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HomeMy WebLinkAbout2019/04/15 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of April 15,2019 Monday,April 15,2019 9:00 A.M. Review of Budget Advisory Committee's Recommendations&Reserve Policy—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Frank reviewed the Power Point that he presented last Monday reviewing the recommendations from the 2018 Citizen Budget Advisory Committee. Also included in the presentation were the recommendations from the 2014 Public Safety and Criminal Justice Task Force. These two committees made two identical recommendations-support the efforts of campaign committees for a levy lid lift and create a Metropolitan Park District. Summary:multi-year lid lift max revenue is$4.5M,needs voter approval;levy shift max revenue is$3.2M,no voter approval necessary;the formation of a MPD saves the County about$490,000 and requires voter approval;fee review should generate$275,000 annually;Criminal Justice Tax levy$4M/year and$25M in six years,requires voter approval;Public Safety Sales Tax at 3% generates$1,2M annual and requires voter approval;outsource Juvenile Services could save $690,000 and requires Courts and professional review. May 10 is the deadline to provide a resolution to the Auditor for the August ballot;for the November ballot,the deadline is August; for any sales tax increase,75 day lead is necessary to DOR. Cmmr.Neatherlin noted that the recommendations include tax increases and do not include any cuts and he hopes the County can live within its means. Frank noted the citizen committee did review all mandates for the various county departments and concluded that the departments can barely keep up with the mandates. The Board will review any recommendations they wish to make at next Monday's briefing. There has been no discussion with the City regarding the MPD. Cmmr.Neatherlin stated he leans towards the criminal justice sales tax(3/10 of 1%)but wants to be mindful this funding may be needed for the operation of a new jail facility. Cmmr. Shutty agreed and believes this can be addressed if this is moved forward. 9:45 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Traffic Diversion Update—Frank Pinter/Chief Ryan Spurling/Diane Sheesley CRAB has reviewed the purchase of patrol vehicles with Traffic Diversion dollars and it has been determined that vehicles can be purchased this way and the vehicle has to be tracked for the life of the vehicle to show the amount of time the vehicle is used for Traffic Diversion. If this is not tracked and spent appropriately,RAP funds would be in jeopardy. Chief Spurling stated they estimate that 75%of the time for these vehicles is used for Traffic Diversion and the 25%would be funded by Current Expense. It's estimated that Current Expense will owe about$7,800. The numbers will be trued up in November. • Frank provided information regarding the Elected Official's salary. Frank understands the recommendations from last week's briefing are to move elected officials salaries to the same as the Commissioners and continue to review the elected official's salaries to comparable counties. For the Sheriff,set the salary at 5%above the Undersheriff. There is an option to link the salaries to the State Citizen Salary Commission that sets the Superior Court Judge salary. There is also an option to create a Local Citizen Salary Commission. Frank stated other counties that have created a Local Citizen Salary Commission have not continued to convene the Commission. Cmmr. Neatherlin asked why set one elected official(Sheriff)salary to the staff below them;he likes allowing the citizens having a say in elected official salaries;there will be a 31%increase to the Sheriff salary if it is set 5%above the Undersheriff and he asked how it would compare to other counties—Frank will bring that information back. Cmmr.Neatherlin wants to also consider other factors of the comparable counties such as population and staff under the elected official. Cmmr.Neatherlin voiced concern if the salary structure is set favoring one elected official. There was a discussion of a Local Citizen Salary Commission. The structure is established in RCW. This Commission would set the Commissioners' salary and can be asked to make a recommendation for other elected officials. Cmmr. Shutty explained the structure of the State Citizen Salary Commission and how it functions and he pointed out it is not based on a Seattle CPI. Board of Mason County Commissi(,...,. Briefing Meeting Minutes April 15,2019 Cmmr.Trask wants to be certain the Sheriff salary is set to attract competent candidates and is comparable to other counties. This will be briefed again next week. • Recommendation for Building 10 RFQ. Ross,Kelly and Frank reviewed the three submitted RFQ's and interviewed the top two along with Judge Steele and Patsy Robinson.The recommendation is to award to KMB. • Award of RFQ for the joint Criminal Justice Facility Study will be on tomorrow's agenda. • Property offer for 160 E Panorama Drive for$3,600. Counter offer of$4,500. • Frank presented the Appraisers 2019—2021 CBA that is on Tuesday's agenda. • Jennifer presented the impact to 2019&2020 budgets due to budget amendments. The 2019 budget impact to the General Fund is$208,045 and$315,680 to 2020 budget. Cmmr.Neatherlin confirmed the CSO position was eliminated and asked if all positions have been filled. Jennifer will make sure the positions have been filled and can make any adjustments in the June budget hearing. These numbers do not include the CBA increases. • Jennifer provided information for the Budget Adoption Process/Calendar including the option to hold the budget hearing in October. Jennifer's