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2019/10/21 - Briefing Packet
BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of October 21, 2019 Monday, October 21, 2019 Commission Chambers 9:00 A.M. Closed Session — RCW 42.30.140 (4) Labor Discussion 9:20 A.M. Support Services — Frank Pinter 10:00 A.M. Community Services — Dave Windom 10:30 A.M. BREAK 10:35 A.M. Public Works — Loretta Swanson Utilities & Waste Management 11:00 A.M. Audit Committee Update — Leo Kim Commissioner Discussion — as needed BREAK— NOON 2:00 P.M. 2020 Budget Workshop Community Services 3:30 P.M. 2020 Budget Workshop Public Defense Commissioner Discussion — as needed Tuesday, October 22, 2019 Commission Chambers 10:30 A.M. 2020 Budget Workshop Juvenile Court Services 11:00 A.M. 2020 Budget Workshop Superior Court &Therapeutic Court Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 10/17/19 at 11:03 AM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF October 21, 2019 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. � r � 1854 Mason County Support Services Department Budget Management Cod . th ;a•A r� -=N 411 North 5 Street Commissioner Administration Emergency Management ='. Shelton, WA 98584 Facilities, Parks&Trails r 360.427.9670 ext. 419 Human Resources - Information Services Labor Relations ISM Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES October 21, 2019 • Specific Items for Review o Updated 2020 Budget Workshop Schedule-Jen o September Financial Statements -Jen o Civil Service—two applications received —Dawn 0 2020 Non-Represented & Elected Official medical contribution and 2020 salary increase for Non- Represented employees— Frank o FY19- Emergency Management Performance Grant (EMPG) contract E20-121- Ross • Commissioner Discussion JADLZ\Briefing Items\2019\2019-10-21.docx Revised 10.16.19 BOARD OF MASON COUNTY COMMISSIONERS DRAFT 2020 BUDGET WORKSHOP SCHEDULE Commission Chambers 411 North Fifth Street, Shelton WA 98584 SCHEDULE SUBJECT TO CHANGE— PLEASE CONTACT COMMISSIONERS'OFFICE Monday, October 21, 2019 2:00 p.m. Community Services 3:30 p.m. Public Defense Tuesday, October 22, 2019 10:30 a.m. Juvenile Court Services 11:00 a.m. Superior Court and Therapeutic Courts Monday, October 28, 2019 2:00 p.m. Coroner 2:30 p.m. Clerk 3:00 p.m. Treasurer 3:30 p.m. District Court Tuesday, October 29, 2019 9:00 a.m. Support Services Budgets Human Resources/Civil Service, LEOFF 1, Emergency Management; Information Technology (Funds 500 and 119); Facilities, Parks &Trails, REET 1 (Fund 350) and REET 2 (Fund 351) 10:00 a.m. Public Works follow up 11:00 a.m. Sheriff's Office follow up Monday, November 11 is Veteran's Day Holiday Monday, November 18 — Commissioners' 2020 Preliminary Budget is due to the public Workshop Agendas are subject to change, please contact the Commissioners'office for the most recent version. Last printed 10/16/19 at 4:19 PM If special accommodations are needed, contact the Commissioners'office at ext. 419, Shelton #360-427-9670; Belfair #275-4467, Elma #482-5269. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Jennifer Beierle DEPARTMENT: Support Services EXT: 532 BRIEFING DATE: October 21, 2019 PREVIOUS BRIEFING DATES: N/A ITEM: Mason County Monthly Financial Report: September 2019 EXECUTIVE SUMMARY: Review of Cash Balances, and Current Expense Revenues and Expenditures through September of 2019. BUDGET IMPACTS: N/A RECOMMENDED OR REQUESTED ACTION: N/A ATTACHMENTS: Mason County Monthly Financial Report: September 2019 J:\Budget Office\Briefmg,Agenda,&Public Hearing Items\2019\Briefmg Summary 10.21.2019-September 2019 Financial Report.doc ►� ter, SEPTEMB-r.&n MASON COUNTY MONTHLY Y 2019 FINANCIAL REPORT JAFinancials\2019 Financials\2019 September Financial Report.xlsx 1 dr0°N �� SEPTEMBER MASON COUNTY MONTHLY FINANCIAL REPORT 2019 1,Y 4 2018 vs 2019 Current Expense Revenue Comparison Revenue Revenue Collected % Collected Actual dif 2018 Department Name 2018 Budget Through End of Uncollected 2018 2019 Budget Through End of Uncollected %2019 vs 2019 Month Revenue Month Revenue WSU Extension $ 33,868 $ 29,517 $ (4,351) 87% $ 28,440 $ 22,286 $ (6,154) 78% $ (7,231) Assessor 8,815 3,319 (5,496) 38% 6,000 9,417 3,417 157% 6,098 Auditor 762,267 510,382 $ (251,885) 67% 744,371 495,723 $ (248,648) 67% (14,658) Emergency Management 156,830 56,894 (99,936) 36% 83,207 60,933 (22,274) 73% 4,039 Facilities&Grounds - 500 $ 500 0% - 500 $ 500 0% - Human Resources - 7,231 7,231 0% - 2,166 2,166 0% (5,065) Clerk 351,420 239,705 $ (111,715) 68% 308,825 285,601 $ (23,224) 92% 45,897 Commissioners 2,448 2,454 6 100% 824 669 (155) 81% (1,785) Support Services 700 5,624 $ 4,924 803% 700 1,995 $ 1,295 285% (3,629) District Court 1,003,481 800,519 (202,962) 80% 893,787 764,418 (129,369) 86% (36,101) Community Development 1,640,810 1,383,224 $ (257,586) 84% 1,667,810 1,560,427 $ (107,383) 94% 177,202 Parks&Trails 72,200 63,315 (8,885) 88% 42,200 30,861 (11,339) 73% (32,454) Juvenile Court Services 991,150 801,382 $ (189,768) 81% 1,026,628 901,752 $ (124,876) 88% 100,370 Prosecutor 177,793 117,059 (60,734) 66% 182,232 119,588 (62,644) 66% 2,529 Child Support Enforcement 275,503 114,207 $ (161,296) 41% 206,367 96,349 $ (110,018) 47% (17,858) Coroner 39,000 26,240 (12,760) 67% 39,000 1 32,020 (6,980) 82% 5,780 Sheriff 1,152,019 822,325 $ (329,694) 71% 1,166,039 862,331 $ (303,708) 74% 40,006 Indigent Defense 223,493 152,345 (71,148) 68% 204,767 115,038 (89,729) 56% (37,307) Superior Court 76,358 30,085 $ (46,273) 39% 48,550 29,534 $ (19,016) 61% (551) Family Court 2,500 2,024 (476) 81% 2,500 1,848 (652) 74% (176) Therapeutic Court 281,744 113,305 $ (168,439) 40% 579,041 189,398 $ (389,643) 33% 76,092 Murder Expenditures - - - 0% - - - 0% Treasurer 23,758,359 18,006,016 $ (5,752,343) 76% 24,726,117 18,707,502 $ (6,018,615) 76% 701,486 Indirect Payments from Other Funds 3,917,846 2,323,369 (1,594,477) 59% 3,923,478 2,413,647 (1,509,831) 62% 90,278 Totals $ 34,928,604 $ 25,611,041 $ (9,317,5 6 33)T 73% $ 35,880,883 $ 26,704,001 $ (9,176,882) 74% $ 1,092,960 Unaudited "Benchmark for Month is 75% J:\Financials\2019 Financials\2019 September Financial Report.xlsx 2 MASON COUNTY MONTHLY'EMBER FINANCIAL REPORT 2019 Treasurer Department Receipts Treasurer#001-260-000 2018 Budget 2018 YTD This Month %2018 2019 Budget 2019 YTD This Month %2019 REAL&PERSONAL PROPERTY TAXES 9,994,965 5,833,801 189,473 58% 10,169,566 6,082,021 158,430 60% SALES TAX TITLE PROPERTY - 0 0% - 467 218 0% LOCAL RETAIL SALES&USE TAX 5,000,000 3,939,023 525,946 79% 5,225,000 4,450,596 576,325 85% LOCAL PUBLIC SAFETY-CITY 35,000 29,188 3,865 83% 37,000 37,818 4,435 102% CRIMINALIUSTICE 550,000 480,674 64,104 87% 600,000 567,633 71,365 95% LEASEHOLD EXCISE TAX 25,000 18,918 0 76% 35,000 17,930 0 51% FOREST EXCISE TAX - 358,585 0 0% - 360,646 0 0% FRANCHISE FEES 500,000 380,384 0 76% 510,000 378,959 0 74% PAYMENT IN LIEU OF TAX/B OF L 250,000 431,129 0 172% 275,000 288,550 0 105% PUD PRIVILEGE TAX 700,000 734,620 0 105% 700,000 723,453 0 103% DNR OTHER TRUST 2 100 63 0 63% 100 288 0 288% CITY-COUNTY ASSISTANCE 875,000 1,030,978 412,691 118% 1,362,676 1,128,624 419,454 83% DNR PILT NAP/NRCA 4,000 87 0 2% 4,000 - 0 0% CRIMINAL JUSTICE-COUNTIES 1,072,924 499,851 0 47% 680,000 515,831 0 76% ADULT COURT COST-JUVENILE OFFE 5,500 3,581 384 65% 5,000 3,538 412 71% CRIMINAL IST-MARUUANAENFORCE 18,300 88,776 20,551 