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HomeMy WebLinkAbout2019/09/23 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 23,2019 Monday, September 23,2019 9:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Private Line Occupancy permit for Vince and Lisa Van Parys.No questions or issues from the Board. • Loretta discussed franchise agreements,noting that they are working on changing language to allow up to three extensions with review.The Board was in favor of this change. • Loretta announced that Public Works was awarded around$800,000 for projects from the Highway Safety Improvement Program(HSIP). • It was requested to advertise for an administrative assistant with Public Works since Kathy Cary is retiring.She is asking to post early so training can be done with Kathy.Loretta also announced that a combined sewer water operation position is going to be opening as she received a letter of resignation. • Free Dump Day- 148 vouchers were redeemed and Loretta said she would be returning with additional information and suggestions for 2020 at a future briefing. • Cmmr.Neatherlin said he received a call from a constituent at Maggie Lake about dirt from the County being poured into a ravine,and asked Loretta to look into it. 9:30 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Kell Rowen talked about Title 16 and the updates necessary to"clean"the language to comply with the law. She said she would like to set a hearing on October 22,2019 to consider these updates. Cmmr.Neatherlin voiced concern with the changes affecting land value and asked to have more discussion at another briefing to talk about concerns and possible remedies.Kell noted that in the last update a section was removed that directly impacted PUD #3. She asked to at least hold the hearing to add 16.36.010(b)(5)back in.The Board approved the hearing for this addition. • Public Benefit Rating System-Kell and Patti McLean talked about an assessment done on those in open space to determine if PBRS was a better option.Kell recommended keeping the Open Space program,suggesting that the Planning Department work closer with the Assessor's office.Patti noted that those in Open Space need to have their parcel re-examined every six years when the Assessor's go onto the property for valuation.She said that while assessing parcels,she found that there are a few parcels that are no longer compliant. • Michael MacSems asked for approval to sign a grant contract with the Washington Department of Archeology(DAHP)to send a minimum of three Historic Preservation Commission(HPC)members to the national HPC conference in Tacoma in July 2020. • Casey Bingham asked to place a contract between Public Health and the Health Care Authority contract through 2021 on the agenda for approval. • Todd Parker received a call from Steve at North Mason Resources regarding a funding appropriation request he made at the July 22,2019 briefing.He asked to have the allocation re-evaluated and asked where the Board was on this decision.Cmmr. Shutty noted the fact that they did have a discussion at briefings,but did not feel as though the Board agreed to move forward with an evaluation.No action will be done at this time. • Dave Windom said there is a very qualified candidate for the Fire Marshal position.He also noted that there are two resignations that were recently given to him from Public Health. • The All Staff meeting will be at the end of October and a news release will be put on the agenda to announce the date. Board of Mason County Commissioners'Briefing Meeting Minutes September 23,2019 10:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Jennifer Beierle spoke about the budget supplemental and amendment process,noting that per Cmmr.Neatherlin's previous request,the grand totals were listed instead of each item. She asked how to move forward on any future budget supplemental hearings.It was decided that staff should read each transfer as part of the presentation,and it should be available either via projection or via handout for those in attendance. • Ross McDowell discussed a Continuity of Government Planning for Rural Jurisdictions training being held Thursday,November 7,2019 at the Public Works Building.He talked about the importance of this training. • CTG service agreement for the Jail control panel and jail doors-Ross spoke about the difficulty of locating service providers in the northwest.He said due to the panel,they may need to do a sole source contract in order to have it repaired. This is an annual agreement and will be brought forward for approval. • Review of proposed County Vehicle Lease Request for Proposals which will be placed on next Tuesday's agenda. • Permission was granted to post and hire the Administrative Secretary position in Support Services that will be vacated. 10:30 A.M. State Auditor Office Exit Conference—Chelcie Robinson Commissioners Shutty,Trask and Neatherlin were in attendance. • Chelcie presented the 2018 Accountability and Financial Audits. Mason County continues to have a Finding for the Belfair and Rustlewood sewers due to their declining financial conditions putting the utilities at risk of not meeting their financial obligations. Chelcie then reviewed the exit items. Chair Shutty was authorized to sign the exit letter. The meeting adjourned at 10:55 a.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS K vin SXuJ RLio atherlin Sharon Trask Chair Commissioner Commissioner