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HomeMy WebLinkAbout2019/09/30 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of September 30,2019 Monday,September 30,2019 9:00 A.M. Executive Session—RCW 42.30.110(1)(g)—Performance of public employee Commissioners Shutty,Trask and Neatherlin met in executive session from 9:00 a.m.to 9:40 a.m.to discuss performance of a public employee. No action was taken. 9:20 A.M. Support Services—Frank Pinter • Commissioners Shutty,Trask and Neatherlin were in attendance. • The Board would like to interview the two applicants for the Veterans Advisory Board. • Diane presented an amendment to Personnel Policies-County Cellular Telephone Policy that will make charges that are determined to be non-county use,are paid by the employee. • October 29 is 5`h Tuesday and the Commissioners agreed to meet in Hoodsport. WSDOT will be invited and other agenda topics will be Water Quality issues(PIC program)and advisory board openings. • Meeting with local legislators on November 4.Diane will ask the elected officials and directors if they have topics. The Commissioners would like to provide project updates including the Freight Corridor;Belfair Sewer,Skokomish Valley,funding culvert projects,regional jail study,Johns Prairie project. • Dawn presented a request from the Civil Service to consider expanding the Civil Service Commission to five members. The Board is good with leaving the membership at three members. There is an opening on the Board and Dawn will reach out to those that were last interviewed to fill this position. • Take Home Vehicle Request for 2019 for Rod LaRue was approved. • Offer to purchase county surplus property at 2680 E Mason Lake Road was approved to move forward. A public hearing will be scheduled. • The Board agreed to adopt a resolution to formally appoint the Commissioners to sit on the Hood Canal Coordinating Council(HCCC)as Mason County's representatives. Cmmr.Shutty noted the problem has been that some counties have been sending staff and it is recommended each member county formally state who will represent their County on the HCCC. • Discussion of whether to issue a Request for Proposals to lease certain County-owned real property. Draft proposals have been presented for property adjacent to the Transfer Station and there has been discussion on a proposal for MCRA park. The Board stated they do not want to move forward until there are actual business plans with the numbers supporting what has been presented. 10:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Diane Sheesley provided a revenue and expenditure analysis for the Six-Year Transportation Improvement Program(TIP)that removes some road construction projects and/or moves them to be realistic with staffing levels and funding available. Projects removed were proposed to be funded totally with local dollars. The TIP includes a gravel road upgrade program and neighborhood roadway safety grants. Diane stated they will be gathering data regarding what it will take to maintain our road quality. Loretta noted the County has been doing good job of preserving collectors and arterials which receive grant dollars and noted that local community roads are funded with local dollars. Staff will bring forward a map showing roads that have deficiencies. A hearing will be set to consider the TIP and annual construction program. Board of Mason County Commissioners'Briefing Meting Minutes Week of September 30,2019 • Review of sign placement and tunnel lighting on Sandhill Road by the Sandhill Park and school.This includes a rapid flashing beacon at$I OK; Road work and signs at$6,000 and tunnel lighting and power distribution at$15,000. Ross McDowell explained the park host will open the tunnel and turn on the lights during times when the park use is higher;The Risk Pool issues of covering the bolts and the landing area will be resolved by placing plastic covers over the screws and installing a fly ball net near the tunnel opening. This will be funded with Public Works operations budget and the project would be done in 2020 before tournaments start. • Loretta stated they received a resignation from a CW&W operator and request to post and fill was granted. 10:30 A.M. BREAK 10:40 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Relinquishment of Easement from 1923 to establish a drainage ditch in Shelton in the vicinity of Second Street. The easement was file with both the County and City of Shelton. The ditch is not in existence and encumbers several properties in downtown Shelton.The request is to relinquish Mason County's interest which the Board approved moving forward. • Dave provided information on projected new permit-exempt well connections for the Chehalis Sub basins from a WRIA 22 meeting that was held last Friday. • Sub-contract for Family Education Support Services for$27,600 will be placed on the agenda for approval. • Cmmr.Neatherlin asked the Commissioners for support of funding a grant writer that could be contracted. Lydia pointed out that grants do have to be managed which takes staff support. • Dave reported they are waiting for a document regarding the Governor's order to ban certain vaping products—staff will have to post at establishments that sell the products. • Dave drafted a letter that Cmmr. Shutty would like on Commissioner letterhead and sent to Olympia Master Builders,Tribe,City;and County's legislative delegation. • Staffing status—a person has been selected for Fire Marshal services;interviewing for Building and Planning positions;setting interviews for Environmental Health;will have another open Planner position. • Staff is meeting with Squaxin Tribe on Friday to check in on the MOA and that deliverables are being met. • Kristopher provided the weekly building permit report. 