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2019/06/18 - Regular Packet
June 18.1 BOARD OF MASON COUNTY COMMISSIONERS DRAFT MEETING AGENDA Commission Chambers — 9:00 a.m. 411 North Fifth Street, Shelton WA 98584 June 18, 2019 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 News Release: County Road Chip Seal and Restriping in the months of July and August Staff: Loretta Swanson 4.3 News Release: Mason County Historic Preservation Commission vacancy Staff: Michael MacSems 5. Open Forum for Citizen Input (3 minutes per person, 15 minutes time limit) If you wish to address the Commission, raise your hand to be recognized by the Chair. When you have been recognized, please step up to the microphone and give your name and address before your comments.The Mason County Commission is committed to maintaining a meeting atmosphere of mutual respect and speakers are encouraged to honor this principle. 6. Adoption of Agenda Items appearing on the agenda after"Item 10. Public Hearings", may be acted upon before 9:15 a.m. 7. Approval of Minutes — May 28, 2019 Regular Minutes 8. Approval of Action Agenda: All items listed under the"Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered as a separate item. 8.1 Approval to sign a letter of no objection for the special occasion liquor license application for the Fjordin Crossing on June 29, 2019 at the Port of Hoodsport. 8.2 Approval to allow Chief Administrative Official, Frank Pinter, to sign the Greenhouse Gas Reduction Policy and certify this project will adhere to this policy. 8.3 Approval to set a hearing on Tuesday, July 2, 2019 at 9:15 a.m. to consider the sale of parcel 32232-52-08021, located on E. Port Townsend Street, Union and parcel 32021-56-01013, 160 E Panorama Drive, Shelton. 8.4 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8064767-8064931 $ 543,454.49 Direct Deposit Fund Warrant #s 59475-59867 $ 713,082.29 Salary Clearing Fund Warrant #s 7004467-7004505 $ 978,844.69 8.5 Approval to authorize ER&R to declare a list of vehicles and miscellaneous parts/assets as surplus and allow ER&R to dispose of pursuant to Mason County Code and state laws. Agendas are subject to change,please contact the Commissioners'office for most recent version. This agenda was last printed on 06/14/19 2:06 PM. If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair #275-4467,Elma#482-5269. MASON COUNTY COMMISSIONERS' MEETING AGENDA June 18, 2019—PAGE 2 8.6 Approval of an overtime contract between the Mason County Sheriff's Office and Mason County Fire District #6 for security work at their board meetings. 8.7 Approval of a resolution to adopt the Mason County Revenue (cash) Handling Policy and Procedures. 8.8 Approval to reschedule the June 25, 2019 Commission meeting time to 9:00 a.m. rather than 6:00 p.m. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time 10.1 Public Hearing to consider the approval of the following budget supplemental appropriations and amendments to the 2019 budget: • Total adjustments to authorized expenditure appropriations in the General Fund: $462,959 • Total adjustments to authorized expenditure appropriations in funds other than the General Fund: $647,974. Staff: Jennifer Beierle 10.2 Public Hearing to consider code amendments Title 14, Chapter 14.22 Flood Damage Prevention and Title 8, Chapter 8.52, Section 8.52.130, Frequently Flooded Areas. Staff: Kell Rowen 10.3 Public Hearing to consider amending County Code Chapter 4.08 — Animal Code. Presenter: Cmmr. Shutty 11. Board's Reports and Calendar 12. Adjournment J:\AGENDAS\2019\2019-06-18 REG.doc NEWS RELEASE June 18, 2018 MASON COUNTY COMMISSIONERS 411 NORTH 5T" STREET SHELTON, WA 98584 (360) 427-9670 EXT. 747 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: COUNTY ROAD CHIP SEAL AND RESTRIPING IN THE MONTHS OF JULY AND AUGUST Mason County Public Works would like to notify motorists that our annual restriping and resurfacing, or "chip seal", of county roadways will occur during the months of June, July and August (weather permitting). This year's chip seal program will begin on Monday, June 25th and finish in August, weather permitting. The 2019 chip seal program will cover approximately 50 miles of roads throughout Mason County. Most of our County roads are restriped every year to improve night-time visibility of pavement markings. Striping may begin as early as on Monday, July 8th and a second round, in August, will finish the newly chip sealed roads. This year, Road Products, Inc. out of Spokane, Washington has been contracted to complete the restriping work. Preparatory work is currently underway and will continue throughout the summer. Brooming of the roadway will occur throughout chip seal and striping operations. Motorists are advised to expect delays, use caution while driving through the work area and not to drive across freshly painted lines. The County Sheriff's Department will be providing additional traffic safety during chip seal and striping operations. The County appreciates motorist taking extra care while this road work is in progress. For a complete list of county roads being chip sealed please visit the County Web site at www.co.mason.wa.us, under "What's New", or call the Public Works Department at (360) 427-9670, Ext. 450. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Sharon Trask Randy Neatherlin Chair Vice Chair Commissioner NEWS RELEASE June 18, 2019 MASON COUNTY COMMISSIONERS 411 NORTH 5T" ST SHELTON, WA 98584 (360) 427-9670 EXT. 419 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Historic Preservation Commission The Mason County Commissioners are seeking an applicant to fill an open position on the Mason County Historic Preservation Commission. The major responsibility of the Historic Preservation Commission is to identify and actively encourage the conservation of Mason County's historic resources by initiating and maintaining a register of historic places and reviewing proposed changes to register properties. They also work to raise community awareness of Mason County's history and historic resources and serve as Mason County's primary resource in matters of history, historic planning, and preservation. Commission members serve three-year terms and meet monthly, during business hours, at the County offices in Shelton. The vacant position expires in November 2019. However due to the shortness of the balance of the current term, the person appointed to this seat will serve until November 2022. Applicants must be residents of Mason County. Interested persons are encouraged to apply for this commission by completing an advisory board form that can be downloaded from our website— http://www.co.mason.wa.us/forms/advisory/Advisoryboardapp.pdf or by calling the Commissioners' office at 427-9670 ext. 419 or 275-4467 ext. 419. Completed applications should be submitted in the Commissioners' office at 411 N 5th Street, Shelton by 5.00 PM, Friday June 28th, 2019. If there are questions about this position, please contact Michael MacSems at 427-9670 ext. 571. BOARD OF MASON COUNTY COMMISSIONERS Kevin Shutty Randy Neatherlin Sharon Trask Chair Commissioner Commissioner BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS Mason County Commission Chambers, 411 North St' Street, Shelton, WA May 28, 2019 1. Call to Order—The Chairperson called the regular meeting to order at 6:00 p.m. 2. Pledge of Allegiance —Bill Bezanson led the flag salute. 3. Roll Call — Present: Commissioner District 1 - Randy Neatherlin; Commissioner District 2— Kevin Shutty; Commissioner District 3— Sharon Trask 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 U.S. Department of Homeland Security's Federal Emergency Management Agency (FEMA) sent in letter regarding floodplain management measures. 4.2 Proclamation: Older American Month- Cmmr. Trask. 5. Open Forum for Citizen Input— None. 6. Adoption of Agenda - Cmmr. Neatherlin/Trask moved and seconded to adopt the agenda as published. Motion carried unanimously. N-aye; S-aye; T-aye. 7. Approval of Minutes- May 13, and May 20, 2019 Briefing Minutes Cmmr. Trask/Neatherlin moved and seconded to adopt the May 13 and May 20,2019 briefing minutes as written. Motion carried unanimously. N-aye; S-aye; T-aye. 8. Approval of Action Agenda: 8.1 Approval to call for Request for Proposals (RFP) for 2020 Visitor Information Center (VIC) Services up to $143,000, as recommended by LTAC. 8.2 Approval to revise resolution 81-14, designating G. Ross McDowell and Frank Pinter as Applicant Agents and Jennifer Beierle and Merrilee Kenyon as Alternate Agents in order to obtain federal and/or state emergency or major disaster assistance funds on behalf of Mason County. (Ex.A—Res.47-19) 8.3 Approval to set a public hearing on Tuesday, June 18, 2019 at 9:15 a.m. to consider amending County Code Chapter 4.08 - Animal Code. 8.4 Approval of Public Assistance Grant #D19-134 for the Presidential Disaster Declaration 4418-DR-WA for the winter storm and wind December 10-24, 2018. 8.5 Approval to appoint Loretta Swanson as the Public Works Director effective May 29, 2019. 8.6 Approval to amend Resolution 25-19 to revise the Non-Represented Salary Scale Range Alignment by removing Job Class 4006, Interim Deputy Director of Public Works, effective May 28, 2019. (Ex. B—Res.48-19) 8.7 Approval to appoint William Kendrick to the Mason County Civil Service Commission to fill the remainder of a six-year term that ends December 31, 2022. 8.8 Approval of Amendment #8 for Consolidated Contract #CLH18253 Mason County Public Health and the Washington State Department of Health. 8.9 Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8064387-8064387 $ 1890.00 Direct Deposit Fund Warrant #s $ Salary Clearing Fund Warrant #s $ 8.10 Approval to enter into an agreement with the Shelton Farmers Market for use of the parking lot at building 10 (414 W. Franklin Street) to accommodate vendors, BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS May 28, 2019 - PAGE 2 participants and spectators for the Shelton Farmers Market on June 1 and June 15, 2019. Shelton Farmers Market will pay $25 to use the lot. 8.11 Approval to set a public hearing on Tuesday, June 18, 2019 at 9:15 a.m. to consider code amendments to Title 14, Chapter 14.22 Flood Damage Prevention and Title 8, Chapter 8.52, Section 8.52.130 Frequently Flooded Areas. 8.12 Approval to set a public hearing on Tuesday, June 18, 2019 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2019 budget in the following amounts: (Ex.C—Res. 49-19) • Total budget Supplemental Appropriation Requests: General Fund $248,686 • Total Budget Supplemental Appropriation Requests: Belfair Sewer Fund $449,550 • Total Budget Amendment Requests: General Fund $214,273 • Total Budget Amendment Requests: Special &Other Funds $198,424 Cmmr. Trask/Neatherlin moved and seconded to approve action items 8.1 through 8.12. Motion carried unanimously. N-aye; S-aye; T-aye. 9. Other Business (Department Heads and Elected Officials)- None. 10. 9:15 a.m. Public Hearings and Items set for a certain time— No hearings 11. Board's Reports and Calendar -The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 6:17 p.m. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair Sharon Trask, Commissioner Randy Neatherlin, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: June 18, 2019 Agenda Item # Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of voicing no objections to the special occasion liquor license application for Hood Canal Salmon Enhancement Group and to have the Board sign a letter to the Washington State Liquor and Cannabis Board attesting to no objections. Background: The Washington State Liquor and Cannabis Board provides notice of liquor license applications for establishments in Mason County to the Board of County Commissioners as required by RCW 66.24.010(8). The Commissioners may voice objections to the application within 20 days of the date of notice. In this case, the applicant did not apply to the WSLCB timely and Hood Canal Salmon Enhancement Group is requesting this no objection from the Commissioners in order to expedite their application. RECOMMENDED ACTION: Move to approve voicing no objections to the special occasion liquor license application for Hood Canal Salmon Enhancement Group for events to take place on June 29, 2019 at The Port of Hoodsport and to have the Chair sign the application to the Washington State Liquor and Cannabis Board attesting to no objections. Attachment(s): letter of no objection MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Kelly Bergh for Jennifer Beierle Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 644 DATE: 6/ /2019 Agenda Item # Commissioner staff to complete) BRIEFING DATE: 6/10/2019 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Greenhouse Gas Reduction Policy Background: As part of the contract completion process for the Commerce CDBG Economic Opportunity Microenterprise Grant award of$200,000, the Greenhouse Gas Reduction Policy must be adopted as agreed upon in Resolution 85-18A signed 12/4/18. Recommended Action: Request approval for Chief Administrative Official, Frank Pinter, to sign the Greenhouse Gas Reduction Policy and certify this project will adhere to this policy. Attachment(s): Greenhouse Gas Reduction Policy Resolution 85-18A Commerce CDBG Economic Opportunity Microenterprise Grant Award letter J;1 Grants I CDBG MicroEnterprise 12019-7.2019-9.30.20211 BOCCAgenda Item Summary-CDBG Greenhouse.doc Greenhouse Gas Reduction Policy Whereas, the Mason County Board of Commissioners finds many local governments are reducing the production of pollutants through programs that provide economic and quality of life benefits intended to reduce energy bills, preserve green space, improve air quality, promote transportation choices, and sponsor economic development through energy conservation and creation of new energy sources; and Whereas, the Mason County Board of Commissioners finds the people of the County of Mason will gain from policies and procedures that benefit its natural resources and reduce greenhouse gas emissions; and Whereas, the various funding authorities have made adoption of a greenhouse reduction policy a prerequisite to application submittal; Now, Therefore, it is hereby resolved by the Mason County Board of Commissioners of Mason County, Washington, that the following policies and procedures are adopted: All new publicly funded buildings should include cost-effective, energy-efficient design; All existing public buildings should be retrofitted with energy efficient applications as opportunity and funding allow; Mason County employees are encouraged to employ conservation measures; The County lighting system should be upgraded with energy efficient technology; The County should pursue recycling as part of its solid waste strategy; The County should maintain a water conservation program. Passed this day of , 2019. Chief Administrative Official - Frank Pinter, Support Services Director Attest: Mason County Clerk - Melissa Drewry, Clerk of Board Approved as to Form: Mason County Attorney -Timothy Whitehead, Chief Deputy Prosecuting Attorney 1 RESOi_UTION N0. A. A RESOLUTION WITH CERTIFICATIONS OF COMPLIANCE FOR COMMUMITY DEVELOPMENT BLOCK GRANT(CDBG) WHEREAS, Mason County is authorized to apply to the state Department of Commerce for a Community 'pevelopment.Bfock Grant(CQBC); and WH�REP�s,Mason County has identified a community development and housing priority need for which to seek CDBG funding; and WHEREAS,it is necessary certain conditions be met to receive CDBG funds;and WHEREAS, Frank Pinter, support Services Director is authorized to submit this application to the State of Washington on behalfof.Mason Couhty; NOW,THEREFORE'BE IT RESOLVED by the Board of Mason County Commissioners to authorize submission of this CDBG applIcatin'to the state'Department of ComMerce to request up'to X200,000 for a Local Microeriterprise Assistance Program,and certifies that,if funded, it: Will comply with applicable provisions ofTitle Y of the Housing and Community Development Act of 1974,. as amended, and other applicable state and federal laws; Has provided and will provide opportunities for citizen participation that satisfy the CDBG requirements of 24 CFR 570.4861i: WJii not use assessments against properties owned and occupied.by low-and moderate-income persons or charge user fees to recover the capital costs of'CDBGfurided public improvements from low-and moderate-income owner.=occupahts; Has established or will establish a plan io minimlze displacement as a resuit of activitles assisted with CDBG funds; and assist persons actually displaced as a.result of such activities,as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act:Of 1970,as amended; Has adopted or will adopt a policy(s)to reduce greenhouse gas emissionsin accordance with RCW 1 70.235.070 and certifies this project will adhere to this policy(s), 'Will conduct.and administer its program in conformance With Title VI of the Civil Rights.Act.of 1964 and � the Fair Housing Act;and will affirmatively further fair housing(Title VIII of the Civil Rights Adt.of 1968); Has ado ted(or will adopt)and enforce a policy rohibldn the use of excessive force b law p. P) P cyP 9 . Y enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations;and has adopted(or will adopt)and implement a'policy of enforcing.applicable State and local laws egaihst'physically barring entrances to or exit from a facilZI,r or location that is the subject of such nonviolent ciVlt rights demonstation within its jurisdiction,in accordance With Section 104(1)of the Title I.of the Housing.and Community DeVeloprhent Act of 1974;as amended; and Mason County designates Frank Pinter as authorized Chief Administrative Official and the authorized , representative to act in aI officio►matters in connection with this application and Mason County's participation in the State'of Washington CDBG'Program. i 3 .Adopted thisA of-DLL, , 2018, j 3:\KellyB\CDB5 Resolution.docx t i BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: M llssa rewry,Clerk.fff-thQ Board Ran Neatheriln,Chair APPROVED AS TO FORM: Terri Drexler,Vice balr A _r 'nm Whiteheid,Gh.DPA Kevin Shu*-C61AMis5ioner i 7:\Kel1yl3\GDB8 Resolutlon.docx g �STATE• o�' 4 Y V�j��Itl89 SAO STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1019 Plum Street SE •PO Box 42525• Olympia, Washington 38504.2525• (3 60) 725-4000 www.commerce.�va.gov May 20,2019 Mr.Frank Pinter, Support Services Director Mason County-- 411 N 5h Street Shelton, WA 98584 Dear Mr. Pinter: I am pleased to inform you that Mason County has been selected by Commerce to receive up to $200,000 in federal Community Development Block Grant(CDBG) funds. This award is based on the jurisdiction's CDBG Economic Opportunity Grant application to offer microenterprise training,technical assistance and micro-loans with Enterprise for Equity in Mason County. Prior to grant contract execution,this letter allows you to begin incurring costs not to exceed ten percent of your award as of the date of this letter,for only the following activities: • Administration including staffing,travel and training • Review of environmental laws and authorities,including Section 106 of the National Historic preservation Act of 1996 • Preliminary engineering design work and consultations needed for completion of the environmental review • Subrecipient agreements or professional service contracts for any of the above activities CDBG procurement requirements must be followed before hiring professional services or contractors to be funded by this CDBG award. These requirements are described in Sections 5 and 7 of the CDBG Management Handbook,which is available electronically at www.com-merce.wa.gov/cdbg. CDBG-specific compliance with National Environmental Policy Act(NEPA)must be completed before any construction bid advertising or property acquisition activity can occur. These procedures are described in Section 6 of the CDBG Management Handbook. Eligible costs will be reimbursed by Commerce after a grant contract between the jurisdiction and Commerce is executed and the environmental review is complete (see enclosure for further explanation). All costs to be reimbursed must comply with applicable state and federal requirements. Mr.Frank Pinter May 20,2019 Page 2 Before Commerce signs the grant contract,the jurisdiction must update and adopt a policy prohibiting the excessive use of force or submit an existing policy developed since 2000 (Attachment 1-C, CDBG Management Handbook). If your project is not ready to proceed,resulting in the contract's execution being delayed over 90 days from the date of this letter,the CDBG award may be rescinded with an invitation to reapply. Jacquie Andresen will develop this grant contract. If you have any questions about this letter or grant award,please contact Jacquie at(360)725-3017 orjacquic.andresen@commerce.wa.gov. I congratulate you and others for your efforts thus far. We look forward to working with you on this worthwhile project. Sincerely, �K �re Y Assistant Director Enclosure MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Frank Pinter/Melissa Drewry Action Agenda _x_ Public Hearing Other DEPARTMENT: Support Services EXT: COMMISSION MEETING DATE: June 18, 2019 Agenda Item # 3 Commissioner staff fo complete) BRIEFING DATE: April 22, 2019 BRIEFING PRESENTED BY: Frank Pinter [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Approval to set a hearing on Tuesday, July 2, 2019 at 9:15 a.m. to consider the sale of parcel 32232-52-08021, E. Port Townsend Street, Union. BACKGROUND: This parcel was considered surplus to the needs of Mason County via resolution 71-14 on December 9, 2014. 2019 Assessed Value: $38,435 Current offer: $20,500 RECOMMENDED ACTION: Approval to set a hearing on Tuesday, July 2, 2019 at 9:15 a.m. to consider the sale of parcel 32232-52-08021, E. Port Townsend Street, Union. ATTACHMENTS: Purchase and Sale Agreement Notice of Hearing Resolution 71-14 IAProperty Mng\Property Offers&Negotiations\32232-52-08021 -E Pt.Townsend St\Action for hearing.doc i Form 36 ©Copyright 2011 Counteroffer Addendum b*are*- Northwest Multiple Listing Service Rev.8/11 COUNTEROFFER ADDENDUM ALL RIGHTS RESERVED Page 1 of 1 TO REAL ESTATE PURCHASE AND SALE AGREEMENT All terms and conditions of the offer(Real Estate Purchase and Sale Agreement)dated June 05,2019 1 concerning xxx E Port Townsend St Union WA 98592 (the'Property"), 2 Address City state Zip by,Mason County as Seller 3 and the undersigned Neil C Jones and Julie I Jones as Buyer 4 are accepted, except for the following changes. 5 El The Purchase Price shall be$ 20,500.00 Twenty Thousand Five Hundred Dollars 6 7 ❑ Other. 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 This counteroffer shall expire at 9:00 p.m. on (if not filled in, two days after it is delivered), 27 unless it is sooner withdrawn.Acceptance shall not be effective until a signed copy is received by the counterofferor, 28 their broker or at the licensed office of their broker. If this counteroffer is not so accepted, it shall lapse and the 29 Earnest Money shall be refunded to Buyer. 30 All other terms and conditions of the above offer are incorporated herein by reference as though fully set forth. 31 AuM�entisnr+ 3ta wiry.Neatfie tht an o�Maeaa 92YA41E 06/07/2019 SigR#IWfQ11:04:50PMPDT Date Signature Date T ert;ounteroffer is accepted. .Neil e 06/10/2019 f� t9jW:14AMPDT Date Si nature �./ Date I Authentlsign 10:CDA473BA-APFI-4C35.9$AO-BCDBBD471DOA RF�- Form 25VPOCopyright 2017 Vacant Land Purchase&Sale Northwest Multiple Listing Service Rev.2/17 VACANT LAND PURCHASE AND SALE AGREEMENT ALL RIGHTS RESERVED Page 1 of 5 SPECIFIC TERMS 1. Date: June 05,2019 MLS No.:1409947 Offer Expiration Date: 6/12/2019 2. Buyer: Neil C Jones Julie I Jones A married couple Buyer Buyer Status 3. Seller: Mason County Seller Seller ve;] 4. Property:Legal Description attached as Exhibit A. Tax Parcel No(s).: 322325208021 6/1012019 0-xxx E Port Townsend Street Union Nfason WA 98592 Address City County ��Y' Slate Zip 5. Purchase Price: Dollars `b1 6. Earnest Money:$ 1,500.00 N7 Check; ❑Note;❑Other (held by❑Selling Firm;Id Closing Agent) 7. Default:(check only one)0 Forfeiture of Earnest Money;❑Seller's Election of Remedies of �q 8. Title Insurance Company: Mason County Title 9. Closing Agent: Mason County Title Colleen Reamer Company Individual(optional) 10. Closing Date: 6/28/2019 Possession Date:0 on Closing;❑Other 11. Services of Closing Agent for Payment of Utilities:❑Requested(attach NWMLS Form 22K);0 Waived 12. Charges/Assessments Levied Before but Due After Closing:❑assumed by Buyer;0 prepaid in full by Seller at Closing 13. Seiler Citizenship(FIRPTA): Seller❑is;Od is not a foreign person for purposes of U.S.income taxation 14. Subdivision:The Property:❑must be subdivided before ;C!T is not required to be subdivided 15. Feasibility Contingency Expiration Date:0 14 days after mutual acceptance;❑Other 16, Agency Disclosure: Selling Broker represents: Cts'Buyer;❑Seller;❑both parties;❑neither party Listing Broker represents: Cd'Seller; ❑both parties 17. Addenda: 35F(Feasibility) 35E(Escalation) 34(Addendum) Buyer will pay in cash at closing. rAuthenW:c.r Authentisea. /�P[�a 06/05/2019 Randy.NwAaai:»an Rra�i��ALuan y 06/07!2019 1�^''�'J 06/05/2019 Date Seller's Signa W201911:04:54 PM PDT --" BuySN§!®&jtlfaili€l;:AM PDT Date Sellers Signature Date 140 E BALLANTRAE DR Buyers Address Sellers Address Shelton WA 98584 City,State,Zip City,State,Zip (360)427-9670 Phone No. Fax No. Phone No. Fax No. njones@joneszone.com Buyers E-mail Address Sellers E-mail Address RE/MAX Top Executives 9971 Richard Beckman Realty Group 4537 Selling Firm MLS Office No. Listing Firm MLS Office No. Jeremy Morse 115627 Richard Beckman 55681 Selling Broker(Print) MLS LAG No. Listing Broker(Print) MLS LAG No. (360)427-6117 (360)490-3215 (360)432-0103 (360)426-5521 (360)790-1921 (360)426-1645 Firm Phone No. Broker Phone No. Firm Fax No. Firm Phone No. Broker Phone No. Firm Fax No. ABarneshomes@gmail.com mail@RichardBeckman.com Selling Firm Document E-mail Address Listing Firm Document E-mail Address Jeremy@JeremySelIsRealty.com richard@richardbeckman.com Selling Brokers E-mail Address Listing Brokers E-mail Address 131168 18204 98421 9628 Selling Broker DOL License No. Selling Firm DOL License No. Listing Broker DOL License No. Listing Firm DOL License No. i I Authentisign ID:CDA473BA•AFF1-4C36-98A?BCDBB0471DOA Form 25 ®Copyright 2017 Vacant Land Purchase 8 Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 2 of 5 GENERAL TERMS Continued a. Purchase Price. Buyer shall pay to Seller the Purchase Price, including the Earnest Money, in cash at Closing, unless 1 otherwise specified in this Agreement. Buyer represents that Buyer has sufficient funds to close this sale in accordance 2 with this Agreement and is not relying on any contingent source of funds, including funds from loans, the sale of other 3 property,gifts,retirement,or future earnings,except to the extent otherwise specified in this Agreement. 4 b. Earnest Money. Buyer shall deliver the Earnest Money within 2 days after mutual acceptance to Selling Broker or to 5 Closing Agent.If Buyer delivers the Earnest Money to Selling Broker,Selling Broker will deposit any check to be held by 6 Selling Firm, or deliver any Earnest Money to be held by Closing Agent,within 3 days of receipt or mutual acceptance, 7 whichever occurs later. If the Earnest Money is held by Selling Firm and is over$10,000.00 it shall be deposited into an 8 interest bearing trust account in Selling Firm's name provided that Buyer completes an IRS Form W-9. Interest, if any, 9 after deduction of bank charges and fees, will be paid to Buyer. Buyer shall reimburse Selling Firm for bank charges 10 and fees in excess of the interest earned, if any. If the Earnest Money held by Selling Firm is over$10,000.00 Buyer 11 has the option to require Selling Firm to deposit the Earnest Money into the Housing Trust Fund Account, with the 12 interest paid to the State Treasurer, if both Seller and Buyer so agree in writing. If the Buyer does not complete an IRS 13 Form W-9 before Selling Firm must deposit the Earnest Money or the Earnest Money is$10,000.00 or less,the Earnest 14 Money shall be deposited into the Housing Trust Fund Account.Selling Firm may transfer the Earnest Money to Closing 15 Agent at Closing. If all or part of the Earnest Money is to be refunded to Buyer and any such costs remain unpaid,the 16 Selling Firm or Closing Agent may deduct and pay them therefrom.The parties instruct Closing Agent to provide written 17 verification of receipt of the Earnest Money and notice of dishonor of any check to the parties and Brokers at the 18 addresses and/or fax numbers provided herein. 19 Upon termination of this Agreement, a party or the Closing Agent may deliver a form authorizing the release of Earnest 20 Money to the other party or the parties.The party(s)shall execute such form and deliver the same to the Closing Agent 21 If either party fails to execute the release form,a party may make a written demand to the Closing Agent for the Earnest 22 Money. Pursuant to RCW 64.04, Closing Agent shall deliver notice of the demand to the other party within 15 days. If 23 the other party does not object to the demand within 20 days of Closing Agent's notice,Closing Agent shall disburse the 24 Earnest Money to the party making the demand within 10 days of the expiration of the 20 day period. If Closing Agent 25 timely receives an objection or an inconsistent demand from the other party, Closing Agent shall commence an 26 interpleader action within 60 days of such objection or inconsistent demand, unless the parties provide subsequent 27 consistent instructions to Closing Agent to disburse the earnest money or refrain from commencing an interpleader 28 action for a specified period of time. Pursuant to RCW 4.28.080, the parties consent to service of the summons and 29 complaint for an interpleader action by first class mail, postage prepaid at the party's usual mailing address or the 30 address identified in this Agreement. If the Closing Agent complies with the preceding process, each party shall be 31 deemed to have released Closing Agent from any and all claims or liability related to the disbursal of the Earnest 32 Money. If either party fails to authorize the release of the Eamest Money to the other party when required to do so 33 under this Agreement,that party shall be in breach of this Agreement.For the purposes of this section,the term Closing 34 Agent includes a Selling Firm holding the Earnest Money.The parties authorize the party commencing an interpleader 35 action to deduct up to$500.00 for the costs thereof. 