HomeMy WebLinkAbout2019/07/08 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of July 8,2019
Monday,July 8,2019
9:00 A.M. Presentation of 2019 Budget Guidelines—Jennifer Beierle
Commissioners Shutty,Trask and Neatherlin were in attendance.
o Jennifer presented the 2020 budget guidelines and stated that preliminary budgets are
due to the Auditor by close of business August 12,2019.On July l 1d',training is
available in the chambers.
9:15 A.M. Support Services—Frank Pinter
Commissioners Shutty,Trask and Neatherlin were in attendance.
o Frank first discussed 160 Panorama Drive,noting that the buyer is asking for another
60-day extension.The buyer has not put down any earnest money and Frank
recommended asking for the earnest money if the Board agrees to move forward.
Cmmr.Neatherlin said they originally asked for an extended closing for their
feasibility study,which they did not get done.He suggested requiring the earnest
money be non-refundable.It was decided to not move forward with the offer.
o Frank then addressed an offer on parcel 61902-50-00003.The current offer is
$5,000.The Board approved the offer and it will go on the action agenda to set a
hearing.
o CDBG Grant-Kelly Bergh briefed the grant details noting that the contract total is
$105,732 under contract#19-622 10-010 with the Community Action Council.
o Cmmr.Discussion—Cmmr. Shutty discussed the interlocal agreement with the
Thurston-Mason Behavioral Health Organization and said that the interlocal
agreement needs to be updated and may need to be done by the end of the month.He
said he will bring more information forward as he receives it.
o Cmmr.Neatherlin asked if the Board would support a$500 earnest money
requirement when placing bids for County properties.The Board was in support and
Cmmr.Neatherlin said he would contact Richard Beckman about this.
9:30 A.M. Juvenile Services-Jim Madsen
Commissioners Shutty,Trask and Neatherlin were in attendance.
o Jim asked to move forward with the 2019-2021 Juvenile Detention Alternatives
Initiative(JDAI)Grant.He said this is the I Ph year they will apply for this grant as it
provides$24,500 of revenue for the department for supplies,equipment,and a
portion of staff salary.The Board approved moving forward with the grant
application.
9:45 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
Commissioners Shutty,Trask and Neatherlin were in attendance.
o Right of Way Acquisition Procedures update-Diane Sheesley noted that this is just a
personnel update and Loretta is now listed instead of Jerry Hauth.
o Cyndi Ticknor said that in their budget for 2019,they had projected spending over
$1 million as they were planning to purchase a grinder.At this time they do not have
the staff to run a new grinder and asked to purchase a new tractor,skid-steer loader,
and a patch box.Cyndi noted that they are planning to purchase all new equipment
as the current market is so high,used machinery is close to new pricing.Cmmr.
Neatherlin asked staff to please try and shop used first before making their
purchases.
o Loretta reminded the Board of the agreement with the Skokomish Tribe and she said
it is still being worked on and will be coming forward in a few weeks.Cmmr. Shutty
voiced his support of the agreement due to the difficulty being faced by the Tribe.
Board of Mason County Commissioners Briefing Meeting Minutes
July 8,2019
Cmmr.Neatherlin voiced his concern in taking care of equipment from others.
Outside entity contract rates were discussed.
o Highland Road-Road closure was not in the Journal and therefore the project could
not begin.The posting will make it so the work cannot begin until July 15th.Diane
did not have the immediate cost to delay the project. She said that signs will be
posted for evacuation routes.
o Request for lighting on Bear Creek Dewatto Road. Staff will bring back the cost.
10:15 A.M. WSU Extension Office—Dan Teuteberg
Commissioners Shutty,Trask and Neatherlin were in attendance.
o Dan reported that WSU reappointed funding for a FTE for the Extension Office,and
the request is$15K from Mason County and an additional$3,500 for laptop,supplies
and travel;$55,000 plus benefits of$21,000 from WSU. This position will be a
Small Farms and Natural Resources Educator 100%dedicated to Mason County and
will provide community education. This will be requested in the 2020 budget.
10:30 A.M. Community Services—Dave Windom
Commissioners Shutty,Trask and Neatherlin were in attendance.
o Request to appoint Russ Sackett to fill a position on the Mason County Historic
Preservation Commission was approved to move to the agenda.
o Building permit report for June was provided.
o The public hearing to consider the Public Benefit Rating System(PBRS)is
continued to July 16,2019. The Assessor's office has sent letters to several
randomly selected participants currently in the Open Space program informing them
they will be audited. These parcels will then be reviewed based on the proposed
PBRS. The audit will take place in August so the request will be to continue the
hearing to October 1,2019.
Cmmr.Neatherlin expressed concern with the potential results of moving to the
PBRS. Cmmr. Shutty is not sure moving to the PBRS is the right thing to do and is
interested in the audit results.
o WRIA 22 has a citizen position available and Cmmr.Shutty requested staff put
together an announcement for next week's briefing.
Commissioner Discussion
o Cmmr. Shutty brought up ways to improve community outreach. The Board asked
that the briefing summary form be amended to add a public outreach section.
The meeting adjourned at 11:05 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF COUNTY COMMISSIONERS
I
Kevin Shu Neather' k
ttY Y
Chair Commissioner Commissioner