HomeMy WebLinkAbout2019/09/09 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of September 9,2019
Monday,September 9,2019
9:00 A.M. Closed Session–RCW 42.30.140(4)Labor Discussion
Commissioners Shutty and Neatherlin met in Closed Session for a labor discussion with
Frank Pinter from 9:00 a.m.to 9:15 a.m.Cmmr.Trask was absent.
9:15 A.M. Support Services–Frank Pinter
Commissioners Shutty and Neatherlin were in attendance. Cmmr.Trask was absent.
• Melissa Drewry presented the parcel information for the on-line auction for tax title
parcels. This will be placed on the September 17 agenda and the City of Shelton will be
notified of those parcels located in the City limits.
• Frank presented an updated parcel offer for 661 E Lakeshore Drive E and the Board
agreed to accept the$7,000 offer.
• A reminder that the final hearing for Spencer Lake LMD is on September 17 to consider
objections.
• The Board agreed to move forward the 2020 contract with MasonWebTV.
• Diane presented the draft 2020 Budget Workshop Schedule.
• Frank presented the jail study meeting schedule. The first meeting,which will be held
jointly with Grays Harbor Commission,will be on October 2 as part of our briefing
schedule.
• Frank reported the structural drawings will be coming for the Building 10 project. The
City permitting process will take two to three months and therefore the roof will not be
replaced until spring 2020.
• Frank presented the contract amendment with KMB for Phase 2 at$121,000 and this will
be placed on the agenda for approval.
• A right-of-way easement from WSDOT was presented for their Coffee Creek project.
This will be placed on agenda for approval.
• The Board agreed to hold a local legislative meeting and Diane will work with Cmmr.
Trask to schedule.
9:45 A.M. Community Services–Dave Windom
Commissioners Shutty and Neatherlin were in attendance. Cmmr.Trask was absent.
• Approval to issue a news release soliciting candidates for the Historic Preservation
Commission.
• Request approved to remove the Willard Libby Barn from the Mason County Historic
Registry due to damage from heavy snow and the owners will demolish the building.
• News release announcing Mason County has passed the resolution for the HB 1406
money will be circulated and not placed on an agenda.
• Local Document Recording Fees–Housing Authority contract. The award was$100,000
for stair and deck repairs;an additional$50K award for roof repairs;the request is to
include the residual from the$100K award to the$50K award. A contract for the revised
$50K award will be coming forward.
• Regulations regarding vaping will be brought up at the Board of Health
10:00 A.M. Community Services—Dave Windom
Commissioners Shutty and Neatherlin were in attendance. Cmmr.Trask was absent.
• Review of how to improve the building permit process to include faster plan reviews,
streamline processes,and provide better customer service. Discussion included having
building inspectors work 10 hour days except for winter hours;scheduling inspections is
one week or less;code enforcement is still lagging;possible office changes including
scheduling plan submittals by appointments;move"over the counter permits"to on-line
Board of Mason County Commissioners' Briefing Meeting Minutes
September 9,2019
that will include roofs,fences over 7 feet,mechanical,and plumbing. Discussion of
technology improvements to improve efficiencies. It was noted that if some permits are
no longer required,it would impact revenues. Requiring binding site plans is something
to consider.
Commissioner comments—Cmmr.Neatherlin would consider covering anticipated
revenue reductions to keep the process moving;would like to look at fees;include Public
Works ROW staff in the plan submittal. Cmmr. Shutty appreciates the internal process
review;wants to see the changes implemented ASAP;would like to prioritize the SEPA
and permitting in UGA's for those permits that lead to job creation(minimum of 15 jobs)
and affordable housing. Discussion of the review process for commercial projects and it
was noted that the projects change which prolongs the process.
Next steps—purchase equipment,develop policies and adopt minimum code necessary.
• Cmmr.Neatherlin brought up recommendations brought up at the WRIA 15 meeting and
what he disagreed with. Cmmr. Shutty supports being consistent with the message
between WRIA's.
10:55 A.M. BREAK
11:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Shutty and Neatherlin were in attendance. Cmmr.Trask was absent.
• Road Vacation No.'s 397&398 will be brought forward to the agenda for approval.
• Budgeted to build salt storage shed and will start the process. Cmmr.Neatherlin made
the point to make sure this is built to provide the necessary services for several years.
• Public Works Board loan award letter for$8,000,000 for the Belfair Sewer Extension
project was reviewed. This is a 20 year term at.79%and this qualifies to have 5%of the
loan forgiven at the time the project is completed. A contract will be coming forward and
the County has six months to execute the contract. Loretta will be meeting with
Commerce to discuss project details.
• Loretta reported she has been interviewing for the Deputy Director and Construction
Engineer positions.
• Free dump day was successful and staff will bring forward numbers. Discussion of how
to expand the distribution of vouchers.
• Cmmr.Neatherlin brought up a problem with WAVE cable.
11:30 A.M. WSU Extension Office-Dan Teuteberg
Commissioners Shutty and Neatherlin were in attendance. Cmmr.Trask was absent.
• Dan reviewed the Summer 2019 Quarterly Report on accomplishments of the WSU
Extension office. The 4-H program is growing. Mason County 4-H partners with Grays
Harbor and shows at the Grays Harbor Fair. Programs include the SNAP-Ed Nutrition,
Master Gardeners,Noxious Weed Program,and Community Outreach.
The meeting adjourned at noon.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF MASON COUNTY COMMISSIONERS
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Kevin Shu*1 Randy NeatherIM Sharon Trask
Chair Commissioner Commissioner