HomeMy WebLinkAbout2019/05/20 - Briefing Packet BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of May 20, 2019
Monday, May 20, 2019
Commission Chambers
9:00 A.M. Veteran's Advisory Board —April Pooler
9:15 A.M. Support Services — Frank Pinter
9:45 A.M. Community Services — Dave Windom
10:00 A.M. BREAK
10:05 A.M. Public Works — Jerry Hauth
Utilities & Waste Management
10:30 A.M. Civil Service Interviews
Commissioner Discussion — as needed
Briefing Agendas are subject to change,please contact the Commissioners'office for the most recent version.
Last printed 05/16/19 at 11:22 AM
If special accommodations are needed,contact the Commissioners'office at ext.419,Shelton#360-427-9670;Belfair
#275-4467,Elma#482-5269.
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF
May 20, 2019
In the spirit of public information and inclusion, the attached is a draft of
information for Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion and is not all
inclusive of what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
6013 COUP
18.54
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: APRIL PRUIIT-POOLER, CHAIR
MASON COUNTY VETERANS ADVISORY BOARD T360-229-1179
BRIEFING DATE: May 201h, 2019
ITEM: Veterans Fund Levy Increase from .0112780 to .0169170175
SUMMARY:
Currently the percentage of the Veterans Levy for our Veterans Fund is the minimum
required by state and will not be sustainable in the near future. Over the last few years
we have approved an increase in the annual money available to our veterans in need
as well as seen an increase in veterans seeking help from this fund. This is in part by
efforts in outreach to our homeless veterans, word of mouth, higher cost of living and
some of our brave returning home from active duty.
Although a majority of the upcoming tiny homes residency will be from Mason County,
there will be many from outside of the county who will eventually become Mason
County residents and will qualify for these funds.
In addition, in May 2019 the MCVAB requested rent payments to start for an office with
North Mason Resources. This rent is $350/mo and although well worth the cost in
terms of the team and resources that help our veterans who cannot easily travel to
Shelton, it is still an additional strain to our Veterans Fund. The current Veterans Fund
is unsustainable without this proposed increase.
REQUESTED ACTION: We ask that you vote in support of the Veterans Fund Levy
Increase from .0112780 to .0169170175. Estimated $46,323 increase starting 2020
ATTACHMENT: None
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Diane Zoren
DEPARTMENT: Support Services EXT: 747
BRIEFING DATE: May 20, 2019
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Additional information for Veterans'Advisory Board briefing
EXECUTIVE SUMMARY:
RCW 73.08.010 authorizes counties to establish a veterans' assistance program to
address the needs of local indigent veterans and their families. The program is funded
by the Veterans'Assistance Fund created under the authority of RCW 73.08.080. The
Veterans'Advisory Board (VAB) was established under the authority of RCW
73.080.035 and they administer the veterans' assistance program.
BUDGET IMPACTS: The Veterans Assistance Fund has a cash balance of
approximately $62,000 and YTD approximately $51,000 has been provided as
assistance to Mason County Veterans. The annual limit to individual veterans is
$1,200.
Anticipated Revenue is $84,800; YTD Revenue Received @ 5/15/19 is $46,400
Briefing Summary 5/15/2019
tim Mason County Support Services Department Budget Management
e° 0rJ "'"` th Commissioner Administration
411 North 5 Street
Emergency Management
Shelton, WA 98584 Facilities, Parks&Trails
360.427.9670 ext. 419 Human Resources
Information Services
labor Relations
Risk Management
MASON COUNTY COMMISSIONER BRIEFING ITEMS FROM SUPPORT SERVICES
May 20, 2019
o Specific Items for Review
• Public Assistance Grant#D19-134 for Presidential Disaster Declaration 4418-DR-WA (Winter Storm
& Winds December 10- 24, 2018)—Ross
• Revise resolution for applicant agents and alternates for natural disasters - Ross
• Public Works Director position - Dawn
• 2019 Budget Supplement/Transfer requests for June hearing—Jennifer
• April 2019 Financial Statements -Jennifer
• Items to consider, and process to follow, if Mason County leases property— Frank
• Contract with Shelton Farmer's Market - Frank
• June 3 Elected Official/Director meeting agenda —Diane
o Commissioner Discussion
• Proposed amendments to MCC 4.08-Animal Code—Cmmr. Shutty
• Public education for criminal justice sales tax proposition - Frank
J:\DLZ\Briefing Items\2019\2019-05-20.docx
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Emergency Management EXT: 806
BRIEFING DATE: 05-20-2019
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Public Assistance Grant #D19-134 for Presidential Disaster Declaration 4418-
DR-WA (Winter Storm &Winds December 10 - 24, 2018)
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
A Presidential Disaster Declaration was issued (# FEMA-4418-DR-WA-Washington)for
Severe Winter Storms, Straight-line Winds, Flooding, Landslides, and Mudslides (December 10
through 24, 2019) involving 8 Washington counties. To provide funds to Mason County
(the SUBRECIPIENT)for the repair or restoration of damaged public facilities as approved
by FEMA in project worksheets describing eligible scopes of work and associated funding.
State EMD is the Recipient and Pass-through Entity of the Presidential Disaster Declaration
# FEMA-4418-DR-WA-Washington Severe Storms, Straight-line Winds, Flooding, Landslides,
and Mudslides and FEMA State Agreement, which are incorporated by reference, and makes
a sub-award of Federal award funds to the SUBRECIPIENT pursuant to this Agreement.
BUDGET IMPACTS:
Amount to be received is still to be determined, based upon approved project
worksheets. Public Damage Assessment Worksheets for Mason County Public Works
and Park Department - Debris Removal, Emergency Protective Measures and Roads &
Bridges estimated at $50,000 total costs and damage.
RECOMMENDED OR REQUESTED ACTION:
Approve the Applicant Agent to sign the Public Assistance Grant Agreement D19-134
ATTACHMENTS:
Public Assistance Grant Agreement D19-134
Public Disaster (PA) Program Disaster Information Sheet
Briefing Summary 5/14/2019
PUBLIC ASSISTANCE (PA) PROGRAM
DISASTER INFORMATION SHEET
Event: Major Disaster Declaration
Type of Disaster: Severe Winter Storms, Straight-Line Winds,
Flooding, Landslides, Mudslides, and a
Tornado
Declaration Number: FEMA-4418-DR-WA
Declaration Date: March 4, 2019
Incident Period: December 10— 24, 2018
Declared Counties: Clallam, Grays Harbor, Island, Jefferson,
Mason, Pacific, Snohomish, and Whatcom
Counties
Deadline for Submitting
Requests for Public Assistance (RPA): April 3, 2019
Large Project Limits (FFY19): Equal or Greater than $128,900
Small Project Limits (FFY19): Minimum - $3,200
Less than - $128,900
Joint Field Office (JFO) Location: FEMA JFO 4418-DR-WA
Camp Murray
Public Assistance (PA) Officers: Federal: Joe Kaufman
State: Jon Holmes
Federal Coordinating Officer (FCO): Dolph A. Diemont
State Coordinating Officer (SCO): Alysha Kaplan
------------------------------------------------------------------------------------------------------------
State Documentation
❑ State Disaster Assistance Application Mail State Documentation to:
❑ Both Signed Copies of State Agreement Gerard Urbas
❑ Designation of Applicant Agent Letter or Resolution WA Military Department
❑ Signature Authorization Form Public Assistance Program
❑ W-9 Form MS:TA-20, Building 20-B
❑ Certification of Debarred Contractors Form Camp Murray,WA 98430-5122
❑ Electronic Fund Transfer(Direct Deposit)
❑ FFATA—Federal Funding Accountability and Transparency Act
❑ 2 CFR Part 200 Subpart F Audit Certification Form
Note:The State Documentation will be e-mailed to you with How-to-Guide instructions. If you have any questions or if
you need any assistance, please feel free to contact us.
Note:The FEMA PA Program is jointly conducted by a FEMA-State team using the FEMA Program Delivery Model as a State Led
Disaster.FEMA will be with us throughout Joint Field Office(JFO)operations(approx.3-4 months).Long term continuity
(working Preliminary Damage Assessment(PDA)documentation through Grant Closeout documentation as well as payments
and state/federal audit requirements)will be with the State PA Program Delivery Manager(PDM).Ensure any and all
correspondence is routed through the State PA Program Delivery Manager(PDM)to ensure continuity through the entire PA
grant process.
Washington State Military Department
PUBLIC ASSISTANCE GRANT AGREEMENT FACE SHEET
1. SUBRECIPIENT Name and Address: 2. Grant Agreement Amount: 3. Grant Number:
Mason County To be determined, based upon
100 West Public Works Drive D19-134
Shelton,WA 98584 approved project worksheets
4. SUBRECIPIENT, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
360-427-7535 ext December 10, 2018 March 3, 2023
7. DEPARTMENT Program Manager, phone/email: 8. Data Universal Numbering System 9. UBI#(state revenue):
Gerard Urbas,(253)512-7402 (DUNS): 069580751
Gary.urbas@mil.wa.gov
10. Funding Authority:
Washington State Military Department the"DEPARTMENT" , and Federal Emergency Management Aenc FEMA
11. Funding Source Agreement#: 12. Program Index# 13. Catalog of Federal Domestic Asst. (CFDA) 14. N/A
FEMA-4418-DR-WA 774RC(Federal)/772RC #&Title: 97.036, Public Assistance
State /774RD Admin
15. Total Federal Award Amount: N/A 16. Federal Award Date: N/A
17. Service Districts: 18. Service Area by County(ies): 19. Women/Minority-Owned, State
(BY LEGISLATIVE DISTRICT): nth Mason Certified?: X N/A 1:1 NO
(BY CONGRESSIONAL DISTRICT): r� the ( � ❑ YES, OMWBE#
20. Contract Classification: 21. Contract Type(check all that apply):
❑ Personal Services ❑ Client Services X Public/Local Gov't ❑ Contract X Grant X Agreement
❑ Research/Development ❑ A/E ❑ Other ❑ Intergovernmental (RCW 39.34) ❑ Interagency
22. Contractor Selection Process: 23. Contractor Type(check all that apply)
X "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ A/E RCW ❑ N/A X Public Organization/Jurisdiction X Non-Profit
❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑NO ❑ VENDOR ❑ SUBRECIPIENT X OTHER
24. BRIEF DESCRIPTION:
Presidential Disaster Declaration # FEMA-4418-DR-WA Washington Severe Winter Storms, Straight-line Winds, Flooding,
Landslides, Mudslides, and a Tornado. To provide funds to the SUBRECIPIENT for the repair or restoration of damaged public
facilities as approved by FEMA in project worksheets describing eligible scopes of work and associated funding. The
DEPARTMENT is the Recipient and Pass-through Entity of the Presidential Disaster Declaration # FEMA-4418-DR-WA Washington
Severe Winter Storms, Straight-line Winds, Flooding, Landslides, Mudslides,and a Tornado, and FEMA State Agreement,which are
incorporated by reference, and makes a subaward of Federal award funds to the SUBRECIPIENT pursuant to this Agreement. The
SUBRECIPIENT is accountable to the DEPARTMENT for use of Federal award funds provided under this Agreement and the
associated matching funds.
IN WITNESS WHEREOF, the DEPARTMENT and SUBRECIPIENT acknowledge and accept the terms of this Agreement, references and
attachments hereto and have executed this Agreement as of the date and year written below. This Agreement Face Sheet, Special Terms
and Conditions (Attachment 1), General Terms and Conditions (Attachment 2), Project Worksheet Sample(Attachment 3),Washington State
Public Assistance Applicant Manual dated March 4, 2019 (Attachment 4), and all other documents, exhibits and attachments expressly
referenced and incorporated herein contain all the terms and conditions agreed upon by the parties and govern the rights and obligations of
the parties to this Agreement. No other understandings,oral or otherwise, regarding the subject matter of this Agreement shall be deemed to
exist or to bind any of the parties.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 5. Special Terms and Conditions
2. DHS Standard Terms and Conditions 6. General Terms and Conditions, and,
3. Presidential Declaration, FEMA State Agreement, 7. Other provisions of the contract incorporated by reference.
and other Documents
4. Statement of Work and/or Project Description as outlined in FEMA approved Project Worksheet(s)
WHEREAS, the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Alysha Kaplan, Unit Manager print or type name:
Washington State Military Department
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM:
Brian E. Buchholz(signature on file)4/11/2019
Assistant Attorney General SUBRECIPIENT's Attorney Date
Public Assistance Grant Agreement Page 1 of 21 Mason County, D19-134
Attachment B
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Ross McDowell
DEPARTMENT: Emergency Management EXT: 806
BRIEFING DATE: 05/20/2019
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Revise Resolution 81-14 (Approve Applicant Agents and Alternate Agents /
Contacts for Natural Disasters)
EXECUTIVE SUMMARY: (If applicable, please include available options and
potential solutions):
The purpose of this designation as Applicant and Alternate Agents is to authorize these
representatives to obtain federal and/or state emergency or major disaster assistance
funds. These representatives are authorized on behalf of Mason County to execute all
contracts, certify completion of projects, request payments, and prepare all required
documentation for funding requirements.
The previous resolution (81-14) which was resolved on December 23, 2014, put
William Kenny and Brian Matthews as Applicant Agent with G. Ross McDowell and
Frank Pinter as Alternate Agents. The named Applicant Agents no longer are employed
with Mason County and new Applicant Agents need to be established.
BUDGET IMPACTS:
None
RECOMMENDED OR REQUESTED ACTION:
The recommendation is for G. Ross McDowell and Frank Pinter be established as the
Applicant Agents and Alternate Agent be Jennifer Beierle.
ATTACHMENTS:
Resolution 81-14
Example Resolution for BOCC approval
Briefing Summary 5/14/2019
RHS 0L UTION NO.
_ y
APPROVING APPLICANT AGENTS AND ALTERNATE
AGENfTICONTACT FOR NATURAL,DISASTERS
14EREAS, Natural disasters may occur at any time, &--Emergency Mar agement
Division of the State of Washington requires Mason County to designate Applicant Agents ar d
Alter7ate Agents/Contacts; arid,
WHEREAS, it is in; the best interest to Mason County to establish Applicant Agents and
;Iternate AgentsfContacts before such an event strould occur in order to submit monetary
darn ages for Mason County properties as welil',as aver-see projects.. The Agents are hereby
autheriaed to represent the Mason County Board of County Commissicners to obtain federal
andicr state emergency or disaster assistance funds. They may execute all contracts, cert&j
completion of projects, request payments, arrd prepare all required documentation for funding
reg u i re m eats: and.
�NHEREAS, this resolution mill establish `applicant Agents andan Alternate,
Agents/Contacts in the event ary ceclared naturai disaster occurs: and,
WHEREAS, die appcirtment of VVi(iam Kerry, Support Sariices Director and Brian
kfa&ews„ Public Works Director as Appllicact Agents- for Mason CounnN and G_ Ross
Mcl)Gwell, Manager of Department of F rrergerrc-j klanagement and Frank Pinter, Budget
Manager as Alternate Agents/Contacts lo;cuid be in tl e best interest cf Mason.County; NOW
THEREFORE,
BE IT RESOLVED that William Kenny or Briar Matthews and' in tl` eir absence. G. Ross
McDcvvellor Frank Pinter, are authorized to represent and act for the county in dealing vvith the
State and the Federal Emergency Management Agency for all matters required by state and
federal disaster assistance grant agreements and to execute contracts, make assurances and
certifications and prepare papenNork as need to obtain federal reimbursement fer disaster
response.
_
ADOPTED THIS � day of , 20,14.
BOARD OF COUNTY COMMISSIONERS
ST: - MASON COUNTY, WASHINGTON
,iulib Almanzor, Clerk of the Bbard Terri _`_u_-i_c, Chaiipersan
-R
AP'PROYED AS TO FORNI. Tim Sheldon„Commissioner
Timothy rRehead, Randal Neathedhi,Connrnissiorier
Chief Deputy Prosecuting Attomey
RESLOUTION NO.
APPROVING APPLICANT AGENT AND ALTERNATE
AGENT/CONTACT FOR NATURAL DISASTERS
WHEREAS, Natural disasters may occur at any time, the Emergency Management Division of the
State of Washington requires Mason County to designate Applicant Agents and Alternate Agents/
Contacts, and,
WHEREAS, it is in the best interest to Mason County to establish Applicant Agents and Alternate
Agents/Contacts before such an event should occur in order to submit monetary damages for Mason
County properties as well as oversee projects. The Agents are hereby authorized to represent the
Mason County Board of County Commissioners to obtain federal and/or state emergency or disaster
assistance funds. They may execute all contacts, certify completion of projects, request payments, and
prepare all required documentation for funding requirements; and,
WHEREAS, this resolution will establish Applicant Agents and Alternate Agent/Contact in the
event any declared natural disaster occurs; and,
WHEREAS, the appointment of Frank Pinter, Support Services Director and G. Ross McDowell,
Emergency Management Manager as Applicant Agents for Mason County and Jennifer Beierle, Budget
Manager as Alternate Agent/Contact would be in the best interest of Mason County; NOW THEREFORE,
BE IT RESOLVED that Frank Pinter or G. Ross McDowell and in their absence,Jennifer Beierle,
are authorized to represent and act for the county in dealing with the State and the Federal Emergency
Management Agency for all matters required by state and federal disaster assistance grant agreements
and to execute contracts, make assurances and certifications and prepare paperwork as needed to
obtain federal reimbursement for disaster response.
ADOPTED THIS day of 12019
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY, WASHINGTON
Melissa Drewey, Clerk of the Board Kevin Shutty, Chairman
APPROVED AS TO FORM: Sharon Trask, Commissioner
Timothy Whitehead, Randy Neatherlin, Commissioner
Chief Deputy Prosecuting Attorney
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: May 20, 2019
PREVIOUS BRIEFING DATES: May 6, 2019
ITEM: Requests for Supplemental Appropriations and Budget Transfers to the 2019 Budget
EXECUTIVE SUMMARY: The following are requests for supplemental appropriations and budget
transfers. Items highlighted in green were mentioned at the May 6th briefing. Items highlighted in blue
are new additions since the May 61h briefing.
Supplemental Appropriations:
$5,000 Increase to WSU Extension 001.010 WA State Dept of AG- Giant Hogweed
$5,000 Increase to Salary & Benefit Extra Help/Seasonal BARS lines.
$1,020 Increase to Clerk 001.070 AOC Equipment Funding
$392 Decrease to Current Expense Non-Departmental Fund 001.320— Ending Fund Balance
$1,412 Increase to IT Trackable Equipment
$7,000 Increase to Sheriff 001.205 —Off Duty Patrol/USDA
$7,000 Increase to Overtime
$225,593 Increase to Therapeutic Court 001.256 SAMHSA Grant
$225,593 Increase to various salary, benefit, and operating BARS lines
$449,550 Increase to Belfair Sewer Fund 413 WA State Dept of Commerce
$449,550 Increase to capital expenditures BARS lines
$9,634 Increase to Sheriff Deparment 001.205 Skokomish Tribal Contract
$9,634 Increase to Overtime
Budget Transfers/Amendments:
$40,000 from Current Non-Departmental 001.320— Ending Fund Balance to
$40,000 Clerk 001.070 —Judicial Support Specialist I
One new FTE in the Clerk's Office, approved by the BOCC on 3/5/19.
(Changed amount from $45,520 to $40,000 from May 6th briefing)
$50,000 from Utilities Funds 403,411,412, &413 — Ending Fund Balance to
$50,000 Utilities Funds—Combined Sewer&Water OIC
One new FTE in Utilites & Solid Waste Operating, approved by the BOCC on 3/5/19.
$40,000 from Current Expense Non-Departmental 001.320 — Ending Fund Balance to
$40,000 Current Expense Various Departments—Salary BARS lines
Current Expense Funds, 1.5% Non-Represented General Wage Increase, Res. No. 25-19.
(Changed amount from $32.5k to $40k to account for FICA &PERS)
$29,000 from Various Special Funds— Ending Fund Balance to
$29,000 Various Special Funds — Salary BARS lines
Special Funds, 1.5% Non-Represented General Wage Increase, Res. No. 25-19.
(Changed amount from $23.5k to $29k to account for FICA &PERS)
J:\Budget Office\Briefmg, Agenda,&Public Hearing Items\Budget Hearings\2019\6.18.19 Budget Hearing\Briefing
Summary 5.20.2019-Budget.doc
$37,915 from Current Expense Non-Departmental 001.320 — Ending Fund Balance to
$13,645 Prosecutor 001.180— Deputy Prosecutor
$22,245 Prosecutor 001.180— Prosecutor
$2,025 Prosecutor 001.180 — Deputy Prosecutor
Tie CDPA salary with 75% of SCJ salary, Res. No. 22-19
Increase Prosecutor's salary effective 7/1/19
Increase Deputy Prosecutor's salary based on CBA change effective 1/1/19
$62,000 from Current Expense Non-Departmental 001.320— Ending Fund Balance to
$62,000 Community Development 001.125 — Plans Examiner salary &benefit BARS lines
One new FTE in DCD, approved by the BOCC on 3/5/19.
$5,106 from Current Expense Non-Departmental 001.320— Ending Fund Balance to
$5,106 Long Range Planning BARS lines
Land Use Hurst Decision — MOU with Squaxin Island Tribe
$28,780 from Current Expense Non-Departmental 001.320 — Ending Fund Balance to
$10,030 District Court 001.100 —Judges salary & benefit BARS lines
Increase to DC] salary effective 7/1/19.
$18,750 Superior Court 001.250 —Judges salary & benefit BARS lines
Increase to DC] &SCJ salaries effective 7/1/19
$2,000 from Clerk 001.070 —Copier Rental to
$2,000 Superior Court 001.250 —Copier Rental
Due to re-evaluating copier usage by departments
$1,093 from District Court 001.100 —JAVS Maintenance to
$1,093 Superior Court 001.250 —JAVS Maintenance
Due to re-evaluating the distribution of JAVS maintenance costs to departments
$118,004 from Sales &Use Tax Fund 103 — Ending Fund Balance to
$118,004 City of Shelton Sewer Payments
To account for 2018 budgeted sewer payment made in 2019
$1,500 from Current Expense Non-Departmental 001.320 — Ending Fund Balance to
$1,500 Support Services 001.090 — Salaries and Benefits
Extra Help to cover PBX during vacation time
$1,420 from Family Law Facilitator Fund 138 —Transfer Out to
$1,420 Current Expense 001.310 —Transfers In
To close out Family Law Facilitator EFB to Current Expense due to fund deletion
RECOMMENDED OR REQUESTED ACTION: Request to set public hearing for June 18 at 9:15 am to
consider and approve supplemental budget requests and budget transfers.
ATTACHMENTS: Requests are available for review.
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\Budget Hearings\2019\6.18.19 Budget Hearing\Briefing
Summary 5.20.2019-Budget.doc
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Jennifer Beierle
DEPARTMENT: Support Services EXT: 532
BRIEFING DATE: May 20, 2019
PREVIOUS BRIEFING DATES: N/A
ITEM: Mason County Monthly Financial Report: April 2019
EXECUTIVE SUMMARY:
Review of Cash Balances, and Current Expense Revenues and Expenditures through April of 2019.
