway;participants will be directed to vacate the roadway in the event of an emergency. • Spectator parking will take place in QFC and Safeway parking lots. Spectator vehicles will not occupy County right of way. • Spectator areas will be designated and restricted. Spectator areas will be on the West shoulder of Old Belfair Hwy, at William Hunter Park, as well on the sidewalk areas of the QFC parking lot. • Parade organizers will ensure the purchasing of the required general liability insurance coverage of$1 million per occurrence(combined single limit of liability) and$2 million in the aggregate providing bodily injury,property damage, and personal injury coverage for any liabilities, including all costs of defense, arising out of the use of the public roadways and private parking lots for this event. The designated insurance certificate holders are: o Washington State Department of Transportation o Mason County Public Works o McLendon's Hardware/Dairy Queen shopping center Belfair Christmas Parade 2019 Page 6 of 7 Marketing and Public Awareness Plan We recognize that public awareness of a community event is paramount to the event's success. As such,we will be very dedicated to ensuring that the public is informed of the event. Once we receive the County's approval,we will begin the public awareness campaign, highlights are listed below. • Parade event advertisements/signage/banners will go up two weeks before event(November 17) o At the 4-way intersection of NE Clifton Lane and Old Belfair Highway/NE WA300 o At the t-intersection of WA3 and WA 106 o Along NE WA3 in Belfair near train trestles on either side of Belfair • Information dissemination through the schools o Announcements and flyers at home sporting events o Announcements in the school newsletters and bulletins o Announcements at PTA and School group meetings • Mass media o Mason County Life newspaper o Belfair Herald/Shelton Journal newspaper o North Bay Review newspaper o Community event pages&group online calendars o Local radio and television stations • Community Outreach o Allyn Community Association community meeting o NM Community Voice community meeting o Information flyers at local businesses and community gathering points o Messages on community electronic reader boards o Individual outreach and contact with locals to address individual concerns and reservations Belfair Christmas Parade 2019 Page 7 of 7 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director Zach Foster Solid Waste Program Manager DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 4, 2019 PREVIOUS BRIEFING DATES: INTERNAL REVIEW (please check all that apply): -/ Budget/Finance ❑ Human Resources -/ Legal -/ Other Community Services — Environmental Health ITEM: Solid Waste Flow Control EXECUTIVE SUMMARY: The Board of County Commissioners requested Public Works to look into implementing solid waste flow control that would require Mason County Garbage and Recycling to deliver all solid waste collected in unincorporated areas of the county. Mason County Garbage presently takes approximately 5,400 tons waste from Mason County to Kitsap County's facility (3,400 Commercial/Roll Off and 2,000 Residential). Implementing flow control would result in Mason County Garbage hauling to Eells Hill rather than Kitsap County. This would amount to an approximate 10% increase in overall tonnage. CITATIONS: RCW 36.58.040 speaks to a county's ability to "designate a disposal site or sites for all solid waste collected in the unincorporated areas pursuant to the provisions of a comprehensive solid waste plan county'. The Mason County Solid Waste Management Plan states the need to "evaluate the physical and economic impacts of implementing flow control at Mason County solid waste facilities" and "to keep waste currently going to other counties in the Mason County system". MCC 6.72.030 addresses solid waste handling, but silent to designating specific disposal sites. OPERATIONAL IMPACTS: Flow control would increase Mason County Garbage disposal haul distance and possibly time. Flow control would increase congestion at the Eells Hill Transfer Station. Mason County Garbage estimates that flow control would trigger the need for additional trucks and drivers. Briefing Summary FINANCIAL/BUDGET IMPACTS: Flow control will result in increased rates for the northern customers to account for Mason County Garbage's changes in transportation and tipping fee costs. To increase rates, Mason County Garbage must go through the UTC (Utilities and Transportation Commission) which is typically a 45 day process. Mason County Garbage provided preliminary, ball-park