485% 85,000 62,140 21,379 73% DUI-OTHER CRIMINAL JUSTICE A 50,300 11,412 0 23% 15,400 10,946 0 71% LIQUOR/BEER EXCISE TAX 95,000 182,307 50,222 192% 116,920 90,512 0 77% LIQUOR CONTROL BOARD PROFITS 200,000 51,141 0 26% 205,000 150,627 50,183 73% IN LIEU OF-CITY OF TACOMA 175,000 143,314 0 82% 175,000 148,853 16,539 85% PAYMNT FOR SRVCS-MASON LK DIST 475 500 0 105% 475 573 0 121% PAYMNT FOR SRVCS-ISLAND LK FND 75 120 0 160% 100 120 0 120% CHARGES FOR SRVCS-MACECOM 1,500 1,396 0 93% 1,400 1,316 0 94% RETURNED REMITTANCE(NSF)FEES 2,000 1,880 160 94% 2,400 1,680 80 70% REET COLLECTION FEES 90,000 92,321 9,134 103% 100,000 93,270 12,255 93% REET COLLECTIONS COSTS 8,500 6,975 785 82% 9,000 6,760 810 75% TREAS.FIRE PROTECTION ASSESSM 14,700 10,219 323 70% 15,000 10,349 229 69% TREAS OTHER WORD PROCESSING - 510 51 0% 400 319 43 80% PUBLIC DISCLOSURE CHGS SRVCS - - 0 0% 10 106 0 1063% DATA PROCESSING SERVICES 1,500 1,600 100 107% 2,000 1,601 100 80% 3 Treasurer Department Receipts Treasurer#001-260-000 2018 Budget 2018 YTD This Month %2018 2019 Budget 2019 YTD This Month %2019 GAMBLING TAX PENALTY 1,028 0 0% 628 0 0% REAL&PERSONAL PENALTY 39,819 14,910 0% 167,457 8,709 0% PERSONAL PROP FILING PEN - 14,314 90 0% - 16,998 1,566 0% PENALTY ON REAL&PERSONAL PRO 350,000 209,174 9,669 60% 350,000 102,006 2,677 29% FAILURE TO LIST PERSONAL PROP 14,000 1,476 0 11% 5,000 1,596 22 32% INTEREST&OTHER EARNINGS 300,000 450,505 52,889 150% 600,000 662,480 66,979 110% INVESTMENT SERVICEFEES(TREAS. 15,000 18,415 2,336 123% 24,000 19,679 2,158 82% INT.ON CONT.NOTES-ACCTS.HELD,S 5,000 8,120 1,348 162% 8,500 16,885 4,894 199% LEASEHOLD EXCISE TAX INTEREST - 4 0 0% - 7 0 0% EXCISE INTEREST 55 5 0% 50 138 24 275% INV PURCHASED INT - (8,002) (1,116) 0% - (2,254) (264) 0% INTEREST ON DELINQUENT PR TAX 650,000 447,304 45,366 69% 650,000 463,934 22,225 71% RENTS/LEASES-DNR TRUST 21,000 15,966 0 76% 500,000 18,979 0 4% RENTS/LEASES-DNR TMBR TRUST 1 250,000 854,529 14,586 342% 479,596 0 0% UNCLAIMED MONEY/PROCEEDS-SALES - 25,430 0 0% - 102,248 0 0% TREASURER TAX FORECLOSURE TRUST 18,000 - 0 0% 32,000 - 0 0% CASHIER'S OVERAGES AND SHORTAG 10 (123) (41) -1232% 10 (412) (17) -4117% TAX DISTRIBUTION ROUNDING 10 (1) (0) -14% 10 (0) (0) -3% MISCELLANEOUS-OTHER REVENUE - 443 0 0% - 108 0 0% ROAD DIVERSION 2,160,000 1,290,035 41,406 60% 2,160,000 1,316,617 33,683 61% SALE OF TAX TITLE PROPERTY - 0 0% - 111 52 0% LEASEHOLD EXCISE TAX 2,500 3,792 0 152% 5,000 1,877 0 38% TIMBER EXCISE TAX 250,000 87,100 0 35% 53,000 85,946 0 162% DNR OTHER TRUST 2 - 131 12 0% 50 69 0 137% OTHER INT-DNR INTEREST - 4,148 0 0% 50 114 30 227% RENTS&LEASES/DNR OTHR TRST 1 50,000 209,003 3,548 418% 2,500 117,167 0 4687% SPACE AND FACILITIES LEASES 3,000 0 0% 4,500 0 0% Grand Total $23,758,359 $18,006,016 $1,462,797 76% $24,726,117 $18,707,502 $1,474,993 76% Unaudited*Benchmark for Month is 75% 4 SEPTEMBER MASON COUNTY MONTHLY FINANCIAL REPORT 2019 2018 vs 2019 Expenditure Comparison for Current Expense Expenditures Expenditures Unexended 2018 Budget through End of Unexended %2018 2019 Budget through End of Budget %2019 Actual dif Department Name g g tots vs 2019 Month Budget Authority Month Authority WSU Extension 236,934 $ 144,252 $ 92,682 61% 267,872 $ 168,639 $ 99,233 63% 24,387 Assessor 1,159,421 866,152 293,269 75% 1,334,071 970,383 363,688 73% 104,231 Auditor 1,258,178 880,913 377,265 70% 1,345,142 986,396 358,746 1 73% 105,483 Emergency Management 305,973 238,305 67,668 78% 223,056 183,095 39,961 82% 1 (55,210) Facilities&Grounds 1,017,601 716,637 300,964 70% 1,179,000 820,185 358,815 70% 103,548 HR/Risk Mngt 720,050 452,609 267,441 63% 738,873 496,927 241,946 67% 44,318 LEOFF 65,600 61,951 3,649 94% 100,000 53,354 46,646 53% (8,597) Clerk 895,518 636,474 259,044 71% 1,007,346 706,242 301,104 70% 69,768 Commissioners 341,240 251,372 89,868 74% 356,881 248,972 107,909 70% (2,399) Support Services 514,739 309,739 205,000 60% 527,667 382,027 145,640 72% 72,288 District Court 1,127,960 800,652 327,308 71% 1,263,137 809,308 453,829 64% 1 8,656 Community Development 2,032,165 1,433,398 598,767 71% 2,193,111 1,453,943 739,168 66% 20,545 Parks&Trails 379,658 282,694 96,964 74% 501,787 378,182 123,605 75% 95,488 Juvenile Court Services 1,793,978 1,221,178 572,800 68% 1,867,831 1,275,346 592,485 68% 54,169 Prosecutor 1,525,057 1,028,283 496,774 67% 1,659,636 970,812 688,824 58% (57,471) Child Support Enforcement 275,503 133,418 142,085 48% 210,020 128,324 81,696 1 61% (5,093) Coroner 302,958 223,224 79,734 74% 310,249 232,506 77,743 75% 9,282 Sheriff 10,419,596 7,678,189 2,741,407 74% 10,614,904 7,682,053 2,932,852 72% 3,864 Traffic Policing 2,160,000 1,461,472 698,528 68% 2,214,252 1,536,809 677,443 69% 75,338 Courthouse Security 167,240 120,354 46,886 72% 170,740 117,123 53,617 69% (3,231) Indigent Defense 999,360 724,692 274,668 73% 1,006,254 712,422 293,832 71% (12,270) Superior Court 855,792 619,338 236,454 72% 903,142 636,714 266,428 70% 17,376 Family Court 2,500 1,848 653 74% 2,500 2,500 - 100% 653 Therapeutic Court 281,744 172,912 108,832 61% 595,346 290,209 305,137 49% 117,297 Murder Expenditures 50,000 24,403 25,597 49% 50,000 24,584 25,416 49% 181 Treasurer 727,704 501,811 225,893 69% 821,712 569,886 251,826 69% 68,075 Non Departmental 4,070,540 2,582,134 1,488,406 63% 4,198,247 2,767,985 1,430,262 66% 1 185,851 Transfers Out to Other Funds 965,950 707,224 258,726 73% 818,869 718,107 100,762 88% 10,883 Totals $ 34,652,959 $ 24,275,623 $ 10,377,336 70% $ 36,481,645 $ 25,323,033 $11,158,612 69% 1,047,409 Unaudited 'Benchmark for Month is 75% J:\Financials\2019 Financials\2019 September Financial Report.xlsx 5 (q SEPTEMBER 2019 Six Year Current Expense Specific Revenue Streams Comparison 9/30/2014 9/30/2015 9/30/2016 11 9/30/2017 9/30/2018 9/30/2019 Community Development Revenues $ 1,139,712 $ 1,202,021 $ 1,512,257 $ 1,246,904 $ 1,383,224 1,560,427 Swift&Certain Revenue $ 90,425 $ 363,631 $ 144,767 14,683 17,908 20,118 Current Expense Property Taxes 5,386,373 5,505,231 6,630,269 5,826,873 5,833,801 6,082,021 Road Diversion Property Tax 707,171 891,837 725,125 980,463 1,290,035 1,316,617 County Road Property Tax 4,905,527 4,829,876 3,997,397 4,965,134 5,148,598 5,394,251 Current Expense Sales Tax 2,797,194 3,263,247 3,314,435 3,622,003 3,939,023 4,450,596 Criminal Justice Taxes/Entitlements 888,729 912,777 949,206 980,069 1,084,295 1,160,088 Rural Sales &Use Tax Fund $ 375,077 $ 421,542 $ 432,371 $ 470,164 $ 508,944 $ 601,178 500,000 450,000 300,000 150,000 Com Srvcs-Homelessess Preven Filings 243,550 264,516 290,392 416,510 411,523 515,539 450,000 300,000 150,000 Lodginq (Hotel/Motel)Tax 204,265 225,552 261,064 269,441 312,187 392,156 400,000 300,000 200,000 -- - 100,000 REET 1 Excise Tax Only 400,482 535,981 586,002 824,493 948,179 950,508 REET 2 Excise Tax Only 400,482 535,981 586,002 824,493 948,179 950,508 1,000,000 800,000 500,000 S 400,000 200,000 J:\Financials\2019 Financials\2019 September Financial Report.xlsx 6 *18.54 - SEP BER MASON COUNTY MONTHLY FINANCIAL REPORT 2019 REVENUE MONTH 12018 REVENUE 2019 REVENUE DIFFERENCE JANUARY $ 372,449.24 $ 417,707.75 $ 45,258.51 FEBRUARY $ 479,665.97 $ 522,335.70 $ 42,669.73 MARCH $ 359,008.50 $ 415,075.81 $ 56,067.31 APRIL $ 336,177.46 $ 367,492.05 $ 31,314.59 MAY $ 462,937.56 $ 530,280.53 $ 67,342.97 JUNE $ 412,828.00 $ 489,373.95 $ 76,545.95 JULY $ 455,381.25 $ 517,176.50 $ 61,795.25 AUGUST $ 534,629.02 $ 614,829.65 $ 80,200.63 SEPTEMBER $ 525,946.26 $ 576,324.52 $ 50,378.26 OCTOBER $ 528,278.70 $ (528,278.70) NOVEMBER $ 515,097.65 $ (515,097.65) DECEMBER $ 505,370.89 $ (505,370.89) TOTAL COLLECTED REVENUE $ 5,487,770.50 $ 4,450,596.46 Projected END OF YEAR REVENUE REVENUE BUDGETED $ 5,000,000.00 $ 5,225,000.00 $ 5,767,366.01 Yet to be Collected $ (774,403.54) ANTICIPATED INCREASE $ 542,366.01 72M RIXVERAGfCHANGE PRIOR MO AVG CH J:\Financials\2019 Financials\2019 September Financial Report.xlsx 7 .rP'3014 Cal, IRM SEPTEMBER 2019 Six Year Financial Recap771 Current Expense Recap 9/30/2014 9/30/2015j 9/30/2016 9/30!2017 ' 9/30/2018 9/30/2019 Account Receivable from Belfair Sewer 1,200,000 General Fund Operating Reserves 6,520,791 Contingency Reserve 1,000,000 Technology Replacement Reserves 200,000 Equipment&Vehicle Replacement Reserves 525,000 Accrued Leave Reserve 520,000 Current Expense Unreserved Cash 677,699 This Month Current Expense Cash $ 7,167,257 $ 8,179,870 $ 4,189,473 $ 3,170,576 $ 5,719,621 $ 9,443,491 Adopted Budget on December 31st 33,809,280 36,198,316 40,787,973 38,545,163 36,930,990 41,404,349 Supplemental Appropriations - - 4,950 654,840 1,059,364 263,253 Total Budget including Supplementals $ 33,809,280 $ 36,198,316 $ 40,792,923 $ 39,200,003 $ 37,990,354 $ 41,667,602 Budgeted Beginning Fund Balance 6,800,000 7,234,903 8,019,728 7,309,944 3,061,750 5,786,719 Budgeted Ending Fund Balance 5,239,165 4,315,462 4,019,489 4,801,241 5,185,957 5,185,957 Revenue Budgets 27,009,280 28,649,671 32,773,195 31,890,059 34,928,604 35,880,883 Revenues thru This Month of each year 20,542,989 22,118,579 20,888,944 23,584,834 25,611,041 26,704,001 Budgeted Revenues Received 76% 77% 64% 74% 73% 74% Expenditure Budgets 28,570,115 31,882,854 36,773,434 34,434,450 34,652,959 36,481,645 Expenditures thru This Month of each year 20,168,727 22,166,543 25,505,191 24,003,167 24,275,623 25,323,033 Budgeted Expenditures Expended 71% 70% 69% 70% 70% 69% J:\Financials\2019 Financials\2019 September Financial Report.xlsx 8 A !: SEPTEMBER 2019 Special Fund Cash Balances 9130/2014 9/30/2015 9/30/2016 9/30/2017 9/3012018 9/30/2019 Rural County Sales&Use Tax Fund(.09) $ 492,311 $ 420,617 $ 462,179 $ 465,957 $ 508,267 $ 675,187 Auditor's O&M 376,970 302,104 249,099 252,040 282,685 289,968 County Roads Fund 4,561,751 6,654,286 10,252,306 9,042,787 9,295,488 8,714,792 Paths&Trails 205,841 217,226 229,093 241,818 256,053 267,688 Election Equipment Holding 195,334 206,331 255,263 270,867 158,094 170,212 Crime Victims 258,924 255,355 221,531 233,560 207,330 198,982 Victim Witness Activities 58,414 61,652 91,377 46,100 24,415 22,587 Historical Preservation Fund 85,380 52,831 37,164 40,295 49,399 28,596 Community Support Services Fund 426,225 397,162 385,587 418,554 632,936 775,936 Abatement/Repair/Demolition Fund 264,828 267,327 266,167 268,319 272,372 277,643 Reserve for Technology Fund 111,160 15,068 318,632 165,835 165,718 92,891 REET&Property Tax Admin Asst 50,532 58,121 66,933 78,144 72,787 77,357 National Forest Safety 50,375 67,356 86,828 39,465 47,752 33,076 Trial Court Improvement Fund 68,800 34,594 63,053 81,409 100,455 106,480 Sheriff Special Funds 359,306 273,921 247,128 242,530 267,616 246,188 Public Health Fund 194,959 418,600 195,030 187,192 223,241 350,777 Law Library 85,192 82,232 791532 83,151 78,796 73,244 Lodging(Motel/Hotel)Tax Fund 374,813 338,450 330,708 357,684 496,619 694,350 Mental Health Tax Fund 939,834 1,225,286 1,461,632 1,362,789 1,486,938 11466,501 Treasurer's M&O Fund 81,282 81,572 71,079 102,022 122,050 80,522 Veterans Assistance 108,708 122,954 213,073 188,138 79,755 54,330 Skokomish Flood Zone 352,502 109,437 235,731 165,930 180,942 18,942 Mason Lake Management District 44,026 77,523 80,495 95,478 126,319 134,722 Island Lake Management District 3,857 10,782 12,768 18,870 16,522 25,866 Capital Improvement/Feet 1 Fund 2,064,851 879,221 797,265 1,247,852 1,785,534 2,129,468 Capital Improvement/Reet 2 Fund 1,233,373 1,879,981 2,295,050 2,432,903 2,759,714 2,995,440 Mason County Landfill 293,720 539,512 891,146 707,433 505,573 620,106 N.Bay/Case Inlet Utility 538,268 524,769 695,549 854,123 876,510 862,728 N.Bay/Case Inlet Utility Reserve 714 714 717 721 729 362 Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986 Rustlewood Sewer&Water 69,800 41,173 46,084 357,528 230,438 159,891 Beards Cove Water 213,547 244,830 276,065 342,493 419,243 457,903 Belfair WW&Water Reclamation 563,623 669,195 615,369 394,019 188,571 305,866 Reserve Landfill 496,283 507,785 509,539 513,096 487,399 470,383 Reserve Beards Cove Ulid 301,788 312,618 324,521 337,753 353,882 199,214 Storm Drain System Development 284,905 277,705 158,909 55,107 217,182 184,069 Information Technology 358,861 50,604 170,243 199,302 268,427 345,883 Equipment Rental&Revolving Fund 3,749,696 4,493,339 1,802,651 2,973,758 1 2,636,137 3,719,230 Unemployment Fund 119,331 162,368 177.,828 180,211 1 175,769 162,141 Totals $20,044,071 $22,338,587 $24,671,3101 $25,049,2191 $26,061,6431 $27,493,509 J:\Financials\2019 Financials\2019 September Financial Report.xlsx 9 --------- cc:CM MRS Neatheriin, Shutty&Trask Clerk � =0MM0810xF'1?S �,,{ *.. RECEIVED MASONGO 411 NORTH FYTIT STET MAY 0 6 20119 SHELTON RSA 985.84 � i=4 Mason COutTty Fax 360-427-8437; Voice-360-427-9670, Ext.419, 275.4467 or482:5269 r COmmissioners 1 _ . i I.AM SEEKING APPOINTMENT TO Civil Service Advisory Board i NAME William H.Adam, Ill l ADDRE&r PHONE personal cell I CITYrAP.. VOTtNC PRECINCT: WORKPHONE� � Shelton, g$©(OR AREA WTHE cOLHM YOU uvE) Mason E MA#f: Hm., COMMUNa SERVICE EMPLOYMENT:(IF RETIRED,PREVIOUS EXPERIENCEI (ACTIVITIES ORMEMOMSHIPS) COMPANY: WA State Attorney General's Office;31/2 YRS Associate Fatstar of fihPlton t.hdsfmn Cht irrh -WA Wing Chaplain,WA Wing HQ,JBLM -Chairman of the WA Attt tin Veteran pro�o POSITION: Senior Investigator -Volunteer Staff Chaplain, Mason Co Sheriff COMPANY: Mason County Sheriffs Office;23 YRS ,--Member of WA Atty Gen LE Medal of Honor -Member of WA Homicide Invst.Assoc. -Member of F.O,P. Lodge#23 POSiIiON: Detective -----------------------I-------y -------------------._.........--------------------------------.---..-. 8 In your words,what do you perceive is the role or purpose of the Board, Committee or Council for Which you are applying: j I personally believe that the role or purpose of the _ .N11 S ndra AdylsoBoard ry Brd is to sela l the ty best j that will best serve the citizens of Mason County as public servants, specifically as Peace Officers(deputies)for the Mason County Sheriff's Office. What interests,skills do you wish to offer the Board, Committee,or Council? !bring wer do sours nf-grateful-publlG epAce-e� u #xGa a — officer. l also have experience in sitting on numerous hiring boards for municipal,county,state and federal positions. Please list any financial, professional, or voluntary affilletions which may influence or affect your position on this Board: (i.e.create a potential conflict of interest) , 440Wt-bpotential conflict of Ince— t of any Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such train#nW Yesl Realistically,how much time can you give to this position'? Quarterly NtQnlNy Weekly €3a y `Uffi -us'e.0 fly 6/6/19 Appotntmeuti?ate Signature � - fIV Ii n e MP S. cc: CMMRS Neatherlin,Shutty&Trask Clerk r-, SON C R E kCl�E 'RErT -AM