BUDGET IMPACTS: N/A
RECOMMENDED OR REQUESTED ACTION: N/A
ATTACHMENTS: Mason County Monthly Financial Report: April 2019
J:\Budget Office\Briefing,Agenda,&Public Hearing Items\2019\13riefmg Summary 5.20.2019-April 2019
Financial Report.doc
y0rl cot,
MASON COUNTY MONTHLY
FINANCIAL REPORT APL 2019
J:\Financials\2019 Financials\2019 April Financial Report.xlsx 1
MASON COUNTY MONTHLY
FINANCIAL REPORT
cNIL ® 1 9
2018 vs 2019 Current Expense Revenue Comparison
Revenue Revenue
Collected % Collected Actual dif 2018
Department Name 2018 Budget Through End of Unanticipated 2018 2019 Budget Through End of Month Unanticipated %2019 vs 2019
Month Revenue Revenue
WSU Extension $ 33,868 $ 17,985 $ (15,883) 53% $ 15,440 $ 16,286 $ 846 105% $ (1,699)
Assessor 8,815 - (8,815) 0% 6,000 9,224 3,224 154% 9,224
Auditor 744,371 192,505 $ (551,866) 26% 744,371 216,516 $ (527,855) 29% 24,011
Emergency Management 142,330 - (142,330) 0% 83,207 - (83,207) 0% -
Facilities&Grounds - 200 $ 200 0% - 200 $ 200 0% -
Human Resources - 420 420 0% - 805 805 0% 385
Clerk 351,420 143,313 $ (208,107) 41% 307,805 110,697 $ (197,108) 36% (32,616)
Commissioners 2,448 203 (2,245) 8% 824 219 (605) 27% 16
Central Operations 5,640 - $ (5,640) 0% 700 1,596 $ 896 228% 1,596
District Court 1,003,481 362,960 (640,521) 36% 893,787 336,499 (557,288) 38% (26,462)
Community Development 1,640,810 546,502 $ (1,094,308) 33% 1,667,810 584,056 $ (1,083,754) 35% 37,554
Parks&Trails 42,200 38,885 (3,315) 92% 42,200 12,232 (29,968) 29% (26,653)
Probation Services 982,449 294,420 $ (688,029) 30% 1,026,628 326,115 $ (700,513) 32% 31,695
Prosecutor 177,793 38,807 (138,986) 22% 182,232 48,096 (134,136) 26% 9,288
Child Support Enforcement 275,503 44,124 $ (231,379) 16% 206,367 28,464 $ (177,903) 14% (15,660)
Coroner 39,000 14,560 (24,440) 37% 39,000 17,360 (21,640) 45% 2,800
Sheriff 932,369 330,558 $ (601,811) 35% 1,147,619 395,379 $ (752,240) 34% 64,821
Indigent Defense 223,493 90,113 (133,380) 40% 204,767 71,206 (133,561) 35% (18,907)
Superior Court 76,358 9,677 $ (66,681) 13% 48,550 11,744 $ (36,806) 24% 1 2,067
Family Court 2,500 504 (1,996) 20% 2,500 496 (2,004) 20% (8)
Therapeutic Court 257,179 175 $ (257,004) 0% 349,648 80,633 $ (269,015) 23% 80,458
Murder Expenditures - - - 0% - - - 0% -
Treasurer 23,758,359 9,126,713 $ (14,631,646) 38% 24,726,117 9,508,503 $ (15,217,614) 38% 381,790
Indirect Payments from Other Funds 3,168,854 832,132 (2,336,722) 26% 3,922,058 1,140,525 (2,781,533) 29% 308,392
Totals $ 33,869,240 $ 12,084,756 $ (21,784,484) 36% $ 35,617,630 $ 12,916,849 $ (22,700,781) 36% $ 832,092
Unauallted *Benchmark for Month is 33.33%
J:\Financials\2019 Financials\2019 April Financial Report.xlsx 2
MASON COUNTY MONTHLY APRIL 2019
;x FINANCIAL REPORT
Treasurer Department Receipts
Treasurer#001-260-000 2018 Budget 2018 YTD This Month %2018 2019 Budget 2019 YTD This Month %2019
REAL&PERSONAL PROPERTY TAXES 9,994,965 4,348,568 3,469,149 44% 10,169,566 4,584,391 3,588,144 45%
LOCAL RETAIL SALES&USE TAX 5,000,000 1,547,301 336,177 31% 5,225,000 1,722,611 367,492 33%
LOCAL PUBLIC SAFETY-CITY 35,000 12,098 2,630 35% 37,000 15,882 3,898 43%
CRIMINAL JUSTICE 550,000 191,704 41,690 35% 600,000 225,554 50,657 38%
LEASEHOLD EXCISE TAX 25,000 6,376 204 26% 35,000 6,407 1,072 18%
FOREST EXCISE TAX - 12,590 - 0% - 29,427 - 0%
FRANCHISE FEES 500,000 127,900 26% 510,000 162,943 33,550 32%
PAYMENT IN LIEU OF TAX/B OF L 250,000 - 0% 275,000 - - 0%
PUD PRIVILEGE TAX 700,000 - 0% 700,000 - 0%
DNR OTHER TRUST 2 100 60 60% 100 53 53%
CITY-COUNTY ASSISTANCE 875,000 275,830 32% 1,362,676 345,880 25%
DNR PILT NAP/NRCA 4,000 - 0% 4,000 - - 0%
CRIMINAL JUSTICE-COUNTIES 1,072,924 327,825 160,525 31% 680,000 330,670 165,338 49%
ADULT COURT COST-JUVENILE OFFE 5,500 1,619 405 29% 5,000 1,535 384 31%
CRIMINAL JST-MARIJUANA ENFORCE 18,300 46,973 - 257% 85,000 20,382 - 24%
DUI-OTHER CRIMINAL JUSTICE A 50,300 7,742 3,871 15% 15,400 7,340 3,670 48%
LIQUOR/BEER EXCISE TAX 95,000 56,404 30,664 59% 116,920 28,048 - 24%
LIQUOR CONTROL BOARD PROFITS 200,000 51,141 26% 205,000 84,873 34,650 41%
IN LIEU OF-CITY OF TACOMA 175,000 77,558 15,512 44% 175,000 63,901 15,975 37%
PAYMNT FOR SRVCS-MASON LK DIST 475 - - 0% 475 - - 0%
PAYMNT FOR SRVCS-ISLAND LK FND 75 - - 0% 100 - - 0%
CHARGES FOR SRVCS-MACECOM 1,500 0% 1,400 - - 0%
RETURNED REMITTANCE(NSF)FEES 2,000 600 240 30% 2,400 760 280 32%
REET COLLECTION FEES 90,000 31,637 7,844 35% 100,000 32,762 11,786 33%
REET COLLECTIONS COSTS 8,500 2,773 800 33% 9,000 2,590 630 29%
TREAS.FIRE PROTECTION ASSESSM 14,700 7,490 5,316 51% 15,000 7,469 5,064 50%
TREAS OTHER WORD PROCESSING - 118 35 0% 400 110 35 27%
PUBLIC DISCLOSURE CHGS SRVCS - - - 0% 10 100 - 1000%
DATA PROCESSING SERVICES 1,500 1,300 - 87% 2,000 1,300 65%
3
Treasurer Department Receipts
Treasurer#001-260-000 2018 Budget 2018 YTD This Month %2018 2019 Budget 2019 YTD This Month %2019
GAMBLING TAX PENALTY 362 - 0% 378 228 0%
REAL&PERSONAL PENALTY - 1,296 343 0% - 84,853 18,201 0%
PERSONAL PROP FILING PEN - 7,322 4,834 0% - 5,475 3,357 0%
PENALTY ON REAL&PERSONAL PRO 350,000 140,864 44,255 40% 350,000 70,826 30,075 20%
FAILURE TO LIST PERSONAL PROP 14,000 824 446 6% 5,000 1,556 - 31%
INTEREST&OTHER EARNINGS 300,000 133,524 35,978 45% 600,000 241,172 66,192 40%
INVESTMENT SERVICEFEES(TREAS. 15,000 7,175 1,944 48% 24,000 8,643 2,210 36%
INT.ON CONT.NOTES-ACCTS.HELD,S 5,000 2,720 665 54% 8,500 5,520 1,315 65%
LEASEHOLD EXCISE TAX INTEREST - 1 0% - 2 1 0%
EXCISE INTEREST - 41 - 0% 50 14 7 28%
INV PURCHASED INT - (2,782) (2,235) 0% - (1,355) (467) 0%
INTEREST ON DELINQUENT PR TAX 650,000 243,010 89,089 37% 650,000 274,549 112,775 42%
RENTS/LEASES-DNR TRUST 21,000 54 (3,328) 0% 500,000 3,224 189 1%
RENTS/LEASES-DNR TMBR TRUST 1 250,000 367,574 180,023 0% - 37,692 15,077 0%
UNCLAIMED MONEY/PROCEEDS-SALES - 25,430 0% - 102,248 - 0%
TREASURER TAX FORECLOSURE TRUST 18,000 - - 0% 32,000 - - 0%
CASHIER'S OVERAGES AND SHORTAG 10 325 10 3252% 10 225 21 2250%
TAX DISTRIBUTION ROUNDING 10 - (1) 0% 10 - - 0%
MISCELLANEOUS-OTHER REVENUE - 393 - 0% - - 484 0%
ROAD DIVERSION 2,160,000 967,737 768,922 45% 2,160,000 984,254 769,593 46%
LEASEHOLD EXCISE TAX 2,500 1,315 27 53% 5,000 (739) 44 -15%
TIMBER EXCISE TAX 250,000 3,058 - 1% 53,000 7,013 - 13%
DNR OTHER TRUST 2 - 15 0% 50 13 - 25%
OTHER INT-DNR INTEREST - 6 - 0% 50 18 6 35%
RENTS&LEASES/DNR OTHR TRST 1 50,000 90,844 44,406 182% 2,500 7,934 3,644 317%
SPACE AND FACILITIES LEASES 3,000 - - 0% 4,500 - - 0%
Grand Total $23,758,359 $9126,714 $5,240,437 38% $24,726,117 $9,508,503 $5,305,577 38%
Unaudited*Benchmark for Month is 33.33%
4
MASON COUNTY MONTHLY FINANCIAL ANUL► 2019
Y
REPORT
2018 vs 2019 Expenditure Comparison for Current Expense
Expenditures Expenditures Unexended
2018 Budget through End of Unexended %2018 2019 Budget through End of Budget %2019 Actual
dif
Department Name 2
018 vs 2019
Month Budget Authority Month Authority
WSU Extension 236,934 $ 56,641 $ 180,293 24% 253,272 $ 68,926 $ 184,346 27% 12,285
Assessor 1,156,721 404,970 751,751 35% 1,333,069 422,836 910,233 32% 17,866
Auditor 1,196,754 368,891 827,863 31% 1,341,684 410,286 931,398 1 31% 41,395
Emergency Management 291,473 149,519 141,954 51% 210,744 73,605 137,139 35% (75,914)
Facilities&Grounds 1,000,771 331,150 669,621 33% 1,178,688 378,090 800,598 32% 1 46,940
HR/Risk Mngt/LEOFF 712,050 192,172 519,878 27% 733,976 212,038 521,938 29% 19,866
LEOFF 65,600 31,217 34,383 0% 65,600 27,212 38,388 41% (4,005)
Clerk 847,118 282,910 564,208 33% 966,980 322,675 644,305 33% 39,765
Commissioners 337,640 111,182 226,458 33% 356,881 109,688 247,193 31% (1,494)
Support Services 514,739 119,007 395,732 23% 521,657 164,867 356,790 32% 45,860
District Court 1,127,960 348,077 779,883 31% 1,252,871 358,686 894,185 29% 10,609
DCD-Bldg.&Planning 2,032,165 608,817 1,423,348 30% 2,123,119 640,859 1,482,260 30% 32,043
Parks&Trails 349,658 124,260 225,398 36% 489,475 160,814 328,661 33% 36,554
Probation Services 1,785,277 533,464 1,251,813 30% 1,864,106 535,280 1,328,826 29% 1,817
Prosecutor 1,525,057 433,862 1,091,195 28% 1,607,160 423,375 1,183,785 26% (10,487)
Child Support Enforcement 275,503 61,847 213,656 22% 208,739 56,665 152,074 27% (5,182)
Coroner 302,958 99,203 203,755 33% 309,254 106,946 202,308 35% 7,743
Sheriff 10,170,781 3,382,049 6,788,732 33% 10,593,917 3,379,622 7,214,295 32% 2,427)
Traffic Policing 2,160,000 704,800 1,455,200 33% 2,214,252 697,939 1,516,313 32% (6,862)
Courthouse Security 167,240 53,380 113,860 32% 170,740 49,546 121,194 29% (3,833)
Indigent Defense 849,360 319,997 529,363 38% 1,004,242 318,210 686,032 32% (1,787)
Superior Court 855,792 277,608 578,184 32% 880,362 265,551 614,811 30% (12,057)
Family Court 2,500 748 1,753 30% 2,500 600 1,900 24% (148)
Therapeutic Court 257,179 76,741 180,438 30% 349,039 98,129 250,910 28% 21,389
Murder Expenditures 50,000 3,952 46,048 8% 50,000 7,944 42,056 16% 3,992
Treasurer 691,651 260,190 431,461 38% 806,712 285,177 521,535 35% 24,987
Non Departmental 3,740,703 1,067,362 2,673,341 29% 3,958,247 1,057,581 2,900,666 27% (9,781)
Transfers Out to Other Funds 965,950 232,074 733,876 24% 818,869 80,402 1 738,467 1 10% (151,673)
Totals $ 33,669,534 $ 10,636,087 $ 23,033,447 32% $ 35,666,155 $ 10,713,550 $24,952,605 30% 77,463
Unaudited "Benchmark for Month Is 33.33%
J:\Financials\2019 Financials\2019 April Financial Report.xlsx 5
*�N C�~�t
Y
APRIL 2019
lNtJ
Six Year Current Expense Specific Revenue Streams Comparison
413012014 4/30/2015 4/30/2016 4/3012017 4/30/2018 4/30/2019
Community Development Revenues $ 394,863 $ 494,152 $ 602,345 $ 488,399 $ 546,502 $ 584,056
Swift&Certain Revenue 165,624 57,350 14,683 - 7,329
Current Expense Property Taxes 4,197,498 4,818,864 5,574,454 4,962,377 5,316,305 5,568,645
Current Expense Sales Tax Only 1,119,679 1,346,315 1,295,388 1,431,068 1,547,301 1,722,611
Criminal Justice Taxes/Entitlements 505,504 501,992 516,546 538,916 575,863 585,481
Rural Sales&Use Tax Fund $ 153,366 $ 172,382 $ 172,501 $ 189,657 $ 204,196 $ 243,858
t 7s,
t 25. -
125,000 -
tw.000 -
75 000000 -
25.. -
Com Srvcs-Homelessess Preven Filings 161,427 142,078 115,535 134,650 132,092 191,661
150,000
125.- -
100,000 -
75.000 -
50,000 -
25,00D --- - -
Lodging(Hotel/Motel)Tax 74,741 82,993 100,848 98,509 105,292 126,725
1MOW
75.000 -
50,000 -
25,000 Oil! 11111111
REET 1 Excise Tax Only 120,608 172,063 190,906 286,595 297,111 333,303
REET 2 Excise Tax Only 120,608 172,063 190,906 286,595 297,111 333,303
xw,aaD
-
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275.aa0
22,
200p00
175-
150,000 _- � 19- -..
125,000
100.000
WM
70,000
25,000
J:\Financials\2019 Financials\2019 April Financial Report.xlsx 6
MASON COUNTY MONTHLY
f FINANCIAL REPORT APfUL 2019
REVENUE MONTH 12018 REVENUE 1 2019 REVENUE DIFFERENCE
JANUARY $ 372,449.24 $ 417,707.75 $ 45,258.51
FEBRUARY $ 479,665.97 $ 522,335.70 $ 42,669.73
MARCH $ 359,008.50 $ 415,075.81 $ 56,067.31
APRIL $ 336,177.46 $ 367,492.05 $ 31,314.59
MAY $ 462,937.56 $ (462,937.56)
JUNE $ 412,828.00 $ (412,828.00)
JULY $ 455,381.25 $ (455,381.25)
AUGUST $ 534,629.02 $ (534,629.02)
SEPTEMBER $ 525,946.26 $ (525,946.26)
OCTOBER $ 528,278.70 $ (528,278.70)
NOVEMBER $ 515,097.65 $ (515,097.65)
DECEMBER $ 505,370.89 $ (505,370.89)
TOTAL COLLECTED REVENUE $ 5,487,770.50 $ 1,722,611.31 Projected END OF YEAR REVENUE
REVENUE BUDGETED $ 5,000,000.00 $ 5,225,000.00 $ 5,714,241.83
Yet to be Collected $ (3,502,388.69)
ANTICIPATED INCREASE $ 489,241.83
12 MONTH ROLLING AVERAGE CHANGE .1%
PRIOR MONTH. ,2_MQQ_ROLLING AVG CHANGE „r: 8.9%
J:\Financials\2019 Financials\2019 April Financial Report.xlsx 7
COU�rA
lBSJ
APRIL 2019
Six Year Financial Recap
Current Expense Recap 2014 2015 2016 2017 2018 2019
ER&R Interfund Loan Proceeds
Account Receivable from Belfair Sewer 1,200,000 1,200,000
This Month Current Expense Cash 9,368,658 9,543,879 8,049,183 5,567,459 51754,921 10,128,950
Adopted Budget on December 31st 33,809,280 36,198,316 40,787,973 38,548,029 36,930,990 41,404,349
Supplemental Appropriations - - - - - -
Total Budget including Supplementals 33,809,280 36,198,316 40,787,973 38,548,029 36,930,990 41,404,349
Budgeted Beginning Fund Balance 6,800,000 7,234,903 8,019,728 7,309,944 3,061,750 5,786,719
Budgeted Ending Fund Balance 5,239,165 4,315,462 4,120,994 3,196,819 3,261,456 5,738,194
Revenue Budgets 27,009,280 28,963,413 32,768,245 31,238,085 33,869,240 35,617,630
Revenues thru This Month of each year 10,702,599 10,891,241 11,503,612 12,638,138 12,084,756 12,916,849
Budgeted Revenues Received 40% 38% 35% 40% 36% 36%
Expenditure Budgets 28,570,115 31,882,854 36,666,979 35,270,322 33,669,534 35,666,155
Expenditures thru This Month of each year 8,225,520 9,571,968 10,295,225 10,542,387 10,635,870 10,713,550
Budgeted Expenditures Expended 29% 30% 28% 30% 32% 30%
J:\Financials\2019 Financials\2019 April Financial Report.xlsx 8
I
AP�IL 2019
Special Fund Cash Balances 4/30/2014 4/30/2015 4/30/2016 4/30/2017 4/30/2018 4/30/2019
Rural County Sales&Use Tax Fund(.09) $ 310,415 $ 635,669 $ 218,156 $ 201,096 $ 234,884 $ 775,986
Auditor's O&M 348,037 335,477 230,744 191,146 220,393 237,510
County Roads Fund 7,681,749 8,992,352 9,131,102 12,075,523 11,155,940 11,843,622
Paths&Trails 201,132 212,373 224,055 236,250 249,828 261,661
Election Equipment Holding 192,692 206,226 237,829 266,948 300,199 169,197
Crime Victims 271,991 250,233 231,676 220,774 229,110 183,831
Victim Witness Activities 47,696 65,874 86,502 73,868 26,740 24,415
Historical Preservation Fund 81,506 73,604 48,410 35,008 36,411 34,832
Community Support Services Fund 262,622 232,088 442,167 345,896 530,571 719,974
Abatement/Repair/Demolition Fund 263,999 266,388 264,535 266,991 270,527 275,348
Reserve for Technology Fund 52,648 40,229 23,942 102,125 133,158 48,505
REET&Property Tax Admin Asst 41,976 49,700 59,674 68,346 62,495 67,779
National Forest Safety 60,069 50,023 92,610 62,835 31,418 581162
Trial Court Improvement Fund 58,016 92,130 57,386 69,682 94,687 109,543
Sheriff Special Funds 266,768 299,213 288,500 282,923 280,622 253,396
Public Health Fund 281,643 535,556 334,437 366,538 160,679 158,082
Law Library 88,765 85,283 83,349 83,592 79,860 74,723
Lodging(Motel/Hotel)Tax Fund 353,064 324,508 356,928 344,089 408,178 592,107
Mental Health Tax Fund 922,864 1,142,051 1,425,949 1,583,135 1,455,171 1,438,341
Treasurer's M&O Fund 89,637 123,583 112,779 137,379 147,590 170,483
Veterans Assistance 116,170 136,672 137,878 218,106 199,924 84,429
Skokomish Flood Zone 483,154 127,808 106,788 196,082 133,611 26,618
Mason Lake Management District 66,511 75,623 105,591 115,574 127,852 150,862
Island Lake Management District 3,476 10,739 14,158 20,449 21,778 24,516
Capital Improvement/Reet 1 Fund 2,769,488 593,678 788,533 1,123,339 1,367,967 1,700,519
Capital Improvement/Reet 2 Fund 972,286 1,520,044 1,904,129 2,202,362 2,429,108 2,115,220
Mason County Landfill 189,867 366,239 1,064,265 742,313 904,047 297,999
N.Bay/Case Inlet Utility 401,341 434,467 484,942 607,695 775,129 771,998
N.Bay/Case Inlet Utility Reserve 713 714 1 715 718 725 547
Wastewater System Development 3,986 3,986 3,986 3,986 3,986 3,986
Rustlewood Sewer&Water 75,700 59,677 94,707 371,188 285,022 338,013
Beards Cove Water 193,694 245,125 266,471 307,366 383,090 423,867
Belfair WW&Water Reclamation 623,744 680,184 960,611 68,892 186,264 384,172
Reserve Landfill 496,099 507,492 508,600 511,115 500,326 475,247
Reserve Beards Cove Ulid 297,055 308,087 319,609 331,971 346,705 193,735
Storm Drain System Development
286,217 283,361 203,896 87,973 225 187,439
Information Technology 126,118 326,459 64,889 244,071 278,215 94,920
Equipment Rental&Revolving Fund 3,470,066 5,302,197 4,420,997 3,572,408 4,073,137 4,228,902
Unemployment Fund 164,770 94,184 118,707 117,705 195,400 119,085
Totals 22,617,744 25,089,298 25,520,201 27,857,457 28,320,971 29,119,572
J:\Financials\2019 Financials\2019 April Financial Report.xlsx 9
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Frank Pinter
DEPARTMENT: Central Operations EXT: 747
BRIEFING DATE: May 20, 2019
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing, please provide only new information)
ITEM: Mason County is the owner of Building (Ten) 10, which is a vacant building
located at 414 W Franklin Street, Shelton, WA 98584. The Shelton Farmers Market
desires to use the Building (Ten) 10 parking lot to accommodate vendors, participants
and spectators for the Shelton Farmers Market on the specified dates of June 1, 2019
and June 15, 2019. Shelton Farmers Market will pay $25 to use the Building 10
parking lot.
BUDGET IMPACTS: None.
RECOMMENDED OR REQUESTED ACTION: Approval to enter into an agreement
with the Shelton Farmers Market. Mason County is the owner of Building (Ten) 10,
which is a vacant building located at 414 W Franklin Street, Shelton, WA 98584.
Shelton Farmers Market desires to use the Building (Ten) 10 parking lot to
accommodate vendors, participants and spectators for the Shelton Farmers Market on
the specified dates of June 1, 2019 and June 15, 2019. Shelton Farmers Market will
pay $25 to use the Building 10 parking lot.
ATTACHMENTS: Agreement for Parking Lot Use between Mason County and the
Shelton Farmers Market
Briefing Summary 5/17/2019
AGREEMENT FOR PARKING LOT USE BETWEEN MASON
COUNTY and the City of Shelton
WHEREAS, THIS AGREEMENT made this day by and between Mason County, 411 N Fifth Street,
Shelton,WA 98584,(hereinafter"MC"),and Shelton Farmers Market,PO Box 1061, Shelton,WA 98584
(hereinafter"SFM").
WHEREAS, MC is the owner of District Court Building(Ten) 10, which is a vacant building located at
414 W Franklin Street, Shelton, WA 98584. SFM desires to use the Building (Ten) 10 parking lot to
accommodate vendors,participants and spectators for the Shelton Farmers Market.
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, the parties agree as follows:
1. The initial term of this AGREEMENT shall be for the use of the parking lot facilities on the dates
of June 1,2019 and June 15,2019 only.The term,mutual promises and covenants contained herein
of this AGREEMENT may be extended or modified by written consent from both parties,MC and
SFM.
2. Immediate revocation in the event of a violation of any of the terms and conditions of this
AGREEMENT;
3. In the event such use shall become, for any reason, dangerous or any structure of obstruction
permitted shall become insecure or unsafe,will result in immediate revocation,without notice.
4. If any use or occupancy for which this AGREEMENT has been revoked is not immediately
discontinued, MC may remove any such structure or obstruct or cause to be made such repairs
upon the structure or obstruction as may be necessary to render the same secure and safe,or adjourn
any special event the cost of expense of which shall assessed against SFM, including all
professional fees associated with enforcement of the collection of the same.
