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Home My WebLink About2019/07/29 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of July 29, 2019 Monday, July 29, 2019 Commission Chambers 9:00 A.M. Support Services — Frank Pinter 9:30 A.M. State Auditor's Office Entrance Conference 9:55 A.M. WSU Extension/Noxious Weed Control — Patricia Grover 10:00 A.M. Community Services — Dave Windom 10:25 A.M. BREAK 10:30 A.M. Public Works — Loretta Swanson Utilities & Waste Management 11:00 A.M. Assessor— Patti McLean 11:30 A.M. Economic Development Council Commissioner Discussion — as needed BREAK — NOON 2:00 P.M. Enterprise Fleet Leasing & Management Commissioner Discussion — as needed Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version. Last printed 07/25/19 at 2:33 PM If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. Mason County Support Services Department Budget Management u°t Cc)& th Commissioner Administration 411 North 5 Street f - Emergency Management Shelton , WA 98584 Facilities, Parks & Trails 360 . 427 . 9670 ext . 419 Human Resources Information Services Labor Relations !' Risk Management MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES July 29, 2019 • Specific Items for Review o Status of Lake Management District for Spencer Lake — Diane o LTAC recommendation for visitor services — Diane o Review of Commissioners' 2020 Budget - Diane o Updates to Chapter 2 . 51 ( Special Event Camping Policy for Foothills Park, Truman Glick Park and Walker Park ) and Chapter 9 . 44 ( County Owned Real Property, Including Parks and Property Held in Trust ) - Ross o Appointment request for Tammi Wright to represent DEM on the Mason County Emergency Medical Services ( EMS ) Advisory Council - Ross o Review Financial Reserve Policy — Jennifer o County Road Diversion Collection Method - Jennifer • Commissioner Discussion J :\DLZ\Briefmg Items\2019\2019- 07-29 . docx MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Zoren DEPARTMENT : Support Services EXT : 747 BRIEFING DATE : July 29, 2019 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEM : Lake Management District for Spencer Lake . EXECUTIVE SUMMARY : A petition was received by the County with 35 % of Spencer Lake property owners signing in favor of creating the LMD for a 10 -year period . There are a total of 185 parcels in the LMD . The petition states the formula of rates and charges that is to be used to establish the 2020 assessment for the LMD is 23 (twenty-three) cents per thousand valuation . Ballots were mailed to all landowners in the LMD boundary and due by July 17 , 2019 . There were 185 parcel ballots mailed and 112 ballots were returned by the due date . The majority are in the affirmative to form a 10 year LMD for Spencer Lake for 2020- 2030 . The next step is to adopt an ordinance officially creating the LMD and set a public hearing on September 17 to hear objections . Notice of the hearing will be sent to all landowners with instructions on how to file an objection . Objections must be in writing and are due by September 6, 2019 . The process to form a LMD is lengthy and in a nutshell — Commissioners determine petition is sufficient, hold 2 hearings, adopt 3 resolutions, adopt 1 ordinance, mail and process 1 ballot to each land owner, 3 mailings to all property owners that can include multiple documents, 3 legal notices published . BUDGET IMPACTS : The hard costs for the process will be paid by the Spencer Lake Steering Committee . Staff time is not reimbursed RECOMMENDED OR REQUESTED ACTION : On the August 13 agenda , place the Ordinance creating Mason County Lake Management District No . 3 for Spencer Lake and set a public hearing on Tuesday, September 17, 2019 at 9115 a . m . to hear objections to the roll of rates and charges . ATTACHMENTS : Ordinance Briefing Summary 7/22/2019 ORDINANCE NO . AN ORDINANCE creating a Lake Management District for Spencer Lake pursuant to Chapters 36. 61 RCW, to be designated Mason County Lake Management District No. 3 for Spencer Lake. WHEREAS, Chapter 36 . 61 RCW authorized the Board of Mason County Commissioners to initiate the creation of lake management districts; WHEREAS, the Board of Mason County Commissioners found creation of a lake management district for Spencer Lake to be in the public interest through adoption of Resolution 55- 19 ; and WHEREAS, the proposal to create the lake management district received a majority of the votes cast by property owners within the proposed district pursuant to RCW 36 . 61 .080 . 100 . NOW, THEREFORE BE IT ORDAINED by the Board of County Commissioners of Mason County as follows . Creation of District Mason County Lake Management District No . 3 for Spencer Lake, as proposed in Resolution No . 37 - 19 adopted on May 7 , 2019 , is hereby created. Conditions for District Operation The conditions for the operation of Lake Management District No . 3 are set forth in Resolution 5549, Exhibit A hereto, which resolution is incorporated by reference as though set forth in full. The conditions for operation set forth in Exhibit A include the findings and determinations, with district purposes, district boundaries, duration ( 10 years) ; annual rates and charges and provision for a steering committee. Rates and Charges - Collection 1 . Rates and charges for Lake Management District No. 3 shall be included in Mason County' s annual property tax statements. Properties, which do not receive a property tax statement, will receive a separate billing statement for these rates and charges . 2 The total amount of the Lake Management District No . 3 rate and charge shall be due and payable on or before the 30th day of April and shall be delinquent after that date; however, if one-half of such rate and charge is paid on or before the said 3001 of April the remainder shall be due and payable on or before the 31 " day of October and shall be delinquent after that date. 3 . If a payment is received in conjunction with a combined property tax and Lake Management District No. 3 rate and charge, and the payment is less than the amount due, the payment shall be applied first to the annual property tax of the parcel and any remaining due amount to the Lake Management District No . 3 rate and charge . Severability If any clause, sentence, paragraph, section, or provision of this Ordinance or the application thereof to any person or circumstances shall be found to be invalid, the validity of the remaining provisions shall not be affected, and the Ordinance shall be construed or enforced as if it did not contain the particular provision held to be invalid. ADOPTED this 13th day of August 2019 . ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa J. Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Sharon Trask, Commissioner Timothy Whitehead, Chief Deputy Prosecuting Attorney Randy Neatherlin, Commissioner C : Auditor/Accounting Assessor Treasurer J:\Lake Management District\Spencer Lake\LMD - Ordinance to Create. doc INSTRUCTIONS AND SUGGESTED FORMAT FOR OBJECTIONS TO LAKE MANAGEMENT DISTRICT NO . 3 FOR SPENCER LAKE PROPOSED ROLL OF RATES AND CHARGES 1 . Date and time of hearing : The County Commissioners will consider each objection beginning at 9 : 15 a . m . on Tuesday , September 17 , 2019 at Mason County Building I , Commission Chambers , 411 North Fifth Street , Shelton , WA 98584 . 2 . Reasons for objections : You must state in writing your specific reasons for objecting to the roll of rates and charges . 3 . Deadlines for filing : Objections must be filed prior to the public hearing . Please file your objections by Friday , September 6 , 2019 , to allow time for preparing staff analysis . Address for filing objections : Mason County Commissioners 411 North Fifth Street Shelton , WA 98584 SUGGESTED FORMAT ( Please use additional sheets if necessary ) NAME . ADDRESS . Phone : ( daytime ) E -mail Parcel Number (from legal notice ) Reasons for objecting to the proposed roll of rates and charges . Any other information you wish to add . Please see other side of page MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Diane Zoren DEPARTMENT : Support Services EXT : 419 BRIEFING DATE : July 29, 2019 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEMS . The Lodging Tax Advisory Committee ( LTAC) met on July 25 to consider the one proposal received for Visitor Information Centers (VIC) from the North Mason Chamber of Commerce . The request was for $ 40, 600 . EXECUTIVE SUMMARY : LTAC recommended awarding the $40, 600 to the North Mason Chamber for 2020 VIC services with the option to renew the contract for an additional year . The total 2021 award for VIC's will be up to 30 % of 2019 lodging tax revenues received . LTAC also recommended to call for proposals for additional services that support tourism to include Visitor Information Centers, support of tourism related facilities [as defined RCW 67 . 28 . 080 ( 7)] and activities designed to attract and welcome tourists [as defined RCW 67 . 28 . 080 (6)] . The award for Visitor Information Centers is up to $ 102, 000 and up to $ 50, 000 for other activities . RECOMMENDED OR REQUESTED ACTION : Award $40, 600 to the North Mason Chamber of Commerce for VIC services and call for proposals for additional services that support tourism . J :\DLZ\Briefing Items\2019\Diane ' s items\LTAC 2020 visitor services - 2nd rfp . doc NORTH MASON \ �`vv 0C. HAMBERa\ BUFAfR Llcr ,Nl I VISITOR CENTER 2020 Request for Proposal North Mason Chamber Visitor Information Centers 1 . CONTACT INFORMATION : Stephanie Rowland , North Mason Chamber of Commerce , 30 NE Romance Hill Rd . , Suite 103 ; Belfair 98528 ; 360- 2754267 ; srowland@northmasonchamber . com 2. DETAILED DESCRIPTION OF PROPOSED LOCATIONS LOCATION # 1 : Belfair Square Footage : Three offices in one — VIC, Chamber and Belfair Licensing - 1 , 620 total square footage Dedicated VIC — 810 square feet Hours of Operation : Monday through Friday, 9 a . m . to 5 p . m . Saturday, 9 a . m . to 1 p . m . aaa - Ileum MANE Pal IN all 10 Located on busy Highway 3 in the heart of Belfair ( next to Harrison Medical Center ) , our prime location serves as the gateway to the Olympic Peninsula for those traveling both from the North and the South . We are within blocks of the plentiful services and businesses Belfair has to offer and are just 4 miles from Allyn to our South and only a mile from the entry highways to both South and North shores of Hood Canal . Our state -of-the - art, accessible facility offers plenty of parking and a clean and professional office environment — the perfect setting for welcoming visitors, whether traveling by motorcycle , bicycle or RVs . Our visitors enjoy clean and secure restrooms ( with entrance inside the building ) and a private conference room , which provides welcome comfort to those who need added assistance or a place to sit down with maps and directories to plan their itineraries . We house three offices in one - the Chamber, the VIC and Belfair Licensing, a wholly owned subsidiary of the Chamber, and sub - agent of the Washington State Dept . of Licensing . We serve as a well - known clearinghouse of information for both tourism and our local communities, county and state . Please see traffic counts below; please note that the figures do not include other services Belfair Licensing provides, such as notary services, nor does it include the number of guests that accompanied each customer, or those specifically going into our dedicated VIC area . Dedicated staff: Our entire staff ( 4 full -time employees and 1 , 32 - hr/week employee ) North Mason Chamber — Page 2 welcomes visitors, answers inquiries , provides directions and assist with our overall tourism efforts by phone and in person six days a week, all year long . Belfair Licensing Transactions - 2015 2016 2017 2018 Vehicles/Vessels 22 , 210 27 , 112 23 , 779 25 , 394 Hunting 560 819 11602 900 Fishing/shellfish 31158 31657 31650 21770 Discover pass 995 765 11023 11185 National park pass 10 21 3 17 Total transactions 26, 933 32 , 374 30, 106 30, 221 Belfair VIC walk- in traffic 374 482 745 11033 Union VIC walk- in traffic N /A 702 11036 726 * * fires and smoke affected our visitor traffic this summer LOCATION #2 : Hunter Farms, Union Square Footage . Dedicated separate building, 144 sq . ft . Hours of Operation : While open year- round , this visitor center is staff by North Mason Chamber employees May through October, Friday- Sunday, 12 - 5pm . Is . lIa011 ,4 ,•� '++ rAlk OK a. a alp rw F L � ! i�- � • l .. _lIaay 41 a r The VIC at Hunter Farms in Union provides an invaluable service at a remote location . Since 2016, our Chamber has partnered with Hunter Farms to offer staffed service , now open Friday-Sunday, May through October . Hunter Farms keeps the center open year- round as well . We are proud to offer the personalized service of two local residents — Nancy Johnson and Camas Baugh . Camas now staffs the center on Fridays . In addition to providing guest services, Camas utilizes this time to Facebook and communicate via social media to help draw visitors to the area . Camas also works at our Chamber office in Belfair . North Mason Chamber — Page 3 Page Ad Center 11 Inbox W Events Manage Jobs Notifications 0 More Settings I Help v SE � . visit Unior �ry `'•- Visit Union . . . ; , Eli , Home About Photos I Uked v 1 Following - A Share 47sk Union Q Paye A.d CeI Irrlwxr E. ents I'Adnage Juts kJ LIE S :It uz Un i o r0 116 Used - \ Fonumrlu . A shoe Visit Union Canal Cookout Home About Photos RaYier� S _ 18 IN PIA 15 Thua PM • II Vdeas Events �� r Posts Services Upcoming Events 06 Shop Groups 29 FJordhrcrwsin gpeaow Rest 1141 ury rMtes offers rk Like 1 Follow A Share • • • Mark Napo: Drinking hom die Fillies of Ught H \ r iu i 1 i N1 I 25 '°°� AMB & Commun:�y m visit [b Uke Q Comment (a' Share Union Prenpkinlest 6 North h4snn Chamber � ManagePtomodors 26 . . . Union visit VisitUnbn Union Published by s i.rca , I June 21 at 4. 19 Phil la Goat and Pig! #V*hUnion #hunterfarms #explorehoodeanal Visit Union Create PageAUseinarrrokv £' '� < - � •=i; Home €` .a.. , :1 Posts Ir Jobs + Events . See more �g d "t ai>r Manage Promotions LL r' North Mason Chamber — Page 4 Visit Union 4 Page Ad Center Inbox Notifications Q Insights Publishing T . . . More A Like 1 Follow Share • . : HAMBEt 05 Like Q Comment e,> Share Visit 1 e.("'L Visit Union " ' Visit vial U n i o rO Union Published by Camas Baugh P . June 6 at 1 48 PFA 0 Visit Union Create Page @Usernaw . ♦ 01, rr Home % DD �La C5t0C Posts Jobs Wood CanW'j own Nuacr Events a r • 1 t, 2019 FPJ, AUG 16 - r.1.1 :' Eng Hoodstock 2019 a Hood Canal 's Own Music Fra Manage Promotions and Arts Festival I * Interested _ Priv %X0 Brandon, Katie and 47 fiends cot Fac x Page A$ Center Inboic Notitications0 Insights Publishing I . . . More t! t t l : t + I N1 k: . I ♦ Like a1 Follow Share .JHAMBE Like Q Comment I:* Share visit . t, .u:s Visit Union • • visit Union Published by vislumm I i. - June 21 at 4: 18 PM - Q U n 1 o rO This little cutie stopped by to ring the bell! WMILInlon *explorehoodcanal u`hunterfarms I Visit Union q Ln " :' ` Create Pae Username �t " s HomeIZA Posts Jobs Events See more Manage Promotions North Mason Chamber — Page 5 3 . STATEMENT OF QUALIFICATIONS : We are uniquely positioned to serve a vast audience at our locations . In addition to our years of experience as a JAC Mason County VIC ( since 2008 ) , and Union ( since 2016 ) , our 4 . 5 employees ( plus part-time in Union ) are all from this area , and offer assistance based on their personal experience . The knowledge necessary to operate Belfair Licensing also lends itself to unique visitor information ; e . g . , our staff is proficient in all things hunting, fishing, shellfish , Discover passes , national park passes, and more — such as vehicle and vessel licensing which also comes in handy when it comes to those visiting our area . We also have experience in the following areas : a ) Providing expert personal , telephone and computer assistance in answering questions, providing recommendations, giving directions and contact information on everything from festivals and events to locations of parks, businesses, highways, helping educate guests about our area and its abundant resources, attractions and recreational activities . b ) Securing and utilizing a wide variety of printed materials including maps, pamphlets, ferry schedules and business brochures . c ) Assisting visitors with immediate computer searches for further information and access to our Mason County tourism website www . ExploreHoodCanal . com . d ) Helping our visitors locate businesses and contacts for local services and businesses through both our Chamber and the Shelton - Mason County Chamber of Commerce . e ) Communicating VIC information through Chamber communication tools, including email newsletters , handouts , website , Facebook and more , include responding to requests for information through our ChamberMaster/website connection , which enables visitors to request maps , brochures, etc . via one - on - one email and U . S . Mail through our office . f) Ability to deliver maps and needed tourism brochures to local organizations, parks or business for distribution to the public, such as the North Precinct of the Mason County Sheriff' s Office . g ) Network of community leaders and volunteers . Our Chamber is considered a " hub " of communication . In addition to our membership ( 320 members strong ) , the community looks to us for information on everything from the upcoming freight highway project to inquiring whether the beaches are open for harvesting oysters . We live here . We work here . And we all love it here . That' s what makes our community strong . h ) Chamber President & CEO has extensive hotel , marketing and communication experience in several areas, including group and corporate sales, convention services, guest services , and meeting management . She has worked for companies such as Sheraton , Weyerhaeuser, WA State Employees Credit Union , KIN &TV, KXLY-TV and the Kitsap Sun . She holds a certification in International Business Etiquette from the Protocol School of Washington , D . C . She is a speaker in matters of customer service , professional etiquette, and server training . i ) Our Trustees and Members of our Chamber are active community leaders who also serve as important ambassadors for our area on tourism and economic development . North Mason Chamber — Page 6 4 . STRATEGY FOR MAINTAINING FAMILIARIZATION : Our training for maintaining a high level of knowledge is ONGOING and is considered part of everyone ' s job . Information is shared as soon as it becomes available . Our entire staff is required to know how to access information — from general web searches to www . explorehoodcanal . com , and all state and park information , etc . Inherent in the role of a chamber of commerce is keeping abreast of local resources, from business to recreation . In fact, as a Chamber and VIC, we are usually the "first call " for information , making it critical for us to stay current with what' s happening in the community . As many of our visitors are specifically interested in festivals and events , we pride ourselves on keeping up -to - date . We list the events on our website and promote them on both our weekly e - newsletter and reader board on Hwy 3 , and Facebook . We seek information from Chamber members and the community through networking both within and outside of Chamber activities . As host of our two VICs, local businesses and organizations are invited and encouraged to communicate with us as well , providing information on events, sites, accommodations, recreation , attractions, etc . , for dissemination through both Chamber network/communications and the VICs . Event planners and local businesses are invited to display posters and flyers in both our VIC and Belfair Licensing ( bulletin boards and handouts ) . 5 . DETAILED BUDGET . Customer Service Training — 4, two - hour workshops $ 4, 000 Includes full execution of workshops from speaker to handouts Reprint of Mason County Padded Map — 40 pads ( 50 sheets ea . ) 11068 Face boo k/ Instagram Marketing @ $ 50/ mo . 250 Utilities ( electricity/gas/sewer/ Belfair only ) 11026 Computer/technology 11000 Union data plan (wi -fi @ $ 25 / mo . for 6 mos . ) 150 Copies/ printing/ Union VIC banners , packets, etc . 750 Postage 11000 Rent ( 1/3 of general budget ) 10, 400 Telephone/ Internet ( 25 % of general budget ) 11050 Tourism mileage ( including travel to Union , Shelton ) 900 Wage expense — Belfair 201000 * Wage expense — Union 71160 * $ 48, 754 REQUESTING . $ 401600 * * * * Requesting same as 2019 total of $ 40, 600 ( Includes original $ 33 , 400 for 2018 plus enhanced services addition of $ 7, 200 ) *does not include payroll taxes AWARD HISTORY: 2015 $40, 000 2016 $40, 000 (added Union location this season) 2017 $40, 700 2018 $33, 500 (requested $40, 700) 2019 $33, 400 (requested $40, 700) 2019+ $ 7, 200 awarded during 2019 for "enhanced services " for a total of $40, 600 for 2019 North Mason Chamber — Page 7 6 . MEASURES TO ASSESS IMPACT OF CONTRACT PERFORMANCE . The Chamber has several systems in place to track visitor information and analyze the services we provide . With regard to measuring economic impact, many of our visitors, both inhouse and over the phone , have questions about our local businesses; i . e . , retail shops, services, etc . , as well as vacation information . We see many people who are planning to move here as well as job seekers . Often those who come here for business ask questions about tourism , and those who are here on vacation seek information on moving here . We also refer requests regarding new businesses to the Economic Development Council of Mason County, who we worked with on a county-wide Business Builder Course for entrepreneurs in 20017 - 2018 . We have just learned that Mason County has received this federal CDBG grant again , and we will be applying to partner again with the EDC, WSU , Enterprise for Equity, and of course , Mason County . While it is difficult to measure exactly how our services impact our local economy, we view every customer/visitor encounter as an opportunity to contribute to our local economy . Once visitors see how many services our small community offers, it inevitably helps with the overall positive impression possible investors and future citizens experience . We pride ourselves on exposing/ promoting as many of these businesses and services as possible through all three of our offices — Chamber, VIC and Belfair Licensing . We track activity through all of these means -- Staff Hours — In Belfair, we are staffed Monday through Friday, 9-5 , and Saturday, 9 - 1, for a total of 44 hours a week . Our staff includes 4 full -time and 1 part-time employee . In Union , the VIC is open 7 days a week May through October, staffed Friday through Sunday, 12 - 5, for a total of 15 hours . Visitors are welcome all 7 days . Phone , email , packets, walk-in traffic — Are all tracked manually daily, including home city and state and reported to LTAC and the Mason County Commissioners quarterly — for both Union and Belfair VICs . Website — Our website also tracks web traffic including data for page views, duration , new v . returning visitors, geography, international visitors, and more . Belfair Licensing - In addition , traffic is calculated by transaction in our Belfair Licensing office , which is part of the Chamber and VIC . It offers a unique opportunity for us to promote county-wide tourism and business referrals daily . While not every customer requests tourism information personally, often the people accompanying them do . Dept . of Revenue Rooms Report : We also review the Department of Revenue' s Rooms Report annually to measure the status of lodging facilities county-wide . 2020 Estimates : Overall attendance : 43,029 * 1 . Away from their place of residence or business and staying overnight in paid accommodations : 6, 696 ( based on 20% of overall ) 2 . To a place fifty miles or more one way from their place of residence or business for the day or staying overnight : 21 , 514 ( based on 50% of overall ) 3 . From another country or state outside of their place of residence or business : 3 , 515 ( based on 10 % of overall ) *Based on 2018 numbers + 5% increase 2020 estimates coming when 2019 DOR report is available Thank you for this very important opportunity to serve our communities . steel"e R"#&Nd MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Ross McDowell DEPARTMENT : Parks & Trails EXT : 806 BRIEFING DATE : July 29 , 2019 PREVIOUS BRIEFING DATES : June 3, 2019 (If this is a follow- up briefing, please provide only new information ) ITEM : Updated MC Ordinances ; Chapter 2 . 