HomeMy WebLinkAbout2019/08/19 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of August 19,2019
Monday,August 19,2019
9:00 A.M. Support Services—Frank Pinter
Commissioners Shutty,Trask and Neatherlin were in attendance
• Board of Equalization(BOE)6-year review—Frank briefed the attached report.
Deborah Reis quickly spoke about the Board,and praised the work done by the
Assessor's office.
• WSAC County Leader Conference held November 19-21,2019—Cmmr. Shutty will
be in Spokane for Risk Pool that week,and noted he will be at the November 19'
meeting and leave for Spokane after.
• Offer to purchase two parcels,2680 E.Mason Lake Drive,and 80 E.Ashwood Lane.
The Mason Lake bid was approved at$4,000.Cmmr.Neatherlin and Shutty agreed
to counter the offer for 80 E.Ashwood at$8,000.
o Frank then discussed the hearing held August 13,2019 and explained that the
parcels were mistakenly sold to Maureen Barta when they should have been sold
to Steven&Debi Smith/Brandon&Crystal Jennings.Frank explained that this
was due to a clerical error and another hearing will be necessary per legal.The
offer from the above buyers had a 60 day window,so the additional hearing will
still fit in that window.
• Jennifer Beierle gave the July 2019 Monthly Financial Report and briefly went
through each page of the report.
• Jennifer gave an update to the requests for Supplemental appropriations and Budget
Transfers to the 2019 budget. She noted that there was a request for an increase of
$3,800 to Therapeutic Courts,$44,993 increase to Community Services,$12,564
from current Expense Non-Departmental to Therapeutic Court,and$30,000 from
Current Expense Non-Departmental to the Assessor's Office($15,000)and
Treasurers Office($15,000).
• Frank said that item 8.5 on the 8/20 agenda should be removed because more
discussion is necessary with the Board.The Board agreed.
• Rahn Redman sent an email to Frank stating that he is no longer interested in the
purchase and use of the fairground property.It was noted that this email came after
Frank asked Rahn to setup a meeting with the Building and Planning Department to
make sure their plans for the fairgrounds would be compliant.
Cmmr.Discussion
• Video Remote Testimony Program—Cmmr.Trask asked if the Board would be
interested in this program.Frank said the issue would be the location.Cmmr.Trask
suggested the Library as a location and said she would speak with staff and return
with an answer.
• Green Stars to Public Works staff—in regards to their service during the snowstorm
in February,2019.Cmmr.Neatherlin said the road crew went above and beyond and
he would like to issue stars if not from the Board,then from him.
• Accessible Community Advisory Council—Cmmr.Neatherlin noted this will be led
by the Auditor's office.
• WSAC request for funding for an economic impact study-No Commissioners were
interested in taking part.
9:40 A.M. Treasurer—Lisa Frazier
Commissioners Shutty,Trask and Neatherlin were in attendance
• Petty cash change for Community Services and Environmental Health-Lisa
recommended changing their drawers to make things easier for both departments.
• Lisa said the Assessor and Treasurers office were notified that the Tax and
Assessment Computer servers must be replaced.The estimated cost is between
$35,000 and$40,000.The Board had a brief discussion regarding where funds could
be pulled from to move forward with this request.
10:10 A.M. Assessor—Patti McLean
Commissioners Shutty,Trask and Neatherlin were in attendance
• Vicki King said that they are looking to reassign the Real Property Technician to
Administrative Real Property Technician.Vicki explained that this would give that
position some more room to do certain tasks and said that the person in this position
has the skill and knowledge to be moved up.Frank said this request will need to go
to HR so that Dawn Twiddy can turn this into a formal process.
9:55 A.M. Community Services—Dave Windom
Commissioners Shutty,Trask and Neatherlin were in attendance
• Dave talked about his idea of giving the inspectors four ten-hour shifts during the
summer and then rolling it back to five eight-hour days after daylight savings so the
inspectors aren't out in the dark.
• Dave talked about SmartGov and said over the counter permits are on track to be
online only as of January,2020.
• Cmmr.Shutty said all three Commissioners received a phone call from a constituent
regarding a mobile home permit and a 90 day wait time.Cmmr.Neatherlin noted
that he also received a call about the size allowed under Agricultural permits.He said
864 feet isn't that large when it comes to Ag buildings and suggested pole buildings
with engineering be allowed.
• Subcontract Guideline Manual—Lydia asked the Board for any suggestions or edits
on the noncompliance procedures.Cmmr.Neatherlin suggested having more than
one contact so if the main contact falls through or quits,the alternate can be
contacted.
• Interlocal agreement with City of Shelton for Affordable Housing and Homeless
Services-Todd Parker said the City was not interested in taking part of the HB 1406
allowance.Because of this,the ILA will be amended and brought back to the Board
for approval.
• Dave spoke about Code Enforcement and gave an update of a case heard by the
Hearing Examiner,and other open cases.
• Fire Marshal Replacement-Commercial permits are being sent to an outside entity
for review,while Mike Patty is doing home permit review.For a full time fire
marshal,the cost would be around$110,000 per year.Three options were discussed
in detail.He said he would like to advertise for a.2 position to see if someone would
be willing to work just one day a week.
10:45 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Shutty,Trask and Neatherlin were in attendance
• TIP-CAP meeting-Diane Sheesley asked what date would work for the Board to
meet with TIP-CAP.Monday,August 26 is being considered.Diane said she would
double check to see if that worked and would let the Board know.
• Equipment Operator II position—Cyndi asked to hire for this position,the Board
approved.
• Spraying was discussed per the citizen comments received at the August 13,2019
meeting.At this time no changes will be made,and the opt-out program is still an
option for residents.
• Various issues around the County were discussed including vehicles left in Right of
Ways and enforcement within Cherry Park.
11:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
Commissioners Shutty,Trask and Neatherlin met in Closed Session with Frank Pinter,
.and Diane Sheesley from 11:20 a.m.to 12:05 p.m.for a labor discussion.
Respectfully submitted,
Melissa Drewry,Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
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Kevin S dy Neatherlin Sharon Trask
Chair Commissioner Commissioner