5. SFM accepts and agrees to use the parking lot "as is". MC will not be required to maintain the
parking lot and any improvements to the parking lot shall be at the expense of SFM.Prior to making
any significant repair or modification to the parking lot,SFM shall obtain the consent of MC.SFM
acknowledges that in the event of demolition and/or renovation of Building (Ten) 10 during the
period of this AGREEMENT, the parking area may be altered or damaged. During the period of
demolition and/or renovation MC may give SFM written notice and suspend SFM's use of the
parking lot during the demolition/renovation period.MC shall not be required to repair the parking
lot as a result of any such damage. MC shall not be responsible for repaving the lot, should it
become damaged while being used by SFM.
6. SFM agrees to provide a minimum of a 20(twenty)foot emergency access for Law Enforcement,
Fire and Medic units on ALL of the affected streets. The 20 (twenty) foot access shall not be
encroached upon by any booth or activity. SFM will ensure that all fire hydrants and Fire
Department Connections are accessible and NOT obstructed by vehicles or displays.
7. SFM will ensure that"Responsible Parties"are readily identifiable by the use of,and waring of a
high-visibility vest,or other means of identification,by Emergency Services Personnel(Law,Fire,
EMS), if necessary.
A
1
8. If there are temporary vendors participating in the SFM event, SFM agrees to submit a listing of
all temporary vendors and their contact information to Frank Pinter. Any food vendors cooking
food using portable gas-fueled equipment shall provide not less than one(1)fire extinguisher rated
2A, 1 OB:C(5#Dry Chemical).Vendors utilizing deep-frying equipment shall provide a Class"K"
fire extinguisher IN ADDITION TO the fire extinguisher required above. Portable LPG cylinders
(5 gals or more) used for fuel for gas-fueled equipment shall be stored not less than 5 feet from •
open flame or equipment. Electrical appliances and extension cords, if used, shall be free of
mechanical defects,the size(ampacity)of the cord shall not be less than the appliance supplied by
the cord.
9. Must ensure adequate clearance on all sidewalks for pedestrians per ADA requirements. Maintain
access/control of participants in the event of a fire/medical response.
10. SFM will provide sufficient event personnel for crowd control and parking requirements.
11. All animals much be under physical control of owner. Pet waste must be immediately cleaned up
and disposed of.
12. SFM shall be responsible for providing sufficient sanitation facilities, additional trash receptacles
and any required minor maintenance of the parking lot such as trash removal. SFM shall provide
for post even clean up,and agrees to pay MC for all work at the County's actual cost for labor and
materials for any clean up necessary following the even using the County's rates for performing
such work.
13. SFM agrees to comply with Mason County Code 9.44.041, which prohibits smoking on County
facilities,and
14. The consumption and/or sale of alcohol is prohibited on all MC facilities and/or properties,
including but not limited to Building 10 Parking Lot located at 414 W Franklin Street,Shelton,WA
98584.
15. To the fullest extent permitted by law,SFM and its employees,vendors,participants,agents and/or
volunteers agree to indemnify, defend and hold MC and its departments, elected and appointed
officials,employees,agents and volunteers,harmless from and against any and all claims,damages,
losses and expenses,including but not limited to court costs,attorney's fees and alternative dispute
resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for
any damage to or destruction of any property(including the loss of use resulting therefrom),which
1) are caused in whole or in part by any act or omission, negligent or otherwise, of SFM, its
employees, vendors, participants, agents and/or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this AGREEMENT; or 3) are based
upon SFM's and its employees, vendors, participants, agents and/or volunteers use of, presence
upon or proximity to the property of MC.This indemnification obligation of SFM shall not apply
in the limited circumstance where the claim, damage, loss or expense is caused by the sole
negligence of MC. This indemnification obligation of SFM shall not be limited in any way by the
Washington State Industrial Insurance Act,RCW Title 51,or by application of any other workmen's
compensation act, disability benefit act or other employee benefit act, and SFM hereby expressly
waives any immunity afforded by such acts.The foregoing indemnification obligations of SFM are
a material inducement to MC to enter into this AGREEMENT, are reflected in SFM's
compensation,and have been mutually negotiated by the parties.MC reserves the right,but not the
obligation, to participate in the defense of any claim, damages, losses or expenses and such
participation shall not constitute a waiver of SFM's indemnity obligations under this
7
AGREEMENT. SFM agrees all SFM's indemnity obligations shall survive the completion,
expiration or termination of this AGREEMENT. In the event SFM enters into subcontracts with
vendors to the extent allowed under this AGREEMENT, SFM's vendors shall indemnify MC on
a basis equal to or exceeding SFM's indemnity obligations to MC.
16. SFM agrees to provide evidence of the insurance required herein no later than ten(10)days before
the event, satisfactory to MC, consisting of: Certificate(s) of Insurance naming Mason County as
an additional insured.Limits shall be no less than$1,000,000 per occurrence for all covered losses
and no less than $2,000,000 general aggregate. Any actual or alleged failure on the part of MC,
under these requirements, to obtain proof of insurance required under this AGREEMENT in no
way waives any right or remedy of MC, in this or in any other regard.
17. SFM will pay a total of twenty-five($25)dollars for use of the Building 10 parking lot on 6/1/2019
and 6/15/2019. If both parties agree to extend the duration of this AGREEMENT, compensation
for the use of the Building 10 parking lot by SFM will be renegotiated for future dates.
18. Non-Compliance with any of the above may result in closure of the booth or activity until
compliance is realized.
IN WITNESS WHEREOF, COUNTY and the City of Shelton have executed this
AGREEMENT as of the date and year last written below.
SHELTON FARMERS MARKET BOARD OF COUNTY COMMISSIONERS
SHELTON, WASHINGTON MASON COUNTY, WASHINGTON
Miles Batchelder Randy Neatherlin, District#1
Commissioner
SFM Primary Contact's Kevin Shutty, District#2
Information: Commissioner, Chair
Miles Batchelder,
Administrator.
Shelton Farmers Market.
PO Box 1061, Sharon Trask, District#3
Shelton, WA 98584, Commissioner, Vice-Chair
360-764-6381,
drybedcreek@gmail.com
Approved as to form:
Timothy Whitehead
Chief Deputy Prosecuting Attorney
Mason County Elected Official/Director Meeting
Draft Agenda
Commission Chambers, 411 North 5th Street, Shelton
Monday, June 3, 2019
2:00 p.m.
1. Welcome - Call to Order
2. Update on Strategic Plan — Cmmr. Shutty/Christina Sanders
3. County's email system changing to Outlook — Frank Pinter
a. Policy on email retention
4. 2020 budget process — Jennifer Beierle
5. Updates from Elected Officials/Directors
6. Next Meeting — Monday, August 5 @ 2 p.m.
Agendas are subject to change, please contact the Commissioners'office for the most recent version.
Last printed 05/14/19 at 5:35 PM
If special accommodations are needed,contact the Commissioners'office at ext. 419, Shelton #360-427-9670;
Belfair#275-4467, Elma #482-5269.
]:\AGENDAS\2019\2019-06-03 EO-DH mtg.docx
Amendments to MCC 4.08-Animal Code
New language denoted in bolded italics
"Owner" or"Keeper,"in addition to their ordinary meanings, are terms that can be used
interchangeably within this chapter and means any person,firm,corporation, organization possessing,
harboring, keeping, having an interest in , or having control or custody of an animal.
4.08.030-Public nuisance-Owner responsibility
It shall be a public nuisance, and therefore unlawful,for any person to permit their animal(s)to:
(enforcement of this section(public nuisance)is separate and distinct from the terms of MCC 4.08.??-
Animals at large)
4.08.??Animals at large.
(a)It shall be unlawful for the owner or keeper of any animal to negligently allow such animal to enter
or trespass onto private property of another without the express permission of the owner or caretaker
of said property;or to allow said animal to run at large onto any public property or the public right-of-
way within Mason County.
(1)The animal control authority or any commissioned law enforcement officer may cite an
owner or keeper upon probable cause that a violation of this subsection (a)has occurred.
(2)Any owner or keeper who is found, by a preponderance of the evidence, to have violated
any portion of subsection(a)shall be subject to a$250 civil infraction.
(b)It shall be unlawful for the owner or keeper of any animal to knowingly allow that animal to be at
large under subsection(a)of this section when such animal represents a potential threat of
substantial bodily injury to people or damage to property. A 0" P&S i G,J z d
lT
(1)A fully commissioned law enforcement officer may cite an owner or keeper upon probable
cause that a violation of this subsection(b)has occurred or the prosecuting attorney may file a
complaint after first receiving written reports, drafted by fully commissioned law enforcement
officers that support probable cause that a violation of this subsection (b)has occurred.
(2)Any owner or keeper who is found, beyond a reasonable doubt, to have violated this
subsection(b)shall be guilty of a misdemeanor,punishable by imprisonment in the county jail
for a maximum term fixed by the court of up to 90 days, or by a fine in an amount fixed by the
court of not more than$1,000 plus statutory assessments, or by both such imprisonment and
fine. Further, upon probable cause that this crime has been occurred, the animal may be
impounded pursuant to the procedures outlined in section 4.08.120 and 4.08.130 of this
chapter.
4.08.120-Impoundment
(a)The animal control authority may apprehend any animal found doing or involved in acts
defined as a public nuisance, animals at large, and/or being subjected to cruel treatment.
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Casey Bingham
DEPARTMENT: Public Health EXT: 562
BRIEFING DATE: 5/21/2019
PREVIOUS BRIEFING DATES:
If this is a follow-up briefing, please provide only new information
ITEM: Consolidated Contract CLH18253 Amendment 8
Amends Statement of Work for:
1. NEP SSI Onsite Sewage Management: Extended the grant to 6/30/2019,
changed some of the deliverable dates, and updated the budgeted tasks and
allocations.
2. Prescription Drug Overdose Prevention for States Supplement: Increases
the funding for the program by 35,000.
BUDGET IMPACTS: This increasing Amendment provides an increase of$35,000 of
funding for 2019. This funding was anticipated and budgeted
RECOMMENDED OR REQUESTED ACTION: Move Amendment 8 CLH18253
Consolidated Contract to the Action Agenda.
Briefmg Summary 5/15/2019
MASON COUNTY PUBLIC HEALTH
2018—2020 CONSOLIDATED CONTRACT
CONTRACT NUMBER: CLH18253 AMENDMENT NUMBER: 8
PURPOSE OF CHANGE: To amend this contract between the DEPARTMENT OF HEALTH hereinafter referred to as
"DOH", and MASON COUNTY PUBLIC HEALTH hereinafter referred to as"LHJ",pursuant to the
Modifications/Waivers clause,and to make necessary changes within the scope of this contract and any subsequent
amendments thereto.
IT IS MUTUALLY AGREED: That the contract is hereby amended as follows:
1. Exhibit A Statements of Work,attached and incorporated by this reference,are amended as follows:
❑ Adds Statements of Work for the following programs:
® Amends Statements of Work for the following programs:
• NEP SSI Onsite Sewage Management-Effective January 1,2018
• Prescription Drug Overdose Prevention for States Supplement-Effective January 1,2018
❑ Deletes Statements of Work for the following programs:
2. Exhibit B-8 Allocations,attached and incorporated by this reference,amends and replaces Exhibit B-7 Allocations as
follows:
® Increase of3S 5,000 for a revised maximum consideration of73$ 6,171.
❑ Decrease of for a revised maximum consideration of
❑ No change in the maximum consideration of
Exhibit B Allocations are attached only for informational purposes.
3. Exhibit C-7 Schedule of Federal Awards, attached and incorporated by this reference, amends and replaces
Exhibit C-6.
Unless designated otherwise herein,the effective date of this amendment is the date of execution.
ALL OTHER TERMS AND CONDITIONS of the original contract and any subsequent amendments remain in full force
and effect.
IN WITNESS WHEREOF,the undersigned has affixed his/her signature in execution thereof.
MASON COUNTY PUBLIC HEALTH STATE OF WASHINGTON
DEPARTMENT OF HEALTH
Date Date
APPROVED AS TO FORM ONLY
Assistant Attorney General
Page 1 of 29
AA wc�
AMENDMENT#8
Exhibit A
Statement of Work
Contract Term: 2018-20207
DOH Program Name or Title: NEP SSI Onsite Sewage Management- Local Health Jurisdiction Name: Mason County Public Health
Effective January 1,2018
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 2 Funding Source Federal Compliance T pe of Payment
®Federal Subrecipient (check if applicable) Reimbursement
Period of Performance: January 1,2018 through June 30,2019 ❑ State ®FFATA(Transparency Act) ❑Fixed Price
❑Other ❑Research&Development
Statement of Work Purpose: The purpose of this statement of work is for Mason County Public Health(MCPH)to protect public health by minimizing the public's effects of
onsite septic systems(OSS)on surface water,assure effective treatment and disposal of sewage on a long-term basis,minimize potential for public exposure to sewage,uphold
and comply with design,installation,and management requirements for OSS to accommodate effective treatment and disposal of sewage on a long term basis,and enhance
protection of environmentally sensitive areas within the Oakland Bay and Hammersley Inlet shellfish growing areas.Mason County Public Health(MCPH)will employ
previously successful tools used by the health department such as following up on unsatisfactory service events and complaints,creating as-builts to complete records,completing
parcel surveys,offering monitary operation and maintenance(O&M)incentives,notifying OSS owners of an overdue O&M status and educating the public about O&M and water
quality.MCPH will identify and correct non-point source pollution sources by conducting a monitoring program for optical brighteners.MCPH will also prioritize for the
emergency closure growing area of Hammersley Inlet to implement OSS regulation and increase O&M compliance.MCPH will develop,enhance,and review risk-based protocols
to support the work. Mason County Public Health(MCPH)will work with the Washington Department of Health(DOH)to develop and implement a risk based on-site sewage
system evaluation program within the Hammersley Inlet area. The program will employ previously successful tools used by the health department such as file review,parcel
evaluations,sampling(fecal coliform and optical brightener),dye studies,notifying homeowners of overdue O&M evaluations, offering O&M incentives,and educating the public
about O&M and water quality. Mason County Public Health will focus primarily on the Hammersley Inlet shoreline and upland area.Outreach and education activities will also
occur in the Oakland Bay watershed including Uncle John's Creek which feeds Oakland Bay's Chapman Cove.
NOTE: This statement of work(SOW)carries forward incomplete tasks and unspent funds from the 2015-2017 consolidated contract SOW.Total spending between the
two SOWs may not exceed the total award amount of$202,407.There are multiple funding sources for this award.See Special Instructions for spending requirements
from each funding source.
NOTE 2: Dates that precede January 1,2018 are for reference only.
Revision Purpose: The purpose of this revision is to extend the period of performance and funding from March 31,2019 to June 30,2019 for project continuation;add and revise
deliverable due dates,payment information and budget table for the additional project reporting(quarterly and FEATS)extension;revise Task 6.1 to attend the AEC which aligns
with the new project timeline;and update the DOH program contact information.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration None Consideration
Code Code Start Date End Date
NEP 5-6 ONSITE SEWAGE MANAGEMENT 66.123 333.66.12 261Al2A5 01/01/18 06/30/19 85,330 0 85,330
PS SSI 1-5 OSS TASK 4 66.123 333.66.12 261KI209 01/01/18 06/30/19 86,541 0 86,541
TOTALS 171,871 0 171 871
Exhibit A, Statements of Work Page 3 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
GOALS&MEASURABLE OBJECTIVES
This simply summarizes key deliverables and measures called out in the tasks below. This table is a component of the FEATS report.
Description(e.g.,"shellfish beds reopened") Units Targets
e. ."acres" "number"
Complete Task 0.3 Evaluation Plan Evaluation Plan I
Complete Task 1.1 Project Factsheet Project Factsheet 1
Change the status of 19 parcel closures from Closed to Open in the growing area of Hammersley Inlet Growing Parcel Open 19
Area
QAPP QAPP I
Optical Brightener Policy&Procedure Plan 1
Risk Based On-Site Sewage System Evaluation Policy&Procedure Plan 1
Updated OSS Dye Testing Policy&Procedure Plan I
Fecal coliform monitoring plan Plan I
Number of Hammersley Inlet fecal coliform samples collected Samples 600
Number of Hammersley Inlet Optical Brighteners(OB)pads analyzed by Mason County Public Health OB pads analyzed(MCPH) 600
(MCPH)
Number of Hammersley Inlet Optical Brighteners(OB)pads analyzed by Ozark Underground Laboratory OB pads analyzed(OUL) 60
(OUL)
Number of sanitary surveys conducted in Hammersley Inlet Sanitary Surveys Up to 10 200
Investigative fecal coliform monitoring Samples Up to 30
Risk based list of parcels for field evaluation in Hammersley Inlet List 1
Risk based list of parcels requiring OSS dye studies. List 1
Number of dye tests conducted in Hammersley Inlet Dye Tests 100%of parcels
identified to be dye
tested
Number or percentage of OSS failures found that have been fixed OSS Failures repaired or in repair 100%
process
Number of OSS Rebates distributed Rebates 100
Oakland Bay Day EDDM for DOH approval Mailer 1
Number of Oakland Bay Day Mailers went in 2018 EDDMs sent Up to 12,000
Number of Oakland Bay Day Mailers went in 2019 EDDMs sent Up to 12,000
Oakland Bay overdue O&M educational mailings Mailings Up to 80
Mailer for community meeting for DOH approval Mailer 1
Final Project Report Report 1
Exhibit A,Statements of Work Page 4 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
*May Support PHAB Payment
Task Number Task/Activity/Description Standards/Measures Deliverables/Outcomes Due Date/Time Frame Information
and/or Amount
NEP ONSITE SEWAGE MANAGEMENT ROUNDS 5-6—CFDA 66.123
THESE FUNDS MUST BE SPENT FIRST.
Costs for activities charged to this grant will not exceed$74,426. All A19-IA invoice vouchers for these expenditures will be billed to NEP 5-6 ONSITE SEWAGE
MANAGEMENT(Master Index Code 261Al2A5). FEATS,MBE/WBE,and any other reporting for activities conducted under Cooperative Agreement#OOJ88801 and will
reference this agreement number. See Special Instructions for applicable federal Terms and Conditions for this agreement.
NEP SHELLFISH STRATEGIC INITIATIVE ONSITE SEWAGE MANAGEMENT—CFDA 66.123
THESE FUNDS CAN ONLY BE SPENT AFTER ALL NEP OSS ROUNDS 5-6 FUNDS ARE SPENT.
Costs for activities charged to this grant will not exceed$99,878. All A19-1 A invoice vouchers for these expenditures will be billed to PS SSI 1-5 TASK 4(Master Index Code
261K1204).FEATS,MBE/WBE,and any other reporting for activities conducted under Cooperative Agreement#OOJ18001 and will reference this agreement number. See
Special Instructions for applicable federal Terms and Conditions for this agreement.
TASK 0. PROJECT DEVELOPMENT
This task must be completed before initiating any other work under this subaward. Work completed prior to the completion of Task 0 will be ineligible for reimbursement under
this subaward.
0.1 Project Spatial Data and Project Spatial Data and September 15,2017 Reimbursement
Climate Change Climate Assessment up to$0 based on
Assessment actual costs.
In the tasks below This was included as
subrecipients will create a informational only for contract
detailed project outline and negotiations,not intended to
timeline to describe project stay in contract.
expectations and outcomes.
The detailed project plan
will also identify how the
objectives of the project
will be evaluated,
including quantifiable
performance measures and
targets.DOH will review
project to see if actions
may have climate change
intersections. If there is a
strong climate change
interconnections,DOH
will work with the
subreci fent on how the
Exhibit A,Statements of Work Page 5 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
project may be developed
to be climate resilient.
DOH will work with the
subrecipient on the plan
and establish mutual
expectations.
Subrecipients should
provide relevant spatial
data for their project,and
this should be identified in
the detailed project plan.
Subrecipients should
consult with technical staff
and spatial analysts where
appropriate to determine
the spatial data,associated
metadata,and data storage
location that are relevant
for the project. All
Subrecipients should
submit project coordinates
(latitude, longitude)in
decimal degrees.
0.2 Quality Assurance QAPP Within 60 days of award
Project Plan(QAPP)
Development MCPH will work with Kitsap
Subrecipient will submit a Public Health District,Hood
Quality Assurance Project Canal Coordinating Council,
Plan(QAPP)or QAPP Island County Public Health,
waiver using and Department of Ecology
Environmental Protection (ECY)to develop an approved
Agency's(EPA's)National QAPP.
Estuary Program(NEP)
guidance for QAPPs.If a
QAPP is required,
subrecipients will work
with the Washington State
Department of Ecology's
QA Officer to develop and
approve the QAPP.Work
related to collecting
environmental data may
not begin until the QAPP
or waivers are completed
and approved. See EPA
Exhibit A,Statements of Work Page 6 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
Programmatic Condition
#5 in this agreement for
more information.
0.3 Evaluation Plan Complete a short one-page Within 30 days of award
document.Use it to plan the
process your program will use
to gather information or collect
data. Following the project,it
will be used to assist in
describing what the outcome
results tell you about the impact
and success of your program
activities.
TASK 1.PROJECT MANAGEMENT AND REPORTING
This task describes the data collection and reporting requirements associated with this subaward.Maintenance of project records,submittal of payment vouchers,fiscal forms,
and progress reports;compliance with applicable procurement,contracting and interlocal agreement requirements;application for,receipt of,and compliance with all required
permits,licenses,easements,or property rights necessary for the project and submittal of required performance items. Carry out project in accordance with any completion dates
outlined in the agreement.Refer to and comply with all underlying federal terms and conditions.
1.1 Project Factsheet Project Fact Sheet August 30,2017 Reimbursement
Create a project factsheet up to$4;693
(using included template) $12,843 based on
and submit it in MS Word actual costs.
with the first quarterly
progress report.
1.2 Bi-monthly(ConCon Bi-monthly invoice and project Due annually:
invoices are due every 60 summaries.
days)Invoicing and June 15
Progress Summary FEATS will serve as project August 15
The subrecipient will email summary for performance October 1 (FEATS)
bi-monthly progress periods that fall on or near December 15
summary and invoicing FEATS due dates. See FEATS March 15(FEATS)
related to project tasks and schedule in Task 1.2.1.
deliverables to the contract
manager.The summary Annual Performance Periods
period is synced to inform
the Grant Program's EPA First Period:
reporting schedule; January 1 —February
therefore it is critical that
the Project Sponsor submit Second Period:
these summaries to the March—April(FEATS)
Grant Program according
to the following schedule. Third Period:
Progress Summaries shall May—June 30
include,at a minimum:
Exhibit A, Statements of Work Page 7 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT #8
• A description of the Fourth Period:
work completed in the July 1—August
last performance
period,including total Fifth Period:
spending by the September—October(FEATS)
project sponsor and
any partners and any Sixth Period:
completed November—December
deliverables.
• The status and
completion date for
the project activities
and near-term
deliverables.
• Description of any
problem or
circumstances
affecting the
completion date,scope
of work,or costs.
• Evidence that all the
reporting requirements
have been
satisfactorily
completed(see
below).
L2.I Financial and Ecosystem Semi-annual FEATS reports April 1
Accounting Tracking October 1
System(FEATS) FEATS will serve as project
Complete semi-annual summary for performance And upon contract completion
FEATS progress reports,as periods that fall on or near
well as a final FEATS FEATS due dates. See FEATS
report.The final FEATS schedule in Task 1.2.1.
report,reflecting the final
project billing,will be
provided during project
closeout,after the end of
the grant,and will describe
the entire project,
highlighting project
outcomes and discussing
lessons learned. See EPA
Programmatic Condition
#1.
Exhibit A,Statements of Work Page 8 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT' #8
1.2.2 Puget Sound Partnership 1. Implementation Status 1: March 31-April 28,2017
Required Near-Term November 1-30,2017
Actions(NTA)Reporting May 1-31,2018
NTA owners are required November 2018
to report on the following: Upon projeeAWT4
• Implementation status
of their actions on a 24M
semiannual basis Spring 2019
• Financial status of their Upon project/NTA
actions on an annual completion or
basis
2. Financial Status 2.:June 30-August 15,2017
June 29-August 13,2018
Upon project/NTA
completion 4 ugus'201-9
1.2.3 Women/Minority-Owned MBE/WBE Reporting October 15 annually
Business(MBE/WBE)
Reports And upon project completion
MBE/WBE reporting is
required annually.This
federal reporting is
required for assistance
agreements where there are
funds budgeted for
procuring construction,
equipment,services and
supplies,including funds
budgeted for direct
procurement by the
recipient or procurement
under subawards or loans
in the"Other"category
that exceed the threshold
amount of$150,000,
including amendments
and/or modifications.