36 c. Condition of Title. Unless otherwise specified in this Agreement, title to the Property shall be marketable at Closing. 37 The following shall not cause the title to be unmarketable: rights, reservations, covenants, conditions and restrictions, 38 presently of record and general to the area; easements and encroachments, not materially affecting the value of or 39 unduly interfering with Buyer's reasonable use of the Property; and reserved oil and/or mining rights. Monetary 40 encumbrances or liens not assumed by Buyer, shall be paid or discharged by Seller on or before Closing.Title shall be 41 conveyed by a Statutory Warranty Deed. If this Agreement is for conveyance of a buyers interest in a Real Estate 42 Contract, the Statutory Warranty Deed shall include a buyers assignment of the contract sufficient to convey after 43 acquired title.If the Property has been short platted,the Short Plat number is in the Legal Description. 44 d. Title Insurance. Seller authorizes Buyers lender or Closing Agent, at Sellers expense, to apply for the then-current 45 ALTA form of standard form owners policy of title insurance from the Title Insurance Company. If Seller previously 46 received a preliminary commitment from a Title Insurance Company that Buyer declines to use, Buyer shall pay any 47 cancellation fees owing to the original Title Insurance Company. Otherwise, the party applying for title insurance shall 48 pay any title cancellation fee, in the event such a fee is assessed. The Title Insurance Company shall send a copy of 49 the preliminary commitment to Seller, Listing Broker, Buyer and Selling Broker. The preliminary commitment, and the 50 title policy to be issued,shall contain no exceptions other than the General Exclusions and Exceptions in said standard 51 form and Special Exceptions consistent with the Condition of Title herein provided. If title cannot be made so insurable 52 prior to the Closing Date,then as Buyer's sole and exclusive remedy, the Earnest Money shall, unless Buyer elects to 53 waive such defects or encumbrances,be refunded to the Buyer, less any unpaid costs described in this Agreement,and 54 this Agreement shall thereupon be terminated. Buyer shall have no right to specific performance or damages as a 55 consequence of Sellers inability to provide insurable title. 56 e. Closing and Possession. This sale shall be closed by the Closing Agent on the Closing Date. "Closing" means the 57 date on which all documents are recorded and the sale proceeds are available to Seller. If the Closing Date falls on a 58 Saturday, Sunday, legal holiday as defined in RCW 1.16.050, or day when the county recording office is closed, the 59 osing Agent shall close the ansa tion on the next day than Saturday.Sunday. legal holiday,or day when the 60 Ne� 06/0512019 `�� 06/05/2019 06/07/2019 Buyer's Initials Date Buyer's Initials Date ellers Initials Date Sellers Initials Date Au"WnWO ID:CDA1738A•AFFt-4C38.98A68CD1360471DOA Form 25 ®Copyright 2017 Vacant Land Purchase 6 Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 3 of 5 GENERAL TERMS Continued county recording office is closed.Buyer shall be entitled to possession at 9:00 p.m. on the Possession Date.Seller shall 61 maintain the Property in its present condition, normal wear and tear excepted, until the Buyer is entitled to possession. 62 Buyer reserves the right to walk through the Property within 5 days of Closing to verify that Seller has maintained the 63 Property as required by this paragraph. Seller shall not enter into or modify existing leases or rental agreements, 64 service contracts, or other agreements affecting the Property which have terms extending beyond Closing without first 65 obtaining Buyers consent,which shall not be unreasonably withheld. 66 f. Section 1031 Like-Kind Exchange.If either Buyer or Seller intends for this transaction to be a part of a Section 1031 67 like-kind exchange, then the other party shall cooperate in the completion of the like-kind exchange so long as the 68 cooperating party incurs no additional liability in doing so, and so long as any expenses(including attorneys'fees and 69 costs)incurred by the cooperating party that are related only to the exchange are paid or reimbursed to the cooperating 70 party at or prior to Closing. Notwithstanding the Assignment paragraph of this Agreement, any party completing a 71 Section 1031 like-kind exchange may assign this Agreement to its qualified intermediary or any entity set up for the 72 purposes of completing a reverse exchange. 73 g. Closing Costs and Prorations and Charges and Assessments. Seller and Buyer shall each pay one-half of the 74 escrow fee unless otherwise required by applicable FHA or VA regulations. Taxes for the current year, rent, interest, 75 and lienable homeowner's association dues shall be prorated as of Closing. Buyer shall pay Buyer's loan costs, 76 including credit report,appraisal charge and lender's title insurance,unless provided otherwise in this Agreement. If any 77 payments are delinquent on encumbrances which will remain after Closing, Closing Agent is instructed to pay such 78 delinquencies at Closing from money due,or to be paid by, Seller. Buyer shall pay for remaining fuel in the fuel tank if, 79 prior to Closing, Seller obtains a written statement from the supplier as to the quantity and current price and provides 80 such statement to the Closing Agent. Seller shall pay all utility charges, including unbilled charges. Unless waived in 81 Specific Term No. 11, Seller and Buyer request the services of Closing Agent in disbursing funds necessary to satisfy 82 unpaid utility charges in accordance with RCW 60.80 and Seller shall provide the names and addresses of all utilities 83 providing service to the Property and having lien rights (attach NWMLS Form 22K Identification of Utilities or 84 equivalent). 85 Buyer is advised to verify the existence and amount of any local improvement district, capacity or impact charges or 86 other assessments that may be charged against the Property before or after Closing. Seller will pay such charges that 87 are or become due on or before Closing. Charges levied before Closing, but becoming due after Closing shall be paid 88 as agreed in Specific Term No.12. 89 h. Sale Information. Listing Broker and Selling Broker are authorized to report this Agreement (including price and all 90 terms)to the Multiple Listing Service that published it and to its members, financing institutions, appraisers, and anyone 91 else related to this sale. Buyer and Seller expressly authorize all Closing Agents,appraisers,title insurance companies, 92 and others related to this Sale, to furnish the Listing Broker and/or Selling Broker, on request, any and all information 93 and copies of documents concerning this sale. 94 I. Seller Citizenship and FIRPTA.Seller warrants that the identification of Seller's citizenship status for purposes of U.S. 95 income taxation in Specific Term No. 13 is correct. Seller shall execute a certification(NWMLS Form 22E or equivalent) 96 under the Foreign Investment In Real Property Tax Act("FIRPTA")at Closing and provide the certification to the Closing 97 Agent. If Seller is a foreign person for purposes of U.S. income taxation, and this transaction is not otherwise exempt 98 from FIRPTA,Closing Agent is instructed to withhold and pay the required amount to the Internal Revenue Service. 99 j. Notices and Delivery of Documents. Any notice related to this Agreement (including revocations of offers or 100 counteroffers)must be in writing.Notices to Seller must be signed by at least one Buyer and shall be deemed delivered 101 only when the notice is received by Seller,by Listing Broker,or at the licensed office of Listing Broker. Notices to Buyer 102 must be signed by at least one Seller and shall be deemed delivered only when the notice is received by Buyer, by 103 Selling Broker, or at the licensed office of Selling Broker. Documents related to this Agreement, such as NWMLS Form 104 17C, Information on Lead-Based Paint and Lead-Based Paint Hazards, Public Offering Statement or Resale Certificate, 105 and all other documents shall be delivered pursuant to this paragraph. Buyer and Seller must keep Selling Broker and 106 Listing Broker advised of their whereabouts in order to receive prompt notification of receipt of a notice. 107 Facsimile transmission of any notice or document shall constitute delivery. E-mail transmission of any notice or 108 document(or a direct link to such notice or document)shall constitute delivery when:(i)the e-mail is sent to both Selling 109 Broker and Selling Firm or both Listing Broker and Listing Firm at the e-mail addresses specified on page one of this 110 Agreement; or(ii)Selling Broker or Listing Broker provide written acknowledgment of receipt of the e-mail(an automatic 111 e-mail reply does not constitute written acknowledgment). At the request of either party, or the Closing Agent, the 112 parties will confirm facsimile or e-mail transmitted signatures by signing an original document. 113 k. Computation of Time. Unless otherwise specified in this Agreement, any period of time measured in days and stated 114 in this Agreement shall start on the day following the event commencing the period and shall expire at 9:00 p.m. of the 115 last calendar day of the specified period of time. Except for the Possession Date, if the last day is a Saturday, Sunday 116 lell holiday as defined in C 1.16.050, the specified period of time shall expire on the next day that is not a 117 atur y, Sunday or legal ho i ny specified period of 5 days or less, except for any time period relating to the 118 Nej 06/05/2019 06105/2019 06/07/2019 Buyers Initials Date Buyer's Initials Date yrs Initials Date i Authendsign LD:CDA473BA•AFFI-4C36.96AD-BCDBBD471DOA Form 25 ®Copyright 2017 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2117 ALL RIGHTS RESERVED Page 4 of 5 GENERAL TERMS Continued Possesion Date,shall not include Saturdays,Sundays or legal holidays. If the parties agree that an event will occur on a 119 specific calendar date, the event shall occur on that date, except for the Closing Date, which, if it falls on a Saturday, 120 Sunday, legal holiday as defined in RCW 1.16.050,or day when the county recording office is closed,shall occur on the 121 next day that is not a Saturday, Sunday, legal holiday, or day when the county recording office is closed. If the parties 122 agree upon and attach a legal description after this Agreement is signed by the offeree and delivered to the offeror,then 123 for the purposes of computing time, mutual acceptance shall be deemed to be on the date of delivery of an accepted 124 offer or counteroffer to the offeror, rather than on the date the legal description is attached.Time is of the essence of 125 this Agreement. 126 I. Integration and Electronic Signatures.This Agreement constitutes the entire understanding between the parties and 127 supersedes all prior or contemporaneous understandings and representations. No modification of this Agreement shall 128 be effective unless agreed in writing and signed by Buyer and Seller. The parties acknowledge that a signature in 129 electronic form has the same legal effect and validity as a handwritten signature. 130 m. Assignment. Buyer may not assign this Agreement,or Buyer's rights hereunder,without Seller's prior written consent, 131 unless the parties indicate that assignment is permitted by the addition of"and/or assigns" on the line identifying the 132 Buyer on the first page of this Agreement. 133 n. Default. In the event Buyer fails, without legal excuse, to complete the purchase of the Property, then the following 134 provision,as identified in Specific Term No.7,shall apply: 135 I. Forfeiture of Earnest Money. That portion of the Earnest Money that does not exceed five percent (5%) of the 136 Purchase Price shall be forfeited to the Seller as the sole and exclusive remedy available to Seller for such failure. 137 Ii. Seller's Election of Remedies. Seller may, at Seller's option, (a)keep the Earnest Money as liquidated damages 138 as the sole and exclusive remedy available to Seller for such failure, (b)bring suit against Buyer for Seller's actual 139 damages, (c) bring suit to specifically enforce this Agreement and recover any incidental damages, or(d)pursue 140 any other rights or remedies available at law or equity. 141 o. Professional Advice and Attorneys' Fees. Buyer and Seller are advised to seek the counsel of an attorney and a 142 certified public accountant to review the terms of this Agreement. Buyer and Seller shall pay their own fees incurred for 143 such review. However, if Buyer or Seller institutes suit against the other concerning this Agreement the prevailing party 144 is entitled to reasonable attorneys'fees and expenses. 145 p. Offer.Buyer shall purchase the Property under the terms and conditions of this Agreement.Seller shall have until 9:00 146 p.m. on the Offer Expiration Date to accept this offer, unless sooner withdrawn.Acceptance shall not be effective until a 147 signed copy is received by Buyer, by Selling Broker or at the licensed office of Selling Broker. If this offer is not so 148 accepted,it shall lapse and any Earnest Money shall be refunded to Buyer. 149 q. Counteroffer.Any change in the terms presented in an offer or counteroffer, other than the insertion of or change to 150 Seller's name and Seller's warranty of citizenship status, shall be considered a counteroffer. If a party makes a 151 counteroffer, then the other party shall have until 9:00 p.m. on the counteroffer expiration date to accept that 152 counteroffer, unless sooner withdrawn. Acceptance shall not be effective until a signed copy is received by the other 153 party, the other party's broker, or at the licensed office of the other party's broker.If the counteroffer is not so accepted, 154 it shall lapse and any Earnest Money shall be refunded to Buyer. 155 r. Offer and Counteroffer Expiration Date. If no expiration date is specified for an offer/counteroffer, the 156 offer/counteroffer shall expire 2 days after the offer/counteroffer is delivered by the party making the offer/counteroffer, 157 unless sooner withdrawn. 158 s. Agency Disclosure. Selling Firm, Selling Firm's Designated Broker, Selling Broker's Branch Manager (if any).and 159 Selling Broker's Managing Broker(if any) represent the same party that Selling Broker represents. Listing Firm, Listing 160 Firm's Designated Broker, Listing Broker's Branch Manager (if any), and Listing Broker's Managing Broker (if any) 161 represent the same party that the Listing Broker represents. If Selling Broker and Listing Broker are different persons 162 affiliated with the same Firm, then both Buyer and Seller confirm their consent to Designated Broker, Branch Manager 163 (if any), and Managing Broker(if any)representing both parties as dual agents. If Selling Broker and Listing Broker are 164 the same person representing both parties then both Buyer and Seller confirm their consent to that person and his/her 165 Designated Broker, Branch Manager(if any),and Managing Broker(if any)representing both parties as dual agents.All 166 parties acknowledge receipt of the pamphlet entitled"The Law of Real Estate Agency." 167 t. Commission. Seller and Buyer shall pay a commission in accordance with any listing or commission agreement to 168 which they are a party. The Listing Firm's commission shall be apportioned between Listing Firm and Selling Firm as 169 specified in the listing. Seller and Buyer hereby consent to Listing Firm or Selling Firm receiving compensation from 170 more than one party. Seller and Buyer hereby assign to Listing Firm and Selling Firm, as applicable, a portion of their 171 funds in escrow equal to such commission(s)and irrevocably instruct the Closing Agent to disburse the commission(s) 172 directly to the Firm(s).In any action by Listing or Selling Firm to enforce this paragraph,the prevailing party is entitled to 173 ,,Ye; 06/05/2019 [` ` `�� 06/05/2019 �`�,^(� 06/07/2019 Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date Authent1sign ID:CDA473BA•AFFt-4C38.88A"CDBBD471D8A Form 25 CCopyright 2017 Vacant Land Purchase&Sale VACANT LAND PURCHASE AND SALE AGREEMENT Northwest Multiple Listing Service Rev.2/17 ALL RIGHTS RESERVED Page 5 of 5 GENERAL TERMS Continued court costs and reasonable attorneys'fees.Seller and Buyer agree that the Firms are intended thirdty beneficiaries 174 under this Agreement. par175 u. Feasibility Contingency. it is the Buyer's responsibility to verify before the Feasibility Contingency Expiration Date 176 identified in Specific Term No.15 whether or not the Property can be platted, developed and/or built on (now or in the 177 future)and what it will cost to do this. Buyer should not rely on any oral statements concerning this made by the Seller, 178 Listing Broker or Selling Broker. Buyer should inquire at the city or county, and water,sewer or other special districts in 179 which the Property is located. Buyer's inquiry should include,but not be limited to: building or development moratoriums 180 applicable to or being considered for the Property;any special building requirements,including setbacks,height limits or 181 restrictions on where buildings may be constructed on the Property; whether the Property is affected by a flood zone, 182 wetlands, shorelands or other environmentally sensitive area; road, school, fire and any other growth mitigation or 183 impact fees that must be paid; the procedure and length of time necessary to obtain plat approval and/or a building 184 permit;sufficient water, sewer and utility and any service connection charges; and all other charges that must be paid. 185 Buyer and Buyers agents, representatives,consultants, architects and engineers shall have the right,from time to time 186 during and after the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer 187 may need to ascertain the condition and suitability of the Property for Buyer's intended purpose. Buyer shall restore the 188 Property and all improvements on the Property to the same condition they were in prior to the inspection.Buyer shall be 189 responsible for all damages resulting from any inspection of the Property performed on Buyer's behalf.If the Buyer does 190 not give notice to the contrary on or before the Feasibility Contingency Expiration Date identified in Specific Term No. 191 15, it shall be conclusively deemed that Buyer is satisfied as to development and/or construction feasibility and cost. If 192 Buyer gives notice this Agreement shall terminate and the Earnest Money shall be refunded to Buyer, less any unpaid 193 costs. 194 Seller shall cooperate with Buyer in obtaining permits or other approvals Buyer may reasonably require for Buyer's 195 intended use of the Property;provided that Seller shall not be required to incur any liability or expenses in doing so. 196 v. Subdivision.If the Property must be subdivided, Seller represents that there has been preliminary plat approval for the 197 Property and this Agreement is conditioned on the recording of the final plat containing the Property on or before the 198 date specified in Specific Term No. 14. If the final plat is not recorded by such date,this Agreement shall terminate and 199 the Earnest Money shall be refunded to Buyer. 200 w. Information Verification Period. Buyer shall have 10 days after mutual acceptance to verify all information provided 201 from Seller or Listing Firm related to the Property.This contingency shall be deemed satisfied unless Buyer gives notice 202 identifying the materially inaccurate information within 10 days of mutual acceptance. If Buyer gives timely notice under 203 this section,then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. 204 x. Property Condition Disclaimer. Buyer and Seller agree,that except as provided in this Agreement,all representations 205 and information regarding the Property and the transaction are solely from the Seller or Buyer,and not from any Broker. 206 The parties acknowledge that the Brokers are not responsible for assuring that the parties perform their obligations 207 under this Agreement and that none of the Brokers has agreed to independently investigate or confirm any matter 208 related to this transaction except as stated in this Agreement, or in a separate writing signed by such Broker. In 209 addition, Brokers do not guarantee the value, quality or condition of the Property and some properties may contain 210 building materials, including siding, roofing, ceiling, insulation, electrical, and plumbing, that have been the subject of 211 lawsuits and/or governmental inquiry because of possible defects or health hazards. Some properties may have other 212 defects arising after construction, such as drainage, leakage, pest, rot and mold problems. Brokers do not have the 213 expertise to identify or assess defective products, materials, or conditions. Buyer is urged to use due diligence to 214 inspect the Property to Buyer's satisfaction and to retain inspectors qualified to identify the presence of defective 215 materials and evaluate the condition of the Property as there may be defects that may only be revealed by careful 216 inspection. Buyer is advised to investigate whether there is a sufficient water supply to meet Buyer's needs. Buyer is 217 advised to investigate the cost of insurance for the Property, including, but not limited to homeowner's, flood, 218 earthquake, landslide, and other available coverage. Brokers may assist the parties with locating and selecting third 219 party service providers, such as inspectors or contractors, but Brokers cannot guarantee or be responsible for the 220 services provided by those third parties. The parties shall exercise their own judgment and due diligence regarding 221 third-party service providers. 222 [,ve;] 06/05/2019 ly3j] 06/05/2019 LjZ/V� 06/07/2019 Buyer's Initials Date Buyers Initials Date Sellers Initials Date Sellers Initials Date AUUM031gn ID:CDA473BA-AFF7.4C36.99AO-BCDBBD471DOA + ; Form 35F . ©Copyright 2010 Feasibility Contingency Addendum Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 1 of 1 FEASIBILITY CONTINGENCY ADDENDUM The following is part of the Purchase and Sale Agreement dated June 05,2019 1 between Neil C Jones Julie I Jones ("Buyer") 2 I Buyer Buyer and Mason County ("Seller") 3 Seger Seller concerning 0-xxx E Port Townsend Street Union WA 98592 (the"Property"). 4 Address city stale zip Feasibility Contingency. Buyer shall verify within 14 days(10 days if not filled in)after mutual acceptance 5 (the "Feasibility Contingency Expiration Date") the suitability of the Property for Buyer's intended purpose including, 6 but not limited to,whether the Property can be platted,developed and/or built on(now or in the future)and what it will 7 cost to do this. This Feasibility Contingency SHALL CONCLUSIVELY BE DEEMED WAIVED unless Buyer gives 8 notice of disapproval on or before the Feasibility Contingency Expiration Date. If Buyer gives a timely notice of 9 disapproval, then this Agreement shall terminate and the Earnest Money shall be refunded to Buyer. Buyer should not 10 rely on any oral statements concerning feasibility made by the Seller, Listing Broker or Selling Broker. Buyer should 11 inquire at the city or county,and water,sewer or other special districts in which the Property is located.Buyer's inquiry 12 shall include, but not be limited to: building or development moratoria applicable to or being considered for the 13 Property;any special building requirements,including setbacks,height limits or restrictions on where buildings may be 14 constructed on the Property; whether the Property is affected by a flood zone, wetlands, shorelands or other 15 environmentally sensitive area; road,school,fire and any other growth mitigation or impact fees that must be paid;the 16 procedure and length of time necessary to obtain plat approval and/or a building permit; sufficient water, sewer and 17 utility and any services connection charges;and all other charges that must be paid. 18 Buyer and Buyer's agents, representatives, consultants, architects and engineers shall have the right, from time to 19 time during the feasibility contingency, to enter onto the Property and to conduct any tests or studies that Buyer may 20 need to ascertain the condition and suitability of the Property for Buyer's intended purpose, Buyer shall restore the 21 Property and all improvements on the Property to the same condition they were in prior to the inspection. Buyer shall 22 be responsible for all damages resulting from any inspection of the Property performed on Buyer's behalf. 23 ❑ AGREEMENT TERMINATED IF NOTICE OF SATISFACTION NOT TIMELY PROVIDED. If checked, this 24 Agreement shall terminate and Buyer shall receive a refund of the Earnest Money unless Buyer gives notice to Seller 25 on or before the Feasibility Contingency Expiration Date that the Property is suitable for Buyer's intended purpose. 26 06/07/2019 Lell06/05/2019 rJ� 06105/2019 [AN] Buyer's Initials Date Buyer's Initials Date Seller's Initials Date Sellers Initials Date I I I I Authentlsign ID:COA4738A-AFFi-4C38.98Ag-BCDBBD471DDA PE Form 3 . ©Copyright 2015 Escalation Addendum Northwest Multiple Listing Service Rev.7/15 ALL RIGHTS RESERVED Page 1 of 1 ESCALATION ADDENDUM TO PURCHASE AND SALE AGREEMENT The following is part of the Purchase and Sale Agreement dated June 05,2019 1 between Neil.C Jones Julie I Jones Buyer Buyer ("Buyer") 2 and Mason County Sellar Sellar ("Seller") 3 concerning 0-1-zx E Port Townsend Street Union WA 98592 (the"Property"). 4 Address city State Zip NOTICE TO BUYER: By including this Addendum in the Agreement, you agree to have your purchase price 5 increased if Seller receives an equal or higher offer from another buyer(the"Competing Offer").This Addendum does 6 not assure that the Competing Offer used to establish your purchase price will,in all ways, be comparable to yours. 7 You are cautioned to offer no more than you are willing to pay for the Property.You are further advised that Seller or B Seller's broker(s)may disclose the terms of your offer,including this Addendum,to others. 9 1. PURCHASE PRICE. If Seller receives a Competing Offer for the Property prior to accepting this offer, with a 10 Net Price equal to or greater than the Net Price of this offer, then the Net Price of this offer shall be 11 increased to $ 500.00 more than the Net Price of the Competing Offer. In no event, however, shall the 12 new purchase price of this offer exceed$ 21,350.00 .The term"Net Price"means the stated purchase 13 price(or the maximum price if the Competing Offer contains a price escalation clause)less any price adjustments 14 such as credits to Buyer for closing costs. 15 2. COMPETING OFFER.A Competing Offer must be a bona fide, arm's length, written offer on NWMLS or similar 16 forms, containing all material terms necessary for an enforceable agreement which (a)requires the full purchase 17 price to be paid in cash at closing; (b) provides for closing no later than days(60 days if not filled in) 18 from the date of this offer;and(c) is not contingent on the sale of the buyer's property(i.e. no NWMLS Form 22B 19 or equivalent). A Competing Offer may include other conditions, such as a buyer's pending sale of property 20 contingency(i.e. NWMLS Form 22Q or equivalent). 21 3. SELLER'S ACCEPTANCE. Seller's escalation of this offer shall not be effective unless it is accompanied by 22 a complete copy of any Competing Offer used to escalate the purchase price, including any escalation 23 provision. 24 4. NEW PURCHASE PRICE WORKSHEET.The following formula is provided to assist the parties in calculating the 25 new purchase price. The worksheet can only be completed when the purchase price of the Competing Offer is 26 known. The accuracy or completeness of the calculation shall not render this Agreement unenforceable, and to 27 the extent the following calculations are inconsistent with the escalation provisions above, the escalation 28 provisions shall control. 29 Purchase Price of Competing Offer $ 30 (or the maximum purchase price of the Competing Offer if it contains an escalation provision) Less Credits to Buyer in Competing Offer $ 31 Competing Offer Net Purchase Price $ 32 Plus Escalation Amount(this offer) $ 33 Plus Any Credits to Buyer(this offer) $ 34 New Purchase Price(this offer) $ 35 I've;] 06/05/2019 �rl 06/0512019 IRNI 06/07/2019 Buyers Initials Date Buyers Initials Date Sellers Initials Date Seller's Initials Date i Authanneign 1D;CDA473BA•A FFl-4CJ698AO-BCDBBD471 DOA Form 34 ®Copyright 2010 Addendum/Amendment to P&S Northwest Multiple Listing Service Rev.7/10 ALL RIGHTS RESERVED Page 1 of 1 ! ADDENDUM/AMENDMENT TO PURCHASE AND SALE AGREEMENT i The following is part of the Purchase and Sale Agreement dated 06-05-2019 1 between Neil C Jones Julie I Jones ("Buyer")2 Buyer Buyer . and Mason County ("Seller')3 Seller Seller concerning 0-xxx E Port Townsend Street Union WA 98592 (the"Property").4 Address city State Zip IT IS AGREED BETWEEN THE SELLER AND BUYER AS FOLLOWS: 5 1.This agreement is contingent upon the Mason County Commissioners approval of this 6 purchase and sales agreement,in an open public meeting. 