HomeMy WebLinkAbout2019/07/02 - Regular BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
Mason County Commission Chambers, 411 North 51h Street, Shelton, WA
July 2, 2019
1. Call to Order—The Chairperson called the regular meeting to order at 9:02
2. Pledge of Allegiance—Chief Welander led the flag salute.
3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin
Shutty; Commissioner District 3 — Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Karen Ristau sent in a letter concerning fireworks.
4.1.2 Washington State Liquor and Cannabis board sent in liquor applications for North
Mason Rotary Club for an event at Belfair State Park 3151 NE State route 300,
Belfair; and Backcountry Hunters &Anglers for an event at KBH Archers 3680 NE Old
Belfair Hwy, Belfair.
4.1.3 A decision was sent in for Public Employment Relations Commission in the matter of
the petition of Olympic Mountain Lodge 23 of The Fraternal Order of Police
4.1.4 Roberta Kimmel brought in a letter regarding property on Lombard Rd. North,
Grapeview.
4.2 Contract award: County Road Project 1994- Highland Road Culvert Replacement Project.
Staff: Diane Sheesley
4.3 Contract award: Special Project 701-4 Satsop Cloquallum Road. Staff: Diane Sheesley
4.4 2020 Census update and presentation: Lorraine Ralston
5. Open Forum for Citizen Input—
5.1 An unknown citizen voiced concern and asked if an impact study was done on Highland Rd. and
discussed her experience working on the County Roads Crew. She then questioned if the County
realized there is not an escape route in the event of an emergency. Cmmr. Shutty said that they
are working with Green Diamond to set up emergency access routes.
5.2 Sonya Chapman said she is just hearing of the access routes and questioned who made the
decision on the 17'culvert. Diane Sheesley said this culvert was evaluated in 2015 and it was
done through a permit process with the Department of Fish and Wildlife.
5.3 Ginger Seslar, Executive Director of Panhandle Camp spoke about her concern in getting
emergency vehicles to the camp in the event of an emergency. She asked to possibly move the
project to later in the year in order to prevent issues.
5.4 Brian Chapman said the culvert does not have fish and spoke of the dry creek bed.
5.5 Sonya Chapman spoke again saying that the Board should have come up with an escape route
before approving this closure since burn restrictions were set in May.
5.6 Tom Davis handed information to the Board regarding the work on Highland Rd. He said that the
construction crew was already out there this morning meaning the project will move forward
without an escape route. He asked to push this project off even if it costs more.
5.7 Steve Bloomfield said that this culvert has to do with the Supreme Court decision, which is
making things difficult on Public Works. He said it is not their fault and people need to think and
vote.
5.8 Fire Chief Matthew Welander assured the concerned citizens that emergency vehicles will get to
them. Brian Chapman and Chief Welander discussed the alternate roads.
6. Adoption of Agenda - Cmmr. Neatherlin/Trask moved and seconded to adopt the agenda as
published. Motion carried unanimously. N-aye; S-aye; T-aye.
7. Approval of Minutes-June 24, 2019 Briefing Minutes; June 4, June 11, June 18, and June 25,
2019 Regular Meeting Minutes. Cmmr. Trask/Neatherlin moved and seconded to adopt the
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
July 2, 2019 - PAGE 2
June 24, 2019 Briefing Minutes; June 4, June 11, June 18, and June 25, 2019 Regular
Meeting Minutes as written. Motion carried unanimously. N-aye; S-aye; T-aye.
8. Approval of Action Agenda:
8.1 Approval of the Mason County Commissioner's 2020 and 2021 Preliminary Budget
Guidelines.
8.2 Approval to enter into a 2-year contract with a term starting July 1, 2019 and ending
June 30, 2021 with the following agencies:
• Community Action Council #CAC:2019-2021.1 for $1,350,622
• North Mason Resources #NMR:2019-2021.1 for $70,000
8.3 Approval of Warrants &Treasure Electronic Remittances
Claims Clearing Fund Warrant #s $
Direct Deposit Fund Warrant #s 59868-60262 $ 694,343.83
Salary Clearing Fund Warrant #s 7004506-7004532 $ 499,175.93
8.4 Approval of the resolution eliminating Chapter 2.146, Belfair Sewer Advisory
Committee, from the Mason County Code. The committee completed its work in 2014
and submitted a report. (Ex.A—Res. 61-19)
8.5 Approval to authorize Public Works to apply for a Public Works Board construction
loan, subject to a future and separate Board deliberation/action regarding loan
acceptance.
