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Home My WebLink About2019/09/03 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5t' Street, Shelton, WA September 3, 2019 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance—Auditor Paddy McGuire led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2 — Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Dan Dittmer sent in an application for the Veterans Advisory Board 4.1.2 Daniel Grimm submitted a kudos letter about Planning Manger, Kell Rowen 4.2 Presentation of 2019 Preliminary Budget—Auditor Paddy McGuire &Chief Finance Manager Leo Kim 4.3 News Release: Mason County Volunteer Board vacancies. Staff: Frank Pinter 5. Open Forum for Citizen Input— 5.1 Kevin Frankeberger spoke about an advisory group starting up in the County regarding ADA. 6. Adoption of Agenda - Cmmr.Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes— None 8. Approval of Action Agenda: 8.1 Approval of a 1.7% increase to the 2020 Field Rental Rates consistent with Resolution 65-18. (Ex.A—Res.88-19) 8.2 Approval of a resolution appointing Frank Pinter as the Mason County Applicant Agent for Recreation and Conservation Office (RCO) Grant #18-1269D, and approval to have the Chair sign the RCO applicant authorization form. (Ex. B-Res.87-19) 8.3 Approval to amend the contract with Mason General Hospital to provide hepatitis B vaccinations, respirator FIT medical reviews, testing and supplies and approval to have the Chair sign the contract. 8.4 Approval to transfer $15,000 from salaries to operating expense within the Assessor's office for a new server. s.5 Approval to adopt a resolution amending Resolution 68-19, Mason County Personnel Policy, to amend Chapter 4.2 Hours of Work and Overtime, Chapter 4.3 Compensatory Time, Chapter 5.5 Salary for Exempt Employees, and Chapter 13 Vehicle Use policy. Also, the addition of Chapter 5.10 Uniform Allowance, and effective December 31, 2019, rename Chapter 7.9 Shared Leave Program to WA Paid Family and Medical Leave. (Ex.C —Res.89-19) 8.6 Approval of modification No. 3 to agreement 16-PA-11060900-006 between the USDA Forest Service and Mason County Noxious Weed Control Board. 8.7 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8066660-8066674 $ 43,587.62 Direct Deposit Fund Warrant #s 61442-61836 $ 749,108.78 Salary Clearing Fund Warrant #s 7004637-7004664 $ 534,101.35 8.8 Approval of a contract between Mason County Public Health and Online RME, LLC for the Sewage System maintenance database. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS September 3, 2019 - PAGE 2 Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.8. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) 9.1 Kristopher Nelsen from the Building Department handed out building valuation data with updated costs for permits which take effect today. He noted that this increase was previously approved per resolution 91-18. 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to correct the sale of parcels 32021-56-02003 & 32021-56-02004. Staff: Frank Pinter Diane Zoren spoke for Frank Pinter who was out. She said the sale of these parcels was approved at the August 13th meeting, but due to a clerical error the name of Maureen Barta was listed instead of the correct buyers, Steven/Debi Smith and Brandon/Crystal Jennings.This hearing was only to correct the name of the buyers. No public comment received. Cmmr. Neatherlin/Trask moved and seconded to sell parcels 32021-56-02003 & 32021-56-02004 in to Steven/Debi Smith and Brandon/Crystal Jennings in the total amount of$11,000. (Ex. D- Res. 90-19) 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 9:33 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melfi s Q ry, Cler6f the Board Kevin Shutty, air Sharon Trask, Commissioner z T2 e-� 1 Rand Neatherli ommissioner Exhibit A RESOLUTION No. IL AMENDS RESOLUTION 65-18 ESTABLISHING A FEE AND CHARGES POLICY FOR MASON COUNTY PARKS AND TRAILS DEPARTMENT WHEREAS, Chapter 67.20.010 RCW, provides the authority for Counties to own and operate recreational facilities for public