HomeMy WebLinkAbout2019/04/08 - Briefing BOARD OF MASON COUNTY COMMISSIONERS'BRIEFING MINUTES
Mason County Commission Chambers,411 North 5th Street,Shelton,WA
Week of April 8,2019
Monday,April 8,2019
9:00 A.M. Support Services—Frank Pinter
Commissioners Shutty and Trask were in attendance. Commissioner Neatherlin was absent.
• Fifth Tuesday meeting on April 30d`.Cmmr. Shutty noted that WSDOT will be holding a
meeting the week before on April 22"d.Because of this he did not feel a meeting would be
necessary.
• Strategic Plan-Cmmr. Shutty and Trask asked if they had any newer data to compare to as
most of the comparables were from before the recession.He asked Frank to speak with
Christina to work on how to move forward even if there was no newer data.
• Building 10 RFQ-Frank said he is working towards getting more information to the Board
next week.
• Out of class pay in Clerk's office-Cmmr. Shutty and Trask said they were fine moving
forward with this.Discussion was then had about the Clerk's office and compliance with the
State Auditor.
• Elected Official salary review-Frank talked about variables and necessary clarification to move
forward.Cmmr. Shutty said he would like to tie electeds to the salary of the commission,and
would like to tie the Sheriffs salary to 5%above the undersheriff salary.
o In regards to creating a salary commission,Cmmr. Shutty believes that is not the right step
for the County at this time.He noted the difficulties in appointing a ten person commission
and also staffing that group.
• Property sales on E.Hyland Drive-The buyer has counter offered at$65,000.Cmmrs. Shutty
and Trask told Frank to accept the offer.
• Timber Board-Cmmr.Trask asked said that after learning of this board,someone should sit on
it.Cmmr. Shutty suggested she contact WSAC to find more information and to see if there is a
cost to join.
• Rahn Redman-Frank said crews were on site to determine the amount of timber on the
property which should be coming forward soon from Public Works.Cmmr. Shutty said he
would contact Rahn to let him know of the update.
9:30 A.M. Community Services—Dave Windom
Commissioners Shutty and Trask were in attendance.
• All staff meeting will be held April 26,2019.Kristopher Nelsen said he would have a news
release ready for the April 16d'meeting.Dave briefed the agenda for the meeting and discussed
some of the topics they will review.
• Treatment sales tax-Todd spoke about all of the individuals served over the last nine months.
Because of the number of individuals assisted,they are going to be short almost$2500 until the
contract ends in June.Cmmr. Shutty asked if the amount is available in the TST fund,which
Todd said it is.The Cmmrs.approved moving forward.
• Kell Rowen brought forward proposed amendments to height limits in the Belfair,Allyn and
Shelton UGA's.She noted that the Belfair UGA limits will be discussed at an upcoming
Planning Advisory Commission hearing on April 15`h.Cmmr. Shutty spoke about view lines
but praised Kell's proposed amendments.
• Flood damage prevention ordinance(FDPO)-Kell said FEMA updated the Special Flood
Hazard Area maps.Because of this update,the County is required to update the FDPO before
the maps become official on June 20,2019.She will be presenting this to the Planning
Advisory Commission and will then bring forward to the Board for final approval.Discussion
was had about the Skokomish Valley and it's designation on the updated maps. A hearing will
be scheduled to update the FDPO.
• Discussion of WRIA 15 and the status of projects that impact streams.
• The position title for Lead Plans Examiner needs to be amended by removing"Lead". This is
on Tuesday's agenda for approval to fill the position.
Mason County Commissioners'Briefing Meeting Minutes
April 8,2019
• April 24 will be interviews for the Health Officer. There are three candidates.
9:50 A.M. Mason County Sheriffs Office—Sheryl Hilt
Commissioners Shutty and Trask were in attendance. Commissioner Neatherlin was absent.
• Sheryl presented an amendment to the service contract between the Sheriff s Office and
Healthcare Delivery Systems for inmate health care services. The amendment increases the
contract about$17,560 and they will try to cover the increase with their operating budget.
Sheryl stated the 5-year average for Mason General is about$84K. The amendment was approved
to place on the April 16 agenda.
10:00 A.M. BREAK
10:05 A.M. Public Works—Jerry Hauth
Utilities&Waste Management
Commissioners Shutty and Trask were in attendance. Commissioner Neatherlin was absent.
0 Diane Sheesley provided an update on Mason Lake Road/Lake Limerick overlay repairs that
will begin in about three months.
• Bart Stepp has submitted his resignation and the position will be filled. There are a number of
big utility projects and filling the position will be important.
0 Jerry understands that for the PSIC project,Mason County will be offered a$2M grant/$9M
loan. There was a discussion about funding options including having the loan payment deferred.
a Diane reported they will brief next week regarding CRAB's issue with purchasing the Sheriff
vehicles in 2018.