8.6 Approval to enter into a contract with Mason General Hospital to provide hepatitis B
vaccinations, respirator FIT medical reviews, testing and associated supplies. The
three series hepatitis B shot is $435 per employee and $21 per employee for the
Respirator FIT Testing supplies.
8.7 Approval to enter into a lease agreement with RWJJ, Inc. for the Mason County
Sheriff's Substation located in the Belfair Landing Complex. The term of the lease is
three years beginning September 1, 2019 and ending August 31, 2022.
8.8 Approval of the following for County Road Projects (CRP) 2022-2024:
1) Approval of resolutions for CRP 2022, Uncle John's Creek Upper Culvert
Replacement, CRP 2023 Uncle John's Creek Lower Culvert Replacement, and CRP
2024, Dayton Creek Culvert Replacement.
2) Approval to authorize the Chair to sign all pertinent documents and approval to
authorize the Public Works County Engineer to advertise, set bid dates/times and
award contract.
3) Approval to authorize the County Engineer to sign the Applicant
Resolution/Authorization forms.
4) Approval to authorize the County Engineer to announce Request for Qualifications
as needed for consultant services for these projects and enter into contracts. (Ex.
B,C&D—Res. 62-19, 63-19, 64-19)
Cmmr. Neatherlin/Trask moved and seconded to approve action items 8.1 through 8.8.
Motion carried unanimously. N-aye; S-aye; T-aye.
9. Other Business (Department Heads and Elected Officials)- None
10. 9:15 a.m. Public Hearings and Items set for a certain time-
10.1 Public hearing to consider the sale of parcel 32232-52-08021, E. Port Townsend
Street, Union, and 32021-56-01013, E. Panorama Drive, Shelton.
Staff: Jennifer Beierle
BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS
July 2, 2019 - PAGE 3
Jennifer Beierle noted that there is an offer for $20,500 for the E. Port Townsend Street, Union, and
asked that parcel 32021-56-01013 be tabled until July 16, 2019.
No public comment was received.
Cmmr. Neatherlin noted that the buyers for Panorama Drive have asked for another 60 day extension. He
asked what the Board would like to do.
Cmmr. Neatherlin made a motion to sell parcel 32232-52-08021, E. Port Townsend Street,
Union in the amount of$20,500 to Neil and Julie Jones. Motion carried unanimously. N-aye;
S-aye; T-aye. (Ex. E—Res. 65-19)
11. Board's Reports and Calendar-The Commissioners reported on meetings attended the past week
and announced their upcoming weekly meetings.
12. Adjournment—The meeting adjourned at 9:47 a.m.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
�,/.4-Dr �o/e "I, C.
Meli sa Dr ry, Cler of tKe Board Kevin Shutt;, Ch r
Sharon Trask, ommissioner
W/lb 4
Ran4y Neatherlin, Commissioner
Exhibit A
Resolution No.
A Resolution Eliminating Chapter 2.146 of the Mason County Code, Belfair Sewer Advisory Committee
WHEREAS,the Belfair Sewer Advisory Committee was established on March 19,2013 by adoption of
Resolution 14-13 to gather community input and provide recommendations to the Mason County Board
of Commissioners regarding the development and funding of the existing and subsequent phases of the
Belfair Sewer System;
WHEREAS,the Committee completed its work and submitted a report on June 24, 2014 to the County
Commissioners with 20 recommendations;
NOW THEREFORE, BE IT HEREBY RESOLVED to eliminate Chapter 2.146 of the Mason County Code and
the Belfair Sewer Advisory Committee.
Dated this 2nd day of July,2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
ATTEST:
j
Kevin Shutty,C air
Mel ssa ry,Clerk o the Board
APPROVED AS TO FORM: Sharon Trask,Commissioner
Tim WINi ead,Chief DPA Ran Neatherlin,Commissioner
Exhibit B
MASON COUNTY
COMMISSIONERS RESOLUTION NO:
COUNTY ROAD PROJECT NO. 2022
WHEREAS,on Mason County Road No.23500 known locally as the Agate Loop Road
Uncle John's Creek Upper Culvert Replacement and more specifically located in Sec.11,14,T20N,
R3W,WM,at approximately mile post 0.64;work defined as"construction"in the BARS Manual,
Page 11-63,et seq,is determined to be necessary and proper;and,
THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Removing the existing undersized culvert to imnrove fish passage and increase safety by
reducing roadway flooding concerns.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County.
(RCW 36.77.060 and/or RCW 26.77.065)
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering- $60,000
Right of Way $10,000
Construction $430,000
The County Road project herein described is HEREBY DECLARED to be a public
necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report
and proceed thereon as by law,provided and in accordance with RCW 36.77.070 et.seq.