51 (Special Event Camping Policy for Foothills Park, Truman Glick Park and Walker Park) Chapter 9 . 44 ( County Owned Real Property, Including Parks and Property Held in Trust) EXECUTIVE SUMMARY : ( If applicable, please include available options and potential solutions) . To insure the public health and safety of our community an update is needed of our County Code to regulate the camping and other activities on County owned real property including parks and property held in trust . In the current County Code Chapter 2 . 51 there is an allowance for Special Permit for overnight camping in Foothills and Truman Glick Parks with a limit of 2 nights . In Resolution 65- 05, a special permit for overnight camping is allowed in Walker Park which should be added to Chapter 2 . 51 . The special permits also have several stipulations for health & safety guidelines . Chapter 9 . 44 originally indicated it was for County Parks and Fairgrounds . This chapter needed to be expanded to include County owned real property, parks and County property held in trust . Since Mason County does not have a fairground that wording will need to be removed . Also added in the draft of Chapter 9 . 44 is stipulations reference Park Hosts . The drafts of Chapter 2 . 51 and Chapter 9 . 44 were reviewed by both Deputy Prosecutor Tim Whitehead and MCSO Chief Ryan Spurling finding no major concerns on their part . BUDGET IMPACT : None Briefing Summary 7/ 18/2019 PUBLIC OUTREACH : ( Include any legal requirements, direct notice, website, community meetings, etc . ) RECOMMENDED OR REQUESTED ACTION . Recommend BOCC discussion and review of the updates and move forward with a hearing date . ATTACHMENTS : Track Changes Chapter 2 . 51 Draft Ordinance Update Track Changes Chapter 9 . 44 Draft Ordinance Update Briefing Summary 7/ 18/2019 Chapter 9 .44 - # COUNTY OWNED REAL PROPERTY, INCLUDING PARKS AND PROPERTY HELD IN TRUST Sections : 9 .44 .010 - Speed of motor vehicles. No person shall drive a motor vehicle within any county park, on owned real property. or property held in trust at a speed greater than is reasonable and prudent, having due regard for the traffic on , and the surface and width of the road , and in no event at a speed which endangers the safety of persons, property or wildlife : ( 1 ) Provided , however, that in no event shall a vehicle be driven at a speed greater than ten miles per hour in eamp , pienie, utility eY headg aFteFs aFeas a park, county owned real property or property held in trust, or areas of general public assemblage, or in parking lots; ( 2 ) And , pFeV' .d .d F theF, that OR ne event ghall a eh ' ele he .d .'„e at a veal ,. eateF tF, �„ tweRty five miles per heuFin any other aFe . The ceuRty, however, upon finding that the safety F peFSeRs .d the ..al ' t' on of the Fe ad. aR d the traffic there On s waFFants, Mayestabligh lever speed I ' FR45 aR d Shall vest the qaFne lR the area se established ; (32) And , provided further, that it shall be a misdemeanor to operate any motor vehicle in any planted area . ( Ord . 91-06 Att. B ( part), 2006 ) . 9 .44 .020 - Parking of motor vehicles, trailers, etc. ( a ) No operator of any automobile, trailer, camper or other vehicle, shall park such vehicle in any county park, er-the county faiFgFeuRds aFea owned real property, or property held in trust, except where the operator is using the area for a designated recreational purpose and the vehicle is parked in a designated parking area , or in another area with the permission of the manager or park supervisor. ( b ) No person shall park, leave standing or abandon a vehicle in any county park, OF the county #airgFeuRds owned real property, or property heldin trust after Elesing time overnight or in a " No Parking” zone, except whee campinga ,dea. ; gRate,d , , e , with permission from the a County Mmanager Director or Ppark supervisor. .( e) Pie peFsap shall paFk, leave Stand ! Rg eF abandGR a vehiele On any county paFk 9F the ( dc) Any unauthorized vehicle found parked in violation of subsections ( a ) or, (b ) eF� of this section may be towed away at the owner's or operator's expense . ( Ord . 91-06 Att. B ( part) , 2006) . 9 .44 .030 - Consumption of alcoholic beverages. Opening, possessing alcoholic beverage in an open container, or consuming any alcoholic beverages in any county park, er on the-county €a+tgFE)Un s owned real property , or property held in trust shall be prohibited except in the following designated areas and under the following circumstances : _( 1 ) I .. de SigRated r pds by registered eafspeFs r their . ue5t& . ( 1�) In any buildings leased or rented or in a designated signed area, wherein the 4esse lessee has obtained and displays the proper permits from the Washington State Liquor Control Board . ( 2 ) Park Host are permitted to possess and consume alcoholic beverages inside their recreational vehicle or residence . (Ord . 91-06 Att. B ( part), 2006) . 9 .44 . 040 - Intoxication in county parks, er-#aiFgxea45 county owned real property or property held in trust. Being or remaining in, or loitering about in any county park area, or the e fairgsat son any county owned real property, or property held in trust while in a state of intoxication shall be prohibited . ( 1 ) Park Hosts shall not be intoxicated while performing their Park Host duties . - - - - - - Formatted : List Paragraph, Numbered + Level : 1 + Numbering Style: 1, 2, 3, ... + Start Ord . 91-06 Att. B art 2006 at: 1 + Alignment: Left + Aligned at: 0. 5 + ( ( part), ) • Indent at: 0. 75' 9 .44.041 - Smoking4p Tabacco Free zone in county parks,-of €aiFgFeuFlds owned real property, or property held in trust. All county property, including county parks, aad faiFgFetradscounty owned real property or property held in trust, shall be designated tobacco free areas. County property does not include : ( 1 ) Private vehicles and residences unless otherwise required by individual or group contracts with the county; ( 2 ) County roads; ( 3) Any person passing by or through county property while on a public sidewalk or public right- of-way has not intentionally violated this chapter. (4) Park Host owned recreational vehicle . (Ord . 91-06 Att. B ( part) , 2006 ) . 9 .44 .042 - No tobacco sales, advertising, sampling or sponsorship . (a ) The sale of tobacco products or tobacco related merchandise is prohibited on county-owned or leased property or during county sponsored events . ( b ) Advertising tobacco products is prohibited on county-owned or leased property or during county sponsored events . ( c ) Sampling (free distribution ) of tobacco products or tobacco related merchandise is prohibited on county-owned or leased property or during county sponsored events. ( d ) Tobacco sponsorship ( compensation or promotional items ) is prohibited on county-owned or leased property or during county sponsored events . ( Ord . 91-06 Att. B ( part) , 2006 ) . 9 .44 .050 Parks, and- county owned real property operation and property held in trust periods . The county shall establish for each county park aFeaareas and the eewnty faiFgFewnds, according to existing conditions, times and periods when it will be open ( usually dawn ) or closed ( usually dusk ) to the public. Such times and periods shall be posted at the entrance to the area affected and at the facility office . No person shall enter or be present in a county park area ^ ` the `^ ^ty faiFgFe nds after closing time_except with specific permission of the park eF faiFgFGHRd6 manager, or a county parks eF fid` employee,; ^E) F as a guest of a couRty ^ „ ! ` . County owned real property and property held in trust shall be dosed before and after normal business hours, on weekends and holiday while County operations are closed . (Ord . 91-06 Att. B ( part), 2006 ) . 9 .44 .060 - Fireworks— Restricted . ( a ) No person shall possess, discharge , set off or cause to be discharged , in or into any county parks area , eFthe county faiFgF9UAdS owned real property, or property held in trust, any firecrackers, torpedoes, rockets, fireworks, explosives or substance harmful to the life or safety of persons or property . ( b ) Provided , however, that fireworks may be permitted as a part of a professionally conducted display by competent, licensed , bonded pyro technicians, subject to the approval of the local fire district and the county fire marshal . ( Ord . 91-06 Att. B ( part) , 2006 ) . 9 .44 .070 - Rubbish — Deposit in parks, eF fairgFeuadS county owned real property or property held in trust— Prohibited . ( a ) No person shall leave, deposit, drop or scatter bottles, broken glass, ashes, waste paper, cans or other rubbish , in a county park area, eF the faiFgFewnds on county owned real property, or on property held in trust except in a garbage can or other receptacle designed for such purpose . ( b ) No person shall deposit any household or commercial garbage, refuse, waste or rubbish , which is brought as such from any private property, in any county park area,. erthe county faiFgFOURGIs owned real property , or property held in trust garbage can designed for such purpose . ( Ord . 91-06 Att. B ( part) , 2006) . 9 .44 . 080 - Sanitation . No person shall , in any county park area, eF the Geunty `aiFgFOURd on county owned real property or property held in trust: ( 1 ) Drain or dump refuse or waste from any trailer, camper, automobile or other vehicle, except in designated disposal areas or receptacles ; ( 2 ) Clean fish or other food, or wash any clothing or other article for personal household use or any dog or other animal, except at designated areas ; ( 3 ) Clean or wash any automobile or other vehicle; (4 ) Pollute , or in any way contaminate by dumping or otherwise depositing therein any waste or refuse of any nature , kind or description, including human or animal bodily waste, the soil , any stream , river, lake or other body of water running in, or adjacent to, any county park area , o+ t " e fa;*greup s county owned real property, or property held in trust. ( Ord . 91-06 Att. B ( part) , 2006 ) . 9 .44. 090 - Firearms and/or other weapons. No person shall possess a firearm with a cartridge in any portion of the mechanism within any county park area , erthe as on county owned real property or property held in trust, nor shall any person discharge or propel across, in or into any county park area , er the faiFgrvmivs county owned real property, or property held in trust , a firearm , bow and arrow, spear, spear gun , harpoon or air or gas weapon, or any device capable of injuring or killing any person or animal , or damaging or destroying any public or private property, except where the county for good cause has authorized a special recreational activity upon finding that it is not inconsistent with county parks , e-F #a+xgFeepcJs county owned real property, or property held in trust use . (Ord . 91-06 Att. B (part) , 2006 ) . 9 .44. 100 - Dogs on leashes— Horses. (a ) No person shall bring a dog into any county park ,ef the fa+FgFeepAs county owned real Property, or property held in trust unless the dog is controlled by means of a hand -held leash no longer than six feet. The dog must not be tied and abandoned, but must be at all times under the personal control of the person bringing it to the county parks, eFfairgre4.4ads county owned real property, or property held in trust. Provided , however, with the exception of service animals (dogs ) for the handicapped . ( b ) PFavided , haweyeF, that dUFiRg the days ef the e9unty fair a- -Rd- fe 'r the three days PFiE) F W the .. t. , F., ' r Re .degS , . ,' ll -he ' e.,L. ' bit aFeas OF ether a s 4equente .d by the g ral air( )beiRg e . . hilted- " e the fair.- ( e) 0 ... ,' ,d .d f ober that a g the aferement' e .. edn e.d of the faiF ,Jens 1 .. .. d .. aFeasmust be .. a le -. rh aR d rch t r e ral that they � et a a ten FS13" (db) Provided further, no person shall bring a horse into county park areas, county owned real property, or property held in trust except those pafk-areas specifically developed and posted for horse use . Provided , however, with the exception of service animals ( miniature horse ) for the handicapped . ( Ord . 91-06 Att. B ( part) , 2006) . 9 .44 . 110 - Violation — Penalties . ( a ) All county employees shall be encouraged to help educate the public about the sFAekiag aed tobacco free zone policies in this chapter by reminding violators not to sraeke use tobacco products on the property and by adding the guidelines to all use agreements and event publications . Violators, who refuse to comply with the SMGkiRg tobacco free zone policies, may be asked to leave the county park, of fairgFes county owned real property, or property held in trust area . ( b ) In addition to the penalty provided in any other existing or future ordinance of the county, failure to comply with this chapter, or any other rule or regulation of the county parks, of faifgFee+ads county owned real property, property held in trust or with any other federal, state, or local law, rule, regulation applicable under the circumstances, shall subject the person so failing to comply to ejection from any county park area, er county owned real property, or property held in trust t44s shall be guilty of a misdemeanor trespassing in the second degree ( RCW 9A . 52 . 080) . and subject to a fine of fi4y dellaFs. (Ord . 91-06 Att. B ( part), 2006 ) . i Chapter 2 . 51 - SPECIAL EVENT CAMPING POLICY FOR FOOTHILLS PARK, AND TRUMAN GLICK PARK AND WALKER PARK 2 . 51 . 010 - Purpose . This policy sets forth terms and conditions for the use of Foothills Park and Truman Glick Park for overnight camping in conjunction with a special event or gathering , and .. Walker Park for non - motorized boating around South Pudget Sound overnight camping . ( Res . 52 -08 Attach . A ( part ) , 2008 and Res . 65- 05Attach . A ( part) , 2005 ) . 2 . 51 . 020 - Termination . This policy shall be effective upon adoption by the board of county commissioners and shall remain in effect unless the board of county commissioners terminates the policy at any time with a motion of the board at any regular or special meeting . ( Res . 52 -08 Attach . A ( part ) , 2008 and Res . 65 -05 Attach . A ( part) , 2005 ) . 2 . 51 . 030 - Policy . It shall be the policy of the Mason County board of county commissioners and Mason County parks and trails department to allow overnight camping at Foothills Park and Truman Glick Park under the following terms and conditions : ( 1 ) Camping shall be allowed in the park only via special permit to groups conducting a special event at the park . Camping shall be allowed only during that portion of the year the park is open for day- use . ( 2 ) A camping permit does not provide exclusive use of the park , the general public will still have access for the park . ( 3 ) An overnight stay permit must be obtained from the parks and trails office in advance of arriving at the park . The group leader or event sponsor must submit a roster with names and addresses of all individuals registered for an overnight stay . ( 4 ) All campers must sign a liability waiver. Adult or guardian must sign for children under eighteen . ( 5 ) Campers must camp in tents or self-contained camping units only Truman Glick Park and Foothills Park . ( 6 ) The maximum number of individuals , tents , or self contained camping units allowed on - site at each park site will be determined on a case by case basis by the parks and trails department staff. ( 7 ) There is no electrical service , hookups , or sewer dump service for any camping . i ( 8 ) Overnight stays shall be limited to two consecutive nights . ( 9 ) Fee for camping at Truman Glick and Foothills Park is five dollars per person , per night payable in advance at the parks and trails office . ( 10 ) Campers must observe all park rules governing day- use patrons , to include no open fires , alcoholic beverages , no smoking , or firearms . Anyone possessing alcoholic beverages , firearms , smoking or starting an open fire may be asked to leave and /or may be subject to arrest . ( 11 ) Disruptive individuals will be asked to leave the park and/or may be subject to arrest . ( 12 ) Quiet time at the park shall be nine p . m . through eight a . m . Campers are expected to restrict activities to their tents or self contained camping units and refrain from making noise during that time . ( 13 ) Tents shall be placed only in areas approved by the parks and trails staff at Truman Glick Park and Foothills Park . ( 14 ) A damage/cleanup deposit in the amount of one hundred fifty dollars may be required depending on the special event . ( 15 ) The responsible adult group leader shall ensure that all camp areas are kept clean and in good condition during occupancy , and upon leaving the park , in order to receive a refund of the damage/cleanup deposit . An adult must be present at all times . ( 16 ) Campers staying at Mason County parks under an overnight stay permit shall use the facilities at their own risk . Mason County shall not be liable for personal injuries or damages to equipment or personal property . ( 17 ) Camping at the park sites will be reserved on a first-come , first- served basis . ( 18 ) No commercial use of the park associated with camping is allowed . ( 19 ) No amplified sound is allowed during the park quiet time ( nine p . m . to eight a . m . ) ( 20 ) Only smaller two to eight person tents are allowed . No large group tents . ( 21 ) Future camping use will be denied for failure to follow rules and regulations . ( 22 ) Camping activities at the park sites shall be carried out to minimize the impact to day-use patrons and scheduled use of other park facilities . ( Res . 52 -08 Attach . A ( part ) , 2008 ) . It shall be the policy of the Mason County board of county commissioners and Mason County parks and trails department to allow overnight camping at Walker Park under the following terms and conditions : ( 1 ) Camping shall be allowed only by individuals arriving at Walker Park by water in _ Formatted : Font. (Default) Arai, 12 pt, Font non-motorized boats, during that portion of the year the Park is open for day-use. No color: Custom coior(Rce(49,51,53)), Expanded overnight parking for campers will be allowed at the Park. by 0 ,05 pt i (2 ) An "Ovemight Stay Permit" must be obtained from the County/ in advance of arriving T at the Park. An Ovemight Stay Permit will only be issued to a designated responsible group leader who will be on-site during the stay and upon receipt of: a camper roster and liability waivers for each camper. (3 ) A damage/cleanup deposit may be required depending on the special event . (4) The maximum number of individuals on-site at the park in the ovemight camping party shall be fifteen ( 15) , including shore support and visitors. (5) Overnight stays shall be limited to two ( 2 ) consecutive nights (6 ) Campers must observe all Park rules goveming day-use patrons, to include no open T fires, alcoholic beverages , or firearms . ( 7 ) Quiet time at the Park shall be 10:00 p. m . Campers are expected to restrict activities to their tents and refrain from making noise after that time. (8) Tents shall be placed only in areas approved by the County, and camping T equipment shall not be left unattended . (9) The responsible group leader shall ensure that all camp areas area kept clean and in good condition during occupancy, and upon leaving the Park in order to receive a refund of the damage/cleanup deposit . ( 10) Campers staying at Walker Park under an "Overnight Stay Permit" shall use the facilities at their own risk. Mason County shall not be liable for personal inluries or damages to equipment or personal property. ( 11 ) Camping activities at the Park shall be carried out to minimize the impact to day-use patrons and scheduled use of other Park facilities, - Formatted : condensed by os pt ( Res . 65-05 Attach . A ( part ) , 2005 ) MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Ross McDowell DEPARTMENT : Emergency Management EXT : 806 BRIEFING DATE : 07 - 29 - 2019 PREVIOUS BRIEFING DATES . ( If this is a follow- up briefing, please provide only new information ) ITEM : Appointment request for Tammi Wright to represent DEM on the Mason County Emergency Medical Services ( EMS) Advisory Council EXECUTIVE SUMMARY : (If applicable, please include available options and potential solutions) . Mason County Resolution 92 - 86 ( 09 - 30 - 1986 ) created the Mason County Emergency Medical Services Advisory Council ( EMS Advisory Council ) and it states the council shall have a representative from Mason County Emergency Services Department which is now called Emergency Management Division ( DEM ) . This position has been vacant over 5 years and we would like to fill that position with Tammi Wright, DEM Senior Emergency Management Coordinator, with your approved appointment . BUDGET IMPACT : None PUBLIC OUTREACH : (Include any legal requirements, direct notice, website, community meetings, etc . ) RECOMMENDED OR REQUESTED ACTION : Request your review and approval of appointment of Tammi Wright as the DEM representative for the EMS Advisory Council ATTACH M E NTS : Letter of request to appoint Tammi Wright to the vacant EMS Council position from Ross McDowell , DEM Manager Briefmg Summary 7/24/2019 MASON COUNTY °°°yap SUPPORT SERVICES DIVISION OF EMERGENCY MANAGEMENT 100 W PUBLIC WORKS DRIVE, BUILDING 1 — _ SHELTON, WASHINGTON 98584 s IN54 Phone (360) 427- 7535 Fax (360) 427- 7756 Ross McDowell, DEM Manager 100 W. Public Works Dr. Shelton, WA 98584 June 24, 2019 Board of County Commissioners Mason County 411 N. 5 1 Street Shelton, WA 98584 Chairman Kevin Shutty: I am writing to request the Board of County Commissioners appoint Tammi Wright to the vacant position as the representative for Mason County Emergency Management on the Mason County Emergency Medical Services (EMS) Advisory Council . Per Mason County Resolution 92 - 86 , which created the council on September 30, 1986 , it states that the following representatives shall compose the council : Mason County Commissioner Hospital District Commissioner City of Shelton Commissioner Mason County Sheriff' s Department (office) City of Shelton Police Department City of Shelton Fire Department (CMF and EMS) Washington State Patrol Mason County Emergency Services Department (DEM) Privately-owned Ambulance Company Medical Program Director Mason County CPR Association One representative from each of the 15 Fire Districts One citizen representative from each of the 3 Mason County Commissioner Districts Respectfully submitted, G . Ross McDowell , DEM Manager 1 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Jennifer Beierle DEPARTMENT : Support Services EXT : 532 BRIEFING DATE : July 29, 2019 PREVIOUS BRIEFING DATES : June 24, 2019 ITEM : Mason County Financial Reserve and Contingency Policy draft to replace Resolution No. 58 = 17 EXECUTIVE SUMMARY: The Mason County Board of County Commissioners adopted Resolution # 5& 17 setting a reserve and contingency policy for the County's General Fund . The attached draft proposes revising this resolution to include Special and Other County Fund reserves, which include the following changes and additions : • Increase the General Fund Operating Reserve from 1245 % to 15- 20 % of the prior year's expenditures • Sales & Use Tax Fund Reserve • County Road New Road Projects Fund Reserve • County Road Fund Operating Reserve • REET 2 Fund Reserve • Equipment Rental & Revolving Fund Reserve Making these changes to the original Resolution adopted in 2017 will help the County to better account for cash flows in both the General Fund and certain Special Funds as well . BUDGET IMPACTS : The County will begin budgeting the reserved fund balances in the 2020 budget. PUBLIC OUTREACH : Approved by Finance Committee at their July 22, 2019 meeting RECOMMENDED OR REQUESTED ACTION : Request the Board review the draft resolution and move to the August 6t" Action Agenda for Approval . ATTACH M E NTS : • Draft Resolution for Reserve and Contingency Policy • Cash Reserve Balances at 6/30/ 19 J:\Budget OfficeTriefmg, Agenda, & Public Hearing Items\2019\Briefmg Summary 7 .29 . 