7 2.Buyer waives the right to receive a completed Washington State Seller Disclosure Statement. 8 3.Escrow shall be Mason County Title and Escrow,Colleen Reamer. 9 4.Buyer shall pay for the Mason County Title Insurance policy. 10 5. Deed Shall Be a Treasures Deed,per RCW 36.35.130. 11 12 6.Buyer shall pay all current and past due Association dues. 13 7.Mason County Commissioner Randy Neatherlin is a licensed real estate broker in the state of 14 Washington. 15 S.Commissioner Randy Neatherlin will sign for Mason County. 16 9.Seller has never occupied the property. 17 18 19 20 21 22 23 24 25 26 27 28 29 30 ALL OTHER TERMS AND CONDITIONS of said Agreement remain unchanged. 31 [,ve;] 06/05/2019 [Pyl 06/05/2019 06/07/2019 Buyers Initials Date Buyer's Initials Date Seller's Initials Date Seller's Initials Date i Au0un8atgn 10:C0A4n8A-AFFt-4Q6-%A"C088D471D0A EXHIBIT"A" LEGAL DESCRIPTION Order No.: 122428 Lots twentyone(21)to twentyeight(28), both inclusive,Block eight(8),Grays Harbor and Union City Railroad Addition to Union City,Volume 2 of Plats,page 1,records of Mason County,Washington. Parcel No.32232 52 08021 [xej] 06/05/2019 `jf� 06/05/2019 IJQNI 06/07/2019 NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, July 2, 2019 at 9:15 a.m. SAID HEARING will be to take public comment on the sale of surplus property- parcel no. 32232-52-08021, E. Port Townsend Street, Union. If there are questions about the proposed sale, please contact Frank Pinter at 360- 427-9670 ext. 530.If special accommodations are needed, contact the Commissioners' office, 427-9670, Ext. 419. DATED this 18th day of June, 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board c: Journal-Publ 2t: 06/20&06/27 (Bill: MC Commissioners 411 N 5h Street, Shelton,WA 98584) RESOLUTION NO. t I -{4 DECLARATION OF SURPLUS PROPERTY AND APPROVAL OF SALE WHEREAS, Mason County owns the real property listed and legally described in Exhibit A, Attached hereto; and WHEREAS, certain parcels of the property are tax title property with delinquent property tax, penalties, interest and expenses owing; and WHEREAS, other parcels were acquired for various purposes; and WHEREAS, the Board of County Commissioners upon the recommendation of the Property Manager and Property Management Committee has determined that the property is surplus to the needs of the County; and WHEREAS, the Mason County Board of Commissioners, on December 9th, 2014, held a public hearing during which members of the public were able to testify before the Mason County Board of Commissioners regarding the property, the proposed declaration of surplus and sale. NOW, THEREFORE, BE IT FURTHER RESOLVED, by the Mason County Board of Commissioners that the real property described in Exhibit A, attached hereto, is declared surplus property and the Property Manager is authorized to offer all of said property for sale, first by the County's Real Estate professional and, as necessary by any of the several means authorized by Mason County Code 3.40. List prices are to be recommended by the County Real Estate professional and approved by the County Commissioners. The County Commissioners may adjust these prices upon receiving new information from the County Real Estate professional. The final selling prices are to be approved by the Board of County Commissioners; and BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related penalties, expenses and assessments; and next to reimbursement of the Facilities and Parks fund for expenses of the Property Manager; and finally to the Reserve for Accrued Leave Fund. DATED this day of 2014. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON /�/ 'el Julie Almanzor, Clerk of the B d Rand Neatherlin, Commissioner APPROVED AS TO FORM: Tim Sheldon, Commissioner �------------- Ti-m —Tim Whitehead, Deputy Prosecuting Terri Jeffreys, ai Attorney Assessor Auditor Treasurer Property Manager EXHIBIT A SURPLUS PROPERTY November 3, 2014 Parcel Number Address or Legal Description Land Size Value 1 32105-50-33004 UNION - MCREAVY'S 3RD BLK: 33 7 acres Needs LOTS: 4-16 &ALL BILKS 34-40 INC assessme nt 2 32019-56-24005 Needham and Days N1/2 tract D, lot in .15 $7,500 City of Shelton 3 42212-50-01051 Lot off 101 in Hoodsport. Block 1, Lots 0 $760 51-55 EX 4 22206-53-00040 70 NE Firwood Place, Tahuya 0 $900 5 12209-34-00060 TR 6 OF SE SW. Classified as .26 $7,200 Transportation. Quail Hill Road Right of Way, Belfair. Uneconomic R. 6 12220-50-80901 ALLYN BILK: 80 VAC PTN SHERWOOD ?? 0 AVE 10' wide AD] Lot: 6 1/4 interestADI LOT: 6 - 1/4 INT No Map available 7 42212-51-10903 Hoodsport mcReavy add block 10 tract ?? 0 4 No map or information 8 42212-51-10901 HOODSPORT- MCREAVY'S ADD BILK: ?? $500 10 TR 4 1/2 INT. No map available 9 42024-13-00480 Property under 101 overpass behind .27 $265 Miles Sand and Gravel 10 61930-51-00001 Lot 1 Riverhaven, near Decker Creek, 0 $90 Schafer Park Rd 11 32205-75-90010 1560 NE Hahobas Dr Tahuya, Dump site 3.05 $34,400 and clean up acres 12 32018-52-01902 REED'S ADDITION TO SHELTON BLK: .04 $375 1 LOT: 9 S 125' EX E 45' OF Long narrow property in Shelton- Useless 13 22035-23-00000 GOVT LOT 1 1/144TH INT. No Map 29 acres $1285 14 12118-22-00011 Uneconomic Rem. Off Grapeview loop .5 acres $7,020 road. Possible RV site? 15 12118-22-00012 Uneconomic Re. off Grapeview Loop .36 acres $8,775 Road 16 12207-34-60020 Off Rasor Road, logged in 2014 5 acres $45,500 17 12220-34-00080 Off Grapevie Loop Road, Uneconomic 1.9 acres $20,800 Rem-waterfront 18 1 22002-75-00170 1210 E Deer View Circle, Harstine Island 5 acres $52,000 Dump site 19 22005-30-02323 No results 20 22005-55-00007 91 E Wilchar Blvd—hulk mobile home ? $5,000 21 22005-55-00008 91 E Wilchar Blvd—hulk mobile home ? $5,000 22 22005-55-00009 91 E Wilchar Blvd—hulk mobile home ? $39,665 23 22129-24-6000 Land on SR3 by Pickering Intersection 2.5 acres $15,750 24 22129-75-90092 Anthony Road junk yard, needs clean 1.04 $15,300 up acres 25 22129-75-90093 Anthony Road junk yard, needs clean 1.03 $15,300 up acres 26 22213-11-60030 Near Rasor Road,Access issue, logged 26 acres $65,000 in 2014 27 32105-50-23000 McReavy Road vacant land, adjacent to 9 acres $54,720 transfer station 28 32105-50-33004 McReavy Road vacant land, adjacent to 7 acres No transfer station estimate 29 32232-52-08021 Lot next to Union Park .6 acre $6,440 30 52024-41-00000 NE SE EX SEE SURVEY 1/233 Little 6.5 acres $14,650 Egypt Rd 31 52024-41-00030 N1/2 N1/2 S1/2 NE SE SEE SURVEY 5 acres $10,000 1/233 Little Egypt Rd 32 52024-41-00040 S1/2 N1/2 S1/2 NE SE SEE SURVEY 5 acres $10,000 1/233 Little Egypt Rd 33 52024-41-00050 S1/2 S1/2 NE SE SEE SURVEY 1/233 10 acres $12,500 Little Egypt Rd 34 61936-41-00040 On Cloquallum Road, almost in GH .96 acres $4,095 County MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Giraldes Action Agenda _X_ Public Hearing Other DEPARTMENT: Support Services EXT: 380 DATE: June 18, 2019 Agenda Item # U (Commissioner staff to complete) BRIEFING DATE: BRIEFING PRESENTED BY: [X] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval of Warrants &Treasure Electronic Remittances Claims Clearing Fund Warrant #s 8064767-8064931 $ 543,454.49 Direct Deposit Fund Warrant #s 59475-59867 $ 713,082.29 Salary Clearing Fund Warrant #s 7004467-7004505 $ 978,844.69 Background: The Board approved Resolution No. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the board enter into the minutes of the County 4941Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD Total $ 10,667,790.86 Direct Deposit YTD Total $ 7,509,904.55 Salary Clearing YTD Total $ 8,076,442.11 Approval of Treasure Electronic Remittances YTD Total $ 2,478,060.40 RECOMMENDED ACTION: Approval to: Move to approve the following warrants: Claims Clearing Fund Warrant #s 8064767-8064931 $ 543,454.49 Direct Deposit Fund Warrant #s 59475-59867 $ 713,082.29 Salary Clearing Fund Warrant #s 7004467-7004505 $ 978,844.69 Attachment(s): Originals on file with Auditor/Financial Services (Copies on file with Clerk of the Board) MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Sheesley, County Engineer Action Agenda C ndi Ticknor, 0&M/ER&R Manager DEPARTMENT: Public Works EXT: 450 COMMISSION MEETING DATE: June 18, 2019 Agenda Item # BRIEFING DATE: June 10, 2019 BRIEFING PRESENTED BY: Diane Sheesley and Cyndi Ticknor [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Surplus of Personal Property BACKGROUND: ER&R has vehicles, parts and fixed assets that have been replaced or are no longer needed. The attached notice lists of all of these items requested to be declared surplus and disposed of at an auction through Washington State Surplus. This process is pursuant to the County's comprehensive procedure for the management of County property (Ordinance 84-04, Mason County Code Chapter 3.40, Management and Disposition of Property) and the laws of the state of Washington. RECOMMENDED ACTION: Recommend the Board authorize ER&R to declare the attached list of vehicles and miscellaneous parts/assets as surplus and allow ER&R to dispose of pursuant to Mason County code and state laws. Attachment: Notice NOTICE OF SALE The Board of Mason County Commissioners has declared the following vehicles,parts and fixed assets as surplus and will be disposed of at public auction. Vehicle List: Year Description Odometer 2011 Ford Crown Victoria 146,081 2004 Ford Crown Victoria 168,098 2007 Ford Crown Victoria 121,074 Fixed Assets: Year Description 2004 Water Pump Misc.Parts: Athey Parts Oiler and Broom Parts Chipspreader Parts CAT Parts Auctions will be held through Washington State Surplus Program(7511 New Market Street, Tumwater, WA 98512; Phone(360) 753-3508). Auction information regarding these items can be found on the Washington State Surplus web site: www.publicsgwlus.com. Dated this day of June,2019 BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON Melissa Drewry,Clerk of the Board. cc: Cmmrs Engineer Journal(Shelton): Publ. It: 6/27/19 & 7/4/19 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Chief Deputy Dracobly Action Agenda Public Hearing Other DEPARTMENT: Commissioners EXT: COMMISSION MEETING DATE: 6/18/19 Agenda Item # �, G Commissioner staff to complete) BRIEFING DATE: 6/10/19 BRIEFING PRESENTED BY: Dracobly [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Overtime contract with Mason County Fire District #6 for security work at their board meetings. Background: MCFD #6 requested assistance at its Monthly FD board meetings due to some disruptions. RECOMMENDED ACTION: Approve the OT contract with a follow on approval of a supplemental increase with the specific amounts to be determined later in the year. Attachment(s): Copy of the MCFD #6 6/10/2019 MASON COUNTY SHERIFF'S OFFICE EXTRA DUTY SERVICE CONTRACT O . • Contract Code# fCFD #6 THIS IS A CONTRACT between the MASON COUNTY SHERIFF'S OFFICE, hereinafter referred to as SHERIFF, located at 322 N 3rd St Shelton WA 98584, and Mason County Fire District 6, hereinafter referred to as Entity with a billing address: MCFD #6 Po Box 39 Union WA, 98592 Jointly, the SHERIFF and the ENTITY are referred to herein as the 'PARTIES". This is an Extra-duty service contract in which the SHERIFF agrees to provide Deputy Sheriff's to the ENTITY as stipulated in the following provisions: THE PARTIES agree as follows: 1. PERFORMANCE a. The SHERIFF shall provide the ENTITY extra duty Sheriff Deputy services to include: Security for MCFD#6 commissioner meetings. b. Specific location of service: Station 61, 50 E Seattle St. Union WA 98592 C. Services by more uniformed Sheriff Deputies will be assigned, approved and coordinated through the MASON County Sheriff's Office. d. Assignment of Sheriff Deputies shall be based on the ENTITY's needs and the availability of Sheriff Deputies. e. The Parties shall agree upon the length of assignment for Sheriff Deputies at the time of service. f. Subsequently, if the conditions dictate a need for Sheriff Deputy services over a longer period than is initially specified and agreed upon, any additional hours and dates are nonetheless covered by this contract as renegotiated and agreed upon by the parties. Extra Duty Service Contract 1 g. The ENTITY shall provide the SHERIFF a site familiarization tour for safety of the deputies, familiarity with facility layouts, site terrain and workforce orientation. 2. CONTRACT TERM The provisions of this contract shall be in effect commencing on June 6th, 2019 and ending on Dec 31, 2019. Either party may cancel this contract at any time with thirty days notice to the other party in writing. 3. COMPENSATION The ENTITY shall pay the SHERIFF as full compensation for everything furnished and done under this contract. The overtime rate billed is based on actuals and can be up to $85.00 per hour. The ENTITY agrees to pay for any and all costs incurred by the county under this contract, including but not limited to any costs that may be incurred by the county if the ENTITY cancels the overtime detail. The ENTITY agrees to pay any Sheriff's Deputy services that are requested on the defined HOLIDAYS as agreed upon Sheriff's Deputy Guild contract and Mason County. The rate of pay for HOLIDAYS is 2.5 times their hourly rate. 4. PAYMENT The ENTITY shall pay for the services under this contract in accordance with Paragraph B of the General Terms and Conditions. 5. GENERAL TERMS AND CONDITIIONS The parties have read and agree to the General erms nd nditions set forth on "Exhibit" A. BY: � � � BY: Chief Volk Signature Sheri 's ffi Repres ntatVC Sig ture _Clint Volk JASON DRACOBLY Printed name Printed name Date Signed: /�-/�- ���` Date Signed: (4 Approved as to Form by the Prosecuting Attorney's Office Extra Duty Service Contract BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Kevin Shutty, Chair Randy Neatherlin, Commissioner Sharon Trask, Commissioner Extra Duty Service Contract EXHIBIT "A" GENERAL TERMS AND CONDITIONS A. FEES: The Sheriff has established fees for services as follows: Sheriff Deputy/ Sergeant: Overtime hourly rate is based on a range from bottom step Deputy to top step Sergeant. That range is from $50.00 to $85.00 for 2019. Holiday rate of pay is 2.5 times their individual hourly rate of pay All overtime is bid out according to seniority. B. PAYMENT: The Sheriff's Office shall produce a billing to the Entity within sixty- days of the event. All checks shall be made payable to the MASON County Sheriff's Office and mailed to: MASON COUNTY SHERIFF'S OFFICE Attn: Finance Department 322 N 3rd St Shelton WA 98584 C. DUTY STATUS: Each Deputy Sheriff engaged in extra duty employment of a law enforcement nature is considered to be an on-duty status. Sheriff Deputies are subject to call by the Sheriff of MASON County or his designee at any time for emergencies, special assignment, or overtime duty. Extra duty employment does not infringe on this obligation. Should this occur the organization would be billed only for the hours for which the Deputy was present. D. ADHERENCE TO SHERIFF POLICIES AND PROCEDURES: Sheriff Deputies engaged in extra duty employment are obligated to discharge all duties of their office and to adhere to MASON County Sheriff's Office policies and procedures at all times. E. PRIMARY DUTY TO THE SHERIFF: Sheriff Deputies on extra duty assignment have a primary obligation to the SHERIFF, not the ENTITY. They are expected to discharge all Extra Duty Service Contract 4 duties of their position, to enforce all laws and ordinances, and to adhere to all Sheriff's Office policies, procedures, rules and regulations, as well as meeting the ENTITY's needs. F. NON-DISCRIMINATION: During the performance of this Contract, the ENTITY shall not discriminate on the basis of race, color, sex, religion, national origin, creed, marital status veteran status, sexual orientation, age or the presence of any sensory, mental or physical disability. G. LIABILITY: Each PARTY shall be responsible and liable for the consequences of any act or failure to act on the part of itself, its employees and its agents. Each party shall be responsible for its own negligence. H. EVENT SCHEDULING: All events will be scheduled with Chief Deputy Jason Dracobly, 360- 427-9670 x 313, or his designee. I. DISPUTE RESOLUTION: In the event of a dispute among the parties, both parties shall go before the ADR Alternative Dispute Resolution Center and their decision shall be final. Any legal dispute will be subject to Washington Law, J. COMPLAINTS: Service complaints, questions or issues shall be directed to the On- Duty Shift Supervisor. The supervisor may be contacted via MACECOM (360) 426-4441 . Extra Duty Service Contract 5 MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Lisa Frazier Action Agenda _X_ Public Hearing Other DEPARTMENT: Treasurer EXT: _484 COMMISSION MEETING DATE: June 18, 2019 Agenda Item # Commissioner staff to complete) BRIEFING DATE: June 3, 2018 BRIEFING PRESENTED BY: Lisa Frazier, Treasurer [] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency: ITEM: Mason County Revenue (Cash) Handling Policy and Procedures BACKGROUND: State Auditor's Office recommends that counties have a Revenue (Cash) Handling Policy approved and implemented to provide for the continued safety of public funds. The Mason County Audit Committee recommends approval of the attached policy and procedures. RECOMMENDED ACTION: Approval of the Mason County Revenue (Cash) Handling Policy and Procedures BUDGET IMPACTS: None ATTACHMENT(S): Resolution to adopt the Mason County Revenue (Cash) Handling Policy & Procedures as shown on Exhibits A-J attached. C:\Users\emf\Desktop\Revenue Handling Policy Commission Agenda Item Summary Template.doc Resolution Number Mason County Revenue (Cash) Handling Policy & Procedures WHEREAS; the Washington State Auditor's Office recommends that counties have a Revenue (Cash) Handling Policy approved and implemented to provide for the continued safety of public monies: WHEREAS; the Mason County Audit Committee had undertaken the responsibility of drafting said policy and procedures, vetting such policy and procedures with county departments and approving the final draft for presentation to the Mason County Board of County Commissioners with a do pass recommendation; THEREFORE; after a review of such Revenue (Cash) Handling Policy and Procedures, the Mason County Board of Commissioner's hereby approves the Mason County Revenue (Cash) Handling Policy and Procedures as set out in Exhibit "A", herein attached. Approved this day of June, 2019 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Kevin Shutty, Chair ATTEST: Randy Neatherlin, Commissioner Sharon Trask, Commissioner Clerk of the Board APPROVED AS TO FORM: Tim Whitehead, Chief Deputy Prosecuting Attorney EXHIBIT A MASON COUNTY REVENUE (CASH) HANDLING POLICIES AND PROCEDURES May 2019 Table of Contents Section Topic Page I Authority 4 II Policy and Procedures 4 III Custodial Responsibility & Liability 4 IV Revenue Handler Training 6 V Revenue Handling Compliance 6 VI Revenue Receiving Duties 6 a. Opening Activity b. Receipting County Money c. Refunds VII Closing Activity 9 a. Balancing Cash Drawer VIII Checklist for Locating Differences 10 IX Revenue Over & Short Policy 11 X Revenue Transmittal Forms 12 XI Payments Received in the Mail 12 XII Acceptance of Checks 13 XIII Bank Returned (NSF) Checks 15 XIV Credit/Debit Card Use 16 XV Accounting and Physical Control Over Revenue Receipts 16 a. Preparing Receipts XVI Deposit of Funds with the County Treasurer 17 XVII Direct Deposit to Banks 18 XVIII Transfer of Bank Funds to the County Treasurer 18 2 XIX Reconciliation of Bank Accounts 18 XX Petry Cash 19 XXI Reporting of Losses 20 XXII Counterfeit Money 21 1. Altered Currency XXIII Safeguarding Funds in an Emergency 22 a. Fire, Bomb Threat XXIV Temporary Employees as Cash Handlers 22 XXV Non-County Money 23 1. Found Property 2. Unclaimed Property XXVI Robbery 23 Glossary 26 APPENDICES • Robbery Description Report A • Currency Strapping B • Federal Reserve Check Handling Rules C • Transposition/Difference Chart D • When Money Wears Out or is Damaged E • Treasurers Transmittal F • Report of Loss/Overage G • Altered Money H • Revenue Handler Certification Form I • Imprest Account Custodian Identification Form ] 3 REVENUE/CASH HANDLING POLICIES AND PROCEDURES I. AUTHORITY RCW 36.29.010 describes the following general duties of the County Treasurer, which pertain to cash handling: • Shall receive all money due the County and disburse it on warrants issued and attested by the County Auditor; • Shall issue an original receipt to the person making payment and shall retain a duplicate receipt for all money received other than taxes; • Shall write on the face of all warrants when paid, the date of redemption, and; • Shall maintain financial records reflecting receipts and disbursement by fund in accordance with generally accepted accounting principles. II. POLICY AND PROCEDURES Many of the revenue handling duties and responsibilities assigned to the County Treasurer by law entail action by other County officers, employees, and agents. In order to assure that all County employees responsible for handling revenue are aware of their duties, the following policy and procedures will provide rules and guidelines for all revenue handlers in Mason County. III. CUSTODIAL RESPONSIBILITY & LIABILITY A custodian is personally responsible for all County revenue within his/her span of control and may be held liable for any loss occurring, unless the loss was caused by an act of God, a theft, or a statutory exception applies: • All County revenue handlers shall comply with their departments and/or the county's policies and procedures. All revenue handlers who fail to comply with their departments or the County's adopted policies and procedures may be subject to disciplinary action. • All revenue handlers who obtain custody of county money may be held liable for the loss of that money until such time as the money is deposited with one of the County Treasurer's authorized agents. 4 • All revenue handlers will be covered as listed under the Mason County Resolution #38-19, Establishment of Bond Requirements for Mason County Elected Officials and Other Public Officials or covered under Mason County's Crime Insurance Policy. • All transfers of custody for county revenue shall be documented on a Transmittal Form. The form shall acknowledge the exchange of custody for county revenue by the signatures of the person transferring and the person accepting custody. • A revenue handler shall use a written receipt or log to document that he/she exercised due care by immediately turning over custody of that county revenue to the appropriate departmental finance manager or designated party. • A departmental finance manager or designated party who issues a written receipt or acknowledges by log acceptance of custody of county revenue is liable for the timely deposit of that revenue. The liability for timely deposit starts with the original receipt of county money by a county officer, employee, or agent and ends when the county money is deposited with the County Treasurer. • A deposit of county revenue to an approved after-hours drop box is considered a deposit with the County Treasurer. To use this procedure an agreement must be signed between the bank receiving the deposit and the County Treasurer prior to the deposit. • A deposit of county revenue to an approved bank branch is considered a deposit with the County Treasurer. Approval to deposit directly to an approved bank branch must be issued between the department and the County Treasurer. Deposits in transit either to the Treasurer's Office or to an approved bank branch should be contained in a locking deposit bag or tamper resistant deposit bag. In no instance should the employee making the deposit have access to the contents of the deposit bag. IV: REVENUE/CASH HANDLER TRAINING 5 • New revenue-processing county employees shall review the Mason County Cash Handling Policies and Procedures prior to any cash handling activities. Said review shall be signed by the employee and confirmed by the Department Head or Supervisor. The Department Head or Supervisor shall provide the Treasurer with written confirmation that the new employee has reviewed the Cash Handling Policies and Procedures. • Departments are required to have revenue handlers, departmental cashiers and other designated parties review and sign off on such review of the Cash Handling Policies and Procedures every four years (see Appendix I). V. REVENUE HANDLER COMPLIANCE • Each department is responsible for revenue handier compliance within their department. Departments may request that the County Treasurer's Office periodically inspect and report on the department's revenue handling procedures. • The County Treasurer's report of inspection will indicate whether or not the department's system of revenue handling procedures is satisfactory with the guidelines set out in this policy. • Departments will be responsible for updating or training revenue handlers should the County Treasurer's report require action by the department. VI. REVENUE RECEIVING DUTIES A. Opening Activity — Whenever possible cash drawers should not be shared. Individual cash drawers are preferred. However, if staffing or office environment dictate otherwise, ONLY ONE PERSON SHALL HAVE CONTROL OF A CASH DRAWER ON ANY GIVEN DAY The designated departmental cashier for that day shall be the custodian of the cash register or drawer, unless employees have their own cash drawers. Only one person should have control of cash. During lunch hours or in the absence of the cashier, two employees may handle cash transactions. However, both employees must be present during the transaction and both must verify all cash received and disbursed from cash in the cash drawer in writing. 1. Each Revenue handler shall sign a receipt acknowledging responsibility for any required change funds. 6 2. Revenue handlers shall set up their individual cash drawers in a consistent manner with all the bills face up and going the same direction, i.e. smallest denominations on the right and next larger denominations to the left. Checks, money orders, two, fifty and one-hundred dollar bills placed under the drawer, if there is no preset place for these bills. 3. When accepting currency, count each bill by looking at the faces on the currency, not the denominations on the corners. (See examples Altered Currency, Appendix H) 4. Revenue handlers accepting 50 dollar bills (currency) or more may have another employee verify count to assure accuracy. 5. Revenue handlers shall always complete a transaction in its entirety before proceeding to another transaction or offering assistance to another customer. 6. During the day, when the cash drawer begins to get full and when time allows, paperclip or rubber band excess currency. Large sums of money should be removed periodically and secured in a safe within the department or office in the event of a robbery (departments will need to identify based on transactional history what would be considered a large sum and create a log book for removal and securing cash in these instances). (See banding, strapping guidelines Appendix B and Robbery page 23) 7. US Title 31 Subtitle IV Ch. 51 Subchapter 1 s5103 states "United States coins and currency are legal tender for all debts, public charges, taxes and dues." Loose coin will be accepted in minimal quantities only. Amounts equaling or exceeding the minimal roll (ex: fifty or more pennies, fifty or more dimes) will be accepted if rolled by the depositor. Rolled coin may require the name, phone number and other identifying information of the person offering such rolled coin as tender (i.e. court case number, account number, tax parcel number). Note: Banks would prefer no identifying information be listed on rolled coin. 7 B. RECEIPTING All monies (checks or cash) must be receipted immediately upon acceptance. All funds and receipts must be placed in a lockable cash drawer or cash register; the drawer must be locked at all times when no one is in attendance in the receipting area. 1. All county revenue handlers shall record all corrections of previously recorded transactions, such as refunds, voids, and cancels on a permanent daily collection journal. Depending on your software programs, this may already be accounted for. Any correction shall be reported to the departmental finance manager or designated party. The revenue handler and departmental manager or designated party shall each initial and date the correction in the daily journal. Depending on your software programs, this may already be accounted for. C. Refunds A REFUND is given after the original collection transaction has been completed. A REFUND returns funds back to the payee. This action is taken at the direction of a department finance manager or designated party. Department heads may authorize their officers and employees to make an immediate documented refund of collected County money that conforms to the following conditions: • Revenue handlers shall refund the original payment to the payer only upon presentation of proof of identification and written documented request. The transaction must be cancelled/voided. These types of transactions are typically same day. • Revenue handlers shall not give "cash back" from a check. • If the money has been deposited with the Treasurer the refund shall only be made by a Treasurer's check. Departments will provide a written request for the refund to the Treasurer's Office. Refunds are processed within two weeks. 