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Home My WebLink About2019/06/03 - Briefing BOARD OF MASON COUNTY COMMISSIONERS' BRIEFING MINUTES Mason County Commission Chambers,411 North 5th Street,Shelton,WA Week of June 3,2019 Monday,June 3,2019 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Shutty,Trask and Neatherlin met in Closed Session with Frank Pinter from 9 a.m.to 9:20 a.m.for a labor discussion. 9:15 A.M. Support Services—Frank Pinter Commissioners Shutty,Trask and Neatherlin were in attendance. • Director Evaluations are scheduled for June 17 @ 2 p.m. • Amend Public Records Policy to include email management/retention. The County's email will be changing to Outlook so it's a good time to implement a policy and a draft will be presented at next week's briefing. • Veterans Advisory Board Policy is amended to address the eligible income which is gross income less taxes and medical insurance premium. This will be on next week's agenda. • Ross has created amendments to the County Code that prohibits camping in county parks and on county property. Signs will be posted.This will come back for briefing. • Ross reported there will be a temporary closure of certain County Parks for tree removal. • Mason County has been awarded$200,000 for a CDBG Micro Enterprise Grant. This is a continuation of a previous program that Mason County was awarded CDBG funding. Cmmr. Shutty asked staff to discuss with business leaders how to make sure those using this program are successful. • Voluntary Stewardship Program Contract will be placed on next week's agenda. • Frank presented a proposal from KMB Architects for a criminal justice study for a jail facility.A contract with will be coming forward for approval. • The County has multiple offers to purchase County-owned property on E Port Townsend in Union. The recommendation is to ask for the highest and best offer. The offer for property on Panorama Drive was accepted. • The Commissioners asked for a follow up on the request to lease and/or sale the Public Works parcel by the Transfer Station. The Commissioners took a 7 minute break 10:00 A.M. Community Services—Dave Windom Commissioners Shutty,Trask and Neatherlin were in attendance. • Request for additional$38,000 from Consejo Counseling from the Treatment Sales Tax. The 18-month contract is from 7/1/18 to 12/31/19 and was funded at$37,500. The Housing and Behavioral Health Advisory Board recommended not funding this request and the Board agreed to not approve the request. • Hired clerical extra help and will be reposting the Plans Examiner position. 10:15 A.M. The Commissioners took a 5 minute break. 10:20 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Shutty,Trask and Neatherlin were in attendance. • Ecology Local Solid Waste Funding Assistance(LSWFA)grant application was approved to place on the June 4 agenda in order to meet the June 7 deadline. • School zone speed limit at 20 mph on Sand Hill Road has been evaluated. The existing school zone extends beyond the length of the school property and the staff recommendation is to remove the existing school zone signs altogether and leave the speed limit at 35 mph. There was discussion of parking along the roadway,specifically where there is guardrail.It was agreed to post no parking in this area. Cmmr.Neatherlin Board of Mason County Commissioners' Briefing Meeting Minutes June 3,2019 wants the crosswalk marking to remain,maybe add pedestrian lighting. Discussion of the various speed limit sign options. Staff has met on site with Risk Pool and they believe the tunnel can be opened with some safety improvements and a memo from the Risk Pool is forthcoming. Cmmr.Neatherlin expressed concern with potential of incidents in the tunnel. Discussion of how to safely open the tunnel and how it will be monitored/managed. The tunnel can be locked. • Staff attended a meeting in Hoodsport that was hosted by WSDOT.A report will be forthcoming. Diane Sheesley reported the requests were very reasonable.Discussion of a beacon flashing crosswalk. • ILA with Port of Bremerton for the PSIC from the Belfair Water Reclamation Facility will be forthcoming. 11:00 A.M. Superior Court—Judge Goodell Commissioners Shutty,Trask and Neatherlin were in attendance. • Request to spend$2,500 from Trial Court Improvement Fund(#135)for an automatic text/phone call system for pretrial services. Judge Goodell explained this is the first step in a pretrial services program. This would be used by both Superior Court and District Court. It will take staff time to use the system. Cmmr.Neatherlin expressed concern with the 5%escalator in contract. The Board agreed to the expenditure. 11:15 A.M. Treasurer—Lisa Frazier Commissioners Shutty,Trask and Neatherlin were in attendance. • Treasurer Frazier presented a Revenue(Cash)Handling Policy and Procedure that will be placed on the June 17 agenda. Commissioner Discussion • The Commissioners agreed to host a staff appreciation barbeque for Support Services and Cmmr.Trask will get back to them with details. BREAK—NOON 2:00 P.M. Elected Official/Department Head Meeting Commissioners Shutty,Trask and Neatherlin were in attendance along with Prosecutor Mike Dorcy,Patsy Robinson-District Court;Vicki King—Assessor's Office;Robyn Lockwood-Superior Court;Jim Madsen—Juvenile Services,Sheryl Hilt-Sheriff's Office;Jail Chief Kevin Hansen;Jill Tullar,Auditor's Office;Court Clerk Sharon Fogo, Coroner Wes Stockwell;Sheriff Casey Salisbury;Dan Tuetenberg,WSU Extension; Treasurer Lisa Frazer,Loretta Swanson,Public Works;Peter Jones,Chief Public Defender;Frank Pinter,Support Services;Jeromy Hicks,Fire Marshal. Christina Sanders provided an update on the employee survey that had a response rate of 39%. The survey was done as a first step towards creating a Strategic Plan. Suggestions are manager/leadership training cross departments and create small committees crossing departments to come up with ideas. Christina will send the final report. Frank provided information on Outlook email which has been installed and is currently being tested. Employee email addresses will not change;emails will not be transitioned from GroupWise to Outlook. Goal is to have Outlook ready by late June and go live in mid-July. With the email change,an email retention policy is being developed and all employees will need to manage their emails. Need training for email retention. After August,GroupWise will be shut off because all emails will be in Retain.Notification will go out as we transition through the process. Windows 7 will no longer be supported by Microsoft in January 2020 and I.T.will be updating those computers that have it. Ross provided information on computer replacement costs for departments to use when they develop their 2020 budget. Board of Mason County Commissioners' Briefing Meeting Minutes June 3,2019 Frank reviewed the 2020 budget process that will soon begin. Lisa Frazier expressed concern that if I.T.upgrades are necessary that she doesn't have to fund the upgrades at the expense of her staff. There was discussion of funding the computer upgrades. Frank provided information on the ballot proposition for the.3%Criminal Justice Sales Tax. Elected Officials and Directors provided office updates. The meeting adjourned at 3:25 p.m. Respectfully submitted, Diane Zoren,Administrative Services Manager BOARD OF MASON COUNTY COMMISSIONERS k(�4p A - KevinSURajdy Neatherlin4o- `Waron Trask Chair Commissioner Commissioner