OiI�7�COAflffSNOIVERS 411 NORTH FIFTH STREET ki t(CA, SHELTON WA 98584 Fax 360-427-8437,,Voice 360-427-9670,Ext.419, 275-4467 or 482-5269 Mason County Commissioners I AM SEEKING APPOINTMENT TO Civil Service Advisory Board NAME: Mark Nault ADDR-z' — - I LHONE- CITY01:1. VOTING PRECINCT: C I)LE P-O b. WORK PHONE: !ton 985& --------!Sh ©(ORAREA IN THE COUN7FY YOU LIVE) E-WIL ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT:(IF RETIRED. PREVIOUS EXPERIENCE1 (ACTIVITIES OR MEMBERSHIPS) RS ,cit COMPANY: Our Community Credit Union 14 y Sknnkiim Rotary, Prnnnmir.neve lopme Counsel Board Member. POSITION: Director of Compliance COMPANY- YRS POSITION: ------------------------------------------------------------------------------------------- In your words,what do you perceive is the role or purpose of the Board,Committee or Council for which you are applying: To serve in an advisory rApacb to insure civilsprvice laws are being followed and enforce the principles of a merit based system of employment. What interests, skills do you wish to offer the Board,Committee,or Council? Great C o-mmunicator, civic rnlAded, help fa-eRSI-Ire We comply with outside r4gulatory requimppepts and internal policies. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board., (i.e.create a potential conflict of interest) NQNS Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you.Would you be able to attend such trainings? Yes Realistically,how much time ca you I to this position? Quarterly Weekly Daly Office Use Only. Appointment Date Signature Date Term Expire Date An �1" V no 7—i. h a Lq E=V 8 f r on "n MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Frank Pinter DEPARTMENT: Support Services EXT: 530 BRIEFING DATE: 10/21/19 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Approval to increase the 2020 Elected Official and Non Represented medical contribution by $52 and the Non Represented Salary Scale by 1.75%. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Currently the 2019 Non Represented medical contribution rate is $1,258 per month. The increase of$52 would take the monthly contribution to $1,310 per month. Both the request for the Elected Officials and Non Represented medical contribution increase and the Non Represented salary increase of 1.75% for 2020 keeps parity among both the Non Represented and the Union Collective Bargaining Agreements. BUDGET IMPACT: The medical increase for Elected Officials and Current Expense Non Represented is expected to be approximately $39,312 annually and Special Fund Non Represented is expected to be approximately $13104. PUBLIC OUTREACH:(Include any legal requirements, direct notice,website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: ATTACHMENTS: Briefing Summary 10/15/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Ross McDowell DEPARTMENT: Emergency Management EXT: 806 BRIEFING DATE: 12-03-2018 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information ITEM: FY18- Emergency Management Performance Grant (EMPG) contract E19-161 EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): This grant originates from the US Department of Homeland Security to Washington State Military Department to State EMD then to us at the county level. The EMPG grant is a yearly reimbursable grant we have been receiving since 2007. The grant is for program enhancements and continuation of special programs that assist with planning, educating, exercising citizens and staff in emergency preparedness. The grant also allows for the purchase of preparedness items to attain our goal of preparedness. The amounts have been slowly decreasing over the years. In 2017 the grant was for $35,388 and this year we will be receiving $35,459. There is a 50% match to the grant which comes from the 2018/19 DEM salaries and supplies budget lines. BUDGET IMPACTS: DEM Budget Revenue $35,459 for FY 2018/19 RECOMMENDED OR REQUESTED ACTION: Approve the signing of the FY18 EMPG contract E19-161 ATTAC H M E NTS: FY18 EMPG grant contract E19-161 face sheet Briefing Summary 10/10/2019 Washington State Military Department EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET 1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number: Mason County $35,677 E20-121 Division of Emergency Management(DEM) 100 W Public Works Drive Shelton,WA 98584-9714 4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date: Ross McDowell, 360-427-9670 ext.806 June 1, 2019 August 31, 2020 rmcdowell@co.mason.wa.us 7. Department Contact, phone/email: 8. Data Universal Numbering System (DUNS): 9. UBI#(state revenue): John Hollingsworth,253-512-7044 069580751 232-002-101 john.hollingsworth@mil.wa.gov 10. Funding Authority: Washington State Military Department(the"DEPARTMENT")and the U.S. Department of Homeland Security (DHS) 11. Federal Funding Identification#: 12. Federal Award Date: 13. Assistance Listings#(formerly CFDA)&Title: EMS-2019-EP-00003-S01 08/05/2019 _ 197.042 19EMPG 14. Total Federal Amount#: 15. Program Index#&OBJ/SUB-OBJ: $7,409,645 793PT NZ 16. Service Districts: 17. Service Area by County(ies): 18. Women/Minority-Owned, State (BY LEGISLATIVE DISTRICT): 35 Mason Certified: ® N/A ❑ NO (BY CONGRESSIONAL DISTRICT): 6, 10 ❑ YES, OMWBE# 19. Agreement Classification 20. Contract Type(check all that apply): ❑ Personal Services ❑ Client Services ® Public/Local Gov't ❑ Contract ® Grant ® Agreement ❑ Research/Development ❑ A/E ❑ Other ❑ Intergovernmental(RCW 39.34) ❑ Interagency 21. Subrecipient Selection Process: 22. Subrecipient Type(check all that apply) ® "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit ❑ Sole Source ❑ A/E RCW ❑ N/A ® Public Organization/Jurisdiction ❑ Non-Profit ❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO ❑ CONTRACTOR ® SUBRECIPIENT ❑ OTHER 23. PURPOSE&DESCRIPTION: The purpose of the Fiscal Year(FY) 2019 Emergency Management Performance Grant(19EMPG) program is to provide U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to states to assist state, local, territorial, and tribal governments in preparing for all hazards through sustainment and enhancement of those programs as described in the Work Plan. The Department is the Recipient and Pass-through Entity of the 19EMPG DHS Award Letter for Grant No. EMS-2019-EP-00003- S01, which is incorporated in and attached hereto as Exhibit F and has made a subaward of Federal award funds to the Subrecipient pursuant to this Agreement. The Subrecipient is accountable to the Department for use of Federal award funds provided under this Agreement and the associated matching funds. IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced Exhibits and Attachments which are hereby incorporated in and made a part hereof,and have executed this Agreement as of the date below. This Agreement Face Sheet; Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Work Plan (Exhibit C); Timeline (Exhibit D); Budget (Exhibit E); 19EMPG Award Letter EMS-2019-EP-00003-S01 (Exhibit F); and all other documents expressly referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: 1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions 2. DHS/FEMA Award and program documents 5. General Terms and Conditions,and, 3. Work Plan,Timeline,and Budget 6. Other provisions of the Agreement incorporated by reference WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below. FOR THE DEPARTMENT: FOR THE SUBRECIPIENT: Signature Date Signature Date Regan Anne Hesse, Chief Financial Officer Ross McDowell, DEM Manager Washington State Military Department Mason County DEM BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable): Brian E. Buchholz 6/27/2019 Sr. Assistant Attorney General Applicant's Legal Review Date DHS-FEMA-EMPG-FY 19 Page 1 of 35 Mason County DEM, E20-121 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Leo Kim, CPA DEPARTMENT: Auditor's Office Financial Services EXT: 472 Mason County Audit Committee BRIEFING DATE: 10/21/19 PREVIOUS BRIEFING DATES: n/a If this is a follow-up briefing, please provide only new information ITEM: Mason County Audit Committee Update EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): • 2018 Audit Recommendation Summary • County-wide Asset Inventory • 2020 Internal Control Theme is "Knowledgeable Staff" • Internal Audit Sample Ideas BUDGET IMPACTS: None RECOMMENDED OR REQUESTED ACTION: None ATTACHMENTS: None MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING OCTOBER 21,2019 Briefing Items 1. Asphaltic Materials 2020 calendar year -Call for Bids 2. Culvert Piping and Lining for 2020 calendar year—Call for Bids 3. Road Maintenance Surfacing Materials for 2020 calendar year— County Vendor Roster 4. Vehicle/Equipment Towing and Tire Repair Services—County Vendor Roster 5. Belfair Sanitary Sewer Code Amendment—Set Hearing Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff.: Public: _Randy Neatherlin _Diane Sheesley _Kevin Shutty _Loretta Swanson Sharon Trask —Others:(List below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: October 21, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources €Legal €Other— please explain ITEM: Asphaltic Materials — Call for Bids EXECUTIVE SUMMARY: The purpose of the call for bids is to solicit bids for the procurement of road maintenance materials by Mason County Public Works. The annual purchased of these materials are expected to exceed $50,000; therefore a formal competitive bidding is required. As per RCW 36.32.256, the county reserves the right to award the bid to more than one vendor, per item, when hauling distance is a factor. Mason County does not guarantee a minimum purchase of these materials. Pricing will be fixed for this time period. BUDGET IMPACT: Variable but expected to exceed $50,000 in expenditures from the Road fund in 2020. PUBLIC OUTREACH: Advertisement will be place in the Shelton Journal for a period of two weeks. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works/ER&R to advertise, set bid opening date/time, award and allow Chair to sign all pertinent documents for the call for bids to furnish Mason County with Asphaltic Materials for 2020 calendar year. Contract award(s) will be announced at a scheduled meeting of the Board of Mason County Commissioners. Briefmg Summary MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: October 21, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources €Legal €Other — please explain ITEM: Culvert Pipe & Lining — Call for Bids EXECUTIVE SUMMARY: The purpose of the call for bids is to solicit bids for the procurement of road maintenance materials by Mason County Public Works. The annual purchased of these materials are expected to exceed $50,000; therefore a formal competitive bidding is required. As per RCW 36.32.256, the county reserves the right to award the bid to more than one vendor, per item, when hauling distance is a factor. Mason County does not guarantee a minimum purchase of these materials. Pricing will be fixed for this time period. BUDGET IMPACT: Variable but expected to exceed $50,000 in expenditures from the Road fund in 2020. PUBLIC OUTREACH: Advertisement will be place in the Shelton Journal for a period of two weeks. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works/ER&R to advertise, set bid opening, award, sign contract, if needed, and allow Chair to sign all pertinent documents for the call for bids to furnish Mason County with culvert pipe and linings for 2020 calendar year. Contract award(s) will be announced at a scheduled meeting of the Board of Mason County Commissioners. Briefing Summary MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: October 21 112019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources €Legal €Other — please explain ITEM: Road Maintenance Surfacing Materials — County Vendor Roster EXECUTIVE SUMMARY: Public Works would like to open our annual solicitation to prospective suppliers in order to establish a "Surfacing Materials Vendor Roster" for various types and smaller quantities of rock and sand to be used on projects throughout Mason County on an as-needed basis. Having an active vendor list with set prices will enable Mason County Public Works to evaluate relative costs from multiple suppliers and ensure an efficient and most cost effective method. All material quotes must meet specifications included in the solicitation and should generally be available at the supplier's source. After vendor quotations are received, Public Works will finalize the list of qualified suppliers. Material suppliers placed on the approved vendor list are expected to honor their agreed unit prices; however, Mason County does not guarantee a minimum purchase of materials. BUDGET IMPACT: Variable dependent on need PUBLIC OUTREACH: Solicitation via mail, email or phone to prospective vendors RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize Public Works use the County Vendor Roster to solicit and establish a 2020 Surfacing Materials unit pricing vendor list and purchase quantities as needed. Briefing Summary MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: October 21, 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, lease provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance €Human Resources €Legal €Other — please explain ITEM: Vehicle/Equipment Towing and Tire Repair Services — County Vendor Roster EXECUTIVE SUMMARY: Public Works/ER&R would like to open our annual solicitation to prospective vendors in order to establish a "Tire Repair Vendor Roster" and "Towing Services Vendor Roster" for these services utilized on an as-needed basis. These services are solicited annually and may be awarded to several companies. BUDGET IMPACT: Variable dependent on need. PUBLIC OUTREACH: Solicitation via mail, email or phone to prospective vendors. RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize for Public Works/ER&R to use the County Vendor Roster to solicit for vehicle and equipment towing and tire repair services for the 2020 calendar year and sign and award contract(s). Mason County does not guarantee a minimum purchase of these services. Briefmg Summary MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: October 21, 2019 PREVIOUS BRIEFING DATES: INTERNAL REVIEW (please check all that apply): V Budget/Finance €Human Resources V Legal -/ Other — Community Services, Planning ITEM: BELFAIR SANITARY SEWER CODE AMENDMENT EXECUTIVE SUMMARY: The county is committed to taking steps to improve the financial position of the Belfair sewer and utility fund, and contracted with FCS Group to prepare an Updated Financial Plan for Belfair Sewer System. Part of this work was to examine the Capital Facilities Charge (CFC) and to provide an updated calculation. The result is a change from the existing CFC amount of $16,300 to a new CFC of $11,300 