8 VII. CLOSING ACTIVITY Persons who collect County money from the public shall balance their cash drawer at the end of their work shift. Preparing a cash reconciliation may consist of counting collected monies, filling out a cash count document as stipulated by the employee's department, and preparing a deposit slip. All counting and/or balancing should occur out of public view in a location away from the collection area whenever possible. Balancing Cash Drawer 1) At the end of a shift, the revenue handler, needs to account for all increases and decreases of cash in the cash drawer. This process is referred to as balancing - the accounting of all county funds received that day. Balancing involves the adding of currency, coin and checks, determining the total revenue received — as documented on the permanent record, subtracting the beginning cash and comparing the total money with the total transactions. These dollar amounts should be the same. Each revenue handler may have their own method for balancing their drawer. However, there are several steps that all revenue handlers have in common. a. Remove all currency, coin and checks from the drawer or cashbox. Count the currency and coin and list by denomination on the daily cash count sheet. Monies should be counted as many times as it takes to get the same total twice. (See the example on currency and coin, strapping guidelines Appendix B) b. Revenue handlers should list all checks on either an adding machine tape, a deposit slip or computer generated slip and transfer the number of checks and the total dollar amount to the daily cash count sheet. Checks should be restrictively endorsed according to federal law. (See Appendix C) The remainder of the back of the check must be left blank. All identification notations, such as a driver's license number if required by the department, must be placed on the front of the check. c. Revenue handlers should then "buy" from the remaining cash on hand to bring the beginning cash back to the preferred mix of currency denominations as determined by the revenue handlers' department. 9 d. Department Finance Managers or designated parry shall fill out the transmittal forms and distribute the copies as follows: • To the Departments designated depositor. Who will then provide: • Two copies to the Treasurer's office with the deposit for in person deposits or one copy via email. • One conformed copy stays in the department to be filed. e. Designated depositor shall then insert the completed document into a designated deposit bag or envelope with the cash and/or checks to be deposited and store it in a safe place until delivered to the Treasurer or bank. If not deliverable to the Treasurer's office until the next day it must be secured in a safe, locked receptacle or a vault overnight. VIII. CHECKLIST FOR LOCATING DIFFERENCES (Note: This checklist is unique to the Treasurer's office. Other departments may create their own written guidelines for determining differences.) 1. Have another person recount all currency and coins. 2. Have another person recount all strapped currency. 3. Rerun totals on excise tax and miscellaneous receipts. 4. Recheck Electronic Funds transfer (EFT) deposits. 5. Scan checklist for the amount of the difference. 6. Compare checks to the checklist 7. Compare checks to the tax receipts. 8. Break down the deposit Do not throw out trash in wastebaskets or recycling boxes until balanced. Place trash in vault overnight if necessary. 10 Note: It may be helpful to refer to the difference chart Appendix D to see if the error or difference could be a transposition of numbers. IX. REVENUE OVER & SHORT POLICIES • All monies received are to be deposited intact with the County Treasurer. If, upon balancing daily receipts, it is discovered that the money to be deposited does not equal the total of the receipts, a cash over/short situation exists. • A revenue handler has a shortage when an unintentional collection error is made either due to negligence, an act of God, or a theft. Leaving money unattended and not properly safeguarded is an example of a revenue handler's negligence that could result in a loss of County money. • A revenue handler has an overage when too much money is collected and excess cannot immediately be returned to the customer. If, after an appropriate search and recalculation, the over/short situation still exists, take the following steps: a) Complete the transmittal form to the Treasurer as documented by the receipts. b) If the money to be deposited exceeds the receipt amount, record the overage as a positive amount to the revenue code for Cashier's Overage and Shortages. c) If the money to be deposited is less than the receipt amount, record the shortage as a negative amount to revenue code for Cashier's Overages and Shortages. d) For overages and shortages in excess of $50.00 call it to the attention of the Department Head or Elected Official who must then bring it to the attention of the County Auditor via Report of Loss form. (See Reporting of Losses page 20). For over/under of less than $10.00 the Treasurers policy is to allow the over/under to be accepted as payment in full for tax payments. e) Under no circumstances shall an employee take or supplement money to be deposited in order to force the deposit to balance with receipts. 11 f) Under no circumstances shall a county office or department maintain a "slush fund" of money in order to accumulate overage amounts or pay shortage amounts. X. REVENUE TRANSMITTAL FORMS In order to complete the deposit of County funds, revenue handlers and/or department employees complete a Transmittal Form. The form documents the distribution of funds for that deposit. (See Appendix F) A Transmittal Form should be submitted for all amounts collected and deposited by the revenue handler. To insure that the monies are distributed to the correct fund, the form should identify the fund and BARS number(s), the deposited money's fund ownership and the source of collection. To complete the form correctly it must include: a. The signature of the preparer. b. The collecting location. C. The amount of the deposit and a breakdown of cash and check amounts. d. Distribution instructions (fund and BARS) XI. PAYMENTS RECEIVED IN THE MAIL 1. Open mail and segregate remittances from other mail. (If staffing allows, the person processing the mail and preparing the revenue for data entry should not be the same person processing the receipts through the cash register). 2. Put all unprocessed mail in the locked secured area or safe overnight. 3. Prepare non-cash payments (checks, money orders, and drafts) for immediate deposit with the County Treasurer. Be sure the check is signed. a. Use an endorsement stamp to restrictively endorse payment to the County Treasurer. The Treasurer will provide endorsement stamps upon request. 4. Establish an audit trail link between the check and a remittance accounting form. The audit trail link should provide you with enough information to allow you to reverse the remittance 12 accounting transaction when a deposited check is returned for non-sufficient funds (NSF) See Bank Returned NSF page 15. 5. If you have a check that is payable to the county but lacks information necessary to complete the accounting process, make a photocopy of the check and present the original check to the Treasurer's office where a receipt will be issued and the check will be deposited in the bank. The Treasurer's office places the money in a holding fund referred to as the Treasurer's Trust fund and records it until the deposit can be identified and transferred to the correct fund. 6. If you know that a check belongs to the County, but is not due to your department's activities, forward the check to the appropriate County department. Be sure to date stamp the payment envelope when received before forwarding it on. XII. ACCEPTANCE OF CHECKS 1. When accepting checks over the counter, revenue handlers should: • Check the written amount and the numerical amount. They must be the same. State law says if there is a difference between the two, the written amount is the correct amount for legal purposes. RCW 62A.3-114. The revenue handler can "guarantee" a check for the correct amount by writing such on the face of the check and initialing the guarantee. • Be sure the payer signs the check. • Watch for special wording on a check that may cause it to be void. (I.e., "Not good for over $1000.00 - or- "Void after 30 days". Any special instructions take precedent over state law.) • Accept checks for the amount owed only. Never give cash back for check issued for more than the amount owed. Payments received that are over or under the amount owed should be returned to the issuer, requesting the correct amount be submitted, unless set out in specific written department policies. • Departments may adopt the Over/Short Policy "$10.00 rule". The $10.00 rule" allows for payments under the amount owing to be accepted and applied to the customer's account by $10.00 or less, and considered "short". Payments over the amount owing by $10.00 or less, may be accepted and applied to the customer's account and be considered 'over". This positive/negative amount shall be posted to the appropriate over/short BARS revenue line for the department. 13 • Note the date of issuance on a check, checks written 180 days (6 months) prior to today's date may not be honored by the bank. Revenue Handlers should refuse acceptance of a post- dated check or a stale-dated check. • No foreign checks should be accepted unless they state "Payable in US Funds." • Never accept a two-parry check. This is a check made payable to someone other than Mason County and endorsed to Mason County. • In departments with no recourse (Example: Solid Waste — a customer has paid to dump and the service cannot be reversed or cancelled), Revenue Handlers should require picture ID when the individual paying by check is not known. Be sure to check the ID to the check and the check writer. A driver's license number should be written on the face of the check. (Exceptions: Specific written department policy, Treasurer's Office, Courts, Permitting). • No employee or any personal checks may be cashed either from a cash drawer, change fund or petty cash. • Employees should never process their own business or that of family or close friends. • A restrictive endorsement should immediately be placed on the back of the check. When depositing funds with the Mason County Treasurer the following example should be followed: Mason County Health Department For Deposit Only Mason County Treasurer (Treasurer's account number) Or, when depositing into a bank account other than that maintained by the Mason County Treasurer: Mason County Health Department For Deposit Only (Your account number) 14 XIII. BANK RETURNED CHECKS • This policy applies to all checks made payable to the County Treasurer or a county department, which are returned by the bank. Checks may be returned due to insufficient funds, closed account, invalid signature, stop payment, or any other condition making the check invalid. • The bank will redeposit NSF checks one time. If returned the second time or for other reasons the Bank will debit the Treasurer's account and deliver the check(s) to the Treasurer. • The Treasurer's staff will contact the department to obtain a transmittal form with the appropriate fund and BARS numbers to debit. • The Treasurer's staff will debit (negative receipt) the fund and BARS account in the amount of the returned check. • Action should be taken by the department involved to stop service, or revoke taxes, license or permit, or other suitable action. Departments with no recourse to collect on NSF checks, should notify the Prosecuting Attorney's office if the amount exceeds $200.00, or if criminal prosecution is anticipated. No new goods or services will be provided until payment is received for the prior goods or services. The department will adequately document the action taken in their files and records. • The County will accept only the following as payment for a bank returned check: cash, money order, or bank cashier's check unless a wrong and/or closed account has been used mistakenly by a customer. • A returned item processing fee will be charged on all returned checks as prescribed by Resolution; the processing fee to be deposited to the appropriate fund and BARS for the Treasurer. For the current returned item processing fee — contact the Treasurer's Office. • If feasible, departments may want to maintain a list of persons who have checks returned by the bank and determine an internal policy for refusing acceptance of further checks. Multiple returned checks for the same person should be referred to the Prosecuting Attorney for possible criminal prosecution. • Departments who have legislative or court-appointed procedures for returned checks are exempt from this procedure (Examples: District Court, Superior Court and the Auditor's Office - DOL.) 15 XIV: CREDIT/DEBIT CARD USE Acceptance of payment by credit/debit cards has proven to have benefits such as, but not limited to; ease of use through electronic technology, mail and processing float reduction, improvement in funds availability, less risk associated with defective checks, reduced delinquent collections, more timely payments, and reduced interest and penalties for customers. • County departments may utilize credit/debit cards for payment of services or goods unless prevented by statute or policy. Processing fees associated with the use of any credit/debit card must be assumed by the customer, unless special approval has been granted by the BOCC. • In an effort to coordinate all aspects of the credit/debit card acceptance program, all departments participating in the use of credit/debit cards must implement credit/debit card use through the Treasurer. Please refer to the County Credit/Debit Card Policy. XV. ACCOUNTING AND PHYSICAL CONTROL OVER CASH RECEIPTS • Accounting control and physical control over cash receipts should be established at the point where funds first become accessible to county personnel. • Initial control of over-the-counter receipts should be established through the use of cash registers, or pre-numbered, multi-copy receipt forms. UNDER NO CIRCUMSTANCES should redi-form receipts be used. • The departmental cashier or accounting clerk will account for all pre- numbered multi-copy cash receipts forms that are printed for that department. Voided receipt forms will not be destroyed, but kept on file in department offices. • All receipt books issued to outside collection sites should be logged out and signed for by the Finance Manager for the department. The numerical sequence of receipt books and all pre-numbered receipts issued to outside collection sites shall be accounted for. 16 a. PREPARING RECEIPTS The following information should be entered on all receipts: • Amount • Date • Name of person or department transferring funds into your account • Name and number of fund(s) • BARS or other accounting system revenue number as applicable • Breakdown of the type of monies received (i.e. cash, checks) • The ID of the cashier receiving the monies XVI. DEPOSIT OF FUNDS WITH THE COUNTY TREASURER Receipts must be deposited in the bank or with the County Treasurer within 24 hours. Funds collected on the weekend or a holiday may be deposited with the County Treasurer the next business day if funds collected can be secured safely or funds may be deposited in the night deposit at the bank where the account is held. Arrangements for night deposits must be made through the County Treasurer's Office. The only exceptions to daily deposits must be by written agreement with the County Treasurer. The Treasurer has the discretion to grant an exception when daily deposits are not administratively practical or feasible for up to one week pursuant to RCW 43.09.240. Deposits may be made directly to the Treasurer's bank account through an ACH (Automated Clearing House) transaction. When a department is aware of a pending deposit (from a grant, State or Federal agency, outside vendor or any other revenue source) the Treasurer's office shall be notified of the expected revenue. The department shall forward a transmittal for use by the Treasurer to account for and deposit such revenues. 17 XVII. DIRECT DEPOSIT TO BANKS The circumstances in which funds of the county are deposited directly into an account other than the account held by the Mason County Treasurer should be minimal and limited only to situations, which fall into the categories as follows: • Off-site receipting takes place at a distance from the county courthouse where it is not feasible to drive to the Treasurer's office daily to make deposits. The Bank designated by contract with the Mason County Treasurer should be used, unless there is no branch in the community to which deposits are made. Written agreement with the County Treasurer shall be entered into prior to creating such an account. • Trust and/or Restitution Funds with banks designated by the courts. • Imprest funds where checking accounts are maintained (petty cash, revolving funds, drug funds etc.). All requests for Imprest funds must be obtained through the Treasurer's Office. XVIII. TRANSFER OF BANK FUNDS TO THE COUNTY TREASURER When funds are direct deposited into another bank, they must be transferred to the County Treasurer (either electronically or by check) at least weekly when amounts in the account totals more than $500. Express permission to do so must be granted by the County Treasurer in writing. (Exception: petty cash, trust or restitution funds.) XIX. RECONCILIATION OF BANK ACCOUNTS Bank accounts must be balanced (reconciled) to the bank statement monthly. All funds shall be reconciled by a person not having daily checking account management responsibility or for preparing and signing the checks. Copies of reconciled bank statements are required to be submitted to the Treasurer's Office on a monthly basis to meet required State reporting. 18 XX. PETTY CASH For the purpose of this manual, Petty Cash includes change funds, working funds, revolving, etc.; i.e. any sum of money or other resources set aside for such specific purposes as minor disbursements, making change, or similar uses. If petty cash is disbursed, it must be restored to its original amount at least monthly by a warrant drawn and charged to the applicable operating fund. The amount of the warrant should equal the aggregate of the disbursements. • All petty cash, imprest accounts will be pre-approved by the county Treasurer for validity. County Commissioners must then authorize each petty cash, or imprest account by resolution or ordinance; likewise subsequent increases or decreases in the imprest amount. All petty cash, revolving funds and imprest accounts must have a custodian of the funds identified and filed with the Mason County Treasurer (see Appendix 1). • The department shall assure that the amount in the petty cash or imprest accounts are periodically counted and reconciled by someone other than the custodian. • The custodian shall assure the petty cash or imprest account is kept in a safe, or secured area. • The petty cash or imprest amount shall be established by issuing a warrant. When established by warrant the transaction is a non-budget item. • The County Auditor shall include the authorized amount of all such petty cash in the county's general ledger. • If petty cash is disbursed, it must be replenished at least monthly. The replenishment should be subject to the same review and approval as processed invoices. Replenishment must be by voucher with the appropriate receipts attached. Receipts should show: • Date • Amount • Recipient • Purpose • The person receiving the money, must sign receipts. 19 • Receipts should be perforated or canceled by some other means to prevent reuse. At the time of replenishment, the Custodian should ensure that the balance remaining in petty cash, together with the amount of the replenishment voucher, equals the authorized petty cash or imprest account amount. • The fund may not be used for personal cash advances even if secured by check or other IOU. • Petty cash and imprest accounts should always be replenished by the end of the fiscal year so that expenses will be reflected in the proper account period. • When an individual's appointment as Custodian is terminated, the fund must be replenished and the imprest amount turned over to the disbursing officer. The County Treasurer must be notified of a change in Custodian at the time the event occurs. XXI. REPORTING OF MISAPPROPRIATIONS OR LOSSES In the event of a suspected or detected loss of public funds or assets or other illegal activity, it is important that correct procedures be followed in order to minimize the loss, assist investigations, prevent improper settlements, expedite bond claims and protect employees from false accusations. • Any person, who discovers a loss or theft of County money or assets, shall immediately notify their Department Supervisor. • The Department Head/Elected Official should immediately report the suspected loss to the County Auditor and/or County Treasurer any time the loss is over $50. (See appendix G) • The County Auditor and/or County Treasurer should immediately report the suspected loss to the State Auditor's Regional Audit Manager. • The County Auditor and/or County Treasurer shall also make a report to the Prosecuting Attorney and any other parties who may need to know of the loss. • DO NOT attempt to correct the loss. Report it as previously stated. 20 • DO NOT destroy any pertinent records. All original records should be secured in a safe place, such as the vault in the Auditor's office or in the case of a loss in the Auditor's office then in the Treasurer's vault, until the Office of the State Auditor completes the investigation. Reference: State of Washington Office of State Auditor "REPORTING POSSIBLE MISAPPROPRIATIONS OF PUBLIC RESOURCES" procedure. • Follow procedures outlined in Cash Over and Short Policy. XXII COUNTERFEIT MONEY Revenue handlers shall be supplied by their departments with counterfeit detection pens. Revenue handlers should swipe twenty dollar bills and larger denominations with counterfeit detection pen. If funds being accepted by a Revenue Handler are suspected of being counterfeit, the following procedure is to be observed: • DO NOT return the money to passer • Note the passer's description, the description of any companion and if possible, the license number of the vehicle used. (Document the transaction using form Appendix A) • Contact Dispatch and report the incident. Depending on department location, law enforcement responders may be a city police officer or a county sheriff deputy. Only call 911 if the situation escalates into an emergency and notify courthouse security if applicable. • Write your initials and the date on the bill using a post-it note. • Handle the bill as little as possible to preserve any fingerprints and place it in a protective cover. • Surrender the bill only to law enforcement authorities. • Notify the department head and Risk Management Director. • Do not accept it as payment. • If a counterfeit bill is detected in the close out/balancing process, report as a cash shortage with a notation on the balancing documentation. 21 • Notify supervisor/department head immediately. Follow procedures listed above to the extent possible. a. Altered Currency - Taking a genuine bill and tearing off a corner or two of a smaller bill such as a $1 or $5 bill and then replacing these corners with the corners of a larger bill such as a $10, $20 or $50 bill is altering currency. The original larger denomination bill is still redeemed at full value as mutilated money with one or more corners missing. The Treasurer's office recommends as a standard practice counting currency by looking at the face on the bill not at the denomination in the corners. (See example Appendix H) XXIII. SAFEGUARDING FUNDS IN AN EMERGENCY In the event that an emergency occurs and/or evacuation of the department or work site is imminent, after determining the safety of all persons in the immediate work area, all cash must be secured in a locked location. Responsibility lies with the Department Director and/or their designee. a. FIRE, BOMB THREAT, In the event of a fire, secure all money by locking the cash drawer, and vacate the building as soon as possible. Remember in the situation of a fire or bomb threat, protecting people is of greater importance than retrieving county funds. If there is adequate time, secure money in safe or vault and then vacate the premises. XXIV.TEMPORARY EMPLOYEES AS CASH HANDLERS Temporary employees, hired through a third party agency, may be utilized as Revenue Handlers only if they are bonded or insured through the third party agency. Departments should make inquiry of the leasing agency as to the employee's bonding status and document prior to assigning duties. Temporary employees are required to review the County Revenue Handling Policy before handling any revenue following the procedures as set out in Section IV, REVENUE/CASH HANDLER TRAINING of this policy and procedures. Temporary employees hired by a county department may be utilized as a revenue handler following the procedures as set out in Section IV. REVENUE/CASH HANDLER TRAINING of this policy and procedures. 22 XXV. NON COUNTY MONEY a. Found Property: Non-county money found by a County officer, employee or agent while performing County duties. • Any County officer, employee, or agent who finds non-County money while performing county duties shall immediately turn the money and a report over to the County Treasurer. The County Treasurer will deposit the non-county money into the Treasurer's Trust Fund and hold it until it can be returned to the rightful owner if identified. The Treasurer will hold the funds in Trust for no more than six (6) months. If such funds are not identified the funds will be deposited as "Unclaimed Property" into the appropriate county fund. b. Unclaimed Property: Non-County money belonging to an unknown owner or a known owner who cannot be located by a County officer, employee, or agent responsible for returning the property to the owner. • The County Treasurer acts as a trustee, with the exception of the courts, when the original depositor cannot be located, the payable but undistributed money becomes "UNCLAIMED PROPERTY" and reported to the Washington State Department of Revenue. XXVI. ROBBERY Robbery is the most threatening condition a County employee/revenue handler might experience. It is important for County employees/revenue handlers to be trained on how to counteract robbery as well as know the procedures to follow during and after a robbery. The average robbery takes 90 seconds from start to finish so be prepared to react quickly. PROCEDURES TO FOLLOW DURING A ROBBERY These procedures should be familiar to all County revenue handlers long before they should ever be needed. Department heads are responsible for making sure their employees are well acquainted with them. • ALWAYS ASSUME THERE IS A WEAPON EVEN IF YOU DO NOT SEE ONE. 23 • Be polite and accommodating. A nervous person is committing the robbery. Do not upset or antagonize the robber. The calmer you are, the calmer the robber will remain. • Keep talking to the robber. Explain your every movement such as "Now I'm taking the key out of this drawer to unlock..." Avoid making any quick movements that might alarm the robber. • DO EXACTLY AS THE ROBBER ASKS. Attempt no heroics. You may put the lives of innocent people in jeopardy when you to try to be a hero. • Observe the robber but don't stare. Try to remember the distinguishing features of the robber. You will be asked to describe the robber at a later date by completing the enclosed description form Appendix A. • Watch over all evidence left by the robber. Remember everything the robber touches and try not to touch those things. • Listen to the voice, inflections, names, slang and so on that the robber uses. • Do not leave the premises or call 911 until it is safe to do so. PROCEDURES TO FOLLOW AFTER A ROBBERY Once the robber has left the building: • Close your cash register or drawer, lock the entrance door and notify your immediate supervisor about the robbery. • Call 911 and stay on the line until the police arrive. • Provide 911 with the following information: - Your address - Who you are - What happened - Where you are located • Protect the area where the robber may have left fingerprints until the Sheriff/Police arrive. • Do not speak to anyone until law enforcement responds, then speak only to the law enforcement officer(s) responding to the scene and complete any required reports. 24 You may be asked to take the names and addresses of those who witnessed the robbery. • No one except authorities and your Department officials should be allowed in the facility after the robbery. 25 GLOSSARY Altered Currency Currency that has been changed or tampered with in order to attain a greater amount for the currency than its face value. Cashier's Check A cashier's check is a check guaranteed by a bank, drawn on the bank's own funds and signed by a cashier. Cashier's checks are treated as guaranteed funds because the bank, rather than the purchaser, is responsible for paying the amount. Money Order Often used by people who do not have checking accounts. One of the main benefits of a money order is that it is more trusted than a personal check, because it is prepaid. Money orders can be obtained at many locations. Just like a check a money order may have a stop payment placed on it by the purchaser. Beginning Cash Cash in cash handler's drawer at start of day or shift. Cash Drawer Drawer used to store currency, coin and checks during cash handler's shift when completing transactions. This drawer should be locked when the cash handler is away for any reason. Check Draft or order on a bank to be drawn upon a deposit of funds for the payment of a certain sum of money to a person named or to a bearer and payable on demand. Cash Transmittal Form Mason County document that records revenue for a specific department. Counterfeit Currency or coins that have been fraudulently manufactured. Creating counterfeit money is a felony. Makers are subject to fines and imprisonment. 