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HomeMy WebLinkAbout2019/10/14 - Briefing Packet October 14.1 BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of October 14, 2019 Monday, October 14, 2019 Commission Chambers 9:00 A.M. Support Services — Frank Pinter 9:15 A.M. Community Services — Dave Windom 9:45 A.M. Treasurer— Lisa Frazier 10:00 A.M. Public Works — Loretta Swanson Utilities & Waste Management 10:15 A.M. 2020 Budget Workshop Public Works, Equipment Rental & Revolving (ER&R) and Utilities Waste Management Commissioner Discussion — as needed BREAK— NOON 2:00 P.M. 2020 Budget Workshop Auditor Commissioner Discussion — as needed Tuesday, October 15, 2019 Commission Chambers 10:00 A.M. 2020 Budget Workshop Sheriff 11:30 A.M. Support Services Employee Celebration 2:00 P.M. Employee Services Awards Colonial House — 222 W. Pine Street, Shelton Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 10/10/19 at 2:30 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF October 14, 2019 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. COa�r 1854 Mason County Support Services Department Budget Management 411 North 5t" Street Commissioner Administration Emergency Management Shelton, WA 98584 Facilities, Parks&Trails 360.427.9670 ext. 419 Human Resources Information Services Labor Relations Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES October 14, 2019 • Specific Items for Review o Review November 4 meeting agenda with local legislative delegation —Diane o Review October 29 Commission meeting in Hoodsport— Diane • Commissioner Discussion J:\DLZ\Briefing Items\2019\2019-10-14.docx Mason County Meeting with WA State Legislators Draft Agenda Commission Chambers, 411 North 5th Street, Shelton Monday, November 4, 2019 2:00 p.m. 1. Welcome/Introductions — Chair Shutty 2. Review of Mason County projects: a. Belfair Sewer b. Culvert Projects c. Freight Corridor d. Johns Prairie Intersection with SR3 e. Building 10/District Court f. Regional Jail Study g. Skokomish Valley 3. Fair Share Funding Bill for Election Costs — Auditor Paddy McGuire 4. Court Clerk — Sharon Fogo 5. WA State Association of Counties 2020 Legislative Priorities — Cmmr. Sharon Trask 6. Updates from Legislators 7. Adjourn Agendas are subject to change, please contact the Commissioners'office for the most recent version. Last printed 10/09/19 at 12:49 PM If special accommodations are needed,contact the Commissioners'office at ext. 419, Shelton #360-427-9670; Belfair #275-4467, Elma #482-5269. 3:\AGENDAS\2019\2019-11-04 mtg with state legislators.docx BOARD OF MASON COUNTY COMMISSIONERS DRAFT SPECIAL WORKSHOP/MEETING AGENDA Mason County Fire Protection District 1 Station 331 N Finch Creek Rd. Hoodsport, WA TUESDAY, OCTOBER 29, 2019 1:00 P.M. 1. Call to Order 2. Pledge of Allegiance 3. Open Forum for Citizen Input— Appropriate time limit will be observed 4. Cushman Road Reconstruction Project - US Forest Service — Yewah Lau, District Ranger 5. Pedestrian Improvements to State Highway 101 — Dennis Engel, WSDOT 6. Water Quality— Pollution Identification and Correction (PIC) Program —Alex Paysee 7. Announcement of openings on various Mason County advisory boards 8. Adjourn If special accommodations are needed,contact the Commissioners'office at ext.419, Shelton#360-427- 9670;Belfair#275-4467, Elma#482-5269. MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Lisa Frazier DEPARTMENT: Treasurer EXT: 484 BRIEFING DATE: 10/14/19 PREVIOUS BRIEFING DATES: None If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): X Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Resolution to cancel outstanding warrants not presented within one year of their issuance. EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): RCW 39.56.040 Cancellation of municipal warrants. States in part........................ warrants not presented within one year of their issue, shall be canceled by passage of a resolution of the governing body of the municipal corporation, and upon notice of the passage of such resolution the auditor of the municipal corporation and the treasurer of the municipal corporation shall transfer all records of such warrants so as to leave the funds as if such warrants had never been drawn. BUDGET IMPACT: Increase across county fund cash balances totaling $2,882.21 PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) The Auditor's Finance Department has completed its due diligence requirements. RECOMMENDED OR REQUESTED ACTION: Approval to move the item to the next commissioner action agenda ATTACHMENTS: Resolution — Cancellation of Warrants Briefing Summary 10/9/2019 RESOLUTION NO. CANCELLATION OF WARRANTS WHEREAS,the Mason County Treasurer has submitted as Exhibit A, a listing of county warrants which are at least one year old and have not been presented for payment; WHEREAS,the Mason County Treasurer is requesting that said warrants be canceled; NOW THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners, pursuant to the authority given in RCW 39.56.040, that the warrants as listed in Exhibit A, hereto attached be canceled, and the County Treasurer is hereby authorized to enact the cancellation. DATED this day of ' 2019 BOARD OF MASON COUNTY COMMISSIONERS ATTEST: Kevin Shutty, Chair Melissa Drewry, Clerk of the Board Sharon Trask, Commissioner APPROVED AS TO FORM Randy Neatherlin, Commissioner Tim Whitehead, Deputy Civil Prosecuting Attorney C: File, Accounting, Treasurer 1 Exhibit A WARRANT NUMBER DATE AMOUNT PAYEE 8052248 11/14/2017 29.8 Davis, Mitchell Gregory 8052275 11/14/2017 12.14 Rohlik, Marcia G 8052423 11/14/2017 372 Kristen I_Bishopp 8052557 11/29/2017 3.33 Silva Nelson 8052559 11/29/2017 18.56 Aguilar,Gabrielle Renee 8052596 11/29/2017 23.38 Coleman,Jeffery L 8052646 11/29/2017 99.02 Jones, David Alan 8052649 11/29/2017 23.38 Kenny,Trudy Lynn 8052660 11/29/2017 21.77 Linder, David Peter 8052694 11/29/2017 28.19 Nisbet,Terry Lynn 8052699 11/29/2017 21.24 Panzer, Richard D 8052720 11/29/2017 38.36 Scheider,Jay Christophe 8052746 11/29/2017 24.98 Wilkie, Denise Marie 8052751 11/29/2017 185.19 Zamzow,William C 8053088 12/6/2017 29.8 Mallery,Gary Alan 8053107 12/6/2017 13.75 Owens, Kimberly Linn 8053144 12/6/2017 33.91 Wallace, Matthew Clark 8053310 12/20/2017 13.38 Bloom,Carrington W 8053313 12/20/2017 19.1 Branscome, Eileen Therese 8053341 12/20/2017 28.19 Drewry,Christopher Micha 8053395 12/20/2017 24.98 Mcnearl, Patrick Charles 8053447 12/20/2017 65.31 Strong,Julie 8053627 12/20/2017 23.54 Jeannine K Polaski 8053765 12/28/2017 50.13 Brown,Samantha Ashlei B 8053782 12/28/2017 11.61 Mcdevitt, Deborah Louise 8055101 3/27/2018 13.7 Debra Miles 8055365 4/11/2018 54.69 Chris Smith 8055610 4/24/2018 21.99 Cagey,Alicia Lynn 8055655 4/24/2018 29.08 Evans, Carol Ann 8055687 4/24/2018 18.72 Guy Jerring 8055721 4/24/2018 28.72 Kayleigh Smith 8055800 4/24/2018 220.23 Ridge, Emily R 8055813 4/24/2018 10.55 Sanchez, Ellen 8055814 4/24/2018 13.27 Saunders-Ogg,Samuel Just 8055822 4/24/2018 22.54 Sexton, Damita rowena 8055827 4/24/2018 30.17 Smith,Travis 8055848 4/24/2018 11.64 Tomlinson, Lawrence Ray 8055849 4/24/2018 32.35 Torres,Jennifer Lee 8055962 4/24/2018 40.27 Shannon Mcgregor 2 8056169 5/8/2018 12.73 Borden, Brenda Lee 8056170 5/8/2018 20.36 Bowetmsn, Pamela D 8056228 5/8/2018 18.18 Fusari,Sandor Ray 8056231 5/8/2018 23.63 Gist, Sarah Ann 8056235 5/8/2018 11.64 Greenwood, Sara Faye 8056305 5/8/2018 66.87 Miller, Elizabeth Katheri 8056336 5/8/2018 65.78 Playle,Megan Anne 8056366 5/8/2018 37.25 Sparks,Christopher David 8056375 5/8/2018 12.18 Tallett, Danie Adele 8056381 8/8/2018 36.35 Tommy Taylor 8056434 5/8/2018 448.12 Domingo P Martinez 8056646 5/23/2018 42.89 Costa les,Carl Joseph 8056689 5/23/2018 156.28 Rhone, Dorothy K 8056962 6/6/2018 42.7 Vincent Christiancy 8057187 6/20/2018 15.45 Curtis Smith 8057190 6/20/2018 86.3 Angela Humphrey 8057194 6/20/2018 22.54 Troy Henderson Total: 2882.21 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Kristopher Nelsen, Permit Administrator DEPARTMENT: Community Services EXT: 359 BRIEFING DATE: 10/14/2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance xx❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Request to post and fill vacancy for permit technician EXECUTIVE SUMMARY: (if applicable, please include available options and potential solutions): Prior opening has been accepted internally, and as a result, this has added another vacancy within the department. BUDGET IMPACT: None. Position is currently within the budget. PUBLIC OUTREACH:(Include any legal requirements, direct notice, website,community meetings, etc.) Recruitment. RECOMMENDED OR REQUESTED ACTION: Approval recruitment and fill vacant position. ATTACHMENTS: N/A Briefmg Summary 10/9/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Casey Bingham DEPARTMENT: Health EXT: 562 BRIEFING DATE: 10/14/19 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other— please explain ITEM: Amendment #4 to Contract N21896-17 Choice Contract (Youth Marijuana Prevention and Education Program EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): We have been receiving these funds received these funds since 2016 to support work in the community and with CHOICE to support Youth Marijuana Prevention and Education. The amendment adds $25,000 from July 2019 to June 2020 BUDGET IMPACT: This Funding was budgeted for the 2020 budget year PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) RECOMMENDED OR REQUESTED ACTION: Move Choice Contract to the Action Agenda ATTACHMENTS: HCA Contract #K3929 Briefing Summary 10/9/2019 CHOICE Regional Health Network CONTRACT AMENDMENT IA.NAME OF SUBCONTRACTOR 2A.CONTRACT NUMBER Mason County Public Health Dept. N21896-17 1B. ADDRESS OF CONTRACTOR 2B.AMENDMENT 415 N 611 St #4 IC. CITY, STATE,ZIP CODE Shelton, WA, 98584 3. ® THIS ITEM APPLIES ONLY TO BILATERAL AMENDMENTS The Contract identified herein, including any previous amendments thereto, is hereby amended as set forth in item 5 below by mutual consent of all parties hereto. 