based on the definition of an ERU equivalent to 155 gallons per day. BUDGET IMPACTS: The proposed change to the CFC amounts to a 30.7% reduction which is closer to the City of Bremerton's GFC (proposed Mason $11,300 vs. Bremerton $7,089 — $8,791). Reducing the CFC may improve our ability to attract much-needed new development. A CFC reduction and discount was previously enacted for eligible and approved projects within the Multi-Family Housing Tax Incentive Program. The 2020 budget makes a conservative assumption regarding growth and new ERUs, and a reduction will not have a significant financial impact on the fund. PUBLIC OUTREACH: The public will be notified of the change through normal public hearing notice process. RECOMMENDED OR REQUESTED ACTION: Recommend the Board set a hearing for Tuesday, December 2, 2019 at 9:15am to consider a code amendment to Mason County Code Chapter 13.31, Section.060, (Al.a.), (G) and (H) regarding Capital Facilities Charges (CFCs) schedule and exceptions. ATTACHMENTS: 1. Notice 2. Draft Code Revisions 3. Draft Ordinance Briefin'Summary NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at the Mason County Courthouse Building I, Commission Chambers, 411 North Fifth Street, Shelton,WA 98584 on Tuesday, December 2, 2019 at 9:15am. SAID HEARING will be to present the revisions to Mason County Code Ch 13.31 `Belfair Sanitary Sewer Code,"Section .060(A La)(G)and(H)under,"Permit fees. CFC's,ERUs,monthly sewer charge"to reflect current Capital Facilities Charge(CFCs)calculations. A copy of these updates are available on the County website at: www.co.mason.wa.us on the Utilities Waste Management Solid Waste homepage under"News and Links". If special accommodations are needed,please contact the Commissioners' office, (360) 427-9670 (Shelton), (360) 482-5269 (Elma) or (360) 275-4467 (Belfair), Ext. 419 or any questions contact Loretta Swanson, 360-427-9670,Ext.450. DATED this day of November 2019. DEPARTMENT OF PUBLIC WORKS MASON COUNTY,WASHINGTON Melissa Drewry, Clerk of the Board Cc: Auditor Clerk of the Board Public Works Applicant Journal - Publ 2t: 11/14/19 & 11/21/19 (not less than 5 days prior to hearing) Post: 3 public places 15 days before hearing — No later than November 18, 2019 (Bill Public Works — 100 W Public Works, Shelton, WA 98584) 13.31.060-Permit fees,CFCs,ERUs,monthly sewer charge. A. Permit Fees and Costs. 1. At the time of application for a building sewer permit,or if an applicant seeks to connect to the sewer system,the applicant shall apply for a building sewer permit(blue card)and shall pay to the county a permit fee together with connection charges and/or other applicable charges (including grinder pump charges),if any,required by this chapter. If the permit is not issued,the permit fee,grinder pump charge and connection charges shall be refunded. Far StFUrAuFes ex sting as of DeGembeF 31, 2011. the bu IdiRg 6eWeF peFFRAt fee Shall bee a waved. b. For single-family residential structures built after December 31, 2011, the building sewer permit fee shall be one hundred fifty dollars. c. For multifamily or commercial structures built after December 31, 2011,the building sewer permit fee shall be seventy-five dollars per hour of staff time plus the out-of-pocket costs incurred by the department in reviewing, inspecting, and meeting about the permit application.The minimum fee is one hundred fifty dollars,which must be paid at the time of application.After the actual amount of the fee is determined,the additional charge must be paid before the permit is issued. 2. A sewer design review fee shall be charged for design review services provided by department staff when an application is submitted for a large subdivision,short subdivision,or boundary line adjustment.The sewer design review fee shall be seventy-five dollars per hour of staff time plus the out-of-pocket costs incurred by the department in reviewing, inspecting,and meeting about the application.The minimum fee is one hundred fifty dollars,which must be paid at the time of application.After the actual amount of the fee is determined,the additional charge must be paid before the subdivision or boundary line adjustment is approved. 3. Except as provided in Section 13.31.051, grinder pumps in designated low-pressure sewer areas,all costs and expenses incidental to the installation and connection to the sanitary sewer system whether it be gravity or grinder pump connection,shall be borne by the property owner, including costs associated with decommissioning the existing septic tank or other on-site wastewater treatment system. 4. If sewer service by grinder pump is not required by the county, but desirable for the convenience and economy of the property owner, and if it is allowed by the director, the property owner shall either purchase a grinder pump approved by the county or purchase the pump directly from the county. If the pump is purchased from the county,the cost to the owner shall be the actual costs paid by the county for the grinder pump,including tax.The owner shall be responsible for the cost of installing and maintaining the pump and for the cost of electrical power to serve the pump.Owners shall be required to provide right-of-entry documents for any properties served with a grinder pump. 5. If department personnel or resources are required to repair or assist in the repair of a grinder pump whose maintenance is not the responsibility of the county, the department shall charge the property owner seventy-five dollars per hour of staff time plus out-of-pocket costs.If a pump whose maintenance is the responsibility of the county is damaged due to the actions or negligence of the property owner, the property owner shall reimburse the department for all repair or replacement costs, including seventy-five dollars per hour for applicable employee time. 6. A re-inspection fee of thirty-five dollars per additional visit shall be charged when more than one inspection is required for the county to determine if the property is properly connected to the public sewer system, and if the septic system or other on-site wastewater treatment facilities have been properly disconnected. B. Capital Facilities Charge (CFC)—Intent. Consistent with RCW 36.94.140, and subject to the exceptions stated in this section,the intent of the capital facilities charge is to recover the full cost of capacity,which is defined as the projected total capital cost of the sewer system at full build-out,net of grants and property owner capital contributions (such as utility local improvement district assessments or the value of sewer infrastructure paid for by developers and donated to the system), divided by the number of ERUs projected to be served by the system at full build-out.The calculation of the CFC shall only include capital costs to develop or expand the system,not to renovate or repair an existing system.The estimated full cost of capacity is expected to be updated periodically in order to reflect updated cost and ERU growth projections and to incorporate accrued interest for up to ten years for infrastructure already built. C. Capital Facilities Charge Required.A capital facilities charge shall be paid to the county before any structure is connected to public sewer facilities. No building sewer permit shall be issued prior to the application for a building permit. No building permit shall be issued until all capital facilities charges have been paid in full,except as otherwise provided in this chapter.The capital facilities charge per ERU for a given parcel shall be the amounts set forth in Sections 13.31.060G.and 13.31.060H. D. Residential ERUs. 1. The amount of annual water consumption defined as an ERU shall be referred to as the standard water consumption. The standard water consumption shall be one hundred fifty-five gallons per day, equivalent to seven thousand five hundred sixty-four cubic feet of water per year. 2. Subject to the exceptions stated in this section, each freestanding single-family residential structure shall be charged one ERU for sewer service. 