1.3 Final Project Report Final Report and updated Fact Upon project completion
A final report will be Sheet
written by the project
owners that describes the
methods,results,lessons
learned and
recommendations for
future work. The final
report will evaluate the
Exhibit A, Statements of Work Page 9 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT 98
success of achieving the
performance measures
identified in the detailed
project plan.Included with
the final project report will
be an updated Project Fact
Sheet see 1.1).
TASK 2. POLICY DEVELOPMENT AND REVIEW
MCPH will develop a policy and procedure that will be used in the implementation of a sampling plan to include the analysis of optical brighteners.In addition,MCPH will
develops and implements a risk based analysis of all OSS along the shoreline of Hammersley Inlet to assure the systems are functioning properly and not impacting surface
water.Policies and procedures,using existing practices in Mason and other counties,will be developed.
2.1 OB Policy&Procedure a)QAPP or QAPP addendum a-b)Within 60 days of award Reimbursement
MCPH will evaluate, and updates due within 30 days up to$8$2,433
develop,and complete a b)Policy and procedure for OB of amendments based on actual
policy and procedure for sampling reviewed by DOH costs.
OB sampling,analysis,and
regulatory implication.
MCPH will provide a copy
to DOH for review and
approval.
2.2 Risk Based OSS Development of a risk based Final procedure to DOH by
Evaluation Procedure OSS evaluation procedure September 30,2017
MCPH,in cooperation reviewed by DOH.
with DOH,will develop a
risk based OSS evaluation
procedure.The procedure
will assess the risk of
individual OSS and the
potential for impact to
surface water.The
procedure will assign high,
medium,and low tiers with
the intent of implementing
field-based OSS
evaluations and dye studies
based on the assigned tier.
2.3 OSS Dye Study Protocol a)Evaluation of the current a-b)Final procedure to DOH by
&Procedure OSS dye study protocols and October 31,2017
Reevaluation procedures,in cooperation with
MCPH, in cooperation DOH
with DOH,will evaluate
the county's current OSS b)Update current OSS dye
dye study protocols and study protocols and procedures
procedures.Protocols will
Exhibit A,Statements of Work Page 10 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
be updated,as necessary,
based on current conditions
and evaluation techniques.
TASK 3. SHORELINE MONITORING AND"HOT SPOT"IDENTIFICATION
Hammersley Inlet is a shallow,narrow tidal channel connecting Oakland Bay with the main body of southern Puget Sound.The inlet is approximately 6.5 miles in length and
0.13 mile wide.The entire watershed is approximately 36.5 square miles,most of which is along the southern shoreline. There are approximately 175 small creeks,drainages,
culverts,and seeps exist along the shorelines of the Inlet. This study will target a minimum of 50 drainages with historically elevated bacteria levels or located near significant
upland development.
MCPH will use the policies and procedures developed in Task 2 to conduct a pilot project to monitor for optical brighteners(OB)and fecal coliform(FC). Optical brighteners
are fluorescent dyes found in most laundry detergents. Since adsorption is critical in the performance of on-site sewage systems(OSS),the presence of OB in surface water may
indicate ineffective OSS treatment. Monitoring for OB will help differentiate the source of elevated fecal coliform bacteria levels currently and previously identified in upland
drainages.
MCPH will work with DOH to develop the sampling plan. General direction of the sampling will include drainage and discharge analysis during both the"wet"and"dry"
seasons of the study period. The period of October through April will be considered the"wet"season while May through September will be considered the"dry"season. OB
cotton pads will be installed at each site during portions of the evaluation period. Sites will be evaluated for a four week period during both"wet"and"dry"seasons. During
these evaluation periods,cotton pads will be replaced each week. Flow measurements and FC samples will be collected when the cotton pads are replaced. Additional FC and
OB sampling may be used to investigate and segment drainages with positive OB detections or elevated FC concentrations. Sampling and analysis activities will be performed
according the plans and policies developed for the study.
MCPH will analyze OB pads under a long wavelength ultraviolet(365 nm)light in-house and verify the results of approximately 10%of the samples at Ozark Underground
Laboratory. Fecal coliform sam les will be analyzed at a certified laboratory outside Mason County. All results will be provided to DOH.
3.1 OB&Fecal Coliform a)OB and FC monitoring plan May 31,2019 Reimbursement
Sampling approved by DOH up to$41,806
MCPH will conduct fresh $49,806 based on
water monitoring at a b)Number and results of OB actual costs.
minimum of 50 drainages cotton sample pads(up to 600)
to Hammersley Inlet to analyzed by MCPH
identify the presence of
optical brighteners(OB). c) Number and results of OB
Sampling at each drainage cotton sample pads analyzed by
will occur one time during Ozark Underground Laboratory
the predefined"wet"and (up to 60 for QA/QC)
"dry"seasons.All OB pads
will be analyzed in-house d)Number and results of fecal
according to developed and coliform monitoring samples.
approved procedures.Ten (Up to 600 samples collected
percent of the pads will be by MCPH)
analyzed by Ozark
Underground Laboratory e)Number of drainages
for QA/QC. evaluated along the shorelines
Simultaneously,the of Hammersley Inlet. (A
selected drainages will be minimum of 50 drainages
monitored for fecal evaluated.)
coliform bacteria.Fecal
coliform samples will be
Exhibit A,Statements of Work Page 11 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
analyzed by a certified
laboratory.MCPH will
develop a sampling plan in
cooperation with DOH.
TASK 4: RISK BASED EVALUATION OF ON-SITE SEWAGE SYSTEMS(OSS)
According to a 2016 shoreline survey completed by DOH,there are approximately 350 developed parcels along the Hammersley inlet shorelines using OSS for wastewater
treatment and dispersal. Land use is a mix of residential,timber,and agricultural lands with residential development along the fresh and marine water shorelines.Ninety-eight
percent of these sites were single family use sites with 60%considered to be full time residential sites. Fifty-eight percent of the OSS used gravity distribution for dispersal of
effluent and 43%of the systems were greater than 30 years old.To identify impacts from OSS into shellfish growing areas MCPH will complete an OSS risk based evaluation
along Hammersley Inlet.
4.1 OSS Record Search a) In-house record search a) Ongoing. Reimbursement
MCPH will complete an and data evaluation for a up to 590,,000
OSS record search for all minimum of 350 First record search due $63,527 based on
systems along the shoreline parcels October 31,2017. actual costs.
Hammersley Inlet shoreline.
A risk based analysis will be b) Development of a risk b) September 30,2018
completed using the data based list of parcels for
collected and summarized to field evaluation
prioritize field based
analysis.This will be a
working document that will
e continually revised and
dated.
4.2 OSS Field Evaluations a)Number of field parcel a) Field evaluation of 100
MCPH will complete"wet' surveys.Conduct a minimum of parcels by April 2018
season field evaluations 200 field parcel surveys in the
using the procedures work area.
identified in the OSS field
evaluation portion of the b)Development of a risk based b) Field evaluation of 100
performance plan outline in list of parcels requiring OSS parcels by April 2019
Task 2. dye studies.
c)Summarize number and c) See Task 1.
results Deliverables/Outcomes
and other progress indicators
utilizing DOH Pollution
Identification and Correction
Implementation Reporting form
quarterly. Attach reports to
each FEATS report. The final
quarterly report will have the
cumulative total for the entire
project period.
Exhibit A,Statements of Work Page 12 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
4.3 OSS Dye Testing a) Number of OSS dye tests a) OSS dye test of 30381/o
MCPH will complete dye completed. A target of parcels by May 2018
tests of the OSS of concern 100%of OSS identified
identified in Task 4.2 using in the risk analysis will be OSS dye test of 100%of
approved dye testing dye tested. parcels 4pPhLMqy 2019
methodologies.
b) Number of OSS b) d-May 2019
deficiencies/failures
identified
c) Summarize number and c) See Task 1.
results
Deliverables/Outcomes
and other progress
indicators utilizing DOH
Pollution Identification
and Correction
Implementation Reporting
form quarterly. Attach
reports to each FEATS
report. The final
quarterly report will have
the cumulative total for
the entire project period.
4.4 OB Positive"Hot Spot" a) Completed record a) Record search and field
OSS Follow up searches for developed evaluations completed for
CPH will follow up on parcels near OB postive first"wet' season by June
positive OB and fecal drainages within 30 days 2018
coliform results identified in of positive sampling
Task 3 by completing OSS results.
record searches for those b) Completed risk based b) Record search and field
parcels in the vicinity of the field evaluations of evaluations completed for
implicated drainages.Risk developed parcels near second"wet'season by
based field evaluation and OB positive drainages May 2019
dye tests shall be completed within 15 days of record
according to the search
risk-based c) Completed risk based c) OSS dye studies completd
OSS evluation procedure OSS dye studies of by May 2019
outlined in Task 2. developed parcels near
OB positive drainages.
d) Up to 30 investigative FC d) May 2019
samples and results.
Exhibit A, Statements of Work Page 13 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
TASK 5. STUDY EDUCATION AND OUTREACH
As a member of Mason ECO Net,MCPH will help plan and participate in Oakland Bay Day.Oakland Bay Day is hosted by Mason ECO Net to educate the community about
water quality.Mason County will have an educational booth educating attendees about OSS maintenance and regulation and water quality.MCPH will provide twelve thousand
(12,000)every door direct mailings(EDDM)to the residents and landowners in the Oakland Bay MRA to encourage attendance.
MCPH will educate the shoreline OSS owners within the Hammersley Inlet emergency closure area with an out of date O&M status about their maintenance status and ways to
move into compliance.These informational mailings will occur four(4)times throughout the project.The number of mailings will depend on the number of shoreline OSS out of
compliance at the time of the mailing.
One hundred(100)rebates will be offered first come,first served to incentivize OSS maintenance. A$200 rebate will be offered for O&M or pumping.A second$200 rebate
will be offered for the installation of risers or an effluent filter.MCPH will prioritize the rebates first to the OSS owners in the Hammersley Inlet and then to the general MRA
where appropriate.Within each priority area MCPH will offer rebates to OSS with no O&M or out-of-date O&M.
MCPH will inform all residents and landowners in the Hammersley Inlet study area,via direct mailing,of the project described in Tasks 2-3 before work starts. The mailing will
inform owners of the pending project,the importance of OSS operation and maintenance,and the time,date,and location of the scheduled community-based meeting. At project
completion,findings will be available for landowner review.
5.1 Oakland Bay Days a) Copy of the direct mailing. a) May 30,2018 Reimbursement
MCPH will coordinate and Draft mailer materials May 30,2019 up to$35,462
participate in Oakland Bay will be sent to DOH staff based on actual
Day 2018 and 2019 by for review costs.
providing water quality
and onsite information at b) Number of mailings 10,000 b) June 30,2018
an educational booth. mailings for 2018
MCPH will send 12,000 c) Number of mailings. c) June 30,2019
EDDM mailings to inform 10,000 mailings for 2019
and invite residents and
landowners of the Oakland d) Coordinate and participate d) July 2018
Bay MRA to Oakland Bay in Oakland Bay Day J*1y June 2019
Day to help increase
attendance and to track the e) Number of Oakland Bay e) Upon project completion
effectiveness of EDDM for Day 2018 and 2019
educational events. attendees who heard
about the event through
the mailings.MCPH will
report outcomes in
FEATS.
5.2 Oakland Bay OSS O&M Mailings up to eighty(80) a)October 2017
Educational Mailings shoreline and upland OSS
MCPH will inform all owners within Oakland Bay b)April 2018
shorelines OSS owners with out of date operation and
within the Oakland Bay maintenance compliance. c)October 2018
Shellfish Growing Area
with out of date OSS of d)April 2019
O&M status and next steps
for O&M compliance and
Exhibit A,Statements of Work Page 14 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT #8
rebate information.There
will be four(4)mailings.
5.3 OSS Rebates a)Provide up to one hundred a)April 30,2019
Incentives will be offered (100)rebates
to OSS owners within the
Oakland Bay and
Hammersley shellfish
growing areas in the form
of rebates.Applicants will
be required to submit their
paid invoices with the
proper paperwork to
receive the rebate. A$200
rebate will be offered for
either maintenance or
pumping.A second$200
rebate will be offered to
install risers and or effluent
filter.If a homeowner self-
installs risers or an effluent
filter,MCPH will conduct
a site visit to inspect the
construction.Each
interested household will
be eligible for both rebates
with the maximum amount
of$400 per household.
MCPH will-offer rebates
exclusively to Hammersley
Inlet OSS owners until
April 2018. After April
2018,the rebates offered
are first come, first served.
Within each priority area
MCPH will offer rebates to
OSS with no O&M and out
of date O&M.MCPH will
offer incentives to
individuals as well as
targeted areas.
Exhibit A,Statements of Work Page 15 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
5.4 Hammersley Inlet Study
Education&Outreach
5.4.1 MCPH will inform all a)Copy of the mailing. Draft a-b)September 2017
Hammersley Inlet mailer materials will be sent to
shoreline residents and DOH staff for review.
landowners in the study
area,via direct mailing,of b)Date and number of mailings
the project before work sent(up to 400).
starts. The mailing will
inform owners of the
pending project,the
importance of OSS
operation and maintenance,
and the time,date,and
location of the scheduled
community-based meeting.
At project completion,
findings will be available
for landowner review.
5.4.2 MCPH will hold one a)Report showing agenda, a) November 2017
community-based meeting time,date, location and
to inform the shoreline estimated number of attendees.
OSS owners,and other
interested parties,of the
upcoming ro'ect.
TASK 6.BROADER IMPACTS AND COMMUNICATION
MCPH will attend a knowledge exchange event relevant to the project topic(conference,forum,stakeholder workshop). The
subrecipient will submit high-quality project photos or video clips of the project(process,progress,etc.).MCPH will ensure anyone in the photo or video has signed a release in
case photos or videos are used for future publications.
6.1 Submit high-quality project a) Photos a) Upon completion of project Reimbursement
photos or videos. up to JSO$7,800
b) MCPH will b) November 20i.U based on actual
Ame 2019 depending an costs.
FeO euteenies MCPH is,ar-lisheIg seI4edule
will attend a knowledge attend the Washington May 2019
exchange event relevant to .State Environmental
the project topic. Health Association 6) Upon eignTle6t9of of-fire,
(WSEHA)Annual
Education Conference
Drafi ntaiepials%44 be
sem to D014 s�d#
rewew.
Exhibit A,Statements of Work Page 16 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT #8
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
http•//www phaboard org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.O.pdf
BUDGET
Category Amount
Personnel/Salaries e'er$71,224
Fringe Benefits e.'�591,103
Travel $0$2,040
Equipment (federal definition) $0
Supplies $750
Contracts $20,500
Lab Services
Subawards $0
Name and amount ea.
Other
• Rebates $22,197
• Postage
• EDDM Mailings
Total Direct Charges $157,814
Indirect Charges $14,057
(federally approved rate)
TOTAL $171,871
Proeram Specific Requirements/Narrative
Special Requirements
Federal Fundine Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpending.gav by DOH as required by P.L. 109-282.
Exhibit A, Statements of Work Page 17 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
Program Manual,Handbook,Policy References
Mason County's On-site Sewage System Management Plan,December 5,2007
Special References(RCWs,WACs,etc.)
WAC 246-272A,RCW 70.118A,Puget Sound Action Agenda,Interim PIC Program Protocols
Federal funds from the Environmental Protection Agency(EPA)National Estuary Program(NEP)Account must be used to implement elements and activities o f the local on-site
sewage management plans that do not conflict with and are consistent with the goals,strategies,objectives,and actions of the Puget Sound Action Agenda.
Monitoring Visits(frequency,type)
The DOH program contact may conduct at least one(1)monitoring visit during the life of this project.The type,duration,and timing of visit will be determined and scheduled in
cooperation with the subawardee.The DOH Fiscal Monitoring Unit may conduct at least one(1)fiscal monitoring visit during the life of this project.
Special Instructions
"Unexpended funds,tasks,and deliverables in this statement of work that are not completed by December 31,2017 will be reauthorized for work in 2018 in a new statement of
work under the new consolidated contract term beginning January 1,2018.Total spending between the 2015-2017 and 2018-2020 SOWS may not exceed$202,427(award total)."
Progress reports are due to DOH via email to v:..•..,° aeu meganschell(c�doh.wa.gov and nichole.simmonsgWoh.wa.Qov on
the following dates: March 1,2018,September 1,2018,and upon contract completion.Minority and Women-Owned business Reporting is due to kristy.warneraa.doh.wa.gov and
cc:r+, , megan.schell a•doh.wa.gov and nichole.simmons�a�doh.wa.gov on the following dates: October 15 annually,
and upon contract completion.
All environmental data must be entered by the LHJ into EPA's Storage and Retrieval data system(STORET)at hM://www.epa..gov/STORET.The semi-annual report format and
data reporting requirements will be provided by DOH and may be modified throughout the contract period via email announcement.
"Note: Deliverables and due dates after December 31,2017 are included in this statement of work for informational purposes only and will be included in a new
statement of work under the new consolidated contract term beginning January 1,2018.
Program Saecific Requirements/Narrative
The following provisions are the pass-thru requirements of all U.S.EPA-DOH subawards funded under cooperative agreement PCOIJ18001-0.
Administrative Conditions
1. General Terms and Conditions-Effective March 29,2016
The subrecipient agrees to comply with the current EPA general terms and conditions available at: https://www.epa.gov/ r�pa- eg neral-terns-and-conditions-effective-
march-29-2016-or-later.These terms and conditions are in addition to the assurances and certifications made as part of the award and terms,conditions or restrictions cited
below.
The EPA repository for the general terms and conditions by year can be found at: https://www.epa.gov/ rg ants/grant-terms-and-conditions# eg n
2. General Terms and Conditions-Consultant Cap-Additional Information
In addition to the General Terms and Conditions#6 "Consultant Cap",as of January 1,2016,the limit is$614.48 per day$76.81 per hour.
NOTE:For future years'limits,the subrecipient may find the annual salary for Level IV of the Executive Schedule on the following Internet site: http://www.opm.gov/oca.
Select"Salary and Wages",and select"Rates of Pay for the Executive Schedule".The annual salary is divided by 2087 hours to determine the maximum hourly rate,which is
then multiplied by 8 to determine the maximum daily rate.
Exhibit A,Statements of Work Page 18 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
3. General Terms and Conditions—Cybersecurity
The subrecipient agrees to comply with the current EPA general terms and conditions"Cybersecurity".
The terms and conditions can be found on the EPA Grants Terms and Conditions Website.
For STATE:https://www.et)a.pov/grants/state-grant-cybersecurity-condition
For TRIBE:hgps://www.epa.gov/grants/tribal-grant-cybersecuriiy-condition
For Other Recipients:hqp•//www2 epa pov/sites/production/files/2015-07/documents/cybersecuriiyzrantconditionforotherr ecipients.pdf.
4. General Terms and Conditions-Indirect Costs for States and Tribal
The cost principles of 2 CFR 200 Subpart E are applicable,as appropriate,to this subaward.
In addition to the General Terms and Conditions"Indirect Cost Rate Agreements",if the subrecipient does not have a previously established indirect cost rate,it agrees to
prepare and submit its indirect cost rate proposal in accordance with 2 CFR 200 Appendix VII.
For State Agencies
The subrecipient must send its proposal to its cognizant federal agency within six(6)months after the close of the governmental unit's fiscal year.If EPA is the cognizant
federal agency,the state subrecipient must send its indirect cost rate proposal within six(6)months after the close of the governmental unit's fiscal year to:
Regular Mail
Financial Analysis and Rate Negotiation Service Center Office of Acquisition Management
U.S.Environmental Protection Agency
1200 Pennsylvania Avenue,NW,MC 3802R
Washington,DC 20460
Mail Courier(e.g.FedEx,UPS,etc.)
Financial Analysis and Rate Negotiation Service Center Office of Acquisition Management
US Environmental Protection Agency
1300 Pennsylvania Avenue,NW,6th floor
Bid and Proposal Room Number 61107
Washington,DC 20004
For Indian Tribe
If the subrecipient does not have a previously established indirect cost rate,the subrecipient must submit their indirect cost rate proposals to:
National Business Center
Indirect Cost Services
U.S.Department of the Interior
2180 Harvard Street,Suite 430
Sacramento,CA 95815-3317
The subrecipient agrees to comply with the audit requirements in accordance with 2 CFR 200 Subpart F.
5. Utilization of Small,Minority and Women's Business Enterprises(MBE/WBE)
General Compliance,40 CFR,Part 33
The subrecipient agrees to comply with the requirements of EPA's Disadvantaged Business Enterprise(DBE)Program for procurement activities under assistance agreements,
contained in 40 CFR,Part 33.
MBE/WBE Reporting,40 CFR,Part 33,Subpart E
MBE/WBE reporting is required in annual reports.Reporting is required for assistance agreements where there are funds budgeted for procuring construction,equipment,
services and supplies,including funds budgeted for direct procurement by the subrecipient or procurement under subawards or loans in the"Other"category that exceed the
threshold amount of$150,000.,including amendments and/or modifications.
Exhibit A,Statements of Work Page 19 of 29 Contract Number CLH 18253-8
Revised as of March 15,2019
a
71
AMENDMENT#8
Based on EPA's review of the planned budget,this award meets the conditions above and is subject to the Disadvantaged Business Enterprise(DBE)Program reporting
requirements.However, if subrecipient believes this award does not meet these conditions,the subrecipient must provide a justification and budget detail within 21 days of the
award date clearly demonstrating that,based on the planned budget,this award is not subject to the DBE reporting requirements to the Region 10 DBE Coordinator.
The subrecipient agrees to complete and submit a"MBE/WBE Utilization Under Federal Grants,Cooperative Agreements and Interagency Agreements"report(EPA Form
5700-52A)on an annual basis. All procurement actions are reportable,not just that portion which exceeds $150,000.
When completing the annual report,subrecipients are instructed to check the box titled"annual"in section 113 of the form.For the final report,subrecipients are instructed to
check the box indicated for the"last report"of the project in section 1B of the form.Annual reports are due by October 301 of each year.Final reports are due by October 301
or 90 days after the end of the project period,whichever comes first.
The reporting requirement is based on total procurements. Subrecipients with expended and/or budgeted funds for procurement are required to report annually whether the
planned procurements take place during the reporting period or not. If no budgeted procurements take place during the reporting period,the subrecipient should check the box
in section 5B when completing the form.
The current EPA Form 5700-52A can be found at the EPA Office of Small Business Program's Home Page at hqp://www.eRa. og v/osbp/dbereporting_htm.
This provision represents an approved deviation from the MBE/WBE reporting requirements as described in 40 CFR,Part 33,Section 33.502;however,the other requirements
outlined in 40 CFR Part 33 remain in effect,including the Good Faith Effort requirements as described in 40 CFR Part 33 Subpart C,and Fair Share Objectives negotiation as
described in 40 CFR Part 33 Subpart D and explained below.
Six Good Faith Efforts,40 CFR,Part 33,Subpart C
Pursuant to 40 CFR,Section 33.301,the subrecipient agrees to make the following good faith efforts whenever procuring construction,equipment,services and supplies under
an EPA financial assistance agreement,and to require that sub-subrecipients,loan subrecipients,and prime contractors also comply. Records documenting compliance with
the six good faith efforts shall be retained:
(a) Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. For Indian Tribal,State and Local
and Government subrecipients,this will include placing DBEs on solicitation lists and soliciting them whenever they are potential sources.
(b) Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules,where the requirements permit,
in a way that encourages and facilitates participation by DBEs in the competitive process.This includes,whenever possible, posting solicitations for bids or proposals for
a minimum of 30 calendar days before the bid or proposal closing date.
(c) Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs.For Indian Tribal,State and local Government
subrecipients,this will include dividing total requirements when economically feasible into smaller tasks or quantities to permit maximum participation by DBEs in the
competitive process.
(d) Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually.
(e) Use the services and assistance of the SBA and the Minority Business Development Agency of the Department of Commerce.
(t) If the prime contractor awards subcontracts,require the prime contractor to take the steps in paragraphs(a)through(e)of this section.