4. ❑ THIS ITEM APPLIES ONLY TO UNILATERAL AMENDMENTS The Contract identified herein, including any previous amendments thereto, is hereby unilaterally amended as set forth in item 5 below pursuant to the changes and modifications clause as contained therein. 5. DESCRIPTION OF AMENDMENT: Mason County Public Health Service and CHOICE Regional Health Network have entered into the Youth Marijuana Prevention and Education Program Agreement executed in 2016.All terms and conditions set forth in that Agreement remain in full force and effect,except to the extent that such terms and conditions are modified or in conflict with the provisions of this Amendment, in which case this Amendment shall prevail. The purpose of this amendment is to revise the following: i. Extend the period of performance from July 1,2019 to June 30,2020. ii. The Monthly Activity Reports are to be submitted to the CHOICE by the 5th day of each month and the Expenditure Report and Request for Reimbursement must be provided to CHOICE by the end of each month in order to receive reimbursement for the previous month. If CHOICE does not receive the Monthly Expenditure Report and Request for Reimbursement form by the end of the month,CHOICE may withhold approval and payment,at its discretion,until the 30th of the month following submittal. a. Subcontractor will submit all reimbursement forms to finance@crhn.org not to YMPEP Program Manager. b. Subcontractor will produce a required final 6-month expenditure plan by January 31St,2020 to CHOICE YMPEP Program Manager. Explaining in detail how the remaining YMPEP funds will be spent by June 30th,2020. If CHOICE YMPEP Program Manager does not receive a final 6-month expenditure plan by January 31St,2020 and/or are not 50% spent through, CHOICE reserves the right to reduce funding for this contract year. iii. CHOICE will provide$25,000 Not-to-Exceed compensation for year 5 deliverables. iv. Subcontractor will provide verification that background checks have been completed for any staff and volunteers who will work with youth(ages 0-17)Verification must be sent to the CHOICE Program Manager prior to the individual's start date. Please send a signed CHOICE Regional Health Network Amendment#4 Contract N21896-17 Page 1 i attestation with the individual's name,title and start date stating a criminal background check was completed on (date background check was perfonned)with no record found. CHOICE reserves the right to audit statements of attestations without prior notice. Please do not forward a copy of the background check unless in compliance with the WA Criminal Records Privacy Act, Chapter 10.97 RCW. as secondary dissemination of criminal history records is prohibited. V. Revises the Subcontractor's Exhibit A—Statement of work July 2018 -June 2019: a. Community collaborations: Serve as a community-level content expert to the YMPEP Program Manager. Participate in scheduled monthly YMPEP Work Group meeting preparation and/or meeting attendance.This will include in- person meetings,teleconference meetings, and e-mail correspondence as needed. b. Maintain and expand relationships: Will work with CHOICE Program Manager to maintain,engage with, and fill gaps in participation of current regional marijuana prevention programs, drug free community coalitions, and community prevention and wellness coalitions within the region. c. Will work with CHOICE Program Manager and Regional Partners to implement the specified activities in the work plan as outlined in the YMPEP 5-Year Strategic Plan in the following categories: i. Use the various media campaigns to include Under the influence of You and Start Talking Now. Identify and implement media campaign(s)that will best serve identified priority target populations for each County. Host one YMPEP partner meeting where various media campaigns/tool kits are introduced. Identify individual campaign strengths and limitations for individual communities. Each County select the campaign(s)they will use and work with regional partners that selected the same campaign to share success and problem solve challenges. ii. Identify readiness of rural communities in each county for needed support such as funding and program implementation through HYS, local community survey,youth focus group survey, key stakeholders and the Tri-ethnic Center tool. Ili. Work with CHOICE Program Manager for Program implementation iv. Host parent education forums at schools, town meetings, coalitions. j Inviting Jason Kilmer to help educate parents. v. Review HYS Survey Data from 2014-2018, local community survey, youth focus group survey, key stakeholder meetings. vi. Engage local officials to change current smoke free policy to include vape free public areas. j vii. Attend a refresher training on the role of advertising in substance use/media literacy will occur for involved staff and stakeholders. viii. Based on WACK and the regional network start discussion on state law and policy change. ix. The Youth2Youth Program will continue to pilot in two counties (Cowlitz and Mason). Conduct planning meetings period to determine the proposed project areas within their communities. Activities are to be laid out with desired outcomes and measurable outcomes (if applicable). x. Recruit youth to participate. CHOICE Regional Health Network Amendment#4 Contract N21896-17 Page 2 I ` xi. Planning meeting for Y2Y to identify project areas by youth and advisors. xii. Submit Proposal to CHOICE Program Manager for approval. xiii. Planning meetings for Y2Y to occur monthly to work on proposed project areas xiv. Reach out to decision-makers to promote prevention work, present the new data and strategic plan to your Board of Health in person. vi. This Amendments Effective Date shall July 1, 2019. 6. ❑ This is a unilateral amendment. Signature of contractor is not required below. ® Contractor hereby acknowledges and accepts the terms and conditions of this amendment. Signature is required below. IN WITNESS WHEREOF, CHOICE and the Subcontractor have signed this agreement. SUBCONTRACTOR SIGNATURE DATE CHOICE REGIONAL HEALTH NETWORK SIGNATURE DATE CHOICE Regional Health Network Amendment#4 Contract N21896-17 Page 3 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Todd Parker DEPARTMENT: Community and Family Health EXT: 293 BRIEFING DATE: 10/14/19 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources ❑ Legal ❑ Other- please explain ITEM: Interlocal Agreement with City of Shelton - Housing and Homelessness EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): The City of Shelton is proposing updates to the Interlocal Agreement based on the passage and enactment of HB 1406. The updated ILA accomplishes 2 things: 1. Acts as the declaration that the city will not levy against the tax retention 2. Calls for use of funds the city would collect to be used within the city limits BUDGET IMPACT: None PUBLIC OUTREACH:(Inc[ude any legal requirements, direct notice,website, community meetings, etc.) City and Prosecuting Attorney have signed off and this ILA has been approved through the City of Shelton briefing and action agenda process RECOMMENDED OR REQUESTED ACTION: Approval to move this item to action agenda to accept updated ILA ATTACHMENTS: ILA Briefing Summary 10/7/2019 INTERLOCAL AGREEMENT Between Mason County and the City of Shelton for Affordable Housing and Homeless Services This Interlocal Agreement is entered into by and between Mason County (hereinafter the "County"), a political subdivision of the State of Washington, and the City of Shelton (hereinafter the "City"), municipal corporation within Mason County, for the purposes of declaring a collaborative effort to increase affordable housing options and end homelessness in Mason County. WHEREAS, Section 2 of the Affordable Housing for All Surcharge (RCW 36.22.178) requires the portion of the surcharge retained by a county shall be allocated to eligible housing activities that serve extremely low and very low income households in the county and the cities within a county according to an Interlocal Agreement between the county and the cities within the county consistent with countywide and local housing needs and policies; WHEREAS, House Bill 1406 authorizes local government revenue sharing of local sales and use tax for investment in affordable and supportive housing; WHEREAS, the County and the City agree to work together and pool resources necessary to address common gaps in meeting basic health and human services needs within Mason County; WHEREAS, pooling and coordinating building, planning, health and human services resources can be more effective in meeting these needs, WHEREAS, there is a benefit to the participating Parties to develop common approaches utilizing Evidence Based and Promising Practices to meet these needs; and WHEREAS, the Housing and Behavioral Health Advisory Board (resolution 33-18, 2018), made up of one County Commissioner, one Board of Health member, one City Council member, and citizens serves as the structure to