3. Subject to the exceptions stated in this section, if more than one freestanding single-family residential structure is located on one tax parcel,each structure shall count as one ERU. 4. Multifamily uses are defined as two or more dwelling units in one structure. The number of ERUs for a multifamily structure shall be defined as the number of dwelling units multiplied by 0.7. 5. Where a legally permitted home occupation takes place within a residence, the structure shall be treated as a residential use for the purposes of determining ERUs,and not as a commercial use. 6. Where an ancillary residential structure depends on a primary residence for access to bathroom and/or kitchen plumbing fixtures, the director or his designee shall consider the ancillary structure to be part of the primary residence for the purpose of determining ERUs. 7. Where a single-family structure of four hundred square feet or less (exterior dimensions) is located on a parcel with another residential or commercial structure,the single-family structure of four hundred square feet or less shall be counted as a multifamily dwelling unit. Where common ownership and a shared water meter exist, the director or his designee may consider adjacent parcels to be functionally equivalent to one parcel for the purpose of determining the applicability of this provision. 8. A manufactured housing community, as defined in RCW 59.20.030, may elect to have its residential structures treated as a group, even if the manufactured homes are located on separate parcels and/or have separate water meters. If the manufactured housing community elects to be treated as a group,upon written notice of such election,it shall be billed as a single customer, and its residential structures shall be counted as multifamily dwelling units. If the manufactured housing community as a whole becomes delinquent, as defined by Section 13.31.090C., the director may revoke the group status, and upon written notice of such determination,each manufactured home will be counted and billed as a single-family residential structure going forward. E. Commercial ERUs. 1. The minimum number of ERUs for commercial accounts shall be one ERU for each sewered structure. Where a given commercial structure has multiple leasable tenant spaces with separate plumbing fixtures,the minimum number of ERUs shall be one ERU for each leasable tenant space. 2. For a multiple-tenant commercial structure in which all leasable tenant spaces share common plumbing fixtures (such as an office building with shared restrooms and shared kitchen facilities),the minimum number of ERUs is defined as 0.5 multiplied by the number of leasable tenant spaces. For a multiple-tenant commercial structure in which some leasable tenant spaces have separate plumbing fixtures and others rely entirely on shared plumbing fixtures, the minimum number of ERUs is defined as the number of leasable tenant spaces with any separate plumbing fixtures, plus 0.5 multiplied by the number of leasable tenant spaces relying entirely on shared plumbing fixtures. 3. Where water consumption data can be obtained, the number of ERUs for an account shall be defined as the greater of: (a) the minimum ERUs for that account, or (b) the account's total water consumption for the previous year divided by the standard water consumption for single- family residential accounts,rounded off to the nearest one-tenth of an ERU. 4. If actual monthly water consumption for a commercial account is not available, the number of ERUs for a commercial account shall be based on the type and scale of business(es)occupying the parcel, applying the categories shown in Figure B (below). The estimates in Figure B (below) may be updated as necessary by the director to reflect actual experience with similar types of businesses in Belfair or updated guidelines from state or federal governments, professional associations,or other utilities about standard water consumption by property use. If Figure B is updated,the updated version will be published on the county Web site. 5. When the categories in Figure B(below)are used to estimate the commercial ERUs for a given commercial or mixed-use parcel with more than one sewered structure or more than one leasable tenant space, the number of ERUs shall be the sum of the estimated ERUs for each leasable tenant space within each sewered structure. Commercial leasable tenant spaces relying entirely on shared plumbing fixtures shall be calculated as 0.5 times the number of ERUs shown in Figure B(below),with the total for the entire account rounded off to the nearest one-tenth of an ERU. 6. For mixed-use parcels with both commercial and residential uses, where water consumption data is available, the number of commercial ERUs shall be the greater of: (a) the minimum number of commercial ERUs; or (b) the number of ERUs determined from the total water consumption for the entire parcel minus the number of residential ERUs. 7. If a commercial account relies on a well for drinking water in place of being connected to a water system,the categories in Figure B(below)shall be used to estimate its ERUs. If a commercial account relies partly on a well and partly on the water system,metered water consumption shall be the basis of the ERU calculation for those structures connected to the water system, and there shall be additional ERUs calculated for structures receiving drinking water from a well, using Figure B (below). If a well is used only for irrigation water, no ERUs will be assigned to water from that well. 8. Tentative ERUs. If water conservation improvements have been made to an existing structure that are expected to reduce its impact on the sewer system,but there has not been enough time to demonstrate the amount of the reduction, the director may assign a tentative ERU figure based on estimated water use, provided that the property owner agrees to provide actual water consumption data for a long enough period to establish a final ERU figure.Tentative ERUs may also be used for new development in cases where, in the director's judgment, there is substantial uncertainty about the impact that a given proposed development will have on the sewer system.The tentative ERU assignment shall be replaced by a final ERU assignment as soon as there is a full year of valid water consumption data with the structure at full occupancy. If the actual water consumption is greater than the level implied by the tentative ERU figure,the property shall be charged the difference in both CFC and monthly sewer charges, dating back to the month when the tentative ERU figure was first used,plus interest accrued at five percent