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HomeMy WebLinkAbout2019/07/29 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of July 29,2019 Monday,July 29,2019 9:00 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Lake Management District for Spencer Lake has been formed by vote of the landowners within the District. The next step is to adopt an ordinance(August 13 agenda)and set a hearing to consider objections(hearing on September 17). • LTAC recommendation for visitor services is to award the North Mason Chamber of Commerce$40,600 for a one year contract with an option to renew and to go out again for proposals for not only Visitor Information Centers but to expand the request to include proposals support of tourism related facilities. • The Commissioners'2020 Budget was reviewed and will be input into MUNIS. • Updates to Chapter 2.51(Special Event Camping Policy for Foothills Park,Truman Glick Park and Walker Park)and Chapter 9.44(County Owned Real Property,Including Parks and Property Held in Trust)were reviewed and Ross will set a hearing for them to be considered for adoption. • Appointment request for Tammi Wright to represent DEM on the Mason County Emergency Medical Services(EMS)Advisory Council was approved to move forward. • The Financial Reserve Policy amendments were recommended for approval by the Finance Committee and will be brought forward for Commissioner adoption. • The direct transfer of funds from county road fund to the general fund for the County Road Diversion collection method was reviewed. The Commissioners are good with changing the collection method and a MOU between the Commissioners and the Sheriffs office along with a resolution changing the collection method will be brought forward. 9:30 A.M. State Auditor's Office Entrance Conference Commissioners Shutty,Trask and Neatherlin were in attendance. • Chelcie Robinson,Assistant State Auditor,provided the audit scope for the January 2018 through August 2018 accountability audit. SAO will audit the 2018 financial statements and federal grant compliance for 2018. The Commissioners took a break at 9:43 a.m. 9:55 A.M. WSU Extension/Noxious Weed Control—Patricia Grover Commissioners Shutty,Trask and Neatherlin were in attendance. • Contract#K2827 between WA State Department of Agriculture and the Noxious Weed Control Board for invasive knotweed for the period of July 1,2019 to June 30,2021 will be brought forward for approval. 10:00 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Amendment 9 to the Consolidated Contract that continues several programs was approved to move forward. • Dave will bring forward a resolution changing the cash drawer amounts and an agreement with the fire chiefs to cover fire marshal duties. • WRIA work was discussed. Dave will provide letters for Commissioners signature; Cmmr.Neatherlin will sign for WRIA 14 and Cmmr.Shutty will sign for WRIA's 15 and 22. • Dave will bring forward information on the types of permits to discuss how the process could be changed. The Commissioners took a break at 10:10 a.m. Board of Mason County Commissioners' Briefing Meeting Minutes July 29,2019 10:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • News release for the free dump day, September 6,will be issued. • Partnership agreement between the Department of the Army,Mason County and Skokomish Indian Tribe for the Skokomish Ecosystem Restoration project will be placed on the agenda. Staff reviewed the county obligations which include providing real property interests necessary for project construction and 35%of construction costs from the non-federal sponsors—Mason County,Skokomish Indian Tribe and WA State DNR. The local share will be met with grant funds,most of which have been awarded to the Mason Conservation District;we are$1.5M short at this time. A bridge loan will be needed because the grant funds are reimbursable. Staff will contact the Tribe about their commitment. Mason County is responsible for post O&M,estimated cost is$10,000 annually and the funding needs to be identified. Cmmr.Neatherlin suggested reviewing the Paths&Trails funding. • Deegan Road West road closure starting August 19 for culvert replacement. Staff has started the notification process. Shelton Valley Road is the alternative route. The anticipated work on Shelton Valley Road will not happen this year. • TIP amendment for Log Yard Road and the Belfair Sewer Extension ILA will be brought forward for approval. 11:00 A.M. Assessor—Patti McLean Commissioners Shutty,Trask and Neatherlin were in attendance. • Request to pay Tom Gibbons,Appraiser,out of class while he is performing duties of the Statistical Sales Analyst for the next two months. This was approved to move forward. • Request to rename the BARS line from Chief Appraiser to Appraiser Analyst pursuant to the Teamsters contract as approved. • Request to transfer$70,000 from salaries to operating expenses in order to make three major purchases that include 2-way radios for all appraiser vehicles,five tablets to use in the field and a new appraiser vehicle. This funding is available because the Chief Appraiser position will not be filled. The tablets would be implemented in July 2020 and purchasing this year allows the data to be prepared. They anticipate a staff vacancy that the Assessor stated would not be filled due to the efficiency of using the new tablets. The Commissioners voiced support of the tablet purchase because of the anticipated efficiency. The Board delayed making a decision on this request and an additional briefing will be scheduled. 11:30 A.M. Economic Development Council Commissioners Shutty,Trask and Neatherlin were in attendance. • Updates: • There have been two more visits from site developers for hotels and the County owned parcels at Highway 101 and 102 have been looked at. Unfortunately those parcels are not in an opportunity zone. • The CEDS list is delayed to August. • EDC is scheduling a meeting with landowners in the opportunity zones so they understand the opportunities. • Working with The Ridge on the outdoor event proposal on county-owned property;they have had a pre-app meeting with the County. It would need to swap for other long-term commercial forest. • Have an interest from someone who is interested in running MCRA and EDC is working with them to make sure they have an actual proposal. • Cmmr. Shutty asked for the status of the joint lobbying agreement with the City of Shelton. Jennifer will check with Frank Pinter. Board of Mason County Commissioners' Briefing Meeting Minutes July 29,2019 Recessed 11:52 a.m. BREAK–NOON 2:00 P.M. Enterprise Fleet Leasing&Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Presentation from Enterprise Fleet Management. There is a current lease with Enterprise for Sheriff administration vehicles. The proposal is an open-end lease. The County receives the equity at the end of the lease when Enterprise sells the vehicle. The Fleet costs analysis is for 44 vehicles,not including the Sheriff s fleet. • Discussion of the cost analysis.The proposal is based on an average of$55K cost per vehicle;proposal is$186,382 for 15 vehicles;in five years the entire fleet would be leased and the cost is projected at$517,900 annually. • There are maintenance management options and Enterprise manages the vehicle maintenance. Local shops can be used or in-house maintenance. • Vehicle warranty is not known. • In order to cancel the program,the vehicles could be purchased outright or at the end of term(typically 5 years),the vehicles can be purchased. • Insurance quote per non-pursuit vehicle is$19 to$38 per month,for physical damage. 3:05 P.M. Closed Session–RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met with Frank Pinter in closed session for a labor discussion from 3:05 p.m.to 3:30 p.m. The meeting adjourned at 3:30 p.m.with no further action. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS A?— Kevin Shu d erlinSharon Trask Chair Commissioner Commissioner