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HomeMy WebLinkAbout2019/06/10 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 10,2019 Monday,June 10,2019 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session from 9:00 a.m.to 9:20 a.m.with Frank Pinter for a labor discussion. 9:15 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Diane resented the draft Email Management Policy that includes a 90 day retention in the employee's in-box in which time the employee must move the email to a retention schedule. After 90 days the in-box would be purged along with deleted and junk emails. The Prosecuting Attorney's office voiced concern with the 90 day retention and then purging because of the potential to delete public records. The alternative is to retain the in-box emails for 2 years. Staff is still recommending the deleted and junk emails be purged after 90 days. Diane will circulate the policy to all departments for comment and will bring back for briefing. Training with a Secretary of State Archivist is scheduled on June 27. • Lake Management District for Spencer Lake public hearing on June 11 -Diane • Jennifer presented the 2020/2021 Budget Guidelines. Jen recommended the starting point be the amended June 30,2019 budget and to allow for wage increases for those employees represented by a union and have a signed CBA. Request a budget narrative. • Update policies for CDBG Grant will be placed on the agenda for approval. • Community Awareness Fire Prevention meetings are scheduled on June 25 at 5:30 p.m. and the request is for the Commissioners to participate. The Commissioners agreed to reschedule their meeting to 9 a.m.that day. • Frank presented a property offer for county property, 80 E Ashwood Lane of$5,000. Counter offer at$8,000. • Updated offers to purchase E Port Townsend Street,Union. Cmmr.Neatherlin stated the highest and best offer landed at$20,500 and a public hearing will be schedule to consider the sale. • Frank presented information on the proposals to lease Public Works/Utilities county property. The County Code process is to issue a request for proposals and a property appraisal is required. To sale the property,it would have to go through auction or bid and highest proposal would then be considered. The 98 acre parcel is appraised at$225,000 with$680,000 value of timber,based on thinning the timber. One proposal has been changed to a purchase offer and the PMMI proposal is to lease the property. PMMI's request is to start immediately. Cmmr.Neatherlin would like to start the surplus process and would like to have a discussion with legal. Cmmr.Shutty agreed the property needs an appraisal and to start the surplus process and to request the proposer have a pre- application meeting with Planning Department. The Commissioners are good with Cmmr.Neatherlin discussing this with legal. The next steps are to get an appraisal,start the surplus process and request a pre-application meeting be scheduled. Frank will draft a letter notifying the requesters. • A review of a fact sheet for the ballot proposition will be brought to briefing next Monday. 10:00 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • News release will be issued for a vacant seat on the Historic Preservation Commission. • Community Services will implement using the WA Association of Building Officials (WABO)checklist for manufactured home installation inspection process. • Community Services will also start using a Change in Tenant Submittal Checklist. • Dave presented information for a wildfire smoke policy regarding when to recommend the closure of outdoor activities during wildfire smoke events. Staff recommends purchasing 2.5 ppm smoke monitors for Shelton,Belfair and Hoodsport as three different Board of Mason County Commissioners' Briefing Meeting Minutes June 10,2019 air sheds. Dave would also like to acquire air scrubbers that could be used in buildings such as nursing homes. • Dave brought up the discharge of fireworks. County Code was changed to allow temporary restrictions.Commissioners expressed support of temporary restrictions according to Code. • Cmmr.Neatherlin provided an update on the WRIA 15 meeting. 10:25 A.M. BREAK 10:30 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • A news release will be issued for the County Road Chip Seal and Restriping program. • ER&R will surplus certain equipment and vehicles and dispose. • Cmmr. Shutty reported there will be a paving project on SRI 19 up to Staircase and he will arrange a meeting with Public Works. 11:00 A.M. WSU Extension—Dan Teuteberg Commissioners Shutty,Trask and Neatherlin were in attendance. • Dan presented the 2019 Quarterly Report on accomplishments of WSU Extension office which includes 4-H Youth Development,SNAP-Ed Nutrition,Master Gardeners, Noxious Weed Program and Community Outreach. • In the event he has no staff available for office coverage he has had to close the office. Requested Dan to also notify the switchboard and post on the website. • Request for additional staff. Dan stated that in Grays Harbor,the Extension Office has an MOA for a part time staff and Cmmr.Neatherlin recommended Dan bring forward such an MOA to consider. Dan asked if there are programs the Commissioners are interested in providing. Cmmr. Shutty asked what is needed to run current programs effectively and what could be expanded. Dan will bring forward a proposal. 11:15 A.M. Sheriffs Office—Chief Dracobly Commissioners Shutty,Trask and Neatherlin were in attendance. • Chief Dracobly presented an overtime contract with Mason County Fire District#6 and this will be placed on the agenda. Commissioner Discussion • Discussion of holding the employee appreciation barbeque for Support Services staff. • Brief discussion of the Post Office Park.There have not been any discussions with the City.Cmmr.Neatherlin brought up zoning of the park parcels and wondered if parking would be an allowed use of the property. • Joint meeting with City of Shelton on Tuesday. The recommendation is to come back and discuss the issues at a later briefing time. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASQN COUNTY COMMISSIONERS lAff Kevin Shu dy teatherh%lSharon Trask" Chair Commissioner Commissioner