rate increase estimates for two scenarios: 1. Commercial Customer Only Flow Control—5.2% increase generating roughly$344,000 2. Commercial/Residential Flow Control —9.2% increase generating roughly$611,000 This does not take into account a tipping fee increase or a planned 2.5% increase Mason County Garbage believes they will qualify for. Implementing commercial flow control will result in an estimated annual revenue increase to Solid Waste Fund #402 in the amount of$212,700 based on the following assumptions: ■ Additional 5000 tons per year received at Eells Hill ■ Additional tipping revenue at $99.52/ton (pre-tax) ■ Additional haul expenditure at $56.98/ton ■ No additional personnel or increased operational expenditures This additional revenue could be used to make improvements such as: ■ Add a safety spotter at Eells Hill ■ Pave the exit from the Eells Hill tipping floor ■ Plan for eventual separation of commercial from residential ■ Save to construct Eells Hill improvements to separate commercial from residential ■ Install a commercial scale at Eells Hill ■ Plan and save for Belfair improvements PUBLIC AND OTHER OUTREACH: Mason County Solid Waste Advisory Committee (SWAC) previously recommended looking at implementing flow control. Mason County and Kitsap County recently discussed proceeding with commercial flow control and Kitsap is agreeable. Public Works reached out to Mason County Garbage to understand potential impacts associated with implementing commercial flow control. RECOMMENDED OR REQUESTED ACTION: Request the Board review the following: 1. Draft Interlocal Agreement between Mason and Kitsap Counties enacting solid waste flow control effective January 1, 2020 and 2. Updated code amendment to Mason County Code Chapter 6.72, Section .030 adding Section (1); Solid Waste Flow Control —requiring a public hearing. ATTACHMENT: 1. Draft Ordinance/Interlocal Agreement 2. Notice of Hearing Briefing Summary f i ORDINANCE NO. AN ORDINANCE AMENDING MASON COUNTY CODE CHAPTER 6.72.030— SOLID WASTE HANDLING ADDING SECTION ON SOLID WASTE FLOW CONTROL AN ORDINANCE, amending Mason County Code Chapter 6.72, Section .030, adding section "I"establishing "Solid Waste Flow Control"; WHEREAS, Mason County is charged by Chapter 70.95 RCW with responsibility for adopting a comprehensive solid waste management plan to control the disposal of solid waste generated and collected with its boundaries; and WHEREAS, RCW 36.58.040, authorizes the Mason County Board of Commissioners to provide by ordinance for the establishment of a system of solid waste disposal for the unincorporated areas of the County, to designate disposal sites and enter agreements with operators of disposal sites relating to utilization of and rates for solid ,waste handling systems, plants, sites and other facilities; WHEREAS, RCW 36.58.040 and RCW 36.58.045 authorize the County to fund its expenses incurred in connection with RCW 70.95 NOW THEREFORE, BE IT ORDAINED,that the Board of Mason County Commissioners hereby amends Chapter 6.72 of the Mason County Code, "Solid Waste Handling", by adding Section .030 (I), entitled "Solid Waste Flow Control" and to read as set forth on Exhibit 1, attached hereto and incorporated by reference. DATED this day of , 2019 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Sharon Trask, Vice Chair Tim Whitehead, Ch. DPA Randy Neatherlin, Commissioner Cc: Elected Officials Dept. Heads i i i EXHIBIT 1 ORDINANCE NO. i i Chapter 6.72.030 Solid Waste Handling (i) Solid Waste Flow Control (1) Facility Description. The Facility designated is declared to be the Mason County Eells Hill Transfer Station located at 501 W. Eells Hill Road, Shelton, Washington. (2) Geographic Area Affected. The geographic area subject to this flow control, and for which a required use order may be issued pursuant to and shall constitute all areas located within Mason County. (3)Type and Quantities of Solid Waste. The types and quantities of solid waste, which shall be subject to this flow control ordinance and for which a required use order may be applicable, shall include commercial acceptable waste generated in Mason County, Washington. (4) Businesses Subjected to this Ordinance.The business subjected to this flow control ordinance and who may be required to use the Eells Hill Transfer Station under a required use order are the following: a. Mason County Garbage and Recycling, when collecting solid waste within the area of Mason County. (5)Tipping Fees/Rates and Charges. The tipping fee to be charged to the required users of the Facility shall be payable to Mason County and set by the Consumer