11:00 A.M. Molina Healthcare Commissioners Shutty,Trask and Neatherlin were in attendance. • Vickie Evans,Whitney Howard and Paul Harris from Molina Healthcare Molina Healthcare provided information on 2020 Behavioral Health Integrated Services offered in Mason County. They explained what has been accomplished with the behavioral health community organizations in Mason County to make sure there is a smooth transition in 2020. There was discussion between Public Health staff and Molina staff on the details of what will happen for access to treatment. Staff pointed out there are issues with access to mental health services in Mason County. Vickie from Molina stated the problem they see is where to place the people for housing. Lydia Buchheit provided information on the needs in Mason County. Commissioner Discussion Cmmr. Shutty stated he has met with Jennifer Baria and Jeff Nitten regarding a lobbying agreement. The City is fine with a 50150 split and they plan to retain a separate contract for lobbying for their policy work;we would have a contract to lobby for capital projects and this may or may not include the EDC. The City pays the lobbyist$2,000 a month. Board of Mason County Commissioners' Briefing Meting Minutes Week of September 30,2019 Cmmr.Neatherlin stated that it's important that if other entities are involved,they pay their share. Cmmr.Neatherlin will talk to Jennifer at EDC. Wednesday,October 2,2019 1:08 P.M. Support Services—Diane Zoren Commissioners Shutty,Trask and Neatherlin were in attendance. • Request to sign a letter of no objection to the State Liquor Board for the October 4 Oyster Funk event held by the Skookum Rotary. The Board had no objections for the Chair to sign the letter. 1:10 P.M. Special Meeting Criminal Justice Study Kick Off Meeting with Grays Harbor Commission and KMB Architects Introductions were made that included Mason County Commissioners Shutty,Trask and Neatherlin and Grays Harbor Commissioners Cormier,Ross and Raines along with KMB staff and several staff from Mason and Grays Harbor counties. Bill Valdez,KMB architects,provided an overview of the process that will be followed which includes goal setting and decision making. The decision making process will need to be determined by each County. The assumption is that cost/budget/size of project will be at the County Commission level. Bill reviewed the various committees and their role in the process. This includes an Executive Committee and various stakeholders from the criminal justice system, community groups that interact with the jail system and the Tribes. The preliminary project schedule was distributed that includes when decision points need to be made. Decision point schedule:mid-December-methodology of inmate population;January jail operations model;early February—location of facility;March— preferred planning solutions;late March/April—funding options. KMB has been tasked with conducting three studies—one for each county with an independent facility and a third study for a regional jail that would be located in one of the counties and shared by both counties. KMB reviewed the complexity of the process that will be followed to get to decision points. October 16 will be a facility tour at Nisqually,King County and Skagit County to view various types of jail facilities. November 12 13,14,2019—stakeholder meetings will be scheduled. December 17 and 18,2019—meet with both County Commissions. Bill reviewed the information that will be needed from each county that they would like back by October 18. Message to the public and how much and what kind of public outreach will need to be determined. KMB asked the audience members what they would like to see in the new facility: enough capacity,adequate attorney facilities;adequate video conference abilities,work release;coordination with courts from both counties;programming and reentry for rehabilitative process;address medical needs;outreach with community where the Board of Mason County Commissioners' Briefing Meting Minutes Week of September 30,2019 facility is located;space for law enforcement;secure sally port;easy to clean and durable; separation areas for safety;safe outdoor area;flexible space so can change as needs change;determine staff needs to safely operate the facility and provide transportation; access to inmates by family/friends and inmate release;Superior Court hearings have to be held in the County Seat and the question if any video arraignments for either court can occur out-of-county; sufficient safe staff parking;consider cost of utilities that may be needed,depending on location; ventilation;drains in all areas;staff break rooms; security control systems; consider archive standards for storage;heating and cooling systems;bathroom in control room;adequate lock down rooms in order to separate inmates;full body scanners or at least build the facility so it can accommodate later; anticipate rental space to other jurisdictions;involve Tribes early in the process for possible partnership;adequate office,storage,training and staff space;anticipate a 40 to 50 year building;anticipate future building work;energy efficiencies;educate public on inmate classification that drives operation needs;professional reception area,janitorial storage area;aesthetics of facility—nice enough but not over the top. From 3:40 p.m.to 3:55 p.m.the participants did an interactive exercise of dot placement based on their priorities. From 3:55 p.m.to approximately 4:20 p.m.the participants did a visioning interactive exercise of selecting an image of what the participants want to see in the new facility. The meeting was adjourned at 4:20 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS fi--- A WA Kevin11- yu dy Neatherlin Sharon Trasc Chair Commissioner Commissioner