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HomeMy WebLinkAbout2019/08/13 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North 5th Street, Shelton, WA August 13, 2019 1. Call to Order—The Chairperson called the regular meeting to order at 9:02 a.m. 2. Pledge of Allegiance— Rick led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3 — Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Port of Grapeview sent letter concerning Mason Lake. 4.1.2 Steve Gilmore from Republic Services sent in a letter regarding the Improvement of Transfer Station Safety-Flow Control. 4.1.3 Washington State Liquor and Cannabis board sent a liquor license application for Harstine Island Women's Club, 3371 E. Harstine Island Road North, Shelton. 4.1.4 An anonymous letter was received regarding state sales tax. 4.2 News Release: Overdose Awareness Month 5. Open Forum for Citizen Input— 5.1 Michael Siptroth voiced concern about the chemicals used in weed spray and the need to address green initiatives. He submitted a petition signed by residents of Mason County in favor of ending the use of Round-up and other toxic sprays. 5.2 Karen Mensinger- asked for the ban of toxic sprays, noting that sprays kill more than just the weeds. 5.3 Carol Hepburn also spoke about the herbicides being used by the County and state agencies. 6. Adoption of Agenda - Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes-August 5, 2019 Briefing Minutes; July 16, and August 6, 2019 Regular meeting minutes. Cmmr. Neatherlin/Trask moved and seconded to adopt the August 5, 2019 Briefing Minutes; July 16, and August 6, 2019 Regular meeting minutes as written. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda: 8.2 Approval of the Overtime Contract between the MCSO and Lake Trask Timbertrails Association for security work during the Labor Day weekend. 8.3 Approval of contract amendments between Mason County Community Services and the following subcontractors: • Crossroads Housing-Contract # CH:2019-2021.4 • Community Lifeline-Contract #CL:2019-2021.3 • Community Action Council-Contract #CAC:2019-2021.1 • North Mason Resources- Contract NMR:2019-2021.1 • Shelton Family Center- Contract SFC:2019-2021.1 • Turning Pointe- Contract TPSA:2019-2021.1 8.4 Approval to adopt a resolution of Intent and Ordinance authorizing a sales and use tax for affordable housing under House Bill 1406. (Ex.A&B—Res. 73-19&Ord. 74-19) BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS August 13, 2019 - PAGE 2 8.5 Approval of the Ordinance creating Mason County Lake Management District No. 3 for Spencer Lake and set a public hearing on Tuesday, September 17, 2019 at 9:15 a.m. to hear objections to the roll of rates and charges. (Ex. C—Ord. 75-19) 8.6 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8066063-8066335 $ 563,144.13 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ Treasure Electronic Remittance for July 2019 $ 1,230,885.31 8.7 Approval of the amendment to contract #K229-32 between Mason County Public Health and Cascade Pacific Action Alliance to maintain an Opioid Mobile Outreach Pilot program. This amendment provides an increase of $103,040.00 for 2019 and 2020. 8.8 Approval of agreement #SWMLSWFA-2019-MaCoPH-00070 between the Washington State Department of Ecology and Mason County to enforce solid waste codes and monitor solid waste facilities for compliance. 8.9 Approval to set a hearing on Tuesday, August 27, 2019 at 6:15 p.m. to sell the following parcels: 32021-56-01013, 160 E. Panorama Drive and 32021-56-01019, 240 E. Panorama Drive. 8.10 Approval to transfer $47,000 from salary expense to operating expense within the Assessor's Office. 8.11 Approval of the contract with KMB Architects for Architectural and Engineering services for the Mason County/Gray's Harbor County Criminal Justice Study Project. 8.12 Approval to have the Board execute the resolution for County Road Project (CRP) 2025, Mason County Overlay project on E Johns Prairie Road and authorize the Chair to sign all pertinent documents and approval to allow Public Works to advertise, set bid opening date/time and award contract. Contract award will be announced during a regular meeting of the Board. (Ex. D—Res. 76-19) Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.2 through 8.12. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items set for a certain time— 10.1 Public Hearing to consider the sale of parcels 32021-56-02003 & 32021-56-02004, located on E. Panorama Drive to Maureen Barta in the amount of $11,000. Staff: Frank Pinter Frank Pinter noted that both parcels were tax title and were not purchased in the auction held October, 2018. Both parcels are being purchased by the same buyer and $11,000 is the grand total for both parcels. Cmmr. Trask/Neatherlin moved and seconded to approve the sale Of parcels 32021- 56-02003 &32021-56-02004, located on E. Panorama Drive to Maureen Barta in the amount of$11,000. Motion carried unanimously. N-aye; S-aye; T-aye. (Ex. E—Res. 77-19) 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS August 13, 2019 - PAGE 3 12. Adjournment—The meeting adjourned at 9:29 a.