per year. If the actual water consumption is less than the level implied by the tentative ERU figure, the property shall be refunded the difference in both CFC and monthly sewer charges, dating back to the month when the tentative ERU figure was first used,plus interest accrued at five percent per year. 9. Changes in tenancy. If a commercial leasable tenant space becomes vacant, or its occupancy changes to a new tenant, the property owner shall notify the department of the change within thirty days of the change.This notification shall use a form to be determined by the department and shall include payment of the ten dollar fee described in Section 13.31.090D.The notification shall contain sufficient information about the new tenant for the department to determine the ERUs applicable to the account, using Figure B(below). If the change in tenancy results in a changed ERU for the account,the change in monthly sewer charges shall take effect with the next monthly bill. Vacant tenant spaces shall be counted at the minimum ERU. If a property owner fails to notify the department within thirty days of a change in tenancy that has the effect of increasing the ERUs for the account, the property owner shall be responsible for a one hundred fifty dollar penalty,plus the difference in monthly sewer charges dating to the change in tenancy, plus five percent interest per year on the outstanding difference in monthly sewer charges. F. Figure B—Commercial ERUs by Property Use (to be used only when water usage data is not available): Figure B—Commercial ERUs by Property Use Type of Use ERU Assumption if Water Usage Data is Not Available Service station 1 ERU;convenience store(small retail)is additional 1 ERU Church(with kitchen) 1.44 ERUs per 100 people Restaurant(with seating) 1 ERU per 12 seats Restaurant(to-go only) 2 ERUs Espresso drive-through 1 ERU Hotel 100 gallons per day(gpd)per room(restaurant or banquet facilities are counted separately) Large office 2 ERUs Small office 1 ERU Doctor office 500 gpd per 1,000 square feet Dentist office 750 gpd per 1,000 square feet Auto service 40 gpd per service bay Small retail 1 ERU General retail 100 gpd per 1,000 square feet Grocery store(with 100 gpd per 1,000 square feet deli/meat/produce) Salon 1 ERU plus 25 gpd Laundromat 1 ERU per washer Day care 10 gpd per person Animal grooming 30 gpd per person,add 50 gpd per tub/stall Animal boarding 30 gpd per person,add 5 gpd per stall Sources: Washington Department of Health,Criteria for Sewer Works Design King County Metro Equivalencies Clark County Washington,Commercial Flow Calculation California EPA,Wastewater Treatment Facilities Construction Revenue Program Guidelines New York State,Design Standard for Wastewater Treatment Works All ERU calculations are rounded off to the nearest one-tenth of an ERU.The rounding applies to the total account,not to individual tenant spaces or structures within a given account. G. Capital Facilities Charge. The county shall charge a one-time CFC in the amount of$11,300 per ERU. . 1. Firem july 1, 2011 thinough DeGembeF 31, 2012, the GFG shall be Ave thousand dq'IaFS per ERU. 2. F-FGM jaRuaFy 1, 2013 thirough DeGembeF 31, 2013,the GFG shall be 66X thousand dellaFS pe 3. FFOFR jaRuary 1, 2014 thFOugh DeGeFnbeF 31, 2014, the QFG shall be seyen thousand Rine 4. €fern 2015 thineugh DeGembeir 31,2015,the GFG shall be ten thousand two hundred �� 5. FFGFn jaRuaFy 1, 2016 thMugh DeGembeF 31,2016,the GFG shall be thiFteen thousand dellaF peF U. 6. After shal!be sixteen eu6and three hundred clellaF6 per ERU. H. Exceptions to CFC Amounts. Exceptions to the CFC amounts established in Section 13.31.060G. are as follows: 1. Multifamily housing tax incentive applications that receive conditional approval pursuant to MCC 17.90.070 and located within the Belfair Residential Targeted Area as defined in MCC 17.90.060(b) shall be charged as follows: (a)Capital facility charges for connection to the Belfair Sewer System will be reduced to $5000.00 per dwelling unit. No further reductions per ERU would apply. (b)If the tax exemption is canceled prior to the sunset date,capital facilities charges would be reinstated at the rate which was current at the time of application less those charges already paid. (c)The reduction in connection charges will sunset with the multi-family housing tax incentive. I. Monthly Sewer Charge. The county shall charge all parcels connected to the public sewer facilities the following monthly sewer charge: Ninety-six dollars per ERU. The county shall bill the monthly sewer charge in the manner set forth in Section 13.31.090,billing. ORDINANCE NO. AN ORDINANCE AMENDING MASON COUNTY CODE CHAPTER 13.31 — THE BELFAIR SANITARY SEWER CODE AN ORDINANCE amending Mason County Code Chapter 13.3 1, Section.060, (A La.), (G)and(H)regarding Permit Fees and Costs and Capital Facilities Charges (CFCs) schedule and exceptions; WHEREAS,Mason County is resolved to taking steps to improve the financial position of the Belfair Sewer Utility and Fund thereby improving the County's overall financial position; and WHEREAS,the Belfair Sanitary Sewer Code was adopted on January 10, 2012 and included Capital Facilities Charges (CFCs) calculations resulting in a CFC of$16,300; and kit WHEREAS,Mason County Code, Chapter 17.90 was amended by Ordinance Number 35-17 on June 27, 2017 to include reduced or discounted CFCs for eligible and approved projects within the Multi-Family Housing Tax Incentive Program; and WHEREAS, Mason County contracted with the FCS Group to prepare an Updated Financial Plan for Belfair Sewer System(July 2019) which included an analysis of the Capital Facilities Charge calculation; and WHEREAS,the results of the updated calculation area CFC of$11,300; and WHEREAS,Mason County Code Chapter 13.3 1, Section.060,(Al.a.), (G)and(H) includes reference to Permit Fees and Costs, and CFC charges and exceptions applicable prior to December 31, 2016 which are no longer relevant;and WHEREAS, Mason County Code Chapter 13).3 Section.060(H) CFC charges should be updated to correspond to those in Mason County Code, Chapter 17.90.040; and WHEREAS the Mason County Board of County Commissioners held a public hearing on November 5, 2019 at 9:30 am to receive public comments on these revisions. NOW THEREFORE, BE IT ORDAINED,that the Board of Mason County Commissioners hereby amends Chapter 13.31 of the Mason County Code, "Utilities", by revising Section .060(Al.a.), (G)and(H)of the Mason County Code, entitled "Belfair Sanitary Sewer Code" to 1. Eliminate reference to permit fees and costs for structures existing prior to December 31, 2011; and 2. Eliminate reference to applicable CFC charges prior to December 31, 2016; 3. Eliminate reference to exceptions; and 4. Eliminate reference to applicable CFC charges after December 31, 2016 and replace with language stating the CFC is $11,300 per Equivalent Residential Unit (ERU); and 5. Add CFC language consistent with Mason County Code, Chapter 17.90; and to read as set forth on Exhibit 1, attached hereto and incorporated by reference. DATED this day of 52019 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Melissa Drewry, Clerk of the Board ter. Kev' fair gym. , APPROVED AS TO FORM: Sharon Trask,Vice Char *0 1 1 Tim Whitehead,Ch. DPA `'a NO Randy Neatherlin, Commissioner s6 � AIX . � . Cc: Elected Officials Dept. Heads t