Price Index (CPI-U) for each area of Mason County. The rates are available at the Mason County Solid Waste Division.and can be found at the Utilities and Waste Management/Solid Waste Division website. (6) Effective Period, The effective period for enforcement of this municipal waste flow control ordinance shall be from January 1, 2020, through December 31, 2030. The effective date of this solid waste flow control ordinance is January 1, 2020. (7) Authorization. The Board of County Commissioners pursuant to Chapter 36.58.040 RCW of the Washington State Legislature may establish by ordinance a system or systems of solid waste handling for all unincorporated areas of the county or portions thereof and designate disposal sites. (8) Exceptions to Required Use. (Insert language) I r CONTRACT NO. INTERLOCAL AGREEMENT i BETWEEN KITSAP COUNTY AND MASON COUNTY REGARDING SOLID WASTE COMMERCIAL FLOW CONTROL This agreement is executed between Kitsap County ("Kitsap") and Mason County ("Mason") implementing commercial solid waste flow control within Mason County; requiring Mason County Garbage to haul to Eells Hill Transfer Station rather than Kitsap. BACKGROUND WHEREAS, RCW 36.58.040 allows Mason County to designate disposal sites when a private hauler is collecting in a geographic area lying in more thein one county; and WHEREAS, Chapter 70.95 RCW, a County may designate a disposal site or sites for all solid waste collected in the unincorporated areas pursuant to the provision of the Comprehensive Solid Waste Management Plan. WHEREAS, Mason County Solid Waste Management Plan states the need to"evaluate the physical and economic impacts of implementing flow control at Mason County solid waste facilities„and "to keep waste currently going to other counties in the Mason County system". WHEREAS, Mason County owns.and operates the Eells Hill Transfer Station and the Union, Belfair and Hoodsport drop off facilities, and WHEREAS,the County exports solid waste collected from all facilities, by contract, from the Eells Hill Transfer Station by truck to Chehalis and from there by rail transportation to the Roosevelt Regional Landfill.. WHEREAS; Mason Cburity Garbage currently hauls four to five thousand tons of commercial/residential solid waste'from the northern outskirts of Mason County to Kitsap County's facility; and WHEREAS, Mason County would like to implement commercial flow control, requiring all commercial/residential solid waste disposed of at the Eells Hill Transfer Station; and WHEREAS, implementing commercial flow control will result in an annual increase in revenues to the Solid Waste prvision that may be used to improve county solid waste facilities and operations; and WHEREAS; Washington State Department of Ecology's guidance on flow control to local governments is to use authority to direct moderate solid waste to certain facilities to use as a tool to ensure financial sustainability; and WHEREAS, Kitsap and Mason County have came to an agreement that establishing commercial flow control will benefit both county facilities, reduces capacity issues for Kitsap and creates more revenue for Mason; and WHEREAS, Mason finds it is in the best interest of their citizens and the county to enter i 1! into an interlocal agreement pursuant to RCW 39.34 regarding commercial flow control in Mason County; and WHEREAS, Kitsap and Mason are authorized to enter into Interlocal Agreements pursuant to Chapter 39.34 RCW; NOW THEREFORE, the parties mutually agree as follows: The recitals are hereby incorporated into the Agreement by this reference. Kitsap will no longer allow commercial waste from Mason unless requested in writing by Mason for emergency relief and agreed upon by both parties, This Agreement shall commence on acid;shall extend through December 31, 2029. The parties may agree to extend this Agreement for 10-years by amendment as set forth below. Mason County may terminate this Agreement whenever Mason determines, in its sole discretion that such termination is in the best interests of Mason County. Termination of this Agreement by Mason at any time during the term, whether for default or convenience, shall not constitute a breach of this Agreement. Mason and Kitsap agree to defend, iridemnify and hold harmless each other, at their sole expense, including attorneys' fees, from and against any.and all claims, demands, losses, damages, liabilities, and expenses of any nature whatsoever; including, but not limited to personal injury or prop"damage, arising out of the performance of this Agreement, whether the demand, loss or,claim is due to the negligence of either Mason, or