ADOPTED this ZN4 day of._-rLAJq 2019.
BOARD OF COUNTY COMMISSIONERS
MASON COU WASHINGTON
a V- ,�
ATTEST: utty
Kevin Sh , hair
Sharon Trask, ice Chair
Mel' a ry,Cler of the Board
Randeatherlin,Conissioner
APPROVED AS TO FORM:
Tim Whitehead,
Deputy Prosecuting Attorney
cc: Co.Commissioners
Engineer
JOURNAL: Publ.It. i!
Exhibit C
MASON COUNTY
COMMISSIONERS RESOLUTION NO: (p l I
COUNTY ROAD PROJECT NO. 2023
WHEREAS,on Mason County Road No.23500 known locally as the Agate Loop Road—
Uncle John's Creek Lower Culvert Replacement and more specifically located in Sec_14,T20N,
R3W,WM,at approximately mile post 1.02;work defined as"construction"in the BARS Manual,
Page II-63,et seq,is determined to be necessary and proper,and,
THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Removing the existing undersized culvert to improve fish Passage and increase safety by
reducing roadway flooding concerns.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County.
(RCW 36.77.060 and/or RCW 26.77.065)
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering: $400,000
Right of Way $20,000
Construction $2,580,000
The County Road project herein described is HEREBY DECLARED to be a public
necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report
and proceed thereon as by law,provided and in accordance with RCW 36.77.070 et.seq.
ADOPTED this=day ofLA2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, GTON
Kevin Shutty, a'
ATTEST:
Sharon Tras Vice Chair
Meliss D ., ,Clerk o the Board
Ra y lreatherlin,C mmissioner
APPROVED AS TO FORM:
Tim Whitehead,
Deputy Prosecuting Attorney
cc: Co.Commissioners
Engineer f
JOURNAL: Publ.It; 71�rflq
Exhibit D
MASON COUNTY
COMMISSIONERS RESOLUTION NO: .'L`�
COUNTY ROAD PROJECT NO. 2024
WHEREAS,on Mason County Road No.04450 known locally as the Highland Road—
Dayton Creek Culvert Replacement and more specifically located in Sec.18,T20N,R4W,WM,at
approximately mile post 0.33;work defined as"construction'in the BARS Manual,Page U-63,et
seq,is determined to be necessary and proper;and,
THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Removing the existing undersized culvert to improve fish passage and increase safety by
reducing roadway flooding concerns.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County.
(RCW 36.77.060 and/or RCW 26.77.065)
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper,and the estimated costs of said project are herewith set out as follows:
Engineering- $60,000
Right of Way $10,000
Construction $430,000
The County Road project herein described is HEREBY DECLARED to be a public
necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report
and proceed thereon as by law,provided and in accordance with RCW 36.77.070 et.seq.
ADOPTED thisrc4 day of 2019.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Kevin Shutty,C it
ATTEST: /
Sharon Tras Vice Chair
Me, s wry,Clerk Cythe Board
Kan Neatherlin,Com issioner
APPROVED AS TO FORM:
Tim Whitehead,
Deputy Prosecuting Attorney
cc: Co.Commissioners
Engineer
JOURNAL: Publ.It:
Exhibit E
RESOLUTION NO. �7
APPROVAL OF SALE OF SURPLUS PROPERTY
WHEREAS, Mason County owns the real property parcel #32232-52-08021, located on E. Port
Townsend Street, Union, WA that was declared surplus by Resolution No. 71-14 at a public hearing on
December 9, 2014; and
WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager,
has determined that the property is surplus to the needs of the County; and
WHEREAS, Mason County has received an offer to purchase the property in the amount of$20,500
from Neil and Julie Jones, and a public hearing was held on July 2, 2019 to consider the offer;
NOW, THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County
Commissioners that the property described above (parcel #32232-52-08021) is approved at the price of
$20,500 to Neil and Julie Jones; and
BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first
to any delinquent property tax obligations and related penalties, expenses and assessments; and next to
reimbursement of the Property Management expenses; and finally, to the Current Expense Fund; and
BE IT FURTHER RESOLVED, that the Chair of the Commission is authorized to sign the related
closing documents and the Property Manager initiate payment of 8%fee of sale price to the County's real
estate agent.
DATED this 2nd day of July, 2018.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,VASHINGTON
ATTEST:
Kevin Shuttr, C air
Melfi sarewry, Clerk the Board
APPROVED AS TO FORM: `'Sharon Tra Vice-Chair
LTim White ief PA Randy Nea erlin, Commission