Contract Administration Provisions,40 CFR,Section 33.302
The subrecipient agrees to comply with the contract administration provisions of 40 CFR, Section 33.302.
Bidders List,40 CFR,Section 33.501(b)and(c)
Subrecipients of a Continuing Environmental Program Grant or other annual reporting grant,agree to create and maintain a bidders list. Subrecipients of an EPA financial
assistance agreement to capitalize a revolving loan fund also agree to require entities receiving identified loans to create and maintain a bidders list if the subrecipient of the
loan is subject to,or chooses to follow,competitive bidding requirements.Please see 40 CFR,Section 33.501 (b)and(c)for specific requirements and exemptions.
Exhibit A,Statements of Work Page 20 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
Fair Share Objectives,40 CFR,Part 33,Subpart D
(1) For Grant Awards$250,000 or Less
This assistance agreement is a Technical Assistance Grant(TAG);or the award amount is$250,000 or less;or the total dollar amount of all of the subrecipient's
financial assistance agreements from EPA in the current Federal fiscal year is$250,000 or less.Therefore,the subrecipient of this assistance agreement is exempt
from the fair share objective requirements of 40 CFR,Part 33,Subpart D,and is not required to negotiate fair share objectives/goals for the utilization of MBE/WBEs
in its procurements.
(2) For Subrecipients Accepting Goals
A subrecipient must negotiate with the appropriate EPA award official,or his/her designee,fair share objectives for MBE and WBE participation in procurement
under the financial assistance agreements.
In accordance with 40 CFR, Section 33.411 some subrecipients may be exempt from the fair share objectives requirements as described in 40 CFR,Part 33,Subpart
D. Subrecipients should work with their DBE coordinator,if they think their organization may qualify for an exemption.
Accepting the Fair Share Objectives/Goals of Another Subrecipient
The dollar amount of this assistance agreement,or the total dollar amount of all of the subrecipient's financial assistance agreements in the current federal fiscal year
from EPA is$250,000,or more. The subrecipient accepts the applicable MBE/WBE fair share objectives/goals negotiated with EPA. The Region 10 fair share
objectives/goals can be found:hqp://www.epa. og v/osbp/pdfs/ri Ofairsharegoals.pdf.
By signing this financial assistance agreement,the subrecipient is accepting the fair share objectives/goals and attests to the fact that it is purchasing the same or
similar construction,supplies,services and equipment,in the same or similar relevant geographic buying market.
Negotiating Fair Share Objectives/Goals,40 CFR,Section 33.404
The subrecipient has the option to negotiate its own MBE/WBE fair share objectives/goals. If the subrecipient wishes to negotiate its own MBE/WBE fair share
objectives/goals,the subrecipient agrees to submit proposed MBE/WBE objectives/goals based on an availability analysis,or disparity study,of qualified MBEs and
WBEs in their relevant geographic buying market for construction,services,supplies and equipment.
The submission of proposed fair share goals with the supporting analysis or disparity study means that the subrecipient is not accepting the fair share
objectives/goals of another subrecipient.The subrecipient agrees to submit proposed fair share objectives/goals,together with the supporting availability analysis or
disparity study,to the Regional MBE/WBE Coordinator within 120 days of its acceptance of the financial assistance award. EPA will respond to the proposed fair
share objective/goals within 30 days of receiving the submission. If proposed fair share objective/goals are not received within the 120 day time frame,the
subrecipient may not expend its EPA funds for procurements until the proposed fair share objective/goals are submitted.
(3) For Subrecipients with Established Goals
The subrecipient must negotiate with the appropriate EPA award official,or his/her designee,fair share objectives for MBE and WBE participation in procurement
under the financial assistance agreements.
In accordance with 40 CFR, Section 33.411 some subrecipients may be exempt from the fair share objectives requirements described in 40 CFR,Part 33,Subpart D.
Subrecipients should work with their DBE coordinator,if they think their organization may qualify for an exemption.
Current Fair Share Objective/Goal
The dollar amount of this assistance agreement or the total dollar amount of all of the subrecipient's financial assistance agreements in the current federal fiscal year
from EPA is$250,000,or more. The Region 10 fair share objectives/goals can be found: http://www.epa. og v/osbp/pdfs/rl Ofairsharegoals.pdf.
Negotiating Fair Share Objectives/Goals
In accordance with 40 CFR,Part 33,Subpart D,established goals/objectives remain in effect for three fiscal years unless there are significant changes to the data
supporting the fair share objectives.The subrecipient is required to follow requirements as outlined in 40 CFR Part 33, Subpart D when renegotiating the fair share
objectives/goals.
Exhibit A,Statements of Work Page 21 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT #8
(4) For DWSRF.CWSRF and BROWNFIELDS RLF Subreciuients ONLY
Objective/Goals of Loan Subrecipients
As a subrecipient of an EPA financial assistance agreement to capitalize revolving loan funds,the subrecipient agrees to either apply its own fair share objectives
negotiated with EPA to identified loans using a substantially similar relevant geographic market,or negotiate separate fair share objectives with its identified loan
subrecipients.These separate objectives/goals must be based on demonstrable evidence of the availability of MBEs and WBEs in accordance with 40 CFR,Part 33,
Subpart D.
The subrecipient agrees that if procurements will occur over more than one year,the subrecipient may choose to apply the fair share objective in place either for the
year in which the identified loan is awarded or for the year in which the procurement action occurs.The subrecipient must specify this choice in the financial
assistance agreement,or incorporate it by reference therein.
(5) R10 DBE Coordinator and Where to Send Resort
Andrea Bennett at(206)553-1789 or email:Bennett.AndreaAepa.8ov. The coordinator can answer any MBE/WBE reporting questions you may have.MBE/WBE
reports should be sent to the EPA Region 10,Grants and Interagency Agreements Unit, 1200 Sixth Avenue,Suite 900,OMP-173,Seattle,WA 98101 or FAX to
(206)553-4957.
Proarammatic Conditions
1. Semi-Annual Performance Reports
The subrecipient shall submit performance reports every six(6)months during the life of the project.Reports are due 30 calendar days after the end of each reporting period.
Reports shall be submitted to the DOH Contract Manager and may be provided electronically.
In accordance with 2 CFR 200.328,as appropriate,the subrecipient agrees to submit performance reports that include brief information on each of the following areas:
(a) A comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan for the period;
(b) The reasons why established goals were not met,if appropriate;
(c) Additional pertinent information including,when appropriate,analysis and explanation of cost overruns or high unit costs.
In addition to the semi-annual performance reports,the subrecipient shall immediately notify the DOH Contract Manager of developments that have a significant impact on the
award-supported activities. As appropriate, the subrecipient agrees to inform the DOH Contract Manager as soon as problems, delays or adverse conditions become known
which will materially impair the ability to meet the outputs/outcomes specified in the assistance agreement work plan. This notification shall include a statement of the action
taken or contemplated,and any assistance needed to resolve the situation.
The subrecipient will submit performance reports through EPA's Puget Sound Financial and Ecosystem Accounting Tracking System(FEATS).Reports are due at least 30
calendar days after the end of each reporting period.Earlier,but not later due dates may be mutually agreed upon by the Contract Manager and subrecipient in the award
document. The reporting periods shall end March 31 st and September 30th of each calendar year.Reports shall be submitted to the DOH Contract Manager on the FEATS
form provided by the Contract Manager and shall be submitted by electronic mail.The subrecipient agrees to submit performance reports that include brief information on
each of the following areas:
(a) A comparison of actual accomplishments to the outputs/outcomes established in the assistance agreement work plan for the period;
(b) The reasons for slippages if established outputs/outcomes were not met;
(c) Additional pertinent information,including when appropriate,analysis and information of cost overruns or high unit costs.
2. Final Performance Report
The subrecipient shall submit a final performance report through FEATS,which is due 90 calendar days after the expiration or termination of the award.The report shall be
submitted to the DOH Contract Manager and must be provided electronically.The report shall generally contain the same information as in the periodic reports,but should
cover the entire project period.After completion of the project,the DOH Contract Manager may waive the requirement for a final performance report if the DOH Contract
Manager deems such a report is inappropriate or unnecessary.
Exhibit A,Statements of Work Page 22 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT #8
3. Program Income-Addition
If program income is generated,the subrecipient is required to account for program income related to this project.Program income earned during the project period shall be
retained by the subrecipient and shall be added to funds committed to the project by EPA and the subrecipient,and shall be used to further eligible project objectives.
4. Recognition of EPA Funding
Reports,documents,signage,videos,or other media,developed as part of projects funded by this assistance agreement shall contain the following statement:
"This project has been funded wholly or in part by the United States Environmental Protection Agency under assistance agreement(number)to(subrecipient).The contents of
this document do not necessarily reflect the views and policies of the Environmental Protection Agency,nor does mention of trade names or commercial products constitute
endorsement or recommendation for use."
5. Quality Assurance Requirements(2 CFR 1500.11)(if applicable)
Acceptable Quality Assurance documentation must be submitted within 30 days of the acceptance of this agreement or another date as negotiated with the DOH
Contract Manager and NEP Quality Assurance Coordinator.No work involving direct measurements or data generation,environmental modeling,compilation of data
from literature or electronic media,and data supporting the design,construction,and operation of environmental technology shall be initiated under this project until the EPA
Project Officer,in concert with the EPA Quality Assurance Manager,has approved the quality assurance document.
Instructions to Submit Quality Assurance Documents for Review
Please refer to The Department of Ecology's website at: http://www.ecy.wa.gov/programs/eap/ga/docs/NEPOAPP/index.htmi for guidance and templates. Submit the
Acceptable Quality Assurance documentation to Tom Gries at t rg 1461An,ecy.wa.gov(NEP Ouality Assurance Coordinator)for review with a cc:to megan.schell n,doh.wa.gov
and and nichole.simmonsLa)doh.wa.ov(DOH NEP Contract Managers).
Additional information on these requirements can be found at the EPA Office of Grants and Debarment website: hqp://www.epa.gov/o/ogd/grants/assurance.htm.
6. Peer Review
The results of this project may affect management decisions relating to Puget Sound.Prior to finalizing any significant technical products the Principal Investigator(PI)of this
project must solicit advice,review and feedback from a technical review or advisory group consisting of relevant subject matter specialists.A record of comments and a brief
description of how respective comments are addressed by the PI will be provided to the Project Monitor prior to releasing any final reports or products resulting from the
funded study.
7. Competency of Organizations Generating and/or Using Environmental Measurement Data
In accordance with Agency Policy Directive Number FEM-2012-02,Policy to Assure the Competency of Organizations Generating Environmental Measurement Data under
Agency-Funded Assistance Agreements, subrecipient shall maintain competency for the duration of the project period of this agreement and this will be documented during
the annual reporting process. A copy of the Policy is available online at hap://www.epa.gov/fem/lab comp.htm or a copy may also be requested by contacting the DOH
Contract Manager for this award.
Federal Assistance Agreement Funds Up To$200,000
Subrecipient agrees that if the total federal funding obligated on this award exceeds$200,000(resulting from subsequent amendments to this agreement)and will involve the
use or generation of environmental data it will(unless it has otherwise done so)demonstrate competency prior to carrying out any activities involving the generation or use of
environmental data under this agreement.
Federal Assistance Agreement Funds Exceed or Expect to Exceed$200,000
Subrecipient agrees,by entering into this agreement,that it has demonstrated competency prior to award,or alternatively,where a pre-award demonstration of competency is
not practicable.Subrecipient agrees to submit documentation and demonstrate competency prior to carrying out any activities under the award involving the generation or use
of environmental data.
Shellfish Strategic Initiative Quality Assurance Coordinator Contact: Tom Gries at ter 1461na-,ecy.wa_gov
Exhibit A, Statements of Work Page 23 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
8. STORET Requirement
Subrecipients are required to institute standardized reporting requirements into their work plans and include such costs in their budgets.All water quality data generated in
accordance with an EPA approved Quality Assurance Project Plan as a result of this assistance agreement,either directly or by subaward,will be required to be transmitted
into the Agency's Storage and Retrieval(STORET)data warehouse using either WQX or WQX web.Water quality data appropriate for STORET include physical,chemical,
and biological sample results for water,sediment and fish tissue. The data include toxicity data,microbiological data,and the metrics and indices generated from biological
and habitat data. The Water Quality Exchange(WQX)is the water data schema associated with the EPA, State and Tribal Exchange Network.Using the WQX schema
partners map their database structure to the WQX/STORET structure. WQX web is a web based tool to convert data into the STORET format for smaller data generators that
are not direct partners on the Exchange Network.More information about WQX,WQX web,and the STORET warehouse,including tutorials,can be found at
hqp://www.el2a.p,ov/storet/wgx/
If activities submitted as match for this federal assistance agreement involve the generation of water quality data,the resulting information must be publicly accessible(in
STORET or some other database). Subrecipients are encouraged to develop a cross walk between any non-STORET database utilized for the storage of water quality data
associated with match activities and EPA's Water Quality Exchange(WQX).
9. Riparian Buffers
Riparian buffer restoration projects in agricultural areas shall be consistent with the interim riparian buffer recommendations provided to EPA and the Natural Resource
Conservation Service by National Marine Fisheries Service letters of January 30,2013 (stamp received date-February 4,2013)and April 9,2013 (stamp received date—
April 16,2013),or the October 28,2013 guidance.Grantees shall confirm in writing projects'consistency with the recommendations referenced above.When developing
project proposals,grantees also should consider the extent to which proposals include appropriate riparian buffers or otherwise address pollution sources on other water
courses on the properties in the project area to support water quality and salmon recovery. Deviations can only be obtained through an exception approved by EPA. In order
for EPA to evaluate a request for an exception,the grantee must submit the scientific rationale demonstrating adequacy of buffers for supporting water quality and salmon
recovery.The request must summarize tribal input on the scientific rationale or other relevant issues.The scientific rationale could be developed from sources such as site-
specific assessment data,salmon recovery plans,Total Maximum Daily Loads(TMDLs)and the state nonpoint plan.EPA will confer with the National Oceanic and
Atmospheric Administration(NOAA)and the Washington Department of Ecology and provide the opportunity for affected tribes to consult with EPA before making a final
decision on a deviation request.
10. International Travel(Including Canada)
All International Travel must be approved by the Office of International and Tribal Affairs(OITA)BEFORE travel occurs.Even a brief trip to a foreign country, for example
to attend a conference,requires OITA approval.Please contact your DOH Contract Manager as soon as possible if travel is planned out of the country,including Canada
and/or Mexico,so that they can obtain appropriate approvals from EPA Headquarters.If you have questions,please contact your DOH Contract Manager listed in this award
document.
11. Geospatial Data Standards
All geospatial data created must be consistent with Federal Geographic Data Committee(FGDC)endorsed standards. Information on these standards may be found at
www.fgdc.gov
12. ULO Stretch Goal
Subrecipients should manage their programs and subaward funding in ways that reduce the length of time that federal funds obligated and committed to subaward projects are
"unspent"federal funds,not yet drawn down through disbursements.
EPA encourages the reduction of these unliquidated obligations(ULOs)by applying the following programmatic term and condition to these assistance agreements
Assistance agreement subrecipients are to apply these"stretch"goals throughout the life of the assistance agreement and to confer with your DOH Contract Manager
whenever instances arise that make attainment of these stretch goals unlikely.
A stretch goal for utilization of funds is established.All funds should be spent by 2 years.
Exhibit A,Statements of Work Page 24 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT #8
Stretch Goal
Funds Awarded in FY 2016
(October, 1,2016-September 30,2017)
Should all Be Drawn Down by March 2019
DOH Program Contact
Contract Manager: Megan Schell,Office of Environmental Health,PO Box 47824,Olympia, WA 98504-7824;360.236.3337 3307; -yev.hyii-kimq '!
megan.schell(dWoh.wa.gov
Fiscal Lead:Nichole Simmons, Office of Environmental Health, PO Box 47824, Olympia, WA 98504-7824; 360.236.3208; nichole.simmons(-)doh.wa.gov
Exhibit A, Statements of Work Page 25 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
Exhibit A
Statement of Work
Contract Term: 2018-20207
DOH Program Name or Title: Prescription Drug Overdose Prevention for States Local Health Jurisdiction Name: Mason County Public Health
Supplement-Effective January 1,2018
Contract Number: CLH18253
SOW Type: Revision Revision#(for this SOW) 3 Funding Source Federal Compliance T pe of Payment
®Federal Subrecipient (check if applicable) Reimbursement
Period of Performance: January 1,2018 through September 30,2019 ❑ State ®FFATA(Transparency Act) ❑Fixed Price
❑Other ❑Research&Development
Statement of Work Purpose: Under the Centers for Disease Control and Prevention(CDC)Prescription Drug Overdose Prevention for States grant(5 NU 17CE002734)an
Opioid Overdose Prevention position will be funded.This position will be staffed by a public health nurse and other public health professional to conduct the work described
below. Positions will provide community and prescriber technical assistance and education to help prevent overdoses,and to improve clinical care for patients taking opioids for
chronic pain and those with opioid use disorder.
Mason County Public Health(MCPH)will 1)follow up with nonfatal overdose patients,provide training for overdose reversal, and refer nonfatal overdose patients to treatment
and other services;2)if the overdose involved a prescription opioid,follow up with the prescriber regarding the nonfatal overdose;3)when available,obtain a list of patients'
prescriptions from the Prescription Drug Monitoring Program(PDMP),and follow up with provider(s)to discuss opioid prescribing and provide education;4)on a monthly basis
provide DOH with opioid overdose reports which include the number of nonfatal overdose patients in Mason County and the number of patients served by the public health
consultant;5)perform public outreach,education and trainings to improve community awareness around opioid use and opioid overdose;and 6)attend monthly meetings with
DOH and provide updates on activities.
Revision Purpose: The purpose of this revision is to add additional funding and tasks 3-6.
Chart of Accounts Program Name or Title CFDA# BARS Master Funding Period Current Change Total
Revenue Index (LHJ Use Only) Consideration Increase(+) Consideration
Code Code Start Date End Date
FFY17 PRESCRIPTION DRUG OD-SUPP 93.136 333.93.13 77520271 01/01/18 1 08/31/18 63,027 0 63,027
FFY18 PRESCRIPTION DRUG OD-SUPP 93.136 333.93.13 77520280 09/01/18 1 08/31/19 75,000 35,000 110,000
TOTALS 138,027 35,000 173,027
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Payment Information
Number Standards/Measures and/or Amount
1. Follow up with overdose patients in Provide monthly reports to DOH MCPH will submit monthly Monthly invoices for
Mason County to connect them to which includes number of fatal and written progress reports of actual cost reimbursement
evidence based substance abuse nonfatal overdoses and number of ongoing activities January 1, will be submitted to
treatment and other needed services. persons contacted. 2018—August 31,2018. DOH.
Increase outreach to persons with
substance use disorder(SUD)to Report technical assistance Final report to be submitted
provided dates,location, by September 30,2018.
Exhibit A,Statements of Work Page 26 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Payment Information
Number Standards/Measures and/or Amount
navigate services such as evidence participants-TA consultation)If Total of all invoices will
based treatment and recovery support. materials are prepared,please (See Special Instructions not exceed$63,027
share. below.) through August 31,2018.
In the case of a suspected opioid
overdose: At least one(1)community forum Final invoice must be
Notify the person's prescribers listed in will be held where opioid addiction received by
the PMP and person's primary care and treatment is discussed. September 15,2018.
provider,if known,of the overdose
event. Provide updates on ongoing (See Special Billing
activities related to opioid Requirements below.)
Provide technical assistance,training, overdose prevention and linkages
consultation and resources regarding to treatment at monthly meetings
opioid prescribing guidelines and opioid with DOH.
use disorder.
Will report on these efforts and
Provide public outreach,education,and discussions at meetings with DOH.
training to community around opioids
and opioid use disorder.
Increase prevention activities such as
naloxone education to include law
enforcement,discuss overdose response
and prevention efforts by the sheriff s
office,tribal police,etc.
2. Continuation of activities above for new Continuation of deliverables/ MCPH will submit monthly Monthly invoices for
funding year.Increase staff assigned to outcomes listed above. written progress reports of actual cost reimbursement
24 hours a week. ongoing activities through will be submitted to
August 31,2019. DOH.
Final report to be submitted Total of all invoices for
by September 30,2019. this funding period will
not exceed$75,000
(See Special Instructions
below.) Final invoice must be
received by
September 15,2019.
(See Special Billing
Requirements below.)
Exhibit A,Statements of Work Page 27 of 29 Contract Number CLH 18253-8
Revised as of March 15,2019
AMENDMENT#8
Task Task/Activity/Description *May Support PHAB Deliverables/Outcomes Due Date/Time Frame Payment Information
Number Standards/Measures and/or Amount
3. Increase travel and outreach training. Increase outreach training to jail MCPH will submit monthly Monthly invoices for
population(4x/month) and Mobile written progress reports of actual cost reimbursement
Outreach population[2x/week at ongoing activities through will be submitted to DOH.
/our(4)sites]number of persons August 31, 2019.
will vary at all locations. MCPH Total of all invoices for
will share outcomes challenges Final report to be submitter/ this funding period will
and successes. by September 30, 2019. not exceed S35,000.
4. Professional development training.for One(1) or two(2)MCPHstaff'will
staff. attend the RV Drug Abuse and (See Special Instructions Final invoice must be
Heroin Summit in Atlanta, GA. below.) received by
Goal of training for staff September 15, 2019.
To stay abreast of latest and
up-to-date research and methods (See Special Billing
in battling the Opioid epidemic Requirements below.)
and obtain practical strategies that
can be shared with community and
stakeholders to utilize in their
Community Opioid Response Plan.
5. Community-wide cultural competency Hold a trauma training for
and sensitivity training for service criminal justice professionals.
providers and community members who Time and location will be
are in contact with opioid drug users. dependent on trainer availabilim.
Outcome of training:
To increase awareness and
comprehension of'effeets of trauma
to help develop and implement
strategies for trauma-informed
policies.
A survey following the training will
be used to gainfiedback.
6. Outreach supplies, educational Provide a PDF or other copy qf'
materials and Centers for Disease material and who, where, how ads
Control and Prevention(CDC)Rx were placed. Outcome of ads,
Awareness campaign, CDC materials clicks, views,feedback. MCPH will
for pharmacy distribution,paid be utilizing CDCs RX Awareness
advertisements. Campaign for radio spots, social
media andpharmacy
Exhibit A,Statements of Work Page 28 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
AMENDMENT#8
*For Information Only:
Funding is not tied to the revised Standards/Measures listed here. This information may be helpful in discussions of how program activities might contribute to meeting a
Standard/Measure. More detail on these and/or other Public Health Accreditation Board(PHAB)Standards/Measures that may apply can be found at:
http://www.phaboard.org/wp-content/uploads/PHAB-Standards-and-Measures-Version-1.0.pdf
Program Specific Requirements/Narrative
Special Requirements
Federal Funding Accountability and Transparency Act(FFATA)
This statement of work is supported by federal funds that require compliance with the Federal Funding Accountability and Transparency Act(FFATA or the Transparency Act).
The purpose of the Transparency Act is to make information available online so the public can see how the federal funds are spent.
To comply with this act and be eligible to perform the activities in this statement of work,the LHJ must have a Data Universal Numbering System(DUNS®)number.
Information about the LHJ and this statement of work will be made available on USASpendine.gov by DOH as required by P.L. 109-282.
Staffing Requirements:
Added time for specialist to perform community outreach
Restrictions on Funds(what funds can be used for which activities,not direct payments,etc):
This grant cannot be used for purchase of food/drinks,lobbying,for purchase of naloxone or for distribution of sterile needles or syringes.
Special Billing Requirements:
DOH will provide an A19-1A invoice voucher form that must be used for monthly billing.
Special Instructions
Monthly written progress reports via email and conference calls with DOH program contacts.