Kitsap, or of their elected and appointed officials,officers, employees and agents, except=for injury or damages caused by the sole negligence or willful misdonduct of either Kitsap or Mason, its elected or appointed officials, officers, employees or agents- This. Agreement may be amended only upon the written agreement of the parties executed with the same formalities;required for the execution of this Agreement. There will be a review process to evaluatethe physical and economic impacts if an extension is desired. This Agreement shall be filed with the Mason County Auditor pursuant to RCW 39.34 or, alternatively, listed by subject on Mason's website. Any notices shall be mailed to:. For Kitsap County: For Mason County: Kitsap County Public Works Mason County Public Works Department Solid Waste Division Utilities and Waste Management Division 614 Division Street, MS-27 100 W Public Works Drive Port Orchard, Washington 98366 Shelton, Washington 98584 Attn: Patricia Campbell Attn: Loretta Swanson DATED this day , 2019 DATED this day ' 2019 i BOARD OF COUNTY COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON KITSAP COUNTY,WASHINGTON KEVIN SHUTTY, Chair EDWARD E.WOLFE, Chair SHARON TRASK, Commissioner CHARLOTTE_GARRIDO, Commissioner RANDY NEATHERLIN, Commissioner ROBERT GELDER, Commissioner ATTEST: ATTEST: Melissa Drewry, Clerk of the Board Dana Dan leis,Clerk of the Board Approved as to form: Approved as to form by the Kitsap County Tim Whitehead, Chief DPA Prosecuting Attorney's Office i NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, December 10, 2019 at 9:30 a.m. : SAID HEARING will be to present the added section to Mason County Code Ch. 6.72 "Solid Waste Handling Code,"Section .030 establishing (I)"Solid Waste Flow Control" A copy of the update is available on the County website at: www.co.mason.wa.us on the Utilities Waste Management Solid Waste homepage under"News and Links". If special accommodations are needed, please contact the Commissioners' office, (360) 427-9670 (Shelton), (360) 482-5269 (Elms) or (360) 275-4467 (Beifair), Ext. 419 or any questions contact Loretta Swanson, 360- 427-9670, Ext. 450. DATED this day of 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board cc: Journal - Publ 2t: 11/14/19 and 11/21/19 (Bill: Public Works, 100 W Public Works Drive, Shelton, WA 98584) I MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 4, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other — please explain ITEM: Cooperative Streamgaging Program on the Skokomish River EXECUTIVE SUMMARY: The Department of the Interior U.S. Geological Survey (USGS) operates and maintains the network of streamflow monitoring gage stations on the Skokomish River near Potlatch and Union for the purpose of flood forecasting, documentation, flow regulations and fisheries enhancement. Most of these stations are funded through a joint agreement between the USGS and Tacoma Public Utilities; however Mason County, the Department of Ecology and the U.S. Geological Survey fund the South Fork Skokomish gage. The river at this site is unregulated by dams and provides an excellent measure of the natural runoff of the upper basin, particularly during floods. Mason County also participates in funding real time data transmission at the gage near Potlatch. Budget Impacts: The total fixed cost of this program is $9,780, of which Mason County's portion of the annual cost is $6,166. The remainder ($3,614) is funded by the USGS Federal Priority Streamgage Program. Mason County's share is paid out of the Skokomish Flood Control Zone Fund. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize the Chair to sign Joint Funding Agreement #20YGJFA03400 with the US Department of the Interior, U.S. Geological Survey, for the period October 1, 2019, to September 30, 2020. Attachment: 1. Agreement Form 9-1366 U.S. DEPARTMENT OF THE INTERIOR Customer#: 6000000725 (May 2018) GEOLOGICAL SURVEY Agreement#: 20YGJFA03400 Project#: YGOOH1 U JOINT FUNDING AGREEMENT TIN#: 91-6001354 Fixed Cost Yes Agreement FOR WATER RESOURCES INVESTIGATIONS THIS AGREEMENT is entered into as of the, 1 day of October,2019 by the U.S. GEOLOGICAL SURVEY, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the County of Mason, party of the second part. 1. The parties hereto agree that subject to availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation a fixed-price agreement for the operation and maintenance of streamgages on the Skokomish River near Potlatch and Union, herein called the program. The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC 50b. 2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program. 