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Home My WebLink About2019/08/05 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of August 5,2019 Monday,August 5,2019 9:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance • Frank began with a detailed list of needs for the Building 10 renovations.He talked about needs today versus the projected needs of the building in 2025.Frank then showed draft layouts from the architect.Judge Steele spoke of the need for staff, including judges and attorneys to be able to access courtrooms without going through areas of the public.He said the current courtroom does not allow this which is problematic when it comes to confidentiality between clients and attorneys. Discussion was had between the Board and Judge Steele about the necessary changes needed to make a functional courthouse in this building.Frank said this was a very preliminary discussion and will be brining this forward next week with more information. • KMB Architects agreements for the Mason County and Grays Harbor County Criminal Justice Study project.Frank noted that the contract refers to the Mason County Jail Expansion,but should instead refer to the Mason County Jail.He said this language will be corrected and asked to place it on the agenda August 131. • Frank announced three surplus parcels that received offers: 0 240 E.Panorama(32021-56-01019)—$4000 offer approved. 0 160 E.Panorama(32021-56-01013)-$5000 offer approved 0 661 E.Lakeshore Dr.E,(22017-52-00087)Discussion was had on 661 Lakeshore Drive,E.Cmmr.Shutty asked to counter the original offer($5,000) for$6250. • Dawn added a personnel policy update and said she would be bringing it back next week with supporting documents and spoke about compensation for employee apparel. • Shared leave program—Washington Paid Medical Leave Act will be in place as of January,2020.It was suggested to remove this program from the personnel policy. • Frank handed out a copy of an interlocal agreement between the City of Shelton and Mason County for review as written by the City.He noted that another copy will be received by the Economic Development Council and they can then create a counter document. 9:45 A.M. Assessor—Patti McLean Commissioners Shutty,Trask and Neatherlin were in attendance • Tom Gibbons spoke about the need for tablets out in the field and spoke to all of the benefits such as quality control,less time in the office,and faster submission of information to the systems.If they signed up,service would be available by December with a 60%deposit to begin.Cmmr. Shutty said he would like to move forward with this on the action agenda. • Fleet vehicles-Cmmr.Neatherlin said the County is looking at a lease program for the Assessor's office as well as Community Services.He asked that the Assessor's office wait to purchase a vehicle. • Two-way radios-The office would like to purchase radios from Whisler Communications in Olympia for vehicles due to poor cell service in many areas of the county.Because they are looking at other options for fleet services,they were asked to wait. 9:45 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance • Dave had Cmmr. Shutty sign a letter in regards to WRIA 14,22&23. • Lydia Buchheit said that the Local Document Recording Fees received two proposals which she would like to move forward with awarding.$190,000 to Quixote Communities and$50,000 to the Housing Authority.Cmmr.Neatherlin and Shutty voiced concern with the little information about Quixote Communities and the amount of money they have awarded them.They asked to move forward with the award of$50,000 to the Housing Authority,and asked for more information from Quixote Communities before awarding them their funds. • Subcontracts-Lydia spoke to the difficulty of getting agencies to meet their deliverable deadlines. She asked the Board to approve a letter that will go out to agencies two weeks or more past their deadlines.The board approved the letter and asked to be briefed as issues arise. • Local Document recording Fees—2163 Housing&Homeless Funds Lydia said there have been changes in the contracts and individual meetings with agencies were had beforehand to make sure they would be on board. • House bill 1406-Todd asked to approve a resolution of intent and ordinance by September 1,2019 to collect funds beginning October 1,2019.Cmmr. Shutty asked to include language recognizing the Interlocal agreement with the City of Shelton in the resolution. • Alex Paysse spoke to the contract for solid waste which has a 25%match requirement that is provided by tipping fees.The Board approved moving forward. • Water quality program staffing-Alex spoke to the need for additional staff with the program,especially in fall.Cmmr. Shutty said he would like to meet with budget staff before moving forward. • Lake Isabella-staff is working with local residents to isolate and clean the sewage in order to reopen the swimming beach. • Josh Luck and Dave Windom talked about 2019 permit numbers and SmartGov. Dave noted that they have all of the software they need at this time,and that SmartGov isn't quite where it needs to be for full use.He then discussed the possible ways to streamline permits,such as putting a time limit on certain permits which would allow the applicant to move forward after a certain number of days.Dave said he would come back after more discussion with staff. • It was noted that at this time,no applications have been received for the Building Plans Examiner.He will be speaking with HR and the Union to possibly change this listing. 10:30 A.M. BREAK 10:58 A.M. Public Defense—Peter Jones Commissioners Shutty,Trask and Neatherlin were in attendance • Peter said that it has been 12 weeks since Pat Lewis left on FMLA leave and he has been let go.Peter asked to fill the position which was approved by the board.He noted that there is a deputy he would like to move up to Pat Lewis'position.Dawn Twiddy suggested posting both positions to be filled as quickly as possible. 10:45 A.M. Sheriffs Office—Sheryl Hilt Commissioners Shutty,Trask and Neatherlin were in attendance • Sheryl spoke to the Sheriffs Office special program funds.Per RCW 88.03.650, these funds are supposed to be split and Mason County currently has them in one fund,meaning the County is in violation.She suggested moving forward to split Fund 140 into four funds:Boating,Narcotics Investigations and Felony Forfeiture, Prisoner Welfare,and General Donations.Cmmr.Neatherlin said the Audit Committee was in support of this split and thanked Sheryl for her research. • Lake Trask-Chief Dracobly asked to approve the contract for security at Lake Trask. The Board approved placing the contract on the August 131 agenda. 11:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance • CRP 2025-John's Prairie Road Hot Mix Asphalt Overlay Project-Diane Sheesley noted that they have funds for an urban project and choose the area where John's Prairie meets Highway 3. • Skokomish River Basin-Loretta said they are at 65%design review,and have had several meetings with the design team.She handed out a schedule of projects for this job with estimated completion dates.Loretta noted that the purchase of parcels valued between$10,000425,000 can be given administrative offers to speed up the process. 0 Highland Road update—the agreement needs to be signed by the Chair and Diane had received the go-ahead from Green Diamond to use their access. She said mail delivery will begin either today or tomorrow once the agreement is signed. • Belfair Sewer Extension-Loretta handed out a list of work to date and said that the needs of the sewer besides just the extension will be reviewed and she should have more information about this in mid-September. 11:30 A.M. Closed Session RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met with Frank Pinter in closed session for a labor discussion from 11:35 a.m.to 12:00 p.m. The meeting adjourned at 12:00 p.m.with no further action. Respectfully submitted, Melissa Drewry,Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS 4Q—.QS A 01 Kevin Sh dy Neathin Sharon Trac Chair Commissioner Commissioner