DOH Program Contacts:
Jennifer Alvisurez Rachel Meade
Program Manager Opioid Overdose Prevention Specialist
Injury and Violence Prevention Injury and Violence Prevention
Office of Community Health Systems Phone: 360-236-2846
Washington State Department of Health rachel.meade@doh.wa.gov
P.O.Box 47855,Olympia,WA 98504-7855
Phone: 360-236-2845 Fax: 360-236-2830
jennifer.alvisurezt,doh.wa_gov
Exhibit A, Statements of Work Page 29 of 29 Contract Number CLH18253-8
Revised as of March 15,2019
EXHIBIT B4
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2020 Date: March 15,2019
Indirect Rate as of January 2018:13.71%
DOH Use Only
BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
NEP 5-6 Onsite Sewage Management OOJ88801 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $10,904 $85,330 $85,330
NEP 5-6 Onsite Sewage Management OOJ88801 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 10/01/14 08/31/19 $74,426
PS SSI 1-5 OSS Task 4 OIJ18001 Amd 2,8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 ($13,337) $86,541 $86,541
PS SSI 1-5 OSS Task 4 OIJ18001 N/A,Amd 8 66.123 333.66.12 01/01/18 06/30/19 07/01/17 06/30/19 $99,878
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 Amd 2 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $9,062 $28,979 $28,979
FFY17 EPR PHEP BPI LHJ Funding NU90TP921889-01 N/A 93.069 333.93.06 01/01/18 06/30/18 07/01/17 07/02/18 $19,917
FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 5 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $888 $49,341 $49,341
FFY18 EPR PHEP BPI Supp LHJ Funding NU90TP921889-01 Amd 4 93.069 333.93.06 07/01/18 06/30/19 07/01/18 06/30/19 $48,453
FFA'18 Prescription Drug OD-Supp N1117CE002734 Amd 8 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $35,000 $1101000 $173,027
FFY 18 Prescription Drug OD-Supp NU17CE002734 Amd4 93.136 333.93.13 09/01/18 08/31/19 09/01/18 08/31/19 $75,000
FFY17 Prescription Drug OD-Supp U17CE002734 Amd 2 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $29,627 $63,027
FFY17 Prescription Drug OD-Supp U17CE002734 N/A 93.136 333.93.13 01/01/18 08/31/18 09/01/17 08/31/18 $33,400
FFY17 Increasing Immunization Rates NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $5,600 $5,600 $5,600
FFY17 PPHF Ops NH231P000762 Amd 3,4 93.268 333.93.26 07/01/18 06/30/19 07/01/18 06/30/19 $500 $500 $500
FFY17317Ops 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $1,423 $1,423 $1,423
FFY17AFIX 5NH231P000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $4,293 $4,293 $4,293
FFY17 VFC Ops 5NH23IP000762-05-00 N/A 93.268 333.93.26 01/01/18 06/30/18 04/01/17 06/30/18 $2,228 $2,228 $2,228
FFYI9MCHBGLHJ Contracts B04MC32578 Amd4 93.994 333.93.99 10/01/18 09/30/19 10/01/18 09/30/19 $67,694 $67,694 $123,809
FFY 18 MCHBG LHJ Contracts B04MC31524 Amd2 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $5,344 $56,115
FFY18 MCHBG LHJ Contracts B04MC31524 N/A 93.994 333.93.99 01/01/18 09/30/18 10/01/17 09/30/18 $50,771
FY2 Group B Programs for DW(FO-SW) Amd 3 N/A 334.04.90 07/01/18 06/30/19 07/01/17 06/30/19 $5,000 $5,000 $5,000
GFS-Group B(FO-SW) N/A N/A 334.04.90 01/01/18 06/30/18 07/01/17 06/30/19 $2,500 $2,500 $2,500
SFY2 Lead Environments of Children Amd 4 N/A 334.04.93 07/01/18 06/30/19 07/01/18 06/30/19 $1,500 $1,500 $4,500
SFY1 Lead Environments of Children Amd2 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/18 $1,500 $3,000
SFYI Lead Environments of Children Amd 1 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/1 $1,500
RecShellfish/Biotoxin N/A N/A 334.04.93 01/01/18 06/30/19 07/01/17 06/30/19' $7,500 $7,500 $7,500
Page 1 of 2
EXHIBIT B-8
Mason County Public Health ALLOCATIONS Contract Number: CLH18253
Contract Term:2018-2020 Date: March 15,2019
Indirect Rate as of January 2018:13.71%
DOH Use Only
BARS Statement of Work Chart of Accounts Funding Chart of
Federal Award Revenue Funding Period Funding Period Period Accounts
Chart of Accounts Program Title Identification# Amend# CFDA* Code** Start Date End Date Start Date End Date Amount Sub Total Total
Wastewater Management-GFS Amd 5 N/A 334.04.93 07/01/18 06/30/19 07/01/17 06/30/19 $43,274 $43,274 $60,000
Wastewater Management-GFS Amd5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 ($43,274) $16,726
Wastewater Management-GFS N/A,Amd 5 N/A 334.04.93 01/01/18 06/30/18 07/01/17 06/30/19 $60,000
FPHS Funding for LHJs Dir Amd 3 N/A 336.04.25 07/01/18 06/30/19 07/01/17 06/30/19 $42,000 $42,000 $42,000
YR 20 SRF-Local Asst(15%)(FS)-SS Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 ($12,000) $0 $0
YR 20 SRF-Local Asst(15%)(FS)-SS N/A,Amd 3 N/A 346.26.64 01/01/18 12/31/18 07/01/17 12/31/18 $12,000
YR 21 SRF-Local Asst(15%)(FS)SS Amd 7 N/A 346.26.64 01/01/18 12/31/19 07/01/17 12/31/1 $800 $24,800 $24,800
YR 21 SRF-Local Asst(15%)(FS)-SS Amd 6 N/A 346.26.64 01/01/18 12/31/19 07/01/17 12/31/1 $12,000
YR 21 SRF-Local Asst(15%)(FS)-SS Amd 3,6 N/A 346.26.64 01/01/18 12/31/19 07/01/17 12/31/19 $12,000
Sanitary Survey Fees(FO-SW)-SS State Amd 7 N/A 346.26.65 01/01/18 12/31/19 07/01/17 12/31/19 $800 $24,800 $24,800
Sanitary Survey Fees(FO-SW)-SS State Amd 6 N/A 346.26.65 01/01/18 12/31/19 07/01/17 12/31/19 $12,000
Sanitary Survey Fees(FO-SW)-SS State N/A,Amd 3,6 N/A 346.26.65 01/01/18 12/31/19 07/01/17 12/31/19 $12,000
YR 20 SRF-Local Asst(15%)(FS)-TA Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 ($2,000) $0 $0
YR 20 SRF-Local Asst(15%)(FS)-TA N/A,Amd 3 N/A 346.26.66 01/01/18 12/31/18 07/01/17 12/31/18 $2,000
YR 21 SRF-Local Asst(15%)(FS)-TA Amd 6 N/A 346.26.66 01/01/18 12/31/19 07/01/17 12/31/19 $2,000 $4,000 $4,000
YR 21 SRF-Local Asst(15%)(FS)-TA Amd 3,6 N/A 346.26.66 01/01/18 12/31/19 07/01/17 12/31/19 $2,000
TOTAL $736,171 $736,171
Total consideration: $701,171 GRAND TOTAL $736,171
$35,000
GRAND TOTAL $736,171 Total Fed $561,071
Total State $175,100
*Catalog of Federal Domestic Assistance
**Federal revenue codes begin with"333". State revenue codes begin with"334".
Page 2 of 2
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Kell Rowen, Planning Manager
DEPARTMENT: Community Services EXT: 286
BRIEFING DATE: May 20, 2019
PREVIOUS BRIEFING DATES: April 8, 2019
ITEM: Updating the County's Flood Damage Prevention Ordinance (FDPO).
EXECUTIVE SUMMARY: FEMA has updated the Special Flood Hazard Area maps for
Mason County. The maps will become official on June 20, 2019. Mason County is
required to update its FDPO prior to the effective date of June 20, 2019.
Staff has scheduled proposed amendments to the Planning Advisory Commission at
their May 20, 2019 meeting and expects that they will be recommending approval.
Staff has been working with FEMA Region 10, the NFIP State Coordinator and the
state's RiskMAP Coordinator to update the code appropriately.
BUDGET IMPACTS: None
RECOMMENDED OR REQUESTED ACTION: Put on May 28, 2019 Action Agenda
to set the public hearing for June 18, 2019.
ATTACHMENTS:
Title 14, Chapter 14.22 Flood Damage Prevention
Title 8, Chapter 8.52.130 Frequently Flooded Areas
Notice of Hearing
Briefmg Summary 5/14/2019
Chapter 14.22 - FLOOD DAMAGE PREVENTION
Article I. - Statutory, Authorization, Purpose, and Objectives
14.22.010—Statutory authorization.
The Legislature of the State of Washington has delegated the responsibility to local governmental
units to adopt regulations designed to promote the public health, safety, and general welfare of its
citizenry. RCW 36.70A060 and RCW 36.70A170 provides for the designation and regulation of frequently
flooded areas, and chapter 86.16 RCW provides for the administration of National Flood Insurance
Program regulation requirements by local governments.This chapter, as adopted and amended, shall be
known as the Mason County Flood Damage Prevention Ordinance.
14.22.020—Purpose.
(a) Background. The flood hazard areas of Mason County are subject to periodic inundation which can
result in loss of life and property, health, and safety hazards, disruption of commerce and
governmental services, extraordinary public expenditures for flood protection and relief, and
impairment of the tax base, all of which adversely affect the public health, safety, and general
welfare.These flood losses could be exacerbated by the cumulative effect of obstructions in areas of
special flood hazards which increase flood heights and velocities, and when inadequately anchored,
damage uses in other areas. Uses that are inadequately floodproofed, elevated, or otherwise
protected from flood damage also contribute to the flood loss.
Mason County has prepared this flood damage prevention ordinance to implement comprehensive
flood damage reduction measures that are necessary for public health safety and welfare and that
allow property owners to protect their property.
(b) Purpose. It is therefore the purpose of this chapter to promote the public health,safety, and general
welfare, and to minimize public and private losses due to flood conditions in specific areas by
provisions designed:
(1) To protect human life, health and property;
(2) To minimize expenditure of public money and costly flood damage control projects;
(3) To minimize the need for rescue and relief efforts associated with flooding and generally
undertaken at the expense of the general public;
(4) To minimize prolonged business and farming interruptions;
(5) To minimize damage to public facilities and utilities such as water and gas mains, electric
tel9phone and sewer lines, streets, and bridges located in areas of special flood hazard;
(6) To help maintain a stable tax base by providing for the sound use and development of areas of
special flood hazard so as to minimize future flood blight areas;
(7) To ensure that potential buyers are notified that property is in an area of special flood hazard;
(8) To ensure that those who occupy the areas of special flood hazard participate, along with
government, in assuming responsibility for their actions;
Page 1
(9) To allow individuals to protect their life, health,and property when it is done in accordance with
all applicable laws and regulations;
(10) Implement applicable recommendations of Skokomish River Comprehensive Flood Hazard
Management Plan; and
(11) Provide for continued eligibility for National Flood Insurance Program.
14.22.030—Methods of reducing flood losses.
In order to accomplish its purposes,this chapter provides regulatory methods and provisions for:
(a) Restricting or prohibiting uses which are dangerous to health,safety, and property due to water
or erosion hazards, or which result in damaging increases in erosion or in flood heights or
velocities;
(b) Requiring that uses vulnerable to floods,including facilities which serve such uses, be protected
against flood damage at the time of initial construction;
(c) Controlling the alteration of natural floodplains, stream channels, and natural protection
barriers, which help accommodate or channel flood waters;
(d) Controlling filling,grading, and other development which may increase flood damage;
(e) Preventing or regulating the construction of flood barriers which will unnaturally divert flood
waters or may increase flood hazards in other areas;
(f) Controlling excessive erosion by constructing sound erosion control structures and obtaining
appropriate permits and exemptions from all applicable local, state, and federal jurisdictions;
and
(g) Implementing the recommendations of adopted flood hazard studies and plans.
Article II. - Definitions
14.22.040—Definitions.
Unless specifically defined below, words or phrases used in this ordinance shall be interpreted so as
to give them the meaning they have in common usage and to give this chapter its most reasonable
application:
"A-Zone"or"zone A" means those areas shown on the flood insurance rate maps(FIRM)as that area
of land within the floodplain which would be inundated by the base flood(100-year or one percent annual
chance) flood.
"Accessory structure" means nonresidential structures such as detached garages, sheds, garden
buildings, pole buildings, and barns which are considered normal for farming and ranching activities.Also
known as"appurtenant structures".
"Administrator" means the director of the Mason County Department of Community Development
or designee.
Page 2
"Appeal" means the right to request for a review of the administrator's interpretation of any
provision of this chapter or a request for a variance.
"Area of shallow flooding" means a designated AO or AH zone on the flood insurance rate map
(FIRM).The base flood depths range from one to three feet; a clearly defined channel does not exist; the
path of flooding is unpredictable and indeterminate; and, velocity flow may be evident. AO is
characterized as sheet flow and AH indicates ponding.
"Area of special flood hazard" means the land in the flood plain subject to a one(1)percent or greater
chance of flooding in any given year. Designation on maps always includes the letters A or V.Also known
as"special flood hazard area".
"Avulsion" means a sudden cutting off of land by flood, currents, or change in course of a body of
water.
"Avulsion risk areas" are the areas which have been determined to have too high a risk of avulsion to
permit new structures or expansion of existing structures.
"Base flood" means the flood having a one (1) percent chance of being equaled or exceeded in any
given year.Also referred to as the "100-year flood." Designation on maps always includes the letters A or
V.
"Base flood elevation" means the computed elevation to which floodwater is anticipated to rise
during the base flood. Base Flood Elevations(BFEs)are shown on Flood Insurance Rate Maps(FIRMS)and
on the flood profiles. The BFE is the regulatory requirement for the elevation or floodproofing of
structures.The relationship between the BFE and a structure's elevation determines the flood insurance
premium.
"Basement"means any area of the building having its floor subgrade(below ground level)on all sides.
"Breakaway wall" means a wall that is not part of the structural support of the building and is
intended through its design and construction to collapse under specific lateral loading forces, without
causing damage to the elevated portion of the building or supporting foundation system.
"Building" means a walled and roofed structure including a gas or liquid storage tank, that is
Principally above ground as well as a manufactured home. The terms "structure" and "building" are
interchangeable in the National Flood Insurance Program (NFIP). Residential and non-residential
structures are treated differently. A residential building built in a floodplain must be elevated above the
Base Flood Elevation (BFE). Non-residential buildings may be elevated or floodproofed.
"Critical facility"means facilities for which even a slight chance of flooding might be too great.Critical
facilities include, but are not limited to schools, nursing homes, hospitals, police, fire and emergency
response installations, installations which produce, use,or store hazardous materials or hazardous waste.
"Coastal High Hazard Area" means an area of special flood hazard extending from offshore to the
inland limit of a primary frontal dune along an open coast and any other area subject to high velocity wave
action from storms or seismic sources. The area is designated on the FIRM as Zone V1-30,VE or V.
"Development" means any man-made change to improved or unimproved real estate, including, but
not limited to, buildings or other structures, diking, mining, dredging, filling, grading, paving, excavation
or drilling operations or storage of equipment or materials. The area contained within ring levees is
considered to be part of the development area due to its impact on flood waters.
"Development permit" see definition for"permit" under this chapter.
Page 3
"Elevated building" means for insurance purposes, a nonbasement building which has its lowest
elevated floor raised above ground level by foundation walls, shear walls, post, piers, pilings, or columns.
"Elevation Certificate" means the official FEMA form (FEMA Form 086-0-33) used to track
development, provide elevation information necessary to ensure compliance with community flood plain
management ordinances, and determine the proper insurance premium rate.
"Emergency" means an unanticipated and imminent threat to public health, safety, or the
environment which requires immediate action within a time period too short to allow for normal
development permit application and review. All emergency development shall be consistent with all
Mason County Development Regulations.
"Engineering reports" are reports compiled under this chapter to address flood-related issues shall
be by an engineer licensed in the state of Washington with knowledge and experience in hydrology.The
method and rigor of all investigation, analysis and design shall be in accordance with current generally
accepted engineering standards.
"Flood" or"flooding" means a general and temporary condition of partial or complete inundation of
normally dry land areas from:
(1) The overflow of inland or tidal waters;and/a
(2) The unusual and rapid accumulation of runoff of surface waters from any source;
(3) Mudslides (i.e., mudflows) which are proximately caused by flooding and are akin to a river of
liquid and flowing mud on the surfaces of normally dry land areas,as when earth is carried by a
current of water and deposited along the path of the current;
(4) The collapse or subsidence of land along the shore of a lake or other body of water as a result
of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical
levels or suddenly caused by an unusually high water level in a natural body of water,
accompanied by a severe storm, or by an unanticipated force of nature, such as flash flood or
an abnormal tidal surge,or by some similarly unusual and unforeseeable event which results in
flooding as defined by(1) above.
A_flood inundates a floodplain. Most floods fall into three major categories: riverine flooding,coastal
flooding,and shallow flooding.Alluvial fan flooding is another type of flooding more common in
the mountainous western states.
"Flood insurance rate map (FIRM)" means the official map on which the Federal Insurance
Administratorie-n has delineated both the areas of special flood hazards and the risk premium zones
applicable to the community.
"Flood insurance study" FIS -means an examination,evaluation and determination of flood hazards
and if appropriate, corresponding water surface elevations, or an examination evaluation and
determination of mudslide(i.e., mudflow) and/or flood-related erosion hazards(also known as the Flood
Elevation Study).
a
When aTfll oy a Studyr�Tcm7prI c+cd fyrt4c1N'PTID, the infeFmatkm-a
tassembled into an PIS. The r'S -_1-_F+1 coRtains detailed flead elevation data in flead 13FOfiles and data
ables rra.J
-n-rLr}7Tare
"Floodplain" means any land area susceptible to being inundated by floodwaters from any source.
Page 4
"Floodplain management" means-the operation of an overall program of corrective and preventive
measures for reducing flood damage including but not limited to emergency preparedness plans, flood
control works and flood plain management regulations. a decision making oFecess that aims te aehleve
the wise use of the nation's fleedoWns. "Wise e" means Wth red ed fl.,n.d 'asses and oFetter-ifi-A.A. Aef
the natUFal reseuFees and function of fleedplaii+s. The National Flood insuFance PFG
a-n d erwFitesflood�su,anee cvcciuRc-vrrIy rrrcvimrin'+'c-s -that a o-o+rand d e i feree
"Floodplain Management—Regulations 9fdieafwes" means zoning ordinances, subdivision
regulations building codes health regulations special purpose ordinances (such as a flood plain
ordinance grading ordinance and erosion control ordinance) and other applications of police power.The
term describes such state or local regulations, in any combination thereof, which provide standards for
the purpose of flood damage prevention and reduction.
to adept a fleedoWn management ordinance that Fneets OF exceeds the Fninimum NFIP Fee*Wen+e4s-.
The oveffdding RUF130se of the fleed I-.fn FnanagerneRt ulal*one is to ensure that ftjj��
communities take onto account flood hazaFds, te the extent that theY aFe l(AE)wn, *A all OffiGial action-s
relating to land m en+ -,n.d
"Floodproofing" means any combination of structural and nonstructural additions, changes, or
adjustments to structures which reduce or eliminate flood damage to real estate or improved real
property, water and sanitary facilities, structures and their contents.
"Flood protection elevation" means one foot above the base flood elevation.
"Floodway" means the channel of a river or other watercourse and the adjacent land areas that must
be reserved in order to discharge the base flood without cumulatively increasing the water surface
elevation more than eee feeta designated height.
"Footprint" means the total area of the first floor of a structure, regardless of how the structure is
supported,or the total perimeter of any development other than a structure.
"Frequently flooded areas" are critical areas designated by Mason County in its Resource Ordinance.
"Functionally dependent use" means a use which cannot perform its intended purpose unless it is
located or carried out in close proximity to water.This term includes only docking facilities, port facilities
that are necessary for the loading and unloading of cargo or passengers,and shipbuilding and ship repair
facilities, but does not include long-term storage or related manufacturing facilities. Under limited
circumstances, variances may be issued for functionally dependent uses provided that the structure is
Protected by methods that minimize flood damages during the base flood and there are no additional
threats to public safety.
"Highest adiacent grade" means the highest natural elevation of the ground surface prior to
construction next to the proposed walls of a structure. In AO zones, all new construction and substantial
improvements of residential structures shall have the lowest floor including basement elevated above the
highest adjacent grade at least as high as the depth number specified in feet on the community's FIRM;
or at least two feet if no depth number is specified. All new construction and substantial improvements
of non-residential structures shall meet the above requirements or, together with attendant utility and
sanitary facilities, be floodproofed to the same elevation.
"Historic structure" means any structure that is:
Page 5
(1) Listed individually in the National Register of Historic Places (a listing maintained by
the Department of Interior) or preliminarily determined by the Secretary of the
Interior as meeting the requirements for individual listing on the National Register;
(2) Certified or preliminarily determined by the Secretary of the Interior as contributing
to the historical significance of a registered historic district or a district preliminarily
determined by the Secretary to qualify as a registered historic district;
(3) Individually listed on a state inventory of historic places in states with historic
preservation programs which have been approved by the Secretary of the Interior;or
(4) Individually listed on a local inventory of historic places in communities with historic
preservation programs that have been certified either:
a. By an approved state program as determined by the Secretary of the Interior
or
a.b.Directly by the Secretary of the Interior in states without approved programs.
"Lot"means a designated parcel,tract,or area of land established by plat,subdivision or as otherwise
permitted by law,to be used, developed or built upon as a unit.
"Lowest floor" means the lowest floor of the lowest enclosed area (including basement). An
unfinished or flood-resistant enclosure, usable solely for parking of vehicles, building access or storage, in
an area other than a basement area is not considered a building's lowest floor, provided that such
enclosure is not built so as to render the structure in violation of the applicable non-elevation design
requirements of this chapter found at Section 14.22.1760(1)(6).
"Manufactured home" means a structure, transportable in one or more sections, which is built on a
permanent chassis and is designed for use with or without a permanent foundation when connected to
the required utilities.The term "manufactured home" does not include a "recreational vehicle".
"New construction" means,for the purposes of determining insurance rates,structures for which the
"start of construction" commenced on or after the effective date of an initial FIRM or after December 31
1974, whichever is later, and includes any subsequent improvements to such structures. For floodplain
management purposes, new construction means structures for which the "start of construction"
commenced on or after the effective date of this ehaptefa floodplain management regulation adopted by
a_community and includes any subsequent improvements to such structures.
"Permit" means a written authorization from Mason County for any construction or development
activity on all lands regulated by this chapter.Such permits shall include, but are not limited to,excavation
and grading, permits for fills and excavations under Chapter 70 of the Uniform Building Code, shoreline
permits for developments regulated by the Mason County Shoreline Master Program,building permits for
all structures under the Uniform Building Code or Title 14, Mason County Code, or written authorization
for development under this chapter.
"Person" means any individual, partnership, corporation, association, organization, cooperative,
public or municipal corporation, or any other entity, including agenciesy of the state or local government
unit however designated.
"Recreational vehicle" means a vehicle which is:
(1) Built on a single chassis;
(2) Four hundred square feet or less when measured at the largest horizontal projection;
Page 6
(3) Designed to be self-propelled or permanently towable by alight duty truck; and
(4) Designed primarily not for use as a permanent dwelling but as temporary living quarters for
recreational, camping,travel, or seasonal use.
"Repetitive loss" means flood-related damages sustained by a structure on two occasions during a
ten-year period for which the costs of repairs at the time of each such flood event on the average, equals
or exceeds twenty-five percent of the market value of the structure before the damage occurred.
"Special flood risk zone" means the Regulatory Floodway and zones A and AE-2 floodplain of the
Skokomish River,Vance Creek and tributaries, as identified on flood insurance rate maps 530115 01
and 530115 0180 DPanels 0425, 0428, 0429, 0433, 0434, 0436, 0437, 0441, and 0442, beth dated
DeeembeF° 199 Uune 20, 2019, or as amended.
"Start of construction" includes substantial improvement, and means the date the building permit
was issued, provided the actual start of construction, repair, reconstruction, placement or other
improvement was within one hundred eighty days of the permit date.The actual start means either the
first placement of permanent construction of a structure on a site,such as the pouring of slab or footings,
the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the
placement of a manufactured home on a foundation. Permanent construction does not include land
preparation, such as clearing, grading and filling; nor does it include the installation of streets and/or
walkways; nor does it include excavation for a basement,footings, piers, or foundation or the erection of
temporary forms; nor does it include the installation on the property of accessory buildings, such as
garages or sheds not occupied as dwelling units or not part of the main structure. For substantial
improvement,the actual start of construction means the first alteration of any wall,ceiling,floor,or other
structural part of a building,whether or not the alteration affects the external dimensions of the building.