identify needs, gaps and make funding recommendations to the Mason County Board of County Commissioners for affordable housing, behavioral health and homelessness services. NOW THEREFORE, in consideration of the mutual agreements made herein and the mutual benefits received hereunder, the Parties agree to cooperate on matters of affordable housing and ending homelessness in the following ways: I. Guiding Principles: A. The Housing Sections of the County and City Comprehensive Plans show a united vision for affordable housing and ending homelessness; development regulations, zoning, and other ordinances impacting housing affordability are consistent with both general and specific elements of the Comprehensive Plans; B. The principles of collective impact (common agenda, shared measures, aligned activities, communication and backbone organizations) are honored; C. The community work and funding recommendations of the Housing and Behavioral Health Advisory Board are honored; D. The funding awards and approval to enter into contracts by the Mason County Board of County Commissioners are supported; E. The Fund Management, including the request for proposal and corresponding policies and procedures recommended by the Housing and Behavioral Health Advisory Board and set forth by Mason County Community Services, Department of Public Health are honored; F. Data to help parties make informed decisions and policies regarding housing and activities to end homelessness will be gathered regularly and shared; G. Parties to this Interlocal Agreement will partner with supporting agencies and departments that are willing to be actively engaged such as, but not limited to, the Chamber of Commerce, Economic Development Council, WorkSource, DSHS, Planning Advisory Commission, School Boards, Asset Building Coalition, Area Agency on Aging, Olympic College, and Mason Transit; and, H. Funding results, not programs will be the goal; no proposal or idea is too small or too big. II. Sales and Use Tax for Housing Services. Pursuant to Substitute House Bill 1406 (2019), the City agrees not to levy a sales and use tax for housing services within the City limits, which will enable the County to collect the tax within the City. In exchange, the County shall expend an annual amount equivalent to the tax collection within the City limits on projects benefiting the City, as determined by the Board. III. Legal Scope: This Interlocal Agreement creates no separate legal entity. IV. Publication: Prior to its entry into force, this Interlocal Agreement shall be filed with the Mason County's Auditor's Office or posted on the websites of the County and City per RCW 39.34.040. V. Effective Date: This Interlocal Agreement shall be effective upon the date of the last signature of all the parties hereto. VI. Waiver: No waiver by any party of any term or condition of this Interlocal Agreement shall be deemed or construed to constitute a waiver of any other term or condition or of any subsequent breach, whether of the same or different provision. VII. Amendment: The provisions of this Interlocal Agreement may be amended with the unanimous approval of all Parties. No additions to, or alterations of, the terms of this Interlocal Agreement shall be valid unless made in writing and formally approved and executed by the duly authorizing agents of all Parties. Amendments to the Interlocal Agreement executed prior to July will take effect the following fiscal year. VIII. Applicability of Law: This Interlocal Agreement is and shall be construed as being executed and delivered within the State of Washington and it is mutually understood and agreed by each party hereto that all Agreements and Statements of Work shall be governed by laws of the State of Washington, both as to interpretation and performance. The Parties agree that the venue for enforcement of any provisions shall be the Superior Court of Mason County IX. Severability: If any section of part of this Interlocal Agreement is held by a court to be invalid; such action shall not affect the validity of any other part of this Agreement. X. Entire Agreement: The Parties agree that this Interlocal Agreement is the complete expression of the terms hereto, and any oral representations or understandings not incorporated herein are excluded. Further, any modifications of this Interlocal Agreement shall be in writing and signed by all Parties. Xl. Agreement Duration and Termination: This Agreement shall be in effect for a period of three years from the effective date, and may be extended by mutual agreement of the Parties. Either Party may withdraw from the Agreement by giving the other Party ninety (90) days advance written notice; provided that the County's withdrawal shall not cause the City to lose the benefit of Paragraph II of this Agreement. If the County withdraws from the Agreement,the Parties shall make arrangements for the County to pay to the City the amount of tax revenue collected within the City limits. IN WITNESS WHEREOF, the Parties hereto have caused this Interlocal Agreement to be executed by the dates and signature herein under affixed. The persons signing this Interlocal Agreement on behalf of the Parties represent that each has authority to execute this Interlocal Agreement on behalf of the Party entering into this Interlocal Agreement. Mason County City of Shelton Chair, Board of County Commissioners Administratdr, City of Shelton Date Date Approved as to form: TIM WHITEHEAD PROSECUTING ATTORNEY Approved as to form- CA�__ Deputy Pro ecuting City Attorney Attorney i i i MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: 14 October 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources xx Legal ❑ Other— please explain ITEM: Adoption of revisions to Mason County Building Code EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Adopting a revision to Mason County Building codes to no longer require permits for"like for like"replacements of windows, doors, electric water heaters and siding that require no structural changes. BUDGET IMPACT: Small direct loss in permit fees but should be offset by reduced staff time and inspections PUBLIC OUTREACH:(include any legal requirements, direct notice, website,community meetings, etc.) Publication of adopted code. RECOMMENDED OR REQUESTED ACTION: Approve Adoption ATTACHMENTS: Ordinance Briefmg Summary 10/9/2019 MASON COUNTY BOARD OF COMMISSIONERS ORDINANCE NO. ADOPTION OF REVISIONS TO MASON COUNTY BUILDING CODE 14.04.010 WHEREAS,replacement of residential windows with the same size and construction requiring no changes in structure is a common home maintenance procedure and WHEREAS,the replacement of residential doors,with the same size and construction requiring no changes in structure is a common home maintenance procedure and WHEREAS,the replacement of residential electric water heaters with the same size and rating requiring no changes in structure is a common home maintenance procedure, and WHEREAS,the replacement of residential siding that does not expose studs and insulation or require the removal of exterior sheathing and requires no changes in structure is a common home maintenance procedure and WHEREAS,these changes are known as"like for like"changes and WHEREAS,permitting like for like exchanges of residential windows, doors, electric water heaters,and siding where no structural changes occur increases the burden on permitting and code enforcement with little to no effect on safety.NOW THEREFORE BE IT RESOLVED,the Mason County Board of Commissioners hereby adopts the revisions to Mason County Building Code to no longer require permits for"like for like" exchanges of electric water heaters,doors,windows and siding where no structural changes occur. SIGNED this_day of .2019. BOARD OF COUNTY COMMISSIONERS Kevin Shutty,Chair Randy Neatherlin,Commissioner Sharon Trask, Commissioner ATTEST: Melissa Drewry,Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Civil Deputy Prosecutor MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Dave Windom DEPARTMENT: MCCS EXT: 260 BRIEFING DATE: 14 October 2019 PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance ❑ Human Resources xx Legal ❑ Other— please explain ITEM: Adoption of revisions to Mason County Code Chapter 2.104 Smoking Policy and Chapter 9.44 County Parks and Fairgrounds EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions): Adopting a revision to Mason County to add definitions to the smoking policy and adding vaping as a prohibited use on county properties. BUDGET IMPACT: None PUBLIC OUTREACH:(Include any legal requirements, direct notice, website, community meetings, etc.) Adoption will require publication in Municode RECOMMENDED OR REQUESTED ACTION: Approve Adoption ATTACHMENTS: Ordinance, Attachment A and B Briefing Summary 10/9/2019 MASON COUNTYBOARD OFCOMMISSIONERS ORDINANCE NO. ADOPTION OF REVISIONS TO MASON COUNTY CODE,CHAPTER 2.104 SMOKING POLICY AND CHAPTER 9.44 COUNTY PARKS AND FAIRGROUNDS. WHEREAS,the Centers for Disease Control(CDC)reports tobacco use is the leading preventable cause of death in the United States,causing an estimated 440,000 deaths each year, and WHEREAS,the Surgeon General reports secondhand smoke contains more than 50 cancer-causing chemicals,which contributes to an increased risk for lung cancer and heart disease in nonsmokers and an increased risk for sudden infant death syndrome(SIDS), respiratory problems,ear infections,and asthma attacks in children,and WHEREAS,on April 4,2006 the Mason County Board of Commissioners adopted the revised Clean Indoor Air Act,Chapter 70.160 RCW,by reference as Chapter 9.60 Clean Indoor Air Act Adopted in the Mason County Code,and WHEREAS,on September 24, 2019 the Mason County Board of Health passed a recommendation to add vaping to smoking policies on county property and to revise definitions to clearly reflect current standards for tobacco smoking and vaping,and NOW THEREFORE BE IT RESOLVED,the Mason County Board of Commissioners hereby adopts the revisions to Mason County Code, Chapter 2.104 Smoking Policy (Attachment A) and Chapter 9.44 County Parks and Fairgrounds(Attachment B). SIGNED this_day of 2019. BOARD OF COUNTY COMMISSIONERS Kevin Shutty,Chair Randy Neatherlin,Commissioner Sharon Trask,Commissioner ATTEST: Melissa Drewry,Clerk of the Board APPROVED AS TO FORM: Tim Whitehead,Chief Civil Deputy Prosecutor Attachment A -- Formatted:Centered Mason County,Washington.Code of Ordinances>>Title 2-ADMINISTRATION AND PERSONNEL >>Chapter 2.104-SMOKING POLICY*>> Chapter 2.104-SMOKING POLICY* Sections: 2.104.010-Nonsmokina areas designated. 