10:20 A.M. Court Clerk—Sharon Fogo
Commissioners Shutty and Trask were in attendance. Commissioner Neatherlin was absent.
• Sharon briefed on additional revenue of$1,020 from Administrative Office of the Courts for
replacement of one computer and purchase of three monitors.
10:25 A.M. WSU Noxious Weed Control Board—Pat Grover
Commissioners Shutty and Trask were in attendance. Commissioner Neatherlin was absent.
0 WA State Department of Agriculture contract#K2676 for eradication of the Class A noxious
weed"Giant Hogweed"was approved to place on agenda.
10:30 A.M. Review of Budget Advisory Committee's Recommendations&Reserve Policy—Frank Pinter
Commissioners Shutty and Trask were in attendance. Commissioner Neatherlin was absent.
• Frank reviewed the Budget Advisory Committee's recommendations from 2018. The primary
citizen recommendation is for the County to pursue a citizen led multi-year lid lift to be used for
criminal justice and public safety needs. Other recommendations-continue to annually review
fees and increase as necessary;pursue voter-approved county-wide MPD;fund the construction of
a new jail facility with a voter approved criminal justice levy of up to$.50 per thousand of
assessed property value for six years and initiate a.3%sales tax increase to be used for inmate
outsourcing;have staff review(upon review and concurrence of juvenile professionals)the
opportunity to outsource the current Juvenile Detention services to Kitsap County for north end
citizens and to Thurston County for south end citizens.
Cmmr. Shutty interjected that we know there has been a problem with the judges regarding
outsourcing juvenile detention services. He asked what is the capacity of the Juvenile Detention
facility and what is the opportunity for in-sourcing. Frank believes the capacity is seven beds and
typically no more than half the beds are used. Cmmr.Shutty asked the cost for providing juvenile
detention services and this may offer the opportunity to discuss efficiencies.
The final recommendation is to provide opportunities for employees to work more efficiently by
using electronic services and LEAN practices. Cmmr. Shutty asked this be included in our
Strategic Plan.
Frank also brought forward the recommendations from 2014 from the Public Safety and Criminal
Justice Task Force.Recommendation 1—shift an additional$1 M from Roads Fund to the General
Mason County Commissioners'Briefing Meeting Minutes
April 8,2019
Fund(in addition to the current amount of$1.2M);Recommendation 2—use the additional$1 M
for non-personnel improvement and equipment needs of the criminal justice community;
Recommendation 3 -create campaign committee to pursue a voter approved"lid lift"campaign to
make the county levy"average"to its comparable counties. Frank will contact the school district
to see how they organized the school levy campaign committee.
Recommendation 4—create a campaign committee to pursue a voter approved county/city
Metropolitan Park District(MPD).
The two citizen committees suggested two identical recommendations—support the efforts of
campaign committees for a levy lid lift and create a MPD. The Lid Lift put to a vote in November
2017 lost and the MPD in November 2016 lost. There were no citizen committees to disseminate
a public education campaign and no community engagement. The Commissioners did not
participate in development of a plan as to how the Park District would function.
Lessons learned from previous failed votes—citizen involvement is necessary;public educational
outreach campaign is needed and solicit collaboration with regional partners.
Frank provided information on a multi-year lid lift. If this is pursued,a resolution must be
submitted to the Auditor by May 10,2019 for the 2019 ballot. Revenue potential could be an
additional$4,579,252.91 and the cost for a homeowner with a home value of$150,000 would be
$55.50 a year in additional property taxes.
Frank then provided information on the ability of the Commissioners to levy shift from the Roads
Fund to the General Fund and the potential impact to other taxing districts. For 2019,a levy shift
would have generated$3.2M into the General Fund.
Additional information on a Metropolitan Park District was provided along with a Criminal Justice
Tax levy,the Public Safety Sales Tax and outsourcing Juvenile Services.
Summary:multi-year lid lift max revenue is$4.5M,needs voter approval;levy shift max revenue
is$3.2M,no voter approval necessary;the formation of a MPD saves the County about$490,000
and requires voter approval;fee review should generate$275,000 annually;Criminal Justice Tax
levy$4M/year and$25M in six years,requires voter approval;Public Safety Sales Tax at 3%
generates$1,2M annual and requires voter approval;outsource Juvenile Services could save
$690,000 and requires Courts and professional review.
This will brief again next week and if the Board wants to place an item on the ballot,a resolution
will need to be approved by end of April.
11:15 A.M. Juvenile Services—Mike Dunn
Commissioners Shutty and Trask were in attendance. Commissioner Neatherlin was absent.
• Request to fill position approved.
Adjourned at 11:30 a.m.
Respectfully submitted,
Diane Zoren,Administrative Services Manager
BOARD OF ON COUNTY COMMISSIONERS
evin S tty JRy deatherlin S anon Trmk
Chair Commissioner Commissioner