2019 - Reserve and Contingency Policy. doc RESOLUTION NO . AMENDING RESOLUTION 5847 IN THE MATTER OF ESTABLISHING A FINANCIAL RESERVE AND CONTINGENCY POLICY FOR MASON COUNTY, WASHINGTON WHEREAS , the Mason County Board of County Commissioners , as the county legislative authority and the Mason County Finance Committee deem it to be fiscally responsible to maintain cash flow reserves in the County Funds and to provide sufficient reserve funds as required by law to cover bond covenants , the smooth running of the County and pay current obligations ; NOW THEREFORE BE IT RESOLVED by the Mason County Board of County Commissioners that the Financial Reserve and Contingency Policy be adopted as part of the County Budget process to achieve the goals outlined . These goals were established by the Mason County Board of County Commissioners beginning in 2018 over a five year period for all reserves except the Contingency Reserve which was established beginning in 2019 over the successive next five years . A . General Policy The County shall maintain reserves required by law, ordinance and/or bond covenants . All expenditures drawn from reserve accounts shall require prior Board approval unless previously authorized by the Board for expenditure within the County' s annual budget . The County Finance Committee will review annually the required reserve levels necessary to meet the reserves established herein . If it is determined that the reserves should be adjusted, the County Finance Committee shall propose an amendment to these policies . If reserves and/or fund balances fall below required levels as set by this policy, the County shall include within its annual budget a plan to restore reserves and/or fund balance to the required levels . The County ' s annual general fund budget will be adopted in the positive with expenditures not exceeding revenues , excluding beginning and ending fund balances unless the Mason County Board of County Commissioners develop a plan to restore the shortfall to the reserve balances within one calendar year . The County will allocate any funds from unanticipated excess revenues and/or unexpended budget authority in the year following the actual recognition of these funds first to funding reserves as set out in this policy then to other unanticipated expenditures . All reserves will be presented in the County' s annual budget . Be General Fund Operating Reserves The County will maintain a General Fund Operating Reserve to provide for adequate cash flow, budget contingencies , and insurance reserves . Under this policy, General Operating Reserves will be budgeted in the range of 15 % - 20 % of the prior year ' s actual expenditures , excluding beginning and ending fund balances . C . General Fund Contingency Reserve The County will maintain a Contingency Fund and shall maintain a reserve equal to $ 1 , 000 , 000 to provide a financial cushion to cover revenue shortfalls resulting from unexpected economic changes or recessionary periods or to provide funds in the event of major unplanned expenditures the County could face . D . General Fund Technology Replacement Reserves The County will maintain a Technology Replacement Reserve for replacement of costs entity wide to cover computer hardware , software, or telephone equipment identified in the County' s Technology Replacement listing . The required level of reserve will equal each year' s scheduled costs . For example, if the 2019 equipment costs are budgeted at $ 100 , 000 the fund reserve balance must equal or exceed $ 100 , 000 . Contributions will be made through assessments to the using funds and departments and maintained on a per asset basis . E . General Fund Equipment and Vehicle Replacement Reserves The County will maintain a General Fund reserve for the replacement of vehicles and equipment identified on the County' s equipment replacement listing . The required level of reserves will equal each year' s scheduled replacement costs . For example , if the 2019 equipment replacement costs are budgeted at $ 100 , 000 , the fund reserve balance must equal or exceed $ 100, 000 . Contributions will be made through assessments to the using funds and departments and maintained on a per asset basis . F . General Fund Accrued Leave Reserve The County will maintain an Accrued Leave Reserve to cover the cost of the liability in its Accrued Leave Account . The reserve will be at least sufficient to cover one years estimated accrued leave payout as well as any accrued leave payouts known and required to be paid out in future years . G . Sales and Use Tax Fund Reserve The County will maintain a Sales and Use Tax Fund Reserve equal to 15 % to 20 % of the prior year ' s actual expenditures , excluding beginning and ending fund balances . H . County Road Fund Operating Reserves The County will maintain a County Road Fund Operating Reserve to provide for adequate cash flow . Under this policy, General Operating Reserves will be budgeted in the range of 15 % - 20 % of the prior year ' s actual expenditures , excluding beginning and ending fund balances . I . County Road New Road Projects Fund Reserve The County will maintain a County Road New Road Projects Fund Reserve equal to $ 4 , 000 , 000 , or other amount set by the Board and adopted during the annual budget process . J . REET 2 Fund Reserve The County will maintain a REET 2 Fund Reserve to provide for future debt payments within the Belfair Wastewater & Water Reclamation Fund . The reserve will increase each year, economic conditions permitting, by up to one-half of the scheduled transfer amount from the REET 2 Fund into the Belfair Sewer Fund until the reserve is equal to $ 3 , 000 , 000 , or other amount set by the Board and adopted during the annual budget process . K . Equipment Rental & Revolving Fund Reserve The County will maintain an Equipment Rental & Revolving Fund Balance Reserve equal to 15 % - 20 % of the prior year ' s actual expenditures , excluding beginning and ending fund balances . Approved this _day of , 2019 . Mason County Board of Commissioners Kevin Shutty, Chair Randy Neatherlin, Commissioner Sharon Trask, Commissioner Approved this day of , 2019 . Mason County Finance Committee Lisa Frazier, Mason County Treasurer, Chair Paddy McGuire, Mason County Auditor, Secretary Kevin Shutty, Mason County Commissioner Attest : Melissa Drewry Clerk of the Board Approved as to form : Tim Whitehead Chief Deputy Prosecuting Attorney Cash Reserve Balances at 6/30/ 19 as per Draft Replacing Resolution No . 58 = 17 General Fund Reserve and Contingency Policy Reserves A . June 30, 2019 Current Expense Cash Balance $ 11 , 0391614 Be General Fund Operating Reserve - 20% of 2018 total expenditures of $ 32 , 603 , 957 $ 61520, 791 C . Contingency Reserve $ 110001000 D . Technology Replacement Reserves $ 200, 000 E . General Fund Equipment and Vehicle Replacement Reserves $ 525, 000 F . Accrued Leave Reserve - based on 3 years average prior actual pay- outs $ 520, 000 General Fund Unreserved Cash $ 21273, 823 Sales & Use Tax Fund Reserve A . June 30, 2019 Cash Balance $ 463, 702 G . Sales & Use Tax Fund Reserve - 20% of 2018 total expenditures of $ 527, 260 $ 105, 452 Sales & Use Tax Fund Unreserved Cash $ 358, 250 County Road Fund Reserve and Contingency Policy Review A . June 30, 2019 Cash Balance $ 101502, 294 H . County Road Fund Operating Reserves - 20 % of 2018 total expenditures of $ 13 , 803, 869 $ 21760, 774 I . County Road New Road Projects Fund Reserve $ 41000, 000 County Road Fund Unreserved Cash $ 3 , 741, 520 . 20 REET 2 Fund Reserve and Contingency Policy Review A. June 30, 2019 Cash Balance $ 2, 6231395 J . REET 2 Belfair Sewer Reserve $ 400, 000 REET 2 Fund Unreserved Cash $ 21223 , 395 Equipment Rental & Revolving Fund Reserve A . June 30, 2019 Cash Balance $ 4, 2281500 K . Equipment Rental & Revolving Fund Reserve - 20% of 2018 total expenditures of $ 4, 026, 106 $ 805, 221 ER & R Fund Unreserved Cash $ 31423 , 279 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Jennifer Beierle DEPARTMENT : Support Services EXT : 532 BRIEFING DATE : July 29, 2019 PREVIOUS BRIEFING DATES : N / A ITEM : County Road Diversion Collection Method vs . Direct Transfer Method EXECUTIVE SUMMARY. Washington counties have three options to use county road funds to pay for traffic policing in unincorporated areas . 1 . Divert a portion of county road property taxes into a separate and identifiable account within the county's general fund ( RCW 36 . 82 . 040) 2 . Direct Transfer of funds from county road to the general fund 3 . Reimbursement of funds from county road to the general fund Mason County currently uses option 1 , the diversion method , as a means to pay for traffic policing expenditures . This method , on the surface , appears to be the most convenient . However, there are several downsides . 1 . Causes undue hardship on the Treasurer's Office in collecting the funds 2 . Generally, there is an over-collection of diversion each year, which creates a temporary inflated cash balance in the general fund , cash shortage in the road fund , and complicated reversal transactions at year-end 3 . There is risk of under-collecting diversion and if under- collected , a transfer of funds may not be done from the road fund to the general fund while using this method The Mason County Treasurer and Budget Manager recommend the method of paying for traffic policing change to a quarterly direct transfer method in the 2020 budget . The direct transfer method is more transparent, less complicated , and less risky than the diversion method . BUDGET IMPACTS : N/A PUBLIC OUTREACH : N/A RECOMMENDED OR REQUESTED ACTION : Request the Board consider using the Direct Transfer Method as a means to pay for traffic policing beginning in 2020 J :\Budget Office\Briefing, Agenda, & Public Hearing Items\2019\Briefing Summary 7 .29 . 2019 - Road Diversion . doc NEXT STEPS : 1 . Implement a Traffic Policing Agreement and SMOU as recommended by CRAB between the Board , Public Works, and the Sheriffs Office 2 . Adopt a resolution memorializing a change from using the diversion method to using the direct transfer method at the end of 2019 for 2020 ATTACHMENTS : N /A J :\Budget Office\Briefing, Agenda, & Public Hearing Items\2019\Briefing Summary 7 . 29 .2019 - Road Diversion . doc b M NAVNlA • Office of the Washington State Auditor Pat McCarthy July 24 , 2019 Board of Commissioners Mason County 411N51hSt Shelton, WA 98584 Dear Commissioners . We are pleased to notify you regarding the beginning of our audit of Mason County for fiscal year 2018 . The State Auditor' s Office is committed to maintaining positive relationships and open communication with the governments we audit. As a member of the governing body, we believe you should be fully informed about our audit work. Therefore, we are inviting you to attend an entrance conference we have scheduled with your staff at 9 : 30 AM on July 29, 2019 at the Commission Briefing . At the conference, we will discuss the audit and ask if you or County staff have any areas of concern that you would like us to include in the scope of our audit. We will also discuss the timing and cost of the audit. After we finish our audit work, we plan to contact you again to invite you to attend an exit conference, in which we will share the results of the audit. This is an opportunity for you to hear directly from us about what we found and to ask any questions you may have about the audit process or results . Please note that if a quorum of governing body members attend either of these conferences, the County will be responsible for ensuring requirements of the Open Public Meetings Act are met. We take very seriously our responsibility of serving citizens by promoting accountability, fiscal integrity and openness in state and local government . We believe it is critical to citizens and the mission of the County that we work together as partners in accountability to prevent or constructively resolve issues . We look forward to meeting with management and the governing body at the entrance conference and hope to see you there. If you have any questions or matters that you would like to discuss with us, feel free to contact me at 360- 895 -6133 or by email at Chelcle .Robinson@sao .wa. gov. Sincerely, Chelcie Robinson Audit Lead Insurance Building , P . O . Box 40021 • Olympia , Washington 98504-0021 • (360) 902-0370 • Pat , McCarthy@sao , wa . gov MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Patricia Grover, Mason County Noxious Weed Control Board DEPARTMENT : WSU Extension - Mason County EXT : 592 Noxious Weed Control Board BRIEFING DATE : July 29, 2019 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEM : Contract # K2827 between Washington State Department of Agriculture and Mason County Noxious Weed Control Board for a project to control invasive knotweed within the riparian corridors of Mason County, performance period July 1 , 2019 — June 30, 2021 . EXECUTIVE SUMMARY : ( If applicable, please include available options and potential solutions) . BUDGET IMPACT : Contract amount $ 15, 000 . 2019 $ 8, 000 (to be included in 3rd quarter supplemental appropriations), 2020 $ 7 , 000 . To meet the 2019 contract obligations it will require that the noxious weed coordinator increase hours from 30 to 40 per week August 1 , through October 31 , 2019 . PUBLIC OUTREACH : (Include any legal requirements, direct notice, website, community meetings, etc. ) Obtain landowners signature on "Attachment C, Permission to Enter Private Land and Waiver of Liability". RECOMMENDED OR REQUESTED ACTION : Request that the board approves to place the Washington State Department of Agriculture Contract # K2827 on the Action Agenda for signature . ATTACHMENTS . - Contract K2827 - Attachment A, Plan of Work - Attachment B, Budget - Attachment C, Permission to Enter Private Land and Waiver of Liability Briefing Summary 7/24/2019 Contract Number : K2827 INTERAGENCY AGREEMENT BETWEEN WASHINGTON STATE DEPARTMENT OF AGRICULTURE AND MASON COUNTY AND ITS AGENT MASON COUNTY NOXIOUS WEED CONTROL BOARD THIS AGREEMENT is made and entered into by and between the Washington State Department of Agriculture (WSDA) and Mason County and its agent , Mason County Noxious Weed Control Board , IT IS THE PURPOSE OF THIS AGREEMENT to provide Mason County and its agent , Mason County Noxious Weed Control Board , funding for a project to control invasive knotweed species within the riparian corridors of Mason County . THEREFORE, IT IS MUTUALLY AGREED THAT . STATEMENT OF WORK Mason County through its agent , Mason County Noxious Weed Control Board , shall furnish the necessary personnel , equipment , material and/or service (s) and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment "A" which is attached hereto and incorporated herein . PERIOD OF PERFORMANCE Regardless of the date of signature and subject to its other provisions , this Agreement shall begin on July 1 , 2019 and end on June 30 , 2021 , unless terminated sooner or extended by WSDA as provided herein through a properly executed amendment. PAYMENT Compensation for the work provided in accordance with this Agreement has been established under the terms of RCW 39 . 34 . 130 . The parties have determined that the cost of accomplishing the work herein will not exceed $ 15 , 000 . 00 . Only reasonable costs identified in Attachment "A" , incurred directly related to the Mason County Knotweed Control and Eradication Program , will be reimbursed to Mason County under this Agreement . Payment for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree in writing to a higher amount prior to the commencement of any work that will cause the maximum payment to be exceeded . Compensation for service (s) shall be as set forth in accordance with the budget in Attachment " B " which is attached hereto and incorporated herein . Projects in riparian habitats will begin at the farthest upstream infestation and continue downstream . This funding may not be used downstream of a landowner that has not given written permission for entry and treatment (Attachment C ) . Any deviation requires prior written permission from WSDA . BILLING PROCEDURE Mason County shall submit properly completed invoices quarterly to the WSDA Agreement administrator. Reference WSDA Contract Number K2827 on all invoices . Payment to Mason Page 1 of 6 Contract Number : K2827 County for approved and completed work will be made by warrant or account transfer by WSDA within 30 days of receipt of the properly completed invoice . If Contractor does not have an invoice template to request payment , Contractor can request a copy of a Certified State Invoice Voucher ( Form A- 19 ) from WS DA . Upon expiration of the Agreement , any claim for payment not already made shall be submitted within 30 days after the expiration date or the end of the fiscal year, whichever is earlier. In no case can this be more than 10 days past the end of the biennium . DUPLICATION OF BILLED COSTS The Contractor shall not bill the Agency for services performed under this contract , and the Agency shall not pay the Contractor, if the Contractor has been or will be paid by any other source , including grants , for that service . FUNDING CONTINGENCY In the event funding from state , federal , or other sources is withdrawn , reduced , or limited in any way after the effective date of this Agreement and prior to completion of the work in this Agreement , the Agency may: a . Terminate this Agreement with 10 days advance notice . If this Agreement is terminated , the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination . b . Renegotiate the terms of the Agreement under those new funding limitations and conditions . c . After a review of project expenditures and deliverable status , extend the end date of this Agreement and postpone deliverables or portions of deliverables . Or, d . Pursue such other alternative as the parties mutually agree to writing . RECORDS MAINTENANCE The parties to this Agreement shall each maintain books , records , documents and other evidence that sufficiently and properly reflect all direct and indirect costs expended by either party in the performance of the services described herein . Documents must also support performance and costs of any nature expended in the performance of this Agreement . These records shall be subject to inspection , review or audit by personnel of both parties , other personnel duly authorized by either party , the Office of the State Auditor, and federal officials so authorized by law. All books , records , documents and other material relevant to this Agreement will be retained for six years after expiration of the Agreement and the Office of the State Auditor, federal auditors and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period . If any litigation , claim or audit is started before the expiration of the six (6 ) year period , the records shall be retained until all litigation , claims , or audit findings involving the records have been resolved . Records and other documents , in any medium , furnished by one party to this Agreement to the other party , will remain the property of the furnishing party , unless otherwise agreed . The receiving party will not disclose or make available this material to any third parties without first giving notice to the furnishing party and giving it a reasonable opportunity to respond , consistent Page 2 of 6 Contract Number : K2827 with applicable laws . Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties . RIGHTS IN DATA Unless otherwise provided , data that originates from this Agreement shall be "works for hire" as defined by the U . S . Copyright Act of 1976 and shall be owned by WSDA . Data shall include , but not be limited to , reports , documents , pamphlets , advertisements , books , magazines , surveys , studies , computer programs , films , tapes and /or sound reproductions . Ownership includes the right to copyright , patent , register, and the ability to transfer these rights . INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties . Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties . SUBCONTRACTING " Subcontractor" means one not in the employment of a party to this Agreement , who is performing all or part of those services under this Agreement under a separate contract with a party to this Agreement . The terms "subcontractor" and "subcontractors" mean subcontractor(s ) in any tier. Except as otherwise provided in the Agreement , the Contractor shall not subcontract any of the contracted services without the prior approval of the Agency . The Contractor is responsible to ensure that all terms , conditions , assurances and certifications set forth in this Agreement are included in any and all Subcontracts . Any failure of Contractor or its Subcontractors to perform the obligations of this Agreement shall not discharge Contractor from its obligations under this Agreement . TERMINATION FOR CONVENIENCE Either party may terminate this Agreement upon 30 days' prior written notification to the other party . If this Agreement is so terminated , the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of the Agreement prior to the effective date of termination . TERMINATION FOR CAUSE If for any cause , either party does not fulfill in a timely and proper manner its obligations under this Agreement , or if either party violates any of these terms and conditions , the aggrieved party will give the other party written notice of such failure or violation . The responsible party will be given the opportunity to correct the violation or failure within 15 working days of receipt of written notice . If the failure or violation is not corrected , this Agreement may be terminated immediately upon receipt of written notice of the aggrieved party to the other. CONFLICT OF INTEREST WSDA may , by written notice to Mason County , terminate this Agreement if it is found after due notice and examination by the Director of the Department of Agriculture , and/or the designee Page 3 of 6 Contract Number : K2827 authorized in writing to act on the Director' s behalf, that there is a violation of the State Ethics Law , chapter 42 . 52 RCW; chapter 42 . 23 RCW; or any similar statute involving Mason County in the procurement of or performance under this Agreement . Unless stated otherwise , the signatory of this Agreement is the Director' s designee . In the event this Agreement is terminated as provided above , WSDA shall be entitled to pursue the same remedies against Mason County and its agent , Mason County Noxious Weed Control Board , as it could pursue in the event of a breach of the Agreement by Mason County or its agent , Mason County Noxious Weed Control Board . The rights and remedies of WSDA provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law . The existence of facts upon which the Director of the Department of Agriculture , and /or the designee authorized in writing to act on the Director' s behalf, makes any determination under this clause shall be an issue and may be reviewed as provided in the " Disputes" clause of this Agreement . DISPUTES In the event that a dispute arises under this Agreement , it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board . The members so appointed shall jointly appoint an additional member to the Dispute Board . The Dispute Board shall review the facts , agreement terms and applicable statutes and rules and make a determination of the dispute . The determination of the Dispute Board shall be final and binding on the parties hereto . GOVERNING LAW AND VENUE This Agreement shall be construed and interpreted in accordance with the laws of the state of Washington and the venue of any action brought under this Agreement shall be in Superior Court for Thurston County . ASSURANCES The parties agree that all activity pursuant to this Agreement shall be in accordance with all applicable federal , state and local laws , rules , and regulations as they currently exist or as amended . LICENSING BONDING INDUSTRIAL INSURANCE AND OTHER INSURANCE COVERAGE Mason County and its agent , Mason County Noxious Weed Control Board , shall ensure that all contractors hired to perform services under this Agreement shall comply with all applicable licensing and bonding requirements for the type of service to be performed , and with the provisions of Title 51 , Industrial Insurance . Mason County and its agent , Mason County Noxious Weed Control Board , shall also ensure that all contractors provide proof of an adequate amount of commercial general liability insurance coverage for the activities to be performed under any subcontract. ORDER OF PRECEDENCE In the event of an inconsistency in the terms of this Agreement , or between its terms and any applicable statute or rule , the inconsistency shall be resolved by giving precedence in the following order: a . Applicable state and federal statutes and rules ; b . Terms and conditions contained within this Contract ; c . Plan of Work (Attachment A) ; d . Budget (Attachment B ) ; Page 4 of 6 Contract Number: K2827 e . Permission to Enter Private Land and Waiver of Liability (Attachment C) ; and f. Any other provisions of the Agreement , including material incorporated by reference . ASSIGNMENT Mason County and its agent , Mason County Noxious Weed Control Board , are responsible for ensuring that all terms , conditions , assurances and certifications set forth in this Agreement are carried forward to any subcontracts . In no event shall the existence of any subcontract operate to release or reduce the liability of Mason County and its agent , Mason County Noxious Weed Control Board , to WSDA for any breach in the performance of Mason County and its agent Mason County Noxious Weed Control Board ' s duties . WAIVER A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement . Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach . Any waiver shall not be construed to be a modification of the terms of this Agreement unless stated to be such in writing signed by an authorized representative of the party and attached to the original Agreement . SEVERABILITY If any term or condition of this Agreement is held invalid , such invalidity shall not affect the validity of the other terms or conditions of this Agreement . i. ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agreed upon by the parties . No other understandings , oral or otherwise , regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto . Page 5 of 6 Contract Number : K2827 I CONTRACT MANAGEMENT The Agreement administrator for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement . The Agreement administrator for WSDA is : Jonathan Still , Knotweed Coordinator Washington State Dept . of Agriculture Plant Protection Division PO Box 42560 Olympia , Washington 98504-2560 (360 ) 280-6363 jstill@agr.wa . gov The Agreement administrator for Mason County is : Patricia Grover, Coordinator Mason County Noxious Weed Control Board 303 N . 4th Street Shelton , Washington 98584 (360 ) 427-9670 ext . 592 Fax: (360 ) 427-7264 patriciagCcDco . mason . wa . us All communications between the parties relating to this Agreement and any billings and payments will be directed to those persons . Either party may change administrators by notifying the other in writing . IN WITNESS WHEREOF , the parties have executed this Agreement . STATE OF WASHINGTON MASON COUNTY DEPT . OF AGRICULTURE By : By : Title : Title : Date : Date : Page 6 of 6 Contract Number : K2827 ATTACHMENT A Plan of Work Mason County and its agent Mason County Noxious Weed Control Board Project for Knotweed Control July 1 , 2019 to June 30 , 2021 County Knotweed Control Criteria : Mason County through its agent, Mason County Noxious Weed Control Board , will conduct control work on knotweed infestations located within the riparian corridors of Mason County . The control of any knotweed species not located in a riparian corridor requires written permission from the WSDA knotweed coordinator prior to any treatments or work completed . Treatment of these areas will utilize funding allotted by the state legislature for control of knotweed species during the 2020-2021 state fiscal biennium . Control shall include field survey directly associated with areas to be treated . Minimum work specifications : workers will be hired or contracted to treat knotweed infestations known or discovered in the area identified above . Mason County knotweed control employees or contractors will use an integrated weed management approach , in conjunction with the best management practice for the control of invasive knotweed species . Projects in riparian habitats will begin at the farthest upstream infestation and continue downstream . This funding may not be used downstream of a landowner that has not given written permission for entry and treatment (Attachment C) . Funding stops where permission stops . All control methods will be employed consistent with the laws , rules and regulations of Washington State , Mason County , the Noxious Emergent Plant Management Environmental Impact Statement ( EIS ) first published in November 1993 , and all subsequent amendments to the EIS . Mason County , or subcontractors to Mason County , must enter into a contract with WSDA under which Mason County , or subcontractors to Mason County , act as limited agents to carry out noxious and quarantine weed control for WSDA under the "Aquatic Noxious Weed Control National Pollutant Discharge Elimination System Waste Discharge General Permit" ( NPDES permit) prior to the performance of any activity pursuant to this Agreement that discharges herbicides directly into streams or rivers , or indirectly into streams , rivers , estuaries , wetlands , along lake shorelines , or in other wet areas . Herbicide treatments may only occur at times allowed under provisions of the NPDES permit and must comply with conditions specified in such permit . The crew will work closely with the county noxious weed coordinator and the WSDA Knotweed Control Coordinator, and be active in the field from July 1 , 2019 to June 30 , 2021 , as allowed by the variable growth season of knotweed and any required preparation or conclusion times . Work will only take place on property for which the Mason County Noxious Weed Control Board has obtained prior written permission for entry and treatment , utilizing the permission form provided by WSDA (Attachment C ) or any applicable permission form approved by WSDA, from the landowner or tenant . Mason County Noxious Weed Control Board will also provide access to these properties for the WSDA Knotweed Control Coordinator. Changes made to any permission form must be approved by WSDA prior to the performance of any work on that property undertaken under terms of this Agreement . f Pagel of 2 Contract Number : K2827 P Work Crew and Work Hours : The knotweed control crew will work or be under contract with the county noxious weed control board during the specified period , dedicating their time to controlling knotweed in the project area . The control crew will have one crew leader who will be responsible for coordinating the crew' s work , and who will maintain ongoing contact with the county noxious weed coordinator and the WSDA Knotweed Control Coordinator. Equipment: The knotweed control crew will use all available tools for control , including manual controls and herbicide applications , to control knotweed infestations in Mason County . The control crew may use equipment provided by other agencies , provided the county noxious weed coordinator and the WSDA Knotweed Control Coordinator agree to the usage of the equipment and materials . Program Needs Provided by WSDA : WSDA may furnish the knotweed control crew with herbicide , public information fliers , public notification signs , and other equipment as the WSDA Knotweed Control Coordinator deems necessary . All unexpended items remain the property of WSDA . Expenditures : The funds provided for the county knotweed control crew will primarily go towards salaries and benefits , travel , supplies and equipment expenses for the crewmembers . All supplies furnished by WSDA will be used in Washington State and under the supervision of county personnel . An inventory list will be furnished to WSDA upon request . Items such as computer programs , models , food and beverage , or other costs not specified in this document will not be reimbursed unless the expenditure is specifically authorized in advance in writing by WSDA . Coordination : The Mason County Knotweed Control Program will be coordinated with state , local and private control efforts . Deliverables : The county noxious weed coordinator will submit a written report to the WSDA Agreement administrator, documenting the work conducted in Mason County , as follows : A season ending report is due December 1 , 2019 and December 1 , 2020 , which will include the following : date (s ) of control activities , map of project area (s ) , the type of control conducted , difficulties encountered , solid acres of knotweed treated , acres of knotweed protected , number of river miles worked , number of landowners assisted , and photo documentation of selected sites , including before and after treatment photos . The county noxious weed coordinator will supply WSDA with all geographic information system data that is generated as a result of this Agreement. Final payment under this Agreement will not be made until the season ending report is accepted by WSDA . These deliverables are separate from and in addition to any reporting requirements associated with limited agent status under WSDA's Aquatic Noxious Weed Control NPDES General Permit coverage . Page 2 of 2 Contract Number : K2827 ATTACHMENT B Budget Mason County and its agent Mason County Noxious Weed Control Board Knotweed Control Project July 1 , 2019 to June 30 , 2021 Total payment to Mason County and its agent Mason County Noxious Weed Control Board will not exceed $ 15 , 000 . 00 in fiscal biennium 2019 ( i . e . , July 1 , 2019 through June 30 , 2021 ) . 1 . Salaries and benefits . . . 009 boo peom $ 12 , 800 . 00 2 . Supplies , equipment , and travel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1 , 560 . 00 3 . Indirect (can not exceed 5 % of salaries and benefits ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 640 . 00 TOTAL , $ 15 , 000 . 00 Reimbursement for travel expenditures shall not exceed allowable costs as set forth in Washington State travel regulations , contained in the Office of Financial Management State Administrative and Accountinq Manual , Chapter 10 , Section 90 . i Page 1 of 1 Contract Number: K2827 ATTACHMENT C Permission to Enter Private Land and Waiver of Liability y Mason County and its agent Mason County Noxious Weed Control Board Project for Knotweed Control PERMISSION TO ENTER PRIVATE LAND AND WAIVER OF LIABILITY THIS AGREEMENT INCLUDES PERMISSION TO ENTER PRIVATE PROPERTY AND A WAIVER OF CERTAIN CLAIMS OF LIABILITY . READ CAREFULLY BEFORE SIGNING . This Permission to Enter Private Land and Waiver of Liability is made between the Mason County Noxious Weed Control Board, hereafter referred to as "the Board, " and hereafter referred to individually or collectively as "the property owner(s ) . " INTRODUCTION 1 . The control and eradication of noxious weeds on public and private lands is in the public interest and the presence of invasive knotweeds (Polygonum spp . ) on private lands threatens wildlife habitat and provides a source for renewed infestation of other private and public lands . Effective eradication of knotweeds requires concerted effort on both public and private lands to protect our natural resources . 2 . The Board and its agents desire to perform activities to eradicate and/or control knotweed on public and private lands within Mason County . These activities are authorized and carried out under one or more of the following chapters : 17 . 04 RCW, 17 . 06 RCW, 17 . 10 RCW, and 17 .24 RCW. 3 . The property owner(s) is/are the sole owner of property located at in Mason County, Washington, hereafter referred to as "the property . " 4 . The property owner(s) is/are interested in and benefited by the eradication and/or control of knotweed on the property . 5 . The property owner(s) and the Board desire to memorialize an agreement for the purpose of eradication and/or control of knotweed on the property . AGREEMENT L Permission . In consideration of the benefits described above, the property owner(s) grant permission to the Board and its agents , contractors , cooperators and employees to enter onto the property from July 1 , 2019 to December 31 , 2023 to perform activities to eradicate and/or control knotweed on the property . The property owner(s) acknowledge and agree that these activities may include the application of herbicide to the property . The property owner(s) also grant permission to agents , contractors , cooperators and employees of the Washington State University and/or the Washington State Department of Agriculture to enter onto the property from July 1 , 2019 to December 31 , 2023 for the purpose of monitoring and evaluating the success of knotweed eradication and/or control activities . 2 . Expiration and Revocation . The Board and its agents , contractors , cooperators and employees are permitted to enter the property on all of the above dates and until December 31 , 2023 , or until this permission is revoked, whichever occurs first. The property owner(s) may revoke this permission by Contract Number: K2827 presenting a written letter of revocation to the Board. The revocation is effective five (5) business days after receipt by the Board. 3 . Liability Waiver. The purpose of entry onto the property is to perform activities to eradicate and/or control knotweed. The property owner(s) expressly agree to hold harmless the Board, the Washington Department of Agriculture (WSDA), and the agents, contractors, cooperators and employees of the Board, or WSDA, and to waive any claim of liability against the Board, WSDA, and the agents, contractors, cooperators and employees of the Board, or WSDA, for any injury, damage, or harm which is the logical and intended consequence of activities properly performed to eradicate and/or control knotweed. The Board and its agents, contractors, cooperators and employees agree to waive any claim of liability against the landowner for any injury, damage, or harm which is not the consequence of the landowner' s negligence. As to any other act or omission of either party under this agreement, each party shall be responsible for its own acts or omissions and those of its officers, employees and agents under this agreement. No party to this agreement shall be responsible to the other for the acts or omissions of entities or individuals not a party to this agreement. 4 . Entire Aureement. This Permission to Enter Private Land and Waiver of Liability contains the entire agreement between the parties with regard to the matters set forth herein. 5 . Applicable Law. This Permission to Enter Private Land and Waiver of Liability shall be construed and interpreted according to the laws of the State of Washington. BY THE SIGNATURE BELOW, THE PROPERTY OWNER(S) DECLARE THAT THE TERMS OF THIS PERMISSION TO ENTER PRIVATE LAND AND WAIVER OF LIABILITY HAVE BEEN COMPLETELY READ AND FULLY UNDERSTOOD AND VOLUNTARILY ACCEPTED AND ( EXPRESSLY WAIVE ANY CLAIM THAT THIS PERMISSION TO ENTER PRIVATE LAND AND WAIVER OF LIABILITY IS NOT FAIRLY AND KNOWINGLY MADE. Property Owner(s)/Legal Representative: Property Owner(s) Mailing Address : Street City County Zip Telephone Number(s) : (PRINT) Name of property owner Signature of property owner Date (PRINT) Name of property owner Signature of property owner Date (PRINT) Name of property owner Signature of property owner Date (PRINT) Name of authorized representative, Signature of authorized representative, Date Mason County Noxious Weed Control Board Mason County Noxious Weed Control Board Contact information for the Mason County Noxious Weed Control Board: Patricia Grover, (360) 427-9670 ext. 592 303 N. 4th Street Shelton, WA 98584 Page 1 of 2 Patricia Grover - RE : Weekly Timber Sale Update (64049) From : " Busscher, John P -FS " <john . busscher@usda. gov> To : " Bartlett, Cheryl -FS " <cheryl . bartlett@usda. gov>, " patriciaG@co . mason. w. . . Date . 6/ 10/2019 3 : 26 PM Subject : RE : Weekly Timber Sale Update (6 - 10 - 19) CC : " Magura, John W -FS " <john.magura@usda. gov> Right now they are off of the 234000 and the 2340200 . Soon they will also be on the 2340250 and 2340230 . Hope this helps . Let me know if you have any more questions . From : Bartlett, Cheryl - FS Sent : Monday, June 10, 2019 11 : 42 AM To : patriciaG@co . mason . wa . us Cc : Busscher, John P - FS <john . busscher@usda . gov> Subject : FW : Weekly Timber Sale Update ( 6- 10 - 19 ) Hi Pat- Wanted to pass this along — active timber sale on the brown creek campground side of the 2340 . I ' m pretty sure all of the activity will be between brown creek campground and the 230 spur . I ' m not sure if there will be any activity on the 200, 230 or 250 spurs, but I suspect there will be . John, could you tell us the specific spurs they' re working on in Oh No ? CB From . Busscher, John P - FS Sent : Monday, June 10, 2019 9 : 55 AM To : FS- pol r6 olympic employees < pol r6 olympic employees@ms . fs . fed . us > Cc : Hanson , Kim D - FS < kim . hanson@usda . gov>; Stumpf, Richard T - FS < richard . stumpf@usda . gov> Subject : Weekly Timber Sale Update ( 6- 10- 19 ) ACTIVE SALES : - Oh No ( Browns Creek Area ) : Falling and temp road building have started . Some hauling may begin this week . Haul route is 2340000 to the 230000 ( thru Browns creek campground ) to Hwy 101 . -Big Stewardship ( Lake Cushman Area ) : Temp road building will start soon . - Falls View Camp Ground ( HWY 101 Quilcene ) : Operations should start within the next two weeks . -WWB ( High Steel Bridge Area ) : Pre work on 6/ 19/ 19 . INACTIVE SALES ( Not operating at this time ) : - Dot ( Donkey Creek Area ) : -SIX ( Donkey Creek Area ) : -Grouse ( Quinault Ridge Area ) : file : ///C :/Users/PatriciaG/AppData/Local/Temp/XPgrpwise/5 CFE76AFMasonmai1100134 . . . 7/24/2019 Page 2 of 2 -Switch ( Donkey Creek Area ) : - Donkey ( Donkey Creek Area ) : John Busscher Timber Sale Administration Forest Service Olympic National Forest, S . O . p : 360 -956 -2313 c : 360485-7629 f: 360 -956-2330 ibusscher@usda. gov 1835 Black Lake Blvd SW Olympia, WA 98512 www.fs.fed . us Caring for the land and serving people This electronic message contains information generated by the USDA solely for the intended recipients . Any unauthorized interception of this message or the use or disclosure of the information it contains may violate the law and subject the violator to civil or criminal penalties . If you believe you have received this message in error, please notify the sender and delete the email immediately . file : ///C :lUsers/PatriciaG/AppData/Local/Temp/XPgrpwise/5 CFE76AFMasonmai1100134 . . . 7/24/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Casey Bingham DEPARTMENT : Public Health EXT : 562 BRIEFING DATE : 7 / 29 / 2019 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEM : Consolidated Contract CLH18253 Amendment 9 Adds Statement of Work for : 1 . Office of Immunization and child Profile= Perinatal Hepatitis B Adds $ 500 to Ongoing program 2 . Promotion of Immunizations : Increases the funding for the program by 5 , 600 . 3 . On - Site Septic Implementation : Increase the funding by 60, 000 for 7/ 1/2019 to 12/ 31/ 2020 4 . Recreational Shellfish : Added 3 , 200 to Continue the Recreational Shellfish Program . BUDGET IMPACTS : This increasing Amendment provides an increase of $ 34, 650 of funding for 2019 . This funding was anticipated and budgeted RECOMMENDED OR REQUESTED ACTION : Move Amendment 8 CLH18253 Consolidated Contract to the Action Agenda . Briefmg Summary 7/24/2019 MASON COUNTY PUBLIC HEALTH 2018 - 2020 CONSOLIDATED CONTRACT C0111 % '�R�ACT NUMBER: CLH18253 AMENDMENT DUMBER: 9 PURPOSE OF CHANGE : To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as "DOH", and MASON COUNTY PUBLIC HEALTH hereinafter referred to as "LHJ", pursuant to the Modifications/Waivers clause, and to make necessary changes within the scope of this contract and any subsequent amendments thereto . IT IS MUTUALLY AGREED : That the contract is hereby amended as follows : 1 . Exhibit A Statements of Work, attached and incorporated by this reference, are amended as follows : Adds Statements of Work for the following programs : ® Office of Immunization & Child Profile-Perinatal Hepatitis B - Effective July 1 , 2019 OICP-Promotion of Immunizations to Improve Vaccination Rates - Effective July 1 , 2019 o OSS LMP Implementation - Effective July 1 , 2019 0 Recreational Shellfish Activities - Effective July 1 , 2019 "K Amends Statements of Work for the following programs : ❑ Deletes Statements of Work for the following programs : 2 . Exhibit 13-9 Allocations, attached and incorporated by this reference, amends and replaces Exhibit 13 -8 Allocations as follows : ® Increase of $69,600 for a revised maximum consideration of $805 ,771 . ❑ Decrease of for a revised maximum consideration of ❑ No change in the maximum consideration of Exhibit B Allocations are attached only for informational purposes . 3 . Exhibit C4 Schedule of Federal Awards, attached and incorporated by this reference, amends and replaces E�diibit C-7 . Unless designated otherwise herein, the effective date of this amendment is the date of execution. ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof. MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON DEPARTMENT OF HEALTH Date Date APPROVED AS TO FORM ONLY Assistant Attorney General Page I of 11 � G % 7 00 k � q � 7 \ / � § ! ! ! ) U ( 3 } ) � \ ! k � } � � ( � u : / g : / q mk ) cd c 2 E q 3 N K 8 � § � 0 r \04 * 0 \ 0 . ( k ƒ / Cd o f \ t u Q � C40 000P4 o § o § \ $ l kr)/ / 2 2 / t j \ f / \ / / t k a Coco $ / AAAA 01 M C o C + N C. a O� O bU Y yMj �j z x x rn U N U O 00 O Lj sd. 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News Release — Free Dump Day (Loretta) 2 . Skokomish Ecosystem Restoration (Loretta) Discussion Items Commissioner Follow -Up Items • TIP Amendment — Log Yard Road East Upcoming Calendar/Action Items 1 . Skokomish Tribe service ILA — Moving forward for Action September 6, 2019 (Diane) 2 . Belfair Sewer Extension ILA — Moving forward for Action September 6 , 2019 (Loretta) Attendees .• Commissioners : Public Works . Other Dept. Staff. : Public : _Randy Neatherlin Diane Sheesley Kevin Shutty Loretta Swanson Sharon Trask Others : (List below) NEWS RELEASE August 6, 2019 MASON COUNTY COMMISSIONERS 411 NORTH 5th ST SHELTON , WA. 98584 ( 360 ) 427 - 9670 EXT . 419 TO : KMAS, KRXY, SHELTON - MASON COUNTY JOURNAL, MASONWEB-TV, THE OLYMPIAN , SHELTON CHAMBER OF COMMERCE , NORTH MASON CHAMBER OF COMMERCE , CITY OF SHELTON , ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE : 2019 United Ways Day of Caring — Free Dump Day In partnership with Mason County Public Works and Republic Services, United Way of Mason County will be handing out vouchers for the final Mason County free dump day of this year . Vouchers will be handed out to 300 Mason County residents, on a first-come first-serve basis to be redeemable on September 6 , 2019 at the Mason County Landfill at 501 E Eells Hill Road , Shelton , WA . Starting August 1 , 2019 vouchers will be available Monday- Friday 10am - 2pm at the United Way of Mason County's office located at 536 W Railroad Ave, Shelton WA . To receive a voucher you must fill out the required paper work, have a valid ID and proof of Mason County address . Vouchers will only cover 1 , 000lbs of household garbage, tires and appliances anything over will be charged to customer . For any questions, please contact United Way of Mason County at ( 360 ) 426 - 4999 and for rules and restrictions for household garbage ( 360 ) 427- 5271 . More information regarding the voucher process and items covered and not covered by the voucher is available on the Mason County Utilities and Waste Management/Solid Waste webpage . BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Sharon Trask Randy Neatherlin Chair Vice Chair Commissioner 01 R LIVE UNITED South Sound Steel s Recycling , Inc , N co REPUBLIC SERVICES Free Dump Day September 6th , 2019 What: In partnership with Mason County Public Works and Republic Services , United Way of Mason County will be giving away 300 vouchers to be used at Mason County Landfill , on September 6th , 2019 . The vouchers are good for up to 1 , 000 lbs . of household garbage , appliances and tires . One trip only per voucher . See below for restrictions . WhO : 300 Mason County residents . With Valid I . D . and proof of matching address . ( I . E . power , cable , or water bill ) When : On August 1st Vouchers will be handed out to 300 Mason County residents . Vouchers can be redeemed at Mason County Landfill in Shelton , WA on September 6th 2019 , only . HOW: Starting August 1st , 2019 , until vouchers are gone . Monday- Friday 10a . m . -2p . m . you can come into United Way of Mason County' s office and fill out required paper work to receive the voucher. Require- ments for vouchers are first come first serve , valid I . d . with proof of Mason County address . You will be eli - gible for one voucher per address . Voucher will only cover 1 , 000 lbs . of household garbage , appliances and tires . If load exceeds 1 , 000lbs you will be responsible for charges . Items that will be covered by the Voucher . • Anything over 1 , 000lbs ( if the load of garbage exceeds 1 , 000lbs YOU will be responsible for the extra cost) • Tires and appliances ( Refrigerator , door must be removed , Freezer) Items that will NOT be covered by the Voucher Liquids — Latex paint cans must be completely dry . Fill cans with leftover paint with kitty litter , or dirt . No fertilizers , oil , or " mystery fluids " . Explosives , Flammables or Ammunition — this includes fireworks , blasting caps , flares or unstable materials that can ignite or explode . Dirt or Rocks — some incidental dirt that gets swept in is fine , but no boxes or quantities of dirt . Biohazard , radioactive or medical wastes • No TV' s (goodwill will take TV' s free as E Recycle ) For any questions please contact United Way of Mason County at ( 360 ) -426-4999 Mason County Landfill for more information on their rules and restrictions , call Zach 360 427-9670 ext . 