2.104.020-Public areas and county property defined. 2.104.030-Postina of signs and removal of ashtrays. 2.104.040-Violation—Penaltv. 2.104.050-Interpretation. 2.104.010 -Nonsmoking areas designated. (a) All public areas within buildings and vehicles owned or leased by the county are designated as aensmoking and vaping free areas. (b) All owned, leased,or operated county property is designated as nonsmoking and vapino free areas. -- Formatted:Indent:Left: 0" (Ord.91-06 Att.A(part),2006). 2.104.020 -Public areas and county property defined. (a) The term"public areas"is defined for the purpose of this chapter,but not limited to:all hallways,conference rooms,elevators,restrooms, lobbies,stairwells, reception areas,and any other areas which are:(1)open to the public,or(2) areas which employees are required to pass through during the course of employment. (b) The term"county property"is defined as the grounds and parking lots surrounding county buildings(including a presumptively reasonable minimum distance of twenty-five feet from doors,windows that open,and ventilation intakes),the fairgrounds,and all county parks.County property does not include: (1) Private vehicles and residences unless otherwise required by individual or group contracts with the county; (2) County roads; Attachment A -- rma Fotted:centered (3) Any person passing by or through county property while on a public sidewalk or public right-of-way has not intentionally violated this chapter. (c) -The term"smoking'will be defined in accordance with RCW Chapter 70.160 as (1)"Smoke'or"Smoking'means the carrying or smoking of any kind of lighted pipe cigar,cigarette or any other lighted smoking equipment The term"vape"or"vapinq"will be defined for the purpose of this chapter as -- Formatted:Indent:Left: t" inhaling or exhaling the vapor produced by any noncombustible product that may__- Formatted:Font:(Default)Arai,Border::(No border), contain nicotine or a marijuana product and that employs a heating element Pattern:Gear power source electronic circuit or other electronic chemical or mechanical means regardless of shape or size that can be used to produce vapor or aerosol from a solution or other substance including any electronic cigarette, electronic cigar,electronic cigarillo electronic pipe or similar product or device (Ord.91-06 Att.A(part),2006). 2.104.030-Posting of signs and removal of ashtrays._ The department of facilities and grounds shall post and maintain no-smoking and no-vapinq signs in all public areas and county property as defined herein,and remove ashtrays from those public areas. (Ord.91-06 Att.A(part),2006). 2.104.040-Violation—Penalty. (a) Pursuant to RCW 70.160.070—Intentional Violators,any person intentionally violating this policy by smoking or vapinq in a public place,place of employment, or within twenty-five feet of doors,windows that open and ventilation intakes or any person removing,defacing or destroying a sign required by this policy is subject to a civil fine of up to one hundred dollars.The county sheriffs department shall enforce this policy by issuing a notice of civil infraction to be assessed in the same manner as traffic infractions. (b) All county employees shall be encouraged to help educate the public about the nonsmoking policy by reminding violators not to smoke or vape on the property and by adding the policy to all use agreements and event publications.Violators, who refuse to comply with the smoking and vapinq policy,may be asked to leave the county property. (c) Attachment A -- Formatted:Centered The appropriate department director or elected official shall be responsible for educating employees about the nonsmoking and nonvaping policy and shall resolve intentional employee violations of the policy through disciplinary action. (Ord.91-06 Att.A(part),2006). 2.104.050 -Interpretation. . This chapter shall be interpreted in a manner that is consistent with RCW Chapter 70.160,Washington Clean Indoor Air Act,prohibiting smoking in all public places and places of employment. Attachment B -- Formatted:Centered 9.44.041-Smoking in county parks or fairgrounds. All county property,including county parks and fairgrounds,shall be desiignated tobacco free and____- Formatted:Font color.Red vaping free areas.County property does not include: (1) Private vehicles and residences unless otherwise required by individual or group contracts with the county; (2) County roads; (3) Any person passing by or through county property while on a public sidewalk or public right-of- way has not intentionally violated this chapter. (Ord.91-06 Att.B(part),2006). 9.44.042-No tobacco sales,advertising,sampling or sponsorship. (a) The sale of tobacco products or tobacco related merchandise is prohibited on county-owned or leased property or during county sponsored events. (b) Advertising tobacco products is prohibited on county-owned or leased property or during county sponsored events. (c) Sampling (free distribution) of tobacco products or tobacco related merchandise is prohibited on county-owned or leased property or during county sponsored events. (d) Tobacco sponsorship(compensation or promotional items)is prohibited on county-owned or leased property or during county sponsored events. (Ord.91-06 Att.B(part),2006). MASON COUNTY PUBLIC WORKS—COMMISSIONER BRIEFING OCTOBER 14,2019 Briefing Items • WSDOT and Mason County Agreements for Hoodsport Pedestrian crossing facilities on US 101. • Interlocal Agreement between Mason and Kitsap County for Household Hazardous Waste Disposal (HHW). Discussion Items Commissioner Follow-Up Items Upcoming Calendar/Action Items Attendees: Commissioners: Public Works: Other Dept. Staff.: Public: _Randy Neatherlin _Diane Sheesley _Kevin Shutty _Loretta Swanson Sharon Trask —Others: (List below) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Loretta Swanson, Director Zach Foster, Solid Waste Program Manager DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: October 14, 2019 PREVIOUS BRIEFING DATES: INTERNAL REVIEW (please check all that apply): -/ Budget/Finance ❑ Human Resources -/ Legal -/ Other — Community Services Environmental Health ITEM: Mason — Kitsap County Household Hazardous Waste Disposal Interlocal Agreement EXECUTIVE SUMMARY: Mason County has an interlocal agreement with Kitsap County to allow Mason County resident disposal of Household Hazardous Waste (HHW) at the Kitsap County HHW Facility in Bremerton. This agreement expired June 30, 2019 coinciding with the state budget cycle and the Local Solid Waste Financial Assistance (LSFWA) grant program. Kitsap County recently forwarded a new agreement which will commence at time of signing, with an effective date on July 1, 2019, for purposes of cost reimbursement for services. The new agreement expires June 30, 2021 and may be extended for an additional year. BUDGET IMPACTS: The cost of this contract is covered by the tipping fee revenue in Solid Waste Fund #402 and LSWFA grant funds from Ecology. The interlocal agreement has a maximum annual payment of $55,000 ($50 per customer x 1,100 customers). PUBLIC AND OTHER OUTREACH: The agreement includes a provision that Mason County will advertise the expanded opportunities for HHW collection to Mason residents and provide Kitsap with Mason specific MRW education materials for distribution to Mason customers. RECOMMENDED OR REQUESTED ACTION: Recommend the Board execute CONTRACT NO. KC-495-19 Interlocal Agreement between Mason and Kitsap Counties to provide residential household hazardous waste collection and disposal opportunities. ATTACHMENT: 1. Draft Interlocal Agreement Briefing Summary CONTRACT NO. KC-495-19 INTERLOCAL AGREEMENT BETWEEN KITSAP COUNTY AND MASON COUNTY TO PROVIDE RESIDENTIAL HOUSEHOLD HAZARDOUS WASTE COLLECTION AND DISPOSAL OPPORTUNITIES This agreement is executed between Kitsap County ("Kitsap") and Mason County ("Mason") for the purpose of providing a permanent site with year-round availability for proper disposal of household hazardous waste ("HHW") to Mason County residents at the Kitsap County Household Hazardous Waste Collection Facility. BACKGROUND WHEREAS, the Kitsap County Moderate Risk Waste ("MRW") Management Plan (hereinafter the "Plan") was written pursuant to RCW 70.95.220 and adopted by the Kitsap County Commissioners; and WHEREAS, Kitsap constructed the HHW Collection Facility (hereinafter "the Facility") and has operated the Facility since April 