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON C Me issa wry, Clerk of a Board Kevin Shutty, Chai -' aron Trask, Commissioner A �10, Rangy Neath Commissioner Exhibit A Resolution No.—7 A resolution declaring the intent of the county board of commissioners of Mason County to adopt legislation to authorize a sales and use tax for, affordable and supportive housing in accordance with substitute house bill 1406 (chapter 338, laws of 2019),and other matters related thereto. WHEREAS, in the 2019 Regular Session, the Washington State Legislature approved, and the Governor signed, Substitute House Bill 1406 (Chapter 338, Laws of 2019) ("SHB 1406"); and WHEREAS, SHB 1406 authorizes the governing body of a city or county to impose a local sales and use tax for the acquisition, construction or rehabilitation of affordable housing or facilities providing supportive housing, the operations and maintenance costs of affordable or supportive housing,and for providing rental assistance to tenants; and WHEREAS,the tax will be credited against state sales taxes collected within the Mason County and, therefore,will not result in higher sales and use taxes within the Mason County and will represent an additional source of funding to address housing needs in the Mason County; and WHEREAS, the tax must be used to assist persons whose income is at or below sixty percent of the Mason County median income;and WHEREAS, Mason County has identified the need for affordable housing preservation and new construction and has determined that imposing the sales and use tax to address this need will benefit its citizens; and i WHEREAS, Mason County Board of County Commissioners signed an Interlocal Agreement with the City of Shelton for the purposes of declaring a joint effort to increase affordable housing option and end homelessness in Mason County. A City Council person is a ? member of the Housing and Behavorial Health Advisory Board that makes recommendations on the use of public funds for these purposes; and WHEREAS, in order for a city or county to impose the tax, within six months of the effective date of SHB 1406, or January 28, 2020, the governing body must adopt a resolution of intent to authorize the maximum capacity of the tax, and within twelve months of the effective date of SHB 1406,or July 28,2020,mus_t adopt legislation to authorize the maximum capacity of the tax; and WHEREAS, this resolution constitutes the resolution of intent required by SHB 1406; and WHEREAS, the County Board of Commissioners now desires to declare its intent to impose a local sales and use tax as authorized by SHB 1406 as set forth herein; I 1 r E NOW, THEREFORE, BE IT RESOLVED BY THE COUNTY BOARD OF CONLYIISSIONER.S OF MASON COUNTY AS FOLLOWS: Section 1. Resolution of Intent. The Mason County Board of Commissioners declares its intent to adopt legislation to authorize the maximum capacity of the sales and use tax authorized by SHB 1406 within one year of the effective date of SHB 1406,or by July 28, 2020. Section 2. Further Authority; Ratification. All Mason County officials,their agents, and representatives are hereby authorized and directed to undertake all action necessary or desirable from time to time to carry out the terms of, and complete the actions contemplated by, this resolution. All acts taken pursuant to the authority of this resolution but prior to its effective date are hereby ratified. Section 3. Effective Date. This resolution shall take effect immediately upon its adoption. Passed by majority vote of the]? .� in open meeting this J day of 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUN WASHINGTON M4Iissa bifewry, Ckfik of the Board Kevin Shutty, riair APPROVED AS TO FORM: Karon TrasK Commissioner Tim Whitehead, Chief DPA Randy Keathedin, issioner -2 - Exhibit B Ordinance No. An ordinance declaring the county board of commissioners of Mason County to adopt legislation to authorize a sales and use tax for affordable and supportive housing in accordance with substitute house bill 1406 (chapter 338, laws of 2019), and other matters related thereto. WHEREAS, in the 2019 Regular Session, the Washington State Legislature approved, and the Governor signed, Substitute House Bill 1406 (Chapter 338, Laws of 2019) ("SHB 1406");and WHEREAS, SHB 1405 authorizes the governing body of a city or county