273 ( 360 ) 427-5271 501 W Eells Hill Rd , Shelton , WA 98584 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : Loretta Swanson , Director DEPARTMENT : Public Works EXT : 450 BRIEFING DATE : July 29 , 2019 PREVIOUS BRIEFING DATES : If this is a follow- up briefing, please provide only new information ITEM : Skokomish Ecosystem Restoration - Project Partnership Agreement EXECUTIVE SUMMARY : This briefing is to provide an advance review of a construction project partnership agreement ( PPA) for ecosystem restoration work in the Skokomish valley . Additionally, the Seattle District Army Corps of Engineers requests return of the three attached certifications by August 6th in preparation for executing an agreement in early September, 2019 . Executing the PPA will obligate Mason County to the following : ■ Continuing staff support through construction (finance, engineering , O&M ) . ■ Providing real property interests necessary for project construction . ■ Conducting investigations to identify hazardous substances that may exist on real property and notify if found . ■ Submitting real estate documentation for review and crediting . ■ 35 % of construction costs ( less real estate crediting ) . ■ Post-construction project operation , maintenance, repair, rehab and replacement . ■ Preventing encroachments or obstructions on the project after construction . Executing the PPA prohibits the county from using any of the real property interests for wetland banks or mitigation crediting . Non - Federal sponsors are also generally prohibited from using federal program funds to meet the 35 % financial obligation . BUDGET IMPACT : Executing this PPA in September will commit Non - Federal sponsors Mason County, the Skokomish Indian Tribe and State Department of Natural Resources to a 35 % contribution towards project construction . Estimated project costs at this time are approximately $ 22 million based on 65 % design completion . As the design moves to 100 % completion project costs are anticipated to be $ 20 million . The local share will be met with grant funds, most of which have been awarded to the Mason Conservation District . PUBLIC OUTREACH : Public outreach has been on -going and in several ways throughout the many years of this planned project . A signing ceremony is planned for PPA execution . Briefing Summary 7/24/2019 RECOMMENDED OR REQUESTED ACTION . No Board action required at this time . The agreement execution is planned for early September 2019 . Request the certifications be completed so they may be returned by August 6th ATTACHMENTS : Project Partnership Agreement Certificate of Authority Self-Certification of Financial Capability Certification Regarding Lobbying Briefmg Summary 7/24/2019 PROJECT PARTNERSHIP AGREEMENT BETWEEN THE DEPARTMENT OF THE ARMY AND MASON COUNTY AND THE SKOKOMISH INDIAN TRIBE AND STATE OF WASHINGTON DEPARTMENT OF NATURAL RESOURCES FOR SKOKOMISH RIVER BASIN ECOSYSTEM RESTORATION PROJECT THIS AGREEMENT is entered into this day of , by and between the Department of the Army (hereinafter the "Government"), represented by the U. S . ARMY ENGINEER, SEATTLE DISTRICT (hereinafter the "District Engineer") and MASON COUNTY„ THE SKOKOMISH INDIAN TRIBE (hereinafter the "Non-Federal Sponsors") , represented by its Chair, Mason County Board of Commissioners and the Chair, Skokomish Tribal Council , and the STATE OF WASHINGTON, DEPARTMENT OF NATURAL RESOURCES (hereinafter "DNR"), represented by the Commissioner of Public Lands respectively. WITNESSETH, THAT : WHEREAS , construction of the Skokomish River Basin Ecosystem Restoration Project (hereinafter the "Project", as defined in Article I.A. of this Agreement) was authorized by Congress in Section 1401 of the Water Infrastructure Improvements for the Nation Act of 2016 (Public Law 114-322 , December 16, 2016). WHEREAS , Section 103 of the Water Resources Development Act of 1986 , Public Law 99-662, as amended (33 U. S . C. 2213 ), specifies the cost-sharing requirements applicable to the Project; WHEREAS , the Non-Federal Sponsors have waived reimbursement for the value of real property interests and relocations that exceed 35 percent of construction costs ; and WHEREAS , the Government and the Non-Federal Sponsors have the full authority and capability to perform in accordance with the terms of this Agreement and acknowledge that Section 221 of the Flood Control Act of 1970 , as amended (42 U. S . C . 1962d-5b), provides that this Agreement shall be enforceable in the appropriate district court of the United States ; and WHEREAS , the Government and the DNR have the full authority and capability to perform in accordance with the terms of this Agreement provided the responsibility of the DNR shall be limited to providing certain lands, easements, and rights-of--way for the Project that are owned by the State of Washington and administered by DNR. NOW , THEREFORE, the parties agree as follows : ARTICLE I - DEFINITIONS A. The term "Project" means the Skokomish Project including a levee removal, a side channel reconnection, placement of large woody debris in the upstream reaches of the river, and wetland restoration at two sites as generally described in the Skokomish River Basin Ecosystem Restoration Integrated Feasibility Report and Environmental Impact Statement dated April, 2015 and approved by the Chief of Engineers, on December 14, 2015 (hereinafter the "Decision Document") . B . The term "construction costs" means all costs incurred by the Government and Non- Federal Sponsors in accordance with the terms of this Agreement that are directly related to design and construction of the Project and cost shared. The term includes, but is not necessarily limited to : the Government' s costs and the Non-Federal Sponsors ' creditable contributions pursuant to the terms of the Design Agreement executed on August 12, 2016; the costs of historic preservation activities except for data recovery for historic properties ; the Government' s costs of engineering, design, and construction, including cost shared monitoring and adaptive management, if any; the Government' s supervision and administration costs ; the Non-Federal Sponsors ' creditable costs for providing real property interests and relocations and for providing in-kind contributions, if any. The term does not include any costs for operation, maintenance, repair, rehabilitation, or replacement; dispute resolution; participation by the Government and the Non-Federal Sponsors in the Project Coordination Team to discuss significant issues and actions ; or audits ; or the Non-Federal Sponsors ' cost of negotiating this Agreement. C. The term "real property interests" means lands, easements, and rights-of-way, including those required for relocations and borrow and dredged material placement areas . Acquisition of real property interests may require the performance of relocations . D . The term "relocation" means the provision of a functionally equivalent facility to the owner of a utility, cemetery, highway, railroad, or public facility when such action is required in accordance with applicable legal principles of just compensation. Providing a functionally equivalent facility may include the alteration, lowering, raising, or replacement and attendant demolition of the affected facility or part thereof. E. The term "functional portion thereof' means a portion of the Project that has been completed and that can function independently, as determined in writing by the District Commander for Seattle District (hereinafter the "District Commander"), although the remainder of the Project is not yet complete. F . The term "cost shared monitoring" means those activities, including the collection and analysis of data, for a period not to exceed 10 years, that the Government identifies as necessary to determine if predicted outputs of the Project are being achieved and to determine if adaptive management is necessary, as generally described in the Decision Document. The term does not include monitoring after the Division Commander for Northwestern Division (hereinafter the 2 "Division Commander") has determined that ecological success has been achieved or monitoring beyond the 10-year period, with any such monitoring the responsibility of the Non-Federal Sponsors, at no cost to the Government. G. The term "cost shared adaptive management" means physical modifications to the Project, in response to the cost shared monitoring results to ensure the functionality and benefits of the Project are garnered, as explicitly described in the performance standards section of the adaptive management plan or other sections in the Decision Document. The term does not include operational changes, which are the responsibility of the Non-Federal Sponsors, at no cost to the Government, as part of operation and maintenance of the Project. H. The term "in-kind contributions" means those materials or services provided by the Non-Federal Sponsors that are identified as being integral to the Project by the Division Commander. To be integral to the Project, the material or service must be part of the work that the Government would otherwise have undertaken for design and construction of the Project. The in-kind contributions also include any investigations performed by the Non-Federal Sponsors to identify the existence and extent of any hazardous substances that may exist in, on, or under real property interests required for the Project. I. The term "fiscal year" means one year beginning on October 1St and ending on September 30th of the following year. J. The term "Maximum Cost Limit" means the statutory limitation on the total cost of the Project, as determined by the Government in accordance with Section 902 of the Water Resources Development Act of 1986, as amended, if applicable to the Project, and Government regulations issued thereto . K. The term "DNR Parcel" means aquatic lands owned by the State of Washington and administered by DNR that are located along the Skokomish River from River Mile 3 to River Mile 11 within the project footprint, approximately on, in or adjacent to Sections 7, 8 , 9 , 13 , 14, 15 , 16, 17, and 18 , Township 21 North, Range 4 West, and Sections 1 , 12, and 13 , Township 21 North, Range 5 West, in Mason County, Washington. ARTICLE 11 - OBLIGATIONS OF THE PARTIES A. In accordance with Federal laws, regulations, and policies, the Government shall undertake construction of the Project using funds appropriated by the Congress and funds provided by the Non-Federal Sponsors . B . The Non-Federal Sponsors shall contribute 35 percent of construction costs , as follows : 3 1 . In accordance with Article III, the Non-Federal Sponsors and DNR shall provide the real property interests and relocations required for construction, operation, and maintenance of the Project. 2 . In providing in-kind contributions, if any, the Non-Federal Sponsors shall obtain all applicable licenses and permits necessary for such work. As functional portions of the work are completed, the Non-Federal Sponsors shall begin operation and maintenance of such work. Upon completion of the work, the Non-Federal Sponsors shall so notify the Government within 30 calendar days and provide the Government with a copy of as-built drawings for the work. 3 . After considering the estimated amount of credit that will be afforded to the Non-Federal Sponsors pursuant to paragraphs B . 1 . and B .2 . , above, the Government shall determine the estimated amount of funds required from the Non-Federal Sponsors to meet its 35 percent cost share for the then-current fiscal year. No later than 60 calendar days after receipt of notification from the Government, the Non-Federal Sponsors shall provide the full amount of such required funds to the Government in accordance with Article VI. 4 . No later than August 1St prior to each subsequent fiscal year, the Government shall provide the Non-Federal Sponsors with a written estimate of the full amount of funds required from the Non-Federal Sponsors during that fiscal year to meet their cost share . Not later than September 1St prior to that fiscal year, the Non-Federal Sponsors shall provide the full amount of such required funds to the Government in accordance with Article VI. C . To the extent practicable and in accordance with Federal law, regulations, and policies, the Government shall afford the Non-Federal Sponsors the opportunity to review and comment on solicitations for contracts, including relevant plans and specifications, prior to the Government' s issuance of such solicitations ; proposed contract modifications, including change orders; and contract claims prior to resolution thereof. Ultimately, the contents of solicitations, award of contracts, execution of contract modifications, and resolution of contract claims shall be exclusively within the control of the Government. D . The Government, as it determines necessary, shall undertake actions associated with historic preservation, including, but not limited to, the identification and treatment of historic properties as those properties are defined in the National Historic Preservation Act (NHPA) of 1966, as amended. All costs incurred by the Government for such work (including the mitigation of adverse effects other than data recovery) shall be included in construction costs and shared in accordance with the provisions of this Agreement. If historic properties are discovered during construction and the effect(s) of construction are determined to be adverse, strategies shall be developed to avoid, minimize or mitigate these adverse effects. In accordance with 54 U. S . C . 312507, up to 1 percent of the total amount authorized to be appropriated for the Project may be applied toward data recovery of historic properties and such costs shall be borne entirely by the Government. In the event that costs associated with data recovery of historic properties exceed 1 percent of the total amount authorized to be appropriated for the Project, in accordance with 54 U . S . C . 312508 , the Government will seek a waiver from the 1 percent limitation under 54 U. S . C . 312507 and upon receiving the waiver, will proceed with data recovery at full federal expense. 4 Nothing in this Agreement shall limit or otherwise prevent the Non-Federal Sponsors from voluntarily contributing costs associated with data recovery that exceed 1 percent. E . When the District Commander determines that construction of the Project, excluding cost shared monitoring and adaptive management, or a functional portion thereof, is complete, within 30 calendar days of such determination, the District Commander shall so notify the Non- Federal Sponsors in writing and the Non-Federal Sponsors , at no cost to the Government, shall operate, maintain, repair, rehabilitate, and replace the Project, or such functional portion thereof. The Government shall furnish the Non-Federal Sponsors with an Operation, Maintenance, Repair, Rehabilitation, and Replacement Manual (hereinafter the "OMRR&R Manual") and copies of all as-built drawings for the completed work. The Government shall provide the Non- Federal Sponsors with an updated OMRR&R Manual and as-built drawings , as necessary, based on the cost shared monitoring and adaptive management. 1 . The Non-Federal Sponsors shall conduct operation, maintenance, repair, rehabilitation, and replacement responsibilities in a manner compatible with the authorized purpose of the Project and in accordance with applicable Federal laws and specific directions prescribed by the Government in the OMRR&R Manual. The Government and the Non-Federal Sponsors shall consult on any subsequent updates or amendments to the OMRR&R Manual . 2 . The Government may enter, at reasonable times and in a reasonable manner, upon real property interests that the Non-Federal Sponsors now or hereafter owns or controls to inspect the Project, and, if necessary, to undertake any work necessary to the functioning of the Project for its authorized purpose. If the Government determines that the Non-Federal Sponsors are failing to perform their obligations under this Agreement and the Non-Federal Sponsors do not correct such failures within a reasonable time after notification by the Government, the Government, at its sole discretion, may undertake any operation, maintenance, repair, rehabilitation, or replacement of the Project. No operation, maintenance, repair, rehabilitation, or replacement by the Government shall relieve the Non-Federal Sponsors of their obligations under this Agreement or preclude the Government from pursuing any other remedy at law or equity to ensure faithful performance of this Agreement. F . The Non-Federal Sponsors shall prevent obstructions or encroachments on the Project (including prescribing and enforcing regulations to prevent such obstructions or encroachments) that might reduce the outputs produced, hinder operation and maintenance, or interfere with the proper function of the Project. G . The Non-Federal Sponsors shall not use the Project, or real property interests required for construction, operation, and maintenance of the Project, as a wetlands bank or mitigation credit for any other project. H. The Non-Federal Sponsors shall not use Federal program funds to meet any of its obligations under this Agreement unless the Federal agency providing the funds verifies in writing that the funds are authorized to be used for the Project. Federal program funds are those funds provided by a Federal agency, plus any non-Federal contribution required as a matching share therefor. 5 I. In carrying out its obligations under this Agreement, the Non-Federal Sponsors shall comply with all the requirements of applicable Federal laws and implementing regulations, including, but not limited to : Section 601 of the Civil Rights Act of 1964 (P .L . 88 -352), as amended (42 U. S . C . 2000d) , and Department of Defense Directive 5500 . 11 issued pursuant thereto ; the Age Discrimination Act of 1975 (42 U . S . C . 6102) ; and the Rehabilitation Act of 1973 , as amended (29 U. S . C . 794) , and Army Regulation 600-7 issued pursuant thereto . J . In addition to the ongoing, regular discussions of the parties in the delivery of the Project, the Government and the Non-Federal Sponsors may establish a Project Coordination Team to discuss significant issues or actions . The Government' s costs for participation on the Project Coordination Team shall not be included in construction costs that are cost shared but shall be included in calculating the Maximum Cost Limit. The Non-Federal Sponsors ' costs for participation on the Project Coordination Team shall not be included in construction costs that are cost shared and shall be paid solely by the Non-Federal Sponsors without reimbursement or credit by the Government. K. The parties to this Agreement acknowledge and agree that the obligations and responsibilities of DNR under the . provisions of this Agreement are limited to providing the DNR Parcel for the construction, operation, maintenance, repair, rehabilitation, and replacement of the Project in accordance with the provisions of this Agreement. ARTICLE III - REAL PROPERTY INTERESTS , RELOCATIONS , AND COMPLIANCE WITH PUBLIC LAW 91 - 646, AS AMENDED A. The Government, after consultation with the Non-Federal Sponsors, shall determine the real property interests needed for construction, operation, and maintenance of the Project. The Government shall provide the Non-Federal Sponsors with general written descriptions, including maps as appropriate, of the real property interests that the Government determines the Non- Federal Sponsors must provide for construction, operation, and maintenance of the Project, and shall provide the Non-Federal Sponsors with a written notice to proceed with acquisition. The Non-Federal Sponsors shall acquire the real property interests and shall provide the Government with authorization for entry thereto in accordance with the Government' s schedule for construction of the Project. The Non-Federal Sponsors shall ensure that real property interests provided for the Project are retained in public ownership for uses compatible with the authorized purposes of the Project. 1 . Prior to the issuance of the solicitation for a Government contract for construction of the Project, or prior to the Government incurring any financial obligations for construction of a portion of the Project using the Government's own forces, for which the Government determines that the DNR Parcel is required, DNR shall provide the Government and the Non-Federal Sponsors with an authorization to enter onto the DNR Parcel for the purposes set forth in this Agreement. DNR shall ensure that the DNR Parcel that the Government determines to be 6 required for the Project and that was provided by DNR is retained in public ownership for uses compatible with the authorized purposes of the Project. B . The Government, after consultation with the Non-Federal Sponsors, shall determine the relocations necessary for construction, operation, and maintenance of the Project, and shall provide the Non-Federal Sponsors with general written descriptions, including maps as appropriate, of such relocations and shall provide the Non-Federal Sponsors with a written notice to proceed with such relocations . The Non-Federal Sponsors shall perform or ensure the performance of these relocations in accordance with the Government' s construction schedule for the Project. C . To the maximum extent practicable, not later than 30 calendar days after the Government provides to the Non-Federal Sponsors written descriptions and maps of the real property interests and relocations required for construction, operation, and maintenance of the Project, the Non-Federal Sponsors may request in writing that the Government acquire all or specified portions of such real property interests, or perform the necessary relocations . If the Government agrees to such a request, the Non-Federal Sponsors, in accordance with Article VI .F . , must provide funds sufficient to cover the costs of the acquisitions, or relocations in advance of the Government performing the work. The Government shall acquire the real property interests, and perform the relocations, applying Federal laws, policies, and procedures . The Government shall acquire real property interests in the name of the Non-Federal Sponsors except, if acquired by eminent domain, the Government shall convey all of its right, title and interest to the Non-Federal Sponsors by quitclaim deed or deeds . The Non-Federal Sponsors shall accept delivery of such deed or deeds . The Government' s providing real property interests or performing relocations on behalf of the Non-Federal Sponsors does not alter the Non-Federal Sponsors ' responsibility under Article IV for the costs of any cleanup and response related thereto . D . As required by Sections 210 and 305 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 , Public Law 91 -646 , as amended (42 U. S . C . 4630 and 4655), and Section 24 .4 of the Uniform Regulations contained in 49 C .F .R. Part 24, the Non- Federal Sponsors assure that ( 1 ) fair and reasonable relocation payments and assistance shall be provided to or for displaced persons, as are required to be provided by a Federal agency under Sections 4622, 4623 and 4624 of Title 42 of the U. S . Code ; (2) relocation assistance programs offering the services described in Section 4625 of Title 42 of the U . S . Code shall be provided to such displaced persons ; (3 ) within a reasonable period of time prior to displacement, comparable replacement dwellings will be available to displaced persons in accordance with Section 4625 (c)(3 ) of Title 42 of the U. S . Code; (4) in acquiring real property, the Non-Federal Sponsors will beguided, to the greatest extent practicable under State law, by the land acquisition policies in Section 4651 and the provision of Section 4652 of Title 42 of the U . S . Code ; and (5) property owners will be paid or reimbursed for necessary expenses as specified in Sections 4653 and 4654 of Title 42 of the U. S . Code. ARTICLE IV - HAZARDOUS SUBSTANCES 7 A. The Non-Federal Sponsors shall be responsible for undertaking any investigations to identify the existence and extent of any hazardous substances regulated under the Comprehensive Environmental Response, Compensation, and Liability Act (hereinafter "CERCLA") (42 U. S . C . 