2(b)includes In-Kind Services in the amount of$ (a) by the party of the first part during the period Amount Date to Date $0 October 1, 2019 September 30, 2020 (b) by the party of the second part during the period Amount Date to Date $6,166 October 1, 2019 September 30,2020 (c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $3,614 Description of the USGS regional/nations program: USGS Federal Priority Streamgage Program (d) Additional or reduced amounts by each party during the above period or succeeding periods as may be determined by mutual agreement and set forth in an exchange of letters between the parties. (e) The performance period may be changed by mutual agreement and set forth in an exchange of letters between the parties. 3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively governing each party. 4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part. 5. The areas to be included in the program shall be determined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to insure the required standards of accuracy subject to modification by mutual agreement. 6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may terminate this agreement upon 60 days written notice to the other party_ 9-1?66(Continuation) Customer#:6000000725 Agreement#:20YGJFA03400 7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party. 8. The maps, records, or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records, or reports normally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at costs, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records, or reports published by either party shall contain a statement of the cooperative relations between the parties. The Parties acknowledge that scientific information and data development as a result of the Scope of Work(SOW)are subject to applicable USGS review, approval, and release requirements, which are available on the USGS Fundamental Science Practices website(https:!!www2.usgs.govJfsp/). 9. Billing for this agreement will be rendered: ANNUALLY. Invoices not paid within 60 days from the billing date will bear Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at 31 U.S.C. §3717)established by the U.S.Treasury. U.S.Geological Survey Name of Customer United States County of Mason Department of the Interior USGS Point of Contact Customer Point of Contact Name: Mark Mastin Name: Diane Sheesley Address: 934 Broadway, Suite 300 Address: 100 W Public Works Dr. Tacoma,WA 98402 Shelton,WA 98584 Telephone: 253-552-1609 Telephone: 360-427-9670 x452 Email: mcmastin@usgs.gov Email: dsheesley@co.mason.wa.us Org Code: GGWNYG0000 Signature and Date: Signature and Date: Signature: Signature: Date: Date: Name: Cynthia Barton, PhD, LHG, LG Name: Title: Center Director Title: Signature: Date: Name: Title: 2019 Mason County Road Operations Administration: • 0.6 FTE Operations Manager • 1 Assistant Operations and Maintenance Manager • 0.5 Administrative • 3 Supervisors • Accounting and portions of public information are handled in other divisions of public works 2019 Cowlitz County Road Operations Administration: • 4 road supervisors • Management,accounting, and public information are handled in other divisions of public works for road operations 2019 Grays Harbor County Operations Administration: • 3 Area Supervisors • 3 Assistant Area Supervisors • 1 Operations Supervisor • 1 Traffic Control Leadman • Accounting and public information are handled in other divisions of public works 2019 Island County Operations Administration: • 1 Assistant County Engineer(portion of time) • 1 Maintenance Superintendent • 4 Supervisors • Accounting and public information are handled in other divisions of public works MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer Phil Franklin ROW Agent DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: November 4, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance Human Resources ❑ Legal ❑ Other — please explain ITEM: Road Vacation #399 — Set Hearing Date w/Hearings Examiner EXECUTIVE SUMMARY: Public Works received a request to vacate a portion of West Walnut Street that is located adjacent and North of 121 W Walnut Street.This request has been made by Mary Leighton and she is the owner of the property at 121 W Walnut Street. The 30 foot portion of Walnut Street that she has petitioned to be vacated appears to have never been opened for public use nor maintained by the Mason County for road purposes. There are also overhead utility lines that pass through the requested area of vacation. An Engineer's Report has been prepared for the Hearings Examiner and Public Works recommends the vacation as submitted, subject to retaining existing easements in favor of Mason County for PUD #3, any water service serving this area and any other utilities present in the proposed vacated right of way. RECOMMENDED OR REQUESTED ACTION: Recommend the Board deny the resolution setting a hearing date with the Hearings Examiner for Wednesday, December 11, 2019 at 1:00pm to consider public comment on the petition for vacation of the South half of W Walnut Street laying North of 121 W Walnut Street in the Plat of Moore's Addition to Shelton Block 4 Lots 1 — 4. ATTACHMENTS: Engineer's Report Hearing Notice Briefing Summary 11/1/2019 MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE SHELTON, WASHINGTON 98584 MEMORANDUM DATE: October 18, 2019 TO: Mason County Hearings Examiner FROM: Phil Franklin, Right of Way Agent, for Diane Sheesley, County Engineer Cc: Loretta Swanson, Public Works Director SUBJECT: ENGINEER'S REPORT— ROAD VACATION FILE NO. 399 Vacation of South 30 feet of W. Walnut Street Adjacent to Block 4 between N 3ra And N 4th Street Background: Mary Leighton,121 W Walnut Street,has petitioned Mason County Public Works to vacate the unopened 30 feet of W Walnut Street that lays adjacent to her property that is located at 121 W Walnut Street.This requested vacation area is located North of Ms. Leighton's property and is what would be the south 30 feet of W Walnut Street that was dedicated in Moore's Addition to the City of Shelton Plat. This plat was dedicated in 1937. Ms. Leighton purchased this property in March of 2016 on a bank repossession sale from US Bank National Association TRS. Ms. Leighton is asking for this vacation because the street was never opened and the area where the street would be located is not maintained. In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer's direction, Public Works Department staff examined the portion of road right-of-way requested to be vacated and solicited comments on the proposed vacation. Our findings are the following: 1. The dedicated street is not presently in use by the public. 2. The road is classified as "Class A" per MCC 12.20.040 and no compensation for fee simple interest or appraisal is due prior to vacation. 3. The proposed vacation area is located in the City of Shelton's Urban Growth Area(UGA). The City of Shelton requests the vacation not be allowed because of possible connectivity to the general area if needed in the future. Please see exhibit enclosed as documentation on the City of Shelton's input to the possible vacation of requested area. 4. PUD#3 has a utility pole located within the requested vacation area and an easement must be retained for utility purposes. Because of a recently constructed wood fence, PUD has questions on how they are going to be able to access the utility pole if service is needed. 5. Current access to the surrounding area is limited with one two way access on W Poplar Street and a one way street on Moore Avenue that allows traffic to only flow on to Northcliff Road but does not allow traffic to exit off of Northcliff Road on to Moore Ave. Public Notice Public notice has been provided as required by RCW 36.87.050, both by posting at the site and by publishing in the county official newspaper. Recommendation Public Works recommends the vacation of the South 30 feet of Walnut Street that is located North of Block 4 lots 1—4 in Moore's Addition to the City of Shelton, as petitioned, not be allowed based on the request from the City of Shelton and the lack of alternative access routes to the general area in the future. Hearing Examiner Options 1. Find that this vacation meets the standards established by state law and recommend the vacation be granted as petitioned. 2. Find that this vacation fails to meet the standards established by state law and recommend the vacation be denied. 3. Finding that only part of the vacation as petitioned or recommended by the County Engineer complies with the law, develop recommendations to grant the compliant portion and deny the other. Attachments: • Petition • Comments from other County and City Departments(6 pages) • Exhibits 1 -6 Aerials and Pictures of right of way requested to vacate • Legal Description Page 1 of 1 Phillip Franklin - Re: Walnut Street Vacation Request From: Terry Conley To: Franklin, Phillip Date: 2/19/2019 7:44 AM Subject: Re:Walnut Street Vacation Request CC: Chris Jorgensen Phil I,1 met on site with the PUD#3 Chris Jorgensen,We both had concerns about accessing their utilities 24-7. Chris was going to check to see if they had a written agreement.If there is a written agreement for access