18, 1996; and WHEREAS, the Facility provides year-round availability for the proper disposal of HHW to Kitsap County residents; and WHEREAS, HHW disposal is funded through a combination of tipping fees collected at Olympic View Transfer Station and the Local Solid Waste Financial Assistance Agreement between the State of Washington Department of Ecology and Kitsap County; and WHEREAS, Mason residents have utilized the Facility over the past twenty-three (23) years and desire to continue use of the Facility; and WHEREAS, Kitsap and Mason share common goals to protect watersheds; protect groundwater and drinking water quality; provide opportunities for residents to properly dispose of HHW; educate residents about potential hazards regarding storage of hazardous products; and WHEREAS, Kitsap and Mason find it is in the best interest of their citizens and in the public welfare to enter into an interlocal agreement pursuant to RCW 39.34 regarding these common goals; and WHEREAS, Kitsap agrees to provide year-round HHW collection opportunities to Mason residents for the waste stream set forth in Attachment A, attached hereto; and WHEREAS, Kitsap agrees to provide year-round HHW collection opportunities to Mason residents for the fee to Mason set forth below; and WHEREAS, Kitsap and Mason are authorized to enter into Interlocal Agreements pursuant to Chapter 39.34 RCW; NOW THEREFORE, the parties mutually agree as follows: The recitals are hereby incorporated into the Agreement by this reference. Kitsap shall make its facility services available to Mason residents according to the terms of this Interlocal Agreement, and shall serve as the "lead entity" in the ongoing administration and implementation of this Agreement. Mason agrees to (a) advertise the expanded opportunities for HHW collection to Mason residents; and (b) provide Kitsap with Mason specific MRW education materials for distribution to Mason customers. Mason agrees to reimburse Kitsap $50.00 per documented Mason customer. Notwithstanding the preceding, Mason payments are not to exceed $55,000.00 per year (1,100 customers) unless specifically approved in writing in advance. Kitsap shall submit monthly invoices for collection and disposal services pursuant to this Agreement to which Kitsap is entitled to compensation. Invoices shall detail the number of Mason customers who utilized the Facility. Mason shall make payment within thirty (30) days following receipt of billing. Kitsap shall maintain adequate records to support billings under this Agreement. This Agreement shall commence at time of signing, with the effective date on July 1, 2019, for purposes of cost reimbursement for services, and shall extend through June 30, 2021. The parties may agree to extend this Agreement for an additional year by amendment as set forth below. Kitsap may terminate this Agreement whenever Kitsap determines, in its sole discretion, that such termination is in the best interests of Kitsap County. Termination of this Agreement by Kitsap at any time during the term, whether for default or convenience, shall not constitute a breach of this Agreement. Mason County may terminate this Agreement upon provision of sixty (60) days written notice to Kitsap, and shall be liable for all actual costs incurred through the termination date specified in such notice, consistent with the per customer fees prescribed above. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period by Mason, Kitsap shall not be obligated to provide services after the end of the current fiscal period. Mason and Kitsap agree to defend, indemnify and hold harmless each other, at their sole expense, including attorneys' fees, from and against any and all claims, demands, losses, damages, liabilities, and expenses of any nature whatsoever, including, but not limited to personal injury or property damage, arising out of the performance of this Agreement, whether the demand, loss or claim is due to the negligence of either Mason, or Kitsap, or of their elected and appointed officials, officers, employees and agents, except for injury or damages caused by the sole negligence or willful misconduct of either Kitsap or Mason, its elected or appointed officials, officers, employees or agents. This Agreement may be amended only upon the written agreement of the parties executed with the same formalities required for the execution of this Agreement. There will be a review of per customer costs if an extension is desired. No separate entity is created by this Agreement and any property purchase under this Agreement shall be the property of the purchaser. This Agreement shall be, at a minimum, recorded with the Kitsap County Auditor. Any notices and payments shall be mailed to: For Kitsap County: For Mason County: Kitsap County Public Works Mason County Public Works Department Solid Waste Division Utilities and Waste Management Division 614 Division Street, MS-27 P.O. Box 578 Port Orchard, Washington 98366 Shelton, Washington 98584 Attn: Patricia Campbell Attn: Loretta Swanson DATED this day 12019 DATED this day 12019 BOARD OF COUNTY COMMISSIONERS BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON KITSAP COUNTY, WASHINGTON KEVIN SHUTTY, Chair EDWARD E. WOLFE, Chair SHARON TRASK, Commissioner CHARLOTTE GARRIDO, Commissioner RANDY NEATHERLIN, Commissioner ROBERT GELDER, Commissioner ATTEST: ATTEST: Melissa Drewry, Clerk of the Board Dana Daniels, Clerk of the Board Approved as to form: Approved as to form by the Kitsap County Tim Whitehead, Chief DPA Prosecuting Attorney's Office ATTACHMENT A A-Fuels Aerosols Antifreeze Auto Batteries Cleaners Household Batteries Latex Paints Mercury Lamps Motor Oil Oil Based Paints Poisons MASON COUNTY BRIEFING ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS FROM: Diane Sheesley, County Engineer DEPARTMENT: Public Works EXT: 450 BRIEFING DATE: October 14, 2019 PREVIOUS BRIEFING DATES: June 2, 2019 July 15, 2019, August 12, 2019 and August 26, 2019 INTERNAL REVIEW (please check all that apply): ❑ Budget/Finance € Human Resources €Legal €Other— please explain ITEM: WDOT and Mason County Agreements for Hoodsport Pedestrian crossing facilities on US 101 EXECUTIVE SUMMARY: Mason County Board of Commissioners have requested Public Works work with WSDOT, as a result of the 2019 Hoodsport Pedestrian Study to request WSDOT install three (3) sets of solar powered Rapid Flashing Beacons on US 101 in Hoodsport WA for pedestrian crossing areas. Public Works has an agreement with WSDOT drafted and if the Commission has no comments we will move forward with the agreement for WSDOT to install these facilities, which are beneficial to alert vehicle traffic to yield in areas with heavy pedestrian traffic. BUDGET: WSDOT will purchase and install with the agreement that Public Works will pay all cost to establish the solar powered beacons, estimated to cost $22,000 and the annual maintenance, under a Maintenance and Operation Agreement, estimated to cost $500. PUBLIC OUTREACH: The Port of Hoodsport hosted a community meeting to address "Pedestrian &Traffic Safety"concerns and solutions affecting the downtown Hoodsport area on May 22, 2019 that was held at the Hoodsport Library. The Hoodsport Commission, WSDOT, WA State Patrol and Mason County attended the meeting. RECOMMENDED OR REQUESTED ACTION: Recommending the Board approve the following agreement related to the solar powered rapid beacons on US 101 in Hoodsport at approximately MP 330.73 to 331.95: 1. Authorize the County Engineer to execute the Project Review Reimbursable Agreement, WSDOT Agreement No. J1440, to reimburse WSDOT for the purchase, labor, equipment and all associated incidental cost to install three pairs of solar powered rectangular rapid flashing beacons on US 101 in Hoodsport, WA. 2 .Authorize the County Engineer to execute the Maintenance and Operation Agreement after equipment is installed to reimburse WSDOT for all future costs association with yearly preventative maintenance and/or repair/replacement costs due to damage, vandalism and/or failure of equipment. Attachment: Agreement Draft 2019 Hoodsport Pedestrian Study Briefing Summary t All Washington State Project Review M/ Department of Transportation Reimbursable Agreement Project Review Applicant or Local Agency Reimbursable Mason County Department of Public Works Agreement Agreement Number Billing Address J 1440 100 W. Public Works Drive Shelton WA 98584 Region Contact Email Olympic dnsmith@co.mason.wa Contact Name Contact Phone David Smith, PE 360-427-9670 ext. 523 Estimated Costs Surety Amount This estimate is based on the best available information to date and includes WSDOT's Indirect Cost Rate $ $22,000 ❑✓ Not Applicable SR MP Project Name 101 331.73 to 331.95 WSDOT Installs of 3-RFB's in Hoodsport Detailed Description of Work by WSDOT ❑Project Review As a result of the 2019 Hoodsport Pedestrian Study,WSDOT will install three sets of solar powered Rectangular Rapid Flashing Beacons(RRFB's)on US 101 in Hoodsport, WA. Mason County agrees ❑Inspection to reimburse WSDOT for purchasing the three sets of RRFB's and all associated incidental equipment ❑�/ Other with WSDOT agreeing to absorb the cost of labor and equipment needed to install the RRFB's. Once (see description of work) installed Mason County, via a Maintenance and Operations(M&O)Agreement, agrees to reimburse WSDOT for all future costs associated with yearly preventive maintenance and any other repair or replacement costs such as damage, vandalism, and/or failure of the equipment. This AGREEMENT is entered into by and between the Washington State Department of Transportation, hereinafter "WSDOT," and the above named "APPLICANT OR LOCAL AGENCY," hereinafter the"ENTITY;" herein after referred to individually as the"Party" and collectively as the"Parties." Recitals 1. The ENTITY has requested WSDOT to perform the above described work, and WSDOT is authorized and willing to perform the work. 2. The ENTITY is responsible for the costs associated with the work. NOW THEREFORE, pursuant to the terms, conditions and performances contained herein and/or attached hereto, and by this reference made a part of this Agreement, It Is Mutually Agreed to As Follows: 1. GENERAL 1.1 The WSDOT agrees to perform the above described work requested by the ENTITY, using state labor, equipment and materials. 