9601 -9675) , that may exist in, on, or under real property interests required for construction, operation, and maintenance of the Project. However, for real property interests that the Government determines to be subject to the navigation servitude, only the Government shall perform such investigations unless the District Commander provides the Non- Federal Sponsors with prior specific written direction, in which case the Non-Federal Sponsors shall perform such investigations in accordance with such written direction. B . In the event it is discovered that hazardous substances regulated under CERCLA exist in, on, or under any of the required real property interests, within 15 calendar days of such discovery, the Non-Federal Sponsors and the Government, in addition to providing any other notice required by applicable law, shall provide written notice to each other, and the Non-Federal Sponsors shall not proceed with the acquisition of such real property interests until the parties agree that the Non-Federal Sponsors should proceed. C . If hazardous substances regulated under CERCLA are found to exist in, on, or under any required real property interests, the parties shall consider any liability that might arise under CERCLA and determine whether to initiate construction, or if already initiated, whether to continue construction, suspend construction, or terminate construction. 1 . Should the parties initiate or continue construction, the Non-Federal Sponsors shall be responsible, as between the Government and the Non-Federal Sponsors, for the costs of cleanup and response, including the costs of any studies and investigations necessary to determine an appropriate response to the contamination. Such costs shall be paid solely by the Non-Federal Sponsors without reimbursement or credit by the Government. 2 . In the event the parties cannot reach agreement on how to proceed or the Non- Federal Sponsors fails to provide any funds necessary to pay for cleanup and response costs or to otherwise discharge the Non-Federal Sponsors ' responsibilities under this Article upon direction by the Government, the Government may suspend or terminate construction, but may undertake any actions it determines necessary to avoid a release of such hazardous substances . D . In the event of a discovery, the Non-Federal Sponsors and the Government shall initiate consultation with each other within 15 calendar days in an effort to ensure that responsible parties bear any necessary cleanup and response costs as defined in CERCLA. Any decision made pursuant to this Article shall not relieve any third party from any liability that may arise under CERCLA. E. As between the Government and the Non-Federal Sponsors, the Non-Federal Sponsors shall be considered the operator of the Project for purposes of CERCLA liability. To the maximum extent practicable, the Non-Federal Sponsors shall operate, maintain, repair, rehabilitate, and replace the Project in a manner that will not cause liability to arise under CERCLA. 8 ARTICLE V - CREDIT FOR REAL PROPERTY INTERESTS , RELOCATIONS , AND IN- KIND CONTRIBUTIONS A. The Government shall include in construction costs, and credit towards the Non- Federal Sponsors share of such costs, the value of Non-Federal Sponsors provided real property interests and relocations, and the costs of in-kind contributions determined by the Government to be required for the Project. B . To the maximum extent practicable, no later than 3 months after it provides the Government with authorization for entry onto a real property interest or pays compensation to the owner, whichever occurs later, the Non-Federal Sponsors shall provide the Government with documents sufficient to determine the amount of credit to be provided for the real property interest in accordance with paragraphs C . 1 . of this Article. To the maximum extent practicable, no less frequently than on a quarterly basis, the Non-Federal Sponsors shall provide the Government with documentation sufficient for the Government to determine the amount of credit to be provided for other creditable items in accordance with paragraph C . of this Article. C . The Government and the Non-Federal Sponsors agree that the amount of costs eligible for credit that are allocated by the Government to construction costs shall be determined and credited in accordance with the following procedures, requirements, and conditions . Such costs shall be subject to audit in accordance with Article X.B . to determine reasonableness, allocability, and allowability of costs . 1 . Real Property Interests . a. General Procedure. The Non-Federal Sponsors shall obtain, for each real property interest, an appraisal of the fair market value of such interest that is prepared by a qualified appraiser who is acceptable to the parties . Subject to valid jurisdictional exceptions, the appraisal shall conform to the Uniform Standards of Professional Appraisal Practice. The appraisal must be prepared in accordance with the applicable rules of just compensation, as specified by the Government. ( 1 ) Date of Valuation. For any real property interests owned by the Non-Federal Sponsors on the effective date of this Agreement and required for construction performed after the effective date of this Agreement, the date the Non-Federal Sponsors provide the Government with authorization for entry thereto shall be used to determine the fair market value. For any real property interests required for in-kind contributions covered by an In-Kind Memorandum of Understanding, the date of initiation of construction shall be used to determine the fair market value. The fair market value of real property interests acquired by the Non- Federal Sponsors after the effective date of this Agreement shall be the fair market value of such real property interests at the time the interests are acquired. The fair market value of the DNR Parcel provided by DNR shall be the fair market value of such parcel as of the date that DNR provides the Government with authorization for entry thereto . 9 (2) Except for real property interests acquired through eminent domain proceedings instituted after the effective date of this Agreement, the Non-Federal Sponsors shall submit an appraisal for each real property interest to the Government for review and approval no later than, to the maximum extent practicable, 60 calendar days after the Non- Federal Sponsors provide the Government with an authorization for entry for such interest or concludes the acquisition of the interest through negotiation or eminent domain proceedings, whichever occurs later. If, after coordination and consultation with the Government, the Non- Federal Sponsors are unable to provide an appraisal that is acceptable to the Government, the Government shall obtain an appraisal to determine the fair market value of the real property interest for crediting purposes . (3 ) The Government shall credit the Non-Federal Sponsors the appraised amount approved by the Government. Where the amount paid or proposed to be paid by the Non-Federal Sponsors exceed the approved appraised amount, the Government, at the request of the Non-Federal Sponsors, shall consider all factors relevant to determining fair market value and, in its sole discretion, after consultation with the Non-Federal Sponsors, may approve in writing an amount greater than the appraised amount for crediting purposes. b . Eminent Domain Procedure . For real property interests acquired by eminent domain proceedings instituted after the effective date of this Agreement, the Non- Federal Sponsors shall notify the Government in writing of its intent to institute such proceedings and submit the appraisals of the specific real property interests to be acquired for review and approval by the Government. If the Government provides written approval of the appraisals, the Non-Federal Sponsors shall use the amount set forth in such appraisals as the estimate of just compensation for the purpose of instituting the eminent domain proceeding. If the Government provides written disapproval of the appraisals, the Government and the Non- Federal Sponsors shall consult to promptly resolve the issues that are identified in the Government' s written disapproval . In the event the issues cannot be resolved, the Non-Federal Sponsors may use the amount set forth in its appraisal as the estimate of just compensation for purpose of instituting the eminent domain proceeding. The fair market value for crediting purposes shall be either the amount of the court award for the real property interests taken or the amount of any stipulated settlement or portion thereof that the Government approves in writing. C. Waiver of Appraisal. Except as required by paragraph C . Lb. of this Article, the Government may waive the requirement for an appraisal pursuant to this paragraph if, in accordance with 49 C .F .R. Section 24 . 102(c) (2) : ( 1 ) the owner is donating the real property interest to the Non- Federal Sponsors and release the Non-Federal Sponsors in writing from its obligation to appraise the real property interest, and the Non-Federal Sponsors submit to the Government a copy of the owner' s written release; or (2) the Non-Federal Sponsors determine that an appraisal is unnecessary because the valuation problem is uncomplicated and the anticipated value of the real property interest proposed for acquisition is estimated at $25 , 000 or less, based on a review of available data. When the Non-Federal Sponsors determine that an appraisal is unnecessary, the 10 Non-Federal Sponsors shall prepare the written waiver valuation required by 49 C .F .R. Section 24 . 102(c)(2) and submit a copy thereof to the Government for approval . When the anticipated value of the real property interest exceeds $ 10,000 , the Non-Federal Sponsors must offer the owner the option of having the Non-Federal Sponsors appraise the real property interest. d. Incidental Costs . The Government shall include in construction costs and credit towards the Non-Federal Sponsors ' share of such costs, the incidental costs the Non- Federal Sponsors incurred in acquiring any real property interests required pursuant to Article III for the Project within a five-year period preceding the effective date of this Agreement, or at any time after the effective date of this Agreement, that are documented to the satisfaction of the Government. Such incidental costs shall include closing and title costs, appraisal costs, survey costs, attorney' s fees, plat maps, mapping costs, actual amounts expended for payment of any relocation assistance benefits provided in accordance with Article III.D . , and other payments by the Non-Federal Sponsors for items that are generally recognized as compensable, and required to be paid, by applicable state law due to the acquisition of a real property interest pursuant to Article III . 2 . Relocations. The Government shall include in construction costs and credit towards the Non-Federal Sponsors ' share of such costs, the value of any relocations performed by the Non-Federal Sponsors that are directly related to construction, operation, and maintenance of the Project. a. For a relocation other than a highway, the value shall be only that portion of relocation costs that the Government determines is necessary to provide a functionally equivalent facility, reduced by depreciation, as applicable, and by the salvage value of any removed items . b . For a relocation of a highway, which is any highway, roadway, or street, including any bridge thereof, that is owned by a public entity, the value shall be only that portion of relocation costs that would be necessary to accomplish the relocation in accordance with the design standard that the State of Washington would apply under similar conditions of geography and traffic load, reduced by the salvage value of any removed items . c. Relocation costs include actual costs of performing the relocation; planning, engineering, and design costs ; supervision and administration costs ; and documented incidental costs associated with performance of the relocation, as determined by the Government. Relocation costs do not include any costs associated with betterments, as determined by the Government, nor any additional cost of using new material when suitable used material is available. 3 . In-Kind Contributions . The Government shall include in construction costs and credit towards the Non-Federal Sponsors ' share of such costs, the value of in-kind contributions that are integral to the Project. a. The value shall be equivalent to the costs, documented to the satisfaction of the Government, that the Non-Federal Sponsors incurred to provide the in-kind 11 contributions . Such costs shall include, but not necessarily be limited to , actual costs of constructing the in-kind contributions ; engineering and design costs ; supervision and administration costs ; and documented incidental costs associated with providing the in-kind contributions, but shall not include any costs associated with betterments, as determined by the Government. Appropriate documentation includes invoices and certification of specific payments to contractors, suppliers, and the Non-Federal Sponsors ' employees . b . No credit shall be afforded for interest charges, or any adjustment to reflect changes in price levels between the time the in-kind contributions are completed and credit is afforded; for the value of in-kind contributions obtained at no cost to the Non-Federal Sponsors; for any in-kind contributions performed prior to the effective date of this Agreement unless covered by an In-Kind Memorandum of Understanding between the Government and Non-Federal Sponsors ; or for costs that exceed the Government ' s estimate of the cost for such in-kind contributions if they had been provided by the Government. 4 . Compliance with Federal Labor Laws . Any credit afforded under the terms of this Agreement is subject to satisfactory compliance with applicable Federal labor laws covering non-Federal construction, including, but not limited to, 40 U. S . C . 3141 -3148 and 40 U. S . C . 3701 -3708 (labor standards originally enacted as the Davis-Bacon Act, the Contract Work Hours and Safety Standards Act, and the Copeland Anti-Kickback Act) , and credit may be withheld, in whole or in part, as a result of the Non-Federal Sponsors ' failure to comply with its obligations under these laws . D . Notwithstanding any other provision of this Agreement, the Non-Federal Sponsors shall not be entitled to credit for real property interests and relocations that exceed 35 percent of construction costs or real property interests that were previously provided as an item of local cooperation for another Federal project. ARTICLE VI — PAYMENT OF FUNDS A. As of the effective date of this Agreement, construction costs, excluding cost shared monitoring and adaptive management, are projected to be $ , with the Government' s share of such costs projected to be $ and the Non-Federal Sponsors ' share of such costs projected to be $ , which includes creditable real property interests and relocations projected to be $ , creditable in-kind contributions projected to be $ , and the amount of funds required to meet its 35 percent cost share projected to be $ Construction costs for cost shared monitoring and adaptive management are projected to be $ , with the Government' s share of such costs projected to be $ and the Non-Federal Sponsors ' share of such costs projected to be $ These amounts are estimates only that are subject to adjustment by the Government and are not to be construed as the total financial responsibilities of the Government and the Non-Federal Sponsors . B . The Government shall provide the Non-Federal Sponsors with monthly reports setting forth the estimated construction costs and the Government' s and Non-Federal Sponsors ' 12 estimated shares of such costs ; costs incurred by the Government, using both Federal and Non- Federal Sponsors ' funds, to date ; the amount of funds provided by the Non-Federal Sponsors to date ; the estimated amount of any creditable real property interests and relocations ; the estimated amount of any creditable in-kind contributions ; and the estimated amount of funds required from the Non-Federal Sponsors during the upcoming fiscal year. C . The Non-Federal Sponsors shall provide the funds required to meet its share of construction costs by delivering a check payable to "FAO, USAED , Seattle G3" to the District Commander, or verifying to the satisfaction of the Government that the Non-Federal Sponsors have deposited such required funds in an escrow or other account acceptable to the Government, with interest accruing to the Non-Federal Sponsors, or by providing an Electronic Funds Transfer of such required funds in accordance with procedures established by the Government. D . The Government shall draw from the funds provided by the Non-Federal Sponsors to cover the non-Federal share of construction costs as those costs are incurred. If the Government determines at any time that additional funds are needed from the Non-Federal Sponsors to cover the Non-Federal Sponsors ' required share of such construction costs, the Government shall provide the Non-Federal Sponsors with written notice of the amount of additional funds required. Within 60 calendar days from receipt of such notice, the Non-Federal Sponsors shall provide the Government with the full amount of such additional required funds . E. Upon completion of construction, except for cost shared monitoring and adaptive management, and resolution of all relevant claims and appeals and eminent domain proceedings, the Government shall conduct a final accounting and furnish the Non-Federal Sponsors with the written results of such final accounting. The Government shall conduct another final accounting after completion of cost shared monitoring and adaptive management and furnish the Non- Federal Sponsors with the written results of such final accounting. Should either final accounting determine that additional funds are required from the Non-Federal Sponsors, the Non-Federal Sponsors, within 60 calendar days of receipt of written notice from the Government, shall provide the Government with the full amount of such additional required funds . A final accounting does not limit the Non-Federal Sponsors ' responsibility to pay its share of construction costs, including contract claims or any other liability that may become known after the final accounting. If the final accounting after cost shared monitoring and adaptive management determines that funds provided by the Non-Federal Sponsors exceed the amount of funds required to meet its share of construction costs , the Government shall refund such excess amount, subject to the availability of funds for the refund. In addition, if that final accounting determines that the Non-Federal Sponsors ' credit for real property interests and relocations combined with credit for in-kind contributions exceed its share of construction costs for the Project, the Government, subject to the availability of funds for the reimbursement, shall enter into a separate agreement to reimburse the difference to the Non-Federal Sponsors . F . If there are real property interests or relocations, provided on behalf of the Non. Federal Sponsors, the Government shall provide written notice to the Non-Federal Sponsors of the amount of funds required to cover such costs . No later than 60 calendar days of receipt of such written notice, the Non-Federal Sponsors shall make the full amount of such required funds available to the Government by delivering a check payable to "FAO , USAED, Seattle G3" to the 13 District Commander, or by providing an Electronic Funds Transfer of such funds in accordance with procedures established by the Government. If at any time the Government determines that additional funds are required to cover such costs, the Non-Federal Sponsors shall provide those funds within 30 calendar days from receipt of written notice from the Government. ARTICLE VII - TERMINATION OR SUSPENSION A. If at any time the Non-Federal Sponsors fail to fulfill their obligations under this Agreement, the Government may suspend or terminate construction of the Project unless the Assistant Secretary of the Army (Civil Works) determines that continuation of such work is in the interest of the United States or is necessary in order to satisfy agreements with other non-Federal interests . B . If the Government determines at any time that the Federal funds made available for construction of the Project are not sufficient to complete such work, the Government shall so notify the Non-Federal Sponsors in writing within 30 calendar days, and upon exhaustion of such funds, the Government shall suspend construction until there are sufficient funds appropriated by the Congress and funds provided by the Non-Federal Sponsors to allow construction to resume. In addition, the Government may suspend construction if the Maximum Cost Limit is exceeded. C . If hazardous substances regulated under CERCLA are found to exist in, on, or under any required real property interests, the parties shall follow the procedures set forth in Article IV. D . In the event of termination, the parties shall conclude their activities relating to construction of the Project. To provide for this eventuality, the Government may reserve a percentage of available funds as a contingency to pay the costs of termination, including any costs of resolution of real property acquisition, resolution of contract claims, and resolution of contract modifications . E. Any suspension or termination shall not relieve the parties of liability for any obligation incurred. Any delinquent payment owed by the Non-Federal Sponsors pursuant to this Agreement shall be charged interest at a rate, to be determined by the Secretary of the Treasury, equal to 150 per centum of the average bond equivalent rate of the 13 week Treasury bills auctioned immediately prior to the date on which such payment became delinquent, or auctioned immediately prior to the beginning of each additional 3 month period if the period of delinquency exceeds 3 months . F . Upon termination in accordance with this Article, DNR shall be released of any further obligations under this agreement ARTICLE VIII - HOLD AND SAVE A. The Non-Federal Sponsors shall hold and save the Government free from all damages arising from design, construction, operation, maintenance, repair, rehabilitation, and replacement 14 of the Project, except for damages due to the fault or negligence of the Govermilent or its contractors . B . The Non-Federal Sponsors shall hold and save DNR free from all damages arising from design, construction, operation, maintenance, repair, rehabilitation, and replacement of the Project, except for damages due to the fault or negligence of DNR. ARTICLE IX - DISPUTE RESOLUTION As a condition precedent to a party bringing any suit for breach of this Agreement, that parry must first notify the other parry in writing of the nature of the purported breach and seek in good faith to resolve the dispute through negotiation. If the parties cannot resolve the dispute through negotiation, they may agree to a mutually acceptable method of non-binding alternative dispute resolution with a qualified third party acceptable to the parties . Each party shall pay an equal share of any costs for the services provided by such a third party as such costs are incurred . The existence of a dispute shall not excuse the parties from performance pursuant to this Agreement. ARTICLE X - MAINTENANCE OF RECORDS AND AUDITS A. The parties shall develop procedures for the maintenance by the Non-Federal Sponsors of books , records, documents, or other evidence pertaining to costs and expenses for a minimum of three years after the final accounting. The Non-Federal Sponsors shall assure that such materials are reasonably available for examination, audit, or reproduction by the Government. B . The Government may conduct, or arrange for the conduct of, audits of the Project. Government audits shall be conducted in accordance with applicable Government cost principles and regulations . The Government' s costs of audits shall not be included in construction costs , but shall be included in calculating the Maximum Cost Limit. C . To the extent permitted under applicable Federal laws and regulations, the Government shall allow the Non-Federal Sponsors to inspect books, records , documents, or other evidence pertaining to costs and expenses maintained by the Government, or at the request of the Non-Federal Sponsors, provide to the Non-Federal Sponsors or independent auditors any such information necessary to enable an audit of the Non-Federal Sponsors ' activities under this Agreement. The costs of non-Federal audits shall be paid solely by the Non-Federal Sponsors without reimbursement or credit by the Government. ARTICLE XI - RELATIONSHIP OF PARTIES In the exercise of their respective rights and obligations under this Agreement, the Government and the Non-Federal Sponsors each act in an independent capacity, and neither is to be considered the officer, agent, or employee of the other. Neither party shall provide, without 15 the consent of the other party, any contractor with a release that waives or purports to waive any rights a parry may have to seek relief or redress against that contractor. ARTICLE XII - NOTICES A. Any notice, request, demand, or other communication required or permitted to be given under this Agreement shall be deemed to have been duly given if in writing and delivered personally or mailed by registered or certified mail, with return receipt, as follows : If to the Non-Federal Sponsors : Chair, Mason County Board of Commissioners 411 N . 