to all of the utilities,I wouldn't have a problem with this vacation.RCW 36.87.140 is a part of this resolution but doesn't show up on a title report. Terry >>> Phillip Franklin 1/30/2019 10:41 AM >>> Terry and Brenen, Mary Leighton has put in a petition for a Vacation of a County Road on Walnut Street. I know both of you are somewhat familiar with this, Brenen,you more than Terry, but cold you both send me an email of input on how you feel about this request and please make sure to outline any concerns you may have if it were to be vacated. The applicant already understands that the PU D has utilities through the area, at least she told me that, but please let me know of any other concerns you have. Thanks, Phil Phil Franklin Right Of Way Agent Mason County Public Works(3601427-9670 ext.4S6 ocIf@co.mason.wa.uS Page 1 lile:///C:/Users/Pdt7AppData/Local/Temp/XPerp�vise/5C6BB')C 1 Masonnlail 10017531.321... 2/21/2019 Page I of 1 Phillip Franklin - Re: Walnut Street Vacation Request From: Brenen Profitt To: Franklin, Phillip Date: 1/31/2019 6:10 AM Subject: Re:Walnut Street Vacation Request Hey Phil, I have no issues with the vacation of the marked area on Walnut Street.The area is not part of the county maintained road system.The only thing I see is the utilities that run through the section but that is of no concern to roads. Thanks, Brenen Profitt Road Maintenance Supervisor Mason County Public Works Office-(360) 127 9670,x528 Cell-(360)968 9036 >>> Phillip Franklin 1/30/2019 10:41 AM >>> Terry and Brenen, Mary Leighton has put in a petition for a Vacation of a County Road on Walnut Street. I know both of you are somewhat familiar with this, Brenen, you more than Terry, but cold you both send me an email of input on how you feel about this request and please make sure to outline any concerns you may have if it were to be vacated. The applicant already understands that the PUD has utilities through the area,at least she told me that, but please let me know of any other concerns you have. Thanks, Phil Phil Franklin Right Of Way Agent Mason County Public Works J3601427-9670 ext.456 odf(cDco.mason.wa.us Page 2 lile:///C:/Users/Pdf/AppData/Local/Temp/XPgrp\vise/5C529143Masorunai1100175313212... 1/3)1/2019 RE: Vacation for portion of Walnumt Street Page 1 of 1 Reply I Delete Junk RE: Vacation for portion of Walnumt Street • Craig Gregory <craig.gregory@sheltonwa.gov> Reply as Tue 8/20,10:45 AM Phil Franklin You replied on 8/20/2019 10:48 AM. Label: MasonCounty(3 months)Expires: 11/18/2019 10:45 AM Phil, At this time the City of Shelton would not recommend vacation of the roadways. With the width and connectivity in the area we would recommend having the option to improve the ROW. Craig From: Phil Franklin [mailto:Pdf@co.mason.wa.us] Sent:Tuesday,August 20, 2019 7:36 AM To:Craig Gregory<craig.gregory@sheltonwa.gov> Subject:Vacation for portion of Walnumt Street Craig, I have not heard anything back from yourself or any other representative from the City of Shelton since my last email to you that included the original email and attachments that described the requested street vacation by Mary Leighton for the vacation of the South 30 feet of Walnut Street adjacent to 121 W Walnut Street. have attached the petition that I received from Ms. Leighton, again, for your review. I would appreciate an email response from you by Friday the 23rd of August and if not I will assume that the City has no comment on this requested vacation. The reason that I have contacted the city is because this area is in the UGA and I believe that city utilities are located in the general area of Walnut street. look forward to your response and appreciate your response and input. Regards, Phil Franklin Right of Way Agent Mason County Public Works The City of Shelton is subject to the Washington Public Records Act,Chapter 42.56 RCW.This message and any attachments may constitute records subject to public disclosure pursuant to the Act. Page 3 https:Howa.co.mason.wa.us/owa/ 8/29/2019 Page t of 1 Phillip Frauldin-Fwd: Walnut Street Vacation Request From: Michael MacSems To: Rowen,Kell; gbm Date: 1/30/2019 12:07 PM Subject: Fwd: Walnut Street Vacation Request CC: Dose,Jason; Franklin, Phillip Attachments: Walnut Vacation.pdf Does any one have any comments or concerns about vacating an unopenml section of Walnut St in the Shelton UGA?I know that trying to maintain the grid is important but I'm not sure that this is a concern in this instance. Thanks, Michael >>>Phillip Franklin 1/30/2019 11:07 AM>>> Michael, Yet another Petition for Vacation of a County road. Maty Leighton has turned in a request for