to impose a local sales and use tax for the acquisition,construction or rehabilitation of affordable housing or facilities providing supportive housing, the operations and maintenance costs of affordable or supportive housing,and for providing rental assistance to tenants; and WHEREAS,the tax will be credited against state sales taxes collected within the Mason County and,therefore,will not result in higher sales and use taxes within.the Mason County and will represent an additional source of funding to address housing needs in the Mason County; and WHEREAS, the tax must be used to assist persons whose income is at or below sixty percent of the Mason County median income;and WHEREAS, Mason County has identified the need for affordable housing preservation and new construction and has determined that imposing the sales and use tax to address this need will benefit its citizens;and WHEREAS, Mason County Board of County Commissioners signed an Interlocal Agreement with the City of Shelton for the purposes of declaring a joint effort to increase affordable housing option and end homelessness in Mason County. A City Council person is a member of the Housing and Behavorial Health Advisory Board that makes recommendations on the use of public funds for these purposes; and WHEREAS, in order for a city or county to impose the tax, within six months of the effective date of SHB 1406, or January 28, 2020, the governing body must adopt a resolution of intent to authorize the maximum capacity of the tax, and within twelve months of the effective date of SHB 1406,or July 28,2020,must adopt legislation to authorize the maximum capacity of the tax;and WHEREAS, this ordinance constitutes the resolutionof intent required by SIIB 1406; and WHEREAS, the County Board of Commissioners now desires to declare its intent to impose a local sales and use tax as authorized by SHB 1406 as set forth herein; i - 1 - NOVO', THEREFORE, BE IT ORDAINED BY THE COUNTY BOARD OF CONIMISSIONERS OF MASON COUNTY AS FOLLOWS: Section 1. Resolution of Intent. The Mason County Board of Commissioners declares its intent to adopt legislation to authorize the maximum capacity of the sales and use tax authorized by SHB 1406 within one year of the effective date of SHB 1405, or by July 28, 2020. Section 2. Further Authority; Ratification. All Mason County officials, their agents, and representatives are hereby authorized and directed to undertake all action necessary or desirable from time to time to carry out the terms of, and complete the actions contemplated by, this resolution. All acts taken pursuant to the authority of this ordinance but prior to its effective date are hereby ratified. Section 3. Effective Date. This ordinance shall take effect immediately upon its adoption. Passed by majority vote of thejja _�a in open meeting this J day oft•{ t� , 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUN WASHINGTON M issa , Cleraf the Board Kevin S&A y, hair APPROVED AS TO FORM: l_.IYt. 1 Sharon Traslt, Commissioner Tim Whitehead, Chief DPA Ra y Neathedi , commissioner i I fi -2 - Exhibit C ORDINANCE NO. AN ORDINANCE creating a Lake Management District for Spencer Lake pursuant to Chapters 36.61 RCW,to be designated Mason County Lake Management District No.3 for Spencer Lake. WHEREAS,Chapter 36.61 RCW authorized the Board of Mason County Commissioners to initiate the creation of lake management districts; WHEREAS,the Board of Mason County Commissioners found the creation of a lake management district for Spencer Lake to be in the public interest through adoption of Resolution 55-19;and WHEREAS,the proposal to create the lake management district received a majority of the votes cast by property owners within the proposed district pursuant to RCW 3&.61.080.100. NOW,THEREFORE BE IT ORDAINED by the Board of County Commissioners of Mason County as follows. Creation of District Mason County Lake Management District No.3 for Spencer Lake,as proposed in Resolution No.37-19 adopted on May 7,2019, is hereby created. Conditions for District Operation The conditions for the operation of Lake Management District No.3 are set forth in Resolution 55-19,Exhibit A hereto,which resolution is incorporated by reference as though set forth in full. The conditions for operation set forth in Exhibit A include the findings and determinations,with district purposes,district boundaries,duration(10 years);annual rates and charges and provision for a steering committee. Rates and Charges-Collection 1. Rates and charges for Lake Management District No.3 shall be included in Mason County's annual property tax statements. Properties which do not receive a property tax statement will receive a separate billing statement for these rates and charges. 