1.2 To secure payment of the potential costs incurred in the review process, WSDOT requests that a Surety Amount in the form of Bond,Assignment of Escrow, Certificate of Deposit, Irrevocable Letter of Credit, Check or Money Order in the amount listed above accompany the endorsed original copy of this Agreement. 1.3 All WSDOT reviews, and/or inspections provided by WSDOT are solely for the benefit of WSDOT and not for the ENTITY or any other third party. DOT Form 224-102 Revised 06/2019 2. PAYMENT 2.1 The ENTITY, in consideration of the faithful performance of the work by WSDOT, agrees to reimburse WSDOT for the actual direct and related indirect costs associated with the work, including WSDOT's current administrative indirect cost rate. 2.2 The ENTITY agrees to make payment for the work by WSDOT within thirty (30)calendar days from the date of a state invoice. 2.3 The ENTITY agrees that if it fails to make payment within thirty(30)calendar days of the invoice, the WSDOT may charge interest in accordance with RCW 43.17.240 and may elect to send the outstanding invoice(s)to a WSDOT contracted collection agency resulting in the assessment of additional fees and/or penalties. 2.4 Upon payment of all WSDOT invoices by ENTITY, WSDOT will release rights of remaining Surety Amount. 3. INCREASE IN COST 3.1 The Parties agree that the estimated cost of the work may be exceeded by up to twenty-five(25) percent. In the event costs exceed the estimated costs by more than twenty-five(25) percent the Parties agree to modify the estimated cost of work by written amendment, signed by both Parties. 4. ASSIGNMENT 4.1 This Agreement, and any claim arising under this Agreement, shall not be assignable or delegable by either Party, either in whole or in part. 5. INDEMNIFICATION 5.1 The ENTITY shall defend, protect and hold harmless WSDOT, its officers, officials, employees, and/or agents from and against all claims, suits or actions arising from the negligent acts or omissions of ENTITY, its officers, officials, employees, assigns, contractors, sub-contractors, tenants, sub-tenants, licensees, invitees and/or agents while performing under the terms of this Agreement. This defense and indemnity obligation shall not include such claims, actions, costs, damages, or expenses which may be caused by the sole negligence of WSDOT, its officers, officials, employees, contractors, sub-contractors and/or agents; provided, however, that if the claims, suits or actions are caused by or result from the concurrent negligence of(a)WSDOT, its officers, officials, agents, contractors, sub-contractors or employees and (b)the ENTITY, its officers, officials, employees, assigns, contractors, sub-contractors, tenants, sub-tenants, licensees, invitees and/or agents, or involves those actions covered by RCW 4.24.115, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the ENTITY or its officers, officials, employees, assigns, contractors, sub-contractors, tenants, sub-tenants, licensees, invitees and/or agents. ENTITY specifically assumes potential liability for the actions brought by ENTITY'S employees and solely for the purposes of this indemnification and defense, ENTITY specifically waives any immunity it may be afforded in connection with such claims under the State industrial insurance law, Title 51 RCW. ENTITY recognizes that this waiver was the subject of mutual negotiations. This indemnification and waiver shall survive the termination of this Agreement. 6. AMENDMENT 6.1 This Agreement may be amended by the mutual agreement of the Parties. Such amendments shall not be binding unless they are in writing and signed by persons authorized to bind each of the Parties. 7. TERMINATION 7.1 Either Party may terminate this Agreement, with or without cause, by providing written notice to the other of such termination and specifying the effective date thereof at least thirty (30) calendar days before the effective date of such termination. The ENTITY will reimburse WSDOT for all charges up to the date of termination. 8. DISPUTES 8.1 The Parties shall work collaboratively to resolve disputes and issues arising out of, or related to this Agreement. Disagreements shall be resolved promptly and at the lowest level of hierarchy. DOT Form 224-102 Revised 06/2019 8.2 In the event that a dispute arises under this Agreement which cannot be resolved by the parties as outlined in Section 8.1, the dispute will be settled in the following manner: Each Party will appoint a member to a dispute board. The members so appointed will jointly appoint a third member to the dispute board who is not employed by or affiliated in any way with either Party. The dispute board will evaluate the facts, contract terms, and applicable statutes and rules and make a determination of the dispute. The determination of the dispute board will be final and binding on the Parties.Any costs associated with appointing the third member will be equally shared between the Parties. Each Party shall be responsible for its own costs, including attorneys fees. 8.3 The Parties agree that any legal action to enforce any right or obligation under this Agreement may only be brought in Thurston County Superior Court. 9. TERM OF AGREEMENT 9.1 The term of the Agreement shall begin upon the date of execution and shall remain in effect until WSDOT has completed the above described work and the ENTITY has made full payment, whichever comes last, unless modified according to Section 6, "AMENDMENT," above. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date last signed by the PARTIES below. REQUESTING ENTITY WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By: By: Printed: Printed: Title: County Engineer Title: Date: Date: TIN or Social Security Number of Requesting Entity: DOT Form 224-102 Revised 06/2019 J J \ ' 1r+ j `_ • 1 _` � �''��.f.�;rte_ 0� Multimodal Introduction Hoodsport is an unincorporated community in Mason County situated near the intersection of US 101 and State Route 119 between Potlatch and Lilliwaup.The seaside community has roughly 400 residents and is perched on the western shores of the Hood Canal beneath the shadow of the Olympic Mountain Range that offers beautiful views and public waterfront access. Hoodsport is designated as one of the three Rural Activity Centers in Mason County, which are small established rural places designated by the County for special land use policies. The Port of Hoodsport maintains a Public Beachfront, Pier, 6 slip Dock, Waterfront Park, and Public Restrooms located in downtown Hoodsport and an 80 Acre Trail Park on State Route 119.Their mission statement is to 'create, promote and support economic development that supports the �-reservation and public enjoyment of local, cultural, and natural resources, provides family wage jobs, ic-al services, and promotes the development of cottage industries,tourism, and family-related ., - • • -� ". !�'� Backgrour ' • �> ' ;r` 1 e The Prt of Hoodsport, at their ra .lar mz2'.ng on April 2p,,2018, had a di:;.:_ssion on ' • •° k.; beha"or cors_ -,ed citizens and business owners about traffic concerns affecting the downtown ;�oodsport US 101 thoroughfare. 1 7 - -ndees in..!_,led the Port of Hoodsport on, County Commissioner, County Engineer, WSDOT Assistant Regional Administrator, WSDOT Multimodal Planning Manager, Washington State Patrol, and local community citizens and business owners. Concerns about US 101 in Hoodsport were c originally brought to the attention of the _ Mason County Commission and Public Works Department who were contacted by Hoodsport businesses with concerns regarding s ` traffic speed and pedestrian safety. Mason County contacted WSDOT which coordinated ,.'" - ��,�:'�"w~•�r with the Port of Hoodsport to arrange a forum for working with Mason County, Washington State Patrol, local business owners, and the f 101 public to discuss concerns and potential solutions. The discussions revolved around the need for speed calming strategies and pedestrian crosswalk devices. i 1 At the time, the absence of traffic data related to the Hoodsport area was discussed, and during the meeting the community mentioned improvements done in other towns that have similar traffic patterns. Consensus from community members at the meeting was for drivers to be more aware and to stop for pedestrians in crosswalks.There is a need to change driver behavior with a conscious reduction of speed through the highway 101 corridor in Hoodsport.The conclusion was WSDOT would conduct a traffic speed study as well as a community charrette to look at the problems and build collaborative solutions. Roadway Context US 101 is functionally classified as a rural principle arterial that