the county to vacate a portion of Walnut Street up on Northeliff-close to the city of Shelton. I have attached some aerial shots of the area she is requesting to be vacated and I have marked the approximate area she has requested to be vacated. Please let me know if you have any questions,comments or concerns on the request and please pass it along to any of your co-workers that may have any input on the request also. Please have them contact me if they need to discuss any thing with me about the possible vacation. Thank you for you time, Phil Phil Franklin Right Of Way Agent Mason County Public Works (360)427-9670 ext.456 Of r4r co.mason.wa.us Page 4 Page 1 of 2 Phillip Franldin-Re: Fwd: Walnut Street Vacation Request FIGCT.'.t:ilkv.YF:[f.:j�' .�i�.JYfi'r/ti.'"�iXf%J11G�'+'XCAA'AFX7.AClPiJ1YY.lA'r?I.TTI..ALYYlJL6�6W�'ll:V.7.'FJg7I.!";S4F1JIrti:twf.ClJt+XXY.NR4l6x' !.?Ff.Y.liDNIGStT.I From: Michael MacSems To: Franldin,Phillip Date: 5/22/2019 3:59 PM Subject: Re:Fwd: Walnut Street Vacation Request CC: Rowen,Kell Phil, Given that I have received no feed back on your question,I think it is safe to say that the Planning Dept has no objection to the street vacation. Michael >>>Phillip Franklin 5/20/2019 8:13 AM>>> Michael, I know you passed this along to other folks in your department to comment on and I can't remember who it was that sent the an email, but they made the comment that they wanted to contact the City.I noted in a return email that the street is not part of the city that the county owned the street and they responded with an oh,ok,missed that type of response and I don't believe that I have heard anything back since. Could you please check around and see if anyone has anything form me on the Leighton Vacation on Walnut Street. Thanks so much, Phil Phil Franklin Right Of Way Agent Mason County Public Works 0601427-9670 ext.456 pdf©co.mason.wa.us >>>Michael MacSems 1/30/2019 12:07 PM>>> Does any one have any comments or concerns about vacating an unopened section of Walnut St in the Shelton UGA?I know that trying to maintain the grid is important but I'm not sure that this is a concern in this instance. Thanks, Michael >>> Phillip Franklin 1/30/2019 11:07 AM>>> Michael, Yet another Petition for Vacation of a County road. Page 5 Page 2 of 2 Mary Leighton has turned in a request for the county to vacate a portion of Walnut Street up on Northcliff close to the city of Shelton. I have attached some aerial shots of the area she is requesting to be vacated and I have marked the approximate area she has requested to be vacated. Please let me know if you have any questions,comments or concerns on the request and please pass it along to any of your co-workers that may have any input on the request also. Please have them contact me if they need to discuss any thing with me about the possible vacation. Thank you for you time, Phil Phil Franklin Right Of Way Agent Mason County Public Works (360)427-9670 ext.456 Dd Rco.mason.wa.us Page 6 file:///C:/Users/Pdf/AppData/LocaUTemp/XPgrpwise/5CE571 D4Masotunai110017631321... 5/28/2019 Mason County WA GIS Page I of I tul- Mason County WA GlS ,I Se.-Ir Ch by F'-t el prEvl 1138 NORI CLIFF F0 --� F FI gad s designate area being requested for Vacati ii 9 121 W W±NVT ST 320105304003 1109 NORIHCUFF RD --- _ �``, 3z•oi ao�aafod 320184200020 32018' 3 20185305900 320184200000 \ 320105305001 60fi I https://uis.camason.%va.us/mason/ EXHIBIT#1 I/30/2019 Mason County WA GIS Page 1 of 1 Mason County WA GIS -} r Search by Parcel or Addre� CZ 302 W WALNUT ST222 W WALNUT S T 200',1'WALNUT ST ',,r avaLN.;? C;7 L 12'I':i Y•i®LFIUT ST I220 W! POP ST _ -- --� s 1015N2NDS • Petitioner's Property z ` z FxJFLARS MOOR ESA:.Y � 1'144VP`PEAR \ III �jri2112 PLAR S T POTwo 1 Access r Northc • 12. �i POPLAR ST O e Way Ace ss to North � 4iff 203 N \� 201 E M MORE r�' 1DOk EXHIBIT#2 https://g is.co.mason.wa,us/mason/ 9/17/2)0 19 �o ol of lk lk 'El Yl . 1!11111•.� /. � i �� '+C 10 b a F' .S ^ s ) Q. '� ., _�1�� t :.. ., .\'� .` ; '• - ,''4. ,<< tion cu EXHIBIT#3 Mason County WA GIS Page I of 1 Mason County Ira P 7, -It-, caticn AreaIlk .. xk z Two Way Ac rom Northdiff Y 'f*�fr 4 r r ,h^, fir k r► ,� !' '` �, One V,12A A0 N64cia /( t` t t . Y. 11 • __ _ "?. ---pooh https://gis.co.masoii.%v,i.tis/mason/ EXHIBIT#4 9/17/2019 �.:� � •� s ,,fir.; ��. 1 aL S Looking Iromi the intersection of Walnut and 3rd Street(Gast to West) EXHIBIT#5 � i _ '�T jr '�a��.f4,-+fit, �w�,��'•� ;�� _t! s 11V -, ilF S. y `y,;•P••. i �y �ll li-,��i_''i.1�Y L�fr � �t�raf1 - `,r fA �� a tet'" ��f t.. .. i.3r� •_� 4 4W A.. th Close up view of some of the area requested to vacate EXHIBIT#6