recommendation is continue with the December budget hearing timeline. Cmmr. Shutty stated an earlier deadline could also impact levy certification. The Commissioners would like to continue with the December budget adoption process. Biennial budget—Jennifer recommends holding off until the 2021 budget. Cmmr. Shutty stated that to address the concern of spending down the biennial budget in the first year,the budget authority could be defined in the adopting resolution. • Board of Equalization applicants for a regular position and adding a 2°d alternate. Reappoint Janice Loomis and interview Carl Soper for alternate position. • A joint meeting with City of Shelton agenda topics—EDC lobbying efforts;Railroad Avenue gateway project;expand utilities to Capital Hill;ballot initiatives- %of 1%ballot initiative and Metropolitan Park District. Cmmr. Shutty and Frank will meet with City staff to establish an agenda and meeting date. 10:15 A.M. Sheriffs Office—Chief Dracobly Commissioners Shutty,Trask and Neatherlin were in attendance. • Chief Dracobly presented a Cost Reimbursement Agreement between the Seattle Police Department and Mason County Sheriffs Office to reimburse personnel training and travel to 2019 Crimes Against Children Conference that will be placed on the agenda for approval. 10:30 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Board of Health interviews will be May 8 in a Board of Health special meeting. • WA State Quality Award Application for an independent assessment of its quality management, accountability and performance system. This requirement applies to any eligible organization that receives over$500,000 from local housing surcharges(document recording fees). • Request to replace Environmental Health Specialist was approved. • Alex presented information for updates to the Onsite Sewage System Maintenance Tracking System(Carmody).There would be no cost to the county and there is a$3 charge per report to the landowner. Alex will look into how to move to the new system. • Dave provided a building permit activity report. • Staffing issues—one Planner and one Building Inspector will be out on family leave and coverage will be provided by existing staff. They will be advertising for the Plans Examiner position. • Dave provided information on how Montana deals with solid waste in remote areas which are drop boxes in fenced areas. Dave will meet with Green Diamond,the Forest Service and other interested entities for a collaborative effort in dealing with trash. • Staff is going through abatement process for a house on South Shore. • Cmmr.Neatherlin stated he wants to make sure property owners are notified when there is permit activity on a property;staff is working on the gravel pit on North Shore;he asked for updates on the MTA building in Belfair. 10:45 A.M. Public Works—Jerry Hauth Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. Board of Mason County Commissio Briefing Meeting Minutes April 15,2019 • Request to approve County Road Project#2019,Romance Hill—Belfair Freight Corridor Connector and authorize Public Works to go through a RFQ process for a consultant to design the railroad crossing and design the connection point to SR3 approved to move forward. • 2019 Federal Highways Bridge Program grant proposal. Public Works has a letter from PUD 3 to partner for this grant to change the lighting on the Hartstine Island bridge to LED. The grant request will include funding for a polyester concrete overlay for the bridge. • 2019 WSDOT Highway Safety Improvement Program grant request will include safety improvements throughout Mason County. • The County submitted a Request for Qualifications from the MRSC Roster and four proposals were received for the design of the Belfair Sewer extension to Puget Sound Industrial Center (PSIC)project. The County review committee members selected Kennedy Jenks as the top firm. • Rate analysis for Beards Cove and Rustlewood was provided based on meter usage. County Code will need to be changed. The intent is to send notices out before new rates would be implemented. • Letter to WSDOT regarding the SR 3 Freight Corridor coordination has been drafted by staff. • Port of Bremerton email received that they were unhappy because they were not part of the ILA regarding the PSIC project.Public Works will make sure they are included. The existing ILA with the City of Bremerton may be changed to include the Port. • Public hearing to declare the Public Works parcels(comer of Highway 101/102)as surplus will be on Tuesday and Cmmr.Neatherlin recommended they be authorized to list for sale. Timber cruise has been completed for Eells Hill and Loretta will forward the information. 11:15 A.M. Lewis Mason Thurston Area Agency on Aging Advisory Council Interview Commissioners Shutty,Trask and Neatherlin interviewed William Bezanson for the Lewis Mason Thurston AAA. Commissioner Discussion • Cmmr.Trask provided information on mandates and will bring forward an op ed for review and edits. • Post Office Park—Post Office is planning to remove tree and gazebo and she is planning to send letters to Congressional representatives. Cmmr.Neatherlin asked if this could be done at the request of the City of Shelton. Sharon will bring back more info. Executive Session—RCW 42.30.110(1)(i)Potential Litigation Commissioners Shutty,Trask and Neatherlin met in Executive Session with Tim Whitehead from 12:00 p.m.to 12:05 p.m.for a litigation matter. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session with Frank Pinter from 12:05 p.m.to 12:55 p.m.for labor discussion. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASO O TY COMMISSIONERS Kevin Shutty dy Neatherlin Sharon Tra c Chair Commissioner Commissioner