has one lane in each direction through Hoodsport(Milepost 331.59-332.21).The posted speed within the Hoodsport area reduces from 40 mph to 30 mph at the northern entrance to town, remains at 30 mph throughout, and then increases to 35 and 45 mph upon exiting the southern end of town. In 2017, US 101 had an Annual A..erage Daily Traffic (AADT) of 5,900 vehicles south of SR 119 and 4,200 vehicles north of SR 119. State R•D'_:te 119 had an AADT of 2,700 vehicles. SR 119 is a gateway to the Olympic National Park. Crash History' The section of US 101 through Hoodsport had 25 total crashes between 2014 and 2018. Of ti-e 25 crashes, 2 resulted in serious injuries; one was intersection related at SR 119 and US 101 where a vehicle hit a pedestrian on December 26, 2018.The other was at a driveway on US 101 south of Schoolhouse Hill Rd where a motorcycle and vehicle collided on 1._,I; 19, 2015. Of the 25 total, 5 crashes occurred at the US 101/SR 119 intersection at milepost 331.74. The most common types of crashes were vehicles hitting fixed objects followed by rear end collisions. Planning Context The Mason County Transportation Plan states that the small urban community of Hoodsport provides a rare opportunity to create a walkable, transit oriented center in rural Mason County.As the county grows over time, more of its gr,),,vth will locate in these small centers as well as in Shelton and its urban growth area. Mason G-,_;,*v will re' _ . . �)wth press ire; on its rural and resource lands by creating a few distincti,:e places, H-,--dsport in,Juded, where people have more opportunities to use transit and other alternatives to driving. The Cou;t,;is working to improve the walkability of small community destinations like H ndsport specifica",r, where re_,idents and tourists alike must navigate US 101 on foot to reach the many I_-,il establishmen- . Under Pre - -al Solutio WSDOT has completed the Corridor Sketch Initiative which identifies corridor performanc_ and assesses alternative strategies to improve the quality, effectiveness, and efficiency of the transport6' system.The Corridor Sketch Initiative captures and documents consistent baseline information about each state transportation corridor to inform future investment decisions. US 101's completed corridor sketch shows that the corridor passes through rural areas, providing the only reasonable access to both regional destinations and local communities on the Olympic Peninsula, and plays a vital role in the corridor's economic and commercial prosperity. The primary land use along the corridor is undeveloped forestland. Businesses along the corridor are primarily recreational aquaculture 1 Under 23 U.S.Code§409,safety data,reports,surveys,schedules,lists compiled or collected for the purpose of identifying,evaluating,or planning the safety enhancement of potential crash sites,hazardous roadway conditions,or railway-highway crossings are not subject to discovery or admitted into evidence in a Federal or State court proceeding or considered for other purposes in any action for damages arising from any occurrence at a location mentioned or addressed in such reports,surveys,schedules,lists,or data. 2 f (oyster, geoduck, etc.) related. The corridor traverses rolling terrain as it passes through the small communities of Skokomish, Potlatch, Quilcene, Brinnon, Eldon, Lilliwaup, and Hoodsport, as well as Potlatch State Park and the Skokomish Indian Reservation.The corridor passes the Olympic National Park and the Olympic National Forest, and crosses over numerous creeks that empty into the Hood Canal. The corridor sketch for SR 119 shows a primarily rural residential and recreational corridor, providing access to traffic moving northwest-southeast. The corridor is known locally as Lake Cushman Road. The corridor serves the Lake Cushman community and recreational area, and provides access into the Olympic National Forest. The SR 119 corridor also provides access to the multiple campgrounds surrounding the route.The Hoodsport Visitors Center near the US 101/SR 119 intersection is a key transit stop. Bicycle and pedestrian use is permitted along both corridors. Existing Conditions Streets:The primary roadway serving Hoodsport is US 101, which runs north.-s Guth ale Hood Canal. Commercial activity is located on either side of US 101, making it Hoods,Drt's 'Main Stre-- . The corridor has 12-foot lanes in each direction with a 2 foot shoulder on either side,from milepost 331.3)to milepost 331.72 and larger 5-10 foot shoulders south of the US 101/SR 119 intersection, mile�)o�t 331.72 to milepost 331.84. Between milepost 331.84 to the south end the come"_ ,ty at milepost 3 =.20, the shoulders return to 2 feet on either side. Near Finch Creek, on the north end of Hoodspo - s ,_ rnunity center, 's SR 119, also known as Lake Cushman Road, which connects with US 101 at a inters, ",)n. With i; -i `ed options for people traveling in and out of Hoodsport, the SR 119 intersection r:1, more r A—:than of".—intersections within the community. SR 119 is popular f.; r-_,_re 'ion and ircreas In use a ,c! ^opularity during the summer months.The businesses or _' 101 witt' yoodspo-t a-e very close to the roadway. Commercial development is some• ,h:a,constrained k 'cause of a s`=ep hillside on the west side of US 101 and Hood Canal on the east side or US 101. Transit: Mase T isit Auth,.r'y. (MTA) runs lug, r,As service on US 101.There are two designated routes that t;P in Hoodsport. The Rc .-- 11 has a scheduled stop on Hwy 119 in front of the Hoodsport Visitors Ce ,`fir and continues uq 'Hwy 11_ r-)the maintenance office. The Route 8 also has a scheduled stop on Hwy 1 0 in front of the i l ,Asport ,".sitors Center and continues on to Triton Cove State park. Both buses accept " . stops at the IG` market located on US 101. Non-Moto, 'i Facilil`- By and large, the community of Hoodsport lacks dedicated pedestrian and bicycle facilit _,pt for an approximately 400 foot stretch of sidewalk on the east side of US 101 bordering the v.ater,the state and county roads do not include bike lanes or grade separated sidewalks. A shoulder of varying width is provided on either side of US 101 and SR 119, delineated by an edge line. Pedestrians and bicyclists can and do use the shoulder along the highway to get from place to place. Opportunities for Travel Demand Management strategies like high occupancy commute options, bicycle and pedestrian friendly facilities, and improving public transportation options should be taken into consideration as future improvements in the community are considered. Parking: Free vehicle parking is available in Downtown Hoodsport at a few key locations. The community has commented that improvements to the corridor must not hinder the limited number of vehicle parking that is currently available. However, per State law, WSDOT may revise or prohibit parking along 3 J US 101, either angle or parallel, if parking becomes a safety or operational issue on the highway.There are currently no locked bicycle parking or bike rack facilities on state right-of-way. Open Space:There is one public park along the shoreline directly off of US 101 that is maintained and operated by the Port of Hoodsport. Speed Study Due to the lack of traffic data for Hoodsport, WSDOT conducted a speed study across from the Independent Grocers Alliance/Hood Canal Grocery gas station that is located near the middle of the US 101 corridor going through Hoodsport.Two hundred forty-six vehicles were observed traveling northbound, and 275 were observed travelling southbound. The posted speed limit in this 24 26 28 3' ;2 34 36 38 40 area is 30 mph.The minimum recorded speed was 24 P.irthbound 5�x,thbound mph increasing northbound, and 23 mph decreasing southbound.The recorded maximum speed was 40 mph increasing northbound, and 40 mph decreasing southbound.The 85th percentile speed, which means the result of 85 percent of all vehicles obser�'ed, was approximately 32 mph. However, the public has since expressed conc=,rns that the traffic counts occurred when there was existing construction a-i~ during slow season rather than peak summer season when most issues occur.The Port of Hoodsport vw.-)uld like to see the speed study conducted either during the morning, or between Friday and Sund sy aftern ions when most of the congestion occurs. WSDOT, looking at available data .4n'Lermined spe--d studie_ v„e,e conduct_d in May and September of 2015 with similar results. Charrette Public engagement is a crit -al corm-_,n_rr of any play, ng project that makes the exchange of information J , nen theP` . -eam and s`a 'gholders throughout the process possible. An effecti,;e plan must be inform= i by the people who will be most affected by its implementation and aim to accurately reflect W21,-value- >nd priorities. For this project, outreaci-J _`forts in=luded a charrette that was led by WSDOT where stakeholders were present and traffic soluti--, t3 were explored collaboratively.The charrette was held on May 22, 2019, at the local I b-ary. Eight c: , imunity members, two Port of Hoodsport Commissioners, one Mason County Commissior_ , or P,;;t of Hoodsport staff member, three Mason County Public Works staff members and four WSD`), staff members attended. WSDOT staff guided members through a brainstorming activity to gather what they considered the problems they saw and experienced along US 101 in Hoodsport. The community was then asked to narrow their initial list into the main issues.After main issues were agreed upon, the group was then asked to suggest possible solutions. Before closing the Charrette, Loretta Swanson from Mason County asked the group what their number one priority solution is from the list that was developed below.The group responded that one new crosswalk would be a good start for the community. 