5th Street Shelton, WA 98584 Chair, Skokomish Tribal Council 80 North Tribal Center Road Skokomish Nation, WA 98584 If to the State of Washington DNR: Aquatic Land Manager, Washington State Department of Natural Resources South Puget Sound Region 950 Farman Ave. N. Enumclaw, WA 99022-9282 If to the Government: District Commander Seattle District, US Army Corps of Engineers PO Box 3755 Seattle, WA 98124-3755 B . A party may change the recipient or address to which such communications are to be directed by giving written notice to the other party in the manner provided in this Article. ARTICLE XIII - CONFIDENTIALITY To the extent permitted by the laws governing each parry, the parties agree to maintain the confidentiality of exchanged information when requested to do so by the providing party. ARTICLE XIV - THIRD PARTY RIGHTS , BENEFITS , OR LIABILITIES 16 Nothing in this Agreement is intended, nor may be construed, to create any rights, confer any benefits, or relieve any liability, of any kind whatsoever in any third person not a party to this Agreement. ARTICLE XV — JOINT AND SEVERAL RESPONSIBILITY OF THE NON-FEDERAL SPONSORS The obligations and responsibilities of the Non-Federal Sponsors shall be joint and several, such that each Non-Federal Sponsor shall be liable for the whole performance of the obligations and responsibilities of the Non-Federal Sponsors under the terms and provisions of this Agreement. The Government may demand the whole performance of said obligations and responsibilities from any of the entities designated herein as one of the Non-Federal Sponsors . IN WITNESS WHEREOF, the parties hereto have executed this Agreement, which shall become effective upon the date it is signed by the District Engineer. DEPARTMENT OF THE ARMY MASON COUNTY, WASHINGTON BY : BY : Mark A. Geraldi Ms . Terri Jeffreys Colonel, US Army Corps of Engineers Chair, Board of County Commissioners District Engineer Mason, County, Washington DATE : DATE : SKOKOMISH INDIAN TRIBE WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES BY: BY: Mr. Charles Miller Hilary Franz Chairman, Skokomish Tribal Council Commissioner of Public Lands Skokomish Indian Tribe DATE : DATE : 17 A4 CERTIFICATE OF AUTHORITY I, Michael K. Dorcy, do hereby certify that I am the principal legal officer of Mason County, Washington, that Mason County is a legally constituted non-profit entity incorporated under the applicable laws of the State of Washington, as applicable as a non-profit organization, exempt from paying Federal income taxes under Section 501 of the Internal Revenue Code (26 U. S . C . 501 ) ; that Mason County has the full authority and legal capability to perform the terms of the Project Partnership Agreement between the Department of the Army and Mason County in connection with Skokomish River Basin Ecosystem Restoration Project, and to pay damages, if necessary, in the event of the failure to perform in accordance with the terms of this Project Partnership Agreement as required by Section 221 of Public Law 91 -611 , as amended (42 U. S . C . 1962&5b) ; and that the person who executed this Project Partnership Agreement on behalf of Mason County acted within his corporate authority. IN WITNESS WHEREOF, I have made and executed this certification this day of 20 Michael K. Dorcy Prosecutor NON-FEDERAL SPONSOR' S SELF-CERTIFICATION OF FINANCIAL CAPABILITY FOR AGREEMENTS I, Francis M. Pinter, do hereby certify that I am the Chief Financial Officer [OR TITLE OF EQUIVALENT OFFICIAL] of MASON COUNTY (the "Non-Federal Sponsor") ; that I am aware of the financial obligations of the Non-Federal Sponsor for the SKOKOMISH RIVER BASIN ECOSYSTEM RESTORATION PROJECT and that the Non-Federal Sponsor has the financial capability to satisfy the Non-Federal Sponsor ' s obligations under the PROJECT PARTNERSHIP AGREEMENT IN WITNESS WHEREOF, I have made and executed this certification this day of BY : TITLE : Director, Support Services DATE : CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief that: ( 1 ) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, " Disclosure Form to Report Lobbying, " in accordance with its instructions . (3 ) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into . Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U. S . C . 1352 . Any person who fails to file the required certification shall be subject to a civil penalty of not less than $ 10 ,000 and not more than $ 100 ,000 for each such failure . [SIGNATURE OF PPA SIGNATORY] Kevin Shutty Chair, Board of County Commissioners Mason County, Washington DATE : MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : PATTI MCLEAN DEPARTMENT : ASSESSOR EXT : 498 BRIEFING DATE : JULY 29, 2019 @ 9 : 45 AM PREVIOUS BRIEFING DATES : NONE If this is a follow- up briefing , please provide only new information ITEM : APPRAISER WORKING IN A HIGHER CLASS AS ANALYST - TEMPORARILY EXECUTIVE SUMMARY( If applicable, please include available options and potential solutions ) : TOM GIBBONS WILL BE PERFORMING THE DUTIES OF THE STATISTICAL SALES ANALYST FOR THE NEXT TWO MONTHS . WE NEED TO INCREASE HIS PAY FROM $ 4173 . 79 PER MONTH TO $ 4, 958 . 37 PER MONTH . BUDGET IMPACT : NO IMPACT AND NO SUPPLEMENTAL NEEDED ATTACHMENTS : CURRENT APPRAISER JOB DESCRIPTION , SALES ANALYST JOB DESCRIPTION AND SALARY SCHEDULE Briefing Summary 7/ 18/2019 i ,APPENDIX I SALARY SOIEDULE, Note: Unless tatheiwise specified above, step increases shatl be granted au ually Effective January52019 Classification Step 1 Step 2 Step 3 Step 4 Step 9 Step. 6 Appraiser Trainee $3,511 .27 $3;599.05 $315$9 . 02 $ 3,781 . 25 $%875 .78 $31972 : 67 Appraiser $4,071*994 $4-,173 .79 $4,278 . 14 $ 41385A9 $41494. 72 $4, 607 .08 Senior Appraiser $4 722 ,26 $41840.32 $4,961 . 33 $5,o85.36 $ 5, 2I2 ,49 $5,342 .81 Appraiser Analyst $4,958.37 $5,082133 $5 ,209 .39 $5,339 . 63 $5,473.1.2 $51609.95 GIS Technician $3,9$ 1 .27 $4,15340;6 $4256 .88 $41353 . 30 $4,472.39 $4,584.20 -14fective. Januarry1 , 2. 020 Classification . Step 1 Step 2 Stop 3 Step 4 step 5 Step 6 Appraiser Trainee $3,572 . 71 $3; 662 .03" $31753 . 5$ $3,8447.42 $91943 . 61 $4, 042 . 20 Appraiser $4,143 .25 $4, 246 .83 $4,353 . 00 $4,461.483 $4,573.31 $4,687 . 71 Senior Appraiser $4,804.90 $4,925 . 02 $5,048, 15. $5,174.35 1 $5, 308,71 1 $51436 .30. Appraiser Analyst $ 51045 ,15 $ 5, 171 .28 $513003.6 $5,43107 $515:68490 1 $5,708. 12 G15 Technician $4,020:42 $4022513 $4,3.31 . 38 $4,43§.66 $ 4,550,$5 $4,664442 Effective Sanuary11. 2021: Classification step 1 Step 2 Step 3 Step 4 Step 5 stop 6 Appraiser Trainee $3; 844. 17 $$ 1735 . 27 $3,828 , 65 $ 3, 924.37 $41022.48 $4,123=04 Appraiser $41226.12 $4,331 . 77 $ 41440A6 $ 4,551.07 $41664.84 $41781.46 Senior Appra #ser $ 4,901 .00 $51023 . 52 $ 5, 149 . 11 $5,277.84 $5,409 .79 $5,$45. 03 Appraiser Analyst $5, 146.05 $51274.70 $5140637 $5,.541.73 $5, 680.28 $5,822.28 GIS. Technician $4,1OQ,83 $4,31.0925 $44,41.8.60 $4,528.451 $41.641. 67 $41757;71 Teamsters Local N0252 Appraisers andMason county 2059 — 2021Collective Bargaining Agreement Pago 46 TEMPORARILY WORKING IN A HIGHER CLASS/ IeV54 OUT OF CLASS/ LEAD PAY — REQUEST FORM El Out of Class Pay El Lead Pay ® Working in a Higher Class All out of class, lead , or temporarily working in a higher class pay requests must be submitted by the department head or elected official on this form to Human Resources for review and final approval by the Board of County Commissioners, prior to the assignment of additional duties . Employee Name : TOM GIBBONS Employee Job Title : APPRAISER 11 Department : ASSESSOR Please insert the lead, out of class or temporarily working in a higher class pay language from the Collective Bargaining Agreement if applicable : Tom has agreed to perform the duties of the statistical sales analyst temporarily . What specific job duties this employee will be performing outside of their current position description and for how long : He will be preparing excel spreadsheets for all 55 , 600 parcels in the county that will be statistically updated for next year' s values . This will enable our office to complete its current revaluation of the entire county . Effective Date : 7/ 1 / 19 End Date : 8/31 / 19 * Attach a copy of the employee' s current position description * Manager/Supervisor of Department Signature : Date : Department Head/ Elected Official Signature :. Date : 7/ 16/ 19 t Support Services Director Signature : Date : BOCC or Elected Official Signature : Date : cc: CMMRS/Elected official / Department / Payroll This provision shall apply to employees who are required to attend Employer scheduled meetings on their regularly scheduled day(s) off. 10 .2 WORK INA HIGHER CLASSIFICATION No employee shall be reduced in salary or benefits because of being assigned by the Employer to perform the work of a lower classification, except in the situation of lay off. A supervisor may assign an employee to perform the primary duties of a higher classification, when those duties are not part of the employee ' s current job classification, for the purpose of: A. Providing work coverage during an authorized vacation period; B . Providing work coverage during an authorized sick leave; C . Providing work coverage for an authorized leave of absence; or D . Providing work coverage for a currently vacant position. Employee(s) assigned to work at least three (3 ), eight (8) hour days within a twenty-one (2 1 ) calendar day period, in a higher classification will receive the fust step salary of the appropriate classification that provides at least a five percent (5%) increase for all time spent in that higher classification. The employee must be performing most of the essential functions of the higher classification to have that time count toward the additional compensation. This section is not applicable to employees who are being trained to perform the work of the higher classification. 10 .3 MILEAGE REIMBURSEMENT All bargaining unit employees who are required to use their own vehicles for Employer business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business. 10. 4 LONGEVITY The County shall provide additional compensation above each eligible, regular full-time employee ' s base salary (or base hourly rate, if applicable) to recognize continuous length of service as a County employee . Eligible, regular part-time employees shall receive pro-rated longevity benefit in proportion to the number of hours the regular part-time employee is in pay status during the month as compared to that required of full-time employment. The longevity benefit will be implemented in accordance with the following schedule . Beginning in 11th and continuing thru 15' years 1 . 5 % above base Beginning in 161 and continuing thru 201h years 3 . 0% above base Beginning in 21St and continuing thru 251h years 4 . 5 % above base Beginning in 26' year and continuing thereafter 6 . 0% above base 10 . 5 CLOTMNG ALLOWANCE The County shall provide an annual clothing allowance to each bargaining unit employee in the amount of Two Hundred Dollars ($200) , payable by the second payday in July. ARTICLE 11 - HOLIDAYS 11 . 1 HOLIDAYS The following designated annual paid Holidays shall be observed per County Policy (other than the Floaters) . Teamsters Local No.252 Appraisers and Mason County 2019 — 2021 Collective Bargaining Agreement Page 28 POSITION DESCRIPTION B� Title : Appraiser Department : Assessor Affiliation : Teamsters Appraisers Reports to : Assessor or Chief Deputy Assessor Exempt : Non - Exempt : X Supervises/ Directs : None Job Class : Risk Class : Salary Range : According to current CBA 1101 1501 - 00 Union Approval Date : Elected Official Approval Date : Summary , Under general supervision , incumbents perform senior level field work . An employee in this classification is responsible for gathering detailed information on property characteristics that are pertinent to the final determination of value . Employees at this level are accountable for the accuracy and consistency of property values and must exercise independent judgement with regard to appraisal . The Appraiser is the second of the Appraiser series . This position is distinguished from the Appraiser Trainee position by an increased amount of appraisal experience , certification as a Real Property Appraiser by the Department of Revenue , and a greater depth of responsibility required in appraisal . Essential Job Functions . • Inspects and appraises all categories of real property . • Conducts property site visits for the purpose of gathering characteristic data . • Verifies , collects , and records land and building characteristics utilizing the prescribed checklists , including quality of workmanship and materials . • Measures improvements . Draws buildings to scale using the current office sketch program . • Records data accurately on the Field Review Sheets . • Prepares and presents evidence of fair market value for hearings before the Board of Equalization ( BOE ) . • Performs extensive research and analysis of sales . Assists with inspection and valuation of simple commercial property . • Assists with inspection and valuation of destroyed property . • Conducts physical verification and /or appraisal of personal property at the request of the Personal Property Technician . • Responds to inquiries from the public regarding appraisal assessment procedures . Est. Unknown/Rev 1 -01 . 2003/Rev 2-2018/Rev 3-04 . 22 . 2019 Other Job Functions : • May assist with data entry of land and improvement characteristics into the CAMA system . • May perform any of the duties of the Appraiser Trainee . • May perform other duties as assigned . Qualifications : Knowledge of: • Real estate appraisal principles , procedures , laws and regulations . • County building codes , regulations , ordinances , and zoning codes . • Current computer assisted mass appraisal ( CAMA ) systems and current office software programs . • Principles and methodologies of statistical analysis . Must have the ability to : • Read , understand and apply appraisal principles and techniques applicable to the work assignment . • Read , communicate , and understand legal descriptions and appraisal manuals . Understand and follow written and verbal instructions . • Apply basic mathematical skills and make accurate mathematical calculations . • Prepare and submit technical reports . • Effectively coordinate , perform , and complete multiple duties and assignments concurrently and in a timely manner . • Operate a personal computer and office software . • Use tools and equipment required to perform the job functions . • Use digital imaging devices , including a cameral & scanner . Select appraisal methods and techniques best suited to particular property and conditions . Use independent judgement and effective decision - making in the application of a wide variety of laws , policies , and procedures and in effective problem -solving . • Effectively communicate , both orally and in writing . • Meet the physical requirements of the position . o Physical activities required are finger dexterity necessary to operate equipment used in the position , talking , seeing , and hearing . Other physical requirements include walking , sitting , balancing , climbing , kneeling , bending , stooping , crouching , extensive reaching , pushing , pulling , unassisted lifting and/or carrying of lightweight equipment , entering and exiting a vehicle multiple times , and adequate vision and manual dexterity required to make drawings and sketches . Travel Est. Unknown/ Rev 1 -01 .2003/Rev 2-2018/Rev 3-04 . 22 . 2019 to various worksites may be required . Must have the ability to drive and perform duties in all weather conditions and all terrain . • Maintain regular , punctual attendance during scheduled work hours at assigned worksite . Education and Experience : Must possess the following licenses or certificates and have attended and /or successfully passed the following : ( May substitute any combination of experience and education at the discretion of the Assessor , after review . ) • High School Diploma or its equivalent • Valid Washington State Driver' s License • USPAP Course • Accreditation Examination , or its equivalent , resulting in certification as a Real Property Appraiser , • Fundamentals of the Assessor' s Office ( DOR) • IAAO Course 101 ( Fundamentals of Real Property Appraisal ) , or its equivalent . Required to promote : ( May substitute any combination of experience and education at the discretion of the Assessor, after review . ) Must attend and successfully pass the following to be considered for a promotion to a Senior Appraiser : • Four ( 4 ) Years ' experience as an accredited Appraiser . • IAAO Course 201 (Appraisal of Land ) , or its equivalent . • IAAO Course 301 ( Fundamentals of Mass Appraisal ) , or its equivalent . Additional Required training for this position : Defensive driving - all annually : Sexual Harassment & Discrimination — Annually Basics Blood Bourne Pathogens — Annually R is for Reverse Smart Risk Management — Once Intersections Slip , Trip and Fall — Annually Reduce Winter Weather Accidents Safe Lifting Practices — Annually General Auto Risk Program for Drivers FEMA IS 100 and 700 - Once Regular monitored driver : _X Yes Additional job specific trainings may be issued at a later date . Union Representative Signature of Approval : Est. Unknown/Rev 1 .01 .2003/Rev 2-2018/Rev 3-04 . 22 . 2019 Date : Elected Official Signature of Approval : Date : I have read and understand the above position description : Name : Date : Signature : Est, Unknown/Rev 1 .01 .2003/Rev 2 -2018/Rev M4 . 22 . 2019 r ` p9pN �Oby , . POSITION DESCRIPTION JU4 Title : Appraiser Analyst Department: Assessor Affiliation : Teamsters Appraisers Reports to : Assessor or Chief Deputy Assessor Exempt. Non -Exempt : X Supervises/Directs : None Job Class : Risk Class : Salary Range : According to current CBA t I l0 -1 5306-07 Union Approval Date : Elected Official Approval Date : Summary: The incumbent in this position performs a variety of technical duties , including researching and analyzing sales . Incumbent acts as the lead in preparing , presenting , assigning , and reviewing materials for Board of Equalization hearings . This position is distinguished from the Appraiser Trainee , Appraiser and Senior Appraiser series by requiring a higher level of understanding and ability in math , statistics, market modeling , and computer operation , as well as participation in highly complex or atypical nature appraisal activities and/or statistical Mass Appraisal modeling . The incumbent functions in the capacity of a facilitator to provide guidance , clarify procedures , and assist with troubleshooting problem areas . Essential Job Functions : • Appraises properties using cost , market, and income approaches to value ; correlates values to a value conclusion . • Reviews and analyzes countywide real estate sale transactions in order to provide valid research data for assessment analysis . • Assists with the establishment of sales and income models for valuing improved residential and commercial property using a variety of software packages . • Coordinates and monitors defense of value preparation for hearings before the Board of Equalization ( BOE) , including assignment , and review of each appeal . Testifies at hearings of the BOE and for the State Board of Tax Appeals (BTA) to defend appraisal conclusions and recommendations . Defends complex industrial and commercial or complex real property appeals before the BOE and/or the State BTA . • Performs advanced appraisal activities using difficult and dissimilar assessment techniques . • Provides technical assistance with complex or unusual appraisals . Est . 04 .25 .2016/Rev 1 - 10 . 28 .2016/Rev M4 . 22. 2019 f • Develops and prepares on -going training for appraisal staff. • Reviews appraisal assignments completed by an appraiser in Appraiser Trainee , Appraiser or Senior Appraiser classifications . • Establishes land benchmarks and adjustments for views , access , topography , wet land , traffic , etc . , using advanced market modeling and statistical analysis techniques . Identifies neighborhood land and building adjustments and recommends percentage of change and types of property to be affected based on the statistical analysis of sales . Assists with defining neighborhood boundaries for computer assisted appraisals . • Identifies patterns or problem areas , prepares statistical documentation to include reports and graphs , and extract and organize statistical data . Makes recommendations on corrective action . • Requests and verifies information on income producing properties , including balance sheets , profit and loss statements , asset accounts , and federal income tax records . Responsible for confidentiality of all income related documents . Other Job Functions : • Inspects and appraises real and -or personal properties to determine fair market value as necessary . • May determine the value of industrial , farm , business , or other equipment or machinery . • May perform the duties of an Appraiser Trainee , Appraiser or Senior Appraiser . • May work a flexible schedule . • May perform other duties as assigned . Qualifications : Knowledge of: Sales analysis or other statistical reviews . • Principles and methodologies of statistical analysis . • Real estate appraisal principles , procedures , laws and regulations . • County building codes , regulations , ordinances , and zoning codes . • Technological advances and methodology changes . • Assessment , appraisal software and computer assisted mass appraisal (CAMA) systems and current office software programs . Accounting and auditing practices and procedures relative to commercial , industrial , and/or personal property appraisal . Ability to use GIS software . • Customer service techniques . Must have the ability to : Est . 04 .25 .2016/Rev 1 -10. 