"Structure" means a walled and roofed building including a gas or liquid storage tank that is
principally above ground, as well as a manufactured home.
"Substantial damage" means damage of any origin sustained by a structure whereby cost of restoring
the structure to its before damaged condition would equal or exceed fifty percent of the market value of
the structure before the damage occurred.
"Substantial improvement" means any FepalF reconstruction, rehabilitation, addition or other
improvement of a structure,taking place during a ten-year period, in which the cumulative cost equals or
exceeds fifty percent of the market value of the structure before the "start of construction" of the
improvement.This term includes structures which have incurred "substantial damage," regardless of the
actual repair work performed.eitheR
(2) if the StIFUGNIFe has been damaged and i5 being FeStWed, befE)Fe the damage OEEUFFed. FGF the
rrsubstantial rr
is isensideFed to GGGUF when the fiFst
OF .,t that alteFation affeets the extefflal .dim elisions of the 5tFUEtU Fe
nFelpietitive " "sUbStaRtial
"
The term does not, however, include either:
(1) Any project for improvement of a structure to eempltvA4correct existing violations of state or
local health,sanitary,or safety code specifications which have been identified by the local code
Page 7
enforcement official, and which was in existence PFOOF W the damage eyeAt OF ifflPFOVeffient,
and whieh aFe x914 are the minimum necessary to assure safe living conditions,or
(2) Any alterations of a "historic structure` listed an the RegisteF f H,S+„F,c Plaee
Stat I veRt,.-.. Of H;S+„riC Plaeesprovided that the alteration will not preclude the structure's
continued designation as a "historic structure."
"Variance" means a grant of relief from the requirements of this chapter which permits construction
in a manner that would otherwise be prohibited by this chapter.
"Violation" means the failure of a structure or other development to be fully compliant with the
community's floodplain management regulations A structure or other development without the
elevation certificate other certifications or other evidence of compliance required by the community's
floodplain management ordinance is presumed to be in violation until such time as that documentation
is provided To remedy a violation means to bring the structure or other development into full or partial
compliance with State or local floodplain management regulations or, if this is not possible,to reduce the
impacts of its non-compliance Ways that impacts may be reduced include protecting the structure or
other affected development from flood damages implementing the enforcement provision of the
ordinance or otherwise deterring future similar violations or reducing Federal financial exposure with
regard to the structure or other development.
"Water surface elevation" means the height in relation to the National Geodetic Vertical Datum
(NGVD)of 1929 (or other datum where specified)of floods of various magnitudes and frequencies in the
flood plains of coastal or riverine areas.
"Wetlands" refer to the definition in the Mason County Resource Ordinance.
Table of Acronyms Used in the Ordinance Sections
FEMA: Federal Emergency Management Agency
FIRM: Flood Insurance Rate Map
NRCS: Natural Resources Conservation Service
RCW: Revised Code of Washington
WAC:Washington Administrative Code
WSDOT: Washington State Department of Transportation
Article III. - General Provisions
14.22.050—Lands to which this chapter applies.
This chapter shall apply to all areas of special flood hazard within the jurisdiction of Mason County.
These lands are designated as frequently flooded areas by the Mason County Resource Ordinance
pursuant to RCW 36.70A.
14.22.060—Basis for establishing the areas of special flood hazard.
Page 8
The areas of special flood hazard identified by the Federal Insurance Administration in a scientific
and engineering report entitled "The Flood Insurance Study for Mason County, Washington and
lincorporated areas" dated May17, 1988, and revised Desembet-8, 1998June 20, 2019, with
accompanying flood insurance rate maps, and any subsequent amendments which May heFeafteF be
thereto, is hereby adopted by reference and declared
to be a part of this chapter.The Flood Insurance Study is on file at the Mason County Community Services
Division Planning Department Building 8 615 W. Alder Street; Shelton, WA. The best available
information for flood hazard area identification as outlined in Section 14.22.19940(2) shall be the basis
for regulation until a new FIRM is issued that incorporates data utilized under Section 14.22.190.
14.22.070—Penalties for noncompliance.
No structure or land shall hereafter be constructed, located,extended,converted,or altered without
full compliance with the terms of this chapter and other applicable regulations.Violation of the provisions
of this chapter by failure to comply with any of its requirements (including violations of conditions and
safeguards established in connection with conditions) shall constitute a misdemeanor. Any person who
violates this chapter or fails to comply with any of its requirements shall upon conviction thereof be fined
not more than one thousand dollars, imprisoned for not more than sixty days, or both,for each violation,
and in addition shall pay all costs and expenses involved in the case. Nothing herein contained shall
prevent Mason County from taking such other lawful action as is necessary to prevent or remedy any
violation.The Mason County Development Code Chapter 15.13 provides for enforcement of violations to
permits.
14.22.080—Abrogation and greater restrictions.
This chapter is not intended to repeal, abrogate, or impair any existing easements, covenants, or
deed restrictions. However, where this chapter and another ordinance, easement, covenant, or deed
restriction conflict or overlap,whichever imposes the more stringent restrictions shall prevail.
14.22.090—Interpretation.
In the interpretation and application of this chapter,all provisions shall be:
(1) Considered as a minimum requirements;
(2) Deemed neither to limit nor repeal any other powers granted under state statutes.
14.22.100—Warning and disclaimer of liability.
The degree of flood protection required by this chapter is considered reasonable for regulatory
purposes and is based on scientific and engineering considerations. Larger floods can and will occur on
rare occasions. Flood heights may be increased by man-made or natural causes. This chapter does not
imply that land outside the areas of special flood hazards or uses permitted within such areas will be free
from flooding or flood damages. This chapter shall not create liability on the part of Mason County, any
officer or employee thereof, or the Federal Insurance Administration, for any flood damages that result
from reliance on this chapter or any administrative decision lawfully made hereunder.
14.22.110—Severability.
Page 9
If any section, clause, sentence, or phrase of the chapter is held to be invalid or unconstitutional by
any court of competent jurisdiction, then said holding shall in no way affect the validity of the remaining
portions of this chapter.
Article IV. - Administration
14.22.120—Establishment of development permit.
(a) Development Permit Required. A development permit shall be obtained before construction or
development begins within any area of special flood hazard established in Section 14.22.060. The
permit shall be for all structures including manufactured homes, and for all development including
fill and other activities, as set forth in the "definitions." If no other county permit is required, a
development permit shall be required.
(b) Application for Development Permit. Application for a development permit shall be made on forms
furnished by Mason County, which can be obtained from the Mason County ^^^ TDivision of
Community DeveiepmentServices. Application materials may include, but not be limited to, plans in
triplicate drawn to scale showing the nature, location, dimensions, and elevations of the area in
question and existing or proposed structures, fill, storage or materials, drainage facilities, and the
location of the foregoing. Specifically,the following information is required:
(1) Elevation in relation to base flood elevation, of the lowest floor(including basement)of all new
or substantially improved structures;
(2) Elevation in relation to base flood elevation to which any structure "„�,s beenwill be
floodproofed;
(3) Certification by a registered professional engineer or architect that the floodproofing methods
for any nonresidential structure meet the floodproofing criteria in Section 5.2 2[14.22.170(2)};
and
(4) Description of the extent to which a watercourse will be altered or relocated as a result of
proposed development.
14.22.130—Designation of the administrator.
The administrator as defined in 14.22.040 Definitions is hereby appointed to administer and
implement this chapter by granting or denying development permit applications in accordance with
ordinance provisions. The administrator may consult with other departments and/or agencies with
expertise to assist in permitting decisions.
14.22.140—Duties and responsibilities of the administrator.
Duties of the administrator shall include, but not be limited to:
(1) Permit Review.
(A) Review all development permits to determine that the permit requirements of this chapter
have been satisfied.
(B) Review all development permits to determine that all necessary permits have been
obtained from those federal, state, or local governmental agencies from which prior
approval is required.
Page 10
(C) Review all development permits to determine if the proposed development is located in
the floodway, or special flood risk zone as defined in Section 14.22.040. If located in the
floodway, assure that the provisions of Section 14.22.190 are met. If located in a special
flood risk zone,assure that the provisions of Section 14.22.200 are met.
(D) Review applications for emergency permits. An emergency shall be defined as set forth in
WAC 173.27.040(2)d, which includes the following language:
"Emergency construction necessary to protect property from damage by the elements. An
"emergency" is an unanticipated and imminent threat to public health, safety, or the environment
which requires immediate action within a time too short to allow full compliance with this Ordinance.
Emergency construction does not include development of new permanent protective structures
where none previously existed. Where new protective structures are deemed by the administrator
to be an appropriate means to address the emergency situation, upon abatement of the emergency
situation,the new structure shall be removed or any permit which would have been required,absent
an emergency, pursuant to Chapter 90.58 RCW of these regulations or the local master program,
shall be obtained."
(2) Use of Other Base Flood Data. When base flood elevation data has not been provided in
accordance with Section 14.22.060, basis for establishing the areas of special flood hazard, the
administrator shall obtain,review,and reasonably utilize any base flood elevation and floodway
data available from a federal, state or other source, in order to administer Sections 14.22.170,
Specific Standards, 14.22.190 Floodways, and 14.22.200 Special Flood Risk Zone.
(3) Information to be Obtained and Maintained.
(A) Where base flood elevation data is provided through the flood insurance study or required
as in Subsection (2), obtain and record the actual (as-built) elevation (in relation to base
flood elevation) of the lowest floor, including basement, of all new or substantially
improved structures, and whether or not the structure contains a basement.
(B) For all new or substantially improved floodproofed structures:
(i) Verify and record the actual elevation (in relation to mean sea level) to which the
structure was floodproofed, and
(ii) Maintain the floodproofing certifications required in Section 14.22.120(b)(3).
(C) Maintain for public inspection all records pertaining to these ordinance provisions.
(4) Alteration of Watercourses.
(A) Notify adjacent communities and property owners, and the Washington State Department
of Ecology and Washington State Department of Fish and Wildlife, prior to any alteration
or relocation of a watercourse, and submit evidence of such notification to the Federal
Insurance Administration.
(B) Require that
wateFeeurse so that the flood carrying capacity of the altered or relocated portion of said
watercourse is not dominoshedmaintained.
(5) Interpretation of FIRM Boundaries. Make interpretations where needed, as to exact location of
the boundaries of the areas of special flood hazards (for example, where there appears to be
conflict between a mapped boundary and actual field conditions). The person contesting the
Page 11
location of the boundary shall be given a reasonable opportunity to appeal the interpretation as
provided by Section 14.22.150. However, if it is clear from examining the FIRM map that the
subject property or development is located within the area of special flood hazard, the person
contesting the location of the boundary shall apply to FEMA for a map amendment.
(6) Requirement to Submit New Technical Data.
A community's base flood elevations may increase or decrease resulting from physical changes
affecting flooding conditions As soon as practicable but not later than six months after the date
such information becomes available a community shall notify the Administrator of the changes
by submitting technical or scientific data in accordance with this part. Such a submission is
necessary so that upon confirmation of those physical changes affecting flooding conditions,risk
premium rates and flood plain management requirements will be based upon current data.
(7) Prerequisites for the Sale of Flood Insurance.
Upon occurrence notify the Federal Insurance Administrator in writing whenever the
boundaries of the community have been modified by annexation or the community has
otherwise assumed or no longer has authority to adopt and enforce flood plain management
regulations for a particular area. In order that all F-��FIRM's accurately represent the
community's boundaries include within such notification a copy of a map of the community
suitable for reproduction clearly delineating the new corporate limits or new area for which the
community has assumed or relinquished flood plain management regulatory authority.
14.22.150—Variance procedure.
(a) Appeal Board.
(1) The hearing examiner shall act as the board of appeals to hear and decide appeals and requests
for variances from the requirements of this chapter, as provided by Title 15, Mason County
Code.
(2) The board of appeals shall hear and decide appeals when it is alleged there is an error in any
requirement, decision, or determination made by the administrator in the enforcement or
administration of this chapter.
(3) Those aggrieved by the decision of the board of appeals, or any taxpayer, may appeal such
decision to the superior court, as provided in Chapter 36.70 RCW.
(4) In passing upon such applications, the board of appeals shall consider all technical evaluations,
all relevant factors, standards specified in other sections of this chapter and:
(A) The danger that materials may be swept onto other lands to the injury of others;
(B) The danger to life and property due to flooding or erosion damage;
(C) The susceptibility of the proposed facility and its contents to flood damage and the effect
of such damage on the individual owner;
(D) The importance of the services provided by the proposed facility to the community;
(E) The necessity to the facility of a waterfront location,where applicable;
(F) The availability of alternative locations for the proposed use which are not subject to
flooding or erosion damage;
Page 12
(G) The compatibility of the proposed use with existing and anticipated development;
(H) The relationship of the proposed use to the comprehensive plan and floodplain
management program for that area;
(i) The safety of access to the property in times of flood for ordinary and emergency vehicles;
(J) The expected heights, velocity, duration, rate of rise, and sediment transport of the flood
waters and the effects of wave action, if applicable, expected at the site; and
(K) The costs of providing governmental services during and after flood conditions, including
maintenance and repair of public utilities and facilities such as sewer,gas, electrical, water
systems, streets and bridges.
(L) The potential impacts to fish and riparian habitat, as provided for within the Fish and
Wildlife Habitat Conservation Areas chapter of the Resource Ordinance.
(5) Upon consideration of the factors of Subsection 4(a)and the purposes of this chapter,the board
of appeals may attach such conditions to the granting of variances as it deems necessary to
further the purposes of this chapter.
(6) The administrator shall maintain the records of all appeal and variance, including justification
for their issuance, actions and report any variances to the Federal Insurance Administratorieo
upon request.
(b) Conditions of Variances.
(1) Generally,the only condition under which a variance from the elevation standard may be issued
is for new construction and substantial improvements to be erected on a lot of one-half acre or
less in size contiguous to and surrounded by lots with existing structures constructed below the
base flood level, providing Subsections(a)(4)(A)through (a)(4)(L) of this section have been fully
considered.As the lot size increases,the technical justification required for issuing the variance
increases.
(2) Variances maybe issued for the ,repair or rehabilitation OF reStffatie f historic
structures listed en the National RegisteF Of MOSWFiG Places OF the State InventeFy Of Host
Places, without FegaFd to the PFOcedWes set fWth in this section; pFevided, heweveF, that t
vaFianee does natjeepaFelize the listing of the StFUEWFe on the National and State upon
a determination that the proposed repair or rehabilitation will not preclude the structure's
continued designation as a historic structure and the variance is the minimum necessary to
preserve the historic character and design of the structure.
(3) Variances shall not be issued within a designated floodway if any increase in flood levels during
the base flood discharge would result.
(4) Variances shall only be issued upon a determination that the variance is the minimum necessary,
considering the flood hazard, to afford relief.
(5) Variances shall only be issued upon:
(i) A showing of good and sufficient cause;
(ii) A determination that failure to grant the variance would result in exceptional hardship to
the applicant;
Page 13
(iii) A determination that the granting of a variance will not result in increased flood heights,
additional threats to public safety, extraordinary public expense, create nuisances, cause
fraud on or victimization of the public as identified in Subsection (a)(4) of this section, or
conflict with existing local laws or ordinances.
(6) Variances as interpreted in the National Flood Insurance Program are based on the general
zoning law principle that they pertain to a physical piece of property; they are not personal in
nature and do not pertain to the structure,its inhabitants, economic or financial circumstances.
They primarily address small lots in densely populated residential neighborhoods. As such,
variances from the flood elevations should be quite rare. Variances shall not be granted for
residential or commercial construction in floodways designated by this chapter.
_(7) VaFianees Fnay be issued fGF ROAFesidential buildings in YeFy limited &GUmstances to allow a
lesser degFee of fleedpFeefing—than watertight BF dFY flsedPFeeffng,where it ea„ be
deteFmined that such action will have low damage potential, Eamplies with all etheF YaFianee
ffiteFia except (b)(1), and otheFWiSe GOMPlies with Sections 14.22.160(l) and (2)of the geneFa4
standaMS.
(S7) Any applicant to whom a variance is granted shall be given written notice that the structure will
be permitted to be built with a lowest floor elevation below the base flood elevation and that
the cost of flood insurance will be commensurate with the increased risk resulting from the
reduced lowest floor elevation.
Article V. - Provisions for Flood Hazard Reduction
14.22.160—General standards.
In all areas of special flood hazards as shown on the flood insurance rate maps(FIRM)and as defined
in Section 14.22.040,the following standards are required:
(1) Anchoring:
A. All new construction and substantial improvements shall be anchored to prevent flotation,
collapse, or lateral movement of the structure resulting from hydrodynamic and
hydrostatic loads, including the effects of buoyancy.
B. All manufactured homes must likewise be anchored to prevent flotation,collapse,or lateral
movement,and shall be installed using methods and practices that minimize flood damage.
Anchoring methods may include, but are not limited to, use of over-the-top or frame ties
to ground anchors. (Reference "FEMA P95 - Protecting Manufactured Homes from Floods
and Other Hazards"guidebook for additional techniques.)
(2) Construction Materials and Methods:
A. All new construction and substantial improvements shall be constructed with materials and
utility equipment resistant to flood damage.
B. All new construction and substantial improvements shall be constructed using methods
and practices that minimize flood damage.
C. Electrical, heating,ventilation, plumbing,and air conditioning equipment and other service
facilities shall be designed and/or otherwise elevated or located so as to prevent water
from entering or accumulating within the components during conditions of flooding.
Page 14
(3) Utilities:
A. All new and replacement water supply systems shall be designed to minimize or eliminate
infiltration of flood waters into the system.
B. The proposed water well shall be located on high ground that is not in the floodway. It shall
be protected from a one hundred-year flood and from any surface or subsurface drainage
capable of impairing the quality of the ground water supply(WAC 173-160-171).
C. New and replacement sanitary sewage systems shall be designed to minimize or eliminate
infiltration of flood waters into the systems and discharge from the systems into flood
waters.
D. On-site waste disposal systems shall be located to avoid impairment to them or
contamination from them during flooding.
(4) Subdivision Proposals:
A. All subdivision proposals shall be consistent with the need to minimize flood damage.
B. All subdivision proposals shall have public utilities and facilities such as sewer, gas,
electrical, and water systems located and constructed to minimize flood damage.
C. All subdivision proposals shall have adequate drainage provided to reduce exposure to
flood damage.
D. Where base flood elevation data has not been provided or is not available from another
authoritative source, it shall be generated for subdivision proposals and other proposed
developments which contain at least fifty lots or five acres (whichever is less).
E. Proposals for subdivisions or boundary line adjustments shall not result in any lot which is
nonconforming to the provisions of this chapter.
F. Subdivisions located entirely within a floodplain shall not be allowed increased density
through a performance or clustered subdivision as described in Title 16. A performance
subdivision may be used for parcels located partially within a floodplain provided all
allowed building areas are located outside the floodplain, and all other regulatory
provisions are met. When feasible, lots shall be designed to locate building sites outside
the floodplain.
G. No parcel shall be created that would require a variance before new residential or
commercial construction would be allowed.
(5) Review of Building Permits: Where elevation data is not available either through the flood
insurance study or from another authoritative source (Section 14.22.140(2)), applications for
building permits shall be reviewed to assure that proposed construction will be reasonably safe
from flooding.The test of reasonableness is a local judgment and includes use of historical data,
high water marks, photographs of past flooding, etc.,where available. Failure to elevate at least
two feet above the highest adjacent grade in these zones may result in higher insurance rates.
14.22.170—Specific standards.
In all areas of special flood hazards and special flood risk zones where base flood elevation data has
been provided as set forth in Section 14.22.060, Basis for establishing the areas of special flood hazard or
Page 15
Section 14.22.140(2), Use of other base flood data, the following provisions are required (unless other
adopted Mason County Codes are more restrictive,the more restrictive shall apply):
(1) Residential Construction.
A. New construction and substantial improvement of any residential structure shall have the
lowest floor, including basement, elevated one foot or more above base flood elevation.
B. Fully enclosed areas below the lowest floor that are subject to flooding are prohibited or
shall be designed to automatically equalize hydrostatic flood forces on exterior walls by
allowing for the entry and exit of floodwaters. Designs for meeting this requirement must
either be certified by a registered professional engineer or architect or must meet or
exceed the following minimum criteria:
i. A minimum of two openings having a total net area of not less than one square inch
for every square foot of enclosed area subject to flooding shall be provided;
ii. The bottom of all openings shall be no higher than one foot above grade;
iii. Openings may be equipped with screens, louvers, or other coverings or devices
provided that they permit the automatic entry an exit of floodwaters.
C. If crawlspaces are used and have enclosed areas or floors below the base flood elevation,
then the following requirements apply:
i. The building must be designed and adequately anchored to resist flotation, collapse,
and lateral movement of the structure resulting from hydrodynamic and hydrostatic
loads, including the effects of buoyancy. Hydrostatic loads and the effects of buoyancy
can usually be addressed though the required openings discussed in the next bullet.
Because of hydrodynamic loads,crawlspace construction is not recommended in areas
with flood velocities greater than five feet per second unless the design is reviewed by
a qualified design professional,such as a registered architect or professional engineer.
Other types of foundations are recommended for these areas.
ii. The crawlspace is an enclosed area below the BFE and, as such, must have openings
that equalize hydrostatic pressures by allowing for the automatic entry and exit of
floodwaters. The bottom of each flood vent opening can be no more than one foot
above the lowest adjacent exterior grade. For guidance on flood openings, see FEMA
Technical Bulletin 1, August 2008, Openings in Foundation Walls and Walls of
Enclosures.
iii. Crawlspace construction is not permitted in V zones.Open pile or column foundations
that withstand storm surge and wave forces are required in V zones.
iv. Portions of the building below the BFE must be constructed with materials resistant to
flood damage. This includes not only the foundation walls of the crawlspace used to
elevate the building, but also any joists, insulation, or other materials that extend
below the BFE. The recommended construction practice is to elevate the bottom of
joists and all insulation above BFE. Insulation is not a flood-resistant material. When
insulation becomes saturated with floodwater, the additional weight often pulls it
away from the joists and flooring. Ductwork or other utility systems located below the
insulation may also pull away from their supports. For more detailed guidance on
Page 16
flood-resistant materials see FEMA Technical Bulletin 2, August 2008, Flood Damage-
Resistant Materials Requirements.
v. Any building utility systems within the crawlspace must be elevated above BFE or
designed so that floodwaters cannot enter or accumulate within the system
components during flood conditions. Ductwork, in particular, must either be placed
above the BFE or sealed from floodwaters. For further guidance on the placement of
building utility systems in crawlspaces, see FEMA P-348, Protecting Building Utilities
from Flood Damage, 1999.
vi. The interior grade of a crawlspace below the BFE must not be more than two feet
below the lowest adjacent exterior grade (LAG), shown as D in Figure 1.
vii. The height of the below-grade crawlspace, measured from the interior grade of the
crawlspace to the top of the crawlspace foundation wall must not exceed four feet
(shown as L in Figure 1) at any point. The height limitation is the maximum allowable
unsupported wall height according to the engineering analyses and building code
requirements for flood hazard areas (see the section Guidance for Pre-Engineered
Crawlspaces, on page 7 of FEMA Technical Bulletin 11-01). This limitation will also
prevent these crawlspaces from being converted into habitable spaces.
viii. There must be an adequate drainage system that removes floodwaters from the
interior area of the crawlspace. The enclosed area should be drained within a
reasonable time after a flood event.The type of drainage system will vary because of
the site gradient and other drainage characteristics,such as soil types. Possible options
include natural drainage through porous,well-drained soils and drainage systems such
as perforated pipes, drainage tiles, or gravel or crushed stone drainage by gravity or
mechanical means.
ix. The velocity of floodwaters at the site should not exceed five feet per second for any
crawlspace. For velocities in excess of five feet per second, other foundation types
should be used.
X. Below-grade crawlspace construction in accordance with the requirements listed
above will not be considered basements.