4 r Main issue StakeholdermWesdons Planning level cost estimate Lack of a Gateway at north and Construct a gateway to Hoodsport $1,000 south ends of town to slow traffic/inform traveler they are WSDOTresponse entering a town Per WSDOT Traffic Manual, 2.20(3) Entrance markers Lack of a gateway into for unincorporated communities may be considered Hoodsport, the Olympic for placement on state highway right of way.The Peninsula and the marker must be located beyond the clear zone if it Olympic National Park does not meet break-away standards. Not enough signage Stakeholder suggestion and delineation entering town from the Installation of landscaping ar_� p antings for traffic north to south direction calming purposes. - SR 119 signage on US 101 needs replacing WSDOTresponse When the hi "sway ornmunity s main street, outside the &:r h, the c�_ !nity is r-,1-, onsible for deign, install m d° paint-nance of its roadside veg� tion. In areas where there is no curb, all pla igs need t-, be outside the clear zone as --ined by V;�`)OT. Stakeholder_,uggestion $570(per sign) dditional installation of"Congestion Ahead"signage without flashing beacons. WSDOTresponse The addition of"Congestion Ahead"signage is being considered. The relocation of the existing signs to more effective locations will also be considered. Main issue Stakeholder suggestion $8,500 Not enough crosswalks New crosswalks at key locations. Discussed locations; US 101 and N Schoolhouse Hill Road US 101 mid-block between N Schoolhouse Hill Road and N Lake Cushman Road WSDOTresponse 5 - Not enough crosswalks New crosswalk at US 101/Schoolhouse Hill Road is along US 101 in being planned by WSDOT Traffic. WSDOT Traffic does Hoodsport not recommend a mid-block crosswalk. Crosswalks are too far However, a new crosswalk at US 101/Schoolhouse Hill Road will eliminate some area parking. Per RCW apart from each other. 46.61.5701.b.iii, a crosswalk has to be twenty feet It promotes j-walking, away from parking for sight distance.To install a especially through crosswalk at Schoolhouse Hill Road, a small portion of middle of town the parking area located in front of M4 Realty, Stottle (between the existing Winery Tasting Room, and Octopus Garden Jewelry sidewalks) would be eliminated/shifted to the south. Main issue SWkeholdersuggestion $11,000 Existing crosswalk safety Install rectangular rapid flashing beacons at crosswalks - Too much traffic WSDOTresponse through town - Traffic increases in the Solar powered Rectangular Rapid Flash Beacon (RRFB) summer along with located at the crosswalks.WSDOT may work with the pedestrian activity community if fundina is provided. - Hinders the goal of Stakeholdersuggestion $1,800 having a pedestrian friendly town Ha,,e `lags at crosS•A'aiks—local bAsinesses are willing - Left turns coni outto s , re the cost. of Schoolhouse HIII Road onto US 101 a- WSDOTresponse v�e',I as US 1^1 onto S° . Local businesses may obtain and install. A permit for 119 are cha;l.»ring the posts is required from WSDOT Development with traffic pard with _�"_rvices. pedestrians cre_;ing, s pecia I ly in th Stakeho/dersuggestion sur,,ner - Cro_ 1 near Real Signage labeled "Stop for Pedestrians, it's the Law" Estate office is difficult for northbound KSDOTresponse vehicles to see WSDOT only uses advanced pedestrian crossing warning signs. pedestrians crossing Based on experience and federal policy, excessive use of signs is due to parked cars discouraged because if there is too much signage they lose their effectiveness and become "background noise" to the driver. 6 Main issue Stakeholder suggestions $8,400(for 2 solar Speed limit transitioning and Temporary or permanent radar speed signs permanent placement of existing speed radar signs WSDOTresponse speed - Speed limit Mason County is looking into temporary radar speed signs) transitioning is sign from the County Sheriff. Local agency or confusing and causes businesses may obtain and install permanent radar vehicles to speed speeds signs.A permit for the posts is required from coming into town WSDOT Development Services. - Placement/location/ Stakeholder suggestion visibility of 30 MPH signs is inefficient Addition of speed limit signs. - Additional speed limit sign needed WSDOTresponse An additional speed limit sig-i has bee-) i;istalled as vehicles enter the commurir from the north. Stakeholder. gestion h stall "Congestion head" "Pe=_S'rians" signage with flashing lights WSOOTresponse Conger, au signage is installed on US 101 entering Hoodsport from the south. If the lights are constantly flashing, they lose their effectiveness. Plus there is a significant cost for the lighting ­stallation and maintenance. Stakeholder suggestion Rumble strips across US 101 to slow traffic or install a roundabout at US 101 and SR 119 WSDOTresponse Rumble strips would be a source of noise pollution for surrounding community and businesses. A roundabout would effectively slow traffic, but there is no budget for the roundabout design and installation or potential right-of-way costs. 7 Maln Issue Stakeholdersuggestlon Lack of available parking Do not interfere with existing parking when installing improvements - No community public parking {�/50OTponse - J-walking (both locals Parking will be minimally effected by route improvements. However, and tourists) occurs if a crosswalk is installed a small amount parking area will be due to lack of parking eliminated due to RCW requirements referred to in response for options and businesses 'Not enough crosswalks". However, per State law, WSDOT may on both sides of revise or prohibit parking along US 101, either angle or parallel, if highway parking becomes a safety or operational issue on the highway. - Backing out of the front in parking is a challenge Funding Opportunities Finding funding is one of the largest hurdles to r,.e r come when it cory es to implementing corridor improvements.As an unincorporated communit;✓. Hoo,sport is heavi!v reliant on Mason County, WSDOT, and grant funding to help them achieve their visi,-r . Belov. is a list of tra sortation grants that fund the types of projects needed in Hoods,^-rr. ❖ Surface Transportatl -;, Block&_i Progran -- rovided by Federal Highway Administration (FHWA) and a-11-iinistered by Mason County, ,)ese grants can be used to fund roadway projects including the co:)struction of per!—trian and F -.ycle facilities. ❖ FAST^-Transpor, ernaiiv_ - ',.idt: runding–Provided by the FHWA and administered enim�_ _{ Regiona' T ransportation Planning Organization, this funding source replaces the previous Trarr lrtation .!ternative Program (TAP) to fund projects with multimodal transportation a1 id acces_ t-�transit elements. •° 'egional Mobilip..a(,.rant Program–Provided by WSDOT, these funds are awarded to local transit i. mcies to supr:)r t projects that improve access to transit and reduce congestion on \& 'ington's - avily traveled roadways including park-and-ride lots. ❖ Forr Gr. ;yrs for Rural Areas–Provided by the Federal Transit Administration (FTA),these grants �,e specifically awarded to rural communities trying to improve public transportation services. ❖ People for Bikes Community Grant Program–Provided by the non-profit organization, People for Bikes, these funds are awarded to local agencies and advocacy organizations for bicycle projects including trails, programs, and other amenities, such as bicycle parking. Aquatic Lands Enhancement Account–Provided by Washington State Recreation and Conservation Office (RCO), these funds can be used for the development of a waterfront park area. 8 Recommendations & Next Steps The recommendations in this report are based on input from the Port of Hoodsport, Mason County, local community and business owners, and WSDOT.The aim of these recommendations is to help make Hoodsport a more vibrant, rural community with a walkable town center that celebrates its close connection to the water.This report builds on previous work and advances locally identified priorities. The recommended improvements are to encourage walking and biking trips in the commercial core, improve access to the waterfront and other community assets, and develop a greater sense of place in Hoodsport. Limited parking or the perception of limited parking can discourage activity in the commercial core of Hoodsport.The purpose of these recommendations is to provide better parking efficier.'/ Downtown Hoodsport, encourage high-occupancy commute options, and provide business-suc otive amenities for cyclists. Making progress on any one of these recommendations or projects will re:iuire time, en--r and coordination from many different players within the community aril region. Next steps wii --lude collaboration between WSDOT, the Port of Hoodsport, and M County to seek funding fo, the transportation improvements needed in the community. WSDOT is making arrangements for staff to instal! a crosswalk at U.- 101 Schoolhouse Hill Road, and the work is planned for 2019. Mason County is wo6!og;�.On the Sheriff; Department to see if there is a temporary radar speed feedback sign available. I , ,.-)rking witi, tine Port of Hoodsport to implement other recommendations from the cha-rette. 9