28 .2016/Rev 2-04 .22.2019 I I • Select appraisal methods and techniques best suited to particular property and conditions . • Use independent judgement and effective decision- making in the application of a wide variety of laws , policies , and procedures and in effective problem-solving . • Effectively coordinate , perform , and complete multiple duties and assignments concurrently and in a timely manner. • Prepare and present written and/or oral evidence of fair market value when disputed . • Read , communicate , and understand legal descriptions and appraisal manuals . • Read , understand and apply appraisal principles and techniques applicable to the work assignment . • Use and operate a personal computer, digital imaging device , scanner, and related software programs . • Prepare and submit technical reports . • Effectively communicate , both orally and in writing . • Meet the physical requirements of the position : o Physical activities required are finger dexterity necessary to operate equipment used in the position , talking , seeing , and hearing . Other physical requirements include walking , sitting , balancing , climbing , kneeling , bending , stooping , crouching , extensive reaching , pushing , pulling, unassisted lifting and/or carrying of lightweight equipment entering and exiting a vehicle multiple times , and adequate vision and manual dexterity required to make drawings and sketches . Travel to various worksites may be required . Must have the ability to drive and perform duties in all weather conditions and all terrain. • Maintain regular, punctual attendance during scheduled work hours at assigned worksite . Education and Experience : The ideal incumbent will have a bachelor' s degree with major course work in business , economics , finance , real estate , or statistics , and Washington State sponsored or professionally approved courses in real , personal , and commercial property . Two years of experience in real estate transactions , which provide a knowledge of real property values and appraising techniques , plus two years of hands-on market modeling using spreadsheet analysis and database management . Knowledge of computer-assisted mass appraisal programs and statistical analysis is essential . Must be accredited by the Department of Revenue . Must possess the following licenses or certificates and have attended and/or successfully passed the following : ( May substitute any combination of experience and education at the i discretion of the Assessor, after review . ) • High School Diploma or its equivalent • Valid Washington State Driver' s License • USPAP Course Est. 04 . 25 .2016/13ev 1 -1 0 .28 .2016/Rev 2-04 .22 . 2019 • Accreditation Examination , or its equivalent , resulting in certification as a Real Property Appraiser . Fundamentals of the Assessor' s Office LAAO Course 101 ( Fundamentals of Real Property Appraisal) • LAAO Course 102 ( Income Approach to Valuation 1 ) , or its equivalent • IAAO Course 201 (Appraisal of Land ) , or its equivalent • IAAO Course 301 ( Fundamentals of Mass Appraisal) , or its equivalent • IAAO Course 112 ( Income Approach to Valuation ll ) , or its equivalent IAAO Course 311 ( Residential Modeling Concepts ) • IAAO Course 331 (Mass Appraisal Practices and Procedures ) Required training for this position : Defensive driving - all annually : Sexual Harassment & Discrimination — Annually Basics Blood Bourne Pathogens — Annually R is for Reverse Smart Risk Management — Once Intersections Slip , Trip and Fall — Annually Reduce Winter Weather Accidents Safe Lifting Practices — Annually General Auto Risk Program for Drivers FEMA IS 100 and 700 -Once Regular monitored driver: X_Yes Additional job specific trainings may be issued at a later date. i UrT e r e tive Signature of Approval : Date . Elected Offlci Signature of Approval : / r�QG Date : l I have read and understand the above position description : Name : Date: Signature: Est . 04 .25 .2016/Rev 1 -10.28 . 2016/Rev 2-04.22 .2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : PATTI MCLEAN DEPARTMENT : ASSESSOR EXT : 498 BRIEFING DATE : JULY 29 , 2019 @ 9 : 45 AM PREVIOUS BRIEFING DATES : NONE If this is a follow - up briefing, please provide only new information ITEM : 2019 BUDGET TRANSFER FROM SALARIES TO OPERATING EXECUTIVE SUMMARY ( If applicable, please include available options and potential solutions) : WE NEED TO TRANSFER $ 70, 000 . 00 FROM SALARIES TO OPERATING EXPENSES THIS YEAR IN ORDER TO MAKE 3 MAJOR PURCHASES . WE HAVE THE MONEY AVAILABLE THIS YEAR, SINCE WE DID NOT FILL THE VACANT CHIEF APPRAISER POSITION . WE WILL NOT HAVE THIS EXTRA MONEY NEXT YEAR. PRICE QUOTES ARE ATTACHED FOR A NEW APPRAISER VEHICLE, 2 - WAY RADIOS FOR ALL APPRAISER VEHICLES AND 5 TABLETS AND DATA SUPPORT FOR ALL COUNTY PARCELS FROM DATA CLOUD SOLUTIONS . BUDGET IMPACT : NONE ATTACHMENTS . 2020 FORD ESCAPE PRICE QUOTE THROUGH PUBLIC WORKS PURCHASING PROGRAM $ 26 , 703 . 26 TWO -WAY RADIOS FROM WHISLER COMMUNICATIONS IN OLYMPIA, THEY WILL BE CONNECTED TO PUBLIC WORKS MAIN BASE RADIO AND INSTALLED IN THE VEHICLES BY PUBLIC WORKS $ 3 , 748 . 99 DATA CLOUD SOLUTIONS PRICE QUOTE FOR TABLETS, LICENSING, AND DATA SUPPORT - ESTIMATED COST $ 50, 000 + OR Briefing Summary 7/ 18/2019 6 . 12 . 19 MWH ISLER Mason County COMMU NICATIQNS mOSILE RADIO + PAGING 2875 RW JOHNSON BLVD , S _W , Matt Heinrich OLYMPIA , WA 98512=6114 CONTACT -- PHONE (360) 352-8777 3600701 . 6017 (840) 648.4167 OFFICE - _ HOME FAX (360) 357-4460 FAX MOBILE PROPOSAL 5 NX- 5700K Kenwood VHF Mobile Radio $ 686 . 00 $ 3 , 430 . 00 Subtotal $ 3 , 430 . 00 Tax $ 318 . 99 Total $ 3 , 748 . 99 ;W5 KW. JOHNSON ISOM 8.W, , OLYMPIA, WA 986-12 13M KRESKY AVE., ME- , CEWIFIALIA , WA WS!, Create Vehicle Quote Page 3 of 3 Voice-Activated Touchscreen Navigation System wl Pinch-lo-Zoom Capability, Sirius XM Traffic and Travel Link, Evasive Steering Assist); front rain-sensing wipers; upgraded sound system w/ HD radio and 10 speakers; universal garage door opener] (Exterior Paint Oxford White is not available w/ Titanium Hybrid) SELECT THIS OPTION FOR DESCRIPTION, PLUS #400A FWD OR AWD PRICING BELOW ❑ 2020-0311 -071 Titanium Hybrid Upgrade #400A (HYBRID), Front-Wheel Drive (FUND) (2020MY MPG - TBD) (U0D/400A/99Z/445/TTDH) $9, 129.00 ❑ 2020-0311 -072 Titanium Hybrid Upgrade #400A (HYBRID), All-Wheel Drive (AWD) (2020MY MPG - TBD) (U9D/400A/99Z/445/TTDH) $ 10,525.00 ❑ 2020-0311 -073 TITANIUM OPTION - Daytime Running Lights (replaces standard on/off configurable DRLs) (942) $45.00 ❑ 2020-0311-o74 TITANIUM OPTION - Heater, Engine Block (41H) $94.00 ❑ 2020.0311 -075 TITANIUM OPTION - Floor Liners (FrontlRear) and Cargo Mat (FACTORY) (50C/50Q) $214.00 ❑ 2020-0311 -076 TITANIUM OPTION - Interior Cargo Cover (Cargo Shade) (47B) $134 .00 ❑ 2020.0311 .077 TITANIUM OPTION - Roof Rail Crossbars - Black (61 C) LATE AVAILABILITY $ 143.00 ❑ 2020-0311 -078 TITANIUM OPTION - Wheel Locking Lug Nuts (87D) (DIA) $74.00 ❑ 2020-0311 -079 TITANIUM OPTION - Rapid Red Metallic Tinted Clearcoat (PD4) $390.00 ❑ 2020.0311-080 TITANIUM OPTION - Star While Metallic Tri-coat (PAZ) $587.00 ❑ 2020-0311 -099 Delayed Warranty Start (Customer submits request at www.fordwsd.com) $0.00 ❑ 2020-0311-200 INFORMATION ONLY: #200.299 Dealer-Installed Options (Available with all [rim levels) $0.00 ❑ 2020-0311 -201 One (1 ) Extra RKE Fob wl Integrated Key, programmed (Only available w/ Base S Trim Level #100A) (5 Total) (DLR) $200.00 ❑ 2020-0311 -202 One (1 ) Extra RKE/Push Button Start Fab, programmed (Must also order SE Trim Upgrade #200A or SE Hybrid #201A) (5 $240.00 Total) (DLR) ❑ 2020-0311-203 One (1 ) Extra RKE/Push Button Start/Remote Start Fob, programmed (Must also order SEL Trim Upgrade #301A or $240.00 Titanium Hybrid 9400A) (5 Total) (DLR) ❑ 2020-0311-205 Service Manual, CD (DLR) $221 .00 ❑ 2020.0311 -206 Service Wiring Diagram, Paper (DLR) $87.00 ❑ 2020-0311-207 Undercoating (wheel wells) (DLR) 5125.00 ® 2020-0311 -208 fff E frfsher, 2:5 Chemical ABC Rated w/ Mounting Bracket (DLR) $35.00 ❑ 2020-0311 -209 Flare Kit, 3 Piece Triangle, for roadside emergency use (DLR) $54 .00 ❑ 2020-0311 -210 Mud Flaps, Front and Rear (DLR) $75.00 ® 2020-0311-211 Q0Wals,ddl}Rub er Molded, Front (Weather Tech) (DLR) $120.00 ® 2020-0311 -212 w `Ma s: HQ.Rybpet Molded, Rear (Weather Tech) (DLR) $90.00 ❑ 2020-0311 -213 Floor Mals, HD Rubber Molded, Cargo Area (Weather Tech) (DLR) $120.00 112020-0311 -214 Roof rack side rails and cross bars (black) (Dealer-Installed Ford Accessory) (DLR) $525.00 ❑ 2020-0311 -230 Credit for pickup from Dealer (Orders for Eastern Washington) (Deduct)(DLR) ($130.00) 112020-0311 -231 Credit for pickup from Dealer (orders for Western Washington) (DLR) ($30.00) ❑ 2020-0311 -232 Slack Vehicle Upcharge, Dealer stock vehicle with all contract required equipment, delivery 14 days (Call dealer for $250.00 availability) (DLR) Quote Totals Total Vehicles: 1 Sub Total: $24,634.00 8.4 % Sales Tax: $2,069.26 Vehicle Menu Clear Form Create Quote Quote Total: $269703.26 O Copyright 2012 Department of Enterprise services ) W Mr Jhir, 1 'rf� n https ://apps . des . wa. gov/CARS/CreateQuote . aspx?v= 1456 7/ 18 /2019 Create Vehicle Quote Page 2 of 3 ❑ 2020-0311 -030 SE Trim Upgrade #200A (GAS) - (1 .5 Liter EcoBoost w/ Auto Start-Stop Technology) (Includes all base vehicle S $0.00 equipment, PLUS: halogen projector headlamps, manual-folding power/heated glass sideview mirrors, privacy glass, heated front row seats, 10-way power drivers seat with power lumbar and power recline, rear center armrest, SYNC3 (enhanced voice recognition communications, 8in LCD capacitive touchscreen in center slack with swipe capability, AppLink, 911 Assist, Apple CarPlay and Android Auto compatibility, two (2) Smart-Charging USB ports), SIdusXM Radio, Intelligent Access with Push-Button Start (4 Fobs), Dual-Zone Electronic Automatic Temperature Control with rear air duct, 17fn Shadow Silver-painted aluminum wheels, keyless entry keypad] SELECT THIS OPTION FOR DESCRIPTION, PLUS #200A FWD OR AWD PRICING BELOW ❑ 2020.0311-031 SE Trim Upgrade #200A (GAS), Front-Wheel Drive (FWD) (2019MY: 23/30 MPG) (U0G1200A1996/4471TT4H) $3,252.00 ❑ 2020-0311 -032 SE Trim Upgrade #200A (GAS), All-Wheel Drive (AWD) (2019MY: 23/30 MPG) (U9G/200A/996/447/TT4H) $31600.00 ❑ 2020-0311-033 BE Hybrid Upgrade #201A (HYBRID) - (2.5L iVCT Atkinson Cycle I-4 Hybrid Engine w/ eCVT Transmission) (Includes $0.00 contents of SE Trim Upgrade #200A, PLUS: hybrid components, plus 12.3in full digital screen, electronic fuel door release, Pedestrian Alert Sounder, 17in Ebony Black painted aluminum wheels, fire inflator and sealant kit in lieu of mini-spare, keyless entry keypad). SELECT THIS OPTION FOR DESCRIPTION, PLUS 9201A FWD OR AWD PRICING BELOW ❑ 2020-0311-034 SE Hybrid Upgrade #201A (HYBRID), Front-Wheel Drive (FWD) (2020MY MPG - TBD) (U0B/201A/99Z/4451TT4H) $4,332.00 ❑ 2020-0311-035 BE Hybrid Upgrade 9201A (HYBRID), All-Wheel Drive (AWD) (2020MY MPG - TBD) (U9B/201A/99Z/445/TT4H) $5,731 .00 ❑ 2020-0311 -036 SE OPTION (Hybrid Only) - SE Sport Premium Package w/ Ford Co-PIW360 Assist Package (19in machined-face $3,352.00 aluminum wheels, 225/55 R19 99H All-Season BSW tires, panoramic vista roof w/ power open/close and power shade, roof rack side rails, power litigate, remote start system, Adaptive Cruise Control w/ Slop-and-Go and Evasive Steering i Assist, Voice-Activated Touchscreen Navigation system w/ pinch-to-zoom capability, Sirius XM Traffic and Travel Link) (Only available w/ SE Hybrid) (68C) 112020-031 1 -037 SE OPTION (Hybrid Only) - Aluminum Mini Space-Saver Wheel (includes mini spare tire, wheel nut wrench and jack) $193. 00 4 (replaces tire inflator and sealant kit) (ONLY available with SE Hybrid) (51Q) i ❑ 2020-0311 -040 SE OPTION (Gas Only) - Ford Co-Pilo1360 Assist Package (Adaptive Cruise Control w/ Slop-and-Go and Evasive Steering $686.00 Assist, Vofce-Activated Touchscreen Navigation System w/ Pinch-to-Zoom Capability, Sirius XM Traffic and Travel Link) (Not available w/ SE Hybrid) (68B) f ❑ 2020-0311 -041 SE OPTION (Gas/HEV) - Reverse Sensing System (60S) $243.00 ❑ 2020-0311-042 SE OPTION (Gas/HEI) - Daytime Running Lights (replaces standard on/off configurable DRLs) (942) 545.00 112020-0311-043 SE OPTION (Gas/HEV) - Floor Liners (Fronl/Rear) and Cargo Mat (FACTORY) (50C/50Q) $214.00 3 ❑ 2020.0311 -044 SE OPTION (Gas/HEV) - Heater, Engine Block (41 H) $94.00 ❑ 2020-0311 -045 SE OPTION (Gas/HEV) - Interior Cargo Cover (Cargo Shade) (47B) $134.00 [ I ❑ 2020.0311 -046 SE OPTION (Gas/HEV) - Wheel Locking Lug Nuts (87D) (DIA) $74.00 }} El2020-0311 -047SE OPTION (Gas/HEV) - Rapid Red Metallic Tinted Ciearcoat (PD4) $390.00 1 a ❑ 2020-0311-048 BE OPTION (Gas/HEV) - Star While Metallic Tri-coat (PAZ) $587.00 ❑ 2020-0311 -050 SEL Trim Upgrade #301A - ( 1 .5 Liter EcoBoost with Auto Start-Stop Technology) [Includes contents of SE Trim Upgrade $0.00 ? #200A, PLUS: fog lamps, hands-free foot-activated power lifigate, roof rack side rails, 225/60R18 all-season BSW tires, 18in machined-face aluminum wheels, Memory Package (drivers seat and driver/front passenger sideview mirrors), heated steering wheel, Remote Start System, Reverse Sensing System #60S] (Not compatible w/ Hybrid options). SELECT THIS OPTION FOR DESCRIPTION, PLUS #301A FWD OR AWD PRICING BELOW ❑ 2020-0311 -051 SEL Trim Upgrade #301A (GAS), Front-Wheel Drive (FWD) (2019MY: 23/30 MPG) (U01-1/3001A19961447ITTEH) $5,264.00 ❑ 2020.0311 -052 SEL Trim Upgrade #301A (GAS), AlkWheel Drive (AWD) (2019MY: 23/30 MPG) (U9H/301A/9961448MEH) $60662.00 ❑ 2020.0311 -053 SEL OPTION - (AWD Only) 2.01. EcoBoost Engine with Auto Stop-Start Technology and 8-speed automatic transmission $1 ,759.00 (Includes Class II Hitch Receiver, Trailer Sway Control, Auxiliary Transmission Oil Cooler, Max Towing 3500 lbs) (MUST also order SEL Trim Upgrade #301A AWD) (2019MY: AWD 21/27 MPG) (9991448) ❑ 2020-0311 -054 SEL OPTION - Ford Co-Pilol360 Assist Package (Adaptive Cruise Control w/ Slop-and-Go, Voice-Activated Touchscreen $686.00 3 Navigation System w/ Pinch-to-Zoom Capability, Sirius XM Traffic and Travel Link)(Evasive Steering Assist is included w/ t# Adaptive Cruise Control) (68B) ❑ 2020-0311 -055 SEL OPTION - Daytime Running Lights (replaces standard on/off configurable DRLs) (942) $45.00 I ] ❑ 2020-0311-056 SEL OPTION - Healer, Engine Black (41H) $94.00 i ❑ 2020-0311 -057 SEL OPTION - Floor Liners (Front/Rear) and Cargo Mat (FACTORY) (50C/50Q) $214.00 49 ❑ 2020.0311 -058 SEL OPTION - Interior Cargo Cover (Cargo Shade) (47B) $134.00 I 11202&0311-059 SEL OPTION - Roof Rail Crossbars - Black (61C) LATE AVAILABILITY $ 143.00 f ❑ 2020-0311-060 SEL OPTION - Wheel Locking Lug Nuts (87D) (DIA) $74.00 ❑ 2020.0311-061 SEL OPTION - Rapid Red Metallic Tinted Clearcoat (PD4) $390.00 ❑ 2020-0311-062 SEL OPTION - Star White Metallic Tri-coal (PAZ) $587.00 ❑ 2020-0311-070 Titanium Hybrid Upgrade #400A (HYBRID) - (2.51. IVCT Atkinson Cycle 1-4 Hybrid Engine w/ eCVT Transmission) (Includes $0.00 content of SEL Trim Upgrade #301A, PLUS: acoustic laminate glass (front row side windows); LED fog lamps; 225/55R19 99H all-season BSW tires; 191n machined-face aluminum wheels; aluminum mini space-saver spare tire; pedestrian alert j sounder, I10V/150W AC power outlet (replaces the rear center console powerpoinl port); Dual-Zone Electronic Automatic Temperature Control (DEATC); instrument panel w/ 12.3in digital screen; sport contour, lealherArimmed front bucket seats; 6-way power passenger seal; auto-dimming rearview mirror, LED reflector headlamps; perimeter alarm; Active Park Assist 2.0 w/ Reverse Parking Aid and Front Parking Aid; Ford Co-Pf1o1360 Assist (Adaptive Cruise Control w/ Slop-and-Go, t f a r https ://apps . des . wa. gov/CARS/CreateQuote . aspx9v= 1456 7/ 18/2019 E Create Vehicle Quote Page 1 of 3 Contract Automobile Request System CARS Washington State Department of q Y Enterprise Services Create Vehicle Quote Contract & Dealer Information Contract #: 05916 - Motor Vehicles View Contract Dealer: Columbia Ford - W403 Dealer Contact: Marie Tellinghiusen 700 7th Avenue Dealer Phone: (360) 423-4321 Ext: 187 Longview WA 98632 Dealer Email : orders@colford.com Order Code Vehicle Description Base Price 2020-0311 -001 2020 of rd Escape View contract standard specifications - - # $21 ,612.00 Organization Information Organization: MASON COUNTY - 12300 Ell My org is not lisle Email Address: cyndit@co.mason.wa.us Final Vehicle Location: SHELTON 1 . Internal Notes: f Color Options Color Name Qty Oxford White (YZ)(N/A w[Tilanium) 1 Edit — Select vehicle color — (] Add Color Tax Exempt: ❑ Yes Vehicle Options Order Code Option Description Unit Price ❑ 2020-0311 -002 INFORMATION ONLY: Columbia Ford offers a $300 prompt payment discount if payment is made within 20 days of vehicle $0.00 delivery. ❑ 2020-0311 -003 INFORMATION ONLY: All factory options are grouped together with S, SE, SEL or Titanium Trim Levels. Hybrid (HEV) $0.00 options are only available with SE and Titanium Trim Levels. New for 2020MY: the base S trim level is now available w/ either FWD or AWD models, both w/ 1 .5L EcoBoost as standard engine; the 2.OL EcoBoost includes Class 11 Trailer Tow and is only available with SEL Trim Level. The Plug-In Hybrid (PHEV) model should be available for ordering 3rd Quarter 2019CY. Fuel Economy Ratings and Horsepower/Torque Ratings will be added when available. ❑ 2020-0311 -010 2020 Ford Escape Front-Wheel Drive, S Trim Level, 5-Passenger, 1 .5L EcoBoost Engine w/ Auto Start-Slop Technology, $0.00 pp &speed Automatic Transmission (2019MY: 23/30 MPG) (UOF/1OOA/996/447/TTVH) THIS IS THE BASE VEHICLE — a Please review Vehicle Standard Specs for complete description. ® 2020-0311 -011 S`OP71 7 fft��e lccarWD - ncludes 1 .5L EcoBoost, Intelligent AWD System, 3.81 RAR) (2019MY: 22/28 MPG) $2,777.00 (U9F/100A/996/448rFFVH) ❑ 2020-0311 -012 S OPTION - Interior Cargo Cover (Cargo Shade) (478) $ 134.00 ❑ 2020-0311 -013 S OPTION - Privacy Glass (924) $271 .00 ❑ 2020-0311 -014 S OPTION - 17in Shadow Silver-Painted Aluminum Wheels (64U) $587.00 ❑ 2020-0311 -015 S OPTION - WheekLocking Lug Nuts (Must also order 17in Shadow Silver-Painted Aluminum Wheels #64U) (87D) (DIA) $74.00 ❑ 2020.0311 -016 S OPTION - Reverse Sensing System (60S) $242.00 n ❑ 2020.0311 -017 S OPTION - Daytime Running Lights (replaces standard onloff configurable DRLs) (942) $45.00 XI ❑ 2020-0311 -018 S OPTION - Engine Block Heater (41 H) $94.00 N ❑ 2020-0311-019 S OPTION - Floor Liners (front and rear) and Cargo Mat (FACTORY) (50C/50O) (DIA) S214.00 https ://apps . des .wa. gov/CARS/CreateQuote . aspx?v= 1456 7/ 18/2019 Vehicle Standard Specifications And Additional Information Page 3 of 3 Electronic Traction Control STANDARD AdvanceTrac with Rollover Stability Control (RSC) STANDARD Front/Rear Stabilizer Bar STANDARD Intelligent Oil Life Monitor STANDARD Tire Pressure Monitoring System (TPMS ) STANDARD 3 -year/36, 000 Mile Bumper-to-Bumper, 5 -year/60 , 000 STANDARD Mile Powertrain Warranty 60420 Days Order to Delivery STANDARD Exterior Paint (M=metallic) : Oxford White (not available w/ Titanium trim level) , Ingot Silver M, Magnetic M, STANDARD Velocity Blue M, Dark Persian Green M, Desert Gold M, Sedona Orange M, Agate Black Exterior Paint (Extra Cost) : Rapid Red Metallic and Star White Tri- Coat Metallic (SE/SEL/TITANIUM Only) Optional i r z x s i a i j 1 i a t https :Happs . des . wa. gov/CARSNehicleSpecifications . aspx9id= 1456 7/ 18/2019 } Vehicle Standard Specifications And Additional Information Page 1 of 3 Vehicle. 2020 FordEscap7e 2020 -0311 - 001 Contract # : 05916 - Utility - Small, Midsize & Fullsize ( 2WD - 4WD) Dealer : Columbia Ford vehicle Standard Specifications And Additional Information p Specification Description Specification Base vehicle description : 2020 Ford Escape UOF Trim Level: S Trim Level, Front-Wheel Drive, 106 . 7in 100A Wheelbase Engine : 1 . 5L EcoBoost w/ Auto Start- Stop Technology 996 Horsepower/Torque : TBD STANDARD GVWR: N/A INFO Average MPG (US Dept of Energy) : TBD INFO Transmission: 8 -Speed Automatic Transmission 447 Front Door Lock Cylinders (Driver/Passenger) or Remote Keyless Entry (Qty 4) : Remote Keyless Entry (4 FOBS STD/DLR with Integrated Flip Keys) Spare tire (Full Size, Mini Size, No, Available as option) : STANDARD Mini Spare Tire, Wheel Nut Wrench and Jack Tires & Wheels : 225/65R17 102H All-Season BSW STANDARD Tires , 17111 Steel Wheel and Cover Tire Chain/Traction Devise Compatible . Describe : TBD INFO Seating configuration : Five-Passenger, Cloth Buckets, 6-Way Manual Driver Seat, 4-Way , Manual Passenger TTVH Seat, 2nd Row 60/40 Split-Fold-Flat and Sliding Bench I Flooring material : Full Carpeting, Front and Rear Carpeted Floor Mats STANDARD Battery/Charging system : (70AH1760CCA w/ 1 . 5L or STANDARD 2 . OL EcoBoost) Fuel Tank Capacity Gallons : 15 . 7 Gallons STANDARD Rear Axle Ratio : 3 . 52 STANDARD ' Ground Clearance : TBD INFO Skid Plates : Skid Plates , Front and Rear STANDARD Air Bags : Dual Stage Front, Driver Knee, Front-Seat STANDARD Mounted Side-Impact, Safety Canopy w/ Rollover Sensor Fleet deviations from retail : None INFO NEW: Rotary Gear Shift Dial STANDARD !f NEW : Ford Co-Pilot360 : Auto high beam headlamps ; STANDARD BLIS Blind Spot Information System w/ Cross Traffic k' ;i I https : //apps . des .wa. gov/CARSNehicleSpecifications . aspx?id= 1456 7/ 18/2019 t Vehicle Standard Specifications And Additional Information Page 2 of 3 Alert; Lane-Keeping System; Pre- Collision Assist w/ Automatic Emergency Braking, Pedestrian Detection, Forward Collision Warning and Dynamic Brake Support; and Rearview Camera NEW - FordPass Connect: 4G LTE Wi-Fi Hotspot connects up to 10 devices (complimentary trial subscription of 3 months or 3 gigabytes) ; Remotely start, lock and unlock vehicle; schedule specific times to remotely start vehicle; locate parked vehicle; check STANDARD vehicle status ; includes Ford Telematics and Data Services Prep which provides vehicle location, speed, idle time, fuel, vehicle diagnostics and maintenance alerts, enables telematics services through Ford or authorized providers (includes ser SYNC Voice-Activated Communications System [Includes 4 . 2in LCD Screen in Center Stack, 911 Assist, STANDARD AppLink and (2) Smart Charging USB Ports AM/FM w/ Six (6) Speakers, Speed-Compensated Volume, Steering Wheel Mounted Controls STANDARD Outside Temperature Display and Compass STANDARD Powerpoints : (3 ) Front Center Console, Rear of Console 3 and Cargo Area STANDARD Climate Control : Manual Single -Zone Air- Conditioning w/ Cabin Particulate Air Filter STANDARD Front Row Map Lights , 2nd Row Dome Lamp , Rear STANDARD Cargo Area Light Head Restraints and Three-Point Safety Belts, all (5 ) STANDARD I Seating Positions, Height Adjustable on Front Row Seats Cruise Control, Manual Tilt and Telescoping Steering STANDARD Wheel ? Power Windows , Door Locks and Mirrors STANDARD Front Windshield Wipers, variable STANDARD interinittent/continuous 1 Rear Liftgate Wiper, fixed intermittent wash/wipe, rear STANDARD defroster Provisions for roof rack mounting : blanking plugs STANDARD Headlamps : courtesy delay, wiper-activated, halogen STANDARD reflector, autolamp (auto on/off) Daytime Running Lamps, Configurable (on/off) STANDARD Electric Power-Assisted Steering (EPAS) STANDARD 4 - Wheel Disc Brakes with Anti Lock Brake System (ABS ) STANDARD s Transmission Oil Cooler STANDARD 9 https :Happs . des .wa. gov/CARSNehicleSpecifications . aspx9id= 1456 7/ 18/2019 MASON COUNTY BRIEFING ITEM SUMMARY FORM TO : BOARD OF MASON COUNTY COMMISSIONERS FROM : PATTI MCLEAN DEPARTMENT : ASSESSOR EXT : 498 BRIEFING DATE : JULY 29 , 2019 PREVIOUS BRIEFING DATES : NONE If this is a follow- up briefing, please provide only new information ITEM : RENAME BARS LINE IN ASSESSOR SALARIES AND BARS LINES IN OPERATING EXPENSES EXECUTIVE SUMMARY( If applicable, please include available options and potential solutions ) : WE WOULD LIKE TO CHANGE 514 . 24 . 510100 . FROM CHIEF APPRAISER ( NON - REPRESENTED ) TO APPRAISER ANALYST (TEAMSTERS) AS PER THE CONTRACT SIGNED BY THE COMMISSIONERS WITH THE TEAMSTERS UNION IN 2019 . WE WOULD ALSO LIKE TO RENAME 514 . 24 . 541091 , TO DATA CLOUD STORAGE INSTEAD OF GIS SERVICES . BUDGET IMPACT : NONE ATTACHMENTS : CHANGE EXISTING JOB CLASS FORM AND COPY OF PRELIMINARY BUDGET FOR 2020 Briefing Summary 7/ 19/2019 * * * JOB CLASSES NEED TO 0E `SET LIP/CHANGED PRIOR TO HIRING/CHANGING AN EMPLOYEE OR T HEV MAY NOT BE PAID IN A TIMELY MANNER * * * F1NEW JOB CLASS SET- UP FORM 4;0 1AC7rFqV X CHANGE EXISTING JOB CLASSS ® Modify Inactivate Job Class # : 1107 (if making change to an existing Job Class) Job Class Title : Appraiser Analyst / Chief Appraiser (Job Class Title To/From if making a change to an existing Joh Class Title) Group/ BU : 15 Location Assessor 100 ► Contact Financial Services if you need assistance on selecting the correct Base Pay Type : Base Pay Type ' Eligible for Longevity Yes (If yes, Pay Type 290 Flat Amount or Pay Type 295 % Add to Base) L& I Risk Code : 5306 - 07 (#8100 Field, #8102 Clerical or #8104 Law Enforcement) Salary Table or Hourly Rate Grade : 4 Rate Min Step : 1 Monthly Max Step : 6 Special Pays , Deductions or Accruals Department Head or Elected Official Approval : 7 / 22 / 2019 Signature Date Commissioner or Budget Manager Approval : Signature Date Human Resources Approval : HR Notes : Signature Date Received by Financial Services : Processed on : By : ** *Please attach any Commissioner resolutions or Salary MatrixfSalary Range 's as backup documentation * * * Financial Services - ext . 201 , shannom@co . mason . wa . us