Page 17
Flax Joist
- t3FE
Fottndatian Wall
L;4 R Maximum ` Flood Vent
LONOM Adjacent
Exterlor Grade(LAG)
/'�.q
D=2 n Mt murn
CraMspac:e
Interior Grade
Figure 1. Requirements regarding below-grade crawlspace construction
(2) Nonresidential Construction. New construction and substantial improvement of any
commercial, industrial or other nonresidential structure, except those defined as an accessory
structure, shall either have the lowest floor, including basement, elevated one foot or more
above the level of the base flood elevation; or, together with attendant utility and sanitary
facilities,shall:
A. Be floodproofed so that below one foot above the base flood level, the structure is watertight
with walls substantially impermeable to the passage of water;
B. Have structural components capable of resisting hydrostatic and hydrodynamic loads and
effects of buoyancy;
C. Be certified by a registered professional engineer or architect that the design and methods of
construction are in accordance with accepted standards of practice for meeting provisions of
this subsection based on their development and/or review of the structural design,
specifications and plans.Such certifications shall be provided to the official as set forth in Section
14.22.130(3)(8);
D. Nonresidential structures that are elevated, not floodproofed, must meet the same standards
for space below the lowest floor as described in subsection (1)(B)of this section;
E. Applicants floodproofing nonresidential buildings shall be notified that flood insurance
premiums will be based on rates that are one foot below the floodproofed level (e.g. a building
flood proofed to one foot above the base flood level will be rated as at the base flood level).
_(3) Accessory Structures. Construction or substantial improvement of accessory structures, as
defined in Section 14.22.040,shall either have the lowest floor elevated one foot or more above
the level of the base flood elevation;or must meet the following criteria:
A. A minimum of two openings having a total net area of not less than one square inch for
every square foot of enclosed area subject to flooding shall be provided.
B. The bottom of all openings shall be no higher than one foot above grade.
Page 18
C. Openings may be equipped with screens, louvers, or other coverings provided they may
permit the automatic entry and exit of flood waters.
D. Structures shall not be designed for human habitation.
E. Structures shall be firmly anchored to prevent flotation which may result in damage to
other structures.
F. Service facilities such as electrical and heating equipment shall be elevated or
floodproofed.
(4) Critical Facility. Construction of new critical facilities shall be, to the extent possible, located
outside the limits of the base floodplain. Construction of new critical facilities shall be
permissible within the base floodplain if no feasible alternative site is available. Critical facilities
constructed within the base floodplain shall have the lowest floor elevated to three feet or more
above the level of the base flood elevation at the site.Floodproofing and sealing measures must
be taken to ensure that toxic substances will not be displaced by or released into flood waters.
Access routes elevated to or above the level of the base floodplain shall be provided to all critical
facilities to the extent possible.
(5) Manufactured Homes. All manufactured homes to be placed or substantially improved within
the flood plain shall be elevated on a permanent foundation such that the lowest floor of the
manufactured home is one foot or more above the base flood elevation and be securely
anchored to an adequately anchored foundation system to resist flotation, collapse and lateral
movement in accordance with the provisions of Section 14.22.160(1)(B). In unnumbered A
zones,all manufactured homes shall be elevated such that their lowest floor is at least two feet
above the highest adjacent elevation.
(6) Recreational Vehicles. Recreational vehicles placed on sites within the flood plain shall either:
(A) Be on site for fewer than one hundred eighty consecutive days;
(B) Be fully licensed and ready for highway use,on its wheels orjacking system, be attached to
the site only by quick disconnect type utilities and security devices and have no
permanently attached additions.
(C) Meet the requirements of (3) and the elevation and anchoring requirements for
manufactured homes.
14.22.180—AE and Al-30 zones with base flood elevations but no floodways.
In areas with base flood elevations (but a regulatory floodway has not been designated), no new
construction, substantial improvements, or other development (including fill) shall be permitted within
zones Al-30 and AE on the community's FIRM, unless it is demonstrated that the cumulative effect of the
proposed development, when combined with all other existing and anticipated development, will not
increase the water surface elevation of the base flood more than one foot at any point within the
community.
14.22.190—Floodways.
Located within areas of special flood hazard established in Section 14.22.170 are areas designated as
floodways. Since the floodway is an extremely hazardous area due to the velocity of flood waters which
carry debris, potential projectiles,and erosion potential,the following provisions apply.
Page 19
(1) Encroachments are prohibited including fill, new construction, substantial improvements, and
other development unless certification by a registered professional engineer or architect is
provided demonstrating through hydrologic and hydraulic analysis performed in accordance
with standard engineering practice that the proposed encroachments shall not result in any
increase in flood levels during the occurrence of the base flood discharge.
(2) Construction or reconstruction of residential structures is prohibited within designated
floodways, except for repairs, reconstruction, or improvements to structures which do not
increase the ground floor area; and repairs, reconstruction,or improvements to a structure,the
cost of which does not exceed fifty percent of the market value of the structure either,(a) before
the repair, reconstruction, or repair is started, or(b) if the structure has been damaged, and is
being restored, before the damage occurred. Work done on structures to correct existing
violations of health, sanitary, or safety codes which have been identified by the local code
enforcement official and which are the minimum necessary to assure safe living conditions or
on structures identified as historic places shall not be included in the fifty-percent
determination.
(3) If subsection (1) of this section is satisfied, all new construction and substantial improvements
shall comply with all applicable flood hazard reduction provisions of Article V, Provisions for
flood hazard reduction.
14.22.200—Special flood risk zone—Floodplain of the Skokomish River,Vance Creek and tributaries.
(a) Special Flood Risk Zone. A special flood risk zone is hereby established for the Regulatory Floodway
and zones A and AE2-floodplain of the Skokomish River,Vance Creek and tributaries,and is illustrated
on FIRM map Community Panels #530115 017-SD and #S30115 018GD Panels 0425, 0428, 0429,
0433,0434,0436,0437,0441, and 0442, (both Deee bee 1998 une 20, 2019).The special flood risk
zone is hereby designated as a floodway and the entire floodway is hereby designated an avulsion
risk area. Construction of a new structure or an expansion of the square foot area of an existing
structure is prohibited in this designated floodway. For purposes of this subsection, the term
structure shall not include a gas or liquid storage tank.
(b) Dikes, Levees and Other Water Flow Modification Structures.
(1) Areas where flood water releases and overflows from the main Skokomish River channel shall
not be modified,meaning levied or diked, in any manner which would result in increased stream
flow in the main channel.
(2) Maintenance to existing legally established (constructed by past permits or historically
occurring) levees, dikes, and other water flow modification structures shall be permitted with
appropriate approvals from all affected agencies,provided that the maintenance does not result
in increased stream flow within the main channel (as verified by a hydraulic engineer), and the
maintenance is consistent with provisions and recommendations of the adopted Skokomish
River Comprehensive Flood Hazard Management Plan. Emergency alterations to dikes and
levees necessary for the protection of human life and property shall be permitted as provided
for within the applicable regulatory permit processes.
(3) If the public works director finds an imminent flood threat to the public health, safety, and
welfare exists based on:
(A) A flow capacity of seventy percent of the one hundred-year flood stage for the specific river
or creek, or
Page 20
(B) A rainfall within the last forty-eight hours in excess of four inches, or
(C) Issuance of a flood warning by the National Weather Service for the specific area,or
(D) A significant isolated blockage occurs such as a logjam or slide,that impacts the geography
or water velocity such that an overflow back path has or is likely to occur;
Then the public works director may recommend to the board of commissioners that they declare an
emergency flood condition, which shall then authorize the county to make on-site inspections on
private property of dikes and other impediments as necessary, and to direct or design immediate or
subsequent improvement, repair, removal, or modification to said dikes, levees, or other
impediments, as subject to other regulations; and shall maintain a record of the condition and
structure of said dikes.
(4) Alterations to dikes and levees, and bank stabilization efforts that would prevent legitimate
potential emergency situations shall be permitted,provided that all affected agencies have been
notified and appropriate permits have been acquired.
(5) Activities related to the repair, maintenance or construction of bank stabilization, dikes, levees
or other related development are a permit required activity under Section 14.22.120 of this
chapter, are subject to all provisions for development standards within this chapter, and shall
provide for appropriate inspections during and following construction and/or repair.
Construction shall meet NRCS standards, as recommended within the Skokomish River
Comprehensive Hood Hazard Management Plan, or as revised.
(6) Projects proposed by government agencies under this section as recommended within the
Skokomish River Comprehensive Flood Hazard Management Plan shall be evaluated on a case-
by-case basis. The administrator shall include the following considerations in making an
evaluation:
A. Recommendations of applicable study;
B. Provisions of this chapter;
C. Project-specific engineering;
D. Public benefit;
E. All applicable regulations.
(7) All approved permits shall require the monitoring of performance which shall include, at a
minimum, a post-construction inspection for compliance with the conditions of approval.
Additional inspections may be required when recommended by the engineering report or the
county engineer. Monitoring shall be established as a condition of approval.
(8) Dike monitoring program. Information on the condition of levees, dikes, or other structures
ascertained from successive on-site inspections shall be maintained by the county for the
purpose of updating and cataloging existing conditions as part of their ongoing flood and dike
management program. Dikes shall be monitored for safety purposes. Dikes shall be inspected
by the public works director at least biennially.
The public works director and his designee is authorized to enter onto private or public land for
the sole purpose of inspecting dikes for flood safety and for no other purpose. The inspections shall
be done between the 8:00 a.m. and 4:00 p.m. time period, with notice to the property owner sent
by certified mail at least fourteen days in advance, unless there is a flood emergency.
Page 21
The public works director shall report on the condition of the dikes to the board of county
commissioners at the interval of once every two years.The report shall include an assessment of the
condition and structure of the dikes; an analysis of whether any improvements needs to be done; a
statement on the ability,or lack thereof,to inspect the dikes; and any other matter of importance to
dike inspection and monitoring. The report shall also be based on the inspections and information
gathered from dike monitoring. Existing dikes monitored shall be listed or be listed by reference to
outside reports.
(c) Bridges and Roadways.
(1) Areas where flood water releases and overflows from the main Skokomish River channel shall
not be modified by construction or reconstruction of bridges or roadways, in any manner which
would result in increased stream flows or flood elevations (as verified by a hydraulic engineer).
(2) Maintenance to existing legally established (constructed by past permits or historically
occurring) bridges and roadways shall be permitted with appropriate approvals from all affected
agencies, provided that the maintenance does not result in increased stream flows or flood
levels (as verified by a hydraulic engineer), and the maintenance is consistent with provisions
and recommendations of the adopted Skokomish River Comprehensive Flood Hazard
Management Plan. Emergency alterations to bridges and roadways necessary for the protection
of human life and property shall be permitted as provided for within the applicable regulatory
permit processes.
(3) If the public works director finds an imminent flood threat to the public health, safety, and
welfare exists based on:
(A) A flow capacity of seventy percent of the one hundred-year flood stage for the specific river
or creek,or
(B) A rainfall within the last forty-eight hours in excess of four inches, or
(C) Issuance of a flood warning by the National Weather Service for the specific area, or
(D) A significant isolated blockage occurs such as a log jam or slide,that impacts the geography
or water velocity such that an overflow bank path has or is likely to occur;
Then the public works director may recommend to the board of commissioners that they declare an
emergency flood condition, which shall then authorize the county to make on-site inspections on
private property of bridges and roadways and other impediments as necessary, and to direct or
design immediate or subsequent improvement, repair, removal, or modification to said
impediments, as subject to other regulations; and shall maintain a record of such actions.
(4) Alterations to bridges and roadways that would prevent legitimate potential emergency
situations shall be permitted, provided that all affected agencies have been notified and
appropriate permits have been acquired.
(5) Activities related to the repair, maintenance or construction of bridges and roadways or other
related development are a permit required activity under Section 14.22.120 of this chapter, are
subject to all provisions for development standards within this chapter, and shall provide for
appropriate inspections during and following construction and/or repair.
(6) Projects proposed by government agencies under this section as recommended within the
Skokomish River Comprehensive Flood Hazard Management Plan shall be evaluated on a case-
Page 22
by-case basis. The administrator shall include the following considerations in making an
evaluation:
(A) Recommendations of applicable study;
(B) Provisions of this chapter;
(C) Project-specific engineering;
(D) Public benefit;
(E) All applicable regulations.
(7) All approved permits shall require the monitoring of performance which shall include, at a
minimum, a post-construction inspection for compliance with the conditions of approval.
Additional inspections may be required when recommended by the engineering report or the
county engineer. Monitoring shall be established as a condition of approval.
Projects proposed by WSDOT under this section and receiving Federal Highway Administration
funding shall be consistent with the recommendations within the Skokomish River Comprehensive
Flood Hazard Management Plan and shall be evaluated on a case by case basis. The administrator
shall include the following considerations in making an evaluation and issuing a permit:
(A) Recommendations of project specific studies prepared by or on behalf of WSDOT;
(B) All other provisions of this ordinance do not apply;
(C) Project specific engineering shall be completed in accordance with the WSDOT Design
Manual;
(D) Provide a public benefit;
(E) Provide less than a cumulative one foot rise in the proposed one hundred-year flood fringe
as determined by a step backwater analysis or higher.The cumulative total rise will consider
projects that have been approved as well as projects that are planned to be approved.
(F) Compliance with all applicable state and federal regulations.
14.22.210—Standards for Shallow Flooding Areas (AO ZONES).
Shallow flooding areas appear on FIRMS as AO zones with depth designations. The base flood
depths in these zones range from 1 to 3 feet above ground where a clearly defined channel
does not exist, or where the path of flooding is unpredictable and where velocity flow may be
evident. Such flooding is usually characterized as sheet flow. In these areas, the following
provisions apply:
(1) New construction and substantial improvements of residential structures and manufactured
homes within AO zones shall have the lowest floor (including basement) elevated above the
highest adjacent grade to the structure, one foot or more above* the depth number specified
in feet on the community's FIRM (at least two feet above the highest adjacent grade to the
structure if no depth number is specified).
(2) New construction and substantial improvements of nonresidential structures within AO zones
shall either:
Page 23
(i) Have the lowest floor(including basement) elevated above the highest
adjacent grade of the building site, one foot or more above* the depth number
specified on the FIRM (at least two feet if no depth number is specified);or
(ii) Together with attendant utility and sanitary facilities, be completely flood
proofed to or above that level so that any space below that level is watertight
with walls substantially impermeable to the passage of water and with
structural components having the capability of resisting hydrostatic and
hydrodynamic loads and effects of buoyancy. If this method is used,
compliance shall be certified by a registered professional engineer, or architect
as 14.22.170.
(3) Require adequate drainage paths around structures on slopes to guide floodwaters
around and away from proposed structures.
(4) Recreational vehicles placed on sites within AO Zones on the community's FIRM
either:
(i) Be on the site for fewer than 180 consecutive days, or
(ii) Be fully licensed and ready for highway use, on its wheels or jacking system, is
attached to the site only by quick disconnect type utilities and security devices,
and has no permanently attached additions; or
(iii) Meet the requirements of(1) and (3) above and the anchoring requirements
for manufactured homes.
14.22.220—Coastal High Hazard Areas.
Located within areas of special flood hazard established in 14.22.060 are Coastal High Hazard
Areas, designated as Zones V1-30, VE and/or V. These areas have special flood hazards
associated with high velocity waters from surges and, therefore, in addition to meeting all
provisions in this ordinance,the following provisions shall also apply:
(1) All new construction and substantial improvements in Zones V1-30 and VE (V if base
flood elevation data is available) on the community's FIRM shall be elevated on pilings
and columns so that:
(i) The bottom of the lowest horizontal structural member of the lowest floor
(excluding the pilings or columns) is elevated one foot or more above the base
flood level; and
(ii) The pile or column foundation and structure attached thereto is anchored to
resist flotation, collapse and lateral movement due to the effects of wind and
water loads acting simultaneously on all building components. Wind and water
loading values shall each have a one percent chance of being equaled or
exceeded in any given year(100-year mean recurrence interval).
A registered professional engineer or architect shall develop or review
Page 24
the structural design, specifications and plans for the construction,and
shall certify that the design and methods of construction to be used are
in accordance with accepted standards of practice for meeting the
provisions of(1)(i)and (ii).
(2) Obtain the elevation (in relation to mean sea level)of the bottom of the lowest
structural member of the lowest floor(excluding pilings and columns)of all new and
substantially improved structures in Zones V1-30,VE, and V on the community's FIRM
and whether or not such structures contain a basement. Mason County Community
Services shall maintain a record of all such information.
(3) All new construction within Zones V1-30,VE, and V on the community's FIRM shall be
located landward of the reach of mean high tide.
(4) Provide that all new construction and substantial improvements within Zones V1-30,
VE, and V on the community's FIRM have the space below the lowest floor either free
of obstruction or constructed with non-supporting breakaway walls, open wood
lattice-work,or insect screening intended to collapse under wind and water loads
without causing collapse,displacement,or other structural damage to the elevated
portion of the building or supporting foundation system. For the purposes of this
section, a breakaway wall shall have a design safe loading resistance of not less than
10 and no more than 20 pounds per square foot. Use of breakaway walls which
exceed a design safe loading resistance of 20 pounds per square foot (either by design
or when so required by local or State codes) may be permitted only if a registered
professional engineer or architect certifies that the design proposed meets the
following conditions:
(i) Breakaway wall collapse shall result from water load less than that
which would occur during the base flood; and
(ii) The elevated portion of the building and supporting foundation system
shall not be subject to collapse, displacement, or other structural
damage due to the effects of wind and water loads acting
simultaneously on all building components(structural and non-
structural). Maximum wind and water loading values to be used in this
determination shall each have a one percent chance of being equaled or
exceeded in any given year(100-year mean recurrence interval).
If breakaway walls are utilized, such enclosed space shall be useable solely for
parking of vehicles, building access, or storage. Such space shall not be used
for human habitation.
(5) Prohibit the use of fill for structural support of buildings within Zones V1-30,VE, and V
on the community's FIRM.
(6) Prohibit man-made alteration of sand dunes within Zones V1-30,VE, and V on the
community's FIRM which would increase potential flood damage.
Page 25
(7) All manufactured homes to be placed or substantially improved within Zones V1-30,V,
and VE on the community's FIRM on sites:
(i) Outside of a manufactured home park or subdivision,
(ii) In a new manufactured home park or subdivision,
(iii) In an expansion to an existing manufactured home park or
subdivision,or
(iv) In an existing manufactured home park or subdivision on which a
manufactured home has incurred "substantial damage" as the result of
a flood; shall meet the standards of paragraphs (1)through (6) of this
section and manufactured homes placed or substantially improved on
other sites in an existing manufactured home park or subdivision
within Zones V1-30,V, and VE on the FIRM shall meet the
requirements of 14.22.170.
(8) Recreational vehicles placed on sites within Zones V1-30,V, and VE on the
community's FIRM either:
(i) Be on the site for fewer than 180 consecutive days, or
(ii) Be fully licensed and ready for highway use,on its wheels or jacking
system, attached to the site only by quick disconnect type utilities and
security devices, and have no permanently attached additions; or
(iii) Meet the requirements of 14.22.120(development permit Required)
and paragraphs(1)through (6) of this section.
Page 26
8.52.130 - Frequently Flooded Areas.
The purpose of this section is to prevent the potential for further aggravation of flooding problems and
to guide development in areas vulnerable to flooding.
(A) Classification.
The following shall be classified frequently flooded areas:
Frequently flooded areas are identified by the Federal Emergency Management Agency as those
areas within the one hundred year floodplain in a report entitled "The Flood Insurance Study for
Mason County" dated May", °44, ,^d Fevised ^^^^m"^F°, 1994June 20. 2019, with
accompanying Flood Insurance Rate Maps, and any subsequent amendments thereto, and should
be utilized as a guide to development.
The Skokomish River and floodplain as shown in the!`.,.,-..,.-.,hensiye Fleed u»a.a MaAageffi^^+
n Flood Insurance Rate Map Community Panels#
530115 0425,0428,0429,0433,0434,0436,0437,0441 and 0442.
Avulsion risk areas as identified under the provisions of the Mason County Flood Damage
Prevention Ordinance.
(B) Designation.
Lands of Mason County meeting the classification criterion for frequently flooded areas are
hereby designated, under RCW 36.70A.060 and RCW 36.70A.170, as frequently flooded areas
requiring immediate protection from incompatible land uses.
(C) Land Use.
(1) Land uses in frequently flooded areas shall be in compliance with the applicable provisions
and requirements of all ordinances as referenced in Section 8.52.050, or as amended and
updated.
(2) The following uses within frequently flooded areas are subject to Mason Conditional
Environmental Permits:
(A) Radio and transmission towers, resource-based industries, schools,trailer-mix
concrete plants, sawmills, marinas, fire stations, fuel storage tanks, and commercial
outdoor recreation.
(B) Other uses and activities determined by the Director that are likely to pose a threat
to public health, safety, and general welfare if located within a frequently flooded
area.
(D) Development Standards.
Mason County flood damage prevention ordinance provides specific regulations and permit
requirements for development conducted within the frequently flooded areas of Mason County.
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a public hearing at the Mason County Courthouse Building I, Commission
Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday,June 18, 2019, at
9:15 A.M.
SAID HEARING will be to consider amendments to Title 14, Section 14.22 Flood
Damage Prevention.
If you have questions, please contact Kell Rowen (360) 427-9670, Ext. 286. If
special accommodations are needed, please contact the Commissioners' office, 427-
9670, Ext. 419.
DATED this 28th day of May 2019
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Clerk of the Board
cc: Journal - Publish 2x: June 6& 13, 2019
(Bill: Community Development-615 W. Alder, Shelton, WA 98584)
PUBLIC WORKS
MONDAY,MAY 20,2019— BRIEFING ITEMS
FROM PUBLIC WORKS
(For Commissioners Meeting May 21,2019)
Items for this meeting are due to Diane Zoren on Wednesday, May 28,2019
5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS
(None)
8.0 APPROVAL OF ACTION ITEM
• Cultural Resources Services Contract Amendment for the Skokomish River Basin
Ecosystem Restoration project, increasing the maximum pay-out from $20,000 to an
amount not to exceed$40,000. Requesting to add to the May 21,2019 Commission
W
9.0 OTHER BUSINESS
(None)
10.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME
(None)
DISCUSSION ITEMS:
Attendees:
Commissioners: Public Works: Other Dept. Staff.: Public:
_Randy Neatherlin —Jerry Hauth
_Kevin Shutty _Diane Sheesley
_Sharon Trask _Loretta Swanson
_Others:(List below)
MASON COUNTY
BRIEFING ITEM SUMMARY FORM
TO: BOARD OF MASON COUNTY COMMISSIONERS
FROM: Loretta Swanson, Interim Deputy Director/Diane Sheesley, PE, County Engineer
DEPARTMENT: Public Works EXT: 450
BRIEFING DATE: May 20, 2019
PREVIOUS BRIEFING DATES:
(If this is a follow-up briefing, please provide only new information,)
ITEM: Cultural Resources Services Contract Amendment—
Skokomish River Basin Ecosystem Restoration
EXECUTIVE SUMMARY: Public Works requests Board authorization to amend
the existing agreement with Willamette Cultural Resources Associates to increase
the scope of work and maximum payable amount not to exceed $40,000. The
amount previously authorized by the Board on January 22, 2019 was not to
exceed $20,000. Significant changes in the Skokomish project design and scope
have increased the level of effort and cost anticipated for cultural resources
services. The Army Corps of Engineers will use the work product to complete
design of the Skokomish River Basin Ecosystem Restoration projects.
BUDGET IMPACTS: Expenditures for this work will be paid for out of Fund 192
(Skokomish Flood Control Zone Fund). The expenditures will count as Work-in-
Kind (WIK) under the design agreement between Mason County, the Skokomish
Indian Tribe and the Department of the Army. The local sponsors are
responsible for 35% of the total design costs and the Federal sponsors contribute
65% under this design agreement.
The Mason Conservation District secured grant funding to cover the local sponsor
design costs. Fund 192 will be reimbursed by Floodplains by Design
administered by Mason Conservation District. A budget amendment for Fund
192 is recommended to account for additional grant revenue and design
expenditures for the Skokomish Ecosystem Restoration General Investigation.
RECOMMENDED OR REQUESTED ACTION: Recommend the Board authorize
Public Works to amend and the County Engineer to sign the agreements for
cultural resources services. The amendment increases the maximum pay-out
from $20,000 to an amount not to exceed $40,000. Requesting the item be
added to the May 21, 2019 Commission meeting.