2 The total amount of the I..ake Management District No.3 rate and charge shall be due and payable on or before the 300' day of April and shall be delinquent after that date;however, if one-half of such rate and charge is paid on or before the said 30d'of April the remainder shall be due and payable on or before the 31"day of October and shall be delinquent after that date. 3. If a payment is received in conjunction with a combined property tax and Lake Management District No.3 rate and charge,and the payment is less than the amount due,the payment shall be applied first to the annual property tax of the parcel and any remaining due amount to the Lake Management District No.3 rate and charge. Severability If any clause,sentence,paragraph,section,or provision of this Ordinance or the application thereof to any person or circumstances shall be found to be invalid,the validity of the remaining provisions shall not be affected,and the Ordinance shall be construed or enforced as if it did not contain the particular provision held to be invalid. ADOPTED this 13'`day of August 2019. ATTEST: BOARD OF CO COMMISSIONERS r / MAS NCO SHINGTON Melissa . ,Clerk fthte Board -._... evin Sh PROVED AS TO FORM; _......_._ Karon Trask,C ommissioner Timoth Vhitehead,Chief Deputy Prosecuting Attorney Af 7,1 Ran eatherlin,CMnmissioner C: Auditor/Accounting Assessor Treasurer J:\Lake Management Districtl5pencer L.ake\LMD-Ordinance to Create.doc RES0LUT10NNO A RESOLUTION adopting findings and determinations consistent with R,-'-W 36,61,070 regarding the establishment ofLake Management District No. 3 for Spencer Lake,and submitting the establishment ofLake Management D{stTictNn. ]to vmba cfproperty owners within the proposed, district. WHEREAS, the Board of Mason County Commissioners adopted Resolution No. 37-19 on May 7, 2019 setting out its, intention toconsider formation o[Lake Management DistrictNo� 3 for Spencer Lake(LMD No. 3); and WHEPEAS, a public hearing was held on June 11, 2019 to consider formation of LMD No. 3 and the County Commissioners heard support from persons affected bythe formation o[LMD No, 3and other comments regarding the proposed work program; and WHEREAS, a representatives from the Department of Ecology, the Department of Fish and Wildlife and Department oyNatural Resources had the opportunity Lomake presentations and comments onthe proposal. NOW,THEREFORE,THE BOARD QFMASON COUNTY COMMISSIONERS DOES RESOLVE AS FOLLOWS: 1--ection 1 The Board ofCounty Commissioners adopt the following findings and determinations: l. The formation of LMD No. 3 is in the public interest as evidenced bythe Integrated Aquatic Vegetation Management Plan(Exhibit A)of la�e improve.,nent and maintenance activities, which |sapproved aspart ofthese findings. The proposed UM1)will: a. Manage noxious aquatic plants in Spencer Lake to meet recreational and aesthetic needs. b. Employ proven techniques based onenv|ommental safety. c. Conduct inspections hodetannineareas o[invasive species infestation and effectiveness of treatments. d, Investigate and promote the best management practices for treatment of noxious weeds. e. Monitor for occurrence of as well as emergence of other take plants that have been identified bythe State ofWashington acnoxious. [ Maintain avolunteer advisory committee of lakehuntowner representative todirect the efforts and funds ufthe LMD. 2. The financing of the lake improvement and maintenance activities is feasible. The LMD will guarantee the fees needed tocontinue with control measures offragrant wated|lyand other noxious aquatic plants and the costs ofpermits, monitoring, printing and mailing. 3. Adequate provisions have been made toprotect fish and wildlife. Aquatic herbicides have been approved for use by the US Environmental Protection Agency for the use in takes and reservoirs used for human drinking water consumption. The herbicide will not harm fish or wildlife, and by eliminating the noxious aquatic plants, the native flora and fauna should be restored. 4. LMD No. 3 will exist for a period of lO years, beginning in 2020. S. The estimated amount that will be raised by the LMD rates in 2020 is$13,996. The total estimated LMD rate revenue for the 1Oyear LMD including a maximum 5%annual increase Printed fro[n Pviiasjt'l f� ��u��*~ NI�� ~ LMD-Spencer Lake-ReodutiomNm.55- 4 for inflation is $176'O43. The annual 5q/b increase would only occur ifapproved bythe UMD #3 Advisory Committee. 6. The proposed boundaries ufthe District are all pmpedUaowdh lakefront access to Spencer Lake (n Mason County, Washington. 