26 Deposit To leave money with a bank or the Treasurer's office for credit to a bank account or fund. Deposit Slip Slip on which a depositor lists cash and items deposited. Dual Control A situation in which two people work together cooperatively in the verification of one another's work. Method of maintaining security whereby two individuals must be present during transactions involving risk. Dual control is accomplished through the proper aggregation of key and combination assignments for entry into secured areas. Embezzlement A fraud committed when an employee steals or assists another to steal. Fraudulent misappropriation of money or property entrusted to one's care. Ending Cash Cash in a cash handler's drawer at the end of the day or shift. Endorsement Signature placed on the back of a negotiable instrument according to law, which transfers the instrument to another party. Forgery The alteration of a document or instrument with fraudulent intent. Fraud An attempt to obtain funds in other than appropriate and legal means. Guaranty/Bond Deposits Money deposited with the County Treasurer's Office and held in trust during a specified period of time. This money is refundable if not needed. Hold The restriction of payment or part or all of the funds in an account. Identification Information piece that guarantees that its holder is truly who he or she claims to be and who is detailed on the information piece. Im rest A loan or advance of money 27 Loss A cash handler obtains physical custody of money and then, due to negligence, theft or other reason cannot deposit that money with the County Treasurer. Check MICR Line Magnetic Ink Character Recognition. Magnetic codes on the bottom of the check that indicate bank account number, check number and dollar amount of check that provides a way for the machine to read the check. No Recourse When a department is unable to stop or reverse services for a customer whose check for such services is returned for non-payment Monies Cash, checks, money orders, drafts, warrants, travelers checks NSF Non-Sufficient Funds Checks returned by the bank due to insufficient funds, closed account, invalid signature, stop payment, or any other condition making the check invalid. Overage Amount by which cash or its equivalent exceeds the proper balance. Over/Short Account Specific account those departments can use to document when a deposit is over or short. Departments may adopt the Treasurers policy of $10.00 threshold for over/short. Payee Party to whom a check is payable Payer Party si ning the check. Return Item An item returned unpaid by a payer bank. Petty Cash A revolving fund for very limited purposes. They provide a given amount of cash on hand, the primary purpose being to provide change. Some petty cash funds are used for small expenditures and reimbursed by voucher. Postdated check Check dated ahead. It is not payable until the date written on the check. 28 Revenue See monies Shortage An unintentional collection error made by the cash handler such as he/she did not obtain physical custody of money or a change making error. Stale Dated Check Check is for a prior date 180 days or more before today's date. Bank may no longer honor check. Stop Payment Notification that a restriction has been placed on one's ability to cash a particular check. If a check has been lost or stolen, or if payment no longer should be made, a stop payment is initiated by the customer. Transmittal See Cash Transmittal Form Appendix F Warrant An order drawn by the County Auditor upon the Treasurer directing the Treasurer to pay a specified amount to the person named or to the bearer. 29 Appendix A Robbery Description Report _ Location &Address Employeo Name&Address _ Date Time Complete the Following information as soon as possible after a robbery BEFORE YOU COMPARE NOTES WITH ANYONE ELSE. Circle and describe only those items you are sure of. DON?GUESS. Give the completed form to an Investigating police officer or your supervisor. Description of Robber Race Sex jAgo Height Weight BUlid: Female Male ISIonclor Medium Fat Heavy f Eyes —_ Blue Gray Hazel Brown Green Black Wide-Spread Squinty Twitchy Eye pouches Glasses(It worn) Sunglasses Metal frames Plastic frames Color. Complexion Sallow_Light__Ruddy Swarthy Freckled Clear Pimpled Pockmarked Suntanned Bl Hair Color onde Red Light Brown Dark Brown Black Gray Partially Gray Sandy Bleached Other: Hair Style Bald Partially Bald Straight Wavy Curly Long Short Medium length Crewcut Alro Unkempt Other Nose Normal Short Narrow Broad Pug Roman Broken Ski-slope Other: Mouth Normal Narrow Broad Thin lipped Thick lipped Hare Ilp Other: Teeth Good All missing Several missing Capped Stained Decayed Gaps False Buck teeth Braces Crooked Other: Chin Narrow Broad Receding Protruding Cleft Dimple Square Double Other: Facial Hair Clean shaven unshaven Full beard Partial beard Moustache Sideburns Describe(color&style): Eyebrows: Bushy Thin Describe(color,etc): Ears — Protruding Cauliflower Normal Large Small Close to Head Other: --{ Ear Lobes: (Attached / Unattached) Pierced: (Right Ear Only / Left Ear Only / Both Ears) Head Round Long Normal forehead Receding forehead Other: Face Square Thi__ Heart shapod Oval Round B_abyfaced Hollow cheeked Fingernails Long Short Medium length Clean Dirty Well manicured Broken Chipped Polished(color): Speech Loud Soft Rapid Slow Profane Refined Raspy Lisp Effeminato Nasal Stutters Stammers Other: Accent _ _None Southern New England Spanish English Western Other: Scars,Marks& — --- ----- ----_ — - Other Prominent Tattoos _ Heavy Scars Physical Moles Birthmarks Characteristics Warts Unas or Wrinkles Twitch Prominent Adam's Apple Describe and Other: Indicate where located Clothing Hat Skirt Overcoat Shirt Circle If wearing Raincoat Dress -" Itom and briefly Jacket _ Tie describe(I.e.color, Shoes Gloves malarial,style, etc.) Hose _ Other: Trousers Jewelry Rings: Right Hand No.of Rings: Describe: Lett Hand No.of Rings; Describe: Wristwatch: Right Wrist Left Wrist Describe: Pins) Tie Clasp Bracelets Earrings Necklaces Other: Amputations Yes No Location: Deformltles None Stooped Shouldered Hunchback Stiff Fingers Crippled Arm(Right)Left) Deformed Hand(Right/Lett) Crippled Leg(Rlght/Left) Crippled Foot(Right/Left) Bowlegged Other: Personal Chewed Gum Cigar Pipe Cigarette Nervous Calm Intoxicated Liquor on Breath Characteristics Rlght Handed Left Handed_ Smiling Licks Lips Bites Fingernails Mask or Yes No Describe: False Face Weapon None Displayed Revolver Automatic Rifle Shotgun Long Barrel Short Barrel Knlfe Other: Method of Escape Car On Foot Don't Know Other: Direction of North East South West Travel Street: Vehicle Used Year: Make: Color: License No: State: Additional Did Robber use his/her Name? Yes No It Yes,state below. Remarks/Comments Name: Did Robber use a Note? Yes No Addltlonal Notes or Descriptions: Signature of Employee Date Employee Home Address information Home Phone No. Buslness Phone No. Appendix B Currency is usually strapped in the following amounts: DENOMINATION BAND STRAP 100'S $1,000 50's $1,000 20's 5500 $2,000 10's $250 $1,000 5's $100 $500 2's $50 $200 1's $25 $100 Coin is wrapped in the following amount: DENOMINATION AMOUNT $1.00 Eisenhower $20 $1.00 Susan B.) $25 $0.50 $10.00 $0.25 $10.00 $0.10 $5.00 $0.05 $2.00 $0.01 $0.50 Uj Qf���- •- � � n-e ce.s APPENDIX C FEDERAL RESERVE - • CHECK HANDLINC3 RULES EffectivR Septeimber 11 1988 When taking checks for payment, the andcsrsement on the baci of the check must be kept within 1.5 inches f row the g trailing edge of -the check. qA,� The remainder of the back of the check must be left blank. a ��.,�'�� •, V �` ;t ALL identification notations, such as Drivers License number, oust. be placed on the FRONT of the check. r 1 Z PLEASE NOTE: FOR DEPOSITS MADE AT THE TREASURER'S OFFICE, CHECKS SHOULD BE ENDORSED BY THE DEPARTMENTS JUST AT OR BENEATH THE NDORgEMENT LINE. THE TREASURER' S OFFICE SCANS ALL CHECKS DEPOSITED ;• WITH US AND THE SCANNER PRINTS A DIGITAL "FOR DEPOSIT ONLY" THAT • NEEDS A' 1 INCH SPACE. -----p---•�:_ !check front) aUISEQUM COLLECTING RANM lbfl'OSffARY �ANq :•• `a, m 0 LEADING *Er'nmelER:.INS EDGE s� t ~ i � 3n - rt to ..:�.��: ".r�J^fir..• •.�, .. (check back) '�':- , ,� 7��%2"► ;�� _ I� LEAVE BLANK KENT AREA Appendix b jr��i�to►� �����XP�ce, CSII(�- 1. Where the difference between debits and credits is divisible by 9, there is likely to be an error in transposition. Thus, posting or listing 18 as 81 will cause an error of 63. 63 T 9 - 7 The chart below will show possible figures that may have been transposed to cause differences. Amount of difference 63 - possibilities 7-70, 18-81, 29-92. Amount of Difference Figures that may have been transposed r 9 01-10 12-21 23-32 34-43 45-54 5645 67-76 78-87 89-98 18 02-20 13-31 24-42 35-53 46-64 57-75 68-86 79-97 27 03-30 14-41 25-52 36-63 47-74 58-85 69-% 36 04-40 15-51 26-62 37-73 48-84 59-95 45 05-50 16-61 27-72 38-83 49-94 54 06-60 17-71 28-82 39-93 63 07-70 18-81 29-92 72 08-80 19-91 81 09-90 2. To determine if a large amount could be a transposition. add the digits and if the result is equally divisible by nine, the difference may be a transposition. To find the exact amount that may have been transposed, divide the actual difference by nine. For example: Difference 12,645.36 Total of digits 27 Equally divisible by nine 3(Nothing left over) 12,645.36 =- 9 - 1,405.04 14,050.40 - 1,405.04 - 12,645.36 3. TRANSPOSITION REVERSING IST AND 3RD DIGIT NUMBERS 99 102-201 203-302 304-403 405-504 506-605 607-706 708-807 809-908 198 103-301 204-402 305-503 406-604 507--705 608-806 709-907 297 104-401 205-502 306-603 407-704 508-805 609-906 396 105-501 206-602 307-703 408-804 509-905 495 106-601 207-702 308-803 409-904 594 107-701 208-802 309-903 693 108-801 209-902 792 109-901 (0 may be replaced by any number-2nd digit) 4. If the difference is divisible by 99,it is likely caused by a slide. The precise slide to look for can be determined. Thus,suppose the difference is 543.56. $43.56 - 99 - 44 Error likely to be 544.00 posted as 444 This applies to a 2 decimal slide only. For a three decimal slide divide by 999, 5. If the balance is "out" an amount which is exactly.divisible by 2, the error may have resulted from posting or listing to the wrong side of an account. Thus, posting or listing a debit of 560.00 as a credit will result in a balance which is "out" 5120.00. A cash-in listed as an out will put you out of balance double the amount listed, (or an 'out' listed as an 'in'). 6. If Sharp machine is used,check for error in Z outs. Appendix E i VVhen Money Wears Out or is Damags:4 Even though American When a bill is scorched or Take unfit or mutilated bills money's unique paper is otherwise partially destroyed, to a bank for redemption. strong and durable, it does the Treasury Department will When partially destroyed wear*out with constant replace it if clearly more than currency is of questionable handling. half of the original note value, the fragment should be Banks send worn bills to the remains. Fragments of sent by registered mail to the Treasury Department to be mutilated currency which are Department of the Treasury, destroyed and exchanged for not clearly more than one Bureau of Engraving and new ones. The denomination half of the original whole Printing, OCSIBEPA, Room most commonly replaced is note may be exchanged only 344, P.O. Box 37048, the $1. There are almost two if the Commissioner of the Washington, D,C. 20013. billion $1 bills in circulation, Bureau of Government and the life expectancy of Financial Operations is each is only about 18 satisfied by the evidence months. Since larger presented that the missing denominations are handled Portions have been totally less, they last longer. destroyed. 1 i 12 L L2345 A ,• . '� . 12 �_,�.4".."- ',;• ,J 1 , ';. �' '� :J- G ra n :�` 12 1-23456789A 12 PARKS DEPARTMENT Appendix F ACCOUNT DESCRIPTION AMOUNT • ,4 f t'Yai.. 1 t.,�J 001.000000.055.000 348.90 300000 0000.00 INTERNAL SALES AND SERVICES 001.000000.146.000 347.30 302000 0000.00 FIELD RENTAL 001.000000.146.000 347.30 304000 0000.00 BOAT LAUNCH 001.000000.146.000 347.90 301000 0000.00 OTHER FEES/SPONSORSHIP PROGRAM 001.000000.146.000 362.50 300000 0000.00 SPACE AND FACILITIES LEASES-LONG TERM 001.000000.146.000 362.80 300000 0000.00 CONCESSION PROCEEDS 001.000000.146.000 367.11 300000 0000.00 GIFTS,PLEDGES,GRANTS FROM PRIVATE SOURCES 001.000000.146.000 369.90 300000 0000.00 OTHER MISC REVENUE 001.000000.146.000 389.10 300000 0000.00 NON-REVENUE,REIMBURSE 001.000000.146.000 397.00 300351 0000.00 TRANSFERS IN-REET 2 001.000000.146.000 397.00 300000 0000.00 TRANSFERS IN 001.000000.146.110 347.30 301000 0000.00 BATTING CAGES 001.000000.300.310 395.10 310000 0000.00 SALES OF CAPITAL ASSETS 350.000000.000.000 318.34 300000 0000.00 REET 1 -COUNTY 350.000000.000.000 369.90 300000 0000.00 OTHER MISC REVENUE 350.000000.000.000 389.10 300000 jOOOO.00 NON-REVENUE, REIMBURSE 350.000000.100.000 334.02 340601 S1221-0270H COULTER CREEK PARK 350.000000.100.000 334.02 370601 S1221-0270H COULTER CREEK PARK 350.000000.300.000 342.30 304000 0000.00. DETENTION&CORRECTION SERVICES/SWIFT&CERTAIN 350.000000.300.000 397.00 300205 0000.00. TRANSFER INISHERIFF OFFICE 350.000000.300.200 333.15 392000 F1217-15904A ARRA-COURTHOUSE INTERIOR REHAB 350.000000.300.300 342.3 304000 0000.00. JAIL RENOVATION-SWIFT&CERTAIN 351.000000.000.000 318.35 300000 0000.00 REET 2-COUNTY 351.000000.000.000 369.90 300000 0000.00 OTHER MISC REVENUE 351.000000.000.000 389.10 300000 0000.00 NON-REVENUE,REIMBURSE 351.000000.100.000 333.15 391130 F1218-15916A OAKLAND BAY COUNTY PARK TRAILS DEVELOPMENT 351.000000.100.000 334.02 373110 S1222-0273J WA ST REC&CONCERV/UNION BOAT RAMP 351.000000.100.000 334.03 310220 S1223-0310M SUNSET BLUFF RESTORATION 351.000000.100.000 369.90 300000 0000.00 OTHER MISC REVENUE 351.000000.100.000 389.10 300000 0000.00 NON-REVENUE,REIMBURSE 351.000000.100.000 395.21 300900 0000.00 INSURANCE RECOVERY/CAPITAL ASSETS 351.000000.400.000 367.12 1300220 10000,00 GIFTS&DONATIONS/SUNSET BLUFF PARK STEWARDSHIP TOTAL $ Date Checks Cash Prepared By: Credit Card Other EFT Received By: TOTAL $ Appendix G REPORT OF LOSS OVER/SHORT Any revenue loss or overage in excess of$50.00 must be reported to the Department Head/Elected Official, then to the Mason County Auditor (pursuant to the Mason County Revenue Handling Policy) via this form. The submission should include all relevant documentation. Date of occurrence: Department: Overage Amount: Shortage Amount: Employee(s) involved: Explanation of overage/shortage: Was activity leading to overage/shortage in accordance with the Mason County Revenue Handling Policy? Yes No (if no, please explain) How could overage/shortage have been avoided? What steps will be taken to prevent such an occurrence from re-occurring? Department Head/Elected Official Date Received by: Mason County Auditor Date 1 Pftr . . Mt,< :'-ff", : L 95237525 0 I C� _ s w \ N'w!�It11N1*T11N.11.1:. 12 12 (D Q X Appendix I Revenue/Cash Handling Policy and Procedures Review Certification Form I, (employee name) within the Mason County (department name) hereby, certify that I have reviewed and understand the policies and procedures set out in the Mason County Revenue/Cash Handling Policy and Procedures document. Print Employee Name Employee Signature & Date Department Supervisor & Date For Treasurer's Office Use: Date Received: Received By: Appendix J Mason County Revenue (Cash) Handling Policy & Procedures Petty Cash, Revolving Fund & Imprest Account Custodian Identification Form Whereas, the Mason County Revenue (Cash) Handling Policy and Procedures states in part, XX. PETTY CASH........all petty cash, revolving funds and imprest accounts must have a custodian of the funds identified and filed with the Mason County Treasurer." Therefore the following petty cash/ revolving funds and imprest accounts located within (Department name) are listed below along with the name(s) of the custodian(s): TYPE OF FUND NAME OF CUSTODIAN PRINT NAME & DEPARTMENT SIGNATURE & DATE Mason County Treasurer use only: Date Received: Received By: MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: June 18, 2019 Agenda Item # g,$ Commissioner staff to complete) BRIEFING DATE: June 11, 2019 BRIEFING PRESENTED BY: Support Services [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Approval to reschedule the June 25 Commission meeting time to 9 a.m. rather than 6:00 p.m. Background: In order to participate in the Fire Prevention Community Awareness Meetings that are scheduled at 5:30 p.m., the Commissioners are rescheduling their regular evening meeting to 9 a.m. on June 25, 2019. Budget Impacts: None RECOMMENDED ACTION: Approval to reschedule the June 25 Commission meeting time to 9 a.m. rather than 6:00 p.m. MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Jennifer Beierle Action Agenda Public Hearing _X_ Other DEPARTMENT: Support Services EXT: 532 DATE: June 18, 2019 Agenda Item #/o. j Commissioner staff to complete) BRIEFING DATE: May 6, 2019 & May 20, 2019 BRIEFING PRESENTED BY: Jennifer Beierle [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency Item: Hold Public Hearing on June 18, 2019 at 9:15 a.m. to consider approval of budget supplemental appropriations and amendments to the 2019 budget. Background: Requests for 2019 budget supplemental appropriations and amendments. Recommended Action: Request to set a public hearing for June 18th at 9:15 a.m. in order to consider the approval of the following supplemental appropriations and amendments to the 2019 budget: Budget Supplemental Appropriations: Total Adjustments to authorized expenditure appropriations in the General Fund: $462,959 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $647,974 J:\Budget Office\Briefing,Agenda,& Public Hearing Items\Budget Hearings\2019\6.18.19 Budget Hearing\Public Hearing Cover Sheet-Budget 6.18.19.doc ORDER 2019 Budget IN THE MATTER OF: BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS - NOTICE OF HEARING RESOLUTION NO. 49-19 DATED AND PASSED: May 28, 2019 FOR BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENTS OF: WHEREAS, a notice was published and a public hearing was held in accordance with RCW 36.40.100 and RCW 36.40.195 and with Resolution No. 49-19 (see Attachment A which is incorporated as part of this order). THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, hereby approves the budget supplemental appropriations and amendments to the 2019 budget as follows: Total Adjustments to authorized expenditure appropriations in the General Fund: $462,959 Total Adjustments to authorized expenditure appropriations in funds other than the General Fund: $647,974 BE IT FURTHER RESOLVED that these Budget Amendments and Transfers will be expended and recorded in the 2019 budget as listed in Attachment A which is also incorporated as part of this order. PASSED in open session this 1811 day of June, 2019. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Melissa Drewry, Clerk of the Board Kevin Shutty, Chair APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Prosecuting Attorney Sharon Trask, Commissioner C: Auditor Financial Services Treasurer RESOLUTION NO. q9 - 2019 BUDGET BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS-NOTICE OF HEARING WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget for the year 2019, it is necessary to make provisions for supplemental appropriations and amendments to the budget as required by RCW 36.40.100,and RCW 36.40.195;and WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachment A to this Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified,which were not known at the time of original budget adoption;and WHEREAS,the net total of adjustments to 2019 authorized expenditure appropriations in the General Fund is an increase of$462,959;and WHEREAS, the net total of adjustments to 2019 authorized expenditure appropriations in funds other than the General Fund is an increase of$647,974;and THEREFORE,BE IT RESOLVED BY THE Board of Mason County Commissioners: That the 18"day of June, 2019 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in Courthouse Building I,411 North Fifth Street,Shelton,Washington, is hereby fixed as the time and place for a public hearing upon the matter of Budget Amendment Requests to the 2019 Budget as provided in Attachment A to this Resolution. Contact person:Jennifer Beierle,Budget Manager,(360)427-9670 ext. 532 A copy of this resolution and the proposed amendments to the 2019 budget is available by contacting Kelly Bergh at(360)427-9670 ext.644. The Clerk of the Board is hereby authorized,empowered,and directed to cause notice of such hearing to be published as provided by law. DATED this 28"of May,2019 ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHI ON C M4issry,Clerk the ' Board Kevin Shutty,C air APPROVED AS TO FORM: Neatherlin,Commissioner Tim Whitehe zf,"Chief DPA CC: Auditor—Financial Services Sharon Trask,6mmissioner Publish 2x 3/7&3/14 bill to Commissioners, 411 North 5"Street,Shelton Resolution No.y 9 -19 5.28.2019 Attachment A Amount 5t 1(D Account Description 5,000.00 Revenue Inc 001.000000.010.003.334.02.310337 WA State Dept of AG-Giant Hogweed 5 2,556.00 Expense Inc 001.000000.010.003.553.60.510060 Coordinator $ 1,415.00 Expense Inc 001.000000.010.003.553.60.510600 Extra Help/Seasonal S 221.00 Expense Inc 001.000000.010.003.553.60.S20010 Industrial Insurance $ 304.00 Expense Inc 001.000000.010.003.553.60.520020 Social Security/Medicare $ 504.00 Expense Inc 001.000000.010.003.553.60.520030 State Retirement $ 1,020.00 Revenue Inc 001.000000.070.000.337.00.300000 AOC Equipment Funding $ 392.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 1.412.00 Expense Inc 001.000000.070.000.Sl2.30.535098 IT Trackable Equipment $ 7,000.00 Revenue Inc 001.000000.205.265.342.10.303000 Off Duty Patrol/USDA $ 7,000.00 Expense Inc 001.000000.205.267.521.22.512000 Overtime $ 225,593.DO Revenue Inc 001.000000.256.000.3xx.xx.3xxxxx Samsha Grant $ 38,959.00 Expense Inc ` 001.000000.256.000.5xx.xx.51xxxx Wages $ 22,736.00 Expense Inc " 001.000000.256.000.5xx.xx.52xxxx Benefits $ 9,925.00 Expense Inc 001.000000.256.000.Sxx.xx.543xxx Travel $ 13,523.00 Expense Inc 001.000000.256.000.5xx.xx.531xxx Supplies 5 91,750.00 Expense Inc 001.000000.256.000.Sxx.xx.541xxx Professional Services $ 48,700.00 Expense Inc 001.000000.256.000.5xx.xx.5xxxxx Other $ 499,550.00 Revenue Inc 413 000000.000.000.334.04.320011 WA St Dept of Commerce Grant $ 499,550.00 Expense Inc 413.000000000.000.594.35.565000 CapitalExpenddure $ 9,634.00 Revenue Inc 001.000000.205.265.342.10.300900 Skokomish Tribal Contract $ 9,634.00 Expense Inc 001.000000.205.267.521.22.512000 Overtime $ 439.00 Revenue Inc 001.000000 205.265.342.10.300200 Off Duty Patrol/QFC $ 439.00 Expense Inc 001.000000.205.267.521.22.512000 Overtime $ 40,000.00 Expense Dec 001.000000.320 000 508.80.500000 End Fund Balance Unreserved $ 23,500.00 Expense Inc 001.000000.070.000.512.30.510040 Judicial Support Specialist 1 $ 265.00 Expense Inc 001.000000.070000.512.30.520010 industrial Insurance $ 1,798.00 Expense Inc 001.000000 070.000.512.30.520020 Social Security/Medicare $ 3,055.00 Expense Inc 001.000000 070.000.512.30.520030 State Retirement $ 11,340.00 Expense Inc 001.000000.070000.512.30.520040 Med/Dent/Vis/Life $ 42.00 Expense Inc 001.D00000.070 000.51230.S20045 Washington Paid FMLA $ 26,000.00 Expense Dec 403.000000 100.020.508 10.500000 End Fund Reseved $ 26,000.00 Expense Inc 403.000000.100.020.535.83.510xxx CS&W Operator $ 7,000.00 Expense Dec 411.000000 000.000.50810.500000 End Fund Reserved $ 3,500.00 Expense Inc 411.000000 100.000,535.81.510xxx CS&W Operator $ 3,500.00 Expense Inc 411.000000.200.000.534.81.SlOxxx CS&W Operator $ 3,500.00 Expense Dec 412.000000 200.000.508.10.500000 End Fund Reserved $ 3,500.00 Expense Inc 412.000000.200.000.534.81.SlOxxx CS&W Operator $ 13,500.00 Expense Dec 413.000000.000.000.508.10.500000 End Fund Reserved $ 13,500.00 Expense Inc 413.000000.000.000.535.84.510xxx CS&W Operator $ 40,000.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 805.00 Expense Inc 001.000000.010.000.571.21 510030 Office Manager $ 618.00 Expense Inc 001.000000.010.000.553.60.510060 Coordinator 5 177.00 Expense Inc 001.000000.010.000.571.21.510600 Extra Help/Seasonal $ 1,002.00 Expense Inc 001 000000.020.000.514.24.510020 Chief Deputy $ 1,278.00 Expense Inc 001.000000.030.031.514.23 510020 Chief Financial Officer $ 1,090.00 Expense Inc 001.000000.030.034.514.40.510010 Elections Superintendent $ 1,090.00 Expense Inc 001 000000.030.034.514.40.510010 Elections Superintendent $ 312.00 Expense Inc 001.000000.050.000.525.10.510010 DEM Manager $ 312.00 Expense Inc 001.000000.055.000.518.30.510010 Facilities Manager $ 1,001.00 Expense Inc 001.000000.057.000.518.10.510010 Human Resources/Risk Manager S 793.00 Expense Inc 001.000000.057.000.518.10.510020 Personnel Analyst 5 1,641.00 Expense Inc 001.000000.057.000.518.90.510010 Support Services Director 5 726.00 Expense Inc 001.000000.057.100.518.90.510030 Risk/Safety Compliance Manager $ 368.00 Expense Inc 001.000000.057.200.514.20.510010 Admin Clerk $ 368.00 Expense Inc 001.000000.057.200.521.10.510010 Admin Clerk S 954.00 Expense Inc 001.000000.070.000.512.30.510020 Chief Deputy $ 736.00 Expense Inc 001.000000.090.000.511.30.510010 Clerk of Board/Claims Admin $ 1,001.00 Expense Inc 001.000000.090.000.513.10.510010 Administative Supervisor $ 553.00 Expense Inc 001,000000 090 000.513.10.510030 Secretary/Receptionist $ 398.00 Expense Inc 001.000000.090.000 513.10.510040 Secretary/Receptionist $ 1,078.00 Expense Inc 001.000000.090.000.514.20.510020 Budget Manager $ 744.00 Expense Inc 001.000000 090.000.514.20.510030 Financial Analyst $ 765.00 Expense Inc 001.000000 100.000.512.40.510020 Court Administrator $ 564.00 Expense Inc 001.000000100.173.523.33.510020 Administrator $ 279.00 Expense Inc 001.000000 125.140.558.50.510005 Community Srvcs Director $ 1,007.00 Expense Inc 001.000000 125.140.558.50.510007 Permit Assistance Center Mngr $ 279.00 Expense Inc 001.000000 125.145.558.60.510005 Community Srvcs Director $ 521.00 Expense Inc 001.000000 125.145.558.60 510052 Planning Manager $ 279.00 Expense Inc 001.000000 125.146.558.60.510005 Community Srvcs Director $ 521.00 Expense Inc 001.000000 125.146.558.60.530010 Planning Manager $ 312.00 Expense Inc 001.000000 146.000.576.80.510780 Parks&Trails Manager $ 1,217.00 Expense Inc 001.000000170.000.523.31.510010 Administrator $ 1,104.00 Expense Inc 001.000000.170.000.523.31.510020 Deputy Administrator $ 1,404.00 Expense Inc 001.000000 170.000.527.60.510600 Deputy Administrator $ 953.00 Expense Inc 001.000000.180.000.515.30.510040 Administrative Manager S 678.00 Expense Inc 001.000000.180.000.515.30.510050 legal Secretary 5 678.00 Expense Inc 001.000000 180.000.515.30.510090 Administrative Secretary S 305.00 Expense Inc 001.000000.180.000.515.30.510091 Secretary/Receptionist $ 339.00 Expense Inc 001.000000 180.000.515.30.510092 Administrative Secretary $ 161.00 Expense Inc 001.000000.180.000.515.30.510100 Office Assistant $ 50.00 Expense Inc 001.000000 185.000.515.80.510050 Administrative Supervisor $ 678.00 Expense Inc 001.000000 185.000.515.80.510090 Administrative Secretary $ 99500 Expense Inc 001.000000 190.000.563.20.510610 Administrative Secretary $ 2,567.00 Expense Inc 001.000000.205.265.521.10.510020 Undersheriff $ 1,282.00 Expense Inc 001.000000.240.200.515.91.510010 Chief Public Defender $ 730.00 Expense Inc 001.000000.240.000.515.91.510080 Administrative Assistant S 41.00 Expense Inc 001.D00000150.000.512.21.510022 Judge Pro Tempore 5 329.00 Expense Inc 001.000000.250.000.512.21.510023 Misc Court Commissioner $ 1,126.00 Expense Inc 001.000000 250.000.512.21.510030 Court Administrator $ 785.00 Expense Inc 001.000000.250.000.512.21.510130 Court Recorder/Judicial Assist S 691.00 Expense Inc 001.000000.250.000.512.21.510140 Court Recorder/Judicial Assist $ 785.00 Expense Inc 001.000000.250.000.512.21.510150 Court Recorder/Facilitator $ 95.00 Expense Inc 001.000000.250.000.512.21.510610 Bailiff S 893.00 Expense Inc 001.000000.256.100.512.22.510025 Program Manager $ 542.00 Expense Inc 001-DGOOOO.256.IDO.512.22.510035 Caseworker $ 451.00 Expense Inc 105.000000.000.000.542.10.510035 Oper&Maint/ER&R Administrator $ 749.00 Expense Inc 105.000000.000.000.542.10.510100 Road Operations Manager $ 1,139.00 Expense Inc 105.000000.000.000.542.10.510110 Assistant Road Oper&Main Sup $ 1,035.00 Expense Inc 105.000000.000.000.542.10.510120 Road Supervisor $ 1,035.00 Expense Inc 105.000000.000.000.542.10.510130 Road Supervisor $ 1,035.00 Expense Inc 105.000000.000.000.542.10.510140 Road Supervisor $ 881.00 Expense Inc 105.000000.000.000.543.10.510010 Public Works Director $ 1,445.00 Expense Inc 105.000000.000.000.543.10.510020 Deputy Director $ 424.00 Expense Inc 105.000000.000.000.543.10.510030 Finance Manager $ 600.00 Expense Inc 105.000000.000.000.543.10.510070 Office Administrator $ 70.00 Expense Inc 105.000000.000.000.543.10.510090 Intern/Extra Help $ 110.00 Expense Inc 105.000000.000.000.543.10.510360 Intern/Tech $ 987.00 Expense Inc 105.000000 000.000.544.20.510025 Technical Services Manager $ 488.00 Expense Inc 105.000000 000.000.544.20.510150 Engineering&Const Manager 5 1,128.00 Expense Inc 105.000000.000.000.544.20.510200 Transportation Planning Supervisor $ 180.00 Expense Inc 105.000000000.000.544.20.510210 Office Administrator $ 90.00 Expense Inc 105.000000.000.000.544.20.510090 Intern/Extra Help $ 120.00 Expense Inc 105.000000 OOO.00O.S44.20.510150 Intern/Tech 5 731.00 Expense Inc 105.000000 000.000.595.10.510150 Engineering&Const Manager $ 746.00 Expense Inc 105.000000.000.000.595.10 510210 Engineer $ 882.00 Expense Inc 105.000000.000.000.595.10.510240 Engineer $ 44.00 Expense Inc 105.000000.000.100.543.10.510025 Engineer $ 90.00 Expense Inc 105.000000.000.100.543.10.510090 Intern/Tech 5 305.00 Expense Inc 110.000000.000.000.515.70.510091 Crime Victim's Assist $ 345.00 Expense Inc 110.000000.000.000.515.70.510092 Crime Victim's Assist $ 490.00 Expense Inc 114.000000.000.000.515.70.510091 Victim Witness Asst $ 828.00 Expense Inc 150.000000 100.000.562.10.510010 Community Srvcs Director $ 1,012.00 Expense Inc 150.000000.100.000.562.10,510015 Finance Manager $ 1,139.00 Expense Inc 150.000000.200.000.562.10.510005 Personal Health Manager $ 234.00 Expense Inc 150.000000.200.000.562.10.510127 Community Health Program Asst 5 1,052.00 Expense Inc 150.000000.300.000 562.10.510115 Environmental Health Manager $ 50.00 Expense Inc 160.000000.000.000.572.20.510010 Law Librarian Clerk $ 870.00 Expense Inc 402.000000.000.000.537.80.510995 Program Manager $ 485.00 Expense Inc 402.000000.000.000.538.10.510010 Utilities/Pub Works Director $ 170.00 Expense Inc 402.000000.000.000.538.10.510030 Finance Manager $ 65.00 Expense Inc 402.000000 000.00O.S38.10.510070 Pub Wks Office Mgr $ 800.00 Expense Inc 402.000000.000.000.538.10.530120 Deputy Director Utilities 5 650.00 Expense Inc 403.000000 100.020.535.83.510045 Water&Wastewater Manager $ 212.00 Expense Inc 403.000000 100.020.538.10.510010 Utilities/Pub Works Director $ 73.00 Expense Inc 403.000000.100.020.538.10.510030 Finance Manager $ 27.00 Expense Inc 403.000000.100.020.538.10.510070 Pub Wks Office Mgr $ 350.00 Expense Inc 403.000000.100.020.538.10.510120 Deputy Director Utilities 5 90.00 Expense Inc 411.O00000.100.OD0.535.81.510045 Water&Wastewater Manager $ 30.00 Expense Inc 411.000000.100.000.538.10.510010 Utilities/Pub Works Director $ 10.00 Expense Inc 411.000000.100.ODO.538.10.510030 Finance Manager $ 5.00 Expense Inc 411.000000.100.000.538.10.510070 Pub Wks Office Mgr $ 45.00 Expense Inc 411.000000.100.000.538.10.510120 Deputy Director Utilities $ 440.00 Expense Inc 411.000000.200.000.534.81.510045 Water&Wastewater Manager $ 30.00 Expense Inc 411.000000.200.000.538.10.510010 Utilities/Pub Works Director $ 10.00 Expense Inc 411.000000.200.000.538.10.510030 Finance Manager 5 500 Expense Inc 411.000000.200.000.538.10.510070 Pub Wks Office Mgr $ 45.00 Expense Inc 411.000000.200.000.538.10.510120 Deputy Director Utilities $ 44000 Expense Inc 412.000000.200.000.534.82.510045 Water&Wastewater Manager $ 30.00 Expense Inc 412.000000.200.000.538.10.510010 Utilities/Pub Works Director $ 10.00 Expense Inc 412.000000.200.000.538.10.510030 Finance Manager $ 5.00 Expense Inc 412.000000.200.D00.538.10.510070 Pub Wks Office Mgr $ 45.00 Expense Inc 412.000000.200.000.538.10.510120 Deputy Director Utilities $ 340.00 Expense Inc 413.000000.000.000.534.82.510045 Water&Wastewater Manager $ 105.00 Expense Inc 413.000000 000.000.538.10.510010 Utilities/Pub Works Director $ 37.00 Expense Inc 413.000000.000.000.538.10.510030 Finance Manager $ 14.00 Expense Inc 413.000000.000.000.538.10.510070 Pub Wks Office Mgr $ 175.00 Expense Inc 413.000OOO.D00.000.538.10.510120 Deputy Director Utilities $ 60.00 Expense Inc 480.000000.000.000.531.30.510025 Technical Services Manager $ 510.00 Expense Inc 500.000000.000.000.518.80.510780 Information Sery Manager $ 320.00 Expense Inc 500.000000.000.000.518.80.510040 Secretary/Receptionist $ 332.00 Expense Inc 501.000000.000.000.548.30.510030 Finance Manager $ 490.00 Expense Inc 501.000000.000.000.548.30.510035 Oper&Maint/ER&R Administrator $ 80.00 Expense Inc 501.000000.000.000.548.30.510070 Office Manager $ 540.00 Expense Inc 501.000000.000.000.548.30.510100 Dep Director ER&R $ 880.00 Expense Inc 501.000000.000.000.548.30.510760 Equipment Maint Supervisor $ 260.00 Expense Inc 501.000000.000.000.548.30.510840 Central Shop Assistant $ 29,000.00 Expense Dec $ 37,915.00 Expense Dec 001 000000320.000.508 80.500000 End Fund Balance Unreserved S 17,861.00 Expense Inc 001.000000180.000.515.30.510010 Prosecutor $ 11,217.00 Expense Inc 001 000000.180.000.515.30.510020 Chief Deputy Prosecutor $ 1,673.00 Expense Inc 001 000000 180.000.515.30 510110 Deputy Prosecutor $ 2,489.00 Expense Inc 001.000000.180.000.515.30.520020 Social Security/Medicare $ 4,069.00 Expense Inc 001 000000 180.000 515.30.520030 State Retirement $ 53.00 Expense Inc 001.000000.180.000.515.30.520045 WA Paid FMLA $ 553.00 Expense Inc 001.000000.185.000.515.80.510010 Prosecutor $ 62,000.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 39,850.00 Expense Inc 001.000000.125.140.558.50.510090 Plans Examiner $ 1,907.00 Expense Inc 001.000000.125.140.558.50.520010 Industrial Insurance $ 3,049.00 Expense Inc 001.000000.125.140.558.50.520020 Social Security/Medicare 5 5,181.00 Expense Inc 001.000000125.140.558.50.520030 State Retirement 5 740.00 Expense Inc 001.000000.125.140.558.50.520035 Teamsters Pension $ 10,872.00 Expense Inc 001.000000125.140.558.50.520040 Med/Dent/Nis/Life $ 57.00 Expense Inc 001.000000.125.140.558.50.520045 WA Paid FMLA $ 202.00 Expense Inc 001.000000125.140.558.50.541501 Reserve for Technology 5 142.00 Expense Inc 001.000000.125.140.558.50.546096 Unemployment 5 5,106.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 5,000.00 Expense Inc 001.000000 125.146.S58.60.S41020 Professional Services $ 106.00 Expense Inc 001.000000.125.146.558.60.549050 Recording Fees $ 10,030.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance unreserved $ 8,775.00 Expense Inc 001.000000.100.000.512.40.510010 Judge $ 127.00 Expense Inc 001 000000 100.000.512.40.520020 Social Security/Medicare $ 1,128.00 Expense Inc 001.000000.100.000.512.40.520030 State Retirement $ 18,750.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 4,028.00 Expense Inc 001.000000.250.000.512.21.510010 Judge $ 4,028.00 Expense Inc 001.000000.250.000.512.21.510015 Judge $ 4,028.00 Expense Inc 001.000000.250.000.512.21.510020 Judge $ 3,081.00 Expense Inc 001.D00000.2SO.000.512.21.510021 Court Commissioner Salary $ 236.00 Expense Inc D01.000000.250.000.512.21.510020 Social Security/Medicare $ 401.00 Expense Inc 001.D00000.250.ODO.512.21.510030 State Retirement 5 33.00 Expense Inc 001.D00000.250.000.512.21.510045 WA Paid FMLA $ 2,397.00 Expense Inc 001.000000.256.000.512.21.510021 Court Commissioner Salary $ 183.00 Expense Inc 001.000000 256.000.512.21.510020 Social Security/Medicare $ 312.00 Expense Inc 001.000000.256.000.512.21.510030 State Retirement $ 23.00 Expense Inc 001.000000.256.000.512.21.510045 WA Paid FMLA $ 2,000.00 Expense Dec 001.000000.070.000.512.30.545010 Copier Rental $ 2,000.00 Expense Inc 001.000000.250.000.512.21.545010 Copier Rental $ 1,093.00 Expense Dec 001 000000 100.000.512.40.548010 JAVS Maintenance $ 1,093.00 Expense Inc 001.000000.250.000.512.21.548010 iAVS Maintenance 5 118,004.00 Expense Dec 103.000000.000.000.508.10.500000 End Fund Reserved $ 118,004.00 Expense Inc 103.000000 D00.000.535.00.541512 City of Shelton Sewer Payments $ 1,500.00 Expense Dec 001.000000.320.000.508.80.500000 End Fund Balance Unreserved $ 1,500.00 Expense Inc 001.000000.090.000.513.10.510600 Extra Help $ 1,420.00 Revenue Inc 138.000000 D00.000.308.10.300000 Beg Fund Reserved $ 1,420.00 Expense Inc 138.000000.D00.000.597.00.500001 Transfer out to Current Expense $ 1,420.00 Revenue Inc 001.000000.310.000.397.00.300138 Transfer in from Family Law Facil. $ 1,420.00 Expense Inc 001.000ODG.320.000.508.80.5000D0 End Fund Balance Unreserved ' Accounts TBD MASON COUNTY AGENDA ITEM SUMMARY FORM To: Board of Mason County Commissioners From: Kell Rowen, Planning Manager Action Agenda ❑ Public Hearing 0 Other ❑ Department: Community Services Ext: 286 Date: June 18, 2019 Agenda Item # (Commissioner Staff To Complete) Briefing Date: May 20, 2019 Briefing Presented By: Kell Rowen [ ] Item Was Not Previously Briefed With The Board Please Provide Explanation Of Urgency ITEM: Public hearing on June 18, zoig at 9:15 a.m.to consider code amendments to Title 14, Chapter 14.22 Flood Damage Prevention and Title 8, Chapter 8.52, Section 8.52.130 Frequently Flooded Areas. BACKGROUND: FEMA has updated the Special Flood Hazard Area maps for Mason County.The maps will become effective on June 20, 2019. Mason County is required to update its Flood Damage Prevention codes prior to the effective date in order to remain compliant with the National Flood Insurance Program (NFIP). A special flood risk zone has been re-established for the Regulatory Floodway and Zone A and AE floodplain of the Skokomish River, Vance Creek and their tributaries and is shown on the FIRM map Community Panels dated June 20, 2019.The special flood risk zone is designated as a floodway and the entire floodway is designated as an avulsion risk area. The floodway is designated per Mason County's Frequently Flooded Areas Chapter 8,Title 8.52 Resource Ordinance and is regulated under Chapter 14,Title 14.22, Section 14.22.200. RECOMMENDED ACTION: Board of County Commissioners shall approve the proposed code amendments as described in ATTACHMENT A and ATTACHMENT B. ATTACHMENT(S): Code Amendments Ordinance 6/11/2019 ATTACHMENT A Chapter 14.22 - FLOOD DAMAGE PREVENTION Article I. - Statutory, Authorization, Purpose, and Objectives 14.22.010—Statutory authorization. The Legislature of the State of Washington has delegated the responsibility to local governmental units to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry. RCW 36.70A060 and RCW 36.70A170 provides for the designation and regulation of frequently flooded areas, and chapter 86.16 RCW provides for the administration of National Flood Insurance Program regulation requirements by local governments. This chapter, as adopted and amended, shall be known as the Mason County Flood Damage Prevention Ordinance. 14.22.020—Purpose. (a) Background. The flood hazard areas of Mason County are subject to periodic inundation which can result in loss of life and property, health, and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare.These flood losses could be exacerbated by the cumulative effect of obstructions in areas of special flood hazards which increase flood heights and velocities, and when inadequately anchored, damage uses in other areas. Uses that are inadequately floodproofed, elevated, or otherwise protected from flood damage also contribute to the flood loss. Mason County has prepared this flood damage prevention ordinance to implement comprehensive flood damage reduction measures that are necessary for public health safety and welfare and that allow property owners to protect their property. (b) Purpose. It is therefore the purpose of this chapter to promote the public health,safety, and general welfare, and to minimize public and private losses due to flood conditions in specific areas by provisions designed: (1) To protect human life, health and property; (2) To minimize expenditure of public money and costly flood damage control projects; (3) To minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; (4) To minimize prolonged business and farming interruptions; (5) To minimize damage to public facilities and utilities such as water and gas mains, electric telephone and sewer lines, streets, and bridges located in areas of special flood hazard; (6) To help maintain a stable tax base by providing for the sound use and development of areas of special flood hazard so as to minimize future flood blight areas; (7) To ensure that potential buyers are notified that property is in an area of special flood hazard; (8) To ensure that those who occupy the areas of special flood hazard participate, along with government, in assuming responsibility for their actions; Page 1 ATTACHMENT A (9) To allow individuals to protect their life, health, and property when it is done in accordance with all applicable laws and regulations; (10) Implement applicable recommendations of Skokomish River Comprehensive Flood Hazard Management Plan; and (11) Provide for continued eligibility for National Flood Insurance Program. 14.22.030— Methods of reducing flood losses. In order to accomplish its purposes,this chapter provides regulatory methods and provisions for: (a) Restricting or prohibiting uses which are dangerous to health,safety,and property due to water or erosion hazards, or which result in damaging increases in erosion or in flood heights or velocities; (b) Requiring that uses vulnerable to floods, including facilities which serve such uses, be protected against flood damage at the time of initial construction; (c) Controlling the alteration of natural floodplains, stream channels, and natural protection barriers,which help accommodate or channel flood waters; (d) Controlling filling, grading, and other development which may increase flood damage; (e) Preventing or regulating the construction of flood barriers which will unnaturally divert flood waters or may increase flood hazards in other areas; (f) Controlling excessive erosion by constructing sound erosion control structures and obtaining appropriate permits and exemptions from all applicable local, state, and federal jurisdictions; and (g) Implementing the recommendations of adopted flood hazard studies and plans. Article II. - Definitions 14.22.040—Definitions. Unless specifically defined below, words or phrases used in this ordinance shall be interpreted so as to give them the meaning they have in common usage and to give this chapter its most reasonable application: "A-Zone"or"zone A" means those areas shown on the flood insurance rate maps(FIRM)as that area of land within the floodplain which would be inundated by the base flood (100-year or one percent annual chance)flood. "Accessory structure" means nonresidential structures such as detached garages, sheds, garden buildings, pole buildings, and barns which are considered normal for farming and ranching activities.Also known as "appurtenant structures". "Administrator" means the director of the Mason County Department of Community Development or designee. Page 2 ATTACHMENT A "Appeal" means the right to request for a review of the administrator's interpretation of any provision of this chapter or a request for a variance. "Area of shallow flooding" means a designated AO or AH zone on the flood insurance rate map (FIRM).The base flood depths range from one to three feet; a clearly defined channel does not exist; the path of flooding is unpredictable and indeterminate; and, velocity flow may be evident. AO is characterized as sheet flow and AH indicates ponding. "Area of special flood hazard" means the land in the flood plain subject to a one(1) percent or greater chance of flooding in any given year. Designation on maps always includes the letters A or V.Also known as"special flood hazard area". "Avulsion" means a sudden cutting off of land by flood, currents, or change in course of a body of water. "Avulsion risk areas" are the areas which have been determined to have too high a risk of avulsion to permit new structures or expansion of existing structures. "Base flood" means the flood having a one (1) percent chance of being equaled or exceeded in any given year.Also referred to as the "100-year flood." Designation on maps always includes the letters A or V. "Base flood elevation" means the computed elevation to which floodwater is anticipated to rise during the base flood. Base Flood Elevations(BFEs) are shown on Flood Insurance Rate Maps(FIRMs)and on the flood profiles. The BFE is the regulatory requirement for the elevation or floodproofing of structures.The relationship between the BFE and a structure's elevation determines the flood insurance premium. "Basement"means any area of the building having its floor subgrade(below ground level)on all sides. "Breakaway wall" means a wall that is not part of the structural support of the building and is intended through its design and construction to collapse under specific lateral loading forces, without causing damage to the elevated portion of the building or supporting foundation system. "Building" means a walled and roofed structure, including a gas or liquid storage tank, that is Principally above ground as well as a manufactured home. The terms "structure" and "building" are interchangeable in the National Flood Insurance Program (NFIP). Residential and non-residential structures are treated differently. A residential building built in a floodplain must be elevated above the Base Flood Elevation (BFE). Non-residential buildings may be elevated or floodproofed. "Critical facility" means facilities for which even a slight chance of flooding might be too great.Critical facilities include, but are not limited to schools, nursing homes, hospitals, police, fire and emergency response installations,installations which produce, use,or store hazardous materials or hazardous waste. "Coastal High Hazard Area" means an area of special flood hazard extending from offshore to the inland limit of a primary frontal dune along an open coast and any other area subject to high velocity wave action from storms or seismic sources. The area is designated on the FIRM as Zone V1-30,VE or V. "Development" means any man-made change to improved or unimproved real estate, including, but not limited to, buildings or other structures, diking, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. The area contained within ring levees is considered to be part of the development area due to its impact on flood waters. "Development permit" see definition for"permit" under this chapter. Page 3 ATTACHM ENT A "Elevated building" means for insurance purposes, a nonbasement building which has its lowest elevated floor raised above ground level by foundation walls, shear walls, post, piers, pilings, or columns. "Elevation Certificate" means the official FEMA form (FEMA Form 086-0-33) used to track development, provide elevation information necessary to ensure compliance with community flood plain management ordinances, and determine the proper insurance premium rate. "Emergency" means an unanticipated and imminent threat to public health, safety, or the environment which requires immediate action within a time period too short to allow for normal development permit application and review. All emergency development shall be consistent with all Mason County Development Regulations. "Engineering reports" are reports compiled under this chapter to address flood-related issues shall be by an engineer licensed in the state of Washington with knowledge and experience in hydrology. The method and rigor of all investigation, analysis and design shall be in accordance with current generally accepted engineering standards. "Flood" or"flooding" means a general and temporary condition of partial or complete inundation of normally dry land areas from: (1) The overflow of inland or tidal waters;ae (2) The unusual and rapid accumulation of runoff of surface waters from any source! (3) Mudslides (i.e., mudflows) which are proximately caused by flooding and are akin to a river of liquid and flowing mud on the surfaces of normally dry land areas,as when earth is carried by a current of water and deposited along the path of the current;.. (4) The collapse or subsidence of land along the shore of a lake or other body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels or suddenly caused by an unusually high water level in a natural body of water, accompanied by a severe storm or by an unanticipated force of nature, such as flash flood or an abnormal tidal surge or by some similarly unusual and unforeseeable event which results in flooding as defined by (1) above. A flood inundates a floodplain Most floods fall into three maior categories: riverine flooding,coastal flooding and shallow flooding.Alluvial fan flooding is another type of flooding more common in the mountainous western states. "Flood insurance rate map (FIRM)" means the official map on which the Federal Insurance Administratorie-n has delineated both the areas of special flood hazards and the risk premium zones applicable to the community. "Flood insurance study" FIS -means an examination evaluation and determination of flood hazards and if appropriate corresponding water surface elevations or an examination, evaluation and determination of mudslide (i.e., mudflow) and/or flood-related erosion hazards(also known as the Flood Elevation Study). a aFeas within a community. When a flood study is oleted fer the I\IFID the iefeF ffl .+ie and FR as5embled Onte an PIS. The FIS FePE)Ft eentains detailed flead elevation data on flead 13FONes and d-ata t^LGpTC- "Floodplain" means any land area susceptible to being inundated by floodwaters from any source. Page 4 ATTACH M ENT A "Floodplain management" means-the operation of an overall program of corrective and preventive measures for reducing flood damage, including but not limited to emergency preparedness plans, flood control works and flood plain management regulations. a dec;so^~ ~,.,I,;~,. 13reeess thata*Fnsto ae4ie„e thp wkp use of the nat*en's fleedi4a a ns. "Wese use" means beth redueed- fleed losses and Iff0teeteen "Floodplain Management—Regulations 9fd4vaeee-s" means zoning ordinances, subdivision regulations building codes health regulations, special purpose ordinances (such as a flood plain ordinance grading ordinance and erosion control ordinance)and other applications of police power.The term describes such state or local regulations, in any combination thereof, which provide standards for the purpose of flood damage prevention and reduction. cemmunatues take inte account floed hazaFds, te the extent that they aFe l(nown, On a"fficial aeteens Felating to land management and use-. "Flood proofing" means any combination of structural and nonstructural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures and their contents. "Flood protection elevation" means one foot above the base flood elevation. "Floodway" means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one feeta designated height. "Footprint" means the total area of the first floor of a structure, regardless of how the structure is supported, or the total perimeter of any development other than a structure. "Frequently flooded areas" are critical areas designated by Mason County in its Resource Ordinance. "Functionally dependent use" means a use which cannot perform its intended purpose unless it is located or carried out in close proximity to water.This term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and shipbuilding and ship repair facilities but does not include long-term storage or related manufacturing facilities. Under limited circumstances variances may be issued for functionally dependent uses provided that the structure is protected by methods that minimize flood damages during the base flood and there are no additional threats to public safety. "Highest adjacent grade" means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. In AO zones, all new construction and substantial improvements of residential structures shall have the lowest floor including basement elevated above the highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM; or at least two feet if no depth number is specified. All new construction and substantial improvements of non-residential structures shall meet the above requirements or, together with attendant utility and sanitary facilities, be floodproofed to the same elevation. "Historic structure" means any structure that is: Page 5 ATTACHMENT A (1) Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (2) Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; (3) Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of the Interior;or (4) Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: a. By an approved state program as determined by the Secretary of the Interior or a.b.Directly by the Secretary of the Interior in states without approved programs. "Lot"means a designated parcel,tract,or area of land established by plat,subdivision or as otherwise permitted by law,to be used, developed or built upon as a unit. "Lowest floor" means the lowest floor of the lowest enclosed area (including basement). An unfinished or flood-resistant enclosure, usable solely for parking of vehicles, building access or storage, in an area other than a basement area is not considered a building's lowest floor, provided that such enclosure is not built so as to render the structure in violation of the applicable non-elevation design requirements of this chapter found at Section 14.22.1760(1)(6). "Manufactured home" means a structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when connected to the required utilities.The term "manufactured home" does not include a "recreational vehicle". "New construction" means for the purposes of determining insurance rates,structures for which the "start of construction" commenced on or after the effective date of an initial FIRM or after December 31, 1974 whichever is later, and includes any subsequent improvements to such structures. For floodplain management purposes, new construction means structures for which the "start of construction" commenced on or after the effective date of}"" „apnTa floodplain management regulation adopted by a community and includes any subsequent improvements to such structures. "Permit" means a written authorization from Mason County for any construction or development activity on all lands regulated by this chapter.Such permits shall include, but are not limited to,excavation and grading, permits for fills and excavations under Chapter 70 of the Uniform Building Code, shoreline permits for developments regulated by the Mason County Shoreline Master Program, building permits for all structures under the Uniform Building Code or Title 14, Mason County Code, or written authorization for development under this chapter. "Person" means any individual, partnership, corporation, association, organization, cooperative, public or municipal corporation, or any other entity, including agenciesy of the state or local government unit however designated. "Recreational vehicle" means a vehicle which is: (1) Built on a single chassis; (2) Four hundred square feet or less when measured at the largest horizontal projection; Page 6 ATTACHMENT A (3) Designed to be self-propelled or permanently towable by a light duty truck; and (4) Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping,travel, or seasonal use. "Repetitive loss" means flood-related damages sustained by a structure on two occasions during a ten-year period for which the costs of repairs at the time of each such flood event on the average, equals or exceeds twenty-five percent of the market value of the structure before the damage occurred. "Special flood risk zone" means the Regulatory Floodway and zones A and AE-2 floodplain of the Skokomish River, Vance Creek and tributaries, as identified on flood insurance rate maps 530115 0175 D and 530115 0180 ^Panels 0425, 0428, 0429, 0433, 0434, 0436, 0437, 0441, and 0442, b9th dated DeeembeF°, 1998June 20, 2019,or as amended. "Start of construction" includes substantial improvement, and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, placement or other improvement was within one hundred eighty days of the permit date. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles,the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or walkways; nor does it include excavation for a basement,footings, piers, or foundation or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For substantial improvement,the actual start of construction means the first alteration of any wall,ceiling,floor,or other structural part of a building,whether or not the alteration affects the external dimensions of the building. "Structure" means a walled and roofed building including a gas or liquid storage tank that is principally above ground, as well as a manufactured home. "Substantial damage" means damage of any origin sustained by a structure whereby cost of restoring the structure to its before damaged condition would equal or exceed fifty percent of the market value of the structure before the damage occurred. "Substantial improvement" means any eepa+Freconstruction, rehabilitation, addition or other improvement of a structure,taking place during a ten-year period, in which the cumulative cost equals or exceeds fifty percent of the market value of the structure before the "start of construction" of the improvement.This term includes structures which have incurred "substantial damage," regardless of the actual repair work performed. eit#eR (I) Before-theOF FepaiF iS Staked,^or (2) if the StFUCtUFe has been damaged and is beiRg FeStGFed, befffe the daffiage OCCUFFed. FGF the PUFPase ef this definition "substantial eensideFed te 966UF when the f ..t that alteration affeets the e,t.,Mal .a7.,.,en5ions of the St., Ct,,.., nFepetitiye u "substantial damage" The term does not, however, include either: (1) Any project for improvement of a structure to complywithcorrect existing violations of state or local health,sanitary,or safety code specifications which have been identified by the local code Page 7 ATTACHMENT A enforcement official, and which was On existence PFi0F +^ the darna„^ event OFiMpFoVeFnent, and which are are the minimum necessary to assure safe living conditions, or (2) Any alterations of a "historic structure," listed en the NatieRal Register of HiSteFiE Places or a provided that the alteration will not preclude the structure's continued designation as a "historic structure." "Variance" means a grant of relief from the requirements of this chapter which permits construction in a manner that would otherwise be prohibited by this chapter. "Violation" means the failure of a structure or other development to be fully compliant with the community's floodplain management regulations. A structure or other development without the elevation certificate other certifications, or other evidence of compliance required by the community's floodplain management ordinance is presumed to be in violation until such time as that documentation is provided. To remedy a violation means to bring the structure or other development into full or partial compliance with State or local floodplain management regulations or, if this is not possible,to reduce the impacts of its non-compliance. Ways that impacts may be reduced include protecting the structure or other affected development from flood damages, implementing the enforcement provision of the ordinance or otherwise deterring future similar violations, or reducing Federal financial exposure with regard to the structure or other development. "Water surface elevation" means the height, in relation to the National Geodetic Vertical Datum (NGVD)of 1929 (or other datum where specified) of floods of various magnitudes and frequencies in the flood plains of coastal or riverine areas. "Wetlands" refer to the definition in the Mason County Resource Ordinance. Table of Acronyms Used in the Ordinance Sections FEMA: Federal Emergency Management Agency FIRM: Flood Insurance Rate Map NRCS: Natural Resources Conservation Service RCW: Revised Code of Washington WAC: Washington Administrative Code WSDOT: Washington State Department of Transportation Article III. - General Provisions 14.22.050—Lands to which this chapter applies. This chapter shall apply to all areas of special flood hazard within the jurisdiction of Mason County. These lands are designated as frequently flooded areas by the Mason County Resource Ordinance pursuant to RCW 36.70A. 14.22.060—Basis for establishing the areas of special flood hazard. Page 8 ATTACHMENT A The areas of special flood hazard identified by the Federal Insurance Administration in a scientific and engineering report entitled "The Flood Insurance Study for Mason County, Washington and Incorporated areas" dated May 17, 1988, and Fev;5ed Deeember 8, 1998 20, 2019, with accompanying flood insurance rate maps, and any subsequent amendments which May heFeafteF be thereto, is hereby adopted by reference and declared to be a part of this chapter.The Flood Insurance Study is on file at the Mason County Community Services Division, Planning Department, Building 8, 615 W. Alder Street; Shelton, WA. The best available information for flood hazard area identification as outlined in Section 14.22.19040J21 shall be the basis for regulation until a new FIRM is issued that incorporates data utilized under Section 14.22.190. 14.22.070— Penalties for noncompliance. No structure or land shall hereafter be constructed, located,extended,converted, or altered without full compliance with the terms of this chapter and other applicable regulations.Violation of the provisions of this chapter by failure to comply with any of its requirements (including violations of conditions and safeguards established in connection with conditions) shall constitute a misdemeanor. Any person who violates this chapter or fails to comply with any of its requirements shall upon conviction thereof be fined not more than one thousand dollars, imprisoned for not more than sixty days, or both,for each violation, and in addition shall pay all costs and expenses involved in the case. Nothing herein contained shall prevent Mason County from taking such other lawful action as is necessary to prevent or remedy any violation.The Mason County Development Code Chapter 15.13 provides for enforcement of violations to permits. 14.22.080—Abrogation and greater restrictions. This chapter is not intended to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this chapter and another ordinance, easement, covenant, or deed restriction conflict or overlap, whichever imposes the more stringent restrictions shall prevail. 14.22.090—Interpretation. In the interpretation and application of this chapter, all provisions shall be: (1) Considered as a minimum requirements; (2) Deemed neither to limit nor repeal any other powers granted under state statutes. 14.22.100—Warning and disclaimer of liability. The degree of flood protection required by this chapter is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur on rare occasions. Flood heights may be increased by man-made or natural causes. This chapter does not imply that land outside the areas of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This chapter shall not create liability on the part of Mason County, any officer or employee thereof, or the Federal Insurance Administration, for any flood damages that result from reliance on this chapter or any administrative decision lawfully made hereunder. 14.22.110—Severability. Page 9 ATTACHMENT A If any section, clause, sentence, or phrase of the chapter is held to be invalid or unconstitutional by any court of competent jurisdiction,then said holding shall in no way affect the validity of the remaining portions of this chapter. Article IV. - Administration 14.22.120—Establishment of development permit. (a) Development Permit Required. A development permit shall be obtained before construction or development begins within any area of special flood hazard established in Section 14.22.060. The permit shall be for all structures including manufactured homes, and for all development including fill and other activities, as set forth in the "definitions." If no other county permit is required, a development permit shall be required. (b) Application for Development Permit. Application for a development permit shall be made on forms furnished by Mason County,which can be obtained from the Mason County DepaFtmeRt Division of Community DevelepmentServices. Application materials may include, but not be limited to, plans in triplicate drawn to scale showing the nature, location, dimensions, and elevations of the area in question and existing or proposed structures, fill, storage or materials, drainage facilities, and the location of the foregoing.Specifically,the following information is required: (1) Elevation in relation to base flood elevation,of the lowest floor(including basement) of all new or substantially improved structures; (2) Elevation in relation to base flood elevation to which any structure has bee„will be floodproofed; (3) Certification by a registered professional engineer or architect that the floodproofing methods for any nonresidential structure meet the floodproofing criteria in Section 014.22.170(2)1; and (4) Description of the extent to which a watercourse will be altered or relocated as a result of proposed development. 14.22.130—Designation of the administrator. The administrator as defined in 14.22.040 Definitions is hereby appointed to administer and implement this chapter by granting or denying development permit applications in accordance with ordinance provisions. The administrator may consult with other departments and/or agencies with expertise to assist in permitting decisions. 14.22.140—Duties and responsibilities of the administrator. Duties of the administrator shall include, but not be limited to: (1) Permit Review. (A) Review all development permits to determine that the permit requirements of this chapter have been satisfied. (B) Review all development permits to determine that all necessary permits have been obtained from those federal, state, or local governmental agencies from which prior approval is required. Page 10 ATTACHMENT A (C) Review all development permits to determine if the proposed development is located in the floodway, or special flood risk zone as defined in Section 14.22.040. If located in the floodway, assure that the provisions of Section 14.22.190 are met. If located in a special flood risk zone, assure that the provisions of Section 14.22.200 are met. (D) Review applications for emergency permits. An emergency shall be defined as set forth in WAC 173.27.040(2)d, which includes the following language: "Emergency construction necessary to protect property from damage by the elements. An "emergency" is an unanticipated and imminent threat to public health, safety, or the environment which requires immediate action within a time too short to allow full compliance with this Ordinance. Emergency construction does not include development of new permanent protective structures where none previously existed. Where new protective structures are deemed by the administrator to be an appropriate means to address the emergency situation, upon abatement of the emergency situation,the new structure shall be removed or any permit which would have been required,absent an emergency, pursuant to Chapter 90.58 RCW of these regulations or the local master program, shall be obtained." (2) Use of Other Base Flood Data. When base flood elevation data has not been provided in accordance with Section 14.22.060, basis for establishing the areas of special flood hazard, the administrator shall obtain, review,and reasonably utilize any base flood elevation and floodway data available from a federal, state or other source, in order to administer Sections 14.22.170, Specific Standards, 14.22.190 Floodways, and 14.22.200 Special Flood Risk Zone. (3) Information to be Obtained and Maintained. (A) Where base flood elevation data is provided through the flood insurance study or required as in Subsection (2), obtain and record the actual (as-built) elevation (in relation to base flood elevation) of the lowest floor, including basement, of all new or substantially improved structures, and whether or not the structure contains a basement. (B) For all new or substantially improved floodproofed structures: (i) Verify and record the actual elevation (in relation to mean sea level) to which the structure was floodproofed, and (ii) Maintain the floodproofing certifications required in Section 14.22.120(b)(3). (C) Maintain for public inspection all records pertaining to these ordinance provisions. (4) Alteration of Watercourses. (A) Notify adjacent communities and property owners, and the Washington State Department of Ecology and Washington State Department of Fish and Wildlife, prior to any alteration or relocation of a watercourse, and submit evidence of such notification to the Federal Insurance Administration. (B) Require that wateFCOUFse so that the flood carrying capacity of the altered or relocated portion of said watercourse is not diminishedmaintained. (5) Interpretation of FIRM Boundaries. Make interpretations where needed, as to exact location of the boundaries of the areas of special flood hazards (for example, where there appears to be conflict between a mapped boundary and actual field conditions). The person contesting the Page 11 ATTACHMENT A location of the boundary shall be given a reasonable opportunity to appeal the interpretation as provided by Section 14.22.150. However, if it is clear from examining the FIRM map that the subject property or development is located within the area of special flood hazard, the person contesting the location of the boundary shall apply to FEMA for a map amendment. (6) Requirement to Submit New Technical Data. A community's base flood elevations may increase or decrease resulting from physical changes affecting flooding conditions.As soon as practicable,but not later than six months after the date such information becomes available,a community shall notify the Administrator of the changes by submitting technical or scientific data in accordance with this part. Such a submission is necessary so that upon confirmation of those physical changes affecting flooding conditions,risk premium rates and flood plain management requirements will be based upon current data. (7) Prerequisites for the Sale of Flood Insurance. Upon occurrence, notify the Federal Insurance Administrator in writing whenever the boundaries of the community have been modified by annexation or the community has otherwise assumed or no longer has authority to adopt and enforce flood plain management regulations for a particular area. In order that all FNW-L�FIRM's accurately represent the community's boundaries, include within such notification a copy of a map of the community suitable for reproduction,clearly delineating the new corporate limits or new area for which the community has assumed or relinquished flood plain management regulatory authority. 14.22.150—Variance procedure. (a) Appeal Board. (1) The hearing examiner shall act as the board of appeals to hear and decide appeals and requests for variances from the requirements of this chapter, as provided by Title 15, Mason County Code. (2) The board of appeals shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determination made by the administrator in the enforcement or administration of this chapter. (3) Those aggrieved by the decision of the board of appeals, or any taxpayer, may appeal such decision to the superior court, as provided in Chapter 36.70 RCW. (4) In passing upon such applications, the board of appeals shall consider all technical evaluations, all relevant factors, standards specified in other sections of this chapter and: (A) The danger that materials may be swept onto other lands to the injury of others; (B) The danger to life and property due to flooding or erosion damage; (C) The susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the individual owner; (D) The importance of the services provided by the proposed facility to the community; (E) The necessity to the facility of a waterfront location, where applicable; (F) The availability of alternative locations for the proposed use which are not subject to flooding or erosion damage; Page 12 ATTACHMENT A (G) The compatibility of the proposed use with existing and anticipated development; (H) The relationship of the proposed use to the comprehensive plan and floodplain management program for that area; (1) The safety of access to the property in times of flood for ordinary and emergency vehicles; (J) The expected heights, velocity, duration, rate of rise, and sediment transport of the flood waters and the effects of wave action, if applicable, expected at the site; and (K) The costs of providing governmental services during and after flood conditions, including maintenance and repair of public utilities and facilities such as sewer,gas, electrical, water systems, streets and bridges. (L) The potential impacts to fish and riparian habitat, as provided for within the Fish and Wildlife Habitat Conservation Areas chapter of the Resource Ordinance. (5) Upon consideration of the factors of Subsection 4(a)and the purposes of this chapter,the board of appeals may attach such conditions to the granting of variances as it deems necessary to further the purposes of this chapter. (6) The administrator shall maintain the records of all appeal and variance, including iustification for their issuance, actions and report any variances to the Federal Insurance Administratorieo upon request. (b) Conditions of Variances. (1) Generally,the only condition under which a variance from the elevation standard may be issued is for new construction and substantial improvements to be erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing Subsections (a)(4)(A)through (a)(4)(L)of this section have been fully considered. As the lot size increases, the technical justification required for issuing the variance increases. (2) Variances maybe issued for the ,repair or rehabilitation OF FesteFatie f historic structures listed on the Nat al RegisteF of Histo Places . the State InyenteFy Of His+„ Piaees, without FegaFd to the pFaeedWes set f19411 On this seetion; PFOYided, haweveF, that YaFianee does net jeepaFdize the listing of the StMetwe on the National and State upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as a historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. (3) Variances shall not be issued within a designated floodway if any increase in flood levels during the base flood discharge would result. (4) Variances shall only be issued upon a determination that the variance is the minimum necessary, considering the flood hazard,to afford relief. (5) Variances shall only be issued upon: (i) A showing of good and sufficient cause; (ii) A determination that failure to grant the variance would result in exceptional hardship to the applicant; Page 13 ATTACHMENT A (iii) A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, create nuisances, cause fraud on or victimization of the public as identified in Subsection (a)(4) of this section, or conflict with existing local laws or ordinances. (6) Variances as interpreted in the National Flood Insurance Program are based on the general zoning law principle that they pertain to a physical piece of property; they are not personal in nature and do not pertain to the structure, its inhabitants,economic or financial circumstances. They primarily address small lots in densely populated residential neighborhoods. As such, variances from the flood elevations should be quite rare. Variances shall not be granted for !, residential or commercial construction in floodways designated by this chapter. _(7) VaFiances may be issued f9F ROAFesidential buildings in YeFy "knited 6FEUFnstanees to allow a IesseF degree of fIeedPF06fiRg than watenight OF dr-fleed—pFeefiAg,where��e deteffRined that such aetien will have low damage potential, eemplies with all 9theF VaFffian EFiteFia except (b)(1), and etheFWise cemplies with Seetiens 14.22.160(i) and (2)ef the gen standaMs (87) Any applicant to whom a variance is granted shall be given written notice that the structure will be permitted to be built with a lowest floor elevation below the base flood elevation and that the cost of flood insurance will be commensurate with the increased risk resulting from the reduced lowest floor elevation. Article V. - Provisions for Flood Hazard Reduction 14.22.160—General standards. In all areas of special flood hazards as shown on the flood insurance rate maps(FIRM)and as defined in Section 14.22.040,the following standards are required: (1) Anchoring: A. All new construction and substantial improvements shall be anchored to prevent flotation, collapse, or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy. B. All manufactured homes must likewise be anchored to prevent flotation,collapse,or lateral movement,and shall be installed using methods and practices that minimize flood damage. Anchoring methods may include, but are not limited to, use of over-the-top or frame ties to ground anchors. (Reference "FEMA P95 - Protecting Manufactured Homes from Floods and Other Hazards"guidebook for additional techniques.) (2) Construction Materials and Methods: A. All new construction and substantial improvements shall be constructed with materials and utility equipment resistant to flood damage. B. All new construction and substantial improvements shall be constructed using methods and practices that minimize flood damage. C. Electrical, heating,ventilation, plumbing, and air conditioning equipment and other service facilities shall be designed and/or otherwise elevated or located so as to prevent water from entering or accumulating within the components during conditions of flooding. Page 14 ATTACHMENT A (3) Utilities: A. All new and replacement water supply systems shall be designed to minimize or eliminate infiltration of flood waters into the system. B. The proposed water well shall be located on high ground that is not in the floodway. It shall be protected from a one hundred-year flood and from any surface or subsurface drainage capable of impairing the quality of the ground water supply(WAC 173-160-171). C. New and replacement sanitary sewage systems shall be designed to minimize or eliminate infiltration of flood waters into the systems and discharge from the systems into flood waters. D. On-site waste disposal systems shall be located to avoid impairment to them or contamination from them during flooding. (4) Subdivision Proposals: A. All subdivision proposals shall be consistent with the need to minimize flood damage. B. All subdivision proposals shall have public utilities and facilities such as sewer, gas, electrical, and water systems located and constructed to minimize flood damage. C. All subdivision proposals shall have adequate drainage provided to reduce exposure to flood damage. D. Where base flood elevation data has not been provided or is not available from another authoritative source, it shall be generated for subdivision proposals and other proposed developments which contain at least fifty lots or five acres (whichever is less). E. Proposals for subdivisions or boundary line adjustments shall not result in any lot which is nonconforming to the provisions of this chapter. F. Subdivisions located entirely within a floodplain shall not be allowed increased density through a performance or clustered subdivision as described in Title 16. A performance subdivision may be used for parcels located partially within a floodplain provided all allowed building areas are located outside the floodplain, and all other regulatory provisions are met. When feasible, lots shall be designed to locate building sites outside the floodplain. G. No parcel shall be created that would require a variance before new residential or commercial construction would be allowed. (5) Review of Building Permits: Where elevation data is not available either through the flood insurance study or from another authoritative source (Section 14.22.140(2)), applications for building permits shall be reviewed to assure that proposed construction will be reasonably safe from flooding.The test of reasonableness is a local judgment and includes use of historical data, high water marks, photographs of past flooding,etc.,where available. Failure to elevate at least two feet above the highest adjacent grade in these zones may result in higher insurance rates. 14.22.170—Specific standards. In all areas of special flood hazards and special flood risk zones where base flood elevation data has been provided as set forth in Section 14.22.060, Basis for establishing the areas of special flood hazard or Page 15 ATTACHMENT A Section 14.22.140(2), Use of other base flood data, the following provisions are required (except when other adopted Mason County Codes are more restrictive,the more restrictive shall apply): (1) Residential Construction: A. New construction and substantial improvement of any residential structure shall have the lowest floor, including basement, elevated one foot or more above base flood elevation. B. Fully enclosed areas below the lowest floor that are subject to flooding are prohibited or shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwaters. Designs for meeting this requirement must either be certified by a registered professional engineer or architect or must meet or exceed the following minimum criteria: i. A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall be provided; ii. The bottom of all openings shall be no higher than one foot above grade; iii. Openings may be equipped with screens, louvers, or other coverings or devices provided that they permit the automatic entry an exit of floodwaters. C. If crawlspaces are used and have enclosed areas or floors below the base flood elevation, then the following requirements apply: i. The building must be designed and adequately anchored to resist flotation, collapse, and lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy. Hydrostatic loads and the effects of buoyancy can usually be addressed though the required openings discussed in the next bullet. Because of hydrodynamic loads,crawlspace construction is not recommended in areas with flood velocities greater than five feet per second unless the design is reviewed by a qualified design professional,such as a registered architect or professional engineer. Other types of foundations are recommended for these areas. ii. The crawlspace is an enclosed area below the BFE and, as such, must have openings that equalize hydrostatic pressures by allowing for the automatic entry and exit of floodwaters. The bottom of each flood vent opening can be no more than one foot above the lowest adjacent exterior grade. For guidance on flood openings, see FEMA Technical Bulletin 1, August 2008, Openings in Foundation Walls and Walls of Enclosures. iii. Crawlspace construction is not permitted in V zones.Open pile or column foundations that withstand storm surge and wave forces are required in V zones. iv. Portions of the building below the BFE must be constructed with materials resistant to flood damage. This includes not only the foundation walls of the crawlspace used to elevate the building, but also any joists, insulation, or other materials that extend below the BFE. The recommended construction practice is to elevate the bottom of joists and all insulation above BFE. Insulation is not a flood-resistant material. When insulation becomes saturated with floodwater, the additional weight often pulls it away from the joists and flooring. Ductwork or other utility systems located below the insulation may also pull away from their supports. For more detailed guidance on Page 16 ATTACHMENT A flood-resistant materials see FEMA Technical Bulletin 2, August 2008, Flood Damage- Resistant Materials Requirements. v. Any building utility systems within the crawlspace must be elevated above BFE or designed so that floodwaters cannot enter or accumulate within the system components during flood conditions. Ductwork, in particular, must either be placed above the BFE or sealed from floodwaters. For further guidance on the placement of building utility systems in crawlspaces, see FEMA P-348, Protecting Building Utilities from Flood Damage, 1999. vi. The interior grade of a crawlspace below the BFE must not be more than two feet below the lowest adjacent exterior grade (LAG), shown as D in Figure 1. vii. The height of the below-grade crawlspace, measured from the interior grade of the crawlspace to the top of the crawlspace foundation wall must not exceed four feet (shown as L in Figure 1) at any point. The height limitation is the maximum allowable unsupported wall height according to the engineering analyses and building code requirements for flood hazard areas (see the section Guidance for Pre-Engineered Crawlspaces, on page 7 of FEMA Technical Bulletin 11-01). This limitation will also prevent these crawlspaces from being converted into habitable spaces. viii. There must be an adequate drainage system that removes floodwaters from the interior area of the crawlspace. The enclosed area should be drained within a reasonable time after a flood event.The type of drainage system will vary because of the site gradient and other drainage characteristics,such as soil types. Possible options include natural drainage through porous,well-drained soils and drainage systems such as perforated pipes, drainage tiles, or gravel or crushed stone drainage by gravity or mechanical means. ix. The velocity of floodwaters at the site should not exceed five feet per second for any crawlspace. For velocities in excess of five feet per second, other foundation types should be used. X. Below-grade crawlspace construction in accordance with the requirements listed above will not be considered basements. Page 17 ATTACHMENT A Floor Jobb 8FE Foundation WOM L 4 It Ma4murn AoOd Verd Lowed Adis*" F. Figure 1. Requirements regarding below-grade crawlspace construction (2) Nonresidential Construction. New construction and substantial improvement of any commercial, industrial or other nonresidential structure, except those defined as an accessory structure, shall either have the lowest floor, including basement, elevated one foot or more above the level of the base flood elevation; or, together with attendant utility and sanitary facilities, shall: A. Be floodproofed so that below one foot above the base flood level, the structure is watertight with walls substantially impermeable to the passage of water; B. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy; C. Be certified by a registered professional engineer or architect that the design and methods of construction are in accordance with accepted standards of practice for meeting provisions of this subsection based on their development and/or review of the structural design, specifications and plans.Such certifications shall be provided to the official as set forth in Section 14.22.130(3)(B); D. Nonresidential structures that are elevated, not floodproofed, must meet the same standards for space below the lowest floor as described in subsection (1)(B) of this section; E. Applicants floodproofing nonresidential buildings shall be notified that flood insurance premiums will be based on rates that are one foot below the floodproofed level (e.g. a building flood proofed to one foot above the base flood level will be rated as at the base flood level). _(3) Accessory Structures. Construction or substantial improvement of accessory structures, as defined in Section 14.22.040,shall either have the lowest floor elevated one foot or more above the level of the base flood elevation; or must meet the following criteria: A. A minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding shall be provided. B. The bottom of all openings shall be no higher than one foot above grade. Page 18 ATTACHMENT A C. Openings may be equipped with screens, louvers, or other coverings provided they may permit the automatic entry and exit of flood waters. D. Structures shall not be designed for human habitation. E. Structures shall be firmly anchored to prevent flotation which may result in damage to other structures. F. Service facilities such as electrical and heating equipment shall be elevated or floodproofed. (4) Critical Facility. Construction of new critical facilities shall be, to the extent possible, located outside the limits of the base floodplain. Construction of new critical facilities shall be permissible within the base floodplain if no feasible alternative site is available.Critical facilities constructed within the base floodplain shall have the lowest floor elevated to three feet or more above the level of the base flood elevation at the site. Floodproofing and sealing measures must be taken to ensure that toxic substances will not be displaced by or released into flood waters. Access routes elevated to or above the level of the base floodplain shall be provided to all critical facilities to the extent possible. (5) Manufactured Homes. All manufactured homes to be placed or substantially improved within the flood plain shall be elevated on a permanent foundation such that the lowest floor of the manufactured home is one foot or more above the base flood elevation and be securely anchored to an adequately anchored foundation system to resist flotation, collapse and lateral movement in accordance with the provisions of Section 14.22.160(1)(B). In unnumbered A zones, all manufactured homes shall be elevated such that their lowest floor is at least two feet above the highest adjacent elevation. (6) Recreational Vehicles. Recreational vehicles placed on sites within the flood plain shall either: (A) Be on site for fewer than one hundred eighty consecutive days; (B) Be fully licensed and ready for highway use, on its wheels or jacking system, be attached to the site only by quick disconnect type utilities and security devices and have no permanently attached additions. (C) Meet the requirements of (3) and the elevation and anchoring requirements for manufactured homes. 