use, and to set forth the regulations, policies and practices governing such use, and WHEREAS, many of Mason County Parks and Department services that previously were free in the future may require a fee to support parks administration, operations and maintenance; BE THEREFORE, BE IT RESOLVED THAT THE Board of County Commissioners of Mason County does hereby amend the"Fee and Charges Policy"for 2020 field rental rates and deposits in "Exhibit A"and 2020 rates for Mason County Parks and facilities with increase of 1.7% CPI adjustment for all Cities June to June 2019. PASSED this 3� day of 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, HINGTON ATTEST: /J Kevin Shutty, Oair Me issa ewry, CJeW of the Board APPROVED AS TO FORM: Sharon Tra , Commissioner Tim Whitehead, Chief Deputy Prosecuting Ran Neatheriin, Commissioner Attorney Exhibit A MASON COUNTY PARKS DEPARTMENT 2020 FIELD RENTAL RATES ORGANIZED YOUTH LEAGUE Use Rate Pro-Rated Based on 2-Hour Practice Practice $ 17.00 $8.50 Per Hour 2-Hour Slot with Field Prep Game $ 29.00 ORGANIZED ADULT LEAGUES: Practice $ 24.00 $12.00Per Hour Game $ 35.00 TOURNAMENTS: Includes Field Preps Per Field $ 144.00 Full Comple> $1 ,005.00 MISCELLANEOUS: Per Hour $ 17.00 DEPOSITS Tier 11 - two prior payment delinquencies 50% deposit required at time of booking for all scheduled dates Deposit refund if cancelled within 3 months of play 100% If cancelled within 1-3 months of play 50% If cancelled within 30-15 days of play 10% If cancelled within 14-2 days of play 5% If cancelled within 24 hours of play 0 If cancelled by Parks Dept due to weather 100°1% Tier I - no or one prior payment delinquencies Deposit For Local League play payment of $375 deposit due upon acceptance of schedule even for multiple day reservations Payment For Local League play payment due upon receipt of invoice which will be processed every two weeks Page 1 Deposit For Tournament play payment of $1 ,005 deposit for one day or $2,010 for two days due upon acceptance of schedule even for multiple day reservations Payment days is due on the Friday prior to tournament play. The deposit will be rolled forward to next scheduled tournament date for multiple dates scheduled Cleanup Fee butts or sunflower seeds left on the Synthetic Turf $250 Biohazard Cleanup Fee to remove bodily fluids $400 Supplemental Fees 3.5' X 8' sign on outfield fence $200/yr $350/2 yrs 3.5' X 8' sign on outfield fence in preferred location $375/yr $675/2 yrs Sponsor is responsible for purchasing sponsor banner County Staff will erect and remove banner at the end of the season Page 2 Exhibit B RESOLUTION NO. A RESOLUTION APPOINTING THE RECREATION AND CONSERVATION OFFICE GRANT APPLICANT AGENT FOR MASON COUNTY WHEREAS, Mason County Board of County Commissioners authorizes the person identified below (Frank Pinter) to act as the authorized representative/agent on behalf of our organization and to legally bind Mason County with respect to the RCO Grant 18-1269D for which we seek grant funding assistance managed through the Recreation and Conservation Office (Office); and WHEREAS, state grant assistance is requested by Mason County to aid in financing the cost of the MCRA Irrigation System Replacement project; NOW, THEREFORE, BE IT RESOLVED, the Board of County Commissioners hereby acknowledges Mason County has applied for funding assistance managed by the RCO for the MCRA Irrigation System Replacement project and appoints Frank Pinter, Director Support Services Department, as the authorized to act as a representative/agent for Mason County with full authority to bind the organization regarding all matters related to the Project(s), including but not limited to, full authority to: (1) approve submittal of a grant application to the Office, (2) enter into a project agreement(s) on behalf of our organization, (3) sign any amendments thereto on behalf of our organization, (4) make any decisions and submissions required with respect to the Project(s), and (5) designate a project contact(s) to implement the day-today management of the grant(s). ADOPTED