7. Annual Charge per Parcel:-Tbe formula of rates and charges that is to be used to establish the 2OZOassessment for the LMD is 23(twenty-three)cents per thousand valuation. Property owners within Lake Management District No. 3 curneodyenndled inthe Senior [itbenEzempUon Program with the Mason County Assessor's Office will receive eduction in their LMD rates Qcharges for the years in which they are entitled tothe exemption with the(ciunb/. lnorder coreceive the reduction in any given year, property owners must have quaUfiedonmrbefore November lof the prior year. $eq���. The question of whether to form Lake Management District No. 3 for Spencer Lake shall be submitted to the property owners within the proposed district. The Support Gemkzs Department shall prepare the ballots for submittal to the properly owners. Ballots will bereceived bythe Office ofthe County Commissioners, 411 N, Fifth Street,Shelton, VYA98584nolater than 5:O0pm,July l7, 2019. Section 3. Ballots will beavailable for pub|icinspcztien after they have been counted Dated this 11"day o[June, 2019. BOARD QFCOUNTY COMMISSIONERS Kevin S I;hutty, hair Al IES1- Melissa�,-Qcg;,Ty,CerVcf the Board X/ Approved astoform: Chief Deputy PnxazotingAttorney Timothy Whitehead "=�"�ti�mFono&�oJ�D��d� Exhibit D MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2025 WHEREAS,on Mason County Road No.91720,known locally as the John's Prairie Road and more specifically located in Sec.3 T.20 N R 3W WM at approximately mile post 3.32 to mile post 3.77;work defined as"construction"in the BARS Manual, Page I1-63,et seq,is determined to be necessary and proper;and, WHEREAS, this project is identified as 01 on the 2019 Annual Construction Program. THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Hot-Mix-Asnhalt(HMA)Overlay Project improving 0.45 miles of roadway surface SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County. (RCW 36.77.060 and/or RCW 26.77.065) BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: 15,00 Right of Way $ 0 Construction $360,000 The County Road project herein described is HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law,provided and in accordance with RCW 36.77.070 et.seq. ADOPTED this�day of Auc, 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY ASHINGTON Kevin Sh air ATTEST: Az T. Sharon Trask,�Chair CMeli, aDrewry,Clerk of the Board tM" Ran •Neatherlin, missioner APPROVED AS'I` F<)RM: T' ead, Deputy Prosecuting Attorney cc: Co.Commissioners Engineer 08/22/2019 JOURNAL: Publ. It: 2019 Mason County Overlay Program CRP 2025 -- E Johns Prairie Rd - 0.45 Miles Milepost 3.77 �O Milepost 3.32 c> v� bay snor. N M a M. 4 C`1 0 &025 0.05 0 1 6 15 02 Miles r _ Sources-Esri,HERE Garman.UHGS, Intermap, INCREMENT P,NRCan_Esri f 201 Overlays Japan-METI-Esri Cnra(Hong Kong) Esri Korea,Esri jhai andj,NGCC.ick OpenStreetMap con`ributors,and the GIS User Communty 2019 Mason County Overlay Program Vicinity Overview - I' I e E ! i NE Clifton Ln F 3 yf I ! tj jjI 3 F e yy} i is (j3 1 E Agate Rd E Johns Prairie R �� (t - t ; I F E Harstine Bridge Rd i i 4 1.25 2.5 5 i 5 17 Miles Sources:Esn HERE,Gamiin,USGS�tlntermap INCREMENT F NRS an Esn Z��g oV@r�ayS Japan,htE11.Esri China(Hong Ko g`Esn Korea Esri,(,T�h dandi,N�C'(� (C) Open StreetNlap contributors.and the GIS User Community Exhibit RESOLUTION NO. APPROVAL C}FSALE OFPROPERTY WHEREAS, Mason County owns the tax title parcels#32021-56-02003 and 33021-56-02004. located on E Panorama Drive, Shelton WA; and VVHEREA8, an auction was held October 12-15, 2018 in onattempt tosell the above listed parcel per RCVV3&35�12O with no bids; and WHEREAS, pmrR[]N 36.35.150(1)(d.) Tax Title Parcels can be sold by direct negotiation for twelve months after anattempted auction; and WHEREAS, the Board of County Cmrnrniasionoro, upon the recommendation of the Property W1mnaQer, has determined that the property is surplus to the needs of the County; and WHEREAS, Mason County has received an offer to purchase both properties in the amount of $11,000 from Maureen Barta and a public hearing was held on August 13, 2019 to consider the offer; NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that sale ofthe property described above (parcels ]ZO21'56-O20O] and 32O21-56-02OO4) im approved at the price of$11.000; and BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related pene|Uam, expenses and assessments; and next to reimbursement of the Property Management expenmee� and fino||y, to the Current Expense Fund; and BE IT FURTHER RESOLVED, that the Chair of the Commission is authorized to sign the related closing documents and the Property Manager initiate payment of 8% fee of sale price to the County's real estate agent. DATED this 13thday ofAugust, 2019. BOARD OFCOUNTY COMMISSIONERS ATTEST. MASONCOUNTY,WASHINGTON Melis-4a-DKewry, Cle4 of the Board Kevin Shutty/�hair APPROVED AS TO FORM: Zz,=�_ ,/