14.22.180—AE and Al-30 zones with base flood elevations but no floodways. In areas with base flood elevations (but a regulatory floodway has not been designated), no new construction, substantial improvements, or other development (including fill) shall be permitted within zones Al-30 and AE on the community's FIRM, unless it is demonstrated that the cumulative effect of the proposed development, when combined with all other existing and anticipated development, will not increase the water surface elevation of the base flood more than one foot at any point within the ii community. 14.22.190—Floodways. Located within areas of special flood hazard established in Section 14.22.170 are areas designated as floodways. Since the floodway is an extremely hazardous area due to the velocity of flood waters which carry debris, potential projectiles, and erosion potential, the following provisions apply. Page 19 ATTACHMENT A (1) Encroachments are prohibited including fill, new construction, substantial improvements, and other development unless certification by a registered professional engineer or architect is provided demonstrating through hydrologic and hydraulic analysis performed in accordance with standard engineering practice that the proposed encroachments shall not result in any increase in flood levels during the occurrence of the base flood discharge. (2) Construction or reconstruction of residential structures is prohibited within designated floodways, except for repairs, reconstruction, or improvements to structures which do not increase the ground floor area; and repairs, reconstruction,or improvements to a structure,the cost of which does not exceed fifty percent of the market value of the structure either, (a) before the repair, reconstruction, or repair is started, or (b) if the structure has been damaged, and is being restored, before the damage occurred. Work done on structures to correct existing violations of health, sanitary, or safety codes which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions or on structures identified as historic places shall not be included in the fifty-percent determination. (3) If subsection (1) of this section is satisfied, all new construction and substantial improvements shall comply with all applicable flood hazard reduction provisions of Article V, Provisions for flood hazard reduction. 14.22.200—Special flood risk zone—Floodplain of the Skokomish River,Vance Creek and tributaries. (a) Special Flood Risk Zone. A special flood risk zone is hereby established for the Regulatory Floodway and zones A and AE-2 floodplain of the Skokomish River,Vance Creek and tributaries,and is illustrated on FIRM map Community Panels #530115 017C^ and #530115 01409 Panels 0425, 0428, 0429, 0433, 0434,0436,0437, 0441, and 0442, (both DeeembeF 1998lune 20, 2019).The special flood risk zone is hereby designated as a floodway and the entire floodway is hereby designated an avulsion risk area. Construction of a new structure or an expansion of the square foot area of an existing structure is prohibited in this designated floodway. For purposes of this subsection, the term structure shall not include a gas or liquid storage tank. (b) Dikes, Levees and Other Water Flow Modification Structures. (1) Areas where flood water releases and overflows from the main Skokomish River channel shall not be modified, meaning levied or diked, in any manner which would result in increased stream flow in the main channel. (2) Maintenance to existing legally established (constructed by past permits or historically occurring) levees, dikes, and other water flow modification structures shall be permitted with appropriate approvals from all affected agencies, provided that the maintenance does not result in increased stream flow within the main channel (as verified by a hydraulic engineer), and the maintenance is consistent with provisions and recommendations of the adopted Skokomish River Comprehensive Flood Hazard Management Plan. Emergency alterations to dikes and levees necessary for the protection of human life and property shall be permitted as provided for within the applicable regulatory permit processes. (3) If the public works director finds an imminent flood threat to the public health, safety, and welfare exists based on: (A) A flow capacity of seventy percent of the one hundred-year flood stage for the specific river or creek, or Page 20 ATTACHMENT A (B) A rainfall within the last forty-eight hours in excess of four inches, or (C) Issuance of a flood warning by the National Weather Service for the specific area, or (D) A significant isolated blockage occurs such as a log jam or slide,that impacts the geography or water velocity such that an overflow back path has or is likely to occur; Then the public works director may recommend to the board of commissioners that they declare an emergency flood condition, which shall then authorize the county to make on-site inspections on private property of dikes and other impediments as necessary, and to direct or design immediate or subsequent improvement, repair, removal, or modification to said dikes, levees, or other impediments, as subject to other regulations; and shall maintain a record of the condition and structure of said dikes. (4) Alterations to dikes and levees, and bank stabilization efforts that would prevent legitimate potential emergency situations shall be permitted,provided that all affected agencies have been notified and appropriate permits have been acquired. (5) Activities related to the repair, maintenance or construction of bank stabilization, dikes, levees or other related development are a permit required activity under Section 14.22.120 of this chapter, are subject to all provisions for development standards within this chapter, and shall provide for appropriate inspections during and following construction and/or repair. Construction shall meet NRCS standards, as recommended within the Skokomish River Comprehensive Hood Hazard Management Plan, or as revised. (6) Projects proposed by government agencies under this section as recommended within the Skokomish River Comprehensive Flood Hazard Management Plan shall be evaluated on a case- by-case basis. The administrator shall include the following considerations in making an evaluation: A. Recommendations of applicable study; B. Provisions of this chapter; C. Project-specific engineering; D. Public benefit; E. All applicable regulations. (7) All approved permits shall require the monitoring of performance which shall include, at a minimum, a post-construction inspection for compliance with the conditions of approval. Additional inspections may be required when recommended by the engineering report or the county engineer. Monitoring shall be established as a condition of approval. (8) Dike monitoring program. Information on the condition of levees, dikes, or other structures ascertained from successive on-site inspections shall be maintained by the county for the purpose of updating and cataloging existing conditions as part of their ongoing flood and dike management program. Dikes shall be monitored for safety purposes. Dikes shall be inspected by the public works director at least biennially. The public works director and his designee is authorized to enter onto private or public land for the sole purpose of inspecting dikes for flood safety and for no other purpose.The inspections shall be done between the 8:00 a.m. and 4:00 p.m. time period, with notice to the property owner sent by certified mail at least fourteen days in advance, unless there is a flood emergency. Page 21 ATTACHMENT A The public works director shall report on the condition of the dikes to the board of county commissioners at the interval of once every two years.The report shall include an assessment of the condition and structure of the dikes; an analysis of whether any improvements needs to be done; a statement on the ability,or lack thereof,to inspect the dikes;and any other matter of importance to dike inspection and monitoring. The report shall also be based on the inspections and information gathered from dike monitoring. Existing dikes monitored shall be listed or be listed by reference to outside reports. (c) Bridges and Roadways. (1) Areas where flood water releases and overflows from the main Skokomish River channel shall not be modified by construction or reconstruction of bridges or roadways, in any manner which would result in increased stream flows or flood elevations (as verified by a hydraulic engineer). (2) Maintenance to existing legally established (constructed by past permits or historically occurring) bridges and roadways shall be permitted with appropriate approvals from all affected agencies, provided that the maintenance does not result in increased stream flows or flood levels (as verified by a hydraulic engineer), and the maintenance is consistent with provisions and recommendations of the adopted Skokomish River Comprehensive Flood Hazard Management Plan. Emergency alterations to bridges and roadways necessary for the protection of human life and property shall be permitted as provided for within the applicable regulatory permit processes. (3) If the public works director finds an imminent flood threat to the public health, safety, and welfare exists based on: (A) A flow capacity of seventy percent of the one hundred-year flood stage for the specific river or creek,or (B) A rainfall within the last forty-eight hours in excess of four inches, or (C) Issuance of a flood warning by the National Weather Service for the specific area, or (D) A significant isolated blockage occurs such as a log jam or slide,that impacts the geography or water velocity such that an overflow bank path has or is likely to occur; Then the public works director may recommend to the board of commissioners that they declare an emergency flood condition, which shall then authorize the county to make on-site inspections on private property of bridges and roadways and other impediments as necessary, and to direct or design immediate or subsequent improvement, repair, removal, or modification to said impediments, as subject to other regulations; and shall maintain a record of such actions. (4) Alterations to bridges and roadways that would prevent legitimate potential emergency situations shall be permitted, provided that all affected agencies have been notified and appropriate permits have been acquired. (5) Activities related to the repair, maintenance or construction of bridges and roadways or other related development are a permit required activity under Section 14.22.120 of this chapter, are subject to all provisions for development standards within this chapter, and shall provide for appropriate inspections during and following construction and/or repair. (6) Projects proposed by government agencies under this section as recommended within the Skokomish River Comprehensive Flood Hazard Management Plan shall be evaluated on a case- Page 22 ATTACHMENT A by-case basis. The administrator shall include the following considerations in making an evaluation: (A) Recommendations of applicable study; (B) Provisions of this chapter; (C) Project-specific engineering; (D) Public benefit; (E) All applicable regulations. (7) All approved permits shall require the monitoring of performance which shall include, at a minimum, a post-construction inspection for compliance with the conditions of approval. Additional inspections may be required when recommended by the engineering report or the county engineer. Monitoring shall be established as a condition of approval. Projects proposed by WSDOT under this section and receiving Federal Highway Administration funding shall be consistent with the recommendations within the Skokomish River Comprehensive Flood Hazard Management Plan and shall be evaluated on a case by case basis. The administrator shall include the following considerations in making an evaluation and issuing a permit: (A) Recommendations of project specific studies prepared by or on behalf of WSDOT; (B) All other provisions of this ordinance do not apply; (C) Project specific engineering shall be completed in accordance with the WSDOT Design Manual; (D) Provide a public benefit; (E) Provide less than a cumulative one foot rise in the proposed one hundred-year flood fringe as determined by a step backwater analysis or higher.The cumulative total rise will consider projects that have been approved as well as projects that are planned to be approved. (F) Compliance with all applicable state and federal regulations. 14.22.210—Standards for Shallow Flooding Areas (AO ZONES). Shallow flooding areas appear on FIRMS as AO zones with depth designations. The base flood depths in these zones range from 1 to 3 feet above ground where a clearly defined channel does not exist, or where the path of flooding is unpredictable and where velocity flow may be evident. Such flooding is usually characterized as sheet flow. In these areas, the following provisions apply: (1) New construction and substantial improvements of residential structures and manufactured homes within AO zones shall have the lowest floor (including basement) elevated above the highest adjacent grade to the structure, one foot or more above* the depth number specified in feet on the community's FIRM (at least two feet above the highest adjacent grade to the structure if no depth number is specified). (2) New construction and substantial improvements of nonresidential structures within AO zones shall either: Page 23 ATTACHMENT A (i) Have the lowest floor(including basement) elevated above the highest adjacent grade of the building site, one foot or more above* the depth number specified on the FIRM (at least two feet if no depth number is specified); or (ii) Together with attendant utility and sanitary facilities, be completely flood proofed to or above that level so that any space below that level is watertight with walls substantially impermeable to the passage of water and with structural components having the capability of resisting hydrostatic and hydrodynamic loads and effects of buoyancy. If this method is used, compliance shall be certified by a registered professional engineer, or architect as 14.22.170. (3) Require adequate drainage paths around structures on slopes to guide floodwaters around and away from proposed structures. (4) Recreational vehicles placed on sites within AO Zones on the community's FIRM either: (i) Be on the site for fewer than 180 consecutive days, or (ii) Be fully licensed and ready for highway use, on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions; or (iii) Meet the requirements of(1) and (3) above and the anchoring requirements for manufactured homes. 14.22.220—Coastal High Hazard Areas. Located within areas of special flood hazard established in 14.22.060 are Coastal High Hazard Areas, designated as Zones V1-30, VE and/or V. These areas have special flood hazards associated with high velocity waters from surges and,therefore, in addition to meeting all provisions in this ordinance,the following provisions shall also apply: (1) All new construction and substantial improvements in Zones V1-30 and VE (V if base flood elevation data is available) on the community's FIRM shall be elevated on pilings and columns so that: (i) The bottom of the lowest horizontal structural member of the lowest floor (excluding the pilings or columns) is elevated one foot or more above the base flood level; and (ii) The pile or column foundation and structure attached thereto is anchored to resist flotation, collapse and lateral movement due to the effects of wind and water loads acting simultaneously on all building components. Wind and water loading values shall each have a one percent chance of being equaled or exceeded in any given year(100-year mean recurrence interval). A registered professional engineer or architect shall develop or review Page 24 ATTACHMENT A the structural design, specifications and plans for the construction, and shall certify that the design and methods of construction to be used are in accordance with accepted standards of practice for meeting the provisions of(1)(i) and (ii). (2) Obtain the elevation (in relation to mean sea level) of the bottom of the lowest structural member of the lowest floor(excluding pilings and columns) of all new and substantially improved structures in Zones V1-30,VE, and V on the community's FIRM and whether or not such structures contain a basement. Mason County Community Services shall maintain a record of all such information. (3) All new construction within Zones V1-30,VE, and V on the community's FIRM shall be located landward of the reach of mean high tide. (4) Provide that all new construction and substantial improvements within Zones V1-30, VE, and V on the community's FIRM have the space below the lowest floor either free of obstruction or constructed with non-supporting breakaway walls, open wood lattice-work, or insect screening intended to collapse under wind and water loads without causing collapse, displacement, or other structural damage to the elevated portion of the building or supporting foundation system. For the purposes of this section, a breakaway wall shall have a design safe loading resistance of not less than 10 and no more than 20 pounds per square foot. Use of breakaway walls which exceed a design safe loading resistance of 20 pounds per square foot(either by design or when so required by local or State codes) may be permitted only if a registered professional engineer or architect certifies that the design proposed meets the following conditions: (i) Breakaway wall collapse shall result from water load less than that which would occur during the base flood; and (ii) The elevated portion of the building and supporting foundation system shall not be subject to collapse, displacement, or other structural damage due to the effects of wind and water loads acting simultaneously on all building components(structural and non- structural). Maximum wind and water loading values to be used in this determination shall each have a one percent chance of being equaled or exceeded in any given year(100-year mean recurrence interval). If breakaway walls are utilized, such enclosed space shall be useable solely for parking of vehicles, building access, or storage. Such space shall not be used for human habitation. (5) Prohibit the use of fill for structural support of buildings within Zones V1-30,VE, and V on the community's FIRM. (6) Prohibit man-made alteration of sand dunes within Zones V1-30,VE, and V on the community's FIRM which would increase potential flood damage. Page 25 ATTACHMENT A (7) All manufactured homes to be placed or substantially improved within Zones V1-30,V, and VE on the community's FIRM on sites: (i) Outside of a manufactured home park or subdivision, (ii) In a new manufactured home park or subdivision, (iii) In an expansion to an existing manufactured home park or subdivision, or (iv) In an existing manufactured home park or subdivision on which a manufactured home has incurred "substantial damage" as the result of a flood; shall meet the standards of paragraphs (1)through (6)of this section and manufactured homes placed or substantially improved on other sites in an existing manufactured home park or subdivision within Zones V1-30, V, and VE on the FIRM shall meet the requirements of 14.22.170. (8) Recreational vehicles placed on sites within Zones V1-30,V, and VE on the community's FIRM either: (i) Be on the site for fewer than 180 consecutive days, or (ii) Be fully licensed and ready for highway use,on its wheels or jacking system, attached to the site only by quick disconnect type utilities and security devices, and have no permanently attached additions; or (iii) Meet the requirements of 14.22.120(development permit Required) and paragraphs (1)through (6) of this section. Page 26 ATTACHMENT B 8.52.130 - Frequently Flooded Areas. The purpose of this section is to prevent the potential for further aggravation of flooding problems and to guide development in areas vulnerable to flooding. (A) Classification. The following shall be classified frequently flooded areas: Frequently flooded areas are identified by the Federal Emergency Management Agency as those areas within the one hundred year floodplain in a report entitled "The Flood Insurance Study for Mason County" dated June 20,2019 , with accompanying Flood Insurance Rate Maps, and any subsequent amendments thereto, and should be utilized as a guide to development. The Skokomish River and floodplain as shown ;n the COMPFehen5i e Plead HaZaF d MaRa,o.Y,ont Plan F.,.-the Skek mi5h D6..,. C.,h., aFy 1997on Flood Insurance Rate Map Community Panels# 530115 0425, 0428,0429,0433,0434,0436,0437,0441 and 0442. Avulsion risk areas as identified under the provisions of the Mason County Flood Damage Prevention Ordinance. (B) Designation. Lands of Mason County meeting the classification criterion for frequently flooded areas are hereby designated, under RCW 36.70A.060 and RCW 36.70A.170, as frequently flooded areas requiring immediate protection from incompatible land uses. (C) Land Use. (1) Land uses in frequently flooded areas shall be in compliance with the applicable provisions and requirements of all ordinances as referenced in Section 8.52.050, or as amended and updated. (2) The following uses within frequently flooded areas are subject to Mason Conditional Environmental Permits: (A) Radio and transmission towers, resource-based industries, schools,trailer-mix concrete plants, sawmills, marinas, fire stations,fuel storage tanks, and commercial outdoor recreation. (B) Other uses and activities determined by the Director that are likely to pose a threat to public health, safety, and general welfare if located within a frequently flooded area. (D) Development Standards. Mason County flood damage prevention ordinance provides specific regulations and permit requirements for development conducted within the frequently flooded areas of Mason County. ORDINANCE NUMBER AMENDMENTTO MASON COUNTY CODE TITLE 14 AND TITLE 8 ORDINANCE amending Mason County Code Title 14, Chapter 14.22, Flood Damage Prevention and Title 8, Chapter 8.52, Section 8.52.130 Frequently Flooded Areas. WHEREAS, under the authority of Chapter 86.16 RCW and Chapter 36.70A RCW Mason County has the authority to administer floodplain management regulations; and WHEREAS, the Federal Emergency Management Agency (FEMA) updated the Flood Insurance Study (FIS) and the Flood Insurance Rate Maps (FIRMS) for unincorporated Mason County identifying the Special Flood Hazard Areas (SFHAs); and WHEREAS, on August 30, 2016, FEMA provided Mason County with Preliminary copies of the FIS report and FIRMS that identify existing flood hazards in Mason County, including Base Flood Elevations (BFEs); and WHEREAS, on July 18, 2017 Mason County adopted Ordinance 41-17 amending Title 14, Chapter 14.22 Flood Damage Prevention to regulate development based on the Preliminary maps as Best Available Science, when the Preliminary FIRMS are more restrictive than the 1988 and 1998 FIRMS; and WHEREAS, on May 31, 2018, FEMA provided Mason County with revised Preliminary copies of the FIS report and FIRM; and WHEREAS, on December 20, 2018, Mason County was formally notified by FEMA of the Final Flood Hazard determination for the Unincorporated Areas of Mason County in compliance with Title 44, Chapter I, Part 67, Section 67.11 Code of Federal Regulations (CFR); and WHEREAS, the Planning Department amended Title 14, Chapter 14.22 Flood Damage Prevention in compliance with the Code of Federal Regulations (44 CFR 60.3) and Title 8, Chapter 8.52, Section 8.52.130 Frequently Flooded Areas in compliance with the Growth Management Act (36.70A RCW); and WHEREAS, the Board of County Commissioners conducted a public hearing regarding Mason County Code Title 14, Chapter 14.22 and Title 8, Chapter 8.52, Section 8.52.130 on June 18, 2019; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 14, Chapter 14.22 Flood Damage Prevention as described in ATTACHMENT A and Title 8, Chapter 8.52, Section 8.52.130 Frequently Flooded Areas as described in ATTACHMENT B. DATED this day of 2019. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Kevin Shutty, Chair Melissa Drewry, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief DPA Randy Neatherlin, Commissioner MASON COUNTY AGENDA ITEM SUMMARY FORM TO: BOARD OF MASON COUNTY COMMISSIONERS From: Diane Zoren Action Agenda x Public Hearing Other DEPARTMENT: Support Services EXT: 747 DATE: June 18, 2019 Agenda Item # /0,3 Commissioner staff to complete) BRIEFING DATE: May 13 and 20, 2019 BRIEFING PRESENTED BY: Cmmr. Shutty [ ] ITEM WAS NOT PREVIOUSLY BRIEFED WITH THE BOARD Please provide explanation of urgency ITEM: Public hearing to consider amending County Code Chapter 4.08 —Animal Code Background: This hearing is to consider amending the Animal Code to include language making it unlawful for an owner of an animal to allow the animal to enter or trespass onto private property or allow said animal to run at large onto public property. Budget Impacts: None RECOMMENDED ACTION: Approval to amend County Code Chapter 4.08 Animal Code to include language making it unlawful for an owner of an animal to allow the animal to enter or trespass onto private property or allow said animal to run at large onto public property. Attachment(s): Proposed amendments to MCC 4.08 — Animal Code Amendments to MCC 4.08-Animal Code New language denoted in bolded italics "Owner" or"Keeper,"in addition to their ordinary meanings, are terms that can be used interchangeably within this chapter and means any person,firm, corporation, organization possessing, harboring, keeping, having an interest in , or having control or custody of an animal. 4.08.030-Public nuisance-Owner responsibility It shall be a public nuisance, and therefore unlawful, for any person to permit their animal(s)to: (enforcement of this section (public nuisance)is separate and distinct from the terms of MCC 4.08.??- Animals at large) 4.08.??Animals at large. (a)It shall be unlawful for the owner or keeper of any animal to negligently allow such animal to enter or trespass onto private property of another without the express permission of the owner or caretaker of said property;or to allow said animal to run at large onto any public property or the public right-of- way within Mason County. (1) The animal control authority or any commissioned law enforcement officer may cite an owner or keeper upon probable cause that a violation of this subsection (a)has occurred. (2)Any owner or keeper who is found, by a preponderance of the evidence, to have violated any portion of subsection(a)shall be subject to a$250 civil infraction. (b)It shall be unlawful for the owner or keeper of any animal to knowingly allow that animal to be at large under subsection(a)of this section when such animal represents a potential threat of substantial bodily injury to people or damage to property. (1)A fully commissioned law enforcement officer or designee may cite an owner or keeper upon probable cause that a violation of this subsection(b)has occurred or the prosecuting attorney may file a complaint after first receiving written reports, drafted by fully commissioned law enforcement officers that support probable cause that a violation of this subsection(b)has occurred. (2)Any owner or keeper who is found, beyond a reasonable doubt, to have violated this subsection(b)shall be guilty of a misdemeanor,punishable by imprisonment in the county jail for a maximum term fixed by the court of up to 90 days, or by a fine in an amount fixed by the court of not more than$1,000 plus statutory assessments, or by both such imprisonment and fine. Further, upon probable cause that this crime has been occurred, the animal may be impounded pursuant to the procedures outlined in section 4.08.120 and 4.08.130 of this chapter. 4.08.120-Impoundment (a)The animal control authority may apprehend any animal found doing or involved in acts defined as a public nuisance, animals at large, and/or being subjected to cruel treatment.