THIS r� day of p�Lnityr, 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: �9_4 Kevin Shuy, Chair Melissa Drewry, Clerk of the Board Ra y eatherlin, Commissioner APPROVED AS TO FORM J -'-Sharon Trask, commissioner Timothy , hief DPA Exhibit C RESOLUTION NO. M--d— A --I _A RESOLUTION AMENDING RESOLUTION 68-19 MASON COUNTY PERSONNEL POLICY AMENDING CHAPTER 4.2 HOURS OF WORK &OVERTIME, CHAPTER 4.3 COMPENSATORY TIME, CHAPTER 5.5 SALARY FOR EXEMPT EMPLOYEES, CHAPTER 13 VEHICLE USE POLICY, ADDING CHAPTER 5.14 UNIFORM ALLOWANCE, AND RENAME CHAPTER 7.9 SHARED LEAVE PROGRAM TO 7.9 WASHINGTON PAID FAMILY & MEDICAL LEAVE WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of the Personnel Policy; and WHEREAS, it is necessary and appropriate to add language to the Personnel Policy to outline exempt employees who are absent from work shall use paid leave time or have their salaries reduced; and WHEREAS, it is necessary and appropriate to add language to the Personnel Policy to clarify the process and procedure for payment of compensatory time upon transferring to a new department or from non-exempt to exempt status; and WHEREAS, it is necessary, and appropriate to add a uniform allowance compensation for Non-Represented employees following Chapter 49.12.450 RCW; and WHEREAS, the Board of Mason County Commissioners intends to remove the Shared Leave Program effective December 31, 2019 and replace it with language in compliance with the Washington Paid Family and Medical Leave, Chapter 50A.04 RCW; and WHEREAS, it is necessary and appropriate to update the vehicle use policy to correctly identify the risk management and budget manager's duties in the section. NOW, THEREFORE, BE IT RESOLVED, the Board of Mason County Commissioners hereby amends Resolution 68-19, Mason County Personnel Policy amending Chapter 4.2 Hours of Work& Overtime, Chapter 4.3 Compensatory Time, Chapter 5.5 Salary for Exempt Employees, Chapter 13 Vehicle Use Policy, adds Chapter 5.10 Uniform Allowance, and renames Chapter 7.9 Shared Leave Program, to Washington Paid Family&Medical Leave and intends to remove the Shared Leave Program effective December 31, 2019 as outlined in Attachment A. This resolution shall become effective immediately upon its passage. ADOPTED THIS 3rd day of September, 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: 97 1 0 Kevin Shutty Chair Me ssa BSC ry, Clerl of the Board Ra4y Neatherlin, Commissioner APPROVED AS TO FORM �a " Sharon Trask Commissioner Timothy Whitehead, Deputy Prosecuting Attorney C: Elected Officials&Department Heads Exhibit RESOLUTION NO. APPROVAL OFSALE OFPROPERTY WHEREAS, Mason County owns the tax title parcels#32021-56-02003 and 32021'56-02004. located on EPan0narna Drive, Shelton WA; and WHEREAS, an auction was held October 12-15, 2018 in an attempt to sell the above listed parcel per RCVV3O.35.12Uwith no bids; and WHEREAS, per R{]N 36.]5.1SO(1)/d.\Tax Tifle Parcels can be S0|d hvdirect negotiation for twelve months after an attempted auction; and WHEREAS, the Board of County Commissioners, upon the naoononnendsdion of the Property Manager, has determined that the property issurplus tothe needs ofthe County; and WHEREAS, Mason County has received on offer to purchase both properties in the total amount of $11,000 and a public hearing was held on August 13, 2019 to consider the offer; NOW, THEREFORE, BE |TFURTHER RESOLVED bythe Mason County Board ofCounty Commissioners that ma|a of the property described above (parcels 32021-56-02003 and 32021'56-02004) is approved atthe price of$11.00O; and BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related peno|Uaa, expenses and assessments; and next to reimbursement of the Property Management expenses; and finally, to the Current Expense Fund; and BE IT FURTHER RESOLVED, that the Chair ofthe Commission is authorized to sign the related closing documents and the Property Manager initiate payment of 8%fee of sale price to the County's real estate agent, DATED this 3rd day ofSeptember, 2O1S. BOARD OFCOUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON